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Samsung SF-6900 Fax Machine User Manual

1. To adjust for letter LTR executive EXEC JIS B5 or ISO B5 size paper squeeze the left guide and slide it until it lightly rests against the paper stack 112 Setting up your machine When you load letter executive or B5 size paper it is recommended that you use the auxiliary guide with the main guide before loading paper To adjust the auxiliary guide remove the guide 1 then insert it to the appropriate position 2 e D rt et 5 te Wn cr ow cr D a Width guide Squeeze the guide as shown and slide the guide to the left until it lightly rests against the edge of the paper stack Note Do not push the width guide far enough to cause the paper to bend If you do not adjust the width guide it may cause paper jams Setting up your machine 1 13 Manually feeding paper When you copy on heavier weight papers transparencies you must manually feed them one sheet at a time through the manual feed slot The manual feed slot is located on the top of the paper cassette Manual feed slot 1 Pull out the paper cassette raise and then lower the manual feed tray toward you Manual feed tray 2 Load the desired print material in the manual feed slot with the left edge to the far left of the slot You must feed one sheet at a time
2. 114 Setting up your machine Guidelines for the paper When selecting or loading paper or other special media keep these guidelines in mind Attempting to print on damp curled wrinkled or torn paper can cause paper jams and poor print quality Use cut sheet paper only You cannot use multiparty paper e D rt fh 5 te Wn cr v cr D a Use only high quality copier grade paper Avoid paper with embossed lettering perforations or textures that are too smooth or too rough Colored paper should be of the same high quality as white photocopy paper The pigments must withstand the printer s fusing temperature of 392 F 200 C for 0 1 second without deterioration Do not use paper with a colored coating that was added after the paper was produced Pre printed forms must be printed with non flammable heat resistant inks that do not melt vaporize or release hazardous emissions when subject to the printer s approximately 392 F 200 C fusing temperature for 0 1 second Store paper in its ream wrapper until ready to use Place cartons on pallets or shelves not on the floor Do not place heavy objects on top of the paper whether it is packaged or unpackaged Keep paper away from moisture or other conditions that can cause it to wrinkle or curl During storage moisture proof wraping any plastic container or bag should be used to prevent dust and moisture from contaminating you
3. CALLER ID You can see the number of the person calling you This option may not work when connected to a PABX Choose ON to turn on caller ID display Choose OFF to disable it Note that the RCV START CODE is disabled when this caller ID option is on Before using the caller ID service caller ID service must be installed on your telephone line by the telephone company Other functions 2 47 Maintenance If you are getting streaks or spots on your print you may run the maintenance Cleaning drum If print output quality decreases due to the presence of black streaks or ghost images appearing on printouts drum cleaning should be performed as an attempt to rectify the problem 1 Press Menu then Maintenance on the one touch keypad CLEAN DURM appears in the display 2 Press Start Enter The LCD display shows drum cleaning is under way CLEANI NG DRUM PLEASE MAIT The machine outputs a single sheet of paper containing any excess toner removed from the drum Adjust shading The Adjust shading feature allows you to recalibrate the baseline value the document scanner will interpret as white when scanning documents This procedure should be performed after cleaning the document scanner particularly if the white rubber roller remains stained after cleaning 1 Press Menu then Maintenance on the one touch keypad CLEAN DRUM appears in the LCD display 2 Press A or V button ADJUST SHADING a
4. Making a copy Automatic dialing One touch dialing Storing a number for one touch dialing Using a one touch number Using one touch label Speed dialing Storing a number for speed dialing Using a speed number Group dialing for multi address transmission Storing one touch or speed dial numbers for group dialing Editing the one touch dial or speed dial numbers in a group dial Assigning a group to a one touch button Using group dialing multi address transmission Searching for a number in memory Searching sequentially through memory Searching by the first letter 2 21 2 21 2 23 2 24 2 25 2 25 2 25 2 26 2 27 2 27 2 29 2 29 2 32 2 32 2 32 2 33 2 33 2 34 2 34 2 34 2 35 2 35 2 36 2 37 2 37 2 38 2 38 2 38 Operation Continued Other functions 2 39 Using function buttons 2 39 Redial 2 39 Recall 2 40 Status 2 40 Printing reports 2 41 User options 2 42 Setting an option 2 42 Selectable options 2 43 Maintenance 2 48 Cleaning drum 2 48 Adjust shading 2 48 Notify toner low 2 49 Chapter 3 Troubleshooting Troubleshooting 3 2 Clearing jams 3 2 Document jams while sending a fax 3 2 Paper jams while the machine is printing 3 3 Tips for avoiding paper jams 3 5 LCD error messages 3 6 Fixing problems 3 8 Fax problems 3 8 Maintenance 3 10 Clearing memo
5. Setting the date and time The current date and time are shown in the display window when the machine is on and ready for use standby mode The date and time are printed on all faxes you send 1 Press Menu then press Date amp Time on the one touch keypad The display shows the currently set date and time 2 Using the number keypad enter the current date in DDMMYYYY format If you make a mistake use the lt 4 or gt buttons to move the cursor to the digit you wish to change 05 03 1999 08 36 PM After entering the date the flashing cursor will move into the first digit of the time 3 Using the number keypad enter the current time You can choose 12 or 24 hour format Refer to the previous section for the details see page 2 46 clock mode Note AM or PM is selected by pressing the A or V buttons 4 Press Start Enter when the date and time in the display is correct The display shows the date and time you have set then returns to standby mode Note If you enter an invalid number the machine beeps and will not proceed to the next step If this happens just reenter the correct number Setting up your machine 123 Setting the system ID your number and name The system ID will be printed at the top of each page sent from your machine 1 Press Menu then press System ID on the one touch keypad The display asks you to enter the telephone number If there is a number previously registered the num
6. 0 07 to 0 13 mm Uncoated paper 50 pages 20 Ib 75g m max 0 1 mm Uncoated paper Letter 8 5 X 11 inches 216 X 279 mm A4 8 3 X 11 6 inches 210 X 297 mm Legal 8 5 X 14 inches 216 X 356 mm min 4 X 5 9 inches 98 X 148 mm 16 to 24 lb 60 to 90 g m thickness 0 085 to 0 11 mm 16 to 32 Ib 60 to 120 g m 250 sheets 20 Ib 75g mv weight Other media 1 sheet OHP film Laser Scanning Unit 300 dpi Standard 3 85 lines mm 98 Lpi Fine 7 7 lines mm 196 Lpi Super fine 11 8 lines mm 300 Lpi 15 4 lines mm 392 Lpi 6 000 sheets 5 coverage A4 basic data 7 200 sheets 4 coverage A4 calculated data Paper 1 775 kg Plastic 0 502 kg Appendix 49 Index A adding documents 2 16 adjust speaker volume setup 1 22 automatic dialing e 2 31 automatic redial e 2 11 B broadcasting e 2 14 C call back message 2 40 caller ID 2 46 canceling a standby operation 2 16 cartridge 1 5 connection extension phone 1 15 telephone line 1 15 power cord 1 16 contrast button location 2 3 setting 1 18 2 8 control panel 2 2 copy 2 29 D date and time setting 1 22 delayed transmission 2 12 discard size 2 44 document jam clearing 3 2 loading e 2 9 document exit tray setup 1 17 document tray setup 1 16 4 10 Index E editing group dial e 2 35 number or name 1 23 one touch dial number 2 31 speed dial number 2
7. 4 Make sure that the stack of paper does not exceed the line indicated by I mark on the left inside wall of the cassette 110 Setting up your machine 5 Pinch the side guide as shown below to adjust it to proper paper width h di NS N EE x e D rt fh 5 Co u cr ov m cr D a AN all The paper cassette is preset to load letter size paper If you want to load A4 or legal size paper adjust the cassette for the paper you want to load For details on how to adjust the paper cassette see How to adjust paper guides on page 1 11 6 Insert the cassette back into the printer Setting up your machine 111 How to adjust paper guides Length guides There are two main guides and one auxiliary guide as shown below to adjust for the paper length One of main guide is for legal A4 or folio size and the other is for letter LTR executive EXEC or B5 size paper When you load letter size paper it is recommended that you use the auxiliary guide on the upper right corner of the cassette with the appropriate main guide Use for A4 legal Folio size paper Use for letter executive B5 size paper To adjust for legal or folio size paper pinch the right guide then slide the guide until it lightly rests against the edge of the paper stack
8. Note If you enter a box number which has already been registered the fax machine displays CANCEL Press 1 to cancel the number already registered If you press 2 you will be asked to enter the new number If there is any message received in the box you have chosen NUMBER IS REGISTERED is displayed and you will be asked to enter the new number 4 Press Start Enter when the number appears correctly in the display The LCD prompts you to enter a 4 digit password Password 0000 means no code ENTER PASSWORD 0000 5 Enter a 4 digit security password 0000 to 9999 After you enter the password it cannot be verified Write it down and keep it in a secure location for your reference To change the password cancel the mail box and setup new mail box with a new password This password must be used to print the confidential documents 6 Press Start Enter when the password number appears correctly The LCD prompts you to enter a name N If you want to assign a name to the mail box enter the name If not skip over this step For details on how to enter letters using the number keypad see page 2 4 8 Press Start Enter The LCD returns standby mode Receiving a fax 2 23 Printing received confidential document When you receive a confidential document the fax machine displays MAIL total number of mail box which has the confidential document received and the mail box name in the lower line of the displ
9. Select language You can select the LCD display language between english german etc 1 Press Menu then press System Setup on the one touch keypad The display shows RINGER VOLUME 2 Press A or V until you find SELECT LANGUAGE then press Start Enter 3 Press A or V to choose the desired display language then press Start Enter You can also press the number of the language in the display 4 The display shows the next setup menu To return to standby mode press Stop Econo mode setting To get the most from your toner supply set the econo mode to on If set to On you can preserve the toner supply The print quality may be reduced 1 Press Menu then press System Setup on the one touch keypad The display shows RINGER VOLUME 2 Press A or V until you find ECONO MODE SETTING then press Start Enter 3 The display asks you to set the mode to ON or OFF Press 1 to set ON or 2 to set OFF 4 The display shows the next setup menu To return to standby mode press Stop 122 Setting up your machine Adjusting speaker volume 1 Press OHD V Req to adjust the speaker volume If you cannot hear a dial tone check the phone line connection 2 Press A or V repeatedly until you find the desired loudness The display shows the current volume level 3 After choosing the desired volume level press OHD V Req e D rt fh 5 te Wn cr v cr D a Note OHD On Hook Dial
10. The display prompts you to enter a name for the transmission To assign a name to the transmission enter it using the number keypad and press Start Enter Or If you do not want to assign the transmission a name press Start Enter to skip over this step For details on how to enter letters using the number keypad see entering alphanumeric characters on page 2 4 5 The document is scanned into memory The display shows the remaining memory capacity and the number of pages The machine dials the first telephone number and begins sending the document Sending a fax 2 15 2 16 Sending a fax Adding documents to a standby operation You can add documents to the delayed transmission previously reserved in your machine s memory 1 Load the document face down If necessary adjust resolution and contrast For details see page 2 8 2 Press Menu then press Add Cancel on the one touch keypad The display asks you to select ADD or CANCEL OPERATI ON 1 ADD 2 CANCEL 3 Press Start Enter to confirm ADD The display shows operation currently reserved in memory 12 hour format 10 00PM DELAY TX SAMSUNG e g Delay transmission is 24 hour format 22 00 DELAY TX scheduled to be sent at SAMSUNG 10 00 PM 4 Press V or A repeatedly until you find operation you want to add documents then press Start Enter The machine automatically stores the documents in memory and displays the number of total p
11. add or delete O1 Then display will shows ADD or DELETE ADD for the number which is not inculded in a group dial DELETE for the number which is inculded in a group dial already If you want add or delete press Start Enter 6 You can repeat steps 4 and 5 if you have more to add or delete N Press Stop when you have finished then the display asks you to enter a name oo To assign a name to the group enter the desired name Or If you don t want to assign a name skip this procedure No Press Start Enter If you want to edit another group dial number repeat steps 3 through 8 Or To return to standby mode press Stop 2 36 Automatic dialing Assigning a group to a one touch button You can use a group number as one touch dialing Before you can use this feature you must first register the group number see Storing a number for one touch dialing on page 2 31 and then store the registered group number into an empty one touch button 1 Press and hold the one touch button that you want to assign 01 through 20 for 2 seconds 2 Press Speed Status enter the group number then press Start Enter The group number is stored in the selected one touch button and the display asks you to enter one touch button for another group dial if you wish 3 If you want to store another one touch group dial numbers repeat steps 1 3 If you want to return to standby mode press Stop N Oo o
