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Toshiba E1-17063A All in One Printer User Manual

1. _ 9 TRANSMISSION JOURNAL PAGE 001 L TIME JUL 04 2001 11 48AM L TEL NUMBER 12345678901234567890 E MAIL ifax toshiba com NAME ABCDEFGHIJKLMNOPORSTUVWXYZABCDEFGHIJKLMN SCAN COUNT 67 00000043 PRINT COUNT 97 00000061 DRUM COUNT 970 000003CA NBR FILE NBR DATE TIME DURATION PGS TO DEPT NBR ACCOUNT MODE STATUS 001 001 2 00AM 00 41 001 12345678901234567890 D 01 9999 G3 330 OK 30 002 010 10AM 03 47 006 AABBCC EC 503 P OK 003 011 01 14PM 00 24 000 DDEEFFG D 08 EX 512 R NG DO 004 014 2 37PM 10 57 012 HHIIJ office D 20 2000 EC 513 OK 005 028 00AM 03 27 003 0559891192 EC 602 SB NG B2 006 033 10AM 01 47 006 CONTENTS dept EC 503 I OK 007 041 44AM 00 34 002 user01 toshiba com ML 42 SCAN 008 042 44AM 00 41 003 TTUUVV toshiba com ML 10 SENT 009 043 44AM 00 04 001 aabbcc EC 513 OK 010 047 21PM 00 36 023 hhiijj toshiba com ML 10 SENT O D O List report name No of pages Time of output of the list or report Facsimile telephone number of this machine Max 40 characters E mail address of this machine Max 40 characters I FAX kit is required Your station s ID name Max 40 characters Scan count indicates the number of scanned pages Print count indicates the number of printed pages Drum count indicates the number of pages that the drum was used for printing Machine counter information O Serial No
2. POWER FATE EURE LIST PAGE 001 TIME JUL 04 2001 11 48AM E MAIL ifax toshiba com NAME ABCDEFGHIJKLMNOPORSTUVWXYZABCDEFGHIJKLMN RECEIVE TO MEMORY TYPE FROM DATE TIME 6 E MAIL RECEIVE ifax2 toshiba com JUL 04 2001 10 50AM E MAIL GTWY ifax3 toshiba com JUL 04 2001 11 18AM E mail data type e E MAIL RECEIVE Normal E mail data e E MAIL GTWY E mail data of Off Ramp Gateway Sender s E mail address Time when the data was input into data memory EZA LISTS AND REPORTS 1 TROUBLESHOOTING ERROR MESSAGES sehen ee ta ee 5 3 Operation TEE 5 3 Gheck E mail Error Auge Abana wh eins beh Ain Soe haere 5 3 Input Ge 5 4 ENEE 5 5 Transmission Reception Error nn nnnnn nn nanna tara nr nn rna tn nt 5 6 Internet Fax Transmission Error Lena nanna ant 5 6 Internet Fax Reception Error snin 5 6 Error Code Printed on Report L nn cnn cnn nn narran 5 7 Transmit Code si iii iii ea ea ee oe ee ie dee 5 7 Receive Code 5 8 EN TROUBLESHOOTING 1 ERROR MESSAGES If an abnormal condition arises in the machine or an incorrect operation is performed an alarm buzzer is generated for about 4 seconds and a message to indicate the nature of the error appears in the LCD Display In that case take corrective action For error messages that are not described in this chapter refer to the e STUDIO16 20 25 OPERATOR S MANUAL FOR COPYING FUNCTION or e STUDIO16 20 25 OPERATOR S MA
3. ENTER NAME MAX32 3 Press 0 6 to select 06 POP LOGIN NAME POP LOGIN NAME Enter the POP login name using the keyboard and Dial Keypad e public is set as the default POP login name SET Press the kev e The display returns to the E MAIL menu SERVER ADDRESS TIME LOGIN NAME CANCEL 6 Press the kev r 03 NETWARE e The display returns to the NETWORK menu pat ADELE TAIK e If you want to change another E MAIL setting change the je E MAIL CANCEL S setting before pressing the O key Press 0 1 to select 01 COMPLETE Save the E mail settings and start initializing e After 2 seconds the Operation Completed message is displayed and returns to the INITIAL SETUP menu CANCEL e If you want cancel the E MAIL setting press the kev before selecting 01 COMPLETE POP Password Setting NETWORK Initializing Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK This sets the password to log in the POP server This must be set when POP is selected in Receive Mode PROGRAM 1 Press the C key and press 0 3 0 4 f 2 Press 0 5 to select 05 E MAIL 3 Press 0 7 to select 07 POP PASSWORD Enter the POP password using the keyboard and Dial Keypad e pass is set as the default POP password SET Press the kev e The display returns to the E MAIL menu NETWORK
4. Communication mode The communication mode is classified as shown below Communication Mode Indication G3 G3 ECM EX ECM EC ML Email HW HR RDC communication Toshiba shortened protocol version of the original mode is used Result The result of the transmission is indicated If the transmission failed an error code is indicated When a transmission was completed normally nothing is indicated NG 20 Error code Result OK Successful facsimile transmission Internet Fax Received MDN DLVR Received DSN from mail server SENT Successful Internet Fax No received MDN or DSN SCAN Successful Scan to E mail NG Failure Memory Transmission Report This is the result report printed after Memory Transmission A job transmitted after the document is first scanned into memory This report is automatically printed after a transmission is completed if programmed See e STUDIO16 20 25 OPERATOR S MANUAL FOR FACSIMILE FUNCTION MEMORY TRANSMISSION REPORT PAGE 001 TIME JUL 04 2001 11 48AM TEL NUMBER 12345678901234567890 E MAIL ifax toshiba com NAME ABCDEFGHIJKLMNOPORSTUVWXYZABCDEFGHIJKLMN O FILE NUMBER 999 2 DATE JUL 04 10 21AM O to IMABCDEFGHIJKLMNOPORSTEtoshiba com O 4 DOCUMENT PAGES 999 Oy START TIME JUL 04 10 00AM 5 END TIME JUL 04 10 20AM DH SENT PAGES 995 8 4 STATUS SENT FILE
5. Send MDN Setting This sets the reply to the MDN request when receiving the documents from other e STUDIO16 20 25 using the Internet Fax transmission MDN Message Disposition Notification is used to notify the sender of the disposition of a message after it has been successfully delivered to a recipient This function is only available when the remote unit and the Incoming E mail server supports the MDN PROGRAM Press the O key and press 0 1 0 4 E MAIL SETUP 01 PRINT TEXT BODY BODX PAGE LIMIT SEND MDN PRINT HEADER los PRINT E MAIL ERROR E p R Jo6 PRINT DSN je7 RINT MDN 08 REQUEST DSN looz AIL TO FAX GATEWAY bo caTEwaY PRINT 11 GATEWAY SECURITY is FIRMATION TIMER 3 MESSAGE SIZE LIMIT 2 Press 0 3 to select 03 SEND MDN 3 Press 1 to select 1 OFF when you want to E MAIL SETUP l l 01 PRINT TEXT BODY disable the Send MDN function GE ee Press 2 to select 2 ON when you want to enable 03 SEND MDN the Send MDN function e The display returns to the E MAIL SETUP menu Print Header Setting This sets whether or not the header section of the received E mail is to be printed PROGRAM Press the key and press 0 E 0 4 E MAIL SETUP BRENT TEXT BODY BODY PAGE LIMIT SEND MDN 04 PRINT HEADER P P P RINT E MAIL ERROR jos PRINT DSN RINT MDN 08 REQUEST DSN loo B MATL TO FAX GATEWAY lo GATEWAY PRINT 1 GATEWAY SECUR
6. C Press to retain the One Touch Key e The screen returns to the ONE TOUCH KEY entry screen at step 4 ONE TOUCH KEY PRESS ONE TOUCH KEY TEL LIST ENTRY 1 ABB NUMBERS 2 GROUP NUMBERS 3 ONE TOUCH NUMBERS ONE TOUCH KEY PRESS ONE TOUCH KEY ONE TOUCH KEY LONDON OFFICE Already assigned ABB NUMBER ONE TOUCH KEY LONDON OFFICE Deleted ONE TOUCH KEY 1 COMPLETE 2 NAME 3 TEL NUMBER Group Number Registration E mail addresses can be assigned to the Group Numbers You can send a document to multiple remote stations in a single operation This is referred to as Group Dialing or Multi address Transmission It is useful to preset addresses to which Multi address Transmissions are often performed in a group To make a Multi address Transmission easier you can assign such a group to a One Touch key The preset groups can also be used as groups for Multi polling Receptions You can register up to 50 Broadcast Groups using any combination of Group Numbers from 1 to 1999 no duplications allowed You may also assign each group an optional name of up to 20 characters Each group can contain any combination of the 300 Abbreviated and or 75 One Touch dials and can be assigned to a One Touch key Registering New Group Number INTERNET FAX FAX Press the key P th ENTRY K TEL LIST ENTRY r ENTRY A ess the ENTRY ey 1 ABB NUMBERS 2 GROUP NUMBERS 3 ONE TOUCH NUMBERS SET
7. E MAIL SETUP OT PRINT TEXT BODY BODY PAGE LIMIT SEND MDN 04 PRINT HEADER IS F P RINT E MAIL ERROR Jos RINT DSN RINT MDN 08 REQUEST DSN ke san TO FAX GATEWAY Lo GATEWAY PRINT 1 GATEWAY SECURITY po TIMER 3 MESSAGE SIZE LIMIT L OFF 2 0N 2 Press 1 0 to select 10 GATEWAY PRINT GATEWAY PRINT 3 Press O to select 1 0FF when you want to JE MAIL SETUP a S 08 REQUEST DSN disable the Gateway Print function NGG MA B ee a Press 2 to select 2 ON when you want to enable L SATEWAY PRINT the Gateway Print function e The display returns to the E MAIL SETUP menu Gateway Security Setting This sets up the device to check the originating fax number of the document before allowing the Offramp Gateway transmission If the fax number of the facsimile is not registered as One Touch dials or Abbreviated dials the machine does not allow the Offramp Gateway transmission This setting is available when the E mail to Fax Gateway function is set to ON Any persons who know the domain name of your machine can send documents from another Internet Fax machine by the Offramp Gateway transmission using the e STUDIO16 20 25 as the relay station This item is for setting the security for E mail to Fax Gateway function PROGRAM Press the O key and press 0 1 0 4 E MAIL SETUP 01 PRINT TEXT BODY BODX PAGE LIMIT SEND MDN 04 PRINT HEADER P E p RINT E MAIL ERROR R
8. LONDON OF SCANNING TO MEMORY JOB NUMBER SCANNING RESIDUAL PAGE EMORY SCAN NEXT ORIGINAL INES 2 NO TELEPHONE NUMBERS LIST 1 ABB NUMBER 2 SEARCH NAME 3 GROUP NUMBER SEARCH NAME ID NAME MAX20 Li SEARCH NAME ie Ay ORE EEE LISBON OFFICE LONDON OFFICE START SET Press the fo or O e When you set the original on the glass go to step 6 and continue the operation e When you set the original on the ADF or RADF the machine scans the original and sends the Internet Fax After operation is completed the screen returns to the Internet Fax Mode or E mail to Scan Mode O e When scanning on the glass using e STUDIO16 the SELECT ORIGINAL SIZE screen appears See When scanning on the glass using e STUDIO16 on page 2 12 key Select whether scanning another original When you require scanning another original select 1 YES SET and press the key to scan another original e When you do not require scanning another original select SET 2 NO and press the key to complete the operation Sending Internet Fax by Sent History Dialing SPEED DIAL Press the 2 C Key at the Internet Fax Mode or Scan to E mail Mode Press 4 to select 4 SENT HISTORY The Sent History list are displayed Select the destination using the 0 or J key START SET Press the D or O e When you set the original on the glass go to step 5 and
9. NEXT DESTINATION and press the kep E to specify another E mail address until the E mail review LIST COMPLETE addresses of all desired remote parties are entered e When the E mail addresses of all the desired remote parties are entered go to step 5 e To delete or modify an E mail address already programmed to a Manual Group Dial go to step 4 SET 4 Select REVIEW LIST and press the S key 001 ifax toshiba com a 002 LONDON OFFICE 003 CHICAGO OFFICE v DELETE 4 b MODIFY A Delete the Existing destination Use the or L key to select the desired E mail PELETE ifax toshiba com address and press A kev 1 YES 2 NO e Select 1 YES and press the key MULTI GROUP ifax toshiba com Deleted B Modify the Existing destination Use the or lt gt key to select the desired E mail WERE bifax6itoshiba com address and press f key E s Enter correct E mail address and press the O kev 001 user01 toshiba com A 002 LONDON OFFICE 003 CHICAGO OFFICE y DELETE 4 b MODIFY START Specify all E mail addresses and press the key SET or select COMPLETE and press the O kev 218 BASIC FUNCTIONS 3 AUTOMATIC TELEPHONE DIALING REGISTRATION E mail addresses can be assigned to Abbreviated Dial Numbers and One Touch Keys The numbers are used for Abbreviated Dial E mail transmission One Touch E
10. Your message has been successfully delivered to the following recipients Recipient address ifaxl toshiba com The contents shown below the line are depending on the mail server Unsuccessful Report of DSN From ifaxlftoshiba com To lt ifax2 toshiba com gt Ce Date d 4 Jul 2001 16 58 52 0900 Subject H turned mai unknown Envelope ID 200106041165244 076001 SE EE The original message was received at Wed 4 Jul 2001 16 58 48 0900 from 172 16 17 129 The following addressees had permanent fatal errors lt ifax3 toshiba com gt EE Transcript of session follows while talking to 172 16 100 130 gt gt gt RCPT To lt ifax3 toshiba com gt NOTIFY SUCCESS FAILURE lt lt lt 550 lt ifax3 toshiba com gt User unknown 550 lt ifax3 toshib com gt User unknown The contents shown below the line are depending on the mail server MDN Report This is a notification message that the recipient has successfully received the E mail message This report is automatically printed if programmed see Print MDN Setting on page 3 29 The MDN will not print if the E mail message has not been successfully received by the recipient or the recipient does not support the MDN In this case you can print the Alert Report that tells you have not received the MDN from the recipient ifaxl toshiba com lt ifax2 toshiba com gt 4 Jul
11. and enter the search characters using the keyboard on the Flip Press 9 Panel and press the O kev Only names beginning with the search character are presented The names that have the search character in the middle are not presented e Searching can be done irrespective of upper or lower case characters 1 relevant ID names are displaved Select the destination using the gt or LEO key and press SET the kev Edit the E mail address and press the kev e The screen returns to the ABB NUMBER menu Go to step 16 E BASIC FUNCTIONS ABB NUMBER ENTER ID NAME MAX20 LONDON OFFICE ABB NUMBER ENTER E MAIL ADDRESS OR PRESS SPEED DIAL KEY ABB NUMBER 001 ENTER E MAIL ADDRESS MAX256 ifaxftoshiba con ABB NUMBER 1 SEARCH NAME 2 SENT HISTORY 3 RECEPTION HISTORY ABB NUMBER ID NAME MAX20 A ABB NUMBER Hie A ORE REE LISBON OFFICE LONDON OFFICE ABB NUMBER Mifax toshiba com Press 2 to select 2 SENT HISTORY Select an ES e ifax toshiba com E mail address using the or key and ESTIMI SET ifax03 toshiba com press the J key B Edit the E mail address and press the O kev e The screen returns to the ABB NUMBER menu Go to step 16 i toshiba com Press 3 to select 3 RECEPTION HISTORY NUMBER Select an E mail address using the or IM pss ifax02 toshiba com ifax03 toshiba com key and press the
12. 01 COMPLETE STCP ALP NETWARE 04 APPLE TALK los E MAIL E MAIL ADDRESS ERROR MAIL FW ADDRESS RECEIVE MODE 04 POP SERVER ADDRESS los pop TIME Joe pop LOGIN NAME 97 POP PASSWORD 08 SMTP SERVER ADDRESS POP PASSWORD ENTER PASSWORD MAX32 ess LOGIN NAME PASSWORD CANCEL 6 Press the key NETWORK y 03 NETWARE The display returns to the NETWORK menu e If you want to change another E MAIL setting change the CANCEL 04 APPLE TALK setting before pressing the O key 7 Press 0 1 to select 01 COMPLETE Save the E mail settings and start initializing After 2 seconds the Operation Completed message is displaved and returns to the INITIAL SETUP menu EL e If you want cancel the E MAIL setting press the O key before selecting 01 COMPLETE Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK SMTP Server Address Setting This sets the IP address of the SMTP server when it is as an Outgoing E mail server When SMTP is selected in Receive Mode the machine also retrieves E mails from the mail server assigned here using SMTP transmission In this case this machine works as one of the mail servers PROGRAM 1 Press the O key and press 0 3 0 4 04 APPLE TALK los E MAIL 2 Press 0 5 to select Op EMAIL AIL ADDRESS ROR MAIL FW ADDRESS RECEIVE MODE 04 POP S
13. 10 TROUBLESHOOTING TECHNICAL WORD REFERENCE TECHNICAL WORD REFERENCE D Default Gateway Default Gateway commonly refers to a gateway address of the router The router is a device that connects between a LAN and other LANs DHCP dynamic host configuration protocol DHCP is a protocol for the purpose of assigning dynamic IP addresses to devices on a network Using DHCP the devices obtains the different IP address every time the device connects to the network Domain Domain defines a group of computers and devices on the network Within the Internet domains are defined by the IP address or DNS name such as toshiba com DNS domain name system service DNS is an Internet service that manages the translations between IP addresses and domain names Instead of identifying a host with an IP address the host can be identified with alphabetic name using the DNS Within the Internet DNS is commonly used to identify a host For example www toshiba com is a DNS domain name that assigned using the DNS DSN delivery status notification DSN is a system to notify the electric mail sender of the status of the message that been sent The status such as failed delivery delayed delivery successful delivery or the gateway of a message into an environment that may not support DSNs is notified when an electric mail with the DSN request is sent E E mail electric mail E mail is the transmission of messages for over communicat
14. 97 POP PASSWORD 08 SMTP SERVER ADDRESS 2 Press 0 5 to select 05 E MAIL Press 0 5 to select 05 POP TIME 3 4 Use the or lt gt key to select the desired time 04 10MINS los 30mIws Jo6 1HOUR 07 2HOURS 08 6HOURS E 2HOURS 10 24HOURS SET 5 Press the kev e The display returns to the E MAIL menu 03 RECEIVE MODE 04 POP SERVER ADDRESS 05 POP TIME CANCEL Press the key NETWORK The displ he NETWORK EE e display returns to the menu ee e If you want to change another E MAIL setting change the setting before pressing the O key 7 Press 0 1 to select 01 COMPLETE Save the E mail settings and start initializing e After 2 seconds the Operation Completed message is displayed and returns to the INITIAL SETUP menu EL s If you want cancel the E MAIL setting press the G key before selecting 01 COMPLETE Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK POP Login Name Setting This sets the user name to log in the POP server This must be set when POP is selected in Receive Mode PROGRAM 1 Press the key and press 0 3 0 4 04 APPLE TALK los E MAIL 2 Press 0 5 to select 05 E MAIL ha AIL ADDRESS ROR MAIL FW ADDRESS E MODE 04 POP SERVER ADDRESS los pop TIME Joe pop LOGIN NAME 97 POP PASSWORD 08 SMTP SERVER ADDRESS
15. Card e If you want cancel the TCP IP setting press the before selecting 01 COMPLETE CANCEL key NETWORK 01 COMPLETE 02 TCP IP 03 NETWARE TCP IP BOOTP DHCP IP ADDRESS SUBNET MASK DEFAULT GATEWAY HOST NAME SUBNET MASK 00 000 000 000 INE TWORK 01 COMPLETE HERE 03 NETWARE Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK Default Gateway Setting PROGRAM 1 Press the O key and press 0 3 0 4 NETWORK O1 COMPLETE 02 TCP IP 03 NETWARE 2 Press 0 Q to select 02 TCP IP TCP IP BOOTP DHCP IP ADDRESS SUBNET MASK 04 DEFAULT GATEWAY 05 HOST NAME Press 0 4 to select 04 DEFAULT GATEWAY JPEFAULT GATEWAY LA fo0 000 000 000 Enter the Default Gateway address using the Dial SET I gt Keypad and press the O key CANCEL Press the key NETWORK The display returns to the NETWORK menu A A 02 US e If you want to change another TCP IP network setting S CANCEL 03 NETWARE al change the setting before pressing the 9 kev 6 Press 0 1 to select 01 COMPLETE Save the network settings and start initializing After 2 seconds the Operation Completed message is displayed and returns to the INITIAL SETUP menu It may take few minutes to finish initializing the Network Interface Card CANCEL e If you want cancel the TCP IP setting press the
16. IP 01 BOOTP DHCP 02 IP ADDRESS SUBNET MASK 04 DEFAULT GATEWAY 5 HOST NAME 03 NETWARE 01 IPX SPX 02 FRAME TYPE 04 APPLE TALK 01 ETHER TALK 05 E MAIL 01 E MAIL ADDRESS 02 ERROR MAIL FW ADDRESS RECEIVE MODE 04 POP SERVER ADDRESS 5 POP TIME 06 POP LOGIN NAME 07 POP PASSWORD 08 SMTP SERVER ADDRESS 06 FTP 01 FTP SERVER LOGIN NAME 02 FTP SERVER LOGIN PASSWORD 07 LAN FAX 01 LAN FAX SERVER ADDRESS 04 MENU LIST 05 TEST MODE 01 AUTO TEST 02 INDIVIDUAL TEST 01 ADF TEST 02 KEY TEST 03 LED TEST 04 LCD TEST 05 06 07 SPEAKER TEST SWITCH TEST TEST PRINT TEL NUMBER E MAIL NAME 002 JUL 04 2001 11 48AM 12345678901234567890 ifaxftoshiba com ABCDEFGHIJKLMNOPORSTUVWXYZABCDEFGHIJKLMN 03 TEST RESULT LIST 06 TOTAL PRINT COUNTER 07 MACHINE REVISIONS LISTS AND REPORTS EE Power Failure List This facsimile has a battery to back up the document memory contents However when the power is turned off for a lengthy period due to a power failure etc and the communication data stored in memory is cleared a list of the File Numbers of those cleared communications will be printed This list is automatically printed after recovery from a power failure POWER FATLURE LIST PAGE 001 TIME JUL 04 2001 11 48AM TEL NUMBER 12345678901234567890 E MAIL ifax toshiba com NAME ABCDEFGHIJKLMNOPORSTUVWXYZABCDEFGHIJKLMN O i TX RX FILE NBR TYPE 001 MULTI TX 003 POLLING RX 00
