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Ricoh 2400L Fax Machine User Manual

1. g Make sure the Gen Settings Ad just screen is displayed 4 Press Program Fax Information hil Settings IP Fax Settings Administrator Tools 5 Program the name and facsimile number Programming a Fax Header Press First Name or Second Name Program Fax Information 1 Not Programmed me Not Programmed Enter a Fax Header including your Own Name and Fax Num ber and then press OK MAK UUS 1 26PM Reference Entering Text General Set tings Guide Programming an Own Name Press Own Name Fax Header Enter an own name and then press OK Reference Entering Text General Set tings Guide Initial Settings and Adjustments Programming an Own Fax Number Press Own Fax Number Program Fax Information Select item to program Fes Name x nt Prgranned Not Programmed Program Fax Information Select item to program P Note O The display differs depend ing on the optional units in stalled on your machine Enter your own facsimile s num ber using the number keys and then press OK Z ZUU5 1 26PM Enter No with the Number keys then press OK 012345678_ Note O To enter a sign or a space press or Space O If you make a mistake press Clear or the Clear Stop key and then enter the fac simile number again 77 Programming g Press Exit 7 Press the User T
2. Repeat steps to for all origi nals Place the last original and then press 2 Faxing Canceling an Immediate Transmission Before You Have Pressed the Start Key 1 Press the Clear Modes key Check Modes Program Clear Modes Energy Saver Inti ZLBS050N P Note O When the original is placed in the ADF you can also cancel an Immediate Transmission by re moving the original After You Have Pressed the Start Key E Press the Clear Stop key and then remove the original ZFLSO70N Note You can also cancel an Immedi ate Transmission by pressing Stop Transmission O If the transmission finishes while you are carrying out this proce dure it will not be canceled 28 Confirming Transmission Confirming Transmission You can confirm transmission on the display by report or by e mail Confirming on Display Use the TX File Status See p 31 Checking the Transmission Result TX File Status Facsimile Reference lt Advanced Features gt Confirming by Report Print an Immediate TX Result Report for confirmation Memory Transmission If a document cannot be sent a Com munication Failure Report is auto matically printed Or you can use the Communication Result Report to check each transmission result re gardless of status This report is printed each time a Memory Transmission is completed if you turn this report on with User Pa
3. 98 O On Hook Dial 54 On Hook Dial key 6 On indicator 6 Operation switch 6 Original Type 30 31 Own Fax Number 76 Deleting 79 Editing 78 Programming 76 Own Name 75 Deleting 79 Editing 78 Programming 76 P Pause 35 Pause Redial key 6 Photo 31 Placing Originals 13 Polling Reception 55 Polling Transmission 54 Program key 6 Programming 75 Q Quick Dial Specifying a Destination 35 R Received Images 68 Receive File indicator 5 Reception 50 Auto Reception 50 Manual Reception 50 Reception File Print Quantity 55 Reception Notice 57 62 Resolution 30 RTI gt Own Name 75 S Scan Settings 30 Stamp Sender Name 62 Standard 30 Start key 7 Start Manual RX key 6 SUB Code reception 55 Subject in e mail 57 62 super Fine 30 T Text 31 Text Photo 31 Tone 36 Tone key 6 Toner 86 Transmission by SUB Code 54 TTI gt Fax Header 75 U User Tools Counter key 5 EN SA B712 8510 USA FCC Requirements 1 This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA On the cover of this equipment is a label that contains among other information a product iden tifier in the format US AAAEQ TXXXXxX If requested this number must be provided to the telephone company 2 This equipment uses the RJ11C USOC jack 3 A plug and jack used to connect this equipment to the premises wiring and telephone network must co
4. About the E mail Subject 7 The message is inserted in all e mails xxxx is the product name 8 Attachment File Any message included by the sender is displayed as an attached document IP Fax Function IP Fax Function The IP Fax function sends receives documents between two facsimiles directly connected to a TCP IP network IP Fax uses SIP and H 323 as the network protocol Specify an IP address or host name instead of a fax number for sending When using a gate keeper specify its alias telephone number Specify addresses of the gatekeeper or SIP server proxy serer registrar redirect server as appropriate in Setting IP Fax Facsimile Initial Settings See p 150 IP Fax Settings Facsim ile Reference lt Advanced Features gt You can also send to a G3 facsimile connected to the public switched telephone network PSTN via a gateway T 38 compli ant When using an SIP server you can send by specifying SIP User Name You can also transmit to a G3 facsimile connected to the public switched tele phone network PSTN via a gateway T 38 compliant Since your machine and the receiver s machine are on the same network no mail server is necessary You can communicate with the receiver directly Transmis sion speed is higher than with the G3 network To cancel IP Fax transmission see p 23 Canceling a Memory Transmission 69 Using Internet Fax Functions You can receive IP Faxe
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6. Search by Destination Name p 43 Search by Destination Name Search by Fax Number p 44 Search by Fax Number Search by E mail Address p 45 Search by E mail Address Search by IP Fax Destination p 46 Search by IP Fax Destina tion Search by LDAP Server p 47 Search by LDAP Server Specifying a Registration Number p 49 Specifying a Registration Number P Note O If you press Fax E mail or IP Fax on the search result display you can switch between fax desti nation e mail destination and IP Fax destination O The search returns only destina tions whose beginnings match the entered name O A warning appears if the search re turns more than 100 items Press OK and change the destination name to view fewer destinations Search by Destination Name P Note O This function distinguishes be tween small and capital letters the magnifier icon astination i Sub TX Mode 2 Press Advanced Search Search Switch List Select item g Press Search by Dest Name Advanced Search Enter the following details to sea 43 44 Faxing 4 Enter a destination name to search for and then press OK z Uub Note O If you enter a wrong destination name press e gt and Backspace Delete All and then enter the destination name again 5 Confirm the entered character and press OK When the search is f
7. 4 Limitation The Memory Storage Report Poll ing RX Reserve Report and Confi dential File Report are not printed 4 Make sure that the machine is in facsimile mode nicating Screen Recei Contrast fie WH Li 3A _ Copy _ Document Server AAG014S P Note O If the standby screen is not dis played press the Facsimile key 2 Press Exit and then perform trans mission operation The error message disappears Reference p 19 Memory Transmission p 26 Immediate Transmission 80 Error Messages and Their Meanings Error Messages and Their Meanings If there is an error one of the following messages may appear on the display If other message appears follow the message Causes and solutions Use of this function is restricted Ask the ad ministrator Wrong login user name or password Confirm correct login user name or password Authentication is not possible from this ma chine Ask the administrator Message You do not have the privileges to use this function Authentication has failed Selected files contain file s that the user does not have ac cess privileges to Please note that only the files with access privileges will be deleted OK Put original back check it and press Start Error occurred and transmis sion was canceled Cannot detect original size Place original again then press Start Call Service
8. Functional problems with fac Simile Please call service Memory is full Cannot scan more Transmitting only scanned pages Following output tray is full Remove paper You tried to delete a document for which you do not have permission for deletion Only your document administrator can deleted this document Contact your document adminis trator if you want to delete a document for which you do not have permission for dele tion Original jammed during Memory Transmis sion Place originals that have not been scanned again A document jam occurred during Immediate Transmission Press OK and then resend the pages that have not been sent An error occurred during Immediate Trans mission Press OK and then resend the origi nal Note O There may be a problem with the machine or the telephone line for example noise or cross talk If the error reoccurs frequently contact your service representative The machine failed to detect the size of the original Place originals again and then press the Start key There is a problem with the fax Record the code number shown in the display and contact your service representative The copy function will still work normally If you press Exit the machine returns to standby mode and starts transmitting the pag es that have been stored The paper output tray is full Remove paper from the tray indicated in the display 88 Troubleshooting Mes
9. Select for originals containing small characters or when you re quire greater clarity This resolu tion is twice as fine as Standard Super Fine optional expansion mem ory required 16 x 15 4 lines mm 400 x 400dpi Select for originals with very fine details or when you require the best possible image clarity This resolution is eight times finer than Standard e Limitation O If the other party s machine does not support the resolution at which you are sending this ma chine automatically switches to a resolution that is supported You can check the resolution at which you sent actually See p 162 Print ing Journal Facsimile Reference lt Advanced Features gt O Sending with Super Fine resolu tion requires that your machine has the optional expansion memo ry and the other party s machine has the capability to receive fax messages at Super Fine resolution Note O The machine supports Standard Detail and with the optional ex pansion memory Super Fine reso lutions O You can select the resolution type that is selected right after the ma chine is turned on or modes are cleared with Scan End Reset under Gen Settings Adjust See p 144 General Settings Adjustment Facsimile Reference lt Advanced Fea tures gt O When using Internet Fax transmis sion documents are sent at De tail resolution even if you have specified Fine To send a docu ment at Super Fin
10. When the Facsimile Key Is Lit in Red If this key is lit press the key to enter the facsimile mode Then refer to the table below and take the appropriate action nicating SJ JE Screen Recei Contrast fie Ce oy C Copy _ Document Server N _ Facsimile 7 rer AAG013S The paper output tray is full Remove the paper from the tray A facsimile error has occurred The facsimile has a problem Contact your ser vice representative See p 87 Error Messages and Their Meanings The copier will still func tion normally Out of paper Add more paper Loading Paper General Settings Guide A network error has occurred e Check the displayed message See p 87 Er ror Messages and Their Meanings Check the machine is correctly connected to the network and the machine is correct ly set See Network Guide Consult your network administrator When the key is still lit in red even if you take the measures above please contact your service representative 85 Troubleshooting When Toner Runs Out When the machine has run out of ton er the symbol appears on the display Note that even if there is no toner left you can still send fax messages important O The number of communications that have been executed after the toner has run out and that auto matically output Journal has not list exceeds 200 communication will not be possible
11. A and C See p 79 Simultaneous Broadcast Facsimile Reference lt Advanced Fea tures gt Checking the transmission progress To check the transmission progress print the TX file list See p 25 Print ing a List of Files in Memory Print TX File List Facsimile Reference lt Ad vanced Features gt Canceling a Memory Transmission Canceling a Memory Transmission You can also cancel the mode using the same procedure in the following cases e Fax Destination Internet Fax Des tination and IP Fax Destination are specified simultaneously e Only either Internet Fax Destina tion or IP Fax Destination is speci fied Before the Original Is Scanned Use this procedure to cancel a trans mission before pressing the Start key 1 Press the Clear Modes key ZLBS050N P Note O When documents are placed in the ADF you can cancel trans mission simply by removing them While the Original Is Being Scanned Use this procedure to cancel a trans mission after pressing the Start key 1 Press the Clear Stop key Sample Copy f SN A N 5 4 f x j f N X 4 ZFLS070N The machine stops scanning P Note You can also cancel scanning by pressing Stop Scanning O Scanning may be completed while you are performing the cancel operation While the Original Is Being Transmitted Y Note O If the
12. LAN or Internet and the same procedures as the standard fax function Functions available in both standard and IP Fax transmission can be used in generally same manner By connecting your machine to a gateway T 38 compliant or gate keeper you can send to a standard G3 facsimile connected to the public switched telephone network PSTN via TCP IP lz Preparation Make the necessary System Set tings beforehand See Network Guide Note O If you have set Enable H 323 and Enable SIP parameters to On with IP Fax Settings under Fac simile Features Protocol ap pears Press this button to select a protocol to be used O To send via the Internet the receiv er s machine must also be connect ed to the Internet You cannot send to a firewall protected network O Fora list of gateways T 38 compli ant or gatekeepers that are certi fied as operable with this machine contact your local reseller or ser vice provider When using the transfer request function you can specify the IP Fax destination to the transfer sta tion See p 88 Sending the Trans fer Result Report Facsimile Reference lt Advanced Features gt O When under Sender Settings E mail TX Results is set to Yes and IP fax transmission is specified a transmission result notification mail is sent to the destination See p 81 Communication Result Re port Memory Transmission Facsim
13. Select file to stop transmission London Off ice P Note O If the desired file is not shown press A Prev or V Next to find it There are cases when a destina tion may not be selected as the destination appears as de pending on the security set tings 3 Press Stop Transmission D Transmission being stopped Scanned files will be deleted Is it OK File No 0189 RGS New York OFFICE P Note O To cancel another file repeat steps H and HE To cancel stopping transmis sion press Save 4 Press Exit MAK Transmit Failed File The standby display appears Canceling a Memory Transmission 25 Faxing Immediate Transmission Limitation 2 Place the original O Internet Fax is executed in only On Memory Transmission that starts ere _ transmission automatically after O The original can be placed when storing documents in memory If ever before the Start key is you specify Immediate Transmis pressed sion in Internet Fax the mode is he switched to Memory Transmission while an e mail address is being pare sage CREER erea B select the scan settings you re Note quire O Documents are not stored in mem ory O You cannot send the same docu ment to multiple destinations broadcasting Memory Transmis sion allows this function O When E mail TX Results is pro grammed in a Quick Operation key you can send notification of Immediate TX Result Re
14. destinations and resend the messages If fax messages re ceived through Memory Con fidential or Substitute Reception have been lost ask the senders to resend the mes sages If Auto Documents have been lost reprogram them Exceeded max E mail size error When a correct password is entered you cannot print doc uments that appear in the con fidential box or bulletin board box or transmit print out stored documents ProgDest or Manual Input does not appear The following functions are not available Transfer Box Forwarding Store File in the Information Box SMTP Re ception Using Internet Fax and Polling Transmission Other party reception is not possible after group specifica tion and memory transfer Although a group specifica tion has been done to the fol lowing parties the reception was not possible Transfer Box Forwarding Forwarding of Special Sender Reception File Setting E mail TX Results SMTP Reception Using Internet Fax If the e mail size specified on the machine is too large the Internet Fax document cannot be sent Set Max E mail Size to Off or set the maximum e mail size to a larger value Then re send the document Documents are locked by a se curity function when incorrect passwords are entered a cer tain number of times Contact the administrator This function is made unavail able by the enhanced security function Consult your user admini
