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Wright Manufacturing 14SH654 Lawn Mower User Manual

1. POSTER Copy mode Scanned sheets Output 1 page to 1 r n A TA aj A TON Confirm with the OK button Phaser 3100MFP X 6 Adjust the desired zoom level from 25 TO 400 with the buttons or w confirm with the OK button only available in 1 Page to 1 copy mode 7 Adjust the desired origin values with the digital keyboard buttons or w then confirm with the OK button 8 Choose the resolution depending on the printing quality that you want AUTO TEXT PHOTO or QUALITY TEXT with the buttons or w then confirm with the OK button 9 Adjust the contrast level with the buttons a or then confirm with the OK button 10 Adjust the desired brightness level with the buttons a or wv then confirm with the OK button 11 Choose the paper tyoe NORMAL THICK with the buttons or w then confirm with the OK button ID Card Copy mode The ID CARD copy function is used for copying both sides of an identity card or driver s license type document on an A4 format sheet original document size lt A5 or on a Letter format sheet original document size lt Statement The LCD screen displays useful operating instructions when the original document should be placed when the document should be turned over etc and asks for your confirmation to proceed with the operation This function is available only if the document to be copied is placed on the document glass and if no paper is detected in the automatic
2. To select the report type v 231 SETUP SEND SEND REPORT 1 Press w enter 231 using the keypad Select the required option ON OFF ALWAYS or ON ERROR and confirm your choice with OK 3 Toexit this menu press 4 Document feed type You may choose the way you want to feed your documents e from memory transmission will take place only after memory storage of the document and dialling It allows you to get your originals back quickly to free up the machine e from the feeder automatic document feeder transmission will occur after dialling and paper scanning It allows transmission of larger documents To select the way you want to feed your documents v 232 SETUP SEND MEMORY SEND 1 Press enter 232 using the keypad 2 Select the option MEMORY or FEEDER and Phaser 3100MFP X confirm your choice with OK In feeder mode reduced images will not appear on the transmission report 3 To exit this menu press ry l Economy period This function allows you to defer a fax transmission to off peak hours and thus reduce the cost of your communications The economy period via the telephone network at off peak hours is preset by default from 7 00 pm to 7 30 am Nevertheless you may change this time slot To modify the economy period v 233 SETUP SEND ECO PER 1 Press enter 233 using the keypad Enter the hours of the new economy period for example 19 00 07 30 and conf
3. 5 Exit this menu by pressing the Aa ON 4 button Lock the numbers This function locks dialling and the numerical keypad is disabled Transmissions are only possible from numbers included in the directory To access the numerical keypad locking menu v 813 ADVANCED FCT LOCK LOCK NUMBER 1 Press w enter 813 using the keypad Phaser 3100MFP X 2 Enter the four digit access code using the keypad Press OK to confirm 4 With the buttons or choose DIRECT ONLY and confirm with OK 5 Exit this menu by pressing the Oo X button Lock the SMS service This function prevents access to the SMS service To access the SMS service locking menu v 815 ADVANCED FCT LOCK LOCK SMS Press enter 815 using the keypad Enter the four digit access code using the keypad Press OK to confirm With the buttons or choose ON and confirm with OK 5 Exit this menu by pressing the Aa ON Q button Lock the Media service This function prevents access to the Media service The access code will be required every time someone wants to use the USB key functions e view the contents of a connected USB key e print from a USB key delete files e archive received faxes on a USB key To access the Media service locking menu v 816 ADVANCED FCT LOCK LOCK MEDIA Press enter 816 using the keypad Enter the four digit access code using the keypad Press OK to confirm With the
4. Dimensions Weight Electrical specifications Power supply see rating plate Electric consumption Environmental specifications Operating temperature Peripheral specifications Printer Type Resolution Speed Preheating time First page out time 412 x 447 x 386 mm 13 kg Single phase 120 V 50 60 Hz 8 5 A or Single phase 220 240 V 50 60 Hz 4 5A according model see rating plate 13 W typical in powersave 13 W typical in standby 450 W average during printing 900W peak 10 C to 27 C 50 F to 80 6 F with an ambient humidity included between 15 to 80 up to 32 C 89 6 F with an ambient humidity included between 15 to 54 Laser on normal paper 600 dpi 20 ppm maximum 21 sec 13 sec a Printing speed may vary depending on used operating systems computer specifications software applications connection modes USB or WLAN paper sizes as well as file types and sizes Copier Type Copy speed Resolution Multiple copies Zoom range Scanner Type Document feeder capacity Colour depth Resolution software compatibility Maximum paper size Printing supports Main paper tray capacity Output tray capacity Main tray paper size Paper size for manual printing PC connection Slave USB 2 0 port PC connection Autonomous Black and White 20 ppm maximum 600 dpi 99 pages maximum 25 to 400 Colour scanner 50 sheets 36 bits 600 dpi o
5. Selectine members New contact Erase Proparnes 4 Enter the name of the group The group may consist of contacts from the address book or new contacts 1st case group members are from the address book Click SELECT THE MEMBERS The selection window is displayed Select members Select a contact or a group in the zone ADDRESS Book click on to add a contact to the group you can also double click on it Click on OK 2nd case adding new contacts Click on NEw then add the personal data of the new contact as in the procedure for adding a contact As soon as the group is complete click on OK The new group is added to the list Manage the address book When you are working in the address book you can perform different operations e print a list of contacts in your address book e delete a contact or a group in your address book e search for a contact or a group of contacts in the address book using the first letters of the name e check the datasheet of a contact or a group in order to modify it 67 12 PC Features Modify the information related to a contact 1 Select the contact whose data you want to modify using the mouse 2 Click on PROPERTIES 3 Make the necessary changes in the window ADDRESS BOOK 4 Click on OK Modify a group Select the group in the address book list Click on PROPERTIES Make the necessary changes Click on OK mh NY
6. e PC s IP address 169 254 0 1 e PC s subnetwork mask 255 255 0 0 e PC s gateway 0 0 0 0 e P address of the multifunction machine 169 254 0 2 e subnetwork mask of the multifunction machine 290 295 0 0 e multifunction machine s gateway 0 0 0 0 Setting up a machine 1 Plug the WLAN USB key into the USB connector of the multifunction machine 2 Press select the menu SETUP using the keys v or a and confirm with OK 3 Select WLAN using the keys or a and confirm with OK 4 Select CONFIG ASS using the keys or and confirm with OK 5 Select NEW NETWORK using the keys or a and confirm with OK 6 SSID appears on the screen enter house using the numerical keypad and confirm with OK 7 Select the mode AD HOC MODE and confirm with OK 8 Enter 1 in the field CHANNEL and confirm with OK 9 Select OFF and confirm with OK 10 Select IP CONF MANU and confirm with OK 11 Enter 169 254 0 2 in the field IP ADDRESS and confirm with OK 12 Enter 255 255 0 0 in the field SUBNET MASK and confirm with OK 13 Enter 0 0 0 0 in the field GATEWAY and confirm with OK 14 At the end of this process you return to the main menu of ASS CONFIG 15 Exit this menu by pressing the X key Once the network has been set up the LED of the WLAN USB key should be on You must now set up the PC 50 9 Network features Phaser 3100MFP X Setting up the PC For this sec
7. e the connection to the PC e the problem encountered during printing PC printing via USB connection Issue encountered Print request handling Once the problem is resolved printing resumes from the first non printed page Paper empty No paper feed Once the problem is resolved printing resumes from the first Paper jam non printed page Exception If the document was to be printed in manual duplex mode the printing of the document is cancelled Paper format problem The printing of the active document is cancelled Documents waiting to be printed however will print after the print cartridge is replaced Toner empty The machine switches to idle mode after a timeout 30 seconds by default The printing of the active document is cancelled Documents waiting to be printed however will be printed Pause requested from the spooler Once the problem is resolved the printing of the document restarts from the beginning regardless of the number of pages already printed before the connection loss Loss of USB connection 81 13 Maintenance PC printing via WLAN connection Issue encountered Paper empty No paper feed Paper jam Paper format problem Print request handling Once the problem is resolved printing resumes from the first non printed page Once the problem is resolved printing resumes from the first non printed page Ex
8. 1h and October 1h You will just be informed of this change by a message on the screen The default parameter is ON Warning message On automatic changing to summer winter time a message will be displayed to inform you that the machine time has been changed 25 03 07 02 01 CHECK TIME or 28 10 07 02 01 CHECK TIME Your next action on the keypad will cause the message to be automatically cleared Your fax number Your name Your machine will print out your fax number and your name on each document it transmits if you save these settings To benefit from this feature you must set SENDING HEADER to ON see Technical Parameters page 40 The SENDING HEADER feature is by default activated on the US model and cannot be modified important To save your fax number and name v 22 SETUP NUMBER NAME 1 Press enter 22 using the keypad 2 Enter your fax number 20 digits max and press OK to confirm 3 Enter your name 20 characters max then press OK to confirm For example if you want to type the letter C press the key C until it appears on the screen 4 To exit this menu press 36 6 Parameters Setup Phaser 3100MFP X Type of network You can connect your fax to either a PSTN or a private network such as private automatic branch exchange PABX You must select the network which is the most convenient To select the type of network v 251 SETUP TEL NETWORK NETWO
9. Dispose of the used print cartridge in accordance with local regulations A CAUTION Protect the product from dampness or wet weather such as rain snow and so on Unplug the power cord from the wall outlet before you move the product While moving the product you should take care that the power cord will not be damaged under the product When you disconnect the power plug from the wall outlet always pull the plug not the cable Do not allow paper clips staples or other small metallic objects to fall inside the product Keep print cartridges out of the reach of children Be careful not to cut yourself on any sharp edges when you reach inside the machine to remove misfed sheets of 14 2 Installation Phaser 3100MFP X paper or originals For environmental reasons do not dispose of the product or expended supply wastes at household waste collection point Disposal can take place at our authorised dealer or at appropriate collection sites Our products are engineered to meet the high standards of quality and functionality and we recommend that you only use the expendable supplies available at an authorised dealer Power Supply The power outlet should be close to the machine and should be easily accessible For Fax or Telephone Do not use this product near water for example near bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool Avoid using a telephone other
10. allows you to print a LETTER size document on A4 pages using the LETTER A4 setting 96 NBR WEP Number of WEP keys allowed Keys from 1 to 4 _41 6 Parameters Setup Print the list of setups mportant To print the list of setups Printing is not possible on A5 or Statement paper size v 56 PRINT SETUP Press enter 56 using the keypad The printing of the list of setups starts You can also access the PRINT menu by pressing the button Fe Note Lock the machine This function prevents non authorized people from accessing the machine An access code will be required every time someone wants to use the device After each use the device will lock automatically Before that you have to enter an access code v 811 ADVANCED FCT LOCK LOCKING CODE 1 Press enter 811 using the keypad 2 Enter your access code 4 digits using the keypad confirm with OK p If a code is already in existence G mportant enter the old code before typing the iis new one 3 Enter again your access code 4 digits using the keypad confirm with OK 4 Exit this menu by pressing the button Lock the keyboard Every time you use your machine you will have to enter your code v 812 ADVANCED FCT LOCK LOCK KEYBD Press w enter 812 using the keypad Enter the four digit access code using the keypad Press OK to confirm With the buttons or choose ON and confirm with OK
11. 50 F to 80 6 F with an ambient humidity included between 15 to 80 up to 32 C 89 6 F with an ambient humidity included between 15 to 54 Machine The section below describes the precautions to be taken when using the machine Never turn the machine off and never open the covers while printing Never use gas or flammable liquids or objects generating magnetic field close to the machine When you unplug the power cord always grasp the connector and not the cord A damaged cord presents a potential fire hazard or an electric shock hazard Never touch the power cord with wet hands You risk getting an electric shock Always unplug the power cord before moving the machine Otherwise you could risk having the cord damaged and create a fire hazard or an electric shock hazard Always unplug the power cord when you plan not to use the machine for a long period of time Never put objects on the power cord never pull it and never fold it This could cause a fire hazard or an electric shock hazard Always make sure that the machine is not sitting on the power cord or any other electric device communication cables Make sure no cables or cords get trapped inside the machine This would expose you to a machine malfunction risk or to a fire hazard Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface cable to the printer use a shielded interface cable Never try to remove a
12. Perchlorate and other materials whose disposal may be regulated due to environmental considerations The presence of these materials is fully consistent with global regulations applicable at the time that the product was placed on the market For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site http www eiae org Perchlorate Material This product may contain one or more Perchlorate containing devices such as batteries Special handling may apply please see http www dtsc ca gov hazardouswaste perchlorate Energy Program Compliance Energy star As an ENERGY STAR partner Xerox Corporation has determined that this product meets the ENERGY STAR guidelines for energy efficiency aa The ENERGY STAR and ENERGY STAR MARK are registered United States trademarks The a ENERGY STAR Imaging Equipment Program is a team effort between U S European Union and pails Japanese governments and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog acid rain and long term changes to the climate by decreasing the emissions that result from generating electricity Xerox ENERGY STAR equipment is preset at the factory Your machine will be delivered with the timer for switching to Power Save Mode from the last
13. P H m Pe Radio networks WLAN lll le B lt Three steps are necessary to incorporate your machine into a radio network WLAN 1 Configure the network to your PC Set up the parameters for your machine so that it can function in a network 3 Having set up the parameters for your device install the Xerox Companion Suite software onto your PC with the necessary printer drivers Once the machine is incorporated into a WLAN network you can from your PC e print documents on the multifunction machine from your usual applications scan colour grey scale or black and white documents on your PC The PC and all other devices must have their parameters set up to the same network as the multifunction machine All the details needed for setting up the device such as the network names SSID type of radio network encryption key IP address or subnetwork mask must match the specifications of the network You will find these details on your PC or on the Access Point To find out how to set up the parameters for your PC please consult the users manual for your WLAN adaptor For large networks please seek the advice of your network administrator 47 9 Network features You can be sure of perfect communication if you use an approved adaptor in conjunction with your PC F Note All of the latest printer drivers for the approved adaptor may be found on our website together with
14. Reception Mode page 38 Registering DECT handsets By default the USB DECT base comes with one registered handset To register additional handsets GAP compatible to the base you will need to put both the base and the handset in registration mode G mportant To register a handset to the DECT base This menu is available only if the USB DECT base is connected to the machine v 891 ADVANCED FCT DECT REGISTER 1 Put the handset in registration mode To know the exact registration procedure of the handset please refer to its documentation F Note 2 On the machine press enter 89 using the keypad and confirm with OK 3 Select REGISTER using the or button and confirm with OK The machine starts searching for the handset During the registration process up to one minute the LCD screen displays HANDSET REGISTRATION The message disappears once registration is complete If the registration process fails for example the handset left the registration mode too soon the machine emits a 3 beep signal In this case repeat the procedure from Step 1 mportant 55 11 Telephony option Customising telephony settings This function lets you set the handset ringing time upon call reception This parameter used to define for how long the handset s rings before terminating a call is by default set to 30 seconds This menu is available only if the G mportant USB DECT base is conn
15. This function allows you to transmit a document at a later time To program a delayed transmission you need to identify the subscriber number transmission time feeder type and number of pages To delay the transmission time of your document 1 Place the document to be copied face up in the automatic document feeder or Place the document face down on the document glass aligned with the registration arrows near the top left of the document glass Make sure that the document in the Qirportan t ADF or on the document glass is properly located in order to avoid sending blank or incorrect pages 2 Select 31 FAX TRANSMISSION 3 Enter the subscriber number or choose your dialling mode and confirm with OK 4 Next to the current time enter the new time and confirm with OK 5 Adjust the contrast and confirm with OK 6 Select the feed type FEEDER or MEMORY and confirm with OK 7 You may enter the number of pages before transmission and confirm with OK _ 8 Confirm delayed transmission by pressing P 9 If you are using the document glass you can scan more than one page Place the next page on the document glass select NEXT and confirm with OK Select DONE when all pages have been scanned Your document is stored and will be sent at the new time 28 4 Fax Phaser 3100MFP X Transmission with auto redial This function allows you to monitor the dialling operation during a fax transmission In this
16. a copy of the receipt It is the retailer s sole responsibility to replace the CD ROM Nobody not even the manufacturer who is involved in the creation realization merchantability and delivery of this program would be responsible for direct indirect or immaterial damages such as but not limited to loss of information loss of time execution loss loss of revenue loss of customers due to the use or inability to use the program Development With a constant concern for improvement the manufacturer reserves the right to modify the Software specifications without any notice In case of modification your user right does not give you access to free updates 11 1 Security Software use license Environment License Phaser 3100MFP X Applicable law This license is under the French law Any dispute following the interpretation or execution of this license will be submitted to the Paris Court Given the continuous technology development the manufacturer reserves the right to modify the technical specifications indicated for this product at any time without prior notice and or to stop manufacturing of the product All the names of the products and brands that could be trademarks registered by their respective owners are recognized in the present document Registered trademarks Given the technical evolution Sagem Communications reserves the right to modify the technical specifications of this product and or to stop its manuf
17. case the maximum transmission rate will be 14400 bps This function allows for example e to hear if the subscriber s fax is engaged and if so choose the moment when the line is clear to start the document transmission e to control the communication progress in case of uncertain numbers etc To take the line manually 1 Place the document in the automatic document feeder 2 Press 3 If necessary set the sound level using the or a keys 4 Enter the subscriber number As soon as you hear the remote fax tone the line is clear and you can start the transmission 5 Press p to start the document transmission If your machine is programmed to print a transmission report the reduced copy of the document first page will not be printed and it notifies you that the communication is manual see Transmission report page 38 Fax reception Fax reception depends on the parameter settings of your machine The following parameters let you customize the printing of received faxes Reception Mode page 38 Reception without paper page 39 Number of copies page 39 Fax or PC reception page 39 Received faxes reduction mode page 40 Technical Parameters page 40 Default tray set to Manual Manual tray Main tray Acton paper size paper size A4 Letterand A4 Letter The fax is printed from Legal and Legal the manual tray A4 Letter and A5 The fax is printed from Legal Statement the manual
18. click of the mouse H Xeroz Companion Suite d P E Paper Port d AE om fs a m i a Bo Adobe Acrobat Reader 7 The welcome screen appears Click on the NEXT button to launch the installation of the Xerox Companion Suite kit on your PC T eran Phaser SI00NIFP tnatalShield Wizard a Welcome bo the Installshield Wiard for Xerox Phaser 3100MFP The InstalshieltR Wizard w install Xerox Phaser J200MFP On your computer To continue cee Next WARMING The program is protected by copyright lave and iiematona Pesies 8 Select INSTALL DRIVERS in the list and click on the NEXT button TH Keros Phaser SIOOMFP InstallShield Wizard Select Features Salari the feetures to insta Select the feetures vou want to instal and deselect the features you do mot want to instal w se Insisl Applications Description This vil istal the printer and the scanner enabling you fo print and scan lt Back Heto Cancel 9 Select the destination folder for installation and click on the NEXT button J Xerox Phaser JLOOMFP InstallShield Wizard Destination Folder Click Mexi to instal to the folder or dick Change to instal te a differant folder EA Install Werok Phaser J LD0MPFP to C Progran Files Companies Suite Pre LLZ 10 The final installation is ready to be executed Click on the INSTALL button iy Xerox Phaser J100MFP InstallShield Wizard Ready to Install the Program The wier
19. document feeder Zoom and Origin adjustments are not available in this copy mode G mportant 1 Make sure that there is no document in the automatic document feeder Press the button Enter the desired number of copies and confirm with the OK button 4 Choose the paper tray AUTOMATIC or MANUAL with the buttons a or then confirm with the OK button Copying in ID Card mode is only possible on A4 original document size lt A5 or Letter original document size lt Statement paper size Make sure that the selected paper tray uses the correct paper size Emportant 5 Choose the copying option ID CARD with the buttons or and confirm with the OK button 6 Choose the resolution depending on the desired printing quality AUTO TEXT PHOTO or QUALITY TEXT with the buttons a or then confirm with the OK button For optimal results with ID documents select the PHOTO resolution 7 Adjust the contrast level with the buttons a or v then confirm with the OK button 8 Adjust the desired brightness level with the buttons a or v then confirm with the OK button 9 Choose the paper type NORMAL THICK with the buttons or v then confirm with the OK button The LCD screen displays the following message PUT ID CARD THEN OK 10 Place your identity card or any other official document against the document glass as shown below 11 Press the OK button The document is scanned then the LCD screen displays