12. 2 25 setup document exit tray 1 17 document tray 1 16 system 1 18 shading adjust 2 47 speaker volume adjusting e 1 22 speed dialing storing 2 33 using 2 33 system data list 2 40 system setup answer on ring 2 44 auto journal 2 42 caller ID 2 46 clock mode 2 46 discard size 2 44 DRPD e 2 45 ECM mode 2 43 fax collatee 2 46 flash time 2 46 local ID 2 46 message confirm 2 42 papersize e 2 42 power save e 2 42 redials e 2 44 redial interval e 2 44 remote code 2 42 rx reduction 2 43 send from memory 2 46 T telephone line connection 1 15 toner cartridge installing 1 5 replacing 3 13 U unpacking 1 2 V voice request 2 11 volume adjusting key 120 ringer 1 18 speaker 1 22 ELECTRONICS Internet Home Page http www samsungprinter com P N JC68 00426A Rev 2 00
13. D v 5 Using group dialing multi address transmission You can use group dialing for memory transmission or delayed transmission Follow the procedure of the desired operation Memory transmission p 2 14 Delayed transmission p 2 12 When you come to a step in which the display requests you to enter the remote fax number press the one touch button to which you stored the group number You can use only one group number at one operation Then continue the procedure to complete the desired operation Your machine automatically scans the document loaded in the document tray into memory and the machine will dial each of the numbers included in the group Automatic dialing 2 37 Searching for a number in memory There are two ways to search for a number in memory You can either scan from A to Z sequentially or you can search using the first letter of the name associated with the number Searching sequentially through memory 1 N Press Search Delete then press Y to move downward through the memory until you find the number you want To move upward press A Pressing V allows you to search downward through the entire memory in alphabetical order from A to Z and A allows you to search upward in reverse alphabetical order from Z to A Each time you press W or A the display shows the next number stored in memory While searching through the machine s memory you ll see that each entry is pre
14. dial If a document is loaded in the document tray the machine automatically begins to send Other functions 2 39 Recall Some special phone services require a switch hook signal for proper operation For example if you have call waiting you can put a call on hold and take a second call on the same line by pressing the switch hook button Pressing Recall performs the equivalent of a switch hook operation 1 When you are on the telephone and hear the call waiting signal press Recall once The first caller is on hold and you are speaking to the second caller 2 Press Recall again to talk to the first caller again Note If you do not have a special service that uses the switch hook signal don t press Recall during a call If you do you could disconnect the line Status Your machine can perform more than one functions at a time For example you can simultaneously Receive a fax into memory while making a copy Store a fax document for later transmission while printing an incoming fax When the machine performs dual tasks Press Speed Status to toggle the display between the current operation and new operation 2 40 Other functions Printing reports Your fax machine can print reports containing useful information schedule job system data etc The following reports are available Help list This list shows the machine s basic functions and commands to use as a quick reference guide Message confirmatio
15. mode is ignored If you turn DRPD off the machine returns to any previously set receiving mode 2 20 Receiving a fax Mail box Confidential transmission You can set your machine up to keep documents confidential when communicating with other fax machines that have confidential mail box capability Notes Make sure that the other party s fax machine sured be are samsung fax machine confidential mail box feature Find out the confidential mail box number of the other party 1 Load the document face down If necessary use resolution and contrast For details see page 2 8 2 Press Menu then press Mail box on the one touch keypad The display prompts that you can choose the three mail box options 1 CONF TX and 2 SET 3 PRINT N Oo o D A v e 3 Press Start enter to confirm 1 CONF TX The display asks you to enter a 2 digit mail box number The mail box number must be preassigned at the remote fax machine ENTER BOX NO 01 10 4 Enter the 2 digit mail box number 5 Press Start Enter when the number appears correctly in the display The LCD prompts you to enter the number of the remote fax machine TEL 6 Enter the number of the remote fax machine You can also use a one touch button or a speed dial number The stored number and name will be appeared in the LCD a Press Start Enter when the number appears correctly in the display The LCD prompts you to enter the job name
16. resolve the conflict contact your sales or service representative for assistance Unplug the fax machine from the AC wall socket and telephone jack before cleaning Do not use liquid or aerosol cleaners Use only a damp cloth for cleaning Do not place the fax machine on an unstable cart stand or table It may fall causing serious damage Your fax machine should never be placed on near or over a radiator heater air conditioner or ventilation duct Do not allow anything to rest on the AC power telephone or PC interface cords Do not locate your fax machine where the cords will be abused by persons walking on them Do not overload wall outlets and extension cords This can diminish performance and may result in the risk of fire or electric shock Do not allow pets to chew on the AC power telephone or PC interface cords Never push objects of any kind into the fax machine through case or cabinet openings They may touch dangerous voltage points creating a risk fire or shock Never spill liquid of any kind onto or into the fax machine To reduce the risk of electric shock do not disassemble the fax machine Take it to a qualified service technician when repair work is required Opening or removing covers may expose you to dangerous voltages or other risks Incorrect reassembly could cause electric shock when the unit is subsequently used Unplug the machine from the telephone jack PC and AC wall outlet and refer servicing to q
17. s guide 1 The shape of AC power and telephone line cord plugs may differ depends on your country 12 Setting up your machine Control locations and functions Take a moment to familiarize yourself with the main components and understand their functions Caution Use of controls or adjustments other than those specified herein may result in radiation exposure e D rt fh 5 Wn cr v Sy cr D a Document tray Document guide Control panel Document exit tray 0 f Cassette 0 nK IH T Second Cassette 5 E Manual feed tray Paper level indicator f Note Your machine may look slightly different from the illustration Setting up your machine 13 Rear view Telephone line jack Extension telephone jack Power cord connector Cover release button 14 Setting up your machine Choosing a location To help guarantee trouble free operation of your machine place it on a flat stable surface near your workstation Leave enough space to allow for easy paper loading paper out and opening the front cover Do not place your machine In direct sunlight Near heat sources or air conditioners e D rt fh 5 te Wn cr v cr D a In dusty or dirty environments Setting up your machine Installing the second cassette You can increase the paper handling capacity of your machine by installing the second casset
18. sunlight or strong room light To avoid damaging the photo sensitive drum never open the drum shutter To avoid damaging the cartridge complete cartridge installation as quickly as possible e If toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water When printing text at 5 coverage you can expect a toner cartridge life of approximately 6 000 sheets 18 Setting up your machine Loading paper into the cassette You can load approximately 250 sheets of paper in the paper cassette The window on the front of the paper cassette shows the amount of paper currently left in the cassette When the cassette becomes empty the window turns into red e D cr fe 5 te Wn cr ov SS cr D a Paper full Paper Empty To load a stack of paper 1 Remove the paper cassette by pulling it toward you 2 Fan the paper and load the paper in the cassette under the guides with the print side face down The print side is usually indicated on the paper package Setting up your machine 19 If you are using a preprinted stock such as letterhead place the printed side face down with the top edge of the page toward the front of the cassette 3 Make sure that the stack goes under the metal retaining clip A Paper overloading may cause paper jams Make sure that paper is under this metal clip
19. technology that reduces power consumption when it is not in active use When the printer does not receive data for an extended period of time power consumption is automatically lowered For potentially faster printing of the first page you may turn the power save off from the Remote Control Panel setting Gooey The energy star emblem does not represent EPA endorsement of any product or service The equipment has been approved to Commission Decision CTR 21 for pan European single terminal connection to the Public Switched Telephone Network PSTN However due to differences between the individual PSTNs provided in different countries the approval does not of itself give an unconditional assurance of successful operation on every PSTN network termination point In the event of problems you should contact you contact your equipment supplier in the first instance 4 6 Appendix Replacing the fitted plug Important The mains lead for this machine is fitted with a standard BS 1363 13 amp plug and has a 13 amp fuse When you change or examine the fuse you must re fit the correct 13 amp fuse You then need to replace the fuse cover If you have lost the fuse cover do not use the plug until you get another fuse cover from the people from whom you bought the machine The 13 amp plug is the most widely used type in the UK and should be suitable However some buildings mainly old ones do not have normal 13 amp plu
20. the group ENTER ONE TOUCH SPEED DI AL 4 Press a one touch button to which the fax number you wish to include in the group is stored Or Enter a speed dial location number to which the fax number you wish to include in the group is stored 5 Press Start Enter Repeat steps 4 and 5 to enter more destination numbers into the selected group 6 Press Stop when you have entered all the desired destinations The display asks you to enter a name N To assign a name to the group enter the desired name Or If you don t want to assign a name skip this procedure 8 Press Start Enter If you want to store another group dial number repeat steps 3 through 8 Or To return to standby mode press Stop Automatic dialing 2 35 N Oo o D zd v 5 Editing the one touch or speed dial numbers in a group dial After you have stored a group dial you can edit a group dial at any time 1 Press Menu then press Group Dial on the one touch keypad The LCD display asks you to select SET or EDIT GROUP NO 1 SET 2 EDIT 2 Press 2 to select 2 EDIT C2 Enter a group number you want to edit when the machine displays ENTER GROUP NO If you do not remember the group number print the phone book See page 2 41 Follow one of the instructions below when the machine displays ENTER ONE TOUCH SPEED DI AL 4 Press a one touch button or enter a speed dial location number you want
21. until you have entered the last fax number setting and pressed Stop 7 The document will be scanned into memory The display shows the remaining memory capacity and the number of pages The machine dials the first telephone number and begins sending the document 2 14 Sending a fax Priority transmission When priority transmission is enabled a high priority document can be transmitted ahead of previously scheduled operations In this operation the document is scanned into memory It is immediately transmitted at the conclusion of any operation already in progress A priority transmission interrupts a broadcast operation between stations for example when transmission to station A ends but before transmission to station B begins or between redial attempts 1 Place the document face down in the automatic document feeder If necessary adjust the resolution and contrast For details see page 2 8 2 Press Menu then press Priority TX on the one touch keypad 3 Enter the telephone number of the remote machine There are several methods available to do this Direct entry of the telephone number using the numeric keypad One touch keypad dialing of stored telephone numbers see one touch dialing on page 2 31 N Oo o D zd v e 5 Speed Number dialing using the numeric keypad see speed dialing on page 2 33 Note Group number dialing functions are not available in a priority transmission 4
22. 33 error message 3 6 extension phone connection 1 15 F fax receiving mode 2 17 problems e 3 8 receiving 2 17 sending 2 7 G group dial e 2 34 editing 2 35 sending 2 36 storing 2 34 H help list 2 40 J jam clearing document 3 2 paper 3 3 journal print 2 40 K key sound setup 1 20 L language select 1 21 list print e 2 40 LCD location 2 2 loading paper 1 8 document e 2 9 M mailbox e 2 21 maintenance adjust shading 2 47 clean drum 2 47 notify toner low 2 48 memory clearing 3 10 multi communication report e 2 40 N name setting 1 23 2 4 number fax setting 1 23 group dial e 2 34 keypad using 2 4 one touch dial e 2 31 speed dial e 2 33 O one touch dialing storing 2 31 using e 2 32 opc drum clean 2 47 P paper jam clearing e 3 3 loading 1 8 pause 2 6 phonebook 2 40 polling 2 25 power cord connection 1 16 power failure report 2 41 power save mode 2 42 priority transmission 2 15 R recall e 2 39 receiving in ans fax mode 2 19 in fax mode 2 18 in tel fax mode 2 18 intel mode 2 19 mode 2 17 polling 2 25 reception journal 2 40 redial e 2 38 report printing 2 40 resolution button location 2 3 setting 1 18 2 8 ringer volume adjusting 1 18 Index 411 S sending automatically e 2 10 broadcasting e 2 14 delay TX 2 12 priority TX e 2 15 polling
