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RCA 25425 Conference Phone User Manual

1. 14 PLAYBACK AND ERASING A GREETING INCOMING MESSAGES Monrtorine Calls Memo RECORDING p TWO WAY RECORDING ssssssscsssssssssecsssesssessssessaeeseee MESSAGE PLAYBACK onines DELETING MESSAGES sssssesssscssssccsssecssecssseessseesasersaee ACCESSING THE ANSWERING SYSTEM FROM ANOTHER LOCATON sassssdesslenssitiacdasdsacidslevasarcacenticneessienscaend 42 CONNECTING WITH THE ANSWERING SYSTEM 42 SAVER OPERATION kasararanna 43 Auto ATTENDANT Turn Auto Attenpant Auto ATTENDANT SEQUENCE FOR 44 RECORDING AUTO ATTENDANT 44 AND ErasinG Auto ATTENDANT GREETINGS 45 Muttipte Auto ATTENDANTS DISPLAY MESSAGES OPERATION BY 47 OPERATION WITHOUT POWER CorpLess PHONE TROUBLESHOOTING GUIDE GENERAL PRODUCT CARE 48 SERVICE 29 Warranty ASSISTANVCE Limiten WARRANTY Connections amp Setup Introduction CAUTION When using telephone equipment there are basic safety instructions that should always be followed Refer to the IMPORTANT SAFETY INSTRUCTIONS provided with this product an
2. 4 Line Intercom Speakerphone with Answering System and Caller ID User s Guide Please read this manual before operating product for the first time Model 25425 Important Information Equipment Approval Information Your telephone equipment is approved for connection to the Public Switched Telephone Network and is in compliance with parts 15 and 68 FCC Rules and Regulations and the Technical Requirements for Telephone Terminal Equipment published by ACTA 1 Notification to the Local Telephone Company On the bottom of this equipment is a label indicating among other information the US number and Ringer Equivalence Number REN for the equipment You must upon request provide this information to your telephone company The REN is useful in determining the number of devices you may connect to your telephone line and still have all of these devices ring when your telephone number is called In most but not all areas the sum of the RENs of all devices connected to one line should not exceed 5 To be certain of the number of devices you may connect to your line as determined by the REN you should contact your local telephone company A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this prod uct It is designed to be connected to a comp
3. choose from 15 minutes 30 minutes 45 minutes 1 hour or 2 hours and increase the duration by 1 hour intervals up to 24 hours 3 Press the SEL SAVE button to confirm The indicator blinks and the display shows how long the ringer will be disabled 4 To cancel press PRIVACY again or hang up the handset NOTE If Intercom Auto Answer is turned ON the unit automatically answers the intercom call even if the Do Not Disturb function is activated Hold Placing a Call on Hold Press the HOLD button to put the line in use on hold The line indicator for the line on hold flashes blue The phone emits a beep every 30 seconds as a reminder At the other stations the indicator blinks red but no beep is heard NOTE If you puta call on HOLD while in PRIVACY mode no one but you can access the line on hold Anyone trying to access the line receives an error tone Releasing a Call from Hold Press the HOLD button or the corresponding LINE button to release hold NOTE If you want to change modes lift the handset to switch to the handset or press the HEADSET button to use the headset NOTE The call on hold can be picked up at any station using this procedure Flash Use the FLASH button to activate custom calling services such as call waiting or call for warding which are available through your local phone company Redial 1 Pick up the handset handset mode or press the SPEAKER button speakerphone mode or press the HEADSET button
4. 2 New Messages Received If the system answers after only 3 rings you have received new messages Refer to Con necting with Answering System for remote instructions 43 Auto Attendant Operation Auto Attendant You can set this phone to function as the Auto Attendant A phone designated as an Auto Attendant will pick up and redirect incoming calls to other extensions in the system Each Auto Attendant can pick up only one line at a time so you may wish to have more than one Auto Attendant within your system You can designate up to 16 Auto Attendants in your system To prevent several units picking up the same call at once you should assign different pickup delay times for each Auto Attendant units Turn Auto Attendant On Off Press the ATTENDANT button to switch this function on or off The ATTENDANT light is lit when the function is activated Auto Attendant Sequence for Callers When Auto Attendant is on this phone automatically picks up a ringing line after the pickup time you programmed and plays the designated Auto Attendant greeting When a caller enters an extension number after hearing the greeting the Auto Attendant transfers the call to that extension If the requested extension doesn t pick up within 45 seconds the Auto Attendant takes the call back and plays the general greeting If Auto Attendant unit is in use the call will be placed on hold If the caller does not enter an extension number after hearing the m
5. 3 Plug the power supply cord into the power jack on the back of the base and the other end into an electrical outlet CAUTION To reduce risk of personal injury fire or damage use only the 5 2777 power A adaptor listed in the user s guide This power adaptor is intended to be correctly orientated in a vertical or floor mount position 4 Connect the telephone line cords If you have two dual line wall jacks installed in your home or office plug one end of the straight telephone line cord tagged as LINE 1 2 into the jack marked LINE 1 2 and one end of the other straight line cord into the other jack on the back of the base Plug the other end of each line cord into the dual line wall jacks com If you have four single line wall jacks installed in your home or office you must use adaptors couplers not included to combine the four single telephone lines into two dual lines The adaptor coupler may look similar to the one pictured here and can be purchased from your local telephone products retailer NOTE To use four lines you must have four telephone lines with unique telephone numbers Ifyou only have one telephone line this phone will still operate but only as a single line telephone Unit Initialization After you connect the power supply and Line 1 to the unit the system automatically searches for and sets up a phone ID NOTE f the phone cannot find ID determine if
6. Line 1 must be connected and common to all phones on the system Only other 25423 25424 25425 25413 25414 25415 25403 and 25404 models are fully compatible Other System Phones 1 Press LINE 1 2 Look at all the other stations If they all indicate line 1 is being used the connection is correct OR 1 Press the INTERCOM button The display shows INTERCOM and ENTER CALLING PHONE ID 2 Enter a phone ID by pressing an Intercom Memo Log button 1 16 The display shows the phone ID you entered If the phone ID you entered is connected to the system you will hear a ring back tone call through tone at your phone If the phone ID is not con nected to the system you will hear an error tone ANSWER shows in the display and intercom is cancelled Answering system Turn on the answering system by pressing the ANSWERER button a blue indicator will light up Select preferred Mailbox setting Personal Mailbox allows you to have the system answer transferred or incoming calls for a selected line or choose General Mailbox to have it answer calls for all 4 lines To set the Mailbox Press MENU button Press the VOL or button to scroll to ANSWERING SYSTEM Press SELECT button Press the VOL or button to scroll to MAILBOX Press SELECT button and then press the VOL or button to make your selection OF e 60 NS Press SELECT to confirm your selection 13 Programming the Telephone Auto Attendan
7. be connected to two 2 line RJ14C wall jacks or four single line RJ11C wall jacks to accomodate all four lines IMPORTANT Install batteries and connect the AC power supply to the base unit as outlined in steps 1 through 3 below prior to connecting the telephone line cords to insure for proper base station ID assignment 1 Choose an area near an electrical outlet and telephone wall jack Your phone should be placed on a level surface such as a table top or desk 2 Install 4 AAA size alkaline batteries not included for back up power the event of a power failure e Insert a flat bladed screw driver into the battery door latch recess area and gently pry upward to release the battery door from the base cabinet bottom e Insert the batteries as shown on the diagram inside the battery Le compartment e Position the two 2 battery door tabs into the base cabinet bottom slots and push downward until the door latch snaps closed NOTE If the low battery icon appears in the display you need to replace the batteries It is important that you replace them as soon as possible to maintain unit operation when electrical power is off As a precaution you may want to write down any stored information you do not want erased IMPORTANT If you are not going to use the telephone for more than 30 days remove the batteries because they can leak and damage the unit 10 Connections amp Setup
8. be recorded by you to tell the caller about the extension number list The Default Auxiliary Greeting is Please enter your party s exten sion You can follow the procedures listed below to record the your own greeting OF 8 9 NOTE When recording your own Day or Night Greeting be sure to include the following statement to inform your callers of the extension list If you do not know the extension number press zero 0 zero 0 NOTE When recording your own Auxilary Greeting you should include your extension listing For example To reach Peter Jones extension 1 for Mary Smith extension 2 etc Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to AUTO ATTENDANT Press the SEL SAVE button Use the VOL or buttons to scroll up or down to RECORD GREETING Press the SEL SAVE button Use the VOL or buttons to scroll up or down to DAY GREETING or NIGHT GREET ING or AUXILIARY GREETING Press the SEL SAVE button Wait for the beep Then speak toward the phone in a normal tone of voice Press the SEL SAVE button to save and the recorded greeting will be playback once Playback and Erasing Auto Attendant Greetings On e o N N Press the MENU button Use the VOL or buttons to scroll up or down to AUTO ATTENDANT Press the SEL SAVE button Use the VOL or buttons to scroll up or down to PLAYBACK GREETING Press the SEL SAVE butto