17. If the received E mail contains files that are not the TIFF FX images or text data the machine will display an error message on the LCD Display However the machine is able to print the E mail except the parts in unknown format or forward this E mail to another E mail address If you want to print the E mail except the parts in unknown format set up Print E mail Error See page 3 27 If you want to forward the E mail to another E mail address when an error occurs set up Error E mail Forward Address See page 3 12 Automatic Receiving Mode To automatically receive E mails from the E mail server set up the POP Time setting See the section POP Time Setting on page 3 15 Manual Receiving Mode INTERNET FAX FAX Press the key twice time to enter the I Fax ENTER E MAIL ADDRESS 256MAX JULO4 2001 11 30AM M 100 RESOLUTION 200dpi d b AUTO COMM OPTIONW mode CHECK Press the key CHECK E MAIL Searching e Your machine starts searching E mails Searching is completed e When the E mail has been received the following screen ENTER E MAIL ADDRESS 256MAX appears and starts printing After completing printing the printing screen returns to the l Fax mode RESOLUTION 200dpi a b AUTO COMM OPTIONW e When no E mail has been received the following screen CHECK E MAIL appears After 2 seconds the screen returns to the l Fax mode Not exist E mail
18. M ll EEN 1 3 Confirmed E mail Server aech eee tt ee 1 4 2 INTERNET FAX TRANSMISSION OVERVIEW AA 1 5 Internet Fax to Internet Fax ss snanar nara 1 5 Internet Fax to from Client Computers nn nn nn nn nn nn 1 5 Onramp Gateway Transmission e nnnnnnnnnnnrnnnn rna cnn canaria rn rra nc 1 6 Offramp Gateway Transmission sse ennnnnnnnnnnnnnnnnnntnn anna nnnn nn nrmn rna 1 7 3 FACSIMILE UNIT DESCRIPTION ll nn nnnnnnrnnnnnnnrmmnn nn a 1 8 Real EE 1 8 Operation Rank iii a i i el A i 1 8 KA INTRODUCTION 1 BEFORE CONNECTING THE MACHINE TO INTERNET Before connecting to the network read this section to understand the Internet Fax functions POP and SMTP The available functions depend on whether this machine is setup to use the POP or SMTP for retrieving E mail from a mail server POP Post Office Protocol and SMTP Simple Mail Transfer Protocol SMTP is a mailing protocol for sending E mail messages between servers Usually the E mail systems that transfer E mails over the Internet use SMTP to send messages from one server to another Then the E mail message can be retrieved with an E mail client using either POP or IMAP POP is a protocol used to retrieve E mail from a mail server When this machine uses POP for the Receive Mode This machine works as a POP client Similar to most E mail applications this machine uses POP for receiving an E mail message and SM
19. NUMBER 004 x SUCCESSFUL TX NOTICE xxx DIM ATL TA TTA TATA TATA ATT ATA AAT AAT TATA TAA ATA ATTA TATA ALATA AAA AAT ATA ATA TAA AAA AAA AAT AAA TAT image data IMAN AAA AAA AAA AAA RANA ANDAR AAA NAAA A NANA NA AIN DADA NANA NADAN File number of the memory transmission job indicated in 3 digits 001 999 Date and time when the memory transmission job was accepted Remote party s name facsimile telephone number or E mail address Number of pages input in memory 6 Time when the transmission started 6 Time when the transmission was completed When the recoverv transmission option is ON RECOVERY TIME JUL 04 12 48PM is added The data can be resent until the time indicated after Resend until When the transmission is completed normally or the recovery transmission option is OFF this information is not added Number of pages which were transmitted normally indicated in 3 digits 001 999 more than 1000 pages is printed as 999 Result Result of communication OK SENT NG The image data on page 1 is reduced and printed SO The Memory Transmission Report is not printed for the Scan to E mail transmission IA LISTS AND REPORTS Multi Address Transmission Report This is the result report printed after a Multi address transmission This report is automatically printed after a transmission is completed if programmed See e STUDIO16 20 25 OPERATOR S MANUAL FOR FACSIMILE FUN
20. One Touch Key has not been assigned to the or Abbreviated Dial Number has Group Number already been assigned to the Group Number Dial number in use During the modifying the registration Wait for the transmission is of One Touch Key or Speed Dial the completed and try again selected One Touch Key or Speed Dial is in use for a transmission EN TROUBLESHOOTING The following table describes other error messages displayed during operation Error Message Cause Solution Entry memory full During registration of the One Touch Key or Speed Dial or during the Internet Fax transmission is performed there is not enough memory to store the phonebook data because too many destinations are assigned Delete unnecessary destinations and try again Network disable The Internet Fax unit cannot be identified or the Internet Fax unit does not respond Turn off the power of machine and then on If this error message is repeatedly displayed call for service Network initializing The Network Interface Card is initializing now Wait for initializing is completed Internet fax sending The setting operation is prohibited because the machine is under e Transmitting the Internet Fax e Receiving the Internet Fax Printing e Operating MIB Operating FTP Wait for the machine completes the current operation Transmission Reception Error
21. Press two times to enter the Internet Fax mode The Internet Fax mode enables you to enter an E mail address for an Internet Fax transmission SCAN Press to enter the Scan to E mail mode The Scan to E mail mode enables you to enter an E mail address for a Scan to E mail transmission This mode is used to send a scanned image to your PC CHAIN DIAL CHARGE DELAYED DIRECT COMM CODE COMM TX LOW SPEED ITU COVER PRIORITY TX MAILBOX ISHEET TX C J C J E J C J RECOVERY SEND AFTER POLLING JSUBADDRESS TX SCAN DOMM J C BO JOURNAL PREV TX JRESERVATION JSECURE RX RPT LIST C J C J C J TX REPORT TEL LIST JTELLIST ENTRY PRINT C C C CHECK E MAIL Used to receive an E mail immediatelv ETA INTRODUCTION 1 BASIC FUNCTIONS RECEIVE E MAIL nasties ee ee ees Receiving Modes ii aorta Automatic Receiving Modests iinde haao i enaa eai ia Manual Receiving Mode cesecccceseeeesereeeseneeeeneneesneneneseeseneneeeeeeeeeesesseneseneeeeseees Receiving from SMTP Server Output Print Format for Receiving E mail 2 5 Text Body QUtpDUb is sca us morsels Eege tee de i A ade Pal ot a A 2 5 Header Ovitptit EE A eel ot ee ema 2 6 SEND E MAIL i ia e a a a aa 2 7 Selecting Send Mode ise issib ENEE EEN E 2 7 Entering Internet Fax Mode cceseseeessec
22. Receiving from SMTP Server Once an E mail to this machine is delivered through the Internet this machine will automatically retrieve E mail from the SMTP server using the SMTP transmission When the Receive Mode is set to SMTP the sub domain for this machine must be assigned at the SMTP server to receive E mail or enable the Offramp Gateway transmission In this case this machine works as one of the E mail servers When the SMTP server receives an E mail intended for the sub domain of this machine the SMTP server will transfer the E mail to this machine using the SMTP transmission If an E mail is sent to the E mail address of this Internet Fax machine it will them print the E mail out O When the Receive Mode is set to SMTP the machine cannot retrieve an E mail from the mail server manually Please refer to OFFRAMP GATEWAY SETUP on page 3 40 for further details ED BASIC FUNCTIONS Output Print Format for Receiving E mail When an Internet Fax message or E mail message is received the following output may be printed in addition to the originals scanned data e Text Body e Header The Text Body and the Header of the received message is printed according to the settings of the E mail properties on your machine Text Body Output This output is printed when the Print Text Body is set to ON or the E mail has only the text body section and no attached image files pm P3 23 Chapter 3 SETUP E MAIL PROPERTIES
23. Select 2 GROUP NUMBERS and press the O kev Press 2 to select 2 E MAIL ADDRESS SETUP GROUP NUMBER 1 FAX NUMBER SETUP 2 E MAIL ADDRESS SETUP Enter an Group Number from 1 to 1999 and press eae SET R GROUP NUMBER 1 1999 LI a Ga N the O kev e When the entered Group Number has already been preset you can modify delete or retain the setting See Modifving Deleting an Existing Group Number on page 2 31 GROUP NUMBER The GROUP NUMBER menu is displayed PE 2 NAME 3 DESTINATIONS Press 2 to select 2 NAME Enter the name of GROUP NUMBER ENTER ID NAME MAX20 the Group Number up to 20 characters and press SET the O kev ABC GROUP O e The screen returns to the GROUP NUMBER menu EH BASIC FUNCTIONS to select 3 DESTINATIONS Then enter the addresses of the remote stations to be preset in the group e To preset a One Touch Key to the group go to step A e To preset an Abbreviated Dial Number to the group go to step B Press A Press desired One Touch to Key e After 2 seconds the screen returns to the Group Number menu displayed in Step 8 B Enter the desired Abbreviated Dial Number and SET press the AN kev e After 2 seconds the screen returns to the Group Number menu displaved in Step 8 Press 1 to select 1 ADD NEXT NUMBER Repeat the operation until all desired destinations have been added to the
24. Touch to amp key SET Press the key if you do not want to assign the registered Abbreviated Dial to a One Touch Key e Continue to register another Abbreviated Dial Number or CANCEL press the key to finish the registration 222 BASIC FUNCTIONS SELECT RECEIVER COMPRESSION LECT RECEIVER PAPER SIZE 1 A4 B4 A3 B NUMBER COMPLETE NAME TEL NUMBER B NUMBER ESS ONE TOUCH KEY ENTER OR ET TO SKIP B NUMBER E TOUCH DON OFFICE B NUMBER ENTER ABB NUMBER 1 999 Modifying Deleting an Existing Abbreviated Dial Number 1 2 3 5 Press the kev P th TEL LIST k ENTRY ress the ae ey Select 1 ABB NUMBERS and press the key Enter an Abbreviated Dial Number from 1 to 999 and SET press the key e The Already assigned message is displayed and the MODIFY DELETE menu is displayed on the screen Select the desired action for the Abbreviated Dial Number A Press 1 to delete the Abbreviated Dial Number e Delete the Abbreviated Dial Number and the screen returns to the ABB NUMBER entrv screen at step 4 B Press 2 to modifv the Abbreviated Dial Number e The screen displays the ABB NUMBER menu See Step 5 to 20 described at Registering New Abbreviated Dial Number on page 2 19 C Press 3 to retain the Abbreviated Dial Number e The screen returns to the ABB NUMBER entrv screen at st
25. group Press 2 to select 2 REVIEW LIST if you want to modify or delete the destination added to the group e If you want delete the destination from the group list go to step A e If you want to modify the destination added to the group list go to step B A Delete the Destination a 1 Use the lt gt or key to select the destination you want to delete and press the GROUP NUMBER ENTER ABB NUMBER OR ONE TOUCH KEY BER ER FFICE GROUP NUMBER 1 ADD NEXT NUMBER 2 REVIEW LIST 3 COMPLETE 001 002 COLORADO OFFICE LONDON OFFICE 003 CHICAGO OFFICE DELETE 4 b GROUP NUMBER ABB NUMBER COLORADO OFFICE a 2 Press 1 to select 1 YES and delete the destination B Modify the Destination b 1 Use the or lt gt key to select the destination you want to modify and press the f key b 2 Enter another ABB Number and press the SET key or press another One Touch Dial Key to be replaced CANCEL Do the key to complete modifying Remote Station When all the addresses are entered press 3 to select 3 COMPLETE e The screen returns to GROUP NUMBER menu 1 After you have completed all the desired settings of the Group Number select 1 COMPLETE 13 the desired One Touch Key if you want to assign the registered Group Number to a One Touch to G key SET Press the ke
26. key Edit the E mail address and press the O kev APPT NUMBER e The screen returns to the ABB NUMBER menu Go to step 16 Hfax toshiba com 16 Press 7 to select 7 E MAIL OPTION E MAIL OPTIONS 1 OFF 2 ON Press 2 to select 2 0N SE 1 COMPLETE e To skip the E mail option press 1 2 TX REPORT 3 RECEIVER CAPABILITY A Press 2 to select 2 TX REPORT Set whether or not to print a TX report B Press 2 to select 3 RECEIVER CAPABILITY RECEIVER CAPABILITY COMPLETE e To set the resolution go to step b 1 EESONJIETON e To set the compression go to step b 2 COMPRESSION e To set the paper size go to step b 3 4 PAPER SIZE J e To complete the receiver capability go to step b 4 b 1 Press E to select 2 RESOLUTION e Select to program a resolution b 2 Press 3 to select 3 COMPRESSION e Select to program a compression b 3 Press 4 to select 4 PAPER SIZE e Select to program a paper size b 4 After you have completed all the desired settings of Receiver Capability select 1 COMPLETE 80 you have completed all the desired settings of E mail Options select 1 COMPLETE e The screen returns to the ABB NUMBER menu D After you have completed all the desired settings of the Abbreviated Dial Number select 1 COMPLETE AUT the desired One Touch Key if you want to assign the registered Abbreviated Dial to a One
27. key 3 SET TIME 6 Press 2 to select 2 0N to enable the Confirmation Timer function e The display returns to the E MAIL SETUP menu Message Size Limit Setting This sets the maximum size of the documents that may be sent using the Internet Fax function If the size of documents exceeds the maximum size the machine sends the documents separately SO The document that contains only one page of an image cannot be separated even if the document size exceeds the limit In this case the machine interrupts the job PROGRAM Press the O kev and press 0 1 0 4 E MAIL SETUP 01 PRINT TEXT BODY BODY PAGE LIMIT SEND MDN 04 PRINT HEADER P E P RINT E MAIL ERROR RINT DSN RINT MDN 08 REQUEST DSN lio meras rr TO FAX GATEWAY 10 GATEWAY PRINT 1 GATEWAY SECURITY 12 CONFIRMATION TIMER 3 MESSAGE SIZE LIMIT OMB OMB OMB 2 Press 1 3 to select 13 MESSAGE SIZE LIMIT MESSAGE SIZE LIMIT 3 Use the lt gt or lt gt key to select the desired size SET Press the key E MAIL SETUP l 11 GATEWAY SECURITY e The display returns to the E MAIL SETUP menu 12 CONFIRMATION TIMER 13 MESSAGE SIZE LIMIT 5 SCAN TO E MAIL SETUP This section describes how to set the default values of the settings for Scan to E mail function The default resolution and message size limit may be set for Scan to E mail These settings are for default values only but may also
28. l o e Press 0 4 to select 04 POP SERVER POP SERVER ADDRESS ADDRESS 00 000 000 000 Enter the IP address of the POP server using the Dial Keypad SET Press the key PAALI 02 ERROR MAIL FW ADDRESS 03 RECEIVE MODE 04 POP SERVER ADDRESS e The display returns to the E MAIL menu CANCEL Press the key NETWORK O oar 0 De he NETWORK 03 NETWARE e display returns to the menu 04 APPLE TALK e If you want to change another E MAIL setting change the Jos E MATL CANCEL setting before pressing the O key 7 Press 0 to select 01 COMPLETE Save the E mail settings and start initializing e After 2 seconds the Operation Completed message is displayed and returns to the INITIAL SETUP menu EL s If you want cancel the E MAIL setting press the kev before selecting 01 COMPLETE Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK POP Time Setting This sets the time interval to check whether or not new E mail has been received at the POP server This setting is valid when POP is selected in Receive Mode 10MINS is selected as the default setting PROGRAM 1 Press the O kev and press 0 3 0 4 NETWORK COMPLETE TCP IP NETWARE 04 APPLE TALK JoS E MAIL ESETE 07 LAN FAX E MAIL ADDRESS ERROR MAIL FW ADDRESS RECEIVE MODE 04 POP SERVER ADDRESS los pop TIME Joe pop LOGIN NAME
29. lists the transmissions in the order they took place Indicated in 3 digits 001 999 E File No assigned to the communication jobs and indicated in 3 digits 9 Date and time when communication started Length of each transmission Minutes Seconds If it takes more than 1 hour 59 59 is indicated Number of pages indicated in 3 digits 001 999 More than 1000 pages is indicated as 999 A LISTS AND REPORTS Remote station s name and Fax telephone number When an abbreviated dial number or one touch number is used the remote station s name is indicated The mark e indicates an alternate number or sub address was used Department No indicates the department responsible for this transmission job printed only when the department control option is ON Account code indicated in 4 digits when the account number option is ON and used Mode The communication mode and added function are indicated EC501P W Special communication mode P Polling R Relav transmission P Polling Communication SR R Relav Communication SB F code Mailbox Communication ER Sub Address Communication I PC Fax Communication Encoding method 0 MH 2 MMR 1 MR 3 JBIG Resolution pels mm 0 8 x 3 85 200 x 100 dpi 4 16x15 4 400 x 400 dpi 1 8x 7 7 200 x 200 dpi 8 300 dpi 2 8x 15 4 200 x 400 dpi Transmission speed bps 0 2400 4 12000 1 4800 5 14400 2 7200 6 V 34 3 9600
30. mail mark E is placed before the E mail address nny Abbreviated Dial Number List Issues a list of remote station dialing numbers or E mail addresses assigned as Abbreviated Dial Numbers For printing procedure see e STUDIO16 20 25 OPERATOR S MANUAL FOR FACSIMILE FUNCTION ABBREVIATED TET NUMBER LIST PAGE 001 TIME JUL 04 2001 11 48AM TEL NUMBER 12345678901234567890 E MAIL ifax toshiba com NAME ABCDEFGHIJKLMNOPORSTUVWXYZABCDEFGHIJKLMN ABB NBR NAME TEL NUMBER E MAIL ADDRESS TIME MONI BPS REPORT MAILMODE 001 ABCDEFGHIJKLMNOPORST 123456789012345678901234567890 11 45AM ON 48 ON 1234567 3456789012345678901234567890 123456789012345678901234567890 123456789012345678901234567890 1234567 SUB 12345678901234567890 ABCDEFGHIJKLMNOPORSTUVWXY 002 GREENVILLE OFFICE 0559123456 toshiba com ON 200x400 JB A4 al 0 6 Abbreviated dial number indicated in ascending order 001 999 Station s name left aligned and indicated in a max of 20 digits Facsimile telephone number indicated in a max of 128 digits A sub address dial is indicated on the next line The mark is added before the facsimile telephone number If SUB SEP PWD is registered for the facsimile telephone number SUB SEP or PWD is added in the front of each line Each item has a max of 20 digits The characters of the registered passw
31. mail server functionality so it cannot retrieve E mails from the Internet without a mail server For the e STUDIO16 20 25 to receive E mails in SMTP transmission from the Internet the E mails must be retrieved by the host mail server first and then transmitted to the machine In order to enable the transmission the hostname or specific domain that relates to the e STUDIO16 20 25 must be designated on your local area network and the relay transmission of E mails to the machine should be set up on the host mail server If the hostname of this machine is designated as hosti toshiba com it is set to transfer the E mail to this machine when an E mail to xxx host1 toshiba com is delivered via the Internet How to send a document using Offramp Gateway To send a document from another Internet Fax machine or PC client to the e STUDIO16 20 25 which is set up with the Offramp Gateway the sender should know how to designate the address When the sender wants to send an E mail to this machine no Offramp Gateway transmission When the sender wants to send an E mail to this machine send an E mail to the address entered at E MAIL ADDRESS setting see on page 3 11 Once the machine receives E mails from the mail server the E mail is printed when the username left of of the E mail address matches the address of the device or transmits a document to a fax number through the public switched telephone network when the username left
32. maximum REN for the calling area If your facsimile machine causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not practical you will be notified as soon as possible also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make the necessary modifications in order to maintain uninterrupted service If you experience trouble with this facsimile machine please contact your authorized Toshiba dealer for repair warranty information If the trouble is causing harm to the telephone network the telephone company may request you remove the equipment from the network until the problem is resolved This equipment may not be used on coin service provided by the telephone network connection to Party Line Service is subject to state tariffs Contact the state public utility commission or corporation commission for information This device is equipped with a USOC RJ11C connector THE TELEPHONE CONSUMER PROTECTION ACT The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message v
33. not wish to set a password to this relay box press 2 to select 2 NO Go to step 9 8 Enter the password 9 Enter the End Station e If the end station is assigned to a One Touch key go to step A e If an end station is assigned to an Abbreviated Dial Number go to step B e If you want to enter the End Station by searching an ID name go to step C e If an end station is assigned to a Group Number go to step D A Press designated One Touch key SPEED DIAL B Press ie O s e Press 1 to select 1 ABB NUMBER s Enter an ABB Number and press the CO kev SPEED DIAL C Press 20 e Press 2 to select 2 SEARCH NAME s Enter the search characters using the keyboard on the SET Flip Panel and press the key MAILBOX SETUP RELAY PASSWORD MAX20 1111 RELAY END NUMBER PRESS SPEED DIAL KEY OR ONE TOUCH KEY RELAY END NUMBER ONE TOUCH LONDON OFFICE RELAY END NUMBER 1 ADD NEXT NUMBER 2 COMPLETE E NUMBERS LIST UMBER NAME NUMBER UMBERS LIST R l 999 HONE NUMBERS LIST NUMBER RCH NAME 3 GROUP NUMBER H NAME E MAX20 ti Select the destination using the or Li gt key and SET press the kev SPEED DIAL D Press ate O i e Press 3 to select 3 GROUP NUMBER e Enter a Group Number and press the When all the desired End Station Entries are completed under the s
