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Xerox 252 Scanner User Manual

1. If you haven t created the folder yet you can click the Make New Folder button and type the name for the new folder DocuMate 252 Scanner User s Guide 59 Scanning 60 10 Click OK The selected folder will now be set as the Storage Location such as Business Receipts Scan Configuration Properties Scan Settings Page Settings Storage Options Advanced Settings Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week gt Documents are put in folders by type Storage location G Business Receipts C tent aren 11 Click Apply The new configuration is now listed as a Transfer to Storage configuration 12 Repeat the process to create additional new configurations such as one named Storage for Personal Receipts 13 Make sure to designate separate folders as the Storage Locations for the new configurations You will now have multiple configurations set up for the Transfer to Storage destination and each configuration scans documents to separate folders OneTouch 4 0 Properties for Xerox DocuMate 252 F Mu Function amim F Select format and page s gt Archive w a a A ee Select destination Leal BMP POF L Transfer to Storage TIFF JPG PDF Ti TE Select configuration E4 US Legal Archive W Configure Before Scan My US Letter Archive The n
2. The Scanner Selection dialog box will then open Scanner Selection Scanner Kofas Software YA E IS IS SERO DocuMate 252 2 Select Xerox DocuMate 252 from the list of scanners and click OK Your scanner is then ready to work with the QuickScan ISIS driver DocuMate 252 Scanner User s Guide 109 Maintenance Maintenance This section contains information on maintenance troubleshooting uninstalling scanner specifications and spare parts Cleaning the Automatic Document Feeder You may need to clean the ADF feed mechanism if your documents do not feed easily into the ADF or several feed in at the same time To clean the ADF 1 Dampen a soft cloth with some isopropyl rubbing alcohol 95 2 Press the ADF cover release on the top left of the scanner body to open the Automatic Document Feeder cover 3 Wipe the feed roller from side to side Rotate the roller to clean its entire surface NOTE Please be careful when cleaning the roller The roller is designed to rotate in one direction only As you re cleaning the roller make sure it rotates easily and continue rotating it in that direction while wiping it clean Do NOT force the roller to rotate in the opposite direction Forcing the roller to rotate will damage it and may cause the scanner to feed pages incorrectly 4 Wipe the pad from top to bottom Be careful not to snag the cloth on the springs on either side of the pad 5 Close the
3. 2 0 0 0 0c ee eee 109 Maintenance Cleaning the Automatic Document Feeder 0 0c ee ees 110 Clearing Paper Jams 424056 Ried ah hose ce iad he wer ee iaa Ree he oe ee eee Ane cots 111 Replacing the ADF Pad Assembly 0 0c cece eee teen eee e ees 112 Troubleshooting 4 ds2404 4544 54 o nonbe ce hee dango eee attend sue doe eyes ue ee eee ee 113 Status Light Troubleshooting Codes 0 cc ee eee 114 Uninstalling Your Scanner 1 0 0 000 tee eee ees 116 Step 1 Uninstalling the Scanner and One Touch Software 0 0 0 2 cece 116 Step 2 Uninstalling the PaperPort Software 0 0 ccc ee ees 116 To Install Another Driver 0 0 0 0 0000 cc eee eee eee 117 Xerox DocuMate 252 Scanner Specifications 0 0 0 ene 118 Xerox DocuMate 252 Scanner Parts List 0 0 0 0 0 aaa aa eens 119 Notices eg 2 es pag eee nen bt a ga hha eae a denna eacnensasae ees 121 Its Illegal in the USA 5 2 004544484 aee 69 65 Boe ee oe Se Sede ee SE Hes 6 OST Ee wg bee ee oe 121 It s Illegal in Canada 0 0 ee eee eee eee n eens 122 Federal Communications Commission FCC for USA 1 0 naana aaaea 123 Energy Star for the USA 0 eee teen ees 124 ROHS and WEEE COMpPNGNCE c cse0icndbeaancassdoeenc bode 826 ome ae dheS ye woes cased 124 Product recycling and disposal for USA 0 0 0 0 ee ee eee 124 Index Qn EEEE EEEE 125 IV DocuMate 252 Scanner User s Guide Wel
4. To scan with OCR 1 To scan using the buttons on the scanner press the Destination Selector until the LED is at 6 then press the Simplex or Duplex button NOTE One Touch Button 6 is preset as your OCR button But you can also set up any other button to scan and OCR the text 2 To scan from the One Touch Button Panel click the One Touch icon in the Windows Notification Area click the arrows to see Button 6 then click Button 6 QO xero DocuMate 252 A AB En B 25 Jy Sg Print eM ail Fax Click the arrows until Button 6 is on the panel then click Button 6 Your scanned pages appear in the Destination Application with their text ready for editing and other text processing NOTE OCR scanning is also for spreadsheets so you can work in Microsoft Excel or other spreadsheet application with the figures and text from the original spreadsheets DocuMate 252 Scanner User s Guide 65 Scanning Selecting OmniPage OCR Options The OmniPage OCR Options are only available if you have installed OmniPage Pro on your computer Scanning to PaperPort to use its OCR capabilities does not offer the options in this section NOTE OmniPage OCR options apply globally to all the One Touch buttons that perform OCR For example Button 6 is set by default to OCR text but Button 8 is not If you reconfigure Button
5. UU UU ee Gamma l I I I I 9 Drag the sliders to the left and right to change the color settings As you do the image changes to show the effects of the new settings 10 Click OK to save the new configuration It will now appear in the list of Scan Configurations on the One Touch Properties window for the appropriate Destination Applications DocuMate 252 Scanner User s Guide 55 Scanning 56 The Device Settings Tab A Device Settings tab appears on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer fax application or other device You use the options on the Device Settings tab to select settings for the device 1 Click on the Device Settings tab Scan Configuration Properties Scan Settings Page Settings Device Settings Advanced Settings Page options Fit to page reduce image if necessary Actual size crop image if necessary Center image on page Maintain aspect ratio AutoR otate image for best fit C Collate copies Copies Fit to page reduce image if necessary lf the scanned image is too big to be printed or faxed on a single page the image will automatically be reduced to fit the page Actual size crop image if necessary lf the scanned image is too big to be printed or faxed on a single page the image will automatically be cropped around its edges to fi
6. XEROX DocuMate 252 E X AN Please choose applications to install installed NUANCE PAPERPORT installed SCANNER DRIVER KOFAX VRS KOFAX SCAN DEMO QUICKSCAN Installed OMNIPAGE PRO INSTALL NOW oN MENU 3 See the following table to decide which software you would like DocuMate 252 Scanner User s Guide to install 19 Installation Software Adobe Acrobat Reader QuickScan Kofax VRS and Kofax Scan Demo 20 4 On the window shown above click in the boxes of the other software you want to install and click Install Now Follow the instructions on the screen to install each of the additional products About the Software Adobe Acrobat Reader is a stand alone application that you use to open view search and print PDF files The User Guides on your scanner s installation CD s are in PDF format and require Adobe Acrobat Reader for you to view and save them The Adobe Acrobat Reader software is available from the window you use to view the User Guides A desktop imaging solution for scanning image enhancement and OCR QuickScan is a standalone out of the box imaging solution that provides all the necessary capabilities for high speed scanning image enhancement viewing annotation printing and storing images for both black and white and color pages It uses an ISIS certified driver for scanning and includes flexible job separation and barcode recognitio
7. hold down the Ctrl key and drag the mouse You can also type new numbers in the boxes on the left To resize the rectangle click in the Width or Length boxes and type new measurements To set the units of measurements click the menu arrow for the Units box and choose the measurement units To start over with a new rectangle click on the image and drag a new rectangle When the area is exactly what you want click OK Now when you scan with the ISIS interface only the selected area appears as an image in the Destination Application DocuMate 252 Scanner User s Guide Scanning with the ISIS Interface Scanning with ISIS from Other Applications You can also use the ISIS interface from QuickScan that you received with your scanner on the Disc 1 CD Note that the ISIS interface for the other applications may vary from the descriptions provided in this User s Guide If you open the QuickScan software to scan directly from it you may see the following warning message A driver installed on this system CO AWIN DOW S SPIT RAN SERS can PSM has not been certified by Figel Translations It may work or it may cause probleme including Application Errors Click Continue to attempt to use this driver J Do not show this dialog for this driver again 1 Please disregard this message and click Continue The Pixel Translations ISIS drivers were installed correctly during the installation of your Xerox DocuMate 252 scanner
8. set the resolution Drag the sliders to set the Brightness and Contrast TIP If you re going to set up the new configuration to scan duplex two sided include that in the name such as Scan for Dark Print Duplex to remind you that it is a duplex scan Scan Configuration Properties scan Settings Page Settings Advanced Settings Color Magazine Duplex 4 If the configuration is locked click the lock to unlock it The E Black white 50 100 300 B00 icon becomes a key i O GrayScale 3 150 dpi Mode Resolution Brightness J Contrast d NOTE If you select a printer or other device in the Select Destinations list the dialog box may have an additional Device Settings tab for setting specific options for the particular device 5 Select scan settings for the new scan configuration Mode Select a scanning mode e Black amp White to scan in black and white For example letters and memos are usually scanned in black and white This scan mode produces the smallest file size e GrayScale to scan items such as documents containing drawings or black and white photographs The scanning produces an image of up to 256 shades of gray e Color to scan color photographs and other color items Color scans have the largest file size Resolution Drag the slider to the right or left to adjust the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi The higher th
9. 0 eee eee 47 Selecting Options fora Button naana aana aaea eee ees 48 Creating a New Scan Configuration 1 0 0 0 aaa aa aa eee eee 51 Editing or Deleting Scan Configurations 0 0 anaa aaae aa e eee 61 Configuring Before Scanning 0 ee eee eee 63 Scanning with Optical Character Recognition OCR 0 00 ee eee 64 scanning with sPDF or nPDF and Searching for Text 0 00000 eee 71 Scan and Burn toa CD naana aa ee eens 73 scanning with Event Forwarding 0 0 0 aaaea ee eee eee 76 Creating an HTML Web Page from Your Scanned Documents 2000005 78 Transferring Scanned Documents to Storage naaa ee ees 80 Checking the Hardware and Setting the Lamp Power Saving 000000 eee 83 DocuMate 252 Scanner User s Guide iii Table of Contents Scanning with the TWAIN Interface from PaperPort Accessing the TWAIN Interface from PaperPort 0 000 ce eee ee 86 Getting Help with the PaperPort Software 0 0 00 ees 88 scanning with the TWAIN Interface 0 0 ee eee eee 89 Display the Device Configuration 0 0 0 0 0 6 cee 93 Setting Up PaperPort to Work With Your Scanner 0 0 0 0 eee eee 94 Scanning with the WIA Interface Fine Tuning Your Scans 0 0 ce eee ees 102 Scanning with the ISIS Interface Adjusting the ISIS Scan Settings 0 0 0 cc eee eee 106 Scanning with ISIS from Other Applications 1
10. 50 x 14 00 H OneTouch Button Count 9 DocuMate 252 Scanner User s Guide 83 Scanning 84 2 Click the Properties button Device Configuration Properties Device Settings Information Device name mens DocuMate 252 we Driver version Firmware wersion Interface USB Documents Scanned 64 Pages To avoid document feeder problems please replace the pad after 20 000 pages The documentation and help system shows you how Control Enable power save mode Your scanner has a built in power saving feature that is set to power down after 15 minutes of idle time You can change the time before the scanner powers down from 1 minute to a maximum of 10 hours 3 Click the arrows for the Lamp timeout setting and choose a time setting To turn the lamp on and off manually without turning off power to the scanner click the Lamp On or Lamp Off buttons To return the scanner to its factory settings click Reset Device 4 Click OK to save the changes and close the dialog box DocuMate 252 Scanner User s Guide Scanning with the TWAIN Interface from PaperPort Scanning with the TWAIN Interface from PaperPort Instead of using the scanner buttons or the One Touch Button Panel to scan you can also scan from the TWAIN interface The PaperPort application that you received with your scanner provides access to the TWAIN interface This scanning method is particularly helpful when you re already using PaperPort t
11. Adaha POF forrast PNFI _ Cancel 3 Click Browse to find the application you want to add to the list When you select the application using the Browse button steps 1 and 2 on the dialog box are automatically filled in and the application icon appears in step 3 4 Select the icon in Step 3 of the dialog box That is the icon that will appear in the One Touch Destination List 5 In step 4 of the dialog box select the file formats that the application will accept Refer to the documentation that you received with the application to see which text formats the application accepts The options you select under step 4 determine the page format icons in the One Touch Properties window for that group of applications Click the Add button Click OK or Apply on the Link Properties window Click Refresh on the One Touch Properties window O P oN g Click OK or Apply on the One Touch Properties window DocuMate 252 Scanner User s Guide 39 Scanning 40 Image Documents Properties These properties apply to OmniPage Pro that you received with your scanner plus Microsoft Paint and other image processing applications 1 OneTouch 4 0 Link Properties EE Image Documents The Applications in this group are designed to work With image documents only EA Adobe PhotoShop Y Microzott Faint fer ScanSoft OmniPage ET Winzip Add Application 2 Color document handling CJ Convert Bitmap
12. Format Input Format f Automatic f Single Column no Table f Multiple Columns no Table f Single Column with Table i Spreadsheet NE Output Format i No Formatting C Retain Fonts and Paragraphs f Flowing Page 0 True Page Automatic Choose this option to let the OCR process determine the layout of the pages It is the fastest type of format processing Typically you select this option when the document has different or unknown types of layouts pages with multiple columns and a table or pages containing more than one table The OCR process will then determine if text is in columns an item is a graphic or text and tables are present Single column no Table Choose this option if the document contains only one column of text and no tables Business letters are normally in this form You can also use this option for documents with words or numbers in columns if you do not want them placed in a table or decolumnized or treated as separate columns Multiple columns no Table Choose this option if some document pages contain text in columns and you want it kept in separate columns similar to the original layout If table like data is encountered it is placed in columns not in a gridded table Single column with Table Choose this option if your document contains only one column of text and a table The table will be placed in a grid in the text editing application you have selected You can later specify whe
13. Group items by month None 2 Click the Select Button menu arrow and select the button for new options 3 Select button options as described below Show All Destinations This option selects all the Destination Application categories The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories This is the default selection for Button 8 The list also includes printers and other devices connected to your computer so for example you can scan an item and have it printed immediately Select Destinations Select this option to individually choose the types of applications to include in the list of Destination Applications Check the boxes for the type of application to include e Document Management includes PaperPort and other applications for processing and keeping track of your scanned documents DocuMate 252 Scanner User s Guide Scanning e Image Editors include Microsoft Paint and other drawing and graphics applications e Text Editors include Microsoft Word and WordPad Microsoft Excel and other word processing and spreadsheet applications Select this option if you want OCR processing to convert your scanned documents to text that you can edit See Scanning with Optical Character Recognition OCR on page 64 for more about OCR e PDF applications are for documents scanned to the PDF format e Email in
14. Optical Character Recognition OCR Optical Character Recognition OCR is like a printer in reverse Instead of printing what s on the screen onto paper OCR converts text and numbers on a scanned page into editable text and numbers You can then work with the text and numbers to edit spellcheck change font or type size sort calculate and so forth NOTE For all OCR processing use the original factory settings for OCR scanning that came with your scanner When scanning with other settings use at least 300 dpi for the resolution If the original documents are of poor quality and have small type 400 dpi can be used as the maximum resolution You must have installed the OmniPage Pro software on your computer in order to use the OCR options with the One Touch 4 0 software and your DocuMate 252 scanner One Touch 4 0 and OmniPage Pro work together to combine scanning with OCR processing into one integrated step OmniPage Pro is on the Disc 2 CD that you received with your scanner in case you haven t installed it yet If OmniPage Pro is installed the OCR process is automatic when the page format on the One Touch Properties window is a text format such as DOC TEXT XLS RTF and so forth NOTE If OmniPage Pro is not installed on your computer items scanned as a text format are still converted with the OCR process however the options available with the process are then limited 64 DocuMate 252 Scanner User s Guide Scanning
15. PDF but you can edit the names To change the button names 1 Open the One Touch Properties window Using the arrows choose the button that you want to rename Select the name s text and type a new name Click the arrows to get to the buttonto Type anew name for the button rename then select the name text Multi Function Options Multi Function Options H Dark Print 4 Click OK or Apply The button is now renamed Oo Merox DocuMate 252 a E ar eg pip ts Bs wi baie Scan Dark Print Print eM ail Fax DocuMate 252 Scanner User s Guide 47 Scanning 48 Selecting Options for a Button The One Touch Options determine the types of Destination Applications available for a button as well as the location of the files of your scanned items To select options 1 Open the One Touch Properties window and click the Options tab Options tab OneTouch 4 0 Properties for Xerox DocuMate 257 Muli Function Options Select Button O Show all destinations C Document management E mail C Image editors ie Paint C Storage and CD A w C Text editing applications i e Word C Fax and Print C POF applications C Sti event forwarding Show progress window C Create copies of scanned documents Folder copy options Location CAD ocuments and Settings 4dministratorsMy D ocum Folders Group items by button Group items by type None SubFolders C Group items by week
16. PDF Documents without first Opening it in a Destination Application To see the scanned image open the file using the appropriate application for the file s format The file will be named with the current date See Configuring the One Touch Buttons on page 32 to change the settings of the buttons on the One Touch Button Panel DocuMate 252 Scanner User s Guide Scanning The Default One Touch Settings on Your Scanner When you receive your scanner its settings are preconfigured to scan items for various basic tasks such as email or fax then send the scanned image to an appropriate preselected Destination Application The following table shows these factory default settings You can change any of these settings Destination Button Name Application Preconfigured Settings 1 Scan PaperPort Black amp White 200dpi Duplex 8 5 x 11 page Brightness 50 2 PDF PaperPort Black amp White 300dpi Duplex 8 5 x 11 page Brightness 50 3 Print Printer Black amp White 300dpi Simplex 8 5 x 11 page Brightness 50 4 eMail Microsoft Black amp White 200dpi Simplex Outlook 8 5 x 11 page attachment Brightness 50 5 Fax Fax Black amp White 200dpi Simplex Application 8 5 x 11 page Brightness 50 6 OCR Microsoft Black amp White 300dpi Duplex Word 8 5 x 11 page Brightness 50 7 Archive Transferto Black amp White 300dpi Simplex Storage 8 5 x 11 page Brightness 50 8 Custom Microsoft Color 100dpi Si
17. Passes or Insignia carried by military personnel or by members of the various Federal Departments such as FBI Treasury etc unless photograph is ordered by the head of such department or bureau Reproducing the following is also prohibited in certain states Automobile Licenses Drivers Licenses Automobile Certificates of Title The above list is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your attorney Parliament by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fines or imprisonment may be imposed on those guilty of making such copies 1 2 3 4 Current bank notes or current paper money Obligations or securities of a government or bank Exchequer bill paper or revenue paper The public seal of Canada or of a province or the seal of a public body or authority in Canada or of a court of law DocuMate 252 Scanner User s Guide 5 Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for Canada or the equivalent printer for a province 6 Marks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency established by the Government of Canada or
