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Oki 5300 Plus Printer User Manual

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1. The current settings of all user functions except for One Touch Parameter settings which appear in the telephone directory Faxing Reports 65 The Sender ID ID TSI CSI TEL NO and call back number currently programmed into your OKIFAX Current dial parameter settings Power Outage Report Certain information stored in your OKIFAX is lost if power is interrupted under these circumstances If there is no optional memory expansion board installed If there is optional memory installed but power has been interrupted for more than one hour In these cases any documents stored in the OKIFAX s memory are erased If this happens a report automatically prints listing all messages lost because of the power outage It includes all faxes received into memory but not printed most commonly faxes in personal boxes and faxes not printed because there was no paper in the machine the date and time they were received and Sender ID It also lists faxes in memory waiting to be sent when they were scheduled to be sent and the intended recipient The information in this report can help you identify and reconstruct any documents that were lost 66 Faxing Reports Codes Used in Reports Result Codes Result codes indicate the results of communications Code Description BUSY The other machine s line was busy or there was no answer CANCL A message was erased after being held in memory for 10 days COMP A mult
2. DC US CS Every effort has been made to ensure that the information in this document is complete accurate and up to date Okidata assumes no responsibility for the results of errors beyond its control Okidata also cannot guarantee that changes in products made by other manufacturers and referred to in this handbook will not affect the applicability of the information in it This handbook is subject to change without notification 1998 by Okidata All rights reserved Written and produced by the OKIDATA Publications Services Department Please address any comments to Publications Services Department OKIDATA 532 Fellowship Road Mount Laurel NJ 08054 3405 pubs okidata com Visit the Okidata web site http www okidata com OKIDATA and OKIFAX are registered trademarks of Oki Electric Industry Company Ltd marques d pos es de Oki Electric Industry Company Ltd OKIDATA marca registrada Oki Electric Industry Company Ltd WARNING Riskofeledricehod lt Aside fromrediladngthetonerandinagedium cartridge donot disssseanbieor attempt to As an Energy Star Partner Okidata has deter senicethisunit yousdif Refertoa mined that this product meets the Energy Star _ guidelines for energy efficiency quelifiedtedhnidanforservias of5356fm pm6 2 6 8 98 5 19 PM DC US Federal G iti a wg Reguirementsfor End Users This device has been granted a registration number by the 5 Federal Communications Commission
3. tions Press the Select Function key Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING Press the Yes lt Q key The display shows FUNCTION NO Faxing Dial Directories 31 Using the numeric keypad enter 23 The display shows 23 ONE TOUCH PARAM YES OT NO Press the One Touch key for the location whose settings you want to change The display shows ECHO PROTECTION OFF Press the No P gt key to switch Echo Protection on Press the Yes lt Q key to confirm your selection The display shows 23 ONE TOUCH PARAM Press the Select Function key to finish Tip Switch Echo Protection back off if you later change the location the One Touch key is used for Chain Dialing 32 Each fax number you enter or program into your OKIFAX can be up to 32 digits long There may be situations where you need to dial a number longer than that Or you may want to program portions of a number separately For example you may frequently send to different extensions at the same company or individuals may need to enter a department code af ter the phone number for accounting purposes These are situations where the chain dialing feature is helpful Faxing Dial Directories To create a chain dial number program up to the first 31 digits of the number into a One Touch key or Auto Dial number Then press the 8 Location Pro gram One Touch key to make this a chain dial num ber Next program the
4. Hyphen key Enter alphabet characters Locate the character you want on the numeric keypad Press that key repeatedly until the character appears in the display Enter a unique character Press the 0 Unique key repeatedly until the character you want appears in the display The following characters are available amp a8f6 D c Press the No B key to move to the next character Enter two successive letters numbers on the same key Move the cursor to Yes and No P keys make corrections Press the Start key The display shows NO lt OR LOCATION for about three seconds 10 11 12 Enter the optional alternate fax number if desired Refer to the instructions following Step 5 Press the Start key to finish programming the One Touch key The display shows LOCATION PROGRAMMING To continue programming One Touch keys go back to Step 3 If you are finished programming press the Select Function key Lift off the plastic cover above the One Touch label Using a pencil write in the location name for your One Touch key s Then replace the cover One Touch Parameters If you are experiencing problems communicating with a remote location in a very noisy telephone area set up a One Touch key for that location and try turning Echo Protection on for that One Touch key This helps the machine overcome noise and echo problems on the phone line See the Problem Checklist sections for other sugges
5. While your OKIFAX is making copies you can Continue to receive faxes while copies are printing if your OKIFAX is set to receive faxes into memory 54 Faxing Advanced Operations 5600 Plus Customizing Fax Features and Operations Many of your OKIFAX 5300 Plus 5600 Plus s fea tures and functions have settings which can be changed to customize its operation The user func tions control a broad range of features such as when certain reports print and how the OKIFAX responds to incoming calls The dial parameters control how the OKIFAX dials fax numbers in most cases the settings are determined by the type of phone ser vice you have Viewing Your Current Settings The configuration report lists the current settings of all user functions among other things see page 62 for details To print a configuration report Press the Select Function key Press the 6 Report Print One Touch key The display shows 1 ACTIVITY REPORT Customizing OKIFAX 5300 Plus Using the numeric keypad press 4 The display shows 4 CONFIGURATION Press the Yes lt Q key The report prints User Function Settings User function settings allow you to customize the general operation of your OKIFAX Refer to the following User Function Settings List to determine which settings you may need to change then refer to Changing Your User Function Settings page 60 to make the change User Function Settings List 01 MCF SINGLE LOC This f
6. document and sending the fax ls Press the Yes key The display shows PRG START TIME 0 9 Using the numeric keypad enter the time you wish the transmission to begin in 24 hour format 8 00 AM is 08 00 8 00 pm is 20 00 Press the Yes lt Q key The display shows FEEDER TX OKIFAX 5300 Plus or BROADCAST MEMORY TX OKIFAX 5600 Plus OKIFAX 5600 Plus Press the Yes lt Q key OKIFAX 5300 Plus Press the No gt key The display shows BROADCAST MEMORY TX Press the Yes lt q key Select a location Refer to the instructions below To Select Using DoThis Sending a Delayed Fax From Memory Load your documents Press the Select Function key Press the 1 Delayed TX One Touch key The display shows DELAYED TX and today s date If the transmission is to occur on the same day skip to step 6 Otherwise press the No B key The display shows PRG START DATE 0 9 Using the numeric keypad enter the date you wish the transmission to begin up to three days in advance 44 11 Faxing Advanced Operations A One Touch key Press the One Touch key On the OKIFAX 5600 Plus lift the main One Touch keypad to access One Touch keys 16 30 An Auto Dial number Press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad A number dialed on the numeric keypad Dial as you would on a normal telephone A group Using the numeric keypad press the key then enter the number of the g
7. key and go back to Step 4 To remove a location select the location in the same way but press the No B key to delete it from your transmission When all of your selections are correct press the Start key Your OKIFAX scans the documents into memory and begins transmitting the message Sending a Confidential Fax Fax machines are often placed in public places where everyone can look through the received faxes If you are communicating with another Oki fax ca 46 Faxing Advanced Operations Dial as you would on a normal telephone pable unit you can use the confidential fax fea ture The receiving machine will store the mes sage in a confidential mailbox in its memory and will not print it until a password is entered This is an exclusive Okidata feature you cannot use it with another manufacturers fax machines Note To send a confidential fax you must know in ad vance the mailbox the message should be sent to Ask the person who will receive the fax to tell you their mailbox number Load your documents Press the Select Function key Press the 3 Confidential TX One Touch key The display prompts you to enter the number of a confidential mailbox on the receiving fax machine Using the numeric keypad enter the number of the confidential mailbox you are transmitting to Press the Yes lt Q key to confirm your entry The display shows SELECT LOCATION Select a location Refer to the instructions below To S
8. 13 FAX CHANGE DRUM SOON The image drum is nearing the end of its projected life Make sure a new drum is available and replace the drum when print quality begins to deteriorate 02 13 FAX COVER OPEN The stacker cover is not closed Press down firmly on the cover to make sure it is closed and latched on both sides Appears only when the optional PC interface is installed The paper loaded is not the size called for by your application software Check your software printing settings and the paper in the paper tray 02 13 FAX E TONER CART Toner is running low in the toner cartridge Replace the cartridge as soon as possible When you close the cover after replacing the toner cartridge the message clears COMMUN ERROR There is a problem communicating with a remote fax machine See page 78 for possible causes and solutions ER ALARM 2 FAX E CONF IRM ER ALARM 4 FAX E CONF IRM Open and close the cover If this does not clear these messages turn off your OKIFAX and contact your Authorized OKIFAX Dealer for service see Service and Support page 81 ERROR 77 There is no image drum in the OKIFAX Turn the OKIFAX off install an image drum and toner cartridge according to the instructions in this handbook then turn it on again to clear the message Reading the Print Counters The print co
9. Box for Polling 52 Loading a Document 0 0 0 0 cccececeeeeeeteeseneeneenes 53 Dual ACCESS eee done de 53 What You Can Do While Sending a Fax mi 53 What You Can Do While Receiving a Fax 0 53 What You Can Do While Making Copies 54 6 8 98 5 19 PM Customizing Features and Operations ion 55 Viewing Your Current Settings eee 55 User Fun tion Settings sc must 55 User Function Settings List eee 55 Setting Distinctive RING users i 57 Changing Your User Function Settings o 60 Dial Parameter Selina pita 60 Dial Parameter Settings List 60 Changing Your Dial Parameter Settings 61 Service Function Settings eccerre 62 Understanding Reports nccccccrrcrccrecrenn 63 Message Confirmation Report MCF eee 63 Printing a Message Confirmation Report Marital hs nee oven ghansiy 63 Broadcast Entry Reportterin 64 Confidential Reception Report s src 64 Printing REDONS bailaora 64 Activity Report pisas 64 Broadcast Confirmation Report MCF 06 65 Phone DirectOry ssieeacissmaiiii iross 65 Configuration Repose sheet 65 Power Outage Report 66 of5356im pm6 12 Codes Used in Reports Result Codes ia tdi 66 Communication Codes enas usines 66 A 67 Cleaning a Document lr 67 Clearing a Paper Jatin raid cias 67 Printing a Cleaning Page onconconononenoncancncannanacranancanos 70 Replacing the Toner Cartridge cooinninninnininniannicnis 70 The
10. Jack Jacks for connecting to an optional handset external phone or answering machine AC Power Inlet Plug the supplied AC power cord into this inlet LED Printhead This black bar writes received or copied images onto the image drum You should clean this bar each time you change the toner cartridge Image Drum Cartridge The image drum cartridge con tains the green photosensitive drum which receives images from the LED print head and transfers them to the printing paper Toner Cartridge This black cylinder installed inside the image drum car tridge contains the black powder that forms the image on the paper You need to install a new toner cartridge when the REPLACE TONER CART message appears on the display 6 Introduction Control Panel LL ABC DEF 1 GHI JKL MNO 4 5 PQRS TUV WXYZ 0 OHER SELECT AUTOREC KALLAL 2 3 4 5 SEARCH AUTO DIAL 6 7 8 9 10 HYPHEN REDIAL 11 12 13 14 SPACE 15 PAUSE HOOK COPY VREQUEST a a m ALARM a a PHOTO EXFINE FINE STD OS LIGHT NORMAL DARK CE STOP START LE Introduction 7 C
11. Q key to confirm your selection 9 Press the Select Function key to finish 13 T STPAPER SIZE This function allows you to specify the size of paper you are using in the paper tray Available settings are LETTER default A4 LEGAL 13 LEGAL 14 and OTHER Customizing Using the OTHER setting When using the OKIFAX as a PC printer you can load A5 and B5 size paper into the paper tray However reports and standard size faxes letter legal or A4 will not print com pletely on these paper sizes Select the OTHER set ting when you have these or other smaller sizes loaded this prevents faxes and reports from printing partially When OTHER is selected faxes are stored in the OKIFAX and only print when you have loaded a standard paper size and changed the 1 ST PA PER SIZE setting to match the paper loaded Important E if you use the OTHER setting be sure to reset your OKIFAX to a standard paper size as soon as you are finished Otherwise you cannot receive faxes E Keep in mind that when you select OTHER power outage reports do not print this is the only notification that power to the OKIFAX has been disrupted 14 2 ND PAPER SIZE This function allows you to specify the size of the paper you are using in the optional second paper tray and only appears if that option is installed See setting 13 for details 15 USER LANGUAGE This function allows you to switch between the two languages programmed into your OKIFAX Availa
12. Request During a fax communication press the Hook V Request key When the other party answers your request your OKIFAX emits a repetitive warbling sound The display shows LIFT HANDSET PRESS VOICE REQUEST Lift your handset and press the Voice Request key Tip If you press your Voice Request key to initiate a voice request in TX mode but no one is there to answer your OKIFAX automatically sends a call back message to the re mote site This message includes a telephone number where you can be reached To Answer a Voice Request Lift the handset and press the Hook V Request key Faxing Basic Operations Sending a Fax at a Later Date and Time Your can program your OKIFAX up to three days in advance to send documents at a specified date and time You can send one delayed fax at a time either from the document feeder or from memory Refer to the table below to decide which method you want to use Delayed TX Features From From and Limitations Feeder Memory Number of locations One Multiple Number of delayed faxes One OKIFAX 5300 loaded into your OKIFAX Plus up to 5 at one time OKIFAX 5600 Plus up to 20 OKIFAX can be used for No Yes other transmissions while a delayed fax is waiting to be sent Note The OKIFAX 5300 Plus sends from the feeder by default The OKIFAX 5600 Plus sends from memory by default To change the default setting see Mem Feeder SW page 56 Faxing Advanced Operation
