Topcom 6040 Cordless Telephone User Manual
Contents
1. ENGLISH 9 4 4 Reading SMSs in your personal user account When a new message comes in your Butler 6040 emits a beep The screen shows an envelope followed by the number of new messages Select Read with the left menu key In the SMS list private messages are flagged with a p in front of the name or number After selecting a private SMS the user name appears on the screen e Enter the password and confirm with OK You can now read the SMS 9 4 5 Sending SMSs from your personal user account Your Butler 6040 lets you send SMSs from a personal user account Once you have written the SMS e Select Options and then select User Name with the navigator and confirm with OK on the left menu key e Select the account that you want to send the message from and confirm with OK e Enter your password if prompted and confirm with OK e Select Send to with navigator and press OK e Enter the correspondent s telephone number or look it up in the phonebook and select Send with the left menu key If you select a personal user account the SMS will be sent using your standard telephonenumber plus the user account number E g If your personal user number is 1 and your telephone number is 123456789 your correspondents will receive an SMS from 1234567891 Note Messages sent from a personal user account are stored in the Outbox In the outbox the messages are not protected by a password 9 4 6 Deleting a personal user account e2. OK OR e Ifnames have been stored they are listed Press OPTIONS Add Entry is highlighted Press OK e Use the keypad to enter the name then press OK e Use the keypad to enter the number then press OK The screen shows the phonebook name list e Press and hold Back to return to standby To Dial an entry e Press right menu key NAMES e Scroll A or W to the name you want or use the keypad to enter the first letter of the name e Press to dial the number Edit name and number e Press right menu key NAMES e Scroll A or W to the name you want or use the keypad to enter the first letter of the name e Press OPTIONS Scroll to Edit Entry and press OK e Edit Entry screen is displayed Press CLEAR to delete or use lt d or gt to position the cursor Use the keypad to change the name Press OK Edit the number and press OK Display returns to the list of names e Press and hold Back to return to standby View details e Press NAMES then scroll A or W to the name you want the press OPTIONS Scroll Y to Show Details and press OK e Displays shows the name and number e Press and hold Back to return to standby Topcom Butler 6040 13 Topcom Butler 6040 Delete an entry e Press NAMES then scroll A or W to the name you want then press OPTIONS e Scroll V to Delete Entry and press OK e Press YES to confirm or NO to can
3. e Press and hold BACK to return to standby Topcom Butler 6040 19 Topcom Butler 6040 7 8 Key beeps e Press MENU then scroll to Handset and press OK e Scroll Y to Key beep and press OK e Select On or Off and press OK to confirm or Back to return e Press and hold BACK to return to standby 7 9 PABX access code It s possible to use your telephone with a PABX or a local telephone network When dialling telephone numbers from the phonebook list you can add automatically the PABX access code infront of the phonebook number e Press MENU then scroll to Handset and press OK e Scroll VY to Pabx Access code and press OK twice e Enter the PABX access code e g 0 and press OK e Scroll Y to ON and press OK e Press and hold BACK to return to standby 7 10 Backlight timeout When no key is press for the certain time the backlight will be turned off to save battery power To change this time e Select Menu then scroll to Handset and press OK e Scroll Y to Backlight timeout and press OK e Select 15 30 or 45 seconds and press Save e Press and hold Back to return to standby 8 Base settings 8 1 Ringtone and volume 8 1 1 Ringtone You can choose 5 different ringer melodies e From the standby screen press MENU then scroll A V lt gt to Base settings and press OK e Press OK again to enter the Base Ringtone menu e Scroll A or W to the melody you want During scrolling a sample is played Press OK to select
4. e Select your user name with the navigator and confirm with OK Enter your password and confirm with OK e Select Terminal Number with the navigator and OK Your user number appears on the screen You correspondents will need to add this user number to your telephone number when they want to send SMSs to your personal user account E g If your personal user number is 1 and your telephone number is 123456789 your correspondents should send their SMS messages to 1234567891 This is the number you need to remember and give to your correspondents 26 Topcom Butler 6040 Topcom Butler 6040 9 4 3 Changing an SMS user account number User numbers are between 1 and 9 but during creating a user account the Butler 6040 assigns user numbers automatically but you can change the number manually e Select Menu with the left menu key e Select SMS and confirm with OK e Select Settings with the navigator and OK e Select Users with the navigator and confirm with OK e Your user name appears in the list Select your user name and confirm with OK on the left menu key e Enter your password if the account is password protected e Confirm with OK on the left menu key e Select Terminal Number with the navigator and OK Your user number appears on the screen Enter a new number and select OK with the left menu key If the new number is already assigned to another user the handset beeps and the modification fails If so enter another number
5. Off hook or SIM card copy Blinking rapidly during registration mode or Phonemail If the Phonemail service is available on the telephone line 2 4 Navigating the menu The Butler 6040 has a menu system which is easy to use Each menu leads to a list of options The menu map is shown on the following paragraph When the handset is switched on and in standby press the option button under MENU to open the main menu Press the A or W buttons to move to the menu option you want Then press OK to select further options or confirm the setting displayed Exit or go back one level in the menu To the previous level in the menu press BACK To cancel and return to standby at any time press 7 If no button is pressed for 60 seconds the handset returns to standby automatically Topcom Butler 6040 9 Topcom Butler 6040 2 5 Menu overview N Calls lists Received calls Missed calls Dialled calls Delete calls List Ring volume Handset name Language Menu Colour Backlight timeout Auto talk Key beep Access code Activate IrDA Backlight colour Base settings Base ringtone Base volume Handset priority Dial mode Recall mode RPAS Inhibition SIM Country codes System pin Default settings Time settings Alarm eee eetcate time Registration Register handset Select base De register Games Rabbit runner Hector Bowling Insects hunt Ti aqua 10 Topcom Butler 6040 Topcom Butler 6040 3 Using the telephone