9. there too many phones connected to the system A maximum of 16 phones can be connected in the system 11 Connections amp Setup The Phone ID 01 to 16 is unique When more than one phone using the same Phone ID is detected only one phone with that ID will be valid The phone IDs for the other phone s is automatically erased and the phone s intercom indicators blink You must use the Menu options to select a new Phone ID for each phone VERY IMPORTANT In order to achieve full system operation i e intercom page etc Line 1 must be connected and must be common to all phones connected to the system Only other 25423 25424 25425 25413 25414 25415 25403 and 25404 models are compatible for full system operation For proper operation of intercom page function etc DO NOT connect a DSL modem to Line 1 e set your own Phone or change your phone ID follow the steps in the Phone ID section You may connect up to 16 RCA 25423 25424 and or 25425 phones to the system at one time Features like intercom page and call transfer may be used among the units but Line 1 must be common for all 25423 25424 or 25425 units for these features to work properly You may choose to share or privatize lines 2 3 and 4 5 Connect the handset cord Connect one end of the coiled handset cord to the jack on the side of the base and the other end into the jack in the handset and place the handset in the cradle 6 Check f
10. with ID set to 15 or 16 the default pickup delay time is 13 seconds 7 Press the SEL SAVE button to save TIP Set different Auto Attendant pickup delay times in different 25425 s Set Day Time for Auto Attendant The Auto Attendant Day outgoing message will be played during the Day Time you pro gram The pre recorded announcement is Hello please enter your party s extension If you do not know the extension number press zero 0 zero 0 1 Press the MENU button while in standby mode 2 Use the VOL or buttons to scroll up or down to AUTO ATTENDANT 3 Press the SEL SAVE button 4 Use the VOL or buttons to scroll up or down to SET DAY TIME 5 Press the SEL SAVE button and the curser moves to the hour field The default is 8 00 AM On ONS 24 Programming the Auto Attendant 6 Use the VOL or buttons to scroll up or down to select the hour AM or PM will be set accordingly with the selected hour 7 Press the SEL SAVE button to save and the curser moves to the minutes field Use the VOL or buttons to scroll up or down to select the minute Press the SEL SAVE button to save 10 Press the EXIT button Set Night Time for Auto Attendant The Auto Attendant Night outgoing message will be played during the Night Time you program The pre recorded announcement is Hello please enter your party s extension If you do not know the extension number press zero 0 zero 0 1 Press th
11. 6 buttons located to the right of the number pad on the base The Phone Book and each INTERCOM MEMORY LOG stores up to 21 characters and 32 digits Storing a Number and Name in Memory NOTE To cancel the storing procedure at any time press EXIT 1 Press the STORE button ENTER NUMBER is displayed 2 Use the touch tone pad on your telephone to enter the telephone number you want to store The numbers you enter show in the display NOTE If you make a mistake use the DIR or CID buttons left right to move the cursor to the incorrect digit and press the DELETE button to delete 3 Press SEL SAVE ENTER is displayed 4 Use the touch tone pad to enter a name up to 21 characters More than one letter is stored in each of the number keys For example to enter Bill Smith press the 2 key twice for the letter Press the 4 key 3 times for the letter Press the 5 key 3 times for the letter L Press the 5 key 3 times for the second letter L and press the 1 key to insert a space between the first and last name Press the 7 key 4 times for the letter S press the 6 key once for the letter press the 4 key 3 times for the letter l press the 8 key for the letter T press the 4 key twice for the letter H NOTE If you make a mistake use the DIR or CID buttons left right to move the cursor to the incorrect digit and press the DELETE button to delete 5 Press STORE button ENTER LOCATION is displayed 6 Enter memory location Press
12. ANDSET AND Heapset VOLUME 14 RINGER TONE Priority LINE 15 Rine 16 Prone ID 16 Auto ANSWER FLASH TIME Catt ALERT TONE No Unknown Biockeo Display CONTRAST Locat Area Cope Recionat Area Coots MANUALLY SETTING THE TIME AND DATE Hour Format RESTORING THE DEFAULT SETTINGS PROGRAMMING THE ANSWERING SYSTEM Pickup DELAY Messace LENGTH CALL SCREENING MESSAGE INTERRUPT Remote Passworb Table of Contents PROGRAMMING THE ATTENDANT Auto Pickup DELAY Set Day Time For Auto ATTENDANT Set Time Auto ATTENDANT Set Time ON Set WEEKEND GREETING Set ID Basic OPERATION Makino CALLS WITH THE HANDSET Makino CALLS WITH THE SPEAKERPHONE Makino CALLS WITH THE OPTIONAL HEADSET PRE DIALING ANSWERING CALLS SWITCHING BETWEEN THE SPEAKERPHONE HANDSET AND HEADSET Do Nor DISTURB RELEASING A CALL FROM FLASH REDIAL REVIEWING THE REDIAL NUMBERS TRANSFERRING A CALL TO ANOTHER 5 30 RECEIVING A TRANSFERRED CALL FROM ANOTHER STATION PRIVACY esessssessseessseeessees ProviDING Privacy ConrereNnce Calls INTERCOM CALLS ONE TOUCH INTERCOM ANSWERING AN INTERCOM CALL Intercom NTERCOM CO
13. EADSET button the press PAGE button 33 Caller ID Caller ID Summary Screen The summary screen shows the current time current date number of CID records to be re viewed and total number of records saved to CID memory It is displayed until any button is pressed Within 60 seconds of receiving a new call the new caller information is displayed Phone ID 01 JOHN Battery indicator 00 NEWCALLS CID records Time and date 00Total CALLS OFF to oe ee 12 34 12 25 Number of records in CID memory Receiving and Storing CID Records This unit receives and displays information transmitted by your local phone company This information can include the phone number date and time or the name phone number date and time The unit can store up to 99 calls for later review When the memory is full a new call automatically replaces the oldest call in memory NEW appears in the display for calls received that have not been reviewed The line number for the call received is also displayed Reviewing CID Records INCOMING CALL ePress the CID button and then use the VOL or buttons L2 TORN SMITH to scroll through the call records 1 317 123 4567 eWhen you scroll to the start end of the list START END ap 12 34 PM 12 25 28 pears in the display Saving a CID Record to the Intercom Memory Log or to Phone Book Memory 1 While a name and telephone number shows in the display if you need to edit the in
14. Each station is interconnected to all others by an intercom 26 Basic Operation Making Calls with the Handset 1 2 3 Pick up the handset and the phone automatically selects the priority line If the priority line is occupied it selects an open line OR Pick up the handset and press a LINE button to select a line Wait for a dial tone then dial a phone number Hang up the handset when finished Making Calls with the Speakerphone 1 Press the SPEAKER button the phone automatically selects the priority line If the priority line is occupied it selects an open line OR Press a LINE button to select a line Wait for a dial tone then dial a phone number Press SPEAKER button when finished NOTE Only one way conversation is possible in speakerphone mode When you are speaking you are transmitting When are listening you are receiving You can t do both at the same time The phone will automatically switch between transmitting and receiving depending on the level of the voice or the room noise picked up by the speakerphone mic NOTE If a line goes off hook the call timer counts time until all the lines go on hook timer serves for 4 lines Making Calls with the Optional Headset Connect the headset plug into the HEADSET jack on the left side of the base 2 Adjust the headset to rest comfortably on top of your head and over your ear 3 4 Move the microphone to appr
15. LOCKED CALL The caller is registered as Private Number their Caller ID information is withheld INCOMPLETE DATA Caller information has been interrupted or corrupted during trans mission NO DATA No Caller ID signal has been detected or Caller ID service has not been activated START END You are at the beginning or the end of the Caller ID memory log Battery power level is low 46 Troubleshooting Guide Operation By Battery If the power cord is not plugged into the unit and the battery is available the unit enters Battery Operation Mode In this mode the unit fully supports all operational features except the intercom call function and cordless handset NOTE Under battery operation mode the RF module optional for use with cordless handset is not supported Operation without Power If the power cord is not plugged into the unit and no battery is installed the unit enters into No Power Operation mode in this mode the user may use the handset to manually make call on line 1 only 2 answer a call line 1 with the handset Cordless Phone Option It is possible to enhance your phone to a cordless feature with the additional purchase of the H5401 accessory handset and module The H5401 is packaged with an RF module when the module is properly inserted into the back of the 25425 base the antenna icon on the display will illuminate Troubleshooting Guide No dial tone e Check or repeat in
16. NFERENCE 5 Pacine Att STATIONS CALER MD aisiaren SUMMARY SCREEN AND CID Recoros Reviewine CID Recorps Savine CID RECORD THE LoG OR TO PHONE BOOK 34 Detetinc A CID Record Detetinc Att Catt RECORDS DIALING BACK scccssccsnssctuscccseccussccascerasscvansetsaccviased Table of Contents IF You ProcRammeD Your Local AREA 35 IF You Not Program Your Locat Area 35 CALL WAITING CALLER ID ssssssssessssesseesssecesecensees Memory Loc AND PHONE Book Storinc A NumeeR AND Memory Reviewinc PHone Book Memory ae REVIEWING THE 06 Epitinc or NuMBER STORED IN PHONE Book DIRECTORY MEMORY 37 Epitinc A or NUMBER STORED IN THE INTER COM MEMORY LOG sesesssssssssesssessssssesesssssssseessesees 37 STORING THE Last NUMBER 37 STORING A PAUSE IN MEMORY ssssssssssseesseeeeseee 38 DIALING STORED NUMBER Memory DELETE CLEAR CLEAR Att MEMORIES CHAIN DIALING sccssscsicsconsssscssccossezodiceowiszenissasssions ANSWERING SYSTEM asccsssersessssssencorsscersscersscersacesees 40 ANSWERING SYSTEM TURNING THE ANSWERING System RECORDING A
17. Ringer Tone Speakerphone Handset and Headset Volume While the phone is in use during the desired mode press the VOL or buttons until you reach a comfortable listening level The phone stores the setting after the last button press 14 Programming the Telephone Ringer Tone The ringers for all four lines may be set independent of one another 1 Press the MENU button while in standby mode 2 Use the VOL or buttons to scroll up or down to SET PHONE OPTIONS 3 Press the SEL SAVE button 4 Use the VOL or buttons to scroll up or down to SET RING TONE 5 Press the SEL SAVE button The ringer tone settings for each of the four telephone lines show in the display 6 Use the VOL or buttons to scroll up or down to select each ringer tone for LINE 1 A sample ringer tone is generated when you scroll to individual ringer tones Choose from eight different tones or turn the ringer OFF NOTE If you select OFF the cursor automatically moves to the CID ON OFF option Use the VOL or buttons to scroll up or down to select CID ON or OFF ON allows the unit to detect and display CID records for the corresponding telephone line OFF disables the function for the corresponding telephone Press the SEL SAVE button 7 Press the SEL SAVE button to save The cursor automatically moves to LINE 2 8 Repeat steps 6 and 7 for each telephone line After you select the ringer tone for LINE 4 press the EXIT butto