13. beneath the main One Touch panel Note To find One Touch keys that are not yet pro grammed repeatedly press the Search key Faxing Dial Directories Faxing Dial Directories Press the Select Function key Press the 8 Location Program One Touch key The display shows LOCATION PROGRAMMING ENTER SRCH OT A D Press a One Touch key to program Note To program or use One Touch keys 16 30 on the OKIFAX 5600 Plus grasp the One Touch keyboard latch and swing the main One Touch panel out of the way You can then select from keys 16 30 When you are finished close the One Touch keypad and continue The display briefly shows NO lt FAX NO gt ID lt LOCATION ID gt or a previously programmed fax number and Location ID After the display clears enter the main fax number Refer to the instructions below To Do This Use Enter numbers Numeric keypad press once Enter spaces 14 Space One Touch key Enter hyphens Hyphen key Enter pauses i e to wait for 15 Pause One Touch key long distance or outside lines Add a switch from pulse to tone dialing for part of the call Tone key Move the cursor to make corrections Yes and No P keys Press the Start key to enter the number Enter the Location ID This is a descriptive title up to 16 characters long Refer to the instructions below To Do This Use Enter numbers Numeric keypad press once Enter spaces Space One Touch key Enter hyphens
14. can continue to use the image drum as long as print quality is acceptable however you should have a replacement image drum and toner cartridge handy Replace the drum when print quality deteriorates below an acceptable level Replacing the Image Drum Cartridge You need a new image drum if the faxes you receive are light or have vertical streaks in them and you are not out of toner or if your OKIFAX displays a CHANGE DRUM message Contact your Authorized OKIFAX Dealer to order one Note You must replace the toner cartridge when you replace the image drum The life of an image drum depends on a number of fac tors including temperature and humidity the type of paper you use and the number of pages per job Cautions ever expose the image drum unit to light for more than 5 minutes E ever expose the image drum unit to direct sunlight a ever touch the surface of the green drum inside the image drum unit M Be careful not to scratch the green surface when you put the drum down on a table or other surface To replace the Image Drum Cartridge Lift the doument table into an upright position Problem Solving 73 Push in the cover release buttons on the side of the 4 Remove the protective sheet from the new image drum copy stacker until you hear a click Lift the copy unit stacker 5 Insert the new image drum unit into your OKIFAX To ensure that the image drum is positioned correctly Re
15. changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make the necessary modifications to maintain uninterrupted service If trouble is experienced with this equipment please contact the following for repair and or warranty information OKIDATA 532 Fellowship Rd Mount Laurel N J 08054 3405 Telephone 1 800 OKIDATA If the trouble is causing harm to the telephone network the telephone company may request that you remove the equipment from the network until the problem is resolved This equipment contains no user serviceable parts Please contact OKIDATA for service This equipment cannot be used on public coin service provided by the telephone company Connection to Party Line Service is subject to state tariffs Contact your state Public Utility Commission Public Service Commission or Corporate Commission for information This equipment is hearing aid compatible 6 8 98 5 19 PM sD CUS CS FOC ieghone Gonsurrer Protection Act service may be extended by means of a certified connector assembly telephone extension cord The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations The Federal Communications Commission Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a com
16. does not immediately switch to TEL mode when you make or receive a voice call Try pressing the Stop key Your OKIFAX will return to standby mode so that you can converse This condition may happen infrequently due to telephone line conditions or the type of external telephone used Check the physical line connections wall outlet and cord If this problem happens often call your Authorized OKIFAX Dealer for service Service and Support This information is valid for the United States and Canada only Okidata is firmly committed to the satisfaction of our customers If you have a problem that your customer documentation cannot solve contact these sources for service or support Your Dealer Consult the store location where you purchased your OKIFAX or call 1 800 OKIDATA 1 800 654 3282 for the location of the nearest Authorized OKIDATA Service Dealer E Prices and minimum charges may vary MH Proof of purchase is required for warranty work Be sure to retain your purchase documents The Okidata Customer Information System For quick answers to commonly asked questions call 1 800 OKIDATA 1 800 654 3282 The Okidata Information System Automated Attendant is available 24 hours a day 7 days a week The system can provide immediate assistance with Basic Operating Procedures E Sales and Service Referrals E Parts and Consumable Referrals E Product Information Okidata Faxable Facts This on line document retrieval sy
17. even though there is paper in the paper tray Make sure that the paper is properly stacked in the tray Then check for a paper jam in the paper feed path Your documents jam in the scanner Check the document for wrinkles tears or other damage If it is damaged try making a copy of the document on a photocopier and faxing or scanning the copy Make sure there are no staples or paper clips and that the paper is clean and dry Make sure the document is not wider than your OKIFAX can load 78 Problem Solving Your OKIFAX won t dial Check the power cord and wall outlet Make sure that your telephone line not your external telephone or handset is connected to the LINE outlet on the back of your OKIFAX see page 17 If you have an external telephone connected lift the handset and check for a dial tone If you do not hear one there may be a problem with your telephone line If you do hear a dial tone your OKIFAX may be using the wrong dialing method pulse or tone for your area If you hear changing tones instead of dialing pulses and you know that your area uses pulse dialing refer to the MF TONE DP PULSE dial parameter setting on page 61 The display shows a communication error A COMMUN ERROR message indicates any of a number of prob lems e You may be trying to communicate with an incompat ible fax machine your OKIFAX can only communicate with ITU T Group 3 fax machines e The remote machine may not be able to perf
18. including access digit if any etc Initiating a Relay Broadcast Load your documents 50 Faxing Advanced Operations Press the Select Function key Press the 4 Relay Initiate TX One Touch key a The first time you use this feature the display shows RELAY PASSWORD ENTER Using the numeric keypad enter the 4 digit relay password b If you have already used this feature the display shows RELAY PASSWORD XXXX where XXXX is the last password you used If the password is correct go to step 4 If you want to use a different password press the No gt key then use the numeric keypad to enter the password for the relay key station you want to use Press the Yes lt d key a The first time you use this feature the display reads REMOTE LIST NO ENTER 01 99 Using the numerical keypad enter the 2 digit relay group number for the group you want to fax to b If you have already used this feature the display shows REMOTE LIST NO XX where XX is the last list number you entered If the list number is correct go to step 5 If you want to fax to a different list press the No gt key Then use the numeric keypad to enter the number of the list you want to use Press the Yes lt Q key The display shows SELECT LOCA TION Select the location of the relay key station Refer to the instructions below To Select Using Do This A One Touch key Press the One Touch key An Au
19. key after picking up your handset Your OKIFAX will not poll a remote fax machine Call the person at the remote fax machine and make sure that they have loaded documents and set their fax machine in polling transmission mode Someone tried to send you a confidential fax but nothing happened You must set up a mail box before anyone can send you a confidential fax See Receiving Confidential Faxes 80 Problem Solving page 47 Make sure the person sending you the fax knows the correct mail box number Your OKIFAX is connected to a PBX and you cannot dial out You must enter your access digit to reach an outside line before the telephone number for each number that you dial or program into your machine Also your OKIFAX must be programmed for PBX operation before it will work See Connecting to a PBX page 26 You want to answer an extemal telephone but your OKIFAX always answers first If you are using an external telephone change your OKIFAX s incoming ring response user function setting See page 57 Your received faxes sometimes look distorted If the document received is wider or longer than the paper you have loaded into your paper tray your OKIFAX automatically reduces the length of the document to fit on your paper This type of problem could also be communica tion related You are constantly receiving unsolicited advertising on your OKIFAX Try using the closed network function See page 40 Your OKIFAX
20. lui meme il doit avoir recoursa un service d inspection des installations electriques ou a electricien selon le Avant d installer ce materiel l utilisateur doit s assurer qu ll est cas permis de le raccorder aux installations de l entreprise locale de telecommunication Le materiel doit egalement etre installe en suivant une method acceptee de raccordement Dans certains cas les fils interieurs de l entreprise utilises pour un service individuel a ligne unique peuvent etre prolonges au moyen d un dispositif homologue de raccordement cordon prologateur telephonique interne L abonne ne doit pas oublier qu il est possible que la conformite aux conditions enoncees ci dessus n empechent pas la degradation du service dans certaines situations Actuellement les entreprises de telecommunication ne permettent pas que lon raccorde leur materiel a des jacks d abonne sauf dans les cas precis prevus par les tarrifs particuliers de ces entreprises L indice de charge IC assigne a chaque dispositif terminal indique pour eviter toute surcharge le pourcentage de la charge totale qui peut etre raccordee a un circuit telephonique boucle utilise par ce dispositif La terminaison du circuit boucle peut etre constituee de n import quelle combinaison de dispositifs pourvu que la somme des indices de charge de l ensemble des dispositifs ne depasse pas 100 Les reparations de materiel homologue doivent etre effectuees par un centre d entretien ca
21. may require additional adjust ments to your OKIFAX If you continue to have difficulty with fax communication after following these steps contact Okidata Press the Select Function key Press the 9 User Program One Touch key On the numeric keypad press 2 The display shows 2 DIAL PARAMETER Press the Yes lt Q key until the display shows PBX LINE OFF Press the No key The display changes to PBX LINE ON 26 Installation 10 11 Press the Yes lt Q key until the display shows DIAL PREFIX OFF Press the No B key The display changes to DIAL PREFIX ENTER 4DIGITS Using the numeric keypad enter the number you normally dial from your PBX to obtain an outside line for example 9 before the number such as 1 555 1212 Press the 14 Space One Touch key repeatedly until the display changes Press the Yes l key Press the Select Function key to finish Keep in mind that all of the outside telephone numbers you program into your OKIFAX have to begin with your PBX s access digit Note To turn off the PBX LINE and DIAL PREFIX functions follow Steps 1 7 above At Step 8 press the Space key four times Then skip to Step 10 Copying Making Copies You can use your OKIFAX as a stand alone copier to make up to 99 copies of a document at one time The default resolution for copies is FINE you can also use the Yes lt Q key to change to a finer resolution before you press the Copy key Documen
22. new toner cartridge from its package and gently shake it from side to side to distribute the toner Then carefully peel the white plastic tape from the bottom of the toner cartridge Problem Solving 71 With the ridged side facing up and the lever on your right insert the toner cartridge into the image drum unit Slide the left end of the cartridge in first then lower the right end into place Once the toner cartridge is in place push the lever all the way toward the back of the OKIFAX to secure it and release the toner Using the cleaning wipe provided with your new toner cartridge gently wipe back and forth across the full length of the LED array Let the array dry completely 72 Problem Solving o Close the copy stacker and push down until you hear the copy stacker click into place Be sure that the cover latches on both sides The CHANGE DRUM SOON Message The CHANGE DRUM SOON message is a warning that the image drum cartridge in your OKIFAX may be approaching the end of its usable life which is approximately 20 000 pages depending on the length and type of document you receive or copy It appears when the drum has used up approximately 90 of its life based on an internal calculation This message does not mean that you must replace the image drum immediately nor does it cause your OKIFAX to stop working In most cases your image drum still has at least 10 of its productive life left You
23. rest of the number into an other One Touch key or Auto Dial number or you can leave the second part of the number unpro grammed and enter it manually on the numeric key pad To use a chain dial number select the One Touch key or Auto Dial number programmed with the first part of the chain dial number The display will show PRESS OT AD SRCH KEY Then select the One Touch key or Auto Dial number programmed with the second part of the chain dial number If the second part of the chain dial number was not pro grammed enter it manually on the numeric keypad Press the Start key to begin sending the fax Programming Auto Dial Numbers For each Auto Dial number you can enter a fax number up to 32 digits long and a Location ID name up to 15 characters long To program Auto Dial numbers 1 2 Press the Select Function key Press the 8 Location Program One Touch key The Display shows LOCATION PROGRAMMING Press the Auto Dial key Using the numeric keypad enter a 2 digit number for the Auto Dial number you want to program The numbers available for programming depend on the model you own Model Auto Dial Numbers Available OKIFAX 5300 Plus 01 64 OKIFAX 5600 Plus 01 99 The display briefly shows NO lt FAX NO gt ID lt LOCATION ID gt or a previously programmed fax number and location After the display clears enter the fax number Refer to the instructions below To Do This Use To Do This Use
24. the Yes lt Q key The display reads Cancel then MSG CONFIRMATION PRINTING When the message Faxing Advanced Operations 51 confirmation report prints the display reads SELECT LOCATION Press Stop to remove documents Polling Documents from Other Fax Machines With no documents loaded press the Select Function key Press the 5 Polling One Touch key The display shows NO lt MAIL BOX NO gt Press the Start key The display shows POLLING RX SELECT LOCATION Note If you want to save the polled fax to a personal box wait 3 seconds then enter the box number and press Start Select a location Refer to the instructions below To Select Using DoThis A One Touch key Press the One Touch key An Auto Dial number Press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad A number dialed on the numeric keypad Dial as you would on a normal telephone Press the Start key Your OKIFAX begins polling the remote fax machine Bulletin Polling This feature is similar to standard polling The main difference is that the document is stored in a personal 52 Faxing Advanced Operations mailbox instead of loaded into the document stacker This means that the document can be polled by more than one remote fax machine it is not deleted after it is polled You can also store different documents in different boxes so that you can easily change the document available for polling Op