15. or Delete All and press OK MAK UUS 1 26PM MARK EUUS 1 5FM 9 Press the User Tools Counter key The standby display appears 80 Programming Fax Destinations and Folder Destinations in the Address Book Programming Fax Destinations and Folder Destinations in the Address Book You can program fax numbers e mail addresses IP Fax numbers and folder destinations using Address Book Management in the Administrator Tools menu under System Settings You can also register programmed fax numbers e mail addresses IP Fax numbers and folder destinations in a Group P Note O When you press the Facsimile key to show the facsimile initial display after changing the contents of the Address Book the Destination List Device Set tings have been updated message appears Press Exit to bring up the fac simile s initial display O You can register in the Address Book using Web Image Monitor or SmartDe viceMonitor for Admin For details about installation see Monitoring and Configuring the Printer Network Guide or for information about the Ad dress Book see the relevant Help Reference Fax Destination General Settings Guide E mail Destination General Settings Guide Registering Names to a Group General Settings Guide 8 Programming 82 9 Troubleshooting Adjusting the Volume You can change the volume of the fol lowing sounds that the machine makes lt
16. rameters See p 166 User Parame ters Facsimile Reference lt Advanced Features gt switch 03 bit 0 If you turn the Communication Re sult Report on the Communication Failure Report is not print See p 82 Communication Failure Report Facsimile Reference lt Advanced Fea tures gt See p 81 Communication Re sult Report Memory Transmission Facsimile Reference lt Advanced Fea tures gt Immediate Transmission You can confirm the result with an Immediate TX Result Report Select to print this report in User Pa rameters A report is printed after ev ery Immediate Transmission is completed See p 166 User Parame ters Facsimile Reference lt Advanced Features gt switch 03 bit 5 See p 82 Immediate TX Result Re port Immediate Transmission Fac simile Reference lt Advanced Features gt Confirming by E mail Use the E mail TX Results function to send the contents of Communication Re sult Report and Immediate TX Result Report as a Journal by e mail to your PC You must set this function for each communication Note O You can use the Sender Settings function to send the contents of Communication Result Report and Immediate TX Result Report as a Journal by e mail to a specified us er See p 5 Sender Settings Fac simile Reference lt Advanced Features gt Reference The user code and e mail address of the destination must be regis tered in th
17. 83 0123456 78 Original Type Auto Detect 33 34 Faxing P Note O Adjust the settings for each page before you press the Start key When placing originals in the optional Auto Document Feeder Note O Depending on what time the scan settings are adjusted the settings may not be reflected in the result ing operation 1 Check which pages you want to scan with different settings 2 Select the image density resolu tion and original type before the next page is scanned nni tana IE 012543678 Auto Dete Specifying a Destination specifying a Destination You can specify the destination using one of four methods lt Fax number p 35 Entering a Fax Number E mail address p 36 Entering an E mail Address lt Entering an IP Fax Destination p 37 Entering an IP Fax Destina tion Destination list p 40 Using Destination Lists This section covers these functions and others in more detail Note O The display shows the percentage of free memory space for storing originals Since fax numbers and e mail addresses are programmed in separate memory dialing fax numbers using the number keys does not change the percentage on the display Entering a Fax Number Enter numbers directly using the key pad on the right side of the control panel P Note O Maximum length of a fax number 128 digits O You can insert pauses and tones in a fax nu
18. E mail Text When Internet Fax e mail is sent to computer the following information is always inserted in the e mail text To check the host name and e mail address see Setting Up the Machine on a Network Network Guide This e mail was sent from Host Name product name Queries to Administrator s e mail address Confirming Reception When Reception Notice is set under E mail Options the receiver sends back a reception notice message Once the reception notice message has been received OK appears in the Result column of Journal allow ing the originator to verify that the transmission has been received 4 Limitation O The Reception Notice feature is only available if the receiver sup ports MDN Message Disposition Notification Note O If your fax is not received normal ly Error appears in the Result column Sending Internet Fax Documents O Information regarding the last 200 messages is recorded but only the last 50 communications appear in Journal If you do not receive a re ception notice message for one of the last 50 communications from the receiver s machine you may not be able to confirm that the e mail has been received by the Jour nal s Result column O If you specify mailing list address es do not set for Reception Notice Otherwise you will receive multi ple reception notice messages from e mail recipients and the Result column will be overwri
19. O Certain services may be unavail able when using the Tone key Note O A tone is shown as a on the dis play Using the Tone key with On Hook Dial E Press the On Hook Dial key Start Manual RX a W EN Clear Stop ZFLS120N 2 Enter the fax number using the number keys 3 Press the Tone key Start Manual RX ZFLS100N 4 Enter the number you want to tone dial using the number keys Entering an E mail Address When using Internet Fax transmis sion specify the e mail address in place of the fax number See p 53 In ternet Fax Functions by E Mail P Note O You can enter up to 128 characters Press amp i to switch the destina tion to e mail address Note O Depending on security settings Manual Input may not be dis played and be unable to input 3 Enter the e mail address destina tion and then press OK 2 ZUU5 1 26PM Note O If you enter an incorrect charac ter press Backspace or Delete All Then re enter the charac ters correctly O To change the e mail address af ter pressing OK press Edit Dest re enter an e mail ad dress and then press OK Specifying a Destination P Reference Entering Text General Set tings Guide The destination is specified O Ready t original and s Note O Press ProgDest in this order to store the entered e ma
20. Reference Fax Destination General Settings Guide E mail Destination General Set tings Guide Registering Names to a Group General Settings Guide 1 Press ProgDest astination i Sub TX Mode 39 AQ Faxing 2 Press Names and enter any neces sary information Change Address Boo Fax Header and and IP Fax from gt Label Insertion W Intemational TX Mode W Fax Header g Press OK Using Destination Lists When you program a destination number into a destination list you can specify the destination by just se lecting the Quick Dial key from the destination list The programmed name appears on Quick Dial key Pressing aee list between fax number e mail ad dress and IP Fax number If you program multiple destinations into a Group you can send messages to all destinations in that Group using just a few keystrokes Destinations programmed in a group are indicated by it E Preparation In the destination list program an individual fax number IP Fax number e mail address and or groups of destinations See Fax Destination E mail Destina tion and Registering Names to a Group General Settings Guide Limitation O Group Dial can be used only for Memory Transmission it cannot be used for Immediate Transmis sion The machine automatically changes to Memory Transmission when you use Group Dial O A total of 500 de
21. Reply Reply All Forward Print Delete Folders Sa Outlook Express 8 LONDON OFFICE From LONDON OFFICE Fax Message NO 0219 Local Folders 0 Donald From 012345678 Fax Message NO 0235 1 Ta Inbox A Donald Urgent Minutes 2 Q3 Outbox File Edit View Tools Message Help 68 Queries to miller abcdcompany com 3 me a Ww 3 X a F Cor Reply Reply l Forward Print Delete Previous Next Addresses C From Donald 3 Date Thursday March 03 2005 7 42 PM 4 To London Office 5 Subject From 012345678 Fax Message NO 0235 6 Attach E 20041201195423570 tif 28 2 KB 8 This E mail was sent from InternetFaxB xxxx 1 E mail transmitted without speci fying a subject in E mail Options 2 E mail transmitted with a subject specified in E mail Options 3 From The name e mail address of the sender Note O The display format of the sender name differs according to that of the Stamp Sender Name setting and other func tions 4 Date The date and time of e mail transmission 5 To The e mail address of the recipient N ADJ101S 6 Subject Shows the subject specified in E mail Options at the time of transmission If no subject is specified one is automati cally assigned in the format shown in 1 above Note O The format varies according to Stamp Sender Name and other settings See p 62
22. Search for strings that start with the specified character Example When searching for ABC enter A e Search End Word Search for strings that end with the specified character Example When searching for ABC enter C e Exact Match Search for strings that fully match the specified character Example When searching for ABC enter ABC e Include One of Words Search for strings that include the specified character Example When searching for ABC enter A B or GS e Exclude Words Search for strings that do not include the specified character Example When searching for ABC enter D e Fuzzy Search Perform a fuzzy search according to the searching method supported by the LDAP server Searching for a Destination g Press OK Note O Although one user can program multiple e mail addresses only one address can be retrieved by the search The address re trieved by the search depends on the searching method sup ported by the LDAP server However the address pro grammed first is normally re trieved Press Detail to display the de tailed information of the select ed destination When the search is finished the search result appears 10 Select a destination Note O If the required destination does not appear press 4 or Y to display it Specifying a Registration Number Use this procedure to
23. USA law requires that your fax number be included in the Fax Header Program the fax number and switch on Fax Header Print P Reference p 73 Fax Header Print Fac simile Reference lt Advanced Fea tures gt p 130 Registering a priority function using a program Fac simile Reference lt Advanced Fea tures gt amp Own Name The Own Name is sent to the other party when you send or receive a fax using a G3 line This name should include your name The Own Name is shown on the dis play of the other machine and printed in a report 75 76 Programming 4 Limitation O Own Name works only when the other machine is of the same manufacturer and has the Own Name function Note O You can use characters sym bols numbers and spaces O You can register up to 20 char acters as an Own Name Own Fax Number facsimile number of sender The sender s Own Fax Number is sent to the other party when send ing a fax using a G3 line The re ceived facsimile number is shown on the display of the other machine and printed in a report This func tion is available regardless of the manufacturer of the other party s machine Y Note O You can register up to 20 char acters in Own Fax Number Programming 1 Press the User Tools Counter key User Tools Counter m ZFLS110N 2 Press Facsimile Features s Counter Inquiry Copier Document Server Features
24. are us ing appears Log Off Using the Control Panel Follow the procedure below to log off when Basic Authentication Windows Authentication or LDAP Authentica tion is set 1 Press User Tools Counter J 2 Press Logout 3 Press Yes 4 Press User Tools Counter Login Using a Printer Driver When Basic Authentication Win dows Authentication or LDAP Au thentication is set make encryption settings in the printer properties of a printer driver and then specify a log in user name and password For de tails see the printer driver Help P Note O When logged on using a printer driver logging off is not required Login Using Web Browser Follow the procedure below to log on when user authentication is set 1 Click Login 2 Enter a login user name and pass word and then click OK Control Panel Note O For user code authentication enter a user code in User Name and then click OK O The procedure may differ de pending on the Web browser used Log Off Using Web Browser Click Logout to log off 1 12 Getting Started Placing Originals Some types of originals are unsuit able for the Auto Document Feeder ADF so they must be placed on the exposure glass or the ADF as shown in the illustrations For details about original types and how to set original sizes see Copy Ref erence You cannot use Special Original under Copy Function See Placing O
25. on the network to which this machine is connected or this ma chine s configuration enter the IP Fax destination as follows When not using a gatekeeper SIP server e From P Fax to IP Fax Specify the IP address or host name of the receiving machine Example IP address 192 168 1 10 Example Host name to kyo abc co jp e From IP Fax to G3 fax Specify the G3 fax telephone number of the receiving ma chine Example 0312345678 When using a gatekeeper SIP server e From P Fax to IP Fax Specify the alias telephone number of the receiving ma chine Example 0311119999 alias tele phone number Example 9999 ID number e From IP Fax to G3 fax Specify the G3 fax telephone number of the receiving ma chine Example 0312345678 P Note O When you enter a destination via a gateway G3 fax connected to the public telephone line etc into the Address Book or Destination List you must specify its terminal tele phone number To send from an IP Fax to G3 fax without using gatekeeper or SIP server you must register the gateway also See p 150 IP Fax Settings Facsimile Refer ence lt Advanced Features gt O When you specify a destination with IP Fax depending on the re ceiver s network configuration you may need to specify the IP ad dress and number of the receiving machine For example if the re ceiver s IP address is 192 168 1 10 and the port number is 2100 specify 192 168 1 10
26. the Reception Mode ss 50 Receiving a Fax in Manual Reception Mode 51 3 Using Internet Fax Functions Internet Fax Functions by E Mail ccccsssseeessseeseseeesenseeeeeseeeensesenseeseneenes 53 internet ax PECAULONS ER Ne ous a vawpaceteeeusancas eines res ee eee an douter 54 Functions Not Supported by E mail Transmission 54 Functions Not Supported by E mail Reception 55 TS PUMMO GG SR aider estate teen t ets a tie tenant ll ns 55 Sending Internet Fax Documents ssssssssnsnnerreemmnnneneenennnnnnns 57 COninming GCE DION ESA ARE RS ARR NE DA a eh eesti 62 Canceling a Transmission of an Internet Fax ccsssseeeeessesseeeeeeeeeeseeeeseeeeess 64 Before the Original IS Scanned 4 64 While the Original Is Being Scanned In 64 After the Original Has Been Scanned In 65 Receiving Internet Fax esse a a a EAE a 66 AUTO E all FASCCCOUON ES LE RAR R RAE R E AE R 66 Manual E mail OCC DION matias ni e E E E dared a a ae nee 66 FROCEIVGG iMag S ER E EE 68 IP F aX FUNCION oror ENE E 69 Notes Om Using IP Fax ai A a ac erat beet ie AAN EAA st se 71 Functions not Available for IP Fax Transmission 71 Sending DY IP F AX c ren aaae a Aaaa aaa e aa aAa daana bap aaas a daai 72 4 Programming Initial Settings and Adjustments nu ssssssnrrrsrernnnnrrreeennnnnnennennns 75 Programming roissa e aa a a R AE A 76 EUO dear E T A E A E AA AN 78 DIE EAT A e PEETA N NN Ga 79 Programming Fax Destinations and Folder Dest