18. a text format for the file format the documents are also automatically converted by the OCR process into editable text and numbers before being stored NOTE One Touch Button 7 is preset as your Archive button But you can also set up any other button to scan to Archive the text 1 Toscan using the buttons on the scanner press the Destination Selector until the LED is at 7 then press the Simplex or Duplex button 2 Toscan from the One Touch Button Panel click the One Touch icon in the Windows Notification Area click the arrows to see Button 7 then click Button 7 Go 2 Serax DocuMate 252 Shot mt at eMail ax OCA Archive Custom Click the arrows until Button 7 is on the panel then click Button 7 a Your scanned pages are stored in the location that you specified on the One Touch 4 0 Link Properties window One Touch 4 0 Link Properties Storage Documents dropped on this link will be transferred to a storage devices Le file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week gt Documents are put in folders by type CD burner options Show message when ready to burn 5 CO 700 MB Your scanned documents will be stored at this location Storage location C Documents and Settings AdministratorsMy Oo Documents transfered to the Burn to CD link are waiting to be written to CD 7 Bu
19. ae a EA Note the lock icon on the preset configurations Although you can unlock and edit the preset configurations we recommend that you leave them locked and only add new configurations That way you will always have the original factory set configurations available To create a new configuration 1 DocuMate 252 Scanner User s Guide Open the One Touch Properties window and make sure the Multi Function tab is selected Scroll through the applications in the Select Destination list and click the type of application for which you want to create a new scan configuration When you create a new scan configuration it will be listed for the buttons that are set for the same types of Destination Applications For example if you create a new configuration for a button that is set to show image editor applications that new configuration also appears for any other buttons set for image editors but not for buttons set for text editing applications Thus you can create specific sets of scan configurations for specific functions and they appear only when appropriate Click the New button If you want to start from the settings of another configuration select the configuration then click the Copy button If the Scan Settings tab is not selected click it On the Scan Configuration Properties dialog box type a name 51 Scanning 52 Type a new name for the configuration Select the scan mode and drag the slider to
20. and table boxes and frames True page is offered only for target applications capable of handling the formatting True Page formatting is the only choice for XML export and for all PDF export except to the file type PDF Edited 9 When you re finished selecting the OCR options click OK on the Options window These options will now apply to the OCR processing when you select any scan button with a text format as the page format Scanning with sPDF or nPDF and Searching for Text Searchable PDF SPDF and Normal PDF nPDF are special forms of an Adobe PDF file sPDF converts scanned text into the PDF format with text search and OCR capabilities nNPDF has those same features plus you can edit the text in an nPDF image if you have a PDF editing program The two PDF formats can also produce images with different image quality so you may want to experiment with them to determine which is better for your scanned documents sPDF and nPDF are only available as page format options if you have installed OmniPage Pro on your computer To scan with sPDF or nPDF 1 Open the One Touch Properties window DocuMate 252 Scanner User s Guide 71 Scanning 2 Using the arrows choose a One Touch button to use for the SPDF or nPDF scanning 3 Select a Destination Application that uses a text format as the page format 4 Right click on the text format icon Simple Text Rich Text Format Word Document Comma Delimited Excel Spreadsh
21. click Custom and enter the horizontal and vertical page dimensions in the boxes The maximum size is 8 5 x 14 The units of measurement can be inches or millimeters Click the name of the units inches or millimeters to toggle between them Improvements and Settings Only the options that apply to the selected Destination Application are available e AutoCrop to Original Select this option to let the scanner automatically determine the size of the item being scanned For example if you scan a 5 x 7 photo the scanner will determine the size of the photo When using the AutoCrop to Original option always use the paper guides on the scanner so the page is not skewed Skewed pages may not crop properly For single sided scans the scan area is the size of the image For double sided scans the scan area is the size of the larger of the two areas on the front and back of the page e Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and magazine illustrations Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image This option is only available for the GrayScale or Color Mode at 300dpi or less 53 Scanning 54 Straighten Image Select this option to let the scanner automatically determine if a page is skewed then straighten its image The scanner detects page edges and ca
22. click the Scan button Instead the items are scanned with the basic PaperPort settings Documents are scanned in Black and White in the pdf file format and Photographs are scanned in Color in the jpg file format 8 Click the Scan button on the Scan pane The TWAIN interface opens and you are now ready to scan from it Getting Help with the PaperPort Software The PaperPort software includes a complete set of help topics that answer questions about each feature of the software To open the Help Topics window press the F1 key or choose PaperPort Help from the Help menu You can also refer to the PaperPort Getting Started Guide and PaperPort User s Guide on the Disc 1 Installation CD DocuMate 252 Scanner User s Guide Scanning with the TWAIN Interface from PaperPort Scanning with the TWAIN Interface DocuMate 252 Scanner User s Guide The TWAIN interface lists the scanning options available with your Xerox DocuMate 252 scanner Scanning to PaperPort Scan Manager Xerox DocuMate 252 Mode Resolution a Black amp White 3 Grey scale Brightness a Color Contrast Letter 8 417 in Options Filter Red Green Blue AutoCrop to original _ Reduce Moir patterns Define page ize C Duplex AutoScan on document insertion The options on the TWAIN interface are Mode Select a scanning mode Black amp White to scan in black and white The scanning pixels are all the s
23. drives see your network administrator DocuMate 252 Scanner User s Guide 41 Scanning If you have a CD burner attached to your computer the option Show message when ready to burn 5 CD 700MB should also be selected so you will see a message when it s time to click the Burn to CD button 3 Click OK on the Link Properties window eMail Properties These properties apply to email applications so you can specify the folder for documents that you will attach to an email message Microsoft Outlook will accept direct attachment of documents to a blank email message as soon as scanning is finished but other email applications may not If you re using one of those applications such as America Online AOL you need to know which folder contains the scanned documents so you can manually attach them to your email messages OneTouch 4 0 Link Properties The Applications in this group allow you to send documents as attachments to an email recipient Some eMail clients like Hotmail America Online and MSN Explorer do not allow attachment of selected documents directly You can specify the folder for the attachments below Folder for storing attachments C Documents and Settings bqreene My Docume Folder for storing attachments for AOL Mot installed Internet Options Color document handling CJ Convert Bitmap using Screen Resolution C Convert Bitmap to JPEG 1 Click t
24. from the Scanner drop down list Therefore you may have to set up PaperPort once each for Twain Xerox DocuMate 252 and WIA Xerox DocuMate 252 The setup process described below is the same for each option You will not have to set up PaperPort again for either option unless you uninstall the scanner and PaperPort software then re install them 94 DocuMate 252 Scanner User s Guide Scanning with the TWAIN Interface from PaperPort To set up your scanner 1 From the Scanner drop down list select one of the options such as Twain Xerox DocuMate 252 2 Click the Setup button A window opens to begin the setup process ScanSoft Scanner Setup Wizard This wizard helps you select and test your scanner or digital camera for use with your application Current Selection TWAIN sems DocuMate 252 When you select a device the wizard obtains the settings for best use from the wizard s database which is installed with the wizard The database contains driver information for curent and popular scanner and camera models Would you like to download the latest scanner database from ScanSoft Back Cancel 3 Click Yes then click Next The next window offers you the option to run hardware diagnostics ScanSoft Scanner Setup Wizard Tour scanner or digital camera is now set to TWAIN sems DocuMate 252 This scanner or camera i not in the Scanner Setup database lt is recommended that you run the diagnosti
25. s Guide 75 Scanning Scanning with Event Forwarding If you want to specify an application to use for scanning at the start of the process you can use event forwarding The scanner will feed in the first page but will then stop until you select the application to use After you select the application its interface will open and you can use it to continue with the scanning To scan with event forwarding 1 Open the One Touch Properties window 2 Using the arrows choose a button to use for the event forwarding 3 Select Still Image Client as the Destination Application Note that you cannot choose a page format for this option because the actual destination application is not selected until after the scanner feeds in the first page of your document OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options A Select format and page s fl Custom i j K p a i EL Ty Select destination j 4 A 4 l fi A HP Lasenlet 4050 Series Ka PCL A HP Color Lasenlet 4600 PS Select configuration Sa ga Cuality Color Document w Microsoft Paint a Color Photo 6x4 Color Document a ScanSoft OmniPage i Quality US Letter Duplex Outlook Express MUS Letter Copy US Legal Duplex a Still Image Client B Quality US Legal w 4 Choose a Scan Configuration 5 Click OK The One Touch Properties window closes 76 DocuMate 252 Scanner User s Guide 6 Scanning Start
26. s TWAIN interface to scan Select scanning options before scanning put the document in the scanner then click a button on the TWAIN interface window See Accessing the TWAIN Interface from PaperPort on page 86 e Windows Image Acquisition WIA This option uses the Microsoft Windows set of choices for scanning Select the WIA scan settings put the document in the scanner then click a button on the WIA window Scanning with WIA is only available if your computer is running Windows XP See Scanning with the WIA Interface on page 99 e ISIS Interface This option uses the ISIS interface for scanning Select the ISIS scan settings put the document in the scanner then click a button on the ISIS window See Scanning with the ISIS Interface on page 104 DocuMate 252 Scanner User s Guide Scanning Load and Scan Documents OS When you press either the Simplex or Duplex button documents are scanned using the scan settings indicated by the LED number The scanned images are then sent to a software application known as the Destination Application on your computer 1 Adjust the paper guide for the width of paper and make sure the input and output trays are fully extended NOTE Always remove any staples or paper clips from documents before inserting them into the scanner s Automatic Document Feeder Staples and paper clips can jam the feed mechanism and scratch the internal components Also remove any lab
27. scan a bit slower than the 25 pages per minute and 50 images per minute available with a USB 2 0 port A HI SPEED USB Device Plugged into non HI SPEED USB Hub A HI SPEED USB device is plugged into a non HI SPEED USB hub For assistance in solving this problem click this message Your computer then recognizes that a scanner has been plugged into the USB port and automatically loads the appropriate software to run the scanner Do not proceed until you receive a message that your computer has found the new hardware or updated the driver database If your computer is running Windows XP you will see the following message i Found New Hardware x Your new hardware is installed and ready to use DocuMate 252 Scanner User s Guide 15 Installation 4 When you re certain that the software has completely loaded return to the Complete the installation by connecting your hardware window E Complete the installation by connecting your hardware gt Connect the AC Adaptor to the scanner 1 and an outlet 2 Connect the USB cable to the scanner 3 and your computer 4 Finally turn the scanner on 5 Plug and Play will finish installing the scanner 5 Click OK You can also click More to see a quick overview about accessing and navigating the One Touch Button Panel When you re finished reading the additional information click OK The scanner s status light is green when the scanner and computer are co
28. shows samples for different Destination Applications Example menu for the TEXT format Example menu for the TEXT format when the Destination Application is when the Destination Application is Microsoft Word PaperPort or a Storage location FPS aie B a a nPD Simple Text simple Text Rich Text Format Rich Text Format vf Word Document word Document Comma Delimited OCR options Excel Spreadsheet HTML Document Searchable PDF w Mormal PDF OR options 3 Choose the file type that you want for the text format Your selection of a file type pertains only to the button currently selected on the One Touch Properties window Other buttons that have a text option selected as the Page Format are not affected so you can set the text file type independently for each button Simple Text The txt file format Text with no formatting used by the standard Microsoft Notepad application Rich Text Format The rtf file format Text that retains formatting when converted Available with Microsoft Wordpad and Word Word Document The doc file format used by Microsoft Word Comma Delimited The csv file format used for database or spreadsheet data with fields separated by commas When the document is converted into editable text by the OCR software the fields are maintained so you can copy and paste them to a database or spreadsheet application Excel Spreadsheet The xls file format used by Microsoft Excel HTML D
29. the Define button The dialog box on the left opens for GrayScale Document or Color Document The dialog box on the right opens for Text Document A Text Document scan is in Black and White Grey Color Document Settings Text Document Settings Brightness Manual Brightness Manual lt y 123 lt gt 128 Contrast Auto 126 Page Letter 8 5 x 11 in w Resolution Page Letter 6 5 11 in w Cancel Brightness Drag the sliders or click the arrows to the right or left to adjust the brightness one unit at a time Click the buttons Darken Normal or Lighten to move the slide in larger steps Contrast Contrast is set automatically for Color Document or GrayScale Document Because the Text Document option scans in Black and White the contrast option does not apply Resolution Click the menu arrow and choose a resolution dpi Your Xerox DocuMate 252 scanner can scan at up to 600 dpi Page Click the menu arrow and choose a page size Your Xerox DocuMate 252 scanner can scan a page up to 8 5 x 14 2 Click OK 106 DocuMate 252 Scanner User s Guide Scanning with the ISIS Interface To adjust the Custom Document settings 1 DocuMate 252 Scanner User s Guide Mode Brightness Click the Custom Document button and click the Define button The dialog box for Custom settings opens Scanner Settings Black and white w Manual Dither H m 128 Page Size Let
30. the text open Adobe Acrobat Reader or Adobe Acrobat 10 From the Adobe Acrobat File menu choose Open and open the file you just scanned 11 From the Adobe Acrobat Edit menu choose Find The Find dialog box opens 12 Enter the text you want to find and click the Find button See the Adobe Acrobat user manual for more about finding text in a PDF file or about editing PDF text Scan and Burn to a CD If you have a CD burner attached to your computer you can scan directly from your Xerox DocuMate 252 scanner onto a CD This feature is available only on computers running Windows XP To scan and burn to a CD 1 Puta blank CD into your computer s CD Drive Open the One Touch Properties window Using the arrows choose a button to use for scanning and burning to a CD DocuMate 252 Scanner User s Guide 73 Scanning 4 Select Burn to CD as the Destination Application The Burn to CD Destination Application is only available if you have a CD burner attached to your computer but you do not need to have a CD in the burner to select the destination OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Function Options on C T sto m Select format and pagels Select destination Y ict al A Bw w Microsoft WORD A BMP TIFF JPG PDF TEST A Microsoft WordPad Select configuration Quality Color Document e Notepad z Color Photo 6x4 ga Color Document ScanSoft PaperPort o E Quali
31. to scan both sides of the documents Click Preview One to preview the image before scanning The image is displayed on the right side of the window If you preview when scanning a stack of documents the first page of the stack feeds through the ADF for the preview After adjusting the scanner settings replace that page on the stack so it is scanned with the rest of the pages 4 Click the Define button and adjust the scan settings if DocuMate 252 Scanner User s Guide necessary You can also click one of the other scan type buttons if you would rather scan with it For example if Color Document is selected you can click GrayScale in case you decide to scan with it instead When you re ready to scan replace the preview page in its Original position in your document then press Scan All The document is scanned with the new scan settings 105 Scanning with the ISIS Interface Adjusting the ISIS Scan Settings You can adjust the scan settings for the selected type of scan NOTE Some of the options for the ISIS scan settings are grayed out and are not available Grayed out options are not appropriate for your DocuMate 252 scanner If you use the ISIS interface with other Xerox scanners grayed out options become active if appropriate To adjust the Color Document GrayScale or Text Document settings 1 Click the Color Document button the GrayScale Document button or the Text Document button then click
32. words and phrases The options are Dutch Legal Dutch Medical English Legal English Medical French Legal French Medical German Legal and German Medical Click the checkbox next to a dictionary name to select it Reject Character This is the character that the OCR process inserts for an unrecognizable text character For example if the OCR process cannot recognize the J in REJECT and is the reject character the word would appear as RE ECT in your document The is the default reject character Type the character you want to use in the Reject character box Try to choose a character that will not appear in your documents 67 Scanning 68 Font Matching Your computer system usually has a number of fonts available for the OCR process to use to recognize text However not all of the fonts may be selected for the OCR process Using Font Matching you can select the fonts on your computer that match the fonts in your documents Click the Font Matching button to see the Font Matching dialog box Font Matching Fonts on System Aral Black Book Antiqua Century Gothic Bookman Old Style Century Schoolbook Courter New E Garamond Haettenschweiler Lucida Console Tahoma Franklin Gothic Medium Use Defaults Cancel The list on the left are the fonts available on your computer system The list on the right are the fonts that will be used by the OCR process to recognize the text in your documents If pos
33. 0 or 270 degrees prior to recognition All pages are automatically straightened deskewed if necessary Retain text and background color lIf your document contains colored text or backgrounds select this option to have them detected and displayed in the text editing application you have selected The colored text and backgrounds will also be available for export Deselect this option if you want color pictures in the document but do not want colored text and backgrounds You can change the color of texts and backgrounds in the OmniPage Pro Text Editor Retain inverted text Inverted text is white or pale letters on a black or dark background Select this option to retain inverted text deselect it to have inverted text transformed to normal text of black text on a white background Look for facing pages Select this option if you want to scan two facing pages of an open book in one step then to recognize and store them as two separate pages as if they had come from two separate scannings User interface language Click the drop down arrow and select the language to use on the OmniPage windows The available languages may differ for different parts of the world 69 Scanning 70 8 Click the Format tab and choose the options you want from the Format window Note that as you select formats the image changes to represent the selection so you can see at a glance what the layout will look like Options OCR Process
34. 10 Follow the instructions on the screen to install OmniPage Pro DocuMate 252 Scanner User s Guide 17 Installation 18 11 When installation is finished return to the Installation menu and click User Guide The OmniPage Pro User Guide opens for you to view and save to your computer NOTE The OmniPage Pro User Guide is in Adobe Acrobat PDF format If you do not have the Acrobat Reader software on your computer a free version is on Disc 1 See the section below Additional Applications Available with Your Scanner 12 When you are finished saving the OmniPage Pro User Guide return to the Installation menu and click Exit 13 Remove Disc 2 from the CD ROM drive 14 You can now install additional applications on Disc 1 DocuMate 252 Scanner User s Guide Installation Additional Applications Available with Your Scanner Your scanner includes free additional applications on the installation CD 1 Reinsert Disc 1 into the CD ROM drive The Installation menu opens XEROX DocuMate 252 Please click on a link below INSTALL PRODUCTS P USER GUIDES BROWSE CD CONTENTS amp VIEW _ OUR WEBSITE The free Adobe Acrobat Reader software is located on the CD with the User Guides See the steps on page 22 to install Adobe Acrobat Reader Click Install Products You will see the screen that shows the applications Applications already installed have nstalled next to them
