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Toshiba e-STUDIO165 Fax Machine User Manual

1. 52 Faxing from Applications Displaying the version information In the About tab of the network fax properties dialog box you can display the version information of the Network Fax Driver SC TOSHIBA e STUDIOZ05 Series Fax Properties ajx TOSHIBA l svupiI0205 Series N W Fax Driver Version 26 26 10 Localize Version 015 000 Copyright c 2004 2006 TOSHIBA TEC CORPORATION All Rights Reserved Copyright c 1998 2005 Monotype Imaging Inc All Rights Reserved Copyright c Hewlett Packard Company All Rights Reserved Cancel Apply Help Sending with extended fax functionality The Network Fax Driver allows users to perform the following features P 53 Sending with a cover sheet Sending with a cover sheet You can choose to send a cover sheet with your fax transmission The cover sheet is merged with the recipient To list data to create a fax cover sheet You can select what to include on the cover sheet such as sender or recipient information Preparing the cover sheet 1 Display the Cover Sheet tab and select the cover sheet type in the Cover Sheet drop down box e TOSHIBA e STUDIO3511 4511 FAX Properties ajx Send Cover Sheet Sender Information About Cover Sheet None e None O00 OSOS O Font Hame Standard Cover Page Business Cover Page eat ee Professional Cover Page Subject For samples of the cover sheets see the Appendix at the end of this guide P 112
2. The total number of the contacts 0 2000 e If you want to add new individual contact in the private address book select the Location People folder under Private Address Book folder e f you want to add new contact to the group in the private address book select a group that you want to add a contact in the Group folder under Private Address Book folder 86 Managing Address Book 2 Click the File menu and select New Contact Git e STUDIO AddressBook Viewer File Edit view Tools Help New Contact x HP D it Properties Delete Del Download Import gt less Book Export p Ess Book Exit Address Book P ss Book H B Import Address Book Add a New Contact The total number of the contacts 0 2000 The New Contact dialog box appears Managing Address Book 8 7 In the Personal tab enter items as described below x Personal Sending Options One Touch ID e Prefix First Name Last Name Suffix Mr DI Tomoyuki Take DI Display Name D Tomoyuki Take sl Company Department JAB CDEFG ABC Fax MITT Second Fax 22222222222 E Mail Address take itax con Notes OK Cancel Help cra One Touch ID Select the one touch ID number for the contact if desired Prefix Select the prefix for the contact First Name Enter the first name of the contact You can enter up to 32 characters Last Name
3. py Ctrl C Gop Paste Cla SEI MAPI Address Book MS Outlook Address Book E LDAP Address Book Import Address Book Search For contacts The Find Contact dialog box appears 44 Faxing from Applications 2 Select an address book to search contacts in the Data Source drop down box Find contat xi Data Source Public Address Book v Public Address Book MAPI Address Book MS Outlook Address Book Idap toshiba com Person Detail Sq Name Fax Number F M ail Tip The default address book in the Data Source can be set by selecting View Default Configuration Data Source from the menu bar 3 Display the Person tab and enter search text in the following fields that you require x Data Source Public Address Book e Person Detail Setting Display Name Juser Fax Number E Mail Search Sto p Group Name Display Name FaxNumber Email Address Clear Al Add Close Help Name Enter the search characters or string to search by the first name Fax Number Enter the search characters or string to search by the contact fax number E Mail Enter the search characters or string to search by the contact e mail address E mail reception is not available in the equipment You must enter one of the field to search contacts It will search the contacts that have exactly same name or fax number as the entered search strin
4. Registering the LDAP directory services 1 Click the Tools menu and select LDAP Setting i e STUDIO AddressBook Viewer ll x File Edit view Tools Help _ I fe ER Ee Device Setting PB ag Converting TOSHI Email Address H Private Address Book H B Public Address Book H B MAPI Address Book H E MS Outlook Address Book E DAP Address Book 0 SE Import Address Book Configure the LDAP Settings The total number of the contacts 0 2000 The Internet Account dialog box appears 2 In the General tab enter the items as described below x General Advanced Directory Server Name idap ifax com JV This Server requires me to log on Account Name jusen ss SSCSs Password wm IT Log on using Secure Password Authentication Character code setting ASCII e Add Directory Service Close Help Directory Server Name Enter the server name or IP address of a LDAP server This Server requires me to log on Check this if the LDAP server requires the user name and password to log on Account Name Enter the user name to log on the LDAP server Password Enter the password to log on the LDAP server Log on using Secure Password Authentication Check this to use secure password to log on the LDAP server Character code setting Select the character code for the LDAP server 76 Managing Address Book In the Advanced tab enter the items as described be
5. e Receiver Capability Display the receiver capabilities settings such as resolution com pression and page width These are applied to the transmissions only when Custom is selected in the Setting Value option Security tab In the Security tab the following items are displayed Whether this tab appears or not depends on the address book being used x Personal Sending Options Security Owner ee Password poet Editing Date 20031 001154727 Close Help e Owner Display the owner name of this contact e Password Display the password of this contact e Editing Date Display the date that this contact is created 94 Managing Address Book Removing contacts You can remove contacts from the private address book Removing contacts from address book 1 Browse the folder that contains contacts you want to remove and select contacts in the right pane 2 Click the File menu and select Delete File Edit view Tools Help ls Mew Gontact ew Group Properties Delete Download Import Export Exit User User01 User U User User03 User User04 3 User User05 User User06 User Usel 5 User User08 3 User User09 User User User Userl1 3 User User User User13 User Userl4 User User15 User User16 User Userl i User Userl8 User User RUN RUE ooo00000003 RUE 00000000005 ooo000000006 ooo00000007 RUN ooo00000003 00000
6. http 10 10 70 105 8080 OK Cancel Help The Address Book Viewer window is displayed Managing Address Book 69 5 Click the Download AB icon ER in the tool bar git e STUDIO AddressBook Viewer i lol x Fie Edit view Tools Help SG Sp zx RP Bet o TOSHIBA Address Book Email Address 8 Private Address Book E65 z B MAPI Address Book MS Outlook Address Book z B LDAP Address Book EB Import Address Book 6 The Downloading dialog box appears You can quit downloading the address book data by clicking Cancel Downloading xl Downloading contacts from MER Please Wat Cancel The Address Book Viewer connects to selected device and obtains the address book data in the public address book Configuring discovery settings You can configure the discovery settings Discovery Settings x Devices M Find e STUDIO205 Series EZ Network T Enable IPX SPX Search V Enable TCP IP Search e Search local subnet Specify a range From 10 10 70 0 To OK Cancel Help 1 Devices Click the arrow button to display the pull down list and check the model name that you want to search 2 Network Enable IPX SPX Search This is disabled because the Address Book Viewer does not support the IPX SPX connec tion 70 Managing Address Book 3 Network Enable TCP IP Search Check on this to search devices that con
7. Display Name Uker01 Fax Number Ee E Mail IT Search Cr ip Group Name Display Name FaxNumber Email Address Clear Al Add Close Help E Name Enter the search characters or string to search by the first name Fax Number Enter the search characters or string to search by the contact fax number E Mail Enter the search characters or string to search by the contact e mail address This item is not available in the equipment You must enter one of the field to search contacts It will search the contacts that have exactly same name or fax number as the entered search strings Tip If you want to clear entered values click Clear All 4 Click Search It begins searching contacts in the selected address book When it completes searching found contacts appear in the list at the bottom of the dialog box Tip If you want to stop searching click Stop Managing Address Book 101 Searching contacts by detailed search conditions 1 Click the Edit menu and select Find Git e STUDIO AddressBook Viewer loj x File Edit view Tools Help py Ctrl C Co jj Paste Grrl Select All Gtrl 4 EB MAPI Address Book E MS Outlook Address Book Ff LDAP Address Book H E Import Address Book Search for contacts The Find Contact dialog box appears Select an address book to search contacts in the Data Source drop do
8. Cover Sheet Samples Faxing from Applications 53 2 Select the font in the Font Name drop down box Font Name Times New Roman zl Subject Message Arial Greek Anal TUR The selected font applies to the text contents in the cover sheet 3 Enter the subject to appear on the cover sheet in the Subject field Font Name Arial sl subject a document Message al You can enter up to 40 characters for the subject 4 Enter the message to appear on the cover sheet in the Message field Message Enter the message here You can enter up to 500 characters for the message 5 If you want the sender information to appear on the cover sheet check the Sender Information box E Jh Sender Information TT Berinients lafnrnatinn If you check this click the Sender Information tab and enter the sender information in the text box You can enter up to 500 characters in the sender information text box e TOSHIBA e STUDIO Series Fax Properties x Send Cover Sheet Sender Information About Fill out the information you want to appear on your fax cover sheet User Dept Manager 54 Faxing from Applications 6 If you want the recipients information to appear on the cover sheet check the Recipients Information box and check the items required for the recipient information Jh Recipients Information W Name Jh Company Jh Department Name Jh Fas Number Name Check t
9. Email ddress Add First Name e V Delete _ Search ES 46 Faxing from Applications 4 Select how it searches contacts in the Condition of search string drop down box Field Select Condition of search string Display Name sl Contains sl Condition list Starts with Add Ends with Delete Sech Cin Contains Select this to search contacts that contain the search string Is Select this to search contacts that completely match the search string Start with Select this to search contacts that start with the search string End with Select this to search contacts that end with the search string 5 Enter the search string in the next field to the Condition of search string drop down box Field Select Condition of search string Display Name sl Contains sl uze Condition list Add kon G Click Add Specified search condition is added to the condition list Tip If you want to clear entered values click Clear All D Repeat the procedure from Step 3 to Step 6 to add all required con ditions Field Select Condition of search string Display Name sl Contains D Juser Condition list Display Name Contains user Add Delete Search Chan Tip You can remove the search conditions you have added To do this select the condition and click Delete Faxing from Applications 47 Click Search xi Data Source Public Address Book DI Person Detail Se
10. Enter the last name of the contact You can enter up to 32 characters Suffix Select the suffix for the contact Display Name The display name is automatically entered as Prefix First Name Last Name Suffix You can also edit the name as you prefer You can enter up to 70 characters Company Enter the company name of the contact You can enter up to 64 characters Department Enter the department name of the contact You can enter up to 64 characters Fax Enter the 1st fax number of the contact You can enter up to 128 characters includes numbers and the following symbols To add a 3 second pause to a fax telephone number place a hyphen at the desired point in the number Second Fax Enter the 2nd fax number of the contact You can enter up to 128 characters includes numbers and the following symbols To add a 3 second pause to a fax telephone number place a hyphen at the desired point in the number E mail Address Enter the e mail address of the contact You can enter up to 192 characters E mail reception is not available in the equipment Notes Enter any notes for the contact You can enter up to 256 characters You must enter either First Name or Last Name and either Fax or E mail Address 88 Managing Address Book In the Sending Options tab enter items as described below as required x Personal Sending Options M Use Device
11. TOSHIBA MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide F2 stuniol6 5 205 SOFTWARE LICENSE AGREEMENT INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEP TANCE OF THE FOLLOWING TERMS AND CONDITIONS UNLESS A SEPARATE LICENSE IS PRO VIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY IF YOU DO NOT ACCEPT THESE TERMS YOU MAY NOT INSTALL OR USE THIS SOFTWARE AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT THE SOFTWARE INSTALLED ON THIS PRODUCT INCLUDES NUMEROUS INDIVIDUAL SOFTWARE COMPONENTS EACH HAVING ITS OWN APPLICABLE END USER LICENSE AGREEMENT EULA INFORMATION RELATING TO THE EULAS MAY BE FOUND IN AN ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD ROM INCLUDED HEREWITH HOWEVER ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CREATED BY OR FOR TOSHIBA TEC CORPORATION TTEC ARE PROPRIETARY PRODUCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS INTERNA TIONAL TREATY PROVISIONS AND OTHER APPLICABLE LAWS Grant of License This is a legal agreement between you the end user You and TTEC and its suppliers This software fonts including their typefaces and related documentation Software is licensed for use with the system CPU on which it was installed System in accordance with the terms contained in this Agreement This Software is proprietary to TTEC and or its suppliers TTEC and it
12. ii of the Rights in Technical Data and Computer Software Clause set forth in 252 227 7013 or 52 227 19 c 2 of the DOD FAR as appropri ate Contractor Manufacturer is TOSHIBA TEC Corporation 6 78 Minami cho Mishima shi Shizuoka ken 411 8520 Japan General You may not sublicense lease rent assign or transfer this license or the Software Any attempt to subli cense lease rent assign or transfer any of the rights duties or obligations hereunder is void You agree that you do not intend to and will not ship transmit directly or indirectly the Software including any copies of the Software or any technical data contained in the Software or its media or any direct product thereof to any country or destination prohibited by the United States Government This license shall be governed by the laws of Japan or at the election of a Supplier of TTEC concerned with a dispute arising from or relating to this Agreement the laws of the Country designated from time to time by the relevant Supplier of TTEC If any provision or portion of this Agreement shall be found to be illegal invalid or unenforceable the remain ing provisions or portions shall remain in full force and effect YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT YOU UNDER STAND ITS PROVISIONS YOU AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS YOU FUR THER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AN
13. Destination File Output File E Documents SDDRDATAConvertAddressBook csv Convert Cancel Help It starts converting a file Q Click OK TOSHIBA Address Book x Gen A Conversion completed successfully The file has been created The file is converted and saved in the selected folder Tip After you convert the file you can restore or import the address book into the equipment using the restore or import function of the TopAccess For instructions on how to restore or import the address book refer to the Setup Guide for Printing Functions Managing Address Book 109 4 USING ADDRESS BOOK 110 Managing Address Book APPENDIX This section shows the cover sheet samples COVER Sheet le 112 leie Ala COVEN e 112 BUSINESS cover e e E 113 Professional COVER DAC EE 114 Cover Sheet Samples Standard cover page FACSIMILE TRANSMITTAL Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Document 112 Cover Sheet Samples Business cover page FACSIMILE TRANSMITTAL SHEET Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Document Cover Sheet Samples 113 Professional cover page FACSIMILE TRANSMITTAL SHEET Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject N W Fax Document Mes
14. Dial up Co Modem zB dE B Regional Scanners and Scheduled Sounds and System Options Cameras Tasks Multimedia Installs and removes programs and Windows components E My Computer The Add Remove Programs dialog box appears Installing Network Fax Software 31 Select TOSHIBA e STUDIO205 Series Client and click Change Remove ki Add Remove Programs mfa x ga Re Currently installed programs Sort bel Name X S Change or gel TOSHIBA e STUDIO205 Series Client Remove i d Programs Click here for support information Used Last Used On d To change this program o ove it From your Change Remove we computer click Change R e Change Remove Add New Programs g lt x Add Remove Windows Components The InstallShield Wizard dialog box appears 3 Select Modify and click Next Toshiba e STUDIO205 Series InstallShield Wizard x Welcome Maintenance Program Ae j Select new program components to add or select currently installed ei components to remove Repair SP Reinstall all program components installed by the previous setup C Remove E Remove all installed components InstallShield Back Cancel 4 Uncheck the components that you want to uninstall and click Next Toshiba e STUDIO205 Series InstallShield Wizard x Add Remove Toshiba e STUDIO205 Series Components Select the components you want to install on your computer Deselect the com
15. Running the Address BOOK EE 59 About Address Book Viewer interace eise CNS REESEN ene 62 ASW CISC OMA IVAN EEN 63 Managing Address Book cccccsscceeeeeeeeeeeeeneeeeeseneseneeceeeeneseaeeaneseneeeneseneseneseneaeas 67 EE TNE AGGIESS DOOKS eege eg 67 Managing GOntacts ana Groups csrs cterctes ates teat nee nee eh i Ohh Oe eda tarts tie eta a 86 Converting the address book Ga lasi eege degen 104 Running Address Book Viewer The Address Book Viewer allows you to manage the address book properties manage address books and address book entries Particularly you can perform the following functions Managing the private address book e Create new contacts e Create address book groups e Modify contact information e Search the address book database e Import address book data e Export address book data 58 Running Address Book Viewer Running the Address Book Viewer You can access the Address Book Viewer using two methods e Programs folder in the Start menu e Print Properties window of the Network Fax Driver limited accessibility Access using program group From the Program Group you can access the Address Book Viewer to create and edit your pri vate address book Accessing the Address Book Viewer from the programs group Click the Start menu select Programs TOSHIBA e STUDIO205 Series and select TOSHIBA e STUDIO205 AddressBookViewer Taj Set Program Access and Defaults Re Windows Update E New O