20. dongle that you can obtain from your retailer You will find further information on our website www xerox com Thanks to its navigator and its multitask access it is powerful user friendly and easy to use The Phaser 3100MFP X multifunction machines come with a 600 dpi scanner and a black and white laser printer offering a printing speed of 20 ppm The Xerox Companion Suite software provided allows you to use your multifunction machine as a scanner and a printer from a personal computer It also gives you the ability to manage your multifunction machine Consumables Refer to section Specifications page 83 Dear customer Contents Dear customer Consumables Security Safety introduction Notices and safety Marks Labels Symbols EMC Note to users in the United States of America Declaration of Conformity EME Compliance for Canada Laser Safety Information For Europe Asia For North America Operational Safety Information Electrical Safety Information Electrical Supply Disconnect device Emergency Power Off Ozone Information Maintenance Information Consumables Information Product Safety Certification Regulatory Information Certifications in Europe CE Marking Traceability Information For EU Countries Only Regulatory information for the Fax function USA Canada Europe Product Recycling and Disposal USA and Canada European Union WEEE Directive 2002 96 EC North America USA Canada Energy Program Compliance Energy star
21. etc Key E scan resolution setup Key Q contrast setup Icon iF resolution Copy Quality Text Fax SFine Icon g resolution Photo Icon resolution Copy Text Fax Fine Icon COL colour mode Icon of activity on the telephone line Icon DX Fax mode Icon 22 external answering machine mode All functions and settings are available via the menu and are associated with a specific menu command For example the menu command 51 launches the printing of the functions list the functions list stores the list of all menus sub menus and their identification number Two methods are available to access menu items the step by step method or the shortcut method To print the functions list with the Step by step method 1 Press v 2 Use the or a button to browse the menu and select 5 PRINT Confirm with OK 3 Use the or a button to browse the menu PRINT and select 51 FUNCTIONS LIST Confirm with OK To print the functions list with the shortcut method 1 Press v 2 Enter 51 from the numerical keypad to directly print the functions list 18 2 Installation Phaser 3100MFP X Packaging contents Device installation The packaging contains the items listed below 1 Unpack the device 2 Install the device adhering to the security notices stated at the beginning of this booklet 3 Remove all tape from the machine Multifunction device Installing the document feeder 1 Secure the docu
22. for the documents to be transmitted 2 TX header Important this parameter is by default activated on the US model and cannot be modified If this parameter is on your header will appear on all documents sent to your subscribers with your name number date and number of pages 6 Parameters Setup Warning f you send a fax from the automatic document feeder the transmission header will not appear on the document your correspondent receives 3 TX speed Transmission speed for outgoing documents For a quality telephone line compatible no echo communications occur at maximum speed However it may be necessary to restrict the transmission speed for some calls 4 Echo protect If this parameter is on the on line echo will be reduced during long distance calls 6 EPT mode For some long distance calls satellite the on line echo may disturb the call 7 COM display Choice between transmission speed displayed or number of the page in progress 8 Eco energy 10 RX header AQ Choosing the printer standby delay the printer will switch to standby after a delay in minutes of NON operation or during the period of time of your choice Note you can also access this parameter by pressing the key from the idle screen If this parameter is on all documents received by your fax will include the subscriber s header with his her name number if ava
23. from the menu START gt ALL PROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100MFP gt UNINSTALL 1 A confirmation screen appears Click on the YES button to continue the Xerox Companion Suite program removal Windows heile Are you sure you want to uninstall this product 2 The uninstall program is launched You can cancel the removal by clicking on CANCEL Xerox Phaser 3100MFP Drivers sy Fisase wat while Windows configures Merc Phaser J100MFP Criar Uninstall the drivers from your PC Turn your PC on and log in as administrator Depending on the installation mode used select the required uninstallation mode e If you have installed the drivers with the Xerox Companion Suite software see paragraph Uninstall the drivers using the Xerox Companion Suite software e Ifyou have installed the drivers manually see paragraph Uninstall the drivers manually Uninstall the drivers using the Xerox Companion Suite software Run the programs removal from the menu START gt ALL PROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100MFP gt UNINSTALL You can also uninstall XEROX PHASER 3100MFP drivers using the Windows function ADD REMOVE PROGRAMS from the control panel Fe Note 1 A confirmation screen appears Click on the YES button to continue the XEROX PHASER 3100MFP drivers program removal i Programs ond Features A Are you sure you want te uninstall Xerex Phaser SRF Drivers In the future do
24. front of a fax document but always at the same time as the document A document may be sent with a cover page from the machine or from your desktop In the latter case some of the information in the cover page may be provided by yourself when making the send request It is necessary to create model cover pages before sending a document using them On the other hand once the cover page is created a model cover page may be used for all documents sent Your machine offers the possibility of creating and customizing some model cover pages which you can choose when sending a fax Creating a cover page template Creating a cover page creates a template which fields fax number comment subject and so on will be automatically filled by the Fax Application depending on Phaser 3100MFP X Details about Option A and B the information provided for each recipient of a document To create this cover page template there are two major steps e First step Create a background image with the logos and the layout that you wish e Second step Add the field that you want to be displayed in the cover page fax number comment subject and so on As mentioned before these fields will be filled by Fax application at emission time For the first step there are two methods to create the background image You can either e Option A Draw this background image in your preferred application such as Word Excel OR e Option B S
25. grids available in total 100 for each difficulty level mportant v 521 PRINT SUDOKU PRINT GRID Printing is not possible on A5 or Statement paper size 1 Press v enter 5 using the keypad Confirm with OK You can also access the PRINT menu by pressing the button Select SUDOKU using the or a button Confirm with OK select PRINT GRID using the or a button Select the level of difficulty EASY MEDIUM HARD EVIL using the or button Confirm with OK 7 Choose the grid you want by entering the number on the numeric keypad 1 to 100 8 Confirm with OK 9 Choose the number of copies you want by entering a number from 1 to 9 on the numeric keypad 10 Confirm with OK The number of copies of the grid requested is printed F Note ok O N Print the solution to a grid GP important v 522 PRINT SUDOKU PRT SOLUTION Printing is not possible on A5 or Statement paper size 1 Press w enter 5 using the keypad Confirm with OK You can also access the PRINT menu by pressing the button 2 Select SUDOKU using the or button F Note 3 Confirm with OK 4 Select PRT SOLUTION using the or button 5 Select the level of difficulty EASY MEDIUM HARD EVIL using the or a button 6 Confirm with OK 7 Choose the grid you want by entering the number on the numeric keypad 1 to 100 8 Confirm with OK 9 Choose the number of copies you want by entering
26. in two other ways e by pressing the button then Gimrortant by selecting SCAN TO MEDIA i e by pressing the button from the screen saver then by typing 03 on the numerical keypad 4 Choose between B amp W SCAN or COLOUR SCAN with the or a buttons and confirm with OK 5 With the alphanumerical keypad give a name to the scan file up to 20 characters and confirm with OK 6 Choose the scan format between IMAGE and PDF and confirm to start the scan and the recording of the document IMAGE allows to have the same kind of file as a photo PDF is a format for the digital documents 53 creation With the IMAGE format if you have selected e BLACK amp WHITE the picture will be saved in TIFF format e COLOUR the picture will be saved in JPEG format You can choose the image resolution that will be scanned to the USB memory key the default resolution is AUTO Press the button several times and select the resolution you require e Scanning in BLACK amp WHITE E icon text resolution g icon photo resolution nO icon auto resolution e Scanning in COLOUR E icon text resolution no icon auto resolution Pressing immediately starts the scan and sends a file to the USB memory key with the parameters defined in the scan format 54 Phaser 3100MFP X 10 USB memory key Phaser 3100MFP X Telephony option The machine lets you connect a USB DECT base to one of
27. in mild detergent Phaser 3100MFP X Automatic Document feeder roller cleaning Clean the roller of the document feeder when e one or more vertical lines appear on the copies of documents placed on the document feeder presence of debris ink glue etc in the paper transport mechanism e the message YOU SHOULD CLEAN THE ROLLER OF THE SCANNER FEEDER PLEASE REFER TO USER MANUAL PRESS lt STOP gt WHEN THE ROLLER IS CLEANED warns you that the document feeder cannot transport paper sheets anymore dust dirt or debris obstructing the rollers Press OK to clear the message on the screen To clean the document feeder roller proceed as shown below 1 Press the On Off button to turn off the device 0 position and unplug the power cord 2 Open the document feeder scanner cover 3 Clean the rollers of the document feeder and the two idler rollers located on the mobile part of the scanner with a soft lint free cloth dampened with mild alcohol To clean them rotate them in the same direction as during paper transport 4 Wipe the rollers with a soft dry lint free cloth until they are dry 5 Close the document feeder scanner cover 6 Plug the power cord into the wall outlet and press the On Off button to turn on the device I position 7 Make a copy to check that the symptoms have disappeared ey 20 13 Maintenance Phaser 3100MFP X Printer issues Paper jam When printing a sheet of paper may get s
28. it is used intensively in poorly ventilated premises For safety purposes make sure you place the machine in a well ventilated area Safety information When using your product the following safety precautions should always be followed Safety During Operation In this section the following symbols are used Indicates a potentially hazardous situation which if instructions are not followed could result in death or serious injury CAUTION minor or moderate injury or damage to property caution Indicates a potentially hazardous situation which if instructions are not followed may result in A WARNING Connect the power cord directly into a wall outlet and never use an extension cord Disconnect the power plug by pulling the plug not the cable if the power cable or plug becomes frayed or otherwise damaged To avoid hazardous electric shock or laser radiation exposure do not remove any covers or screws other than those specified in the Operating instructions Turn off the power and disconnect the power plug by pulling the plug not the cable if any of the following conditions exists e You spill something into the product e You suspect that your product needs service or repair e Your product s cover has been damaged Do not incinerate spilled toner or used toner Toner dust might ignite when exposed to an open flame Disposal can take place at our authorised dealer or at appropriate collection sites
29. location where you want to put the field concerning the recipient on the model To delete a field you have just added If the word Auto is entered in select it and press the delete key on your keyboard o one of the fields the field is You can move or enlarge the field as you like Recipient updated during sending if the d Adjust the size of your field so that epee Iaea MAARE S Emportant es ane book favourites a group or a distribution list 4 As soon as fields are inserted save the cover page This is an editing window with all the basic functions of a text This cover page can be selected in the tab COVER PAGE of Comments editor so that you can enter a the fax send window text which will be sent in the cover page The preview enables you to see the cover page you are going to send Preview of the model 74 12 PC Features Phaser 3100MFP X SMS Communications depending on model From your PC you can send SMS to a single recipient or to multiple recipients using the distribution groups Communications being sent are monitored by means of the outbox the outbox log and the outbox memory items sent z The SMS service is available G important depending on the countries and the operators Presentation of the SMS window Created the 07 12 2003 at es Ted Siamu Wing to gene Message fedsfradohaetl Action Write an SMS Delete an SMS from one of the SMS manager directories Except for
30. of the machine Check that the selected location has the following characteristics Choose a well ventilated location Make sure not to obstruct the ventilation grids located on the left and right sides of the device During the installation make sure to place the machine thirty centimeters away from the surrounding objects so all the covers can be easily opened Make sure that this location does not present any ammonia nor any other organic gasses emission hazard The ground outlet refer to the security notices presented in the Security chapter to which you plan to connect the machine must be located close to this one and have an easy access Make sure that the machine is not directly exposed to sun light Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning heating or ventilation system nor in an area subject to large temperature or humidity variations Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations Keep the machine away from any object that could obstruct its ventilation ports Do not place the machine close to hangings or any other flammable objects Choose a location where exposure to water and other liquids will not occur Make sure that this location is dry clean and dust free Cautions of use Take into account the important precautions below when using the machine Running environment Temperature 10 C to 27 C
31. outlet shall be easily accessible Your device is delivered with a grounded power cord It is imperative to connect a grounded connector to a grounded outlet connected to the building earthing Repairs maintenance Repairs and maintenance should only be carried out by a A qualified technician There are no serviceable parts inside the machine To reduce the risk of electrical shock you shall not proceed with these operations yourself because by opening or removing the covers you could expose yourself to two hazards APPAREIL A RAYONNEMENT LASER DE CLASSE 1 CLASS 1 LASER PRODUCT LASER KLASSE 1 PRODUKT The laser beam can cause irreversible eye damage PRODUCTO LASER DE CLASE 1 APARECCHIO LASER DI CLASSE 1 Avoid contact with powered parts because it can lead to electrical shock with unfortunate consequences For installation conditions and safe use precautions refer to chapter Installation page 13 1 Security Software use license Environment License Phaser 3100MFP X Positions of Safety labels on the machine The device has warning labels at the positions shown below For your safety you must never touch these surfaces when you remove a paper jam or when you replace the Toner cartridge ae a we Se FaF Wi ae LL PL TILE eee reer FORSIGTIG iene a Varm overflate q 2 Oj EHO AF0 olay az e AKN E OTHSBUE CESU Symbols for the main power switch In accordance with IEC 60417 this machi
32. place objects on the power cable Do not override or disable electrical or mechanical interlock devices Do not push objects into slots or openings on the machine Electrical shock or fire may result Electrical Supply 1 This product shall be operated from the type of electrical supply indicted on the product s data plate label If you are not sure that your electrical supply meets the requirements please consult a licensed electrician for advice WARNING This equipment must be connected to a protective earth circuit 3 1 Security Software use license Environment License Phaser 3100MFP X This equipment is supplied with a plug that has a protective earth pin This plug will only fit into an earthed electrical outlet This is a safety feature If you are unable to insert the plug into the outlet contact a licensed electrician to replace the outlet 3 Always connect equipment to a correctly grounded power outlet If in doubt have the outlet checked by a qualified electrician Disconnect device The power cable is the disconnect device for this equipment It is attached to the back of the machine as a plug in device To remove all electrical power from the equipment disconnect the power cable from the electrical outlet Emergency Power Off If any of the following conditions occur turn off the machine immediately and disconnect the power cable s from the electrical outlet s Contact an authorized Xerox Ser
33. printing it beforehand 1 From your desktop application select FILE gt PRINT Print TES Where Errian foes page dedeonoed options Sources Dp oe K Hermy Andreas books _ MFFenter Laser Pro LL w Hame Fax H 1 Deis 33113123113 8 John In the zone SOURCES select SCANNER if your document is in paper format or MEMORY if the document is a computer file located on your hard disk this file must be in TIFF or FAX format To send your fax to a contact enter his her number in the field RECIPIENTS and click on w or select a contact or group from one of the address books in the field ADDRESS BOOK and click on the button Repeat this operation as many times as necessary use the button g to delete a contact from the list of contacts If necessary use the advanced options send later and resolution in the tab ADVANCED OPTIONS To add a cover page select the tab COVER PAGE then click the box WITH THE COVER PAGE Select the cover page you want to add from the drop down menu or create a new one For more information refer to paragraph Cover page page 72 69 Enter page number arin page rangjet sepais by ommen For example 1 35 5 12 2 Select the printer COMPANION SUITE FAX and click OK The fax window is displayed Errian foes page dancad option Address books MPF Printer Laser Pro
34. the directory SEND LOG for which the effect of this command is to delete the entire log 3 Print an SMS from one of the SMS manager directories Display an SMS with the Viewer O5 Access to the address book Stop SMS sending only enabled for the outbox 7 Displays all SMSs in the directory selected in the Fax manager 8 SMS preview e SMS manager directories Send an SMS 1 Click on the icon SMS Sale DIRECTOR 2 Click on NEw then on SMS Canem ofthe reeesage Sigriature Telephone nember q gt List of recipients Hame 37123123113 123456 3 Enter your message in the field CONTENT OF MESSAGE provided for this purpose You can use the buttons and the smiley located to the left of the input field to customize your message or to automatically insert the date and time 4 Tosend your SMS to a contact enter his her number in the field TELEPHONE NUMBER and click on W or select a recipient or group from one of the address directory in the field CONTACT LIST and click on J gt Repeat this operation as many times as necessary use the button jg to delete a contact from the list of contacts 5 If necessary program the advanced features to send later or give priority to the SMS by pressing the button ADVANCED PARAMETERS Ze Activate delemed amission Sun Mon Tue Wied Thu Fi amp 2 4 4 5 6 7 4 0 11 1 13 i 16 17 18 19 ib 2 2 m4 SB HB ADA cI E n tiscellaneo
35. the USB ports of the device and register DECT handsets to this base You can then make and receive calls with the registered DECT handsets using the machine telephone line standard cordless telephone use The telephony feature is an option working only with a specific USB DECT dongle that you can obtain from your retailer You will find further information on our website www xerox com F Note Because the machine and the DECT base use the same telephone line please consider the following points e the telephony feature only supports voice calls SMS service is not available on registered handsets as well as Caller Identification Display CID and notification even if DECT devices used support this function e when a handset is used the line is busy As a result the machine cannot perform fax or SMS communication operations Sending and receiving resumes when the line is freed e print and scan operations may take slightly more time when performed during a DECT communication e the machine and registered handset s cannot share directories Connecting the USB DECT base Connect your DECT base to one of the USB ports of the machine e to the front USB port e tothe rear USB port You can now make and receive calls with the handset supplied with the DECT base As the telephone line is now used for both communication fax SMS and telephony features you may need to adjust the machine reception settings see
36. the area which excludes 15 mm from the leading edge 10 mm from both the left and right edges and the rear edge A few lines may be given in solid print at the part of being overlapped Envelopes which are not recommended may lead to improper printing refer to the paragraph Specifications page 83 Curled envelope after printing should be fixed manually Small wrinkles on the edge of the wide side of envelopes smearing or less clear printing may appear on the reverse side Gently press the envelope to release any air before loading it into the manual feed tray Load envelope in a proper position after aligning in case it is bent or warped Paper conditioning is not allowed And it should be used under normal office environment 2 Installation Copy Your machine has the ability to make one or more copies You can also set up several parameters in order to make copies at your will Simple copy In this case the default parameters are applied 1 Place the document to be copied face up in the automatic document feeder or Place the document face down on the document glass aligned with the registration arrows near the top left of the document glass 2 Press the button twice The copy is made using the default parameters ECO mode copy The ECO mode enables you to reduce the amount of toner consumed on the page so as to save your printing costs When the ECO mode is used the toner consumption is redu
37. the following message TURN UP DOC THEN OK 12 Turn your document over then confirm with the OK button The machine prints out a copy of your document Special setups for copying Setups done through this menu become the device default setups after you confirm mportant Resolution setup The RESOLUTION parameter allows you to setup the photocopy resolution When the quality of the printing is not satisfying you can perform a calibration see Calibrate your scanner page 43 v 841 ADVANCED FCT COPY RESOLUTION 1 Press enter 841 using the keypad 2 Choose the resolution with the buttons a or w 25 according to the following table Parameter Description Icon AUTO Low resolution none Standard resolution for TEXT documents containing text and B graphics Optimal resolution for PHOTO documents containing A photographies QUALITY Optimal resolution for e TEXT documents containing text ef 3 Confirm your choice by pressing the OK button 4 Exit this menu by pressing the r You can also change the resolution by pressing the button F Note Zoom setup The ZOOM parameter allows you to reduce or enlarge an area of a document by choosing the origin and the zoom level to apply to the document from 25 to 400 v 842 ADVANCED FCT COPY ZOOMING 1 Press enter 842 using the keypad 2 Enter the desired zoom level with the alphanumerical keypad or choose amon
38. this key has been deleted in the meantime Code 05 Scanning default An incident occurred with the scanner for example the sheet is jammed 80 13 Maintenance Phaser 3100MFP X Code 06 Printer default An incident occurred in the printer no paper paper jam opened cover In the reception mode this incident appears only if the reception parameter is switched to WITHOUT PAPER Code 07 Disconnected The link has been cut bad line Check the number and try again Code 08 Quality The document you sent was not well received Contact your subscriber to see if you need to send again Code 0A No document to be polled You tried to poll a document from a subscriber who had not prepared his her document no deposit or the password entered was incorrect Code 0B Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent Check the number of pages in the document Code OC Received document error Ask the subscriber who called you to check the length of his her document it may be too long to be completely received Code OD Transmission failed Ask the sender to resend the document Code 13 Memory full Your fax can no longer receive since its memory is full There are too many received unprinted documents or too many documents in the transmission line Print the received documents and delete or transmit i