23. BLE LASER RADIATION WHEN THIS COVER IS OPEN DO NOT OPEN THIS COVER VORSICHT UNSICHTBARE LASERSTRAHLUNG WENN ABDECKUNG GE FFNET NICHT DEM STRAHL AUSSETZEN ATTENTION RAYONNEMENT LASER INVISIBLE EN CAS D OUVERTURE DANGEREUSE AU FAISCEAU ATTENZIONE RADIAZIONE LASER INVISIBILE IN CASO DIAPERTURA EVITARE L ESPOSIZIONE AL FASCIO PRECAUCION RADIACION LASER IVISIBLE CUANDO SE ABRE EVITAR EXPONERSE AL RAYO ADVARSEL USYNLIG LASERSTRALNING VED BNING NAR SIKKERHEDSBRYDERE ER UDE AF FUNKTION UNDG UDSAETTELSE FOR STR LNING ADVARSER USYNLIG LASERSTR LNING N R DEKSEL PNES STIRR IKKE INN I STRALEN UNNGA EKSPONERING FOR STRALEN VARNING OSYNLIG LASERSTRALNING N R DENNA DEL R OPPAND OCH SP RREN R URKOPPLAD BETRAKTA EJ STR LEN STR LEN AR FARLIG VARO AVATTAESSA JA SUOJALUKITUS OHITETTAESSA OLET ALTTIINA N KYM TT M LLE LASERS TEILYLLE L KATSO S TEESEEN 4 4 Appendix Laser product label CLASS 1 LASER PRODUCT LASER KLASSE 1 LUOKAN 1 LASERLAITE APPAREIL A LASER DE CLASSE 1 TO IEC 825 Safety information Product safety USA UL 1950 UL LISTING CANADA CSA C22 2 No 950 amp UL 1950 CSA Certification EEC Europe IEC 60950 EN 60950 T V GS Certification CB IEC 60950 Laser safety EEC Europe HD 194 amp EN 60825 USA 21 CFR Chapter 1 Subchapter J CDRH Certified Appendix 45 Power saver This printer contains advanced energy conservation
24. Clear the jam POLLING ERROR The remote fax machine you want to poll is not ready to respond to your poll Or When setting up to poll another fax machine you have used an incorrect poll code The remote operator should know in advance that you are polling and have their fax unit loaded with the original document Enter the correct poll code TONER LOW The toner is almost empty Take out the toner cartridge machine and gently shake it By doing this you can temporarily re establish printing operations TONER EMPTY The toner cartridge has run out The machine stops Replace with a new toner cartridge FUSER ERROR There occurs a problem in the fuser unit Unplug the power cord and plug it in again If you cannot solve the problem please call service ENGINE ERROR 3 8 Troubleshooting A problem has occurred in the LSU Laser Scanning Unit Unplug the power code and plug it in again If you cannot solve the problem please call service Fax problems Symptom Fixing problems Your problem may be listed on page 3 6 in the LCD error messages section Below are other problems you can solve by yourself If not call for service Cause and Solution The machine is not working there is no display and the buttons are not working Unplug the power cord and plug it in again Check your power socket is live No dial tone Check that the ph
25. D 8 If you want to assign a name to the transmission job enter a name If not skip over this step For details on how to enter letters using the number keypad see page 2 4 Receiving a fax 2 21 9 Press Start Enter The LCD displays the current time on the upper line and asks you to enter the time when the fax is to be sent CURRENT 02 30PM START 02 30PM 10 If you want to send it at a later time enter the time you want your machine to send the document If you want to send the document immediately skip over this step Enter the time in same format 12 24 hour as current time If you set a time earlier than the current time the document will be sent at that time on the following day Note AM or PM is selected by pressing for the A or W buttons 11 Press Start Enter when the time appears correctly in the LCD The document will be scanned into memory before transmission The LCD displays the memory capacity and the number of pages SCAN TO MEMORY 95 P 001 TOTAL PAGES 007 Note You can change your machine not to scan the document into memory automatically Refer to Send from memory under User options on page 2 46 If you turn this feature off the LCD prompts you at this step to choose either to scan into memory before transmission or not If you cannot fit all the pages in memory the machine automatically begins to send the document without waiting all the pages are scanned But if you reg
26. Laser Facsimile User s Guide SF 6900 Trademarks Windows is a trademark of Microsoft Corporation IBM is a trademark of International Business Machines Centronics is a trademark of Centronics Data Computer Other names and trademarks mentioned in this manual are trademarks of their respective holders Contents Chapter 1 Getting Started Setting up your machine 1 2 Unpacking 1 2 Control locations and functions 1 3 Front view 1 3 Rear view 1 4 Inside 1 4 Choosing a location 1 5 Setting up your machine 1 5 Installing the second cassette 1 5 Installing the toner cartridge 1 6 Loading paper into the cassette 1 9 To load a stack of paper 1 9 How to adjust paper guides 1 12 Manually feeding paper 1 14 Guidelines for the paper 1 15 Telephone line 1 16 Extension phone 1 16 AC power cord 1 17 Document tray 1 17 Document exit tray 1 18 Printer exit tray 1 18 System setup 1 19 Ringer volume 1 19 Home resolution and home contrast 1 19 Sound control 1 21 Remote diagnosis protection 1 21 Select language 1 22 Econo mode setting 1 22 Adjusting speaker volume 1 22 Setting the date and time 1 23 Setting the system ID Your number and name 1 24 Chapter 2 Operation mM D cr i 5 te Wn cr ov y cr D a Using
27. OHD V Req Symbols 50908 For example to enter an O press 6 labeled MNO Each time you press 6 the display shows a different letter first M then N and O and finally 6 Recall e s The letter appears in the display D O 2 When the letter you want appears in the display press the number key labeled with the next letter you want If the next letter is found on the same number button move the cursor by pressing then press the desired button The blinking cursor moves right and the next letter appears in the display D OP 3 Select additional letters in the same way When you re finished entering letters press Start Enter N Oo o D zd v 5 Keypad character assignments amp lt Assigned numbers letters or characters m Space 1 AoB gt cC 2 D E B 3 G gt H gt I gt 4 Jo K gt L gt 5 M gt N gt 0O0 26 P Q7 RS 7 To U V 8 W xX YZ 2 3 4 5 6 7 8 9 0 2 5 2 6 Entering numbers You can enter the number of the remote fax machine manually by using the number keypad The number you pressed appears in the display TEL 95551212_ When the display asks you to enter a number you can also use a one touch dial button including group dial and speed dial number Editing numbers or names If you make a mistake while entering a number or name move the cursor under the wrong digit by using lt 4 or Then pr
28. again if you re assign your fax number or connect the machine to another telephone line e After DRPD has been set up call your fax number again to verify that the machine answers with a fax tone then have a call placed to a different number assigned to that same line to be sure the call is forwarded to the extension telephone or answering machine plugged into the TEL jack 2 46 Other functions SEND FROM MEMORY With this feature enables all transmission documents are automatically scanned into memory and it will not be necessary to wait until documents in the ADF Automatic Document Feeder are sent out before you can send or store other fax jobs Press 1 to turn this feature on Press 2 to turn this feature off LOCAL ID This feature allows the machine to automatically print the page number and the date and time of the reception at the bottom of each page of a received document Press 1 to turn this feature on Press 2 to turn this feature off e CLOCK MODE This feature is to select the time format Press 1 to select 12 hour format Press 2 to select 24 hour format N Oo o D zd v 5 FLASH TIME Press 1 to select 100ms Press 2 to select 280ms Press 3 to select 600ms FAX COLLATE With this feature the machine collates the received job Choose ON to turn this feature on Choose OFF to turn this feature off OFF ON
29. ages and added pages then returns to standby mode Canceling a standby operation 1 Press Menu then press Add Cancel on the one touch keypad The display asks you to select ADD or CANCEL 2 Press 2 to choose CANCEL The display shows operation currently reserved in memory 3 Press V or A repeatedly until you find the operation you want to cancel then press Start Enter when you find the operation Receiving a fax Receiving modes Your multi function machine has four receiving modes e FAX The machine answers an incoming call and immediately goes into receiving mode N Oo o D zd v 5 TEL FAX The machine answers the incoming call If a fax signal is not detected the machine sounds a ringing tone to indicate a voice phone call If the external phone is not lifted while the ringing tone is sounding the machine will switch to automatic fax receiving mode ANS FAX To use the ANS FAX mode you have to attach an answering machine to the TEL socket on your machine If the fax machine senses a fax tone it automatically switches to fax reception mode However if a fax is not sensed the machine routes the call to answering machine and the caller can leave a message TEL In TEL mode automatic fax reception is turned off You can receive a fax only by manually picking up the external phone to accept the call and pressing Start Enter to receiving the fax The current reception mod
30. ame appears correctly or without entering a name o To store more telephone numbers repeat steps 2 through 5 Or To return to standby mode press Stop Using a speed number 1 Load a document you want to send a fax 2 Press Speed Status then enter a speed dial location number 3 Press Start Enter to dial the number The number will be automatically dialed and the document be transmitted when the remote fax machine answers the phone 2 34 Automatic dialing Group dialing for multi address transmission Numerous one touch and speed dial numbers can be registered as a Group By using the Group number you can send a document to multiple parties in a single operation Your machine will dial the remote numbers in stored sequence If the number is busy your machine will dial the next stored number and after dialing all of the stored numbers will automatically redial any number s which was were previously busy Before you can use this feature you must coordinate and store Group numbers Storing one touch or speed dial numbers for group dialing 1 Press Menu then press Group Dial on the one touch keypad The LCD display asks you to select SET or EDIT GROUP NO 1 SET 2 EDIT 2 Press 1 to select 1 SET 3 Enter a speed dial location number you want to use for group dial then press Start Enter The display asks you to press a one touch button or enter a speed dial number you wish to include in
31. ay 1 2 3 4 O1 o 2 24 Receiving a fax Press Menu then press Mail box on the one touch keypad The display prompts that you can choose the three mail box options 1 CONF TX and 2 SET 3 PRINT Press 3 to print the received mail The LCD displays total number of mail box which has the confidential document and mail box name which has the last document MAI L 3 ABC Press V or A to search for the desired mail box The mail box names will be displayed in order of mail box number each time you press V or A Press Start Enter when the desired mail box name is displayed The LCD briefly displays the selected mail box name and number D ABC BOX 3 Then the LCD prompts you to enter a 4 digit password ENTER PASSWORD 0000 Enter the 4 digit password for that mail box If you enter a wrong password the machine sounds a warning beep and the LCD asks to enter the password again Press Start Enter The confidential document is printed The documents in memory are erased after they are printed Polling What is polling Polling means that one fax machine requests another to send a document This is useful for sending unattended faxes The person who wants to receive the document calls the machine holding the original and requests that the document be sent In other words it polls the machine holding the original document Note The remote machine must also support polling to use this f
32. ber appears N Enter the telephone number up to 20 digits which your machine is connected to You can include and symbol by pressing and respectively If you make a mistake press lt or to move the cursor under the wrong digit then enter the correct number to change or press Search Delete to delete the number C2 Press Start Enter when the number in the display is correct The display asks you to enter your ID name 4 Enter your ID name up to 20 characters You can enter alphanumeric characters using the number keypad Include special symbols by pressing 0 repeatedly For details on how to use the number keypad to enter alphanumeric characters see page 2 4 If you want to enter the same letter or number in succession e g 55 AA 777 enter one digit then move the cursor by pressing and enter the next digit If you want to insert a space in the name you can also use button to move the cursor to skip the position 5 Press Start Enter when the name in the display is correct Note If there is a number and name previously registered this number and name appears in the upper line and ED 1 DEL 2 NXT 3 in the bottom line Press 1 to edit the existing number Press 2 to delete the number The machine deletes the number and continues next step Press 3 to keep the number and continue Setting up your machine 2 Operation Using the control panel LCD display The dis
33. card does not take place If the auto reduction feature is turned OFF or fails the data within the margin will be discarded Enter the desired discard size using the number keypad and press Start Enter e REDIAL INTERVAL Your machine can automatically redial a remote fax machine if it was busy or does not answer the first call Enter the number of minutes from 01 to 15 using the number keypad N Oo o D zd v 5 REDIALS Enter the number of attempts from 0 to 9 to redial the number before giving up If you enter 0 the machine will not redial ANSWER ON RING You can select the number of times your machine rings before answering an incoming call If you are using your machine as both a telephone and a fax machine we suggest you set the ring count to at least 4 to give you time to answer Enter a number from 1 through 7 on the number keypad Other functions 2 45 DRPD Distinctive Ring Pattern Detection MODE Distinctive ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers The particular number someone uses to call you on is identified by different ringing patterns which consist of various combinations of long and short ringing sounds This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phon