16. To remove a contact select the contact then select the Remove icon Display Name TID Group Name FaxNumber Email Address User User05 OO000000005 userQ5 ifax com ER User User04 00000000004 userD4 ifax com FR User User03 OOO00000003 use an Com R User User02 00000000002 user02 ifax com FR User User01 00000000001 Usel ifax com RH e TOSHIBA e STUDIO205 Fax Properties 2lsl Send Cover Sheet Sender Information About User User05 00000000005 Select From Address Book New Resolution st andard 200 x 100 dpi DI Dept Code Paper Size Letter DI Orientation Portrait DI Cancel Help Setting up the network fax options Network fax options are the attributes you set to define the way a fax job is transmitted For example you can specify the recipients resolution and paper size Tip You can send a fax with a cover sheet See the following for details P 53 Sending with extended fax functionality Setting the send properties In the Send tab of the network fax properties dialog box you can specify the recipients and how the fax will be sent Tip To specify the recipients you can select from the address book or enter the recipient manually P 39 Specifying recipients Faxing from Applications 49 e TOSHIBA e STUDIO205 Fax Properties 2 xi Send Cover Sheet Sender Information About To 3 2 __ Select From A
17. Address Book z B MS Outlook Address Book zB LDAP Address Book S E Import Address Book Configure the Device Settings The TopAccessDocMon Local Discovery dialog box appears 68 Managing Address Book 2 Click Start Discovery to begin the process x Name IPAPKAddress_ Location Modi 3 Select Start Discovery to begin the discovery process Start Discovery Advanced Manual Selection Device Information El Cancel Help It locates all the compatible devices in your network e You can quit the process by clicking Stop Discovery e When this equipment is on another segment it may not be discovered In this case click Manual Selection to discover the equipment manually P 71 Configuring the connection by manual selection e lf the process continues for a long time it is because the too many network clients are in the network In this case you can configure the discovery settings from Advanced button P 70 Configuring discovery settings 3 When the process completes found printers are listed in the list 4 Select the device that you want to access from the list and click OK xi 10 10 70 105 SC MFP 00C67861 TOSHIBA ef Er Select a printer for your printer Consult L with your administrator for more Start Discovery information Advanced Manual Selection Device Information
18. In the Personal tab the following items are displayed xi Personal Sending Options One Touch ID Prefix First Name Last Name Suffix Mr DI Tomoyuki Take DI Display Name D Tomoyuki Take DI Company Department JAB CDEFG aBC Fax mimm Second Fax 22222222222 sS t E Mail Address take ifax con Notes Cancel Help Tip When displaying the properties of a contact in the private address book you can modify all items e One Touch ID Display the one touch ID number for the contact e Prefix Display the prefix for the contact e First Name Display the first name of the contact e Last Name Display the last name of the contact e Suffix Display the suffix for the contact e Display Name Display the display name of the contact e Company Display the company name of the contact e Department Display the department name of the contact e Fax Display the 1st fax number of the contact e Second Fax Display the 2nd fax number of the contact e E mail Address Display the e mail address of the contact E mail reception is not avail able in the equipment e Notes Display the notes for the contact 92 Managing Address Book Sending Options tab In the Sending Options tab the following items are displayed x Personal Sending Options IV Use Device Settings Fax M Use Sub Address and sender information Sub Address Sender Identification Selec
19. Managing Address Book 71 3 Enter each item to specify the printer address and click OK x IP Address 10 10 70 105 IPX Address Name MFP 00C67861 Location Cancel IP Address Enter the IP address of the printer IPX Address This is disabled because the Address Book Viewer does not support the IPX SPX connection Name Enter the printer name Location Enter the location of the printer You must enter Name and either IP Address or IPX Address 4 Select the entered device name and click OK x IPAPX Address Location Model 3 10 10 70 105 wg Select the GL for this printer Consult re with your administrator for more Start Discovery information Advanced F Manual Selection Device Information http 10 10 70 105 8080 Cancel nee The Address Book Viewer window is displayed 72 Managing Address Book 5 Click the Download AB icon ER in the tool bar if e STUDIO AddressBook Viewer 15 x File Edit view Tools Help MAPI Address Book MS Outlook Address Book z B LDAP Address Book Import Address Book 6 The Downloading dialog box appears You can quit downloading the address book data by clicking Cancel Downloading x Downloading contacts from MER Please Wait The Address Book Viewer connects to entered device and obtains the address book data in the public add
20. Private Address Book folder 2 Click the File menu and select New Group if e STUDIO AddressBook Viewer ll File Edit view Tools Help New Contact Properties Delete Del Download gt Import Export H E Import Address Book Add a New Group The total number of the groups 0 50 The Group dialog box appears 96 Managing Address Book 3 Enter a group name in the Group Name field zg x Group Type a name for your group Group ID Group Name 1 Group001 Cancel Help The Group ID field displays the Group ID number automatically detected 4 Click OK The group is created in the selected Group folder 5 Continue to add contacts to the group P 86 Managing contacts Managing Address Book 97 Modifying groups properties You can change the group name of the groups in the private address book You can also display the properties of a group in the public address book You cannot modify the group of the public address book Modifying the group properties 1 Select the group that you want to display or modify the group prop erties in the Group folder either of the private address book and public address book 2 Click the File menu and select Properties Gi e STUDIO AddressBook Viewer 215 x File Edit Yiew Tools Help New Contact New Group Properties Delete Del Email Addr
21. Serial Port O COM4 Serial Port xi Add Pott Delete Port Configure Port TE Enable bidirectional support I Enable printer pooling Cancel Apply Help The Printer Ports dialog box appears 4 Select Standard TCP IP Port and click New Port As Available port types Local Port New Port Type Cancel The Add Standard TCP IP Printer Port Wizard dialog box appears Installing Network Fax Software P Click Next Add Standard TCP IP Printer Port Wizard i x Welcome to the Add Standard TCP IP Printer Port Wizard You use this wizard to add a port for a network printer Before continuing be sure that 1 The device is turned on 2 The network is connected and configured To continue click Next Enter the IP address of this equipment in the Printer Name or IP Address field and click Next Add Standard TCP IP Printer Port Wizard b x Add Port RS For which device do you want to add a port gt e Enter the Printer Name or IP address and a port name for the desired device Printer Name or IP Address fi 0 10 70 105 Port Name Ia 0 10 70 105 lt Back Cancel e If your network uses a DNS or WINS server enter the printer name of this equipment provided from DNS or WINS in the Printer Name or IP Address field e Inthe Port Name field the port name is automatically entered according to the IP address or DNS name e
22. Settings Sub Address Sender Identification Selective Polling Password m Fax Options Oversea Calls R E Error Correction Mode E SI Print Transmission Report fe Line miter Line Selection Transmission Type Ge Linet C Linet Ge Direct kemaon Internet Fax Options Internet Fax Mode r Setting Value oj Simple S Full C Default gt Custom m Receiver Capability Resolution Compression Page Width Cancel Help Use Sub Address and sender information Check this to enable subaddress transmission for this contact When this is checked documents will be always sent using the specified sub address and SID Also you can use this contact to perform polling transmission from the mailbox in the remote facsimile using the specified sub address and password Sub Address Enter the sub address or mailbox number of remote facsimile where a document will be sent This can be entered only when Use Sub Address and sender information is enabled Sender Identification Enter the security password for the sub address if required This can be entered only when Use Sub Address and sender information is enabled Other items in this tab cannot be modified B Click OK The contact is added to the list in the selected folder Managing Address Book 89 Copying contacts from an address book You can also add contacts to the private a
23. Systems Incorporated e Netscape is a trademark of Netscape Communications Corporation e IBM AT and AIX are trademarks of International Business Machines Corporation e NOVELL NetWare and NDS are trademarks of Novell Inc e Other company names and product names in this manual are the trademarks of their respec tive companies 2006 TOSHIBA TEC CORPORATION All rights reserved This manual is protected by copyright laws No part of this manual shall be duplicated or repro duced without the permission of TOSHIBA TEC CORPORATION TOSHIBA TEC CORPORA TION shall not be liable in terms of granting patents for any use of information contained in this manual by third parties Before Reading This Manual 9 10 Before Reading This Manual CONTENTS SOFTWARE LICENSE AGREEMENT cssccceeeseeeeeeeeeeeeeeeaneeeseaeeeenes 2 Ee 5 Lineup of Our Manualls cccccccccccseeeeeeeeeeeeeeeeeaneeaesceesaneceeseesseesoneeeneseeees 6 Before Reading This Manual cccccscceceeeeeeeceeseeeeeeseeeneseneeeeeeeeeenenenens 8 Chapter1 OVERVIEW Features and Functions ENNEN NENNEN ENNEN NENNEN ENNEN ENEE 14 CAMINO Sei tee EE 14 FUNCIONS EE 15 Chapter2 INSTALLING CLIENT SOFTWARE Installing Network Fax Software ccccccsseseeeseeeeeeeeeeeeeeseeneeeeeseneeseeees 18 CV SIS gebeten eebe ee 18 Installing the Network Fax Driver and Address Book Viewer 19 Uninstalling the Network Fax Driver
24. access the public address book in e STUDIO3510c Series e STUDIO451c Series e STUDIO850 Series e STUDIO452 Series e STUDIO282 Series e STUDIO4511 Series e STUDIO450 Series e STUDIO280 Series and GL 1010 controller for the e STUDIO165 205 you must configure the connection to the device You can configure the connection by searching the network for the device or entering the IP address of the device manually LL P 68 Configuring the connection by local discovery LL P 71 Configuring the connection by manual selection After configuring the connection to the device the address book data of the device is obtained in the public address book You can display the address book data and copy them in the private address book For the instruction to download the public address book data into the Address Book Viewer please refer to the following section P 73 Downloading the public address book Configuring the connection by local discovery You can search your network for the device and configure the connection Discovering the device and obtaining the public address book data 1 Select Public Address Book in the browse pane click the Tools menu and select Device Setting Gif e STUDIO AddressBook Viewer ll x File Edit Yiew Tools Help LDAP Setting aa 22 Ee o Converting TOSHI Private Address Book GZ E Public Address Book MAPI
25. contacts or groups in the private address book This command is available only when selecting contacts or groups in the private address book Select Fax Number Select this to add the fax numbers of selected contacts or groups as destinations to be sent using the Network Fax Driver This item is available only when accessing the Address Book Viewer from the Network Fax Driver properties dialog box and selecting contacts or groups Select EMail Select this to add the e mail addresses of selected contacts or groups as destinations to be sent using the Network Fax Driver This item is available only when accessing the Address Book Viewer from the Network Fax Driver properties dialog box and selecting contacts or groups This function is not available in the equipment Selection Select this to display the Destinations dialog box to confirm the destinations to be sent using the Network Fax Driver This item is available only when accessing the Address Book Viewer from the Network Fax Driver properties dialog box and fax numbers have been selected as destinations 66 Running Address Book Viewer Managing Address Book You can use the Address Book Viewer to manage the private address book You can add or edit the contacts and groups as you desire The private address book data is stored in your client computer It can be used to manage the contacts and groups for sending a fax using the Net work Fax Driver The Address Book Vie
26. existing Network Fax Driver and Address Book Viewer then reinstall it using this Client Utili ties CD ROM When you uninstall the Address Book Viewer please click No at the dialog box that displays the message to delete the settings for the Address Book Viewer so that you can restore the settings after installing the new Viewer Installing Network Fax Software Installing the Network Fax Driver and Address Book Viewer You can install the Network Fax Driver and Address Book Viewer from the Client Utilities CD ROM This section describes about installing the Network Fax Driver and Address Book Viewer in a Raw TCP environment Installing from Client Utilities CD ROM This section describes how to install fax client software under Raw TCP environments through TCP IP using an installer The Network Fax Driver can be set up using the same connection as a printer driver such as USB printing LPR printing IPP printing and Novell printing To set up the Network Fax Driver using these connections please refer to the Printing Guide To set up the Network Fax Driver in other than Raw TCP environment see the Printing Guide Installing the fax client software for Raw TCP connection using the installer The procedure presented here describes the installation to Windows 2000 using the installer The procedure is the same when Windows XP or Windows Server 2003 is used The Network Fax Driver can also be installed using the Add Printer wizard Pl
27. file in the following format Group Name Contact Key Prefix First Name Last Name Suffix Display Name Company Name Department Name First Fax Number Zecopnd Fax Number Emma Address Furigana One Touch ID Notes Attenuation Error Correction Mode Fax Mode Line Monitor Line Selection Option Type Oversea Calls Print Transmission Report Short Protocol Transmission Type UseDeviceSettings JseSubAddSID Compression PageWidth Resolution Password Senderldentification SEP SubAddress 1 User01 User User01 User 12345COMPANY Dept01 00000000001 user01 ifax com 1 0 1 0 0 2 0 0 0 0 1 0 0 0 0 0 2 User02 User User User 12345COMPANY Dept02 00000000002 user02 ifax com 2 0 1 0 0 2 0 0 0 0 1 0 0 0 0 0 Groupi T HEES For more information about the format please contact your service engineer e Importing and Exporting a vCard file is available only when Microsoft Office XP is installed on your computer Tip If any data is lost during importing confirm the following Both the First Name and Last Name are not blank Both the E mail address and Fax number are not blank Also you can use the import address book to copy the contacts and groups to the private address book P 90 Copying contacts from an address book 82 Managing Address Book Importing the address book from a CSV file or vCard file Address book files that are exported from GL 1010 or GL 1020 using TopAccess cannot be imported to the Address Book Viewer 1 Click
28. how objects such as headers footers or drawing objects will be positioned on a fax page switch to your applications page layout view If the software application you are using pro vides a Print Preview option you can use it to view your fax before it is sent Faxing from Windows applications Once you have installed the Network Fax Driver you can send the document directly from most Windows applications as a fax You can print using various functions by setting print options on the printer driver Faxing from Windows applications Open a file and select Print from the File menu of the application e The Print dialog box appears 36 Faxing from Applications 2 Select TOSHIBA e STUDIO205 Series Fax and Click Properties Pint ee 2x Printer Name ig TOSHIBA e STUDIOZ05 Fax Properties Status Idle Type TOSHIBA STUDIO2Z05 Fax Where Print to File Comment Page range Copies Ce al Number of copies fi Current page Selection Pages e G MV Collate Enter page numbers and or page ranges separated by commas For example 1 3 5 12 Zoom Print what Document D Pages per sheet fi page D Print fall pages in range DI Scale to paper size No Scaling D Options Cancel The properties dialog box appears Tip The procedures for displaying the properties dialog for the printer driver may be different depending on the application you are using Se
29. must install the software using the Client Utilities CD ROM provided You will use the InstallShield client soft ware setup process This section describes the way to add Network Fax Driver and Address Book Viewer to user s workstations System requirements The Network Fax Driver and Address Book Viewer are available for the following environments e Display resolution 1024 x 768 dots or more e Display color High Color 16bit or higher is recommended e CPU Pentium 133 MHz minimum Pentium 266 MHz or faster recommended e Memory 64MB for Windows 98 96MB for Windows Me and Windows NT 4 0 128MB for Windows 2000 XP Server 2003 e OS Windows 98 Windows 98 Second Edition Recommended Windows Me Windows NT 4 0 Service Pack 6a Windows 2000 Service Pack 4 Windows XP Service Pack 1 Windows Server 2003 Before installing client software Before installing the client software confirm the following to perform an appropriate installation Checking if the Address Book Viewer has been installed If the Address Book Viewer has bee installed from either the Client Utilities CD ROM or Client CD ROM for e STUDIO3510c Series e STUDIO451c Series e STUDIO850 Series e STUDIO452 Series e STUDIO282 Series e STUDIO4511 Series e STUDIO450 Series or e STUDIO280 Series you do not have to install it again The Address Book Viewer can be used commonly If you want to install Network Fax Driver and Address Book Viewer from this CD ROM uninstall the
