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Polycom 5020 Telephone User Manual

1. Ikke bruk den tr dlose nettverksenheten nert inntil uisolerte fenghetter eller i et eksplosivt milj med Advarsel mindre enheten er modifisert slik at den t ler slik bruk N o opere o dispositivo de rede sem fios perto de c psulas explosivas n o protegidas ou num Aviso ambiente explosivo a n o ser que o dispositivo tenha sido modificado para se qualificar especialmente para essa utiliza o No utilizar un aparato de la red sin cable cerca de un detonador que no est protegido ni tampoco en un P sal Advertencia entorno explosivo a menos que el aparato haya sido modificado con ese fin Anv nd inte den tr dl sa n tverksenheten i Varning n rheten av oskyddade tandhattar eller i en explosiv milj om inte enheten modifierats f r att kunna anv ndas i s dana sammanhang Table 1 10 WEEE Marking the product must not be disposed of with unsorted K The WEEE Marking on this equipment indicates that waste but must be collected separately Visit www polycom com batteries for further guidance on battery recycling Important Safety Instructions Before using your telephone equipment you should always follow basic safety instruction to reduce the risk of fire electrical shock and injury to persons and damage to property 1 Read and understand all instructions 2 Follow all warnings and instructions including those marked on the product 3 Unplug this product before clean
2. Scroll to Call Register and press Select 41 Polycom Kirk 5020 5040 User Guide 42 3 4 5 Delete Scroll to Delete and press Select Scroll to Outgoing calls and press Select Press Yes to empty list Note If you only want to delete a single outgoing call see Deleting an Outgoing Call from List on page 40 Deleting All Missed Calls 1 a RR Y N Press Menu to enter main menu Scroll to Call Register and press Select Scroll to Delete and press Select Scroll to Missed calls and press Select Press Yes to empty list Note If you only want to delete a single missed call see Deleting a Missed Call from List on page 41 Deleting All Calls from All Lists a RR Y N Press Menu to enter main menu Scroll to Call Register and press Select Scroll to Delete and press Select Scroll to All calls and press Select Press Yes to empty all folders Polycom Inc Polycom Kirk 5020 5040 User Guide Messages Messages Polycom Inc If supported by the subscribed system you can write send and receive messages from the messages menu You write messages using the alphanumeric keyboard For more information refer to Using the Alphanumeric Keyboard on page 33 All messages are automatically stored in inbox or outbox The inbox is a list of all received messages while outbox is a list of all sent messages Both lists are sorted by time and date starting with the latest If the name and num
3. idle Handset Display Polycom Inc Status Bar Display Center Softkey Text The display is divided in three parts Status bar Display center and Softkey Text see figure above The types of information shown in Status bar when e on hook idle display shows user ID personal settings and time If bluetooth activated only 5040 the bluetooth icon is visible If wireless headset connected only 5040 the headset icon is visible off hook display shows user ID The types of information shown in Display center when e on hook idle display shows standby logo or call information when receiving an incoming call e off hook display shows a telephone icon If a wireless headset is connected to the handset only 5040 the display shows a telephone icon if the audio is in the handset and it shows a headset icon if the audio is in the headset The types of information shown in Softkey text when e onhook idle display shows Menu and Shortcut Polycom Kirk 5020 5040 User Guide Handset Display Status Icons Menu Menu gives access to the different functions of the handset For more information about the content of the menu refer to Using the Menu on page 30 For information about how to navigate the menu refer to Navigating Handset on page 18 Shortcut Personal shortcuts consist of functions you have chosen to add to a list of shortcuts For more information refer to Personal Shortcut
4. r sainak Norsk Polycom UK Ltd erkl rer herved at utstyret KIRK 5020 IN ME 5040 Handset er i samsvar med de grunnleggende krav og orwegiam vrige relevante krav i direktiv 1999 5 EF Niniejszym Polycom UK Ltd oswiadcza ze KIRK 5020 Polski 5040 Handset jest zgodne z zasadniczymi wymaganiami Polish oraz innymi stosownymi postanowieniami Dyrektywy 1999 5 WE Polycom UK Ltd declara que este KIRK 5020 5040 Tortugues Handset em ee com os requisitos essenciais e Portuguese q outras disposi es da Directiva 1999 5 CE 73 Polycom Kirk 5020 5040 User Guide Information Table 1 7 1999 5 EF lvl Polycom UK Ltd izjavlja da je ta KIRK 5020 5040 Slovenian Handset v skladu z bistvenimi zahtevami in ostalimi relevantnimi dolocili direktive 1999 5 ES Polycom UK Ltd t mto vyhlasuje e KIRK 5020 5040 Sr y Handset splna z kladn po iadavky a v etky pr slu n ustanovenia Smernice 1999 5 ES Polycom UK Ltd vakuuttaa taten ett KIRK 5020 5040 Suomi Handset tyyppinen laite on direktiivin 1999 5 EY Finnish oleellisten vaatimusten ja sita koskevien direktiivin muiden ehtojen mukainen H rmed intygar Polycom UK Ltd att denna KIRK 5020 Svenska 5040 Handset star I verensst mmelse med de v sentliga Swedish egenskapskrav och vriga relevanta best mmelser som framg r av direktiv 1999 5 EG Table 1 8 Explosive Device Proximity Warning
5. WARRANTIES TERMS OR CONDITIONS EXPRESS OR IMPLIED EITHER IN FACT OR BY OPERATION OF LAW STATUTORY OR OTHERWISE INCLUDING WARRANTIES TERMS OR CONDITIONS OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE SATISFACTORY QUALITY CORRESPONDENCE WITH DESCRIPTION AND NON INFRINGEMENT ALL OF WHICH ARE EXPRESSLY DISCLAIMED POLYCOM NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY OTHER LIABILITY IN CONNECTION WITH THE SALE INSTALLATION MAINTENANCE OR USE OF ITS PRODUCTS SUPPORT amp SERVICE AGREEMENTS If you purchased your product from a Polycom Authorized Reseller contact the Authorized Reseller for information about support and service agreements applicable to your product For information on Polycom service go to the Polycom web site www polycom com products and services menu or call 1 800 765 9266 outside the US call 1 408 526 9000 or your local Polycom Office as listed on the Polycom Web site Polycom Inc Polycom Kirk 5020 5040 User Guide General Information Polycom Inc LIMITATION OF LIABILITY TO THE FULL EXTENT ALLOWED BY LAW POLYCOM EXCLUDES FOR ITSELF AND ITS SUPPLIERS ANY LIABILITY WHETHER BASED IN CONTRACT OR TORT INCLUDING NEGLIGENCE FOR INCIDENTAL CONSEQUENTIAL INDIRECT SPECIAL OR PUNITIVE DAMAGES OF ANY KIND OR FOR LOSS OF REVENUE OR PROFITS LOSS OF BUSINESS LOSS OF INFORMATION OR DATA OR OTHER FINANCIAL LOSS ARISING OUT OF OR IN CONNECTION WITH THE SALE INSTALLAT
6. and commercial computer software documentation respectively pursuant to DFAR Section 227 7202 and FAR 12 212 b as applicable Any use modification reproduction release performance display or disclosure of the SOFTWARE PRODUCT programs and or documentation by the U S Government or any of its eee shall be governed solely by the terms of this Agreement and shall be prohibited except to the extent expressly permitted by the terms of this Agreement Any technical data provided 85 Polycom Kirk 5020 5040 User Guide 86 Information that is not covered by the above provisions is deemed to be technical data commercial items pursuant to DFAR Section 227 7015 a Any use modification reproduction release performance display or disclosure of such technical data shall be governed by the terms of DFAR Section 227 7015 b Polycom Inc 2009 Polycom Inc All rights reserved Specifications subject to change without notice Polycom Headquarters 4750 Willow Road Pleasanton CA 94588 T Polycom Denmark Langmarksvej 34 DK 8700 Horsens Tel 45 7560 2850 Fax 45 7560 2851 emeadk polycom com www polycom com 14158600 HD ED6
7. kitchen sink or laundry tub in a wet basement or near a swimming pool 5 Slots or openings in the equipment are provided for ventilation to protect it from over heating These openings must not be blocked or covered 6 The product should be operated only from the type of power source indicated on the instructions If you are not sure of the type of power supply consult your dealer or local power company 7 Donotoverload wall outlets and extension cords as this can result in fire or electrical shock Polycom Inc 69 Polycom Kirk 5020 5040 User Guide Information Intrinsic safety 70 8 Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in fire electrical shock or injury Never spill liquid of any kind into this product 9 To reduce the risk of electrical shock or burns do not disassemble this product Opening or removing covers may expose you to dangerous voltages dangerous electrical current or other risks Incorrect reassemble can cause electrical shock when the appliance is subsequently used If the product need repair consult your dealer 10 Refer servicing to qualified service personnel 11 Avoid using telephone during an electrical storm There may be a risk of electrical shock from lightning 12 Do not use the telephone to report a gas leak in the vicinity of the leak 13 Do not place the base or charger near micr
8. the find name function makes it easy to find a contact as you can jump directly to the desired contact using the quick search as described below 1 Press Menu to enter main menu 2 Scroll to Phone Book and press Select 3 Scroll to Find name and press Select 4 To find a name you can 33 Polycom Kirk 5020 5040 User Guide Managing an Existing Contact Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 33 5 Itis also possible to reach phone book without entering menu using a shortcut refer to Predefined Shortcuts on page 21 Dialing Contact from Phone Book 34 To dial from phone book refer to Dial from Phone Book on page 24 Editing Name Number You can edit name and number of a contact in phone book at any time 1 Press Menu to enter main menu 2 Scroll to Phone Book and press Select 3 Scroll to Find name and press Select 4 Tofind a name you can Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 33 Press Details If more than one number scroll to the desired number and pres
9. GO a P Write the name of the contact using the digits 0 9 refer to Using the Alphanumeric Keyboard on page 33 and press Save Deleting an Outgoing Call from List Press Menu to enter main menu Scroll to Call Register and press Select Scroll to Outgoing Calls and press Select 1 2 3 4 Scroll to the desired call and press Details 5 Press Options and scroll to Delete from list 6 Press Select to confirm Missed calls is a list of all your missed calls sorted by date and time of the call starting with the latest call If the name and number of the missed call already exits in your phone book the missed call will be represented with the name of the contact If the name and number do not exist in your phone book the handset cannot recognize the number and the missed call will only be represented by the number In both cases missed call register provides details about missed calls such as time date and length of conversation It is possible to add name and number of a missed call to your phone book or to delete a missed call from the list Viewing List of Missed Calls 1 Press Menu to enter main menu 2 Scroll to Call Register and press Select 3 Scroll to Missed Calls and press Select Adding a Missed Call to Phone Book If you have a missed call and the number is not in phone book it is possible to add it to phone book from the missed call list Press Menu to enter main menu Polycom Inc Poly
10. OK to confirm Adding New Contact Use the add name number function when you want to add a new contact to phone book Note It is possible to add up to four numbers to a contact Press Menu to enter main menu Scroll to Phone Book and press Select Scroll to Add name number and press Select bh O N Write the name of the contact using the digits 0 9 refer to Using the Alphanumeric Keyboard on page 33 Scroll to number and enter the number to be stored max 24 digits 6 Press Save to store name and number Note If display shows Memory full it is necessary to delete one or more contacts from phone book refer to Deleting Contact on page 36 37 Polycom Kirk 5020 5040 User Guide Incoming Calls Call Register Incoming Calls 38 The call register menu can store up to 40 of your incoming outgoing and missed calls Call register is divided into lists of incoming calls outgoing calls and missed calls If memory of call register is full the handset will automatically erase the oldest call when a new call is received in call register If you want to delete calls from call register manually refer to Delete on page 41 Note When you turn off the handset all content of call register is deleted if the subscribed system does not resend the information to the handset Incoming call is a list of all your incoming calls sorted by date and time of the call starting with the latest call If name and n
11. and press Select Scroll to the desired template and press Option Scroll to Select and press Select Press Options Scroll to Send and press Select 1 2 3 4 5 6 Ifrelevant write additional text 7 8 9 Press Search to find the receiver 1 0 To find a name you can 45 Polycom Kirk 5020 5040 User Guide Reading a Message Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 33 11 Press Select 12 If more than one number scroll to desired number 13 Press Select and then press Send Reading a Message In addition to the messages for general use as described in this chapter you can receive other types of messages These types of messages cannot be sent from your handset but are sent from an external application The external applications may vary from system to system For more information please contact your system administrator Examples of messages sent from an external application are Long messages Long messages have a maximum length of 72 characters and are saved in inbox in the handset If supported by the subscribed system you can also write and send this type of messages from your handset Short messages Short messages have a maximum length of 36 characters and is not saved in t
12. as a Template on page 45 Sending Messages Using Templates on page 45 and Erasing a Single Template on page 49 6 Press Options and scroll to Send 43 Polycom Kirk 5020 5040 User Guide 10 11 12 Delete Press Select and then press Search to find the receiver To find a name you can Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 33 Press Select If more than one number scroll to desired number Press Select and then press Send When the message has been sent the envelope icon E will appear Press Ok to accept Clearing Text Field Use the clear text function when you are writing a new message and want to start all over 1 2 Press Options Scroll to Clear text and press Select Saving a New Message in Outbox You can write a message and then save it in outbox for later handling Oc hb N Press Menu to enter main menu Scroll to Messages and press Select Scroll to New message and press Select Write a message and press Options Scroll to Save message and press Select Scroll to Outbox and press Select Saving a New Message as a Template After writing a message you can save it as a template for later use 1 2 3 4 5 6 7 Press Menu to enter mai