34. ceded by one of three letters T for one touch dial S for speed or G for group dial number These letters tell you how the number is stored When the number you want appears in the display press Start Enter to dial If a document is loaded the document begins to be transmitted Searching by the first letter 1 N ies 2 38 Other functions Press Search Delete then press the button labeled with the letter you want to search for A name beginning with the letter appears in the display For example if you want to find the name MOBILE press the 6 button which is labeled with the letters MNO Press A or V buttons to move through the memory until you find the name you want When the name and number you want appear press Start Enter to initiate dialing Other functions Using function buttons Redial To redial the number last called N Oo o D v 5 Press Redial Pause If a document is loaded in the document tray the machine automatically begins to send To search through redial memory 1 Press and hold Redial Pause for 2 seconds The redial memory in your machine retains the last 10 numbers called If you have dialed the same number multiple times the machine does not count the duplicates 2 Press V or A to search through memory until you find the number you want 3 When the number you want appears in the display press Start Enter to
35. ch dialing on page 2 31 Speed number dialing using the numeric keypad see speed dialing on page 2 33 Receiving a fax 2 27 O1 Oo oo No Press Start Enter The display asks you to enter another fax number to receive documents from another location If you want to receive documents from more than one location a Press Start Enter and enter another fax number using the numeric keypad a one touch button or speed dial number The number appears in the display Repeat steps 4 and 5 to receive document from other locations Or b If you have entered the last fax number press Stop The display asks you to enter a name for the job To assign a name to the polling job enter the name If a name is not desired skip this step Press Start Enter The display asks you to enter a 4 digit poll code If the remote machine is secured with a poll code you must enter the correct code and press Start Enter Or If the remote machine is not secured with a poll code press Start Enter to accept 0000 which represents no code The display prompts for the time at which the machine will call and poll the remote machine To call the remote machine immediately skip over this step without entering a time for polling Or If a specific time for polling is desired enter the time If you have configured your machine to use a 12 hour format remember to specify AM or PM Note If you set a time earlier than t
36. ciences Canada 4 2 Appendix EC declaration of conformity We SAMSUNG ELECTRONICS CO LTD 259 Gong Dan Dong Gumi City Kyung Buk Korea declare sole responsibility that the SF 6900 SF 6800 SF 6750 Laser Facsimile Msys 6900 Msys 6800 Msys 6750 Laser Facsimile meets the intent of Directive 89 336 EEC for Electromagnetic Compatibility and Low Voltage Directive 73 23 EEC Compliance was demonstrated to the following specifications as listed in the official journal of the European Communities EN 50081 Emissions EN 55022 Radiated Class B EN 55022 Conducted Class B EN 60555 2 Power Harmonics EN 50082 Immunity IEC 801 2 Electrostatic Discharge IEC 801 3 RF Radiated IEC 801 4 Fast Transient Burst EN 60950 Safety Appendix 4 3 Laser safety statement The printer is certified in the U S to conform to the requirements of DHHS 21 CFR subchapter J for class I 1 laser products and elsewhere is certified as a class I laser product conforming to the requirements of IEC 825 Class I laser products are not considered to be hazardous The laser system and printer are designed so there is never any human access to laser radiation above a class I level during normal operation user maintenance or prescribed service condition WARNING Never operate or service the printer with the protective cover removed from the Laser Scanner assembly The reflected beam although invisible can damage your eyes 4 N CAUTION INVISI
37. e Using the distinctive ring pattern detection feature your fax machine can learn the ring pattern you designate to be answered as a fax machine Unless you change it this ringing pattern will continue to be recognized and answered as a fax call and all other ringing patterns will be forwarded to the regular telephone or answering machine plugged into the TEL jack Note Before using the distinctive ring pattern detection option distinctive ring service must be installed on your telephone line by the telephone company To set up distinctive ring pattern detection you will need another telephone line at your location or someone available to dial your fax number from outside You can suspend or change distinctive ring pattern detection at any time Press 1 to turn this feature on Press 2 to turn this feature off Press 3 to setup the distinctive ring pattern detection The LCD displays WAITING RING Call your fax number from another telephone It is not necessary to place the call from a fax machine When your machine begins to ring do not answer the call The machine requires several rings to learn the pattern When the machine completes learning the LCD displays END DRPD SETUP With the DRPD feature turned on DRPD appears in the display and the previously set reception mode is ignored If you turn DRPD off the machine returns to any previously set reception mode Notes DRPD must be set up
38. e display shows Txx where xx represents the selected one touch button Press Shift button then press and hold the one touch button 20 through 38 for 2 seconds that you want to assign The display show Txx where xx represents the selected one touch button N Enter the number up to 40 digits you want to store by using the number keypad then press Start Enter To insert a pause between numbers press Redial Pause a hyphen symbol appears in the display If you make a mistake while entering a number use lt or to move the cursor under the wrong digit then enter the correct digit or press Search Delete oO The display asks you to enter a name Enter the desired name up to 20 digits For information on how to enter names see page 2 4 Or If you don t want to assign a name skip this step If you assign a name to the number the name appears in the display when you press the one touch button 2 32 Automatic dialing 4 Press Start Enter when the name appears correctly or without entering a name 5 To set another one touch number press the desired one touch button and repeat steps 2 through 5 Or To return to Standby mode press Stop Using a one touch number 1 Load a document you want to send a fax 2 Press the one touch button 01 through 19 to which you stored a number Press Shift then the one touch button 20 through 38 to witch you stored a number The number wil
39. e is displayed in the bottom line of the display window when the machine is in standby mode MAR 10 1999 100 10 30PM FAX Receiving mode Whenever you press and hold RCV Mode key for about 2 sec The receiving mode will be changed to next mode FAX TEL FAX gt ANS FAX gt TEL gt FAX please check and make sure that correct receiving mode is displayed in the display window Receiving a fax 2 17 Receiving automatically in FAX mode 1 Press and hold Rev Mode for about 2 seconds until the display changes please repeatit until the display shows FAX in the display window 2 When a fax call comes in the machine answers on the preset ring and receives it automatically Note To change the number of rings before the machine answers an incoming call see page 2 44 To adjust ringer volume press Menu System Setup on the one touch keypad Start Enter to access the ringer volume mode then use A or V to set the desired loudness Receiving automatically in TEL FAX mode To use this mode you must attach a regular phone to the TEL jack on the back of the machine you can select TEL FAX mode to receive fax transmissions and answer voice calls 1 Press and hold Rev Mode for about 2 seconds until the display changes please repeatit until the display shows TEL FAX in the display window 2 When a call comes in the machine answers on the default ring If a fax tone is sensed the machine rec
40. e polled follow the procedure below 1 Press Menu then press Add Cancel on the one touch keypad The LCD display prompts you to select 1 ADD or 2 CANCEL 2 Press 2 The set up information for the last entered polling job is displayed If you have more than one polling job waiting in memory press the A or V until the set up information for the job you wish to cancel is displayed 3 Press Start Enter The display prompts ARE YOU SURE 4 To cancel the polling job press 1 YES N Oo o D zd v 5 The job is erased from memory and the machine returns to standby mode Polling one or more remote machines RX poll You can set up the machine to automatically receive documents from unattended remote fax machines The machine can be set up to receive the fax now or at a later time This feature permits unattended polling in off peak hours when telephone rates are lower Note The remote machine must also support polling to use this feature 1 Press Menu then press Polling on the one touch keypad The display shows the polling options 1 TX POLL and 2 DELAY RX POLL 2 Press 2 to select DELAY RX POLL The display asks you to enter the number of the remote fax machine 3 Enter the telephone number of the remote fax machine There are several methods available to do this Direct entry of the telephone number using the numeric keypad One touch keypad dialing of stored telephone numbers see one tou
41. eature Being polled by a remote machine TX poll You can program your fax machine to send documents when polled by a remote fax machine It is possible to assign a poll code to prevent unauthorized polling of your fax machine When you secure your machine using a poll code only those who know the code can poll your machine N Oo o D i v e 5 1 Place the document face down in the automatic document feeder If desired adjust the resolution and contrast for details see page 2 8 2 Press Menu then press Polling on the one touch keypad The display prompts you to choose on of the two polling options 1 TX POLL and 2 DELAY RX POLL 3 Press Start Enter to confirm 1 TX POLL The display prompts you to enter a 4 digit poll code Note The poll code is preset to 0000 at the factory This setting represents no poll code 4 If you want to use a poll code enter a 4 digit code 5 Press Start Enter Or If you do not want to secure the transmission with a poll code press Start Enter when the display shows 0000 for TX POLL CODE If you previously entered a poll code and do not want one you may enter 0000 and then press Start Enter Receiving a fax 2 25 6 The display prompts you to store the document in the machine bulletin board memory BULLETIN Note If you store the document in the bulletin board memory more than one remote station can poll that document from your machine If not the file wil
42. eives the automatically Note To change the number of rings before the machine answers an incoming call see page 2 44 3 If a fax signal is not sensed when the machine answers the call you will hear a preset ringing tone indicating a voice phone call 4 Lift the handset to answer the call If the voice call is not answered within a specified time the machine will switch to automatic fax receiving mode 2 18 Receiving a fax Receiving automatically in ANS FAX mode To use this mode you must attach an answering machine to the TEL jack on the back of your machine 1 Press and hold Rev Mode for about 2 seconds until the display changes please repeat it until the display shows ANS FAX in the display window 2 Any incoming voice calls will be answered by the answering machine The caller can then leave a message on the answering machine 3 If a fax tone is detected on the line the fax receive mode is automatically activated Notes e If you have set your machine to ANS FAX mode and your answering machine is switched off or no answering machine is connected to the machine the machine will automatically go into fax receive mode after several rings N Oo o D zd v 5 If your answering machine has a user selectable ring counter set the machine to answer incoming calls within 4 ring e If you are in TEL mode manual reception when the answering machine is connected to your machine you m
43. equest by pressing OHD V Req again while you are sending or receiving a document Answering a voice request When the phone rings after sending or receiving a fax pick up the handset then press Stop If you don t answer the voice request the machine prints out the number that made the voice request and the time and date the request was made Sending a fax 2 11 2 12 Sending a fax Delayed transmission You can configure your machine to send a fax at a specified time Up to 50 delayed transmission operations can be reserved in your machine 1 Place the document face down in the automatic document feeder If desired adjust the resolution and contrast For details see page 2 8 2 Press Menu then press Delay TX on the one touch keypad 3 Enter the telephone number of the remote machine There are several methods available to do this Direct entry of the telephone number using the numeric keypad One touch keypad dialing of stored telephone numbers see one touch dialing on page 2 31 Group and speed number dialing using the numeric keypad see speed dialing on page 2 33 and group dialing on page 2 34 Note You can use only one group number at this transmission job in step 3 4 Press Start Enter The display prompts you to enter another fax number ANOTHER FAX NUMBER 5 If you have entered the last fax number setting press Stop Or If you want to send the document to more than one location press S