25. the jack in your external device To connect both an answering machine and a telephone first connect your answering machine to your OKIFAX then plug your external telephone s cord into the telephone jack on your answering machine Note You must have the TAD mode feature turned on for an answering machine to work with your OKIFAX See Set ting the Answering Mode page 22 Wall jack TEL LINE Jack Jack Connect Power 1 Make sure the power switch is off 2 Installation 19 3 Plug the other end into a grounded AC power outlet 1 4 Turn on your OKIFAX After the unit warms up the time and current answering mode appear on the display Your OKIFAX is now in standby mode ready to send or receive faxes Time 2 35 PM Answer mode Your OKIFAX 5300 Plus 5600 Plus can hold up to 250 sheets of standard weight 20 Ib paper For best results use paper specially made for laser printers or photocopiers It can use letter legal and A4 size paper Loading Paper Your OKIFAX automatically reduces the vertical length of 3 the page images it receives to fit on the paper loaded in it down to 75 of the original length For example if you q are receiving a document created originally on legal size paper your OKIFAX can reduce the received pages to fit on letter or A4 paper Note Your OKIFAX is set at the factory to use letter size paper To use a different paper size change the 1 ST PA PER SIZE user funct
26. this mode if you have connected an answering machine to your OKIFAX Like Telephone Fax mode the Telephone Answering Device mode detects whether an incoming call is a fax or voice call If it is a fax call your OKIFAX receives the fax If it is a voice call your OKIFAX rings just as it does in Manual Receive mode If no one answers the call your answering machine activates allowing the calling party to leave a message If you set the Remote Receive user function page 59 the caller can send a fax at any time during or after the recorded message by using their keypad to enter the remote receive number you have programmed This number activates fax reception Add something like this to your answering machine message To send a fax now press XX the programmed number Memory Receive mode MEM When set to this mode your OKIFAX stores received faxes in memory and does not print them out immediately See page 40 for details Fax Forwarding mode FWD OKIFAX 5600 Plus only When set to this mode your OKIFAX receives all fax messages into memory and then automatically resends them to the forwarding number you have programmed into the machine See page 25 for details on how to set the forwarding number This mode is available only if a forwarding number has been programmed PC mode PC Use this mode if you have the optional PC interface installed in your OKIFAX and want to store incoming faxes on your computers hard disk ins
27. water and induce vomiting by administering Syrup of Ipecac follow manufacturer s instruc tions Seek medical attention NEVER give anything by mouth or attempt to induce vomiting in a person who is unconscious Toner inhaled Remove person to fresh air Seek medical attention Toner gets in the eyes Flush eyes with large quantities of cool water for 15 minutes keeping the eyelids open with fingers Seek medical attention Note Small amounts of toner on skin or clothing can easily be removed with soap and cold water Hot water makes toner harder to remove Hazardous Ingredients Styrene Butyl Acrylate Copolymer 91 by weight CAS 25767 47 9 OSHA TWA 15 mg m for total dust ACGIH TLV 10 mg m for total dust Carbon Black 5 7 by weight CAS 1333 86 4 OSHA TWA 3 5 mg m ACGIH TLV 3 5 mg m Polypropylene less than 3 by weight CAS 9003 07 0 OSHA TWA 15 mg m for total dust ACGIH TLV 10 mg m for total dust Amorphous Fumed Silica less than 1 by weight CAS 67762 90 7 OSHA PEL 15 0 mg m for total dust ACGIH TLV 10 0 mg m for total dust Note This product is not regulated under Section 313 of SARA Title Ill Physical Data Melting Point 110 C 230 F Boiling Point Not applicable Vapor Pressure Not applicable Vapor Density Air 1 Not applicable Evaporation Rate Butyl Acetate 1 Not applicable Specific Gravity H O 1 1 15 Solubility in water Negligible Appearance and odor Black
28. you must have this feature set to ON and have a valid Sender ID programmed in your OKIFAX 56 Customizing 06 MONITOR VOLUME This function sets the volume for telephone line monitoring during dialing Avail able settings are LOW default HIGH and OFF 07 BUZZER VOLUME This function sets the volume of the various tones your OKIFAX emits during opera tion Available settings are LOW MIDDLE default and HIGH 08 CLOSED NETWORK This function allows you to pro gram your OKIFAX to refuse to communicate with locations whose telephone numbers have not been programmed into your One Touch keys or Auto Dial locations Using this function you can set up a closed network of fax machines see page 40 for details If you do not want your OKIFAX to transmit faxes to or receive faxes from locations outside your network select T R If you only want your OKIFAX to refuse to receive faxes from outside your net work select RX Available settings are OFF default T R and RX 09 TX MODE DEFAULT Your OKIFAX is set for the STD standard resolution setting and the NORMAL contrast setting If you consistently send faxes that require some other combination of transmission modes use this function setting to change the default modes While you are programming the new default combinations appear on the lights above the Yes and the No keys The default is STD NORMAL 10 T F TIMER PROG When set to the telephone fax answering mode yo
29. 2 REMOTE DIAGNOSIS 59 REMOTE RECEIVE 59 REPLACE TONER CART 71 77 Report Print key 12 Reports 63 activity 64 broadcast confirmation 65 broadcast entry 64 codes 66 confidential reception 64 message confirmation 63 power outage 66 Resolution transmit document 36 RING RESPONSE 57 80 S Search key 8 37 Select Function key 8 Sender ID 23 56 Index 91 Service and Support 81 Service Function Settings 62 Signal Tones 13 Space key 10 Start 10 Start key 10 Stop 10 Stop key 10 Supplies 82 T T F mode 22 T F TIMER PROG 57 TAD MODE 59 TAD mode 19 22 TEL jack 19 TEL mode 22 TEL FAX SW 59 Telephone Answering Device mode TAD 22 Telephone Line connecting 17 Telephone Fax mode T F 22 Time setting 21 TIME DATE PRINT 62 92 Index Toner cartridge 6 installing 16 replacing 70 72 Transmission stopping 38 Transmit Resolution 79 Transmit Resolution Yes amp 9 TSI PRIN 62 TSI CSI 23 TX MODE DEFAULT 56 Type of Original 79 U User function settings 55 60 changing 60 User Program key 12 V Voice Request 41 80 answering 42 initiating 42 Voice Request Tone 13 Y Yes key 9 MATERIAL SAFETY DATA SHEET OL e Series Toner MSDS 58093101 For more information contact Okidata at 532 Fellowship Road Mount Laurel NJ 08054 Emergency Information 1 SOO OKIDATA Emergency First Aid Procedures Emergency Procedure Toner swallowed Dilute by giving two glasses of ingested
30. 5300 Plus 1 25MB up to 100 send receive pages OKIFAX 5600 Plus 2 5MB up to 180 send receive pages Specifications 85 Category Specifications Environmental Dimensions 13 x 16 5 x 9 6 WxDxH 33cm x 42 cm x 24 5 cm excluding paper tray Weight 28 7 lb 13 kg with image drum Power 120 VAC 10 50 60 Hz 2 or 220 240 VAC 10 50 60 Hz 2 86 Specifications Index Symbols Tone key 9 0 Unique key 9 1 Delayed TX key 11 43 10 Message Print From Memory key 12 1 ST PAPER SIZE 58 2 ND PAPER SIZE 58 2 Broadcast Feeder TX key 11 45 3 Confidential TX key 12 4 Relay Initiate TX key 12 50 5 Polling key 12 51 6 Report Print key 12 64 7 Counter Display key 12 77 8 Location Program key 12 30 32 34 9 User Program key 12 21 25 26 31 57 60 61 A Activity report 64 Alarm 10 Alarm indicator 10 alternate number 11 Answering Machine connecting 19 Answering machine 19 22 Answering mode 22 23 setting 22 Auto Dial key 8 33 34 Auto Dial numbers 32 33 79 Auto Rec key 8 23 Auto Receive mode FAX 22 AUTO START 61 B Broadcast confirmation report 65 Broadcast entry report 64 Broadcast Feeder TX key 11 Broadcasting 49 51 Bulletin polling 52 BUSY TONE DETECT 61 Index 87 C Call Back Number 23 Chain dalling 32 CHANGE DRUM 73 76 Cleaning page 70 Clock setting 21 Closed network 40 56 80 Codes communication 66 report 66 COMM ERROR 77 Communica
31. AX 2600 is the only Oki fax machine that can function as a relay key station Relay Initiating Station Your OKIFAX 5300 Plus 5600 Plus can act as the relay initiating station which starts the relay broadcast by sending the original documents Before you can pro gram your OKIFAX to initiate a relay broadcast you will need to obtain the following information from the op erator of the Oki fax capable unit you intend to use as a relay key station Relay Password This is the 4 digit relay key word that is programmed into the relay key station Faxing Advanced Operations 49 Relay Group Numbers These 2 digit numbers are the num bers of groups of locations programmed into the relay key station Relay Key Station The relay key station is the Oki fax capable unit which receives the original fax message and then auto matically relays or broadcasts the message to other re mote fax machines For this feature to be available the relay key station must be an OKIFAX 2600 Relay Broadcast Report After the relay broadcast is completed it is possible for the relay key station to send a fax back to your OKIFAX confirming the success of the relay broadcast For this function to work your OKIFAX s own tele phone number must be programmed into its last Auto Dial number m OKIFAX 5300 Plus Auto Dial number 64 m OKIFAX 5600 Plus Auto Dial number 99 Be sure to program the number in the format the relay key station uses for dialing
32. AX 5600 Plus 01 16 enter as 2 digits The display asks you to confirm the box number Press the Yes key if the number is correct Note If ILLEGAL OPERATION displays the box you have selected contains a message You must print out any 48 Faxing Advanced Operations o E M N 10 11 12 13 14 messages in the box before you change its password or delete it The display shows PERSONAL BOX CONF To delete the mailbox continue with step 8 To change the password skip to step 9 Press the NO key until CLOSE appears Then Press the Yes key When the display shows DELETE PERSONAL BOX press the Yes key Then skip to step 14 Press the Yes key The display shows PRG PASS WORD Using the numeric keypad enter the 4 digit pass word currently used with that mailbox Press the No Y key The display shows PRG PASS WORD again To create a new password enter a new 4 digit number on the numeric keypad Press the Yes lt Q key to accept the new password Your fax machine will ask you to enter another mailbox number To continue programming mail boxes go back to Step 5 If you are finished pro gramming press the Select Function key Printing a Confidential Message Each time your OKIFAX receives a confidential message it automatically prints a confidential reception report that tells you which mailbox number received the message To print a received confidential fax Press the Select Function key
33. Change Drum Soon Message coonccicciccincinos 73 Replacing the Image Drum Cartridge conoci TA Resetting the Drum Counter ee Display Panel Messages Normal Display unn Error MESSAGES sn incita ideados 76 Reading the Print Counters conncnncinninninniniocionnancanns 77 Problem Checklist a YO Service and Support eissii i 81 Your Dealer rie iio 81 The Okidata Customer Information System 81 Okidata Faxable Facts nesi aiino 81 Okidata on the Internet 81 Okidata Customer Service Representatives 81 Purchasing Supplies and Options 82 Limited WATAY serria aid 82 o 6 8 98 5 19 PM of5356fm pm6 6 8 98 5 19 PM Introduction Thank you for purchasing this OKIFAX 5300 Plus or OKIFAX 5600 Plus fax machine It uses advanced LED technology to transfer faxed and copied images to plain paper quickly and sharply The optional PC interface allows it to function as a 600 dpi class printer for your computer as well Features The OKIFAX 5300 Plus and OKIFAX 5600 Plus both include these features m Year 2000 compliant all years are recorded in four digits m Advanced memory management memory is freed up as pages are sent for more efficient transmission of long documents mA search feature to allow you to look for pre programmed telephone numbers by name E Personal boxes for confidential reception transmis sion and bulletin poll
34. Enter numbers Numeric keypad press once Enter spaces Space One Touch key Enter hyphens Hyphen key Enter pauses i e to Pause key wait for long distance or outside lines Add a switch from Tone key pulse to tone dialing for part of the call Move the cursor to Yes d and No gt gt keys make corrections Press the Start key to register the number Enter the Location ID This is a descriptive title up to 16 characters long Refer to the instructions below Enter numbers Numeric keypad press once Enter spaces Space One Touch key Enter hyphens Hyphen key Enter alphabetical characters Locate the character you want on the numeric keypad Press that key repeatedly until the character appears Enter a unique character Press the 0 Unique key repeatedly until the character you want appears The following characters are available amp 7iBROVA LOxi0G Press the No B key to move to the next character Enter two successive letters numbers on the same key Move the cursor to Yes and NoP keys make corrections 9 Press the Start key to finish programming the One Touch key The display shows AUTO DIAL NO 10 To continue programming Auto Dial numbers go back to Step 4 If you are finished press the Select Function key Programming Groups This feature allows you to create groups of fax num bers you have already programmed as One Touch keys or Auto Dial numbers You can send t
35. IZE function setting to the size you want to use see page 58 for details When you are finished be sure to reset 1ST PAPER SIZE to match the paper in the tray Load your documents face down in the document feeder Press in on the lower half of your fax machine s front panel indents just above the paper tray 28 Copying Pull the manual paper feeder down until it is horizontal Insert a sheet of paper face up Adjust the guides again to ensure that the paper is straight Press the Copy key see the instructions above If you are making more than one copy or copying a multipage document insert additional sheets when the previous sheet is all the way through the machine Copying 29 This chapter explains how to make faxing easier by programming frequently used fax numbers into the One Touch keys and the Auto Dial numbers available in your OKIFAX It also explains how to organize the programmed numbers into groups for easier faxing to multiple locations Programming One Touch Keys 30 You can store up to two fax numbers with 32 digits in each One Touch key a main number and an op tional alternate number which will be called if the main number is busy You can also enter a 16 char acter Location ID name for each One Touch key The OKIFAX 5300 Plus has 15 locations available on keys 1 15 The OKIFAX 5600 Plus has 30 locations available Keys 1 15 are on the main One Touch panel and keys 16 30 are
36. NE and EX FINE for detailed or small print originals and PHOTO for originals that include colors or many shades of gray Use this key also as the Yes lt Q key when making selections or to move your cursor to the left while entering information Type of Original No B gt key Use this key to select the document contrast after you load a document for transmission Use LIGHT for originals that are too light NORMAL for documents with good contrast and DARK for originals that are too dark Use this key also as the No gt key when making selections or to move your cursor to the right while entering information Introduction 9 17 18 19 20 Alarm indicator This indicator glows red and an alarm sounds to notify you of any problem that occurs Check the display panel for an explanation of the problem To turn the alarm indicator off press the Stop key and correct the problem Stop key This key cancels the operation currently in progress and turns off the Alarm Indicator After loading paper installing a new toner cartridge or correcting an alarm condition press this key to turn off the Alarm Indicator While you are programming pressing the Stop key takes you back step by step through the programming functions you have already selected 21 Start key Press this key to initiate the operation indicated on the display or to confirm information you have entered into the display Plus key In addition to its f