34. of of the E mail address is specified for the Offramp Gateway transmission When the sender wants to send an E mail for Offramp Gateway Using the Offramp Gateway transmission a sender can send E mails to a facsimile connected on the public switched telephone network Also this machine supports subaddress i e ITU T Mailbox on the remote facsimile When a sender want to send an E mail to the machine for the Offramp Gateway transmission the syntax of the Offramp email address must be specified correctly e Sending to Facsimile Offramp email address syntax FAX xxxxxxxx FQDN Xxxxxxxx s the telephone number of a facsimile For example when the domain name FQDN of the machine is host1 toshiba com and the facsimile number is 1212121212 FAX 1212121212 host1 toshiba com e Sending to Subaddress Offramp subaddress email address syntax FAX Xxxxxxxx T33S yyyy FQDN XXXXXXXx is the telephone number of a facsimile and yyyy is the subaddress T33S is a syntax code to specify a subaddress When you send to a subaddress of a facsimile using the Offramp Gateway the facsimile number and the subaddress number is separated with Ta For example when the domain name FQDN of the machine is hosti toshiba com and the facsimile number is 1212121212 and subaddress is 1234 FAX 1212121212 T33S 1234 host1 toshiba com Setting Up for Offramp Gatewa To use this machine for the Off
35. returns to the E MAIL menu CANCEL 6 Press the key NETWORK The display returns to the NETWORK menu C2 NETWARE 04 APPLE TALK 05 E MAIL e If you want to change another E MAIL setting change the setting before pressing the kev Press 0 1 to select 01 COMPLETE Save NETWORK the E mail settings and start initializing e After 2 seconds the Operation Completed message is Initializing displayed and returns to the INITIAL SETUP menu CANCEL e If you want cancel the E MAIL setting press the kev before selecting 01 COMPLETE Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK Error E mail Forward Address Setting This sets an E mail address to forward the received E mail when an error occurs and the machine cannot print the E mail The machine recognizes an error if the E mail contains files other than text format or TIFF FX format The machine can forward this E mail to another E mail address when this happens It is recommended to set the address to forward the E mail to a personal computer because personal computers will normally be able to view these files PROGRAM 1 Press the key and press 0 3 0 4 __ NETWORK 01 COMPLETE TCP IP NETWARE 04 APPLE TALK los E MAIL 2 Press 0 5 to select 05 E MAIL ERROR MAIL FW ADDRESS RECEIVE MODE 04 POP SERVER ADDRESS los pop TIME Joe pop LOGIN NAME 9
36. the TOSHIBA Viewer LAN version PROGRAM 1 Press the key and press 0 3 0 4 04 APPLE TALK los z marL 2 Press 0 6 to select 06 FTP 5 P SERVER LOGIN NAME P SERVER LOGIN PASSWORD v 3 Press 0 2 to select 02 FTP SERVER LOGIN FIP SERVER LOGIN PASSWORD ENTER PASSWORD MAX32 PASSWORD ess Enter the E mail address using the keyboard e pass is set as a default login password SET 5 Press the key PTP f 01 FTP SERVER LOGIN NAME e The display returns to the FTP menu 02 FTP SERVER LOGIN PASSWORD CANCEL Press the key NETWORK The display returns to the NETWORK Geo e display returns to tne menu 05 E MAIL s If you want to change another FTP setting change the setting before pressing the kev 7 Press 0 1 to select 01 COMPLETE Save the E mail settings and start initializing e After 2 seconds the Operation Completed message is displayed and returns to the INITIAL SETUP menu It may take few minutes to finish initializing the Network Interface Card CANCEL s If you want cancel the FTP setting press the kev before selecting 01 COMPLETE Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK LAN FAX Server Address Setting This sets the IP address of the LAN FAX server ImageVision2000 or SmartLink server Only the LAN FAX server assigned here can access to this machine PROGRAM
37. the Internet Fax machine or e 1 i I ciont computer e STUDIO16 20 25 host1 toshiba com Internet FAX ifax host1 toshiba com machine emm E ee ee ay 1 Internet 5 Intranet L I 4 l Mail Server i toshiba com i I L Mail Server Subaddress i Desination ITU T Mailbox Oe Personal Computer jat l l 4 The E mail is converted to a facsimile and send to the G3 Fax through the l public switched telephone network ra For more information see How to send a document using Offramp Gateway 5 Ifthe username section of the E mail address designates the fax number and the subaddress the facsimile is sent to the subaddress destination For more information see How to send a document using Offramp Gateway What is SMTP This machine uses Simple Mail Transfer Protocol SMTP to enable the Offramp Gateway transmission SMTP is a Server protocol for sending E mail messages between servers Usually the E mail systems that transfer E mails over the Internet use SMTP to transfer messages from one server to another Therefore when the e STUDIO16 20 25 uses SMTP to transfer E mails the device works as a mail server SETUP How does the e STUDIO16 20 25 receive E mail through SMTP When the Receive Mode is set to SMTP this machine works as a mail server However the e STUDIO16 20 25 does not have full
38. the facsimile telephone number SUB SEP or PWD is added in the front of each line Each item has a max of 20 digits The characters of the registered password are indicated by ie Designated time of transmission indicated when there is a specified time When there is no specified time it is not indicated The specified times for the line and E mail are indicated E mail Report MON BPS and Mailmode are the same as Abbreviated Dial Number List LISTS AND REPORTS y gt AA AAA AAA y Function List Issues a list to confirm the functions currently set in this facsimile unit For printing procedure see e STUDIO16 20 25 OPERATOR S MANUAL FOR FACSIMILE FUNCTION Function List First Copy ROMversion001 ROMversion002 ROMversion003 ROMversion004 FUNCTION LIST PAGE 001 TIME ball 04 2001 11 48AM TEL NUMBER 12345678901234567890 E MAIL ifax toshiba com NAME ABCDEFGHIJKLMNOPORSTUVWXYZABCDEFGHIJKLMN KEYBOARD TYPE QWERTY RECOVERY TX ON AVAILABLE MEMORY 96MB STORED TIME 24HOUR TTI OFF MACHINE DEFAULTS SEND AFTER SCAN CASSETTE SIZE ACCOUNT CODE CASSETTE1 Ad f SEPARATOR PAGE CASSETTE2 A3 U SECURE RX CASSETTE3 AS 1 START TIME CASSETTE4 BA f END TIME BYPASS Ad O SCHEDULE WALKUP SCREEN COPY MEMORY RX TIMERS RX REDUCTION AUTO CLEAR 45SEC DISCARD AUTO LOW POWER 60SEC PRIVILEGED RX OFF AUTO SLEEP 4MIN RTI ON WEEKLY TIMER OF
39. to a TCP IP network Within the Internet a DNS domain name is used for the Hostname IP Address IP Address is used to identify the node on a TCP IP network It is described with 32 bit numeric address written as four numbers separated by periods Internet The Internet is a global network of networks connecting millions of computers worldwide via many computer networks using a simple standard common addressing system and TCP IP Transmission Control Protocol Internet Protocol Internet Fax Internet Fax enables to transmit a facsimile through the local area network LAN and the Internet communication instead of the public switched telephone network PSTN L LAN local area network LAN is a computer network that consists of computers in a small area Each individual computer can share and access data and devices in a LAN MDN message disposition notification MDN is a system to notify the electric mail sender of the disposition of a message after electric mail has been successfully delivered to a recipient MIB management information base MIB is a database of objects that can be monitored by a network management system Such as SNMP and RMON monitors the device on the network using the MIB formats MIME multipurpose internet mail extensions MIME is a specification for the purpose of formatting non ASCII messages MIME enables to send and receive graphics audio and video files through the Internet mail system MTA mail transf
40. to the Internet The items and the parameter values for the TCP IP Configuration Setup are dependent on if the IP address of the device is obtained from a DHCP server or assigned manually Item Use DHCP Server Assign IP Address BootP DHCP Set to ON Set to OFF IP Address Not required Required Subnetmask Not required Required if necessary Default Gateway Not required Required if necessary Host Name Required Required BootP DHCP Set to enable or disable the BootP DHCP whether obtaining the IP address from the DHCP server When the TCP IP settings of this machine are provided by the DHCP server set this to ON Set the BootP DHCP to OFF when you want to assign the TCP IP settings manually IP Address Assign the IP address of this machine Do not set this when the IP address is obtained from the DHCP server The machine uses the IP address here even if the BootP DHCP is set to be enabled Subnetmask Assign the Subnetmask if required Default Gateway Assign the Default Gateway address when the machine is used in the network through a router Host Name Set the FQDN of this machine This name is used as the sender name for E mails Ven When you want to set to SMTP for the Receive Mode the IP address must be assigned manually BootP DHCP Setting PROGRAM 1 Press the O key and press 0 3 0 4 NETWORK O1 COMPLETE 02 TCP IP 03 NETWARE 2 Press 0 Q to select 02 TCP IP TCP I
41. vary according to the type of protocols used for receiving an E mail When POP is selected for the Receive Mode the following receiving methods are available e Auto Receive The machine accesses the E mail server at specified intervals to check whether any E mail has been delivered If an E mail has been delivered the machine will automatically retrieve and print out the E mail e Manual Receive When the CHECK E MAIL button is pressed the machine manually accesses the E mail server to check whether any E mail has been delivered If an E mail has been delivered the machine receives and prints out the E mail When SMTP is selected for Receive Mode e Auto Receive only When SMTP is selected for Receive Mode the CHECK E MAIL button is disabled As soon as an E mail is received by the email server via the Internet the mail server will transfer the E mail to this machine For more details see Receiving from SMTP Server Printing of a received E mail depends on the following settings e Print Text Body See page 3 23 e Body Page Limit See page 3 24 e Print Header See page 3 26 e Print E mail Error See page 3 27 Users can set up these items to specify how the machine should perform when receiving an E mail SO Available Format The machine can only print the TIFF FX images and the text data In addition the resolution of the TIFF FX image must be either 200x100 dpi 200x200 200x400 400x400
42. 1 Press the O key and press 0 3 0 4 _ NETWORK COMPLETE TCP IP NETWARE 04 APPLE TALK los E MAIL 06 FTP 07 LAN FAX 2 Press 0 T to select 07 LAN FAX 01 LAN FAX SERVER ADDRESS 3 Press 0 1 to select 01 LAN FAX SERVER LAN FAX SERVER ADDRESS ADDRESS fo0 000 000 000 4 Enter the IP address of LAN FAX server using the Dial Keypad SET 5 Press the O key LAN FAX 01 LAN FAX SERVER ADDRESS e The display returns to the LAN FAX menu CANCEL 6 Press the Cy key e The display returns to the NETWORK menu e If you want to change another LAN FAX setting change the setting before pressing the O key 7 Press 0 1 to select 01 COMPLETE Save the E mail settings and start initializing e After 2 seconds the Operation Completed message is displayed and returns to the INITIAL SETUP menu It may take few minutes to finish initializing the Network Interface Card CANCEL s If you want cancel the LAN FAX setting press the key before selecting 01 COMPLETE Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK SETUP 1 LISTS AND REPORTS E MAIL NOTIFICATION REPORTS PRINT FORMAT 4 3 DSNUReporits ss ieee b e 4 3 MDN Feet tdt nih tide toast tea th uge 4 4 Alert Reports sisi ebe le eel es ee Re es 4 5 LIST AND REPORT PRINT FORMAT 4 6 Transmission Reception Journal AAA 4 6 Memory Transmiss
43. 2001 15 01 58 Disposition Notification MDN Success lt 200106041145840 411001 gt Wed ort relates to message you sent with the following header fields lt 200106041145840 411001 gt ifaxl toshiba com Internet Fax MAIL eturn Recei The contents shown below the line are depending on the Internet FAX machine or personal computer at the receiving side LISTS AND REPORTS Alert Report This is a alert report that the recipient has not responded for the MDN This report is automatically printed if programmed see Confirmation Timer Setting on page 3 31 SO This report indicates that you could not received the MDN from the recipient This report may be printed although the E mail message is successfully received by recipients in case the recipients do not support MDN JUL 04 01 ili 2 F 039 ALERT REPORT PAGE 001 TIME JUL 04 01 11 37 E MAIL ifax toshiba com FILE NUMBER 039 DATE JUL 04 01 11 22 TO user01 toshiba com DOCUMENT PAGES 001 STATUS NOT SURE IF THIS MESSAGE WAS SENT OR NOT BECAUSE MDN NOT RECEIVED 2 LIST AND REPORT PRINT FORMAT Transmission Reception Journal Transmission Reception Journals show the result of each communication for up to the past 150 transmission receptions This journal can be printed automatically or manually See e STUDIO1 6 20 25 OPERATOR S MANUAL FOR FACSIMILE FUNCTION
44. 3 described at Registering New Group Number on page 2 28 C Press 3 to retain the Group Number e The screen returns to the Group Number entry screen at step 5 TEL LIST ENTRY 1 ABB NUMBERS 2 GROUP NUMBERS 3 ONE TOUCH NUMBERS GROUP NUMBER 1 FAX NUMBER SETUP 2 E MAIL ADDRESS SETUP GROUP NUMBER ENTER GROUP NUMBER 1 1999 iff GROUP NUMBER ABC GROUP GROUP NUMBER GROUP NUMBER ABC GROUP Deleted GROUP NUMBER 1 COMPLETE 2 NAME 3 DESTINATIONS 232 BASIC FUNCTIONS SETUP FLOW s i a a eh Se a ee tl a as 3 3 TOP AP CONFIGURATIONE 200 aa 3 4 BootP DHGP Setting ccoo i g TET 3 5 IP Address Setting dee tivities ah g iia 3 6 SubnetmMask Setting esu ene ai ii tal n di 3 7 Default Gateway Setting AAA 3 8 Host Name Setting cata EEN ENEE EES 3 9 _E MAIL ACCOUNT SETUP sinna has nee ett boat dared Aided 3 10 Before Setting Ud iia paint ns 3 10 E mail Address Seti secos ed 3 11 Error E mail Forward Address Setting serena en n tn 3 12 Receive Mode Setting lali aa aa See 3 13 POP Server Address Setting diissii renee ine ein ea 3 14 POP Time Settings sca ish cae A Ae ee Ree 3 15 POP Login Name Setting 0cceceedat ied esi ieee ete 3 17 POP PassWord Setting eege digne teen sieeve 3 18 SMTP Server Address Setting AAA 3 19 EMAIL PROPERTIES SET UP a giereg teg hs tania 3 21 Print Text Body due EE 3 23 Body Page Limit Setting Aude heii eis Ae 3 24 Sen
45. 7 POP PASSWORD SR 3 Press 0 2 to select 02 ERROR MAIL FW ERROR MAIL FW ADDRESS ENTER E MAIL ADDRESS MAX254 ADDRESS 4 Enter the E mail address using the kevboard SET 5 Press the key ESMATD The displ t to the E MAIL 01 E MAIL ADDRESS e FADAL TEMUS JONI mena 02 ERROR MAIL FW ADDRESS 03 RECEIVE MODE CANCEL 6 Press the key NETWORK EE he NETWORK 03 NETWARE e display returns to the menu 04 APPLE TALK e If you want to change another E MAIL setting change the los E MAIL setting before pressing the O key 7 Press 0 1 to select 01 COMPLETE Save NETWORK the E mail settings and start initializing e After 2 seconds the Operation Completed message is Initializing displayed and returns to the INITIAL SETUP menu CANCEL e If you want cancel the E MAIL setting press the e kev before selecting 01 COMPLETE Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK Receive Mode Setting This sets the type of protocols used for receiving E mail To perform the Offramp Gateway transmission the Receive Mode must be set to SMTP See OFFRAMP GATEWAY SETUP on page 3 40 for further details PROGRAM 1 Press the O key and press 0 3 0 4 NETWORK COMPLETE TCP IP NETWARE 04 APPLE TALK los E MAIL 06 FTP 07 LAN FAX 2 Press 0 5 to select 05 E MAIL 5 E MAIL ADDRESS ROR MAIL FW ADDRE
46. 8 MULTI POLLING 009 E MAIL TO FAX GTWY 010 OFFRAMP GATEWAY 011 RELAY ORIGINATOR 012 RELAY STATION Gi eis 4 POLL FAX M BOX MAILBOX FILE NBR TYPE MAIL FROM 106 CONFIDENTIAL BOX 12345678901234567890 0559891014 107 BULLETIN BOARD 12345678901234567890 LOCAL 108 COVERSHEET LOCAL GE MEMORY RECEPTION FILE NBR TYPE FROM DATE TIME 201 12345678901234567890 JUL 02 04 11PM RECOVERY TX JL rc JoB Send Receive The reserved transmission and the reception from the relay station are indicated Poll box Free box Mail box indicates that data exists Receive to memory indicates that data received normally exists Resend stored fax indicates that data to be resent exists PC Job indicates that data to be printed sent received exists Job number assigned when communication was made Type of communication job Mail box number Station from which the data was input Local or Facsimile Telephone number if provide by the remote device Time when the data was input into data memory Power Failure List Receiving the E mail from SMTP If the E mail data received via the SMTP mail server was cleared because of an occurrence the power failure the sender s E mail address and received data can be checked in this list O The memory that the E mail data is saved is not backed up by a battery This list is automatically printed after recovery from a power failure
47. CTION MULTI TRANSMISSION REPORT PAGE TIME y 11 48AM TEL NUMBER 12345678901234567890 E MAIL ifaxftoshiba com NAME ABCDEFGHIJKLMNOPORSTUVWXYZABCDEFGHIJKLMN FILE NUMBER 999 DATE JUL 04 11 31PM 999 START TIME JUL 04 11 10PM END TIME JUL 04 11 32PM RECOVERY TIME FEB 26 11 31PM SUCCESSFUL GROUP 0100 SAPPORO office ABB 001 002 003 004 005 006 007 008 009 010 010 011 012 or 02 805 07 09 09 11 ONE TOUCH NUMBER 11 ABCDEFGHIJKLMNOPORST eg SHIZUOKA_office 13 GROUP 0014 NAHA_office ABB 101 102 0103 14 ABB 220 OOSAKA_office SPEED DIAL 014 Amsterdam 015 Naples 016 New Delhi TEL NUMBER B 123456789012345678901234567890 123456789012345678901234567890 123456789012345678901234567890 123456789012345678901234567890 1234567 B 0120 444444 E MAIL mA Fushimi corporation limitedefu shimi co jp UNSUCCESSFUL PAGE SENT TO GROUP 0101 Micronesia_office ABB 001 123456789012345678901234567890 001 002 Marshall 002 OT 02 Seychelles 001 ONE TOUCH NUMBERS 13 Group 0014 NAHA_office ABB 104 FUTENMA 001 105 TINSUKOU 003 106 YONAGUNI 001 af EASTER EGG 55 DAI_office DIM NA A MAMMA MAMMA MA MAMMA MAMMA MAMMA MAMMA MAMMA MA MMMMAMAMAMAMMMMAMAMAMAMMMMAMAMAMAMMMMMMAMAMAMAMMAMAMAMA MA MANDADA NANA NDS EE document image ZU AMMMMAMA MAMMA MAMMA AAA AAA MMAMAMAMA MAMMA AAA AAA AAA ATA AAT ATT Document pages The number of pages input in memory is indicated Receivers where the
48. E When you know the receiver s resolution and want to specify yo SET LA the resolution select 1 YES and press the key Go to next step e When you do not know the receiver s resolution and want SET to skip the setting select 2 NO and press the key Go to Step 5 4 Use the gt or gt key to select desired resolution SELECT RECEIVER RESOLUTION SEJ 200 x 100 mode and press the O kev 200 x 200 CANCEL 200 400 e To cancel setting midway press the kev ED BASIC FUNCTIONS Use the lt gt or key to select whether you know the receiver compression e When you know the receiver s compression mode and want to specify the compression mode select 1 YES and press the O key Go to next step e When you do not know the receiver s compression mode and want to skip the setting select 2 NO and press the key Go to Step 7 O e When you are sending a document in the Scan to E mail Mode the scanning condition setting is completed in case you select 2 NO at this screen Use the lt gt or 7 key to select desired SET compression mode and press the key CANCEL e To cancel setting midway press the O key O e When you are sending a document in the Scan to E mail Mode only MH or MMR can be selected for the compression mode e When you are sending a document in the Scan to E mail Mode the scanning condition setting is compl
49. E mail properties related to the Offramp Gateway function When you set the Receive Mode to SMTP you can additionally configure the following items Properties Name Description E mail to FAX Gateway This sets the machine to allow forwarding the document that is received by the Offramp Gateway transmission Gateway Print This sets whether to print the document sent from the Internet FAX machine using the Offramp Gateway transmission The machine prints the document when forwarding it to the facsimile so that you can confirm what is sent using the Offramp Gateway Gateway Security This sets whether or not to check the fax number of the sender before forwarding to the Offramp Gateway If the fax number of the facsimile is not registered as a One Touch dial or Abbreviated dial the Offramp Gateway feature will not be available for this document For further details see OFFRAMP GATEWAY SETUP on page 3 40 Print Text Body Setting This sets whether or not the body section of the received E mail is to be printed PROGRAM Press the key and press 0 1 0 4 E MAIL SETUP VERINE TEAT BODY BODY PAGE LIMIT END MDN B S 04 PRINT HEADER los PRINT E MAIL ERROR Jo6 PRINT DSN PRINT MDN 08 REQUEST DSN loo 2 mar1 TO FAX GATEWAY Lo cATEWAY PRINT 1 GATEWAY SECURITY poe TRMATTON TIMER 3 MESSAGE SIZE LIMIT L OFF 2 0N 2 Press 0 1 to select 01 PRINT TEXT BODY P