13. call is received in call register If you want to delete calls from call register manually refer to Delete on page 41 To dial from call register 1 Press Menu to enter main menu 2 Scroll to Call register and press Select 3 Scroll to the desired list and press Select 4 Scroll to the desired name or number and press For more information about call register refer to Call Register on page 38 Note When you turn off the handset all content of call register is deleted if the subscribed system does not resend the information to the handset 25 Polycom Kirk 5020 5040 User Guide Dial from Call Register 26 Redial Press Menu to enter main menu 2 Scroll to Call register and press Select 3 Scroll to Outgoing calls and press Select 4 Scroll to the desired name or number and press Speed Dial If you have assigned a number to one of the speed dialing keys 0 9 do the following Al While on hook press digit equivalent to number of the contact in the speed dial list continuously until call is started Note For more information about adding number to speed dial refer to Adding to Speed Dial on page 35 Polycom Inc Polycom Kirk 5020 5040 User Guide Answering Calls Answering Calls Polycom Inc The handset must be subscribed and registered to answer a call For more information about subscribing refer to Creating a Login on page 65 When handset rings display shows the icon f
14. center for recycling or proper disposal Contact your system administrator for more information about battery disposal and recycling centers in your local area Polycom Inc Polycom Kirk 5020 5040 User Guide About Your 5020 5040 Handset About Your 5020 5040 Handset Table 1 2 Handset Elements Headset Connector only 5020 Volume Control Adjusts speaker volume Display Shows call information handset status icons and guides you through option menus Microphone e e oes Polycom Inc 13 Polycom Kirk 5020 5040 User Guide Battery Disposal Table 1 3 Handset Keys e Left Softkey hook Enters main menu idle OR On hook is the Confirms choices in menu term used when OR handsetisin Turns handset off with a long three second key press standby mode Off hook Mutes microphone active Off hook is the term used when handset is in active mode Right Softkey On hook Returns to previous menu idle Off hook Turns loadspeaker on active Redirect On hook Exits menu idle Off hook Redirects calls active On off Hook Four Way Navigation Key On hook Navigates menu idle OR Adjusts volumes in menu OR Moves cursor OR Shortcuts to phone book call register and missed call 14 Polycom Inc Polycom Kirk 5020 5040 User Guide About Your 5020 5040 Handset Table 1 3 Handset Keys Off hook Shortcut to phone book active Keypad Lock Unlock On hook Locks unlocks keypad Menu
15. enter list of personal shortcuts When in menu use the key to return to previous menu Four Way Navigation Key Use the key to move around in menus The four lines on the key illustrate the directions you move when pressing the key The handset also offers both personal and predefined shortcuts to selected functions in the menu In the end of this chapter you will find a section describing how to use these shortcuts Entering Main Menu 38 To enter main menu press left softkey to activate Menu Scrolling in Menus 38 When in menu press top or bottom of navigation key to scroll up and down in menu Confirming Choices 8 When in the relevant menu press left softkey to confirm your choices Various terms are being used in the softkey text according to the context of the specific function Navigating Cursor A When in the relevant menu press left or right side of navigation key to move cursor from side to side Polycom Kirk 5020 5040 User Guide Navigating Handset Shortcuts 20 This is especially relevant when you are writing editing words or entering editing numbers and want to delete a letter or digit 38 To delete simply place cursor behind letter or digit and press right softkey to activate Delete Adjusting Volumes A When in the relevant menu press left or right side of navigation key to adjust ringing and alerting volumes A Press left side to turn volume down or press right side to turn volum
16. is not malfunctioning Note This equipment has been tested and found to comply with the limits for a class B digital device pursuant to local regulations These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Hearing Aid Compatibility This equipment is hearing aid compatible as defined in Section 68 316 of Part 68 FCC Rules FCC Note This device complies with part 15 of the FCC rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference
17. number scroll to the desired number and press Select Scroll to Delete number and press Select Press Ok to confirm Deleting Speed Dial Use this function to delete a speed dial number or replace it with a new speed dial when necessary For more information about replacing a speed dial refer to Adding to Speed Dial on page 35 1 a RR N Press Menu to enter main menu Scroll to Phone Book and press Select Scroll to Delete and press Select Scroll to Speed dial number and press Select Scroll to the desired speed dial number and press Delete Deleting Contact Use the delete name and number function if you want to delete a contact and all the belonging numbers If you only want to delete a single number and keep the contact and the rest of the belonging numbers refer to Deleting Number on page 35 1 2 3 4 Press Menu to enter main menu Scroll to Phone Book and press Select Scroll to Find name and press Select To find a name you can Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 33 Press Details If more than one number press Select Scroll to Delete name number and press Select Polycom Inc Polycom Kirk 5020 5040 User Guide Phone Book Polycom Inc 8 Press
18. of the contact in the speed dial list continuously until call is started 21 Polycom Kirk 5020 5040 User Guide Turning Handset On Off Basic Handset Options Turning Handset On Off To turn handset on 33 Press left softkey to turn on handset To turn handset off 1 Press left softkey until the question Turn off appears in display 2 Press Yes to confirm Note When you turn handset off all content of call register and settings of time and date are deleted if the subscribed system does not resend the information to the handset Adjusting Speaker Volume Adjusting speaker volume can only be done when handset is off hook The handset will remember the speaker volume until you make a new adjustment During a telephone conversion you can adjust the speaker volume at any time in relation to the noise level of the surrounding environment Use key placed at the upper right side of handset for volume control To turn speaking volume up While off hook press top of key to turn up volume To turn speaker volume down 33 While off hook press bottom of key to turn down volume Locking Keypad Lock keypad to prevent keys from being accidentally pressed 22 Polycom Inc Basic Handset Options Polycom Kirk 5020 5040 User Guide Polycom Inc To lock unlock keypad Press Menu followed by Press Unlock followed by to unlock keypad To answer a call when keypad is locked press When you end
19. that may cause undesired operation SAR Device has been tested for SAR compliance for head and body worn configurations The highest reported SAR values are head 0 049 W kg 5020 0 206 W kg 5040 and body worn 0 075 W kg 5020 0 330 W kg 5040 IC Note Operation is subject to the following two conditions 1 This device may not cause interference and 2 this device must accept any interference including interference that may cause undesired operation of the device The Term IC before the certification registration number only signifies that the Industry Canada technical specifications were met Privacy of communications may not be ensured when using this telephone Polycom Inc Polycom Kirk 5020 5040 User Guide General Information Polycom Inc Power Outage In the event of a power outage your cordless telephone will not operate The cordless telephone requires electricity for operation You should have a telephone which does not require electricity available for use during power outages Information to user The users manual or instruction manual for an intentional or unintentional radiator shall caution the user that changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment NOTE EMC Cet appareil a t soumis a un essai et jug conforme aux normes r gissant les limites tablies pour un dispositif num rique de classe
20. to connect the headset to the handset again 12 10 6 to remove the headset from the device list 12 10 7 to connect automatically to the handset 12 10 8 to adjust the headset volume 12 10 9 to switch the audio between the headset and the handset 12 10 10 and finally it is possible to redial the last number entered in the handset 12 10 11 Activate Bluetooth Function To use the bluetooth funcition you must activate the bluetooth function Press Menu to enter main menu Scroll to Settings and press Select Scroll to Bluetooth and press Select Scroll to Active and press Select a RR N Scroll to On and press Select The Bluetooth function is now activated Pair Wireless Headset with the Handset When setting up a bluetooth connection you will need to search for a compatible device with bluetooth connectivity in order to pair this device to your handset You will need a pin code of 1 16 numeric characters Consult the user guide of the Bluetooth headset for the pin code information You are only asked to enter this pin code the first time you connect to the device 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Bluetooth and press Select 4 Scroll to Search to search for compatible bluetooth headset and press Select a Select the headset code number listed in the display of the handset and press Stop then press Add Enter pin code and press Ok Press Ok and press Op
21. turned on the handset automatically change to another system when necessary Auto login should only be used when systems are separate with no overlaps Note To activate auto login your handset must be subscribed to at least two systems Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Login and press Select Scroll to Auto login and press Select On BE ND If Off is selected press Change to select On The handset automatically selects a system The selected system is marked with an A Note When you turn off the handset the settings of time are deleted if the subscribed system does not resend the information to the handset 65 Polycom Kirk 5020 5040 User Guide 66 Advanced Choose Time Format C Oc BF N en Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Time amp date and press Select Scroll to Time format and press Select Scroll to desired time format and press Change Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Time amp date and press Select Scroll to Change time and press Select Place cursor on the digit you want to change Press a digit The cursor will then automatically jump to the next digit Press Change Choose Date Format 1 2 3 4 5 6 Press Menu to enter ma
22. use Warning Do not operate your wireless network device near unshielded blasting caps or in an explosive environment unless the device has been modified to be especially qualified for such Table 1 9 Explosive Device Proximity Warning Waarschuwing Gebruik dit draadloos netwerkapparaat alleen in de buurt van onbeschermde ontstekers of in een omgeving met explosieven indien het apparaat speciaal is aangepast om aan de eisen voor een dergelijk gebruik te voldoen Varoitus l k yt johdotonta verkkolaitetta suojaamattomien r j ytysnallien l heisyydess tai r j ytysalueella jos laitetta ei ole erityisesti muunnettu sopivaksi sellaiseen k ytt n oen Attention Ne jamais utiliser un quipement de r seau sans fil proximit d un d tonateur non blind ou dans un lieu pr sentant des risques d explosion sauf si l quipement a t modifi cet effet Warnung Benutzen Sie Ihr drahtloses Netzwerkger t nicht in der N he ungesch tzter Sprengkapseln oder anderer explosiver Stoffe es sei denn Ihr Ger t wurde eigens f r diesen Gebrauch modifiziert und bestimmt Avvertenza Non utilizzare la periferica di rete senza fili in prossimit di un detonatore non protetto o di esplosivi a meno che la periferica non sia stata modificata a tale proposito Polycom Inc Polycom Kirk 5020 5040 User Guide General Information Table 1 9 Explosive Device Proximity Warning
23. 5020 5040 User Guide General Information Polycom Inc related rights in the content accessed through the SOFTWARE PRODUCT is the property of such content owner and may be protected by applicable law This Agreement gives you no rights in such content 2 7 Confidentiality The SOFTWARE PRODUCT contains valuable proprietary information and trade secrets of POLYCOM and its suppliers and you shall protect the confidentiality of and avoid disclosure and unauthorized use of the SOFTWARE PRODUCT 2 8 Dual Media Software You may receive the SOFTWARE PRODUCT in more than one medium Regardless of the type or size of medium you receive you may use only one medium that is appropriate for your single PRODUCT You may not use or install the other medium on another PRODUCT 2 9 Reservation POLYCOM reserves all rights in the SOFTWARE PRODUCT not expressly granted to you in this Agreement 3 SUPPORT SERVICES POLYCOM may provide you with support services related to the SOFTWARE PRODUCT SUPPORT SERVICES Use of SUPPORT SERVICES is governed by the POLYCOM policies and programs described in the POLYCOM provided materials Any supplemental software code provided to you as part of the SUPPORT SERVICES is considered part of the SOFTWARE PRODUCT and is subject to the terms and conditions of this Agreement With respect to technical information you provide to POLYCOM as part of the SUPPORT SERVICES POLYCOM may use such information for its business p
24. B conform ment aux r glements locaux Ces limites visent assurer une protection raisonnable contre des interf rences pouvant nuire l appareil utilis dans un secteur r sidentiel Cet quipment g n re et utilise des radiofr quences et peut en mettre S il n est pas install et utilis selon les directives fournies il risque de perturber les radiocommunications L exploitation de cet appareil dans un secteur particulier est toutefois susceptible de produire des interf rences nuisibles Si cet quipement provoque des interf rences lors de la r ception des radiofr quences ou des fr quences de t l vision ce qui peut tre v rifi en mettant l appareil hors tension puis en le remettant sous tension l utilisateur doit prendre l une des mesures suivantes pour corriger la situation r orienter ou relocaliser l antenne de r ception augmenter la distance entre l appareil et l antenne de r ception brancher l appareil une prise d un circuit diff rent de celui auquel l antenne est branch e consulter le d taillant ou un technicien en radiot l vision d exp rience pour obtenir de l aide Polycom Product Warranty Statement The software included in this Product including without limitation firmware and all updated thereto including any software that may be downloaded electronically via the internet or otherwise the Software is licensed not sold Customer shall not reverse compile disasse