27. the provider s server via telephone line and may incur call charges even if you do not receive e mail To reduce the frequency of server access specify a large E mail Reception Interval For the E mail Reception In terval setting see File Transfer Network Guide e You cannot place pages on the exposure glass after you have started using the ADF Functions Not Supported by E mail Transmission The following functions are supported with standard fax transmission but not with Internet Faxing e Immediate Transmission e Confidential Transmission e ID Transmission e Polling Transmission e Chain Dial e Transmission by SUB Code e On Hook Dial e Manual Dial e JBIG Transmission e Batch Transmission e ECM Error Correction Mode e Memory File Transfer 04 Internet Fax Functions by E Mail Functions Not Supported by E mail Reception The following functions are supported with standard fax reception but not with Internet Faxing e Confidential Reception e Memory Lock Reception e Polling Reception e SEP Code reception e Authorized Reception e Reception File Print Quantity T 37 Full Mode This machine is T 37 full mode compatible T 37 full mode is an international standard for Internet Fax transmission ITU T announcement RFC2532 When an Internet Fax communication is made between T 37 full mode compat ible machines the receiver side sends the return receipt dispatched in response to the rec
28. when transmission printing stor ing to Document Server are performed with using the LAN Fax Driver 15 Function keys Press the Copy Document Server Fac simile Printer or Scanner key to acti vate the respective function The display content changes accordingly The indicator for the selected function lights up 16 Start Manual RX key Press when Manual Reception is set See p 51 Receiving a Fax in Manual Recep tion Mode 17 On Hook Dial key Press when you want to dial while hear ing tone from the internal speaker See p 56 On Hook Dial Facsimile Reference lt Advanced Features gt 18 Pause Redial key Pause Inserts a pause when you are dialing or storing a fax number A pause cannot be inserted as the first digit See p 35 Pause Redial Press to redial one of the last ten num bers See p 47 Redial Facsimile Refer ence lt Advanced Features gt 19 Tone key Press to send tonal signals down a pulse dialing line See p 36 Tone 20 Number keys Use to dial fax numbers or enter the number of copies 21 key Enter key Registers entered contents or settings Control Panel 22 Clear Stop key 23 Start key Clear Press to start faxing or printing reports Cancels entered numbers or characters or lists Stop Interrupts the current operation trans mission scanning copying or printing Reading the Display The di
29. work environment or using software This manual covers all models and therefore contains functions and settings that may not be available for your model Images illustrations functions and supported operating systems may differ from those of your model Copy Reference Describes operations functions and troubleshooting for the machine s copier function Facsimile Reference lt Basic Features gt this manual Describes operations functions and troubleshooting for the machine s fac simile function Facsimile Reference lt Advanced Features gt Describes advanced facsimile functions such as line settings and procedures for registering IDs Printer Reference Describes system settings operations functions and trouble shooting for the machine s printer function Scanner Reference PDF file CD ROM1 Describes operations functions and troubleshooting for the machine s scan ner function lt Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD ROM labeled Scanner Driver and Document Management Utility e DeskTopBinder Lite Setup Guide PDF file CD ROM2 Describes installation of and the operating environment for DeskTop Binder Lite in detail This guide can be displayed from the Setup dialog box when DeskTopBinder Lite is installed DeskTopBinder Introduction Guide PDF file CD ROM2 Describes operations of DeskTopBinder Lite and provides an overview of its functi
30. 2100 Ask the network administrator for de tails O When you specify a host name de pending on the receiver s network configuration you may need to specify the host name and port number of the receiving machine For example if the receiver s host name is tokyo abc co jp and the port number is 2100 specify to kyo abc co jp 2100 Ask the net work administrator for details O An alias telephone number is a telephone number available in the network registered in the gate keeper O An ID number identifies the gate way registered in this machine O Pay attention to the number of tele phone number digits set in the gateway IP address conversion table to avoid transmission error Specifying a Destination Registering Entered Destinations to the Address Book You can register a fax number e mail address or IP Fax destination to the Address Book When registering a destination direct ly entered or displayed on the Redial screen in the Address Book ProgD est appears in the destination field See Fax Destination and E mail Destination General Settings Guide Y Note O Depending on security settings ProgDest may not be displayed and not be registered O When you press the Facsimile key after changing the contents of the Address Book the Destina tion list machine settings have been updated message appears Press Exit The standby display appears
31. 22 Checking the transmission settings 8 Program key Enables you to program frequently used settings and recall previously pro grammed settings See p 129 Pro grams Facsimile Reference lt Advanced Features gt 9 Clear Modes key Press to cancel the current settings 10 On indicator This indicator lights when the operation switch is turned on important O Do not turn off the main power switch while the On indicator stays lighted or is blinking Neglecting this may damage the hard disk P Note O If the main power switch is on even when the On indicator is off the ma chine will receive a fax message 11 Main Power indicator This indicator lights when the main pow er switch is turned on See Turning On the Power General Settings Guide 12 Operation switch Press to turn the power on the On indi cator lights To turn the power off press this switch again the On indicator goes off See p 198 Turning Off the Main Power When a Power Failure Occurs Facsimile Reference lt Advanced Features gt Note O The Operation switch does not func tion when the User Tools Counter Inqui ry display is shown 13 Function status indicators e When lit green the corresponding function is active e When lit red the corresponding func tion is interrupted Press the respec tive key and then follow the instructions that appear on the screen 14 Data In indicator Blinks
32. 35 Entering a Fax Number p 36 Entering an E mail Ad dress p 37 Entering an IP Fax Desti nation 2 Place the original p 40 Using Destination Lists Note p 47 Chain Dial Facsimile Ref J The original can be placed ei erence lt Advanced Features gt ther in the ADF or on the expo p 47 Redial Facsimile Refer sure glass until the Start key ence lt Advanced Features gt is pressed g o When sending the same original Reference to several destinations broad p 13 Placing Originals casting press Add to specify the destinations 3 Make the settings you require Y Note A Reference O You do not have to press Add p 30 Scan Settings when adding a destination us p 31 Original Type ing the destination list p 32 Image Density Con O If you do not want to do a trast broadcast transmission pro ceed to step El 4 Specify a destination G Specify a destination Y Note O Pressing s switches the des tination list between fax num ber e mail address and IP Fax number O If you want to specify another destination repeat steps FH and 3 7 Press the Start key P Note O Do not lift the ADF during scan ning After scanning the standby dis play appears Memory Transmission Sending originals using the exposure glass Make sure that Memory TX is se lected Place the first page of your original face down on th
33. O In the following explanation Internet Fax Functions by E Mail is referred to as Internet Fax O This machine must be connected to a LAN and set up correctly in order to use its Internet Fax functions See Connection and Setup Network Guide O The Internet Fax function supported by this machine is compliant with ITU T Rec T 37 See p 207 Compatible Machines Facsimile Reference lt Advanced Features gt O You can receive e mail messages with an attached TIFF F image from computers 53 Using Internet Fax Functions Internet Fax Precautions e Internet Fax communicates with a server over a LAN It cannot communicate directly with other parties e Ifatransmission is not successful this machine usually receives an e mail er ror notification See p 199 Server Generated Error E mail Facsimile Refer ence lt Advanced Features gt However e mail error notifications may not be transmitted for various reasons We recommend you confirm receipt of im portant document by calling the other party e The level of security for Internet communications is low We recommend you use the telephone network for confidential communications e Voice communication is not supported over a LAN e Internet Fax delivery might be delayed due to network congestion Use a standard fax whenever communication is time sensitive e If you use this machine with dial up connection the Auto E mail Reception function accesses
34. On Hook Mode Heard when the On Hook Dial key is pressed At Transmission Heard when the machine sends a message lt At Reception Heard when the machine receives a message At Dialing Heard after pressing the Start key until the line connects to the destination At Printing Heard when a received message is printed See p 96 Print Comple tion Beep Facsimile Reference lt Ad vanced Features gt Y Note O You can adjust the On Hook vol ume when you press the On Hook Dial key See p 56 On Hook Dial Facsimile Reference lt Advanced Fea tures gt 1 Press the User Tools Counter key User Tools Counter ZFLS110N 2 Press Facsimile Features s Counter Inquiry Scanner Features B Make sure the Gen Settings Ad just screen is displayed 4 Press Adjust Sound Volume Features eception Setting E mail Settings IP Fax Settings Administrator Tools 83 Troubleshooting 5 Press Lower or Louder for each item and then press OK Adjust Sound Volume On Hook Mode At Transmission At Reception At Dialing w At Printing Note O You can hear the actual volume by pressing Check O If you press Cancel the volume setting is canceled The display 5 returns to that of step f g Press the User Tools Counter key The standby display appears 84 When the Facsimile Key Is Lit in Red
35. Transmission O The number of documents you can store is 400 Memory Transmission O The number of pages you can store in memory depends on the origi nal images and the scan settings You can store up to 320 standard pages ITU T 4 chart Resolution Standard Original Type Text You can store up to 2 240 standard pages with the optional expansion memory installed O When E mail TX Results is pro grammed in a Quick Operation key you can select whether Com munication Result Report e mail is sent to specified e mail addresses The destination for notification is selected from Internet Fax destina tions in the destination list See p 81 Communication Result Re port Memory Transmission Facsimile Reference lt Advanced Fea tures gt and p 144 General Set tings Adjustment Facsimile Reference lt Advanced Features gt g Allows you to specify a fax num ber e mail address and IP Fax number simultaneously When you add a destination for in correct operation prevention you can select to surely press Add with User Parameters See p 166 User Parameters Facsimile Refer ence lt Advanced Features gt switch 17 bit 2 Reference p 57 Sending Internet Fax Docu ments p 72 Sending by IP Fax 19 20 Faxing 1 Make sure that Memory TX is se P Note lected O If you make a mistake press the Clear Stop key and then enter the correct number BP Reference p
36. YDNEY 04 FACTORY Fi LMN f OPQ RST ee E COMP TORONTO FFICE fany OFFICE London 0 SAN FRAN FATON LE fffice CISCO ADJ100S 1 Allows you to select scanning 3 Press this button to enter or add conditions and sizes fax number e mail address or IP 2 Displays the date and time the Fax number name and facsimile number of a des tination when transmitting and the size of the original When user authentication is set a log in user name appears Fax H 323 SIP setting ON s Note O You can change Internet Fax set ting under E mail Settings in Fax Features See p 148 E mail Set tings Facsimile Reference lt Ad vanced Features gt O You can change IP Fax Settings un der IP Fax Setting in Fax Features See p 150 IP Fax Settings Facsim ile Reference lt Advanced Features gt 4 Displays messages and the ma chine status 5 Displays the entered number of a destination When adding destina tions using the number keys press Add 6 Press to display various informa tion about transmission 7 Switches transmission mode be tween Memory Transmission and Immediate Transmission See p 18 Switching between Memory Trans mission and Immediate Transmis sion 8 Displays Quick Operation keys set for frequently used functions TX File Status and RX File Status are pre set See p 144 General Settings Ad justment F
37. You can change transmission mode by pressing Immed TX or Memory TX Srii Sub TX Mode Y Note O You can set the machine enter to Memory Transmission mode or Immediate Transmission mode af ter the power is turned on or the Clear Modes key is pressed See p 144 General Settings Adjust ment Facsimile Reference lt Ad vanced Features gt Memory Transmission Memory transmission mode has stan dard fax Internet Fax and IP Fax important O If there is a power failure the main power switch is off or the machine is unplugged out for more than one hour all the documents stored in memory are deleted As soon as the main power switch is turned the Power Failure Report is print ed to help you identify deleted files If you turn only the operation switch off documents are not de leted See p 198 Turning Off the Main Power When a Power Fail ure Occurs Facsimile Reference lt Advanced Features gt O We recommend you call the re ceiver and confirm with them when sending important messag es e Limitation O If memory is full 0 appears on the display Memory Transmis sion is disabled Use Immediate Transmission instead 2 Note O Maximum number of destinations per Memory Transmission 500 O Combined total number of desti nations of standby messages stored in memory 500 O After the total number of pro erammed destination numbers ex ceeds 500 you can perform only Immediate
38. a m FAX Option Type 3245 Operating Instructions Facsimile Reference m lt Basic Features gt SP y y ff fi ee 7 D Pri EE OS 6 it GE 4 1 Getting Started 2 Faxing 3 Using Internet Fax Functions 4 Programming 5 Troubleshooting Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in the General Settings Guide before using the machine Introduction This manual contains detailed instructions and notes on the operation and use of this machine For your safety and benefit read this manual carefully before using the machine Keep this manual in a handy place for quick reference Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Two kinds of size notation are employed in this manual With this machine refer to the inch version Important Contents of this manual are subject to change without prior notice In no event will the company be li able for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Trademarks Microsoft and Outlook are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Adobe and Acrobat are regi
39. acsimile Reference lt Advanced Features gt Control Panel 9 Displays various sending func tions See p 18 Transmission Modes p 61 Facsimile Reference lt Advanced Features gt p 134 Stor ing a Document Facsimile Refer ence lt Advanced Features gt 10 Title word keys appear Allows you to switch from one page dis play to another on the destination list See p 41 Switching the titles of destination lists 11 Allows you to search for a desti nation by destination name fax number e mail address or registra tion number 12 Appears on Quick Dial keys programmed as a transfer station 13 Appears on Quick Dial keys programmed with a group of desti nations See Registering Names toa Group General Settings Guide To return to standby mode do one of the following e If you have placed the original in the optional Auto Document Feeder ADF and have not pressed the Start key remove the original e If you have not placed an original press the Clear Modes key e If you are in User Tools mode press the User Tools Counter key 10 Getting Started User Authentication When user authentication User Code Authentication Basic Authentication Windows Authentication or LDAP Authentication is set the authentica tion screen is displayed Unless a val id user name and password are entered operations are not possible with the machine Log on to operate the machin