37. PC answer mode and the PBX dial parameter must be set to OFF Other modes TEL TEL FAX or TAD will override Distinctive Ring E This feature may not work properly if you have a telephone other than a genuine Oki optional handset connected to your OKIFAX Setting Distinctive Ring To set up your OKIFAX to recognize another ring pattern 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 Press the Yes lt Q key The display shows FUNCTION NO 4 Using the numeric keypad enter 12 The display shows DISTINCTIVE RING OFF 5 Press the No gt key two times The display changes to DISTINCTIVE RING SET Customizing 57 58 6 Press the Yes lt Q key The display changes to SETUP FAX RING CALL FAX NUMBER NOW 7 Using a separate telephone line dial the number assigned to the OKIFAX within 90 seconds if you don t have access to a second line have someone else make the call for you When your OKIFAX begins to ring it automati cally detects and remembers its assigned ring pattern Be sure to let it ring until either RESULT OK or RESULT NG displays When the OKIFAX has sucessfully finished programming its ring pattern the display shows RESULT OK Note Occasionally your OKIFAX may not be able to detect its ring pattern on the first try If this hap pens the display shows RESULT NG Follow the in structions again from Step 6 8 Press the Yes lt
38. Press the 10 Message Print from Memory One Touch key The display shows PRINT MEMORY MSG Press the No gt key The display shows PRINT PER SONAL BOX Press the Ves key The display shows PERSONAL BOX NO Using the numeric keypad enter the number of the mail box you want to print from The display shows PRG PASSWORD Note If no message is stored in that mail box the display shows NO DATA IN MEMORY Using the numeric keypad enter the 4 digit password for th email box you want to print from Press the Yes key The message prints Tip If you want to clear the mailbox without waiting for printing press the Stop key at this point The display changes to CANCEL Press the Yes lt key to clear the mail box Relay Broadcasting Relay broadcasting allows one Oki fax capable unit to send a document to another Oki fax capable unit which then re sends broadcasts the document to a number of other locations This is useful for example if you are sending a fax to a number of locations in another area code you only need to send one transmission long distance and it can then be broadcast at local rates Note This is different from group faxing where a fax is sent to a preprogrammed group of locations directly from the OKIFAX Two different Oki fax capable units are involved in transmitting a relay broadcast the relay initiating station and the relay key station or hub Note At this writing the OKIF
39. R default for the OKIFAX 5300 and MEMORY default for the OKIFAX 5600 Note If you are using the MEMORY setting and you send a large number of faxes in one session you may encounter a MEM OVERFLOW error message If this occurs often you can correct the problem either by adding an optional memory upgrade or by changing to the FEEDER setting 19 NOT USED 20 ECM FUNCTION The error correction mode function may help your OKIFAX improve communication in areas where telephone line conditions are marginal See the Troubleshooting section of this Handbook for other suggestions if you have communication problems Available settings are ON default and OFF 21 REMOTE DIAGNOSIS The remote diagnostics feature allows a service person remotely to dial and service your OKIFAX Available settings are ON and OFF default 22 PC FAX SWITCH This function is active only when the optional PC interface is installed and your OKIFAX is set to the PC Fax answering mode In Customizing 59 that case incoming faxes are saved directly to the PC s disk without being printed If the PC is turned off or not functioning the OKIFAX acts as a stand alone fax machine and prints incoming faxes when this PC FAX SWITCH function is set to ON default If this function is set to OFF the OKIFAX will not accept incoming faxes when the PC is turned off or not functioning 23 ONETOUCH PARAM This function allows you to acti vate the Echo Protection fea
40. TATION ID The number of the mail box that received the message The number of pages received The result of the communication 64 Faxing Reports M Service codes Be sure to report these diagnostic codes if you contact your Authorized OKIFAX Dealer about communication problems Printing Reports The four reports described in this section Activity Report Broadcast Confirmation Report Phone Directory and Configuration Report are printed using the 6 Report Print One Touch key To print a report 1 Press the Select Function key 2 Press the 6 Report Print One Touch key The display shows 1 ACTIVITY REPORT If you want to print an activity report skip to step 4 3 Press the No B key repeatedly until the report you want to print appears on the display Note The PROTOCOL DUMP report contains information meaningful only to service technicians 4 Press the Yes lt Q key The report prints Activity Report The activity report provides a record of your OKIFAX s communications Information provided on this report includes MH The total amount of time spent sending faxes Calling and the total amount of time spent receiving faxes Called The date time and duration S R TIME of each transmission or reception The name or telephone number of the fax machine you were communicating with DISTANT STATION ID If you were sending a fax the telephone number or the Location ID is printed If you wer
41. The information contained in this MSDS is based on data considered accurate however no warranty is expressed or implied regarding the accuracy of these data or the results to be obtained from the use thereof Vendor assumes no responsibility for injury to vendee or third person party proximately caused by the product if reasonable safety procedures are not adhered to as stipulated in the MSDS Furthermore vendor assumes no responsibility for injury to vendee or third person party proximately caused by abnormal use of the product even if reasonable safety procedures are followed Additionally vendee assumes the risk of his use of the product June 1997
42. a has been associated with causing irritation of the lungs and pneumoconiosis Long term inhalation exposure may be associated with producing tumors in laboratory animals Reactivity Data Stability Stable Polymerization Will not occur Hazardous Decomposition Products Thermal decom position may result in release of oxides of carbon and nitrogen Temperature Do not expose to temperatures above 200 C 392 F Incompatibility Avoid exposure to strong oxidizers Spill Cleanup and Disposal Spill Cleanup Small Spills 1 Remove sources of ignition 2 Clean up spill with wet cloth Large Spills 1 Remove sources of ignition 2 Wear protective gear respirator rubber gloves goggles see below 3 Clean up spill with scoop being careful not to generate a lot of dust Waste Disposal Follow appropriate federal state and local regulations Safe Handling and Use Respiratory Protection Not normally required For large spills use NIOSH approved full face piece respirator with HEPA cartridge during cleanup Protective Gloves and or Eye Protection Not normally required For large spills use rubber gloves and chemical workers goggles during cleanup Ventilation Outside of normal ventilation not normally required Other Protective Equipment and or Hygienic Prac tices None Special Precautions Precautions for Handling or Storage Protect from high heat Avoid making dust Other Precautions None
43. a label identifies certified equipment This certification means that the equipment meets certain telecommunications network protective operational and safety requirements The Department does not guarantee the equipment will operate to the users satisfaction The Load Number assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop which is used by the device to prevent overloading The termination of a loop may consist of any combination of devices subject only to the requirement that the total of the Load Numbers Before installing this equipment users should ensure that it is of all the devices does not exceed 100 permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection In some cases the company s inside wiring associated with a single line individual of5356fm pm6 4 6 8 98 5 19 PM DC US CS Letiquette du Industrie Canada identifie le materiel homologue raccordes ensemble Cette precaution est particulierement Cette etiquette certifie que le materiel est conforme a certaines importante dans les regions rurales normes de protection d exploitation et de securite des reseaux de telecommunications Le Ministere n assure toutfois pas que le materiel fonctionnera a la satisfaction de l utilisateur M Avertissement L utilisateur ne doit pas tenter de faire ces raccordements
44. after lifting your telephone handset One Touch keypad Each of the keys on this keypad can be programmed with a fax number You can dial this number by pressing the corresponding key See page 11 for details The keys are also used to control and program OKIFAX functions 15 One Touch labels After programming a location into a One Touch key write the location s name on the One Touch label Lift off the plastic cover above the One Touch label use a pencil to write in the name then replace the cover Numerickeypad When dialing these 12 keys work just like the keypad on a telephone Also use the keypad to enter numbers letters and other characters while programming functions or information After pressing the Search key use the numeric keypad to alphabetically search for the names of locations programmed into your OKIFAX 16 Tone key If your OKIFAX is set to pulse dialing this key allows you to switch from pulse to tone dialing during your current call You can also use this key while programming to create numbers with mixed pulse then tone Operation 0 Unique key When dialing use this key to enter a zero When programming your Sender ID or a Location ID you can use this key to enter a variety of unique characters including amp C 48AGUAAG LAS Transmit Resolution Yes key After you load a document use this key to change the transmission resolution used Use STD for standard originals FI
45. ay of reduc ing the number of unsolicited faxes such as advertise ments you receive To use the closed network function follow the instructions below 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 Press the Yes lt Q key The display shows FUNCTION NO 1 4 Using the numeric keypad enter 08 The display shows 08 CLOSED NETWORK and the current setting of this function 5 Press the No J gt key until the setting you want appears in the display Choose RX to limit reception only T R to limit both transmission and reception or OFF for no limitations on transmission or reception 6 Press the Yes lt Q key to confirm the new setting 7 Press the Select Function key to finish Power Failures and Memory If power to your OKIFAX is interrupted the problems listed below will occur Note You can prevent these problems by installing an optional memory expansion board These have a battery back up system that protects stored information for at least one hour M Any messages your OKIFAX has scanned into its memory but not yet transmitted will be lost This includes messages stored for bulletin polling Any messages your OKIFAX has received into its memory but not yet printed will be lost If you have loaded documents on your OKIFAX s document feeder any dialing or transmission settings will be lost Redial information is lost When power is rest
46. ble settings are ENG English the default and SPA Spanish FRE French or POR Portuguese depending on where you purchased your OKIFAX 16 INCOMING RING This function controls the telephone ringing sound your OKIFAX makes when a call comes in When set to off it does not ring during incoming calls The available settings are m ON default Only rings when set to Manual Receive TEL mode or when the RING RESPONSE function is set to 5 10 or 20 seconds E OFF Does not ring when a call comes in E DRC distinctive ring cancel Rings for each incoming call with the same tone even if you have set function setting 12 DISCTINCTIVE RING to on 17 REMOTE RECEIVE This function lets you use an at tached phone to tell your OKIFAX to switch from telephone to fax mode so it can receive an incoming fax Use the keypad of an external telephone to en ter the remote receive number you have pro grammed into your OKIFAX In addition if your OKIFAX is in TAD mode see page 21 a caller can enter the programmed remote receive number after leaving a voice message this enables the OKIFAX to receive a fax from the caller Available settings are OFF default 00 11 22 33 44 55 66 77 88 99 and 18 MEM FEEDER SW This function controls how OKIFAX normally transmits fax messages by scan ning the document into memory first or by transmit ting directly from the document feeder Available settings are FEEDE
47. bor warranty until one 1 year from the date of purchase five 5 years in the case of the LED imaging array OKIDATA will provide replace ments for defective components at no charge To make request or claim for service under the ninety 90 day parts and labor coverage of this Limited Warranty contact your OKIFAX Authorized Dealer authorized third party service provider or OKIDATA To make request or claim for service under the parts only portion of this Limited Warranty the original purchaser must return the OKIDATA product shipping prepaid in the original shipping container or equivalent to OKIDATA or an authorized OKIFAX service center and assume the risk of loss or damage in transit A written receipt for the product showing the date of purchase dealer s name and serial number of the OKIFAX facsimile machine must accompany any request or claim for work to be performed under this Limited Warranty This Limited Warranty shall not apply if the product has been damaged due to abuse misuse misapplication accident or as a result of service or modification by any other than an authorized OKIFAX service center THERE ARE NO EXPRESS WARRANTIES OTHER THAN THOSE ON THE FACE HEREOF AND DESCRIBED ABOVE NO WARRANTIES WHETHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE SHALL EXTEND BEYOND THE RESPECTIVE WARRANTY PERIOD DESCRIBED ABOVE Some sta
48. can press the Hook Voice Request key Redialing If the line is busy or if there is no answer your OKIFAX will wait and then automatically redial the number The dial parameter settings determine how many times it will redial and how long it will wait between attempts see page 60 for details Also if your OKIFAX is transmitting from memory and a communication error occurs it will automatically redial the number and try to resend the fax 38 Faxing Basic Operations You can redial a number manually at any time by pressing the Redial key Note If a power loss occurs the redial information is lost see Power Failures and Memory page 41 Confirming Results After transmission press the Copy key once with no docu ments loaded to see the result of your transmission on the display To print the report press the Copy key a second time See the chapter on Reports for more information page 63 Stopping a Transmission To stop a transmission in progress follow the instructions below Press the Stop key twice The display shows STOPPED If documents are stuck partway through the document feeder you may see a RELOAD DOCUMENT message on the display Press the Stop key again Your OKIFAX feeds the document the rest of the way through the document feeder Shortcut Fax Number Programming This convenient feature lets you program a number into your OKIFAX for future use while you re sending a fax to it It even f