6. you must allocate a terminal number other than 3 If you keep the pre set terminal number 0 in your Butler 5500 and your telephone number is 123456789 your correspondents can continue to send you SMSs at 123456789 If you give the terminal a number other than 0 you must tell your correspondents so that they can continue to send you SMS messages they will need to affix the terminal number to your telephone number E g If you give your Butler 5500 the terminal number 3 and your telephone number is 12346789 your correspondents will need to send their SMSs to 13456789 3 9 6 Set SMS alert tone Your handset can play a different melody a morse beep or a discreet tone to announce a new text message e Press SMS to open the SMS menu e Select Settings and press OK e Select SMS Alert and press OK e Scroll to Set Alert and press OK e Select the type of alert you want and press OK to confirm or BACK to return to the previous menu e Select ON or OFF and press OK to confirm the setting 28 Topcom Butler 6040 Topcom Butler 6040 9 7 Memory full When the memory is full you get the screen message Memory Full You can no longer send or receive SMSs To continue to receive SMSs you can delete some or all of the messages To delete all the messages stored in the Inbox and Outbox e Select Menu and then SMS and confirm with OK e Select Delete Messages and press OK e Select All Messages with the navigator and pre
7. A or to highlight Pulse or Tone and press OK to confirm 8 3 2 Flash time e Press MENU then scroll to Base Settings and press OK Scroll to Recall Mode and press OK e Press A or F to highlight Recall 1 for short flash time 100ms or Recall 2 for long flash time 250ms and press OK to confirm 8 3 3 Ring pulse alerting signal RPAS on off Then you have callerlID the network send a short ring signal as an alerting signal before sending the caller number To avoid the telephone to ring during this first ring signal you have to set the RPAS inhibitation to off e Select Menu then scroll to Base settings and press OK Scroll Y to RPAS inhibition and press OK e Select Off to disable the phone to ring during the first ring burst or On to enable the ringing and press OK e Press and hold Back to return to standby Topcom Butler 6040 21 Topcom Butler 6040 8 4 System PIN The System PIN is used for registering and deregistering handsets and some other optional settings The default System PIN is 0000 e Press MENU then scroll to Base Settings and press OK Scroll to System Pin and press OK e Enter the current PIN Original setting 0000 and press OK e Enter the new PIN press OK and enter it again e Press OK to confirm 8 5 SIM country code settings You can program the Butler 6040 how to convert telephone numbers stored on your sim card when copying them to your handset phonebook memory See 4 Phonebook
8. Setting the date and time Using the alarm feature Ringtone and volume Handset name Background picture Auto answer Menu color Key beeps PABX access code Backlight timeout Base settings Ringtone and volume Handset priority Line settings System PIN SIM country code settings Topcom Butler 6040 Topcom Butler 6040 OO ONNND OD O ENGLISH Topcom Butler 6040 9 9 1 9 2 9 3 9 4 9 5 9 6 9 7 9 8 9 9 10 10 1 10 2 10 3 10 4 11 12 13 14 15 16 16 1 16 2 16 3 SMS text messages Writing and sending SMS messages Viewing the saved and sent messages outbox Viewing the list of received messages Inbox User accounts Allocating an SMS terminal number Set SMS alert tone Memory full SMS Service center numbers Changing templates Additional handsets and bases Adding a new handset Removing a handset Select a base Using the intercom feature Games Infra red Troubleshooting Technical data Default settings Topcom warranty Warranty period Warranty handling Warranty exclusions Topcom Butler 6040 Topcom Butler 6040 Safety Instructions e Only use the charger plug supplied Do not use other chargers as this may damage the battery cells e Only insert rechargeable batteries of the same type Never use ordinary non rechargeable batteries Insert rechargeable batteries so they connect to the right poles indicated in the battery compartment of the handset e Do not touch the c
9. There are 3 rules how the convertion will be done 1 If a number stored in the SIM card begins with or 00 and the country code on the SIM number matches with the programmed country code of the handset in this case those caracters are replaced by the programmed national code 2 If a number stored in the SIM card begins with t or 00 and the country code on the SIM number does not match with the programmed country code of the handset in this case t is replaced by international code 3 Ifa number stored in the SIM card does not begin with or 00 in this case nothing is changed 8 5 1 International code e Press MENU then scroll to Base Settings and press OK Scroll to SIM country setting and press OK e Select International code e Enter the international prefix e Press OK to confirm Remark If there is no International code programmed or SIM entry doesn t have a international code the telephone number will be copied as it is without any changes The Country code and National code will be ignored 8 5 2 Country code setting e Press MENU then scroll to Base Settings and press OK Scroll to SIM country setting and press OK e Select Country code e Enter the country code e Press OK to confirm Remark If you add to the country code the area code both will be removed when copied This way you can dial telephonenumbers without area code if needed 22 Topcom Butler 6040 Topcom Butler 6040 8 5 3 Nationa
10. date and time it was written e To read the whole message select Read e When you have opened the message select Options You can scroll through the options with the navigator Edit Send to Delete Notify User Name Message type e f no message was selected for editing or sending press Back to return to the Outbox Draft menu To quit the menu do a long press on Back with the right menu key 9 3 Viewing the list of received messages Inbox Your Butler 6040 telephone tells you when you have new messages An icon E is shown on the screen with the number of new messages still unread The SMS LED on the base is lit A beep is emitted To read new messages as they come in e Select Read with the left menu key The most recent message is listed first To read new messages after using other telephone functions e Select Menu with the left menu key e Select SMS then confirm with OK e Select Inbox with the navigator and confirm with OK OR e Press the SMS key e Select a message then confirm with Read Topcom Butler 6040 25 Topcom Butler 6040 To answer forward or delete a received message e Select Options with the left menu key e Select the action Reply Forward or Delete and confirm with OK e To quit the Inbox menu press and hold Back You can also call the number or store the number into the phonebook e Select Options with the left menu key e Select the action Use number or Add entr