25. E GREATER OF THE AMOUNT ACTUALLY PAID BY YOU FOR THE SOFTWARE PRODUCT OR U S 5 00 PROVIDED HOWEVER IF Polycom Inc Polycom Kirk 5020 5040 User Guide General Information Polycom Inc YOU HAVE ENTERED INTO A POLYCOM SUPPORT SERVICES AGREEMENT POLYCOM S ENTIRE LIABILITY REGARDING SUPPORT SERVICES SHALL BE GOVERNED BY THE TERMS OF THAT AGREEMENT 8 DISCLAIMER Some countries states or provinces do not allow the exclusion or limitation of implied warranties or the limitation of incidental or consequential damages for certain products supplied to consumers or the limitation of liability for personal injury so the above limitations and exclusions may be limited in their application to you When the implied warranties are not allowed to be excluded in their entirety they will be limited to the duration of the applicable written warranty This warranty gives you specific legal rights which may vary depending on local law 9 EXPORT CONTROLS The SOFTWARE PRODUCT may not be downloaded or otherwise exported or re exported i into or to a national or resident of Cuba Iraq Libya North Korea Yugoslavia Iran Syria Republic of Serbia or any other country to which the U S has embargoed goods or ii to anyone on the U S Treasury Department s list of Specially Designated Nationals or the U S Commerce Department s Table of Denial Orders By downloading or using the SOFTWARE PRODUCT you are agreeing to the foregoing and
26. ION MAINTENANCE USE PERFORMANCE FAILURE OR INTERRUPTION OF ITS PRODUCTS EVEN IF POLYCOM OR ITS AUTHORIZED RESELLER HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND LIMITS ITS LIABILITY TO REPAIR REPLACEMENT OR REFUND OF THE PURCHASE PRICE PAID AT POLYCOM S OPTION THIS DISCLAIMER OF LIABILITY FOR DAMAGES WILL NOT BE AFFECTED IF ANY REMEDY PROVIDED HEREIN SHALL FAIL OF ITS ESSENTIAL PURPOSE DISCLAIMER Some countries states or provinces do not allow the exclusion or limitation of implied warranties or the limitation of incidental or consequential damages for certain products supplied to consumers or the limitation of liability for personal injury so the above limitations and exclusions may be limited in their application to you When the implied warranties are not allowed to be excluded in their entirety they will be limited to the duration of the applicable written warranty This warranty gives you specific legal rights which may vary depending on local law GOVERNING LAW This Limited Warranty and Limitation of Liability shall be governed by the laws of the State of California U S A and by the laws of the United States excluding their conflicts of laws principles The United Nations Convention on Contracts for the International Sale of Goods is hereby excluded in its entirety from application to this Limited Warranty and Limitation of Liability END USER LICENSE AGREEMENT FOR POLYCOM SOFTWARE IMPORTANT READ CAREFULL
27. Inc When you want to reply a message from your inbox you have three options Write a new message in an empty screen Wirite in continuation of original text received message Insert a template Reply Using an Empty Screen Press Menu to enter main menu Scroll to Messages and press Select Scroll to Inbox and press Select 1 2 3 4 Scroll to the desired received message and press Select 5 Press Options 6 Scroll to Reply and press Select 47 Polycom Kirk 5020 5040 User Guide Reading a Message 48 7 8 9 Scroll to Empty screen and press Select Write a message and press Options Scroll to Send and press Select 10 Press Send Reply in Continuation of Original Text Note Original text refers to the received text message Press Menu to enter main menu Scroll to Messages and press Select Scroll to Inbox and press Select Scroll to the desired received message and press Select Press Options Scroll to Reply and press Select Scroll to Original text and press Select Write a message in continuation of received message and press Options Scroll to Send and press Select 0 Press Send Reply Using a Template 1 2 3 4 5 6 7 8 9 Press Menu to enter main menu Scroll to Messages and press Select Scroll to Inbox and press Select Scroll to the desired message and press Select Press Options Scroll to Reply and press Select Scroll to Template and press Select Scroll to
28. NY POLYCOM gt Polycom KIRK 5020 5040 User Guide Version 5 0 February 2010 14158600 HD Ed 6 Trademark Information Polycom the Triangles logo ReadiManager SoundPoint SoundStation ViaVideo VoiceStation Vortex and VSX are registered trademarks of Polycom Inc Convene Global Management System iPower MGC People Content People On Content Polycom Conference Suite Polycom Converged Management Application CMA Polycom Distributed Media Application DMA Polycom HD Voice Polycom PathNavigator Polycom VideoPlus Polycom VoicePlus PVX RAS ReadiConvene RMX 2000 RSSTM V2iUTM VBP VS4000 and VTX are trademarks of Polycom Inc All other trademarks are the property of their respective owners Patent Information The accompanying product is protected by one or more U S and foreign patents and or pending patent applications held by Polycom Inc 2010 Polycom Inc All rights reserved Polycom Inc 4750 Willow Road Pleasanton CA 94588 2708 USA No part of this document may be reproduced or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of Polycom Inc Under the law reproducing includes translating into another language or format As between the parties Polycom Inc retains title to and ownership of all proprietary rights with respect to the so
29. RWISE INCLUDING WARRANTIES TERMS OR CONDITIONS OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE SATISFACTORY QUALITY CORRESPONDENCE WITH DESCRIPTION AND NON INFRINgeMENT ALL OF WHICH ARE EXPRESSLY DISCLAIMED POLYCOM NEITHER ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY OTHER LIABILITY IN CONNECTION WITH THE SALE INSTALLATION MAINTENANCE OR USE OF THIS SOFTWARE PRODUCT POLYCOM SHALL NOT BE LIABLE UNDER THIS WARRANTY IF ITS TESTING AND EXAMINATION DISCLOSE THAT THE ALLEGED DEFECT OR MALFUNCTION IN THE SOFTWARE PRODUCT DOES NOT EXIST OR WAS CAUSED BY YOUR OR ANY THIRD PERSON S MISUSE NEGLECT IMPROPER INSTALLATION OR TESTING UNAUTHORIZED ATTEMPTS TO MODIFY THE PRODUCT OR ANY OTHER CAUSE BEYOND THE RANGE OF THE INTENDED USE OR BY ACCIDENT FIRE LIGHTNING POWER CUTS OR OUTAGES OTHER HAZARDS OR ACTS OF GOD 7 LIMITATION OF LIABILITY TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW IN NO EVENT SHALL POLYCOM OR ITS SUPPLIERS BE LIABLE FOR ANY SPECIAL INCIDENTAL INDIRECT OR CONSEQUENTIAL DAMAGES WHATSOEVER INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION OR ANY OTHER PECUNIARY LOSS ARISING OUT OF THE USE OF OR INABILITY TO USE THE SOFTWARE PRODUCT OR THE PROVISION OF OR FAILURE TO PROVIDE SUPPORT SERVICES EVEN IF POLYCOM HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES IN ANY CASE POLYCOM S ENTIRE LIABILITY SHALL BE LIMITED TO TH
30. TWARE PRODUCT only in connection with the use of the PRODUCT You are not permitted to lease rent distribute or sublicense the SOFTWARE PRODUCT or to use the SOFTWARE PRODUCT in a time sharing arrangement or in any other unauthorized manner Further no license is granted to you in the human readable code of the SOFTWARE PRODUCT source code Except as provided below this License Agreement does not grant you any rights to patents copyrights trade secrets trademarks or any other rights in respect to the SOFTWARE PRODUCT 2 DESCRIPTION OF OTHER RIGHTS AND LIMITATIONS 2 1 Limitations on Reverse Engineering Decompilation and Disassembly You may not reverse engineer decompile or disassemble the SOFTWARE PRODUCT except and only to the extent that such activity is expressly permitted by applicable law notwithstanding this limitation The SOFTWARE PRODUCT is licensed as a single product Its component parts may not be separated for use on more than one PRODUCT 2 2 Back up Except as expressly provided for under this Agreement you may not copy the SOFTWARE PRODUCT except however you may keep one copy of the SOFTWARE PRODUCT and if applicable one copy of any previous version for back up purposes only to be used in the event of failure of the original All copies of the SOFTWARE PRODUCT must be marked with the proprietary notices provided on the original SOFTWARE PRODUCT You may not reproduce the supporting documentation accompanying t
31. Y BEFORE USING THE SOFTWARE PRODUCT This End User License Agreement Agreement is a legal agreement between you either an individual or a single entity and Polycom B V for the POLYCOM SOFTWARE PRODUCT licensed by Polycom B V in Europe the Middle Fast Africa and Asia Pacific or the POLYCOM SOFTWARE PRODUCT licensed by Polycom Inc in the rest of the world collectively referred to herein as POLYCOM The SOFTWARE PRODUCT includes computer software as attached hereto and may include associated media printed materials and online or electronic documentation SOFTWARE PRODUCT By clicking I agree or by installing copying or otherwise using the SOFTWARE PRODUCT you agree to be bound by the terms of this Agreement If you do not agree to the terms of this Agreement do not install or use the SOFTWARE PRODUCT and return it to your place of purchase for a full refund The SOFTWARE PRODUCT is protected by copyright laws and international copyright treaties as well as other intellectual property laws and treaties The SOFTWARE PRODUCT is licensed not sold to you and its use is subject to the terms of this Agreement 81 Polycom Kirk 5020 5040 User Guide Information 82 1 GRANT OF LICENSE Subject to the terms of this Agreement POLYCOM grants to youa non exclusive license to install and use the SOFTWARE PRODUCT on the POLYCOM product with which this SOFTWARE PRODUCT is supplied the PRODUCT You may use the SOF
32. al and not dangerous Polycom Inc Polycom Kirk 5020 5040 User Guide General Information Polycom Inc 5 Do not use non Nortel charging devices This could damage the batteries Notices Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas CAUTIONS Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate If your telephone equipment causes harm to the telephone network the telephone company may ask you to disconnect the system from the line until the problem has been corrected or they may disconti
33. ax 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 33 Press 8 If more than one number scroll to the desired number and press Polycom Inc Polycom Kirk 5020 5040 User Guide Making Calls 9 The display icon PA appears until call is connected 10 Press again to terminate the call Note For more information about using your phone book refer to Phone Book on page 33 Dial from Call List Call list shows up to 40 of your latest incoming outgoing and missed calls system dependent feature When memory of call list is full the handset will automatically erase the oldest call when a new call is received in call list Incoming calls are illustrated with green arrows Outgoing calls are illustrated with blue arrows Missed calls are illustrated with red arrows To dial from call list 1 While on hook press left side of navigation key to enter call list 2 Scroll to the desired name or number and press Note When you turn off the handset all content of call list is deleted if the subscribed system does not resend the information to the handset Dial from Call Register Polycom Inc The call register menu stores up to 40 of your incoming outgoing and missed calls The calls are classified in three groups incoming calls outgoing calls and missed calls If memory of call register is full the handset will automatically erase the oldest call when a new
34. ber of the message already exits as a contact in your phone book the message in the inbox or outbox will be represented with the name of the contact If the name and number do not exists in your phone book the handset cannot recognize the number and the message will only be represented by the number If you save a message in outbox for later handling the message will be represented by the beginning of the text message Inbox and outbox can store up to 20 messages in total A maximum of 72 letters including spaces is allowed for each message If the memory of inbox and outbox is full the handset will automatically erase the oldest message when a new message need to be stored If you want to delete messages from inbox or outbox manually refer to Erasing a Single Message on page 50 Erase All Read Messages from Inbox on page 50 Erase All Messages from Inbox on page 50 Erase All Messages from Outbox on page 50 and Erase All Messages on page 51 Writing and Sending a New Message Press Menu to enter main menu Scroll to Messages and press Select Scroll to New message and press Select Write a message a Aa N Optionally you can use a template Press Options scroll to Use template press Select scroll to desired template press Options scroll to Select and press Select For more information about templates refer to Saving a New Message as a Template on page 44 Saving a Received Message
35. chosen tone of the ringer You can distinguish between an internal and external call by the ring tone The ring tone of an internal call is followed by three short beeps system dependent feature For more information about changing ring tone refer to Ringing Tone on page 54 Adjusts ringing volume according to the noise level of the surrounding environment For more information about adjusting ringing volume refer to Ringing Volume on page 54 Firmware Version Polycom Inc Information about the firmware version provided for the system administrator 53 Polycom Kirk 5020 5040 User Guide Ringing Volume Settings The setting menu offers you the opportunity to customize the handset according to your needs The settings can be changed at any time The setting menu consists of ringing volume ringing tone alerting volume vibrator silent mode auto key lock backlight auto answer out of range and advanced settings Note Advanced settings are described separately in the next chapter In the following you will find a description of how to customize the handset Ringing Volume To adjust the volume of the ring tone Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Ringing volume and press Select 4 Press left or right side of navigation key to adjust the volume of the ring tone 5 Press Set Ringing Tone The ring tone is followed by a number indicating the ch