49. cartridge in your new OKIFAX has to fill the drum reservoir and saturate the developing roller with toner For this reason it will need to be replaced sooner than subsequent cartridges after about 1 000 pages If your OKIFAX displays TONER LOW or REPLACE TONER CART replace the toner cartridge with a new one soon If print density is high enough you can continue to to use the toner cartridge without replacing it until print quality becomes unacceptable Keep in mind that if you don t replace the cartridge soon there is a risk that a fax will be unreadable when it prints using an empty cartridge If the print density becomes low even before your OKIFAX displays TONER LOW or REPLACE TONER CART gently wipe the lens surface of the LED array see Step 8 If the print density does not improve replace the toner cartridge Warning Be careful when handling the toner cartridge Do not let toner spill on your clothing or other porous materi als Use cold water to clean up spilled toner hot water causes the stain to set Lift the document table into an upright position Push in the cover release buttons on the side of the copy stacker until you hear a click Lift the copy stacker Pull the blue lever on the old toner cartridge all the way toward you Carefully pull the old toner cartridge out of the image drum unit Dispose of it in the plastic bag you received with your new cartridge Remove the
50. character appears on the display Press the 0 Unique key repeatedly until the character you want appears on the display The following characters are available amp C 48 ASUHAGDLAo Press the No key to move to the next character Yes lt q and No D keys Press the Start key to save your entry The display shows NO lt CALL BACK NO gt After the display clears use the numeric keypad to enter the telephone number for call back messages Enter up to 20 characters Tip Use the 14 Space One Touch key to enter spaces Press the Start key to save your entry Press the Select Function key to finish Setting the Language Your OKIFAX comes with two languages in stalled English and Spanish French or Portu guese depending on where you bought your unit which appear on the display and in re ports Follow the instructions below to switch languages 1 Press the Select Function key 2 Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING 3 Press the Yes lt Q key The display shows FUNCTION NO ENTER 01 23 4 Using the numeric keypad enter 15 The display shows USER LANGUAGE 5 Press the No B key to switch to the other installed language 6 To accept the language change press the Yes lt q key 7 Press the Select Function key to finish Setting the Forwarding Number For OKIFAX 5600 Plus only When your OKIFAX 5600 Plus s answering mode is set to Fax Forward
51. contrast NORMAL Documents which are too light LIGHT Documents which are too dark DARK 6 Your documents are now ready for faxing or copying Sending a Fax to a Single Location 1 2 Load your documents Select a location Refer to the instructions below To Dial Using DoThis If necessary press the Start key to begin the trans mission The table below explains some of the messages you may see during a typical fax transmis sion Note By default One Touch keys and Auto Dial numbers begin transmission automatically without pressing the Start key The Auto Start setting lets you change this see page 61 for details Message Explanation A One Touch key Press the One Touch key On the OKIFAX 5600 Plus lift the main One Touch key pad to reach One Touch keys 16 30 An Auto Dial number Press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad The numeric keypad Dial as you would on a normal telephone If you make a mistake press the Yes lt q key to go back and re enter the number Press the Start key when you have finished entering numbers An external telephone Pick up the handset of your external telephone and dial the number of the machine you wish to transmit to If the receiving fax machine is in automatic reception mode you will hear a high pitched tone If a person answers the phone ask them to press the Start key on their machine location The remote locati
52. cord into the LINE jack in the back of the machine and the other end into your wall telephone jack 6 Close the document table LINE jack Tip Now you can connect either an external telephone or the external handset option for your OKIFAX See the instructions that follow Option Installing an External Handset If you purchased an external handset option with your OKIFAX follow these instructions to install it Installation 17 Using the supplied screw its base connect the handset cradle to OKIFAX 18 Installation 3 Plug one end of the handset cord into the handset and the other end into the jack on the front of the cradle Place the handset in the cradle Insert the supplied telephone cord into the jack located on the back of the cradle Feed the telephone cord from the back of the cradle through the cable run located on the back of the OKIFAX Feed cable here Insert the end of the cord into the TEL 1 or TEL 2 jack on the back of the OKIFAX Tel 1 Tel 2 Note The two TEL jacks are provided to allow you to connect both an external handset and an answering machine Connecting an External Telephone or Answering Machine Important Note Any external telephone or answering machine connected to the OKIFAX must be FCC and CSA approved Insert one end of the telephone cord into the TEL 1 or TEL 2 jack on the back of the OKIFAX and the other end into
53. cter the same key Move the cursor to Yes lt Q and No P keys make corrections Press Start The display shows NO lt LOCATION gt Press Start The display shows PROGRAMMING then DIALING and the OKIFAX dials the number and sends the fax Receiving Faxes Manually If your OKIFAX is set to the manual receive TEL mode it treats all incoming calls as voice conversa tions and does not automatically receive faxes Note You must have a handset connected to the OKIFAX in order to receive faxes manually To receive a fax while in manual receive mode When your telephone or fax machine rings pick up the telephone handset connected to it If a person is on the line carry on your conversation If a remote fax machine is on the line or if a person wishes to fax you a document after a conversation press the Start key When the RECEIVING message appears on the display hang up the handset Faxing Basic Operations 39 After you receive the fax a long beep tells you that the transmission was successful Receiving Faxes in Memory Note This section does not apply when the OKIFAX is in PC Fax mode In that case all faxes are automatically stored on the computer s hard drive regardless of the conditions explained below Memory Reception Mode MEM When your OKIFAX is set to Memory Reception mode see page 40 it receives all messages into its memory without printing them out MSG IN MEMORY displays To pr
54. d electrically and is equipped with a three wire grounded power cord For your safety do not attempt to defeat your power cord s grounding plug The power outlet should be located near the equipment and should be easily accessible The TEL port on the back of the unit is only suitable for 2 wire devices Not all standard telephones will respond to incoming ringing when connected to an extension socket This equipment may not necessarily provide for the effective hand over of a call from a telephone connected to the same line Qoerationand Vainberance Use a dry cloth to clean the control panel and the main body of the unit Aside fromredladngthetoner andiinagedhumcatridyes donot dissesemtle or atent toser iasthisunit yourself Refertoa quelifiedtledmidanforsenias Pull out the AC plug before trying to remove any objects that may have fallen into the machine If the unit becomes physically damaged disconnect the power cord immediately and arrange for its repair or disposal 6 8 98 5 19 PM TT i m When relocating your OKIFAX always disconnect the Brrergency First Ad telephone line before disconnecting the power cord then f Dilu iving two glasses of water reconnect the power cord first maisso Dilute by giving two glasses o e and induce vomiting by administering Syrup of Ipecac E This unit is not intended to be used in parallel with any follow manufacturer s instructions Seek medical other telephone dev
55. documents neatly aligning their edges before loading Do not load documents of different sizes at the same time Tip You can load and prepare to transmit a document while your OKIFAX is still sending or receiving another message as long as the document feeder is clear To do this load the document select your location and press the Start key Your document will be sent as a priority when the current communication ends Adjust the document guides to the width of the paper you are using Faxing Basic Operations Stack your documents neatly then insert them face down into the document feeder Readjust the docu ment guides for a snug fit Your OKIFAX will grip the documents and pull the bottom page into the machine To obtain the best possible quality for the type of document you are scanning or faxing use the Yes key to set the resolution of your document For most normal documents the default STD setting works well Document Type Resolution Resolution to Use of Scan Normal office documents STD Standard 200 X 100 dpi s FINE 200 X 200 dpi EX FINE 200 X 400 dpi Documents with small FINE or EX FINE type or other fine details Documents with photos PHOTO or many shades of gray 200 X 200 dpi 5 If necessary use the No gt key to adjust the level of contrast in your document For most documents the default NORMAL setting works best Document Type Contrast to Use Documents with normal
56. e receiving a fax the remote fax machine s Personal ID or its telephone number is printed The communication mode used for each transmis sion or reception The number of pages sent or received The result of each communication Service codes Be sure to report these diagnostic codes if you contact your Authorized OKIFAX Dealer about communication problems Note This report does not list messages that were re ceived without errors Broadcast Confirmation Report MCF Use this report to confirm the results of a multiple location transmission broadcast Information pro vided on this report includes The date and time at which the broadcast started The total amount of time used to complete the broadcast For each location the Location ID the number of pages sent and the result of the communication Phone Directory This report provides a complete listing of all of the telephone numbers programmed into your OKIFAX s One Touch keys Auto Dial codes and groups The information includes The Location ID and main fax number for each One Touch key and Auto Dial code The alternate number OR for each One Touch key The One Touch Parameter settings for each One Touch key PRM ECHO A listing of all of the One Touch keys and Auto Dial codes included in each group Configuration Report The configuration report provides a list of the cur rent operational settings of your OKIFAX The infor mation includes
57. e display Resetting the Drum Counter Problem Solving 75 Error Messages The paper tray is out of paper Add more paper If there is paper in the tray this message may indicate that paper has jammed while feeding into the printer Check the paper path and remove any jammed paper see Clearing a Printing Paper Jam at the beginning of this chapter page 67 If you run out of paper while printing a fax the remainder of the fax is stored in memory and a MSG IN MEMORY message appears After you reload paper stored faxes print automatically PAPER MIS FEED FAX ECK PAPER OR PATH Paper is jammed feeding from the paper tray into the printer Check the paper path and remove any jammed paper see Clearing a Paper Jam at the beginning of this chapter page 67 PAPER JAM FAX CHECK PAPER OR PATH Paper may be jammed inside the printing mechanism Check the paper path and remove any jammed paper see Clearing a Paper Jam at the beginning of this chapter page 67 76 Problem Solving DOCUMENT JAM FAX CONFIRM AND STOP A document to be faxed or scanned has jammed in the scanner Follow Clearing a Document Jam procedures at the beginning of this chapter page 67 A document to be faxed or scanned has not fed into the scanner properly Remove the document and reload it into the document 02
58. e the voice request function see page 41 while communicating with another fax machine and no one is there to answer your OKIFAX automatically sends a cover letter with a call back message The message is printed on a separate sheet with the message Please call back and a telephone number where you can be reached the number entered here Installation 23 To program your Fax ID Press the Select Function key Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING On the numeric keypad press 4 The display shows 4 SYSTEM DATA PRG Press the Yes lt Q key The display shows NO lt TSI CSP ID lt SENDER ID gt After the display clears enter the full telephone number of your OKIFAX using the numeric keypad Note use the Hyphen key to enter a character for international numbers and use the Space One Touch key to enter spaces Press the Start key to save your entry Enter your Sender ID This is a descriptive title up to 32 characters long Refer to the instructions below 24 Installation To Do This Use 10 11 Enter numbers Enter spaces Enter hyphens Enter alphabet characters Enter a unique character Enter two successive letters numbers using the same key Move the cursor to make corrections Numeric keypad press once 14 Space One Touch key Hyphen key Locate the character you want on the numeric keypad Press that key repeatedly until the
59. elect Using Do This A One Touch key Press the One Touch key On the OKIFAX 5600 Plus lift the main One Touch keypad to access One Touch keys 16 30 An Auto Dial number Press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad A number dialed on the numeric keypad Dial as you would on a normal telephone Press the Start key Your OKIFAX begins sending the fax Receiving Confidential Faxes If you need to receive a fax that should not be seen by anyone else have the person send the message from another Oki fax capable unit as a confidential fax In order to do this you must first set up a confidential mailbox as explained below Then give your mailbox number to the person sending the message An incoming confidential fax is stored unprinted in memory until you enter the password Creating a Confidentail Mailbox The number of confidential mailboxes you can set up depends on your OKIFAX model The OKIFAX 5300 Plus can have 8 confidential mailboxes The OKIFAX 5600 Plus can have 16 confidential mailboxes Press the Select Function key Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING Press 5 on the numeric keypad The display shows 5 PERSONAL BOX PRG Press the Yes lt Q key The display shows PERSONAL BOX NO Using the numeric keypad enter the number of the mailbox you want to use Refer to the table below Model Mailbox Number
60. ening a Personal Box for Polling Press the Select Function key Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING Press 5 on the numeric keypad The display shows 5 PERSONAL BOX PRG Press the Yes key The display shows PERSONAL BOX NO Using the numeric keypad enter the number of the mailbox you want to use Refer to the table below Model Mailbox Numbers OKIFAX 5300 1 8 enter as 1 digit OKIFAX 5600 01 16 enter as 2 digits The display asks you to confirm the box number Press the Yes if the number is correct The display shows PERSONAL BOX CLOSE Press the No key until POLL appears in the brackets 10 11 Note If CONF or POLL appears then the box number is already in use as a confidential or bulletin poll mailbox Press the Yes key to continue Using the numeric keypad enter the 4 digit password you want to use with your mailbox Press the Yes key to confirm your entry OKIFAX then asks you to enter another mailbox number To continue programming mailboxes go back to step 5 When you are finished press the Select Function key Loading a Document Load the document into the stacker Press the Select Function key Press the 5 Polling One Touch key The display shows BULLTIN POLL Press the Yes key The display shows PERSONAL BOX NO 1 Enter the number of the personal box where you want to store the document The display asks you to confirm the bo