35. 7 lt i l Links Address File C Documents 20and 20S5ettings Local 20S5ettings Temp OT40PO000F _Dir OT40PO000F_Page1 htm 655 YW Go ScanSoft Productivity ys PaperPort 5 10 Welcome PaperPort is a paper management software package that helps you organize access share and manage documents and image flies on your personal computer Designed for home and business use PaperPort provides all the basics of desktop organization in one easy to learn and easy to use program PaperPort s large clear thumbnails allow you to visually organize retrieve and use your scanned documents Word files spreadsheets PDF flies and digital photos Done My Computer 8 Choose Save As from the Internet Explorer File menu give the page a name and save it in the location you use for your web page files You may also want to write down the address shown in the Address bar to make sure you ll know where to find your new HTML page later on 9 You can now use Microsoft Internet Explorer or other DocuMate 252 Scanner User s Guide application to post the document to your web page as you would any other HTML page 79 Scanning Transferring Scanned Documents to Storage With the Transfer to Storage scanning process you can scan documents and save them in a folder in one step The process is ideal for archiving documents without having to manually save or process them in any other way If you choose
36. 7 in Options Deskew Fite Red Green Blue AutoCrop to original _ Reduce Moir patterns AutoCrop to length Define page size Define C Duplex 4utoScan on document insertion NOTE If you are setting up the scanner for WIA the WIA interface opens instead 7 Insert a single page into the scanner face down and the Scan button on the TWAIN Interface will become active 8 Click the Scan button on the TWAIN interface The Setup Wizard runs the scan test A message window opens that says Basic scan test passed 9 Click Next on the message window DocuMate 252 Scanner User s Guide 97 Scanning with the TWAIN Interface from PaperPort The final Setup window opens to let you know the setup process is finished ScanSoft Scanner Setup Wizard The Scanner Setup Wizard has successfully configured your scanner to work with PaperPort Scan Manager Note Some tests were skipped if you encounter probleme scanning re run the wizard and be sure to run all tests lt Back Cancel 10 Click Finish PaperPort is now setup for the scanning option you selected in the example above its the TWAIN option and the Scan button on the PaperPort window will now become active 98 DocuMate 252 Scanner User s Guide Scanning with the WIA Interface Scanning with the WIA Interface Microsoft Windows XP includes its own set of options known as the Windows Image Acquisition WIA in
37. 8 to also OCR text the OCR options you select for Button 8 will also apply to Button 6 To select OmniPage OCR options 1 Open the One Touch Properties window 2 Using the arrows choose a button that has Destination Applications that use the text format as their file type 3 Select the Destination Application to get one of the text format file types as the page format Right click on the page format icon to see the menu Choose OCR Options from the menu ge id Simple Text Rich Text Format vf Word Document OCR options The OmniPage OCR Options window opens with the OCR tab selected Options OCR Process Format Languages in document User dictionary Ma English a none Afrikaans Albanian a Professional dictionaries Cancel Aymara Basque LI Dutch Legal Bemba O pice Medical Blackfoot O English Legal Breton Bugotu Reject character Bulgarian I Byelorussian Font Matching o o o o o o o o o O 66 DocuMate 252 Scanner User s Guide Scanning 6 Choose the options you want from the OCR window DocuMate 252 Scanner User s Guide Languages in Document Select the language s in the documents to be scanned These are the languages that will be recognized during the OCR process For faster and more reliable language recognition select only the languages in the document The languages at the top of the list are your recent choices Below that the languages are
38. Applications are linked to One Touch 4 0 click the Refresh button NOTE Later on If you install new software that can be used as a Destination Application click the Refresh button again to link the new software to One Touch 4 0 DocuMate 252 Scanner User s Guide 33 Scanning 34 Select Configuration The list of available scan configurations for the selected button The configuration s basic settings include scanning mode resolution dpi page size brightness Br and contrast Cr To see a selected scan configuration s settings click its icon Click the icon again to close the detailed information EH 44 Document Duplex gs i j Quality Busi Card Click the icon of a d Suality Business Car 8 selected configuration vf Color Photo 6x4 4 Mode Color 100 dpi to view its settings Page 6 00 x 4 00 Settings Br 50 2 Cr 50 US Legal W Configure Before Scan oo amp wt These icons next to each scan configuration indicate the scanning mode ry Color Black and White Grayscale Configure Before Scan NOTE Use Configure Before Scan if you want to set the scanning mode manually before scanning See Configuring Before Scanning on page 63 You can also click the Edit button or double click the configuration to see more detailed information about the selected configuration Select Format and Page s A set of file formats for the scanned image for the selected
39. M Select configuration Word Document ga Dive Et E US Legal Archive Comma Delimited i Excel Spreadsheet W Configure Before Scan l HTML Document US Letter Archive Searchable PDF w Normal PDF OCR options 5 Choose a Scan Configuration 6 Click OK The One Touch Properties window closes 7 Now start scanning using Button 7 or other button you set up for archiving When scanning is finished the documents are saved in the text file format and in the location you specified 82 DocuMate 252 Scanner User s Guide Scanning Checking the Hardware and Setting the Lamp Power Saving 1 Right click on the One Touch icon and choose Show Hardware from the pop up menu Show Hardware Check For Online Updates Show Quick Reference Abou 15 PM You can also click the scanner icon at the top of the One Touch Button Panel The Hardware icon J 3 Merox DocuMate 252 EJ If the Hardware View of the panel is open you can also right click on the DM252 icon The Hardware Properties dialog box opens and shows information about your Xerox DocuMate 252 scanner ne Touch 4 0 Hardware Properties Hardware Workgroup hardware status ar Local Host visionee 67ef99 gt eee A DM 252 Selected hardware capabilities rers DocuMate 252 Scanner type Automatic Document Feeder Duplex capable Optical Resolution 600 x 1200 dpi 48 bpp internal color E Max Document Size 8
40. SIS 20 63 ISIS interface 104 J JPG 44 JPG file size 44 K Kofax VRS 20 L lamp malfunction 115 Lamp timeout setting 84 Languages in Document 67 LED number 24 25 Link Properties 37 Microsoft Internet Explorer 78 Microsoft Outlook 42 Moire Patterns 53 90 monitor 3 N Normal PDF 47 71 nPDF 35 44 47 71 O OCR 8 45 columns 70 optical character recognition 64 storage 82 tables 70 OCR button 65 OCR Dictionary 67 OCR Options 66 OmniPage Pro 8 40 OmniPage Pro 12 47 64 126 on off switch 15 One Touch Button Panel 27 28 80 Button View 29 Detail View 29 Hardware View 29 initial settings 37 names 30 47 OCR 65 One Touch icon 28 29 32 One Touch ISIS Scan window 105 One Touch Properties window 27 32 37 options 48 57 optical character recognition 8 Page Format HTML 78 page format options 43 page size 53 91 paper guide 5 paper jam 111 115 PaperPort 85 help topics 88 Scan pane 87 100 PaperPort Properties 37 PDF 44 49 PDF file size 44 Picture type 103 power saving 84 Preview button 101 Preview One button 105 Q QuickScan 109 R Reject Character 67 Resolution 52 89 103 106 Rich Text Format 46 rtf file format 46 S saturation 55 scan file name 87 from PaperPort 85 Scan Configuration 32 scan with event forwarding 76 scanner components 2 connecting 13 DocuMate 252 Scanner User s Guide troubleshooting 113 X uninstall 116 Searchable PDF 47 71 xls f
41. XEROX DocuMat 252 DocuMate 252 scanner os _ XEROX DocuMate 252 DocuMate 252 scanner users guide Copyright 2006 Visioneer Inc Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws XEROX is a trademark of Xerox Corporation in the United States and or other countries and is used under license DocuMate is a trademark of Xerox Corporation used under license All other Xerox product names and product numbers mentioned in this publication are trademarks of Xerox Corporation The Visioneer brand name and logo are registered trademarks of Visioneer Inc The PaperPort and OmniPage Pro brand names and logos are registered trademarks of Nuance Communications Inc Adobe Adobe Reader Acrobat Reader Adobe Acrobat and the Adobe PDF logo are registered trademarks of Adobe Systems Incorporated in the United States and or other countries The Adobe PDF logo will appear in this product s software and full access to Adobe software features is only available if any Adobe product is installed on your computer Microsoft is a U S registered trademark of Microsoft Corporation Windows is a trademark of Microsoft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products menti
42. a team effort between the Environmental Protection Agency and the office equipment industry to promote energy efficient personal computers monitors printers digital presses fax machines and copiers Reducing the energy consumption of this equipment will help combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity RoHS and WEEE Compliance This product is compliant with ROHS Regulations of the European Parliament and Council Directive on the Restrictions of the Use of Certain Hazardous Substances in Electrical and Electronic Equipment 2002 95 EC and with the Waste Electrical and Electronic Equipment WEEE Directive 2002 96 EC Product recycling and disposal for USA Xerox operates a worldwide equipment takeback and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program If your product is not part of the Xerox program and you are managing its disposal please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations For recycling and disposal information contact your local authorities DocuMate 252 Scanner User s Guide Numerics 24 Bit Color 107 256 Level Gray 107 A ADF cleaning 110 ADF pad assembly replace 112 Advanced Properties 103 Archive button 80 aspect ratio 56 Autocrop to Ori
43. ae Select destination FAL O gt xeno DocuMate 252 Bs By a h Scan POF Print a ail Fax zZ ScanSoft PaperPort BMP TIFF JPG RERE FOF Select configuration wf Color Document E4 US Legal Duplex US Letter Copy Duplex W Configure Before Scan ga Quality Color Photo 6x4 Vivid Color Photo 6x4 a Color Magazine Duplex T e The One Touch Properties window also opens when you press hold down and release the Simplex or Duplex button on the scanner About the One Touch Properties Window 32 The One Touch Properties window is where you can select new settings for the buttons The One Touch Properties window also contains special scanning features such as scanning and burn to a CD scanning and converting text directly into an HTML web page and scanning with optical character recognition OCR that turns a scanned image into text that you can edit DocuMate 252 Scanner User s Guide The button number and name The Destination Application This is the application that opens when you are finished scanning Scanning NOTE Some of the options on the One Touch Properties Window and other One Touch windows and dialog boxes are grayed out and are not available Grayed out options are not appropriate for your Xerox DocuMate 252 scanner For example on the figure below the option Use Document Feeder is selected and grayed out because the Xerox DocuMate 252 is an ADF s
44. afe place That s it Installation is finished and your Xerox DocuMate 252 scanner is ready to scan DocuMate 252 Scanner User s Guide Installation Register Your Scanner and Check for Updates Registering your scanner is important as it provides you with access to free telephone support service Registration also gives you free access to software updates for your scanner To register your scanner 1 Right click on the One Touch icon in the Windows Notification Area at the bottom right corner of the screen The One Touch Icon RT T 10 10PM Choose Check for Online Updates from the pop up menu Show Hardware Check For Online Updates Show Quick Reference Abou 4 15PM Follow the instructions on the screen and register your scanner by entering your scanner s serial number and your email address NOTE A valid email address is required DocuMate 252 Scanner User s Guide The serial number is located on the underside of the scanner The Serial Number After registration is complete you will receive an email message with your RegID Your RegID is important as you will need it when accessing free telephone support or checking for online updates After receiving your RegID write it down on a piece of paper and keep it with your scanner so you will be able to find it easily 23 Scanning 24 Scanning If you selected the recommended Full Install option See pag
45. ame size and are either black or white Use this setting for letters memos and other black and white material This scan mode produces the smallest file size GreyScale to scan items such as documents containing drawings or black and white photographs The scanning produces an image of up to 256 shades of gray You can also scan a color document to turn its colors into gray shades The file size is about one third that of a color scan Color to scan magazine articles photographs and other color images in full color Color scans have the largest file size Resolution Drag the slider to the right or left to adjust the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi This option determines the amount of detail you can see in the scanned image The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Usually the higher resolution settings are used for precision work such as photographs or fine artwork 89 Scanning with the TWAIN Interface from PaperPort e Brightness and Contrast Sometimes an image is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Increasing or decreasing the brightness makes the scanned image lighter or darker Contrast refers to the diff
46. and Scanning to Multiple Folders on page 58 OneTouch 4 0 Link Properties Storage I oe Documents dropped on this link will be transferred to a storage devices Le file system or CO Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week gt Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Documents and Settings Administrator sMy Oo Documents transfered to the Burn to CD link are waiting to be written to CD 7 NOTE If you do not have a CD burner attached to your computer the CD options are not shown on the dialog box The Burn to CD option is only available for Windows XP 1 Click the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents 2 Click the Browse button to specify the location to store the scanned documents or type a location directly into the box If you are scanning to a shared network drive it must be a mapped drive For more information about mapped
47. aperPort Scan window If you are scanning a single page the TWAIN interface closes automatically When scanning is complete the scanned images appear in the TWAIN software This example shows a thumbnail image of a scanned page on the PaperPort Desktop File Edit Yiew Desktop Item Tools Help Hee oiBaKnDEe E Mail Attachments E My eBooks E My Music 3 My OneTouch Archive QO My PaperPort Document 5 Articles Bank Statements Business Cards Release Notes Better PDF for Business_ Dragon Naturally Speaking Getting Started Guide Cover Page Speech Recagnition 1 4 Samples E Tax E es 5 Web Pages C My Pictures 5 My Scanne d Document ts a Ca an Paldan gt lt AS G BHwMBEORRe Gea Folder Samples 7 items Item OneTouch Aug 24 2005 1 PDF Adobe Acrob 1015 4 Kbytes A thumbnail image of the The small icon represents scanned item appears on the file format in this case the PaperPort desktop the pdf format DocuMate 252 Scanner User s Guide Scanning with the TWAIN Interface from PaperPort Display the Device Configuration A 1 A DocuMate 252 Scanner User s Guide Click the Xerox DocuMate 252 icon in the top right corner of the TWAIN interface The Device configuration window opens and shows the information about your scanner See the section Checking the Hardware and Setting the Lamp Power Saving on page 83 for more information about the devic
48. azine illustrations Selecting Reduce Moire Patterns will limit or eliminate moire patterns in the scanned image This option is only available for the Greyscale or Color Mode at 300dpi or less 90 DocuMate 252 Scanner User s Guide Scanning with the TWAIN Interface from PaperPort e Define page size Click this option to activate the Define button Then click the Define button to see the Define page size dialog box for selecting a specific page size Define page size Standard Letter 942811 in ne O Custom width Height 11 00 Inches Click Standard click the menu arrow and choose a page size from the list or click Custom and enter the horizontal and vertical page dimensions in the boxes The maximum size is 8 5 x 14 The units of measurement can be inches or millimeters Click the name of the units inches or mm millimeters to toggle between them Click OK The currently selected page size appears in the middle of the TWAIN interface on the lefthand side The Define page size option cannot be used with AutoCrop to original e AutoScan on document insertion Your Xerox DocuMate 252 scanner includes AutoLaunch technology that senses when an item is inserted into the paper feed and starts scanning immediately Select this option to turn on the AutoLaunch feature The item is scanned with the current settings on the TWAIN interface If this option is not selected the scanner waits for you to click the Scan butt
49. button The formats are based on the type of destination application you select This example shows the formats that apply to the PaperPort Desktop fis 4 pS w e a a BMF POF TIFF JPG sPDOF The button names indicate their file types See Selecting Page Format Options on page 43 for more information about the available formats Options tab Displays a window for selecting options related to the selected destination application for the scanned image DocuMate 252 Scanner User s Guide Scanning Selecting New Settings for a Button Click these arrows to see the properties for the button whose settings you want to change Select a software application as the destination to send scanned documents For each of the nine One Touch buttons you can select a new Destination Application Scan Configuration and Document Format OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options f H P D F Select format and page s Select destination Y al wi Select a format for ScanSoft PaperPort BMP TIFF JPG PDF PDF the scanned image X Select configuration Color Document Selecta configuration E US Legal Duplex for scanning the item E US Letter Copy Duplex Wj Configure Before Scan F Quality Color Photo 6x4 amp Vivid Color Photo 6x4 F Color Magazine Duplex To select new settings for the Scanner Button 1 Click the button selection arrows to select t
50. c tests to set it up for use with PaperPort Scan Manager lt Back Cancel 4 Click Yes recommended then click Next DocuMate 252 Scanner User s Guide 95 Scanning with the TWAIN Interface from PaperPort 96 The next window is for checking the connection between your scanner and the computer ScanSoft Scanner Setup Wizard 5 Click Next The wizard will now test the connection from the computer to your scanner Make sure the scanner it powered and the cable t connected Also close any other applications that might be using VOUT CANNET To continue click Next i Cancel After the Setup Wizard checks the connections the next window is displayed It has a series of setup options but only the Basic scan test is necessary because your scanner was already tested and calibrated when you installed the One Touch 4 0 software F ScanSoft Scanner Setup Wizard 6 Click Next Report paper sizes available Check ADF capabilities T Black amp white scan test Gray scan test T Color scan test For advanced users Advanced settings Hint editor Default Clear all lt Back Cancel DocuMate 252 Scanner User s Guide Scanning with the TWAIN Interface from PaperPort The TWAIN Interface opens Scanning to PaperPort Scan Manager Xerox DocuMate 252 Mode Resolution a O Black amp White Grey scale Brightness a Color Contrast Letter 8 1
51. can what Document Photograph Settings Release Notes Better PDF for Business_ Dragon Naturally Speaking Getting Started Guide Cover Page Speech Recognition 1 i m Display scanner dialog box Click Scan to start scanning oe RR HHMBHeSe amp 8a Ba Folder Samples 7 items If this Scan button is not active see the section on page 94 to set up PaperPort for the TWAIN scanning option NOTE If the Scan button at the bottom of panel is not available when you make a selection from the Scanner drop down list PaperPort needs to be set up to use the scanner See the section Setting Up PaperPort to Work With Your Scanner on page 94 3 Click the Scanner drop down arrow and select TWAIN Xerox DocuMate 252 from the drop down list NOTE Please wait a few moments for your selection from the drop down list to become active This delay only occurs the first time you select from the list while PaperPort initializes the scanner Later on selecting from the list happens right away 4 Inthe Scan what section choose to scan a Document or Photograph If you want to change the format of the scanned item s file name or file type before you start scanning click Settings The default file type for documents is pdf and the default for photographs is jog The default name of the scanned image is the day date and number of scanned items that day For example the second item scanned on a day is followe
52. canner and a ways uses the document feeder so there s no reason for you to select it If you use the One Touch application with other Xerox scanners grayed out options become active if appropriate The following example of the One Touch window shows the settings for Button 2 The button is set to scan with the scan configuration named Color Document then open PaperPort to display the scanned image The Format and Page s option is set to scan in the PDF image format OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options Click to select options F H PDF Select format and page s M Y i H i The file format of Select destination aa the images of ScanSoft PaperPort BMP TIFF JPG Gonga sPDF the scanned V item Select configuration d Color Document The settings that US Legal Duplex the scanner uses when scanning Soe with the currently WA Configure Before Scan selected button F Q uality Color Photo 6x4 in this case button 2 amp Vivid Color Photo 6x4 amp Color Magazine Duplex The settings on the Properties window are Select Destination The list of applications that can open to display the scanned image for the selected button To configure the list of available applications click the Options tab at the top of the dialog box and select the desired options See Selecting Options for a Button on page 48 for more information To make sure all of your computer s Destination