39. to the paper tray covers and other parts of the machine Moving the machine When moving the machine on a desk it must be lifted and not dragged Handling the print cartridge e Must not be stood on the side or held upside down e Must not be shaken strongly 15 2 Installation Phaser 3100MFP X Rules for use symbols A WARNING Indicates important safety notes Ignoring these notes could result in serious injury or death Be sure to read these notes They can be found in the Safety information section of this manual A CAUTION Indicates important safety notes Ignoring these notes could result in moderate or minor injury or damage to the machine or to property Be sure to read these notes They can be found in the Safety information section of this manual Q Important Indicates points to pay attention to when using the machine and explanations of likely causes of paper misfeeds damage to originals or loss of data Be sure to read these explanations Note Indicates supplementary explanations of the machine s functions and instructions on resolving user errors 16 2 Installation Phaser 3100MFP X Machine Overview 17 16 15 14 13 SS Set Sa eS Sk S Front and Back sides Control panel Document feeder Paper jam cover Power supply cord connection On Off switch LINE port telephone cable connection EXT port connection for external telephone devices Slave USB
40. 3 To exit this menu press 39 6 Parameters Setup Received faxes reduction mode This menu allows you to reduce received faxes for printing This adjustment can be automatic or manual Automatic mode This mode automatically resizes received faxes To set automatic mode v 246 SETUP RECEPTION REDUCTION 1 Press w enter 246 using the keypad 2 Select AUTOMATIC and confirm with OK 3 Toexit this menu press 4 Manual mode The machine offers a 70 to 100 reduction Outside these values the machine beeps for an error This fixed reduction will be used when printing received faxes regardless of the size of the paper loaded in the tray To set the manual mode v 246 SETUP RECEPTION REDUCTION 1 Press enter 246 using the keypad 2 Select FIXED and confirm with OK 3 Enter the reduction value between 70 and 100 and confirm with OK 4 To exit this menu press I Technical Parameters As delivered your machine is preset by default However you may adjust it to meet your requirements by resetting the technical parameters To set the technical parameters v 29 SETUP TECHNICALS 1 Press enter 29 using the keypad 2 Select the desired parameter and confirm with OK 3 With the keys or a modify the parameter settings by following the table below and press OK Parameter 1 Scanning mode Phaser 3100MFP X Description Default value of the scan mode resolution
41. 3100MFP X MailBoxes MBX Fax There are 32 mailboxes MBX enabling you to transmit documents in complete confidence using an access code named MBX code to all subscribers equipped with a fax compatible to yours MBX 00 is public It is handled directly by the machine to record the messages of the fax TAD as soon as this is put into service MBX s 01 to 31 are private Each is password protected They can be used to receive documents confidentially The use and access to MBX 01 31 is dependent upon an initialization defined by an MBX code if needed and a mnemonic its S I D Later you may e modify the features of an MBX e print the contents of an MBX only possible if the MBX contains one or more documents with a star next to the MBX When the contents of an MBX have been printed it becomes empty e delete an MBX only if the MBX is initialised and empty e print the list of your fax machine s MBX s You may receive and send through an MBX in complete confidentiality When depositing a document into your MBX the access code is not needed All documents deposited in a MBX are added to the ones already present In polling the MBX s are only accessible with an MBX code You may perform MBX deposits or polls by e depositing a document in a fax MBX e transmitting to deposit a document in a remote fax MBX e performing document poll from a remote fax Creating an MBX v 71 MAILBOXES CREATE M
42. 5 EC on radio equipment and telecommunications terminal equipment and the mutual recognition of the conformity A full declaration of conformity defining the relevant directives and referenced standards can be obtained from your XEROX Limited representative CE Marking Traceability Information For EU Countries Only Manufacturer Xerox Ltd Bessemer Rd Welwyn Gdn City Herts AL7 1BU ENGLAND Regulatory information for the Fax function USA FAX Send Header Requirements The telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including a Fax machine to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual The telephone number provided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine refer to Installation and follow the steps provided Data Coupler Information This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council for Terminal Attachments ACTA On the rear of this equi
43. A or B you end up with a background image with extension fax which is located in C Program Files Companion Suite Pro LL 2 Documents FAX Temporary Dat Date imi Humber of pages Eiaha Recipient Company imir Gender Company You can now proceed to the second step right ap ee ieee na Tuna Hr Recipient FAM Munber Faremi Sender F amp X Number below Pie mnb Sender Talaphone number Fesi ukras GCI Peet Emal address Em addr Seder gt Etal echlpess Bebpel Suibject ree 12 PC Features Phaser 3100MFP X a Description of the tab COVER PAGE 3 Click on the ICON map to display the available fields Sender Recipiert Others a Erbi Coen pag ddeanced optione Hame F Wih fhe cca page SeviCe Sender Telephone Mame Talecopy Compare nama E mail Email address FAX Humber Telephone nu mbar Subject Gomera mis l amp Gender Recipient Others Hame Suve Telecopy E mail l amp Sender Recipiert Others Either the name of the page selected by default or the page you have selected to use H umber of pages Data Tire Subject Commants Name of the cover page To add a field proceed as follows Sender You can enter information Select the field you want to insert by clicking the concerning the sender field palette A stamp replaces the cursor of your MOUSE You can enter information Click the
44. BX 1 Press wv enter 71 using the keypad 2 Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and confirm with OK 3 Select option MAILBOX CODE and press OK Value 0000 is always displayed 4 Enter the code of your choice if needed and press OK 5 Select option MAILBOX NAME and press OK 6 Enter this MBX s S I D 20 characters max and press OK The MBX is initialised If you wish to initialise another press C and repeat the same procedure 7 To exit the MBX press ac oe 4 Fax Modifying the features of a MBX v 71 MAILBOXES CREATE MBX 1 Press wv enter 71 using the keypad Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and press OK 3 Enter the code of this MBX if there is one and confirm with OK 4 Select the menu MAILBOX CODE or MAILBOX NAME then confirm your choice with OK 5 Perform data modification of the menu and confirm with OK If needed repeat the last two steps for the other menu Printing the contents of a MBX v 73 MAILBOXES PRINT MBX 1 Press enter 73 using the keypad Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and press OK 3 Enter the code of this MBX if there is one and confirm with OK All documents found in the MBX are printed and the MBX is emptied Deleting a MBX Before deleting an MBX you need to make sure it is empty by printing i
45. C or convert them into text using the character recognition software OCR Configuration requirements The minimum configuration requirements for your personal computer are Supported operating systems e Windows 2000 with at least Service Pack 3 e Windows XP Home and Pro e Windows 2003 server for printing driver only e Windows Vista Processor e 800 MHz for Windows 2000 e 1 GHz for Windows XP Home and Pro e 1 GHz for Windows Vista A CD ROM drive A free USB port 600 Mbytes of available disk space for the installation RAM memory e 128 Mbytes minimum for Windows 2000 e 192 Mbytes minimum for Windows XP Home and Pro e 1 GByte for Windows Vista Software installation This section describes the following installation procedures e full installation of the Xerox Companion Suite software e installation of the drivers only Installing the full software package Turn your PC on and log in as administrator 1 Open the CD ROM drive insert the installation CD ROM and close the drive 2 Aninstallation procedure is automatically run Auto run If it does not double click on setup exe at the CD ROM s root 3 A screen titled XEROX COMPANION SUITE appears This screen allows you to install and uninstall the software access the product s user guides or browse the CD ROM contents 4 Place your cursor on INSTALL PRODUCTS and confirm with left click of the mouse a Meron Compenion Suite B Ins
46. Delete a contact or a group from the address book 1 Select the name of the contact or the name of the group you want to delete using the mouse 2 Click on DELETE G mportant Print the address book When a contact is deleted from the address book it is automatically deleted from any group in which it may be included 1 Click on PRINT The list of the address book is printed on the machine if no contact is selected Import or export an address book Save Export your address book This operation lets you save your address book to a file in EAB format 1 Select EXPORT in the menu FILE of the window ADDRESS BOOK 2 Enterthe name of the file and select the destination directory then click on SAVE Import an address book Importing an address book makes it possible to exchange address book entries between two devices without having to enter contacts one by one manually Address books can be imported from files in EAB format EAB files are automatically generated during export Emportant 1 Select IMPORT in the menu FILE of the window ADDRESS BOOK 2 Select the file to import click on OPEN The whole address book will be replaced by the imported address book Phaser 3100MFP X Fax communications depending on model The fax communication enables you to e send documents as faxes from one of the scanners of your machine from the hard disk or from the screen of your PC e receive fax documen
47. If you choose to set up the system manually go to the next paragraph and enter the parameters IP ADDRESS SUBNET MASK and GATEWAY At the end of this procedure you return to the main menu of CONFIG ASS X key Once the network has been set up the LED of the WLAN USB key should be on Referring to or changing your network parameters Each of the parameters of your network may be changed as your network develops v 2822 SETUP WLAN PARAMETERS IP ADDRESS Press select the menu SETUP using the keys v or and confirm with OK Select WLAN using the keys or and confirm with OK Select PARAMETERS using the keys or a and confirm with OK select IP ADDRESS using the keys or and confirm with OK The number of your IP address will appear in the format 000 000 000 000 Enter the new IP address for your machine in the format displayed and confirm with OK Exit this menu by pressing the S key v 2823 SETUP WLAN PARAMETERS SUBNET 6 MASK Press select the menu SETUP using the keys v or and confirm with OK Select WLAN using the keys or a and confirm with OK Select PARAMETERS using the keys or a and confirm with OK select SUBNET MASK using the keys or and confirm with OK The number of your subnet mask will appear in the format 000 000 000 000 Enter the new submask of your machine in the format displayed and confirm with OK Exit this menu by pr
48. K 3 You may now modify the parameters of the given document then confirm your modifications by pressing P Deleting a transmission on hold v 63 COMMANDS CANCEL 1 Press w enter 63 using the keypad 2 Inthe waiting queue select the desired document and confirm your choice with OK Printing a document in waiting or in deposit 64 COMMANDS PRINT 1 Press enter 64 using the keypad 2 Inthe waiting queue select the desired document and confirm your choice with OK Printing the waiting queue 65 COMMANDS PRINT LIST Press enter 65 using the keypad wie Note You can also print the waiting queue with menu 57 PRINT COMMANDS A document called COMMAND LIST is printed Cancelling a transmission in progress Cancelling a transmission in progress is possible no matter what the type of transmission but varies depending on whether the transmission is a single call number or a multi call number e Fora single call number from the memory the document is erased from the memory e Fora multi call number only the call number in progress at the time of the cancellation is erased from the transmission queue To cancel transmission in progress 1 Press Q A message will ask you to confirm cancellation to confirm cancellation in progress 2 Press lf your machine is set to print a transmission report it will print that the communication was cancelled by the user Phaser
49. LL W Hame Fax t 33123123114 a To send your fax to a contact enter his her number in the field RECIPIENTS and click on w or select a contact or a group from one of the address books in the field ADDRESS BOOK and click the button Repeat this operation as many times as necessary use the button jg to delete a contact from the list of contacts If necessary use the advanced options send later and resolution in the tab ADVANCED OPTIONS To add a cover page select the tab COVER PAGE then click the box WITH THE COVER PAGE Select the cover page you want to add from the drop down menu or create a new one For more information refer to paragraph Cover page page 72 Click OK to send your fax to all contacts in your list of contacts Your send request can then be checked if necessary in the outbox 12 PC Features Receive a fax The window MF Manager and MF Director show using different messages the reception of a fax The icon is displayed at the bottom of the window MF Manager and the icon t appears in the task bar You can automatically print faxes on reception To do this you have to define this parameter refer to paragraph Fax parameters page 71 Follow up of fax communications Follow up of fax communications is by means of e an outbox e an inbox e asent item memory e an outbox log e an inbox log These services enable you to always know exactly what communicat
50. OTE Although this product can use either loop disconnect pulse or DTMF tone signaling it is recommended that it is set to use DTMF signaling DTMF signaling provides reliable and faster call setup Modification connection to external control software or to external control apparatus not authorized by Xerox will invalidate its certification Product Recycling and Disposal USA and Canada Xerox operates a worldwide equipment take back and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment html If your product is not part of the Xerox program and you are managing its disposal please note that the product may contain lead and other materials whose disposal may be regulated due to environmental considerations For recycling and disposal information contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site www eiae org European Union WEEE Directive 2002 96 EC Some equipment may be used in both a domestic household and a professional business application X Professional Business Environment Application of this symbol on your equipment is confirmation that you must dispose of this equipment in compliance with agreed national procedures In accordance with European legislation end of life electri
51. RK TYPE 1 Press enter 251 using the keypad 2 Select option PABX or PSTN then confirm your choice with OK 3 To exit this menu press q lf you are connecting your machine to a private network behind a company s PABX you may need to specify a local prefix see Local prefix Geographical settings These settings will enable you to use your machine in different preset countries using different languages Country By choosing a country you initialise e the settings for the public telephone network e the language by default To select the country v 201 SETUP GEOGRAPHICAL COUNTRY 1 Press enter 201 using the keypad 2 Select the required option and press the OK key to confirm 3 To exit this menu press important Telecommuncation Network lf none of the options in the list is Suitable select the OTHER option This setting enables you to manually set the type of public telephone network PSTN for a country so that your machine can communicate over the public telephone network in compliance with the applicable standards By default setting a country using the w201 command automatically sets the type of PSTN to use in the selected country GP important These settings are different from the NETWORK TYPE which allows you to choose between public and private network To manually select the type of public telephone network v 202 SETUP GEOGRAPHICAL NETWORK 1 Press w e
52. Section 16 EH amp S Contact Information Security directives Positions of Safety labels on the machine Symbols for the main power switch Software use license Definition License Property Duration Warranty Responsibility Development Applicable law Registered trademarks Prohibited reproductions Installation Location conditions Cautions of use Safety information Safety During Operation Power Supply ana aAa aA GAUA A A A A GD WP MH MHNMHNMHDND OMA WAOAONNNNNDOAAS Phaser 3100MFP X For Fax or Telephone Paper recommendations Loading paper in the main paper tray Handling of paper Humidity control Handling the machine Operator shocks Moving the machine Handling the print cartridge Rules for use symbols Machine Overview Control panel Accessing menus Packaging contents Device installation Installing the document feeder Paper tray installation Print cartridge installation Output Support Tab Starting your device Device connection Device initial setup Loading paper in the manual feed tray Use of envelopes Copy Simple copy ECO mode copy Advanced copying ID Card Copy mode Special setups for copying Resolution setup Zoom setup Collated copy setup Scanned original setup Contrast setup Brightness setup Paper type setup Paper tray selection Margin Shift with the Automatic Document Feeder Margin Shift using the Document Glass Left and right printing margin shift Top and bottom printing margin shif
53. XEROX Phaser 3100MFP X ayy Vi I Tt 7 E A inl h a k Ty La gih aT Hah ui ah A n BBA 4 21h BLEW i AEN 4 wh Mi T n min a _ eg Be User Guide 253107569 A_ ENG XEROX Phaser 3100MFP X Dear customer For your security and comfort we urge you to carefully read the chapter Security before attempting use In buying this multifunction machine you have opted for a quality XEROX product Your device satisfies all of the different needs of a modern office automation tool This machine allows you to scan in colour to fax print and copy in black and white You can connect the multifunction device to your PC Microsoft Windows 2000 XP Vista Install the software included to use the device as a printer and also be able to scan edit and save documents through your PC If you have a WLAN adaptor optional you can communicate with a personal computer wirelessly WLAN is an option that works only with a specific adaptor that you can obtain from your retailer You will find further information on our website www xerox com The multifunction machine lets you connect a USB DECT base to one of the USB ports of the device and register DECT handsets to this base You can then make and receive calls with the registered DECT handsets using the multifunction machine telephone line standard cordless telephone use Voice communication is an option that works only with a specific USB DECT
54. a number from 1 to 9 on the numeric keypad 10 Confirm with OK The number of copies of the solution to the grid requested is printed Calendar This function enables you to print the calendar for a year of your choice mportant Printing is not possible on A5 or Statement paper size v 53 PRINT CALENDAR 1 Press enter 5 using the keypad Confirm with OK You can also access the PRINT menu by pressing the button 2 Select CALENDAR using the or a button Confirm with OK 4 Choose the year you want to print as calendar by entering the number on the numeric keypad for example 2009 F Note Gd The year must be between 1900 and 2099 Use the C key to correct an entry F Note 5 Confirm with OK The calendar of the year requested is printed 46 8 Games and Calendar Phaser 3100MFP X Network features You may connect your multifunction machine to a wireless network However practical knowledge of your computer configuration is required to set up a network You can connect your machine to a PC using a USB cable or make a wireless connection via radio with a PC or network If you have a WLAN adaptor you can incorporate your machine as a network printer into a radio network QP rportant This works only with an approved x adaptor that you can obtain from our ordering department For further information contact www xerox com Type of radio network A radio network o
55. acturing at any time and without notice Xerox Companion Suite is a registered trademark of Sagem Communications Adobe and the Adobe products referred to here are registered trademarks of Adobe Systems Incorporated PaperPort11SE is a registered trademark of ScanSoft Microsoft Windows 2000 Microsoft Windows Server 2003 Microsoft Windows XP Microsoft Windows Vista and any other Microsoft product referred to here are registered trademarks of Microsoft Corporation registered and or used in the United States and or in other countries All the other brands or products referred to as examples or in order to give additional information are registered trademarks of their respective owners The informations contents of this user manual are subject to change without notice Prohibited reproductions Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes checks bonds stock certificates bank drafts passports driver s licenses The preceding list is meant as a guide only and is not inclusive If you have any questions concerning the legality of copying or printing certain items consult with your legal advisor _12 1 Security Software use license Environment License Phaser 3100MFP X Installation Location conditions By choosing an appropriate location you preserve the longevity
56. antenna 2 Increase the separation between the equipment and receiver 3 Connect the equipment into an outlet on a circuit different from that to which the receiver is connected 4 Consult the dealer or an experienced radio TV technician for help Declaration of Conformity This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation EME Compliance for Canada This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Canada Laser Safety Information CAUTION Use of controls adjustments or performance of procedures other than those specified in this guide may result in hazardous light exposure This equipment complies with international safety standards and is classified as a Class 1 Laser Product With specific reference to lasers the equipment complies with laser product performance standards set by governmental national and international agencies as a Class 1 Laser Product It does not emit hazardous light as the beam is totally enclosed during all phases of customer operation and maintenance For Europe Asia This machine complies with IEC 60825 1 1993 A1 1997 A2 2001 standard is classified as laser class 1 product and is safe for of
57. buttons or choose ON and confirm with OK 5 Exit this menu by pressing the kh WG ND Q button Read the counters This function allows you to view the activity counters for your machine at any time According to your needs you can read the counters for e sent pages e received pages e scanned pages e printed pages Sent pages counter To view the number of pages sent from your machine v 821 ADVANCED FCT COUNTERS SENT PAGES 1 Press enter 821 using the keypad 2 The number of sent pages appears on the screen 3 Exit this menu by pressing the N button _42 6 Parameters Setup Phaser 3100MFP X Received pages counter To view the number of pages received on your machine v 822 ADVANCED FCT COUNTERS RECEIVED PG 1 Press w enter 822 using the keypad 2 The number of received pages appears on the screen 3 Exit this menu by pressing the X button Scanned pages counter To view the number of pages scanned on your machine v 823 ADVANCED FCT COUNTERS SCANNED PAGE 1 Press w enter 823 using the keypad 2 The number of scanned pages appears on the screen 3 Exit this menu by pressing the X button Printed pages counter To view the number of pages printed on your machine v 824 ADVANCED FCT COUNTERS PRINTED PG 1 Press w enter 824 using the keypad 2 The number of printed pages appears on the screen 3 Exit this menu by pressin
58. cal and electronic equipment subject to disposal must be managed within agreed procedures 1 Security Software use license Environment License Phaser 3100MFP X X Domestic Household Environment Application of this symbol on your equipment is confirmation that you should not dispose of the equipment in the normal household waste stream In accordance with European legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste Private households within EU member states may return used electrical and electronic equipment to designated collection facilities free of charge Please contact your local disposal authority for information In some member states when you purchase new equipment your local retailer may be required to take back your old equipment free of charge Please ask you retailer for information Prior to disposal please contact your local dealer or Xerox representative for end of life takeback information North America USA Canada PRODUCT ENVIRONMENT REQUIREMENTS Xerox operates a worldwide equipment take back and reuse recycle program Contact your Xerox sales representative 1 800 ASK XEROX to determine whether this Xerox product is part of the program For more information about Xerox environmental programs visit http www xerox com environment If you are managing the disposal of your Xerox product please note that the product may contain lead mercury