11. if the SIM card becomes locked because the wrong code has been entered please check with your mobile network provider how to unlock Any international numbers stored on your SIM card may be prefixed by The will be automatically replaced by the international prefix see 8 5 SIM country code settings You can copy the contents of several SIM cards within the limit of 200 entries 5 Caller Identification This service only works when you have a Caller ID Clip subscription Contact your telephone company When you receive a call the telephone number of the caller appears on the handset display The telephone can receive calls in both FSK and DTMF You can also see his or her name if it s transmitted by the network If the name is programmed in the Phone Book the name in the Phone Book is displayed The telephone can store 50 calls in a Call List received and missed that can be reviewed later When the memory is full the new calls automatically replace the oldest calls in the memory Missed calls are signalled by an icon on the display and by the m LED in the base To read the received calls There are 3 ways to show the missed calls 1 To consult the missed call list when display shows the missed calls amounth during standby e Press Read and scroll to the list with the navigator keys A and V The missed calls that you have not consulted are marked with a 2 To consult missed calls after activating
12. other telephone functions e Press W and you will immidiatly see the Received call list combination of received and missed calls e Scroll to the list with the navigator keys A or V Press to dial a number or select Options to delete the entry see further details or add the number to the phone book 3 By the menu See 6 Calls list below 16 Topcom Butler 6040 Topcom Butler 6040 6 Calls list Your Butler 6040 keeps a list of all your last calls e Received Calls shows details of all recent callers e Missed Calls shows details of calls that were not answered e Dialled Calls list shows details of the last 20 calls made from your handset A combined total of 50 calls can be stored in the Received and Missed calls ENGLISH Missed and received calls You can access the Calls list using the navigator button or the menu To use the navigator button e From the standby screen press V New calls are indicated with an Press A or W to scroll through the list A beep is played when you reach the first and last calls in the list e Press to dial a number or OPTIONS to delete the entry see further details or add the number to the phonebook You can also consult the calls list by the menu e Press Menu e Scroll A V lt P to Calls list and press OK Select Received calls or Missed calls and press OK e Ifthe name of the caller has been stored in the phonebook it is displayed Redial list Same as d
13. 3 1 Switching the handset on off e Press and hold to switch the handset off e Press again or place it in the base to switch the handset back on ENGLISH 3 2 Changing the language Enter the Handset menu in order to change the language e Select Menu with the left menu key e Press the navigator A once and lt once e The Handset menu is selected Select OK The screen displays the handset menu e Use the navigator key to scroll through the menu and select Language The A and Y arrows indicate that further options are available To confirm the language press OK The screen displays English saved if you have chosen English Your handset s menus will be in English e To return to the previous menu select Back 3 3 Making a call 3 3 1 Direct dialling e Press to obtain a line e Dial the number to be called e To hang up at the end of the call press 7 or close the handset 3 3 2 Pre dialling With the pre dialling feature you can enter and modify a number before making the call e Diala number of up to 25 digits Press the navigator key A upwards and hold to insert a pause The screen displays a P e Select Clear with the right menu key 1 to correct Press to initiate the call The screen displays Calling 123456789 To hang up at the end of the call press or close the handset 3 3 3 Fast call You can store a number from the phonebook under each numerical key 0 9 see also 4 Phone
14. 3 Save a message e When finnished writing a message select Options and then Save e Confirm with OK Your message is saved in the Draft list 9 1 4 Notify message Only works if the network support this function When you send a message and you want to have a delivery notification you have to turn this function on Some networks operators always sends a delivery notification even when this option is turned ON or OFF e When finished writing a message select Option and then Notify e Select ON to get a delivery notification or Off if you don t want it and press OK 24 Topcom Butler 6040 Topcom Butler 6040 9 1 5 Message type Only works if the network support this function When you want to send a message as a e mail fax or text you have to set this parameter first before sending the message To set the message type e When finished writing a message select Option and then Message type e Select Text for standard SMS messages Fax to send the text message to a fax or Email and press OK 9 2 Viewing the saved and sent messages outbox The Draft contains all the messages you have sent The draft contains all messages saved You can save up to 50 SMS messages To read the draft or sent messages e Select Menu with the left menu key select SMS then confirm with OK e Select Draft or Outbox with the navigator and confirm with OK e Select a message with the navigator the beginning of the message is listed with the