30. of selected group is modified 98 Managing Address Book Removing groups You can delete groups in the private address book When you delete a group contacts added in the group are also deleted Removing a group 1 Select the group that you want to delete in the Group folder of the private address book 2 Click the File menu and select Delete Git e STUDIO AddressBook Viewer File Edit view Tools Help 215 x New Contact NeW Group Properties Download Import gt Export b Exit Location People EB Public Address Book EB MAPI Address Book EB MS Outlook Address Book EB LDAP Address Book EB Import Address Book WE E User User02 BE User User03 E User Usert E User User05 E User User06 E User Usern E User User08 E User User09 BE User User10 00000000001 00000000002 00000000003 oooo0000004 00000000005 00000000006 00000000007 ooooo000008 00000000009 00000000010 user ifax com User ZG as Com user03 ifax com user04 ifax com user05 ifax com User as Com user ifax com user08 ifax com User as Com user DG as Com Delete the selected contacts or group The total member of this group 10 400 The Confirm Deletion dialog box appears 3 Click Yes x K re you sure you want to delete the selected group e cme The selected group is deleted Managin
31. of this equipment Printing Guide PDF This manual is only for the equipment on which the Network Printer Kit optional is installed This describes how to install client software for printing data to your computer This also describes how to print data sent from your computer to this equipment Seen Network Fax Guide PDF This manual This manual is only for the equipment on which the Fax Kit optional the External Keyboard optional and the Network Printer Kit optional are installed This explains about the network Fax functions which enable Fax transmissions from a client computer through a network Network Fax Guide F supiol65 205 To read manuals in PDF Portable Document Format files Viewing and printing this operator s manual in PDF files require that you install Adobe Reader or Adobe Acrobat Reader on your PC If Adobe Reader or Adobe Acrobat Reader is not installed on your PC download and install it from the website of Adobe Systems Incorporated Lineup of Our Manuals 7 Before Reading This Manual Precautions in this manual To ensure correct and safe use of this equipment this operator s manual describes safety pre cautions according to the three levels shown below You should fully understand the meaning and importance of these items before reading this manual Indicates a potentially hazardous situation which if not avoided could result in death serious injury or serious damage or fire in t
32. string Display Name sl Contains D User Condition list Add Delete Search Stoo G Click Add Specified search condition is added to the condition list Tip lf you want to clear entered values click Clear All D Repeat the procedure from Step 3 to Step 6 to add all required con ditions Field Select Condition of search string Display Name D Contains D Usel Condition list Display Name Contains User Add Delete Stop Tip You can remove the search conditions you have added To do this select the condition and click Delete Managing Address Book 103 8 Click Search x Data Source Public Address Book e Person Detail Setting Define Condition Field Select Condition of search string Display Name D Contains Condition list Display Name Contains User PE Search stop Drop Name Display Name FaxNumber Email Address User User01 00000000001 user01 ifax com User User01 00000000001 user01 ifax com User User02 00000000002 user02 ifax com User User02 00000000002 User Oto as Com User User03 00000000003 user03 ifax com P b Clear All Add Close Help It begins searching contacts in the selected address book When it completes searching found contacts appear in the list at the bottom of the dialog box Tip If you want to stop searching click Stop Converting the address book data The address book data co
33. the Save as type drop down box The address book converter file cannot convert to a CSV file 106 Managing Address Book D Click Convert Converting AddressBook m Source File Input file Machine Type ES 010 2 0 0 or later DI JE My Documents 4DDRADATA adrsbook_040413_164810 abe Browse rm Destination File Output File Es Documents ADDRDATA BACKUP_ADDR040520 tbf Convert Cancel Help It starts converting a file 8 Click OK TOSHIBA Address Book fe A Conversion completed successfully The File has been created The file is converted and saved in the selected folder After you convert the file you can restore or import the address book into the equipment using the restore or import function of the TopAccess For instructions on how to restore or import the address book refer to the Setup Guide for Printing Functions Converting from a CSV file 1 Click the Tools menu and select Converting Git e STUDIO AddressBook Viewer File Edit view Tools Help 15 x ae LDAP Setting Bs Device Setting fil Private Address Book EB Public Address Book EB MAPI Address Book FB MS Outlook Address Book EH LDAP Address Book EE Import Address Book 5 User User E User User E21 User User02 E User User 2 User User03 BE User User03 El User Userd4 2 User Userd4 GE User User05
34. types New Port Type New Port 1 0 Make sure the created Raw TCP or LPR port is checked in the Print to the following port s list and click Close TOSHIBA e STUDIO205 Fax Properties 2 x General Sharing Parts Advanced Color Management Security About je TOSHIBA e STUDIO205 Fax Print to the following ports Documents will print to the first free checked port O COM2 Serial Port CO COM3 Serial Port CO COM4 Serial Port O FILE Print to File Standard TCP IP Port Add Pott Delete Port Configure Port Enable bidirectional support T Enable printer pooling 28 Installing Network Fax Software Uninstalling the Network Fax Driver and Address Book Viewer The following instructions describe how to uninstall the Network Fax Driver and Address Book Viewer The uninstallation procedure is different depending upon how you installed the client software e Uninstallation of the Network Fax Driver and Address Book Viewer P 29 When installed using the installer e Uninstallation of the Network Fax Driver P 33 When installed using Add Printer Wizard When installed using the installer When the client software was installed using the Installer in the Client Utilities CD ROM you can delete all files using the Add Remove Programs function You can uninstall all client software that have installed from the Client Utilities CD ROM or you can uninstall only the Network
35. 000000008 User as Com BE User User09 00000000009 user09 ifax com Bea User User10 00000000010 user DG as Com Bea User User 00000000011 user 1 ifax com BE User Userl2 00000000012 user 2 ifax com BE User User13 00000000013 user 3 ifax com BE User Userl4 00000000014 user 4 ifax com Bea User User15 00000000015 user 5 ifax com BE User User16 00000000016 user 6 ifax com Bea User Userl 00000000017 user ZG as Com El User User18 00000000018 user 8 ifax com BE User User19 00000000019 useri OG as Com SERTEN leer 1 lser2f AnnAANANnNANNAN eer Aal an com The total number of the contacts 22 2000 If you have already been import an address book before contacts information is overwritten to the existing import address book If one or more records have been skipped during the import process it may be due to one of the following reasons Record already exists Group name contains an invalid character Fax number is invalid 84 Managing Address Book Exporting the address book as a CSV file or vCard File 1 Click the File menu and select Export and CSV File or vCard File EE File Edit Yiew Tools Help New Contact New Group Lk Properties Delete Del 00000000001 user ifax com linen load Bea User User02 00000000002 user02 ifax com BE User User03 00000000003 user03 ifax com Bea User User04 ooooo000004 user04 ifax com BE Us
36. 000010 00000000011 00000000012 00000000013 ooo0000001 4 00000000015 00000000016 oo00000001 7 00000000018 00000000019 ANnnnAANANANAN user ifax com User ZG as Com user03 ifax com user4 ifax com user05 ifax com User as Com user ifax com User as Com User as Com user DG as Com user 1 ifax com user 2 ifax com user 3 ifax com user 4 ifax com user 5 ifax com user Das Com user ZG as Com user 8 ifax com user OG as Com reet Alain Com Email Address S Delete the selected contacts or group The Confirmation Deletion dialog box appears 3 Click Yes x K 4re you sure you want to delete the selected contacts e zen The selected contacts are deleted The total number of the contacts 22 2000 Managing Address Book 95 Managing groups You can add groups to the Group folder in the private address book Groups can be used for multiple transmission P 96 Creating groups Also you can modify or delete contacts in the private address book LL P 98 Modifying groups properties LL P 99 Removing groups After you create a group you can add or delete contacts in the group For the instruction to add contacts in a group please refer to the following section P 86 Managing contacts Creating groups You can create groups in the Group folder in the private address book Creating groups 1 Select the Group folder in the
37. 000018 userl 8 ifax com BE User User19 00000000019 user Doan Com ENTENI Iser I lser2N NNNNNNNNN2N user AIS au Com The total number of the contacts 22 2000 e Repeat until all required recipients are selected e When you select the fax number as a destination the fax number icon in front of the name of the contact will be changed to the checked fax icon LS e You can cancel selecting the fax number by selecting the contact and re clicking the Fax icon in the tool bar e You can also select the recipient s fax number by right click the contact and select Select and Fax Number in the menu displayed After you selected all recipients right click on a recipient name in the right pane and select Selection in the menu displayed Bit e STUDIO AddressBook Viewer x File Edit view Tools Help SS Ch Sa RF x RPBHAE EE TOSHIBA Address Book E Private Address Book ile ooo00000001 user01 ifax com ER Group fa Ge 00000000002 user02 ifax com Location People F Sony 00000000003 user3 iifax com HB Public Address Book Gi Ge 00000000004 user04 ifax com HB MAPI Address Book F Aa s 00000000005 user05 ifax com E MS Outlook Address Book e weie 00000000006 userl6 ifax com E Pr seals 00000000007 user07 ifax com d See 00000000008 User as Com BE User User09 00000000009 user09 ifax com Bea User User10 00000000010 user DG as Com BE User User11 00000000011 user 1 ifax com BE User Userl2 00000000012 user 2 ifax co
38. 2 User User05 GE User User06 E User User06 BE User User07 E User Used SE User User08 2 User User08 BE User User09 2 User User09 B EUser User Ell ser Lsert fl 00000000001 RK 00000000002 00000000002 00000000003 00000000003 00000000004 00000000004 00000000005 00000000005 0000000000E 000000000E ooo00000007 ooooo000007 RUE oooooo00008 oo000000003 00000000009 00000000010 nnnnnnnnnin User ifax com user ifax com User ZG as Com User ZG as Com user03 ifax com user03 ifax com user4 ifax com user4 ifax com user05 ifax com user05 ifax com User as Com User as Com user0 ifax com user0 ifax com User as Com User as Com user09 ifax com user09 ifax com user O ifax com veer DIS au cam Invokes the Address Book Converter The total number of the contacts 32 2000 The Converting AddressBook dialog box appears Managing Address Book 107 2 Click Browse at the next of the Input file field Converting AddressBook TA xi m Source File Input file Browse Machine Type ES 010 2 0 0 or later DI r Destination File Output File Browse coe mm Locate the folder that contains the CSV file Select CSV Comma Separated Values csv in the Files of type drop down box select the file and click Open Look in H ADDRDATA el e ex ES i GL_ADDRESS_19052004_170656 csv Filename GL_ADDRESS_19052004_170856 c
39. ARE LICENSE AGREEMENT INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPARATE LICENSE SHALL APPLY IF YOU DO NOT ACCEPT THESE TERMS YOU MAY NOT INSTALL OR USE THIS SOFTWARE AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT GRANT OF LICENSE gt Do you accept all the terms of the preceding License Agreement If you select No the setup will close To install Toshiba e STUDIO205 Series you must accept this agreement InstallShield The Choose Destination Location screen is displayed B Click Next Toshiba e STUDIO205 Series InstallShield Wizard Choose Destination Location Select folder where setup will install files Setup will install Toshiba e STUDIO205 Series in the following folder To install to this folder click Next To install to a different folder click Browse and select another folder Destination Folder C STOSHIBA T oshiba e STUDIO205 Series Browse InstallShield If you want to change where the programs are installed click Browse In the dialog box appears select the folder and click OK The Setup Type screen is displayed 20 Installing Network Fax Software 6 Select Custom and click Next Toshiba e STUDIO205 Series InstallShield Wizard Setup T
40. D TTEC AND ITS SUPPLIERS AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT ORAL OR WRITTEN OR ANY OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS LICENSE AGREEMENT TOSHIBA TEC Corporation 6 78 Minami cho Mishima shi Shizuoka ken 411 8520 Japan SOFTWARE LICENSE AGREEMENT 3 4 SOFTWARE LICENSE AGREEMENT Preface Thank you for purchasing the TOSHIBA multifunctional digital system e STUDIO165 205 This Network Fax Guide is a manual for the e STUDIO165 205 when the both of the following options are installed e Network Printer Kit Fax Kit and External Keyboard This Network Fax Guide describes how to fax data from your computer using the Network Fax Driver and the Address Book Viewer Be sure to read this manual before using the e STUDIO165 205 with the options above Keep this manual handy and retain it for future reference Preface 5 Lineup of Our Manuals These manuals are provided for the operation of the e STUDIO165 205 Select and read the manual best suited to your needs TOSHIBA Operator s Manual for Copying Functions F svupiol65 205 TOSHIBA Quick Start Guide for Printing Function F stupiol65 205 TOSHIBA Network Administration Guide for Printing Functions F svupiol65 205 TOSHIBA Setup Guide for Printing Functions F supiol65 205 TOSHIBA Printing Guide F stupiol65 205 6 Lineup of Our Manuals Operator s Manual for Copying Functions
41. Fax Driver and Address Book Viewer LL P 29 Uninstalling the all client utilities software LJ P 31 Uninstalling only Network Fax Diver and Address Book Viewer Uninstalling the all client utilities software The following describes an installation on Windows 2000 The procedure is the same when other versions of Windows are used 1 Open Control Panel and double click the Add Remove Pro grams icon Control Panel E JI x File Edit View Favorites Tools Help Ea Back gt D I Search GhFolders MG GS XxX A Sa Address E Control Panel DI ao 2 SW ap SN D ZE SE Accessibility Add Remove ell Administrative Automatic Control Panel Options Hardware Programs Tools Updates 142 T ap Add Remove Programs Wi lt p oF Installs and removes programs and Windows components Date Time Display Folder Options Windows Update i n Gah a Windows 2000 Support PL A8 SC Ge Game Internet Java Plug in Keyboard Controllers Options K x E w Lol Network and Phone and Power Options Printers Dial up Co Modem RS Ge T g Regional Scanners and Scheduled Sounds and System Options Cameras Tasks Multimedia Installs and removes programs and Windows components K My Computer The Add Remove Programs dialog box appears Installing Network Fax Software 29 Select TOSHIBA e STUDIO205 Series Client and click Change Remove fgg Add
42. IO205 Series AddressBookViewer The following components will be installed to System Folder Toshiba e STUDIO205 Series N W Fax LOCAL DRIVER PORT IP_100 100 100 101 InstallShield Starts copying files and the InstallShield Wizard Complete screen appears when this is completed When you select to install the Network Fax Driver the Digital Signature Not Found dialog box is displayed while files are being copied Click Yes to continue the installation Installing Network Fax Software 23 24 441 Click Finish Toshiba e STUDIO205 Series InstallShield Wizard InstallShield Wizard Complete The InstallShield Wizard has successfully installed Toshiba e STUDIO205 Series Before you can use the program you must restart your computer geccesesescccesescecesescecesessosesesesseseseocesessocesessosesessocesessocesessesesessesesen eher a Debt s No will restart my computer later Remove any disks from their drives and then click Finish to complete setup lt Back Cancel The installation is completed The Installer may ask you to restart your computer If it does select Yes want to restart my computer now and click Finish to restart your computer When you select LPT1 in the Select Port screen you need to configure the Raw TCP port Proceed to the following page P 24 Configuring the Raw TCP LPR port for Windows 2000 XP Server 2003 Configuring the Raw TCP LPR
43. L6 Yes No The Network Fax Driver is completely deleted 34 Installing Network Fax Software FAXING FROM CLIENT COMPUTERS This section describes the instructions on how to send a fax using the Network Fax Driver Faxing TFOM ADPICAUONS risia a ane a aia 36 How to fax using the Network Fax Driver 36 SDEGITVING TECIDIOINS si a ee a edt ea Oe 39 Setting up the network fax OPtiONS cccccccccseccecceeeeeceeeeeceeececeeeeeeseeceesseeeesseeeesseeeessueeessaeeeessneeeeeees 49 Sending with extended fax functionality A 53 Faxing from Applications The Network Fax Driver allows you to fax document data from your computer to several destina tions It also enables the setup of the fax properties and editing of the sender s information Check if all the fax settings of this equipment have been done prior to fax transmission Fax functions using the Network Fax Driver are available only when both the Network Printer Kit optional the Fax Kit optional and the External Keyboard optional are installed How to fax using the Network Fax Driver Follow the procedure below to fax document data from your computer with the Network Fax Driver installed e Create a document e Print to Fax Driver e Add recipient s name and fax numbers e Select a default cover page optional e Send the fax The maximum number of pages to fax a document using the Network Fax Driver is 1000 Preparing documents for faxing To see