36. com Kirk 5020 5040 User Guide Call Register Delete Polycom Inc NO QO bh NY Scroll to Call Register and press Select Scroll to Missed Calls and press Select Scroll to the desired missed call and press Details Press Options Scroll to Add to phone book and press Select Write the name of the contact using the digits 0 9 refer to Using the Alphanumeric Keyboard on page 33 and press Save Deleting a Missed Call from List a RR N 1 Press Menu to enter main menu Scroll to Call Register and press Select Scroll to Missed Calls and press Select Scroll to the desired missed call and press Details Press Options and scroll to Delete from list Press Select to confirm The call register menu can store up to 40 of your incoming outgoing and missed calls If the memory of call register is full the handset will automatically erase the oldest call when a new call need to be stored in the call register If you want to erase manually use the following delete functions to empty lists in the call register Deleting All Incoming Calls 1 a RR N Press Menu to enter main menu Scroll to Call Register and press Select Scroll to Delete and press Select Scroll to Incoming calls and press Select Press Yes to empty list Note If you only want to delete a single incoming call see Deleting an Incoming Call from List on page 39 Deleting All Outgoing Calls 1 2 Press Menu to enter main menu
37. ct sunlight or unventilated areas e devices which generate strong magnetic fields such as electrical appliances fluorescent lamps computers radios televisions or fax machines e areas where the handset can be covered its ventilation impaired liquid spilled on the unit or objects inserted into the handset through any openings areas with dust vibration shock or temperature extremes Check for small metal objects in the handset earpiece mouthpiece before using the handset Do not store or locate flammable liquids gases or explosive materials in the same compartment or vicinity as the cordless handset its parts or accessories Polycom Kirk 5020 5040 User Guide Charger Inform ation Charger Information Two types of chargers can be used for the handset An ordinary charger and a USB charger The USB charger supports a PC phone book management program provided for the system administrator Location USA Countries outside the USA USA Countries outside the USA USA EU UK All Battery Information Table 1 1 Charger Information Type Ordinary charger Ordinary charger USB charger USB charger Power supply Power supply Power supply USB cable Part Number 84642472 84642464 84642473 84642466 84642471 84642469 84642470 84718504 Read the following information before you handle the batteries Do not leave a battery where it could be subjected to extremely high tempera
38. ction to erase all messages from inbox Press Menu to enter main menu Scroll to Messages and press Select Scroll to Erase messages and press Select Scroll to Inbox and press Select a RR N Press Yes to erase all messages from inbox Note If you only want to erase a single message from inbox refer to Erasing a Single Message on page 50 Erase All Messages from Outbox Use this function to erase all messages from your outbox 1 Press Menu to enter main menu Polycom Inc Polycom Kirk 5020 5040 User Guide Messages Polycom Inc Scroll to Messages and press Select Scroll to Erase messages and press Select Scroll to Outbox and press Select a RR N Press Yes to erase all messages from outbox Note If you only want to erase a single message from the outbox see Erasing a Single Message on page 50 Erase All Messages Use this function to erase all messages from inbox and outbox If you want to be sure not to erase unread messages refer to Erase All Read Messages from Inbox on page 50 Press Menu to enter main menu Scroll to Messages and press Select Scroll to Erase messages and press Select Scroll to All and press Select a Aa N Press Yes to erase all messages from all folders 51 Polycom Kirk 5020 5040 User Guide Silent Status Silent Headset Auto Answer 52 The status menu provides an overview of some of the handset settings and works as a shortcut
39. d clare que l appareil Frangais KIRK 5020 5040 Handset est conforme aux exigences French essentielles et aux autres dispositions pertinentes de la directive 1999 5 CE Con la presente Polycom UK Ltd dichiara che questo Italiano KIRK 5020 5040 Handset conforme ai requisiti Italian essenziali ed alle altre disposizioni pertinenti stabilite dalla direttiva 1999 5 CE f H r med lysir Polycom UK Ltd yfir pv ad KIRK 5020 d ee 5040 Handset er samr mi vi grunnkr fur og a rar KR kr fur sem ger ar eru tilskipun 1999 5 EC Latviski Ar o Polycom UK Ltd deklare ka KIRK 5020 5040 Le tvi Sp Handset atbilst Direktivas 1999 5 EK butiskajam ALE prasibam un citiem ar to saistitajiem noteikumiem Lietuvi Siuo Polycom UK Ltd deklaruoja kad is KIRK 5020 Lith aa I 5040 Handset atitinka esminius reikalavimus ir kitas HESE 1999 5 EB Direktyvos nuostatas Hierbij verklaart Polycom UK Ltd dat het toestel KIRK Nederlands 5020 5040 Handset in overeenstemming is met de Dutch essenti le eisen en de andere relevante bepalingen van richtlijn 1999 5 EG Hawnhekk Polycom UK Ltd jiddikjara li dan il mudel Malti tal prodott jikkonforma ee essenzjali u ma Maltese provvedimenti ohrajn relevanti li hemm fid Dirrettiva 1999 5 EC Alulirott Polycom UK Ltd nyilatkozom hogy a KIRK Magyar 5020 5040 Handset megfelel a vonatkoz alapvet Hungarian k vetelm nyeknek s az 1999 5 EC ir nyelv egy b el
40. d messages from another DN Directory Number in the system or to listen to voice mail messages The red LED on your handset flashes when you receive a message from an internal voice message center or another telephone on your system This is the message waiting indication To view reply and listen to your messages 1 While on hook press R MAIL short key press to access your message list 2 Press NEXT to view all messages in the list Note that The NEXT softkey only appears on the display when you have more than one message 3 Press CALL to reply to a message in the list Press ERASE to delete a message from the list Note Refer to the document provided with the internal voice message center for more information about mailbox options Polycom Inc Polycom Kirk 5020 5040 User Guide During Calls During Calls When you are on a call you have three options as described in the following Two of the options concern whether you want to make parts of a call public or personal It is possible to turn both of these options on at the same time The last and third option is to enter and use the phone book while you are on a call Turning Loadspeaker On Off Turning loadspeaker on allows other people in the room to listen to and participate in the conversation You may set the handset on a desk or table and leave your hands free To turn loadspeaker on off 1 While ona call press Loud on to turn loudspeaker on 2 To turn louds
41. dicates the charging There will be no reaction on incoming calls If the handset is turned on when charging the display shows the blue charging icon ES in the status bar The charging icon is replaced by the green fully charged icon BJ when the battery is fully charged when handset is removed from charger the charging icon disappears The handset will not vibrate Auto answer is inactive The handset reacts normally for incoming calls It is necessary to recharge battery when display shows the battery low icon or if the handset cannot be turned on Battery Capacity Polycom Inc The capacity of the battery depends on the use of backlight and talk time Battery capacity in active mode 5020 up to 20 hours of talk time 5040 up to 15 hours of talk time Battery capacity in standby mode 5020 200 hours when display backlight is turned off 5040 100 hours when display backlight is turned off e 5020 100 hours when display backlight is set at dimmed 5040 60 hours when display backlight is set at dimmed For information about how to check battery capacity refer to Battery on page 53 Polycom Kirk 5020 5040 User Guide Battery Disposal Battery Disposal Warning Lithium lon batteries must be disposed of properly Do not dispose of the batteries in office or household waste Lithium lon batteries are recyclable You can help preserve the environment by returning your unwanted batteries to your nearest recycling
42. ds the bottom of the handset Polycom Kirk 5020 5040 User Guide Battery Information 2 Liftoff back cover 3 Insert battery with the label readable Align the contacts of the battery with the corresponding connectors on the battery compartment and insert in the direction of the arrow Warning Make sure that the contacts of the battery and the connectors of the battery compartment are aligned before sliding the battery in the direction of the arrow 4 Press back cover back in locked position when you hear a click the back cover is in position Note The product label including the CE logo can be found in the battery compartment Charging Battery When charging battery for the first time it is necessary to leave handset in charger for 14 16 hours for the battery to be fully charged During normal operation it takes approximately 6 hours to charge the handset from fully discharged to its full capacity Turning the backlight off reduces charging time with approximately 2 hours refer to Turning Backlight Off on page 57 10 Polycom Inc Polycom Kirk 5020 5040 User Guide Getting Started 38 Place handset in charger For correct charging be sure the room temperature is between 0 C 32 F and 40 C 104 F Do not place the handset in direct sunlight The battery has a built in heat sensor which will stop charging if the battery temperature is too high If the handset is turned off when placed in charger nothing in
43. dvanced cssserizbexe eere kem pr EIE T E ees Da Bee ASEM EERE e yns 63 Long Key s 63 A e A EEA e i Vere Kita a 64 Tim amp Date y 4 s44 p ee ERR RR SE n k kal n xe chee 65 1 General Information 68 Troubleshooting 5x ras REES RET ER ME ERBEN E DELE 68 Information ses sn toe eet ii A EAEE 68 Errorinformati n eerte cnrs EINEN t s 68 Technical Specification 4a k 4 43 40 err Soe escheat ahead kaini 69 Important Safety Instructions and Product Information 69 Intrinsic Safety suc a duha ne ieee REPRE dde 70 International Regulatory and Product Information 72 Important Safety Instructions 75 Polycom Inc v Polycom Kirk 5020 5040 User Guide vi Polycom Inc Polycom Kirk 5020 5040 User Guide Getting Started Getting Started Read all information in this section before you use your handset Handset Information Polycom Inc Danger Ensure that the adapter voltage is the same as the electrical outlet voltage The handset uses radio signals and does not guarantee a connection in all circumstances Do not rely on a cordless handset to make emergency calls Never use your handset e in the vicinity of electrical detonators inshielded rooms e inareas where radio transmission is forbidden e in aircrafts Do not place a handset near e water moisture or damp areas e heat sources dire
44. e this function to delete a template or replace the template with a new template when the memory is full For more information about replacing a template refer to Saving a New Message as a Template on page 44 1 Press Menu to enter main menu Scroll to Messages and press Select Scroll to Templates and press Select Scroll to the desired template and press Options a RR N Scroll to Erase and press Select 49 Polycom Kirk 5020 5040 User Guide Reading a Message 50 6 Press Yes to erase the template Erasing a Single Message The handset will automatically erase the oldest message when the memory of inbox and outbox is full refer to Messages on page 43 If you want to delete a message manually do the following Press Menu to enter main menu Scroll to Messages and press Select Scroll to Inbox or Outbox and press Select Scroll to the desired message and press Select Press Options Scroll to Erase and press Select N GO GQ B ND Press Yes to erase the message Erase All Read Messages from Inbox Use this function to erase all read messages from inbox This way you do not risk erasing messages that you have not had time to read yet Press Menu to enter main menu Scroll to Messages and press Select Scroll to Erase messages and press Select Scroll to All read and press Select a RR N Press Yes to erase all read messages from inbox Erase All Messages from Inbox Use this fun
45. e up Returning to Previous Menu il When in menu press right softkey to activate Back or Exit You now return to previous menu Leaving Menus 38 To leave menu press the R key This key will exit menu at once The handset contains two types of shortcuts e Personal shortcuts Personal shortcuts consist of functions you have chosen to add to a list of shortcuts The list is assigned to the right softkey e Predefined shortcuts Predefined shortcuts are unchangeable and assigned to different keys on the handset Personal Shortcuts By adding specific functions to the list of shortcuts you get quick access to functions you often use Note Personal shortcuts can only be used when handset is in standby mode on hook In the following you will find a description of how to add use and remove personal shortcuts To add a shortcut 1 While on hook press Shortcut to enter the shortcut function 2 Scroll to Edit shortcuts and press Select 3 Scrollto the function you want to make a shortcut to Polycom Inc Polycom Kirk 5020 5040 User Guide About Your 5020 5040 Handset Polycom Inc 4 Press Select to add the function to the list of personal shortcuts To use a shortcut 1 While on hook press Shortcut to enter the shortcut function 2 Scrollto the desired shortcut and press Select To remove a shortcut 1 While on hook press Shortcut to enter the shortcut function Scroll to Edit shortcuts and press Sel
46. ect Scroll to the desired shortcut and press Select to remove the function from the list of shortcuts Predefined Shortcuts Predefined shortcuts are unchangeable and assigned to different keys In the following you will find a list of predefined shortcuts and a description of how to access and use them Call list system dependent feature While on hook press left side of navigation key to enter call list Incoming calls are illustrated with green arrows Outgoing calls are illustrated with blue arrows Missed calls are illustrated with red arrows Exit menu When in menu press R Find name While on or off hook press top or bottom of navigation key Press bottom of navigation key to start at the top of name list with the letter a Press top of navigation key to start at the bottom of name list with the letter z Keypad locked unlocked While on hook press Menu followed by Display shows the key lock icon EI followed by the text Keypad locked unlocked Missed calls While on hook press right side of navigation key to enter a list of missed call Redirect a call While on a call press R The feature is system dependent Save name and number While on hook enter number and press Save Silent on off While on hook press Menu followed by Display shows the silent icon EN followed by the text Sient mode on of and a small icon is placed in status line Speed dial While on hook press digit equivalent to number