15. Flash time 15 Default settings Handset name Key beep Auto talk PABX code Handset ring volume Ear volume Melody Handset Default picture Menu color Base ring volume Base ringtone Pin code Key lock SMS melody Topcom Butler 6040 Topcom Butler 6040 DECT Digital Enhanced Cordless Telecommunications GAP Generic Access Profile m 1880 MHZ to 1900 MHz D 120 duplex channels a GFSK 32 kbit s 10 mW average power per channel 300 m in open space 50 m maximum inhouse Up to 5 230V 50 Hz 35 mA 6 5V DC 180mA amp 150mA Model SD35 405 Rechargeable battery pack 3 7V 720mA Li lon 100 hours in standby 10 hours 6 8 hours 5 C to 45 C Pulse Tone 100 or 250 ms Empty Off 3 3 Internal calls 1 and external 5 1 Blue 3 1 0000 Off On Odeon 33 Topcom Butler 6040 16 Topcom warranty 16 1 Warranty period The Topcom units have a 24 month warranty period The warranty period starts on the day the new unit is purchased The warranty on batteries is limited to 6 months after purchase Consumables or defects causing a negligible effect on operation or value of the equipment are not covered The warranty has to be proven by presentation of the original purchase receipt on which the date of purchase and the unit model are indicated 16 2 Warranty handling A faulty unit needs to be returned to a Topcom service centre including a valid purchase note If the unit dev
16. Select SMS and confirm with OK e Select Settings with the navigator and press OK e Select Users and confirm with OK Topcom Butler 6040 27 Topcom Butler 6040 e Select Delete User with the navigator and press OK All the personal user accounts appear on the screen e Using the navigator select the account to be removed and press OK e Enter the system PIN the factory setting is 0000 and select OK The account is deleted All the SMS messages received by the account are deleted those sent from the account are still saved in the Outbox 9 5 Allocating an SMS terminal number It is possible for several SMS enabled telephones to be connected up to the same line So that each telephone can continue to receive SMSs they must be allocated different SMS terminal numbers This is network depending To allocate a number e Press SMS e Select Settings with the navigator and press OK e Select Terminal Number with the navigator and press OK e The number 0 is pre set To change it Enter the preferred number from 0 to 9 and confirm with OK If you have already created personal user accounts your Butler 6040 will not allow you to allocate a terminal number that corresponds to an existing user number If two SMS enabled telephones connected up to the same line have the same terminal number neither will be able to receive SMSs They must be given differing numbers E g If you have already created a user account with the number 3
17. TOPCOM BUTLER 6040 USER GUIDE CE Important To use Caller ID display caller this service has to be activated on your phone line Normally you need a separate subscription from your telephone company to activate this function If you don t have the Caller ID function on your phone line the incoming telephone numbers will NOT be shown on the display of your telephone This product is in compliance with the essential requirements and other relevant provisions of the R amp TTE directive 1999 5 EC The Declaration of conformity can be found on http www topcom net support cedeclarations php To be connected to the public analogue telephone network The CE symbol indicates that the unit complies with the essential requirements of the R amp TTE directive The features described in this manual are published with reservation to modifications on ee Gen Ce WON Getting started Installing the base Installing the handset If you have purchased a Twin Triple version Getting to know your telephone Keys LED Icons Base lights Navigating the menu Menu overview Using the telephone Switching the handset on off Changing the language Making a call Receiving a call Handsfree mode Adjust earpiece handsfree volume Redial a number from the list Secrecy function Mute function Locating a handset paging function Phonebook Caller Identification Calls list Delete calls list Personalise the handset
18. battries inside the handset e Charge the handset for at least 20 hours ENGLISH 2 Getting to know your telephone 2 1 Keys LED Handset Display 1 On hook on off key Off hook handsfree key Soft Menu key 1 Soft Menu key 2 SMS key Flash key INT key Infrared LED Alphanumeric keys Navigation key Up Redial list Down Call list Left Right Middle OK key 12 Display 2 Se Peter eY SS an Topcom Butler 6040 7 Topcom Butler 6040 Base 13 Paging key p 14 Simcard reader 15 In use Power LED 16 New SMS LED 17 Missed calls LED 18 Handset on base LED 2 2 Icons a x Dill kk kkk lt a Call in progress End Call Missed calls in call list Handset ringer volume OFF Within base range Handset not registered or out of range Infrared is active mU R W e 8 New voice mail Keypad locked Alarm set List contains unread or missed calls not yet consulted New SMS message received Battery status Empty Low battery Medium Full If the Caller line identification service is available on the telephone line If the Phonemail service is available on the telephone line If the SMS service is available on the telephone line Topcom Butler 6040 Topcom Butler 6040 2 3 Base lights Missed calls indication New SMS messages received fe Handset on base ENGLISH Off No base power connected ON power connected Blinking slowly
19. book how to do this To dial one of these numbers just press and hold the numerical key 0 9 3 4 Receiving a call When you receive an external call the screen displays External Call To take the call e Press if the handset is not on its base charger or Open the handset if the Auto Talk option is active see 7 6 Auto answer e The callin progress amp icon appears on the screen The call duration is displayed after about 15 seconds Topcom Butler 6040 11 Topcom Butler 6040 3 4 1 Adjusting the ring volume during incoming call You can adjust the ring volume with the navigator key A or W while the telephone is ringing The ring volume is displayed on the screen There are 5 volume levels as well as the option of turning the ringer off altogether in which case Volume Off is displayed and BB icon appears This information remains on screen for about 3 seconds or until the key is pressed 3 5 Handsfree mode Handsfree lets you talk to your caller without holding the handset It also enables other people in the room listen to both sides of your conversation Make a handsfree call e Press twice The display shows q Dial the number Your call can be heard over the handset s loudspeaker e To switch back to the handset at any time press again Press to end the call You can switch any call to handsfree by pressing during the call 3 6 Adjust earpiece handsfree volume During a normal or hand