53. click OK then follow the instructions to complete and print the registration form e Select Remind me in 7 days and click OK At the Installshield Wizard Completed window click Finish If a message window opens instructing you to restart your computer click Restart The Welcome to the One Touch 4 0 Setup Wizard opens OneTouch 4 0 Welcome to the OneTouch 4 0 Setup Wizard pi l The installer will guide you through the steps required to install OneTouch 4 0 for the DocuMate 252 on your computer WARNING This computer program is protected by copyright law and international treaties Unauthorized duplication or distribution of this program or any portion of it may result in severe civil or criminal penalties and will be prosecuted to the masimum extent possible under the law Installation 10 Note Some of the options listed in this window may not be available when you purchase your scanner Please visit our web site at www xeroxscanners com for the latest updates 14 Click Next 15 On the Xerox License Agreement window read the license agreement If you accept the terms select Agree then click Next If you choose not to accept the license agreement the installation will terminate and the scanner driver will not be installed The next window lists the choices of the drivers that you can install for your scanner ig OneTouch 4 0 Scanner Software Options Recommend Full Install which include
54. cludes Microsoft Outlook and other eMail applications See eMail Properties on page 42 for details about attaching scanned documents to your email messages e Storage and CD R W is for either storing scanned documents in a folder or sending them to a CD burner to create a CD containing the scanned documents See Transferring Scanned Documents to Storage on page 80 and Scan and Burn to a CD on page 73 for details e Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing e Sti event forwarding is for using another application s interface for scanning The One Touch Event Forwarding dialog box opens so you can select which application to use to continue scanning See Scanning with Event Forwarding on page 76 for details 4 After selecting a new category for the Destination Applications click the Multi Function tab to see which ones are added to the list Show Progress Window Select this option to display the progress window of the document s during scanning Create copies of scanned documents Sometimes the image of a scanned document is only saved as a temporary file until its Destination Application is finished using it In those cases you may or may not want an additional permanent copy saved on your hard drive For example if you scan a picture to an email application the scanned image is saved as a temporary file then attached to the email and th
55. come Your new Xerox DocuMate 252 scanner can quickly scan single sided or double sided stacks of documents and place their images on your computer What s in the Box Before proceeding check the contents of the box If items are missing or damaged contact the dealer where you purchased the scanner Power Supply Replacement USB Cable Power Cord ADF Pad li pe i EE a pnug i 4 Two CD s Disc 1 and Disc 2 Quick Install Guide Technical Support Card DocuMate 252 Scanner User s Guide 1 Welcome The Xerox DocuMate 252 Scanner Paper guide LED Number Destination Selector button Simplex button Duplex button Status light ADF cover release Power switch USB port Power jack Paper guide Holds documents in place Adjusts to fit the document width LED Number Shows the current scan setting for the Simplex and Duplex scanning buttons A scan setting includes resolution file type brightness color or black and white destination and so on Destination Selector button Selects the scan setting for the Simplex and Duplex buttons Press to cycle through the nine settings Simplex button Press to scan a one sided document Duplex button Press to scan a two sided document Status light Shows the scanner s status A steady green light indicates the scanner is available to scan A rapidly flashing green light indicates the scanner is preparing to scan Refer to th
56. cover the file later To recover the file you can import it into PaperPort by using the Import command in the File menu Problem How do uninstall PaperPort See the section Uninstalling Your Scanner on page 116 Uninstalling does not delete your scanned items and they remain in the PaperPort Data folder Status Light Troubleshooting Codes 114 A green status light indicates the normal state of the scanner Normal Operation e Blinking green indicates the scanner is waking up from power saving and preparing to scan e Steady green indicates the scanner is ready to scan DocuMate 252 Scanner User s Guide Maintenance Error Codes If your scanner experiences hardware problems the status light will blink red and the LED flashes an E and the error code number The LED blinks back and forth between E and the error code number such as 6 The red light flashes the number of times as the error code 6 in this example The table below describes the error codes Error Code Problem Description Solution 0 Scanner is not A cable may be loose Check connected to the that the scanner s cables are computer The LED correctly attached to the does not flash E and computer If the scanner still the status light does not connect re boot the remains green computer 6 The scanner s cover Close the scanner cover and IS Open make sure it attaches completely o0or8 Th
57. cover when you re finished 110 DocuMate 252 Scanner User s Guide Maintenance Clearing Paper Jams If your scanner stops scanning due to a paper jam in the Automatic Document Feeder a warning dialog box opens after a few moments To clear a paper jam 1 Press the ADF cover release on the top left of the scanner body to open the Automatic Document Feeder cover To reduce the number of paper jams smooth and straighten the paper before scanning and adjust the guides to the paper size DocuMate 252 Scanner User s Guide 111 Maintenance Replacing the ADF Pad Assembly The ADF pad may wear out and is designed to be a user replaceable part Problems with documents feeding into the ADF is an indication that the pad is wearing thin See the Xerox DocuMate 252 Scanner Parts List on page 119 for KS ordering information To replace the ADF Pad assembly 1 Press the ADF cover release on the top left of the scanner body to open the Automatic Document Feeder cover 2 Squeeze the plastic clamps that hold the pad assembly in place and lift the pad up and out 3 Reverse the procedure to replace the new pad into its slots 112 DocuMate 252 Scanner User s Guide Maintenance Troubleshooting In addition to the troubleshooting information contained in this section please see the Readme file on your installation CD The Readme file contains additional information that may help you diagnose problems wit
58. ct a storage location on the mapped drive or server for the scanned documents Servers and mapped drives are represented by an icon that indicates its network connection Browse For Folder Make New Folder Select location For storing documents H My Computer A 344 Floppy 64 3 Set Local Disk iC E See LOCAL DISK Ds 4 CD Drive Es Set Local Disk iF E S Endrieerna tY Select a mapped drive or server as indicated by the icon 3 Click OK Now when you scan using Transfer to Storage as the Destination Application the documents are stored on the server or mapped drive DocuMate 252 Scanner User s Guide 81 Scanning To Use OCR Before Transferring to Storage If the documents you want to transfer to storage are text documents or spreadsheets you can have them converted by the OCR process prior to being stored 1 Open the One Touch Properties window 2 Using the arrows choose Button 7 or any other button if it is set up with Transfer to Storage as one of its Destination Applications Choose a text format as the file format Right click on the text format icon and choose the file format for the scanned documents OneTouch 4 0 Properties for Xerox DocuMate 257 Multi Function Options EA Select format and page s gt Archive i i 4 A Select destinations ae Transfer to Storage BMP TIFF JPG FOF nP Simple Text HA Rich Text Format fs Burn to CD RO
59. d by a 2 the third by a 3 and so on See the PaperPort User s Guide for more information about the PaperPort Settings DocuMate 252 Scanner User s Guide 87 Scanning with the TWAIN Interface from PaperPort 88 W Create single page items Scan 5 When scanning documents use the Create single page items check box as follows e When the check box is selected all pages in the Automatic Document Feeder are scanned the TWAIN interface closes and each page is placed on the PaperPort Desktop as an individual file e When the check box is not selected the scanned pages are not placed on the PaperPort desktop until you indicate the scanning job is finished by clicking Done on TWAIN interface then clicking Done on the PaperPort Scan window Multiple pages are stacked on the PaperPort desktop Note that items scanned as jpg files cannot be stacked on the desktop Please see the PaperPort User s Guide for more information about stacks The option Blank page is job separator is for when you load several separate scanning jobs into the Automatic Document Feeder at the same time Insert a blank page between them and each job will become a separate stack on the PaperPort Desktop when scanning is finished Please see the PaperPort User s Guide for more information about this option Make sure the option Display scanner dialog box is selected If this option is not selected the TWAIN interface will not open when you
60. e Troubleshooting section for additional details Output tray Holds documents after scanning through the Automatic Document Feeder ADF ADF cover release Opens the cover on the ADF Power switch On Off power switch Power jack Connects the power cord to the scanner Universal Serial Bus USB port Connects the scanner to the computer 2 DocuMate 252 Scanner User s Guide Welcome What You Need An IBM compatible Pentium PC or AMD equivalent with e ACD ROM drive e An available Universal Serial Bus USB port e Microsoft Windows operating system 2000 Service Pack 4 or XP Service Pack 1 and 2 e Aminimum of 256 megabytes MB of internal memory RAM 512 MB is recommended e 200 MB minimum of free hard disk space A VGA or SVGA Monitor The recommended settings for your monitor are e High Color 16 bit or True Color 24 bit or 32 bit e Resolution set to at least 800 x 600 pixels To set your monitor s colors and resolution e Open the Windows Control Panel e Double click on Display then select the Settings tab Documentation The following documentation is provided with your scanner e Quick Install Guide Abbreviated installation instructions e Xerox DocuMate 252 Scanner User s Guide On the Installation CD contains detailed installation scanning configuration and maintenance information e PaperPort User s Guide On the Installation CD contains detailed feature and configuration i
61. e 10 then you have several different options to scan with your Xerox DocuMate 252 scanner Each method scans equally well so use the one with appropriate options for the item you are scanning NOTE During installation the One Touch 4 0 software searches your computer and links to all the applications known as the Destination Applications where it can send and open scanned documents To make sure that all the Destination Applications are linked to One Touch 4 0 Xerox recommends that you refresh One Touch 4 0 before using your scanner for the first time Please see Check the Scan Settings Before Scanning on page 27 for the steps to Refresh One Touch 4 0 e Scanner Buttons When you press either the Simplex or Duplex button documents are scanned using the scan settings indicated by the LED number The scanned images are then sent to a software application on your computer See Load and Scan Documents on page 25 e One Touch wUse this scan option when you want to scan from the computer screen Open the One Touch scan panel and window adjust the scan settings if you want put the document in the scanner then click the icon on the One Touch panel Also use this One Touch method of scanning if you want to access the advanced features of Optical Character Recognition OCR available from the OmniPage Pro application See Scan from the One Touch Button Panel on page 28 e TWAIN Interface This option uses your scanner
62. e ISIS driver is installed You can use applications that use the ISIS driver such as Kofax and QuickScan The One Touch 4 0 Monitor will not run and you cannot use the One Touch features You will not be able to use the Xerox DocuMate 252 TWAIN driver You also will not be able to scan with the buttons on the scanner NOTE If you decide to change the scanner s installed drivers later on you must first uninstall the drivers the scanner is currently using See the section To Install Another Driver on page 117 17 Click Next During installation you will see this window asking you to select one of the images for your Color Space setting OneTouch 4 0 like this one best like this one best like this one best The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor Gamma controls the brightness of the midtones of colors That setting can be changed later as you re scanning 18 Select the option that looks best to you and click Next The driver installation will now begin DocuMate 252 Scanner User s Guide 11 Installation 19 STOP when you see the Complete the installation by connecting your hardware window Do NOT click OK yet Leave the window open and proceed to the next section Step 3 Connect the Power Supply E Complete the installation by connecting your hardware Connect the AC Adaptor to the scanner 1 and an outlet 2 Connect t
63. e arrows on the right side of the panel Oo Merox DocuMate 252 a A E HM C Tis Gh on Click these arrows to cycle eee through the 9 buttons Scan POF Print eh ail Fax 5 To close the One Touch Button Panel click the close button on the panel About the One Touch Button Panel s Names and Icons os Fax fa Archive The button names such as PDF eMail or Fax indicate the original factory settings for a button For example the eMail button is set up to scan documents then immediately attach them to a new eMail message in your eMail program But you can change the name the Destination Application and any of the other aspects of the button A question mark for a button such as shown for button 5 in the examples above means your computer does not have appropriate software for the initial factory settings Fax software in the example above In that case you would probably want to change the name and Destination Application to something else For example if you scan a lot of documents that have faint images such as hand drawn sketches in light pencil you might want to change the button s name to Sketches and the Destination Application to Microsoft Paint or some other drawing program A folder icon for a button such as shown for button 7 means that the scanner sends the scanned image to the default folder at C Documents and Settings lt your user name gt My Documents My OneTouch Archive
64. e compressed to produce smaller files sizes and therefore shorter transmission times Use this option to provide that compression capability to image files 5 Click OK 6 Click OK or Apply on the One Touch Properties window Selecting Page Format Options The Page Format options that you select determines the file format of the scanned document Appropriate page format options and file types are available for the type of Destination Application selected for the button The available options are for images and text i at wo 2 8AA BMF mele TIFF JPG sPLIF a Image Formats Text Formats sPDF is only one of several text formats available The Text Formats are for text file types The names of the formats indicate their file types See Text Formats on page 45 for details e FAL PAL FA FA FA FA FA DOL CoV HTML nPDOF sPDF RTF TEXT LS my DocuMate 252 Scanner User s Guide 43 Scanning 44 Image Formats Select an image file format for photos artwork or other documents that you want to save as images BMP and TIFF are standard image file formats generally used if you want to do additional image processing such as photo touch up or color correction Both of those file formats tend to be larger than the JPEG format Because JPEG image files can be reduced in size the JPEG format is often used for images on web pages or if file size might be a problem when electronically sending the f
65. e dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Brightness and Contrast Sometimes an item is scanned with the brightness and contrast set too light or too dark For example a note written with a light pencil may need to be scanned darker to improve legibility Brightness refers to the lightness or darkness of the image Contrast is the range between the darkest and lightest portions of the image The greater the contrast the more difference between the lighter and darker shades in the image DocuMate 252 Scanner User s Guide DocuMate 252 Scanner User s Guide Scanning Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the Black amp White mode If you want to lock the configuration click the key icon to change it from a key to a lock Click the Page Settings tab to select page settings Scan Configuration Properties Scan Settings Page Settings Advanced Settings Size Standard Letter z l s 11 in ty O Custom Width Height 11 00 Inches Click to toggle between inches Improvements and Settings and millimeters AutoCrop to Original Duplex Reduce Moire Patterns Straighten Image Color Filter O Red Green Blue Size Click Standard click the menu arrow and choose a page size from the list or
66. e email is sent Later the temporary file of the scanned picture is deleted The same situation may occur when you scan directly to a printer or scan to a fax application After a scanned item is printed or faxed its temporary file is deleted However by selecting this Create copies of scanned documents option you can choose to save permanent copies of the scanned items on your hard drive DocuMate 252 Scanner User s Guide 49 Scanning 50 The copies will be saved in the folder specified in the Folder Copy Options section see the figure on page 48 and the description below This option is not available if either Document Management or Storage and CD R W are selected because by default file copies for those types of Destination Applications are already automatically saved in the folder for copies For that reason this option is not available for the default settings of Buttons 1 and 2 Those buttons have PaperPort as their Destination Application and PaperPort is a Document Management application Likewise the option is not available for the default setting of Button 7 Archive because it is set as Transfer to Storage with the Destination Application type set as Storage and CD R W Folder Copy Options This section of the dialog box sets the location for copies of your scanned documents and how you want to group them Click the Browse button and find the folder for the copies Select the grouping option for the documen
67. e lamp in the Make sure that the lamp has scanner body or the not been turned off manually ADF portion of the See the steps on page 83 to scanner has turn the lamp on and off malfunctioned Re boot your computer If the problem persists contact Xerox Technical Support 9 Paper jam See Clearing Paper Jams on page 111 All An internal part in the Turn off the power to your Other scanner may have scanner then turn it back on Codes malfunctioned again If the problem persists contact Xerox Technical Support DocuMate 252 Scanner User s Guide 115 Maintenance Uninstalling Your Scanner To uninstall the Xerox DocuMate 252 scanner remove the scanner software first then remove PaperPort or other scanner software Step 1 Uninstalling the Scanner and One Touch Software 1 On the Windows taskbar click Start point to Settings then click Control Panel Double click the Add Remove Programs icon The Add or Remove Programs window opens Make sure the Change or Remove option is selected From the list of programs select One Touch 4 0 Click the Change Remove button An Add or Remove message box opens and asks if you are sure you want to remove One Touch 4 0 from your computer Click Yes The One Touch 4 0 software is removed from your computer Unplug the USB cable from the scanner Close all open windows and restart your computer Step 2 Uninstalling the PaperPort Software 1 On the Window
68. e photographed provided the reproduction is in black and white and is less than 75 or more than 150 of the linear dimensions of the original Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been or may be issued under any Act of Congress Adjusted Compensation Certificates for Veterans of the World Wars Obligations or Securities of any Foreign Government Bank or Corporation 121 It s Illegal in Canada 122 SS eS 10 Copyrighted material unless permission of the copyright owner has been obtained or the reproduction falls within the fair use or library reproduction rights provisions of the copyright law Further information of these provisions may be obtained from the Copyright Office Library of Congress Washington D C 20559 Ask for Circular R21 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed Passports Foreign Passports may be photographed Immigration Papers Draft Registration Cards Selective Service Induction Papers that bear any of the following Registrant s information Earnings or Income Dependency Status Court Record Previous military service Physical or mental condition Exception U S Army and Navy discharge certificates may be photographed Badges Identification Cards
69. e settings Device Configuration Properties Device Settings Information ta Device name mens DocuMate 252 sa Driver version Firmware version Interface USB Documents Scanned 64 Pages To avoid document feeder problems please replace the pad after 20 000 pages The documentation and help system shows you how Control Enable power save mode Reset Device 93 Scanning with the TWAIN Interface from PaperPort Setting Up PaperPort to Work With Your Scanner When you select a scanning option from PaperPort s Scanner drop down list either Twain Xerox DocuMate 252 or WIA Xerox DocuMate 252 Windows XP only the Scan button at the bottom of the panel should become active If it doesn t you need to set up PaperPort to work with your scanner If this Scan button is not active you need to set up PaperPort to be able to access your scanner PaperPort File Edit view Desktop Item Tools Help TRG Kone Scan or Get Photo X My Documents My PaperPort Documents S amples Scanner TWAIN Xerox DibcuMate 252 w Setup Scan what FE Document Photograph Settings Release Notes Better PDF for Business Dragon Naturally Speaking Getting Started Guide Cover Page Speech Recognition 1 r I Display scanner dialog box Click Scan to start scanning Scan Ayee EAAS Folder Samples 7 items NOTE Setting up PaperPort is a one time only process for each option