18. XIT button REDIAL FORMAT button HEADSET button ATTENDANT button ANSWERER Connections amp Setup button DIAL button DELETE button SEL SAVE button NEW MESSAGE indicator INTERCOM button 5 amin oie button 1928 PAUSE button SPEAKER button MUTE button MEMORY 1 16 buttons PAGE button MEMO button PLAY STOP button VOLUME buttons CID button LINE 4 button LINE 3 button LINE 2 button LINE 1 button microphone for speakerphone DIRECTORY button Connections amp Setup Important Installation Guidelines e Install telephone near both a telephone modular jack and an electrical power outlet e Avoid sources of noise such as a window by a busy street and electrical noise such as motors microwave ovens and fluorescent lighting e Avoid heat sources such as heating air ducts heating appliances radiators and direct sunlight e Avoid areas of excessive moisture or extremely low temperature e Avoid dusty locations e Avoid other cordless telephones or personal computers CAUTION Always disconnect all phone cords from the base unit before battery installation or replacement Installing the Phone The phone may
19. aller can leave a message The message counter shows new number of messages If there is a new message recorded in the unit the NEW MESSAGE indicator will blink Note Your unit will record a message up to the maximum length of time you set as long as the caller continues speaking To save recording capacity your unit will automatically stop recording after 7 seconds of silence or if there is a steady dial tone for 7 seconds Monitoring Incoming Calls Whenever an incoming message is being recorded you can hear it through the speaker if Call Screening is on To take the call pick up the handset and the system stops recording You can interrupt the recording from another extension if you have Message Interrupt set to ON in the menu Memo Recording 1 Press and hold the MEMO button for 2 seconds until you hear a beep 2 After the beep speak toward the phone in a normal tone of voice and record your memo 3 stop recording press MEMO button again or press EXIT button This is considered standard message and will be included in the message counter Two Way Recording While using the handset or headset you can record a phone conversation 1 While on call using the handset or headset press MEMO to begin recording the con versation 2 Press MEMO again or press EXIT button to stop recording This is considered standard message and will be included in the message counter Note Before start to record the phone conversati
20. alls and incoming calls from L2 by answering system The default setting is General 7 Press the SEL SAVE button to save Ot Bw 23 Programming the Auto Attendant Programming the Auto Attendant Auto Attendant will pick up and redirect incoming calls to other extensions in the system per the caller s input After you have finished programming this feature press the AT TENDANT button on the base to activate The button will light when Auto Attendant is activated Auto Attendant Pickup Delay This sets the time delay before the call is picked up by the Auto Attendant Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to AUTO ATTENDANT Press the SEL SAVE button Use the VOL or buttons to scroll up or down to AUTO ATT PICKUP Press the SEL SAVE button Use the VOL or buttons to scroll up or down to select from 6 seconds to 13 sec onds The default pickup delay time will depend on the phone ID number with ID set to 1 or 2 the default pickup delay time is 6 seconds with ID set to 3 or 4 the default pickup delay time is 7 seconds with ID set to 5 or 6 the default pickup delay time is 8 seconds with ID set to 7 or 8 the default pickup delay time is 9 seconds with ID set to 9 or 10 the default pickup delay time is 10 seconds with ID set to 11 or 12 the default pickup delay time is 11 seconds with ID set to 13 or 14 the default pickup delay time is 12 seconds
21. at any time to exit 17 Programming the Telephone Call Alert Tone Turn on the Call Alert to hear a tone for incoming calls while you are on the telephone This function notifies you that there is a incoming call while you are using the phone If you do not 1 o o e w N No want this tone to disturb your conversation you can set it to OFF Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to SET PHONE OPTIONS Press the SEL SAVE button Use the VOL or buttons to scroll up or down to CALL ALERT TONE Press the SEL SAVE button Use the VOL or buttons to scroll up or down to ON or OFF Press the SEL SAVE button to save The cursor automatically moves to LINE 2 Repeat steps 6 and 7 for each telephone line After you select a tone for Line 4 press the EXIT button Unknown Blocked This option allows you to decide whether the unknown or blocked caller ID calls are saved or not If you select YES the unknown or blocked calls will be saved 1 2 3 4 5 6 7 Dis Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to SET PHONE OPTIONS Press the SEL SAVE button Use the VOL or buttons to scroll up or down to NO UNKNOWN BLOCKED Press the SEL SAVE button Use the VOL or buttons to scroll up or down to YES or NO The default is YES Press the SEL SAVE button to save play Contrast Adjust t
22. atible modular jack that is also compliant See installation instructions for details Notes This equipment may not be used on coin service provided by the telephone company Party lines are subject to state tariffs and therefore you may not be able to use your own telephone equipment if you are on a party line Check with your local telephone company Notice must be given to the telephone company upon permanent disconnection of your telephone from your line If your home has specially wired alarm equipment connected to the telephone line en sure the installation of this product does not disable your alarm equipment If you have questions about what will disable alarm equipment consult your telephone company or a qualified installer US Number is located on the cabinet bottom REN number is located on the cabinet bottom Rights of the Telephone Company Should your equipment cause trouble on your line which may harm the telephone network the telephone company shall where practicable notify you that temporary discontinuance of service may be required Where prior notice is not practicable and the circumstances warrant such action the telephone company may temporarily dis continue service immediately In case of such temporary discontinuance the telephone company must 1 promptly notify you of such temporary discontinuance 2 afford Important Information you the opportunity to correct the situation and 3 inform you of y
23. buttons to scroll up or down to CLEAR ALL MEMORIES Press the SEL SAVE button Use the VOL or buttons to scroll up or down to Yes or No No is the default Press the SEL SAVE button to confirm ol Poe NS NOTE If you select YES all the directory memories and direct access memories are cleared Chain Dialing This process allows you to dial a succession of stored numbers from separate memory locations This is useful when you must dial several sequences of numbers such as with frequent calls via a telephone company long distance provider For example Memory location Local access number of long distance company Authorization code ID Long distance phone number 1 Press the line you want 2 Press memory location 6 3 Press memory location 7 4 Press memory location 8 39 Answering System Operation Answering System You can set one or more additional phones to act as an Answering System up to 16 units in the system each Answering System can pick up only one line at a time To prevent several Answering System units picking up the same call you should assign different pickup delay times for each Answering System unit The Answering System can store approximately 60 minutes of messages memos and all the announcements for a total of up to 99 messages The maximum recording time for each incoming message can be set in MENU Turning the Answering System On Off Press the ANSWERER button to switch this f
24. can access the line on hold Conference Calls This feature allows you to have a 3 way conversation using any combination of 2 lines To connect and conference 1 make a call press the line you want and dial the telephone number If you already have someone on the line skip to step 2 2 Press the HOLD button to place the call on hold 3 Press another line button and dial the telephone number of the party you want to conference with 4 Press the CONFERENCE button Speak to both parties NOTE If you have more than one line on hold and you want to have a conference call you must first select the line on which you want to conference To disconnect one party Press the line button for the person you want to continue speaking with and the other party is automatically disconnected To disconnect both parties Hang up the handset or press the SPEAKER or HEADSET button NOTE If you press the HOLD button to put them on hold first you may then disconnect from each party individually 31 Intercom Calls Intercom Calls One Touch Intercom NOTE If the INTERCOM indicator is turned on solid red the intercom is in use You must wait until the indicator turns off before making an intercom call 1 Press the INTERCOM MEMORY LOG button 1 16 for the station you want to intercom with The SPEAKER turns on Alternately you may press the INTERCOM button then press the INTERCOM MEMORY LOG button 1 16 for the sta
25. cause it requires a 10 digit or 11 digit format Use the REDIAL FORMAT button to scroll through 7 10 and 11 digit numbers 7 digits 7 digit telephone number i e 555 5555 10 digits 3 digit area code 7 digit telephone number i e 425 555 5555 11 digits long distance code 1 3 digit area code 7 digit telephone number i e 1 425 555 5555 4 To dial the displayed number select a line or press DIAL again If You Did Not Program Your Local Area Code 1 Press the CID button and then use the VOL or buttons to display the number you want to dial You will only see 10 digit numbers i e 234 555 1234 2 Press DIAL to dial back You may adjust the number format by pressing the REDIAL FORMAT button before dialing 35 Memory Call Waiting Caller ID This feature allows you to see who is calling when you hear the call waiting beep The caller identification information appears in the display after you hear the tone Press the FLASH button to put the person to whom you re talking on hold and answer the incoming call IMPORTANT To use all the features of this unit you must subscribe to either the standard Name Number Caller ID Service or Caller ID with Call Waiting Service To know who is calling while you are on the phone you must subscribe to Caller ID with Call Waiting Service Memory Log and Phone Book Directory Memory You may store data in the Phone Book Directory up to 94 memories or an INTERCOM MEMORY LOG 1