20. cel e Press and hold Back to return to standby Select ringtone You can choose which ringer melody is played when you receive a call from selected numbers in the phonebook e Press NAMES then scroll A or W to the name you want then press OPTIONS e Scroll Y to Ringtone and press OK The Ringtone screen is displayed and the current setting is highlighted e Scroll A or W to the ringtone you want A sample is played Press OK The display shows Ringtone Saved then returns to the phonebook list e Press and hold Back to return to standby Select a background colour You can choose the background color on the small secondairy LCD when you receive a call from a number stored in the phonebook e Press Names the scroll A or W to the name you want then press OPTION e Scroll Y to Backlight colour and press OK The current color is highlighted e Scroll to the color you want and press OK e Press and hold Back to return to standby Fast Call You can store 10 numbers from the phonebook under the keys 0 9 When you press and hold the key 0 9 the number will be dialled autmatically To store or delete the number e Press Names the scroll A or W to the name you want then press OPTION e Scroll Y to FastCall and press OK The current list is shown e Scroll to the key you want and press Modify e Press Select number to store the number under this key Delete to delete the number stored under this key e Press and hold Back to return
21. d data you have to activate the intrared e Select Menu then scroll to Handset and press OK e Scroll Y to Activate IrDA and press OK The phone will now be able to receive infrared signals for 2 munites The icon will appear on the screen to indicate this 13 Troubleshooting Possible cause Solution Batteries uncharged Check the position of the batteries Recharge the batteries Handset turned OFF Turn ON the handset Telephone cord badly Check the telephone cord connected connection The line is occupied by Wait until the other handset another handset hangs up The icon Y flashes Handset out of range Bring the handset closer to the base The base has no power Check the mains connection supply to the base The handset is not registered Register the handset on the on the base base Base or handset do not ring The ringing volume is zero or Adjust the ringing volume Tone is good but there is no The dialling mode is wrong _ Adjust the dialling mode communication pulse tone on PABX time Telephone does not react to Manipulation error Remove the batteries and put pressing the keys them back in place 32 Topcom Butler 6040 14 Technical data Standard Frequency range Number of channels Modulation Speech coding Emission power Range Numbr of handsets Powersupply base Handset Batteries Handset autonomy Talk time Charging time Normal conditions of use Dialling mode
22. d press OK Using the navigator choose one of the 3 types of setting On Once On Daily or Off Confirm with OK If you choose On Once or On Daily the display will show TIME 24 hr 00 00 Enter the time when you want the telephone to ring and confirm by pressing the OK key To deactivate the Alarm function select Off and confirm with OK 7 2 2 Setting the alarm tone 7 3 Press Menu Scroll gt to Time settings and press OK Select Alarm and press OK Select Set Alarm Tone with the navigator and press OK Scroll A or W to select the alarm tone 1 4 you want and press OK Ringtone and volume 7 3 1 Ringtone You can choose 15 different ringer melodies You can set different melodies for internal and external calls From the standby screen press MENU then scroll lt to Images and Sounds and press OK Scroll Y to Sounds and press OK Press OK to highlight Resident ringings Press OK to select External Calls Or scroll to Internal Calls then press OK Scroll A and W to the melody you want During scrolling a sample is played Press OK to select or BACK to return to the previous menu Press and hold BACK to return to standby Topcom Butler 6040 Topcom Butler 6040 7 3 2 Ringer volume There are five handset ringer volume levels and off If you select off calls will still ring at the base and your handset screen will indicate incoming calls e Press MENU then scroll to Handset and press OK Press OK again to open the Ri
23. elops a fault during the warranty period Topcom or its officially appointed service centre will repair any defects caused by material or manufacturing faults free of charge Topcom will at its discretion fulfil its warranty obligations by either repairing or exchanging the faulty units or parts of the faulty units In case of replacement colour and model can be different from the original purchased unit The initial purchase date shall determine the start of the warranty period The warranty period is not extended if the unit is exchanged or repaired by Topcom or its appointed service centres 16 3 Warranty exclusions Damage or defects caused by incorrect treatment or operation and damage resulting from use of non original parts or accessories not recommended by Topcom are not covered by the warranty Topcom cordless phones are designed to work with rechargeable batteries only The damage caused by the use of non rechargeable batteries is not covered under warranty The warranty does not cover damage caused by outside factors such as lightning water and fire nor any damage caused during transportation No warranty can be claimed if the serial number on the units has been changed removed or rendered illegible Any warranty claims will be invalid if the unit has been repaired altered or modified by the buyer or by unqualified non officially appointed Topcom service centres 34 Topcom Butler 6040 TOPCOM visit our website www topco
24. ephone with a slightly damp cloth or with an anti static cloth Never use cleaning agents or abrasive solvents Topcom Butler 6040 5 Topcom Butler 6040 1 1 1 Getting started Installing the base For installation do the following Plug one end of the adaptor into the outlet and the other end into the adapter jack on the bottom of the telephone Connect one end of the telephone cord with the wall phone jack and the other end to the bottom of the telephone Put the telephone and AC power line cord in the base quides as shown on the picture below Power cable B ee p TEL 1 2 Installing the handset Open the battery compartment see below Insert the battery pack with copper pins below and text on battery visible as on picture below Close the battery compartment Leave the handset on the base unit for 20 hours The Line Charge indicator e LED on the base unit will light up Battery pack djl yy F DA if Kl fi a A Back view of hand set D w Before you use the telephone for the first time you must first make sure the battery is charged for 20 hours If you do not do this the telephone will not work optimally 6 Topcom Butler 6040 Topcom Butler 6040 1 3 If you have purchased a Twin Triple version If you have purchased a Twin or Triple version e Plug one end of the adaptor into the outlet and the other end into the adapter jack on the bottom of the charger e Insert the