50. ERVER ADDRESS Lk op TIME Joe pop LOGIN NAME 97 POP PASSWORD EE SHAVER ADDRESS a 3 Press 0 to select 08 SMTP SERVER NIE SERVER ADDRESS ADDRESS Joo 000 000 000 SET Press the kev e The display returns to the E MAIL menu 4 5 CANCEL Press the C key e The display returns to the NETWORK menu setting before pressing the O key Enter the SMTP server address on the Dial Keypad e If you want to change another E MAIL setting change the CANCEL 7 Press 0 1 to select 01 COMPLETE Save the E mail settings and start initializing After 2 seconds the Operation Completed message is displayed and returns to the INITIAL SETUP menu CANCEL e If you want cancel the E MAIL setting press the before selecting 01 COMPLETE key E MAIL 06 POP LOGIN NAME 07 POP PASSWORD 08 SMTP SERVER ADDRESS NETWORK 03 NETWARE 04 APPLE TALK Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK 4 E MAIL PROPERTIES SETUP This section describes the procedures to set the E mail properties and how the machine works with the Internet Fax function The following table describes the E mail properties that can be set up See the following sections for more information about each item Properties Name Description Default Print Text Body This is to set to On or Off for printing the body On section of the recei
51. F SPEAKER VOLUME REPORTS amp LIST ALARM VOLUME 7 JOURNAL KEY TOUCH VOLUME 7 MANUAL OUTPUT TX amp RX RINGER VOLUME KH AUTO ON MONITOR VOLUME ES COMMUNICATION REPORT DOCUMENT TX ALWAYS COPY SETUP MEMORY TX ALWAYS IMAGE APS AMS APS MULTI TX ALWAYS IMAGE IMAGE MODE TEXT PHOTO MULTI POLL ON ERROR LIGHT DARK AUTO RELAY ORIGINATOR ALWAYS IMAGE FINISHING NON SORT RELAY STATION ALWAYS IMAGE DESTINATION ALWAYS IMAGE FAX SETUP REC LIST LINE MONITOR ALWAYS MATLBOX ON RECEIVE INTERVAL 3MIN REMOTE MAILBOX OFF ECM OFF RELAY STATION ON DOCUMENT MODE STANDARD LIGHT DARK MANUAL REMOTE SERVICE DIAL TYPE PSTN REMOTE ACCESS OFF ACCESS DIGIT DOWNLOAD FIRMWARE NO JOB REDIAL MODE RDC PASSWORD INTERVAL 1MIN COUNTER 02 TOTAL PAGE AUTO RECEIVE MODE AUTO SCAN 1394 RING DELAY 1 PRINT 67277 MEMORY TX ON SECURITY TX OFF COVER SHEET ON Function List Second Copy ROMversion001 ROMversion002 ROMversion003 ROMversion004 FUNCTION EST NETWORK TCP IP DHCP IP ADDRESS SUBNET MASK DEFAULT GATEWAY HOST NAME NETWORK E MAIL E MAIL ADDRESS ERROR MAIL FW ADDRESS OP3 OR SMTP SERVER ADDRESS POP3 INTERVAL POP3 LOGIN NAME POP3 PASSWORD SMTP SERVER ADDRESS NETWORK FTP SERVER FTP SERVER LOGIN NAME mm NETWORK LAN FAX LAN FAX SERVER ADDRESS NETWORK NOVELL SETTING IPX SPX FRAME TYPE NETWORK APPLE TALK APPLE TALK PROTOCOL FTP SERVER LOGIN PASSWORD PAGE TIME TEL NUMBER E MA
52. IL NAME ENABLE Oe 0 2 Os H 0 0 0 0 0 0 0 0 ifax toshiba com user01 toshiba com POP3 10 10 70 101 10MINS FOR FORA 10 7 10 70 101 DEE DEER ENABLE AUTO DISABLE 002 JUL 04 2001 11 48AM 12345678901234567890 ifax toshiba com ABCDEFGHIJKLMNOPORS E MAIL PRINT TEXT BODY BODY PAGE LIMIT SEND MDN PRINT HEADER PRINT E MAIL ERROR PRINT DSN PRINT MDN REQUEST DSN E MAIL TO FAX GATEWAY GATEWAY PRINT GATEWAY SECURITY CONFIRMATION TIMER MESSAGE SIZE LIMIT SCAN SCAN RESOLUTION MESSAGE SIZE LIMIT FLASH ROM OPTION PROGRAM FUNCTION LANGUAGE BOOT TUVWXYZABCDEFGHIJKLMN OFF ON 1HOUR 4 0MB 400X400dpi 4 0MB 1AUWWTS1SPA02011 05 21 01 3AUWWTS1SPA02002 05 18 01 2AUWWTS1SPA02001 04 25 01 4AUWWTS1SPA02002 05 18 01 LISTS AND REPORTS Menu List Program Issues a list of menu items through which functions or options can be set This list can be a useful guide during machine programming For printing procedure see e STUDIO16 20 25 OPERATOR S MANUAL FOR FACSIMILE FUNCTION Menu List First Copy MENU LIST PRO 01 DEFAULT SETTINGS 01 MACHINE DEFAULTS 01 CASSETTE SIZE 02 WALKUP SCREEN 03 TIMERS 04 WEEKLY TIMER 05 06 DEPARTMENT CO 02 COPY SETUP 01 APS AMS 02 IMAGE MODE 03 LIGHT DARK 04 FINISHING SETUP 01 LINE MONITOR 03 FAX 03 ECM 04 DOCUMENT MODE 05 DIAL TYPE 06 REDIAL MODE 07 AUTO RECEIVE 08 MEMORY TX 09 SECURITY TX 10 COVER SHEE
53. INT DSN RINT MDN 08 REQUEST DSN lig mera TO FAX GATEWAY l10 GATEWAY PRINT 11 GATEWAY SECURITY 14 CONEIRMATTON TIMER 3 MESSAGE SIZE LIMIT 2 Press 1 1 to select 11 GATEWAV SECURITY GATEWAY SECURITY L OFF 2 0N 09 E MAIL TO FAX GATEWAY 3 Press 1 to select 1 OFF when you want to E MAIL SETUP 10 GATEWAX PRINT disable the Gateway Security function 11 GATEWAY SECURITY Press 2 to select 2 0N when you want to enable the Gateway Security function e The display returns to the E MAIL SETUP menu 8 ADDITIONAL FUNCTIONS SETUP The following additional functions are available when the Internet Fax kit is installed to the machine FTP Server Login Name This allows you to set the user name to log in the FTP server on the machine The user name is required to transmit data between a personal computer and the machine using the TOSHIBA Viewer via Network FTP Server Login Password This allows you to set the password to log in the FTP server on the machine This password is required to transmit data between a personal computer and the machine using the TOSHIBA Viewer via Network LAN FAX Server Address This allows you to set the IP address of the LAN FAX server ImageVision2000 or SmartLink server Only the LAN FAX server assigned here can access to this machine FTP Server Login Name Setting This sets the user name to log in the FTP server This must be set to control the machi
54. ITY poe TIMER 3 MESSAGE SIZE LIMIT 2 Press 0 4 to select 04 PRINT HEADER ERIN HEADER L OFF 2 0N 3 Press 1 to select 1 0FF when you want to E MAIL SETUP a a 02 BODY PAGE LIMIT disable the Print Header function 03 SEND MDN Press 2 to select 2 0N when you want to enable 04 PRINT HEADER the Print Header function e The display returns to the E MAIL SETUP menu SETUP Print E mail Error Setting This sets when you would like to print only the items that can be printed normally when an error occurs The items that the machine recognize to be erroneous are not printed O e When this is set to ON the range of the printed section varies according to the settings of Print Text Body and Print Header e When this is set to OFF the machine interrupts printing if any error is found PROGRAM Press the key and press 0 1 0 4 E MAIL SETUP Ol PRINT TEXTBODY BODX PAGE LIMIT SEND MDN 04 PRINT HEADER E P Ge RINT E MAIL ERROR Jos RINT DSN RINT MDN 08 REQUEST DSN loo site TO FAX GATEWAY Lo GATEWAY PRINT 1 GATEWAY SECURITY ere ne ee ON TIMER 3 MESSAGE SIZE LIMIT Press 0 5 to select 05 PRINT E MAIL JERINT E MAIL ERROR L OFF ERROR ER 3 Press 1 to select 1 OFF when you want to E MAIL SETUP a a A A 03 SEND MDN disable the Print E mail Error function CAPRINO JAG Press 2 to select 2 0N when you want to enabl
55. Internet Fax Transmission Error The following table describes other error messages displayed during sending the Internet Fax Error Message Cause Solution E mail error An error occurs during sending the Internet Fax Print the Transmission Journal and check the error code Refer to Error Code Printed on Report on page 5 7 and solve the problem Memory overflow The scanned data size of a page exceeds the limitation or the memory is full while transmitting the Internet Fax Change the Message Size Limit and try again see page 3 32 or 3 34 Internet Fax Reception Error The following table describes other error messages displayed during receiving the Internet Fax Error Message Cause Solution E mail error An error occurs during receiving the E mail Print the Reception Journal and check the error code Refer to Error Code Printed on Report on page 5 7 and solve the problem Error mail receive Fails to retrieving E mails from the mail server Check the E mail properties settings on the machine Unless any problems are found in settings it may be caused by a network traffic Try again when the network traffic is less Memory overflow Received E mail is too large to save into the memory Ask your sender to reduce the mail size and resend again If you set the Error E mail forward address the E mail may be forwarded to th
56. MBER TELEPHONE NUMBERS LIST ABB NUMBER 1 999 START SET Press the or key e When you set the original on the glass go to step 5 and continue the operation e When you set the original on the ADF or RADF the machine scans the original and sends the Internet Fax After operation is completed the screen returns to the Internet Fax Mode or E mail to Scan Mode SO e When scanning on the glass using e STUDIO16 the SELECT ORIGINAL SIZE screen appears See When scanning on the glass using e STUDIO16 on page 2 12 Select whether scanning another original When you require scanning another original select 1 YES SET and press the key to scan another original e When you do not require scanning another original select SET 2 NO and press the key to complete the operation Sending Internet Fax by Alphabet Dialing SPEED DIAL 1 Press the 22 C Key at the Internet Fax Mode or Scan to E mail Mode Press Q to select 2 SEARCH NAME 3 Enter the search characters using the keyboard on the Flip Panel and press the key e Only names beginning with the search character are presented The names that have the search character in the middle are not presented e Searching can be done irrespective of upper or lower case characters The relevant ID names are displayed Select the destination using the or key GA BASIC FUNCTIONS TELEPHONE NUMBERS LIST ABB NUMBER
57. NUAL FOR FACSIMILE FUNCTION Check E mail Error CHECK E MAIL The following table describes error messages displayed when pressing the CI kev Error Message Cause Solution Network access error The Network Interface Card or Internet Fax unit has been damaged The Network Interface Card or Internet Fax unit must be replaced Call for service Not POP3 receive mode The Receive Mode is set to SMTP Select POP for the Receive Mode see page 3 13 If the Receive Mode is set to SMTP the CHECK E MAIL key is not available Not exist POP3 server The machine cannot find the POP server in the network Check the IP address of the POP server is set correctly see page 3 14 If itis correctly set ask your network administrator if the mail server is correctly active Not exist IP address The IP address of this machine has not been assigned Assign the IP address of this machine see page 3 6 Not exist E mail No E mail has been received Bad POP3 login name Your user name is incorrect or locked to log in the POP server or the password is incorrect Check the POP login name and password is set correctly see page 3 17 3 18 Of they are correctly set ask your network administrator if your login name is not locked Not connect POP3 server The machine cannot connect to the POP server Check the IP address of the POP server is set correctly s
58. P BOOTP DHCP IP ADDRESS SUBNET MASK 04 DEFAULT GATEWAY 05 HOST NAME Press 0 1 to select 01 BOOTP DHCP BOOTP DHCP 1 ENABLE 2 DISABLE LA To enable the BOOTP DHCP press 1 to select TCP IP D 01 BOOTP DHCP Ae 02 IP ADDRESS To disable the BOOTP DHCP press 2 to select 03 SUBNET MASK 2 DISABLE e The display returns to the TCP IP menu CANCEL JS 5 Press the key NETWORK d 01 COMPLETE e The display returns to the NETWORK menu SE e If you want to change another TCP IP network setting lo3 NETWARE change the setting before pressing the key 6 Press 0 1 to select 01 COMPLETE Save the network settings and start initializing After 2 seconds the Operation Completed message is displayed and returns to the INITIAL SETUP menu It may take few minutes to finish initializing the Network Interface Card CANCEL e If you want cancel the TCP IP setting press the key before selecting 01 COMPLETE Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK IP Address Setting PROGRAM 1 Press the O key and press 0 3 0 4 2 Press 0 Q to select 02 TCP IP 3 Press 0 Q to select 02 IP ADDRESS Enter the IP address using the Dial Keypad and press SET the key CANCEL 5 Press the kev e The display returns to the NETWORK menu e If you want to change another TC
59. P IP network setting fa change the setting before pressing the kev 6 Press 0 1 to select 01 COMPLETE Save the network settings and start initializing After 2 seconds the Operation Completed message is displayed and returns to the INITIAL SETUP menu It may take few minutes to finish initializing the Network Interface Card CANCEL e If you want cancel the TCP IP setting press the Ss key before selecting 01 COMPLETE NETWORK 01 COMPLETE 02 TCP IP NETWARE IP BOOTP DHCP IP ADDRESS SUBNET MASK 04 DEFAULT GATEWAY 05 HOST NAME ADDRESS Bro 000 000 000 NETWORK 01 COMPLETE 02 MEM 03 NETWARE Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK Subnetmask Setting 1 2 3 JS 5 6 PROGRAM Press the O key and press Press 0 2 to select 02 TCP IP Press 0 3 to select 03 SUBNET MASK Enter the Subnetmask using the Dial Keypad and press the kev CANCEL Press the kev e The display returns to the NETWORK menu e If you want to change another TGP IP network setting change the setting before pressing the kev Press 0 a to select 01 COMPLETE Save the network settings and start initializing After 2 seconds the Operation Completed message is displayed and returns to the INITIAL SETUP menu It may take few minutes to finish initializing the Network Interface
60. RINT TEXT BODY 3 Press 1 to select 1 0FF when you want to E MAIL SETUP a 7 2 Q1 PRINT TEXT BODY disable the Print Text Body function 02 BODY PAGE LIMIT Press 2 to select 2 ON when you want to enable 03 SEND MDN the Print Text Body function e The display returns to the E MAIL SETUP menu Body Page Limit Setting This sets the maximum number of the pages to be printed in the range from 1 to 99 when receiving an E mail If the number of the pages to be printed exceeds the limit the machine interrupts the printing The received body text data may be garbled during transferred through the Internet This is a known problem with E mail transmissions over the Internet It is recommended to select ON to avoid printing of a large amount of the garbled data PROGRAM Press the key and press 0 1 0 4 E MAIL SETUP 01 PRINT TEXT BODY BODX PAGE LIMIT B SEND MDN 04 PRINT HEADER B B P RINT E MAIL ERROR RINT DSN RINT MDN 08 REQUEST DSN seen TO FAX GATEWAX lo GATEWAY PRINT 1 GATEWAY SECURITY p TIMER 3 MESSAGE SIZE LIMIT LIMIT l 99 PAGE S 2 Press 0 Q to select 02 BODY PAGE LIMIT BODY PAGE LIMIT 3 Enter the Body Page Limit 1 to 99 using the Dial Keypad e 5 is set as the default body page limit SET Press the key E MAIL SETUP i 01 PRINT TEXT BODY e The display returns to the E MAIL SETUP menu 02 BODY PAGE LIMIT 03 SEND MDN
61. SETUP Print Text Body Setting From User01 lt user01 toshiba com gt To lt ifax toshiba com gt G Date i 04 Jul 2001 11 53 43 0900 rnet Fax MAIL An Image data has been attached to this E mail message and image data is the Tiff file format You can see the attached message by Tiff viewer L such as the Imaging that is operated under the Windows 95 98 or NT Sender name and address Recipients Lists Date and time of the E mail message was sent Subject of the E mail message GBodv of the message W Header Output This output is printed when the Print Header is set to ON pm P3 26 Chapter 3 SETUP E MAIL PROPERTIES SETUP Print Header Setting BASIC FUNCTIONS 2 SEND E MAIL The operation to send an Internet Fax can be divided into 3 parts Selecting the Send Mode A Setting the Scanning Condition D Specifying the recipients This section describes the instructions based upon the procedure above How the machine sends scanned data When the document is sent to an E mail address the document is converted to TIFF FX images E mail Notification Reports printed after sending an E mail The following reports may or may not be printed after sending an Internet Fax DSN Report is printed when Print DSN is set to ON and the mail server successfully replied to your DSN request See DSN Report on page 4 3 for a sample a
62. SS RECEIVE MODE 04 POP SERVER ADDRESS los pop TIME Joe pop LOGIN NAME 97 POP PASSWORD 08 SMTP SERVER ADDRESS 3 Press 0 3 to select 03 RECEIVE MODE RECEIVE MODE Press 1 to select 1 POP or press 2 to select 01 E MAIL ADDRESS 2 SMTP 3 02 ERROR MAIL FW ADDRESS e The display returns to the E MAIL menu 03 RECEIVE MODE CANCEL Press the key NETWORK 03 NETWARE e The display returns to the NETWORK menu e If you want to change another E MAIL setting change the 04 APPLE TALK setting before pressing the 6 kev 6 Press 0 1 to select 01 COMPLETE Save the E mail settings and start initializing After 2 seconds the Operation Completed message is displayed and returns to the INITIAL SETUP menu EL e If you want cancel the E MAIL setting press the key before selecting 01 COMPLETE Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK POP Server Address Setting This sets the IP address of the POP server This must be set when POP is selected in Receive Mode PROGRAM 1 Press the C key and press 0 3 0 4 NETWORK 01 COMPLETE TCP EP NETWARE 04 APPLE TALK los E MAIL E MAIL ADDRESS 2 Press 0 5 to select Op EMAIL ERROR MAIL FW ADDRESS RECEIVE MODE 04 POP SERVER ADDRESS los pop TIME Joe pop LOGIN NAME 97 POP PASSWORD 08 SMTP SERVER ADDRESS
63. T 11 RECOVERV TRAN J STIT 13 SEND AFTER SC 14 ACCOUNT CODE 16 SECURE RX 17 MEMORV RX 18 RX REDUCTION 19 DISCARD 20 PRIVILEGED RX 21 RTI 15 SEPARATOR PAGE GRAM PAGE TIME TEL NUMBER E MAIL NAME SPEAKER VOLUME DE 02 RECEIVE INTERVAL MODE SMIT AN 001 JUL 04 2001 11 48AM 12345678901234567890 ifax toshiba com ABCDEFGHIJKLMNOPORSTUVWXYZABCDEFGHIJKLMN 04 E MAIL 01 02 03 04 05 SETUP PRINT TEXT BODY BODY PAGE LIMIT SEND MDN PRINT HEADER PRINT E MAIL ERROR 06 PRINT DSN 07 PRINT MDN 08 REQUEST DSN 09 E MAIL TO FAX GATEWAY 10 GATEWAY PRINT 11 GATEWAY SECURITY 12 CONFIRMATION TIMER 13 MESSAGE SIZE LIMIT 05 SCAN SETUP 01 SCAN RESOLUTION 02 MESSAGE SIZE LIMIT 06 REPORT amp LIST 01 JOURNAL 01 MANUAL OUTPUT 02 AUTOMATIC JOURNAL 02 COMMUNICATION REPORT 01 TX REPORT 02 MEMORY TX REPORT 03 MULTI ADD REPORT 04 MULTIPOLL REPORT 05 RELAY ORIGINATOR REPORT 06 RELAY STATION REPORT 07 RELAY END REPORT 03 RECEPTION LIST 01 LOCAL MAILBOX LIST 02 REMOTE MAILBOX LIST 03 RELAY RECEPTION LIST 07 REMOTE SERVICE 01 REMOTE ACCESS 02 DOWNLOAD FIRMWARE 03 RDC PASSWORD 04 SUPPLY ORDER 02 LISTS 1 DEPARTMENT CODE 2 FUNCTION 3 SUPPLY ORDER 4 ITU MAILBOX Menu List Second Copy MENU LIST PROGRAM 03 INITIAL SETUP 01 DATE amp TIME 01 SETTING 02 TIME FORMAT 03 DATE MODE 04 MONTH MODE 02 LANGUAGE 03 TERMINAL ID 04 NETWORK 01 COMPLETE 02 TCP
64. TOSHIBA zz For U S A only WARNING FCC Notice Part 15 This terminal has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates and can radiate radio frequency energy and if not installed and used in accordance with this guide may cause harmful interference to radio communications Operation of this terminal in a residential area is likely to cause harmful interferences in which case the user will be required to correct the interference at his her own expense WARNING FCC Notice Part 68 This equipment complies with Part 68 of the FCC Rules On the rear of this equipment is a label that contains among other information the FCC Registration Number and ringer equivalence number REN for this equipment If requested this information must be provided to the telephone company The REN is used to determine the quantity of devices that may be connected to the telephone line Excessive RENs on the telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of the REN s should not exceed five 5 0 To be certain of the number of devices that may be connected to the line as determined by the total REN s contact the telephone company to determine the
65. TP for sending an E mail message When this machine uses SMTP for the Receive Mode This machine works as one of the mail servers The machine can transfer an E mail message in the SMTP transmission The following table shows the available functions according to the type of the protocols set for the Receive Mode Functions Receive Mode POP SMTP Send a document as an E mail Yes Yes Automatic receiving of an E mail Yes Yes Manual receiving of an E mail Yes No One Touch Keys to E mail Yes Yes Abbreviated Dial Numbers to E mail Yes Yes Multi address transmission to E mail Yes Yes Onramp Gateway Yes Yes Offramp Gateway No Yes Error E mail Transmission Yes Yes If the use of the Offramp Gateway function is not necessary it is recommended that the Receive Mode is set to POP because some settings will be required to be set on the mail server if the Receive Mode is set to SMTP For more information about the Offramp Gateway function see OFFRAMP GATEWAY SETUP on page 3 35 Confirmed E mail Server The following table shows the list of E mail servers that the Internet Fax kit supports Server Name Version 1 Sendmail 8 9 1 Qpopper 3 0 2 2 Sendmail 8 9 3 Qpopper 3 0 2 3 Microsoft Exchange 5 5 4 Qmail 1 03 5 LotusDomino 5 0 1acnti Products names in this manual are the trademarks or registered trademarks of their respec