40. as refused by SMTP au thentication POP before SMTP authentication or login authentication of the PC in which the folder for transfer is specified Check whether there are any network problems 14 09 Check whether there are any network problems 14 33 Check whether there are any network problems 15 01 90 Check the user name and password for SMTP authentication or POP before SMTP authentication are correctly programmed from File Transfer under System Settings See File Transfer Network Guide You can also use the Web Image Monitor for confir mation See the Web Image Monitor s Help Check the user name and password of the e mail account are correctly programmed from File Transfer under System Settings See File Transfer Network Guide You can also use the Web Image Monitor for confir mation See the Web Image Monitor s Help Check the login user ID and password for PC in which folder for transfer is specified are correctly programmed Check the folder for transfer is correctly specified Check the PC in which folder for transfer is specified is correctly operated Consult your network administrator No machine s e mail address is programmed Check the machine s e mail address is cor rectly programmed from File Transfer un der System Settings See File Transfer Network Guide You can also use the Web Image Monitor for confirmation See the Web Image Monitor s Help Con
41. cancel the selection press the selected Quick Dial key again You can also press the Clear Stop key to cancel the selection O To select more destinations repeat steps H and HE Specifying a group of destinations Press the Quick Dial key pro grammed with the desired group RES 0123456 780 si 000011 London P Note O The Destination List regis tered in the group selected in g appears O To cancel any destination s among the group press 4P rev and YNext to display the desired destination Then press the Clear Stop key 4 42 Faxing go g If a destination where a fax number e mail address or IP Fax number is not pro grammed is included in the specified group the The specified group contains some invalid destination s Do you want to select only valid destination s mes sage appears Press Select to specify destinations where the fax number the e mail address or IP Fax is pro grammed Press Cancel to change the destination If the destination in destination type does not exist you can prioritize a destination you want to quote See p 166 Us er Parameters Facsimile Ref erence lt Advanced Features gt switch 32 bit 0 To select more groups repeat steps H and J 4 Press the Start key Searching for a Destination searching for a Destination Use this procedure to search through the destination lists for a particular destination
42. d Original Sizes is shown above the highlighted Scan Area Specifying Auto Detect Make sure that Auto Detect is selected If it is not press Auto Detect Placing Originals Press OK ixed Original Sizes Auto Detect is shown above Scan Area C specify a destination and press the Start key 17 Faxing Transmission Modes There are two types of transmission e Memory Transmission e Immediate Transmission lt Memory Transmission Transmission starts automatically after the original has been stored in memory It is a convenient method for when you are in a hurry and want to take the document away with you You can also send the same original to several destina tions See p 22 Broadcasting Se quence Transmitter This machine Receiver lt LI Receiver LE Receiver LE GFDOHO2E Immediate Transmission Immediately dials the destination number and while reading the original sends it It is very conve nient when you want to send an original quickly or when you want to check the destination you are sending to When using this type of transmission the original is not stored in memory You can only specify one address Transmitter This machine Receiver GDRH240E Switching between Memory Transmission and Immediate Transmission Check the display to see which mode is currently active
43. e or Fine configure the Full Mode when reg istering the destinations in the Ad dress Book See p 55 T 37 Full Mode 1 Press Resolution destination Scan Area 2 Select the resolution you require and then press OK Note O If you install the optional ex pansion memory Super Fine will be displayed in the Resolu tion box Scan Settings Original Type If your original contains photo graphs illustrations or diagrams with complex shading patterns or grays select the appropriate original type to optimize image clarity 0 Le Le Text Select Text to send high contrast black and white image originals Use this setting even if your origi nal contains text and photographs or if you only want to send clearer text Text Photo Select Text Photo to send an orig inal containing both a high con trast black and white image such as text and a halftone image such as a photograph Photo Select Photo to send an original containing a halftone image such as a photograph or a color original Note g If you select Text Photo or Photo the transmission will take longer than when Text is selected If you send a fax message with Text Photo or Photo and the background of the received image is dirty reduce the density setting and resend the fax See p 32 Im age Density Contrast You can set the original type that is selec
44. e POP3 IMAP4 server is correctly pro grammed using the Web Image Monitor See the Web Image Monitor s Help e Check the POP3 IMAP4 server is correctly programmed using the Web Image Moni tor See the Web Image Monitor s Help e Check the LAN cable is correctly connected to the machine e Consult your network administrator 91 92 Troubleshooting Message Causes and solutions Check whether there are any Cannot log on to the POP3 IMAP4 server network problems e Check the user name and password of the 15 12 e mail account are correctly programmed from File Transfer under System Settings See File Transfer Network Guide You can also use the Web Image Monitor for confir mation See the Web Image Monitor s Help e Check the user name and password for POP before SMTP authentication are cor rectly programmed from File Transfer un der System Settings See File Transfer Network Guide You can also use the Web Image Monitor for confirmation See the Web Image Monitor s Help e Consult your network administrator Out of paper display message If the paper tray runs out of paper No paper Load it then press Ex it appears on the display asking you to add more paper Y Note O If there is paper left in the other paper trays you can receive messages as usu al even if the message appears on the display O You can turn this function on or off with the User Parameters See p 166 User Para
45. e and log off when you are finished operations Be sure to log off to prevent unauthorized users from using the machine P Note O Consult the User Administrator about your login user name pass word and user code For details about the various types of user au thentication consult the appropri ate administrators O For user code authentication enter a number that is registered in the Address Book as a login user name as the user code User Code Authentication using the Control Panel When user authentication is set the following screen appears D To use the following function s enter user code with the Number keys Facsimile Enter a user code eight digit and then press User Code Authentication Using a Printer Driver When user authentication is set spec ify the user code in the printer prop erties of a printer driver For details see the printer driver Help Login Using the Control Panel Follow the procedure below to log in when Basic Authentication Windows Authentication or LDAP Authentica tion is set 1 Press Enter for Login User Name D Enter login user name and login password then press Login gt Login User Name b Login Password 2 Enter a login user name and then press OK 3 Press Enter for Login Password 4 Enter a login password and then press OK 5 Press Login When the user is authenticated the screen for the function you
46. e Destination List See Fax Destination General Settings Guide E mail TX Results must be pro grammed in a Quick Operation key See p 144 General Set tings Adjustment Facsimile Ref erence lt Advanced Features gt 30 Faxing scan Seitings You may want to send many different types of fax messages Some of these may be difficult to reproduce at the receiver s end However your ma chine has three settings that you can adjust to help you transmit your doc ument with the best possible image quality Resolution Standard Detail Super Fine op tional Original Type Text Text Photo Photo Image Density Contrast Auto Image Density Manual Im age Density seven levels Com bined Auto and Manual Image Density Resolution Images and text are scanned into the machine by converting them to se quences of dots The density of the dots determines the quality of the im age and how long it takes to transmit Therefore images scanned at high resolution Super Fine have high quality but transmission takes longer Conversely low resolution Stan dard scanning results in lower quali ty but your original is sent more quickly Select the setting that match es your needs based upon this trade off between speed and image clarity Standard 8 x 3 85 lines mm 200 x 100dpi Select for originals containing nor mal size characters lt Detail 8 x 7 7 lines mm 200 x 200dpi
47. e exposure glass Dial a destination Make the scan settings you re quire Press the Start key The machine starts scanning Place the next original on the expo sure glass within 60 seconds after the machine has finished scanning the first original Memory a Original 883 012345678 A Repeat steps to for all origi nals Place the last original and then press 21 22 Faxing Checking the transmission settings You can check the transmission set tings e g destination and transmis sion mode on the display Press the Check Modes key Check Modes Program Clear Modes Energy Saver Int ZLBSO40N The following display appears Note I Pressing sec tination list between fax num ber e mail address and IP Fax number After checking the settings on the display press the Check Modes key The display before the Check Modes key was pressed appears Broadcasting Sequence If you dial several destinations for the same message broadcasting the messages are sent in the order in which they were dialed If the fax message could not be transmitted the machine redials that destination after the last destination specified for broadcasting For example if you specify four destinations A through D for broadcasting and if the lines to destinations A and C are busy the machine dials the destinations in the following order A B C D
48. eption confirmation request attached to the sent e mail This return re ceipt includes the receiver s reception capability information compression type paper size and resolution When the receiver is programmed in the Address Book as the full mode destination the sender side automatically registers the re ceived information in the Address Book This allows you to send subsequent an Internet Fax document to that receiver based on this information Note O When you program a destination in the Address Book via a Web Image Mon itor program the T 37 full mode supporting machine as the T 37 full mode destination See p 125 Programming Destination Information from Web Browser Facsimile Reference lt Advanced Features gt O When you use Internet Fax transmission you can send a document to multi ple destinations at once However when you specify full mode destinations since each destination may have a different reception capability transmission is done one by one in the specified transmission order lt Returning a Return Receipt When an e mail is received if the sender requests reception confirmation the receiver sends a return receipt that includes the receiving machine s capabil ity compression type paper size and resolution 55 56 Using Internet Fax Functions 0 Le 0 Le Registering the Received Reception Confirmation Contents When the sender receives the return receipt that includes the receiver
49. er file s repeat the steps J and j O To cancel Stop Transmission press Save 4 Press Exit 4EM Ishts 0211 Standby Transmit Failed File The standby display appears 65 66 Using Internet Fax Functions Receiving Internet Fax You can receive e mail documents by Internet Fax There are two methods of receiving e mail Auto E mail Reception and Manual E mail Reception Limitation O E mail with attachments other than TIFF F format files cannot be re ceived Senders receive an Error Mail Notification if their e mail contains attachments You can se lect whether or not the machine sends this message with User Pa rameters See p 166 User Parame ters Facsimile Reference lt Advanced Features gt switch 21 bit 7 How ever TIFF F documents created by the Saving function of DeskTop Binder Professional Lite can be re ceived O If Require Secure Password Au thentication SPA for all client connections is selected in Windows Server 2003 reception is not possible P Note O When Reception Protocol is set to POP3 or IMAP4 you can set the machine to retain incoming e mail or delete it from the server in Sys tem Settings See File Transfer Network Guide O With User Parameters you can have the machine return the ac knowledgment of e mail to the sender See p 166 User Parame ters Facsimile Reference lt Advanced Features gt switch 21 b
50. external telephone 2 If you hear beeps press the Start key or the Start Manual RX key The Start key is only available in facsimile mode when an origi nal is not placed 3 Replace the handset of the exter nal telephone The machine will start receiving Limitation O When printing documents stored in the Document Server the Start Manual RX key or the Start key cannot be used to switch to facsimile mode Press the 2 key of the optional handset or the external tele phone Reception 5 52 Faxing 3 Using Internet Fax Functions There are two types of Internet Fax function e Internet Fax Functions by E Mail See p 53 Internet Fax Functions by E Mail e IP Fax Function See p 69 IP Fax Function Internet Fax Functions by E Mail This machine converts scanned document images to e mail format and transmits the data over the Internet The e mail sent by this machine can be received by another Internet Fax ma chine Instead of dialing the telephone number of the destination you want to send to you enter the relevant e mail address You can also print or forward received e mail messages Los Angeles Branch of Company A New York Branch of Company A design abc company com PC Server This machine D E Mail aaaa abc company com f E Mail bbbb abc company com FAX No 310 876 4321 FAX No 212 123 5678 Telephone Network ADJ005S P Note
51. he Control Panel 10 User Code Authentication Using a Printer Driver 10 Login Using the Control Panel ss 10 Log Off Using the Control Panel Rss 11 Login Using a Printer Driver issues artist 11 Login Using Web BrOWSen sisi erat dettes Teese mines renee 11 Log Off Using Web Browser s ia anis 11 2 Faxing PLACING Ondinals issih os ns nn ds aroa aaraa 13 SOS TRING a CAN PAN Cals ate Scares se ide me tente tin deteste 15 Transmission MOGCS 5 can neteccs a aaa aa 18 Switching between Memory Transmission and Immediate Transmission 18 Memory TRANSMISSION onceisccecasedseicecseeteseanetcraceeseunes ct scoccatveaseddoesvaeesespicebaceutenstavdenes 19 Canceling a Memory TranSMiSSiON ccccccsseessseeeseeeeeseeeeseeenseeeeseneeseeeeeseneees 23 Before the Original IS Scanned 4 23 While the Original Is Being Scanned 23 While the Original Is Being Transmitted 23 Before the Transmission IS Started 24 immediate Transmissions a a ea den lues te al 26 Canceling an Immediate Transmission serres 28 Before You Have Pressed the Start Key 28 After You Have Pressed the Start Key 28 Confirming TransMISsiON s ssserssensonneensennnsnsrenennnnss 29 COAMMMING OM DIS DAV ins ie annee end EN 29 Confirming DY AGRON RER ste on anand 29 Memor TRANSMISSION RU Re Ads der eiveemaat ENR 29 Imm diate Transmis SiON n