70. ected in the OneTouch Properties window for that button To configure before scanning 1 Open the One Touch Properties window 2 Using the arrows choose the button that you want to set to configure before scanning 3 Select the scan configuration Configure Before Scan OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options Click the arrows to F Ej Pa i nt Select format and pagels lect th tton a select the butto a Ay Select destination W Microsoft Faint BMP JPG G ScanSoft OmniPage Select configuration Quality Color Document 4 Select Configure WP Configure Before Scan w Twain I5I5 WT Before Scan Right click on Configure Before Scan to get the menu and choose the interface to 4 Right click on Configure Before Scan and choose an interface to use for configuring before scanning TWAIN The TWAIN Interface opens for you to make changes prior to scanning See Accessing the TWAIN Interface from PaperPort on page 86 ISIS The ISIS Scan interface opens for you to make changes prior to scanning See Scanning with the ISIS Interface on page 104 WIA The Windows Image Acquisition Interface WIA opens for you to make changes prior to scanning available for Windows XP only See Scanning with the WIA Interface on page 99 5 Click OK or Apply on the One Touch Properties window DocuMate 252 Scanner User s Guide 63 Scanning Scanning with
71. eee eee 2 What You Need srerisnireari ekar rinia riani ah amp bee Dee oa eee ea ee ee we ee A 3 WOCUMENM AON ss 0x06 we ee doe oe oe eS wea eee eed ee Phe Sea ae Sealed ee 3 Installation Before YOU BEJN 444s6c 0e0neceaueaga eae dee dse bees se meen ea eore od eee Few es sea eet 4 Step 1 Assemble the Scanner 0 0 0 0 ee ee eee ees 5 Step 2 Install the Software 2 nananana naaa ee eee eee eee 7 Step 3 Connect the Power Supply 0 0 cc ee ee eee ene 13 Step 4 Connect the USB Cable and Turn on the Power 0 0 0 0 cee ee eee 14 Additional Applications Available with Your Scanner 0000 eee eee ee ee 19 Register Your Scanner and Check for Updates 0 0 ccc ees 23 Scanning Load and Scan Documents 22 60tvesehewe qcetee cehomnahoa gooeeades eee ew eee he duede 25 Check the Scan Settings Before Scanning 0 0 0 0 eee 27 scan from the One Touch Button Panel 0 0 0 0 eee 28 Using the One Touch Button Panel 0 0 00 eee 29 The Default One Touch Settings on Your Scanner 0 0 00 31 Configuring the One Touch Buttons 0 0 0 0 cc eee eae 32 About the One Touch Properties Window 0 0 0 ccc eee ee 32 Selecting New Settings fora Button 0 0 0 ee ees 35 Setting Destination Application Properties 20 0 0 cc ee eee 37 selecting Page Format Options 0 aaae ee eee eee 43 Renaming a One Touch Button 0 0
72. eet HTML Document Searchable POF w Mormal POF OCR options 5 Choose the Searchable PDF or Normal PDF option for the page format NOTE Not all Destination Applications have the sPDF and nPDF options Microsoft Word for example does not have them as scanning options The settings for the button button 8 in this example now show your page format selection OneTouch 4 0 Properties for Xerox DocuMate 257 we Multi Function Options E Custom Select format and page s in B ap i i 1 Select destination zi Let The page format A BMP PDF icon is now set to 2 Microsoft Explorer EES IPG the selection from Aae the menu w Microsoft WORD Select configuration g Quality Color Document gt A Microsoft WordPad 7 wi Color Photo 6x4 a Color Document Fook Notepad i Quality US Letter Duplex J ScanSoft FaperPort MUS Letter Copy US Legal Duplex Transher to Storage E Quality US Legal HH a T a 4 6 Choose a Scan Configuration 7 Click OK The One Touch Properties window closes 72 DocuMate 252 Scanner User s Guide Scanning 8 Now scan with that button and the scanned document will be in the sPDF or nPDF format that was selected for the button NOTE The Transfer to Storage selection for a Destination Application also has the sPDF and nPDF options That means you can scan and store items directly to a server in these formats 9 To search for
73. els stickers or Post It notes that may come off during the scanning process and get stuck in the scanner Misuse as described here will void your scanner s warranty 2 Load the documents with their tops into the Automatic Document Feeder For Simplex one sided scans load the documents face down For Duplex two sided scans the documents can be face up or down because both sides are scanned DocuMate 252 Scanner User s Guide 25 Scanning 3 Check the LED number to make sure you re using the scan setting you want To choose a new scan setting press the Destination Selector buttons The current scan setting See Check the Scan Settings Before Scanning on page 27 to check the settings Press the Destination Selector to cycle through the scan settings to select the one you want 4 Toscan a one sided document press the Simplex button To scan a two sided document press the Duplex button A scan progress window opens and the image is sent to the selected application from the One Touch utility In this example of duplex two sided scanning the Destination Application is the PaperPort desktop and the two pages are stacked one on top of the other File Edit view Desktop Item Ti m a SRG s al ts A Better PDF for Business_ Dragon Naturally Speaking Getting Started Guide Cover Page Speech Recognition 1 cma Pause Os e BRBHHRBaHBeaskwe amp BEA button button Fold
74. er Samples 7 items Item OneTouch Aug 24 2005 1 PDF Adobe Acrob 1015 4 S To Cancel scanning click the Cancel button To pause the scanning click the Pause button It will change to a Continue button Put the page back into the scanner and click Continue to resume scanning 26 DocuMate 252 Scanner User s Guide Scanning Check the Scan Settings Before Scanning Note The configurations shown on this example of the One Touch Properties window are for illustration purposes only The configurations you see on your One Touch Properties window may be different 1 To check the scan settings before scanning press hold down and then release either the Simplex or Duplex button Press hold down and then release either button to see the setting for the selected LED number The One Touch Properties window opens for you to view and change the settings before scanning This sample shows the current description of setting 6 OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options A JH ocr siy x r gt Select destination ca A Acrobat Reader DOC a lt Microsoft Excel Select configuration Quality US Letter Duplex e Microsoft Explorer W Configure Before Scan Quality US Legal Duplex w Microsoft WORD A Microsoft WordPad rm Notepad Select format and pagels The One Touch Button Panel also opens with the description of the selected settings To Refresh t
75. erence between the lighter and darker portions of the image Increasing the contrast emphasizes the difference between the lighter and darker portions decreasing the contrast de emphasizes that difference Contrast is used in conjunction with brightness e AutoCrop to Original Select this option to let the scanner automatically determine the size of the item being scanned For example if you scan a 5 x 7 photo the scanner will determine the size of the photo and the scan area is the size of that photo When using the AutoCrop to Original option always use the paper guides on the scanner so the page is not skewed e Duplex Scan both sides of the page If this option is not selected the scanner will only scan the side of the page facing down when you insert it into the scanner e Filter The Filter is the ability of your scanner to automatically remove a color from a scanned item For example if you are scanning a letter with a red watermark you can choose to filter out the red so the scanned letter just shows the text and not the red watermark The Filter option applies to Black amp White or Greyscale Mode The original with a red The scanned item with the watermark over black text red filtered out b i ahd a iiig pr deci eohaice DILAH omg gii es e Reduce Moire Patterns Moire patterns are wavy rippled lines that sometimes appear on the scanned images of photographs or illustrations particularly newspaper and mag
76. erox DocuMate 252 Scanner Specifications Optical resolution Bit depth Maximum item size Minimum item size Scan method ADF specifications Scanning Speed Capacity Paper Thickness Light source Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power adaptor Power consumption Power cord USB cable Safety and agency certifications 118 600 x 1200 dpi 48 bit color internal 8 5 x 14 3 5 x 2 Automatic Document Feeder Automatic Document Feeder ADF Up to 25 pages per minute Up to 50 images per minute 200 dpi B amp W 50 sheets 16 28 Ibs 0 002 0 006 Cold cathode fluorescent lamp USB 2 0 High Speed 12 5 inches 31 75 cm 13 25 inches 33 66 cm 17 inches 43 18 cm 8 6 pounds 3 91 kg 50 104 F 5 35 C without condensation 40 70 35 C without condensation DC Jack 24Vdc 2 0A 48W 100 240Vac Energy Star and RoHS compliant lt 40 Watts during operation lt 25 Watts on standby lt 6 Watts power save after 15 minutes without scanning can be adjusted by software lt 1 Watt power off AC US 3P 10A 125V 180 cm 3C 18AWG RoHS compliant 185 cm 28AWG with core ROHS compliant UL C UL FCC Class B CE TUV GS WEEE DocuMate 252 Scanner User s Guide Maintenance Xerox DocuMate 252 Scanner Parts List Please use the following part names and numbers when ordering replace
77. es the grays to nearby pixels to give the image a grainy film like texture Diffusion is useful for viewing images on a black and white screen The preview image shows the effect of your Dither selection so you can see which one is best for scanning 107 Scanning with the ISIS Interface 108 l Dots per inch Click the menu arrow and choose a resolution dpi Your Xerox DocuMate 252 scanner can scan at up to 600 dpi Page Size Click the menu arrow and choose a page size Your Xerox DocuMate 252 scanner can scan a page up to 8 5 x 14 Brightness Drag the sliders or click the arrows to the right or left to adjust the brightness in small increments Click the buttons Darken Normal or Lighten to move the slide in larger steps Contrast Drag the sliders or click the arrows to the right or left to adjust the contrast Contrast is set automatically for Black and White To scan only a specific area of the image click the Area button The Set Scanning Area dialog box opens Set Scanning Area Letter 6 5 11 in Units in Inches Position 1 706 Y Position 3 786 Width 5 493 Length 3 52 Uncompressed Size 1274k Click in the image and drag a rectangle around the area you want to scan The boxes to the left show the relative position and size of the selected area You can now move and resize the rectangle to adjust the specific area to scan To move the rectangle put the crosshairs cursor in it
78. ew configurations M Ad Letter Archive apply to a ley to orage Vestination E4 Storage for Business Receipts Application Storage for Personal Receipts retest C e Com Cea Dae C tent are DocuMate 252 Scanner User s Guide Scanning 14 Now click the arrow buttons to select a scanner button for each new configuration Click Apply to set that button for that configuration The following examples show that buttons 7 and 8 have been set to scan to each of the new configurations OneTouch 4 0 Properties for Xerox DocuMate 252 OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options Multi Function Options F Select format and page s F Select format and pagefs E Storage 1 silaa H Storage 2 7 w a Be A wa a ee Select destination ie Select destination ae re Taino seas BMP TIFF JPG PDF sPDF A Transfer to Storage BMP TIFF JPG PDF sPDF fa Select configuration Select configuration US Legal Archive US Legal Archive aaa Configure Before Scan sail Configure Before Scan US Letter Archive E US Letter Archive Wy 44 Letter Archive E 44 Letter Archive Storage for Business Receipts Storage for Business Receipts Storage for Personal Receipts E Storage for Personal Receipts Note that the button names have also been changed to Storage 1 and Storage 2 to remind you that both send documents to storage but to different locations To change button names see Re
79. figure Before Scan amp Quality Color Photo 6x4 amp Vivid Color Photo 6x4 J Color Magazine Duplex Click the Properties utton Ss A One Touch 4 0 Link Properties dialog box opens for the type of Destination Application you selected and the available options are for that type of application PaperPort Properties These properties apply to PaperPort and are for designating the folder to receive your scanned items OneTouch 4 0 Link Properties PaperPort Please select your preferences for ScanSott s PaperPort from the options below Select the destination folder for Scanned Documents ey My PaperPort Documents _ articles T Bank Statements J Business Cards T Faxes J Investments OneTouch Docs J Photographs J Presentations J Real Estate J Receipts Samples iiil Mo PaperPort Documents OneT ouch Docs DocuMate 252 Scanner User s Guide 37 Scanning 1 Select the PaperPort folder where you want the file of the scanned image to be located Click OK Click OK or Apply on the One Touch Properties window When PaperPort opens after you finish scanning the thumbnails of your scanned documents are on the Desktop in that folder Text Documents Properties These properties apply to Microsoft Word Microsoft Excel and the other applications indicated by their icons in the list The properties apply to the OCR settings for the applications O
80. for Xerox DocuMate 252 Multi Function Options H Custom Select a a W al LA Pal Choose HTML Select destination Microsoft Excel JPG e Microsoft Explorer Select configuration a Quality Color Document w Microsoft WORD WH Color Photo 6x4 a Color Document P Microsoft WwordPad l E Quality US Letter Duplex E US Letter Copy id Notepad E4 US Legal Duplex gz ScanSoft PaperPort Quality US Legal ae 5 Choose a Scan Configuration that has the settings for the image on the HTML page For example if you want the image to be in color on the HTML page choose a color configuration 6 Click OK The One Touch Properties window closes 7 Now on the One Touch Button Panel click Button 8 or if you used another button click it When scanning is finished the document is first converted to editable text using the OCR process then is converted into an HTML format Microsoft Internet Explorer then opens showing your converted page 78 DocuMate 252 Scanner User s Guide Scanning NOTE Depending on the complexity of the document its conversion to the HTML format may take a few moments NOTE If you have OmniPage Pro installed on your computer you may see a thumbnail of the page Click on the thumbnail to see the full page E Recognized HTML document Microsoft Internet Explorer File Edit View Favorites Tools Help ay Q sack Q x a A J gt search 5 Favorites A media g2
81. ge Ti Select format and page s w e E a ee BMP TIFF JPG PDF ieee Select Transfer to Storage Select configuration E US Legal Archive Wj Configure Before Scan US Letter Archive E Ad Letter Archive Click the New button ate CPi Wow Eom Ea ox tenes eo The Scan Configuration Properties dialog box opens DocuMate 252 Scanner User s Guide Scanning 5 To help you remember which folder it is give the new configuration a name that indicates the folder name such as Storage for Business Receipts 6 Click the Scan Settings Page Settings and Advanced Settings tabs and select the settings you want 7 Click the Storage Options tab Scan Configuration Properties Scan Settings Page Settings Storage Options Advanced Settings Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week gt Documents are put in folders by type Storage location 8 Click the Browse button 9 Select the folder you created for storing the scanned documents Browse For Folder Select location For storing documents F My Computer E3 A 344 Floppy 64 3 Set Local Disk iC E See LOCAL DISK Ds 4 CD Drive Es Set Local Disk iF Set Local Disk G Business Receipts C Personal Receipts a _e e lt ji E Make New Folder
82. ginal 53 90 AutoRotate image 56 B background color 69 bit depth 118 Black amp White 52 89 107 BMP 44 Brightness 52 90 103 106 Burn to CD 41 73 Destination Application 74 button options 48 button settings 35 C CD ROM drive 3 Color 52 89 color configuration 89 Color Document 35 Color Document button 106 color filter 55 90 Comma Delimited 46 components 2 computer specifications 3 Configure Before Scan 63 104 Contrast 52 90 103 106 create single page items check box 88 100 csv file format 46 D Destination Application 25 32 OCR 35 DocuMate 252 Scanner User s Guide Index text file format 45 Destination Selector 26 Device Settings 52 56 Diffusion 107 Disc 1 7 Dither 107 Document Format 32 Document Management 48 documentation 3 dpi 103 Duplex 54 duplex button 2 24 25 26 E eMail 49 eMail Properties 42 error codes 115 Excel Spreadsheet 46 F Fax and Print 49 file format 46 file storage location 80 flowing page 71 Font Matching 68 Format and Page s 36 full feature install 10 G gamma 55 grayed out options 33 106 GrayScale 52 89 GrayScale Document button 106 H Halftone 107 help 3 88 htm file format 46 HTML Document 46 HTML page 79 HTML Web Page 78 hue 55 125 Index Image Documents Properties 40 Image Editors 49 image file 44 image file format 44 improvements and settings 53 installation 4 invert image 54 inverted text 69 I
83. h the scanner If you try the troubleshooting procedures described in this section and in the Readme file and the scanner still has problems you may have a malfunctioning scanner Refer to the technical support card that you received with your scanner Also visit our web site at www xeroxscanners com for additional technical information Problem The scanner won t scan What s wrong Check for one of these possible problems e Are the cables loose or not plugged in securely Inspect the cable connections Make sure the cables are plugged in securely e Is the scanner s status light on Turn on the scanner s power If the status light doesn t come on plug the power supply into another electrical outlet e Did you restart the computer after installing the software If you didn t restart the computer it may not have loaded all of the software files Try restarting your computer e Did you plug the scanner into a USB hub If you re using a USB hub to connect the scanner the hub must have its own power supply If the hub does not have its own power supply plug the scanner into a USB port on the computer e Did you select another scanning source in the PaperPort Scan Pane If you use multiple devices with your computer you may have selected another source for images Start the PaperPort software and click the Scan icon then make sure Xerox DocuMate 252 is selected as the scanner Problem During installation got the er
84. he Browse button for Folder for storing attachments and choose a folder for your eMail attachments 2 If you are using AOL on your computer and the folder name for AOL is incorrect click the Browse button and find the correct AOL folder For scanned images to be auto attached to a blank email message you must have the specific folder location AOL uses to find the attachments Please contact AOL for more information about the folder location in which AOL stores attachments 42 DocuMate 252 Scanner User s Guide Scanning 3 If you need to change your email client or any other internet options click the Internet Options button The Windows Internet Options Control Panel opens Click the Programs tab and choose a new email client from the Email list These are the standard Windows Internet options Please see your Windows documentation for more information about Internet options If you are using AOL please see the AOL user manual for making changes to the Internet options applicable to AOL 4 Select the options for color document handling Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can b
85. he One Touch 4 0 settings click the Refresh button If you make changes in the One Touch Properties window then click the Apply button the information in the One Touch panel will update to show the new settings This number corresponds to the LED on the scanner oO Ea xerox DocuMate 252 a Quality US Letter Duplex Mode Blackihite 3 300 dpi Duplex Page 8 50 17 00 OCR Settings Brightness 50 Your document will be scanned with these options for setting Number 6 The icon indicates the Destination Application for this setting The current name of the setting 2 When you are ready to scan press either the Simplex or Duplex button or click OK to close the window then click the button on the One Touch Button Panel DocuMate 252 Scanner User s Guide 2 Scanning Scan from the One Touch Button Panel You can scan from the One Touch Button Panel on the screen 1 Adjust the paper guide for the width of paper and load the documents with their tops into the Automatic Document Feeder For Simplex one sided scans load the documents face down For Duplex two sided scans the documents can be face up or down because both sides are scanned The One Touch Icon 2 Nowclick on the One Touch icon in the Windows Notification Area at the bottom right corner of the screen k m 10 10 PM The One Touch Button Panel opens and shows the first five on m screen scanning buttons Click the arrows
86. he USB cable to the scanner 3 and your computer 4 Finally turn the scanner on 5 Plug and Play will finish installing the scanner Reminder If your computer is running AntiVirus or AntiSpyware software you may see messages asking you to allow installation Select the option to allow installation to proceed NOTE If you want to see more information about your scanner and a quick explanation of how to use the One Touch features click the More button on the window When you re finished return to the window above to continue with the installation process 12 DocuMate 252 Scanner User s Guide Installation Step 3 Connect the Power Supply Connect the power supply and power cord and plug the power supply into an electrical outlet To connect your DocuMate 252 scanner 1 Plug the power supply into the power port on the scanner NOTE Only use the power supply HEG42 240200 7L made by HiTron included with your scanner Connecting any other type of power supply may damage your scanner and will void its warranty 2 Plug the power cord into the power supply and into a wall outlet Now proceed to the next section Step 4 Connect the USB Cable and Turn on the Power DocuMate 252 Scanner User s Guide 13 Installation Step 4 Connect the USB Cable and Turn on the Power The DocuMate 252 scanner connects to any available USB port Check your computer s manual for USB port locations NOTE You ca