44. error occurs ALARM SOUND or any key is pressed KEY SOUND 1 Press Menu then press System Setup on the one touch keypad The display shows RINGER VOLUME 2 Press A or V until you find SOUND CONTROL e D rt fh 5 te Wn cr v cr D a 3 Press Start Enter The display prompts you to turn ON or OFF the alarm sound 4 Press 1 to turn the sound ON or 2 to turn it OFF You can also use 4 or button to choose ON or OFF then press Start Enter to confirm gI The display asks you to turn ON or OFF the key sound Press 1 to turn the sound ON or 2 to turn it OFF 6 The display shows the next setup menu To return to standby mode press Stop Remote diagnosis protection Remote diagnosis feature allows your machine to be checked by a service company from a remote place through the phone line If you do not want to use the remote diagnosis feature and want to protect your machine from being opened by an unauthorized person you can enable this remote diagnosis protection feature 1 Press Menu then press System Setup on the one touch keypad The display shows RINGER VOLUME 2 Press A or V until you find REMOTE DIAGNOSIS PROTECTION then press Start Enter 3 The display asks you to turn the feature ON or OFF Press 1 to turn it ON or 2 to turn it OFF 4 The display shows the next setup menu To return to standby mode press Stop Setting up your machine 121
45. esolution and the Contrast button to change the contrast see page 2 8 Sending a fax 2 9 2 10 Sending a Fax Sending a fax automatically 1 After loading a document enter the number of the remote fax machine using the number keypad You can store one touch or speed dial numbers so that you can dial your most frequently used numbers with one touch of a button or speed dial number For information on storing and using numbers in memory see page 2 31 If you make a mistake while entering a number move the cursor under the wrong digit by using lt 4 or gt and correct the number or press Search Delete to delete the number 2 Press Start Enter to dial the number The machine will scan the document and dial the number automatically When the remote fax machine answers the phone the document will be transmitted automatically Canceling transmission Press Stop any time during the transmission The machine continues to send the fax and the display shows a message warning you that the machine is in use Press Stop again Confirming transmission When the last page of your document has been sent successfully the machine beeps and returns to standby mode If something went wrong during your fax transmission an error message appears in the display For a listing of error messages and their meanings see page 3 6 If you receive an error message press Stop to clear the message and try to send the document again Yo
46. ess the correct number to change or press Search Delete to delete the number Inserting pause With some private telephone systems you must dial an access code 9 for example and listen for a second dial tone before dialing an outside number In such cases you must insert a pause in the number Insert a pause in a number when you are setting up a one touch or speed dial number or when you dial a number without lifting the handset To insert a pause press Redial Pause while entering the number When you dial a number the dialing process pauses for about 3 4 seconds at the point where you pressed Redial Pause If you require a longer pause time press Redial Pause twice Sending a fax Preparing documents for faxing or copying You can use the machine to fax or copy documents that are printed on standard letter legal or A4 size paper Follow these guidelines to prepare your documents Do not attempt to feed the following types of documents into the machine Instead make copies and insert the copies into the document tray N Oo o D zd v 5 wrinkled or creased paper curled or rolled paper torn paper carbon paper or carbon backed paper coated paper onion skin or thin paper Remove all staples paper clips and the like before feeding the document Make sure any glue ink or correction fluid on the paper is completely dry before feeding the document into the machine Do n
47. g sockets You need to buy a suitable plug adaptor Do not remove the moulded plug Warning If you cut off the moulded plug get rid of it straight away You cannot rewire the plug or you may get an electric shock if you put it into a socket Important warning You must earth this machine The wires in the mains lead have the following colour code Green and Yellow Earth Blue Neutral Brown Live If the wires in the mains lead do not match the colours marked in your plug do the following You must connect the green and yellow wire to the pin marked by the letter E or by the safety Earth symbol or coloured green and yellow or green You must connect the blue wire to the pin which is marked with the letter N or coloured black You must connect the brown wire to the pin which is marked with the letter L or coloured red You must have a 13 amp fuse in the plug adaptor or at the distribution board Appendix 47 Guarantee Limited Guarantee We guarantee that this product has no faulty parts If the machine breaks down during the guarantee period and this is caused by improper workmanship or a fault we will repair or replace the machine All repairs done under the guarantee must be done by a service centre we have authorised You must keep the receipt when you buy the machine You must give this receipt to the service centre if they ask for it Exclusions This guarantee does not cover damage cau
48. he current time your machine calls the number at that time on the following day 10 Press Start Enter If you did not enter a specific time for polling the 2 28 Receiving a fax machine dials the remote immediately If you entered a specific start time the machine will call and poll the remote machine at that time Making a copy Making a copy The resolution is automatically set to SUPER FINE while the copy feature is in use however the contrast can be changed to produce the best copy quality for particular documents containing faint markings dark image photographs or other halftone images N Oo o D v e 5 When you make a copy your machine provides several option features you can choose as follows Multiple copies 1 to 99 copies of the document can be made Copy rate You can reduce or expand the image size by 1 increments from 50 to 200 Collation When COPY COLLATE menu is set to ON the machine sorts the print job For example if you copy a three page job to print 2 copies the machine prints page3 page2 pagel page3 page2 pagel To make a direct single copy without setting any options 1 Load a document with the print side facing down If necessary adjust Contrast button to change the contrast For details on the contrast see page 2 8 2 Press Copy twice or press Copy then Start Enter The machine starts copying Making a copy 2 29 To set copy options 1 N
49. he machine 7 After clearing the jam if the machine does not resume printing open the machine cover then close it back 3 4 Troubleshooting If jammed inside the machine JAM 1 1 Pull the cover release button toward you and open the cover Ww E 9 er gt Uu m gt 4 Check that there is no other paper in the machine 5 Reinstall the toner cartridge and close the cover Troubleshooting 3 5 If jammed in the printer output area JAM 2 1 If the paper jams as it exits to the printer exit tray and a long portion of the paper is visible pull the paper straight out Stop pulling on the paper if you feel resistance and the paper does not move immediately when you pull Continue with the next step Tips for avoiding paper jams By carefully selecting print materials and loading them properly you should be able to avoid most paper jams If jams do occur follow the steps outlined in Clearing Jams starting on page 3 2 If jams occur frequently make sure that you are following these tips Properly follow the procedures described in Loading Paper into the cassette on page 1 8 Make sure that the adjustable guides are positioned correctly Do not overload the machine with paper Make sure that only 250 sheets 20 Ib of paper are loaded at a time Flex fan and straighten the paper before loading it Do not l
50. hen you press Stop the machine stores the options you ve already changed and returns to standby mode 2 42 Other functions Selectable options These instructions assume that you have followed the steps on page 2 41 under Setting an option and that the machine is prompting you to change one of the options listed here PAPER SIZE Select the paper size you will use for the recording paper Press 1 for letter LTR 2 for A4 size or 3 to use legal LGL size paper MESSAGE CONE A message confirmation report shows whether the transmission was successful or not how many pages were sent etc Press 1 to print a confirmation report automatically each time you send a fax ON Press 2 to turn this feature off OFF Press 3 to print only when an error occurs and the transmission was not successful ERR AUTO JOURNAL A journal shows specific information concerning transmission or reception activities the time and dates of up to 50 of the most recent transmissions or receptions Press 1 to print journal automatically after every 50 transmissions or receptions ON Press 2 to print journal manually OFF REMOTE CODE The remote receive start code allows you to initiate fax reception from an extension phone plugged into the TEL jack on the back of your machine If you pick up the extension phone and hear fax tones enter the remote code and the machine will start receiving The password is preset to 9 at factor
51. idth Length Weight thickness Recording paper size for automatic feeder for manual feeder Recording paper weight for automatic feeder for manual feeder Recording paper capacity Printing method Scanning density Horizontal Vertical Toner cartridge life Package weight Public Switched Telephone Network PSTN or behind PABX CCITT Group 3 MH MR MMR 33600 31200 28800 26400 24000 21600 19200 16800 14400 12000 9600 7200 4800 2400 bps Approx 2 6 sec V 17 ECM 36 6 kbps Approx 6 sec V 17 ECM 14 4 kbps 8 2 inches 208 mm 8 2 inches letter 202 mm A4 Sheet fed Contact Image Sensor CIS 5 MByte 256 levels 8 PPM 50 pages based on 20 Ib or 75 g m 16 characters X 2 lines 15 19 X 15 94 X 10 62 inches 386 X 405 X 270 mm 15 19 X 15 94 X 14 37 inches 386 X 405 X 365 mm 19 9 Ib 9 Kg with accessorys 22 5lb 10 2 Kg 10 6 Ib 4 8 Kg 220 240 VAC 50 60 Hz 13 WH sleep mode 50 WH Standby mode 210 WH Copy mode Temperature 50 F to 86 F 10 C to 30 C Humidity 30 to 80 RH Standby 36 dB Printing 47 dB Scanning Copying 50 dB One touch dialing Registration for 20 numbers Speed dialing Registration for 150 numbers 5 8 to 8 5 inches 148 to 216 mm Single page 5 to 59 inches 128 to 1 500 mm Multi pages 8 3 to 11 7 inches 279 to 297 mm Single page 12 5 to 32 Ib 50 to 100g m 0 07 to 0 15 mm 20 pages 12 5 to 28 Ib 50 to 90g m
52. ies O1 2 30 Making a copy Load a document with the print side facing down If necessary adjust Contrast button to change the contrast For details on the contrast see page 2 8 Press Copy The display asks you to enter the number of copies 1 to 99 COPY 01 99 01 If you need two or more copies enter the desired number using the dial keypad then press V You can also press V without setting the number of copies The display shows the next option copy rate menu REDUCE ENLARGE 1 AUTO 2 MANUAL If you want to reduce or enlarge the image size press 2 enter the number of the desired copy rate then press V ENTER RATE 50 200 100 If not press 1 The display asks you to choose how to collate There are two ways to collate multiple copies OFF and ON COPY COLLATE 1 ON 2 OFF The OFF is the stacking method This will make n copies of page one n copies of page two and so on These will all be stacked on top of each other The second method ON is the sorting method This will make 1 copy of page 1 2 3 4 in order then makes a second copy of 1 2 3 4 until a total of n copies has been made OFF Group ON Sort 1 2 3 3 6 Press 1 or 2 to choose the desired collation method You can also press Y without setti
53. inting drafts or proofs Replacing toner cartridge When the toner cartridge is near the end of its life white streaks or hue changes will occur You can temporarily re establish print quality by redistributing the remaining toner in the cartridge 1 Open the cover and remove the toner cartridge 2 Gently shake the cartridge to distribute the toner evenly inside the cartridge 3 Reinstall the cartridge and close the cover This is typically successful only one time When the toner eventually runs out white pages will be printed when a print job is sent or when a fax is received The print cartridge needs to be replaced See the following page To replace the toner cartridge 1 Pull the cover release button toward you open the machine cover 2 Remove the old toner cartridge Follow the instructions printed on the cartridge box to recycle the used cartridge Hbuljooyusajqnoly 3 Install new toner cartridge see page 1 5 Maintenance Appendix FCC regulations This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to rad
54. io communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment to an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Do not make any changes or modifications to the equipment unless specified in the manual If such changes or modifications should be made you could be required to stop operation of the equipment Use of shielded cable is required to comply with Class B limits in Subpart B of Part 15 of FCC Rules Canadian radio interference regulations This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference causing equipment standard entitled Digital Apparatus ICES 003 of the Industry and Science Canada Cet appareil num rique respecte les limites de bruits radio lectriques applicables aux appareils num riques de Classe B prescrites dans la norme sur le mat riel brouilleur Appareils Num riques NMB 003 dict e par l Industrie et S
55. istered delayed transmission at step 10 the LCD displays MEMORY FULL and CANCEL To cancel the job press 1 If you press 2 the pages already scanned will be sent and you should send the remaining pages in a separate operation The machine returns to standby mode 18 J UL 1998 95 CONF TX 03 30PM Note To cancel the confidential transmission setup see Canceling a standby 2 22 Receiving a fax operation on page 2 16 In case a document loaded in the automatic document feeder you cannot perform any more tx job such as delay Tx conf Tx and Tx poll unless the document is sent out Setting up mail box for confidential receiving Before receiving confidential documents you have to set up the following Confidential mail boxes You can have up to 10 confidential mail boxes The password for each mail box The names for each mail box If you do not want to assign the name you can skip this setup The following procedure shows how to register this information 1 Press Menu then press Mail box on the one touch keypad The display prompts that you can choose the three mail box options 1 CONF TX and 2 SET 3 PRINT 2 Press 2 to set up information for confidential receiving The LCD prompts you to enter a 2 digit number 01 to 10 of the confidential mail box ENTER BOX NO 01 10 N Oo o D zd v 5 3 Enter the 2 digit number 01 to 10 to create confidential mail box