47. er failure In the event of a power failure or flat battery you cannot use the handset to make or receive calls Battery Precautions Periodically clean the charge contacts on both the charger and handset 2 Exercise care in handling batteries in order not to short the batteries with conducting materials such as rings bracelets and keys The batteries or conducting material may overheat and cause burns or fire 3 Do not open or mutilate the batteries released electrolyte is corrosive and may cause damage to the eyes or skin The electrolyte may be toxic of swallowed During charging batteries heat up This is normal and not dangerous 5 Lithium cell installation Caution Danger of Explosion if Battery is incorrectly replaced Replace only with the same or equivalent type recommended by the manufacturer Dispose of used batteries according to the manufacturer s instructions Notices Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations Repairs to certified equipment should be coordinated by a representative designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may gi
48. ering Calls ud ja lis ERREUR Ed 27 Replying to messages 28 1 Donng CU i sw u ya ya w kaka sui ou D Turning Loadspeaker On Off WWW KK KK KK eee 29 Entering Phone Book 29 1 Using the Menu 30 Description of Men s sie REP ERE OR ER KK NA W 2 meas dede tie Mens 30 Phone Book xi sanan n n wives eb Giyan PIE 0y W Sha reg 30 Call Register A vay kani kada y kin b n kilke dek n e E 30 M R S e eae deer apis 30 Polycom Inc iii Polycom Kirk 5020 5040 User Guide MSF une mp A ke Au k tee a te A dte RUE ec A ree RR A 31 External Services ya kak e ge ree Re RR pe Kin din ek ke a 31 Status om totei me Rue Pa REIR needed DII MM EE Ee 31 cnp cd P escorte des desc 31 List of Menu Functions 31 Phone Book cuoco kk kk s 33 Using the Alphanumeric Keyboard 33 Managing an Existing Contact 33 Dialing Contact from Phone Book 34 Coll Register i EIDEM E Incoming Calle uer desee ene ptem epa e e bn ibi 38 Outgoing Calls ss xa sekan ekl aa All kak a Wl ra adicta EE 39 Missed Calls 24 os d men Eke ba eae V kek y ri FE ER S 22 40 Delete iii its spread esas pepper 41 MOSSOS 12 oak do d dob v aider antoine Ge Sending M
49. essages Using Templates 45 Reading a Message iis ise esee in e CHER CHR ERE RE 46 Reading a Long Message 46 Reading a Short Message 47 Reading a Call Back Message 47 Replying a Message 47 Silent obo pepe a ii Anti AGS Aetna dA Ce cede ee 52 Headset i oue tad Ee M iaa 52 Auto ANSWET loli RR ERR LER ERR WE A bl k ky e 52 Battery E 53 Ringing e PP gg Route du itte bd a 53 Volume RPG RI SNE ENEE S PIETATIS EY 53 Firmware epes sere re EE DRE PRAE UC RED diese 53 SOMOS arras DA Ringing Volume ssi xune n br RE EEN Wn Ke me e REX EET 54 Ringing e rg Ooo 54 Alerting Volume uot rtt bee e serdar ere Stun 55 NIESEN un Scheed yen n pen nan EENS EE 55 Silent Mode RE 56 Polycom Inc Contents Changing Settings of Silent Mode 56 Auto Key LOCK oo isaac eh n da can ex Gen Wn nA ER EA wh 56 Dacklighit oc eh nua Eo CEP ERI PUE ERE 2 W N 57 AUTO ATIBWET xii Uo oet ede gm 58 Changing Settings of Auto Answer 58 Outof R nge eege E tot eit oe a 2 ENEE 59 Changing Settings of Out of Range 59 Bluetooth only KIRK 5040 60 Last Number Redial Sk k k cee 63 A
50. f the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected 71 Polycom Kirk 5020 5040 User Guide Information Consult the dealer or an experienced radio TV technician for help Power Outage In the event of a power outage your cordless telephone will not operate The cordless telephone requires electricity for operation You should have a telephone which does not require electricity available for use during power outages Information to user The users manual or instruction manual for an intentional or unintentional radiator shall caution the user that changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment International Regulatory and Product Information 72 Table 1 6 CE CE This KIRK 5020 5040 Handset has been marked with the CE mark This mark indicates compliance with EEC Directives 89 336 EEC 73 23 EEC 1999 5 EC A full copy of the Declaration of conformity can be obtained from Polycom Ltd 270 Bath Road Slough Berkshire SL1 4DX UK Table 1 7 1999 5 EF Cesk Polycom UK Ltd timto prohla uje ze tento KIRK 5020 Czech 5040 Handset je ve shode se z kladn mi poZadavky a i dal imi prfslu nymi ustanovenimi sme
51. ftware contained within its products The software is protected by United States copyright laws and international treaty provision Therefore you must treat the software like any other copyrighted material e g a book or sound recording Every effort has been made to ensure that the information in this manual is accurate Polycom Inc is not responsible for printing or clerical errors Information in this document is subject to change without notice Contents Contents 1 Getting A 7 Handset Information EEN ee nete emt eh t e 7 Charger Information 452 it NEE kd ke MENS 8 Battery Information eer ra nre a eR NEE RH k n 8 Battery Capacity assister ER Wad a ENEE eens 11 Battery Disposal 1 i3 a ale pa iu ERE Era ss 12 1 About Your 5020 5040 Handset 13 Handset Display ss s kas s l k nn TU PEE BRE ent 15 Status Cons LE iris chia ra 2 22 O2 NE 16 Display Backlight san te ned REF ee EEN 18 Navigating Handset 22 18 Shortcuts ari a ore 20 1 Basic Handset Options 22 Turning Handset On Off 22 Adjusting Speaker Volume 22 Locking Keypad 4 24 224 os anne A dE niet 22 Making Calls 522652929299 9 P ka vascas 24 Dialtrom Call Lists sons nest UE 25 Dial from Call Register 25 1 Answ
52. he SOFTWARE PRODUCT 2 3 Modifications You may not modify translate or create derivative works of the SOFTWARE PRODUCT 2 4 Proprietary Notices You may not remove or obscure any proprietary notices on or in the SOFTWARE PRODUCT or the supporting documentation 2 5 Software Transfer You may permanently transfer all of your rights under this Agreement provided you retain no copies you transfer all of the SOFTWARE PRODUCT including all component parts the media and printed materials any upgrades this Agreement and if applicable the Certificate of Authenticity and the recipient agrees to the terms of this Agreement If the SOFTWARE PRODUCT is an upgrade any transfer must include all prior versions of the SOFTWARE PRODUCT However if the SOFTWARE PRODUCT is marked Not for Resale or NFR you may not resell it or otherwise transfer it for value 2 6 Copyright All title and copyrights in and to the SOFTWARE PRODUCT including but not limited to any images photographs animations video audio music text and applets incorporated into the SOFTWARE PRODUCT the accompanying printed materials and any copies of the SOFTWARE PRODUCT are owned by POLYCOM or its suppliers The SOFTWARE PRODUCT is protected by copyright laws and international treaty provisions Title ownership rights and intellectual property rights in the SOFTWARE PRODUCT shall remain in POLYCOM or its suppliers Title and Polycom Inc Polycom Kirk
53. he handset Call back messages Call back messages also contain contact information In the following you will find a description of how to read the different types of messages Reading a Long Message 46 The envelope icon E appears in the display when you receive a long message To read the long message 1 Press Details to enter inbox 2 Scroll to the desired message and press Select Time and date of message is shown above the text message Note New messages appear in the beginning of the list as they are sorted by time and date starting with the latest Note Read messages are marked with an amp in inbox Polycom Inc Polycom Kirk 5020 5040 User Guide Messages To read the long message later If you want to read the message later press Exit The envelope icon will then be placed in the status bar indicating that there is an unread message in inbox Reading a Short Message The envelope icon E and the text message appear in the display when you receive a short message To delete the short message e Press OK Reading a Call Back Message The envelope icon text message and contact information appear in the display when you receive a call back message The display shows text message and contact information alternately To act on the call back message Press CT to call the call back number in the message To delete the call back message 38 Press Ok Replying a Message Polycom
54. ilent Mode Silent Mode When silent mode is turned on the handset will not ring when a call arrives However you will still be able to see the arriving call in the display To turn silent mode on off 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Silent mode and press Select 4 Scroll to On or Off and press Change Note It is also possible to turn Silent mode on or off without entering menu While on hook press Menu followed by Changing Settings of Silent Mode Auto Key Lock 56 When silent mode is turned on you can select other ways of indicating incoming calls or messages Display flashing When turned on the display will flash when an incoming call or message arrives e Vibrator When turned on the handset will vibrate when an incoming call or message arrives Shortring When turned on a short ring will appear when an incoming call arrives To change settings of silent mode 1 Press Menu to enter main menu Scroll to Settings and press Select Scroll to Silent Mode and press Select Scroll to Settings and press Change a RR Y N Scroll to the desired setting and press Select Use auto key lock to prevent keys from being accidentally pressed With auto keylock turned on the handset will automatically lock keypad after 30 seconds To manually lock unlock keypad press Menu followed by Polycom Inc Polycom Kirk 5020 5040 User Guide Settings Bac
55. in menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Time amp date and press Select Scroll to Date format and press Select Scroll to desired date format and press Change Set Date oe XAO a Rh M A Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Time amp date and press Select Scroll to Change date and press Select Scroll to desired date format and press Change Place cursor on the digit you want to change Press a digit The cursor will then automatically jump to the next digit Polycom Inc Polycom Kirk 5020 5040 User Guide Settings 9 Press Change Polycom Inc 67 Polycom Kirk 5020 5040 User Guide Troubleshooting General Information Troubleshooting Information Error information 68 The handset freezes Remove and replace battery pack Press left softkey to turn on the handset The handset does not ring A Check whether Silent mode is turned On The handset cannot find a system ID at Create Login Check whether the system is set to allow subscriptions The handset cannot subscribe even if system ID has been found A Check if Authentication Code is necessary Not possible to turn on the handset 38 Check if battery is connected If yes charge the battery The handset turns off when receiving a call and going off hook Charge the battery If still a proble
56. ing Do not use liquid cleaners or aerosol cleaners Use damp cloth for cleaning 4 Do not install the telephone equipment in the bathroom or near a wash bowl kitchen sink or laundry tub in a wet basement or near a swimming pool 5 Slots or openings in the equipment are provided for ventilation to protect it from over heating These openings must not be blocked or covered Polycom Inc 75 Polycom Kirk 5020 5040 User Guide Information 6 The product should be operated only from the type of power source indicated on the instructions If you are not sure of the type of power supply consult your dealer or local power company 7 Do not overload wall outlets and extension cords as this can result in fire or electrical shock 8 Never push objects of any kind into this product through cabinet slots as they may touch dangerous voltage points or short out parts that could result in fire electrical shock or injury Never spill liquid of any kind into this product 9 To reduce the risk of electrical shock or burns do not disassemble this product Opening or removing covers may expose you to dangerous voltages dangerous electrical current or other risks Incorrect reassemble can cause electrical shock when the appliance is subsequently used If the product need repair consult your dealer 10 Refer servicing to qualified service personnel 11 Avoid using telephone during an electrical storm There may be a risk of electrical shock fr
57. iod of ninety 90 days from the date of receipt by you 83 Polycom Kirk 5020 5040 User Guide Information 84 and b any SUPPORT SERVICES provided by POLYCOM shall be substantially as described in applicable written materials provided to you by POLYCOM and POLYCOM support engineers will make commercially reasonable efforts to solve any problem issues POLYCOM does not warrant that your use of the SOFTWARE PRODUCT will be uninterrupted or error free or that all defects in the SOFTWARE PRODUCT will be corrected POLYCOM s sole obligation under this express warranty shall be at POLYCOM s option and expense to refund the purchase price paid by you for any defective software product which is returned to POLYCOM with a copy or your receipt or to replace any defective media with software which substantially conforms to applicable POLYCOM published specifications Any replacement SOFTWARE PRODUCT will be warranted for the remainder of the original warranty period or thirty 30 days whichever is longer 6 2 Warranties Exclusive IF THIS SOFTWARE PRODUCT DOES NOT OPERATE AS WARRANTED ABOVE YOUR SOLE REMEDY FOR BREACH OF THAT WARRANTY SHALL BE REPAIR REPLACEMENT OR REFUND OF THE PURCHASE PRICE PAID AT POLYCOM S OPTION TO THE FULL EXTENT ALLOWED BY LAW THE FOREGOING WARRANTIES AND REMEDIES ARE EXCLUSIVE AND ARE IN LIEU OF ALL OTHER WARRANTIES TERMS OR CONDITIONS EXPRESS OR IMPLIED EITHER IN FACT OR BY OPERATION OF LAW STATUTORY OR OTHE
58. klight Polycom Inc To turn auto key lock on off 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Auto key lock and press Select 4 Scroll to On or Off and press Change To answer a call when auto key lock is on press Ta When you end the call keypad automatically locks The display backlight automatically turns on when an incoming call or message arrives or a key is pressed The backlight turns off when handset is in standby mode after a preset period of time delay Setting Backlight at Dimmed When setting display backlight at dimmed display information can still be seen vaguely when handset is in standby mode 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Backlight and press Select 4 Scroll to Dimmed and press Change Turning Backlight Off Turning display backlight off when handset is in standby mode will save battery power Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Backlight and press Select 4 Scroll to Off and press Change Adjusting Backlight Delay You can adjust the period of time before backlight turns off when handset is in standby mode 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Backlight and press Select 57 Polycom Kirk 5020 5040 User Guide Auto Answer Auto Answer 4 Scroll to Delay and press Change 5 6 Press left and