66. YZABCDE IJKLMNOPQRSTUVWXYZAB HI JKLMNOP QRS TUVWXY ZABCDEF GHI JKLMNOPQ FGHIJKLMNOPORSTUVWXYZAB HI JKLMNOPORSTUVWXY ZABCDEF GHI JKLMNOPQRST AABdefghi jklmnopgrst ABB 001 91014 0559891024 Mlwebmaster tegciken co jp Beat kiyoshi GROUP 0051 brilliant green oT 29 00181559761000 Bringer oT 33 0120444444 Charles Baudelaire ABB 148 254126 Dancer Fushimi ABB 006 0558762500 0558763500 Guitar store GROUP 0001 JAMES GARFIELD oT 07 123456789012345 mM james president america com Virginia GROUP 0008 Zombi Fushimi ABB 003 2223242526 03536373839 SUB 12345678901234567890 SEP 12345678901234567890 PHD OOOO 222222222 ABB 029 fizzzzzzOzzzzzz VVVVVV JgO jp Destination name The station names of one touch abbreviated dial numbers and the group names sorted in alphabetical order Type Number One touch number Abbreviated dial number Group Dial number data The facsimile telephone numbers registered in the one touch number or the abbreviated dial number are indicated The mark e is added before the facsimile telephone number when it is a sub address dial If SUB SEP PWD is registered for the facsimile telephone number SUB SEP or PWD is added in the front of each line Each item has a max of 20 digits The characters of the registered password are indicated by s If a group is assigned to the one touch number the group number is indicated E mail address indicated in a max of 256 digits The E
67. ame Relay Box press 2 to select 2 COMPLETE e When you want to enter another end station press 1 to select 1 ADD NEXT NUMBER and go to step 9 Select whether a transmission report is sent to a fax number or E mail address e When you want to send a transmission report to a fax number press to select 1 FAX NUMBER SETUP Go to step 12 e When you want to send a transmission report to an E mail address press 2 to select 2 E MAIL ADDRESS SETUP Go to step 13 D Enter a FAX Number of the remote location to which the Transmission Report should be sent Then press SET the key e If you want to enter the fax number of the remote location manually enter the fax number using the Dial Keypad e If the fax number of the remote location is assigned to a One Touch key press desinated One Touch key e H the fax number of the remote location is assinged to an SPEED DIAL Abbreviated Dial Number press 2 2 C and 1 Then lil SET enter the Abbreviated Dial Number and press the O kev SEARCH NAME TA ORE ECE LISBON OFFICE LONDON OFFICE TELEPHONE NUMBERS LIST 1 ABB NUMBER 2 SEARCH NAME 3 GROUP NUMBER TELEPHONE NUMBERS LIST GROUP NUMBER l 1999 RELAX END NUMBER 1 ADD NEXT NUMBER 2 COMPLETE TRANSMISSION REPORT 1 FAX NUMBER SETUP 2 E MAIL ADDRESS SETUP TRANSMISSION REPORT ENTER TEL NUMBER OR PRESS SPEED DIAL KEX OR ONE TOUCH KEX E
68. an alert report is printed informing you that the machine did not receive the MDN from the recipient If the Incoming E mail server of the recipient does not support the MDN the machine prints the alert report whether the recipient receives the document successfully or not If you are not sure that the recipients can reply the MDN request it is recommended to select OFF PROGRAM Press the O key and press 0 1 0 4 E MAIL SETUP 01 PRINT TEXT BODY BODY PAGE LIMIT SEND MDN PRINT HEADER los PRINT E MAIL ERROR E p R Jo6 PRINT DSN je7 RINT MDN 08 REQUEST DSN looz AIL TO FAX GATEWAY bo caTEwaY PRINT 11 GATEWAY SECURITY eee FIRMATION TIMER 3 MESSAGE SIZE LIMIT be Sa 2 Press 1 2 to select 12 CONFIRMATION RMATION TIMER TIMER e When you want to disable the Confirmation Timer function 3 SET TIME go to step 3 e When you want to enable the Confirmation Timer function go to step 6 Press 1 to select 1 OFF when you want to E MAIL SETUP A x S 01 PRINT TEXT BODY disable the Confirmation Timer function o2 BODY PAGE LIMIT e The display returns to the E MAIL SETUP menu 03 SEND MDN LA CONFIRMATION TIMER Press 3 to select 3 SET TIME when you want to set the time interval for the Confirmation Timer JS function 1 2 Be 4 hal eda Use the or lt gt key to select the desired time CONFIRMATION TIMER SET and press the S
69. be routed through the Offramp Gateway E mail to Fax Gateway Setting This sets up the machine to forward the document that is received by the Offramp Gateway transmission This is available only when the Receive Mode is set to SMTP If this is set to ON it is recommended to set up Gateway Print and Gateway Security PROGRAM Press the 8 kev and press 0 1 0 D E MAIL SETUP 01 PRINT TEXT BODY BODX PAGE LIMIT END MDN 04 PRINT HEADER Jos RINT DSN RINT MDN B S E los PRINT E MAIL ERROR P p R EQUEST DSN l9 z AIL TO FAX GATEWAY luo carEWAx PRINT 1 GATEWAY SECURITY are FIRMATION TIMER 3 MESSAGE SIZE LIMIT Press 0 9 to select 09 E MAIL TO FAX L TO FAX GATEWAY GATEWAY e 07 PRINT MDN 3 Press 1 to select 1 OFF when you want to E MAIL SETUP disable the E mail to Fax Gateway function 08 REQUEST DSN 09 E MAIL TO FAX GATEWAY Press 2 to select 2 0N when you want to enable the E mail to Fax Gateway function e The display returns to the E MAIL SETUP menu Gateway Print Setting This sets up the device to print the E mail before sending the Offramp Gateway transmission The machine prints the document before forwarding it to the facsimile so that you can confirm what is being sent using the Offramp Gateway This setting is available when the E mail to Fax Gateway function is set to ON PROGRAM Press the O key and press 0 1 0 4
70. be set or changed at the time that each E mail document is sent Scan to E mail can be used to send an Internet Fax to PCs which are located in your local area network When you want to scan a document and send the image data to your PC use this method This method ignores the E mail Properties settings of DSN and MDN so that this is useful when you do not require the disposition or notification of E mail transmission status Resolution Setting This sets the default resolution used for the Scan to E mail mode PROGRAM Press the dee key and press 0 1 0 5 SCAN SETUP 01 SCAN RESOLUTION 02 MESSAGE SIZE LIMIT 100 200 400 2 Press 0 1 to select 01 SCAN RESOLUTION JSCAN RESOLUTION Use the or key to select desired SCAN SETUP 01 SCAN RESOLUTION resolution mode and press the O key 02 MESSAGE SIZE LIMIT e The display returns to the SCAN SETUP menu Message Size Limit Setting This sets the size limit of the documents that can be sent using the Scan to E mail function If the size of the documents exceeds the maximum size the machine sends the documents separately SO The document that contains only one page of an image cannot be separated even if the document size exceeds the limit In this case the machine interrupts the job PROGRAM Press the key and press 0 1 0 5 SCAN SETUP 01 SCAN RESOLUTION 02 MESSAGE SIZE LIMIT OMB OMB OMB 2 Press 0 Q to s
71. board CLEARISTOP kev Pressing this kev clears all of the values that vou entered BACKSPACE kev D Each press of this key deletes the values that you are entering one by one DELETE key Pressing this key after highlighting the value with the a key deletes the value INSERT key Pressing this key permits the insertion of a desired character before in front of an existing character highlighted by the cursor Press this key again to exit the Insert mode START SCANNING TO MEMORY 2 Press the key o A When you set the original on the glass go to step 3 and SCANNING PACE continue the operation A ENEY e When you set the original on the ADF or RADF the machine scans the original and sends the Internet Fax After operation is completed the screen returns to the Internet Fax Mode or E mail to Scan Mode When scanning on the glass using e STUDIO16 When you set the original on the glass of e STUDIO16 you have to select the original size before START scanning When you press the key the SELECT ORIGINAL SIZE screen is displayed Select original size o lt LD LT R Select the original size using the KA or kev and press the kev to start scanning 212 BASIC FUNCTIONS Select whether scanning another original When you require scanning another original select 1 YES and press the key to scan another original e When you do not require scanning another original sele
72. ception Error rearen ae a a a En mnn 5 6 Internet Fax Transmission Error 5 6 Internet Fax Reception Error ss nn 5 6 2 Error Code Printed on Report nr nn cnn nn cnn santanna nm 5 7 Transmit Code uri ta g a 5 7 U Receive Code marco ri MT ik 5 8 e TECHNICAL WORD REFERENCE ii ie e deca eege a a d na radd 61 PRECAUTIONS Precautions for Internet Transmission Transmissions using the Internet Fax function are the same as E mail transmissions Before you start to use the Internet Fax function it is recommended that you read this section and understand the precautions for Internet Transmission e An Internet Fax document is sent to the company E mail server and out to the Internet It is not sent via the PSTN like regular facsimile transmissions e An error mail is sent back from the mail server when the E mail document fails to be forwarded to the recipient e An error mail is sometimes not sent back even if the E mail has failed e Internet transmission has minimal security It is recommended that you use regular facsimile transmission when a confidential document is sent e Transmission times and receipt of an Internet fax is dependent upon the Internet traffic at the time of transmission e If the document being transmitted has a large amount of data it may not be successfully sent due to the configuration of the E mail Server INTRODUCTION fil 1 BEFORE CONNECTING THE MACHINE TO INTERNET A 1 3
73. continue the operation e When you set the original on the ADF or RADF the machine scans the original and sends the Internet Fax After operation is completed the screen returns to the Internet Fax Mode or E mail to Scan Mode SO When scanning on the glass using e STUDIO16 the SELECT ORIGINAL SIZE screen appears See When scanning on the glass using e STUDIO16 on page 2 12 key gt ON TELEPHONE NUMBERS LIST ABB NUMBER LONDON OF SCANNING TO MEMORY JOB NUMBER SCANNING RESIDUAL PAGE EMORY SCAN NEXT ORIGINAL TELEPHONE NUMBERS LIST 1 ABB NUMBER 2 SEARCH NAME 3 GROUP NUMBER SENT HISTORY EE SENT HISTORY user01 toshiba user02 toshiba user03 toshiba SCANNING TO MEMORY JOB NUMBER SCANNING PAGE RESIDUAL MEMORY Select whether scanning another original SCAN NEXT QRTGTNAL When you require scanning another original select 1 YES SET and press the key to scan another original e When you do not require scanning another original select SET 2 NO and press the key to complete the operation Sending Internet Fax by Reception History Dialing SPEED DIAL 1 Press the 22 key at the Internet Fax Mode or CEET 1151 E 1 ABB NUMBER Scan to E mail Mode ERROR NANE 3 GROUP NUMBER 2 Press 5 to select 5 RECEPTION HISTORY 4 SENT HISTORY je RECBE DION HISTORY 4 L Sy e e e user01ftoshiba com de
74. ct SET 2 NO and press the Sending Internet Fax bv One Touch Kev 01 kev to complete the operation 1 Press desired One Touch to gt key at the Internet Fax Mode or Scan to E mail Mode e When you set the original on the glass go to step 2 and continue the operation e When you set the original on the ADF or RADF the machine scans the original and sends the Internet Fax After operation is completed the screen returns to the Internet Fax Mode or E mail to Scan Mode SO e When scanning on the glass using e STUDIO16 the SELECT ORIGINAL SIZE screen appears See When scanning on the glass using e STUDIO16 on page 2 12 Select whether scanning another original When you require scanning another original select 1 YES SET and press the key to scan another original e When you do not require scanning another original select SET 2 NO and press the key to complete the operation Sending Internet Fax by Abbreviated Dialing SPEED DIAL Press the 2 O key at the Internet Fax Mode or Scan to E mail Mode 2 Press 1 to select 1 ABB NUMBER 3 Enter the Abbreviated Dial Number 1 to 999 assigned to the desired E mail address SCAN NEXT ORIGINAL ONE TOUCH NUMBER ONE TOUCH LONDON OFFICE SCANNING TO MEMORY JOB NUMBER SCANNING PAGE RESIDUAL MEMORY SCAN NEXT ORIGINAL TELEPHONE NUMBERS LIST 1 ABB NUMBER 2 SEARCH NAME 3 GROUP NU
75. d MDN Settings otmen dE hee u 3 25 PrintHeader Setting RE 3 26 Print E mail Seele Une EE 3 27 Nils RE Rtl EE 3 28 Print MDN ET Uu BEE 3 29 Request DSN Seng ii Ee rodada 3 30 Confirmation Timer Setting AAA 3 31 Message Size Limit Setting ssns raeur a a ENNESCH Aer 3 32 2 SCAN te Red 3 33 Resolution Setting 201 a ein ila as 3 33 Message Size Limit Setting A 3 34 JONRAMP GATEWAY SETUP iii st tase ap a SEAE AA NEREA 3 35 Onramp Gateway Onramp Gateway Overview l nerenenennnnnnnnna nanna nn 3 35 Setting Up a Relay Box with E mail Address nee nnn net 3 36 7 OFFRAMP GATEWAY SETUP indicarne itoa ansie na ae aaien a Eais 3 40 Offramp Gateway Offramp Gateway Overview l ennennnnennnnnnann rent nnnn nt 3 40 How to send a document using Offramp Gateway e nennennn nanna 3 41 Setting Up for Offramp Gateway serrar cnn cnn ran r nn tran 3 42 E mail to Fax Gateway Setting E 3 43 Gateway Pnt Setting EE 3 44 Gateway Security Setting EES NEES ENEE eats dE ENNER 3 45 8 ADDITIONAL FUNCTIONS SETUP A 3 46 FTP Server Login Name Setting AAA 3 46 FTP Server Login Password Setting ss nnnennnennnnn nn nn rna n nn 3 47 LAN FAX Server Address Setting Lena nnnnr entrat 3 48 1 SETUP FLOW The following table describes the Initial Setup Flow according to your conditions or needs To use the functions the network configuration for this machine must be set up correctly For the value
76. divas hee a td 3 15 POP Login Name Setting WEE EE 3 17 POP Password Setting iin ege tec endear ase vi i ete A d Sar ENEE 3 18 SMTP Server Address Setting AAA 3 19 d E MAIL PROPERTIES SETUP sisien cette at ta 3 21 Print Text Body SINO voca EELER Ee 3 23 Body Page Limit Setting AAA 3 24 send MDN Setting l ili i ieee at coal ponla iia ojos 3 25 Print Header Setting wes iiiia iii ia a dn E Kee ic 3 26 Print E mail Error Setting RE 3 27 Print DSN Setting avs tic ei A tai lenceria terete en be 3 28 Print MDN Setting sinks a ao eet es a ee a and are 3 29 Request DSN Setting imitar A ac 3 30 Continmation Timer Setting xii dee BA REG EES ENEE E 3 31 Messa e Si e Limit Setting yucatan tata 3 32 5 SCAN TO E MAIE SETUP coi en ge et ea e 3 33 Resolution Setting ege e A ieee 3 33 Message Size Limit Setting sc 2 4 ais i a ERR dao anaia S anea 3 34 6 ONRAMP GATEWAY SETUP iii ii l deed deet 3 35 Onramp Gateway Onramp Gateway Overview c cceeceesceeeneeeeeeteneeeeaeeeeeteaeeseeeteaeesteeenaeetaas 3 35 Setting Up a Relay Box with E mail Address nn nn nar nn rna 3 36 7 QEFRAMP GATEWAY SETUP ccssc cc cshescesesesdegescetescieedsesacenaassansaneudepasensecedadsaddseseestaranietensties 3 40 Offramp Gateway Offramp Gateway OVerview en ennennnnnnn mnn nn annn nn nn nanna 3 40 How to send a document using Offramp Gateway nn eennnnnn nara cnn nanna n na 3 41 Setting Up for Offramp Gateway 0 cnn rninn arr
77. e e POP Server Address e POP Time e POP Login Name e POP Password e SMTP Server Address When this machine uses SMTP for the Receive Mode e E mail Address e Error E mail Forward Address e Receive Mode e SMTP Server Address E mail Address Setting This sets the E mail address of the machine PROGRAM 1 Press the key and press 0 3 0 4 NETWORK 01 COMPLETE TCP IP NETWARE 04 APPLE TALK los E MAIL 2 Press 0 5 to select 05 E MAIL X AIL ADDRESS ERROR MAIL FW ADDRESS RECEIVE MODE 04 POP SERVER ADDRESS los poP TIME Joe pop LOGIN NAME 97 POP PASSWORD 08 SMTP SERVER ADDRESS 3 Press 0 1 to select 01 E MAIL ADDRESS L ADDRESS ENTER E MAIL ADDRESS MAX254 4 Enter the E mail address using the kevboard When the Receive Mode is set to SMTP When the Receive Mode is set to SMTP the domain right part of of your E mail address becomes an added sub address to the domain name of the mail server or full qualitv domain name assigned on the mail server which set to transfer E mails to this machine Please ask vour network administrator about the domain name of the machine Also vou can use anv unique username for the E mail address For example sub address host1 domain toshiba com xxxxx host1 toshiba com xxxxx can be any username SET Press the key ee O1 E MAIL ADDRESS 02 ERROR MAIL FW ADDRESS 03 RECEIVE MODE e The display
78. e 05 PRINT E MAIL ERROR the Print E mail Error function e The display returns to the E MAIL SETUP menu Print DSN Setting This sets whether or not the DSN is printed when it is announced from the E mail server DSN Delivery Status Notification is used to notify the sender of the status of the message that has been sent The status such as failed delivery delayed delivery successful delivery or the gatewaying of a message into an environment that may not support DSNs is notified when an E mail with the DSN request is sent SO To receive and print the DSNs the DSN must be generated by the mail server PROGRAM Press the O key and press 0 1 0 4 E MAIL SETUP 01 PRINT TEXT BODY BODX PAGE LIMIT SEND MDN 04 PRINT HEADER E P P RINT E MAIL ERROR RINT DSN RINT MDN 08 REQUEST DSN lig E MAIL TO FAX GATEWAY 10 GATEWAY PRINT 11 GATEWAY SECURITY 14 CONBIRMATION TIMER 3 MESSAGE SIZE LIMIT 2 Press 0 6 to select 06 PRINT DSN PRINT DSN L OFF 2 ON 3 Press 1 to select 1 0FF when you want to JEMBIL SETUP l S 04 PRINT HEADER disable the Print DSN function EE ER ERROR Press 2 to select 2 ON when you want to enable 06 PRINT DSN the Print DSN function e The display returns to the E MAIL SETUP menu Print MDN Setting This sets whether or not the MDN is printed when it is announced from the recipient The machine sends the MDN request to th
79. e computer Check the E mail on your PC EZA TROUBLESHOOTING 2 Error Code Printed on Report When an Error Code is printed as a status indication on Transmission Reports etc related to Internet Fax transmission refer to the following description for the applicable Error Code to determine the cause and solution Transmit Code receive your E mail and unsuccessful MDN is received Error Code Cause Solution 60 An error occurs during converting The Internet Fax unit may be the image data required to be replaced Call for service 61 An error occurs during editing the The Internet Fax unit may be text data required to be replaced Call for service 62 Cannot access to the Network The Network Interface Card or Interface Card Internet Fax unit may be required to be replaced Call for service 63 Sequence problem occurs in Check the connector cable is IEEE1284 interface correctly connected If the error repeatedly occurs the Internet Fax unit may be required to be replaced Call for service 71 An error or timeout error occurs Check the SMTP server address is during accessing to the SMTP correctly set see page 3 19 server Check your mail server is supported by the Internet Fax see page 1 4 or correctly set up for the Internet Fax 72 The Host Name is incorrect Set the Host Name correctly see page 3 9 73 The E mail Address of this machine Se
80. e machine scans the original and sends the Internet Fax After operation is completed the screen returns to the Internet Fax Mode or E mail to Scan Mode Ven e When scanning on the glass using e STUDIO16 the SELECT ORIGINAL SIZE screen appears See When scanning on the glass using e STUDIO16 on page 2 12 Select whether scanning another original e When you require scanning another original select 1 YES SET and press the key to scan another original e When you do not require scanning another original select SET 2 NO and press the key to complete the operation Sending Internet Fax by Multi Key Quick Broadcast Press the 7 key at the Internet Fax Mode or Scan to E mail Mode TELEPHONE NUMBERS LIST 1 ABB NUMBER 2 SEARCH NAME 3 GROUP NUMBER TELEPHONE NUMBERS LIST GROUP NUMBER 1 1999 E NUMBERS LIST BER FFICE SCANNING TO MEMORY JOB NUMBER SCANNING PAGE RESIDUAL MEMORY SCAN NEXT ORIGINAL MES 2 NO MULTI GROUP ENTER E MAIL ADDRESS OR PRESS SPEED DIAL OR ONE TOUCH KEX Specify the E mail addresses LTI GROUP ifax6toshiba conjil e Direct Input B See page 2 12 e One Touch Key Be See page 2 13 e Abbreviated Number B See page 2 14 e Alphabet Dialing B See page 2 14 e Sent History Dialing w See page 2 15 e Reception History Dialing Be See page 2 16 e Group Number B See page 2 17 SET MULTI GROUP 3 Select
81. e recipient in every transmission so that the machine receives the MDN when the recipient supports the MDN request MDN Message Disposition Notification is used to notify the sender of the disposition of a message after it has been successfully delivered to a recipient SO The MDN may not reply when the environment or the recipients does not support the MDN PROGRAM Press the O key and press 0 1 0 4 E MAIL SETUP 01 PRINT TEXT BODY BODX PAGE LIMIT SEND MDN 04 PRINT HEADER P E p RINT E MAIL ERROR RINT DSN RINT MDN 08 REQUEST DSN lig mera TO FAX GATEWAY l10 GATEWAY PRINT 11 GATEWAY SECURITY 14 CONEIRMATTON TIMER 3 MESSAGE SIZE LIMIT 2 Press 0 7 to select 07 PRINT MDN Peo Nn TOORE 2 ON 3 Press 1 to select 1 OFF when you want to E MAIL SETUP e 05 PRINT E MAIL ERROR disable the Print MDN function 06 BRENT DSN Press Q to select 2 0N when you want to enable 07 PRINT MDN the Print MDN function e The display returns to the E MAIL SETUP menu Request DSN Setting This sets whether or not the DSN is requested when sending a document from the machine using the Internet Fax function DSN Delivery Status Notification is used to notify the sender of the status of the message that has been sent The status such as failed delivery delayed delivery successful delivery or the gatewaying of a message into an environment that may not support DSNs is