44. NESS FOR A PARTICULAR PURPOSE TITLE AND NON INFRINGEMENT TTEC AND ITS SUPPLI ERS DISCLAIM ANY WARRANTY RELATING TO THE QUALITY AND PERFORMANCE OF THE SOFT WARE IF THE SOFTWARE PROVES DEFECTIVE YOU AND NOT TTEC OR ITS SUPPLIERS SHALL BE RESPONSIBLE FOR THE ENTIRE COST OF ALL NECESSARY SERVICING REPAIR OR CORREC TION TTEC AND ITS SUPPLIERS DO NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE WILL MEET YOUR REQUIREMENTS OR THAT THE OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR FREE ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY TTEC AND ITS AFFILIATES PURSU ANT TO A EULA IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED 2 SOFTWARE LICENSE AGREEMENT Limitation of Liability INNO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES WHETHER IN CONTRACT TORT OR OTHERWISE EXCEPT PERSONAL INJURY OR DEATH RESULTING FROM NEGLIGENCE ON THE PART OF TTEC OR ITS SUPPLIERS INCLUDING WITHOUT LIMITATION ANY LOST PROFITS LOST DATA LOST SAVINGS OR OTHER INCIDENTAL SPECIAL OR CONSEQUEN TIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF TTEC OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES NOR FOR THIRD PARTY CLAIMS U S Government Restricted Rights The Software is provided with RESTRICTED RIGHTS Use duplication or disclosure by the U S Govern ment is subject to restrictions set forth in subdivision b 3 ii or c i
45. Remove Programs loj x Sa i Currently installed programs Sort by Name H ay Change or jf TOSHIBA e STUDIOZ05 Series Client Remove Programs Click here for support information Last Used On Be To change this program or ov your Change Remove eD computer click Change Remove Change Remove Add New Programs E x Add Remove Windows Components The InstallShield Wizard dialog box appears 3 Select Remove and click Next Toshiba e STUDIO205 Series InstallShield Wizard x Welcome Maintenance Program This program lets you modify the current installation Click one of the options below C Modify 7 Select new program components to add or select currently installed ei components to remove Repair eg Reinstall all program components installed by the previous setup so Remove e Remove all installed components InstallShield Bach Cancel The Confirm Uninstall dialog box appears A Click OK x You are going to completely uninstall all of the Toshiba e STUDIO205 Series Software Components Do you want to continue oe e Click Yes to delete the setting files x P Do you want to delete the settings For the Following components Toshiba e STUDIO205 Series AddressBookviewer e IC Deleting files starts If you want to re install the client software later click No to remain the setting files You can restore the data and settings when you re
46. TUDIO Series Fax Properties 2227 7 x send Cower Sheet Sender Information About To Select From Address Book New Remove Resolution Standard 200 e 100 dpi sl Dept Code Paper Size Letter sl Orientation Portrait sl save az File Save as File File Format TIFF Delayed E au Send Fax Now sl 6 17 2003 4 38 PM cancel Hep The Address Book Viewer window appears 60 Running Address Book Viewer Selecting contacts for network fax When you access the Address Book Viewer from the Network Fax Driver it allows you to select the contacts from the Address Book Viewer After you select contacts that you want to add as recipients right click on a recipient name in the right pane and select Selection in the context sensitive menu e You can also select the recipients by searching the contacts in the Address Book Viewer e For detailed description on selecting contacts for Network Fax refer to the following page P 36 Faxing from Applications Confirm selected contacts To remove a contact select the contact then select the Remove icon LC User User 5 ZAE User Userl4 ZALE User Usera ZAE User Userl2 FAP User Usel Fas Number oooo0000005 oooo0000004 oooo0000003 onoo0000002 oo000000001 Then the Destinations dialog box appears e Remove Click this to remove the selected contacts from the destinations list e OK Click this to add these contacts as the desti
47. This manual describes the basic operations mainly copying functions of this equipment It also describes safety precautions to ensure cor rect and safe use of this equipment Be sure to read this before you use the equipment Quick Start Guide for Printing Functions This manual describes the operation of the equipment when the Net work Printer Kit optional is installed on it This also explains about the accessories conditions required for network systems connecting method of the network general description of network settings and troubleshooting Network Administration Guide for Printing Functions PDF This manual is only for the equipment on which the Network Printer Kit optional is installed This provides you with setup procedures by the type of platforms or networks you are utilizing and also setup proce dures for network servers to enable various network services Setup Guide for Printing Functions PDF This manual is only for the equipment on which the Network Printer Kit optional is installed The manual consists of the following 2 parts Settings Using Control Panel This part describes the printer related settings using the PRINTER and USER FUNCTIONS buttons on the control panel of this equip ment Settings Using TopAccess This manual describes how to set up this equipment from your com puter through a network using a web based utility TopAccess This also explains about functions to check the current status
48. acts registered in the address book in this equipment MAPI Address Book This contains the contacts in the address book of default mail client in your computer MS Outlook Express This contains the contacts in the MS Outlook Express address book in your client computer LDAP Address Book This contains the contacts in specified LDAP server Import Address Book If the address book data have been imported from a CSV file or vCard file this address book will be displayed Contents Pane The right hand pane displays non modifiable text only summary information about the cur rently selected address book entry Selecting an entry in the browse pane of the address book displays summary information about the entry in the contents pane 62 Running Address Book Viewer 5 Status Bar This displays the description of selected command in the left side and the number of the items of the currently selected address book entry in the right side Using commands Address Book Viewer allows you to perform a wide variety of functions You can access all of the commands from menus in the menu bar and from the icons in the tool bar at the top of the Address Book Viewer window You can also choose commands from con text sensitive menus by right clicking the browse pane and contents pane Menu bar The menu bar contains five menus of commands that allow you to perform various functions in Address Book Viewer 1 File menu The followi
49. alphabetically in ascending order Sort By Descending Select this to sort the contacts alphabetically in descending order Default Configuration Data Source Select the address book that will be the default address book for the Find Contact dialog box Select the address book from which you frequently search for the contacts The public address book is set as the factory default Default Configuration Type Selection Select the default destination type that will be enabled in the Type Selection dialog box which appears when searching for the con tacts as the destinations of the network fax job You can select either Fax Number Email Address or Both to set the default selection type The Fax Number is set as the factory default This can be set only when the Address Book Viewer is launched from the Network Fax Driver 4 Tools menu The following commands can be selected in the Tools menu LDAP Setting Select this to configure the LDAP service to obtain the LDAP address book from the LDAP server Device Setting Select this to find the device to obtain the public address book from this equipment Converting Select this to run the Address Book Converter Using the Address Book Converter the address book file of the GL 1010 or GL 1020 that can be created using TopAccess can be converted to the address book file that can be restored or imported to this equipment e STUDIO3510c Series e STUDIO451c Seri
50. and Address Book Viewer 29 Chapter3 FAXING FROM CLIENT COMPUTERS Faxing from Applications cccccccseceeeeeeceeeeeeseeeenesenesesaeeeenseeeeeneseesones 36 How to fax using the Network Fax Dmver 36 Specifying eren 39 Setting up the network fax options ccccccc cece eeeceeceeeeeceeeeeeeeeeseeeaeees 49 Sending with extended fax functionality ce ccc cece eeeeeeeeeeeeeeeeeeeees 53 Chapter4 USING ADDRESS BOOK Running Address Book Viewer cccscccssseeesseceeeseeeeeeeeeeseeeeeeseeesenseeesenes 58 Running the Address Book Viewer 59 About Address Book Viewer mtertace 62 USNE COnN LEE 63 Managing Address BOOK assnannsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnne 67 About the address e ele 67 Managing contacts and groupe 86 Converting the address book data 104 Chapter 5 APPENDIX ovetzahegtsul eEegesbege geed aa aaeei 112 Standard COVE e e reid a wocedene de ceescenade causes banieetean de a erain a iaaa 112 Business cover page EE 113 CONTENTS 11 12 CONTENTS OVERVIEW This section describes about the overview of the network fax features Features and PUNCTIONS weiss ccc eeh EE POON re ooo TAL oa ee tear oan ne E seat ie ened EE EE FURCIOMS ene ee eer are ee nC EE EE Features and Functions The network fax functions of this equipment allow you to make direct fax transmission of elec tronic documents from your computer The fax documents are transmitt
51. ation in your computer P 75 Configuring the MAPI address book e MS Outlook address book allows you to display the address book data of Microsoft Outlook Express in your computer P 75 Managing the Microsoft Outlook address book e LDAP address book allows you to display the address book data which is added from LDAP servers P 75 Managing the LDAP address book Also the Address Book Viewer allows users to import and export the address book data as CSV file or vCard file so that users can import the CSV file or vCard file which exported from another User e private address book or public address book and users can export the private address book and public address book for other users P 82 Importing and exporting the address book Importing and exporting a vCard file is available only when Microsoft Office XP is installed on your computer Managing the private address book You can manage your own address book using the private address book You can add delete and modify the contacts in this address book You can also create delete and modify groups Contacts and groups can be added to this address book by various ways using other address books within the Address Book Viewer For instruction on how to manage the contacts and groups in the private address book please refer to the following section P 86 Managing contacts and groups Managing Address Book 67 Managing the public address book In order to
52. available devices on the network Network path or queue name Ga C Devices on Network IPAddress PRINTER TYPE Local Port LEIT H lt Back neo Cancel After selecting the port LPT1 follow the steps described below to complete installation However in this case you need to manually configure the Raw TCP port after the com pletion of installation Installing Network Fax Software 9 10 Click Next Toshiba e STUDIO205 Series InstallShield Wizard Select Program Folder Please select a program folder Setup will add program icons to the Program Folder listed below You may type a new folder name or select one from the existing folders list Click Next to continue Program Folder Toshiba e STUDIO205 Series Existing Folders Startup InstallShield lt Back Cancel If you want to change the program folder rename the folder in the Program Folder field The Start Copying Files screen is displayed Click Next Toshiba e STUDIO205 Series InstallShield Wizard Start Copying Files Review settings before copying files Setup has enough information to start copying the program files If you want to review or change any settings click Back If you are satisfied with the settings click Next to begin copying files Current Settings TARGET DIRECTORY C Program Files TOSHIBA T oshiba e S TUDIO205 Series Toshiba e STUD
53. c Address Book EB MAPI Address Book EB MS Outlook Address Book EB LDAP Address Book EB Import Address Book Co i os bo Oo P Zi Email Address El User Usel E User User GE User User02 E User User02 8 E21 User User03 E User User03 GE User Usert E User Userd4 GE User User05 2 User User05 GE User User06 2 User User06 GE User User0 2 User User07 2 User User08 2 User User08 8 2 User User09 E User User09 EE User Usert0 FERTEL Iser Isein RUN RK 00000000002 RUE 00000000003 00000000003 0000000004 RUE 00000000005 00000000005 00000000006 00000000006 ooo00000007 oooooo00007 EUR ooooo000008 EUR oooooo00003 00000000010 WOU user ifax com user ifax com User ZG as Com User ZG as Com user03 ifax com user03 ifax com user4 ifax com User as Com UuserlDGo as Com UuserlDGo as Com User as Com User as Com user0 ifax com user0 ifax com User as Com User as Com user09 ifax com User as Com user DG as Com veer Wain con Invokes the Address Book Converter The total number of the contacts 32 2000 The Converting AddressBook dialog box appears 2 Click Browse at the next of the Input file field Converting AddressBook m Source File Input file Machine Type GL 010 2 0 0 or later D EEN Browse r Destination File Output File Browse cores Heb _ Locate the folder that contain
54. cting the MAPI address book the default e mail client software has not been defined in your computer or the default e mail software does not support MAPI In this case set the MAPI compliant e mail software as the default e mail client For instructions on how to set your e mail application as default e mail cli ent refer to the documentation or online help of your e mail application You can use the MAPI address book to copy the contacts and groups to the private address book P 90 Copying contacts from an address book Managing the Microsoft Outlook address book The Address Book Viewer automatically accesses the Microsoft Outlook Express address book to obtain the address book data You use the MS Outlook address book to copy the contacts and groups to the private address book P 90 Copying contacts from an address book Managing the LDAP address book In order to access to the address book data in the LDAP servers first you must register the LDAP directory services that you want to access P 76 Registering the LDAP directory services Then search contacts in the LDAP server and add the contacts to the LDAP address book P 78 Adding contacts from LDAP servers You can use the LDAP address book to copy the contacts to the private address book P 90 Copying contacts from an address book Managing Address Book 75 Registering the LDAP directory services You can register multiple LDAP directory services
55. d fax number 1 Click the Edit menu and select Find if e STUDIO AddressBook Viewer l lol x File Edit view Tools Help soapy Ghr G Paste Cla d i EZ Eg Sa el 7 H B MAPI Address Book H E MS Outlook Address Book SE Import Address Book Search For contacts The total number of the contacts 0 2000 The Find Contact dialog box appears 2 Select a registered directory service in the Data Source drop down box x Data Source Private Address Book X __ Private Address Book Person Detail S4 Public Address Book MAPI Address Book l MS Outlook Address Book Display Name import Address Book Fax Number S GRS E Mail 78 Managing Address Book 3 Display the Person tab and enter search text in the following fields that you require Find Contact x Data Source Idap ifax com e Person Detail Setting Display Name Juser Fax Number E Mail Search Cr ip Group Name Display Name FaxNumber Email Address Clear Al Add Close Help E Name Enter the search characters or string to search by the contact name Fax Number Enter the search characters or string to search by the contact fax number E Mail Enter the search characters or string to search by the contact e mail address This item is not available in the equipment You must enter data into one of the fields to search contacts It will search
56. d if required x Fax Number 11111111111 SUB Pap Cancel Tip If you specify a Sub address complying with ITU T F code communications you can for ward fax data to any fax machine regardless of its manufacturer or the model In this case however the recipient s fax machine also must support ITU T F code functions 3 Click OK Entered recipient is added to the To list Faxing from Applications 43 Removing recipients from the To list 1 Select a recipient that you want to delete from the To list ES Send Cover Sheet Sender Information About To User User 00000000001 Select From Address Book New Remove Resolution st andard 200 x 100 dpi DI Dept Code Paper Size Letter DI Orientation Portrait DI Cancel l Help 2 Click Remove The selected recipient is deleted from the To list Searching the address book for contacts In order to quickly locate contacts you can search the address book database You simply type in a string or letters to be used to search the database The Address Book Viewer will search for any entry that contains the specified string You can search contacts by the name and fax number Also you can search contacts by specify ing the detailed search conditions Searching contacts by name and fax number 1 Click the Edit menu and select Find Bit e STUDIO AddressBook Viewer x File Edit view Tools Help
57. ddress Book 3 Display the Detail Setting tab and select a field to search in the Field Select drop down box Field Select Condition of search string Display Name sl Contains sl Display Mame Fax Number E mail Address First Name Last Name eee search Shop 4 Select how it searches contacts in the Condition of search string drop down box Field Select Condition of search string Display Name sl Contains sl Condition list Add Delete __ Search Skaon Contains Select this to search contacts that contain the search string Is Select this to search contacts that completely match the search string Start with Select this to search contacts that start with the search string End with Select this to search contacts that end with the search string 5 Enter the search string in the next field to the Condition of search string drop down box Field Select Condition of search string Display Name sl Contains sl Used Condition list Add Delete Seach Shoo G Click Add Specified search condition is added to the condition list Tip If you want to clear entered values click Clear All D Repeat the procedure from Step 3 to Step 6 to add all required con ditions Field Select Condition of search string Display Name sl Contains sl User Condition list Display Name Contains User ddd Delete Search Shoo Tip You can remo