59. cally be added when an external number is dialled To insert a pause for dial tone sign press simultaneously the CTRL and M keys or long press the O zero key on the numerical keypad until the sign is displayed Use the C button to correct an entry Press the OK button to confirm The setup is now complete and the functions list is automatically printed out The LCD screen displays the message PAPER EMPTY if no paper has been loaded in the paper tray see Loading paper in the main paper tray page 15 Once paper has been loaded printing will resume Loading paper in the manual feed tray Before loading paper refer to the G important paragraph Paper iia recommendations page 15 The manual feed tray allows you to use a greater variety of weights and sizes than those used in the main paper tray refer to Specifications page 83 Only one sheet or envelope can be fed at a time Ah You can use paper weighing QP mportant between 52 and 160 g m 1 Spread the manual feed guides to the maximum 2 Insert a sheet or an envelope in the manual feed tray 3 Adjust the paper guides against the right and left edges of the sheet or the envelope 4 Print making sure that the chosen paper size corresponds to the selected format on the printer refer to Copy page 24 22 2 Installation Phaser 3100MFP X Use of envelopes Feeding can be done only through the manual feed Recommended area should be
60. can a sheet of paper containing the layout of the cover page Mira Option A Open the application that you want to use to edit the background Word Wordpad Draw the background image then print this document in the printer named Companion Suite Fax At that point the MFSendFax dialog is displayed Add any recipient to the recipient list click on the tab ADVANCED OPTIONS select resolution FINE as shown below Finally click on the button SAVE AS DRAFT in the lower right corner floppy disk icon The background image is created in the directory C Program Files Companion Suite Pro LM Documents FAX Temporary and has the file extension fax 12 PC Features Phaser 3100MFP X e Option B Launch MFMANAGER select NEW FAX For the second step select the scanner source as shown below Now that the background image is created in directory in C Program Files Companion Suite Pro LM Documents FAX Temporary you can add the fields on top of the background image Enizion foes page danad option Please follow the procedure below gt sam D a E ee a a Launch MFManager select New Fax click on the re tab Cover Page and check the check box named Fecplents MFPrinter Laser Pro LL we std arctan mopar Y W ld Fax We With the cover page 459291 25113 Mame Fas He b Click on the button New this displays a new window with the title Creation of the cover page c Pr
61. ce election Companion Consumables From this screen you can monitor the information or configure your machine from the tabs e DEVICE SELECTION Displays the list of devices managed by the PC e COMPANION Presents the machine screen USB connection only e CONSUMABLES Displays the consumables status Device management This tab shows the list of devices managed by the PC Selecting the current device Only one device at a time may be connected to the PC The current device may be selected by clicking on the radio button corresponding to the device Monitor Salani fhe graa fo enh sie Rr rae maniar State Conreclion ho Selected WSB M e Status of the connection The status of the connection between the current device and the PC is indicated by a colour The following table defines the possible states of the connection Connection in progress Connection established The PC cannot connect to the device Check the USB connection Device parameters 1 Select a device by clicking on its line in the list and click on PROPERTIES to configure the scanning parameters to be applied for this device when you use the SCAN TO function Monitor Salari fhe grata fo a Ach oa eed ic ae USB Pot Selected USE o a CT 2 Select the desired scan MODE in the drop down menu Scanto Gli hel Cac Weel na Dun at po moe ae Deen on ie Danita Mode Coton Bleck sind while Greg asia I f Re
62. ced and the print density becomes lighter 1 Place the document to be copied face up in the automatic document feeder or Place the document face down on the document glass aligned with the registration arrows near the top left of the document glass 2 Press the button 3 Press the button Advanced copying Advanced copy allows the user to do custom setups for the current copy job You can start copy by pressing the button at any time in below steps F Note 1 Place the document to be copied face up in the automatic document feeder or Place the document face down on the document glass aligned with the registration arrows near the top left of the document glass After step 1 you can directly enter the number of copies with the numerical keypad and press the OK button to confirm Then refer to step 4 F Note 24 Phaser 3100MFP X Press the button Enter the number of copies that you want and confirm with the OK button Choose the paper tray AUTOMATIC or MANUAL with the buttons or then confirm with the OK button Choose with the buttons a or the printing option see examples below depending on the copy mode that you want n Up document feeder 1 Page onto 1 2 Pages onto 1 or 4 Pages onto 1 n Up Copy mode 3 Copy Scanned sheets Output 1 page onto 1 r 2 pages onto 1 4 pages onto 1 a Poster mode document glass 1 Page to 1 1 Page to 4 or 1 page to 9
63. ception If the document was to be printed in manual duplex mode the printing of the document is cancelled Toner empty The printing of the active document is cancelled Documents waiting to be printed however will be printed or Printing resumes from the first non printed page Pause requested from the spooler The machine switches to idle mode after a timeout 30 seconds by default The printing of the active document is cancelled Documents waiting to be printed however will be printed Loss of WLAN connection Once the problem is resolved the printing of the document restarts from the beginning regardless of the number of pages already printed before the connection loss Phaser 3100MFP X Firmware update Updating the machine firmware requires that the Xerox Companion Suite software be installed on your PC and that the PC is connected to the machine see PC Features page 57 Visit our website www xerox com to check if firmware updates are available for your machine and download the appropriate update file on your PC Then access the update utility START gt ALL PROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100 MFP gt COMPANION FIRMWARE UPDATE select the downloaded file and launch the update Please check www xerox com for new versions of this manual after the software is updated 82 13 Maintenance Phaser 3100MFP X Specifications Physical specifications
64. copy print out set at 5 or 15 minutes depending on the model A more detailed description of this feature can be found in the Machine Setup Section of this guide Section 16 EH amp S Contact Information Contact Information For more information on Environment Health and Safety in relation to this Xerox product and supplies please contact the following customer help lines USA 1 800 828 6571 Canada 1 800 828 6571 Europe 44 1707 353 434 www xerox Safety information US Product Safety information for US www xerox Safety information EU Product Safety information for EU 1 Security Software use license Environment License Phaser 3100MFP X Security directives Before turning on your device check that the outlet that you are going to plug it into conforms to the indications shown on the information plate voltage current power network frequency located on your device This device shall be connected to a single phase power network The device shall not be installed on bare ground Batteries and rechargeable batteries packaging and electric and electronic equipment EEE shall be thrown away as specified by the Instructions of the ENVIRONMENT chapter of this manual Because of the device model the power connector is the only way to disconnecting the device from the power network that is why it is imperative to apply the following safety measures your device shall be connected to a power outlet located nearby The
65. creen Select with the or a buttons the last file of the series to print and confirm with OK Print your documents Press the J button COPIES NUMBER appears on the screen r Printing is not possible on A5 or enter the desired number of copies with the mortan Statement paper size numerical keypad and confirm with OK Select the printing format for JPEG files A4 or You can print the stored files or a list of the files located in LETTER depending on model or PHOTO and the USB memory key confirm with OK i Select the printing format THICK or NORMAL Print the list of files located in the key and confirm with OK to start printing To print the list of files located in the key SELECTION to print one or several files stored on the USB memory key v 01 MEDIA PRINT DOC LIST Select with the or buttons the file to print and confirm with OK A star appears on the 1 Insert the USB memory key into the front of the left side of the file machine Repeat this step for each file you want to print MEDIA ANALYSIS appears on the screen 2 Select PRINT DOC with the or buttons and Press the button confirm with OK COPIES NUMBER appears on the screen 3 Select LIST with the or buttons and confirm sal me peolice NUMBer es weit ene with OK numerical keypad and confirm with OK Select the printing format for JPEG files A4 or LETTER depending on model or PHOTO and confirm with OK 1 It may be po
66. cter by moving the cursor to the left use orC 3 Confirm with OK 4 Dial the number of the recipient mobile phone or any other SMS compatible device in one of the following ways e dial the number using the numerical keypad e enter the first letters of the recipient name e press the key until the required name appears names are classified in alphabetical order Your SMS may be sent to only one person or to several people To send an SMS e to only one person press OK to confirm e to several people 5 Press the key and enter the next recipient s number 6 Repeat the operations as many times as required 10 persons max Press OK to confirm the last recipient SENDING SMS is displayed as the SMS is being sent lf SMS appears then the SMS has been put on hold and a further attempt will take place a couple of minutes later To immediately execute or cancel transmission refer to paragraph Transmission waiting queue page 31 To check the SMS has been sent properly you may print the transmission reception log refer to paragraph Printing the logs page 41 5 SMS Parameters setup You can setup your machine as you like depending on the use In this chapter you will find descriptions of the functions You can print the functions guide and the current setup of your machine Your machine is continuously being updated new functions are regularly made available To benefit visit our websit
67. ctions page 60 You can start the machine s management software from the menu START gt ALL PROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100 MFP gt COMPANION DIRECTOR or by clicking on the icon XEROX COMPANION DIRECTOR located on your desktop Phaser 3100MFP X Installing drivers only This section describes the following installation procedures e installation of drivers using the Xerox Companion Suite software e manual installation of drivers Installing the drivers using the Xerox Companion Suite software Turn your PC on and log in as administrator 1 Open the CD ROM drive insert the installation CD ROM and close the drive 2 Aninstallation procedure is automatically run Auto run If it does not double click on setup exe at the CD ROM s root 3 A screen titled XEROX COMPANION SUITE appears This screen allows you to install and uninstall the software access the product s user guides or browse the CD ROM contents 4 Place your cursor on INSTALL PRODUCTS and confirm with left click of the mouse Xerox Companion Suite B Install products B Uninstall products B View user guides GB browse contents 5 The Products Installation screen appears Place your cursor on CUSTOMIZED and confirm by left click with the mouse Merce Companion Suite B All products B Customized 58 12 PC Features Phaser 3100MFP X 6 Place your cursor on XEROX COMPANION SUITE and confirm with left
68. d is ready te begin instalation Clitk Install te begin the inetallstion Tf you want fo review or change any of your instalation settings dick Back Click Cancel fo exit the wizard Gey Merox Phaser 3100MFP Drivers InstallShield Wierd Installing Xerox Phaser J100MFP Drivers Tht program features you selected ere being retaled Pesse wait while the neta Wired installs Yeron Pesar 210K Drivers This may take several minutes Status Ul hestallaton has been suocesstiully pedonmed Click OF to exit he wizard The Xerox Companion Suite software is now installed on your PC You can now connect your machine refer to paragraph Connections page 60 59 12 PC Features Phaser 3100MFP X Installing the drivers manually click on NEXT You can install the printer and scan drivers manually 6 without running any setup software al Found Mew Hardeware XEROX Phaser S100MFP Please select the best match for your hardware from the list below SEROX Phaser S1KIMFP This installation mode is only possible Note on Windows 2000 XP and Vista Or Description Yeadon Wenufedure Locskion Herce Phaser 310MFF 11510 Hercs Servo Phaser J100MFF AFS JO Xerox ehcompamion driwer iese 1 Locate your USB cable connectors and connect as shown below on the picture g This driver is not digitally sign d Tall me wtw driver signi timed is importan Cie Rancel 6 A screen informs you that the dri
69. dow START gt CONTROL PANEL gt SYSTEM gt HARDWARE gt DEVICE MANAGER or START gt CONTROL PANEL gt HARDWARE AND SOUND gt DEVICE MANAGER depending on the operating system He chon Wew Heip ea n 0B ke iiia Souter desica Hi Universal Sera Gus controllers 2 Inthe OTHER DEVICES sub menu select the XEROX PHASER 3100MEFP item and click on the right button of the mouse 3 Select UNINSTALL on the menu and left click with the mouse c e Other devices Ji Multimedia Sudio Controller iy Undies device at aa fa Forts COM ALET Update Drvar Software e Processors Disable 49 gt Storage comrollers Uninstall pa System derie H Universal Seral Bus 2 Scan fer hardware changes Properties 4 Click on the OK button to confirm the removal 5 In the IMAGING DEVICES sub menu select the XEROX PHASER 3100MEFP item and right click with the mouse 6 Select UNINSTALL on the menu and left click with the mouse 7 Click on the OK button to confirm the removal Phaser 3100MFP X Machine Management The software that you have installed contains two machine management applications COMPANION DIRECTOR and COMPANION MONITOR which allow you to e check whether the machine is connected to your PC e monitor the machine activities e monitor the status of the machine consumables from the PC e quickly access the graphic editor applications To manage the machine run the Companion Director application by clicking o
70. e F Note www xerox com You can also use the update function available with the Xerox Companion Suite software to download the latest online updates see Firmware update page 82 Date Time At any moment you may change the date and time on your machine Depending on the country configured on the machine the date format is of type DDMMYY e g France or MMDDYY e g USA v 21 SETUP DATE TIME 1 Press enter 21 using the keypad Confirm with OK 2 Enter the numbers of the required time and date one after another for example November 8 2004 at 9h33 press 0811040933 or 1108040933 and press OK to confirm 3 To exit this menu press Q Summer time Winter time setting This menu lets you choose to change to summer winter time automatically or not pe This function is only available if the Important country configured on the machine is part of the European Union The 21 gt DATE TIME menu includes 2 submenus Manual mode v 211 SETUP DATE TIME MODIFY Your machine will prompt you to change the date and time via the numerical keypad Phaser 3100MFP X Automatic mode v 212 SETUP DATE TIME AUTO ADJUST If you select OFF and confirm with OK the summer winter time will not be changed automatically For the machine to be set to the new time you will need to use the 211 MODIFY menu If you select ON and confirm with OK you will not have to care about any change at the end of March
71. e particularly important in rural areas CAUTION Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate 1 Security Software use license Environment License Phaser 3100MFP X Europe Radio Equipment amp Telecommunications Terminal Equipment Directive This Xerox product has been self certified by Xerox for pan European single terminal connection to the analogue public switched telephone network PSTN in accordance with Directive 1999 5 EC The product has been designed to work with the national PSTNs of the following countries Austria Finland ltaly Norway Sweden Belgium France Latvia Poland Switzerland United Bulgaria Germany Liechtenstein Portugal Kingdom Cyprus Greece Lithuania Romania Czech Republic Hungary Luxembourg Slovakia Denmark Iceland Malta Slovenia Estonia Ireland Netherlands Spain In the event of problems you should contact your local Xerox representative in the first instance This product has been tested to and is compliant with TBR21 or ES 103 021 1 2 3 or ES 203 021 1 2 3 technical specifications for terminal equipment for use on analogue switched telephone networks in the European Economic Area The product may be configured to be compatible with other country networks Please contact your Xerox representative if it needs to be reconnected to another country s network N
72. e USB memory key Select with the or buttons the file to delete and confirm with OK A star appears on the left side of the file Repeat this step for each file you want to delete Press the p button You come back to the previous menu Q button 4 Exit this menu by pressing the Read the USB memory key contents After a period of inactivity your machine will return to the main menu To view the USB memory key again please proceed as follows v 07 MEDIA MEDIA ANALYSIS 1 Press enter 07 using the keypad 3 You can print or delete the detected files stored on your USB memory key Refer to the previous chapters Save a document on a USB memory key 10 USB memory key This function allows you to scan and save a document directly in the folder Phaser3100MFP_X SCAN on a USB memory key The folder Phaser3100MFP_X SCAN is created by the application Before scanning a document make sure that your USB memory key has QP rportant sufficient disk space If not you can lt lt delete manually the files see section Delete your files stored on the key page 53 1 Place the document to be scanned face down on the document glass 2 Insert the USB memory key into the front of the machine The scanning of the USB memory key is started When the scanning is finished the MEDIA menu is displayed 3 Select SCAN TO with the or a buttons then confirm with the OK button You can also access this function
73. e instructions given on the package or container Keep all consumables away from the reach of children Never throw print cartridges into an open flame Print Cartridges When handing print cartridges fusers etc avoid skin or eye contact Eye contact can cause irritation and inflammation Do not attempt to disassemble the cartridge This can increase the risk of skin or eye contact oS NS 1 Security Software use license Environment License Phaser 3100MFP X Product Safety Certification EUROPE This XEROX product is certified by the following Agency using the Safety Standards listed Agency TUV Rheinland Standard IEC 60950 1 USA CANADA This XEROX product is certified by the following Agency using the Safety Standards listed Agency UNDERWRITERS LABORATORIES INC Standard UL 60950 1 Certification is based on reciprocity agreements which include requirements for Canada Regulatory Information Certifications in Europe CE The CE mark applied to this product symbolizes XEROX s declaration of conformity with the following applicable European Union Directives as of the dates indicated December 12 2006 Council Directive 2006 95 EC as amended Approximation of the laws of the member states related to low voltage equipment December 15 2004 Council Directive 2004 108 EC as amended Approximation of the laws of the member states related to electromagnetic compatibility March 9 1999 Council Directive 99
74. e left right margins offsets by 0 5 mm steps with the buttons a and v Confirm by pressing the OK button 4 Exit this menu by pressing the button Top and bottom printing margin shift If you want to you can offset the lateral margins of the document towards the top or the bottom during printing v 856 ADVANCED FCT SCAN amp PRINT TOP PRINT 1 Press enter 856 using the keypad Setup the top bottom margins offsets by 0 5 mm steps with the buttons and v Confirm by pressing the OK button 4 Exit this menu by pressing the button Paper size setup This menu allows you to define the default paper size of the manual tray and the main tray You can also setup the default scanning width v 857 ADVANCED FCT SCAN amp PRINT PAPER FORMAT 1 Press w enter 857 using the keypad Select the paper tray for which you want to define a default paper size with the buttons and v 3 Confirm by pressing the OK button 4 Choose the paper size with the buttons a or according to the following table Paper tray Available paper size MAN TRAY Ad Statement A4 Legal and Letter AUTO TRAY A5 Statement A4 Legal and Letter SCANNER LTR LGL and A4 5 Confirm by pressing the OK button 6 Exit this menu by pressing the r button 27 3 Copy Fax This chapter describes all the fax processing and configuration functions You will also find a section describi
75. ect WLAN using the keys w or a and confirm with OK Select CONFIG ASS using the keys or and confirm with OK The machine searches for existing networks Select your existing network or select NEW NETWORK to create it using the keys w or and confirm with OK If you choose an existing network Note Steps 5 and 6 and possibly 7 are carried out automatically SSID appears on the screen enter the name of your network using the numerical keypad pressing the keys one after the other until you obtain the name you want 32 characters maximum and confirm with OK AD HOC MODE or INFRA MODE appear on the screen Go back to the beginning of the chapter and make your choice Select one of these modes and confirm with OK If you choose AD HOC mode the sub menu CHANNEL appears enter a figure between 1 and 13 and confirm with OK 7 Select your encryption method OFF WEP or WPA and confirm with OK Please note that in ad hoc mode G mportant the WPA WPA2 encryption method 48 fy is not available Ifyou choose WEP enter the WEP key that you are using on your network The WEP key number may be configured in the menu v 29 SETUP TECHNICALS WEP KEYS NBR Note If you choose WPA enter the WPA or WPA2 key that you are using on your network 9 Network features Phaser 3100MFP X 8 9 10 Exit this menu by pressing the IP CONF MANU or IP CONF AUTO appear on the screen
76. ected to the ion machine v 893 ADVANCED FCT DECT RINGING TIME 1 Press enter 89 using the keypad Confirm with OK 2 Select RINGING TIME using the or button and confirm with OK 3 Enter the desired time in seconds 15 to 60 using the numerical keypad 4 Confirm with OK 5 To exit this menu press SS Unregistering DECT handset This function is used to unregister a handset from the DECT base You will no longer be able to make or receive calls with a handset once you unregister it p This menu is available only if the Emportant USB DECT base is connected to the a machine v 892 ADVANCED FCT DECT UNREGISTER 1 Press enter 89 using the keypad Confirm with OK 2 Select UNREGISTER using the or button and confirm with OK The LCD screen displays the list of handsets registered to the DECT base 3 Select the handset to unregister using the w or a button and confirm with OK 4 Confirm with OK 5 Toexit this menu press 56 Phaser 3100MFP X 11 Telephony option Phaser 3100MFP X PC Features Introduction The Xerox Companion Suite software allows the connection of a personal computer with a compatible machine From the PC you can e manage the machine allowing you to set it up according to your needs e print your documents on the machine from your usual applications e scan colour grey scale or black and white documents and edit them on your P
77. eration for each subscriber you want to add to your list 4 Enter the GROUP NUMBER assigned to your list with the numerical keypad or accept the displayed number and confirm with OK In the directory the letter G placed next to a name identifies a subscribers group G important Modifying a record To modify a subscribers record or list v 13 DIRECTORY MODIFY 1 Press w enter 13 using the keypad 2 With or a browse the directory and select the record or list you want to modify by pressing OK 3 With or a browse the entries of the selected record or list Press OK when the entry you want to modify appears on screen 4 The cursor appears at the end of the line Press C to delete characters 5 Enter the new entry and confirm with OK 6 Repeat the operations for each line you want to modify Deleting a record ora list To delete a subscribers record or list v 14 DIRECTORY CANCEL 1 Press w enter 14 using the keypad 2 With or a browse the directory and select the record or list you want to delete by pressing OK 3 Press OK to confirm the deletion 4 Repeat the operations for each record or list you want to delete 44 7 Directory Phaser 3100MFP X Printing the directory d Printing is not possible on A5 or mportant i CP Statement paper size To print the directory v 15 DIRECTORY PRINT Press w enter 15 using the keypad The printing of the directory starts
78. es last save actions SO print the stored files contained in your USB memory the files size in Kbytes key delete the files contained in your USB memory key Print the files stored on the key query the contents of the inserted USB memory key To print the files stored on the key scan a document on your USB memory key fax archiving see section Rerouting fax messages to v 01 MEDIA PRINT DOC FILE a USB memory key page 31 1 Insert the USB memory key into the front of the machine MEDIA ANALYSIS appears on the screen 2 Select PRINT DOC with the or buttons and confirm with OK 3 Select FILE with the or a buttons and confirm Use of the USB memory key Always take care when you insert a p USB memory key into the machine GP importa nt Do not disconnect your USB memory key while the machine is reading its Oe contents or writing contents 4 You have three possible ways to print your files ALL to print all the files stored on the USB memory key Select ALL with the or a buttons and confirm with OK The printing is started automatically SERIES to print a series of files stored on the USB memory key Select SERIES with the or buttons and confirm with OK FIRST FILE and the first indexed file appears on the screen Select with the or a buttons the first file of the series to print and confirm with OK A star appears on the left side of the file LAST FILE appears on the s