61. ering modes available Select Function key Use this key to activate your OKIFAX s advanced transmission and reception functions to obtain reports and to start programming functions To select a function press the Select Function key then press the One Touch key labeled with the function you want to use While programming or selecting other functions pressing the Select Function key a second time takes you directly back to your fax machine s standby mode Auto Dial key Auto Dial numbers are abbreviated numbers for rapid dialing Rather than dialing the entire telephone number you can enter a 2 digit Auto Dial number instead You can also use the Location IDs names associated with Auto Dial numbers to search for these locations by name using the Search key Redial key Press this key to manually redial the last number dialed Hook V Request key Press this key to open a telephone line for manual dialing You can hear the dialing through your fax machine s speaker 10 11 12 If you have an optional telephone handset or 13 external telephone connected to your OKIFAX you can also use this key to initiate or answer a request for voice communication during a fax communica tion Press this key while transmitting to signal the operator at the other fax machine that you want to talk to him or her at the end of your transmission or after reception of any page has been completed To answer a voice request press this key
62. granules no odor Fire and Explosion Hazard Data Flash Point Method Used Not applicable Flammable Limits Lower Explosive Limit Not applicable Upper Explosive Limit Not applicable Extinguishing Media Water CO Dry Chemical or Foam Special Fire Fighting Procedures Do not use methods that may create a dust cloud such as high pressure water and or steam Unusual Fire and Explosion Hazards e Organic components decompose at 200 455 C 392 851 e Material may explosively combust when finely suspended in air e Thermal decomposition of organic components may result in release of oxides of carbon and nitrogen Health Hazard Data Routes of Entry Inhalation Ingestion Eyes Skin Health Hazards 1 Styrene Butyl Acrylate Copolymer Subcutaneous implantation of polymeric styrene powder in rats has induced tumors at the site of implantation 2 Carbon black Group 3 Not Classifiable IARC Overexposure to carbon black is associated with causing irritation conjunctivitis and corneal hypoplasia of the eyes minor irritation and eczema of the skin and irritation and bronchitis Long term inhalation exposure may be associated with causing lung cancer 3 Polypropylene Group 3 Not Classifiable IARC Subcutaneous implantation of polypropylene powder in rats has induced tumors at the site of implantation 4 Amorphous Fumed Silica Group 3 Not Classifiable IARC Overexposure to amorphous silic
63. have wet or sticky surfaces wrinkles staples or paper clips However your OKIFAX can transmit documents that have been subject to normal wear such as documents with staple holes letter folds and minor corner folds Operations If you are not sure how a document will fax try making a copy first load the document face down and press the Copy key If your documents are heavily bent creased or torn make a copy on a photocopier and send the copy instead Document Size All documents must have a minimum width of 5 8 148 mm and a minimum length of 5 128 mm Documents cannot be wider than 8 5 216 mm or longer than 14 356 mm Note Your OKIFAX can be set to accept documents of unlimited length see your Authorized OKIFAX Dealer Multiple Page Documents Your OKIFAX can scan paper with a basis weight between 13 pounds 50 g m and 28 pounds 105 g m You can load up to 30 sheets of standard 20 pound 80 g m paper such as photocopier paper If you use lighter or heavier paper you can load up to 15 sheets For very heavy paper load and send pages individually Faxing Basic Operations 35 When loading multiple page documents do not load paper thinner than 0 003 0 08 mm or thicker than 0 005 0 13 mm For single page documents do not load paper thinner than 0 002 0 06 mm or thicker than 0 006 0 15 mm Loading Documents 36 To prevent paper jams and problems during operation stack your
64. he Alarm indicator lights and your OKIFAX displays PAPER JAM or NO PAPER when the paper tray still contains paper there may be one or more sheets of paper jammed in the machine If you are out of paper follow the Loading Paper instructions on page 19 To clear a paper jam follow the instructions below Problem Solving 67 Notes 2 Push the buttons on the side of the copy stacker until you hear a click Lift the copy stacker up E if you experience paper jams often the type of paper you are using may be the problem For best results select paper developed specifically for photocopying or laser printing Be sure to fan the paper before loading it into your paper tray mM Make sure the 1 ST PAPER SIZE user function is set for the size paper you are using Lift the document table and swing it out of the way 3 Warning Never expose the image drum unit to light for more than 5 minutes Never expose the image drum unit to direct sunlight Never touch the surface of the green drum inside the image drum unit 68 Problem Solving 4 Pull out any paper you see jammed inside the machine 7 Make sure the paper stop in the tray is properly adjusted not too loose not too tight 5 Pull out the paper tray If any paper in the tray is damaged remove and replace it 9 Place the image drum unit back into your OKIFAX To make sure that the image drum is positioned corrctly press down firmly on both of the location
65. he same fax to all the numbers in the group with one operation This is useful if for example you need to send weekly sta tus updates to all the members of a team working in separate locations Faxing Dial Directories 33 You can program up to ten groups into your OKIFAX 5300 Plus and up to 20 groups into your OKIFAX 5600 Plus The OKIFAX 5300 Plus can have up to 79 locations per group The OKIFAX 5600 Plus can have up to 129 locations per group Note This is different from relay broadcasting where one fax is sent to a remote machine which then relays it to a group of fax numbers Press the Select Function key Press the 8 Location Program One Touch key The display shows LOCATION PROGRAMMING On the numeric keypad press the key The display shows GROUP SETTING Using the numeric keypad enter the two digit group number you want to program Model Group Numbers Avialable OKIFAX 5300 Plus 01 10 OKIFAX 5600 Plus 01 20 The display shows the number of your current group and SELECT LOC S 34 Faxing Dial Directories You can now add a location to your group or delete a location from it Refer to the instructions below To Do This Use Add a One Touch Press the One Touch key location Press Yes K to add it to the group Add an Auto Dial Press Auto Dial Enter the 2 digit Auto location Dial number Press Yes lt Q to add it to the group Delete a previously Press the One Touch key Press No P g
66. ices attention Never attempt to induce vomiting or give anything by mouth to a person who is unconscious Tone Grtricgeand E momsnNnam Take person to an open area for fresh air Image DumUhit Handing Seek medical attention M Leave unused toner cartridges and image drum units in E oroercesintepes Flush eyes with large quantities of cool their packages until needed When replacing a toner water for 15 minutes keeping eyelids open with fingers cartridge or image unit re use the packaging to dispose Seek medical attention of the old toner cartridge or image drum unit m Ses the id in the back of this Hand E Do not expose these components to light for more than book for more information five minutes Never expose the green drum inside the image drum unit to direct sunlight m Always hold the image drum unit by the ends never by the middle Never touch the surface of the green drum inside the image drum unit M Exercise care when removing the toner cartridge Do not let it touch your clothing or porous materials The toner powder causes permanent stains E Small amounts of toner spilled on skin or clothing can be readily removed with soap and cold water Using heated water will make removing the stain much more difficult of5356fm pm6 8 6 8 98 5 19 PM This special section of the Table of Contents points you directly to the things you re most likely to do with your OKIFAX 5300 Plus 5600 Plus See the Table of Contents and Inde
67. inds the first available One Touch key or Auto Dial number if all the One Touch keys are programmed for you to program Use the following procedure Load the document Enter the fax number using the numerical keypad Press the Copy key The display shows ONE TOUCH NO 01 The number in brackets is the next unpro grammed One Touch key number If all the One Touch keys are programmed the display shows AUTO DIAL NO 01 with the number of the next unprogrammed Auto Dial number Press Yes lt Q to program the location to the number shown Or press Search to cycle through the available unprogrammed keys numbers then press Yes lt Q to program to the number you want Press No gt to stop the process The display reads NO 5551212 the fax number you entered ID Press Start then enter the location ID This is a descriptive title up to 15 characters long Refer to the instructions below To Do This Use Enter numbers Numeric keypad press once Enter spaces Space One Touch key Enter hyphens Hyphen key Enter alphabetical Locate the character you want on the numeric characters keypad Press that key repeatedly until the character appears on the display Enter a unique Press the 0 Unique key repeatedly until the character character you want appears The following characters are available amp B ROUAAO zado Enter two successive Press the No gt key to move to the next letters numbers on chara
68. ing Automatic redial and page re transmission when a telephone number is busy or when problems occur in communication Advanced transmission and reception features including delayed transmission transmission to multiple locations relay broadcast initiate and polling Advanced memory transmission and reception features including automatic reception into memory Reports to help you keep track of your OKIFAX s operations and settings Advanced memory transmission and reception features including automatic reception into memory High speed scanning of original documents while dialing so your fax is ready to send as soon as connections are made Photo halftone transmission in up to 64 shades of gray An advanced dual access feature which allows you to load and prepare multiple documents for trans Introduction 1 mission while your OKIFAX is sending or receiving another message E A manual paper tray to let you load a different type of paper while making copies m A closed network feature to let you limit who can send faxes to your OKIFAX and whom your OKIFAX can send faxes to E A convenience copy feature that lets you make up to 99 sorted copies of an original document OKIFAX 5300 Plus Features mM 15 One Touch keys m 64 Auto Dial numbers m 10 groups H 8 mailboxes for confidential reception E Fax communication at up to 14 400 bits per second m 1 25 MB of built in memory OKIFAX 5600 Plus Featu
69. ing FWD it receives fax messages into memory and then automatically resends it to another location a useful feature if you are travelling You must program a forwarding number before you can set the OKIFAX 5600 Plus to Fax Forwarding mode Press the Select Function key Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING Using the numeric keypad press 6 The display shows 6 FORWARDING NO PRG Press the Yes lt Q key the display shows BNO lt FORWARDING NO gt After the display clears enter the fax number you want your messages forwarded to To Do This Use Enter numbers Numeric keypad press once Enter spaces Space One Touch key Enter hyphens Hyphen key Enter pauses i e to wait Pause key for long distance or outside lines Move the cursor to Yes lt q and No gt keys make corrections Installation 25 Press the Start key to save your entry Press the Select Function key to finish Connecting to a PBX A PBX Private Branch Exchange is a private tele phone system used to route internal calls If you have to dial a prefix access digit to get an outside line then your line is connected to a PBX If you are connecting your OKIFAX to a PBX follow the instructions below It can then detect the access digit at the beginning of phone numbers you dial or program and automatically waits for a dial tone before dialing the rest of the number Note Some PBX installations
70. ingle operation you can send a fax to up to as many One Touch and Auto Dial numbers as you have programmed plus as many as 10 manually entered numbers m The OKIFAX 5300 Plus can send a fax to as many as 89 locations E The OKIFAX 5600 Plus can send a fax to as many as 139 locations 1 Load your documents 2 Press the Select Function key 3 Press the 2 Broadcast amp Feeder TX One Touch key The display shows BROADCAST MEMORY TX 4 Select a location Refer to the instructions below To Select Using DoThis A One Touch key Press the One Touch key On the OKIFAX 5600 lift the main One Touch keypad to access One Touch keys 16 30 An Auto Dial number Press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad Faxing Advanced Operations 45 A group Using the numeric keypad press the key then enter the number of the group you want to use A number dialed on the numeric keypad Press the Yes key to confirm your selection Repeat Steps 4 and 5 as often as necessary to continue selecting locations When you are finished selecting locations press the No gt gt key at the SELECT LOCATION S message If you have selected multiple locations your OKIFAX asks if you want to confirm your selections with a printed report before proceeding If you do press the Yes lt Q key After the report is printed the display shows BEGIN SCANNING If you want to make corrections press the No
71. int messages stored in the machine switch to Auto Receive mode press the Auto Rec key repeatedly until AUTO RECEIVE MODE displays The OKIFAX displays PROGRAMMING for a few seconds then the stored faxes print No Paper Reception When your OKIFAX runs out of paper incoming faxes are stored in the machine s memory The MSG IN MEMORY REPLACE PAPER message appears in the display Load more paper Your OKIFAX automatically prints out any messages in memory as soon as paper is loaded 40 Faxing Basic Operations Canceling Messages Stored in Memory It is possible to erase messages received in memory without printing them After you have followed the instructions to print out messages stored in memory the display shows MSG IN MEMORY PRINTING To erase the message instead of printing it press the Stop key The display shows CANCEL Press the Yes key to erase the message from your OKIFAX s memory If there are more messages in memory you will see MSG IN MEMORY PRINTING again Follow the steps above for each message you want to erase Keep in mind that there is no way to identify which message you are erasing Rejecting Unsolicited Fax Messages Closed Network Option The closed network option lets you set your OKIFAX to only transmit faxes to or receive faxes from locations programmed into One Touch keys or Auto Dial num bers You can also set it to receive faxes only from those programmed locations This is one w
72. ion ID 30 31 32 33 Location Program key 12 LONG DOC SCAN 62 M Manual Receive mode TEL 22 MDY DMY 62 MEM FEEDER SW 59 Memory printing from 12 Memory reception 40 cancelling 40 Message Confirmation Report user function settings 55 Message confirmation report 63 Message Print From Memory key 12 Messages display panel 75 MF TONE DP PULSE 61 Multiple locations faxing 45 90 Index N No key 9 NO PAPER 76 NO TONER MEM RX 62 Number alternate 11 primary 11 Numeric keypad 9 O Off Hook Alarm tone 13 OKIFAX 2600 49 One Touch keypad 9 One Touch keys 30 32 79 location ID 30 10 programming 30 ONE TOUCH PARAM 60 P Paper weight 20 PAPER OUT JAM 67 PAPER JAM 67 76 PAPER MIS FEED 76 Pause key 10 PBX Private Branch Exchange 26 61 80 PBX LINE 61 PC Fax mode PC 23 PC mode 23 PC FAX SWITCH 59 Phone Directory 65 Plus key 10 Polling 51 80 Polling bulletin 52 Polling key 12 Polling reception 12 Polling transmission 12 Power cord 19 Power outage report 41 66 Primary number 11 Print counters 77 PRINTER ALARM 2 77 PRINTER ALARM 4 77 Printing paper jam clearing 67 70 Private Branch Exchange PBX 26 R Receiving Fax in memory 40 manual 39 REDIAL INTERVAL 60 Redial key 8 REDIAL TRIES 60 Redialing 38 Reduction automatic 20 REFER TO USER GUIDE 74 Relay broadcast report 50 Relay Broadcasting 49 51 Relay Initiate TX key 12 Relayed fax transmission 1