82. e to enter the l Fax mode ENTER E MAIL ADDRESS 256MAX COMM OPTIONW Entering Scan to E mail Mode SCAN 1 Press the O key to enter the Scan to E mail mode ENTER S ADDRESS 256MAX JULO4 2001 11 30AM M 100 RESOLUTION 400dpi d p AUTO How to Set Scanning Condition After selecting the Send Mode you can specify the resolution compression paper size and image density for scanned data How to Set Receiver Capability This operation is optional You can specify the resolution mode compression mode and paper size if you know the receiver s capability When you do not specify the resolution etc the machine uses the default settings O You can also set the default resolution for the Scan to E mail Mode To set the option see SCAN TO E MAIL SETUP on page 3 33 RESOLUTION Press the O key at the Internet Fax Mode or ENTER E MAIL ADDRESS 256MAX JUL04 2001 11 30AM M 100 Scan to E mail Mode RESOLUTION 200dpi on AUTO COMM OPTION W mb Use the 7 key to select CUSTOM and press RESOLUTION SET 200 X 200 the O kev N e When you do not want to exit the resolution setting menu without customizing the resolution settings select DEFAULT SET CANCEL 200x200 and press the O kev or simplv press the kev Use the or 270 key to select whether you DO You KNOW THE RECEIVER M RESOLUTION know the receiver resolution
83. ed by the machine can be forwarded to another E mail address e Supporting DSN Delivery Status Notification Transmission results are retrieved from the received DSN message and stored in the Activity Report as a transmission report This machine automatically prints the DSN message e Supporting MDN Message Disposition Notification An MDN request is added in the mail header of E mails If the machine receives the image data which exceeds the capability of this machine the machine responds with a failure in the MDN message back to the original sender e Additional Functions Enables users to configure the FTP File Transfer Protocol login name and the password for TOSHIBA Viewer the server address of the ImageVision2000 SmartLink and frame type for the Novell communication TABLE OF CONTENTS PREFAGE EE 4 Features of the e STUDIO16 20 25 Internet Fax Functions mn neenennnnen nn 5 TABLE OF CONTENT Si i L A l 6 PREGAU TIONS kreita i L an eh ai ie Aen 9 Precautions for Internet Transmission seen ennnnnnnnnnnnnn nn nn tna nanna nn nn nannti 3 a INTRODUCTION iii i ci 1 1 1 BEFORE CONNECTING THE MACHINE TO INTERNET Le nnenenen nn nn nnn nn 1 3 NS TEE 1 3 Confirmed E mail Server coccion lc a Ea e eaa iN 1 4 2 INTERNET FAX TRANSMISSION OVERVIEW AA 1 5 internet Fax to Internet Fax seent ienie a dh dae teeta ie ieee eege d erg 1 5 Internet Fax to from Client Computers sn
84. ee page 3 14 If itis correctly set ask your network administrator if your POP account is correctly set on the mail server The following table describes error messages displayed when inputting address number or others Error Message Cause Solution Network access The Network Interface Card or The Network Interface Card or error Internet Fax unit has been Internet Fax unit must be replaced damaged Call for service Invalid data e 0 is entered at Body Page Input a correct value Limit or 000 is set to any 8 digit section of IP address The invalid character is entered Name not found During the name is searching the Input a correct search name same name could not be found Number not listed E mail address is not registered in Select the One Touch Key the selected One Touch Key Abbreviated Dial Number or Group Abbreviated Dial Number or Group Number that E mail address is Number assigned Invalid E mail The invalid character is entered for Input a correct E mail address address E mail address Already assigned e During the registration of One e Select another One Touch Key or Touch Key or Speed Dial the Speed Dial to register or you can selected One Touch Key or modify the selected One Touch Speed Dial has already been Key or Speed Dial assigned Select another One Touch Key or During the registration of Group Abbreviated Dial Number that Number selected
85. eeseeeeeeseneeseseeeeeseneeseaeeeseseneneseneesseneentensenes 2 7 Entering Scan to E mail Mode 2 0 nnnnnnnnnnnnnnnnnnnnnn nn nnnnnnnntmannmnn tna 2 8 How to Set Scanning Condition nn nnann nn ns nesa 2 8 How to Set Receiver Capability L serrar nn nn ann ant 2 8 How to Set Image Density AA 2 10 Specifying the Recipe S seis entgeet iria aiii 2 11 Sending Internet Fax by Direct Input sse nnnenn nn nr nanna 2 12 Sending Internet Fax by One Touch Key nee nnn nn nn nanna 2 13 Sending Internet Fax by Abbreviated Dialing L nee 2 13 Sending Internet Fax by Alphabet Dialing L en nnn nn a 2 14 Sending Internet Fax by Sent History Dialing L 2 15 Sending Internet Fax by Reception History Dialing L 2 16 Sending Internet Fax by Group Dialing nr nn nn 2 17 Sending Internet Fax by Multi Key Quick Broadcast ss eennnnnnnnnn 2 17 AUTOMATIC TELEPHONE DIALING REGISTRATION L eenennn mnn nnnn nn 2 19 Abbreviated Dialer Registration AA 2 19 Registering New Abbreviated Dial Number AAA 2 19 Modifying Deleting an Existing Abbreviated Dial Number nee 2 23 One Touch Key Registration A 2 24 Registering New One Touch key 2 24 Modifving Deleting an Existing One Touch key 2 27 Group Number Registration nanna 2 28 Registering New Group Number 2 28 Modifying Deleting an Existing Group Number 2 31 EN BASIC FUNCTIONS 1 RECEIVE E MAIL Receiving Modes The methods to receive an E mail
86. elect 02 MESSAGE SIZE LIMIT MESSAGE SIZE LIMIT Use the or 72 key to select desired sizeand PEN SETUP SET 01 SCAN RESOLUTION press the O kev 02 MESSAGE SIZE LIMIT e The display returns to the SCAN SETUP menu 6 ONRAMP GATEWAY SETUP Onramp Gateway Onramp Gateway Overview What is a Onramp Gateway Onramp Gateway uses the relay function which is one of the ITU T Mailbox features The ITU T F code compliant facsimiles can send the document to the Relay Mailbox in the machine and this machine transfer to the E mail addresses of other Internet FAX machines and client computers programmed in the Relay Box 3 The facsimile is converted to ITU T compatible an E mail and forward to a G3 FAX mail server through the LAN 4 The E mail is delivered D through the Internet and transfered to the end station e STUDIO16 20 25 L o Internet FAX machine assigned to the end stations in the Relay Box LI I LI LI LI i 2 The E mail addresses are LI LI l l 1 A facsimile is sent to the Relay Box of the machine through the public switched telephone line Personal Computer Setting Up a Relay Box with E mail Address In order to use this machine as a Hub Station for the Onramp Gateway transmission the Relay Box to register E mail addresses must be set up on this machine This machine as t
87. elques dispositifs a la seule condition que la somme d indices d equivalence de la sonnerie de tous les dispositifs n exc de pas 5 TOSHIBA OF CANADA LIMITED Office Product Group 191 McNABB STREET MARKHAM ONTARIO L3R 8H2 For New Zealand only The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to the network It indicates no endorsement of the product by Telecom nor does it provide any sort of warranty Above all it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model nor does it imply that any is compatible with all of Telecom s network services This equipment is not capable under all operatiing conditions of correct operation at the higher speeds for which it is designated Telecom will accept no responsibility should difficulties arise in such circumstances This equipment should not be used any circumstances which may constitute a nuisance to other Telecom customers Not all telephones will respond to incoming ringing when connected to the extension socket The decadic or pulse dialing on this devise is unsuitable for use on the telecom network in New Zealand This device does not support Faxability TOSHIBA AUSTRALIA PTY LIMITED 17th Floor 296 Queen Street Auckland New Zea
88. ep 4 TEL LIST ENTRX 1 ABB NUMBERS 2 GROUP NUMBERS 3 ONE TOUCH NUMBERS ABB NUMBER ENTER ABB NUMBER 1 999 ABB NUMBER LONDON OFFICE ABB NUMBER PLETE BER One Touch Key Registration 75 This machine provides up to 75 One Touch keys Keys to are accessible with the Flip Panel Registering New One Touch Key INTERNET FAX FAX 1 Press the kev TEL LIST ENTRY key TEL LIST ENTRY 2 Press the ENTRY key 1 ABB NUMBERS 2 GROUP NUMBERS 3 ONE TOUCH NUMBERS SET Select 3 ONE TOUCH NUMBERS and press the key Press the desired One Touch to key ONE TOUCH KEY PRESS ONE TOUCH KEY e When the selected One Touch Key has already been preset you can modify delete or retain the setting See Modifying Deleting an Existing One Touch Key on page 2 27 e The ONE TOUCH KEY menu is displayed ONE TOUCH KEY COMPLETE O NAME u f i S TEL NUMBER The NAME and E MAIL ADDRESS MUST be entered IA TEL NOREN Is comm oPTIONS te AIL ADDRESS E MAIL OPTION J Press 2 to select 2 NAME Enter the name of ONE TOUCH KEY A ENTER ID NAME MAX20 the E mail address up to 20 characters and press SET the O kev e The screen returns to the ONE TOUCH KEY menu LONDON OFFICE ENTER E MAIL ADDRESS OR 6 Press 6 to select 6 E MAIL ADDRESS ONE TOUCH KEY PRESS SPEED DIAL KEY e When yo
89. er agent A server application that transfers the electric mail sent from the MUA is called MTA MUA mail user agent A client application that send or receive the electric mail is called MUA N Node Node is a generic term of a processing location in network It can be a computer or network devices such as printer Every node has unique network address such as DLC address and MAC address EN TECHNICAL WORD REFERENCE P POP POP3 post office protocol POP is a protocol to retrieve the E mail message from a mail server Most E mail applications use POP POP3 is a newer version of the POP protocol PSTN public switched telephone network PSTN is a global telephone system enables to communicate in worldwide using copper wires to transmit analog data S SMTP simple mail transfer protocol SMTP is a server protocol to transfer the E mail message between servers Most E mail system uses SMTP to transfer the E mail messages over the Internet SNMP simple network management protocol SNMP is a suite of protocols for the purpose of managing complex networks The device compatible to SNMP stores the data of itself in MIB format Subnet Subnet Mask Subnet is a portion of a network specified with a common address component for the purpose of a security and performance On TCP IP network a portion of a network is specified with Subnet Mask Subnet Mask determines what subnet an IP address belongs to on the network T TCP IP transmi
90. eted 7 Use the gt or key to select whether you know the receiver paper size e When you know the receiver s paper size and want to specify the paper size select 1 YES and press the O kev Go to next step e When you do not know the receiver s paper size and want to skip the setting select 2 NO and press the O kev Go to Step 9 8 Use the lt gt or lt gt key to select desired paper SET size and press the O kev CANCEL e To cancel setting midway press the kev Scanning condition setting is completed Continue the operation for specifying the recipients DO YOU KNOW THE RECEIVER COMPRESSION SELECT RECEIVER COMPRESSION DO YOU KNOW THE RECEIVER PAPER SIZE LECT RECEIVER PAPER SIZE A4 B4 3 A3 ENTER E MAIL ADDRESS 256MAX JULO4 2001 11 30AM M 100 RESOLUTION CUSTOM OR AUTO COMM OPTIONW How to Set Image Density Set the exposure according to the contrast of the original that you are sending LIGHT DARK 1 Press the O kev at the Internet Fax Mode or Scan to E mail Mode e If the desired contrast mode is already selected there is no need to set it 2 Use the lt gt or lt gt key to select desired contrast mode e When you want the machine automatically to judge the contrast of the original and select the ideal contrast select SET AUTO and press the key e When you want to select the contrast manually
91. hat is assigned to an Abbreviated Dial Number e Alphabet Dialing Search an E mail address by ID name and send a document e Sent History Dialing Select an E mail address by Sent History and send a document e Reception History Dialing Select an E mail address by Reception History and send a document e Group Broadcast Transmission Send a document to E mail addresses that are assigned to Group Number The E mail addresses can be assigned to a Group Number so that this feature allows you to send a document to multiple remote paties in a single operation However you cannnot send a document to both E mail addresses and fax numbers in a single operation e Multi key Quick Broadcast Transmission This Multi key Quick Broadcast Transmission allows you to send a document to a combination of the following numbers without preprogramming a group However you cannot send a document to both E mail addresses and fax numbers in a single operation e One Touch Dial Keys e Abbreviated Dial Numbers e Alphabet Dial e Sent History e Reception History e Group Numbers e Direct Input Sending Internet Fax by Direct Input Enter the E mail address using the Keypad at the ifax6toshiba con jil B JULO4 2001 11 30AM M 1005 Internet Fax Mode or Scan to E mail Mode RESOLUTION 200dpi d p AUTO e If you make a mistake you can edit the entered address using the following keys on the control panel or the function key
92. he distributor can send an E mail of the fax document received from any ITU T compatible facsimile E mail addresses assigned to the one touch keys the abbreviated dial numbers and the group numbers can be registered as the destinations E mail addresses of the destinations must be registered to the One Touch Keys or the Abbreviated Dial Numbers before the relay box is set up SO e Either of the fax numbers or the E mail addresses can be registered to a Relay Box Both of them cannot be registered to a Relay Box For the detail information of the ITU T F code communication and the mailbox including the information on how to set up the relay originating mailbox and delete the mailbox already set up refer to the OPERATOR S MANUAL FOR FACSIMILE FUNCTION E 1 Press the key ITU Press the vox key and press A to select M41LB0x 2 BULLETIN BOARD 4 MAILBOX SETUP 3 RELAV 4 MAIL BOX SETUP 1 COMPLETE 2 MAILBOX SETUP 3 MAILBOX DELETE 3 Press 2 to select 2 MAILBOX SETUP MAILBOX SETUP 1 CONFIDENTIAL LLETIN BOARD LAY 4 Press 3 to select 3 RELAY MAILBOX TYPE 1 FAX NUMBER SETUP AIL ADDRESS SETUP 5 Press 2 to select 2 E MAIL ADDRESS SETUP veo ae SET Enter the Relay Box Number and press the kev BOX SETUE RELAY AILBOX NUMBER MAX20 Select the password option e To set password option for this relay box press 1 to select 1 VES Go to step 8 e If you do
93. ia a telephone fax machine unless such a message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual TOSHIBA AMERICA BUSINESS SOLUTIONS INC Electronic Imaging Division 2 Musick Irvine CA 92618 1631 el For Canada only NOTICE The Industry Canada label identifies certified equipment This certification means that the equipment meets telecommunications network protective operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document s The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users should ensure that it is permissible to connect a facsimile to the facilities of their local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications c
94. in nanna nanna nara t nn 1 5 Onramp Gateway Transmission eee nn anna crac 1 6 Offramp Gateway Transmission c ccecceeeceeeneeeeeeeeeeeceeeeeaeeeeeeeaeeseeeeaeeseeeeeaeeseaeeeieetiaeeneeeeeaees 1 7 3 FACSIMILE UNIT DESCRIPTION ian ei i ER dentine peta on 1 8 Rear EE 1 8 Operation Panel ere a idee eel Se ead i ae lies 1 8 o Basic dllVda el LE 2 1 Tes REGEIVESE MAIL ii a BT 2 3 Receiving Modes ennnen a i ota 2 3 Automatic Receiving Mode 2 nn anennnn nanna nr akn ntrama nn 2 3 Manual Receiving Mode u inn n En mnnznnnnnnzmtnninznn 2 4 Receiving from SMTP Server AA 2 4 Output Print Format for Receiving E mail 2 5 Text Body RE 2 5 Header Output E A a T E T 2 6 Sr SEND E MAIL acini seated deed r ne ee seid 2 7 Selecting Send Mode zeessen E siet p dE CES ERAN Eed aa SEE SAE 2 7 Entering Internet Fax MOC vives cate ica tdi nether eines ane antec 2 7 Entering Scan to E mail Modes iai eria attend at ne aie ete eerie KT 2 8 How to Set Scanning Condition icon ad 2 8 How to Set Receiver Capability AAA 2 8 How to Set Image Density AE 2 10 Specifying the Recipients 1012 i a EE Ae ENER 2 11 Sending Internet Fax by Direct Input L nnnnnnnnn nanna arr 2 12 Sending Internet Fax by One Touch Key LL nnnnnnnnnnnnnnnnnnnrn nanna ran 2 13 Sending Internet Fax by Abbreviated Dialing L nn nn nnn nn 2 13 Sending Internet Fax by Alphabet Dialing nn nn nn rna n nt ta 2 14 Sending Internet Fax by Sent History Dia
95. ion Report iiipin eee e eee e cee nara nana ronca narrar rancia 4 8 Multi Address Transmission Report AA 4 9 Preset Dialing Number Lists ss nanna nri ntrama 4 11 Alphabetical Sort List cocoa at 4 11 Abbreviated Dial Number List A 4 12 Group Number E EE 4 13 One Touch Number List sisa i ri de Aes Wh Adee E 4 14 Function Listin nee hast ns oi ii 4 15 Menu List Prograf seet i A ed i tes 4 17 Power Failure Listi sett Ba ri bii tari i g d daa 4 19 Power Failure List Receiving the E mail from GMT 4 20 EZA LISTS AND REPORTS 1 E MAIL NOTIFICATION REPORTS PRINT FORMAT This section describes the print format of the notification reports for the Internet Fax transmission DSN Reports This is a notification message that the mail server has successfully or unsuccessfully delivered the E mail message to a mail server of the recipient This report is automatically printed if programmed see Print DSN Setting on page 3 28 SO To receive the DSN from the mail server you must send an E mail with the DSN request To set this option see Request DSN Setting on page 3 30 Successful Report of DSN ifaxlftoshiba com lt ifax2 toshiba com gt Wed 4 Jul 2001 15 01 55 liverv Notification DSN Success lt 200106041145840 411001 gt t relates to ge you sent with the following header fields lt 200106041145840 411001 gt ifaxl toshiba com Internet Fax MAIL
96. ions network enables to transfer the electric files stored on a disk between most mainframes and computers on network E mail Address A name that identifies an electric post office box in a mail server within the Internet E mail address consists of two elements user name that identifies the post office box in a mail server and host name that identifies the mail server and they are divided by Within the Internet usually the domain name is used for the host name For example ifax toshiba com is an E mail address ifax is a user name and toshiba com is the domain name that identifies the mail server ESMTP extended simple mail transfer protocol ESMTP is defined as the service extensions based on SMTP for the purpose of providing some improvements from SMTP Enhancing SMTP ESMTP provides a new command to support the DSN and MDN Refer to SMTP F FQDN fully qualified domain name FQDN is a domain name that completely identifies the host computer and consists of a host and all level of the domain name FQDN is always starts with a host and ends with top level domain For example when the host name is host1 and the domain name is toshiba com the FQDN will be host1 toshiba com FTP file transfer protocol FTP is a protocol commonly used for transferring files on the Internet H Host Host refers to a computer connected to a TCP IP network Hostname Hostname is a name to identifies a computer connected
97. its in the ascending order Group name indicated in max 20 characters Type One touch number Abbreviated dial number One touch number Abbreviated dial number indicated in ascending order Station s name One Touch Number List Issues a list of dial numbers or E mail addresses of the remote stations assigned to One Touch Dial Key For printing procedure see e STUDIO16 20 25 OPERATOR S MANUAL FOR FACSIMILE FUNCTION ONE TOUCH NUMBER INFORMATION PAGE TIME E MAIL TEL NUMBER ifax toshiba com 001 JUL 04 2001 11 48AM 12345678901234567890 ABCDEFGHIJKLMNOPORSTUVWXYZABCDEFGHIJKLMN RSR NAME OT NBR NAME FUNCTION ABB FAX NUMBER amp E MAIL TIME MONT BPS REPORT MAILMODE 123456789012345678901234567890 11 45AM ON 48 ON 1234567 123456789012345678901234567890 12 89012345678901234567890 123456789012345678901234567890 1234567 SUB 12345678901234567890 SEP 12345678901234567890 PUDO EE ABCDEFGHIJKLMNOPORSTUVWXYZABCD ON 200x400 JB A4 ABCDEFGHIJKLMNOPORS YZABCD ABCDEFGHIJKLMNOPO YZABCD ABCDEFGHIJKLMNOPORSTUVWXY 02 Tokyo Office 0759723288 12 34PM ON One touch number Station s name Type of registration Abbreviated dial number Group number Facsimile telephone number E mail address The mark is added before the E mail address The mark is added before the facsimile telephone number when it is a sub address dial If SUB SEP PWD is registered for