25. escribed at 3 7 Redial a number from the list you can also consult the called list from the menu e Press Menu e Scroll A to Calls list and press OK Select Dialled calls and press OK e Press to dial a number or OPTIONS then select Delete to delete the number Show Details if a name is displayed this shows the number Add entry to create an entry in the phonebook Enter the name press OK The number is displayed Press OK to store the number 6 1 Delete calls list e Press Menu e Scroll A to Calls list and press OK Select Delete calls lists and press OK e Press A or F to select the list you want to delete Received Calls Missed Calls Dialled Calls All Calls e Press OK e Press YES to delete or NO to cancel Topcom Butler 6040 17 Topcom Butler 6040 7 7 1 7 2 Personalise the handset Setting the date and time Press Menu Scroll gt to Time settings and press OK Select Set Date amp Time and press OK Enter the date format DD MM Confirm with OK Enter the time format HH MM Confirm with OK Using the alarm feature Set the date and time and use your Butler 6040 to give you a reminder alarm You can have a different alarm setting for each handset registered to your base The alarm rings only at the handset not at the base or any other handset 7 2 1 Set the alarm Press Menu Scroll to Time settings and press OK Select Alarm and press OK Select On Off with the navigator an
26. ess INT To return to lower case press INT again You can also insert a symbole Emoticon or template by pressing OPTION and select the desired option Topcom Butler 6040 23 Topcom Butler 6040 Remark e Emoticons are a fun shorthand way of expressing your feelings You can select the most appropriate Emoticon from the grid and add them to your message e Templates are a selection of common ready to use statements which are easy to insert into your message These are Please call PII be there at What time will you be home FII call you Happy Birthday You can change these templates and replace them with your own See See 9 9 Changing templates 9 1 2 How to send an SMS e Enter the message to be send e When finished select OPTIONS The following options appears beside above mentioned options Send To Save Notify Message Type OK e Select Send To and press OK to confirm e Enter the correspondent s number if you don t want to use the phonebook memory OR Delete the number that appears on the display by pressing Clear and select Search to search the number in the phonebook Select the name by using the A or W keys e Select Send start sending the SMS The display will show Sending SMS OR Select Back to modify the message before sending it OR Press and hold Clear or Back to delete the message without sending or press 7 The message is totally erased and the phone will return to standby 9 1
27. et is registered 10 2 Removing a handset This procedure needs to be carried out on a different handset from the one you want to uninstall e Select Menu by pressing the left menu key e Select Registration with the navigator and press OK e Select De register with the navigator and press OK Enter the system PIN 0000 by default and press OK e Select the handset to uninstall with the navigator and press OK 10 3 Select a base You can switch your Butler 6040 handset between bases You can also set it to automatically base select with the strongest signal The handset must first be registered with each base individually e Press MENU then scroll to Registration and press OK e Scroll to Select Base then press OK The current base being used is highlighted e Select the base you want or select Automatic to connect to the base with the strongest signal Press OK 30 Topcom Butler 6040 Topcom Butler 6040 Note When you do Automatic base selection the handset will only search in standby for the strongest base when it s out of range on the current base not during communication 10 4 Using the intercom feature ENGLISH 10 4 1 Calling an internal handset e Press INT The screen displays Internal Call Enter the internal handset number 10 4 2 Transfer a external call to another handset During a external call e Press INT Enter the number of the handset you want to call Your external correspondent is
28. handset you want to copy to then press OK e Press and hold Back to return to standby Copy from SIM card You can copy complete phonebook lists from compatible mobile phone SIM cards The SIM phonebook is copied to the handset you are using Before you start copy from SIM card please make sure you have programmed the correct country codes see 8 5 SIM country code settings e Insert the SIM card into the slot on the base as shown below Note Only 3V sim cards can be used e Press NAMES then OPTIONS Scroll WV to Copy From SIM and press OK The Copy From SIM screen is displayed Enter the SIM card PIN code if requested and press OK During copying the screen shows the name of each entry as it is copied When finished you see Done If you enter the wrong PIN twice Copy SIM Failed is displayed and the screen returns to standby If the handset memory becomes full during copying the screen shows Memory Full Not All Copied e Press and hold Back to return to standby Topcom Butler 6040 15 Topcom Butler 6040 Note If the handset memory becomes full during copying not all the entries will be transferred The maximum number of entries is 200 If your handset phonebook already contains 160 entries only the first 40 entries on the SIM card will be copied Your Butler 5500 checks all available directory memory spaces on your mobile SIM card During copying the handset on base LED will flash If you forget your PIN or
29. harger and plug contacts with sharp or metal objects e The operation of some medical devices may be affected e The handset may cause an unpleasant buzzing sound in hearing aids e Do not place the basic unit ina damp room or at a distance of less than 1 5 m away from a water source Keep water away from the handset e Do not use the telephone in environments where there is a risk of explosions e Dispose of the batteries and maintain the telephone in an environment friendly manner e As this telephone cannot be used in case of a power cut you should use a mains independent telephone for emergency calls e g a mobile phone e This telephone uses rechargable batteries You have to dispose of the batteries in an environment friendly manner according to your country regulations ENGLISH Disposal of the device environment At the end of the product lifecycle you should not throw this product into the normal household garbage but bring the product to a collection point for the recycling of electrical and electronic equipments The symbol on the product user guide and or box indicate this Some of the product materials can be re used if you bring them to a recycling point By re using some parts or raw materials from used products you make an important contribution to the protection of the environment Please contact your local authorities in case you need more information on the collection points in your area Cleaning Clean the tel