58. ddress Book New Remove 4 5 Resolution Standard 200 x 100 dpi DI Dept Code 7 Paper Size Letter DI Orientation Portrait D 8 Cancel Help 1 To This displays the specified recipients list 2 Select From Address Book Click to launch the address book Viewer You can select recipients from the address book P 39 Specifying recipients from address book 3 New Click to add new recipient by entering manually The Direct Dial dialog box appears P 43 Entering a recipient manually 4 Remove Select a recipient in the To list and click this to remove the recipient from the list 5 Resolution Select the resolution for the fax Standard 200 x 100 dpi Select this to send a document in Standard mode 200 x 100 dpi Fine 200 x 200 dpi Select this to send a document in Fine mode 200 x 200 dpi Super Fine 200 x 400 dpi Select this to send a document in Super Fine mode 200 x 400 dpi Ultra Fine 400 x 400 dpi Select this to send a document in Ultra Fine mode 400 x 400 dpi 6 Dept Code Enter 5 digit department code if required When the department code is enabled on this equipment you must enter the department code to send a fax How this equipment performs fax transmission for an invalid department code fax job differs depending on the configurations of this equipment When it is set to delete a job with an invalid code the equipment
59. ddress book by copying contacts from another address book folder Copying contacts from another address book folder 1 Browse to the folder that contains the contacts you want to copy and select the contacts in the right pane 2 Click the Edit menu and select Copy Git e STUDIO Address Book Viewer lol x File Edit View Tools Help Copy Ctrl C Ee Paste Grit Select All Ctrlt 4 Email Address a User User01 00000000001 user ifax com 00000000002 user Zant an Com 7 9 MAPI Address Book 00000000003 user03 ifax com H E MS Outlook Address Book 00000000004 userl4 ifax com SE LDAP Address Book 00000000005 user05 ifax com SHES Import Address Book 00000000006 user06 ifax com 00000000007 user0 ifax com 00000000008 user08 ifax com 00000000009 user09 ifax com 00000000010 user 0 ifax com 00000000011 user 1 ifax com 00000000012 user 2 ifax com 00000000013 user 3 ifax com 00000000014 user 4 ifax com 00000000015 user 5 ifax com 00000000016 user B ifax com 00000000017 user ZG as Com 00000000018 user 8 ifax com 00000000019 user OG as Com AnAnAnANANAN eer d Wal an Co s The total number of the contacts 99 1000 Copy the contacts or group The selected contacts are copied in the clipboard 3 Browse the Private Address Book and select a folder that you want to add the copied contacts in the left pane
60. dress ccccceeceeeeeeees 64 Sort By Fax NUMbEr riccu n 64 SOM By NaMe EEN 64 Specify arange E I Specifying recipients cceceeeeeceeeeeeeeeees 39 Standard cover page ccseceeceeeceeeeeeaeeees 112 Start DISCOVERY eebe esoe ve ee 69 Status EE 63 64 Stop DISCOVERY scien ene 69 SUB eege 43 Sub e EE 89 93 le 51 54 E DIE 88 92 System requirements cccceeeeeeseceeeeeeeeeess 18 T This Server requires a secure connection Tf This Server requires me to log on 76 Re WEE 44 50 elen Aer a 62 64 65 Tools MENU asenne 64 TopAccessDocMon Local Discovery 68 Transmission RR Ae 93 U IIMS le EE 29 USB eler Le W EE 19 Us DEVICE DEE 93 Use Sub Address and sender information eech 89 93 V version nformation 53 View Menu Terreni E 64 DP 1650 2040 OME06004300 MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide F2 stuniol6 5 205 ZEN EO CORPORA ho DE 2 17 2 HIGASHIGOTANDA SHINAGAWA KU TOKYO 141 8664 JAPAN iie QUALITY SERVICE R060120B0700 TTEC 2006 TOSHIBA TEC CORPORATION All rights reserved 2006 03
61. e If you want to copy individual contacts in the private address book select the Loca tion People folder under the Private Address Book folder e f you want to copy contacts to the group in the private address book select a group that you want to add contacts in the Group folder under the Private Address Book folder 4 Click the Edit menu and select Paste Git e STUDIO Address Book Viewer 5 xj File Edit view Tools Help MAPI Address Book H E MS Outlook Address Book H B LDAP Address Book H E Import Address Book Paste the copied contacts or group The total number of the contacts 0 2000 Copied contacts are added to the list in the selected folder 90 Managing Address Book Displaying or modifying contacts properties You can display the properties of contacts in any address book You can also edit the properties of contacts in the private address book Displaying or modifying the contact properties 1 Browse to the folder that contains the contacts you want to display or modify and select the contact in the right pane 2 Git e STUDIO Address Book viewer File Edit Yiew Tools Help Click the File menu and select Properties 15 x New Contact New Group x EZ Pei E JE Delete DEl fress Book ES User User01 oooooo00001 user01 ifax com GE p ess Book Eet User02 00000000002 user02 ifax com ss Book EU ser User03 0000000003 u
62. e ee 93 OWED ee aca eee ee 94 P BE et 51 PassWord NEE 76 93 94 SE 64 66 90 EE 45 79 101 Eeer Yasri es eimouaemesn 88 92 BEE 88 92 Print Transmission Report c cceeseeeeeeees 93 private address book 67 Professional cover page ccseceeeceeeeeeees 114 Properties daer ege 63 66 91 98 public address book cccececeeceeeeeeeeeeeeeees 68 PNVD EE 43 R Receiver Capability 94 Recipient Information 51 Recipients Information 55 Ke tee DEE E 93 Reference Number ecrerercrerrrrerrnnn 52 55 REMOVE EE 44 50 FRESOIUTIOM eieiei 50 S Searoh scree 45 48 79 82 101 104 Seach EE Tf Search local subnet ccceeceeeeeeeeeeeeeeeeees T1 EB e EEN Tf Searching contacts c cccseceeeeeeeeees 44 46 Second date 88 92 EUREN 94 Select Fax Number ccceceeceeceeeeeeeeeeees 66 SClCCE EE 64 Select From Address Book 39 50 Eet E 41 66 Selective Polling WEE 93 send properties beet Suerge EENG 49 Sender Identification 89 93 Sender Information 51 54 sender information properties 00000 52 Sending Option sessedsdeteceaticentcnhestesecoseate sevens 89 Sending Options eege 93 Server Port Number c ccceeeeeeceeeeeeeeeeeees Tf Seting Valus 255 Sica Bele ies lia tees 94 Shor Protocol tt eet E e D CAN 93 ele EG 64 116 INDEX Sort By Ascending edd ege eeie ug ene Su ee eegg 64 S rt By Descending EE 64 Sort By Email Ad
63. e selection e Help Click this to display the online Help 6 After you confirm the destinations click OK Send Cover Sheet Sender Information About To User User01 00000000001 User User02 00000000002 User User03 00000000003 User User04 00000000004 User User05 00000000005 Select From Address Book New Resolution Standard 200 x 100 dpi sl Dept Code Paper Size Letter v Orientation Portrait gt OK Cancel Help e The Address Book Viewer is closed and selected recipients are added to the To list e If you click Select From Address Book you can add the recipient to the To list in this screen by searching the address book for it There are two searching methods searching for contacts by name or fax number and searching for contacts by detailed search conditions See the following P 44 Searching the address book for contacts 42 Faxing from Applications Entering a recipient manually d Click New Send Cover Sheet Sender Information About To Select From Address Book New Resolution Standard 200 x 100 dpi DI Dept Code Paper Size etter Orientation Portrait gt Cancel Help The Direct Dial dialog box appears 2 Enter the fax number in the right field In addition if you specify a Sub address enter the Sub address in the SUB field and security password for the Sub address in the PWD fiel
64. e your application s manual about dis playing the printer properties dialog box 3 Display the Send tab and specify the recipients and other options 21x e TOSHIBA e STUDIO205 Fax Properties Send Cover Sheet Sender Information About To Select From Address Book New Resolution Standard 200 x 100 dpi DI Dept Code Paper Size kete zl Orientation Portrait gt Cancel Help LL P 39 Specifying recipients LL P 49 Setting the send properties Faxing from Applications 37 Display the Cover Sheet tab and specify the cover sheet properties if you want to send a document with a fax cover sheet TOSHIBA e STUDIO205 Fax Properties 2 xi Send Cover Sheet Sender Information About Cover Sheet Font Name Times NewRoman zl Subject E ee Message Sender Information Recipients Information M Name D Company Department Name Fax Number Reference Number Cancel Help P 51 Setting up the cover sheet properties 5 If you want to add sender information on a fax cover sheet check the Sender Information check box Then click the Sender Informa tion tab and then enter the sender information message you want to add on the fax cover sheet e TOSHIBA e STUDIO205 Fax Properties 21 x Send Cover Sheet Sender Information About Fill out the information you want to appear on your fax cover sheet Cancel He
65. ease see the Printing Guide Before installing the printer driver in a Raw TCP environment confirm the following e This equipment is connected to the network and turned on e The TCP IP setting is correct on this equipment and your computer You must log into Windows as a user who has Administrators or Power Users privileges when using the Windows 2000 Windows XP or Windows Server 2003 1 meet the Client Utilities CD ROM into the CD ROM drive The installer automatically starts and the Choose Setup Language dialog box appears e When the installer does not automatically start double click Setup exe in the Client Utilities CD ROM Select your language and click OK xi EI Select the language for the installation from the choices below z Cancel The Welcome to the InstallShield wizard screen is displayed Installing Network Fax Software 19 3 Click Next Toshiba e STUDIO205 Series InstallShield Wizard x Welcome to the InstallShield Wizard for Toshiba e STUDIO205 Series The InstallShield Wizard will install Toshiba e STUDIO2Z05 Series on your computer To continue click Next Cancel The License Agreement screen is displayed 4 Please read the license agreement carefully and click Yes xi License greement Please read the following license agreement carefully Press the PAGE DOWN key to see the rest of the agreement END USER SOFTW
66. ed from the computer to this equipment through a network and then this equipment transmits them to outside fax machines through public switched telephone networks To enable the network fax functions you must install the Network Fax Driver and the Address Book Viewer from the attached Client Utilities CD ROM When you fax hard copies not electronic documents fax them using the control panel of this equipment Fax transmission using the Network Fax Driver is available only when both the Network Printer Kit optional the Fax Kit optional and the External Keyboard optional are installed Features Network Fax Driver When the Network Fax Driver is installed you can transmit electronic documents as fax data from your computer to several destinations When you fax documents you can easily set the list for the destinations or the resolution of the fax data When you fax documents you can attach an embedded cover sheet on them Information about the fax documents and their detailed messages can be included in this cover sheet The destinations of the fax can be entered manually or can be selected from the address book data by running the Address Book Viewer In this method you can easily search for the desired addresses throughout the address book Since the image data processing methods for network fax documents and regular fax docu ments differ the image quality for network fax documents may vary compared with that for regula
67. er User05 00000000005 userl5 ifas com BE User User06 00000000006 user6 ifax com BE User User0 00000000007 user0 ifax com BE User User08 00000000008 User as Com BE User User09 00000000009 user09 ifax com BE User User10 00000000010 user 0 ifax com BE User User 00000000011 userl1 ifax com BE User Userl2 00000000012 user 2 ifax com BEJ User User13 00000000013 user 3 ifax com BE User Userl4 00000000014 useri 4 ifax com Bea User User15 00000000015 user 5 ifax com BE User User16 00000000016 useri B ifax com BE User Userl 00000000017 user ZG as Com BE User User18 00000000018 user 8 ifax com E 2 User Usert9 00000000019 user OG as Com RE Iser Llser N nAnnAnnANnNnANn user Alain Co Import vCard File ofl The total number of the contacts 99 2000 Export the contacts to a csv file The Exporting dialog box appears The vCard File command will appear only when Microsoft Office XP is installed on your computer 2 Locate the folder where you want to save the CSV file or vCard File and select the file type CSV or vCard in the Save as type drop down box Then enter the file name and click Save 21x Save in Sy AddressBook aje ex FA File name Jaddrdata Save as type csv Comma Separated Yalues cul Cancel The private address book is exported as a CSV file or vCard file Managing Address Book 85 Managing contacts and groups Users can create contact and group e
68. es e STUDIO850 Series e STUDIO452 Series e STUDIO282 Series e STUDIO4511 Series e STUDIO450 Series and e STUDIO280 Series with TopAccess This command is available only for Windows NT 4 0 Windows 2000 Windows XP and Windows Server 2003 5 Help The following commands can be selected in the Help menu Contents and Index Select this to display the Online Help About TOSHIBA e STUDIO Address Book Select this to display the version informa tion 64 Running Address Book Viewer Toolbar You can use the following tool icon to perform various functions quickly EH New Contact Click this to add a new contact in the private address book If the cur rently selected item is a group the contact will be created as a member of the group If the cur rently selected item is a contact or the address book the contact will be created in the address book This icon is available only when selecting items in the private address book L New Group Click this to add a new group in the private address book This icon is available only when selecting the Group folder in the private address book Copy Click this to copy the selected contacts or a group in the clipboard The con tacts or a group copied in the clipboard can be pasted in the private address book This icon is available only when selecting a group or contacts in any address book BB Paste Click this to paste the contacts or a group cop
69. ess 5 User Usel 00000000001 Usel Got as Com Bea User User02 00000000002 user02 ifax com Download gt BE User User03 00000000003 user03 ifax com Import gt pup002 Eset Usel 00000000004 user4 ifax com Export gt T E User User05 00000000005 user05 ifax com Exit ea oe E User User06 00000000006 user06 ifax com ea EU ser User 00000000007 user07 ifax com i SI p BE User User08 00000000008 user08 ifax com E Public Address Book i pee BEJ User User09 00000000009 user09 ifax com a B MAPI Address Book Gr H E MS Outlook Address Book Gj l User User10 00000000010 user 0 ifax com H 8 LDAP Address Book EBS Import Address Book Display the properties of the selected contact or group The total member of this group 10 400 The Group dialog box appears 3 When you display the properties of the group in the private address book modify the group name in the Group Name field and click OK x Group Type a name for your group Group ID Group Name il Group001 User User10 00000000010 user 0 ifax com User UserO9 00000000009 user09 ifax com User User08 00000000008 user08 ifax com User UserO 00000000007 user0 ifax com User User06 00000000006 User as Com User User05 00000000005 user05 ifax com User User04 ooo00000004 user04 ifax com User UserO3 00000000003 user03 ifax com Cl b Group Members 10 Cancel Help The group name
70. ffice Document La Open Office Document e Jee gt Accessories Microsoft Access CH Documents gt Adobe Es Toshiba e STUDIOZ05 Series Git e STUDIO AddressBook Viewer File Edit view Tools Help B 2 SS SS zx e Io ici TOSHIBA Address Book Email Address Private Address Book Public Address Book SEI MAPI Address Book MS Outlook Address Book SEI LDAP Address Book Import Address Book Running Address Book Viewer 59 Access using print properties Within the application Print window you have a limited ability to create and edit contacts in the Address Book This method is only suggested if you are in the process of sending a fax and you need to add a fax recipient to the send list that is not currently a member of the Address Book Otherwise use the program group to access the Address Book Viewer Accessing the Address Book Viewer from the print properties 1 In the Print dialog box in the application select TOSHIBA e STUDIO205 Series Fax for the printer and click Properties Properties Shatus Ready Type TOSHIBA amp STUDIO Series Fax Where IP_10 10 70 58 Comment Copies Humber of copies i Print range Ge All f Pages from tcf Selection RER RER M Collate Cancel The Network Fax properties dialog box appears 2 Click Select From Address Book in the Send tab e TOSHIBA e S
71. g Address Book 99 Searching contacts In order to quickly locate contacts you can search the address book database You simply type in a string or letters to be used to search the database The Address Book Viewer will search for any entry that contains the specified string You can search contacts by the name and fax number Also you can search contacts by specify ing the detailed search conditions Searching contacts by name and fax number 1 Click the Edit menu and select Find git e STUDIO AddressBook Viewer Pi j l x File Edit View Tools Help py Chr Co jj Le Paste Gerly Select All Gtri H B MAPI Address Book H E MS Outlook Address Book SE LDAP Address Book E Import Address Book Search For contacts The Find Contact dialog box appears 2 Select an address book to search contacts in the Data Source drop down box x Data Source Public ddress Book X _ Private Address Book Person Detail Saame MAPI Address Book 2 MS Outlook Address Book Display Name Import Address Book Fax Number Idap ifax com E Mail Tip The default address book in the Data Source can be set by selecting View Default Configuration Data Source from the menu bar 100 Managing Address Book 3 Display the Person tab and enter search text in the following fields that you require x Data Source Public Address Book e Person Detail Setting
72. gs Tip lf you want to clear entered values click Clear All 4 Click Search It begins searching contacts in the selected address book When it completes searching found contacts appear in the list at the bottom of the dialog box Tip If you want to stop searching click Stop Faxing from Applications 45 Searching contacts by detailed search conditions 1 Click the Edit menu and select Find Bit e STUDIO AddressBook Viewer x File Edit View Tools Help py Ctrl C Co A Paste Grrl Select All Gtrl 4 EB MAPI Address Book H E MS Outlook Address Book H E LDAP Address Book H E Import Address Book Search For contacts The Find Contact dialog box appears 2 Select an address book to search contacts in the Data Source drop down box Data Source Private Address Book Person Detail 5 qettelieme tele teeters a MAPI Address Book MS Outlook Address Book Idap toshiba com Name Fax Number Tip The default address book in the Data Source can be set by selecting View Default Configuration Data Source from the menu bar 3 Display the Detail Setting tab and select a field to search in the Field Select drop down box xl Data Source Public Address Book r Peron Detail Setting Define Condition Field Select Condition of search string Display Hame sl Contains al lay Mame Fas Number