98. kev before selecting 01 COMPLETE Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK Host Name Setting PROGRAM 1 Press the O key and press 0 3 0 4 NETWORK O1 COMPLETE 02 TCP IP 03 NETWARE 2 Press 0 Q to select 02 TCP IP P BOOTP DHCP IP ADDRESS SUBNET MASK 04 DEFAULT GATEWAY 05 HOST NAME 3 Press 0 5 to select 05 HOST NAME HOST NAME ENTER NAME MAX254 4 Enter the Host Name using the kevboard and press SET the kev CANCEL 5 Press the kev NETWORK d O1 COMPLETE e The display returns to the NETWORK menu BERENS e If you want to change another TCP IP network setting lo3 NETWARE change the setting before pressing the kev 6 Press 0 1 to select 01 COMPLETE Save the network settings and start initializing e After 2 seconds the Operation Completed message is displayed and returns to the INITIAL SETUP menu CANCEL e If you want cancel the TCP IP setting press the kev before selecting 01 COMPLETE Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK 3 E MAIL ACCOUNT SETUP This section describes the procedures to set E mail account information on the machine so that you can send and receive E mails on the device Before Setting Up Before you set up the E mail account information you should determine which receive mode the
99. land Phone 64 9 307 0279 PREFACE Thank you for purchasing the Toshiba GD 1070 Internet Fax kit for e STUDIO16 20 25 This Operator s Manual describes the following e how to correctly use the e STUDIO16 20 25 Internet Fax functions e how to send and receive Internet Faxes e how to inspect the Internet Fax unit e how to troubleshoot Before using the digital copier thoroughly read and understand this Operator s Manual Keep this Operators Manual in a handy place for future reference This Operators Manual applies to the e STUDIO16 20 25 Internet facsimile function When the digital copier is used as a copier and a printer be sure to read the Operator s Manual for Copying Function and Operator s Manual for Printer Function E To ensure correct and safe use of the Toshiba Digital Copier e STUDIO16 20 25 this Operator s Manual describes safety precautions according to the following three levels of warning The meaning of these signal words are as follows Before reading this Operators Manual you should fully understand the meaning and importance of these signal words Warning _Indicates a potentially hazardous situation which if not avoided could result in death serious injury or serious damage or fire in the equipment or surrounding assets Caution Indicates a potentially hazardous situation which if not avoided may result in minor or moderate injury partial damage of the equipment or surro
100. ling L nee n ent 2 15 Sending Internet Fax by Reception History Dialing Lena 2 16 Sending Internet Fax by Group Dialing nn rna nro crac nn nn 2 17 Sending Internet Fax by Multi Kev Quick Broadcast A 2 17 3 AUTOMATIC TELEPHONE DIALING REGISTRATION A 2 19 Abbreviated Dialer Registration ccesesercseceeessenseeneeeeeneeneneneneeeneneeseeeeeeeseeeeseeneeesensenenes 2 19 Registering New Abbreviated Dial Number AAA 2 19 Modifying Deleting an Existing Abbreviated Dial Number AAA 2 23 One Touch key Registration s0 0 dieestt law ae estee e deci 2 24 Registering New One Touch Key AA 2 24 Modifying Deleting an Existing One Touch Key L nnnenn ran nn nan anna 2 27 Group Number Registration AE 2 28 Registering New Group Number A 2 28 Modifving Deleting an Existing Group Number eel SETUP iii i b ici 3 1 li SETUP Da EE 3 3 2 TGP IP GONFIGURATION coi n a e T E e aa 3 4 BootP DHCP St BEE 3 5 Selen EE EE 3 6 Subnetmask Setting esst Zeie tek et lia TA dE saad ed 3 7 Default Gateway Settitgi 20 2eueC7 EES ENNEN A 3 8 HostuName Setting deeg heck ciate fa ase eihane ih EE 3 9 3 E MAILACCOUNT SETUP iuris dh ak Ae Mean at 3 10 Before Setting Up vir a apa A sO ee ried 3 10 E mail Address Seti EE 3 11 Error E mail Forward Address Setting seren nnnn raro nn near rna nn 3 12 Receive Mode Setting snin aieas g i s ai en a ee ee ee 3 13 POP Server Address Setting AAA 3 14 POP Time Setting imc
101. m a paper size b 4 After vou have completed all the desired settings of Receiver Capabilitv select 1 COMPLETE 80 you have completed all the desired settings of E mail Options select 1 COMPLETE e The screen returns to the ONE TOUCH KEY menu 226 BASIC FUNCTIONS E MAIL OPTIONS E MAIL OPTIONS 1 COMPLETE 2 TX REPORT 3 RECEIVER CAPABILITY RECEIVER CAPABILITY 1 COMPLETE 2 RESOLUTION 3 COMPRESSION LECT RECEIVER PAPER SIZE 1 A4 2 B4 A3 ONE TOUCH KEX 1 COMPLETE 2 NAME 3 TEL NUMBER D After you have completed all the desired settings of the One Touch Key select 1 COMPLETE Continue to register another One Touch Key or press the CANCEL key to finish the registration Modifying Deleting an Existing One Touch Key INTERNET FAX s 1 Press the key P th TEL LIST k ENTRY 2 ress the ey SET Select 3 ONE TOUCH NUMBERS and press the key Press the desired One Touch H to key e The Already assigned message is displayed and the screen becomes to the MODIFY DELETE menu 5 Select what you do with the One Touch Key A Press to delete the One Touch Key e Delete the Abbreviated Dial Number and the screen returns to the ABB NUMBER entry screen at step 4 B Press to modify the One Touch Key e The screen becomes to the ONE TOUCH KEY menu See Step 5 to 19 described at Registering New One Touch Key on page 2 24
102. machine uses There are 2 types of receive mode for this machine POP and SMTP e When using POP for the Receive Mode The machine can perform the Internet Fax transmissions except the Offramp Gateway transmission Similar to an E mail application the machine uses POP for retrieving E mails from a mail server and uses SMTP for sending E mails to a mail server When you do not need to perform the Offramp Gateway transmission please select POP for the Receive Mode e When using SMTP for the Receive Mode The machine can perform Offramp Gateway transmission in addition to general Internet Fax transmissions When the Receive Mode is set to SMTP the machine uses SMTP for retrieving and sending E mails from to a mail server Therefore if you want to enable the Offramp Gateway transmission please select SMTP for the Receive Mode However changing the settings on the mail server will be required Please see OFFRAMP GATEWAY SETUP on page 3 40 for more descriptions Please confirm the following information before configuring the E mail account settings in your machine e Your E mail account must be created on the mail server e Ask your administrator for your E mail account information e The machine is connected with the E mail server in the local area network The items you should set up vary according to the Receive Mode When this machine uses POP for the Receive Mode e E mail Address e Error E mail Forward Address e Receive Mod
103. mage data in the TIFF FX format receives the image data in unknown and in the resolution of either format non TIFF FX format The 200x100 200x200 400x200 encoding type of received E mail is 400x400 dpi This E mail should invalid be forwarded to the Error E mail Forward Address if programmed Check received E mail forwarded to your PC 91 The received image data or text Contact vour sender to resend the data is damaged The machine image data in the TIFF FX format receives the image data in unknown and in the resolution of either format non TIFF FX format The 200x100 200x200 400x200 encoding type of received E mail is 400x400 dpi invalid 92 An error occurs during analyzing the Contact the sender and ask to E mail The received E mail may resend the E mail without functions contain the functions that are not that not supported by the Internet supported by the Internet Fax unit Fax This E mail should be forwarded to the Error E mail Forward Address if programmed Check received E mail forwarded to your PC 93 An error occurs during analyzing the Contact the sender and ask to E mail The received E mail may resend the E mail without functions contain the functions that are not that not supported by the Internet supported by the Internet Fax unit Fax 94 Memory overflow occurs Contact the sender and ask to resend the E mail by reducing the size of E mail This E mail should be forwarded to the Error E mail Forwa
104. mail transmission and Group E mail transmission Once the addresses are assigned the following features allow you to send documents to frequently sent addresses by pressing a few keys e Abbreviated Dial Numbers This machine can store up to 300 E mail addresses and 16 digit facsimile numbers with associated 20 character ID names This information is stored into Abbreviated Dial Numbers labeled from 001 to 999 e One Touch Keys This machine can store up to 75 E mail addresses and 16 digit facsimile numbers with associated 20 character ID names This information is stored into One Touch Dial Numbers labeled from 01 to 75 e Group Numbers This machine can store up to 50 Broadcast Groups of Abbreviated Dial Numbers and One Touch Dial keys with associated 20 character location ID names This information is stored into One Touch Dial Numbers labeled from 0001 to 1999 CD The total number of available destinations will varv depending upon the amount of information stored in each Abbreviated Dial Number One Touch Kev and Group Number Abbreviated Dialer Registration Registering New Abbreviated Dial Number INTERNET FAX s 1 Press the kev 1 ABB NUMBERS 2 GROUP NUMBERS SET 3 ONE TOUCH NUMBERS 3 Select 1 ABB NUMBERS and press the O key TEL LIST ENTRY key TEL LIST ENTRY 2 Press the ENTRY key Enter an Abbreviated Dial Number from 1 to 999 and JABB NUMBER SET ENTER ABB NUMBER 1 999 press the ke
105. nd descriptions MDN Report is printed when Print MDN is set to ON and the recipient successfully received your mail to reply to your MDN request See MDN Report on page 4 4 for a sample and descriptions Alert Report is printed when Confirmation Timer is set to ON and the machine cannot successfully receive the MDN requested from a recipient See Alert Report on page 4 5 for a sample and descriptions These are printed according to the E mail properties and the environments of the recipients For further details of related E mail properties settings see E MAIL PROPERTIES SETUP on page 3 21 Selecting Send Mode The Internet Fax has two types of send modes to send scanned images as an E mail Internet Fax Mode This mode can be used to send an Internet Fax to other Internet Fax machines or PCs through an Internet When you send a document in this method all E mail Properties settings are applied to this transmission Scan to E mail Mode This mode can be used to send an Internet Fax to PCs which are located in your local area network When you want to scan a document and send the image data to your PC use this method This method ignores the E mail Properties settings of DSN and MDN so that this is useful when you do not require the disposition or notification of E mail transmission status Entering Internet Fax Mode JULO4 2001 11 30AM M 100 RESOLUTION 200dpi OR AUTO 1 Press the key twic
106. ne using the TOSHIBA Viewer via Network PROGRAM 1 Press the key and press 0 3 0 4 NETWORK COMPLETE TCP IP NETWARE 04 APPLE TALK los E MAIL Pe ELE DI LAN FAX 2 Press 0 6 to select 06 FTP 01 FTP SERVER LOGIN NAME 02 FTP SERVER LOGIN PASSWORD v 3 Press 0 1 to select 01 FTP SERVER LOGIN VIP SERVER LOGIN NAME n ENTER NAME MAX32 NAME Bublic Enter the E mail address using the keyboard e public is set as a default login name SET Press the key ETE 01 FTP SERVER LOGIN NAME A s The display returns to the FTP menu 02 FTP SERVER LOGIN PASSWORD vy CANCEL 6 Press the key NETWORK i 04 APPLE TALK e The display returns to the NETWORK menu e If you want to change another FTP setting change the setting 05 E MAIL before pressing the Se key 7 Press 0 1 to select 01 COMPLETE Save the E mail settings and start initializing After 2 seconds the Operation Completed message is displayed and returns to the INITIAL SETUP menu It may take few minutes to finish initializing the Network Interface Card CANCEL e If you want cancel the FTP setting press the E key before selecting 01 COMPLETE Operation completed INITIAL SETUP 02 LANGUAGE 03 TERMINAL ID 04 NETWORK FTP Server Login Password Setting This sets the password to log in the FTP server This must be set to control the machine using
107. notified when an E mail with the DSN request is sent O The DSN may not reply when the Incoming E mail server of the recipient does not support or generate the DSN In this case the error logs are retained in the E mail server of the recipient These error logs may be an obstacle to the mail server Therefore it is recommended to select OFF for this function if you are not sure that the E mail server of the recipient supports the DSN PROGRAM Press the E key and press 0 1 0 4 E MAIL SETUP 01 PRINT TEXT BODY BODX PAGE LIMIT SEND MDN 04 PRINT HEADER P E P RINT E MAIL ERROR Jos RINT DSN RINT MDN 08 REQUEST DSN ege TO FAX GATEWAY 10 GATEWAY PRINT 1 GATEWAY SECURITY 1AA SONETRMATTON TIMER 3 MESSAGE SIZE LIMIT 2 Press 0 to select 08 REQUEST DSN REQUEST DSN L OFF 2 0N 3 Press 1 to select 1 0FF when you want to E MAIL SETUP a ki 06 PRINT DSN disable the Request DSN function 67 RINA NDN Press Q to select 2 O0N when you want to enable 08 REQUEST DSN the Request DSN function e The display returns to the E MAIL SETUP menu Confirmation Timer Setting This sets whether or not the alert report is printed when the machine does not receive an MDN reply from recipients in the time interval set When the Internet Fax message that was sent from the machine is not received successfully by recipients an MDN response will not be received When this is set to ON
108. nt out text files and TIFF FX images When sending E mail from the client computer to this machine using the E mail application files other than text or TIFF FX images cannot be sent Onramp Gateway Transmission The machine can convert received fax documents into E mails and forward them to other Internet Fax machines or client computers using Onramp Gateway transmission The machine can create the ITU T relay mailbox which the E mail addresses are registered as end stations to achieve the Onramp Gateway transmission Any ITU T compatible facsimile can send a fax document to the ITU T relay mailbox of the machine The machine forwards E mail to the E mail addresses registered in the ITU T relay mailbox e STUDIO16 20 25 e STUDIO16 20 25 with Internet Fax with Internet Fax ITU T compliant facsimile Sy Internet Intranet E FID FID p l IT G EBA KT Client Computer E mail Server E mail Server Client Computer gt E mail Transmission 24 gt Facsimile Transmission LAN li Public Switched Telephone Network e Documents sent as an Internet Fax will be received as a TIFF FX image on the client computer INTRODUCTION Offramp Gateway Transmission The machine can forward received E mail documents to any facsimile through
109. nter an E mail Address of the remote location to PRANSMISSION REPORT A a ENTER ABB NUMBER Which the Transmission Report should be sent OR ONE TOUCH KEX SET Then press the O key e If the E mail address of the remote location is assigned to a One Touch key press desinated One Touch key e If the E mail address of the remote location is assinged to an Abbreviated Dial Number enter the Abbreviated Dial SET Number and press the S key 7 OFFRAMP GATEWAY SETUP Offramp Gateway Offramp Gateway Overview What is a Offramp Gateway This machine can be used as a Hub Station to forward E mails from your client computer or Internet Fax machine to any facsimile on through the public switched telephone network For example the document can be sent to this machine from out of the country or city through the Internet then the document is sent from this machine to the designated fax number through the local public telephone line 2 The mail server toshiba com retrieves the E mail 3 The mail server transfer the E mail to the machine in the SMTP transmission NOTE The mail server should be configured to retrieve the E mail with the forwarding NOTE The mail server should be address of hosti toshiba com configured to retrieve the E mail x with the forwarding address of 1 The E mail is sent to KA hosti toshiba com FAX xxxxxxx host1 toshiba com N T from
110. ntreprise locale de t l communication Le mat riel doit galement tre install en suivant une m thode accept e de raccordement Labonn ne doit pas oublier qu il est possible que la conformit aux conditions nonc es ci dessus n emp che pas la d gradation du service dans certaines situations Les r parations de materiel homologu doivent tre coordonn es par un repr sentant d sign par le fournisseur L entreprise de t l communications peut demander a l utilisateur de d brancher un appareil a la suite de r parations ou de modifications effectuees par l utilisateur ou a cause de mauvais fonctionnement Pour sa propre protection l utilisateur doit s assurer que tous les fils de mise a la terre de la source d nergie lectrique des lignes t l phoniques et des canalisations d eau m talliques s il y en a sont raccord s ensemble Cette pr caution est particuli rement importante dans les r gions rerales Avertissement Lutilisateur ne doit pas tenter de faire ces raccordements luim me il doit avoir recours a un service d inspection des installations lectriques ou a un lectricien selon le cas Lindice d equivalence de la sonnerie de ce mat riel 0 3 AVIS Lindice d quivalence de la sonnerie IES assign a chaque dispositif terminal indique le nombre maximal de terminaux qui peuvent tre raccord s a une interface La terminaison d une interface t l phonique peut consister en une combinaison de qu
111. ompany cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas CAUTION Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate The Ringer Equivalence Number of your facsimile is 0 3 NOTICE The Ringer Equivalence Number REN assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices does not exceed 5 AVIS Letiquette d Industrie Canada identifie le mar riel homologu Cette tiquette certifie que le mat riel est conforme aux normes de protection d exploitation et de s curit des r seaux de t i communications comme le prescrivent les documents concernant les exigences techniques relatives au mat riel terminal Le Minist re n assure toutefois pas que le mat riel fonctionnera a la satisfaction de l utilisateur Avant d installer ce mat riel l utilisateur doit s assurer qu il est permis de le raccorder aux installations de l e
112. ord are indicated by s Designated time of transmission by the timer When there is not a specified time it is not indicated The specified times for the line and E mail are indicated B Line monitoring for each communication indicated as a communication added function ON OFF When line monitoring is OFF nothing is indicated 6 Transmission speed Transmission speed Indication 144000 bps 144 9600 bps 96 4800 bps 48 Not specified Blank Report indicated as a communication added function ON OFF The settings for the line and E mail are indicated Mail mode The resolution and encoding method set for the E mail address are indicated KO LISTS AND REPORTS EH Group Number List Issues a list of One Touch Keys or Abbreviated Dial Numbers registered in Multi address Groups or Multi polling Groups For printing procedure see e STUDIO16 20 25 OPERATOR S MANUAL FOR FACSIMILE FUNCTION GROUP NUMBER INFORMATION PAGE 001 TIME JUL 04 2001 11 48AM TEL NUMBER 12345678901234567890 E MAIL ifax toshiba com NAME ABCDEFGHIJKLMNOPORSTUVWXYZABCDEFGHIJKLMN OT GROUP NUMBER NAME OT ABB NUMBER 0001 ABCDEFGHIJKLMNOPORST oT 01 ABC GHIJKLMNOPORST 02 DD 03 04 ABB 111 ABCDEFGHIJKLMNOPORST 112 JJKKLLMM 113 114 1234 COMPANV GROUP oT ii 4 11 12 WWXXYY 12 WWXXYY 13 22 ABB 121 aabbccdd 122 eeffgg 122 eeffgg a al 0 Group number indicated in 4 dig
113. ramp Gateway transmission the E mail account and E mail properties for the Offramp Gateway must be setup correctly E mail Account Setup E mail Address pm P3 11 Receive Mode B P3 13 SMTP Server Address pm P3 19 E mail Properties Setup E mail to FAX Gateway Bp P3 43 Gateway Print pm P3 44 Gateway Security pm P3 45 Description The domain right part of of your E mail address includes a hostname that is added to the domain name of the mail server or the entire domain name is assigned on the mail server which is set to transfer E mails to the device Please ask your network administrator about the domain name of the machine Also you can use any unique username for the E mail address Set to SMTP Assign the IP address of the main SMTP server that provides the domain for this machine Description This sets up the machine to forward the document that is received by the Offramp Gateway transmission This sets up the device to print the document sent from the Internet Fax machine when using the Offramp Gateway transmission The machine prints the document when forwarding it to the facsimile so that you can confirm what is being sent using the Offramp Gate way This sets up the device to check the originating fax number before routing through the Offramp Gateway If the fax number of the fac simile is not registered as One Touch dials or Abbreviated dials the machine does not allow the document to