26. ct a line Or press the line you want to use Wait for a dial tone Press the INTERCOM MEMORY LOG button 1 16 for the person you want to call The number automatically dials OR Press the DIR button Use the VOL or buttons to scroll up or down through the phone book memories or use the touch tone pad to enter the corresponding letters for the memory you want to review For example press the 5 key to display phone book memories that start with the letter J Press the 5 key twice to go to memories starting with the letter K Press the DIAL button The number automatically dials mory Delete Clear To delete a Phone Book memory ihe 2 3 4 Press the DIR button Use the VOL or buttons to scroll up or down to the memory you want to delete Press the DELETE button to delete DELETE DELETE AGAIN shows in the display Press the DELETE button again to confirm 38 Memory To delete an INTERCOM MEMORY LOG 1 Press the DIR button 2 Press the corresponding button 1 16 for the Log you want to delete Press the DELETE button to delete DELETE DELETE AGAIN shows in the display 4 Press the DELETE button again to confirm NOTE Press the EXIT button to cancel the delete function Clear All Memories Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to SET PHONE OPTIONS Press the SEL SAVE button Use the VOL or
27. d save them for future reference Your Four Line Speakerphone is a full featured phone ideally suited for home office use It is designed to receive calls on up to four incoming telephone lines and to serve up to 16 station users Your phone features 16 memory locations 94 phone book memories hold conference call intercom call transfer Caller ID display and speakerphone capabilities It also features an Auto Attendant function which will pick up and redirect incoming calls to other extensions in the system per the caller s input It is possible to enhance your phone to a cordless feature with the additional purchase of the H5401 accessory handset and module This telephone is designed to be simple to use however you can reach its full potential more quickly by taking a few minutes to read this user s guide IMPORTANT In order to use all of the Caller ID features of this telephone you must subscribe to two separate services available from your local telephone company the standard Name Number Caller ID Service to know who is calling when the phone rings and Call Waiting Caller ID Service to know who is calling while you are on the phone Connections amp Setup Parts Checklist Make sure your package includes the following items MAZ i i i Handset Handset cord Line cords AC power adaptor Telephone Jack Requirements To use this phone you will need an RJ11C for a single line or a RJ14C
28. de in an area which a bP YY gt uses multiple area codes uses overlapping area codes requires 10 digit dialing Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to SET AREA CODE Press the SEL SAVE button Use the VOL or buttons to scroll up or down to REGIONAL AREA CODES Press the SEL SAVE button All six regional area code fields and Enter Number show in the display Use the touch tone pad on your phone to enter up to six regional area codes Press the SEL SAVE button to save NOTE If you make a mistake press the DELETE button to erase all digits 19 Programming the Telephone Manually Setting the Time and Date The time and date is automatically set when you receive the first CID call To manually reset the time and date follow the steps below 1 Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to SET TIME amp DATE Press the SEL SAVE button Use the VOL or buttons to scroll up or down to SET CLOCK Press the SEL SAVE button and the cursor moves to the hour field Use the VOL or buttons to scroll up or down to select the hour oon FW DN NOTE AM or PM will be set accordingly with selected hour 7 Press the SEL SAVE button and the cursor moves to the minute field Use the VOL or buttons to scroll up or down to select the minutes Press the SEL SAVE button and the curso
29. e Proof of purchase in the form of a bill of sale or receipted invoice which is evidence that the product is within the warranty period must be presented to obtain warranty service For rental firms proof of first rental is also required Also print your name and address and a description of the defect Send via standard UPS or its equivalent to Thomson Inc 11721 B Alameda Ave Socorro Texas 79927 any charges billed to you the Exchange Center for service not covered by the warranty e Insure your shipment for loss or damage Thomson Inc accepts no liability in case of damage or loss e Anew or refurbished unit will be shipped to you freight prepaid What your warranty does not cover e Customer instruction Your Owner s Manual provides information regarding operating instructions and user controls Any additional information should be obtained from your dealer e Installation and setup service adjustments e Batteries e Damage from misuse or neglect e Products which have been modified or incorporated into other products e Products purchased or serviced outside the USA e Acts of nature such as but not limited to lightning damage 50 Warranty Information Product Registration Please complete and mail the Product Registration Card packed with your unit It will make it easier to contact you should it ever be necessary The return of the card is not required for warranty coverage Limitation o
30. e MENU button while in standby mode 2 Use the VOL or buttons to scroll up or down to AUTO ATTENDANT 3 Press the SEL SAVE button 4 Use the VOL or buttons to scroll up or down to SET NIGHT TIME 5 Press the SEL SAVE button and the curser moves to the hour field The default is 5 00 PM 6 Use the VOL or buttons to scroll up or down to select the hour AM or PM will be set accordingly with the selected hour 7 Press the SEL SAVE button to save and the curser moves to the minutes field 8 Use the VOL or buttons to scroll up or down to select the minute 9 Press the SEL SAVE button to save 10 Press the EXIT button Set Night Time ON OFF If this feature is set to ON the Auto Attendant Day Greeting will play during the time you designate as Day Time and during the time you have designated as Night Time the Auto Attendant Night Greeting will be activated If this feature is set to OFF the unit will play the Auto Attendant Day Greeting at all times 1 Press the MENU button while in standby mode 2 Use the VOL or buttons to scroll up or down to AUTO ATTENDANT 3 Press the SEL SAVE button 4 Use the VOL or buttons to scroll up or down to NIGHT TIME ON OFF 5 Press the SEL SAVE button 25 Basic Operation 6 Use the VOL or buttons to scroll up or down to choose ON or OFF The default is OFF 7 Press the SEL SAVE button to save Set Weekend Greeting There are t
31. e function and set a three digit remote password see Remote Password section Connecting with the Answering System 1 Call your phone number 2 After the unit answers enter your three digit password after playback of the greeting 3 If the password was entered correctly the Voice Menu will direct you to press the fol lowing buttons on your keyboard Press 2 to play messages press 2 again to stop Press 3 to skip 42 Answering System Operation Press 1 to review Press 0 while playing a message to erase Press 4 to turn on and off Press 6 to play greeting Press 9 to record a greeting press 9 again to stop taking message Press 7 to review menu again 4 Enter the remote commands 5 To exit remote operation hang up The system will automatically disconnect the call if the user does not enter a command within 10 seconds Toll Saver Operation This system has a built in automatic toll saving feature to let you know if you have re ceived any new messages before it answers thus saving you on long distance costs IF YOU HAVE SELECTED THE TOLL SAVER FUNCTION IN PICKUP DELAY when calling the system from a remote location to check your messages listen to the number of rings 1 New Messages Received If the phone rings more than three times there are no new messages You can hang up on the fourth ring before system answers and save the cost of the call Otherwise system will answer the call after fifth ring
32. e other station doesn t pick up the transferred call and you want to attempt to transfer to another station press the line button and repeat the transfer process from step 1 Receiving a Transferred Call from Another Station If a call is transferred to your station the line indicator flashes red To answer the call press that line button If you are on the line when a call is transferred to you you will hear beeps to alert you of the incoming call Put your current call on hold by pressing HOLD and then pick up the incoming call by pressing the corresponding line button NOTE During the transfer the only two stations that can access the line are a the transferring station or b the station receiving the transfer VERY IMPORTANT To transfer a call from one station to another the two stations should be connected to the same line 30 Basic Operation Privacy While in use a line can be secured so that no one else can listen to the conversation This feature only applies to 25423 25424 25425 25413 25414 25415 25403 and 25404 phones However other phone which are not compatible with these models can still access the line Providing Privacy At any time during a conversation you can use the privacy feature to secure the line 1 While line press the PRIVACY button The indicator turns 2 To cancel press PRIVACY again or hang up NOTE If you puta call on hold while in privacy mode no one but you
33. eadset mode 4 When finished hang up the handset or press the SPEAKER button or press the HEAD SET button NOTE Whether you are making or receiving a call the caller is disconnected if you press another line without putting the call on hold first Switching Between the Speakerphone Handset and Headset To switch to the speakerphone press SPEAKER The speakerphone indicator turns on Put handset back in cradle To switch to the handset pick up the handset The speakerphone or headset turns off To switch to the headset press the HEADSET button to enable the headset and the headset indicator turns on Hang up the handset Mute To have a private off line conversation use the MUTE feature The party on the other end of the line cannot hear you but you can still hear them 1 Press MUTE to activate the mute feature The mute indicator turns 2 Press MUTE again to turn it off NOTE Switching from speakerphone to handset cancels mute 28 Basic Operation Do Not Disturb This feature is set at individual telephones to disable silence an incoming ring signal intercom ring or page When there is an incoming call or an intercom call the status indi cators function as normal but the phone will not ring 1 When the unit is idle press the PRIVACY button The Privacy indicator flashes and the last setting is displayed 2 Use the VOL or buttons to scroll up or down to select the duration You may