52. he equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help Caution Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Notice about the Telephone Consumer Protection Act Valid in USA only The Telephone Consumer Protection Act of 1991 makes it unlawful for any per son to use a computer or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending ma chine or such business other entity or individual The telephone number pro vided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine you should com plete the following steps Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business This informa tion is transmitted with your document by the FAX HEADER feature In addi tion to the inf
53. he exposure glass will be marked and those marks will ap pear on the received image If you place an A4 size original in the portrait orientation the ma chine rotates the image by 90 de grees before sending See p 79 Transmission with Image Rota tion Facsimile Reference lt Ad vanced Features gt You can send the first page from the exposure glass then the re maining pages from the ADF You cannot change from the ADF to the exposure glass When transmitting from memory see p 21 Sending originals using the exposure glass When sending immediate ly see p 27 Sending originals us ing the exposure glass When using the Internet Fax func tion documents are sent at A4 width Documents larger than A4 are reduced to A4 width If the re ceiver s terminal is compliant with the T 37 full mode documents are sent at the width specified in the Address Book See p 55 T 37 Full Mode When setting bound originals books magazines etc you can select to have either the left page or right page sent first with the User Parameters See p 61 Book Fax Facsimile Reference lt Advanced Fea tures gt See p 166 User Parame ters Facsimile Reference lt Advanced Features gt switch 06 bit 6 Reference For how to place two sided doc uments see p 62 Two Sided Transmission Double Sided Transmission Facsimile Reference lt Advanced Features gt For acceptable types of or
54. iginals see p 208 Acceptable Types of Originals Facsimile Reference lt Ad vanced Features gt Setting a Scan Area Normally a placed document is scanned according to the automati cally detected size If a scan area is specified the document is scanned accordingly Thus documents can be sent without extra space or blank margins See p 210 Original sizes difficult to detect Facsimile Reference lt Advanced Features gt Auto Detect Detects the size of the first page and scans all pages using that size If you want to scan originals of dif ferent sizes use the Mixed Origi nal Sizes function Note O If the machine cannot detect the original size a confirmation message appears Replace the original lt Regular The placed document is scanned according to specified size regard less of actual size The sizes that can be specified are A4U D0 B4 JISD A3D 8 x11 D D 8 2 x14 D and 11 x17 D Placing Originals Area Enter the area to be scanned Only the area in the specified size is scanned regardless of the actual size of a placed document See p 160 Programming Changing and Deleting a Scan Size Facsimi le Reference lt Advanced Features gt lt Mixed Original Sizes Select this to individually scan the size of originals loaded in the ADF For example when A4 and B4 JIS size originals are sent together usually all are sent using the size of the first original By
55. il address in the address book See p 39 Registering Entered Destina tions to the Address Book Entering an IP Fax Destination When using IP Fax transmission specify the IP Fax destination IP ad dress host name or alias telephone number in place of the fax number See p 69 IP Fax Function P Note O You can enter up to 128 characters Press e to switch the destina tion to IP Fax destination 37 38 Faxing 2 Press Manual Input Note g Depending on security settings Manual Input may not be dis played and be unable to input 3 Enter the IP Fax destination and then press OK Note g If you have set both of Enable H 323 and Enable SIP pa rameters to On with IP Fax Settings under Facsimile Fea tures Protocol appears Press this button to select a protocol to be used If you enter an incorrect charac ter press Backspace or Delete All Then re enter the charac ters correctly To change the IP Fax destina tion after pressing OK press Edit Dest re enter an IP Fax destination and then press OK Reference Entering Text General Set tings Guide The destination is specified Y Note O Press ProgDest in this order to store the entered IP Fax destina tion in the Address Book See p 39 Registering Entered Des tinations to the Address Book X IP Fax Destination Depending
56. ile Reference lt Advanced Fea tures gt Press eto switch the destina tion to IP Fax number 2 Specify the IP Fax destination of the receiver ye Reference p 37 Entering an IP Fax Desti nation p 40 Using Destination Lists p 47 Redial Facsimile Refer ence lt Advanced Features gt Sending by IP Fax Y Note 5 Press the Start key O When both the H 323 setting The machine starts to scan the orig and SIP setting are set to ON inal and stores it in memory When under IP Fax Setting of Fax Initial scanning ends the Communicat Settings Protocol appears ing indicator lights and transmis Press Protocol to select the pro sion starts tocol you want to use 3 To add a destination press Add hev Yor 4 OFFICE If you do not want to add a desti nation proceed to Step B P Note O When using a destination list multiple destinations are added automatically and you need not press Add 4 Specify the next destination Y Note O Press s tion between fax number e mail address and IP Fax num ber O To add another destination re peat Steps j and f 73 Using Internet Fax Functions 74 4 Programming Initial Settings and Adjustments You can send information to the other party when transmitting or receiving a fax message This information is shown on the display of the other ma chine and printed as a report The fol lowing
57. inations in the Address Book 81 5 Troubleshooting Adjusting the VOILME 5 550h8 sens fin ii sn nsstnes i e 83 When the Facsimile Key Is Lit in Red 85 When Toner RUNS OUf 55 tou cricccavecs sencnctenssvtegccesssnistecencasanstebeeusesdoccucseaieds 86 Error Messages and Their Meanings sense 87 Solving PrIM Sinis osa st EE 93 When Things Don t Go as Expected ssnnnsssmmnnnrremmmnnnnnneeeennnnnnnennes 96 vi NOTICE Note to users in the United States of America Note This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential in stallation This equipment generates uses and can radiate radio frequency ener gy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be deter mined by turning the equipment off and on the user is encouraged to try to cor rect the interference by one more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect t
58. information can be sent important O You can confirm programmed set tings from the User Parameter List We recommend that you print and keep the User Parameter List when you program or change settings See p 171 Printing the User Pa rameter List Facsimile Reference lt Advanced Features gt Fax Header The Fax Header is printed as the header of every fax you send You should include your name in the Fax Header You can program Fax Header1 or Fax Header2 When you send orig inals using Quick Dial you can se lect which Fax Header will be printed on the message received by the other party important O In the USA the Fax Header must contain the telephone number of the line your machine is con nected to It will be printed on the header of every page you send Required in the USA Note O You can register up to 32 char acters in the Fax Header O You can use characters sym bols numbers and spaces O You can set whether or not to print a Fax Header using Fax Header Print under Options See p 73 Fax Header Print Fac simile Reference lt Advanced Fea tures gt J In program No 1 you can regis ter a preference about whether or not the Fax Header is always printed You will then switch the setting using the Fax Header Print function only when neces sary See p 130 Registering a priority function using a pro gram Facsimile Reference lt Ad vanced Features gt O In the
59. ing characters directly If you are entering characters proceed to step Select the subject from the dis played list The selected subject appears in the manual input column Note O You can enter extra charac ters after the selected subject If you do not need to enter extra characters proceed to step Sending Internet Fax Documents Press Manual Input After entering the subject press OK Reference Entering Text General Set tings Guide Entered characters appear in the manual input column Note O You can add a programmed subject after the entered sub ject Select the subject from the displayed subjects 09 Using Internet Fax Functions Press OK Reference p 62 Confirming Reception MAK z 1 26PM 1 High REPORT To set BCC transmission Select Yes or No for BCC TX MAK oo _ nS 3 To enter the text im Press Change for Enter Text E mail Options Set functions EUUD b Enter Subject None 1 BCC TX gt Enter Text Recept Notice Set functions i BCC TX Se Select a text and then press OK CONFIRMATION Please confirm the attached report To set recepti on notice Auto Document Select Stored File Select On or Off for Recept 6 Place the original Notice Note O Place the original in the same manner as a standard fax See E mail Options Set function
60. inished a re sult appears g Select a destination Select item Note O If the desired destination does not appear use 4 or Y to scroll through the list Search by Fax Number 1 Press O the magnifier icon Sub TX Mode 2 Press Advanced Search Search Switch List Select item Switch Title Search LDAP p Enter a number to search for and then press OK Enter Fax number with the Number keys then press OK P Note O If you enter a wrong number press e gt and Clear and then enter the number again 5 Confirm the entered fax numbers and press OK MAK EUUS 1226 PM Enter the following details to search A search in progress message ap pears When the search is finished a re sult appears g Select a destination 0123456788 2 Note O If the desired destination does not appear use 4 or Y to scroll through the list Searching for a Destination Search by E mail Address gt Limitation O You can search by e mail address only To search by fax number see p 44 Search by Fax Number 1 Press 2 Press Advanced Search Search Switch List Select item Switch Title Search LDAP Advanced Search Enter the following details to sea 45 46 Faxing 4 Enter an e mail address to search for and then press OK MAR EUUS 11Z6 FM Note 0 If you enter a wrong e mail ad dress pres
61. irea a nina ea 29 Contioming Dy Emails r Soil a A N a 29 Scan Settings sosen a aaa acc Sevens ates ae e Nea 30 FRO SOIUM OM erens a E E unica te 30 Jamal EN Eae A E eotteateenbot acne 31 image Density Contraste RE nn ne 32 Mixing Scan Settings for a Multiple Page Original ccccceseseeeeeeeeseeeeeeeeeeeeeeeaes 33 When placing originals on the exposure glass 33 When placing originals in the optional Auto Document Feeder 34 Specifying a D StinatiOns sen nn einai dns 35 Ent nng Fax NUMDE iors ir ne aie aeanl internet etes 35 PAIS SO PE PT 35 TONO RE A PE ES nr aeenbucuesuneace aks 36 ENntenhng ance Mall MOOS S ind anne As Re heme ten 36 Entenng an IP Fax DeSINAUOM css ins ee ae ees een 37 Registering Entered Destinations to the Address Book 39 Using Destinato LISS SE rss A niet a codage die 40 Searching for a Destination cccssscecessseeeeeenseeeeeeseeseoenseesceaneeeseenseeseoansesees 43 Search by Destination Name cccccccccccesscceeeeeceseeeeeeseeeeeesueeeeseeeeeseeeeesaeeeesaneees 43 Search by FAX Number a nan e a a Ea oE Ea 44 Search by E mail Address oo cc2ccecceveteceecwuns euctedsacewexenctessavewesedeweleacsusacdedeulavsdanaderousane 45 Search by IP Fax Destinations sen ee ee 46 Seach DY EDAP SENE a nt nn oat eso tn hae ceed 47 Specifying a Registration Number 49 ROC DO eeccctac ccc eco s eens Made een ane EE AOE AE SaNa A ASARAS 50 Switching
62. is beginning torun Settings Guide out Replace the toner car tridge soon The machine failed to print re If this happened when the re p 85 Substitute Reception ceived fax messages ceive file indicator was lit a Facsimile Reference lt Advanced problem such as run out of pa Features gt per or toner might disable printing Store has been selected for Re p 124 Printing fax informa ception File Setting Print the tion using a Web browser fax messages using a Web Facsimile Reference lt Advanced browser or the Print Stored Features gt RX File function p 34 Printing Received and Stored Documents Facsimile Reference lt Advanced Features gt When is lit load paper into Loading Paper General Set the tray tings Guide Message appears blank at the The original was placed up p 13 Placing Originals other end side down Place it properly Both transmission and receiv Make sure that the modular p 201 Connecting the Ma ing are impossible cord is correctly connected chine to a Telephone Line and Telephone Facsimile Refer ence lt Advanced Features gt The terminal adaptor setting is incorrect Check the setting 93 94 Troubleshooting Transmission is possible though receiving is impossi ble Receiving is possible though transmission is impossible When using On Hook Dial or Manual Dial Receiv ing appears and trans mis
63. it 1 Auto E mail Reception When this function is turned on the machine periodically checks the e mail server for incoming e mail and downloads it as necessary E mail auto reception should be set in System Settings When you select auto reception set the reception in terval in minutes See File Transfer Network Guide Note O If memory runs out e mail will not be received at the specified inter vals Reception will resume when sufficient memory becomes avail able Manual E mail Reception The following operation allows you to receive e mail at all times lz Preparation Program the Manual E mail RX function to a Quick Operation key beforehand See p 144 General Settings Adjustment Facsimile Reference lt Advanced Features gt 1 Press Manual E mail RX astination Access the server to check for e mail Receive any saved e mails 2 Check the message and then press Exit D Received new E mail message s 000 1Message s The standby display appears Receiving Internet Fax 6 Using Internet Fax Functions Received Images Here is an example of an Internet Fax message sent from this machine and re ceived on a computer using Outlook e mail software The received image varies according to e mail software E H 5 LA Send Recy Addresses Find a Inbox Outlook Express File Edit View Tools Message Help pL Q Geo 9 New Mail
64. ity Auto Image Density Make sure that Auto Image Den sity is selected Manual Image Density Make sure that Auto Image Den sity is not selected If it has been selected press Auto Image Density to turn it off Press Lighter or Darker D to adjust the density The square moves Combined Auto and Manual Image Density Select the Auto Image Density Press Lighter or Darker D to adjust the density The square moves Scan Settings Mixing Scan Settings for a Multiple Page Original When sending an original of several pages you can select a different im age density resolution and original type setting for each page Place the original select the scan set tings for the first page dial and then press the Start key as you would normally Then follow one of the fol lowing two procedures P Note O It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original When placing originals on the exposure glass Note O While the machine is beeping you have about 60 seconds 10 seconds for Immediate Transmission to se lect density resolution and origi nal type The remaining time is shown on the display 1 Check which pages you want to scan with different settings F Remove the previous page and place the next page 3 Select the image density resolu tion and original type Due terme
65. mber See p 35 Pause p 36 Tone 1 Enter the fax number using the number keys Y Note O If you make a mistake press the Clear Stop key and then enter again O If the optional extra G3 interface unit is installed select G3 before you proceed to the next step See p 59 Changing the Line Port Facsimile Reference lt Ad vanced Features gt Press ProgDest after entering the fax number to store the fax number in the destination list O See p 39 Registering Entered Destinations to the Address Book Pause Press the Pause Redial key when di aling or storing a number to insert a pause of about two seconds Sample Copy Va EN N Start Manual RX 4 On Hook Di G Clear Stop AC O Pause j Redial N ZFLSO90N 39 36 Faxing Y Note O If you press the Pause Redial key at the first digit a redial occurs See p 47 Redial Facsimile Reference lt Advanced Features gt H ZA A pause is shown as a on the display FACTORY ffi 2 Note You can also program numbers in cluding pauses in destination lists Tone This function allows a machine con nected to a pulse dialing line to send tonal signals for example if you want to use a special service on a tone dial ing line When you press the Tone key the machine dials the number us ing tonal signals Limitation