114. rd Address if programmed Check received E mail forwarded to your PC 95 Memory overflow occurs Contact the sender and ask to resend the E mail by reducing the size of E mail EZA TROUBLESHOOTING Error Code Cause Solution 9A The Offramp Gateway transmission This Offramp Gateway transmission is terminated because of the may be sent by unknown user The Gateway Security E mail for the Offramp Gateway transmission is printed if the Gateway Print is programmed Check the printed document and check the sender This E mail should be forwarded to the Error E mail Forward Address if programmed 9B The Offramp Gateway transmission This Offramp Gateway transmission is terminated because of the may be sent by unknown user The Gateway Security E mail for the Offramp Gateway transmission is printed if the Gateway Print is programmed Check the printed document and check the sender 9C Invalid characters are used for the Contact the sender and ask to Offramp E mail Address or the resend using the correct fax number length of fax number or subaddress or subaddress This E mail should number exceeds the limitation be forwarded to the Error E mail Forward Address if programmed 9D Invalid characters are used for the Contact the sender and ask to Offramp E mail Address or the length of fax number or subaddress number exceeds the limitation resend using the correct fax number or subaddress 5
115. rna rn nn tran tatna 3 42 E mail to Fax Gateway Setting E 3 43 Gateway ln ue WEE 3 44 Gateway Security Setting ios i ed ei a eee AE 3 45 8 ADDITIONAL FUNCTIONS SETUP AA 3 46 FTP Server Login Name Setting snanar anna 3 46 FTP Server Login Password Setting AA 3 47 l LAN FAX Server Address Setting L nn nnnnnnen nn conan cnn nanna nsa 3 48 Lists AND REPORT Sii dai 4 1 1 E MAIL NOTIFICATION REPORTS PRINT FORMAT AA 4 3 DSN MEET 4 3 MDN Reports i ii Ee Dr Ee ea ee Ea eee A Bite ade 4 4 Alert Report sic eect i telah ei A ad Se N 4 5 2 LIST AND REPORT PRINT FORMAT AA 4 6 Transmission Reception Journal AA 4 6 Memory Transmission Report dees ana na ta pn daa ea ida 4 8 Multi Address Transmission Report AAA 4 9 Preset Dialing Number CN 4 11 Alphabetical Sort Lista ci e e T 4 11 Abbreviated Dial Number List c ccceseeeceeseceeseeeeeeseeeeeneeceeneneeseseneessseeeesneneesseeeeseeoeenes 4 12 Group Number List in ie ee elie died Be bos Re ele el 4 13 One Touch Number Det ge da 4 14 FUN LTONT LIST A ces a E 4 15 Menu List Gite TE EE 4 17 Power Failure Listo aia a EE 4 19 C Power Failure List Receiving the E mail from GMT 420 TROUBLESHOOTING EEE EA ENEA A E 5 1 1 ERRORMESSAGES conti tallar ata ina 5 3 Operation Error Sen akes a eats eee f 5 3 Check E mail Error ii it e f a le Ee eh 5 3 Input Error iaa A AN eee Ree 5 4 OMS cita id i Ma See a ii a 5 5 Transmission Re
116. s of the network configuration contact your network administrator TCP IP Configuration Setup Setup the TCP IP on the machine to connect to your local area network and the Internet p P3 4 TCP IP CONFIGUTATION E mail Account Setup Setup the E mail account information on your machine to enable the E mail transmission B P3 10 E MAIL ACCOUNT SETUP E mail Properties Setup You can also configure the E mail properties After the machine is set up it is recommended to configure the E mail properties to use Internet Fax features m P3 21 E MAIL PROPERTIES SETUP Scan to E mail Setup Vou can configure the default value of the E mail properties that are used for the Scan to E mail transmission B P3 33 SCAN TO E MAIL SETUP Onramp Gateway Setup In order to use the Onramp Gateway Transmission the relay mailbox that E mail addresses are assigned for the end stations should be created p gt P3 35 ONRAMP GATEWAY SETUP Offramp Gateway Setup In order to use the Offramp Gateway Transmission the device must be set up accordingly B P3 40 OFFRAMP GATEWAY SETUP Additional Functions Setup The setup functions for the Network utilities FTP are available when the Internet Fax Kit is installed though they are not used for Internet Fax setup P3 46 ADDITIONAL FUNCTIONS SETUP 2 TCP IP CONFIGURATION This section describes the procedures to configure the TCP IP for the Network Interface Card to connect
117. select SET MANUAL and press the key Ven e When you select AUTO the operation is completed and the screen returns to the Internet Fax Mode or Scan to E mail Mode Press 9 or f key to set the image density manually e To lighten the contrast press the key Each press of this key moves the scale to the left to lighten the contrast To darken the contrast press the key Each press of this key moves the scale to the right to darken the contrast SET Press the key to complete the setting CANCEL e To cancel setting midway press the O key twice 210 BASIC FUNCTIONS ENTER E MAIL ADDRESS 256MAX JUL04 2001 11 30AM M 100 RESOLUTION 200dpi a b AUTO COMM OPTIONW ENTER E MAIL ADDRESS MAX256 LIGHT AUTO A DARK MANUAL v LIGHT DARK MANUAL ENTER E MAIL ADDRESS 256MAX JUL04 2001 11 30AM M 100 RESOLUTION 200dpi OR NORMAL COMM OPTIONW Specifying the Recipients After you select the Send Mode and set the receiver s capacities optional you specify recipients and send an Internet Fax now This machine can send an Internet Fax using the following methods e Direct Input Input the E mail address directly to send a document e One Touch Dialing Send a document to the E mail address that is assigned to a One Touch key e Abbreviated Dialing Send a document to the E mail address t
118. ssion control protocol internet protocol TCP IP is a suite of protocols to connect the network nodes on the Internet TCP IP actually composed of several protocols such as TCP and IP TCP is used to manage the transmission of the data between applications IP is used to manage the transmission of the data between host computers Using TCP IP the node is identified with a 32 bit numeric address called IP address TIFF tagged image file format TIFF is a file format for storing bitmapped images The image files in TIFF format commonly describes with a tif extension TECHNICAL WORD REFERENCE TOSHIBA TEC 1 1 KANDA NISHIKI CHO CHIYODA KU Copyright TOSHIBA TEC CORPORATIO 4 ALL RIGHTS RESERVED A i E1 17063A 01 07 TG
119. stination using the or lt gt key GEES EEN user03 toshiba com 3 The Reception History list are displayed Selectthe RECEPTION HISTORY START SET 59 70 5 ANNING TO MEMORY 4 Press the or kev L s When you set the original on the glass go to step 5 and SCANNING PAGE continue the operation RESIDUAL MEMORV e When you set the original on the ADF or RADF the machine scans the original and sends the Internet Fax After operation is completed the screen returns to the Internet Fax Mode or E mail to Scan Mode O e When scanning on the glass using e STUDIO16 the SELECT ORIGINAL SIZE screen appears See When scanning on the glass using e STUDIO16 on page 2 12 Select whether scanning another original PEN IND When you require scanning another original select 1 YES SET and press the O kev to scan another original e When you do not require scanning another original select SET 2 NO and press the key to complete the operation 246 BASIC FUNCTIONS Sending Internet Fax by Group Dialing SPEED DIAL Press the 22 C key at the Internet Fax Mode or Scan to E mail Mode 2 Press 3 to select 3 GROUP NUMBER 3 4 Enter the Group Number 1 to 1999 assigned to the desired E mail addresses group SET O kev START Press the or e When you set the original on the glass go to step 5 and continue the operation When you set the original on the ADF or RADF th
120. t the E mail Address of this has not been set machine see page 3 11 74 The SMTP Server Address has not Set the SMTP Server Address see been set page 3 19 75 The IP Address of this machine has Set the IP Address of this machine not been set see page 3 4 76 The scanned data size of a page Change the Message Size Limit and exceeds the limitation try again see page 3 32 or 3 34 Va The mail server cannot find the Check the E mail address that you destination of E mail address that send and try again you send 78 The E mail Address of this machine Set the E mail Address of this is incorrect machine correctly see page 3 11 79 An error occurs in the connection of Try again when the line traffic of SMTP server because of line traffic your network becomes less 7A The unsuccessful DSN is received Check the E mail address that you from the mail server send and try again 7B The recipient cannot successfully The capability of E mail that you send is not supported by the recipient MUA Check the capability setting and try again Receive Code Error Code Cause Solution 80 Sequence problem occurs in Check the connector cable is IEEE1284 interface correctly connected If the error repeatedly occurs the Internet Fax unit may be required to be replaced Call for service 90 The received image data or text Contact your sender to resend the data is damaged The machine i
121. the public telephone line using Offramp Gateway transmission If another Internet Fax machine or client computer sends a document to the Internet Fax machine through the Internet or Intranet then the Internet Fax machine can forward the document to another facsimile through the public switched telephone network e STUDIO16 20 25 e STUDIO16 20 25 with Internet Fax with Internet Fax Any Facsimile Internet Intranet p p IM 10 p EU mg ICO Client Computer E mail Server E mail Server gt E mail Transmission Facsimile Transmission LAN li Public Switched Telephone Network e To operate in this transmission the machine must be set up to enable SMTP transmission The same settings must also be configured on the mail server of your network e Documents sent as an Internet Fax will be received as a TIFF FX image on the client computer 3 FACSIMILE UNIT DESCRIPTION Rear View Green Indicator The indicator that lights while the network interface card is properly connected to the network Amber Indicator The indicator that blinks while data is being communicated 10BASE T 100BASE TX I F Connection for the 10BASE T or 100BASE TX cable to an Ethernet network Operation Panel FAX INTERNET FAX
122. tive companies The mail server listed above may or may not be used depending on your environment Era INTRODUCTION 2 INTERNET FAX TRANSMISSION OVERVIEW The following is an overview of the various transmissions that can be performed using the Internet Fax function Internet Fax to Internet Fax The machine can send a document to another Internet Fax machine through the Internet or Intranet The document is sent as an E mail to the Internet Fax machine e STUDIO16 20 25 e STUDIO16 20 25 with Internet Fax with Internet Fax Internet Intranet lil E mail Server E mail Server gt E mail Transmission LAN Internet Fax to from Client Computers The machine can send a document to client computers through the Internet or Intranet The client computers can send the E mail to the machine as well e STUDIO16 20 25 with Internet Fax LI i i EL L EB UI L xi 0 0 Client Computer E mail Server E mail Server Client Computer E mail Transmission LAN O e The client computer receives TIFF FX images when the machine sends a document using the Internet Fax function The machine can only pri
123. tomatically or manually check the E mail server to see whether an E mail has been delivered If an E mail has been received the machine will print out the E mail e 75 one touch key to E mail The remote party s E mail address data can be registered to a one touch key E mail options can be registered for each address e 300 abbreviated dial numbers to E mail E mail addresses can be assigned to 300 abbreviated dial numbers in the range from No 001 to 999 e Multi address transmission to E mail Transmissions of the same document to multiple E mail addresses up to 375 addresses are possible using one operation sequence in which preset abbreviated dial numbers 300 and one touch dial keys 75 can be used When the multi key is specified key pad dialing of up to 1600 digits or 100 locations is also possible e Transmission to E mail from the sent and reception history Transmission can be performed by selecting an E mail address from the sent and reception history list e Onramp Gateway Transmission The e STUDIO16 20 25 can be used as a Hub Station to forward fax documents from a facsimile to your client computer or Internet Fax machine through the Internet e Offramp Gateway Transmission The e STUDIO16 20 25 can be used as a Hub Station to forward E mails from your client computer or Internet Fax machine to the any facsimiles through the public switched telephone network Error E mail Transmission E mails that cannot be print
124. transmission was completed normally Receivers name or facsimile telephone number is indicated Receiver where an error occurred indicated when an error occurs Receivers name or facsimile telephone number is indicated Pages sent Number of pages sent normally before an error occurred The image data on page 1 is reduced and printed kok File Number Date Start Time and End Time in the format are the same as Memory Transmission Report K LISTS AND REPORTS Preset Dialing Number Lists Alphabetical Sort List Issues a listing of names programmed to Abbreviated Dial Numbers One Touch Keys and Group Numbers For printing procedure see e STUDIO16 20 25 OPERATOR S MANUAL FOR FACSIMILE FUNCTION PHONEBOOK IN ALPHABETICAL ORDER PAGE 001 TIME JUL 04 2001 11 48AM TEL NUMBER 12345678901234567890 E MAIL ifax toshiba com NAME ABCDEFGHIJKLMNOPORSTUVWXVZABCDEFGHIJKLMN OT NAME LOCATION FAX NUMBER E MAIL ADDRESS AAMAdefghi jklmnopgrst oT 01 12345678901234567890123456789012345678901234567890123456789012345678901234567890 123456789012345678901234567890123456789012345678901234567 4 12345678901234567890123456789012345678901234567890123456789012345678901234567890 123456789012345678901234567890123456789012345678901234567 SUB 12345678901234567890 SEP 12345678901234567890 kkkkkkkkkkkkkkkkkxk HI JKLMNOPQRSTUVWXYZABCD GHIJKLMNOPORSTUVWXYZAB HI JKLMNOPQRSTUVWX
125. u directly input an E mail address go to step 7 e When you want to select an E mail address from ABB Number or One Touch Key go to step 8 Use this method to enter the E mail address by editing a existing E mail address rather than entering full E mail address directly SET Enter an E mail address and press the key ONE TOUCH KEY 01 The screen returns to the ONE TOUCH KEY menu Goto ENTER E MAIL ADDRESS MAX256 step 16 ifaxftoshiba coml A BASIC FUNCTIONS SPEED DIAL Press the 22 O Key e When you want to search an E mail address from ABB Number or One Touch Key go to step 9 e When you want to select an E mail address from Sent History List go to step 12 e When you want to select an E mail address from Reception History List go to step 14 Press 1 to select 1 SEARCH NAME and enter the search characters using the keyboard on the Flip 9 Panel and press the key Only names beginning with the search character are presented The names that have the search character in the middle are not presented e Searching can be done irrespective of upper or lower case characters UN relevant ID names are displayed Select the destination using the or 27 key and press SET the key SET C key e The screen returns to the ONE TOUCH KEY menu Go to step 16 Edit the E mail address and press the Press to select 2 SENT HISTORY Select an E mail address using the lt gt or 47 ke
126. unding assets or loss of data Note Indicates a procedure you should follow to ensure the optimal performance of the digital copier and problem free copying Describes information useful to know when operating the digital copier Describes an operation you should follow to maintain the digital copier in good working order For European models only Warning This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures 1 Do not touch the connector terminal when disconnecting the cables of peripheral equipment 2 Before opening any covers or removing any units from the copier discharge the static electricity from your body by touching a metal part of the copier This product is carrying the CE Mark in accordance with the related European Directives Responsible for CE marking is Toshiba Europe GmbH Hammfelddamm 8 41460 Neuss Germany Phone 49 2131 158 01 COPYRIGHT 2001 TOSHIBA TEC CORPORATION Features of the e STUDIO16 20 25 Internet Fax Functions e Send a document as an E mail through the Internet This machine can send a document as an E mail through the Internet The scanned image is converted to a TIFF FX images and sent as an attachment of an E mail Scan to E mail This machine can scan a document and send the image as an E mail to your PC c Automatic receiving and manual receiving of an E mail This machine can au
127. ved E mail However when the received E mail has only the body section the body section is printed even if this is set to Off Body Page Limit This is to set the maximum number of pages to be printed when receiving an E mail If the number of pages to be printed exceeds the limit the machine interrupts the printing This is set to On or Off for replying to the MDN request when receiving the documents from other machines using the Internet Fax function Print Header This is set to On or Off for printing the header section of the received E mail Print E mail Error This is set to On or Off for printing only the items that can be printed normally when an error occurs The items that the machine recognizes to be erroneous are not printed Print DSN This is set to On or Off for printing the DSN Print MDN This is set to On or Off for printing the MDN sent from the recipient that informs you the message was successfully received Request DSN This is set to On or Off for sending the DSN ON request Confirmation Timer This is set to On or Off for printing the alert report ON 1HOUR and the time interval to wait for the MDN reply before printing the alert report Message Size Limit This is set to the maximum size for sending 4 0MBYTE documents using the Internet Fax function If the size of documents exceeds the maximum size the machine sends the documents separately There are also the
128. y e When the entered abbreviated Dial Number has already been preset you can modify delete or retain the setting See Modifying Deleting an Existing Abbreviated Dial JABB NUMBER COMPLETE Number on page 2 23 The ABB NUMBER menu is displayed DAME TEL NUMBER Note 4 2nd TEL NUMBER 5 COMM OPTIONS The NAME and E MAIL ADDRESS MUST be entered 6 E MA L ADDRESS L E MAIL OPTION J to select 2 NAME Enter the name of the E mail address up to 20 characters and press SET Press the key e The screen returns to the ABB NUMBER menu Press 6 to select 6 E MAIL ADDRESS e When you directly input an E mail address go to step 7 e When you want to search an E mail address from ABB Number or One Touch Key or select an E mail address from Sent History or Reception History go to step 8 Use this method to enter the E mail address by editing a existing E mail address rather than entering full E mail address directly 6 Enter an E mail address and press the kev e The screen returns to the ABB NUMBER menu Go to step 16 SPEED DIAL Press the 22 O key e When you want to search an E mail address from ABB Number or One Touch Key go to step 9 e When you want to select an E mail address from Sent History List go to step 12 e When you want to select an E mail address from Reception History List go to step 14 8 to select 1 SEARCH NAME
129. y and SET press the key B Edit the E mail address and press the key e The screen returns to the ONE TOUCH KEY menu Go to step 16 Press 3 to select 3 RECEPTION HISTORY Select an E mail address using the or lt gt SET key and press the key Edit the E mail address and press the key e The screen returns to the ONE TOUCH KEY menu Go to step 16 ONE TOUCH KEY 1 SEARCH NAME 2 SENT HISTORY 3 RECEPTION HISTORY ONE TOUCH KEY ID NAME MAX20 L ONE TOUCH KEY EA OFFICE LISBON OFFICE LONDON OFFICE hiba com H KEY ifax toshiba com ifax02 toshiba com ifax03 toshiba com hiba com H KEY ifax toshiba com ifax02 toshiba com ifax03 toshiba com ONE TOUCH KEY Mraxetoshiba com 16 Press 2 to select 7 E MAIL OPTION Press 2 to select 2 0N e To skip the E mail option press 1 A Press 2 to select 2 TX REPORT Set whether or not to print a TX report B Press 3 to select 3 RECEIVER CAPABILITY e To set the resolution go to step b 1 e To set the compression go to step b 2 e To set the paper size go to step b 3 e To complete the receiver capability go to step b 4 b 1 Press to select 2 RESOLUTION e Select to program a resolution b 2 Press G to select 3 COMPRESSION e Select to program a compression b 3 Press 4 to select 4 PAPER SIZE e Select to progra
130. y if you do not want to assign the registered Group Number to a One Touch Key Continue to register another Group Number or press the key to finish the registration BASIC FUNCTIONS DELETE COLORADO OFFICE GROUP NUMBER ABB NUMBER COLORADO OFFICE Deleted 001 COLORADO OFFICE 002 LONDON OFFICE 003 CHICAGO OFFICE A v DELETE 4 b MODIFY GROUP NUMBER 0001 ENTER ABB NUMBER 001 002 003 Late OPE LCE LONDON OFFICE CHICAGO OFFICE 1 999 DELETE lt gt GROUP NUMBER ADD NEXT NUMBER 2 REVIEW LIST PLETE E TOUCH KEX R OR TO SKIP P NUMBER GROUP NUMBER ENTER GROUP NUMBER l 1999 Modifying Deleting an Existing Group Number INTERNET FAX s 1 Press the kev P th TEL LIST k ENTRV 2 ress the Enter key SET 3 Select 2 GROUP NUMBERS and press the O kev 4 Press 2 to select 2 E MAIL ADDRESS SETUP Enter a Group Number from 1 to 1999 and press the SET key e The Already assigned message is displayed and the screen displays the MODIFY DELETE menu 6 Select one of the following Group Number options A Press 1 to delete the Group Number Delete the Group Number and the screen returns to the Group Number entry screen at step 5 B Press 2 to modify the Group Number e The screen displays the Group Number menu See Step 6 to 1

Toshiba E1-17063A All in One Printer User Manual

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