34. essage the Auto Attendant waits about 5 seconds and replays the ATTENDANT OGA announcement for the caller If the caller still does not enter extension number within 5 seconds a the Greeting Only OGA Sorry no one is available to answer the call Please call again will be played if the answering system is set to off b the greeting Welcome to general delivery mailbox Please leave your name and phone number after the tone will be played if the answering system is set to on and mailbox sets to general If the caller presses 00 after hearing the message the Auto Attendant Auxiliary Outgoing Message plays The caller can then enter an extension number and the call will be redirected Recording Auto Attendant Greetings There are three different Auto Attendant outgoing messages They are Day Greeting Night Greeting and Auxiliary Greeting Day Greeting is played during the time you set as day time The Default Day Greeting is Hello please enter your party s extension If you do not know the extension number press zero 0 zero 0 Night Greeting is played during the time you set as night time The Default Night Greeting is Hello please enter your party s extension If you do not know the extension number press zero 0 zero 0 44 Auto Attendant Operation Auxiliary Greeting is played when outside caller presses the 0 key twice after hearing the Day or Night message It is supposed to
35. f Warranty THE WARRANTY STATED ABOVE IS THE ONLY WARRANTY APPLICABLE TO THIS PRODUCT ALL OTHER WARRANTIES EXPRESS OR IMPLIED INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED NO VERBAL OR WRITTEN INFORMATION GIVEN BY THOMSON INC ITS AGENTS OR EMPLOYEES SHALL CREATE A GUARANTY OR IN ANY WAY INCREASE THE SCOPE OF THIS WARRANTY REPAIR OR REPLACEMENT AS PROVIDED UNDER THIS WARRANTY IS THE EXCLUSIVE REMEDY OF THE CONSUMER THOMSON INC SHALL NOT BE LIABLE FOR INCIDEN TAL OR CONSEQUENTIAL DAMAGES RESULTING FROM THE USE OF THIS PRODUCT OR ARISING OUT OF ANY BREACH OF ANY EXPRESS OR IMPLIED WARRANTY ON THIS PRODUCT THIS DISCLAIMER OF WARRANTIES AND LIMITED WARRANTY ARE GOV ERNED BY THE LAWS OF THE STATE OF INDIANA EXCEPT TO THE EXTENT PROHIBITED BY APPLICABLE LAW ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE ON THIS PRODUCT IS LIMITED TO THE APPLICABLE WARRANTY PERIOD SET FORTH ABOVE How state law relates to this warranty Some states do not allow the exclusion nor limitation of incidental or consequential damages or limitations on how long an implied warranty lasts so the above limitations or exclusions may not apply to you This warranty gives you specific legal rights and you also may have other rights that vary from state to state If you purchased your product outside the USA This warranty does not apply Contact your dealer for warran
36. for two lines type modular phone jack which might look like the one pictured here installed in your home or office If you don t have either modular jack call your local phone company to find out how to get one installed Wall plate Modular telephone line jack VERY IMPORTANT In order to achieve full system operation intercom page etc Line 1 must be connected and must be common to all phones connected to the system Only other 25423 25424 25425 25413 25414 25415 25403 and 25404 models are compatible for full system operation Connecting phones other than the 25423 25424 25425 25413 25414 25415 25403 and 25404 to Line 1 may inhibit the intercom and paging operations For proper operation of intercom page function etc DO NOT connect a DSL modem to Line 1 To transfer a call from one station to another the two stations should be connected to the same line Important Installation Information e Never install telephone wiring during a lightning storm e Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations e Never touch non insulated telephone wires or terminals unless the telephone line is disconnected from the network e Use caution when installing or modifying telephone lines e Temporarily disconnect any equipment connected to the phone such as faxes other phones or modems Base Layout PRIVACY button MENU button E
37. formation press the SEL SAVE button and follow the steps for Storing a Name and Number in Memory 2 If you do not need to edit the name or number press the STORE button 3 store data the Phone Book Directory press the DIRECTORY button OR To store data in the Intercom Memory Log press a memory log button 1 16 34 Caller ID Deleting a CID Record gib REVIEW NEW To delete the record shown in the display press the DELETE JOHN SMITH button once 1 317 123 4567 12 34 PM 12 25 28 Deleting All Call Records This feature allows you to clear all CID records at once 1 While viewing a CID record press and hold the DELETE button PRESS DELETE AGAIN CLEAR ALL CALLER ID shows in the display 2 Press the DELETE button again to confirm Dialing Back When reviewing CID records you can dial back the numbers showing on the display by pressing the DIAL button If You Programmed Your Local Area Code 1 Press the CID button and then use the VOL or buttons to display the number you want to dial 2 Ifyou see a number with 7 digits i e 555 1234 then the call was received from within your area code However this does not guarantee the call is a local call If you see a number with 11 digits i e 1 234 555 1234 then the call received was not from your area code 3 To adjust the phone number format use the REDIAL FORMAT button For instance a 7 digit local number sometimes cannot be dialed be
38. g call before it rings in Phone ID Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to SET PHONE OPTIONS Press the SEL SAVE button Use the VOL or buttons to scroll up or down to SET PHONE ID Press the SEL SAVE button Press the SEL SAVE button again to automatically set the phone ID or press any memory button 1 16 to assign a phone ID NOTE The INTERCOM indicator will flash red and blue if the ID is not programmed NOTE The Phone ID 01 16 is unique If you manually select a phone ID that belongs to another unit on the system NOT AVAILABLE shows in the display Press SEL SAVE or choose another memory button On NOTE If the phone cannot find an ID determine if there are too many phones connected to the system A maximum of 16 phones can be connected in the system at one time NOTE You may press the EXIT button at any time to exit except during the ID search Phone Name 1 Press the MENU button while in standby mode 2 Use the VOL or buttons to scroll up or down to SET PHONE OPTIONS 3 Press the SEL SAVE button 4 Use the VOL or buttons to scroll up or down to SET PHONE NAME 16 5 6 7 Programming the Telephone Press the SEL SAVE button Use the touch tone pad to enter the phonebook name up to 8 characters More than one letter is stored in each of the number keys For example to enter Lorraine press the 5 key three
39. he display contrast to one of four contrast levels 1 2 3 4 Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to SET LCD CONTRAST Press the SEL SAVE button The MIN and MAX contrast scale shows on the display Use the DIR or CID left right buttons to adjust the contrast The display instantly adjusts with each press of the button Press the SEL SAVE button to save the desired contrast level 18 Programming the Telephone Local Area Code Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to SET AREA CODE Press the SEL SAVE button Use the VOL or buttons to scroll up or down to LOCAL AREA CODE Press the SEL SAVE button Enter Number shows in the display Use the touch tone pad on your phone to enter your local area code Press the SEL SAVE button to save NOTE If you make a mistake press DELETE to erase all digits Regional Area Codes Depending on your location you may need to set up to six regional area codes Setting Regional Area Codes helps the phone determine the number format to display when a valid CID record is received Call records matching any of the set regional area codes are displayed as 10 digits NOTE If the CID telephone number does not display correctly you may not be able to dial back the number from the Caller ID menu You may need to set regional area codes if you resi
40. headset mode and the priority line is automati cally selected OR Press a line button to select other line 29 Basic Operation 2 Press the REDIAL FORMAT button NOTE The redial function will not operate if the number to be redialed contains more than 32 digits If the number is longer than that you will hear an error tone Reviewing the Redial Numbers Your phone records up to six previously dialed phone numbers 1 When the phone is idle press the REDIAL FORMAT button 2 Use the VOL or buttons to scroll up or down to view the last six previously dialed numbers 3 While the preferred number is displayed pick up the handset or press the SPEAKER DIAL or a line button to dial the phone number NOTE If you do not select a line button the line is automatically seized and the number is dialed accordingly Transferring a Call to Another Station 1 With the caller on the line press the TRANSFER button 2 Press the INTERCOM MEMORY LOG button 1 16 for the station you want to transfer the call to The line s indicator blinks purple until the party picks the transferred call Once the call is picked up the indicator stays red The indicator on the receiving party s line rapidly flashes red and rings during call transfer e If the transferred call is not picked up at the other station within 45 seconds The transfer cancels the line is put on hold and the line indicator flashes blue e f the party at th
41. n NOTE The line indicators flash for incoming calls even if the ringer is disabled Priority Line The priority line one of the four lines has precedence over the other three lines When you pick up the handset or press the SPEAKER button the unit automatically selects the priority line first If the priority line is in use by another party the unit will select the next available line 1 Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to SET PHONE OPTIONS Press the SEL SAVE button Use the VOL or buttons to scroll up or down to SET PRIORITY LINE Press the SEL SAVE button Use the VOL or buttons to scroll up or down to 7 2 3 or 4 The default is LINE 1 Press the SEL SAVE button to save SG Os 15 Programming the Telephone Delay Ring Use this setting to delay the Central Office ring Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to SET PHONE OPTIONS Press the SEL SAVE button Use the VOL or buttons to scroll up or down to SET DELAY RING Press the SEL SAVE button Use the VOL or buttons to scroll up or down to 0 ring up to 10 rings Press the SEL SAVE button to save Bs IN NOTE The default Delay Ring 15 0 If your system has a phone with the auto attendant we suggest that you set the Delay Ring to 2 rings This allows the auto attendant to pick up the incomin