79. ess the button Open in the toolbar change the file filter to fax and browse to the directory C Program Files Companion Suite Pro LM Documents FAX Temporary that contains the background image that you have created in the First step d Click on the button Fields in the toolbar a window Add any recipient to the recipient list click on the tab pops up allowing you to add the fields on top of the ADVANCED OPTIONS select resolution Fine as shown background image PELON e Click on the button Save to save the Cover Page template and exit this window f The window New Fax is displayed you can now choose the Cover Page template that you want to use When you double click the preview image in the lower right corner another window pops up giving you a preview of the cover page with the fields filled with the recipient s information Creating a cover page It is necessary to create a model G mportant cover page before sending a fax with it 1 From the tab COVER PAGE click on the button NEw 2 Select the model cover page you have created using the menu FILE Finally click on the button SAVE AS DRAFT in the lower right corner floppy disk icon The background image A window with the model cover page you have is created in the directory C Program created is displayed Files Companion Suite Pro LL 2 Documents FAX Temporary and has the file cP extension fax Saree es area ear Whether you choose Option
80. essing the key v 2824 SETUP WLAN PARAMETERS GATEWAY 1 2 Press select the menu SETUP using the keys v ora and confirm with OK Select WLAN using the keys or a and confirm with OK Select PARAMETERS using the keys or and N 6 1 2 3 G important 49 confirm with OK Select GATEWAY using the keys or and confirm with OK The number of your gateway will appear in the format 000 000 000 000 Enter the new gateway for your machine in the format displayed and confirm with OK Exit this menu by pressing the key v 2825 SETUP WLAN PARAMETERS SSID Press select the menu SETUP using the keys v or and confirm with OK select WLAN using the keys or a and confirm with OK Select PARAMETERS using the keys or and confirm with OK Select SSID using the keys or and confirm with OK The name of your network will appear on the screen Enter the new name of your network and confirm with OK Exit this menu by pressing the key v 2826 SETUP WLAN PARAMETERS MODE Press select the menu SETUP using the keys v or and confirm with OK Select WLAN using the keys or a and confirm with OK select PARAMETERS using the keys or and confirm with OK Select MODE using the keys or a and confirm with OK The symbol gt gt tells you that your network is in active mode Select one of the modes and confirm wit
81. eypad 20 characters maximum confirm with OK 3 Enter the TEL number of your contact with the numerical keypad 30 digits maximum confirm with OK 4 Choose the RECORD NO from your directory with the numerical keypad or accept the displayed number and confirm with OK 5 Select W ASSOC KEY if you want to assign a shortcut key letter to your subscriber record The first available letter appears use w or to choose another letter Confirm with OK 6 Select the appropriate transmission RATE to send faxes among the values 2400 4800 7200 9600 12000 14400 and 33600 using w or a Confirm with OK The maximum speed can be used if the telephone line is of good quality meaning appropriate without echo If your multifunction machine is connected to a PABX you may insert a pause for dial tone after the outgoing local prefix dialling To insert a pause for dial tone 7 sign press simultaneously the CTRL and M keys or long press the 0 zero key on the numerical keypad until the sign is displayed For more details refer to Local prefix page 37 Phaser 3100MFP X Creating subscribers list To create subscribers list v 12 DIRECTORY NEW GROUP 1 Press w enter 12 using the keypad 2 Enter the LIST NAME with the alphanumerical keypad 20 characters maximum confirm with OK 3 CALLED NUMBER use v or a to select from existing records the contacts of your list and confirm with OK Repeat this op
82. f the equipment where there are heated or hot surfaces which should not be touched CAUTION This symbol alerts users to areas of the equipment which require special attention to avoid the possibility of personal injury or damage to the equipment in to the appropriate safety information A WARNING This symbol indicates a Laser is being used in the equipment and alerts the user to refer Fr TIP This symbol identifies information that is being emphasized and is important for you to remember EMC Note to users in the United States of America This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation 1 Security Software use license Environment License Phaser 3100MFP X If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one more of the following measures 1 Reorient or relocate the receiving
83. faxes to a directory contact To use this function you have to perform two operations 1 Activate rerouting 2 Set the rerouting address of the fax Activating rerouting G mportant v 391 FAX REROUTING ACTIVATION Make sure that the subscriber exists in the directory see Directory page 44 1 Press enter 391 using the keypad 2 Using the keys w and a within the navigator select option ON 3 Using the keys w and a within the navigator select the subscriber from the directory 4 Confirm with OK 5 Exit this menu by pressing the X button If the option OFF is selected the menus 392 and 393 will not be included in the functions overview when it is printed out 30 4 Fax Phaser 3100MFP X Setting the re direction contact v 392 FAX REROUTING CALL NUMBER 1 Press enter 392 using the keypad Using the keys w and within the navigator select the subscriber from the directory 3 Confirm with OK 4 Exit this menu by pressing the X button Printing rerouted documents v 393 FAX REROUTING COPY 1 Press enter 393 using the keypad 2 Using the keys v and within the navigator select the COPY option local printout of the information relayed to your device either ON or OFF 3 Confirm with OK 4 Exit this menu by pressing the Q button Rerouting fax messages to a USB memory key This function allows you to reroute received fax messages directly
84. fice EDP use It contains one class 3B laser diode 10 72 mW max 770 795 nm and other class 1 LEDs 280 uW at 639 nm Direct or indirect reflected eye contact with the laser beam might cause serious eye damage Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator For North America CDRH Regulations This equipment complies with the FDA performance standards for laser products except for deviations pursuant to Laser Notice No 50 dated 24 June 2007 and contains 1 class 3B laser diode 10 72 milliwatt 770 795 nanometer wavelength and other class 1 LEDs 280 uW at 639 nm This equipment does not emit hazardous light since the beam is totally enclosed during all customer modes of operation and maintenance Operational Safety Information Your Xerox equipment and supplies have been designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards To ensure the continued safe operation of your Xerox equipment follow these safety guidelines at all times Do These e Always follow all warnings and instructions that are marked on or supplied with the equipment e Before cleaning this product unplug the product from the electrical outlet Always use materials specifically designated for this product the use of other materials may result in poor performance and create a hazardous si
85. fine the poll number then depending on the type of poll you may e launch an immediate poll e program a delayed poll with a chosen time e launch a multi poll either immediately or later Placing a document in deposit 1 Insert the document to deposit in the automatic document feeder 2 Select vw 34 FAX POLLING TX 3 Choose the deposit type according to the table below Menu Procedure 1 Select FEEDER or MEMORY 2 f necessary adjust the contrast Simple and confirm with OK 3 Enter the number of pages that you wish to deposit 1 If necessary adjust the contrast and confirm with OK Multiple 2 Enter the number of pages that you wish to deposit 4 Confirm deposit by pressing OK Polling a deposited document v 33 FAX POLLING RX 1 Select 33 FAX POLLING RX 2 Enter the number of the party whose document you want to poll or choose your dialling mode You can poll several documents using the key LS 3 Depending on the type of poll you should Menu Procedure Immediate lol poll 1 Press f 1 Press OK Next to the current time enter Delayed poll the time you wish to poll the document and press p E 34 Phaser 3100MFP X 4 Fax Phaser 3100MFP X S M S Sending an SMS d woran The SMS function is not available on 1 pacia the US model Thanks to the SMS button you can send an SMS to subscribers all over the world An SMS Short Message Service is a service which permits short
86. further information www xerox com Connect your WLAN adaptor Your machine belongs to a new generation of terminals Phaser 3100MFP X Configure your network Fe We recommend that the settings of your WLAN network should only be Note changed by a person with a good knowledge of the configuration of your computer Creating or rejoining a network Before attempting to use a WLAN adaptor on your machine you must enter the parameters that will allow a that you can incorporate into a WLAN network using a WLAN USB key Your machine s network radio adaptor transmits data using the radio protocol IEEE 802 11g it can also be incorporated into an existing IEEE 802 11b network When connecting to your machine only use the approved adaptor Other transmitting or receiving adaptors may damage your device Irrespective of whether you use your machine in an infrastructure or ad hoc network you must set up certain network and security parameters for example the Service Set D SSID and the encryption key These must match the network s specifications 1 Plug your WLAN USB key into the USB port of your machine WLAN network to recognise your machine On your machine you will find simple instructions that guide you step by step through the set up of your network Just follow them v 281 SETUP WLAN CONFIG ASS Press select the menu SETUP using the keys v or and confirm with OK sel
87. g predefined values with the buttons and Confirm your choice by pressing the OK button Exit this menu by pressing the G button Collated copy setup The COLLATED parameter gives you the option of having your output collated or uncollated v 843 ADVANCED FCT COPY COLLATED 1 Press w enter 843 using the keypad 2 Select the desired option with the buttons and according to the following table Parameter Description Ihe printer assembles the copies of the original document E g Select collated for output COLLATED stacked in sets to match the sequence of the originals i e 1 2 3 1 2 3 The printer does not assemble the copies of the original document UNCOLLATED E g Select uncollated for output sorted into stacks of individual pages i e 1 1 1 2 2 2 3 3 3 Phaser 3100MFP X 3 Confirm your choice by pressing the OK button 4 Exit this menu by pressing the r button Scanned original setup If you want you can change the origin of the scanner By entering new values for X and Y in mm X lt 209 and Y lt 280 you move the scanned area as shown on the diagram below scanned area BEGIN OF SHEET END OF SHE v 844 ADVANCED FCT COPY ORIGIN 1 Press enter 844 using the keypad 2 Select the X and Y coordinates with the buttons or v 3 Setup the desired coordinates with the numerical keypad or the buttons and v 4 Confirm your choice by pre
88. g the Q button Display the consumables status You can read at any time the remaining toner in the cartridge This level appears in percentage v 86 ADVANCED FCT CONSUMABLES 1 Press w enter 86 using the keypad 2 The available toner percentage appears on the screen 3 Exit this menu by pressing the Q button Calibrate your scanner You can do this operation when the quality of photocopied documents is not satisfactory anymore v 80 ADVANCED FCT CALIBRATION 1 Press enter 80 using the keypad Confirm with OK 2 The scanner is triggered and a calibration is done automatically 3 At the end of the calibration the machine comes back up in the screen saver mode 43 6 Parameters Setup Directory Your multifunction machine lets you create a directory by memorising subscriber records and subscriber lists Your machine can store up to 250 subscriber records which you can group in 20 subscriber lists For all subscriber records or subscriber lists you may create consult modify or delete contents You can also print the directory Furthermore your machine lets you create and manage your phone directory from your PC Kit For more information on this feature refer to chapter PC Features page 57 Creating subscribers record To create subscribers record v 11 DIRECTORY NEW CONTACT 1 Press w enter 11 using the keypad 2 Enter the NAME of your contact with the alphanumerical k
89. ge s The inbox log The inbox log is used to keep a history of all faxes received by your machine The log is printed automatically as soon as its contents fill a page G important The information held in the inbox log is e the sender of the fax e the date and reception of the fax e the status The DELETE button deletes the entire log and not simply the selected message s 70 12 PC Features Phaser 3100MFP X Fax parameters Description of the tab FAX PARAMETERS Access to fax parameters 1 Click on the icon of the window MF DIRECTOR 2 Select TOOLS gt OPTION gt FAX 3 Make the adjustments required referring to the description of parameters below and click OK Logs and reports Fax parameters Properties ofthe telephone line Sending speed 77 Line number Dialing preti Dialing tepe Wocal irequency Emission and reception ECH Eno comecton Header Description of the tab LOGS AND REPORTS 0 Resend afer failure Numberattias 2 Interval between trias 60 Seconds 12 PC Features Lope and reports Fae parameters Rerceplion Aubomabc panting of a racist document Prini a reception repeat buomas pining of a1ecaption log Auhormalie printing of he penl document Frint the send report Pod the send log Line number Automatic printing of a received document Printing of a inbox report Printing of inbox log Automatic printing of a sent document Prin
90. h OK If you choose the AD HOC MODE the sub menu CHANNEL will appear enter a number between 1 and 13 and confirm with OK Exit this menu by pressing the key In an AD HOC network the devices communicate directly with each other without passing through an access point The speed of communication across the whole AD HOC radio network is as fast as the weakest connection in the network The speed of communication is also dependent on spatial distance between transmitter and receiver as well as the number of barriers such as walls or ceilings 9 Network features v 2827 SETUP WLAN PARAMETERS SECURITY This parameter allows you to make your network secure by setting the encryption method to use in your WLAN network 1 Press w select the menu SETUP using the keys v or a and confirm with OK 2 Select WLAN using the keys or and confirm with OK 3 Select PARAMETERS using the keys or a and confirm with OK 4 Select SECURITY using the keys or and confirm with OK 5 Choose WEP WPA or OFF and confirm with OK If you choose WEP enter a password In a 64 bit security configuration the password must contain five characters exactly In a 128 bit security configuration the password must contain 13 characters exactly You may also enter the password using the hexadecimal system if this is the case For a 64 bit security configuration the password must contain exactly 10 hexadeci
91. h a Drag amp drop of a document from the PaperPort to the Notepad icon Pa For more details about the usage of F Note this software check the online help of the product 65 12 PC Features 3 Check the Duplex box and choose among the two binding modes Long sides Short sides 4 Click on the OK button to begin printing 5 The machine prints the odd pages from the higher odd page to page 1 and the LCD screen displays PRINTING kk PC 6 Once the odd pages are printed the LCD screen displays the message PUT THE PRINTED SHEETS IN THE PAPER TRAY WITH THE PRINTED SIDE VISIBLE PUT THE PRIN AND PRESS lt OK gt The PC generates and prints a page explaining how to reload the sheets for a duplex job Read this page P carefully and place it back with the G important other sheets it is very important that you return the explanation sheet to the paper tray to continue printing correctly 7 Place the sheets in the paper tray as indicated on the explanation page and below The following illustrations describe the necessary operations depending on the selected binding mode Phaser 3100MFP X e Long sides ee Press OK on the control panel to resume printing 9 Even pages are printed on the other side of the sheets Once all pages are printed remove the explanation sheet G mportant 66 If a paper jam or a paper size error occurs the job is cancelled You mus
92. he USB cable to your machine see Installing the full software package page 57 If you connect the USB cable before installing the Xerox Companion Suite software the recognition system plug and play identifies automatically that new hardware has been added To start your machine drivers installation refer to paragraph Installing the drivers manually page 60 and follow the instructions on screen When you use this procedure only printing and scanning functions are activated 1 Locate your USB cable connectors and connect as shown below on the picture 12 PC Features Phaser 3100MFP X 2 Power on your machine The PC detects the device and the drivers are automatically installed 3 Once the installation is finished a message indicates that the drivers are installed correctly B Driver Software Installation i Your devices are ready to use The softwere for this device has been successfully installed USE Cornpesite Device Ready to use USE Ponting support Xerox Phaser SLOOMMFE Reach to use Companion Surte Pre L Medem XML USB Device Interface Chose You can now use the machine to print and scan your documents Software Uninstallation This section describes the following procedures e full uninstallation of the Xerox Companion Suite software e uninstallation of the drivers only Uninstall the software from your PC Turn your PC on and log in as administrator Run the programs removal
93. ify the information related to a contact Modify a group Delete a contact or a group from the address book Print the address book Import or export an address book Save Export your address book Import an address book Fax communications depending on model Presentation of the Fax window Send a fax Send a fax from the hard disk or the machine Send a fax from an application Receive a fax Follow up of fax communications The outbox The send memory items sent The outbox log The inbox log Fax parameters Access to fax parameters Description of the tab Logs and Reports Description of the tab Fax Parameters Cover page Creating a cover page template Creating a cover page Description of the tab Cover page SMS Communications depending on model Presentation of the SMS window Send an SMS Follow up of SMS The outbox The outbox log The sent item memory items sent SMS Parameters Access to SMS parameters Description of the tab Logs and reports Maintenance Service General information Print cartridge replacement Issues with smart cards Cleaning 67 67 67 68 68 Phaser 3100MFP X Document glass cleaning Printer cleaning Cleaning the machine s exterior surfaces Automatic Document feeder roller cleaning Printer issues Error messages Paper jam ADF Feeding problems Miscellaneous problems Communication errors Transmission from the feeder Transmission from memory Communication error codes General codes PC printing i
94. ilable fax print date and the page number Phaser 3100MFP X Printing the functions guide Parameter Description 11 RX speed Transmission speed for incoming a iani Printing is not possible on A5 or documents ee Statement paper size For a quality telephone line compatible no echo v 51 PRINT FUNCTIONS LIST communications occur at maximum speed Press enter 51 using the keypad However it may be necessary to The printing of the functions guide starts restrict the transmission speed for some Calls You can also access the PRINT menu i i i E Note 12 Rings Number of rings to automatically py pressing the ton start your machine 13 Discard size The Discard Size parameter only defines the printing of received faxes The number of lines of a _ 2 eee document can be too high for the important Printing is not possible on A3 or paper size loaded This parameter h Statement paper size defines the threshold beyond which the extra lines are printed on a second page Below this threshold extras lines are deleted Printing the logs The incoming and outgoing logs list the last 30 transmissions incoming and outgoing made by your machine If you choose ON the threshold is An automatic print out will take place after every 30 set on 3 centimeters transmissions However you may request a print out at l any time If you choose OFF the threshold is set on 1 centimeter Each log
95. image or press the SCAN button on your machine and select SCAN TO PC 2 Select the desired scanner document feeder or flatoed document glass Seep Phaser 3100MF What do you want to scan Peper source Fabas Eee Select an apion below for the type of picture you wanito scam one 5 Color pichura Grayscale picture Back and while pictura or baxt f F g3 usen Seiling 3 Customise the advanced properties of the scan by clicking on the ADJUST THE QUALITY OF THE SCANNED PICTURE link 64 12 PC Features Phaser 3100MFP X 4 Adjust the desired parameters and clickontheOK Printing button You have the ability to print your documents via a USB connection or a WLAN connection Advanced Properties Advanced Fropatias During the installation of the Xerox Companion Suite software the XEROX PHASER 3100MFP printer driver will be installed automatically onto your PC Appearance Printing to the machine Resolution DF Plobure type Printing a document on the machine from your PC is like Color picture printing a document in Windows 1 Use the PRINT command from the FILE menu of the currently open application on the screen 2 Select the XEROX PHASER 3100MFP printer 5 Click on the SCAN button you can follow the ongoing scan on the screen Printing in duplex mode with the machine 6 Atthe end of the scan the scanned picture appears The machine offers the ability to print a documen
96. in alphabetical order You can also print the directory with r Note menu 55 PRINT DIRECTORY Saving Restoring the directory Smart card option This function enables you to save the contents of your directory on a Smart card and restore them on your machine P This function is only available to a G mportant service technician with a Smart gt card To save the contents of your directory on your Smart card v 161 DIRECTORY SAVE LOAD SAVE 1 Press w enter 16 using the keypad Select SAVE to save directory entries on the Smart card and confirm with OK 3 Insert your Smart card To restore the contents of your directory from your Smart card v 162 DIRECTORY SAVE LOAD LOAD 1 Press w enter 16 using the keypad Select LOAD to restore directory entries from the Smart card and confirm with OK 3 Confirm with OK 4 Insert your Smart card 45 7 Directory Phaser 3100MFP X Games and Calendar Sudoku Sudoku is a Japanese puzzle The game is in a grid format of three squares by three squares to be distributed in fields in zones of 3 x 3 Depending on the level of difficulty more or fewer numbers are already entered at the start of the game The aim of the game is to distribute the numbers 1 to 9 between the boxes in such a way that each number appears only once in each row column and in each of the nine grids There is only one solution Print a grid There are 400 Sudoku
97. in the folder Phaser3100MFP_X FAX on a USB memory key connected to your machine The folder Phaser3100MFP_X FAX is created by the application The USB memory key then becomes the machine reception memory Fax messages that are rerouted are therefore saved on the USB memory key with format Tiff and are named as follows FAXYYMMDDHHMMSS where YYMMDDHHMMSS corresponds to the fax reception date and time You can also print fax messages rerouted to your USB memory key automatically by activating menu 052 PRINT Activating rerouting p Before activating this function G imrortant connect the USB memory key to the machine v 051 MEDIA FAX ARCHIVING ACTIVATION 1 Press w enter 051 using the keypad 2 Using the keys w and a within the navigator select option ON and confirm your choice with OK 3 Exit this menu by pressing the button Printing rerouted documents Printing is not possible on A5 or Statement paper format This menu is only accessible when the function FAX ARCHIVING is activated v 052 MEDIA FAX ARCHIVING PRINT 1 Press w enter 052 using the keypad 2 Using the keys w and 4 select the option ON to print all rerouted documents automatically 3 Confirm your choice with OK 4 Exit this menu by pressing the X button Transmission waiting queue This function lets you obtain a recap of all documents queuing for transmission including those in deposit or in delayed transmiss