59. m change the battery as it might be defective Improper function of the handset might be related to the infrastructure to which the handset is connected to Before declaring a handset for repair be sure that the main system is operating properly Polycom Inc Polycom Kirk 5020 5040 User Guide General Information Technical Specification Table 1 5 Approvals Access profile EN 300444 V1 4 1 2002 EN 301 489 1 Version 1 4 1 EN 301 489 6 Version 1 2 1 Radio EN 301 406 V1 5 1 2003 Safety EN 60950 1 2001 A11 CORRIG Size and weight Size 146 x 48 x 19mm Weight 110 g incl battery 10g Capacity 5020 Active talking time up to 20 hours 5040 Active talking time up to 15 hours 5020 Stand by time up to 200 hours 5040 Active talking time up to 100 hours Temperature and air pressure Operating temperature 0 40 C 32 104 F Air pressure Normal atmosphere condition Important Safety Instructions and Product Information Before using your telephone equipment you should always follow basic safety instruction to reduce the risk of fire electrical shock and injury to persons and damage to property 1 Read and understand all instructions 2 Follow all warnings and instructions including those marked on the product 3 Unplug this product before cleaning Do not use liquid cleaners or aerosol cleaners Use damp cloth for cleaning 4 Do not install the telephone equipment in the bathroom or near a wash bowl
60. mble or otherwise reverse engineer embed within any other software product or modify in any manner with respect thereto the Software in whole or in part THE TERMS AND CONDITIONS APPLICABLE TO POLYCOM S LIMITED WARRANTY ARE AS SET FORTH BELOW AND ARE ALSO INCLUDED IN THE DOCUMENTATION PACKAGED WITH NEW POLYCOM PRODUCTS LIMITED WARRANTY Polycom warrants to the end user Customer that the product will be free from defects in workmanship and materials under normal use and service for one year or such longer period as Polycom may announce publicly from time to time for particular products from the date of purchase from Polycom or its authorized reseller Polycom s sole obligation under this express warranty shall be at Polycom s option and expense to repair the defective product or part deliver to Customer an equivalent product or part to replace the defective item or if neither of the two foregoing options is reasonably available Polycom may in its sole discretion refund to Customer the purchase price paid for the defective product All products that are replaced 79 Polycom Kirk 5020 5040 User Guide Information 80 will become the property of Polycom Replacement products or parts may be new or reconditioned Polycom warrants any replaced or repaired product or part for ninety 90 days from shipment or the remainder of the initial warranty period whichever is longer Products returned to Polycom must be sent prepaid and
61. microphone mute Polycom Kirk 5020 5040 User Guide Navigating Handset Display Backlight Table 1 4 Handset Icons The bluetooth icon will appear when bluetooth is activated However when wireless headset is connected the bluetooth icon disappears e The headset icon will appear when the A wireless headset is connected The display backlight automatically turns on when an incoming call or message arrives or if a key is pressed The backlight turns off when the handset is idle after a preset period of time delay You can disable the backlight to save power refer to Turning Backlight Off on page 57 for more information Navigating Handset The main part of the functions of the handset are grouped into different menus In the following sections you will find a description of how to navigate these menus For more information about the content of the different menus refer to Using the Menu on page 30 You navigate the handset using two softkeys and a four way navigation key The figure below illustrates the connection between these keys and the text shown in display Polycom Inc Polycom Kirk 5020 5040 User Guide About Your 5020 5040 Handset Polycom Inc Left Softkey Pressing left softkey activates left softkey text Use left softkey to enter main menu When in menu use the key to confirm your choices Right Softkey Pressing right softkey activates right softkey text Use right softkey to
62. n be defined as speed dials refer to Speed Dial on page 26 or as MSF messages MSF messages are system dependent If supported by the subscribed system a MSF message sent to the system could for example return system features to the handset To change long key definition 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 63 Polycom Kirk 5020 5040 User Guide Advanced Login 3 4 5 Scroll to Advanced and press Select Scroll to Long key and press Select Scroll to desired definition and press Change Before you can use the registered handset it is necessary to subscribe the handset to a system login The handset can be subscribed to up to 10 different systems To subscribe to a system refer to Creating a Login on page 65 Selecting a Login If you want to change to another system manually do the following 1 2 3 4 5 6 Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Login and press Select Scroll to Select Login and press Select Scroll to the desired login and press Select Removing a Login Logins can be removed from the system in use and from the 9 other systems if connected Note Removing a login requires a password Password is factory set at 0000 Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Login and press Select Scr
63. n menu Scroll to Messages and press Select Scroll to New message and press Select Write a message and press Options Scroll to Save message and press Select Scroll to Templates and press Select If memory is full press Ok Polycom Inc Polycom Kirk 5020 5040 User Guide Messages 8 Scroll to the desired position and press Select Saving a Received Message as a Template You can save a message from inbox as a template for later use Press Menu to enter main menu Scroll to Messages and press Select Scroll to Inbox and press Select Scroll to desired message and press Select Press Options Scroll to Forward and press Select Press Options Scroll to Save message and press Select DAN O OT bh WHS Scroll to Templates and press Select Sending Messages Using Templates Polycom Inc You can create up to 10 templates in relation to the kind of message you often need to send To create a new template refer to Saving a New Message as a Template on page 44 and Saving a Received Message as a Template on page 45 When using a template in a message you have two options e Use a template from the very beginning of the process see below Insert a template in a message when you are in the process of writing a message refer to Writing and Sending a New Message on page 43 To use a template in a message Press Menu to enter main menu Scroll to Messages and press Select Scroll to Templates
64. nt mode Auto key lock Backlight Auto answer AN OO Om P WN Out of range 10 Bluetooth 11 Advanced 32 Polycom Inc Polycom Kirk 5020 5040 User Guide Phone Book Phone Book You can store numbers and names in your phone book The phone book can store up to 250 names with four numbers each A maximum of 24 digits including spaces is allowed for each number Names are sorted alphabetically starting with their first character If the display shows Memory full it is necessary to delete one or more names from the phone book refer to Deleting Contact on page 36 Using the Alphanumeric Keyboard The normal dialling keys 0 9 are used for writing the name to be placed in the phone book By pressing the keys a certain number of times the related letters will appear in the display Spaces are made by using the 0 key Key changes between uppercase and lowercase letters which is indicated on the top left hand corner of the display Pressing left or right side of navigation key will move the cursor To delete letters place cursor behind letter and press Delete Managing an Existing Contact Polycom Inc The phone book menu offers a range of possibilities to manage existing contacts and makes it easy to add edit or delete name and number Note It is possible to add up to four numbers to a contact Finding Contact in Phone Book The handset s phone book is familiar to an ordinary phone book However
65. nue your service temporarily If possible they will notify you in advance But if advance notice is not practical you should be notified as soon as possible You will be informed of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the proper functioning of your telephone system If they do and it is possible you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service If you experience trouble with this telephone system disconnect it from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning Note This equipment has been tested and found to comply with the limits for a class B digital device pursuant to local regulations These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more o
66. oll to Remove login and press Select Scroll to the desired login and press Select Enter your password and press Ok If the system in use is removed it is necessary to select one of the remaining systems or to subscribe to a new one Note If one of the systems not chosen is removed the handset remains connected to the system in use Polycom Inc Polycom Kirk 5020 5040 User Guide Settings Time amp Date Polycom Inc Creating a Login To create a login the system must allow subscriptions to be made Some systems also require an Authentication Code AC If more than one system currently permits subscription you will need to know the ID of the system to which you want to subscribe Authentication Codes and system ID s will be provided be the system administrator You can subscribe up to 15 systems that is create 15 logins Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Login and press Select a RR Y N Scroll to Create login and press Select The handset will start searching for a system o Scroll to the found system and press Select If required enter an AC Code and press Ok to connect to the system Press Ok Note If the handset is already subscribed to 15 systems you will have to remove a subscription before creating a new subscription refer to Removing a Login on page 64 Selecting Login Automatically When auto login is
67. oll to the desired call and press Details 5 Press Options and scroll to Delete from list 6 Press Select to confirm Outgoing Calls Polycom Inc Outgoing calls is a list of all your outgoing calls sorted by date and time of the call starting with the latest call If name and number of the outgoing call already exits in your phone book the outgoing call will be represented with the name of the contact If name and number do not exist in your phone book the handset can not recognize the number and the outgoing call will only be represented by the number In both cases outgoing call register provides details about outgoing calls such as time date and length of conversation It is possible to add name and number of an outgoing call to your phone book or to delete an outgoing call from the list Viewing List of Outgoing Calls 1 Press Menu to enter main menu 2 Scroll to Call Register and press Select 3 Scroll to Outgoing Calls and press Select Adding an Outgoing Call to Phone Book If you have made a call and the number is not in phone book it is possible to add it to phone book from the outgoing call list 1 Press Menu to enter main menu 2 Scroll to Call Register and press Select 39 Polycom Kirk 5020 5040 User Guide Missed Calls Missed Calls 40 Scroll to Outgoing Calls and press Select Scroll to the desired call and press Details Press Options Scroll to Add to phone book and press Select N
68. om lightning 12 Do not use the telephone to report a gas leak in the vicinity of the leak 13 Do not place the base or charger near microwave ovens radio equipment or non ground connected televisions These appliances may cause electrical interference to the base or handset 14 The charger must be placed on a hard flat surface and connected to a functional 120 volt AC power source depending on the country of use 15 This telephone will not operate in the event of a blackout Please keep a backup phone for emergencies 16 Installation must be performed in accordance with all relevant national wiring rules 17 Plug acts as Disconnect Device The socket outlet to which this apparatus is connected must be installed near the equipment and must always be readily accessible 18 This device and its antenna must not be co located or operating in conjunction with any other antenna or transmitter Intrinsic safety Do not use the handset in conditions where there is a danger of electrically ignited explosions Exposure to sunlight heat and moisture Do not expose the cordless phone to direct sunlight for long periods Keep the cordless phone away from excessive heat and moisture 76 Polycom Inc Polycom Kirk 5020 5040 User Guide General Information Polycom Inc Spare parts and accessories Use only approved spare parts and accessories The operation of non approved parts cannot be guaranteed and may even cause damage Pow
69. ons on page 31 which will give you a quick overview of the functions of each menu You can store numbers and names in your phone book The phone book can store up to 250 names with up to four numbers each A maximum of 24 digits including spaces is allowed for each number Names are sorted alphabetically starting with their first character For more information about using phone book refer to Phone Book on page 33 The call register keeps track of all your recent calls as it stores up to 40 of your incoming outgoing and missed calls For more information about call register refer to Call Register on page 38 If supported by the subscribed system you can send and receive messages from the messages menu Polycom Inc Polycom Kirk 5020 5040 User Guide Using the Menu MSF Function External Services Status Settings All messages is automatically stored in inbox or outbox Messages can store up to 20 messages A maximum of 72 letters including spaces is allowed for each message For more information about reading writing and sending messages refer to Messages on page 43 MSF Function is a special function based on MSF Message Service Function The function requires special software in the main system External Services are features placed in the main system and only available if the handset is subscribed to a KIRK solution External Services include View Clip Stack Delete Clip S
70. or incoming calls FA and the caller information appears below if supported by the subscribed system e Press to answer a call when your handset rings Note You can distinguish between an internal and external call by the ring tone The ring tone of an internal call is followed by three short beeps system dependent feature Auto Answer When auto answer is turned on the handset automatically goes off hook when an incoming call arrives If subscribed to a wireless solution the handset automatically goes on hook when calls are terminated 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Auto answer and press Select 4 Scroll to On or Off and press Change Note When charging auto answer is inactive Mute a Call 38 Press Silence and the ring signal is muted Reject a Call Note Rejecting a call is system dependent If supported by the subscribed system do the following Press Reject to refuse the call The rejected call is registered as a missed call Redirect a Call Note Redirecting a call is system dependent If supported by the subscribed system do the following 1 While on a call press R 27 Polycom Kirk 5020 5040 User Guide Dial from Call Register 2 Dial number of the person you want to redirect the call to and press Ok If you want to withdraw the call press R 3 Press to terminate the call Replying to messages 28 This allows you to rea