42. n Use the VOL or buttons to scroll up or down to DAY GREETING or NIGHT GREET ING or AUXILIARY GREETING Press the SEL SAVE button 8 The system plays the previously recorded greeting 45 Auto Attendant Operation 9 To erase the recorded greeting press DELETE button during greeting playback Press DELETE again to confirm the deletion The default greeting will play back once after deletion NOTE default greeting cannot be deleted 10 To stop playback press EXIT Using Multiple Auto Attendants An Auto Attendant is in use and cannot answer the incoming call when someone at that extension is accessing messages or using any of the lines to make or answer a call or intercom call or programming the phone or when a message is being recorded at that extension It is preferable to set one or more additional phones to act as Auto Attendant for occasions when the primary Auto Attendant is turned off or in use The primary Auto Attendant is the unit having the shortest pickup time others would have longer pickup times Display Messages The following special messages indicate the status of a message or the unit 00 TOTAL CALLS The Caller ID memory log is empty UNKNOWN CALLER The incoming call does not have Caller ID service or their service area is not linked to yours If UNKNOWN CALLER appears along with a calling number the name information for that number was not available B
43. ne Book Memory 34 Warranty Assistance 49 Set Day Time for Auto Attendant 24 Set Night Time for Auto Attendant 25 Set Night Time ON OFF 25 Set Valid ID 26 Set Weekend Greeting 26 Speakerphone Handset and Headset Volume 14 Storing a Number and Name in Memory 36 Storing a Pause in Memory 38 Storing the Last Number Dialed 37 Summary Screen 34 Switching Between the Speakerphone Handset and Headset 28 System Verification 13 T Table of Contents 5 6 Telephone Jack Requirements 8 Toll Saver Operation 43 Transferring a Call to Another Station 30 Troubleshooting Guide47 Turn Auto Attendant On Off 44 Turning the Answering System On Off 40 Two Way Recording 41 U Using Multiple Auto Attendants 46 Volume 14 Warranty Assistance 49 53 Visit the RCA web site at www rca com Please do not send any products to the Indianapolis address listed in this manual or on the carton This will only add delays in service for your product Thomson Inc 101 West 103rd Street Indianapolis IN 46290 1102 2007 Thomson Inc Trademark s Registered Marca s Registrada s Model 25425 00020069 Rev 3 DOM E S THOMSON 07 36 images amp beyond Printed in China
44. o or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient or relocate the receiving antenna that is the antenna for radio or television that is receiving the interference Reorient or relocate and increase the separation between the telecommunications equipment and receiving antenna Connect the telecommunications equipment into an outlet on a circuit different from that to which the receiving antenna is connected If these measures do not eliminate the interference please consult your dealer or an expe rienced radio television technician for additional suggestions Also the Federal Communi cations Commission has prepared helpful booklet How To Identify and Resolve Radio TV Interference Problems This booklet is available from the U S Government Printing Office Washington D C 20402 Please specify stock number 004 000 00345 4 when ordering copies Notice The changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Important Information FCC RF Radiation Exposure Statement This equipment complies with FCC RF radiation exposure limits set forth for an uncon trolled environment This equipment should be installed and operated with a minimum distance of 20 centimeters between the radiato
45. om is on hold you may not receive another intercom e f the other party terminates intercom intercom hold is also released 32 Intercom Calls Intercom Conference Calls This feature allows you to have a 3 way conversation using the intercom feature and an open line 1 Place a call or make an intercom call 2 Press the HOLD button 3 Place a call on another line or make an intercom call 4 Press the CONFERENCE button 5 Speak to both parties NOTE If you have more than one party on hold telephone line or intercom you must select the line for the party you want to conference with To disconnect one party Press the line or intercom button for the person you want to continue speaking with and the other party is automatically disconnected To disconnect both parties Hang up the handset or press the SPEAKER button NOTE If you press the HOLD button to put them on hold first you may then disconnect from each party individually Paging All Stations 1 Lift the handset 2 Press the PAGE button and listen for the beep The other stations not in use automati cally activate their speakerphones and receive your page 3 Speak into the handset You have 30 seconds to page in this mode After 30 seconds the page is cancelled 4 When finished hang up the handset NOTE You will not receive a page when Do Not Disturb is turned on NOTE Paging can be done with optional headset plug in headset press H
46. on suggest you to tell the party you are speaking to that the conversation will be recorded 41 Answering System Operation Message Playback In idle mode press the PLAY button once The unit starts to playback the messages If the unit has new messages only the new messages will be played otherwise all messages will be played Unit will play messages to the end then return to standby mode During each message playback you can press CID button to skip the current message OR press DIR button to replay the message playing If there no messages the unit will announce You have NO messages Deleting Messages To delete messages 1 Press the PLAY button while in idle mode 2 Use the DIR or CID left right buttons to scroll to the message you want to delete 3 Press DELETE button and MESSAGE XX DELETE shows in the display 4 Press the DELETE button again to confirm To delete all the messages 1 Press and hold the DELETE button for 2 seconds during message playback or while in standby mode DELETE ALL MESSAGES shows in the display 2 Press the DELETE button again to confirm the deletion NOTE You cannot delete ALL messages while you are playing the new messages You can only delete the messages one by one during playback Accessing the Answering System from Another Location You can access many features of this answering system when you are away from your phone To access your mailbox you must turn on the remot
47. or a dial tone Lift the handset and listen for a dial tone If you hear a dial tone the phone is properly installed Data Port This phone has a data port jack to connect an auxiliary phone device such as a fax ma chine computer modem answering system or even a cordless phone The data port switch on the back of the phone controls the data port jack so you can choose line 1 line 2 line 3 or line 4 Use the data port to hook up your fax machine for example and then set the data port switch to line 4 in order to receive faxes on the phone number for line 4 If you are talking to someone on line 4 and want that person to fax something to you change the data port switch to line 2 or line 3 and give the person on line the phone number for line 2 or line 3 Your fax machine now can receive calls on line 2 line 3 or line 4 IMPORTANT Be sure to switch the fax machine back to the normal line when you are done because outside callers who do not know that you have switched lines will not be able to reach your fax machine if they dial the line 4 number 12 Connections amp Setup System Verification Use the following procedures to test system configuration and identify possible line con nection errors The phone must be connected to the power outlet Line 1 must be con nected to the LINE 1 2 jack and the phone must have a phone ID VERY IMPORTANT In order to achieve full system operation i e intercom page etc
48. our right to bring a complaint to the Commission pursuant to procedures set forth in Subpart E of Part 68 FCC Rules and Regulations The telephone company may make changes in its communications facilities equipment operations or procedures where such action is required in the operation of its business and not inconsistent with FCC Rules and Regulations If these changes are expected to affect the use or performance of your telephone equipment the telephone company must give you adequate notice in writing to allow you to maintain uninterrupted service Interference Information This device complies with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 This device must accept any interference received including interference that may cause undesired operation This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reason able protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radi
49. own to No Limit 1 minute 2 minutes or Greeting Only The default is No Limit 7 Press the SEL SAVE button to save NOTE If you select Greeting Only once the call is picked up by answering system it will announce Sorry no one is available to answer the call Please call again and then drop the call Call Screening If activated it allows you to listen to incoming messages as they are recorded Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to ANSWERING SYSTEM Press the SEL SAVE button Use the VOL or buttons to scroll up or down to CALL SCREENING Press the SEL SAVE button Use the VOL or buttons to scroll up or down to choose ON or OFF The default is ON 7 Press the SEL SAVE button to save Message Interrupt If this feature is activated it allows you to pick up the call from another extension while the caller is leaving a message with the answering system 1 Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to ANSWERING SYSTEM Press the SEL SAVE button Use the VOL or buttons to scroll up or down to MESSAGE INTERRUPT Press the SEL SAVE button on FWD gt 22 Programming the Answering System 6 Use the VOL or buttons to scroll up or down to choose ON or OFF The default is ON 7 Press the SEL SAVE button to save Remote Password To set the remote access passwo
50. oximately 2 to 3 inches from your mouth Press the HEADSET button and the phone automatically selects the priority line If the priority line is occupied it selects an open line Wait for a dial tone then dial a phone number Press HEADSET when finished CAUTION Use only the Thomson Inc 5 2425 headset that is compatible with this unit NOTE If the headset is not connected or if not completely inserted into headset jack an error tone is heard when the HEADSET button is pressed and the display will show Error for several seconds 27 Basic Operation Pre dialing 1 With the phone idle and the handset on the cradle manually enter the telephone num ber The telephone number shows in the display 2 Press the DIAL or SPEAKER button or lift the handset to take a line and the telephone number is automatically dialed Answering Calls If you receive a call on the priority line 1 Pick up the handset handset mode OR 2 Press the SPEAKER button speakerphone mode OR 3 Press the HEADSET button headset mode 4 When finished hang up the handset or press the SPEAKER button or press the HEAD SET button If you receive a call on a line other than the priority line 1 Pick up the handset and press the corresponding line button handset mode OR 2 Press the SPEAKER button and press the corresponding line button speakerphone mode OR 3 Press corresponding line button and then press the HEADSET button h