98. incoming or outgoing contains a table with the following information 20 E C M This parameter helps correct the l calls made on disturbed telephone e date and time of the incoming or outgoing document lines It is used when the lines are e subscriber s number or E mail address weak or too noisy Transmission e transmission mode Normal Fine SFine or Photo times may be longer e number of pages sent or received 25 TEL Impedance This parameter lets you choose e call duration between a complex impedance e incoming or outgoing results noted CORRECT if and a 600 Ohm impedance properly transmitted depending on the telephone or network your machine is information codes for special calls polling manual connected to subscribers etc e reason for call error example your subscriber does 80 Toner save Makes printing lighter to save toner not answer cartridge ink 90 RAW Port RAW network print port 1o PEME OS ONNETON v 54 PRINT LOGS 91 Printer error Time out before document being timeout printed is deleted following a print Press enter 54 using the keypad GMOT IMEG Prat mock The printing of the logs starts The incoming and outgoing 92 Printer wait Wait time out for data from PC logs are printed on the same page timeout before the task is deleted in PC S print You can also access the PRINT menu F Note 93 Replace format Page size change This parameter by pressing the button
99. ing on the machine nothing is displayed on the screen Check the connection between the power cord and the outlet The machine does not detect the presence of the document inserted in the document feeder The message READY does not appear on the screen At the start and during scanning REMOVE DOCUMENT appears on the screen 1 Remove the document or press button Y 2 Check the thickness of the document 50 sheets of paper of 80 g m2 3 Smooth out the sheets if needed 4 Help the sheets along The machine does not receive any faxes 1 Check that the telephone line cable is correctly plugged in 2 Check that there is a tone signal on the telephone line by pressing You receive a blank page 1 Make a photocopy of a document if it is correct then your fax is functioning normally 2 Callback the subscriber and have him her resend the document It was probably sent with the sheet inserted backwards You cannot send a fax 1 Check that the telephone line cable is correctly plugged in 2 Check the tone signal by pressing the button 3 Check the prefix is correctly programmed and used Phaser 3100MFP X Communication errors If the communication fails the machine advises you of an automatic retry later Example of what is displayed Current time Time of next try FRI 12 DEC 20 13 0142685014 20 18 Transmission from the feeder You have the choice between e waiting until the transmission takes place at
100. instance DDMMYY for France MMDDYY for the USA Use the C button to correct an entry Press OK to confirm 8 To specify the fax number and machine name press the OK button This information will appear on your transmitted documents when the Sending Header function is activated NUMBER NAME YES OK NO C 9 Enter your fax number 20 digits max using the numerical keypad To type the sign press simultaneously the CTRL and Q keys Use the C button to correct an entry Press the OK button to confirm 10 Enter your machine name 20 characters max using the alphanumerical keypad Press the OK button to confirm 11 If you are connecting your machine to a private network behind a company s PABX you may need to specify a local prefix This prefix will be then used to exit the company s telephone network To set up this function press the OK button PREFIX YES OK NO C 12 Enter the minimal size of the company s outside numbers 1 to 30 using the numerical keypad This setting is used to differentiate internal telephone numbers from external telephone numbers For example if you are installing the machine in France behind your company s PABX enter 10 10 digits being the standard telephone number Phaser 3100MFP X length for France Use C to correct an entry Press the OK button to confirm 13 Enter the local prefix number 10 characters max using the numerical keypad This prefix will automati
101. interface connector for PC Master USB interface connector USB key 10 11 12 13 14 19 16 17 17 Master USB interface connector USB key Manual paper feed setup guides Manual input tray Paper tray Print cartridge access cover Output support Paper output Smart card insertion slot 2 Installation Control panel Phaser 3100MFP X eee OODOOGOTE oo Se YS 10 Ti 12 13 14 15 22 21 2019 18 17 16 15 14 screen Digital keypad Alphabetical keypad Key deletes the character to the left of the cursor Key lt input or line feed Key cn access to special characters Key AN Shift Key a document scan to the PC or an external storage device USB key Key copy Key ea stops the current PC print job Key e sending of an SMS Short Message Service Key Qa fax Key m address book Key g manual telephone line connection listen for tone during fax transmission Key RS broadcast transmission fax email or SMS Accessing menus 24 25 26 27 28 29 30 3l 32 Key OK confirms the displayed selection Key menu access and navigation down the menus Key C back to the previous menu and input correction Key navigation up the menus Key ef stops the current operation Key to sets up the activation delay 23 Key Q access to print menu print functions list machine settings
102. ion etc It allows you to e Consult or modify the waiting queue In this waiting queue the documents are coded the following way Order number in the queue document status subscriber s telephone number Documents may have the following status TX transmission REL relay DOC in deposit POL polling MBX send to mailbox PMB mailbox polling TR ongoing commands SMS SMS transmission e Immediately perform a transmission from the waiting queue e Printadocumentin storage waiting to be transmitted or in deposit e Print the waiting queue in order to get the status of each document in the queue by either queue order number document name or number scheduled transmission time fax operation type regarding the document transmission from memory delayed transmission deposit number of pages of the document document size percentage of space stored in memory e Cancel a transmission request in the waiting queue Performing immediate transmission from the waiting queue v 61 COMMANDS PERFORM 1 Press wv enter 61 using the keypad 2 Select the document in the waiting queue 3 Confirm your choice with OK or p V to immediately perform the selected transmission 31 4 Fax Consulting or modifying the waiting queue 62 COMMANDS MODIFY 1 Press w enter 62 using the keypad 2 Inthe waiting queue select the required document and confirm your choice with O
103. ions are taking place on the machine whether sending or receiving The outbox and inbox logs are automatically printed when their contents fill a page After automatic printout the machine creates a new log The outbox In the fax outbox there are the following e the requests being sent e the send later requests e the requests for which one or more send attempts have already been made and which will soon be redialed e the cancelled requests calls not put through Campanien Manager ETE l E amp W O a The requests are displayed in the order in which they are executed The cancelled requests are filed at the end of the list so that they are more accessible if you want to work with them request a new send or delete them Phaser 3100MFP X The send memory items sent The sent memory is used to keep all faxes you have sent The information in the send memory is e the recipient of the fax e the date the fax was created e the date the fax was sent e the size of the fax The outbox log The outbox log is used to keep a history of all fax communications successful or failed that your machine processes The log is printed automatically as soon as its contents fill a page GP important The information held in the log is e the recipient of the fax e the date the fax was sent e the status sent cancelled The DELETE button deletes the entire log and not simply the selected messa
104. irm your choice with OK 3 To exit this menu press To use the economy period v 32 FAX ECO TRANS 1 Select v 32 FAX ECO TRANS Enter the number of the fax recipient and confirm with OK 3 Adjust the contrast and confirm with OK 4 Select the feed type FEEDER or MEMORY and confirm with OK 5 You may enter the number of pages before transmission and confirm with OK 6 Ifyou are using the document glass you can scan more than one page Place the next page on the glass select NEXT and confirm with OK Select DONE when all pages have been scanned Reception Mode This function enables you if you have an external device telephone answering machine plugged in to the EXT socket on your machine via USB or to the telephone plug adapter to select the device receiving faxes and or voice messages You may choose between the following reception modes e MANUAL the machine does not receive any documents automatically When you answer your telephone and realise that you are receiving a fax you should press the J button on the machine to receive the fax _ e FAX the Fax reception mode is launched on the machine systematically e FAX ANSWER the machine handles reception of fax messages automatically the external device handles reception of telephone communications 38 6 Parameters Setup Phaser 3100MFP X automatically Press the 0 buttons on your telephone to cancel fax detectio
105. know the state of your Fax answering machine e Light on the answering machine is on e Blinking your fax has documents in storage or is in the process of receiving faxes e Light off memory full the machine cannot receive any more documents You can assure document confidentiality by using the 4 digit access code Once saved you will require this access code for e printing fax messages in memory e activating or deactivating the fax answering machine Saving an access code v 383 FAX FAX ANSW ANSWER CODE 1 Press enter 383 using the keypad 2 Enter the code 4 digits and confirm with OK Q button 3 Exit this menu by pressing the Phaser 3100MFP X Activating Deactivating the answering machine v 382 FAX FAX ANSW ACTIVATION 1 Press w enter 382 using the keypad If you saved an access code for your fax answering machine enter it and confirm with OK 3 Select the required answering machine option ON or OFF and confirm you choice with OK 4 Exit this menu by pressing the 4 button Printing fax messages stored in the memory important Printing is not possible on A5 or Statement paper size v 381 FAX FAX ANSW PRINT 1 Press w enter 381 using the keypad 2 Ifyou saved an access code for your fax answering machine enter it and confirm with OK Documents received and stored in the memory are printed Fax rerouting This function is used to reroute incoming
106. m cover Remove EXTERNAL TRAY the jammed paper sheet PAPER JAM Then open and close the REMOVE TONER consumable cover 1 Remove the print cartridge and check if a sheet is PAPER EMPTY Add paper in the paper tray arimen 2 Remove the sheet of paper which causes the paper INFORMATION jam You should clean The document feeder 3 Put the print cartridge in the machine or remove the roller of the cannot transport paper the paper tray and remove the sheet of paper which scanner feeder sheets anymore dust dirt causes the paper jam Please refer to user or debris obstructing the 4 Check that the paper sheets in the paper tray are manual Press rollers Clean the roller of correctly placed lt STOP gt when the the document feeder roller is cleaned After one of the error messages listed above is displayed it may result in the cancellation of an active print job see F Note PC printing issues page 87 In case of printing of received fax the print job is always restarted after clearing of the error 5 Replace the paper tray in the machine 79 13 Maintenance ADF Feeding problems When a paper jam occurs appears the following message REMOVE DOCUMENT STOP TO CONFIRM 1 Open the document feeder scanner cover ae Tey Pa ee a EE ae oo e a 2 Remove the jammed paper without tearing it 3 Close the document feeder scanner cover 4 Press Miscellaneous problems When turn
107. mal characters For a 128 bit security configuration the password must contain exactly 26 hexadecimal characters Fe Note If you choose WPA enter a WPA or WPA2 password min 8 characters to 63 characters max The password can contain alphanumerical characters numbers and letters and any other symbol available on the keypad The only invalid character is euro Currency sign 6 Exit this menu by pressing the key v 2828 SETUP WLAN PARAMETERS HOSTNAME The machine name allows you to identify your machine on the network via a PC for example with the name PRINT NETWORK 1 1 Press w select the menu SETUP using the keys v or and confirm with OK 2 Select WLAN using the keys or and confirm with OK 3 Select PARAMETERS using the keys or and confirm with OK 4 Select HOSTNAME using the keys or and confirm with OK 5 Type in the desired name 15 characters maximum and confirm with OK 6 Exit this menu by pressing the key Phaser 3100MFP X Once your connection has been set up you must install the network printer driver on your PC so that you can print your documents Refer to the paragraph Software installation page 5 7 An example of how an AD HOC network may be set up Below is an example of how to configure an Ad hoc network without security protection using the following parameters e network name house e radio type ad hoc e channel 1
108. ment feeder by fitting the two clips B in the notches A provided for this purpose Paper tray installation p Before loading paper refer to the 1 Safety guide and 1 Installation guide QP important paragraph Paper recommendations page 15 Your machine supports a number of sizes and types of media refer to Specifications page 83 1 PC installation CD ROM and 1 OCR PC software CD ROM depending on model fh You can use paper weighing Q rportant between 60 and 105 g m2 1 Remove the paper tray completely 1 power cord 1 USB cord 19 4 Remove the plastic protection film from the screen 2 Installation Phaser 3100MFP X 2 Push the lower panel down until it clicks Print cartridge installation 3 Setup the back side tray stop by pushing the PUSH level A Then adjust the side paper guides to the paper size by pushing lever B located on the left side guide Adjust the length paper guide to the paper size by pushing lever C 4 Take a paper stack pull the paper off and align it on a flat surface 5 Put the paper stack in the tray 200 sheets of 80 g m paper for instance 6 Slide the tray back in its location 20 1 Stand in front of the machine 2 Grasp the left and right sides of the cover and pull it towards you at the same time 3 Unpack the new print cartridge Gently roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge Thor
109. ment must not be used on party lines Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your office has specially wired alarm equipment connected to the telephone line ensure the installation of this Xerox equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your Telephone Company or a qualified installer Canada This product meets the applicable Industry Canada technical specifications NOTE The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all of the devices does not exceed 5 Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe systems if present are connected together This precaution may b
110. mmediately the documents in the transmission line Code 14 Memory full Received document memory full Print all received documents Code 15 Unknown mailbox number You wish to deposit a document in a subscriber s mailbox The mailbox number does not exist Code 16 No Relay Best list Nr x You requested a document relay from a remote fax but the fax has not programmed the list of subscribers requested Code 17 Unknown mailbox number You wish to recover a document from a subscriber s mailbox The mailbox number does not exist Code 18 Relay Bcst impossible You requested a document relay from a remote fax which does not have the relay broadcast function Code 19 Subscriber has stopped The communication has been stopped by your subscriber Example a fax wanted to poll your fax but there is no document deposited Code 1A Disconnected The transmission has not started The telephone line is busy Code 1B Transmission failed During transmission start again During reception ask your subscriber to resend the document Code 50 Server error Check the number configured for the SMS server or a communication error occurred during data transmission PC printing issues This section details how the machine handles a print request after having encountered an issue paper jam connection loss etc Refer to the sections below to know if the printing of your document will resume or will be cancelled depending on
111. n e FAX TEL the machine handles reception of fax messages automatically the DECT base and registered handsets handles reception of telephone communications automatically Press the 0 buttons on your telephone to cancel fax detection To set the reception mode v 241 SETUP RECEPTION MODE 1 Press enter 241 using the keypad 2 Select the required option and confirm with OK 3 To exit this menu press q If you have connected a telephone to the EXT socket on your machine or to a telephone plug adaptor we recommend that you set the reception mode to MANUAL If you have connected a DECT base to the USB port of your machine we recommend that you set the reception mode to FAX TEL When you receive a call you pick up using this telephone and you hear the particular fax tone You can press the button on your machine or buttons 7 on your telephone to receive the fax Reception without paper Your machine offers you the possibility to either accept or refuse document reception if your printer is unavailable no paper If your machine is unavailable you may choose between two modes of reception e reception mode WITHOUT PAPER your machine saves the incoming messages in the memory e reception mode WITH PAPER your machine refuses all incoming subscribers To select the reception mode v 242 SETUP RECEPTION REC PAPER 1 Press w enter 242 using the keypad 2 Select the opti
112. n as an external number is dialled If you define a local prefix do not add it to the numbers stored in the directory it will be automatically dialled with each number G important v 252 SETUP TEL NETWORK PREFIX 1 Press enter 252 using the keypad 37 6 Parameters Setup 2 Enter the required minimal SIZE NUMBER of the company s outside numbers and confirm with OK The minimal size will range between 1 and 30 3 Enter the required outgoing local PREFIX of the company s telephone network maximum 10 characters and confirm with OK To insert a pause for dial tone sign press simultaneously the CTRL and M keys or long press the 0 zero key on the numerical keypad until the 7 sign is displayed F Note 4 To exit this menu press q Transmission report You may print a transmission report for all communications over the telephone network PSTN You may choose between more than one criteria for printing reports e ON a report is printed when the transmission is successful or when it is cancelled there is only one report per request e OFF no transmission report however your fax will note all transmissions that took place in its log e ALWAYS a report is printed with each transmission e ON ERROR a report is printed only if the transmission failed or is cancelled With each transmission report from memory a reduced version of the first page is automatically reproduced
113. n the icon located on your desktop or from the menu START gt ALLPROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100 MFP gt COMPANION DIRECTOR Checking the connection between the PC and the machine To check if the connection between the devices is good run the COMPANION MONITOR software from the icon located on the desktop and check that the same information is displayed on the machine Companion Director This graphical Interface allows you to run the utilities and the software to manage your machine Graphical presentation Run the application by clicking on the XEROX COMPANION DIRECTOR icon located on your desktop or from the menu START gt ALLPROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100 MFP gt COMPANION DIRECTOR PARAMETERS STATUS DIRECTORY Utilities and applications activation The Xerox COMPANION SUITE graphical interface allows you to run the following utilities and software e get HELP from the current documentation e run the PAPERPORT software Doc Manager To run a software or utility contained in the Xerox COMPANION SUITE kit place the cursor on it and left click with the mouse 62 12 PC Features Phaser 3100MFP X Companion Monitor Graphical presentation Run the application by clicking on the XEROX COMPANION MONITOR icon located on your desktop or from the menu START gt ALLPROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100 MFP gt COMPANION MONITOR Monitor Devi
114. ne uses the following symbols for the main power switch means POWER ON means POWER OFF 10 1 Security Software use license Environment License Phaser 3100MFP X Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS In case you should not accept the terms of this license the CD ROM packaging should be returned to the retailer unopened along with the other components of the product The purchase price of this product will be refunded No refunds will be made for products if the CD ROM packaging have been opened if components are missing or if the reimbursement request is made after ten 10 days from the purchase date your receipt is the proof of purchase Definition The Software designates programs and associated documentation License This license allows you to use this Software on personal computers on a local network You only have permission to use this Software to print on one multifunction machine you can not lend the Software or authorize anyone to use it You are allowed to make a back up copy This license is non exclusive and non transferable Property The manufacturer or its providers hold the Software property right You only become the owner of the CD ROM You shall not modify adapt decompile translate create an
115. ng fax mailboxes Fax transmission Print a cover sheet A header page is stored in your machine To send your fax using this header page you can print it at any time and fill in your details 1 Select 30 FAX HEADER PAGE 2 Select Fe 301 LOCAL to print a header page according to the language configured on the machine 302 INTERNAT to print a bilingual header page the language of the country configured on the machine and English The separator between the two languages is If English is the language configured Note on the machine the header page will only be printed in English Example of the international header page FAX Phaser 3100MFP X Immediate transmission 1 Place the document to be copied face up in the automatic document feeder or Place the document face down on the document glass aligned with the registration arrows near the top left of the document glass Enter the fax number then press E or p If you are using the document glass you can scan more than one page Place the next page on the document glass select NEXT and confirm with OK Select DONE when all pages have been scanned The of icon flashes during the call phase it stays lit when both faxes are in communication At the end of transmission the initial screen is displayed You can modify transmission options F Note when sending a fax To do So press OK after entering the fax number Delayed transmission
116. not show me this dialog bor 2 The uninstall program is launched You can cancel the removal by clicking on CANCEL Her Phaser ZLOOMEP Drivers fF Fisase wat while Windows conigurss Merc Phaser J1O0MFP Drvar Uninstall the drivers manually The following drivers must be removed e print driver e scan driver e modem driver To remove the print driver 1 Open the PRINTERS window START gt CONTROL PANEL gt PRINTERS AND FAXES or START gt CONTROL PANEL gt HARDWARE AND SOUND gt PRINTERS depending the operating system 2 Delete the XEROX PHASER 3100MFP icon 3 In the PRINTERS window right click with the mouse and select RUN AS ADMINISTRATOR gt SERVER PROPERTIES 4 Select the DRIVERS tab 5 Select the XEROX PHASER 3100MFP driver and click on the REMOVE button TP Print Server Properties Installed grinber crvers Hare icrosoft WPS Docume x36 61 12 PC Features 6 Select the option REMOVE DRIVER AND DRIVER PACKAGE and click on the OK button Remove Driver And Package Do yau want to remove the diwer a only oF remove the diveia end driver gpeckage s from yaur Syehen 7 A confirmation screen appears Click on the YES button to continue 8 Click on the DELETE button to confirm the removal Rance Diver Package Dower package deete Ceres Germ Phaser 3 000FF mams remerred gt j Pedag figi raro To remove scan and modem drivers 1 Open the DEVICE MANAGER win
117. nter 202 using the keypad 2 Select the required option and press the OK key to confirm 3 To exit this menu press N G important Language lf none of the options in the list is Suitable select the OTHER option This setting enables you to choose the menu language of your choice By default the machine is set to English To select the language v 203 SETUP GEOGRAPHICAL LANGUAGE 1 Press enter 203 using the keypad Select the required language using and 4 then press the OK key to confirm 3 To exit this menu press q Local prefix This function is used when your fax is connected to a private network behind a company s PABX It allows you to program an additional automatic local prefix to be defined enabling you to automatically exit the company s telephone network system but only under certain conditions e the company s internal numbers where a prefix is not required must be short numbers less than the minimal size to be defined for example France has 10 digits e the outside numbers requiring a prefix must be long numbers greater or equal to the minimal size to be defined for example France has 10 digits Programming your fax with the local prefix consists of two steps 1 defining the minimal size or equal of the company s outside numbers 2 defining the outgoing local prefix of the company s telephone network This prefix will automatically be added as soo