87. he button you want to change Each button has its own settings So as you click the arrows to cycle through the buttons the available settings on the window change to show them for each button 2 From the Select Destination list select the application where you want documents sent when scanning is finished See Selecting Options for a Button on page 48 to display a full list of the Destination Applications that you can use with the scanner NOTE If you select a word processing program such as Microsoft WordPad or Microsoft Word and a page format that can be used for OCR such as TEXT RTF DOC sPDF or nPDF the text in scanned images is automatically converted to word processing text See Scanning with Optical Character Recognition OCR on page 64 for details 3 From the Select Configuration list select a scan configuration To scan in color select one of the configurations indicated by the small color icon such as the Color Document configuration DocuMate 252 Scanner User s Guide 35 Scanning The scan configuration list is preset for the application you select in the Select Destination list If you select a different application the configurations are for that application However you can create your own scan configurations as well 4 Select a Format and Page s option The available options apply to the Destination Application you select For example if you select Microsoft Word as the Destina
88. ick the Scan button Instead the items are scanned with the basic PaperPort settings Documents are scanned in Black and White in the pdf file format and Photographs are scanned in Color in the jpg file format Click the Scan button on the Scan pane The WIA scan window opens Use this window to select scanning options and start the scanner Scan using Xerox DocuMate 252 What do you want to scan Paper source Document Feeder v Select an option below for the type of picture you want to scan sae Color picture pate Grayscale picture By Black and white picture or text i Custom Settings fou can also Adjust the quality of the scanned picture Page size Legal 8 5 x 14 inches 216 x 35 sj Click the button most appropriate for the item you re scanning Select a paper size from the Page Size list Click Preview to preview the image before scanning The image is displayed on the right side of the window 101 Scanning with the WIA Interface NOTE If you preview when scanning a stack of documents the first page of the stack feeds through the ADF for the preview After adjusting the scanner settings replace that page on the stack so it is scanned with the rest of the pages 12 If necessary adjust settings of the previewed image e Change the button selection for the type of image e Adjust the custom settings refer to the next section Fine Tuning Y
89. iguration TIFF sPDF g Color Photo 6x4 E US Letter Copy Scan amp Color Magazine 4 Scan for Light Text Select the scan configuration to edit or delete It must be unlocked as indicated by not having a lock displayed here 3 To delete the configuration click the Delete button 4 To edit the configuration click the Edit button The Scan Configuration Properties dialog box opens for that configuration You can make changes to a configuration but for the changes to be saved the configuration must first be unlocked Click the Lock icon to unlock the configuration Clicking it toggles between locking and unlocking the configuration The key icon indicates the configuration is unlocked Scan Configuration Properties Scan Settings Page Settings Advanced Settings Color Magazine Duley sd Click the Lock icon to toggle Mat Samana between locked and unlocked MH O Black white 50 4 GrayScale f 150 dpi Brightness Contrast Edit the settings and click OK Click OK to close the dialog box 62 DocuMate 252 Scanner User s Guide Scanning Configuring Before Scanning Choosing Configure Before Scan simply opens a scanning interface when you press or click a scan button You can then use the interface to change the Resolution Scan Mode and other settings When you scan the scanned image will still be sent as the file type and to the same Destination Application already sel
90. ile format 46 Select Configuration 34 35 Select Destination 33 35 48 Select Format and Page s 34 setup 4 Show All Destinations 48 Show Hardware 83 Simple Text 46 simplex button 2 24 25 26 size 53 91 skewed page 53 90 skip blank originals 54 sPDF 8 35 44 47 71 spreadsheet 70 spreadsheets OCR 65 status light 15 16 113 troubleshooting codes 114 Sti event forwarding 49 Storage and CD R W 49 Storage Properties 41 Straighten Image 54 system requirements 3 Y template 71 text color 69 Text Document button 106 Text Documents Properties 38 Text Editors 49 text file format 45 Text Formats 45 TIFF 44 Transfer to Storage 80 troubleshooting 113 true page 71 TWAIN 63 77 TWAIN standard 85 U uninstall 116 USB port 14 W watermark remove 55 90 WIA 63 99 Windows Image Acquisition 99 Word Document 46 DocuMate 252 Scanner User s Guide Index 127 05 0612 200
91. iles JPEG files are reduced in size by lowering their image quality and you can select the degree of quality for your scanned images from the JPEG page format icon The PDF format is often used to create images of text pages You may want to select PDF as the page format when scanning text pages that do not require OCR processing or other processing The PDF format is also used to put multi page documents on web sites as pdf readable files As with the JPEG option the PDF format can be reduced in size or quality NOTE The two other PDF formats nPDF and sPDF are for scanning with OCR processing and with the ability to search the scanned text See the next section Text Formats and also Scanning with sPDF or nPDF and Searching for Text on page 71 for details To select a JPEG or PDF file size 1 Select JPG or PDF as the page format 2 Right click on the JPG or PDF icon A menu opens j A H me BMP TIFF JP Minimize Size w Normal Maximize Quality DocuMate 252 Scanner User s Guide Scanning 3 Choose the file size image quality option for your scanned images Minimize Size Smallest file size lowest image quality Normal Medium file size some loss of image quality Maximum Quality Largest file size no loss of image quality Your selection pertains only to the button currently selected on the One Touch Properties window Other buttons that have JPG or PDF selected as the Page Format a
92. in alphabetical order Type a letter to jump to one of the languages in the list The dictionary icon indicates a language with dictionary support available The dictionary is consulted to help in the OCR process It can also offer suggestions during proofing User Dictionary A user dictionary is your personal dictionary with words that you want the OCR proofreading process to recognize as legitimate words For example if you scan documents with highly technical terms not found in typical dictionaries you can add them to your personal dictionary You can also add names that you expect to be in the documents too That way when the OCR process proofreads the text names will not be considered misspelled words You can create multiple user dictionaries Click the menu arrow and select a user dictionary from the list Any Microsoft Word user dictionaries detected on your computer system are also listed A dictionary named Custom is your default Word dictionary To create a user dictionary click the button next to the menu arrow Click New type a name for the dictionary and click OK Click Close then choose your new dictionary from the list It will be used during the OCR process You add words to a dictionary during the proofreading process To turn on the proofreading process for your scanned documents see the OmniPage Pro documentation Professional Dictionaries These are legal and medical dictionaries containing highly specialized
93. ing Brightness and Contrast Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image The Contrast setting does not apply to the setting Black and White picture or text Resolution DPI Click the menu arrow and choose the dots per inch dpi of the resolution The maximum resolution is 600 dpi the minimum is 50 dpi The higher the dpi setting the sharper and clearer the scanned image However higher dpi settings take longer to scan and produce larger files for the scanned images Picture type Click the menu arrow and choose the most appropriate type for the item you re scanning 3 Click OK The Custom Settings button is now set to scan with the options you selected If you want to reset the settings and start over click Reset DocuMate 252 Scanner User s Guide 103 Scanning with the ISIS Interface Scanning with the ISIS Interface The ISIS interface for scanning opens when you scan with a One Touch button set to Configure Before Scan with ISIS selected as the interface to use NOTE You can also use the ISIS interface from other ISIS compliant applications that you received with your scanner Please see Scanning with ISIS from Other Applications on page 109 To open the ISIS interface from the One Touch window right click on the Configure Before Scan configuration and select it from the menu OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Functio
94. les known as sPDF and nPDF NOTE The software provided with your scanner may differ slightly from the list shown in the window 5 Click Install Now 6 The Select Language window opens Click the drop down menu arrow and select the language to use Click OK DocuMate 252 Scanner User s Guide 10 11 12 13 DocuMate 252 Scanner User s Guide Installation The first PaperPort Installation window opens On the PaperPort Welcome window click Next Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version Your existing PaperPort files will not be affected Read the PaperPort license agreement and select I accept the terms in this agreement then click on Next If you choose not to accept the license agreement the installation will terminate and the PaperPort software will not be installed On the Customer Information window accept the current values or enter new information then click Next On the Setup Type window keep the default Setup Type and click Next Click Install to begin the installation Reminder If your computer is running an AntiVirus or AntiSpyware application you may see messages asking you to allow installation Select the option to allow installation to proceed On the Product Registration window do one of the following e Select Register online click OK then follow the registration instructions e Select Print registration form
95. m to CE 80 DocuMate 252 Scanner User s Guide Scanning To Transfer Documents to a Server or Mapped Drive When selecting the storage location for scanned documents you can select a local folder or a folder on a server or mapped drive You select a mapped drive using the Browse button See The Storage Options Tab Archive on page 57 for more information about storage options 1 On either the One Touch 4 0 Link Properties window or from the Scan Configuration Properties window click the Browse button OneTouch 4 0 Link Properties a Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Scan Settings Page Settings Storage Options Advanced Settings Select folder and transfer options Documents dropped on this link will be transferred to ae storage devices i e file system or CD Burner All documents are in the root Documents are put in folders by month Documents are put in folders by week Documents are put in folders by type Storage location G Business Receipts Storage location Documents transferred to the Burn to CD link are waiting to be written to CD C Documents and Settings Administrators My Do The Browse For Folder window opens 2 Sele
96. ments for your scanner Part Name Part Number Paper Guide 57 0104 000 Output Tray 57 0105 000 ADF Pad 57 0103 000 USB Cable 35 0107 000 AC Power Cord 35 0103 000 Power Supply 37 0076 000 Buttons Label 09 0631 000 DocuMate 252 Scanner User s Guide 119 Maintenance 120 DocuMate 252 Scanner User s Guide Appendix A Notices It s Illegal in the USA Congress by statute has forbidden the reproduction of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions 1 DocuMate 252 Scanner User s Guide Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and Obligations of certain agencies of the government such as FHA etc Bonds U S Savings Bonds may be photographed only for publicity purposes in connection with the campaign for the sale of such bonds Internal Revenue Stamps If it is necessary to reproduce a legal document on which there is a canceled revenue stamp this may be done provided the reproduction of the document is performed for lawful purposes Postage Stamps canceled or uncanceled For philatelic purposes Postage Stamps may b
97. mmunicating properly 6 Click Close on the Installation Complete window to close and exit the software installer i OneTouch 4 0 Installation Complete OneT ouch 4 0 has been successfully installed Click Close to exit Cancel 16 DocuMate 252 Scanner User s Guide Installation If you selected OmniPage Pro for installation a window tells you to insert the second CD to install it XEROX DocuMate 252 N os Se 4 T OmniPage Pro is located on a separate CD Disc 2 Once you are done installing the applications on Disc 1 click on the link below to exit Insert Disc 2 and proceed with the OmniPage Pro installation EXIT DISC 1 If you wish to install additional applications or view the documentation click on the link below to return to the Main Menu RETURN TO MAIN MENU 7 Click Exit Disc 1 and remove Disc 1 from the CD ROM drive NOTE If you want to install other applications on Disc 1 before installing OmniPage Pro click Return to Main Menu See the section Additional Applications Available with Your Scanner on page 19 for instructions 8 Insert Disc 2 into the CD ROM drive The OmniPage Pro Installation menu opens automatically If it does not open see the note on page 7 5 7 a KA Please click on a link below INSTALL OMNIPAGE PRO e USER GUIDE a BROWSE CD CONTENTS e IEW OUR WEBSITE _ 9 Select Install OmniPage Pro
98. mplex Paint 6 x 4 photo size Brightness 50 Contrast 50 9 Paint Microsoft Color 300dpi Simplex Paint 8 5 x 11 page Brightness 50 Contrast 50 NOTE In addition to scanning from the scanner buttons and the One Touch Button Panel you can scan directly from PaperPort and other software applications See the sections Scanning with the TWAIN Interface from PaperPort on page 85 Scanning with the WIA Interface on page 99 and Scanning with the ISIS Interface on page 104 DocuMate 252 Scanner User s Guide 31 Scanning Configuring the One Touch Buttons Right click on a button for example button 2 and the Properties window opens for that button Each One Touch button configuration consists of a Destination Application a Scan Configuration and a Document Format The One Touch Properties window is where you select these three elements for a button To open the One Touch Properties window 1 Click the One Touch icon It is located in the Windows Notification Area at the bottom right corner of the screen 2 Right click a button on the One Touch Button Panel REMINDER Remember that left clicking a button on the One Touch Button Panel starts the scanner scanning Right clicking opens the One Touch Properties window The One Touch Properties window opens for that button OneTouch 4 0 Properties for Xerox DocuMate 257 atin Multi Function Options F Z PDF Select format and pagels a Ye e
99. n Options x a Select format and pagels gt Paint TEL Select destination Y 4 i Microsoft Paint BMP JPG T i Select configuration ScanSoft OmniPage 3 a Quality Color Document W Configure Before Scan Twain w STS WIA Right click on Configure Before Scan to get the menu and choose ISIS to use the ISIS as the interface to i configure before scan 104 DocuMate 252 Scanner User s Guide Scanning with the ISIS Interface When you press the button to scan the One Touch ISIS Scan window opens Use this window to select scanning options and start the scanner OneTouch 1515 Scan on Xerox DocuMate 252 Auto Feed Click a button to choose the type of scan Click Define to change the scan settings for the selected button Click Preview Color Document Image 128 7 128 100 dpi Define GrayScale Document Image 128 7 128 200 dpi Define Text Document Image 126 300 dpi Custom Document Image 128 300 dpi 128 300 dpi Define Document Size Info X Duplex Page Letter 5 5 x 11 in One to see what the first neS scanned page Preview One looks like so you ll know which scan settings to Click Scan All when you re ready to scan adjust all the pages Remember to put the preview page back onto the stack so it gets scanned with the new settings too 1 Click the button most appropriate for the item you re scanning NOTE Click the Duplex box
100. n The Demo version lets you try the application first You can use this software as an additional method to scan Kofax VRS automatically enhances scanned documents from less than perfect originals It is an additional scanning interface that uses patented VRS VirtualReScan technology and ensures your scanning is as efficient and easy as possible while also improving both the quality of the scanned images Kofax VRS uses an ISIS certified driver for scanning This software provides an additional method to scan from your scanner The Scan Demo version lets you try the software first If you install the Kofax VRS software you may see the following message VRS Scanner Configuration f SvS001 The YRS installation does not install an ISIS driver For the scanner you selected Please install the ISIS driver packaged with your scanner Please disregard this message and click OK The Kofax VRS Certified ISIS driver is installed correctly when you install your Xerox DocuMate 252 scanner DocuMate 252 Scanner User s Guide Installation 5 To get the documentation for each of the additional products DocuMate 252 Scanner User s Guide return to the Main Menu window and click User Guides XEROX n DocuMate 252 1 i a E AW i Please click on a link below INSTALL PRODUCTS e USER GUIDES BROWSE CD CONTENTS VIEW _ OUR WEBSITE EXIT The User Guides window opens Use this window to view a
101. n connect the scanner to your computer while the computer is running You do not have to shut down your computer 1 2 14 Remove any protective tape from the USB cable Plug the USB cable into the USB port on the scanner then into a USB port on the computer Connection to a USB 2 0 High Speed port provides optimum performance however your scanner will also connect to a USB 1 1 port The USB symbol as seen in the above diagram identifies the location of the USB port on your computer If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug into the connection You can also connect the scanner to a USB port on the computer s keyboard if it has one or to a USB hub If you use a USB hub it must have its own power supply already plugged into an electrical outlet DocuMate 252 Scanner User s Guide Installation 3 Turn on the power switch located on the back of the scanner to the left of the power port The status light comes on and flashes indicating that the scanner is receiving power If you are using Windows XP and have plugged the USB cable into a USB 1 1 port an information bubble may open explaining that A HI SPEED USB device is plugged into a non HI SPEED USB hub Plug the USB cable into a USB 2 0 port if available or just disregard the message If you leave it plugged into the USB 1 1 port your scanner may
102. n page 113 for more information and Uninstalling Your Scanner on page 116 for basic instructions to uninstall driver programs Also see the User s Guide that you received with your other scanner for specific instructions DocuMate 252 Scanner User s Guide Step 1 Assemble the Installation Scanner To assemble the scanner 1 Remove all shipping tape from the top and bottom of the scanner 2 Carefully remove the protective foam from the ADF cover release then press the release and open the Automatic Document Feeder cover ADF Cover Release 3 Carefully remove any foam particles that may have gotten inside the document feeder and close the cover 4 Align the slots on the paper guide with the ridges on the DocuMate 252 Scanner User s Guide scanner and slide it down until it snaps into place Installation 5 Insert the pins on each side of the output tray into the holes on the scanner 6 Flip open the extension on the output tray so it is fully extended 7 Proceed to Step 2 Install the Software 6 DocuMate 252 Scanner User s Guide Installation Step 2 Install the Software NOTE The software is on the two CD s you received with your scanner Please be sure to install from Disc 1 first To install the software 1 Start Microsoft Windows and make sure no other applications are running 2 Insert Disc 1 into your computer s CD ROM drive The CD automa
103. n sense when the page is fed through at an angle However if the page is fed through at too great an angle the image may not straighten correctly In that case re scan the page using the paper guides to feed the paper in straight Invert Image Only available for Black amp White Mode this option reverses the black and whites of an image Original Image Inverted Image Duplex Scan both sides of the page If this option is not selected the scanner will scan the front side of the page only NOTE The Simplex and Duplex buttons on the scanner take precedence over the One Touch settings In other words if the LED number on the scanner is configured to scan as Duplex but you press the Simplex button the scanner scans in Simplex and vice versa Skip Blank Originals Skips pages that are completely blank Typically you use this option when you will scan a stack of two sided pages which have a number of blank sides This option is only available for Duplex scanning in Black amp White Mode DocuMate 252 Scanner User s Guide Scanning e Color Filter Color filter is the ability of your scanner to automatically remove a color from a scanned item For example if you are scanning a letter with a red watermark you can choose to filter out the red so the scanned letter just shows the text and not the red watermark Color filter applies to Black amp White or Grayscale Mode The original with a red The scanned item with the
104. naming a One Touch Button on page 47 Scan to multiple storage folders Insert the documents you want to scan to storage 2 Press the Destination Selector buttons on the scanner to get to one of the buttons set up for scanning to storage Press the Simplex or Duplex button to scan the documents When scanning is finished insert the next set of documents and press the Destination Selector buttons to get to the next button you have set up for scanning 5 Press the Simplex or Duplex button to scan the documents When scanning is finished the two sets of documents are stored in two separate folders Editing or Deleting Scan Configurations NOTE Your scanner comes with a number of configurations pre set at the factory We recommend that you keep those configurations locked and do not edit or delete them That way you will always have the factory settings available If you do edit or delete them and want to get the factory pre sets back again you will need to uninstall then re install your scanner DocuMate 252 Scanner User s Guide 61 Scanning To edit or delete a scan configuration 1 Open the One Touch Properties window 2 Select the scan configuration you want to edit or delete OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options a Select format and page s 1 4 eMail TPC ais Select destination y ict Z FA America Online BMP JPG PDF 6 Microsoft Outlook Select conf