71. osen tone of the ringer You can distinguish between an internal and external call by the ring tone The ring tone of an internal call is followed by three short beeps system dependent feature To choose a new ring tone 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Ringing tone and press Select 54 Polycom Inc Polycom Kirk 5020 5040 User Guide Settings Alerting Volume Vibrator Polycom Inc 4 Scroll to the desired ring tone and press Change to select and listen to the chosen ring tone Repeat the process if you want to choose and listen to other ring tones Alerts are short beeps that appear when You receive a new message You send a message The handset is moving out of range The handset is out of range The battery capacity is low You create a login To adjust alerting volume 1 2 3 4 Press Menu to enter main menu Scroll to Settings and press Select Scroll to Alerting volume and press Select Press the left or right side of the navigation key to adjust the volume of the ringer Press Set When vibrator is turned on the handset will vibrate when an incoming call arrives To turn vibrator on off Aa O N Press Menu to enter main menu Scroll to Settings and press Select Scroll to Vibrator and press Select Scroll to On or Off and press Change Note When charging handset will not vibrate 55 Polycom Kirk 5020 5040 User Guide S
72. owave ovens radio equipment or non ground connected televisions These appliances may cause electrical interference to the base or handset 1 The charger must be placed on a hard flat surface and connected to a functional 120 volt AC power source depending on the country of use 2 This telephone will not operate in the event of a blackout Please keep a backup phone for emergencies Do not use the handset in conditions where there is a danger of electrically ignited explosions Exposure to sunlight heat and moisture Do not expose the cordless phone to direct sunlight for long periods Keep the cordless phone away from excessive heat and moisture Spare parts and accessories Use only approved spare parts and accessories The operation of non approved parts cannot be guaranteed and may even cause damage Power failure In the event of a power failure or flat battery you cannot use the handset to make or receive calls Battery Precautions 1 Periodically clean the charge contacts on both the charger and handset 2 Exercise care in handling batteries in order not to short the batteries with conducting materials such as rings bracelets and keys The batteries or conducting material may overheat and cause burns or fire 3 Do not open or mutilate the batteries released electrolyte is corrosive and may cause damage to the eyes or skin The electrolyte may be toxic of swallowed 4 During charging batteries heat up This is norm
73. packaged appropriately for safe shipment and it is recommended that they be insured or sent by a method that provides for tracking of the package Responsibility for loss or damage does not transfer to Polycom until the returned item is received by Polycom The repaired or replaced item will be shipped to Customer at Polycom s expense not later than thirty 30 days after Polycom receives the defective product and Polycom will retain risk of loss or damage until the item is delivered to Customer EXCLUSIONS Polycom will not be liable under this limited warranty if its testing and examination disclose that the alleged defect or malfunction in the product does not exist or results from Failure to follow Polycom s installation operation or maintenance instructions Unauthorized product modification or alteration Unauthorized use of common carrier communication services accessed through the product Abuse misuse negligent acts or omissions of Customer and persons under Customer s control or Acts of third parties acts of God accident fire lighting power surges or outages or other hazards WARRANTY EXCLUSIVE IF A POLYCOM PRODUCT DOES NOT OPERATE AS WARRANTED ABOVE CUSTOMER S SOLE REMEDY FOR BREACH OF THAT WARRANTY SHALL BE REPAIR REPLACEMENT OR REFUND OF THE PURCHASE PRICE PAID AT POLYCOM S OPTION TO THE FULL EXTENT ALLOWED BY LAW THE FOREGOING WARRANTIES AND REMEDIES ARE EXCLUSIVE AND ARE IN LIEU OF ALL OTHER
74. page 26 1 Press Menu to enter main menu 2 Scroll to Phone Book and press Select 3 Scroll to Find name and press Select 4 To find a name you can Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 33 Press Details If more than one number scroll to the desired number and press Select Scroll to Add to speed dial and press Select Scroll to the desired position and press Add name DON O Gm If position is occupied press Yes to replace existing speed dial Deleting Number You can delete a single number at any time and still keep the rest of the belonging numbers of a contact If you want to delete a contact and all belonging numbers refer to Deleting Contact on page 36 1 Press Menu to enter main menu 2 Scroll to Phone Book and press Select 35 Polycom Kirk 5020 5040 User Guide 36 3 CoN O O Managing an Existing Contact Scroll to Find name and press Select To find a name you can Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 33 Press Details If more than one
75. peaker off press Loud off Turning Microphone Mute On Off Turning microphone mute on will mute your voice That is you can hear the other party but they cannot hear you 1 While on a call press Mic Mute to turn microphone mute on 2 Toturn microphone mute off press Mic on Entering Phone Book Polycom Inc While on a call you can access the find name function to scroll through names and numbers using predefined shortcuts up down navigation keys For more information about entering phone book refer to Predefined Shortcuts on page 21 For more information about using phone book refer to Phone Book on page 33 29 Polycom Kirk 5020 5040 User Guide Description of Menus Using the Menu The handset offers a range of functions that are grouped into menus The main menu consists of seven menus Phone Book Call Register Messages MSF Function External Services Status and Settings For more information about accessing and navigating the menu refer to Navigating Handset on page 18 Note If handset is in menu mode and an incoming call arrives then menu will be dropped and the call handled as usual When call is terminated the handset returns to menu mode Description of Menus Phone Book Call Register Messages 30 In the following you will find a short description of the seven menus For more information about a specific menu see reference in the end of each description or List of Menu Functi
76. right side of navigation key to adjust backlight delay Press Set When auto answer is turned on the handset automatically goes off hook when an incoming call arrives If subscribed to a wireless solution the handset automatically goes on hook when calls are terminated a Aa N To turn auto answer on off Press Menu to enter main menu Scroll to Settings and press Select Scroll to Auto answer and press Select Scroll to On or Off and press Change Note When charging auto answer is inactive Changing Settings of Auto Answer 58 When auto answer is turned on you can select different situations where to use auto answer Settings of auto answer are Lift from charg When turned on the handset automatically goes off hook when removed from charger After 1 ring When turned on the handset automatically goes off hook after the first ring When headset When turned on the handset automatically goes off hook when you are using a headset Loadspeaker on When turned on the handset automatically goes off hook and turns on loadspeaker To change settings of auto answer 1 2 Press Menu to enter main menu Scroll to Settings and press Select Polycom Inc Polycom Kirk 5020 5040 User Guide Settings Out of Range 3 Scroll to Auto answer and press Select 4 Scroll to Settings and press Change 5 Scroll to the desired setting and press Select The out of range indicator appears when handset i
77. rnice 1999 5 ES Undertegnede Polycom UK Ltd erkleerer herved at Dansk folgende udstyr KIRK 5020 5040 Handset overholder de Danish v sentlige krav og vrige relevante krav i direktiv 1999 5 EF Hiermit erkl rt Polycom UK Ltd dass sich das Ger t Deutsch KIRK 5020 5040 Handset in bereinstimmung mit den German grundlegenden Anforderungen und den brigen i einschl gigen Bestimmungen der Richtlinie 1999 5 EG befindet K esolevaga kinnitab Polycom UK Ltd seadme KIRK Eesti 5020 5040 Handset vastavust direktiivi 1999 5 EU Estonian p hin uetele ja nimetatud direktiivist tulenevatele teistele asjakohastele s tetele Hereby Polycom UK Ltd declares that this KIRK 5020 English 5040 Handset is in compliance with the essential nglish nee e NE quirements and other relevant provisions of Directive 1999 5 EC Polycom Inc Polycom Kirk 5020 5040 User Guide Polycom Inc General Information Table 1 7 1999 5 EF Por medio de la presente Polycom UK Ltd declara que el Espanol KIRK 5020 5040 Handset cumple con los requisitos Spanish esenciales y cualesquiera otras disposiciones aplicables o exigibles de la Directiva 1999 5 CE ME THN IIAPOYZA Polycom UK Ltd AHAONEI OTI EAMVKT KIRK 5020 5040 handset ZYMMOPDONET AI TIPOZ TIZ Greek OYXIQAEIX AITAITHZEIZ KAI TIX AOITIEZ XXETIKEX ATATASEIX TH OAHTIAZ 1999 5 EK Par la pr sente Polycom UK Ltd
78. s on page 20 off hook display shows various terms according to the context of the specific function The following icons may appear in Status bar or Display center Table 1 4 Handset Icons The low signal icon indicates that the handset soon will be out of coverage Lu The no signal icon indicates that handset is out of coverage or that the system is busy no speech channels available The low battery icon indicates that battery capacity is low Tue oi DEL icon will appear when you miss a call The telephone icon will appear when an external incoming call arrives The telephone icon will appear when an internal incoming call arrives hi RI EJ ll E Polycom Inc Polycom Kirk 5020 5040 User Guide m Polycom Inc KZ About Your 5020 5040 Handset Table 1 4 Handset Icons The telephone icon will appear when you make a call The telephone icon will appear when the handset is off hook or a call is connected The envelope icon will appear when you receive a message The charging icon will appear when the handset is placed in charger The fully charged icon will appear when the battery is fully charged The key lock icon indicates that the entire keypad is locked The silent icon will appear when all sounds are disabled The loadspeaker icon will appear when loadspeaker is turned on The mute icon will appear when mic mute is turned on Mic mute is a abbreviation of
79. s Select Scroll to Edit name number and press Select CoN O O Edit Name using the digits 0 9 refer to Using the Alphanumeric Keyboard on page 33 9 Scroll to Number and edit number using the digits 0 9 10 Press Save to store your changes Adding New Number You can add a new number to a contact in phone book at any time It is possible to add up to four numbers to each contact 1 Press Menu to enter main menu 2 Scroll to Phone Book and press Select 3 Scroll to Find name and press Select 4 To find a name you can Polycom Inc Polycom Kirk 5020 5040 User Guide Phone Book Polycom Inc Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 33 Press Details If more than one number press Select Scroll to Add new number and press Select Enter the new number using the digits 0 9 and press Save ON Oo 0 Repeat step 7 8 to add another number to the contact Adding to Speed Dial You can assign a number to one of the speed dialing keys 0 9 This way you only need to press a single digit to find name and number of the contact you want to phone Note A maximum of 10 speed dial numbers is allowed For more information about making a call using speed dial refer to Speed Dial on
80. s moving out of or already is out of range of base station Note When the handset has been outside the coverage area it can take up to 30 seconds before the handset is back on the system after re entering coverage area To turn out of range on off 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Out of range and press Select 4 Scroll to On or Off and press Change Changing Settings of Out of Range Polycom Inc The handset offers two types of out of range alerts lcononly Tone beep icon With the out of range indicator turned on e If handset is moving out of range the low signal icon fj will appear in display Ifthe handset gets out of range the no signal icon f will appear in display If tone icon is selected beeps will appear with short intervals as long as the handset is out of range To change the settings 1 Press Menu to enter main menu Scroll to Settings and press Select Scroll to Out of range and press Select Scroll to Settings and press Change a RR N Scroll to the desired alert and press Select 59 Polycom Kirk 5020 5040 User Guide Bluetooth only KIRK 5040 Bluetooth only KIRK 5040 60 Bluetooth allows you to connect the handset to a compatible device with bluetooth connectivitiy within 10 metres 32 feet When a wireless headset is connected to the KIRK 5040 it is possible to disconnect the headset from the handset 12 10 5
81. tack and Local Phone Book The Local Phone Book is acommon phone book for all handsets subscribed to the actual system and all handsets subscribed to the system are listed in the phone book Additional numbers can be added to the phone book by the system administrator Status provides a quick overview of some of the handset settings and works as a shortcut which makes it easy to change the basic settings according to your needs For more information about changing basic settings refer to Status on page 52 Settings offer you the opportunity to customize the handset according to your needs The settings can be changed at any time For more information about customizing the handset refer to Settings on page 54 or Advanced on page 63 List of Menu Functions Polycom Inc In the following you will find a list of the different menu functions The list gives a quick overview where to find the desired function of the handset Phone Book 1 Find name 2 Add name number 3 Speed dial 4 Delete 31 Polycom Kirk 5020 5040 User Guide Description of Menus Call Register 1 Incoming calls 2 Outgoing calls 3 Missed calls 4 Delete Messages 1 New message 2 Inbox 3 Outbox 4 Erase messages 5 Templates MSF Function 1 Number Status Silent Headset Auto answer Battery Ringing tone o0 BB WN ch Volume 7 Firmware version Settings Ringing volume Ringing tone Alerting volume Vibrator Sile