118. ny fixed panel or cover The machine contains high voltage circuits Any contact with these circuits can cause an electric shock risk Never try to modify the machine This could cause a fire hazard or an electric shock hazard Always make sure that paper clips staples or other small metallic items do not get inside the machine via the ventilation ports or other ports Such items create fire hazards or electric shock hazards Prevent water and any other liquid from spilling on the machine or near to it Any contact of the machine with water 432 2 Installation Phaser 3100MFP X or liquid can cause a fire hazard or an electric shock hazard If liquid or metallic item gets accidentally inside the machine turn it off immediately unplug the power cord and contact your retailer Otherwise you will face a fire hazard or an electric shock hazard In case of heat smoke unusual smell or abnormal noise emissions turn the machine off unplug the power cord immediately and contact your retailer Otherwise you will face a fire hazard or an electric shock hazard Avoid using the machine during an electric storm this can cause an electric shock hazard due to lightning Never move the machine during printing Always lift the machine when you wish to move it Make sure to place the machine in well ventilated premises When in operation the printer generates a small amount of ozone An unpleasant smell can come from the printer if
119. on WITH PAPER or WITHOUT PAPER and confirm your choice with OK 3 To exit this menu press Paper out is indicated by a beep and a message on the screen Received faxes are then stored in memory icon Px flashing to be printed as soon as you load paper into the paper tray important Number of copies You may print incoming documents more than once 1 to 99 To set the number of each document received v 243 SETUP RECEPTION NBR OF COPIES 1 Press wv enter 243 using the keypad Enter the desired number of copies and confirm with OK 3 To exit this menu press 4 At each document reception your machine will print the number of copies requested Fax or PC reception This menu combined with a software program installed on your PC will enable you to select the machine you wish to receive the documents on fax e PC e PC if available fax otherwise v 244 SETUP RECEPTION PC RECEPT For more details please refer to Fax communications depending on model page 68 in chapter PC Features Adjust to page This menu allows you to print out received faxes automatically adjusting them to the page size Received faxes are then automatically reduced or enlarged to fit the page size which is used on the machine To turn adjust to page mode on v 245 SETUP RECEPTION AUTO ADJUST 1 Press w enter 245 using the keypad 2 Select the option ON or OFF and confirm with OK
120. ons to the machine Do not open the print cartridge access cover while printing Do not try to disassemble the machine Do not use paper which has stayed in the tray for too long Print cartridge replacement Your machine comes with a current consumable management system It tells you if your print cartridge is close to its end of cycle The following messages will appear on your machine screen when the print cartridge reaches the critical threshold less than 10 print cartridge left and when it is empty TONER EMPTY REPLACE lt OK gt TONER NEAR END You can however change the print cartridge at any time before it reaches its end of cycle Always use the smart card provided when replacing the print cartridge The smart card contains the information necessary to reset the level of toner Replacing the print cartridge without using a smart card may result in the consumable management system being inaccurate GP important 77 To replace the print cartridge proceed as shown below 1 Insert the smart card provided with the new print cartridge as shown on the picture below The following message appears CHANGE TONER YES OK NO C 2 Press OK The following message appears OPEN FRONT COVER REPLACE TONER 3 Stand in front of the device 4 Grasp the left and right sides of the cover and pull it towards you at the same time 5 Raise and remove the print cartridge from the machine 6 Unpack
121. ored on the key Delete your files stored on the key Read the USB memory key contents Save a document on a USB memory key Telephony option Connecting the USB DECT base Registering DECT handsets Customising telephony settings Unregistering DECT handset PC Features Introduction Configuration requirements Software installation Installing the full software package Installing drivers only Installing the drivers using the Xerox Companion Suite software Installing the drivers manually Connections Software Uninstallation Uninstall the software from your PC Uninstall the drivers from your PC Uninstall the drivers using the Xerox Companion Suite software Uninstall the drivers manually Machine Management Checking the connection between the PC and the machine Companion Director Graphical presentation 43 44 44 44 44 44 45 45 46 46 46 46 46 47 4 4 4 4 48 48 48 49 Contents Utilities and applications activation Companion Monitor Graphical presentation Device management Selecting the current device Status of the connection Device parameters Removing a device Display the consumable status Xerox Companion Suite features Document scanning Scanning with Scan To Character recognition software OCR Printing Printing to the machine Printing in duplex mode with the machine Address book Add a contact to the machine s address book Add a group to the machine s address book Manage the address book Mod
122. oughly rolling the cartridge will assure the maximum copies per cartridge Hold it by its handle 4 Insert the cartridge in its slot by pushing it until it clicks then gently push the handle down as shown below 5 Close the cover 2 Installation Phaser 3100MFP X Output Support Tab Adjust the paper output support tab depending on the size of the document to be printed Do not forget to raise the flap to prevent output sheets from falling out of the machine Starting your device Device connection ZA Warnine 1 Plug the end of the telephone line into the machine socket and the other end into the wall telephone socket Before plugging the power cord it is imperative to refer to the Security directives page 9 2 Make sure that the On Off switch is on Off O position 3 Connect the power cord to the device Plug the power cord into the wall outlet The power cord is used as a power unit cut off As a precaution the outlet shall be located close to the device and be of easy access in case of danger Z warnine 4 Press the On Off button to turn on the device I position Device initial setup After a few seconds when the machine has warmed up the Easy Install function is launched and the LCD screen displays the following message SET LANGUAGE YES OK NO C The Easy Install function will help you configure your machine by guiding you through the basic settings If you wish
123. period Reception Mode Reception without paper Number of copies Fax or PC reception Adjust to page Received faxes reduction mode Technical Parameters Printing the functions guide Printing the logs Print the list of setups Lock the machine Lock the keyboard Lock the numbers Lock the SMS service Lock the Media service Read the counters Sent pages counter Received pages counter Scanned pages counter Printed pages counter Display the consumables status 31 31 31 31 32 32 32 32 32 32 32 33 33 33 33 33 33 34 34 34 35 35 35 35 35 36 36 36 37 37 37 37 37 37 38 38 38 39 39 39 39 40 40 41 41 42 42 42 42 42 42 42 42 43 43 43 43 Calibrate your scanner Directory Creating subscribers record Creating subscribers list Modifying a record Deleting a record or a list Printing the directory Saving Restoring the directory Smart card option Games and Calendar Sudoku Print a grid Print the solution to a grid Calendar Network features Type of radio network Radio infrastructure network Radio ad hoc network Radio networks WLAN Connect your WLAN adaptor Configure your network Creating or rejoining a network Referring to or changing your network parameters An example of how an AD HOC network may be set up Setting up a machine Setting up the PC USB memory key Use of the USB memory key Print your documents Print the list of files located in the key Print the files st
124. pment is a label that contains among other information a product identifier in the format US AAAEQ TXXXxX If requested this number must be provided to the Telephone Company A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular _5 1 Security Software use license Environment License Phaser 3100MFP X plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details You may safely connect the machine to the following standard modular jack USOC RJ 11C using the compliant telephone line cord with modular plugs provided with the installation kit See installation instructions for details The Ringer Equivalence Number or REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local Telephone Company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits rep
125. ptical 2400 dpi interpolated TWAIN WIA Letter 250 sheets maximum 60 g m 200 sheets maximum 80 g m 50 sheets A4 A5 Statement Legal Letter 60 to 105 g m paper A4 A5 Statement Legal Letter B5 exec A6 52 to 160 g m paper Master USB 2 0 port Wlan connection reader USB memory key reader USB DECT base dongle option Operating System Windows 2000 SP3 Windows XP Windows Vista Windows 2003 server for printing only 83 13 Maintenance Consumable specifications Print cartridge Phaser 3100MFP Standard Capacity Print Cartridge 106R01378 Phaser 3100MFP High Capacity Print Cartridge 106R01379 Specifications are subject to changes for improvement without notice 84 Phaser 3100MFP X 13 Maintenance Phaser 3100MFP X Customer Information As part of our continuing quest for total customer satisfaction all of our products are made with ease of use and reliability in mind If you need assistance during or after product installation please visit the Xerox website for online solutions and support http www xerox com 85 Customer Information
126. r WLAN Wireless Local Area Network is created when at least two computers printers or other peripheral devices communicate with each other in a network via radio waves high frequency waves The transmission of data in the radio network is based on the Standards 802 11b and 802 11g According to how the network is set up it may be described as an infrastructure network or an ad hoc network Please note when you are using a wireless connection that certain items of medical equipment sensitive or security systems may be affected by the radio transmissions of your device in all cases please follow safety guidelines closely A CAUTION Radio infrastructure network In an infrastructure network several devices communicate via a central access point a gateway or router All data is sent to the access point gateway or router from where it is re distributed WLAN Access Point fo Radio ad hoc network D In an ad hoc network the devices communicate directly with each other without passing through an access point The speed of communication across the whole radio network is as fast as the weakest connection in the network The speed of communication is also dependent on spatial distance between transmitter and receiver as well as the number of barriers such as walls or ceilings P Please note that in ad hoc mode mportant the WPA WPA2 encryption method is not available f jase 5 7 le a c d
127. resented by are the REN without a decimal point e g 03 is a REN of 0 3 For earlier products the REN is separately shown on the label If this Xerox equipment causes harm to the telephone network the Telephone Company will notify you in advance that temporary discontinuance of service may be required If advance notice isn t practical the Telephone Company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The Telephone Company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the Telephone Company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service If trouble is experienced with this Xerox equipment for repair or warranty information please contact the appropriate service center details of which are displayed either on the machine or contained within the user guide If the equipment is causing harm to the telephone network the Telephone Company may request that you disconnect the equipment until the problem is resolved Repairs to the machine should be made only by a Xerox representative or an authorized Xerox service agency This applies at any time during or after the service warranty period If unauthorized repair is performed the remainder of the warranty period is null and void This equip
128. rs Never locate the machine near a radiator or any other heat source Never push objects of any kind into the ventilation openings Never override or cheat any of the electrical or mechanical interlock devices Never place this equipment where people might step on or trip on the power cord This equipment should not be placed in a room unless proper ventilation is provided Please contact your local Authorized dealer for further information Electrical Safety Information 1 pn a ee 10 Do not obstruct ventilation openings These openings are used to provide proper cooling to the Xerox machine The power receptacle for the machine must meet the requirements stated on the data plate on the rear of the machine If you are not sure that your electrical supply meets the requirements please consult your local power company or an electrician for advice The socket outlet shall be installed near the equipment and shall be easily accessible Use the power cable that is supplied with your machine Do not use an extension cord or remove or modify the power cord plug Plug the power cable directly into a correctly grounded electrical outlet If you are not sure whether or not an outlet is correctly grounded consult an electrician Do not use an adapter to connect any Xerox equipment to an electrical outlet that lacks a ground connection terminal Do not place this equipment where people might step or trip on the power cable Do not
129. s of your document before transmitting and confirm with OK 8 Confirm the transmission request to a remote MBX fax by pressing P In the case of an immediate transmission the document is sent immediately lf the document is set for a delayed transmission the document will be stored in the memory and sent at the requested time MBX polling from a remote fax v 36 FAX MBX POLLING Please check for remote fax Note ce compatibility 1 Press enter 36 using the keypad 2 Enter your subscriber s number for MBX polling or choose your dialling mode and confirm with OK 3 Enter the subscriber MBX number and press OK 4 Enter this MBX access code and press OK 5 If you wish to delay the poll time enter the departure time next to the current time and press OK 6 Confirm the MBX poll request by pressing p is subscribed either immediately or later the document s in the remote fax MBX are received in your fax Phaser 3100MFP X 4 Fax 33 Deposit and Polling You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function Setting the machine for document deposits you must define the type e SIMPLE it may be polled only once from the memory or feeder e MULTIPLE it may be polled as many times as necessary from the memory Setting the machine for polled documents you must de
130. solution 200 da 63 12 PC Features 3 Select the desired scan RESOLUTION in the drop down menu Scanto Gli hel Dac Weel na Dun tn po me oe et Dolin on fe Danita Minde Resolution oe 4 Click OK to confirm the new parameters Removing a device 1 Select the device from the list and click the minus sign or REMOVE button 2 To confirm the removal of the device click YES To cancel the removal click No O Ara you Sure you want to daleta tha selected device 7 The device is no longer displayed in the list Display the consumable status The following information will be available from the CONSUMABLES tab e current consumables status e number of printed pages e number of scanned pages e number of sent and received pages Companion Consirmable Scanto Phaser 3100MFP X Xerox Companion Suite features Document scanning The document analysis can be carried out in two ways e either by the SCAN To function application accessible from the Companion Director window or from the SCAN button on the machine e or directly from a standard compatible application Scanning with Scan To Run the application by clicking on the XEROX COMPANION DIRECTOR icon located on your desktop or from the menu START gt ALL PROGRAMS gt XEROX COMPANION SUITE gt PHASER 3100 MFP gt COMPANION DIRECTOR PARAMETERS STATUS DIRECTORY 1 Click on the SCAN To graphical
131. ssible that some TIFF files of your USB memory key cannot be printed due to data format limitation 52 SB memory key q Phaser 3100MFP X Select the printing format THICK or NORMAL and confirm with OK to start printing N button 5 Exit this menu by pressing the Delete your files stored on the key You can delete files stored on your USB memory key v 06 MEDIA DELETE 2 The scanning of the USB memory key is started 1 Insert the USB memory key into the front of the machine MEDIA ANALYSIS appears on the screen 2 Select DELETE with the or buttons and confirm with OK 3 You have three possible ways of deleting your files ALL to delete all the files stored on the USB memory key Select ALL with the or a buttons and confirm with OK You come back to the previous menu SERIES to delete a series of files stored on the USB memory key Select SERIES with the or buttons and confirm with OK FIRST FILE and the first indexed file appears on the screen Select with the or a buttons the first file of the series to delete and confirm with OK A star appears on the left of the file LAST FILE appears on the screen select with the or buttons the last file of the series to delete and confirm with OK A star appears on the left side of the file Press the p button You come back to the previous menu SELECTION to delete only one or several files stored on th
132. ssing the OK button Exit this menu by pressing the W button Contrast setup The CONTRAST parameter allows you to choose your output s contrast v 845 ADVANCED FCT COPY CONTRAST 1 Press enter 845 using the keypad Setup the desired level of contrast with the buttons a and v Confirm your choice by pressing the OK button 4 Exit this menu by pressing the button Brightness setup The BRIGHTNESS parameter allows you to lighten or darken your output v 846 ADVANCED FCT COPY BRIGHTNESS Press enter 846 using the keypad Setup the desired brightness with the buttons and v Confirm your choice by pressing the OK button N e Exit this menu by pressing the button 26 3 Copy Phaser 3100MFP X Paper type setup v 851 ADVANCED FCT SCAN amp PRINT PAPER TYPE 1 Press w enter 851 using the keypad 2 Select NORMAL or THICK with the buttons and v Confirm your choice by pressing the OK button 4 exit this menu by pressing the r button Paper tray selection The Automatic selection can have two meanings depending on the paper size defined for the paper trays The following table describes the different cases Default tray Tray used for copy Selection between the Same paper AUTOMATIC main tray and the size in the manual tray trays l Manual The manual tray is used Different AUTOMATIC The main tray is used paper size in The manual tra
133. ssues PC printing via USB connection PC printing via WLAN connection Firmware update Specifications Physical specifications Electrical specifications Environmental specifications Peripheral specifications Consumable specifications Customer Information 78 78 78 78 79 79 79 80 80 80 80 80 80 80 81 81 82 82 83 83 83 83 83 84 85 Contents Phaser 3100MFP X Security Safety introduction Notices and safety Please read the following instructions carefully before operating the machine and refer to them as needed to ensure the continued safe operation of your machine Your Xerox product and supplies have been designed and tested to meet strict safety requirements These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards The safety and environment testing and performance of this product have been verified using Xerox materials only WARNING Unauthorized alterations which may include the addition of new functions or connection of external devices may impact the product certification Please contact your Xerox representative for more information Marks Labels Symbols All warnings and instructions marked on or supplied with the product should be followed WARNING This symbol alerts users to areas of the equipment where there is the possibility of personal injury WARNING This symbol alerts users to areas o
134. t Paper size setup Fax Fax transmission Print a cover sheet Immediate transmission Delayed transmission Transmission with auto redial Fax reception Relay broadcast Fax answering machine Saving an access code Activating Deactivating the answering machine Printing fax messages stored in the memory Fax rerouting Activating rerouting Setting the re direction contact Printing rerouted documents Rerouting fax messages to a USB memory key Contents Phaser 3100MFP X Activating rerouting Printing rerouted documents Transmission waiting queue Performing immediate transmission from the waiting queue Consulting or modifying the waiting queue Deleting a transmission on hold Printing a document in waiting or in deposit Printing the waiting queue Cancelling a transmission in progress MailBoxes MBX Fax Creating an MBX Modifying the features of a MBX Printing the contents of a MBX Deleting a MBX Printing the MBX list MBX deposit in your fax MBX deposit in a remote fax MBX polling from a remote fax Deposit and Polling Placing a document in deposit Polling a deposited document SMS SMS Parameters Presentation of the sender SMS Center transmission number Sending an SMS Parameters Setup Date Time Summer time Winter time setting Your fax number Your name Type of network Geographical settings Country Telecommuncation Network Language Local prefix Transmission report Document feed type Economy
135. t in in the PaperPort window manual duplex mode from your PC In manual duplex the print quality and paper transport are not guaranteed If a problem occurred during the printing of the first side of your document such as wrinkling dog ears etc do not A CAUTION use this sheet for manual duplexing When you load paper please true up the end of paper on a flat surface For best results we recommend that you use 80 g m A4 paper or If the PaperPort software is not 20 L i s Note _ stalled on your hard drive the COSM LERAP PAPEI scanned picture will appear on your desktop in TIFF format To print a document in manual duplex mode The duplex printing mode is Character recognition software OCR available online paper ize The character recognition function allows to create a G mportant managed by the paper tray usable data file for desktop applications from a hardcopy The manual tray cannot be used to document or from a picture print in duplex mode The character recognition only works for printed 1 Use the PRINT command from the FILE menu of the characters such as printer outputs or typed text currently open application on the screen Nevertheless you can request for a handwritten text block 2 Select the XEROX PHASER 3100MFP printer to be kept intact a signature for instance by outlining it Given your machine environment and the character recognition from your machine the OCR is done wit
136. t then resubmit the print job 12 PC Features Phaser 3100MFP X Address book The address book enables you to store the numbers of the contacts you call the most frequently The purpose of this function is to facilitate dialling your contact s number when you want to send an SMS or fax If you want you can print the list of numbers stored in the address book You also have the ability to create groups of contacts from the address book For example you can group together all contacts from a given company or the same service to which you frequently send common documents Add a contact to the machine s address book 1 Click on the link ADDRESS BooK of the window MF DIRECTOR The address book is displayed on the screen Find in tiea ikt MFPrinter Laver Pro LLI 2 Select the machine address book 3 Click on NEW and select CONTACT in the displayed menu The input window for the contact data is displayed mm Contact amour 4 Enter the contact name as well as the fax or GSM telephone number the fax transmission rate for this person and the associated quick dial key Click on OK The new contact is added to the list Add a group to the machine s address book 1 Click the link ADDRESS BOOK of the window MF DIRECTOR Find in thea ikt MFPrinter Laver Pro Lt 2 Select the machine address book 3 Click NEW and select GRouP in the displayed menu Pevig kono _ FAX
137. tall products B Uninstall products Bo View usar guines GB browse contents 5 The Products Installation screen appears Place your cursor on ALL PRODUCTS and confirm by left click with the mouse The full installation copies the software required for the good execution of the Xerox Companion Suite kit onto your PC The kit consists of Xerox Companion Suite machine management software printer drivers scanner Adobe Acrobat Reader PaperPort You may already be the owner of a version of the software available in the installation CD ROM In this case use the CUSTOMIZED installation select the software that you want to install on your hard drive and confirm your choice F Note _57 12 PC Features be Xerox Companion Suite B All products B Customized The installation is launched GB Xerox Phaser 3100MFP InstallShield Wizard Installing Xerox Phaser 3100MFP The program features you selected ere being retailed Tola eal Plaaze walt while he InetelSheeld Wirerd installs Yerox Theses FLOOMFP This may take several minutes Fts E _ o Cancel The following screen appears to indicate the progression of the installation CoOmPAniIONn hstallaton has been suocesstiully peromed Click OF to exit he wizard Your Xerox Companion Suite kit is successfully installed on your PC You can now connect your machine refer to paragraph Conne