66. meters Facsimile Reference lt Advanced Features gt switch 05 bit 7 XW Network error display message If the Check whether there are any network problems message ap pears the machine is not correctly connected to the network or the settings of the machine is not correct If you do not need to connect the machine to the network you can select so that the message disappear and the key goes out with User Pa rameters See p 166 User Parameters Facsimile Reference lt Advanced Features gt switch 21 bit 6 Note O When you restart connecting the machine to the network make sure to set Display with User Parameters Solving Problems Solving Problems This table lists some common problems and their solutions Image background appears Adjust scan density p 32 Image Density Con dirty when received at the trast other end Images from the back page appear Printed or sent image contains The ADF or exposure glass is Maintaining Your Machine spots dirty Clean them General Settings Guide Make sure that ink or correc tion fluid is dry before placing originals Received image is too light Request the sender to increase image density When using moist rough or Copy Paper General Set 5 processed paper the printed tings Guide image may be partly invisible Only use recommended pa per When LJ appears on the dis L JAdding Toner General play toner
67. mply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for detail 4 The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an in coming call In most but not all areas the sum of RENs should not exceed five 5 0 To be cer tain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company The REN for this product is part of the product identifier that has the format US AAAEQ T XXXXX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 5 If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary 6 The telephone company may make changes in its facilities equipment operations or proce dures that could affect the operation of the equipment If this happens the telephone company will provide adva
68. name is rejected by SIP server e Use your Web Image Monitor to check the SIP server address and user name are cor rectly programmed See the Web Image Monitor s Help Consult your network administrator Cannot access to SIP server e Use your Web Image Monitor to check the SIP server address is correctly pro grammed See the Web Image Monitor s Help e Consult your network administrator Error Messages and Their Meanings Message Causes and solutions Check whether there are any Cannot find the DNS server SMTP server or network problems folder for transfer 14 01 e Check the DNS server s IP address is cor rectly programmed using the Web Image Monitor See the Web Image Monitor s Help Check the DNS server is correctly pro grammed using the Web Image Monitor See the Web Image Monitor s Help Check the host name or IP address of the SMTP server is correctly programmed us ing the Web Image Monitor See the Web Image Monitor s Help Check the SMTP server is correctly pro grammed using the Web Image Monitor See the Web Image Monitor s Help Check the folder for transfer is correctly specified Check the PC in which the folder for trans fer is specified is operating correctly Check the LAN cable is correctly connected to the machine See Connection and Set up Network Guide Consult your network administrator 89 Troubleshooting Message Causes and solutions E mail transmission w
69. nce notice in order for you to make necessary modifications to maintain unin terrupted service 7 If trouble is experienced with this equipmet for repair or warranty information please contact RICOH CORP CUSTOMER SUPPORT DEPT at 1 800 FASTFIX If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved 8 In the event of operation problems document jam copy jam communication error indication refer to the solving problems section in this manual 9 Connection to party line service is subject to state tariffs Contact the state public utility commis sion public service commission or corporation commission for information WHEN PROGRAMMING EMERGENCY NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up 2 Perform such activities in the off peak hours such as early morning hours or late evenings CANADA This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be con nected to a telephone interface The termination on an interface may consist of any combination of de vices subject only to the requirement that the sum of the RENs of all the devices does not exceed five Copyright 2005 Printed in Japan EN B712 8510
70. ogrammed under System Setting See Net work Guide for the details O Make sure at least one LDAP server is highlighted If no LDAP server is selected an er ror message appears after you start searching 5 Press OK g Press Advanced Search earch Address Book A7 Faxing 7 Enter a partial string for each search g Press Search Criteria for each con condition dition and then select the search criteria 48 Advanced Search Enter the following details to search JL feme P Note O Conditions Name E mail Ad dress Fax Number Company Name and Department Name are those programmed in the LDAP server O Press each condition to display the entry field where you enter necessary information O You can add one additional search condition for LDAP serv ers by specifying the Arbitrary Search Condition under Pro gram Change Delete LDAP Server under System Settings See Network Guide for the de tails O The string you enter in the Name condition field is read as the first or last name depending on the administrative setting For example to search for the name John Doe ask the system ad ministrator whether you should enter John or Doe Search Beginning Word Search Beginning Word Search Beginning Word Search Beginning Word Search Criteria Exclude Words P Note O The meanings of the search cri teria are as follows e Search Beginning Word
71. ons This guide is added to the Start menu when DeskTopBinder Lite is installed Auto Document Link Guide PDF file CD ROM2 Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite This guide is added to the Start menu when Desk TopBinder Lite is installed Other manuals PostScript 3 Supplement PDF file CD ROM1 Unix Supplement Available from an authorized dealer or as a PDF file on our Web site Y Note O The following software products are referred to using a general names DeskTopBinder Lite and DeskTopBinder Professional DeskTopBinder ScanRouter V2 Lite and ScanRouter EX Professional optional the Scan Router delivery software SmartDeviceMonitor for Admin and SmartDeviceMonitor for Client gt SmartDeviceMonitor for Admin Client TABLE OF CONTENTS Manuals Tor THIS Machine issu Aa a Aa neni ede i NOTICE mora E a a E in annee denied 1 Important Safety Instructions ssnnssssrnnrrrreemennsnneerenennneneseeennnnnne 3 2110 16 gamer ne a tee ele ee die Ro 3 How to Read This Manual ccseccccsssecceeneeeeneeeensseseeneesesseeeanseeeenseoeeseseeneesoes 4 VIM DONS ns Mere lue ANUS entame nie etes ais 4 1 Getting Started C ntrol Panek aasans a a a E Eaa a a SEA Ea a STi 5 Reading the DIS DIA ER Res EE eats 7 Reading the display panel and using keys 8 WSCFAUINCMUC ATION x secant asctaie RS ana seen re ni a Rs Re 10 User Code Authentication using t
72. ools Counter key The standby display appears Editing Note O The following procedure explains how to edit Own Name as an ex ample of editing 1 Press the User Tools Counter key User Tools Counter Ya ZFLS110N 2 Press Facsimile Features s Counter Inquiry Copier Document Server Features B Make sure the Gen Settings Ad just screen is displayed 4 Press Program Fax Information Program Fax Information 5 Press Fax Header Own Name or Own Fax Number to edit Program Fax Information Fax Header E Press Backspace or Delete All and then re enter the name or number Initial Settings and Adjustments g Press Exit E Make sure the Gen Settings Ad EEE just screen is displayed Features DEF COMPANY SALES eception Settings E mail Settings IP Fax Settings Administrator Tools ion Switch 4 10 Press the User Tools Counter key The standby display appears Deleting P Note O The following procedure explains how to delete Own Name as an ex ample of deleting 1 Press the User Tools Counter key 5 Press Fax Header Own Name or Own Fax Number to delete User Tools Counter _ Ya ZFLS110N 2 Press Facsimile Features s Counter Inquiry Copier Document Server Features Printer Features Scanner Features 79 Programming 7 Press Backspace
73. ormation be sure to program the date and time into your machine Note to users in Canada Note This Class B digital apparatus complies with Canadian ICES 003 Remarque concernant les utilisateurs au Canada 4 Avertissement Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Can ada Important Safety Instructions Caution When using your telephone equip ment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following e Do not use this product near water for example near a bath tub wash bowl kitchen sink or laundry tub in a wet basement or near a swim ming pool e Avoid using a telephone during an electrical storm There may be a re mote risk of electric shock from lightning e Donot use a telephone in the vicin ity of a gas leak to report the leak e Use only the power cord and bat teries indicated in this manual Do not dispose of batteries in a fire They may explode Check with lo cal codes for possible special dis posal instructions Save these instructions IMPORTANTES MESURES DE SECURITE Certaines mesures de s curit doivent tre prises pendant l utilisa tion de mat rial t l phonique afin de r duire les risques d incendle de choc lectrique et de blessures En voici quelquesunes e Ne pas utiliser l appareil pr s de l eau p ex pr s d une balgnoire d un lava bo d
74. ote Because the machine sends docu ments as e mail messages with an attached TIFF F image viewer ap plications are required in order to view documents when they are re ceived on a computer O You can limit the size of transmit ted e mail messages in E mail Set tings of Fax Features See p 148 E mail Settings Facsimile Refer ence lt Advanced Features gt O See p 68 Received Images for how e mail is actually received by the computer when it is sent with mail options selected O When you send Internet Fax docu ments specifying a user code and the e mail address is set as the routing destination of the specified user code a Communication Re sult Report is sent after the trans mission is completed This makes it possible to verify the result of a transmission O You can specify fax destination and Internet Fax destination simulta neously O You cannot send e mails to a desti nation as cc Press gt to switch the destina tion to e mail address He DETROIT FACTORY E when you set an e mail option press Sub TX Mode Store File If you are not setting e mail op tions proceed to step J 3 Press E mail Options astination To enter the subject Press Change for Enter Subject b Enter Subject None W Enter Text X None W Recept Notice There are two methods of enter ing a subject Selecting from programmed subjects or enter
75. phone call comes in the machine rings If the call is a fax message you must switch manual ly to facsimile mode lt Auto Reception When a telephone call comes in the machine automatically re ceives it as a fax message Use this setting on a dedicated fax line P Note O The optional handset or an ex ternal telephone is required to use this machine as a telephone Switching the Reception Mode You can switch reception modes us ing the Reception Settings menu un der Facsimile Features See p 147 Reception Settings Facsimile Refer ence lt Advanced Features gt If you program a Quick Operation key with Switch Reception Mode you can switch reception mode quickly E Preparation You can only use this function af ter programming a Quick Opera tion key as the reception mode switch with Quick Operation Key 1 Quick Operation Key 2 or Quick Op eration Key 3 under Gen Settings Adjust See p 144 General Set tings Adjustment Facsimile Ref erence lt Advanced Features gt GW Press the Switch RX Mode Quick Operation key astination TX File Status ll Sub TX Mode B select the reception mode and then press OK AR Z UUS 1 25FM Reception Mode Switch The standby display appears Note O To cancel the selection press Cancel Receiving a Fax in Manual Reception Mode 1 When the machine rings pick up the optional handset or the hand set of the
76. port to specified e mail addresses The destination for notification is se ere lected from Internet Fax destina D Dial a destination tions in the destination list See p 82 Immediate TX Result Report Immediate Transmission Fac simile Reference lt Advanced Fea tures gt and p 144 General Settings Adjustment Facsimile Reference lt Advanced Features gt P Reference p 30 Scan Settings 1 Make sure that Immed TX is se lected Limitation O Group cannot be used for Im mediate Transmission The ma chine automatically changes to Memory Transmission Note O Ifyou make a mistake press the Clear Stop key and then enter the correct number Immediate Transmission Reference p 35 Entering a Fax Number VSending originals using the p 37 Entering an IP Fax Desti exposure glass nation Make sure that Immed TX is se p 35 Specifying a Destination lected p 47 Chain Dial Facsimile Ref G Place the first page face down on erence lt Advanced Features gt the exposure glass p 47 Redial Facsimile Refer Dial a destination ence lt Advanced Features gt Make the scan settings you re B Press the Start key quire Press the Start key Note Place the next original on the expo ET ONO sure glass within 10 seconds after NG the machine has finished scanning After transmission the standby the first original display appears
77. r about an hour documents stored in the fax machine s memory are deleted If any document is deleted the Pow er Failure Report is automatically printed out when the main power switch is turned on Use this report to check which documents were deleted Simply turning off the power by pressing the Operation switch does not delete stored doc uments See p 198 Turning Off the Main Power When a Power Fail ure Occurs Facsimile Reference lt Advanced Features gt O You may not be able to send large files as e mail depending on e mail environment conditions O The level of security for Internet communications is low Use of the telephone network is recommend ed for confidential communica tions O 08 Using Internet Fax Functions Limitation O When available memory is low you may not be able to send Internet Fax documents Depending on security settings you must specify a sender name so the receiving party can recognize the sender Specify the sender name us ing one of the following methods e Under E mail Account set the sending machine s mail address and Administrator s E mail Ad dress and set Auto Specify Send er Name to On See File Transfer Network Guide e Specify a sender whose mail ad dress is registered under Sender Settings See Fax Destina tion General Settings Guide and p 5 Sender Settings Facsimile Reference lt Advanced Features gt Y N
78. r safety amp important If this instruction is not followed paper might be misfed originals might be damaged or data might be lost Be sure to read this E Preparation This symbol indicates information or preparations required prior to operating Note This symbol indicates precautions for operation or actions to take after abnor mal operation Limitation This symbol indicates numerical limits functions that cannot be used together or conditions under which a particular function cannot be used PReference This symbol indicates a reference O O Keys that appear on the machine s display panel Keys and buttons that appear on the computer s display C O Keys built into the machine s control panel 1 Getting Started Control Panel The actual machine control panel may differ from this illustration depending on installed optional units This illustration has all options installed 1 2345 6 7 8 9 1011 12 A T Pr a r Modes Energy Saver Interrupt we jf gt ge ji Sample Copy art Manual RX 13 14 15 1 User Tools Counter key User Tools Press to enter User Tools mode These tools allow you to customize default set tings See p 141 Facsimile Features Facsimile Reference lt Advanced Features gt Counter Displays and prints the total number of copied or printed page