56. l be automatically erased after being polled by a remote machine 7 oo No To store the document in the bulletin board memory press Start Enter Or If you do not want the document to be stored in bulletin board memory press Stop The machine stores the document in memory The display shows a count of the number of pages being stored in memory and the remaining memory capacity The machine returns to standby mode and displays a reminder that a polling transmission is set The machine automatically switches to FAX mode automatic receiving when set to be polled Adding documents to the job to be polled If you want to add documents to the original documents waiting in memory to be polled follow the procedure below 1 N C2 O1 o 2 26 Receiving a fax Place the additional documents face down into the automatic document feeder Press Menu then press Polling on the one touch keypad The LCD displays the polling options Press 1 to select 1 TX POLL The display prompts you to enter the poll code The last used poll code is displayed Enter the 4 digit poll code you had previously set then press Start Enter The display prompts you to select 1 ADD or 2 CANCEL Press 1 The machine scans the new documents into memory and returns to standby mode Canceling a job already in memory which is waiting to be polled If you want to cancel a job already in memory waiting to b
57. l be automatically dialed then the document begins to transmit when the remote fax machine answers the phone Using one touch label A one touch label sheet is included with your machine As you store numbers in one touch dial buttons make a note of the numbers on the label to remind you which number is stored in each position 1 Remove the clear cover and label using an instrument with a pointed end as shown at right 2 Write information on the label and replace the label and cover You may want to use pencil in case you wish to change these numbers later Automatic dialing 2 33 N Oo o D v 5 Speed dialing You can store up to 150 numbers in speed dial locations 1 150 Storing a number for speed dialing jai Press and hold Speed Status for 2 seconds N Enter a speed dial location number to which you want to store a number then press Start Enter If a number is already stored in the location the display shows the number in the upper line and ED 1 DEL 2 NXT 3 in the bottom line Press 1 to edit that number 2 to delete that number or 3 to keep that number and choose another location W Enter the number you want to store then press Start Enter 4 To assign a name to the number enter the desired name For information on how to enter names see page 2 4 Or If you don t want to assign a name skip this step O1 Press Start Enter when the n
58. lem on the phone line Try again If failure persists wait an hour or so for the line to clear then try again Or turn the ECM mode on See User options Ww E 9 em er gt Uu m 2 LOAD DOCUMENT You have attempted to set up a sending operation with no document loaded Load a document and try again MEMORY FULL The memory is full Either delete unnecessary documents or retransmit after more memory becomes available or split the transmission into more than one operation NO ANSWER The remote machine has not answered after all the redial attempts Try again Make sure the remote machine is operational Troubleshooting 3 7 Display Meaning Solution NO NOT ASSIGNED The one touch or speed dial location you tried to use has no number assigned to it Dial the number manually with the keypad or assign the number NO PAPER SUPPLY PAPER The recording paper has run out Load the recording paper OVERHEAT The printer part in your unit has overheated Please wait until it cools down If you cannot solve the problem please call service PAPER J AM 0 OPEN CLOSE DOOR Recording paper has jammed in paper feeding area Clear the jam PAPER JAM 1 OPEN CLOSE DOOR Recording paper has jammed inside the unit Clear the jam PAPER J AM 2 CHECK INSIDE The jammed paper still remains inside the unit
59. n report This report shows the fax number the number of pages elapsed time of the operation the communication mode and the communication results You can set up your machine to print the message confirmation report see page 2 42 Automatically after each transmission ON Automatically only if an error occurs during transmission ERR No report printed at all OFF You can print this report manually at any time you want N Oo o D zd v 5 Schedule information list This list shows the document currently stored for delayed transmission priority transmission memory transmission and TX polling The list shows the starting time type of operation etc Phone book This list shows all of the numbers currently stored in the fax machine s memory as one touch dial numbers speed dial numbers and group dial numbers System data list This list shows the status of the user selectable options After you change any setting print this list to confirm your changes Transmission or reception journal This report shows information concerning transmission or reception activities It can be printed on command or programmed to print automatically after every 50 transmissions or receptions see page 2 42 Multi communication report This report is printed automatically after sending to or receiving from more than one location Call back message This report is printed automatically when you do not respond to a remote o
60. ne touch keypad The display shows the options you can choose to clear 1 SYSTEM ID your system ID number and name are cleared from the machine s memory 2 SYSTEM DATA restores user selectable options to the default value 3 PHONEBK amp MEMORY clears the one touch speed dial or group dial numbers stored in memory In addition all the schedule job operations you have reserved are also canceled Note If there is received data in memory to be printed you cannot clear PHONEBK amp MEMORY until printing it W E 9 e er 0 Uu m gt 4 TX RX JOURNAL clears all records of transmissions amp receptions 2 Move to the options by pressing A or V repeatedly until the option you want to clear is blinking 3 Press Start Enter The display asks you to confirm your selection 4 Press 1 to confirm Or use lt 4 or to choose YES then press Start Enter The selected memory is cleared Maintenance 3 11 3 12 Maintenance Cleaning the document scanner To keep your machine working properly occasionally clean the white roller ADF automatic document feeder rubber and the scanning glass If they are dirty documents sent to another fax machine will not be clear 1 Open the control panel with hand 2 Flip up the control panel latch in front of the left side arm to hold the control panel open 3 Disassemble the white roller as foll
61. ng the collation 2 OFF is default value The LCD display shows the next option the paper cassette selection menu The message SELECT CASSETTE will appears when you set differant paper size for upper lower cassette SELECT CASSETTE UPPER LETTER The paper size you have chosen through User option will be shown within the parenthesis Note The cassette you can select are UPPER LOWER and AUTO If you choose N 8 AUTO the machine automatically selects the paper of either upper cassette or lower cassette according to the original document size If your machine has a single cassette this option is not available and SELECT CASSETTE message does not appear Press 44 or gt repeatedly until the desired cassette displays Then press Start Enter to confirm the selection The LCD scrolls back and prompts you to enter the number of copies Press Copy to begin the copy operation Note When you set the copy options pressing Copy anytime begins the copy operation immediately without displaying the remaining options Automatic dialing 2 31 N Oo o D zd v 5 Automatic dialing One touch dialing One touch dialing lets you use any one of the 38 one touch buttons located on the left of the machine s control panel to automatically dial a number Storing a number for one touch dialing 1 Press and hold the one touch button 01 through 19 for 2 seconds that you want to assign Th
62. oad wrinkled creased damp or highly curled paper Do not mix paper types Use only recommended print materials Make sure that the recommended print side is facing up when loading the feeder Keep print materials stored in an acceptable environment 3 6 Troubleshooting Display LCD error messages Meaning Solution RETRY REDIAL The machine is waiting for the programmed interval to automatically redial a previously busy station You can press Start Enter to immediately redial or Stop to cancel the redial operation COMM ERROR A problem with facsimile communications has occurred A problem with the facsimile communications has occurred Try again INCOMPATIBLE Remote party did not have the requested feature such as polling This also occurs if the remote machine has insufficient memory to complete the operation you are attempting Reconfirm your remote party s feature DOCUMENT J AM The loaded document has jammed in the feeder Clear the document jam DOOR OPEN OR NO TONER CARTRIDGE The cover is not securely latched or the toner cartridge is not installed Press down on the cover until it clicks in place or install the cartridge GROUP NOT AVAILABLE You have tried to select a group location where only a single location number can be used LINE ERROR Your unit cannot connect with the remote machine or has lost contact because of a prob
63. ocument exit tray if necessary Document exit tray Printer exit tray Holding the rounded end insert the two tabs into the corresponding slots on the back of the machine Place the printer exit tray up or down depending on the type of the paper For transparencies such as OHP film lay it down as show at up When the printing is finished replace the tray 118 Setting up your machine System setup Ringer volume You can adjust the volume of the ringer to the desired loudness 1 Press Menu then press System Setup on the one touch keypad The display shows RINGER VOLUME e D rt fh 5 te Wn cr v cr D a 2 Press Start Enter then use A or W to choose the desired loudness of the ringer The selected ringer sounds and the display shows the loudness level with gt symbol No gt symbol turns the ringer off The machine will work normally even if the ringer is turned off RI NGER VOLUME gt gt gt gt gt gt gt gt 3 Press Start Enter when the desired volume level is selected The display shows the next setup menu DEFAULT SETTINGS For details on menu see below 4 To return to standby mode press Stop Home resolution and home contrast The print resolution and contrast can be set to their most frequently used modes Whenever a document is sent or copied the home contrast and resolution mode will be activa
64. one line is connected properly Check the phone socket in the wall by plugging in another phone The numbers stored in the memory do not dial correctly Make sure that the numbers are stored in memory correctly Print a telephone numbers list See page 2 41 The document does not feed into the machine Make sure that the document is not wrinkled and you are putting it in correctly Check the document is the right size not too thick or thin Make sure that the cover is firmly closed You cannot receive faxes automatically The FAX or TEL FAX mode should be selected Ww E 9 er g Uu m gt Is there paper in the machine Check if the display shows MEMORY FULL The machine cannot receive faxes manually Did you hang up the handset before you pressed Start Enter Note It will be applied when you have a phone connected to the TEL jack on the back of the machine The machine will not send anything e Make sure that the document is loaded face down TX should show up in the display Check the other machine you are sending to to see if it can receive your fax Troubleshooting 3 9 Symptom Cause and Solution You cannot poll another machine The fax machine you are polling may be using a poll code The fax you receive has got blank spaces or you received poor quality copy The machine sending
65. ons You can store a maximum of 25 fax numbers for a memory transmission If you need to send your fax to more then 25 locations you can increase the number of fax locations dialed by including a group dial number as one of the 25 numbers After being sent the documents are automatically erased from memory 1 Adjust the document guides to match the width of the document 2 Slide the document face down into the automatic document feeder until it is grasped and pulled into the machine If necessary adjust resolution and contrast For details see page 2 8 3 Press Menu then press Memory TX on the one touch keypad 4 Enter the telephone number of the remote machine There are several methods available to do this Direct entry of the telephone number using the numeric keypad One touch key pad dialing of stored telephone numbers see one touch dialing on page 2 31 Speed Number dialing using the numeric keypad see speed dialing on page 2 33 Note Only a single group dial number may be used per memory transmission operation 5 Press Start Enter The display prompts you to enter another fax number ANOTHER FAX NUMBER 6 If you have entered the last fax number setting press Stop Or If you want to send the document to more than a single location press Start Enter and enter another fax number using the numeric keypad one touch keypad or speed dial number The number appears in the display Repeat Step 6