73. he equipment or sur rounding assets Indicates a potentially hazardous situation which if not avoided may result in minor or moderate injury partial damage of the equipment or surrounding assets or loss of data Indicates a procedure you should follow to ensure the optimal performance of the equipment and problem free copying Other than the above this manual also describes information that may be useful for the opera tion of this equipment with the following signage Describes handy information that is useful to know when operating the equip ment Pages describing items related to what you are currently doing See these pages as required L 8 Before Reading This Manual Trademarks e The official name of Windows 98 is Microsoft Windows 98 Operating System e The official name of Windows Me is Microsoft Windows Me Operating System e The official name of Windows 2000 is Microsoft Windows 2000 Operating System e The official name of Windows XP is Microsoft Windows XP Operating System e The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System e Microsoft Windows Windows NT and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries e Apple AppleTalk Macintosh Mac TrueType and LaserWriter are trademarks of Apple Computer Inc in the US and other countries e Postscript is a trademark of Adobe
74. his to have the name of the recipient appear on the cover sheet Company Check this to have the company name of the recipient appear on the cover sheet Department Name Check this to have the department name of the recipient appear on the cover sheet Fax Number Check this to have the fax number of the recipient appear on the cover sheet e Recipients information is obtained from the address book The data input on page P 71 Configuring the connection manually and obtaining the address book data are used If the recipient is added manually this information does not appear on the cover sheet except for the fax number e The recipients information for all recipients will appear on the cover sheet D If you want the reference number to identify the document to appear on the cover sheet check the Reference Number box and enter the reference number in the field IN DELS MANNE IN Tos Me Jh Reference Number jecooon MK Cancel Helm You can enter up to 20 characters for the reference number 8 Specify the other options to send a document and click OK 9 Click Print to send a document to this equipment Faxing from Applications 55 3 FAXING FROM CLIENT COMPUTERS 56 Faxing from Applications USING ADDRESS BOOK This section describes the instructions on how to use the Address Book Viewer Running Address Book Viewer ccscccseesseeseeeeeeeeneeeeeeeeeseeeeaeeaneeenesenesenesseesens 58
75. ied in the clipboard in the private address book If the group has been copied this item is available only when selecting a Group folder If contacts have been copied this item is available only when selecting a group or Loca tion People folder in the private address book Properties Click this to edit or display the properties of a group or a contact This icon is available only when selecting a group or a contact x Delete Click this to delete a group or contacts in the private address book This icon is available only when selecting a group or contacts in the private address book Wi E Find Click this to find a contact by searching the address book ry Download AB Click this to download the public address book that you modified to this equipment P 68 Configuring the connection by local discovery FA Fax Click this to add the fax numbers of selected contacts as destinations to be sent using the Network Fax Driver This icon is available only when accessing the Address Book Viewer from the Network Fax Driver properties dialog box and selecting contacts GEL Mail Not available ze Confirm Selection Click this to display the Destinations dialog box to confirm the destinations to be sent using the Network Fax Driver This icon is available only when access ing the Address Book Viewer from the Network Fax Driver properties dialog box and any fax numbers have been selected a
76. ifax com CH Public Address Book E User User 00000000004 Leet M llen com ER MAPI Address Book BE ser User05 00000000005 userO5 ifax com g Gage Book E User User06 00000000006 user06 ifax com L EE Import Address Book 6a User User0 00000000007 user0 ifax com BE User User08 00000000008 use08 ifax com BE User User09 00000000009 user09 ifax com BE User User10 00000000010 user 0 ifax com BE User User 00000000011 user 1 ifax com BE User Userl2 00000000012 user 2 ifax com BE User User13 00000000013 user 3 ifax com BE User Userl4 00000000014 user 4 ifax com BE User User15 00000000015 user 5 ifax com BE User User16 00000000016 user B ifax com 8 2 User User 00000000017 user ZG as Com Bea User User18 00000000018 user DG as Com 8 2 User Usert9 00000000019 user OG as Com ERIEN Leg eran nnnnnnnanen D I conn The total number of the contacts 22 2000 Private Address Book This contains the contacts registered in the associated client address book on your client computer Public Address Book This contains the contacts registered in the address book in this equipment MAPI Address Book This contains the contacts in the address book of the default mail client in your computer MS Outlook Express This contains the contacts in the MS Outlook Express address book in your client computer LDAP Address Book This contains the contacts in the specified LDAP server Import Address B
77. install the client software 30 Installing Network Fax Software Select Yes want to restart my computer now and click Finish to restart your computer Toshiba e STUDIO205 Series InstallShield Wizard InstallShield Wizard Complete InstallShield Wizard has successfully uninstalled Toshiba e STUDIO205 Series from your computer Yes want to restart my computer now No will restart my computer later Remove any disks from their drives and then click Finish to complete setup Cancel Some files may be deleted after restarting the computer Uninstalling only Network Fax Diver and Address Book Viewer The following describes an installation on Windows 2000 The procedure is the same when other versions of Windows are used 1 Open Control Panel and double click the Add Remove Pro grams icon ET EEEE BER File Edit View Favorites Tools Help EI ge Back gt D Gsearch GyFolders 4 IS GZ zx A E Address Li Control fand sl e aay we Accessibility Add Remove Etui cuma Administrative Automatic Control Panel Options Hardware Programs Tools Updates Add Remove Programs Sa pa Si Gp ST Installs and removes programs and windows components Date Time Display Fax Folder Options Windows Update Windows 2000 Support E H SS d Game Internet Java Plug in Keyboard Controllers Options a 4 Networkand Phoneand Power Options Printers
78. lective polling if required e Overseas Calls This is checked when calling the contact fax number will be oversea call e Error Correction Mode This is checked when the ECM for this contact is enabled e Print Transmission Report This is checked when printing the transmission report after the transmission is enabled e Reduction This is checked when the attenuation is enabled e Short Protocol This is checked when the short protocol is enabled e Line Monitor This is checked when the Line Monitor for the fax transmission is enabled e Line Selection Display whether the line 1 or line 2 is used for the fax transmission The line 2 can be selected only when optional Line 2 board is installed e Transmission Type Display whether the memory transmission or direct transmission is used for the transmission e Internet Fax Mode Display whether the simple mode or full mode is used for the Internet Fax transmission E mail reception is not available in the equipment Managing Address Book 93 e Setting Value Display whether to use auto detect receiver capability or manual settings for the Internet Fax transmission When Default is selected it enable auto detect receiver capability for the Internet Fax transmission When Custom is selected it uses custom set tings specified in the Receiver Capability option for the Internet Fax transmission E mail reception is not available in the equipment
79. low x General Advanced m Server Port Number Directory service LDAP Gen RS This Server requires a secure connection SSL Search Search timeout minutes fi gt Maximum number of matches to return 100 Search Base J Add Directory Service Close Help Server Port Number Directory service LDAP Enter the port number to access the LDAP server It shows 389 as a default Change this number if you are sure the LDAP port number is changed from the default port number on the LDAP server Server Port Number This Server requires a secure connection SSL Check this when you require to access the LDAP server using SSL Search Search timeout Select the timeout interval for searching Search Maximum number of matches to return Select maximum numbers for the search results Search Search Base Enter the search root suffix 4 Click Add The entered directory service is added to the Directory Service list Repeat the procedure from Step 2 to Step 4 until all required direc tory services are added Managing Address Book 77 Adding contacts from LDAP servers After you register the LDAP directory services you can search contacts in the LDAP servers and add preferred contacts to the LDAP address book You can search contacts by the name and fax number Also you can search contacts by specify ing the detailed search conditions Searching contacts by name an
80. lp P 52 Setting up the sender information properties 6 Click OK to save the settings D Click OK or Print to send a document 38 Faxing from Applications Specifying recipients You can specify the recipients following method LL P 39 Specifying recipients from address book LL P 43 Entering a recipient manually Also you can remove the recipients added to the To list P 44 Removing recipients from the To list Tip You can specify up to 100 recipients Specifying recipients from address book 1 Click Select From Address Book in the Send tab Send Cover Sheet Sender Information About To Select From Address Book New Resolution Standard 200 x 100 dpi Dept Code Paper Size Letter Orientation Portrait DI Cancel Help The Address Book Viewer is launched To utilize the address book you must register contact information into the address book in advance For this registration see the following page P 58 Running Address Book Viewer Faxing from Applications 39 2 Select either Group or Location People in the desired address book Bit e STUDIO AddressBook viewer x Fie Edit view Tools Help SG SG xa gaz c TOSHIBA Address Book Email Address 7 8 Private Address Book EE User Usel ooo00000001 user01 ifax com ay Group Bea User User02 00000000002 user ZG au Com BHWser User03 00000000003 user03
81. m BE User User13 00000000013 user 3 ifax com BE User Userl4 00000000014 user 4 ifax com Bea User User15 00000000015 user 5 ifax com BE User User16 00000000016 user Das Com BE User Userl 00000000017 user ZG as Com BE User User18 00000000018 useri 8 ifax com Bea User User19 00000000019 user OG as Com El Iser Leer NNNNNNNNN2N user Aal an com Confirm Selection The total number of the contacts 22 2000 The Destinations dialog box appears You can also display the Destinations dialog box by clicking the Selection icon E in the tool bar Faxing from Applications 41 e Confirm the destinations that you select in the dialog box If you wish to remove a destination from the recipients list select the con tact and click Remove xi Confirm selected contacts To remove a contact select the contact then select the Remove icon OTID Group Name Fax Number 1 Email Address j E User User05 OO000000005 userD5 ifax com R User User04 DOUM userD4 ifax com FR User User03 OOO00000003 user03 ifax com R User User02 DOUD userD2 ifax com FR User User01 00000000001 Usel ifax com jena SS EE In the Destinations dialog box the following buttons are available e Remove Click this to remove the selected contacts from the destinations list e OK Click this to add these contacts as the destinations e Cancel Click this to cancel th
82. n 63 F Fa E TE AELE E A A A 88 92 Fax NUMDET secetei 45 79 101 SEL WEE 36 Features Address Book Viewer 14 Network Fax Driver 14 Features and Functions cccceeeeeceeeeeeees 14 Field Select cin vatiwcinsehundindatinontmntan 46 81 102 File menu oo ec ec ececececececececeeeeeceeeeeaeeceneneneass 63 Pin ee eech 44 46 64 78 80 100 102 leg Elei 88 92 Font NAME EE 51 54 Functions Address Book Viewer cececeeeeeeeeeeseceeess 15 Network Fax Driver 15 G SOUT srana a 97 Group Name 97 98 H E EEE EEE EE ET A E ETE E 64 I IMPOR aa la vreenteciuntetneteniees 83 impot CSV UE 63 import yCard WEE 63 Installing Client Utilities CD ROM 19 Internet Fax Mode 93 PPP HDMi ee 19 L Biet 64 Last Name 235 chat lianactosdseointaaieniemuiens 88 92 LDAP address book 15 LDAP SOU Le EE 64 76 HNE MONON EE 93 iE SEISCHON BEEN 93 BEE 64 Log on using Secure Password Authentication 76 Reide 19 M Manual Selection 71 MAPI address book nsassossensesssosnennenrnernnrnennne 15 Maximum number of matches to return Tf Menu TEE 62 Message tetris elses atelesinaiecascedsendtons 51 54 Microsoft Outlook address book 15 N Kl 45 79 101 network fax options edu ENNEN eeden 49 KEE EE 43 50 KURT Le EE 63 87 Klee ee WEE 63 96 Kl 88 92 Novell printing cccceccecceeeeeeeeeeeeeeeeeees 19 O One TOUCH Dy EE 88 92 Orientations meie 51 Overseas eer e
83. nations e Cancel Click this to cancel the selection e Help Click this to display the online Help Email Address use5 aitax com user4 aifax com user iaa com usere as com useri itas com Running Address Book Viewer 61 About Address Book Viewer interface The Address Book Viewer main window consists of the following items 1 File Edit Yiew Tools Help 1 2 3 4 Gi e STUDIO AddressBook iewer Piei x BI TOSHIBA Address Book EE Private Address Book E Public Address Book B MAD Address Book H MS Outlook Address Book H LDAP Address Book d B Import Address Book Menu Bar You can perform various functions by selecting a command from the menus P 63 Menu bar Toolbar You can perform general functions quickly by clicking an icon in the tool bar P 65 Toolbar Browse Pane The address books below are displayed in a tree form in the browse pane Using the browse pane you can display the contents of each group or recipient registered in the address books in the contents pane When you click of the tree the items group and place per son of the selected address book appear and the turns into When you click of the tree the items of selected address book hide Private Address Book This contains the contacts registered in the associated client address book on your client computer Public Address Book This contains the cont
84. nect to the TCP IP network This is available only when the TCP IP protocol is installed in your computer When this is enabled select how it searches printers in the TCP IP network Search local subnet Select this to search devices in local subnet Specify a range Select this to search devices in specific range of IP addresses When this is selected enter the IP addresses in From field and To field to specify the range Configuring the connection by manual selection You can configure the connection by entering the IP or IPX address of the device manually Configuring the connection manually and obtaining the address book data Select Public Address Book in the browse pane click the Tools menu and select Device Setting Git e STUDIO AddressBook Viewer lol x File Edit view Tools Help LDAP Setting E6 MAPI Address Book MS Outlook Address Book z B LDAP Address Book EB Import Address Book Configure the Device Settings The TopAccessDocMon Local Discovery dialog box appears 2 Click Manual Selection TopAccessDocMon Local Discovery Name IPAPK Address Location Model Select the GL for this printer Consult with your administrator for more Start Discovery information Advanced Manual Selection Device Information http A4 OK Cancel Help The Manual Selection dialog box appears
85. ng commands can be selected in the File menu 2 New Contact Select this to add new contact in the private address book If the cur rently selected item is a group the contact will be created as a member of the group If the currently selected item is the Location People folder or Private Address Book object the contact will be created in the Location People folder This command is avail able only when selecting items in the object in the private address book New Group Select this to add new group in the private address book This command is available only when selecting the Group folder in the private address book Properties Select this to edit or display the properties of a group or a contact in the private or public address book This command is available only when selecting a group or a contact in the private or public address book Delete Select this to delete a group or contacts in the private address book This com mand is available only when selecting a group or contacts in the private address book Devices Select this to download the public address book from this equipment Import CSV File Select this to import the address book data that had been exported as CSV files from this equipment e STUDIO3510c Series e STUDIO451c Series e STUDIO850 Series e STUDIO452 Series e STUDIO282 Series e STUDIO4511 Series e STUDIO450 Series e STUDIO280 Series GL 1010 address book using the Address Bo
86. ntered in the Printer Name or IP Address field D Select Standard and click Next x Additional Port Information Required RS The device could not be identified gt e The detected device is of unknown type Be sure that 1 The device is properly configured 2 The address on the previous page is correct Either correct the address and perform another search on the network by returning to the previous wizard page or select the device type if you are sure the address is correct Device Type lt Back Cancel 26 Installing Network Fax Software When the LPD Print setting is enabled you can also configure LPR printing When you want to configure LPR printing follow the procedure below Select Custom and click Settings Add Standard TCP IP Printer Port Wizard d Additional Port Information Required The device could not be identified The detected device is of unknown type Be sure that 1 The device is properly configured 2 The address on the previous page is correct Either correct the address and perform another search on the network by returning to the previous wizard page or select the device type if you are sure the address is correct m Device Type C Standard Generic Network Card Custom Settings lt Back Cancel Select LPR at the Protocol option enter Print in the Queue Name field at the LPR Settings op