30. l code e Press MENU then scroll to Base Settings and press OK Scroll to SIM country setting and press OK e Select National code e Enter the national code e Press OK to confirm ENGLISH 9 SMS text messages To use SMS this service has to be activated on your phone line Normally you need to call a special number to get a subscription from your telephone company to activate this function Please contact your telephone company for this service You can send and receive SMSs with your Butler 6040 telephone This section tells you how to use the SMS feature You can store a total of 50 SMS messages sent and received each with up to 160 characters 9 1 Writing and sending SMS messages e Press MENU then scroll to SMS and press OK OR e Press the SMS key e Select New Message and press OK 9 1 1 How to write an SMS The standard method is the same method used to enter a name in the phonebook For example when you want to enter the name LUC Tap 5 three times to select L Tap 8 two times to select U Tap 2 three times to select C To enter a space press 0 To go quickly to the next letter either press downwards on the navigator key V or wait for the cursor to move on automatically For each key the available characters appears at the top of the screen Press A or F to go to the next or previous line Press lt or to go to the next or previous character To change to upper case pr
31. m net U8006507
32. ng Volume menu e Select External Calls or Internal Calls and press OK e The current setting is displayed Press A to increase or to Y decrease the volume Press OK to confirm e Press and hold BACK to return to standby ENGLISH 7 4 Handset name You can change the name displayed on the handset during standby max 8 characters long e Press MENU then scroll to Handset and press OK Scroll Y to Handset Name and press OK e Enter the handset name you want Press Clear to make a correction and OK to confirm e Press and hold BACK to return to standby 7 5 Background picture e Press MENU then scroll to Images and Sounds and press OK Press OK again to open the Image menu e Select Resident Wallpapers or Other Images and press OK e The current setting is displayed Press A or W to scroll to the picture you want and press View e Press Use to select or Back to return e Press and hold BACK to return to standby 7 6 Auto answer When there is an incoming call the phone automatically takes the line when opened This function can be turned on or off e Press MENU then scroll to Handset and press OK e Scroll V to Auto talk and press OK e Select On or Off and press OK to confirm or Back to return e Press and hold BACK to return to standby 7 7 Menu color e Press MENU then scroll to Handset and press OK Scroll Y to Menu Colour and press OK e Select Blue Green or Pink and press Save to confirm or Back to return
33. or BACK to return to the previous menu e Press and hold BACK to return to standby 8 1 2 Ringer volume There are five base ringer volume levels and Off e From the standby screen press MENU then scroll V to Base settings and press OK e Scroll V to Base Volume and press OK e The current setting is displayed Press A to increase or to W decrease the volume Press OK to confirm e Press and hold BACK to return to standby 20 Topcom Butler 6040 Topcom Butler 6040 8 2 Handset priority Normally if you have more than one handset registered to your base they all ring at the same time However you can set one of them to ring before the others so that calls can always be answered at one handset first e From the standby screen press MENU then scroll V to Base settings and press OK Scroll Y to Handset Priority and press OK Display highlights All Handsets Press OK to select All Handsets e to make all handsets ring together Or e Scroll to Select Handset and press OK Scroll A or F to the handset you want to ring first Press OK e Scroll A or W to select the number of rings at the handset before the other handsets start ringing Press OK to confirm ENGLISH 8 3 Line settings 8 3 1 Dial mode There are two types of dialling mode 1 DTMF tone dialling the most common 2 Pulse dialling for older installations e Press MENU then scroll to Base Settings and press OK Scroll to Dial Mode and press OK e Press
34. placed on hold When the internal correspondent answers press to transfer the call If the internal correspondent doesn t answer press INT to retrieve the external correspondent or to go from one to the other 10 4 3 Conference call You can talk between 2 handset and a external line at the same time During an external call e Press INT Enter the number of the handset you want to call Your external correspondent is placed on hold e When the internal correspondent answers press for 2 seconds If the internal correspondent doesn t answer press INT to retrieve the external correspondent 10 4 4 Taking an external call during an internal communication When you are on intercom with another handset you can still pick up outside calls To take an incoming call e Press The internal communication is interrupted e Then press You are in communication with the outside caller 11 Games The Butler 6040 has 5 games e Press MENU then scroll to Games and press OK e Selecta game and press OK Press START to display the game menu which includes instructions e Press BACK to exit Topcom Butler 6040 31 Topcom Butler 6040 12 Infrared You can send and receive contact persons V cards 2 1 format to from another Infrared device like a mobile phone or to a second handset See Copy entry to another handset in 4 Phonebook You can also send and receive NSM ring tones RNG format To receive infrare