138. than a cordless type during an electrical storm There may be a remote risk of an electric shock from lightning Do not use a telephone in the vicinity of a gas leak to report the leak Paper recommendations Loading paper in the main paper tray e Insert the paper face down and adjust the paper guides to the paper size to avoid feed failure skewing and paper jams e Amount of loaded paper must not exceed the loading mark If the loading mark is exceeded this may cause feed failure skewing and paper jams e Adding paper during printing must be avoided because it may cause multi feeds e When removing the paper tray from the machine always support it with both hands to avoid dropping it e If you use paper already printed by your machine or another printer the printing quality may not be optimal Handling of paper e Curling must be corrected before printing e Curls must not exceed 10 mm e Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of high humidity Humidity control e Paper which has become damp or paper which has been left unused for a very long time must not be used e After opening the paper it must be kept in a plastic bag e Paper with waved ends paper which is creased paper with crumples and any other non normal paper must not be used Handling the machine Operator shocks During printing avoid shocks due to static electricity applied
139. the given time e restarting transmission immediately by pressing e sbandonins transmission by pressing 4 To eject the document press again Transmission from memory You have the choice between e waiting until the transmission takes place at the given time e restarting the transmission using the transmission queue In this case for a document composed of several pages the transmission will take place from the page where the error occurred see Performing immediate transmission from the waiting queue page 31 e abandoning the transmission by deleting the corresponding command in the transmission line see Deleting a transmission on hold page 32 The machine makes at most 5 automatic redials The non transmitted document is automatically deleted from the memory and a transmission report is then printed together with an error code and the cause for transmission failure see the communication error codes Communication error codes The communication error codes appear in the logs and transmission reports General codes Code 01 Busy or no fax answer This code appears after 6 unsatisfactory attempts Call later Code 03 User break A communication has been stopped by the user pressing the button Q Code 04 Non programmed number A number saved as a one touch key or abbreviated number is not valid check it Example a delayed transmission was programmed with a one touch key and
140. the new cartridge insert it into its slot by pushing it until it clicks then gently push the handle down as shown below 7 Close the cover The following message appears HAVE YOU CHANGED THE TONER lt OK gt 8 Press OK 13 Maintenance A wait message appears PLEASE WAIT The smart card is read NEW TONER REMOVE CARD 9 Remove the smart card from the reader your machine is ready to print again Issues with smart cards If you use a smart card that has already been used the machine will display PLEASE WAIT then REMOVE CARD ALREADY USED If you use a defective smart card the machine will display PLEASE WAIT then UNKNOWN CARD REMOVE CARD If the C button is pressed while the smart card is being read the machine displays ACTION CANCELLED REMOVE CARD Cleaning Document glass cleaning When one or more vertical lines appear on the copies clean the glass of the scanner 1 Open the scanner cover until it is standing in vertical position 2 Wipe the glass with a soft lint free cloth dampened with mild alcohol 3 Close the scanner cover 4 Make a copy to check that the symptoms have disappeared Printer cleaning Dust dirt and paper debris on the exterior and internal surfaces of the printer can affect its operation We advise that it be cleaned regularly Cleaning the machine s exterior surfaces Clean the external part of the printer with a soft cloth dampened
141. ting of an outbox report Printing of the outbox log The fax is automatically printed when received A report is printed out for each fax received The log is printed automatically when its contents fill a page The fax is automatically printed when it is sent An outbox report is printed after each fax is sent The log is printed automatically when its contents fill a page Transmission speed Dialling prefix Type of dialing Number of attempts Interval between attempts Fax default transmission speed Number of the line where your machine is connected This dialling prefix will be automatically inserted in front of the number before sending on this line Must be programmed according to the type of switchboard your machine is connected to Displays a Communication Identification Line CIL on the documents you send or on the documents you receive Corrects communication errors due to line disturbance This option ensures that received documents are legible On the other hand communication times may be longer if the line is bad Number of attempts the machine must make if send fails to contact a recipient Duration between two send attempts 71 Cover page The cover page is part of a fax document automatically generated by your machine containing information concerning the sender the recipient the date the time sent comments etc This page may be sent alone or in
142. tion refer to the instructions supplied by the manufacturer of the WLAN USB key to help you to find and join the house network 1 You may need to install the software for the WLAN USB key on the PC if this has not already been done 2 Plug WLAN USB key into a USB port on the PC 3 Use the software of the WLAN USB key to detect the network 4 Join the network house once this has been detected 5 Now set up the WLAN network connection of your PC To guide you through this stage refer to the paragraph Setting the parameters for a connection in the manufacturer s instructions Fe Note To do this you must configure the element Protocol Internet TCP IP for the WLAN connection that has been created If this element is set up in such a way as to obtain an IP address automatically you must change it to manual mode to set up the TCP IP address 169 254 0 1 in our example the subnet mask 255 255 0 0 in our example and the default gateway 0 0 0 0 in our example 6 Enter OK 51 9 Network features Phaser 3100MFP X R k 4 The list is shown in a table with the following m e m O ry ey information the scanned files are indexed in an incremental You can connect a USB memory Key in the front of your 1 by 1 order machine The files stored in TXT TIFF and JPEG formats i the files name with their extension will be read and you will be able to perform the following the date of the fil
143. to modify the setting displayed press the OK button If you do not want to modify the displayed setting press the C button the Easy Install function then displays the next basic setting If you do not want to carry out the initial setup press the N button A contirmation message appears Press F Note wr r the Q button again to confirm To manually modify and customise the machine settings refer to Parameters Setup page 36 1 To modify the display language press the OK button 2 Select the desired language using the or buttons and confirm with OK 3 To set the country press the OK button SET COUNTRY YES OK NO C 2q 2 Installation 4 Select your country in the list displayed using the or buttons and confirm with OK If none of the options in the list is Ge Note suitable select the OTHER option 5 If you have set the country to Other you may need to set the public telephone NETWORK to use Press the OK button to specify it SET NETWORK YES OK NO C Select the telephone network to use in the list displayed using the or buttons and confirm with OK If none of the options in the list is Note suitable select the OTHER option 6 To set the date and time press the OK button DATE TIME YES OK NO C 7 Enter the numbers of the required date and time one after another using the numerical keypad The date format depends on the country you have selected for
144. tray The paper in the manual A5 A4 Letter tray is incompatible Statement and Legal The fax is printed from the main tray An error message is A5 A5 displayed on the screen Statement Statement The paper in the manual tray is incompatible Default tray set to Automatic Manual tray Main tray Aion paper size paper size A4 Letterand A4 Letter ne ais pied nom an automatic tray Legal and Legal l selection An error message is displayed on the screen A4 Letter and A5 Legal Statement The paper in the automatic tray is incompatible A5 A4 Letter The fax is printed from Statement and Legal the main tray An error message is displayed on the screen A5 A5 Statement Statement The paper in the automatic tray is incompatible Relay broadcast G mportant The printing of a fax is not possible on A5 or Statement paper size The following tables give which tray is used to print received fax depending on the default tray and the paper size in both trays Your fax machine initiator can relay a document in other words transmit a document to your subscribers via a remote fax and with a precise relay list To do this the initiator fax and the remote fax must both have the relay function To relay you need to supply the remote fax with the document and the relay list number The remote fax will then transmit this document to all subscribers on the list Once the relay is activated by
145. ts e monitor communications through various services the inbox the outbox the sent items the outbox log and the inbox log Parameters are available to modify the way your machine works with regard to fax communications You can modify these parameters to adapt the fax communications to your requirements For this procedure refer to paragraph Fax parameters page 71 Presentation of the Fax window 1 2 3 4 5 6 7 Campspien Managhr Bie Eat Took ij y Create a new fax to send Delete a fax using one of the fax manager directories Except for directories SENT LOG and RECEPTION LOG for which the effect of this command is to delete the entire log Print a fax from one of the Fax manager directories Display a fax with the Viewer 5 Access to the address book Stop fax sending only enabled for the outbox Display all faxes in the selected directory in the Fax manager 68 12 PC Features Phaser 3100MFP X Action Fax preview Fax manager directories Send a fax Send a fax from the hard disk or the machine 4 Click the icon J of the window MF DIRECTOR 2 Click NEw then click FAX 7 Click OK to send your fax to all contacts in your list of contacts Your send request can then be checked if necessary in the outbox Send a fax from an application This method is used to directly send a document you have created using a desktop application without
146. ts content v 74 MAILBOXES DELETE MBX 1 Press w enter 74 using the keypad 2 Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and press OK 3 Enter the code of this MBX if there is one and confirm with OK 4 Press OK to confirm the MBX deletion The MBX is deleted and will appear as a free MBX in the list Printing the MBX list v 75 MAILBOXES PRT MBX LIST Press enter 75 using the keypad You can also print the MBX list with menu rn Note 58 PRINT MBX LIST The list gives the status of each MBX As soon as the remote fax MBX deposit in your fax 1 Insert the document in the automatic document feeder 2 Select v 72 MAILBOXES DEPOSIT MBX 3 Select the desired MBX out of the 31 MBX s or enter the number of the MBX directly and press OK The document is placed in the feeder and saved in the selected MBX MBX deposit in a remote fax 1 Insert the document in the automatic document feeder 2 Select v 35 FAX MBX SENDING 3 Enter your subscriber s number for MBX deposit or choose your dialling mode and validate with OK 4 Enter the subscriber s MBX number and confirm with OK 5 If you wish to delay transmission enter the new transmission time next to the current time and press OK 6 If you wish to modify the document feed type select one of the options FEEDER or MEMORY and press OK 7 If you wish you may enter the number of page
147. tuation AN arune Do not use aerosol cleaners Aerosol cleaners can be explosive or flammable when oe 1 Security Software use license Environment License Phaser 3100MFP X used on electromechanical equipment Always exercise care when moving or relocating equipment Please contact your local Xerox Service Center to arrange relocation of the copier to a location outside of your building Always locate the machine on a solid support surface not on plush carpet that has adequate strength to support the weight of the machine Always locate the machine in an area that has adequate ventilation and room for servicing Always unplug this equipment from the electrical outlet before cleaning NOTE Your Xerox machine is equipped with an energy saving device to conserve power when the machine Is not in use The machine may be left on continuously WARNING The metallic surfaces in the fuser area are hot Please use caution when clearing paper jams from this area and avoid touching any metallic surfaces Do Not Do These Never use a ground adapter plug to connect the equipment to a power outlet that lacks a ground connection terminal Never attempt any maintenance function that is not specifically described in this documentation Never obstruct ventilation openings They are provided to prevent overheating Never remove covers or guards that are fastened with screws There are no operator serviceable areas within these cove
148. tuck in the Error messages printer or the paper tray and cause a paper jam When the printer encounters any of the problems In case of a paper jam in the machine the following described below the corresponding message is shown message appears on the machine display PAPER JAM Message Action EXTERNAL TRAY Check the presence ofa 1 Open the paper jam cover located at the back of CHECK TONER print cartridge in the the machine machine 2 Remove the jammed sheet of paper and close the Indicates that your cover TONER NEAR END consumable will need changing soon REPLACE PAPER Add paper in tray Message displayed when HEATING Starting the machine CLOSE COVER The printer front cover is PRINTER open close it TONER EMPTY REPLACE lt OK gt Replace the print cartridge A sheet of paper is jammed in the machine Take out the print cartridge and remove the jammed paper 3 Open and close the front cover The printer starts again automatically PAPER JAM REMOVE TONER sheet Take out the paper The fusion unit can reach a very tray and remove the high temperature during the jammed paper sheet Then CAUTION operation To prevent any harm do open and close the A not touch this area For details consumable cover refer to Positions of Safety labels a on the machine page 70 A sheet of paper is jammed in the machine Open the In case of paper jam the following message appears PAPER JAM paper ja
149. us 0O 6 Click on OK to send your SMS to all contacts in your list of contacts Your send request can then be checked if necessary in the outbox 75 12 PC Features Follow up of SMS SMS communications are monitored by means of e an outbox e a sent item memory e an outbox log These services make it possible to have complete information on the machine activity with regard to communications The outbox log is automatically printed when its contents fill a page After this automatic printing the machine creates a new log The outbox The following is grouped in the SMS outbox e requests being sent e send later requests e requests for which one or more send attempts have already been made and which will soon be redialed e requests which have been cancelled Cem penton Wasan 20 R pa Git Tgb 2 Created rhe DVITO Y ar s Ihig Sender Jey Stab Wating to send Pediigdbkrhati coe oh la L The outbox log The outbox log is used to keep the entire history of SMS communications successful or failed that have been processed by your machine The log is printed automatically as soon as its contents fill a page G mportant The information held in the log is e the SMS recipient e the date of sending of the SMS e the status sent cancelled The DELETE button deletes the entire log and not simply the selected message s Phaser 3100MFP X The sent item memor
150. vers have been installed Click on the CLOSE button You can now use the machine to print and scan your documents Connections Make sure that your machine is powered off The connection between the PC and the machine requires a USB 2 0 shielded cable no more than 3 meters long 2 Power on your machine The PC detects the device It is recommended to install the Xerox Companion Suite software 3 Click on LOCATE AND INSTALL DRIVER SOFTWARE RECOMMENDED pear a Found New Hardware Windows needs to install driver software for your Unknown Device Liat Sta Hvers are rE f Windows will guide you through the process of installing drrver software for your device Ask me again later Windows will ask again the next time you plug in your device or log on Don t show this message again for this device Your device will not function until you install driver software The following screen appears in eS al Found Mew Hardware XEROX Phaser S100 MFP Insert the disc that came with your XEROX Phaser 3100MFP Hf you hawa the diec that came with your deica imsar it now Windows will automatically search the disc for driver softwere don t have the disc Show me other options 4 Open the CD ROM drive insert the installation CD ROM and close the drive The drivers are detected automatically 5 Select XEROX PHASER 3100MFP in the list and 60 _ first and then to connect t
151. vice Representative to correct the problem e The equipment emits unusual odors or makes unusual noises e The power cable is damaged or frayed e A wall panel circuit breaker fuse or other safety device has been tripped e Liquid is spilled into the machine e The machine is exposed to water e Any part of the machine is damaged Ozone Information This product produces ozone during normal operation The ozone produced is heavier than air and is dependent on copy volume Install the system in a well ventilated room If you need additional information about ozone please request the Xerox publication Facts About Ozone part number 610P64653 by calling 1 800 828 6571 in the United States and Canada In other markets please contact your local Xerox representative Maintenance Information 1 Any operator product maintenance procedures will be described in the user documentation supplied with the product 2 Do not carry out any maintenance on this product which is not described in the customer documentation WARNING Do not use aerosol cleaners Aerosol cleaners can be explosive or flammable when used on electromechanical equipment 4 Use supplies and cleaning materials only as directed in the Operator section of this manual 5 Do not remove covers or guards that are fastened with screws There are no parts behind these covers that you can maintain or service Consumables Information Store all consumables in accordance with th
152. written messages to be sent to mobile phones or other SMS compatible devices The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from e g France 160 characters Italy 640 characters The SMS service is dependent upon the country and the service provider There is a special scale of charges for Note ine SMS service SMS Parameters Presentation of the sender This setting allows you to show the name or the number of the sender when sending an SMS v 41 SMS SERVICE SENDER 1 Press enter 41 using the keypad 2 Select the required presentation of the sender option ON or OFF using the or a keys 3 Confirm with OK SMS Center transmission number This setting allows you to enter the transmission number for the SMS Server Your Internet provider will provide you with this number v 421 SMS SERVICE INIT SMS SERVER 1 Press w enter 421 using the keypad 2 Enter the number of the transmission server using the numerical keypad 3 Confirm with OK 35 1 Press the key 2 Write your SMS using the alphabetical keypad To do so an editor is at your disposal e for upper case letters use the key e to move inside the data entry field use wv and a e to move in the text from one word to another press CTRL and one of the navigator keys v or a e to go to the next line use lt quf e to delete a chara
153. y items sent The sent item memory is used to keep a copy of all SMS messages you have sent The information in the sent item memory is e the SMS recipient e the date of creation of the SMS e the date of sending of the SMS e the size of the SMS SMS Parameters Access to SMS parameters 4 Click the icon SMS d of the window MF DIRECTOR 2 Select TOOLS gt OPTIONS gt SMS 3 Make the adjustments required referring to the description of the parameters below and click OK Description of the tab LOGS AND REPORTS Atomatic plinding of tre age documen Flint the tard repeat Prot the send kg The SMS is automatically printed when it is sent Automatic printing of a sent document Printing of a send report An outbox report is printed after each SMS is sent Printing of the outbox log The log is automatically printed when its contents fill a page 76 12 PC Features Phaser 3100MFP X Maintenance Service General information For your Safety it is imperative to refer to the security directives A SARN presented in chapter Security page 1 To ensure that your machine is kept in the best conditions it is recommended that you periodically clean the interior of the machine Please respect the following rules while using this machine Do not leave the scanner cover open Do not try to lubricate the device Do not close the scanner cover violently or do not apply vibrati
154. y derived piece rent or sell the Software or the documentation Any rights not explicitly approved are reserved by the manufacturer or its providers Duration This license remains valid until cancelled You can cancel it by destroying the program and the documentation as well as any other copies of them This license will automatically be canceled in case you do not respect the terms of this license If the license is rendered invalid you agree to destroy all copies of the program and the associate documentation Warranty The Software is provided as is with no warranties what so ever whether expressed or implied including without limitation any warranties of merchantability or fitness for a particular purpose all the risks concerning the results and performance of this Software are assumed by the buyer In case the program should appear defective all the repair and service expenses will be covered by the buyer Nevertheless the license holder benefits from the following warranty we guarantee that the CD ROM on which the software is recorded is free from hardware or manufacturing faults if used in normal conditions the guarantee is valid for ninety 90 days from the delivery date the copy of the receipt being the proof of purchase In case of a CD ROM fault that due to accident or misuse the CD ROM will not be replaced as per the warranty Responsibility If the CD ROM is not working properly send it to the retailer together with
155. y is the trays Manual cog v 852 ADVANCED FCT SCAN amp PRINT TRAY PAPER 1 Press w enter 852 using the keypad 2 Select the default paper tray to use AUTOMATIC or MANUAL with the buttons and v Confirm by pressing the OK button Exit this menu by pressing the r button Margin Shift with the Automatic Document Feeder If you want to you can offset the lateral margins of the document to the left or right during the scanning from the automatic document feeder v 853 ADVANCED FCT SCAN amp PRINT S F MARGINS 1 Press enter 853 using the keypad 2 Setup the left right margins offsets by 0 5 mm steps with the buttons and v 3 Confirm by pressing the OK button 4 Exit this menu by pressing the r button Margin Shift using the Document Glass If you want to you can offset the lateral margins of the document to the left or right during the scanning from the document glass v 854 ADVANCED FCT SCAN amp PRINT FLATBED MARG 1 Press enter 854 using the keypad Setup the left right margins offsets by 0 5 mm steps with the buttons and v Confirm by pressing the OK button 4 Exit this menu by pressing the button Left and right printing margin shift If you want to you can offset the lateral margins of the document to the left or right during printing v 855 ADVANCED FCT SCAN amp PRINT PRINTER MARG 1 Press enter 855 using the keypad Setup th
156. your fax and as soon as the document is received by the remote fax the document is printed before relaying to all subscribers on the list 290 4 Fax To activate relay from your fax machine 1 Load the document to be faxed mportant 2 Select v 37 FAX BROADCAST 3 Enter the remote fax number where you will relay to or choose your dialling mode and press OK 4 Enter the relay list number used by the remote fax and press OK 5 You may enter the time you wish to transmit the document next to the current time and press OK 6 If you wish to modify the document feed type select one of the options FEEDER or MEMORY then press OK 7 If you wish you may enter the number of pages of your documents before transmitting Make sure that the document in the ADF or on the document glass is properly loaded in order to avoid sending blank or incorrect pages Activate relay by pressing PY If you are using the document glass you can scan more than one page Place the next page on the document glass select NEXT and confirm with OK Select DONE when all pages have been scanned The document in the feeder will be relayed either immediately or at a later time according to your choice to the remote fax which will relay the document Fax answering machine The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them The x indicator light lets you

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