87. ntries to the private address book that can be accessed from your desktop Under the Private Address Book folder there are two containers Group and Location Peo ple The Location People folder contains individual contact information The Group folder contains the groups and it can contain the individual contact information in each group Managing contacts You can add contacts to the Location People folder and each created groups in the private address book There are several ways to add the contact to the container LJ P 86 Adding contacts manually LL P 90 Copying contacts from an address book Also you can modify or delete contacts in the private address book LL P 91 Displaying or modifying contacts properties LL P 95 Removing contacts Adding contacts manually You can add new contacts to the Location People folder in the private address book Also you can add new contacts to groups created in the private address book Adding a new contact manually 1 Select the folder that you want to add new contact in the left pane ER e STUDIO AddressBook Viewer lo x File Edit Yiew Tools Help LECH CC Bese Email Address 2 66 TOSHIBA Address Book E8 Private Address Book ay Group 6 Public Address Book E MAPI Address Book MS Outlook Address Book E LDAP Address Book EB Import Address Book
88. nversion function allows you to convert the address book data of the TopAccess Controller II GL 1010 and the TopAccess Controller II GL 1020 into a file format which can be used in this equipment Address book converter file abc to TBF file tbf The address book converter allows you to convert the address book data files in the address book converter file format abc which have been created using the backup functions of the TopAccess Controller GL 1010 or the TopAccess Controller II GL 1020 into a TBF format You can register the address book data into this equipment by restoring these TBF files For the restoring procedure see the following page P 105 Converting from an address book converter file CSV files csv to CSV files csv You can convert the address book data in a CSV format which have been created using the TopAccess Controller GL 1010 or the TopAccess Controller II GL 1020 into another CSV format which can be exported to this equipment P 107 Converting from a CSV file The Address Book Converter can be launched only on Windows NT 4 0 Windows 2000 Win dows XP and Windows Server 2003 104 Managing Address Book Converting from an address book converter file 1 Click the Tools menu and select Converting Git e STUDIO AddressBook Viewer File Edit view Tools Help ls LDAP Setting Ss Device Setting Converting EG Private Address Book E Publi
89. ok Viewer The data will be imported in the Import Address Book Import vCard File Select this to import the address book data that had been exported as vCard files from this equipment e STUDIO3510c Series e STUDIO451c Series e STUDIO850 Series e STUDIO452 Series e STUDIO282 Series e STUDIO4511 Series e STUDIO450 Series e STUDIO280 Series GL 1010 address book using the Address Book Viewer The data will be imported in the Import Address Book This command is available only when Microsoft Office XP is installed on your computer Export CSV File Select this to export the selected address book as a CSV file Export vCard File Select this to export the selected address book as a vCard file This command is available only when Microsoft Office XP is installed on your computer Exit Select this to exit the Address Book Viewer Edit menu The following commands can be selected in the Edit menu Copy Select this to copy the selected contacts or a group in the clipboard The con tacts or a group copied in the clipboard can be pasted in the private address book This item is available only when selecting a group or contacts in any address book Running Address Book Viewer 63 Paste Select this to paste the contacts or a group copied in the clipboard in the private address book If the group has been copied this item is available only when selecting the Group folder If the contacts have been copied
90. ook If the address book data have been imported from a CSV file or vCard file this address book will be displayed Tip For more information about the Address Book Viewer please refer to the Address Book Viewer Online Help 40 Faxing from Applications Select the contact you want to add as a recipient and click the Fax icon Le in the tool bar Git e STUDIO AddressBook Viewer xj Fie Edit view Tools Help oppe gll E TOSHIBA Address Book EB Private Address Book User User01 00000000001 user01 ifax com Gi Group Bea User User02 00000000002 user02 ifax com Location People 2 User User03 00000000003 user03 ifax com 3 8 Public Address Book BE User UserO4 00000000004 user04 ifax com H E MAPI Address Book E User User05 00000000005 user05 ifax com SE MS Outlook Address Book Bea User User06 00000000006 userlE ifax com BE User User07 00000000007 user0 ifax com Bea User User08 DOE user08 ifax com EE User User09 00000000009 user09 ifax com Bea User User10 00000000010 user 0 ifax com EB LDAP Address Book EB Import Address Book F 2 user User 00000000011 user 1 ifax com Bea User Userl2 00000000012 user 2 ifax com BE User Userl3 00000000013 user 3 ifax com Bea User Userl4 0000000001 4 user 4 ifax com EE User User5 00000000015 userl5 ifax com Bea User User16 00000000016 user B ifax com 2 user User 00000000017 user ifax com Bea User User18 00000
91. ook Viewer also allows you to add or edit the destinations in the address books by the recipient or the group The address book data conversion function of the Address Book Viewer allows you to import and export address book data in a CSV format so that the created address book data can be shared effectively Client computer Windows 98 Me 2000 XP Server 2003 Applications Document Document data e Network Fax Driver Transmits document data as a fax Destination searching Local address book LDAP address book Public address book etc g Address Book Viewer Manages address books Address book data G3 Facsimile Features and Functions 15 1 OVERVIEW 16 Features and Functions INSTALLING CLIENT SOFTWARE This section describes the instructions on how to install the client software for the network fax features Installing Network Fax Softwar e ccccccsseesseeseeeeeeeeeeeeeeaeeeeeeeneseanesenessenessnenes 18 EE EE 18 Installing the Network Fax Driver and Address Book Viewer 19 Uninstalling the Network Fax Driver and Address Book Viewer 29 Installing Network Fax Software This chapter describes how to install the software required for fax transmission from this equip ment and for using various address books It is recommended that you read this chapter in its entirety before the installation Overview 18 Before you can begin utilizing the network fax feature for this equipment you
92. ork Fax Driver is installed by Add Printer Wizard you can uninstall them by deleting the printer icons in the Printers folder Deleting the Network Fax Driver Open Printers folder select the printer icon that you want to delete and press the Delete key e When using Windows 98 Me or Windows NT 4 0 uninstallation has finished e When using Windows 2000 XP Server 2003 continue to the next step Installing Network Fax Software 33 2 Click the File menu and select Server Properties lol x File Edit View Favorites Tools Help Server Properties e Greate Shortcut Delete Rename Properties be Add Printer Acrobat TOSHIBA Distiller e STUDI Close This folder contains information about printers that are currently installed and 4 wizard to help you install new printers To get information about a printer that is currently installed right click the printer s icon S j Displays properties for this server The Print Server Properties dialog box appears Display the Drivers tab Select the Network Fax Driver and click Remove 21x Forms Ports Drivers Advanced T_TAKEO2 TOSHIBA e STUDIO205 Intel Add Remove Update Properties Cancel Apply The confirmation dialog box appears 4 Click OK xi K Deleting this printer driver will remove it From the system Are you sure you want to delete TOSHIBA e STUDIOZ05Series PC
93. ponents you want to remove from your computer J Toshiba e STUDIO205 Series PCLE m Description A Toshiba e STUDIO205 Series PSL3 Setup will install the Toshiba Toshiba e STUDIO205 Series NAW Fax e STUDIO205 Series Toshiba e STUDIO205 Series AddressBookView AddressBookViewer on your A a teeta computer wi Agfa TrueType Fonts 36 64 MB of space required on the C drive 26526 23 MB of space available on the C drive InstallShield lt Back Cancel Deleting files starts 32 Installing Network Fax Software J 6 Click Yes to delete the setting files Toshiba e STUDIO205 Series Xi P Do you want to delete the settings For the following components Toshiba e 5TUDIO205 Series AddressBookviewer e Deleting files starts If you want to re install the client software later click No to remain the setting files You can restore the data and settings when you re install the client software Select Yes want to restart my computer now and click Finish to restart your computer Toshiba e STUDIO205 Series InstallShield Wizard InstallShield Wizard Complete Setup has finished updating Toshiba e STUDIO205 Series on your computer Yes want to restart my computer now No will restart my computer later Remove any disks from their drives and then click Finish to complete setup When installed using Add Printer Wizard When only Netw
94. port for Windows 2000 XP Server 2003 This configuration is not necessary when the installer automatically discovers this equipment Manually configure the Raw TCP LPR port only when you manually select LPT1 port at Local Port in the Select Port screen Click Start select Settings and click Printers to open the Print ers folder Ss Windows Update Ze Set Program Access and Defaults If you are using the Windows XP or Windows Server 2003 click Start and Printers and Faxes to open the Printers and Faxes folder Installing Network Fax Software 2 Select the Fax driver and select Properties in the File menu H File Edit view Favorites Tools Help Open v Set as Default Printer Printing Preferences L Pause Printing Cancel All Documents Sharing Use Printer Offline Server Properties Create Shortcut Delete Rename Properties Fax xh gt selected items The printer driver properties dialog box appears 3 Display the Ports tab and click Add Port TOSHIBA e STUDIO205 Fax Properties 2 x General Sharing Ports Advanced Color Management Security About 7 TOSHIBA e STUDIO205 Fax Print to the following port s Documents will print to the first free checked port TOSHIBA e STUDIO2Z05 Fax Printer Port COLPT2 Printer Port COLPT3 Printer Port CO COM1 Serial Port CO COM2 Serial Port O COM3
95. r fax documents Address Book Viewer The data of the various address books including the one for this equipment can be managed The address book data of the other devices can be converted into a format which is retriev able in this equipment 14 Features and Functions Functions The general descriptions of the Network Fax Driver and the Address Book Viewer are shown below Network Fax Driver The Network Fax Driver allows you to make fax transmission of documents created in your com puter In a normal procedure select the Print menu in the application in which the documents were created select this driver TOSHIBA e STUDIO205 Series Fax and then start printing The documents are then transmitted to this equipment This equipment then transmits the docu ments to outside fax machines through public switched telephone networks using the Fax Kit optional and the External Keyboard optional In fax transmission using the Network Fax Driver you can enter the destination of the fax manu ally or retrieve the desired destinations from the address book data of the Address Book Viewer Address Book Viewer The Address Book Viewer is the managing software for address books With the Address Book Viewer you can use the local address book of your computer or the LDAP address book of an LDAP server Also the address books of this equipment and those of other compatible TOSHIBA equipment can be used as a public address book The Address B
96. ress book Downloading the public address book You can download the address book data in the equipment to the Address Book Viewer The Address Book Viewer downloads the address book data that is backed up in the equipment using TopAccess through FTP Backing up the address book data can be operated by an admin istrator If the address book data is old please ask your administrator to backup the address book data Managing Address Book 73 Downloading the public address book data 1 Click the File menu select Download and select the device name that you want to download the address book Bit e STUDIO Address Book Viewer k 15 x File Edit Yiew Tools Help New Contact New Group Properties Delete Del 1 t MFP 00C54766 dese MFP 00C46985 Export Exit The total number of the contacts 0 2000 MFP 00C67861 2 Select Public Address Book in the browse pane 3 The Downloading dialog box appears You can quit downloading the address book data by clicking Cancel x Downloading contacts from MER Please Wat Cancel The public address book data is downloaded from the selected device 74 Managing Address Book Configuring the MAPI address book The Address Book Viewer automatically accesses the address book application of the default e mail client software using the Messaging API MAPI If the Address Book Viewer prompts an error message when sele
97. s default setting the job is deleted When it is set to transmit an invalid department code job forcibly the job is transmitted forcibly 50 Faxing from Applications H 8 Paper Size Select the paper size of your document Orientation Select the orientation of your document Setting up the cover sheet properties In the Cover Sheet tab of the network fax properties dialog box you can specify the fax cover sheet to be sent If you enable the cover sheet the cover sheet is attached in the first page of the document and sent to the recipients 3 D cl Sender Information Dh Recipients Information fl Reference Number 1 2 3 4 5 6 TOSHIBA e STUDIO205 Fax Properties 2 x Send Cover Sheet Sender Information About Cover Sheet Standard Cover Pae H Font Name TimesNewRoman H Subject oooO OS Message Name T Company T Department Name T Fax Number Cancel Help Cover Sheet Select the cover sheet type from Standard Cover Page Business Cover Page and Pro fessional Cover Page For cover sheet samples see the following page P 112 Cover Sheet Samples Font Name Select the font to be used for the cover sheet Subject Enter the subject to appear on the cover sheet You can enter up to 40 characters Message Enter the message to appear on the cover sheet You can enter up to 500 characters Sender Information Check
98. s destinations Running Address Book Viewer 65 Context sensitive menus You can also use the context sensitive menu that is displayed by right click the an item dis played in Address Book Viewer window Add Contact Select this to add a new contact in the private address book If the cur rently selected item is a group the contact will be created as a member of the group If the currently selected item is the Location People or the private address book folder the con tact will be created in the Location People folder This command is available only when selecting items in the private address book Add Group Select this to add a new group in the private address book This command is available only when selecting the Group folder in the private address book Copy Select this to copy the selected contacts or groups in the clipboard The contacts or groups copied in the clipboard can be pasted in the private address book This item is avail able only when selecting contacts or groups in any address book Paste Select this to paste the contacts or groups copied in the clipboard in the private address book This item is available only when selecting a group or the Location People folder in the private address book Properties Select this to edit or display the properties of a contact or group This com mand is available only when selecting a contact or group Delete Select this to delete the selected
99. s suppliers disclaim responsibility for the installation and or use of this Software and for the results obtained by using this Software You may use one copy of the Software as installed on a single Sys tem and may not copy the Software for any reason except as necessary to use the Software on a single System Any copies of the Software shall be subject to the conditions of this Agreement You may not nor cause or permit any third party to modify adapt merge translate reverse compile reverse assemble or reverse engineer the Software You may not use the Software except in accordance with this license No title to the intellectual property in the Software is transferred to you and full ownership is retained by TTEC or its suppliers Source code of the Software is not licensed to you You will be held legally responsible for any copyright infringement unauthorized transfer reproduction or use of the Software or its documentation Term This license is effective until terminated by TTEC or upon your failure to comply with any term of this Agree ment Upon termination you agree to destroy all copies of the Software and its documentation You may terminate this license at any time by destroying the Software and its documentation and all copies Disclaimer of Warranty THIS SOFTWARE IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY FIT
100. s the address book converter file abc Select ABC Address Book Converter abc in the Files of type drop down box select the file and click Open Converting AddressBook Look in SJ ADDRDATA el ex ES adrsbook_040413_164810 abc File name Jadrsbook_040413_164810 abe Files of type aec Address Book Converter abc DI Cancel W 2x Managing Address Book 105 Select the model name that the selected file is originally created from in the Machine Type drop down box Converting AddressBook x m Source File Input file EA Documents 4DDADATA adrsbook_040413_164810 abe Browse Machine Type GL1010 GL 1010 v2 0 0 or later GL 1010 others 0 GL 102 GL 1020EU Output File Browse cores Heb _ Click Browse at the next of the Output File field Converting AddressBook x m Source File Input file Eau Documents 4DDRADATA adrsbook_040413_164810 abc Browse Machine Type GL 1010 2 0 0 or later r Destination File Output File Browse crei Heo 6 Locate the folder where you want to save a converted file Select TBF Restore tbf in the Save as type drop down box and click Save 21x Save in SJ ADDRDATA Ses ex ES Filename AA Save as type TBF Restore NI DI Cancel VW Do not specify CSV Comma Separated Values csv in
101. sage This is a N W Fax Document 114 Cover Sheet Samples INDEX A About TOSHIBA e STUDIO Address Book 64 ACCOUNT Ee EEN 76 Add Wel E Le SEN 66 Add Ee te EE 66 Address Book Viewer ccceceeceseeeeeeeeeeees 59 Le Ee BEE 69 B BrOWSe E 62 BUSINESS cover page cecceeceeeceeeeeceeeaees 113 C Character code setting 76 Client Utilities CD ROM 19 COMPANY temiera en iorns 88 92 Condition of search string 47 81 103 Contents and Index ccccecseceeceeeeeeeeeeeeeees 64 COMERS PANG eege 62 Context sensitive MENUS eceeeeeeeeeeeees 66 CONVETING WEE 64 105 107 SOD EEN 63 66 90 Cover Sheet irsini a 51753 cover sheet properties ceceecseceeeeeeeeees 51 D Data Soure E 45 78 80 100 Default Configuration Data Source 64 Default Configuration Type Selection 64 W 63 66 95 99 DEPAMIMENE ER 88 92 DE Dts COGS e 50 Detail Setting 46 81 102 WT EE 64 Device Setting E 64 DEVICES Ge 63 74 Direct Dial dialog box 43 Directory Server Name 76 Directory ENEE Tf discovery Settings s 2erccecstaceeveceocedvieddeczavedeee 70 Display E E 88 92 E Deg EEN 63 Editing RENE 94 Enable IPX SPX Search ccecce 70 Enable TCP IP Search cccccceseeeeeeeeeeees T1 Error Correction Mode ceccececeeeeeeeeeeeees 93 E EA IE IE EE ETA TA 63 EXPO ee 85 Export CSV FIE parean 63 Exporte vCard File saene reese