105. nd save the User Guides you want XEROX DocuMate 252 Click on a link below to view the appropriate user guide Adobe Acrobat Reader must be installed in order to view the user guides ACROBAT READER amp PAPERPORT e RS 6 SCANNER README e QUICKSCAN m SCANNER oN MENU Click the links of the Guides you want to view The User Guides are in Adobe Acrobat PDF format The CD also includes a free copy of Acrobat Reader in case your computer does not have it already installed The Scanner Readme file is in HTML format and will open in any standard browser If you need to click Acrobat Reader to install it now Follow the instructions on the installation windows 21 Installation 22 If your computer already has Adobe Acrobat Reader installed please do not select it unless the version provided on the installation CD is a newer version than the one currently installed on your computer To view and save the User Guides 1 Click the name of a User Guide you want to view and it will open in Acrobat Reader Use the Acrobat Reader Save command to save that User Guide on your computer 2 Return to the User Guides window and repeat the process to open view and save all the other User Guides you want The Scanner Readme file has late breaking news about your scanner 3 When you re finished click Main Menu to return to the Main Menu window and click Exit 4 Remove the CD and store both CD s in a s
106. neTouch 4 0 Link Properties Text Documents A The Applications in this group can accept text of based documents only E Acrobat Reader Microzott Excel amp Microzott Explorer Microsoft WORD a Microsoft WordPad h Notepad Add Application General OCR settings O Always send a file even when no text was found C Show message if text recognition failed 1 Click in the OCR settings boxes for the options you want The options will apply to all the applications in the group Always send a file even when no text was found The scanned file is sent to the OCR reader even if the image does not appear to contain text This could occur if you scanned a photograph with a One Touch button set for text applications Show message if text recognition failed A message will appear on the screen if the OCR reader does not detect text in the image 38 DocuMate 252 Scanner User s Guide Scanning 2 To add another application to the list click the Add Application button The Add Text Based Link dialog box opens Add Text Based Link i Here you can define a custom application that can accept a text So document Step 1 Select the path to the application a Step 2 Name the application Doo OE Step 3 Select an icon for this application Step 4 Select the text formats supported by this application C HTML Formatted file HTML C Rich Test Format ATF C Standard ASCII text file TXT I
107. nformation for the PaperPort software e Online Help For the scanner configuration TWAIN and WIA interfaces and PaperPort software application DocuMate 252 Scanner User s Guide 3 Installation Before You Begin Installation Installation is a quick four step process 1 Assemble the scanner 2 Install the software 3 Connect the power supply 4 Connect the USB cable and turn on the power Please make sure of the following before you begin installation e The information in this guide may cover software not provided with the scanner you purchased Disregard any information about the software not applicable to your chosen product Please visit our web site at www xeroxscanners com for the latest software updates for your Xerox DocuMate 252 scanner e If your computer has AntiVirus or AntiSpyware software running you may see messages during installation asking you to allow the installation to proceed Although the messages will differ based on the software your computer is running in each case you should allow the installation to proceed Alternatively you can turn off the AntiVirus or AntiSpyware software before installing your scanner But if you do make sure to turn it back on again when installation is finished e If you already have a scanner connected to your computer you may need to remove its driver programs to properly install and operate your Xerox DocuMate 252 scanner Please see Troubleshooting o
108. ns you make using the Storage Options tab override the storage options that apply to the Storage Properties This means that you can create separate Scan Configurations to store scanned items at various locations in addition to the main location set by the Storage Properties See Storage Properties on page 41 and Transferring Scanned Documents to Storage on page 80 for more details 1 Click on the Storage Options tab Scan Configuration Properties Scan Settings Page Settings Storage Options Advanced Settings Select folder and transfer options EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week gt Documents are put in folders by type Storage location C Documents 2 Click the Storage Layout options you want All documents are in the root The scanned documents are saved in the root of the folder specified in the Storage Location Documents are put into folders by month week or type Folders are created based on your selection month week or type and the scanned documents are saved in those folders New folders are created for each month and week so you can keep track of when you scanned the documents By default the location of the archived documents is at C Documents and Settings lt your user name gt My Documents My OneTouch Archive and then in a folder based on your selection for the Storage Loca
109. o file and save scanned items or if you want to adjust scan settings prior to scanning A Note About Your Scanner and the TWAIN standard TWAIN is a widely recognized procedure that software applications use to receive images from scanners digital cameras and other digital devices The PaperPort software that you received with your scanner uses the TWAIN standard and this guide shows how to scan with it But you can also open the same TWAIN interface from many other graphics and imaging applications and scan from them as well Because the TWAIN interface is the same regardless of the software you use to open it you can still use the instructions in this User s Guide for scanning with your Xerox DocuMate 252 scanner To access the TWAIN interface from other software please refer to their user s guides then return to this User s Guide for the steps to scan The instructions for scanning are in the section Scanning with the TWAIN Interface on page 89 NOTE You can also access the TWAIN interface when you re scanning from the One Touch software If the One Touch configuration you re using to scan is set to Configure Before Scan and the selected option is TWAIN the TWAIN interface opens right away without opening PaperPort or any other TWAIN compliant software first See the section Configuring Before Scanning on page 63 for details DocuMate 252 Scanner User s Guide 85 86 Scanning with the TWAIN Interface from Pape
110. ocuMate 252 Scanner User s Guide 99 Scanning with the WIA Interface W Create single page items 100 3 The Folders pane which shows folders for organizing your scanned images is replaced by the Scan pane Scan pane PaperPort File Edit Yitw Desktop Item Tools Help a2 v f Scan or Get Photo id Kone x My Documents My PaperPort Documents S amples Scanner WIA Xerox DocuMate 252 ba Setup Scan what Document Photograph Settings Better PDF for Business_ Dragon Naturally Speaking Getting Started Guide Cover Page Speech Recognition 1 Release Notes r r Display scanner dialog box Click Scan to start scanning Scan Welcome lt p AS ee RBHmHMSBEHOBRBe amp RB Folder Samples 7 items If this Scan button is not active see the section on page 94 to set up PaperPort for the WIA scanning option From the Scanner drop down list select WIA Xerox DocuMate 252 NOTE If the Scan button at the bottom of panel is not available when you make a selection from the Scanner drop down list PaperPort needs to be set up to use the scanner See the section Setting Up PaperPort to Work With Your Scanner on page 94 4 5 In the Scan what section choose to scan a Document or Photograph If you want to change the format of the scanned item s file name or file type before you start scanning click Settings The default file type for d
111. ocument The htm file format used to create web pages DocuMate 252 Scanner User s Guide nPDOF Scanning Searchable PDF The sPDF file format used by Adobe Acrobat and OmniPage Pro This format converts scanned text into PDF with text search and OCR capabilities It is only available if you have installed OmniPage Pro on your computer See Scanning with sPDF or nPDF and Searching for Text on page 71 for details Normal PDF The nPDF file format used by Adobe Acrobat and OmniPage Pro This format also converts scanned text into PDF with text search and OCR capabilities plus you can edit the text in an nPDF image if you have a PDF editing program The nPDF format is also only available if you have installed OmniPage Pro on your computer See Scanning with sPDF or nPDF and Searching for Text on page 71 for details 4 To change the OCR settings choose OCR Options The OCR Options provide a series of selections for the OCR feature when you scan text This menu option is only available if you have installed OmniPage Pro on your computer See Selecting OmniPage OCR Options on page 66 for details Note that the OCR Options settings apply to all buttons If you change them for one button those changes apply to the other buttons as well 5 Click OK or Apply on the One Touch Properties window Renaming a One Touch Button The One Touch buttons have names that identify their pre set functions such as OCR and
112. ocuments is pdf and the default for photographs is jpg Note that items scanned as jpg files cannot be stacked on the desktop See the PaperPort User s Guide for more information about the PaperPort Settings When scanning documents use the Create single page items check box as follows e When the check box is selected all pages in the Automatic Document Feeder are scanned the WIA interface closes and each page is placed on the PaperPort Desktop as an individual file DocuMate 252 Scanner User s Guide Scanning with the WIA Interface 10 11 DocuMate 252 Scanner User s Guide e When the check box is not selected the scanned pages are not placed on the PaperPort desktop until you indicate the scanning job is finished by clicking Done on the WIA interface then clicking Done on the PaperPort Scan window Multiple pages are stacked on the PaperPort desktop Please see the PaperPort User s Guide for more information about stacks The option Blank page is job separator is for when you load several separate scanning jobs into the Automatic Document Feeder at the same time Insert a blank page between them and each job will become a separate stack on the PaperPort Desktop when scanning is finished Please see the PaperPort User s Guide for more information about this option Make sure the option Display scanner dialog box is selected If this option is not selected the WIA interface will not open when you cl
113. of a province or of a government of a state other than Canada 7 Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province or by the government of a state other than Canada 8 Documents registers or records kept by public officials charged with the duty of making or issuing certified copies thereof where the reproduction falsely purports to be a certified copy thereof 9 Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark owner The above list is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness or accuracy In case of doubt consult your solicitor Federal Communications Commission FCC for USA This equipment has been tested and found to comply with the limits for the class B digital device pursuant to part 15 of the FCC Rules These limits are designed to provide reasonable protection against interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and
114. on To scan from the TWAIN interface 1 Select the options you want from the TWAIN interface then load the documents with their tops into the Automatic Document Feeder To scan a single side insert the documents face down To scan both sides either side can be face up DocuMate 252 Scanner User s Guide 91 Scanning with the TWAIN Interface from PaperPort 92 oocan Done 2 If the AutoScan feature is turned on scanning begins If the AutoScan feature is not turned on click the Scan button The scanner starts scanning and a progress box shows the image If you re using PaperPort to scan and its Create single page items check box is selected all pages in the Automatic Document Feeder are scanned the TWAIN interface closes and each page is placed on the PaperPort Desktop as an individual file If PaperPort s Create single page items check box is not selected the scanned pages are not placed on the PaperPort desktop until you indicate the scanning job is finished by clicking Done on the TWAIN interface then clicking Done on the PaperPort Scan window PaperPort Scan A page scanned IF ltem has more pages continue scanning For 2 sided pages scan tide 1 of all pages Then flip the document over and scan the other side of the pages Scan Other Side Done If you are scanning multiple pages click the Done button on the TWAIN interface and if you are using PaperPort click Done on the P
115. on the user is encouraged to try and correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help This equipment has been certified to comply with the limits for a class B computing device pursuant to FCC Rules In order to maintain compliance with FCC regulations shielded cables must DocuMate 252 Scanner User s Guide 123 124 m be used with this equipment Operation with non approved equipment or unshielded cables is likely to result in interference to radio and TV reception The user is cautioned that changes and modifications made to the equipment without the approval of manufacturer could void the user s authority to operate this equipment This device complies with part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Energy Star for the USA As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency ENERGY STAR is a US registered trademark The ENERGY STAR program is
116. oned herein may be trademarks of their respective companies Information is subject to change without notice and does not represent a commitment on the part of Visioneer The software described is furnished under a licensing agreement The software may be used or copied only in accordance with the terms of such an agreement It is against the law to copy the software on any medium except as specifically allowed in the licensing agreement No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems or translated to another language for any purpose other than the licensee s personal use and as specifically allowed in the licensing agreement without the express written permission of Visioneer Part Number 05 0612 200 Restricted Rights Legend Use duplication or disclosure is subject to restrictions as set forth in contract subdivision c 1 ii of the Rights in Technical Data and Computer Software Clause 52 227 FAR14 Material scanned by this product may be protected by governmental laws and other regulations such as copyright laws The customer is solely responsible for complying with all such laws and regulations Table of Contents Table of Contents Welcome Whats in the BOX lt a 455 gato 6 alan aren eae SS ale ag Gone ark RIS a aa eo Gav oo a est Baw ee ros 1 The Xerox DocuMate 252 Scanner 0 0 ee ee
117. our Scans e Click the Page size drop down arrow and choose the size of the pages you re scanning 13 Preview the image again When you are satisfied with the image click the Scan button If the Create single page items check box is selected on the Scan pane the scanned item appears as a thumbnail on the PaperPort desktop If the Create single page items check box is not selected thumbnails do not appear until you indicate the scanning job is finished 14 On the PaperPort Scan message box click Done Fine Tuning Your Scans 102 You can select new settings before you scan an item to fine tune exactly how you want to scan it To select the scanner settings before you scan Scan using Xerox DocuMate 252 What do you want to scan Paper source Document Feeder v Select an option below for the type of picture you want to scan od Color picture pad Grayscale picture By Black and white picture or text f Custom Settings You can also Adjust the quality of the scanned picture Page size Legal 8 5 x 14 inches 216 x 35E 1 On the scan window click Adjust the quality of the scanned picture DocuMate 252 Scanner User s Guide Scanning with the WIA Interface The Advanced Properties dialog box opens Advanced Properties Advanced Properties Appearance Brightness 4 Contrast Resolution DFI Picture type 2 Select the options for scann
118. rPort Accessing the TWAIN Interface from PaperPort The instructions in this section are for accessing the TWAIN interface from the PaperPort application To access the TWAIN interface from PaperPort 1 On the Windows taskbar click Start point to Programs point to PaperPort then click PaperPort The PaperPort desktop opens Scanicon Folders pane E PaperPoit File Edit Yiqw Desktop Item Tools Help My Documents Administrator Adobe E Mail Attachments E My eBooks E My Music My OneTouch Archive Fs My PaperPort Document Articles Bank Statements C Business Cards Release Notes Better PDF for Business_ E Faxes Cover Page Investments E OneTouch Docs E Photographs E Presentations 5 Real Estate E Receipts J Samples Taxes 5 Web Pages 5 My Pictures Dragon Naturally Speaking Getting Started Guide Speech Recognition 1 v Folder Samples 7 items Item OneTouch 4ug 24 2005 1 PDF Adobe Acrob 1015 4 Kbytes g 2 Click the Scan icon on the PaperPort command bar DocuMate 252 Scanner User s Guide Scanning with the TWAIN Interface from PaperPort The Folders pane which shows folders for organizing your scanned images is replaced by the Scan pane Scan pane PaperPort File Edit Yitw Desktop Item Tools Help VRO KG Scan or Get Photo X My Documents My PaperPort Documents S amples Scanner TWAIN Xerox DocuMate 252 Setup S
119. re not affected so you can set the JPEG or PDF file size image quality independently for each button 4 Click OK or Apply on the One Touch Properties window Text Formats Selecting the text format option also selects OCR processing as an automatic step for scanning Therefore when you scan a document with the text format selected the text portions of the document are automatically converted to editable text See Scanning with Optical Character Recognition OCRY on page 64 Select a text format for documents with text or numbers such as a business letter report or soreadsheet The text format icon has several file formats available depending on the Destination Application you select The specific file format is the file name extension on the text format icon rr DOC The specific text format this example is for Microsoft Word format doc As you select Destination Applications that are text applications the text format icon changes to match the file type of the application In some cases the Destination Application supports several file types and you can right click on the icon to choose the particular file type for that application To select a file type for the text format 1 Select the Destination Application 2 Right click on the text format icon DocuMate 252 Scanner User s Guide 45 Scanning 46 m ka 4 a A BI a Oo D Cl uw lt A menu opens The following figure
120. ror message PaperPort Installation is not complete What do I do The installation procedure was not successful You need to reinstall the PaperPort software DocuMate 252 Scanner User s Guide 113 Maintenance Problem The installation will not complete successfully If installation finishes the scanner s One Touch 4 0 options do not seem to work properly What do I do A likely cause is that some driver programs are already installed on your computer for another scanner They are interfering with the installation and One Touch options and you need to remove those other drivers and re install your Xerox DocuMate 252 scanner Please see the documentation that you received with the other scanner for the steps to remove its driver programs You can also use the basic steps in the section Uninstalling Your Scanner on page 116 but in Step 3 instead of uninstalling One Touch 4 0 uninstall the other scanner s driver programs After uninstalling the other scanner s driver programs uninstall One Touch 4 0 using the steps on page 116 then reinstall it using the steps on page 7 Problem I got the error message PaperPort cannot allocate enough memory to perform internal critical operations What do I do Close any other active applications so that additional memory is available If you click Continue PaperPort moves the file to the PaperPort data directory and renames the file with the prefix bad This allows you to re
121. s Button View which shows the on screen scanning buttons QO gt xeo DocuMate 252 eS ot Scan POF Print eM ail Fax CI The Button View 2 Toscan from the panel click the icon you want to use to scan NOTE The One Touch Properties window must be closed before you can scan from the Button Panel 3 To see the detailed settings for a button prior to scanning click on the green arrows to navigate through the panel s three views Click these arrows to navigate through the panel s three views G gt xeos DocuMate 252 Fl am ay Gs eM ail LEL Archive d A OCR The Button View O gt xero DocuMate 252 g DM 252 O gt xeo DocuMate 252 Cis OCR Quality US Letter Duplex Mode Blackihite 3 300 dpi Duplex Page 8 50 x 11 00 Settings Brightness 50 The Hardware View The Detail View The Button View is your main scanner control panel Use it to scan or to see all nine buttons The Detail View shows the current scan settings for a button If the Properties window is not open right click the icon on the Detail View or Button View to open it The Hardware View shows the current scanners connected to your computer 29 From the Hardware View and Detail View click the green arrow to return to the Button View You can also click on the hardware icon to return to the Button View 4 To cycle through the nine buttons click th