82. the call the keypad automatically locks For automatic keypad lock refer to Auto Key Lock on page 56 to lock keypad 23 Polycom Kirk 5020 5040 User Guide Locking Keypad Making Calls 24 The handset must be subscribed and registered to make a call For more information about subscribing refer to Creating a Login on page 65 For internal calls dial extension number Contact your system administrator for a list of these extension numbers For external calls dial external code or line pool code to access an external line then dial external number Contact your system administrator to confirm what external code or line pool code to use Off Hook Dialling Dial Directly 1 Press to make a call 2 Dial number 3 Press f to terminate the call On Hook Dialling Pre Dial 1 Dial number 2 Press to make a call 3 Press to terminate the call Dial from Phone Book The handset s phone book is familiar to an ordinary phone book However the find name function makes it easy to find a contact as you can jump directly to the desired contact using the quick search as described below Press Menu to enter main menu Scroll to Phone Book and press Select Scroll to Find name and press Select To find a name you can a RR N Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously 6 Use quick search by pressing the first letter s m
83. the desired template and press Options Scroll to Select and press Select 10 If relevant write additional text 11 Press Options 12 Scroll to Send and press Select Then press Send Forwarding a Message If you want to forward a message to a contact do the following 1 Press Menu to enter main menu Polycom Inc Polycom Kirk 5020 5040 User Guide Messages Polycom Inc Scroll to Messages and press Select Scroll to Inbox and press Select Scroll to the desired received message and press Select Press Options Scroll to Forward and press Select Press Send and then press Search N o a DO hM To find a name you can Scroll until you reach the desired name To scroll through the names quickly press the navigation key continuously Use quick search by pressing the first letter s max 5 letters of the desired name refer to Using the Alphanumeric Keyboard on page 33 9 Press Select 10 If more than one number scroll to desired number 11 Press Select and then press Send Resending a Message If you want to resend a message to a contact do the following Press Menu to enter main menu Scroll to Messages and press Select Scroll to Outbox and press Select Scroll to the desired message and press Select 1 2 3 4 5 Press Options 6 Scroll to Resend and press Select 7 Press Options 8 Scroll to Send and press Select 9 Press Send Erasing a Single Template Us
84. then press Ok The wireless headset is now connected to your KIRK 5040 Handset Remove Wireless Headset from the Device List 1 Press Menu to enter main menu 2 Scroll to Settings and press Select Polycom Inc 61 Polycom Kirk 5020 5040 User Guide Bluetooth only KIRK 5040 Scroll to Bluetooth and press Select Scroll to Device list and press Select Press Options Scroll to Delete and press Select N GO 0 P Press Yes to remove the headset from the device list Auto Connect It is possible to connect automatically to the handset when the headset is turned on Press Menu to enter main menu Scroll to Settings and press Select Scroll to Bluetooth and press Select Scroll to Active and press Select Scroll to Settings and press Select OO BF ND en Activate Auto connet by pressing Select then press Back The wireless headset will now connect automatically to the handset when the headset is turned on Wireless Headset Volume When the handset is on hook it is possible to adjust the start speaking volume of the wireless headset Press Menu to enter main menu Scroll to Settings and press Select Scroll to Bluetooth and press Select Scroll to Active and press Select Scroll to Settings and press Select Scroll to Headset volume and press Select N GO Qa bh Ga N Press left or right side of navigation key to adjust the volume Switch Between Wireless Headset and Handset When the headset is ac
85. tions in order to connect to the headset Scroll to Connect and press Select ON O Press Ok The wireless headset is now connected to your KIRK 5040 Handset Deactivate Bluetooth 1 Press Menu to enter main menu Polycom Inc Polycom Kirk 5020 5040 User Guide Settings Scroll to Settings and press Select Scroll to Bluetooth and press Select Scroll to Active and press Select a RR Y N Activate Off by pressing Select Bluetooth is now deactivated and any bluetooth device connected to the handset has now been disconnected Activate Bluetooth Again Press Menu to enter main menu Scroll to Settings and press Select Scroll to Bluetooth and press Select Scroll to Device list and press Select Press Yes and Bluetooth is activated again Press Options and scroll to Connect N GO Qa BB Ga N Press Select to connect to the headset again Disconnect Wirelees Headset 1 Press Menu to enter main menu Scroll to Settings and press Select Scroll to Bluetooth and press Select Scroll to Active and press Select a RR Y N Scroll to Disconnect headset press Select and press Yes to disconnect the headset Connect Wireless Headset again Press Menu to enter main menu Scroll to Settings and press Select Scroll to Bluetooth and press Select Scroll to Active and press Select Activate On by pressing Select then press Exit Press Options and scroll to Connect N GO Qa BB N Press Select
86. tive and the handset is off hook the audio can be switched between the headset and the handset 1 Activate handset headset soft key by pressing the left or the right side of the navigation key Press Handset and the audio is switched to the handset Press Headset and the audio is switched back to the headset 62 Polycom Inc Polycom Kirk 5020 5040 User Guide Settings Last Number Redial Advanced Long Key Polycom Inc Consult the user guide of the wireless headset for last number redial instructions In the setting menu it is also possible to define the following advanced settings language any key answer headset long key login and time and date Language There are 10 predefined languages in the handset English Spanish French German Dutch Czech Italian Polish Finnish Danish Norwegian and Swedish 1 Press Menu to enter main menu 2 Scroll to Settings and press Select 3 Scroll to Advanced and press Select 4 Scroll to Language and press Select 5 Scroll to the desired language and press Select Any Key Answer When turned on you can answer a call by pressing any key Press Menu to enter main menu Scroll to Settings and press Select Scroll to Advanced and press Select Scroll to Any key answer and press Select a RR N Scroll to On or Off and press Change The long key function supports system features and defines a long key press to digits between 0 9 The long key press ca
87. to these making it easy to change the settings according to your needs The status menu also provides information about battery capacity In the following you will find a description of the settings to be found in the status menu When silent mode is turned on the handset will not ring when a call arrives However you will still be able to see the arriving call in the display For more information about changing settings for silent mode refer to Silent Mode on page 56 Using headset allows you to keep up your activities and use the phone at the same time For more information about changing settings for headset refer to Scroll to On or Off and press Change on page 63 When auto answer is turned on the handset automatically goes off hook when ringing If subscribed to a wireless solution the handset automatically goes on hook when calls are terminated For more information about changing settings for auto answer refer to Auto Answer on page 58 Polycom Inc Polycom Kirk 5020 5040 User Guide Status Battery Ringing Tone Volume The battery function shows remaining battery capacity The indication on the display is not necessarily an exact reflection of the remaining speech time but only an indication of the voltage on the battery To check remaining battery capacity 1 Press Menu to enter main menu 2 Scroll to Status and press Select The ring tone is followed by a number indicating the
88. tures Do not charge battery when the ambient room temperature is above 40 C 104 F or below 5 C 41 F Do not replace batteries in potentially explosive environments such as rooms where flammable liquids or gases are present The battery will explode if disposed of in a fire Do not charge batteries unless you use the approved charger and the proper batteries Only use the original lithium battery type 84743418 ICP73048 in the 5020 5040 Handset Do not use these batteries with other products These batteries were designed specifically for use with the 5020 5040 Handset and the 5020 5040 charger ONLY Improper use of the batteries may result in explosion and fire hazard Do not do anything that would cause the battery to short circuit Polycom Inc Polycom Kirk 5020 5040 User Guide Getting Started Polycom Inc Do not let battery or charger come into contact with conductive metal objects Do not attempt to take battery apart Power handset off before removing the battery Removing the Battery Protection Strip 1 To remove the battery press down the back cover and slide it towards the bottom of the handset 2 Lift off back cover 3 Remove the battery and then remove the green slip from the bottom of the battery Figure 1 1 Battery Protection Strip Installing Battery Before using the handset it is necessary to install the battery 1 Toinstall battery press down back cover and slide it towar
89. umber of incoming call already exits in your phone book the incoming call will be represented with the name of the contact If name and number do not exist in your phone book the handset cannot recognize the number and the incoming call will only be represented by the number In both cases incoming call register provides details about incoming calls such as time date and length of conversation It is possible to add name and number of an incoming call to phone book or to delete an incoming call from the list Viewing List of Incoming Calls 1 Press Menu to enter main menu 2 Scroll to Call Register and press Select 3 Scroll to Incoming Calls and press Select Adding an Incoming Call to Phone Book If you have an incoming call and the number is not in phone book it is possible to add it to phone book from the incoming call list 1 Press Menu to enter main menu 2 Scroll to Call Register and press Select 3 Scroll to Incoming Calls and press Select Polycom Inc Polycom Kirk 5020 5040 User Guide Call Register Scroll to the desired call and press Details Press Options Scroll to Add to phone book and press Select N O QO AR Write the name of the contact using the digits 0 9 refer to Using the Alphanumeric Keyboard on page 33 and press Save Deleting an Incoming Call from List Press Menu to enter main menu Scroll to Call Register and press Select Scroll to Incoming Calls and press Select 1 2 3 4 Scr
90. urposes including for product support and development POLYCOM will not utilize such technical information in a form that personally identifies you 4 TERMINATION Without prejudice to any other rights POLYCOM may terminate this Agreement if you fail to comply with any of the terms and conditions of this Agreement In such event you must destroy all copies of the SOFTWARE PRODUCT and all of its component parts You may terminate this Agreement atany time by destroying the SOFTWARE PRODUCT and all of its component parts 5 UPGRADES If the SOFTWARE PRODUCT is labeled as an upgrade you must be properly licensed to use the software identified by POLYCOM as being eligible for the upgrade in order to use the SOFTWARE PRODUCT A SOFTWARE PRODUCT labeled as an upgrade replaces and or supplements the software that formed the basis for your eligibility for the upgrade You may use the resulting upgraded SOFTWARE PRODUCT only in accordance with the terms of this Agreement If the SOFTWARE PRODUCT is an upgrade of a component of a package of software programs that you licensed as a single product the SOFTWARE PRODUCT may be used and transferred only as part of that single SOFTWARE PRODUCT package and may not be separated for use on more than one PRODUCT 6 WARRANTY AND WARRANTY EXCLUSIONS 6 1 Limited Warranty POLYCOM warrants that a the SOFTWARE PRODUCT will perform substantially in accordance with the accompanying documentation for a per
91. ve the telecommunications company cause to request the user to disconnect the equipment Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe system if present are connected together This precaution may be particularly important in rural areas EMC CAUTIONS Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate If your telephone equipment causes harm to the telephone network the telephone company may ask you to disconnect the system from the line until the problem has been corrected or they may discontinue your service 77 Polycom Kirk 5020 5040 User Guide Information 78 temporarily If possible they will notify you in advance But if advance notice is not practical you should be notified as soon as possible You will be informed of your right to file a complaint with the FCC Your telephone company may make changes in its facilities equipment operations or procedures that could affect the proper functioning of your telephone system If they do and it is possible you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service If you experience trouble with this telephone system disconnect it from the network until the problem has been corrected or until you are sure that the equipment
92. you are representing and warranting that you are not located in under the control of or a national or resident of any such country or on any such list If you obtained this SOFTWARE PRODUCT outside of the United States you are also agreeing that you will not export or re export it in violation of the laws of the country in which it was obtained 10 MISCELLANEOUS 10 1 Governing Law This Agreement shall be governed by the laws of the State of California as such laws are applied to agreements entered into and to be performed entirely within California between California residents and by the laws of the United States The United Nations Convention on Contracts for the International Sale of Goods 1980 is hereby excluded in its entirety from application to this Agreement 10 2 General This Agreement represents the complete agreement concerning this license and may amended only by a writing executed by both parties If any provision of this Agreement is held to be unenforceable such provision shall be reformed only to the extent necessary to make it enforceable 10 3 Contact If you have any questions concerning this Agreement or if you desire to contact POLYCOM for any reason please contact the POLYCOM office serving your country 10 4 U S Government Restricted Rights The SOFTWARE PRODUCT and documentation are provided with RESTRICTED RIGHTS The SOFTWARE PRODUCT wn and documentation are deemed to be commercial computer software

Polycom 5020 Telephone User Manual

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