102. serl3 ifax com Import b f Address Book BE User Usern 00000000004 Leet M llen com Export fe Book BS User User05 00000000005 userO5 ifax com BE User User06 00000000006 userlE ifax com BE User User07 00000000007 user0 ifax com Bea User User08 00000000008 user08 ifax com BE User User09 00000000009 user09 ifax com Bea User User10 00000000010 user 0 ifax com BE User User11 00000000011 user 1 ifax com BE User Userl2 00000000012 user 2 ifax com BE User User13 00000000013 useri 3 ifax com E User Userl4 00000000014 user 4 ifax com BE User User15 00000000015 user 5 ifax com Bea User Userl6 00000000016 user Ban Com 8 2 User Usel 00000000017 user ifax com Bea User User18 00000000018 user 8 ifax com E 2 User Usert9 00000000019 user OG as Com FRA ser Ilsen nnnnnnnnanen ofl Display the properties of the selected contact or group The Properties dialog box appears The total number of the contacts 99 1000 In the Properties dialog box you can modify the settings of the contacts in the private address book only When you display the Contact dialog box of the contacts in any other address books you cannot modify the settings The Properties dialog box contains the Personal tab Sending Options tab and Security tab Tip The tabs that will be displayed vary based on the type of the address book that the contact is chosen from Managing Address Book 91 Personal tab
103. sv Files of type CS Comma Separated Values P cl z Cancel E Select the model name that the selected file is originally created from in the Machine Type drop down box xi m Source File Input file SCH Documents ADDRADATAGL_ADDRESS_19052004_170656 csv Browse Machine Type GL1010 z GL 1010 2 0 0 or later GL 1010 others GL 1020 GL 1020EU Output File Browse coe mm Click Browse at the next of the Output File field x r Source File Input file SCH Documents 4DDADATAGL_ADDRESS_19052004_170656 csy Browse Machine Type GL 1010 2 0 0 or later r Destination File Output File Browse coe mm 108 Managing Address Book 6 Locate the folder where you want to save a converted file Select CSV Comma Separated Values csv in the Save as type drop down box enter the file name in the File name field and click Save Save in J ADDRDATA el s ex ES GL_ADDRESS_19052004_170656 csv File name ConvertAddressBook Save as type csv Comma Separated Yalues csv Cancel E Do not specify TBF Restore tbf in the Save as type drop down box The CSV file cannot convert to a Restore file D Click Convert xi m Source File Input file EA Documents ADDRADATASGL_ADDRESS_19052004_170656 csv Browse Machine Type GL 010 2 0 0 or later D
104. t Components dialog box You can install them as required Installing Network Fax Software 21 22 8 Since the installer detects this equipment and the name of this equipment is displayed at Devices on Network select it and then click Next Select Port Select the port for printer Type the network name or Queue name of your device If you don t know the name select the device from the list of available devices on the network Network path or queue name Ir 00 100 100 101 Ce Devices on Network IPAddress PRINTER TYPE MFP O0000376 100 100 100 101 TOSHIBA e STUDIO205 Local Port z lt Back nwo Cancel The Select Program Folder screen is displayed If this equipment is not properly connected in your network the message that the installer cannot discover this equipment is displayed Message Devices are not discovered in your network To Retry searching for devices press Retry To Continue to use the Default port or Shared Printer press Continue For information press Information Retry Information If you want manually to configure the port for printing click Continue Then select LPT1 in the drop down box at Local Port and click Next TOSHIBA e STUDIO205 Series Client i xj Select Port Select the port for printer Type the network name or Queue name of your device If you don t know the name select the device from the list of
105. the File menu and select Import and CSV File or vCard File SE File Edit view Tools Help New Contact New Group Properties Delete Del Download gt Export gt vCard File Exit Import the contacts from a csv file The total number of the contacts 0 2000 The Importing dialog box appears The vCard File command will appear only when Microsoft Office XP is installed on your computer 2 Locate the folder where the CSV file or vCard file is stored and select the file type CSV or vCard in the Files of type drop down box Then select the file and click Open aixi Look in ICH AddressBook v de c EJ Filename fadddats S Files of type csv Comma Separated Yalues csv Cancel Open as read only 7 Managing Address Book 83 3 The address book data is imported into Import Address Book Git e STUDIO AddressBook Viewer loj xj Fie Edit view Tools Help Sp Sp x GR ZAE E8 TOSHIBA Address Book Email Address D H E Private Address Book C5 User Usern 00000000001 user ifax com EE Public Address Book B User User02 oooo0000002 user Zen Com E MAPI Address Book SEU er User03 0000000003 userl3 ifax com E MS Outlook Address Book E User User 00000000004 userl4 itax com EE LDAP Address Book Eur User05 00000000005 user5 ifax com Bilimport Address Book BE User User 00000000006 user06 ifax com BE User User07 00000000007 user0 ifax com Bea User User08 00
106. the contacts that contain the entered search strings Tip If you want to clear entered values click Clear All 4 Click Search It begins searching contacts in the LDAP server When it completes searching found contacts appears in the list at the bottom of the dialog box Tip If you want to stop searching click Stop Managing Address Book 79 5 Select contacts that you want to add to the LDAP address book and click Add Find Contact x Data Source Idap ifax com e Person Detail Setting Display Name USER Fax Number E Mail Search User USERO1 111111111111 user01 toshiba com The selected contacts are added to the LDAP address book Searching contacts by detailed search conditions 1 Click the Edit menu and select Find Gis e STUDIO AddressBook Viewer loj xj File Edit View Tools Help py Chr E Paste Chr Lei EZ Si E del E wo E gt E Oo O gt Ea bi d a Js bi GH co OH Le S m EB Import Address Book Search For contacts The total number of the contacts 0 2000 The Find Contact dialog box appears 2 Select a registered directory service in the Data Source drop down box xi Data Source Private Address Book v Private Address Book MAPI Address Book MS Outlook Address Book Display Name Import Address Book Fax Number EMEA JI E Mail 80 Managing A
107. this item is available only when select ing a group or the Location People folder in the private address book Select All Select this to select all contacts displayed in the right pane This item is available only when browsing groups or contacts Find Select this to find a contact by searching the address book You can also search the LDAP server to add the contacts in the LDAP address book 3 View menu The following commands can be selected in the View menu Toolbar Select this to display or hide the toolbar When the check mark appears in the menu the toolbar is currently displayed You can select it again to hide the toolbar Status Bar Select this to display or hide the status bar When the check mark appears in the menu the status bar is currently displayed You can select it again to hide the sta tus bar Large Icons Select this to display the contacts using large icons Small Icons Select this to display the contacts using small icons List Select this to display the contacts in a list Details Select this to display the contacts in a list with detailed information Sort By Name Select this to sort the contacts alphabetically by the name Sort By Fax Number Select this to sort the contacts alphabetically by the fax num ber Sort By Email Address Select this to sort the contacts alphabetically by the e mail address Sort By Ascending Select this to sort the contacts
108. this to print sender information on the cover sheet When this is enabled specify the sender information in the Sender Information tab P 52 Setting up the sender information properties Recipient Information Check this to have recipient information appear on the cover sheet Select one or more of the following options to determine what information will appear in the To field of the cover sheet Name Check this to have the recipient name appear on the cover sheet Company Check this to have the recipient company name appear on the cover sheet Faxing from Applications 51 Department Name Check this to have the recipient department name appear on the cover sheet Fax Number Check this to have the recipient fax number appear on the cover sheet 7 Reference Number Enter the reference number to identify the fax This number will appear on the cover sheet Setting up the sender information properties In the Sender Information tab of the network fax properties dialog box you can specify the sender information that appears on the cover sheet This must be set only when the Sender Information box in the Cover Sheet tab is checked In the text field in the Sender Information tab you can enter the up to 500 characters e TOSHIBA e STUDIOZ05 Fax Properties i ajx Send Cover Sheet Sender Information About Fill out the information pou want to appear on your fax cover sheet Cancel Help
109. tion and then click OK Configure Standard TCP IP Port Monitor KE Port Settings Port Name Ia 0 10 70 105 Printer Name or IP Address f 0 10 70 105 Protocol C Raw LPR m Raw Settings Port Number g 00 m LPR Settings Queue Name Print J LPR Byte Counting Enabled tT SNMP Status Enabled Community Name P ublic SNMP Device Index fi Cancel Click Next x Additional Port Information Required The device could not be identified The detected device is of unknown type Be sure that 1 The device is properly configured 2 The address on the previous page is correct Either correct the address and perform another search on the network by returning to the previous wizard page or select the device type if you are sure the address is correct m Device Type C Standard Generic Network Card Custom Settings Installing Network Fax Software 27 8 Click Finish Add Standard TCP IP Printer Port Wizard x Completing the Add Standard TCP IP Printer Port Wizard You have selected a port with the following characteristics SNMP No Protocol RAW Port 9100 Device 10 10 70 105 Port Name IP_10 10 70 105 Adapter Type Generic Network Card To complete this wizard click Finish lt Back Cancel The screen returns to the Printer Ports dialog box 9 Click Close to close the Printer Ports dialog box Available port
110. tive Polling Password Fax Options T Oversea Cal I Reductio E Error Correction Mode IT CIOL F Print Transmission Report Line Monitor Line Selection m Transmission Type GG Linet Linet Ge Dire Cem Internet Fax Options Internet Fax Mode r Setting Value Ce Simple e il Ce Defau C iston Receiver Capability Resolution Compression Page Width Cancel Help Tip When displaying the properties of a contact in the private address book you can modify the fol lowing settings Use Sub Address and sender information Sub Address Sender Identification e Use Device Settings This is checked when the contact is set to use the device settings rather than using the settings on this tab e Use Sub Address and sender information This is checked when the subaddress trans mission for this contact is enabled When this is checked a document will be always sent using the specified sub address and SID Also you can use this contact to perform polling transmission from the mailbox in the remote facsimile using the specified sub address and password e Sub Address Display the sub address or mailbox number of remote facsimile where a document will be sent e Sender Identification Display the security password for the sub address if required e Selective Polling Display the mailbox number of remote facsimile where a document will be retrieved e Password Display the password for the se
111. tting r Define Condition Field Select Condition of search string Display Name sl Contains DI Condition list Display Name Contains user Group Name Display Name Fax Number 1 Email Address a User User01 00000000001 user01 ifax com User User02 00000000002 user02 ifax com User User03 00000000003 user03 ifax com User User04 ooooo000004 user04 ifax com User User05 00000000005 user05 ifax com K ms LL seit nnn on mm s FEL me of Clear All Add Close Help It begins searching contacts in the selected address book When it completes searching found contacts appear in the list at the bottom of the dialog box Tip If you want to stop searching click Stop 9 Select the searched contacts and click Address xi Data Source Public Address Book DI Person Detail Setting r Define Condition Field Select Condition of search string Display Name gt Contains DI Condition list e Name Contains user Search Email Address s om 0000000000 use Address Clear Al Add Close Help The Type Selection dialog box appears 1 0 Be sure that the Fax Number check box is checked and click OK x m Select Destination Type Email Address JV Fax Number Cancel The Destinations dialog box appears 48 Faxing from Applications 441 Click OK x Confirm selected contacts
112. ve the search conditions you have added To do this select the condition and click Delete Managing Address Book 81 Click Search It begins searching contacts in the LDAP server When it completes searching found contacts appear in the list at the bottom of the dialog box Tip If you want to stop searching click Stop 9 Select contacts that you want to add to the LDAP address book and click Add Find Contact x Data Source Idap ifax com X Person Detail Setting m Define Condition Field Select Condition of search string Display Name D Contains DI User Condition list Display Name Contains User 5 top Drop Name Display Name Fax Number__ EmailAddress User User01 00000000001 user01 ifax com User User02 00000000002 user02 ifax com User User03 00000000003 User Doan Com User User04 00000000004 Usertldiznt as Com User User05 00000000005 user05 iifax com r Iles AOC OO se mN es mene Clear Al Add Close Help The selected contacts are added to the LDAP address book Importing and exporting the address book The Export feature of the Address Book Viewer allows you to create a CSV file or vCard file of your selected address book and it can be imported to other user s Address Book Viewer The Import Export feature is useful when users want to share the address book data e The CSV file to import the Address Book Viewer must be created as the comma separated
113. wer also displays a public address book that is the address book in the compatible TOSHIBA equipment such as this equipment e STUDIO3510c Series e STUDIO451c Series e STUDIO850 Series e STUDIO452 Series e STUDIO282 Series e STUDIO4511 Series e STUDIO450 Series e STUDIO280 Series and GL 1010 controller for the e STUDIO165 205 Using the Address Book Viewer you can display the contacts or groups in the address book and they can be copied to your private address book In addition you can access additional address book data such as the address book application of the default e mail client in your computer Microsoft Outlook address book and an LDAP directory service running in your network You cannot add delete or edit the data in these address book but you can copy their address book data to paste into the private address book About the address books You can manage your address book using the following address books e Private address book can be used as your own address book P 67 Managing the private address book e Public address book allows you to display the address book in e STUDIO3510c Series e STUDIO451c Series e STUDIO850 Series e STUDIO452 Series e STUDIO282 Series e STUDIO4511 Series e STUDIO450 Series e STUDIO280 Series and GL 1010 controller for the e STUDIO165 205 P 68 Managing the public address book e MAPI address book allows you to display the address book data of the default e mail appli c
114. wn box x Data Source Public Address Book v __ Private Address Book Person Detail Sqn A MAPI Address Book MS Outlook Address Book Display Name Import Address Book Fax N umber Ida LL fax com E Mail Tip The default address book in the Data Source can be set by selecting View Default Configuration Data Source from the menu bar 3 Display the Detail Setting tab and select a field to search in the Field Select drop down box xi Data Source Public Address Book sl Parson Detail Setting Define Condition Field Select Condition of search string Display Name D Contains ligplay Mame Fax Number E mail Address Add First Name e V Delete Seach Shoo 102 Managing Address Book 4 Select how it searches contacts in the Condition of search string drop down box Field Select Condition of search string Display Name sl Contains sl Condition list Starts with Add Ends with l l Delete __ Search Stop Contains Select this to search contacts that contain the search string Is Select this to search contacts that completely match the search string Start with Select this to search contacts that start with the search string End with Select this to search contacts that end with the search string 5 Enter the search string in the next field to the Condition of search string drop down box Field Select Condition of search
115. ype Select the Setup Type to Install Click the type of Setup you prefer then click Next Typical Program will be installed with the most common options Recommended for most users Complete Program will be installed with all options e Custom You may choose the options you want to install Recommended for Custom cepa Ta InstallShield lt Back Cancel The Select Components screen is displayed D Check the software that you want to install and click Next Toshiba e STUDIO205 Series InstallShield Wizard x Select Components Select the components setup will install e the components you want to install and deselect the components you do not want to install 0 Toshiba e STUDIO205 Series PCL6 gt Toshiba e STUDIO205 Series PSL3 4 Toshiba e STUDIO205 Series N AA Fax iy oshiba e STUDIO205 Series AddressBookView JAafa TrueType Fonts Description Setup will install the Toshiba e STUDIO205 Series AddressBookViewer on your computer 18 68 MB of space required on the C drive 8762 32 MB of space available on the C drive InstallShield lt Back Cancel Toshiba e STUDIO205 Series N W Fax Check this to install the Network Fax Driver Toshiba e STUDIO205 Series AdressBookViewer Check this to install the Address Book Viewer The Select Port screen is displayed Tip The names of other printing software besides the above two are displayed in the Selec

Toshiba e-STUDIO165 Fax Machine User Manual

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