73. ion setting to match your new paper size See page 58 for instructions 20 Installation If you are using legal size paper pull out the extension at the back of the paper tray Z 1 Remove the paper from its wrapper up to 250 sheets Note the print side notice printed on the label Fan the paper Load the paper into the paper tray print side down Note Be sure the paper is under the tabs on the sides of the tray Do not fill past the Paper Full mark If necessary readjust the guides for a snug but not tight fit Setting the Date and Time 1 2 Press the Select Function key Press the 9 User Program One Touch key located on the OneTouch keypad On the numeric keypad press 3 The display shows 3 CLOCK ADJUSTMENT Press the Yes lt Q key The display shows the currently set date and time Using the numeric keypad enter the new date month day year and time in 24 hour format 8 00 AM is 08 00 8 00 PM is 20 00 Press the Yes key to confirm your entry Press the Select Function key to finish Installation 21 Setting the Answering Mode The answering mode determines how your OKIFAX handles incoming fax and voice calls The standby display shows the current answering mode Answering Mode Options The answering mode you choose depends on how you use your OKIFAX and what telephone equip ment is connected to it Read through the mode de scriptions below then follow the instructions t
74. iple location transmission was completed COVER The cover was opened during the communication NO The transmission or reception failed OK The communication was completed successfully PUNIT This error code indicates a problem with the printing unit Contact service page 78 R_JAM A paper jam occurred in your OKIFAX while it was receiving a fax and it was unable to receive the entire message in memory SJAM A document jam occurred STOP The Stop key was pressed ending the communication session Communication Codes Communication codes indicate the communication mode used for a communication Code Description BC Multiple location transmission broadcast BOX Reception into a personal mail box CALLING A communication initiated by your OKIFAX CALLED A communication initiated by a remote fax machine Problem Solving Clearing a Document Jam 2 Pull out the jammed document When a document jams while being faxed or scanned your OKIFAX beeps the red Alarm indica tor lights and DOCUMENT JAM appears in the dis play If the jammed document looks as if it is posi tioned straight in your feeder press the Stop key to try to feed the document the rest of the way through the feeder If this fails follow the instructions below 1 Grasp the control panel Pull it up until it releases Swing the control panel up and out of the way 3 Push the control panel back down until it locks Clearing a Paper Jam If t
75. key for dialing just press the appropriate One Touch key For each key you can program up to two telephone numbers a primary number which will always be dialed first and an optional alternate number which will be automati cally dialed if the first number is busy or if there is no answer You can also use the Search key to find locations programmed into One Touch keys One Touch Keys available The OKIFAX 5300 Plus has keys 1 15 available The OKIFAX 5600 Plus has keys 1 15 available on the main One Touch panel and keys 16 30 available beneath the main One Touch panel To access One Touch keys 16 30 on the OKIFAX 5600 Plus Lift up the main One Touch keypad by the latch on the left side of the cover This lets you use keys 16 30 When you re finished close the keypad to continue normal operation and programming Using the One Touch Keys for Selecting Functions and Programming Use One Touch keys 1 10 for selecting special trans mission and reception functions for obtaining re ports and for quick access to programming func tions To select a function Press the Select Function key Press the corresponding One Touch key 1 Delayed TX key Use this key to send a fax at a later time and date which you specify within three days See page 43 2 Broadcast Feeder TX key Use this key to send a fax to multiple locations page 45 or to switch from Introduction 11 12 memory to the document feeder when
76. ll Your OKIFAX c oooocccincccioccc onc n NIN PACKING cutre tenio Setting Up Your OKIFAX 5300 5600 Install the Document Stacker oooooccnnccniocnocccoonccoos Remove the Protective Sheet Install the Toner Cartridge coin Connect to the Telephone Line of5356fm pm6 10 Option Installing an External Handset 17 Connecting an External Telephone or Answering Machine econ icrpiad criadero 19 CONNEC POWER pin nes 19 Loading Paper issue 20 Setting the Date and Time oserei 21 Setting the Answering Mode 0 0 0 cece 22 Answering Mode Options 0 cccceeeeerenenee 22 Changing the Answering Mode 23 Setting the Fax Identification 23 Setting the Lang ape sinis ant amesbresteiinse 25 Connecting to a PBX eeeceececeeeseeeeeeeseteeseneeseneesenes 26 bce oY AA 27 Making Copies spires nets 27 Using the Manual Paper Feeder 0cceceereees 27 o Dr o AA 30 Programming One Touch Keys 30 One Touch Parameters ssoi siisii siini 31 Chain DANS sms nissan 32 Programming Auto Dial Numbers 32 Programming GLOUPS smiioqerana tad d epa n 39 35 apd GUIENNE SE asian ah cout a E E IEO 35 o 6 8 98 5 19 PM Document SZE scann s sua Multiple Page Documents Loading Documents seems 36 Sending a Fax to a Single Location 1 0 0 0 cece 37 Search Key Dialing sinaloa 37 Real Time DAING iio 38 Redal aia oe 38 Confirming RESUS ura diario 38 Stopping a Transmission essiri iesiira sessir 38 Sho
77. move the old image drum unit with its toner press down firmly on both of the locations on the cartridge wrap it in the packaging materials from your image drum marked PUSH new image drum unit and discard it 6 Install a new toner cartridge Follow Steps 4 7 in Replacing the Toner Cartridge in this chapter 74 Problem Solving 7 Close the copy stacker and push down until you hear 1 Wait until the time date and answering mode appear on the copy stacker click into place Besure that the cover the display Then press the Select Function key latches on both sides 2 Press the 7 Counter Display One Touch key The display shows DRUM COUNT 3 Press the Yes lt Q key to clear the image drum unit counter 4 Press the Select Function key to finish Display Panel Messages This section lists the status and error messages that may appear on the OKIFAX s display panel and explains what they mean and how to correct any problem they indicate Note The red Alarm indicator lights when there is an error condition Normal Display 9 Follow the instructions in the next section to reset the 02 13 FAX drum counter Under normal operating conditions the top line of the display shows the time and the answering mode FAX Important Reset the drum counter only when you have TEL PC T F MEM FWD or TAD finished installing a new image drum You can only reset the counter when the Change Drum Soon message is on th
78. n and the power cord is connected to the AC outlet If you have a handset connected to your OKIFAX check that there is a dial tone on the phone line Also check the reception mode you are using your OKIFAX will not automatically receive faxes in manual answering mode TEL In TAD mode the answering machine answers the call first See Setting the Answering Mode page 22 Problem Solving 79 Your received documents are light or have vertical streaks on them and you are not out of toner First print a cleaning page Press the Select Function key then press the 10 Msg Print from Memory key then press the Yes lt Q key If that doesn t help Gently wipe the lens surface of the LED array with a soft pad moistened with rubbing alcohol and then see if the machine works properly refer to Replacing the Toner Cartridge page 70 If your OKIFAX still does not work properly remove the image drum unit refer to Replacing the Image Drum Unit page 73 and tap the toner cartridge If this does not work you may need to replace your image drum cartridge You set your OKIFAX for delayed transmission but it did not send Check the display to make sure that you have set the clock to the correct time See Setting the Date and Time page 21 Your OKIFAX disconnected before you could answer a voice request You must answer a voice request while the warbling tone is sounding When you hear the warbling tone press the Voice Request
79. nadien autorise designe par le fournisseur La compagnie de telecommu nications peut demander a l utilisateur de debrancher un appareil a la suite de reparations ou de modifications effectuses par l utilisateur ou a cause de mauvais fonctionnement Pour sa propre protection l utilisateur doit s assurer que tous les fils de mise a la terre de la source d energie electrique des lignes telephoniques et des canalisations d eau metalliques s il y en a sont of5356fm pm6 5 6 8 98 5 19 PM sD CUS CS CTA Federal Gomimunications Conmission Indiusbry Canada Rdiolnterferenc Sitobkement Radio Frequency Interferena Stohement This OKIDATA apparatus complies with Class B limits for radio This equipment has been tested and found to comply with the limits interference as specified in the Industry Canada Radio Interference for a Class B digital device pursuant to Part 15 of the FCC rules Regulations These limits are designed to provide reasonable protection against l z 7 lesi z harmful interference in a residential installation This equipment generates uses and can radiate radio frequency rado energy and if not installed and used in accordance with the Cet appareil OKIDATA est conforme aux crit res tablis par la instructions may cause harmful interference to radio Classe B en ce qui concerne les interf rences radio tel que sp cifi communications However there is no guarantee that interference par le Industrie Canada dans les R glements relatif
80. nd OFF Default ON DIAL PREFIX If your OKIFAX is connected to a PBX use this function to specify the access digit used to obtain an outside line from your PBX You can enter a number with up to four digits When this parameter is programmed the OKIFAX recognizes the access digit when you enter a number and automatically pauses for an outside line before dialing the rest of the number See Connecting to a PBX page 26 for instructions on changing this setting Available settings are ON and OFF Default OFF Changing Your Dial Parameter Settings Press the Select Function key Press the 9 User Program One Touch key On the numeric keypad press 2 The display shows 2 DIAL PARAMETER Press the Yes lt Q key until the display shows the dial parameter you want to change Repeatedly press the No gt key until the setting you want appears in the display Press the Yes lt Q key to confirm your selection The name of the next dial parameter setting appears in the display Press the Select Function key to finish Customizing 61 Service Function Settings In many cases service function settings greatly change the way your OKIFAX operates To change any of these settings contact your Authorized OKIFAX Dealer Service Function Settings List LONG DOC SCAN Normally OKIFAX does not scan documents longer than 14 inches 360 mm When this function is on your OKIFAX can scan and transmit documents of any length for up
81. nformation to set the clock and to change function and dial parameter settings 10 Message Print From Memory key Your OKIFAX is set to receive messages into memory and not print them when it runs low on toner Using this key you can force messages to print although print quality may be poor because toner is low This key is also used to print confidential fax messages received into mail boxes in your OKIFAX s memory page 49 When no messages are in memory use this key to print a cleaning page to clear accumulated toner from the image drum See page 70 Signal Tones End of Session tone At the end of every successful fax ses sion your OKIFAX emits a short beep to inform you that there were no errors or problems in the communi cation Your OKIFAX makes a number of sounds to inform you of specific conditions Key Select tone This is a short beep that occurs each time on press A key Off Hook Alarm tone If it is equipped with the optional handset and if the handset is left off the hook your Error tones If you press a wrong or inappropriate key OKIFAX emits an intermittent warbling sound To turn your OKIFAX emits three short beeps If it experi off the sound hang up the handset and press the Stop ences a problem during communications it emits key three long beeps Press the Stop key to turn the er ror tone off then print a Message Confirmation Re port to check the source of the problem to do this press the Cop
82. nt face down You keep getting reports you do not want Message Confirmation Reports can be set to print automatically after each single or multiple location transmission Error Reports can be set to print after each failed transmission or reception Check your user function settings and turn off the reports you do not want See the chapters on Customizing OKIFAX and Reports The image received on your OKIFAX was very poor Contact the person sending you the fax and ask them to change their resolution and contrast settings Ask the person to make a copy of the document on their fax machine to make sure it is working properly Then ask them to send the fax again If you still have a problem try making a copy of a document on your machine to make sure it is working properly If blotches or recur ring marks appear print a cleaning page You tried dialing with a One Touch key or an Auto Dial code but nothing happened Make sure that something is pro grammed into the One Touch key or Auto Dial code you are using Check the fax number to make sure it was entered correctly see the Dial Directories chap ter When you are dialing with an Auto Dial code be sure to press the Auto Dial key before you enter the code If your OKIFAX has the Auto Start feature turned off you will have to press the Start key before dialing will begin see page 61 Your OKIFAX does not answer the phone or receive faxes First make sure that your OKIFAX is turned o
83. o change to the mode that best fits your needs Manual Receive mode TEL If you use the same line for both fax and telephone calls and the majority of your incoming calls are telephone calls then the TEL answering mode is your best choice Each time someone calls your OKIFAX rings like a tele phone it does not automatically answer You can answer from either an external handset or telephone connected to your OKIFAX If you pick up the hand set and hear fax tones press the Start key to receive the fax If you do not answer the phone and some one tries to send you a fax message your machine will not accept it Auto Receive mode FAX If your OKIFAX is connected to a telephone line reserved only for fax communica tions use the Auto Receive mode Your OKIFAX as sumes all incoming calls are fax messages and auto matically receives them 22 Installation Telephone Fax Auto Switch mode T F When incoming calls are a mixture of fax and telephone calls your best choice is the Telephone Fax mode In this mode your OKIFAX detects whether the incoming call is a fax or voice call When the call is from another fax machine your machine switches to fax mode and automatically receives the message When the call is a voice call your OKIFAX rings like a telephone If you do not answer within 35 seconds your OKIFAX switches back to fax mode to allow the calling party to send a fax manually Telephone Answering Device mode TAD Use