66. ot feed documents with pages that are different sizes or of different thicknesses Sending a fax 2 7 2 8 Sending a fax Setting document resolution and contrast We recommend sending documents printed using a typewriter felt tip pen black ink or laserprinter The paper should be white or very light and of normal weight not cardboard Blue lines on a ruled pad do not fax well When you send normal documents you need not adjust the resolution and the contrast If you send documents with unusual contrast characteristics including photographs you can adjust the resolution and contrast to send a high quality transmission of the documents Resolution Press Resolution button to increase sharpness and clarity By pressing Resolution button repeatedly after loading a document you can choose between STANDARD FINE or SUPER FINE mode STANDARD works well for documents with normal sized characters FINE is good for documents containing small characters or thin lines or print from a dot matrix printer SUPER FINE works well for documents containing extremely fine detail super fine works only if the remote machine also has the super fine feature Contrast Press Contrast button to compensate for the brightness or darkness of your faxed document By pressing Contrast button repeatedly after loading a document you can choose between NORMAL DARKEN LIGHTEN or PHOTO NORMAL works well for normal documents DARKEN works wi
67. out of the slot as this could harm your machine 1 Open the control panel by hand 2 Flip up the control panel latch in front of the left side arm to hold the control Panel open 3 Carefully remove the jammed document Then pull down the stopper and close the control panel firmly until it clicks into place 3 2 Troubleshooting Paper jams while the machine is printing By carefully selecting paper type and loading paper properly you should be able to avoid most paper jams If a paper jam occurs an error message appears in the display Follow the steps below to clear the jam To avoid tearing the paper pull the jammed paper out gently and slowly If jammed in the paper feed area JAM 0 1 Remove the recording paper cassette as shown below Ww E 9 er g Uu m 2 Paper jam in lower cassette 1 Pull the upper paper cassette half way put of machine Troubleshooting 3 3 2 If you see that the paper is jammed pull the paper out 3 Slide the upper cassette back into the machine Note If a short piece is visible and you cannot grasp it or if you do not see the paper the has occurred inside the optional paper cassette See the following page 4 Pull the lower paper cassette out of machine 5 1 6 Slide the upper cassette back into t
68. ows Both ends of the white roller have plastic bushings that are snapped shut with small tabs on them Pull the bushing slightly inward A then rotate the bushing B until it reaches a slot Then pull the roller upward busing 5 Clean the ADF automatic document feeder rubber piece 6 Carefully wipe the scanning glass with a soft dry cloth If the glass is very dirty first wipe it with a slightly dampened cloth then with a dry cloth Be very careful not to scratch the glass surface Ww E 9 er 0 Uu m gt 7 Replace the roller in reverse order and then pull down the control panel latch and close the control panel firmly until it clicks into place Maintenance 3 13 3 14 Maintenance Managing toner cartridge Expected cartridge life The life of your toner cartridge depends on the amount of toner used in each print job For instance when you print a typical business letter with about 5 page coverage you can expect a toner cartridge life of approximately 6 000 pages The actual number may vary according to the print density of the page you print If you print a lot of graphics you may need to change the cartridge more often You can extend the life of your print cartridge by using the econo mode setting Econo mode uses less toner than normal printing The printed image is much lighter and is adequate for pr
69. perator s voice request Other functions 2 41 Power failure report This report is printed automatically when data in memory was erased This report shows data if any erased by the power failure Note The list you have set to print automatically will not print when there is no paper loaded or a paper jam has occurred To print list 1 Press Menu 2 Press the desired list button on the one touch keypad On the one touch keypad press Journal for transmission or reception journal Help List for help list TX Confirm for message confirmation report Schedule Job for schedule information list Phone Book for telephone numbers list System List for system data list The selected list will be printed out User Options Your fax machine has various user selectable features These options are preset at the factory but you may select to change them To find out how the options are currently set print the System Data List For more information on printing the list see To print list Setting an Option 1 Press Menu then press System Data on the one touch keypad The display shows the first option menu 2 Scroll through the options by pressing V or A repeatedly 3 When the option you want appears in the display enter the number for the desired status Or you can use lt or gt button to select the desired status then press Start Enter after choosing You can exit from setup mode at any time by pressing Stop W
70. play shows the current status of your machine and guides you through various tasks using a menu system for each operation SAMSUNG 01 20 System Data 07 26 08 27 09 28 Memory TX Priority TX Mail Box Group Dial Maintenance Joumal One touch dial and special function buttons Use to call most frequently used numbers with one button Also use these buttons with Menu button to set up special functions or print lists Menu Use to choose special functions and V Use to display the next or last menu item Also use to adjust audible volume and Use to move cursor left or right through the display Stop Use to stop an operation at any time Copy Use to copy a document Start Enter Use to start a job Also use to activate the selection shown in the display Lift To open the control panel lift up this point as show in the left figure 2 2 Search Delete Use to search for numbers in memory Or use to delete digits in the edit mode Rev Mode Receiving mode Use to choose the receive mode you want to use See page 2 17 The selected mode is displayed Search Delete Resolution Use to choose the resolution of transmitted documents Rcv Mode Resolution Contrast Contrast Use to choose the contrast of copied or transmitted documents N oO o D i OQ e 5 Number keypad Use to dial numbers manually or to enter let
71. ppears in the display 3 Press Start Enter The LCD display prompts you to confirm your choice by pressing the appropriate number key 4 Press 1 The LCD display prompts you to load a sheet of white paper into the automatic document feeder 5 Load a single sheet of white paper into the automatic document feeder The machine immediately begins feeding the sheet of paper through the automatic document feeder SHADINC appears on the LCD display 6 The machine returns to standby mode 2 48 Other functions Notify toner low If you have set this notify toner low menu option to ON when the toner cartridge needs to be replaced your machine automatically sends a fax to your service company or the dealer to notify them that your machine requires a new toner cartridge This feature will be activated only when the phone number of the service company or the dealer is stored in your machine s memory by technician Ask your dealer for more information 1 Press Menu and Maintenance on the one touch keypad 2 Press A or V until you find NOTIFY TONER LOW then press Start Enter 3 Press 1 or 2 to turn this feature ON or OFF then press Start Enter 4 Press Stop to return to standby mode Other functions 2 3 Troubleshooting Troubleshooting Clearing jams Document jams while sending a fax If a document jams while you are sending it DOCUMENT JAM appears in the display Do not pull the document
72. r paper Always use paper and other media that conform with those listed under Specifications on page 4 9 Setting up your machine 1 15 Telephone line Plug one end of the telephone line cord into the LINE jack and the other end into a standard phone wall jack Toa standard phone wall jack Extension phone If you want to use a regular phone or answering machine with your machine connect the phone into the TEL jack Plug the cord of your regular phone or answering machine into the socket TAM lead and plug the TAM lead into the socket marked TEL on the back of the machine 116 Setting up your machine AC power cord Plug one end of the cord into the back of the machine and the other end into a standard AC power outlet use 220 Volt only The machine turns on If there is no cartridge installed or no paper the display shows DOOR OPEN OR NO TONER CARTRIDGE or NO PAPER e D rt fh 5 te Wn cr v Sy cr D a If you want to turn it off unplug the power cord Document tray Holding the document tray with both hands push the tab on one end of the tray into the hole as show Gently squeeze the other side of the tray toward the middle so the tab on the other end can be easily placed into the other hole Fold out the extender if necessary Extender Setting up your machine 117 Document exit tray Pull out the d
73. ry 3 10 Cleaning the document scanner 3 11 Managing toner cartridge 3 13 Expected cartridge life 3 13 Replacing toner cartridge 3 13 Appendix FCC regulations 4 2 Canadian radio interference regulations 4 2 EC declaration of conformity 4 3 Laser safety statement 4 4 Safety information 4 5 Power saver 4 6 Replacing the fitted plug 4 7 Guarantee 4 8 Specifications 49 Index 9 4 10 Important Precautions and Safety Information NB 5 6 ri 8 9 10 11 12 13 14 15 16 17 18 When using this fax machine these basic safety precautions should always be followed to reduce risk of fire electric shock and injury to persons Read and understand all instructions Use common sense whenever operating electrical appliances Follow all warnings and instructions marked on the product and in the literature accompanying the product If an operating instruction appears to conflict with safety information heed the safety information You may have misunderstood the operating instruction If you cannot
74. sed by an accident fire flood acts beyond our control misusing the machine using an incorrect line voltage not installing it properly unauthorised repairs using the machine to make a project and damage that occurs when the machine is being transported The guarantee does not cover the machine s appearance lamps and glass Any changes to the machine which are explained in the guide to using your Samsung fax are not covered under the terms of the guarantee This guarantee will not apply if your machine does not have a serial number or the serial number is changed This guarantee only applies to fax machines bought and used in the United Kingdom In very rare circumstances your phone line or electricity supply may be hit by lightning If it is likely that there will be a thunder storm disconnect your machine from the phone line and electricity supply Samsung Electronics UK Ltd Stafford Park 12 Telford Shropshire TF3 3BJ Help Desk No 01952 207 121 4 3 Appendix Specifications Applicable line Compatibility Data coding Modem speed Transmission speed Effective scanning width Effective printing width Scanning method Memory Halftone Printing speed Automatic document feeder LCD Dimension W X D X H Including the second cassette Weight Second cassette Power requirements Power consumption Environmental conditions Noise level Auto dialer Document size W
75. tart Enter and enter another fax number using the numeric keypad one touch keypad or speed dial number The number appears in the display Repeat step 5 until you have entered the last fax number setting and pressed Stop 6 The display prompts you to enter an ID for the transmission If you want to assign a name to the transmission enter it using the number keypad If not proceed to step 7 For details on how to enter letters using the number keypad see entering alphanumeric characters on page 2 4 N Press Start Enter The display shows the current time on the upper line and prompts you to enter the time the fax will be sent CURRENT 12 30AM START 12 30AM 8 Using the number keypad enter the time the fax will be sent Use the A or V button to switch between AM and PM If you set a time earlier than the current time the document will be sent at that time on the following day 9 After entering the time press Start Enter 10 The machine scans the document into memory returns to standby mode and displays a reminder that a delayed transmission is set Note If you want to cancel the delayed transmission see Canceling a standby operation on page 2 16 N Oo o D zd v 5 Sending a fax 2 13 Memory transmission Broadcasting With memory transmission documents are stored in memory and automatically sent to one or more remote stations Use this feature to send your documents to multiple locati
76. te which consists of two components 1 Carefully place the machine on top of the second cassette unit keeping the machine level Make sure the connector located at the bottom of the machine is properly inserted into its corresponding connector on the top of the second cassette unit Note If your machine is already set up make sure the machine power is off Unplug the power cord and disconnect the printer cable attached to machine 62 Setting up yourmachine 15 Installing the toner cartridge 1 Open the cover by pressing the cover release button 2 Raise the cover 3 Unpack the toner cartridge Grip the cartridge firmly and pull the sealing tape slowly from the cartridge You may feel some initial resistance As the tape will have a small amount of toner on both sides take care not to get toner on your clothes 16 Setting up your machine Getting Started toner evenly inside the cartridge slots until it drops into place Setting up yourmachine 17 4 Gently shake the cartridge from side to side 5 or 6 times to distribute the 6 Grasp the handle and slide the cartridge down between the cartridge 5 Find the cartridge slots inside the machine one on each side 7 Close the cover Make sure that the cover is securely closed Notes Do not expose the cartridge to direct
77. ted unless otherwise changed by using Resolution or Contrast button on the control panel See page 2 8 for details 1 Press Menu then press System Setup on the one touch keypad The display shows RINGER VOLUME 2 Press A or V until you find DEFAULT SETTINGS Setting up your machine 119 ies Press Start Enter The display asks you to choose the home resolution mode HOME RESOLUTI ON STANDARD 4 Press or repeatedly until you find the desired mode eSTANDARD use with most documents FINE use for documents with fine detail such as small print SUPER FINE use for documents that have extremely fine detail O1 Press Start Enter when you find the mode The display asks you to choose the home contrast mode HOME CONTRAST NORMAL o Press lt 4 or gt repeatedly until you find the desired mode NORMAL use with documents of average or normal contrast DARKEN use with documents with low contrast or light images LIGHTEN use with documents with high contrast or dark images PHOTO for obtaining maximum image quality with documents that contain pictures or photographs with shades of gray 7 Press Start Enter when you find the mode The display shows the next setup menu SOUND CONTROL For details on Sound control menu see the next page oo To return to standby mode press Stop 120 Setting up your machine Sound control You can choose an alarm tone to sound when an