79. riginals Copy Reference Note that original sizes that can be au tomatically detected differ slightly to those sizes listed in Sizes Detectable by Auto Paper Select Copy Reference See p 210 Original sizes difficult to detect Facsimile Reference lt Advanced Features gt How to place A4 B4 JIS Japanese Industrial Standard A3 8 x11 8 x14 and 11 x17 size originals Where Se eI is placed Exposure glass TheADF ADF GFSETPO1E 2 Faxing How to place A5 and B5 JIS size originals Where original is placed Original Exposure glass The ADF fA Note When you place originals as shown in the above illustrations the fax header will be printed on received faxes at the destination as follows e 1 On the top of the fax e 2 On the left side of the fax GFSETP11E Reference p 75 Initial Settings and Adjust ments Limitation O If you place A5 size documents on the exposure glass they will not be detected A5 size documents placed in the ADF are sent See p 210 Original sizes difficult to detect Facsimile Reference lt Ad vanced Features gt 13 14 Faxing P Note O When you scan originals using the Auto Document Feeder ADF set originals in a stack O When sending a fax the image that is output at the other end depends on the size and orientation of pa per used in the receiver s terminal If the receiver does not use paper of
80. s 2 Communicating indicator Lights during transmission or reception 3 Receive File indicator Lights when a message other than a Con fidential Reception or Memory Lock file is received See p 85 Substitute Recep tion Facsimile Reference lt Advanced Fea tures gt When Reception File Setting is set to Store also lights when a message is re ceived See p 193 Storing or Printing Re ceived Documents Facsimile Reference lt Advanced Features gt 16 17 18 19 20 21 22 23 AAG017S 4 Confidential file indicator Lights when a message is received into memory with Confidential Reception or Personal Box See p 41 Printing Personal Box Messages Facsimile Reference lt Ad vanced Features gt Blinks when a Memory Lock file is re ceived into memory See p 38 Printing a File Received with Memory Lock Fac simile Reference lt Advanced Features gt 5 Indicators Shows errors and machine status Service Call indicator 8 Misfeed indicator L Open Cover indicator J Add Staple indicator J Add Toner indicator t5 Paper run out indicator See Control Panel General Settings Guide Getting Started 6 Display Panel This guides you through tasks and dis plays the machine status Messages ap pear here p 7 Reading the Display 7 Check Modes key Press before pressing the Start key to check the settings selected for the fax about to be sent See p
81. s pio Paang Originals P Enter Subject k None T eccT O Use any method to place the D Enter Tet original and then press the gt Recept Notice Start key Reference 60 p 13 Placing Originals 7 Select the scan settings you require Note O When using Internet Fax trans mission documents are sent at Detail resolution even if you specify Super Fine To send documents at Super Fine specify this resolution when registering the destination in the Address Book See p 55 T 37 Full Mode Reference p 30 Resolution p 31 Original Type p 32 Image Density Con trast 8 Enter the e mail address If there is only one destination proceed to step J Reference p 36 Entering an E mail Ad dress p 40 Using Destination Lists p 47 Search by LDAP Server p 47 Redial Facsimile Refer ence lt Advanced Features gt Sending Internet Fax Documents 9 To send the same document to mul tiple destinations press Add Note O Itis not necessary to press Add when adding destinations using the destination list 10 Specify the next destination i Information Y Note O Pressing tination list between fax num ber e mail address and IP Fax number O To specify more destinations repeat steps fJ and ff 11 Press the Start key This starts reading the document into memory The e mail send op era
82. s e gt and Backspace Delete All and then enter the e mail address again 5 Confirm the entered characters and press OK MAR EUUS 1 26FM Enter the following details to search A search in progress message ap pears When the search is finished a re sult appears g Select a destination Select item Search LDAP Note O If the desired destination does not appear use A or Y to scroll through the list Search by IP Fax Destination 1 Press 2 Press Advanced Search Search Switch List Select item Search LDAP 3 Press Search IP Fax Dest 4 Enter an IP Fax destination to search for and then press OK ZUUb 1 26PM P Note O If you enter a wrong destina tion press e gt and Back space Delete All and then enter the destination again 5 Confirm entered IP Fax destina tion and press OK MAR EUUS 1 26FM Enter the following details to search A search in progress message ap pears When the search is finished a re sult appears g Select a destination Select item Search LDAP Note O If the desired destination does not appear use 4 or Y to scroll through the list Searching for a Destination Search by LDAP Server Transmission Mode Sub TX Mode 2 Press Search LDAP 3 Press Select Server 4 Select the LDAP server to search for P Note LDAP servers can be pr
83. s in the same manner as standard faxes See p 50 Recep tion Your machine Transmit by specifying the receiver s fax number 03 1234 5678 Gateway IP address 192 168 1 64 Telephone network l A Gatekeeper SIP server Registered alias telephone number 0311119999 192 168 1 20 Registered SIP User name ABC 192 168 1 20 G3 facsimile 03 1234 5678 Gatekeeper SIP server is used Gateway is registered Note Transmit by specifying the receiver s alias number 0311119999 Transmit by specifying the receiver s IP address 192 168 1 10 or host name IPFAX1 I IP address 192 169 1 10 Host name IPFAX1 IP address 192 168 1 20 Alias telephone number 0311119999 SIP User name ABC ADJ004S O To use IP Fax functions this machine must be connected to a LAN and set up correctly under Setting IP Fax See p 150 IP Fax Settings Facsimile Refer ence lt Advanced Features gt O IP Fax supported by this machine is ITU T Rec T 38 compliant to 70 IP Fax Function YiTerminology H 323 A protocol that specifies the compression decompression method of audio images and data files sent or received via one to one communication over a LAN or Internet SIP A communication control protocol for Internet telephone that utilizes VoIP which converts voice information to IP packets and is equipped with func tions
84. s recep tion capability the sender checks the sent final recipient address is pro grammed in the Address Book If it is programmed as a full mode destination the sender automatically registers the receiver s reception capability The reg istered reception capability is updated each time the sender receives new re ception capability information The sender can send documents to the receiver based on this information Requesting a Reception Confirmation When the receiver s machine supports T 37 full mode and is programmed as a full mode machine and its reception capability is set in the Address Book the machine requests the reception confirmation from the receiver Then the machine will receive the return receipt sent that includes the receiver s re ception capability Note go g If the receiver is programmed as the simple mode machine or not pro grammed in the Address Book the receiver s reception capability cannot be registered If you know the receiver s reception capability you can set it manually How ever this setting will be overwritten when the machine receives the return re ceipt See p 125 Programming Destination Information from Web Browser Facsimile Reference lt Advanced Features gt Sending Internet Fax Documents sending Internet Fax Documents You can send Internet Fax documents only by Memory Transmission If you specify Immediate Transmission in Internet Fax the mode is switched to Memor
85. sage Causes and solutions Cannot scan to send fax message as scanner is in use for other function Updating the destination list Please wait Specified destination s or sender s name has been cleared Please re select after the up date finishes Check whether there network problems 13 10 Check whether there network problems 13 11 Check whether there network problems 13 17 Check whether there network problems 13 18 are any The Copy or Document Server function is in use To cancel the job in process do the follow ing and then try faxing again Press Exit and then press the Copy or Doc ument Server key Next press the Clear Stop key When the message Stop key was pressed Stop copying Stop key was pressed Stop stor ing Stop key was pressed Stop copying or Stop key was pressed Stop storing appears press Stop Wait with the main power switch on The ma chine will enter standby mode after it exits from RDS mode Check if the alias telephone number is correct ly programmed e Check the alias telephone number is cor rectly programmed using the Web Image Monitor See the Web Image Monitor s Help Consult your network administrator Cannot access gatekeeper e Use your Web Image Monitor to check the gatekeeper address is correctly pro grammed See the Web Image Monitor s Help Consult your network administrator Registering of user
86. select a destina tion by specifying a registration num ber Press e to switch the destina tion between fax number e mail address and IP Fax number 2 Press Registration No The registration number entry dis play appears 3 Enter a registration number using the number keys Note O You do not need to enter the first zeros of a registration num ber when the display prompts you to enter five digits If you do not enter 5 digits press the key to complete the entry The corresponding destination ap pears Note O Title word key is switched to the one that the specified desti nation is programmed in O Ifthe cannot find the spec ified Registration No message appears the specified registration number is wrong Press Exit check the registra tion number again and then fol low the procedure from step J If the No valid destination under the specified No message appears the z gt is wrong Press Exit and then follow the procedure from step 49 50 Faxing Reception There are two ways you can set up your machine to handle incoming calls e Manual Reception the optional handset or an external telephone required e Auto Reception You can change the reception mode only if a standard G3 line is used You cannot change the reception mode when a line other than the stan dard G3 line G3 2 or G3 3 is used lt Manual Reception When a tele
87. selecting Mixed Original Sizes the machine scans and sends each document ac cording to its size Y Note O To cancel the selected scan area select Auto Detect See p 17 Specifying Auto Detect O When using the Mixed Original Sizes the machine sends the originals by memory transmis sion O When using the Mixed Original Sizes rotation transmission is disabled See p 79 Transmis sion with Image Rotation Fac simile Reference lt Advanced Features gt O This function cannot detect with A3 size 1 Place the originals and then se lect any scan settings you require P Note O When placing different size orig inals into the ADF adjust the document guide to the largest original O Small size originals may be sent at a slight slant since they do not match the document guide 15 Press OK 2 Press Scan Area Mixed Original Size DETROIT FACTORY The selected size is shown 3 Select the scan area above the highlighted Scan Ar ea Specifying standard sizes Specifying programmed sizes Press Regular pecitying prog Press Area 1 or Area 2 DETROIT FACTORY Press the size of the originals to be sent and then press OK Auto Detect t Auto Detect 297 m 11x17 Note Area 1 or Area 2 is shown indicates LG 11 x17 indicates ea DLT Specifying Mixed Original Sizes Press Mixed Original Sizes OFFICE Mixe
88. sion is not allowed LAN Fax Driver does not work All fax messages stored in memory have been lost Those messages include ones stored through Memory Transmis sion Reception Confidential Reception Substitute Recep tion or Auto Document The optional terminal adaptor setting is incorrect Check the setting The optional terminal adaptor setting is incorrect Check the setting If the machine fails to detect the size of the original when the Start key is pressed it performs a receiving opera tion Press Scan Area select the scan area and then resend the document p 15 Setting a Scan Area The entered login user name Ask the administrator login password or driver en cryption key is incorrect Check your login user name login password or driver en cryption key and enter them correctly A high security level is set by Ask the administrator the extended security func tion Consult your administra tor about appropriate security settings When about one hour passes after power of the machine is turned off all fax messages stored in memory are lost If any messages have been lost for this reason a Power Fail ure Report is automatically printed when the machine is turned on If fax messages stored for Memory Transmis sion have been lost check the p 198 Turning Off the Main Power When a Power Fail ure Occurs Facsimile Refer ence lt Advanced Features gt
89. smission INDEX A Adjusting The Volume 83 At Dialing 83 At Printing 83 At Reception 83 At Transmission 83 On Hook Mode 83 Authorized Reception 55 Auto E mail Reception 66 Auto Reception 50 B Batch Transmission 54 BCC Transmission 57 Broadcasting Sequence 22 C Chain Dial 54 Check Modes key 6 Clear Modes key 6 Clear Stop key 7 Communicating indicator 5 Confidential file indicator 5 Confidential Reception 55 Confidential Transmission 54 Control Panel 5 CSI gt Own Fax Number 76 D Destination list 35 40 Detail 30 Display 7 Display Panel 6 E ECM Error Correction Mode 54 Entering a fax number 35 Entering an e mail address 36 Enter key key 6 Enter Text in e mail 57 Error Messages 87 F Facsimile key 85 Fax Header 75 Deleting 79 Editing 78 Programming 76 Faxing 13 Function keys 6 Functions Not Supported by e mail Reception 55 Functions Not Supported by e mail Transmission 54 G Getting Started 5 Groups Specifying a Destination 35 ID Transmission 54 Image Density Contrast 30 32 Immediate Transmission 18 26 54 Canceling 28 Internet Fax 53 Canceling 64 Precautions 54 Receiving 66 Sending 57 J JBIG Transmission 54 M Main Power indicator 6 Manual Dial 54 Manual Reception 50 Memory File Transfer 54 Memory Lock Reception 55 Memory Transmission 18 19 Canceling 23 N Number keys 6 97
90. splay guides you through operations shows messages you machine sta tus and destinations registered in the destination lists See Fax Destination General Settings Guide If you press the Facsimile or Clear Mode key during operation this machine enters fax standby mode Each function name displayed acts as a selection key which you can touch to se lect or specify the function When a function i is selected or specified the function name is highlighted like this EE When a Home cannot be selected or specified the function name is grayed out like this es P Note O This machine automatically returns to standby mode if you do not use the machine for a certain period of time You can select the period using the Fac simile Auto Reset Timer See Timer Settings General Settings Guide O You can have the machine return to default mode after each transmission us ing Scan End Reset under Gen Settings Adjust See p 144 General Set tings Adjustment Facsimile Reference lt Advanced Features gt Getting Started Reading the display panel and using keys Display contents will differ depending on installed optional units lt Initial Display O Ready informal in CT 7 d specify destination New York BERLIN 0 TORONTO can Radi Al OFFICE GP FFICE n LL gOFFICE SLT LICE nas WE Auto Detect BES 00001 DITS 7 porate 3 Sore 3 TOGU 3 GIT 3 Sub TH hdode 9 S