51. r and your body This transmitter must not be co located or operated in conjunction with any other antenna or transmitter For body worn operation this phone has been tested and meets the FCC RF exposure guidelines when used with the belt clip supplied with this product Use of other accessories may not ensure compliance with FCC RF exposure guidelines Licensing Licensed under US Patent 6 427 009 Hearing Aid Compatibility This telephone system meets FCC standards for Hearing Aid Compatibility CAUTION DO THE LIGHTNING CAUTION TO REDUCE THE THE EXCLAMATION RISK OF ELECTRIC SHOCK DO POINT WITHIN THE WARNING NOT REMOVE COVER OR TRIANGLE IS A eed MEINE vr ELECTRICAL SHOCK REFER SERVICING TO i HAZARD DO NOT QUALIFIED SERVICE EXPOSE THIS THE PRODUCT THE PRODUCT PRODUCT TO RAIN OR MOISTURE SEE MARKING ON BOTTOM BACK OF PRODUCT EQUIPMENT APPROVAL INFORMATION INTERFERENCE INFORMATION s ssesseeee FCC RF Rapiation EXPOSURE STATEMENT LICENSING Hearinc Aip INTRODUCTION Parts CHECKLIST TELEPHONE REQUIREMENTS IMPORTANT INSTALLATION INFORMATION Base Layout IMPORTANT INSTALLATION GUIDELINES INSTALLING THE PHONE DATA PORT 2 SysTEM VERIFICATION OTHER 5 5 PHONES ANSWERING SYSTEM Auto ATTENDANT PROGRAMMING THE TELEPHONE LANGUAGE SPEAKERPHONE H
52. r inquiries to Thomson Inc Manager Consumer Relations 0 Box 1976 Indianapolis 46206 Attach your sales receipt to this booklet for future reference or jot down the date this product was purchased or received as a gift This information will be valuable if service should be required during the warranty period Purchase date Name of store Accessory Information To place order have your Visa MasterCard or Discover Card ready and AC power adaptor 5 2777 call toll free 1 800 338 0376 A shipping and handling fee will be charged upon ordering We are required by law to collect appropriate sales tax for each individual state country and locality to which the merchandise is being sent Items are subject to availability 49 Warranty Information Limited Warranty What your warranty covers e Defects in materials or workmanship For how long after your purchase e Two years from date of purchase The warranty period for rental units begins with the first rental or 45 days from date of shipment to the rental firm whichever comes first What we will do e Provide you with a new or at our option a refurbished unit The exchange unit is under warranty for the remainder of the original product s warranty period How you get service e Properly pack your unit Include any cables etc which were originally provided with the product We recommend using the original carton and packing materials
53. r moves to the month field 10 Use the VOL or buttons to scroll up or down to select the month 11 Press the SEL SAVE button and the cursor moves to the date field 12 Use the VOL or buttons to scroll up or down to select the date 13 Press the SEL SAVE button and the cursor moves to the day field 14 Use the VOL or buttons to scroll up or down to select the day 15 Press the SEL SAVE button and the cursor moves back to the hour field 16 Press the EXIT button NOTE You may press EXIT at any step in the process It is not necessary to re program the complete time and date if you only want to adjust certain fields i e hour only Hour Format You may set this phone to a 12 or 24 hour format The default is 12 hour format 1 Press the MENU button while in standby mode 2 Use the VOL or buttons to scroll up or down to SET TIME amp DATE 3 Press the SEL SAVE button 4 Use the VOL or buttons to scroll up or down to SET HOUR FORMAT 5 Press the SEL SAVE button 20 6 Use the VOL or buttons to scroll up or down to select 12 HOUR 24 HOUR 7 Programming the Answering System Press the SEL SAVE button to save Restoring the Default Settings This feature allows you to reset the menu to the original factory default settings 1 2 3 4 5 Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to RESTORE TO DEFAULTS Press
54. rd Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to ANSWERING SYSTEM Press the SEL SAVE button Use the VOL or buttons to scroll up or down to REMOTE PASSWORD Press the SEL SAVE button Use the VOL or buttons to scroll up or down to choose ON OFF or SET UP PASS WORD The default is OFF and the password is 000 7 Scroll to SET UP PASSWORD and then press the SEL SAVE button to start remote pass word entry Use the touch tone pad to enter your remote password 8 Press the SEL SAVE button to save Be NOTE If you set the remote password to OFF the unit will not accept the remote access of answering system Mailbox Selecting General Mailbox allows you to have the system answer transferred or incoming calls to all 4 lines Or you may choose Personal Mailbox to have it answer calls to a selected line only If you select Transfer Call Only then the unit will answer only transferred calls Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to ANSWERING SYSTEM Press the SEL SAVE button Use the VOL or buttons to scroll up or down to MAILBOX Press the SEL SAVE button Use the VOL or buttons to scroll up or down to choose among the following set tings General Personal L1 Personal L2 Personal L3 Personal L4 or Transfer Call Only If you select Personal L2 the unit can answer all the transferred c
55. sing 4 Limited Warranty 50 Local Area Code 19 M ailbox 23 aking Calls with the Handset 27 aking Calls with the Optional Headset 27 aking Calls with the Speakerphone 27 anually Setting the Time and Date 20 emo Recording 41 Delete Clear 38 emory Log and Phone Book Memory 36 essage Interrupt 22 essage Length 22 52 Message Playback 42 Monitoring Incoming Calls 41 Mute 28 N No Unknown Blocked 18 0 One Touch Intercom 32 Operation By Battery 47 Operation without Power 47 Other System Phones 13 P Paging All Stations 33 Parts Checklist 8 Phone ID 16 Phone Name 16 Pickup Delay 21 Placing a Call on Hold 29 Playback and Erasing a Greeting 40 Playback and Erasing Auto Attendant Greetings 45 Pre dialing 28 Priority Line 15 Privacy 31 Programming the Answering System 21 Programming the Auto Attendant24 Programming the Telephone 14 Providing Privacy 31 R Receiving a Transferred Call from Another Sta tion 30 Receiving and Storing CID Records 34 Recording a Greeting 40 Recording Auto Attendant Greetings 44 Recording Incoming Messages 41 Redial29 Regional Area Codes 19 Releasing a Call from Hold 29 Remote Password 23 Restoring the Default Settings 21 Reviewing CID Records 34 Index Reviewing Phone Book Memory 37 Reviewing the Intercom Memory Log 37 Reviewing the Redial Numbers 30 Ringer Tone 15 Ringer Volume 14 S Saving a CID Record to the Intercom Memory Log or to Pho
56. stallation steps e Make sure the telephone line cords are connected to the phone and the wall jack Make sure the line cords are not damaged e Make sure the hook switch pops up when the handset is lifted e Check the SPEAKER button Make sure the indicator is off e Disconnect the phone from the wall jack and connect another phone to the same jack If there is no dial tone in the second phone the problem might be your wiring or local service You cannot be heard by the other party e Make sure the handset or headset cord is inserted properly and securely e Make sure the MUTE feature is not turned on 47 Troubleshooting Guide Phone does not ring e Make sure the ringer is turned on e Make sure the Do Not Disturb feature is not activated e You may have too many extension phones on your line Try unplugging some phones e See solutions for dial tone Incoming voice too low or none at all e Check volume setting Memory dialing doesn t work Did you program the memory location keys correctly e Did you follow proper dialing sequence Battery icon is blank or shows only one bar e The 4 batteries need replacing or are improperly installed or not installed at all Intercom does not function correctly e Make sure line 1 is connected properly and common to all phones on the system e Make sure all phone ID s station numbers involved have been assigned Transfer does not function correctly Make s
57. t Turn on auto attendant function by pressing the ATTENDANT button the blue indicator will light For detail information on auto attendant setting please refer to Auto Attendant section Programming the Telephone When programming the phone if at any time you wish to discontinue or stop program ming press the Exit button Also whenever you have made a program selection by press ing the Sel Save button the display will shown for several seconds then will return to the MAIN MENU prompt display Language Set the display language to show messages in either English Spanish or French 1 Press the MENU button while in standby mode The cursor in the display points to SET LANGUAGE 2 Press the SEL SAVE button 3 Use the VOL or buttons to scroll up or down to ENGLISH ESPANOL or FRANCAIS The default is English 4 Press the SEL SAVE button to save Volume The ringer speaker and handset headset volume is set independently with the VOL or buttons There are 8 possible volume settings per mode The volume indicator scale is displayed during volume adjustment Ringer Volume 1 While the phone is on the hook press the VOL or button The phone rings according to the current setting 2 Tap the VOL or buttons to adjust the volume one level at a time The phone stores the setting after the last button press NOTE To turn the ringer off on or change the ringing pattern see Setting the
58. the DIRECTORY button to save the record in the Phone Book memory OR Press a INTERCOM MEMORY LOG button 1 16 to save the record in that memory loca tion 36 Memory NOTE f there is a record stored in selected memory location OVERWRITE shows in the display Press STORE to confirm overwrite or press the EXIT button then select a new location 7 Repeat steps 1 6 for any additional names and numbers you want to store up to 94 in phone book memory NOTE The storage procedure automatically cancels after 30 seconds if no keys are pressed Reviewing Phone Book Directory Memory 1 Press the DIR button The first memory in the phone book is displayed memories stored in alphabetical order 2 Use the VOL or buttons to scroll up or down through the phone book memories or use the touch tone pad on your phone to enter the corresponding letters for the memory you want to review For example press the 5 key to display phone book memo ries that start with the letter J Press the 5 key twice to go to memories starting with the letter 3 Press the EXIT button when you are finished reviewing memories Reviewing the Intercom Memory Log memory location 1 Press the DIR button 2 Press the INTERCOM MEMORY LOG button 1 16 3 Press the EXIT button when you are finished reviewing memories Editing a Name or Number Stored in Phone Book Directory Memory 1 Press the DIR button 2 Use the VOL or b