78. ters Symbols Use to enter special characters plus sign etc Speed Status Use to dial calls and send fax documents by entering a speed dial number Also use to switch the LCD while performing dual jobs Redial Pause Use to redial the last phone number called You can also use it to add a pause when storing a number in memory Recall Use to perform a switch hook operation such as call waiting OHD On Hook Dial V Req Voice Request Use to dial numbers without picking up the handset Also use it to make a voice call after sending or receiving a fax 2 3 2 4 Using the number keypad As you perform various tasks you will need to enter names and numbers For example when you set up your machine you enter your name or your company s name and telephone number When you use the one touch dial or speed dial you also enter the telephone numbers and names When the display asks you to enter a name the LCD display reads D You can then use the procedures described below to enter up to 20 letters and special characters numerals or spaces Entering alphanumeric characters You can include special characters plus sign etc in the name by using 0 key See Keypad character assignments on page 2 5 1 Locate the button labeled with the letter you want then press the button repeatedly until the correct letter appears in the display oog Redial Pause GHI JKL L4 L5 CS PQRS EA
79. th light print or faint pencil markings LIGHTEN works with dark print PHOTO is used when faxing photographs or other documents containing color or shades of gray Although your machine will not transmit color it will print and send up to 256 shades of gray Note You can set the default resolution and contrast The default mode will be effective when a document is sent or copied unless you change the setting for individual operation Once the current operation is completed the setting will revert to their preset defaults for the next operation For details on how to set the default resolution and contrast see page 1 18 Loading document 1 Turn the page face down 2 Adjust the document guides to match the width of the document 3 Slide the sheet down into the document tray until it s gripped by the machine N Oo o D i v 5 The automatic document feeder sizes and pulls in the page The display shows DOCUMENT READY and the remaining memory capacity alternatively You can insert up to 50 sheets 20 Ib Paper at a time If you insert more than one sheet make sure the bottom sheet enters first Stagger the leading edge of the sheets slightly and insert the sheets with a slight push to ensure smooth feeding To add pages while the fax is being sent insert them into the loading slot on top of the already loaded sheets If necessary use the Resolution button to change the r
80. the control panel 2 2 Using the number keypad 2 4 Entering alphanumeric characters 2 4 Entering numbers 2 6 Editing numbers or names 2 6 Inserting pause 2 6 N Sending a fax 2 7 Q Preparing documents for faxing or copying 2 7 a Setting document resolution and contrast 2 8 o Resolution 2 8 e Contrast 2 8 Loading document 2 9 Sending a fax automatically 2 10 Canceling transmission 2 10 W Confirming transmission 2 10 Automatic redial 2 11 o Voice request 2 11 Sending a voice request 2 11 D Answering a voice request 2 11 Delayed transmission 2 12 o Memory transmission Broadcasting 2 14 3 Priority transmission 2 15 a Adding documents to a standby operation 2 16 Canceling a standby operation 2 16 gt Receiving a fax 2 17 a Receiving modes 2 17 p Receiving automatically in FAX mode 2 18 o Receiving automatically in TEL FAX mode 2 18 2 Receiving automatically in ANS FAX mode 2 19 Receiving manually in TEL mode 2 19 Receiving a fax when the machine is out of paper 2 20 Distinctive ring pattern detection DRPD 2 20 Operation Continued Mail box Confidential transmission Setting up mail box for confidential receiving Printing received confidential document Polling What is polling Being polled by a remote machine TX poll Adding documents to the job to be polled Canceling a jab already in memory witch is waiting to be polled Polling one or more remote machines RX poll Making a copy
81. two or more sheets if needed Press 1 to turn this feature on Note that this feature does not apply to the copy mode Press 2 to turn this feature off The overflow data will be printed out on a second page H REDUCTION Horizontal If you turn the RX reduction feature on you are allowed to set the horizontal reduction feature on or off With horizontal reduction enabled the machine will reduce an incoming page containing overflow data along the vertical axis only The net effect of horizontal reduction will be a vertical compression of the image as shown below Original Received data If you want to reduce incoming pages equally along both axes in oder to maintain e proportionality of the original image turn the horizontal reduction feature off If you turn this feature off the machine reduces the data as shown below Original Received data Press 1 to turn this feature on Press 2 to turn this feature off 2 44 Other functions DISCARD SIZE When receiving or copying a document as long as or longer than the paper installed in your fax machine you can set the fax machine to discard any excess image at the bottom of the page to fit into the recording paper size If the received page is outside the margin you set it will be printed on two sheets of paper at the actual size If the data is within the margin and the auto reduction feature is turned on it will be reduced to fit into the appropriate size paper dis
82. u can set your machine to print a confirmation report automatically each time a fax is successfully sent For more information see MESSAGE CONF on page 2 42 Automatic redial When you send a fax if the number you have dialed is busy or there is no answer the machine hangs up waits for the specified retry term and redials the number If after the specified number of retry attempts retry count the machine fails to connect the machine returns to Standby mode While the machine is redialing the display shows RETRY REDIAL If you want to redial the number immediately press Start Enter To stop redialing press Stop You can select the number of retries and the retry term between each redial attempt Voice request N oO o D zd v 5 If you re sending or receiving a document and need to speak to the other person at the same phone call use voice request to alert the person at the remote site You can also respond to a voice request made by the person at the remote end Note As the machine is not equipped with handset separate extension phone should be connected to TEL jack before using the voice request function Sending a voice request 1 Press OHD V Req while a document is being sent or received Voice request signal is stored and then sent to the remote fax machine after the document has been sent or received 2 When the phone rings pick up the handset and answer it You can cancel a voice r
83. ualified service personnel under the following conditions When any part of the power cord plug or connecting cable is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water If the product does not operate properly after instructions have been followed If the product has been dropped or the cabinet appears damaged If the product exhibits a sudden and distinct change in performance Adjust only those controls covered by the operating instructions Improper adjustment of other controls may result in damage and may require extensive work by a qualified service technician to restore the product to normal operation Avoid using this fax machine during a lightning storm There may be a remote risk of electric shock from lightning If possible unplug the AC power telephone and PC interface cords for the duration of the lightning storm Never dispose of batteries or battery packs in a fire There is a serious risk of explosion and or the release of highly toxic chemicals SAVE THESE INSTRUCTIONS This equipment is not disigned for marking telephone calls when the power fails Alternative equipment should be made available for access to emergency service 1 Getting Started Setting up your machine Unpacking One touch label gt Telephone modem TAM read line cord Document tray AC power cord Printer exit tray Laser facsimile user
84. ust switch off the answering machine or the outgoing message from the answering machine will interrupt your phone conversation Receiving manually in TEL mode To use this mode you must attach a regular phone to the TEL jack on the back of the machine you can answer voice phone calls and receive faxes manually 1 Press and hold Rev Mode for about 2 seconds until the display changes please repeat it until the display shows TEL in the display window 2 Answer an incoming call by picking up the receiver 3 If you hear a fax tone or if the person calling asks you to receive a fax press Start Enter on the machine or a regular phone press the characters 9 X star nine star on the regular telephone to initiate reception Note The characters 9 star nine star are preset at the factory as the default remote receive start code for machine with a regular phone The asterisks in the code are fixed characters but you can be changed For more information see on page 2 42 4 Replace the handset The machine begins receiving and returns to standby mode when reception is complete Receiving a fax 2 19 Receiving a fax when the machine is out of paper Incoming fax transmissions are automatically stored in memory under the following conditions Out of paper A paper jam occurs A document is copying A list is printing After receiving documents the machine display MEMORY RECEIVED and the cause For e
85. xample NO PAPER When the condition is cleared for example by loading new paper or clearing a jam the machine will automatically print the fax stored in memory If you clear the problem while the machine is receiving documents into memory it will print the stored document immediately upon clearing the problem Distinctive ring pattern detection DRPD option Distinctive ring is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers The particular number someone uses to call you is identified by a distinctive ringing pattern consisting of various combinations of long and short ringing sounds This feature is often used by answering services who answer telephones for many different clients and need to know which number someone is calling in on to properly answer the phone Using the DRPD Distinctive Ring Pattern Detection feature this machine can learn the ring pattern you designate to be answered by the fax machine Unless you change it this ringing pattern will continue to be recognized and answered as a fax call and all other ringing patterns will be forwarded to the telephone or answering machine plugged into the TEL jack You can easily suspend or change DRPD Distinctive Ring Pattern Detection at any time see selectable options on page 2 45 With the DRPD feature active DRPD appears in the display and the previously set reception
86. y Enter the desired code 0 to 9 on the number keypad POWER SAVE The power saving menu item lets you reduce power usage when the printer is idle Press 1 to turn the feature ON The display asks you to determine the length of time the printer waits after a job is printed before it goes to a reduced power state Press 1 for 5 minutes 2 for 10 minutes 3 for 15 minutes 4 for 30 minutes or 5 for 45 minutes If your printer is used constantly press 2 to turn the feature OFF It keeps the printer ready to print with the minimum warm up time Other functions 2 43 N Oo o D zd v 5 ECM MODE Error Correction Mode This mode compensates for poor line quality and ensures accurate error free transmission with any other ECM equipped facsimile machine If the line quality is poor transmission time may be increased when ECM is enabled Press 1 to turn the error correction mode on Press 2 to turn the error correction mode off RX REDUCTION When receiving a document as long as or longer than the paper installed in your machine the machine can reduce the data in the document to fit onto your recording paper size Turn on this feature if you want to reduce an incoming page that may otherwise need to be divided into two pages with only a few centimeters on the second page If the fax machine cannot reduce the data to fit into one page with the feature enabled the data is divided and printed in actual size on
87. you the fax may be faulty The fax machine sending you a fax may have a dirty scan glass A noisy phone line can cause line errors Check your machine by making a copy The cartridge toner may be empty Poor quality copy You may run the adjust shading in maintenance Are some of the words on the fax you receive stretched The machine sending you the fax had a temporary document jam There are lines on copies or documents you send Check your scan glass for marks and clean it See page 3 11 The machine dials a number but fails to make a connection with another fax machine The other fax machine may be turned off out of paper or cannot answer incoming calls Speak with the other machine operator and ask them to sort out the problem You cannot store a document in memory There may not be enough memory to store the document If the display shows a MEMORY FULL message delete any documents you no longer need from the memory then restore the document Blank areas appear at the bottom of each page or on other pages with only a small strip of text printed at the top 3 10 Maintenance You may have chosen the wrong paper settings in the user options set up See page 2 42 to choose the proper paper size Maintenance Clearing memory You can selectively clear information stored in your machine s memory 1 Press Menu then press Memory Clear on the o

Samsung SF-6900 Fax Machine User Manual

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