122. s OneTouch software to enhance scanner button functions TWAIN and 1515 software i required in some applications 0 Full Install OneTouch TWAIN and 1515 O TWAIN and 1515 O TWAIN Only ISIS Only 16 Select the option you want NOTE If your computer is running Windows XP Microsoft s Windows Image Acquisition WIA interface for scanning is always available regardless of your selection on this window e Full Install OneTouch TWAIN and ISIS This is the recommended installation It installs the One Touch 4 0 software which provides the necessary driver software for the scanner It also installs scanning interfaces for the TWAIN and ISIS drivers Installing this option means that you can use several different methods to scan as explained in this User Guide e TWAIN and ISIS The TWAIN and ISIS drivers are installed The One Touch 4 0 Monitor will not run and you cannot use the One Touch features You can use the Xerox DocuMate 252 TWAIN driver to scan from applications with a TWAIN interface You can also scan from applications that use the ISIS driver You will not be able to scan with the buttons on the scanner DocuMate 252 Scanner User s Guide Installation e TWAIN only The TWAIN driver is installed without the One Touch 4 0 software or the ISIS driver You can use the Xerox DocuMate 252 TWAIN driver to scan from TWAIN applications You will not be able to scan with the buttons on the scanner e ISIS only tTh
123. s taskbar click Start point to Settings then click Control Panel Click the Add or Remove Programs icon The Add or Remove Programs window opens Select PaperPort and click Remove 4 A message window opens asking if you are sure you want to 116 remove PaperPort from your computer Click Yes The PaperPort software is removed Close all open windows and restart your computer DocuMate 252 Scanner User s Guide To Install Another Driver Maintenance Before you can install another driver for your scanner you must remove the currently installed driver first Then the new driver can be installed 1 Uninstall the One Touch 4 0 driver a b C d Open the Windows Control Panel Double click on Add Remove Programs Select One Touch 4 0 then click on the Remove button An Add or Remove message box opens and asks if you are sure you want to remove One Touch 4 0 from your computer Click Yes The One Touch 4 0 software is removed from your computer Unplug the scanner USB cable Reboot restart your computer Follow the instructions in Step 2 Install the Software on page 7 of this User Guide and follow steps for installing one of the other driver options NOTE The One Touch 4 0 driver is required for the scanner s buttons to function If you select a driver without One Touch 4 0 the scanner buttons will not initiate scanning DocuMate 252 Scanner User s Guide Maintenance X
124. s using Screen Resolution CJ Convert Bitmaps to JPEG Click in the Color document handling settings boxes for the options you want The options will apply to all the applications in the group Convert Bitmaps using Screen Resolution Use this option to ensure that an image will fit on the computer s screen When a computer screen is set to a lower resolution bitmap images with a higher resolution may be too big to fit on the screen Converting the bitmap image to match the screen resolution ensures that the image fits on the screen Convert Bitmaps to JPEG JPEG files can be compressed to produce smaller file sizes and therefore shorter transmission times Use this option to provide that compression capability to image files To add another application to the list click the Add Application button See the steps on page 39 to add an application to the list Click OK Click Refresh on the One Touch Properties window Click OK or Apply on the One Touch Properties window DocuMate 252 Scanner User s Guide Scanning Storage Properties These properties apply to the Destination Application named Transfer to Storage If a CD burner is attached to your computer you also use this dialog box to start the Burn to CD process See the section Scan and Burn to a CD on page 73 You can also set up multiple configurations to store scanned items in separate locations See The Storage Options Tab Archive on page 57
125. scanning using the button you selected for event forwarding A dialog box opens for you to select the application to use for scanning Xerox DocuMate 252 OneTouch Event Forwarding Select the program to launch for this action Microsoft PhotoDraw Microsoft PhotoDray es Microsoft Scanner and Camera Wizard Download pictures from a camera or scanner OmrniPage Pro 12 0 OmrniPage Pro 12 0 PaperPort PaperPort Always use this program for this action 7 Select the application in the box and click OK DocuMate 252 Scanner User s Guide Now the application you selected opens and you can continue the scanning from that application s TWAIN interface Scanning Creating an HTML Web Page from Your Scanned Documents If you scan a document whether a single page or multiple pages you can have the pages converted directly to HTML formatted pages for posting directly to your web site Those pages are then viewable by visitors to your web site without the need for any internet plug ins or other special processing This is essentially from your scanner to a web ready format in one automatic step To scan and create an HTML web page 1 Open the One Touch Properties window 2 Using the arrows choose Button 8 or any other button that has Microsoft Explorer as one of its Destination Applications Select Microsoft Explorer as the Destination Application Choose HTML as the Page Format OneTouch 4 0 Properties
126. sible the list of Fonts for your document should include all the fonts in the documents you plan to scan To add new fonts to that list select a font in the Fonts on System list and click Add Note that when you select a font a sample appears in the text box so you can compare it with the fonts in your document to see if that s the right font To remove a font select it and click Remove To return the lists to their defaults click Use Defaults Click OK when you re finished Click the Process tab and choose the options from the Process window Options OCR Process Format When bringing in a new image Insert UTR gate Te Cancel Automatically prompt for more pages W Automatically corect page orientation Retain text and background color Retain inverted text Look for facing pages User interface language English DocuMate 252 Scanner User s Guide DocuMate 252 Scanner User s Guide Scanning When bringing in a new image Click the menu arrow and select where you want new pages added to your current document The choices are After last page After current page Before current page and Before first page Automatically prompt for more pages Select this option if the document is too big to fit into the scanner s paper guide Automatically correct page orientation Select this option to have the OCR process check orientation and automatically rotate an improperly oriented page image by 90 18
127. t on the page Center image on page Ihe image will be printed in the center of the page instead of at the top right corner Maintain aspect ratio The aspect ratio is the length to width relationship of the image s dimensions Select this option so the image s relative proportions remain constant AutoRotate image for best fit If the image is a Landscape format and the device is printing in the Portrait mode or vice versa rotate the image to fit on the page Collate copies lf you are printing more than one page collate the copies Enter the number of copies in the Copies box Advanced Click to see additional settings for the device The dialog that opens is specific to the device For example if the device is your printer the dialog box is your printer s setup settings 2 Click OK or Apply DocuMate 252 Scanner User s Guide Scanning The Storage Options Tab Archive A Storage Options tab is on the Scan Configurations dialog box when the selected Destination Application is set as Transfer to Storage You use the options on this tab to select where you want to save your scanned items for storage when scanning with that particular Scan Configuration Button 7 is set as the default Archive button for scanning to storage with Transfer to Storage as the destination So if you want to have the Scan Configuration apply to Button 7 switch to it first before creating the new Scan Configuration NOTE The selectio
128. ter 8 5 11 in w Automatic Noe Jalsa Contrast PISDFLT Version 56 4 260 1919 fe Auto AERO PAN Driver 3 01 010204 Mode Click the arrow and choose a scan mode Black and White The scanning pixels are all the same size and are either black or white Use this setting for letters memos pen and ink drawings and other black and white material This setting produces the smallest file size for scanned items 256 Level Gray Scans the image using up to 256 true shades of gray Use this setting to scan black and white photographs and other higher quality black and white images You can also scan a color photo with this setting to turn its colors into gray shades The file size is about one third the size of a color scan 24 Bit Color Scans the image in full color Use this setting to scan color photographs and other color images The file size is the largest of the scan mode options Dither Only available if the Mode is Black and White Click the menu arrow and choose a Halftone option or Diffusion from the list Halftone Converts the image so it appears to consist of gray tones Halftones produce simulated gray tones by using black and white pixels of different sizes and is often used to produce newspaper and magazine images Use this setting for lower resolution black and white images The halftone settings also produce small file sizes Diffusion Also converts the image to gray tones but diffus
129. terface for acquiring images from scanners digital cameras and other digital devices You can scan from many Windows XP applications using the WIA interface The instructions in this section explain how to scan from WIA using the PaperPort software you received with your scanner NOTE Scanning with the Windows Image Acquisition WIA is only available if your computer is running Windows XP NOTE Duplex two sided scanning is not available from WIA To scan an item from PaperPort using WIA 1 On the Windows taskbar click Start point to Programs point to PaperPort then click PaperPort The PaperPort desktop opens Scan icon Folders pane PaperPoi t File Edit Yidw Desktop Item Tools Help neve G eexxnne Hy Documents My PaperPort Documents S amples My Documents C Administrator Adobe C Mail Attachments J My eBooks C My Music J My OneTouch Archive ca My PaperPort Document Articles Bank Statements C Business Cards G Faxes Investments J OneTouch Docs C Photographs C Presentations Release Notes Better PDF for Business_ Dragon Naturally Speaking Getting Started Guide Cover Page Speech Recognition 1 E Real Estate C Receipts J Samples J Taxes C Web Pages G My Pictures Welcome v Dye eea HAS s g B Folder Samples 7 items Item OneTouch 4ug 24 2005 1 PDF Adobe Acrob 1015 4 Kbytes os g 2 Click the Scan icon on the PaperPort command bar D
130. ther to export it in a grid or as tab separated text columns Spreadsheet Choose this option if the entire document consists of a table that you want to export to a spreadsheet program or have treated as a table No flowing text or graphics zones will be detected DocuMate 252 Scanner User s Guide Scanning Template lf you created a zone template in OmniPage Pro choose a zone template file to have its background value zones and zone properties applied to all OCR scanned pages from now on No Formatting NF The document will be plain text decolumnized and left aligned in a single font and font size You can export plain text to nearly all file types and target applications and graphics tables and bullets can be retained When exporting to Text or Unicode file types graphics and tables are not supported Retain Fonts and Paragraphs RFP This output format retains the font and paragraph styling including graphics and tables without columnized text This output format is available for nearly all file types Flowing Page FP This format keeps the original layout of the pages including columns This is done wherever possible with column and indent settings but not with text boxes or frames Text will then flow from one column to the other which does not happen when text boxes are present True Page TP This output format keeps the original layout of the pages including columns This is done with text picture
131. tically starts NOTE If the CD does not start check the following e Make sure you have inserted Disc 1 e Make sure the CD drive s door is completely shut e Make sure the CD was inserted in the drive in the proper direction label side up To launch the CD manually e Open the Windows option for My Computer You can do this by double clicking on the My Computer icon on your desktop e Double click the icon for your CD ROM drive e The Installation menu for the CD should now open If the menu does not open e From the list of files on the CD double click the file named START32 EXE DocuMate 252 Scanner User s Guide 7 Installation 3 On the Installation menu select Install Products XEROX DocuMat 252 gt Y gt C EA Please click on a link below INSTALL PRODUCTS USER GUIDES BROWSE CD CONTENTS VIEW _ OUR WEBSITE i 4 Make sure the boxes for Nuance PaperPort Scanner Driver and OmniPage Pro are checked XEROX DocuMate 252 E f A AA Please choose applications to install MV NUANCE PAPERPORT SCANNER DRIVER KOFAX YRS QUICKSCAN Iv m KOFAX SCAN DEMO m Iv OMNIPAGE PRO INSTALL NOW _ oen MENU NOTE The OmniPage Pro software is required for installation and provides extensive Optical Character Recognition OCR capabilities to your scanner It also adds special formats to the scanner s One Touch 4 0 software for creating searchable PDF fi
132. tion For example if the file type is TIFF and you select Documents are put into DocuMate 252 Scanner User s Guide 57 Scanning 58 folders by type the default location of scanned archive documents is at C Documents and Settings lt your user name gt My Documents My OneTouch Archive TIFF Documents 3 Click the Browse button to specify the location to store the scanned documents or type a location directly into the box 4 Click OK or Apply Scanning to Multiple Folders When archiving documents with the Transfer to Storage option you can scan them to multiple folders For example one folder might be for Business Receipts a second folder might be for Personal Receipts and a third folder might be for Annual Receipts To scan to multiple folders you create multiple scan configurations with Transfer to Storage as the Destination Application and assign each scan configuration to one of the scanner buttons Setting up multiple folders for transfer to storage 1 Using Microsoft Windows create the folders that you want to use for storing scanned items Note that you can also create the folders later while creating the new scan configurations Open the One Touch Properties window Select Transfer to Storage as the Destination Application Click the New button OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options gt Archive Select destination Pz Transfer to Stora
133. tion Application the available formats are for text such as doc txt and rtf However if you select Microsoft Paint as the Destination Application then the available formats are for graphics such as bmp and jpg 5 Click OK to accept any changes and close the window To accept changes but keep the window open to work with other features click Apply Note that while the One Touch Properties window is open you cannot scan yet by clicking a button on the One Touch Panel You must click OK or close the One Touch Properties window first However you can scan at any time by pressing the Simplex or Duplex button on the scanner When you are finished selecting new settings for a button and you press or click a scanner button the document is scanned using the newly configured settings for that button 36 DocuMate 252 Scanner User s Guide Scanning Setting Destination Application Properties The different types of Destination Applications have various properties that you can select 1 On the One Touch Properties window click a Destination Application 2 Click the Properties button OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options H PDF Select format and page s w a Be 4 e PDF F TIFF JPG sPD Select destination i inati ScanSoft PaperPort BMP Click a Destination zZ Ap pl ication Select configuration F Color Document E US Legal Duplex E US Letter Copy Duplex W Con
134. to cycle through all 9 settings kers DocuMate 252 TE Scan POF Print eM ail Fax Click the button you Click these arrows want to use to scan to navigate through the 9 buttons 3 On the screen not on the scanner click the button you want to use to scan NOTE The One Touch Properties window must be closed before you can scan from the Button Panel Oo 2 Serax DocuMate 252 ETET Scan FOF Print eMail Fax For example if you want to scan Or if you want to scan with button 4 which with button 2 which converts the attaches the scanned document to a document to PDF click here blank email message click here NOTE Your scanner comes with 9 factory preset One Touch button settings You can reconfigure and rename all the buttons The scanner begins scanning When the process finishes the scanned images appear in the Destination Application just as if you scanned with the Simplex or Duplex scanner buttons 28 DocuMate 252 Scanner User s Guide Scanning Using the One Touch Button Panel DocuMate 252 Scanner User s Guide The One Touch Button Panel is also your on screen set of controls for the scanner The One Touch Button Panel shows information about the scanner and its settings 1 To open the One Touch Button Panel click the One Touch icon It is located in the Windows Notification Area at the bottom right corner of the screen The One Touch Button Panel opens at it
135. ts The Group by button option groups the documents under the name of the One Touch button For example if the button is named Printer the documents are grouped under the name Printer Group by type arranges the scanned documents by the type of file such as doc or jpg If you also want to group them by date you can choose the week and month options The following example shows the folders when the selections are Group items by type and Group items by month My Scanned Documents E C BMP Documents 9 December 2005 9 November 2005 9 October 2005 E JPG Documents 9 December 2005 9 November 2005 C October 2005 5 Click OK to save the options for the selected button DocuMate 252 Scanner User s Guide Scanning Creating a New Scan Configuration The scan configurations are where you select the scanning resolution brightness mode color black amp white or grayscale and a number of other settings OneTouch 4 0 Properties for Xerox DocuMate 252 Multi Function Options F H P D F Select format and page s w a e A e Select destination FAL zJ S cans oft PaperPort B Mi P T F F y P G PD F P D F Select configuration The Scan Configurations J Color Document US Legal Duplex US Letter Copy Duplex The Lock Icon Wj Configure Before Scan J Quality Color Photo 6x4 P Vivid Color Photo 6x4 Color Magazine Duplex i g Color Magazine Duplex Click New to create a
136. ty US Letter Duplex Transfer to Storage E U5 Letter Copy HEA E4 US Legal Duplex fe Burn to CD ROM Quality US Legal Drive E Choose a Page Format and a Scan Configuration Click OK The One Touch Properties window closes 7 Now start scanning using the button you selected to use to scan and burn to CD When scanning is finished a bubble message on the screen tells you that files are waiting to be burned to the CD 8 Open the One Touch window and make sure that the Burn to CD Destination Application is still selected and click the Properties button The One Touch 4 0 Link Properties window opens 74 DocuMate 252 Scanner User s Guide Scanning OneTouch 4 0 Link Properties Storage I oe Documents dropped on this link will be transferred to a storage devices iLe file system or CD Burner EH Storage layout All documents are in the root Documents are put in folders by month Documents are put in folders by week gt Documents are put in folders by type CD burner options Show message when ready to burn 5 CD 700 MB Storage location C Documents and Settings Administrator My Do Documents transfered to the Burn to CD link are waiting to be written to CD 9 Make sure a blank CD is in the CD burner 10 Click the Burn to CD button The CD burner begins and your scanned documents are written to the CD NOTE Until you click Burn to CD these files are stored in
137. watermark over black text red filtered out Marlating Rasen ABC inc diitibui i aed sellin ii prodati woe tieid ABC irc disvibutes mid aiiis pr daci soridwice through CARMA ibe anhrikutar trough CEM MOC Ms snd dating ing reba bare i le emugie ped ovar 2 well ined Ag of June 1355 ABC wat eepigyad avers wel rained Ag of lune T ibik Op Ka race al maroen aulas ee Seppo piitanrel Taiwan nn fare ADS hit aaeigaed an lo bathe gene de ceaboma ry ALS hap semgned an accent manag foreach ofits DEBANO corona aari mora ger foreaah of te DEKOLA cuma ners Theis teicami et pere ene anpi nible hart ectie y These beoir iAH eaga a arh ne hpi able Ta e eee BBa mi okle marala cia didiri ie Sudtbencing ues dab mole cure CE MELTE Tet deviloaman and rasura dha tatu acf Gach udbomi s Pi i pee meres ee el rh i eee re Ped H pripi Ponda Ou Qua he to mhe md mann complete querer beige csr Tankis cen pets odo ma griaa n 8 Click the Advanced Settings tab The options of the Advanced Settings tab are for the Color or Grayscale scanning mode Saturation is the strength or purity of a color hue is the color your eyes see as reflected from the image and gamma controls the brightness of the midtones of the color Scan Configuration Properties Scan Settings Page Settings Advanced Settings I a GrayScale Color Settings Color Saturation I It It I I I OR 1 ER I I Color Hue We S jie nd a O
138. your computer at C Documents and Settings lt your user name gt Local Settings Application Data Microsoft CD Burning This is where Windows XP stores all files waiting to be burned to a CD by the automatic CD writing wizard If other files are also waiting in this location they will get written with the OneTouch files on the CD NOTE When scanning items to burn to a CD you should always use one of the factory set default configurations or a custom configuration specifically set up for CD burning The default configurations are already set up to send the scanned images to the proper storage location where the Windows XP CD writing wizard can find the files to burn to the CD Likewise when you create a custom configuration for CD burning the OneTouch software will automatically make sure the storage location is correct To create a custom configuration for CD burning select Burn to CD as the Destination Application then click the New button and create the new configuration You won t need to select a storage location because it will be correctly preset for you by the OneTouch software Note however that if you have created other custom configurations with different storage locations for example see Scanning to Multiple Folders on page 58 do not use them for the Burn to CD Destination Application Otherwise the Windows XP CD writing wizard will not be able to find the images to burn onto the CD DocuMate 252 Scanner User

Xerox 252 Scanner User Manual

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