35. sfree call press A or W to select volume 1 5 3 7 Redial a number from the list You can redial up to 20 of the last numbers called If you have stored a name in the phonebook to go with the number the name will be displayed instead see 4 Phonebook Redial a number from the list e Press O to enter the redial list Scroll with A or W until the number you want is displayed e Press to dial the number Note You can also consult the called list by the menu See 6 Calls list for more details 3 8 Secrecy function Mute function During conversation you can turn off the microphone so that the person on the other side of the line will not hear you e Select SECRECY using the left menu key to deactivate the microphone e SECRECY ON appears on the display e Press the left menu key again to activate the microphone again 3 9 Locating a handset paging function If you forgot where you left your handset you can press the paging key ej on the base All handset registered with the base will ring for about 30 seconds The LED on the base will flash To stop the ringer press any key on the handset 12 Topcom Butler 6040 Topcom Butler 6040 4 Phonebook Each handset can store up to 200 names and numbers Names can be up to 16 characters long and numbers up to 20 digits ENGLISH To add an entry e Press right menu key NAMES e If the Phonebook is empty select Add Entry and press
36. ss OK e The screen displays All Messages Confirm Confirm with OK or cancel with Back ENGLISH 9 8 SMS Service center numbers To send and receive SMS text messages you need the telephone number of your Network s SMS Centre These numbers have been pre loaded into the Butler 6040 You can also find these numbers on the addendum sheet mentioned per country and per operator If you accidentally delete the SEND or RECEIVE SMS Service Centre numbers you will need to re enter them in order for your SMS Service to work 9 8 1 To set the Receiving SMS Centre number e From the standby screen press SMS to open the SMS menu e Scroll to Settings and press OK e Press OK to open Service Centres menu e Scroll to Receiving Centre and select OK The current stored number will be shown Press Clear and enter the new number e Press OK to store the number 9 8 2 To set and select the sending SMS Centre number e From the standby screen press SMS to open the SMS menu Scroll to Settings and press OK e Press OK to open Service Centres menu Scroll to Sending Centre and select OK e The current stored number will be shown Press Clear and enter the new number e Press OK to store the number e Press Back to go to the Service Centres menu This centre number will be used to send a message 9 9 Changing templates e From the standby screen press SMS to open the SMS menu Scroll down to Templates and press OK Scroll to
37. the template you want and press OK e Edit Template is highlighted Press OK Use CLEAR to delete characters or use the navigator to move the cursor Use the keypad to enter the new template then press SAVE The new template replaces the old one Topcom Butler 6040 29 Topcom Butler 6040 9 9 1 Delete template e From the standby screen press SMS to open the SMS menu e Scroll down to Templates and press OK Scroll to the template you want and press OK Scroll to Delete Template Press OK 10 Additional handsets and bases You can subscribe up to 5 handsets on a Butler 5500 base Each handset can register to 4 base stations and the user can select which base he wants to use 10 1 Adding a new handset Only needed when you have deregistered a handset or when you bought a new one First put the base into registration mode e Press and hold the paging button on the base until you hear two beeps e The Sl LED will start to blink on the base for 90 seconds During that time the base is ready to register a handset On the handset e Select Menu to open the menu e Select Registration with the navigator and press OK e Select Register Handset with the navigator and press OK e Select the number of the base to be associated with the handset 1 to 4 Confirm by pressing OK e Enter the system PIN 0000 by default and confirm with OK A series of numbers appears on the screen representing the base ID Confirm with OK Your hands
38. to standby Add a picture to a number You can select a picture to be displayed on screen when you receive a call from a number stored in the phonebook e Press NAMES then scroll A or V to the name you want then press OPTIONS e Scroll V to Picture and press OK The Picturescreen is displayed and the current setting is highlighted 14 Topcom Butler 6040 Topcom Butler 6040 e Scroll A or W to the picture you want and press VIEW The picture is displayed Press BACK to return to the picture list or press USE to assign the picture to the entry you have selected e Press and hold Back to return to standby ENGLISH Copy entry to another Butler 6040 handset You can copy an entry to another Butler 6040 handset registered to your base e Press NAMES then scroll A or W to the name you want then press OPTIONS Scroll Y to Copy Entry and press OK Select By IrDA to send it by infrared see also 12 Infra red or To Handset and press OK The Copy Entry screen shows all registered handsets Scroll W to the handset you want to copy to then press OK e Press OK again to copy another number or press and hold Back to return to standby Copy the compleet phonebook to another Butler 6040 handset You can copy the whole phonebook to another Butler 6040 handset registered to your base e Press NAMES then OPTIONS Scroll Y to Copy All Names and press OK The Copy All Names screen shows all registered handsets Scroll V to the
39. y and confirm with OK e To quit the Inbox menu press and hold Back 9 4 User accounts User accounts only works if the network support Sub addressing With your Butler 6040 telephone you can create up to 4 different user accounts You can send and receive SMS messages with a user account Messages received in a user account are protected by a password In order to receive SMSs in your personal user account you must give your correspondents the user account number that they need to add to your standard telephonenumber see 9 4 2 Receiving SMS messages in a personal user account 9 4 1 Creating a user account e Select Menu e Select SMS menu by pressing OK e Select Settings and confirm with OK e Select Users and confirm with OK e Select Add User and confirm with OK Enter the user name and press OK e Enter a 4 digit pass word and press OK Enter the password again to confirm and press OK e You will get automatically a terminal number assigned To see your terminal number scroll W to Terminal Number and press OK e Select Back to return to previous menu 9 4 2 Receiving SMS messages in a personal user account To receive SMS messages in your personal user account you must give your user a terminal number to your correspondents To find your user number e Select SMS and confirm with OK e Select Settings with the navigator then OK e Select Users with the navigator then OK Your user name appears in the list
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