59. the SEL SAVE button Use the VOL or buttons to scroll up or down to YES or NO Press the SEL SAVE button to save Programming the Answering System Pickup Delay This sets the number of rings before the answering system picks up the call Oa Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to ANSWERING SYSTEM Press the SEL SAVE button Use the VOL or buttons to scroll up or down to PICKUP DELAY Press the SEL SAVE button Use the VOL or buttons to scroll up or down to select from 3 rings up to 70 rings or Toll Saver The default is 5 rings Press the SEL SAVE button to save NOTE Toll Saver can save you the cost of a call when you access your message from another phone If you have new messages the unit answers after the 3rd ring If you have no new messages the unit answers after the 5th ring You can hang up after the 3rd or 4th ring and save the pay telephone or long distance charge 21 Programming the Answering System Message Length This sets the maximum recording time for the caller to leave a message when the answer ing function is on 1 Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to ANSWERING SYSTEM Press the SEL SAVE button Use the VOL or buttons to scroll up or down to MESSAGE LENGTH Press the SEL SAVE button Use the VOL or buttons to scroll up or d
60. times for the letter L Press the 6 key three times for the letter Press the 7 key three times for the first letter R Press the 7 key three times for the second letter R Press the 2 key once for the letter A Press the 4 key three times for the I Press the 6 key two times for the letter N Press the 3 key twice for the letter E Press the SEL SAVE button to save NOTE The Phone Name and ID shows in the display when the phone is idle Intercom Auto Answer For hands free operation the phone set to answer an intercom call by automati cally activating the speaker 00 Pp SNS F Oa TIP You may also use this feature for room monitoring Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to SET PHONE OPTIONS Press the SEL SAVE button Use the VOL or buttons to scroll up or down to INTERCOM AUTO ANS Press the SEL SAVE button Use the VOL or buttons to scroll up or down to choose YES or NO Press the SEL SAVE button to save lash Time Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to SET PHONE OPTIONS Press the SEL SAVE button Use the VOL or buttons to scroll up or down to SET FLASH TIME Press the SEL SAVE button Use the VOL or buttons to scroll up or down through the flash time options The default setting is 600ms Press the SEL SAVE button to save NOTE You may press the EXIT button
61. tions you want to intercom with The speakerphone auto matically turns on NOTE If you want to switch to the handset pick it up and continue speaking To switch to the headset press the HEADSET button NOTE The handset headset or speakerphone cannot be active when an intercom call is initiated the handset should be on the cradle and the speakerphone and headset turned OFF NOTE To abort intercom call press SPEAKER button 2 To end the intercom call hang up NOTE If the receiving station does not answer within 45 seconds the intercom call is cancelled You will hear error tone NO ANSWER shows in the display NOTE If the intercom is in use You will hear an error tone and ERROR INHIBITED shows in the display Answering an Intercom Call When you receive an INTERCOM call the INTERCOM indicator flashes red and the display shows the caller s name and phone ID NOTE If you want to answer with the speakerphone press the INTERCOM or SPEAKER button If you want to answer by headset press the HEADSET button the headset must be connected To answer by handset lift the handset NOTE Press SPEAKER or lift the handset to automatically select a party If you receive an incoming call and intercom call at the same time the unit automatically selects the ringing line Intercom Hold 1 Make an intercom call or answer an intercom call 2 Press the HOLD button The Intercom indicator flashes blue NOTE When the interc
62. ty information 51 Index A Accessing the Answering System from Another Location 42 Accessory Information 49 Answering an Intercom Call 32 Answering Calls 28 Answering System 13 40 Auto Attendant 44 Auto Attendant 14 Auto Attendant Pickup Delay 24 Auto Attendant Sequence for Callers 44 B Base Layout 9 Basic Operation 26 Call Alert Tone 18 Call Screening 22 Call Waiting Caller ID 36 Caller ID 34 Chain Dialing 39 Clear All Memories 39 Conference Calls 31 Connecting with the Answering System 42 Cordless Phone Option47 D Data Port 12 Delay Ring 16 Deleting a CID Record 35 Deleting All Call Records 35 Deleting Messages 42 Dialing a Stored Number 38 Dialing Back 35 Display Contrast 18 Display Messages 46 Do Not Disturb 29 E Editing a Name or Number Stored in Phone Book Directory Memory 37 Editing a Name or Number Stored in the Inter com Memory Log 37 Equipment Approval Information 2 F FCC RF Radiation Exposure Statement 4 Flash 29 Flash Time 17 G General Product Care 48 H Hearing Aid Compatibility 4 Hold 29 Hour Format 20 If You Did Not Program Your Local Area Code35 If You Programmed Your Local Area Code 35 Important Installation Guidelines 10 Important Installation Information 8 Installing the Phone 10 Intercom Auto Answer17 Intercom Calls 32 Intercom Conference Calls 33 Intercom Hold 32 Interference Information 3 Introduction 7 L Language 14 Licen
63. unction on or off The ANSWERER light is lit when the function is activated Recording a Greeting Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to ANSWERING SYSTEM Press the SEL SAVE button Use the VOL or buttons to scroll up or down to RECORD GREETING Press the SEL SAVE button Wait for the beep Then speak toward the phone in a normal tone of voice You have a maximum 30 seconds to record your greeting of PON gt 7 Press the SEL SAVE button to save and the user s recorded greeting will playback once The default greeting is Please leave a message after the tone Playback and Erasing a Greeting Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to ANSWERING SYSTEM Press the SEL SAVE button Use the VOL or buttons to scroll up or down to PLAYBACK GREETING Press the SEL SAVE button The system plays the previously recorded greeting WNE a w To erase the recorded greeting press DELETE button during greeting playback Press DE LETE again to confirm the deletion Then the default greeting will playback once after deletion 8 To stop playback press EXIT 40 Answering System Operation Recording Incoming Messages The unit will answer incoming calls or routed calls after X rings pickup delay set in MENU and play the outgoing greeting After hearing the greeting followed by a long beep the c
64. ure receiver phones stations have same line connected Intercom indicator turns red and blue alternately e The station address needs to be re assigned due to a duplicate station address in the system See Changing the Phone ID Station Address General Product Care To keep your telephone working and looking good follow these guidelines e Avoid putting the phone near heating appliances and devices that generate electrical noise for example motors or fluorescent lamps DO NOT expose to direct sunlight or moisture e Avoid dropping the handset as well as other rough treatment to the phone e Clean the phone with a soft cloth e Never use a strong cleaning agent or abrasive powder because this will damage the finish e Retain the original packaging in case you need to ship the phone at a later date 48 Warranty Information Warranty Assistance If trouble is experienced with this equipment for warranty information please contact customer service at 1 800 448 0329 If the equipment is causing harm to the telephone network the telephone company may require that you disconnect the equipment until the problem is resolved Any unauthorized repairs changes or modifications not expressly approved by Thomson Inc could void the user s authority to operate this product For instructions on how to obtain a replacement unit refer to the warranty included in this guide or call customer service at 1 800 448 0329 Or refe
65. uttons to scroll up or down to the desired memory record 3 Press the SEL SAVE button and edit the content according to the steps the Storing a Name and Number in Memory section Editing a Name or Number Stored in the Intercom Memory Log Memory Location 1 Press the DIR button 2 Press the INTERCOM MEMORY LOG button 1 16 3 Press the SEL SAVE button and edit the content according to the steps in the Storing a Name and Number in Memory section Storing the Last Number Dialed 1 When the phone is idle press the REDIAL FORMAT button 2 Use the VOL or buttons to scroll up or down to view the last six previously dialed numbers 3 While viewing the desired number press the SEL SAVE button twice 37 Memory 4 Sto Add the name as explained in the Storing A Name and Number in Memory section Press the STORE button ENTER LOCATION shows in the display Press the DIR button to store the redial number in the Phone Book memory or press an INTERCOM MEMORY LOG button 1 16 to store the redial number in that memory location ring a Pause in Memory Press the PAUSE button twice to insert a pause in the dialing sequence of a stored tele phone number when a pause is needed for example when you must dial a 9 to get an outside line or when you must enter codes to access your bank s information line Dia 1 ling Stored Number Pick up the handset or press SPEAKER to automatically sele
66. wo options for you to select from for your Weekend Greeting The Night Greet ing option will play your Night Greeting from Friday night until Monday morning the Same As Weekday greeting will play your weekday greeting throughout the weekend Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to AUTO ATTENDANT Press the SEL SAVE button Use the VOL or buttons to scroll up or down to WEEKEND GREETING Press the SEL SAVE button Use the VOL or buttons to scroll up or down to choose NIGHT GREETING or SAME AS WEEKDAY The default is SAME AS WEEKDAY 7 Press the SEL SAVE button to save Set Valid ID When auto attendant is turned on the call can be forwarded to any listed extension num ber 1 Press the MENU button while in standby mode Use the VOL or buttons to scroll up or down to AUTO ATTENDANT Press the SEL SAVE button Use the VOL or buttons to scroll up or down to SET VALID ID Press the SEL SAVE button Use the MEMORY LOG number key M1 to M16 to add or delete the corresponding listed extension number 7 Press the SEL SAVE button to save oan FWD Basic Operation Your phone provides the convenience of accessing four separate telephone lines each ob tained from the telephone company and each having its own phone number This is gener ally applicable to small offices It provides for 16 telephones or stations to share multiple lines

RCA 25425 Conference Phone User Manual

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