91. stered trademarks of Adobe Systems Incorporated Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks Manuals for This Machine The following manuals describe the operational procedures of this machine For particular functions see the relevant parts of the manual Note g g g 0 0 Le 0 Le o Le Manuals provided are specific to machine type Adobe Acrobat Reader Adobe Reader is necessary to view the manuals as a PDF file Two CD ROMs are provided e CD ROM 1 Operating Instructions e CD ROM 2 Scanner Driver and Document Management Utility General Settings Guide Provides an overview of the machine and describes System Settings such as Tray Paper Settings Document Server functions and troubleshooting Refer to this manual for Address Book procedures such as registering fax numbers e mail addresses and user codes Security Reference This manual is for administrators of this machine It describes security func tions that the administrators can use to protect data from being tampered or prevent the machine from unauthorized use Also refer to this manual for the procedures for registering administrators as well as setting user and admin istrator authentication Network Guide PDF file CD ROM1 Provides information about configuring and operating the printer in a net
92. stinations per mes sage can be programmed for Group Dial Note O To check the contents of Quick Di al print the destination list See Administrator Tools General Settings Guide O A stored name can be printed out on the first page of a received fax at the other end See p 73 Label In sertion Facsimile Reference lt Ad vanced Features gt O To check the contents of the Groups print the list See Administrator Tools General Settings Guide E Press s to switch the destina tion between fax number e mail address and IP Fax number 2 Press the title key where the de sired destination is programmed For example if you want to specify NEW YORK OFFICE pro grammed in LMN press LMN Y Note O There are three types of title for destination lists Title 1 Title 2 and Title 3 The above dis play shows Title 1 Switching the titles of destination lists Press Press Switch Title Select the type of the title and then press Exit 3 Select a destination Y Note O Pressing s switches the des tination list between fax num ber e mail address and IP Fax number Specifying a single destination Press the Quick Dial key pro grammed with the desired des tination Specifying a Destination Note O If the desired Quick Dial key is not shown press 4 and V to look through the list O To
93. strator This function is made unavail able by the enhanced security function Consult your user administrator Check whether 500 or more destinations in total are regis tered in a group A maximum of 500 parties can be specified for a group Check if there are registered over the specified numbers in the address book If a group has been registered in another group it will not transmitted even in case of specifying in the 1 to 5 of the transfer box in spite that it will not be dis played as error at time of spec ifying Solving Problems Transmission failed due to p 148 E mail Settings Fac simile Reference lt Advanced Fea tures gt Ask the administrator Ask the administrator Ask the administrator Ask the administrator Registering a Destination toa Group General Settings Guide 95 96 Troubleshooting When Things Don t Go as Expected to cancel a Memory Transmis If the original is being p 23 Canceling a Memory scanned press Stop Scanning Transmission or the Clear Stop key If the original is being sent or p 23 Canceling a Memory if it is in standby press Transmission Change Stop TX File or the p 19 Canceling a Transmis Clear Stop key sion Facsimile Reference lt Ad vanced Features gt to cancel an Immediate Trans Press Stop Transmission or the p 28 Canceling an Immediate mission Clear Stop key Tran
94. such as transfer and caller number display similar to telephone network compared to other protocols such as H 323 Gatekeeper VoIP gatekeeper A gatekeeper manages devices connected to an IP network and converts alias telephone numbers to IP addresses and performs authentication functions In addition a gatekeeper governs band transmission rate assignment and ac cess control Gateway VoIP gateway A gateway connecting a telephone network and IP network it has functions such as protocol conversion for connect these different network and also con nects communication devices telephones facsimiles etc to a LAN or other network SIP server A SIP server mediates connection requests between devices connected to an IP network and is composed mainly of servers that have the following three functions e Proxy server Issues requests and relays responses e Registrar server Receives registration of a users positional information within an IP network e Redirect server Used to inquire the destination of a request Notes on Using IP Fax e You cannot send to a firewall protected network e You cannot use telephones on a LAN Functions not Available for IP Fax Transmission You can use the following functions with standard fax transmission but not IP Fax transmission e Batch transmission e Manual dial ral 72 Using Internet Fax Functions sending by IP Fax IP Fax function uses TCP IP
95. sult your network administrator No POP3 IMAP4 server s address is pro grammed Check the host name or IP address of the POP3 IMAP4 server is correctly pro grammed using the Web Image Monitor See the Web Image Monitor s Help Consult your network administrator Error Messages and Their Meanings Message Causes and solutions Check whether there are any Cannot log on to the POP3 IMAP4 server network problems e Check the user name and password of the 15 02 e mail account are correctly programmed from File Transfer under System Settings See File Transfer Network Guide You can also use the Web Image Monitor for confir mation See the Web Image Monitor s Help e Consult your network administrator Check whether there are any No machine s e mail address is programmed network problems e Check the machine s e mail address is cor 15 03 rectly programmed from File Transfer un der System Settings See File Transfer Network Guide You can also use the Web Image Monitor for confirmation See the Web Image Monitor s Help Check whether there are any Cannot find the DNS server or POP3 IMAP4 network problems server 15 11 e Check the DNS server s IP address is cor rectly programmed using the Web Image Monitor See the Web Image Monitor s Help e Check the DNS server is correctly pro grammed using the Web Image Monitor See the Web Image Monitor s Help e Check the host name or IP address of th
96. ted right after the machine is turned on or modes are cleared with Original Type Priority under Gen Settings Adjust See p 144 General Settings Adjustment Facsimile Reference lt Advanced Fea tures gt 3 Faxing 1 Press Original Type H select the original type you re quire and then press OK Image Density Contrast The text and diagrams on originals should stand out clearly from the pa per they are on If your original has a darker background than normal for example a newspaper clipping or if the writing is faint adjust the image density lt Auto Image Density The appropriate density setting for the original is automatically select ed lt Manual Image Density Use manual image density to set image density yourself You can select one of seven image density levels Combined Auto and Manual Image Density You can only adjust image density for photographs illustrations or diagrams if the original has a dark background You can select one of seven image density levels Note O Selecting Text or Text Photo for the original type causes Auto Image Density to be selected O You can set the image density that is selected right after the machine is turned on or modes are cleared with Auto Image Density under Gen Settings Adjust See p 144 General Settings Adjustment Facsimile Reference lt Advanced Fea tures gt 1 Select the type of image dens
97. the same size and orientation as that of the original the fax image may be reduced in size trimmed at both edges or divided across two or more sheets When sending an important original ask the receiv er about the size and orientation of the paper used in their terminal O When sending an original of irreg ular i e custom size or part of a large original you can specify the scan area precisely See p 15 Set ting a Scan Area Custom size documents are scanned as regular size documents so the receiver may find extra blank mar gins or edges of images missing If you specify a scan area only that area will be scanned regardless of actual document size To send an original longer than 420mm 17 specify the area to be scanned under Scan Size and se lect Long Document mode with the User Parameters before scan ning the original using the ADF If a jam occurs the document might be damaged because scanning will not stop in this mode See p 15 Setting a Scan Area See p 166 User Parameters Facsimile Refer ence lt Advanced Features gt switch 14 bit 1 O Documents longer than 800mm 32 must be sent by memory transmission immediate transmis sion may not be possible O If an original jam press the Clear Stop key and then carefully remove the original Make sure that all ink correcting fluid etc has completely dried be fore placing your original If it is still wet t
98. tion starts after the read opera tion is complete When scanning is complete the Communicating in dicator lights and transmission starts 62 Using Internet Fax Functions Note O With a large volume of docu ment it may take some time be fore transmission starts This is due to the time the machine re quires to convert the data in memory O To cancel transmission of an In ternet Fax see p 64 Canceling a Transmission of an Internet Fax X About the E mail Subject If you send an E mail without speci fying a subject a subject is automati cally inserted Subjects differ depending on Stamp Sender Name settings See p 5 Sender Settings Facsimile Reference lt Advanced Fea tures gt When Stamp Sender Name is set to On From Stamp Sender Name Fax Message NO xxxx When Stamp Sender Name is set to Off e If Own Fax Number and Own Name are programmed From Own Fax Number Own Name Fax Message NO xxxx e If only Own Fax Number is pro grammed From Own Fax Number Fax Message NO xxxx e Ifonly Own Name is programmed From Own Name Fax Mes sage NO xxxx e If neither Own Fax Number nor Own Name are programmed Fax Message NO xxxx Y Note O xxxx is the document number that appears in the Journal Reference p 75 Selecting transmission op tions for a single transmission Facsimile Reference lt Advanced Fea tures gt
99. transmission finishes while you are carrying out this proce dure it will not be canceled O If you cancel a message while it is being sent the transmission is halt ed as soon as you finish the cancel lation procedure However some pages of your message may have already been sent and received at the other end 23 Faxing 1 Press the Clear Stop key Y Note To cancel another file repeat steps H and J ae O To cancel stopping transmis sion press Save 4 Press Exit Clear Stop c e ZFLSO70N Y Note O You can also cancel a Memory Transmission by pressing Change Stop TX File The standby display appears 2 Select the file you want to cancel Before the Transmission Is Started Use this procedure to cancel a trans mission after the original has been scanned Change Stop TX File Select file to stop transmission 1 Press Change Stop TX File P Note O If the desired file is not shown press A Prev or V Next to find it O There are cases when a destina tion may not be selected as the destination appears as de pending on the security set tings The list of stored files being trans mitted or waiting for transmission 3 Press Stop Transmission appears D Transmission being stopped Scanned files will be deleted Is it OK File No 0179 483 012345678 Stop Transmission 2 Select the file you want to cancel
100. tten each time a new notice message is re ceived However if you receive a reception notice message indicat ing an error Error appears in the Result column and will not be overwritten even if you subse quently receive a reception notice message as OK following the er ror message O Reception notice results are only shown in Journal The Result col umn in all other files lists and J transmission reports show O Reception notice messages them selves are not recorded in Journal O You can select whether or not to print the Reception Notice This can be set with User Parameters See p 166 User Parameters Fac simile Reference lt Advanced Fea tures gt switch 21 bit 0 O You cannot send e mails using Re ception Notice 63 Using Internet Fax Functions Canceling a Transmission of an Internet Fax When fax Internet Fax and IP Fax destinations are specified simulta neously as well as only a fax or IP Fax destination is specified you can cancel transmission using the same method Note O You cannot cancel transmission once the document has been scanned Before the Original Is Scanned Use this procedure to cancel a trans mission before pressing the Start key 1 Press the Clear Modes key Check Modes Program Clear Modes Energy Saver Int ZLBS050N P Note O When documents are placed in the ADF you can cancel trans mission simply by remo
101. un vier de cuisine d un bac laver dans un sous sol humide ou pr s d une piscine e viter d utiliser le t l phone sauf s il s agit d un apparell sans fil pendant un orage lectrique Ceci peut pr senter un risque de choc lectrique caus par la foudre e Ne pas utiliser l appareil t l pho nique pour signaler une fulte de gaz s il est situ pr s de la fuite e Utiliser seulement le cordon d ali mentation et le type de piles in diqu s dans ce manual Ne pas jeter les piles dans le feu elles peu vent exploser Se conformer aux r glements pertinents quant l limination des piles Conserver ces instructions How to Read This Manual Symbols In this manual the following symbols are used WARNING This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in structions under this symbol Be sure to read the instructions all of which are in cluded in Safety Information General Settings Guide A CAUTION This symbol indicates a potentially hazardous situation that might result in mi nor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol Be sure to read the instructions all of which are included in Safety In formation General Settings Guide The statements above are notes for you
102. ving them 64 While the Original Is Being Scanned In Use this procedure to cancel a trans mission after pressing the Start key 1 Press the Clear Stop key Sample Copy 9 f U ZFLSO70N The machine stops scanning P Note g You can also cancel scanning by pressing Stop Scanning O Scanning may be completed while you are performing the cancel operation O Ifthe transmission finishes while you are carrying out this proce dure it will not be canceled After the Original Has Been Scanned In P Note O Depending on the paper size and time when you cancel the trans mission you cannot cancel trans mission of an Internet Fax 1 Press Change Stop TX File The list of stored files being trans mitted or waiting for transmission appears 2 Select the file you want to cancel Change Stop TX File Select file to stop transmission Transmission Mode Destination Note O If the desired file is not shown press A Prev or V Next to find it There are cases when a destina tion may not be selected as the destination appears as de pending on the security set tings Canceling a Transmission of an Internet Fax 3 Press Stop Transmission D Transmission being stopped Scanned files will be deleted Is it OK File No 0217 abc def company com Note O To cancel a transmission of an oth
103. y Transmission when one e mail address or more is specified Preparation You need to make System Settings beforehand See Connection and Setup Network Guide When sending documents you can set e mail options using Sub TX Mode You can set the following options Enter Subject Allows you to enter a subject for the document you want to send P Note For convenience program fre quently used subjects Ur gent and High are programmed as default See Connection and Setup Net work Guide O You can enter up to 128 charac ters in total O If you send e mail without set ting a subject text in E mail Options under Sub TX Mode a subject is automatical ly inserted For details about how the subject is automatically inserted see p 62 About the E mail Subject and p 68 Re ceived Images O You cannot send a subject only as e mail without an original Enter Text Allows you to enter the text to be transmitted P Note O To enter text program it before hand See Connection and Set up Network Guide O You cannot send a text only without an original lt Reception Notice You can confirm sent documents were properly received using e mail or Journal BCC Transmission E mails are sent to all specified destinations as bcc amp important O If power outage lasts about an hour or the machine is disconnected from the power outlet fo

Ricoh 2400L Fax Machine User Manual

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