84. on s Personal ID TSI CSI Location ID or the telephone number you entered will identify the location during transmission DIALING Your OKIFAX is dialing the number CALLING The line is ringing SENDING XX X Your OKIFAX is sending the message XX X indicates the transmission speed in bits per second RESULT OK The fax was sent successfully COMMUN ERROR If the red alarm indicator lights and you see this or another error message a problem occurred during the communication Try resending the fax Refer to the chapter on Problem Solving for assistance Search Key Dialing If you are not sure which One Touch key or Auto Dial number contains the location you want to call use the Search key to look through an alphabetical list of all of the Location IDs programmed into your OKIFAX Faxing Basic Operations 37 When selecting locations press the Search key The display will show ENTER 1 ST CHAR Repeatedly press the Search key to look through the entire list of locations in alphabetical order or locate the letter you want on the numeric keypad and press that key repeatedly to look through Location IDs beginning with that letter Real Time Dialing Normally your OKIFAX dials the entire number of the location you have selected at one time Occa sionally you may need to dial numbers in real time one digit at a time If your OKIFAX is equipped with a handset you can dial in real time by picking up the handset or you
85. ontrol Panel Keys and Indicators 1 8 Display Panel Refer to this display for instructions and information while your OKIFAX is performing Operations or while you are entering information or changing settings Copy key After loading a document press this key to make a copy When no documents are loaded press this key once to display a Message Confirmation Report about your last transmission on the LCD Display Panel and a second time to receive a printed report You can also use the Copy key to program a manually entered fax number into a One Touch key or Auto Dial number see page 39 for details Hyphen key When programming One Touch keys and Auto Dial telephone numbers use this key to tell your OKIFAX to pause briefly before it dials the rest of the telephone number Search key The One Touch keys and Auto Dial numbers can be programmed to have a name or location ID associated with their telephone numbers Using this key by itself or in combination with the numeric keypad you can search for these numbers alphabetically You can also use the Search key to search for unassigned One Touch keys and Auto Dial numbers Introduction Auto Rec key Use this key to switch your OKIFAX s answering mode The answering mode controls how your fax machine answers incoming calls and receives faxes The display will always indicate your current selection See Setting the Answering Mode page 22 for more information about the answ
86. ored your OKIFAX prints a power outage report to inform you of the power failure Use this report to determine which received messages you may have lost and to determine which transmissions you may have to resend See the Reports chapter for more information Using Voice Request The voice request feature allows you to have a conver sation with a person at a remote fax machine after a fax communication is finished Either the person sending or receiving the fax can initiate a voice request If you are sending a fax you can answer a voice re quest only after all pages have been transmitted If you are receiving a fax you can answer a voice request af ter reception of each page You will know if the person on the other fax machine has issued a voice request when you hear a warbling tone If you do not respond in approximately six sec onds the voice request is automatically cancelled Faxing Basic Operations 41 42 Notes M You need to have either the optional handset or an ex ternal telephone attached to the OKIFAX in order to use the voice request function M You can use the voice request function only when you are using the document feeder to send a fax directly to a single location You cannot use it with memory delayed relay or broadcast faxing M You cannot use the voice request function when your are operating the OKIFAX 5600 at transmission speeds greater than 14 400 bits per second To Initiate a Voice
87. orm the function that you want such as polling or confidential messages e The remote machine may be out of paper or experi encing a paper jam e Bad telephone line conditions can cause communica tion errors Try sending the fax again and check to make sure you are dialing the correct telephone number e If you have to dial a prefix number to get an outside line or if you are dialing internationally you may need to enter a pause using the Pause One Touch key after the dial prefix or international dialing code to tell your machine to wait for a dial tone e If you have frequent problems communicating with a particular remote fax machine try programming the number into one of your One Touch keys and then changing the One Touch Parameters for that One Touch key see page 31 e Lastly either your OKIFAX or the remote fax ma chine may need servicing Try sending a fax to another location to check your machine You sent a fax but the image the remote fax machine received was very poor If your document had a lot of small type complex illustrations photos or was very light or very dark try changing your resolution and contrast settings see Loading Documents page 36 Copy the document on your OKIFAX to preview how it will transmit The problem may be caused by telephone line interference Try sending the document again later You sent a fax but it was received completely blank Make sure that you have loaded your docume
88. preparing to send a fax 3 Confidential TX key Use this key to send a confidential document to a mail box a secure memory storage area in the receiving fax machine See page 46 4 Relay Initiate TX key Use this key to set up a relayed fax transmission During a relayed fax transmission your OKIFAX initiates the transmission by sending a document to a second fax machine which then broadcasts the message to a number of other fax machines See page 50 5 Polling key When a document is loaded on the document tray use this key to set your OKIFAX to wait for another fax machine to call and request the document to be sent polling transmission When no document is loaded use this key to call another fax machine and request it to send the documents loaded into it polling reception See page 51 6 Report Print key Use this key to print reports or phone lists manually See the Reports chapter for details 7 Counter Display key Your OKIFAX keeps track of the number of pages it has printed and scanned Use this key to check the print and scan counters It can also be used to reset the drum counter after replacing the image drum unit this feature is available only when the CHANGE DRUM SOON message displays Introduction 8 Location Program key Use this key to program One Touch keys Auto Dial numbers and groups See the Dial Directories chapter 9 User Program key Use this key to program identifica tion i
89. printing Order Number 70029401 Introduction 3 Component Identification What You Should Receive C Document o Telephone lt A Stacker Handbook amp Quick Start Guide Ww SEGA Toner Cartridge 4 Component Identification Components documents after they are dialing or for setting functions faxed or copied Document Stacker One Touch Keypad Holds your ON Use for preprogrammed one touch Paper Path Icon Load documents here face down Display Panel Shows status of machine and faxes in progress Document Table Covers the copy stacker and holds original documents to be faxed or copied Numeric Keypad Use to enter phone numbers auto dial numbers or information programmed into the OKIFAX Document Table Extension Flips out to support longer documents Document Guides Adjust these guides to the page width of the documents that are to be copied or faxed Front Panel Gives you access to the manual paper feeder This allows you to bypass the paper tray and feed a different type of paper directly into Power Switch the OKIFAX Holds up to 250 sheets of paper Paper Indicator Shows how much paper is left in the paper tray Introduction Components Back Cover Open this cover to expose expansion slot to install the optional memory expansion board and PC interface LINE Jac Jack for connecting to an outside telephone line TEL 1 Jac TEL 2
90. puter or other electronic device to send any message via a telephone fax machine unless such message clearly contains in a Repairs to certified equipment should be made by an authorized margin at the top or bottom of each transmitted page or on the first Canadian maintenance facility designated by the supplier Any page of the transmission the date and time it is sent and an repairs or alterations made by the user to this equipment or identification of the business or other entity or other individual equipment malfunctions may give the telecommunications sending the message and the telephone number of the sending company cause to request the user to disconnect the equipment machine or such business other entity or individual Users should ensure for their own protection that the electrical To comply with this law you must enter the following information ground connections of the power utility telephone lines and in your fax unit internal metallic water pipe system if present are connected E Hands 21 for instructions on doing this together This precaution may be particularly important in rural areas M Name and telephone number which identify the source of your fax tansmission see 23for instructions on doing this H Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or Inclueby Grah Requirements for End Users electrician as appropriate The Industry Canad
91. rasil Ltda Tel 5511 5589 1518 Fax 5511 5584 0267 CHILE Teknos Comunicaciones Tel 56 2 555 5530 Fax 56 2 550 2390 COLOMBIA Soluciones Tecnologicas Tel 571 218 2380 Fax 571 622 1280 VENEZUELA MAI de Venezuela S A Tel 782 78 11 Fax 02 781 9390 84 Problem Solving Category Specifications Specifications Type compatibility Modem speed Transmission speed ITU T Test Chart 1 Printing speed Printing warmup time Scan speed Scan resolution Desktop ITU T G3 transceiver OKIFAX 5300 Plus 14 4 9 6 7 2 4 8 2 4 Kbps OKIFAX 5600 Plus 33 6 28 8 14 4 9 6 7 2 4 8 2 4 Kbps Automatic fallback OKIFAX 5300 Plus As fast as 6 seconds per page OKIFAX 5600 Plus As fast as 3 seconds per page 8 pages per minute 20 seconds Standby to Print OKIFAX 5300 Plus 6 seconds per page OKIFAX 5600 Plus 3 seconds per page horizontal 300 dpi vertical 100 dpi 200 dpi 400 dpi Category Specifications Halftone transmission Scan width Protocol Communications Coding scheme Recording paper Paper Handling Universal tray Manual feeder Memory Fax standard 64 shades of gray 8 5 21 5 cm ITU T G3 Half duplex MH MR MMR with ITU T ECM Plain paper letter legal or A4 size 250 sheets maximum letter legal A4 16 28 lb 60 5 105 5 g m Single sheet only letter legal A4 envelopes labels custom 16 32 lb 60 5 120 2 g m OKIFAX
92. res m 30 One Touch keys E 99 Auto Dial numbers m 20 groups m 16 mailboxes for confidential reception M Fax communication at up to 33 600 bits per second 2 Introduction 2 5 MB of built in memory A fax forwarding feature that lets your OKIFAX receive messages into memory and automatically forward the messages to another remote fax machine Product Options See page 82 for ordering information PC Interface Kit lets you connect your OKIFAX to your PC for added versatility See your Authorized OKIFAX Dealer for details Non battery backup memory expansion cards add to existing storage capacity 1 MB card adds capacity to store up to 80 pages Order Number 70029101 2 MB card adds capacity to store up to 160 pages Order Number 70029201 Battery backup memory expansion cards replace existing storage capacity with memory that pre serves information when power is turned off or interrupted 1 5 MB card provides total capacity to store up to 120 pages Order Number 70031501 2 5 MB card provides total capacity to store up to 200 pages Order Number 70031601 4 MB card provides total capacity to store up to 320 pages Order Number 40231622 Handset with cradle connects directly to your OKIFAX and works exactly like a telephone Order Number 70031801 Second Paper Tray adds an additional capacity of 500 sheets When the main tray runs out your OKIFAX automatically switches to the second tray for uninter rupted
93. roup you want to use Press the Yes lt Q key to confirm your selection The display shows SELECT LOCATION S 12 13 14 15 Repeat Steps 11 and 12 as often as necessary to continue selecting locations When you are finished selecting locations press the No gt gt key at the SELECT LOCATION S message If you have selected multiple locations your OKIFAX asks if you want to confirm your selections with a printed report before proceeding If you do press the Yes lt Q key After the report is printed the display shows BEGIN SCANNING If you want to make corrections press the No B key and go back to Step 9 To remove a location select the location in the same way but press the No B key to delete it from your transmission When all of your selections are correct press the Start key Your OKIFAX scans the documents into memory and waits until the time and date you have set before sending the fax When scanning is completed your OKIFAX is available for other transmission operations Canceling a Delayed Transmission Press the Stop key The display shows COMMUNI CATION CANCEL Press the Yes q key The display shows the Loca tion ID of the delayed transmission currently loaded in your OKIFAX Press the Yes lt Q key 4 Ifthe delayed transmission was a feeder transmis sion press the Stop key again to remove the document from the document feeder Sending a Fax to Multiple Locations Broadcasting In a s
94. rtcut Fax Number Programming coccion 38 Receiving Faxes Manually 0 0 cccccecseeseteeerenen 39 Receiving Faxes in Memory cocoocoinncocnnononnnnancnaninnanano 40 Memory Reception Mode MEM ccoo 40 No Papert RECEPUON oiio Na 40 Cancelling Messages Stored in Memory ccoo 40 Rejecting Unsolicited Fax Messages Closed Network Option vivida 40 Power Failures and Memory 0 ccececeeeseereeteeenes 41 Using VOICE RequeS eiii canica cds 41 To Initiate a Voice Request 42 To Answer a Voice Request 42 Faing ACM eri QE onsen eee e teen eee neers 43 Sending a Fax at a Later Date and Time conc 43 Sending a Delayed Fax From THE Document Escder ortiga 43 Sending a Delayed Fax From Memory s 44 Canceling a Delayed Transmission ooonnninnnin 45 Sending a Fax to Multiple Locations Broadcasting aiii 45 S nding a Confidential Fax i ss 46 Receiving Confidential Faxes ooonnininninnnnninaian 47 Creating a Confidential Mailbox Changing Your Password or Closing AMADOR ismael e Printing a Confidential Message ooinnnnninnnnnnicinnn Relay Broadcasting iia iaa pta ie Relay Initiating Station ensasini ainteis Relay Key Station vito dsc Relay Broadcast Report Initiating a Relay Broadcast 50 PODE iaa tia 51 Setting Your OKIFAX to be Polled wo cee 51 Polling Documents from Other Fax Machines 52 Bulletin Polling ooo eed 2 Opening a Personal
95. s 10 11 OKIFAX 5300 Plus 1 8 enter as 1 digit OKIFAX 5600 Plus 01 16 enter as 2 digits The display asks you to confirm the box number Press the Yes if the number is correct The display shows PERSONAL BOX CLOSE Press the No key until CONF appears in the brackets Note If CONF or POLL appears then the box number is already in use as a confidential or bulletin poll mailbox Press the Yes key to continue Using the numeric keypad enter the 4 digit pass word you want to use with your mailbox Press the Yes lt Q key to confirm your entry OKIFAX then asks you to enter another mailbox number To continue programming mailboxes go Faxing Advanced Operations 47 back to step 5 When you are finished press the Select Function key Changing Your Password or Closing a Mailbox If you want to change the password of an existing mailbox or if you want to delete one follow the instructions below remember that a mailbox must be empty before you can modify or delete it Press the Select Function key Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING Press 5 on the numeric keypad The display shows 5 PERSONAL BOX PRG Press the Yes lt Q key The display shows PERSONAL BOX NO Using the numeric keypad enter the number of the the mailbox you want to modify or delete Refer to the table below Model Mailbox Numbers OKIFAX 5300 Plus 1 8 enter as 1 digit OKIF
96. s Sending a Delayed Fax from the Document Feeder Load your documents Press the Select Function key Press the 1 Delayed TX One Touch key The display shows DELAYED TX and today s date If the transmission is to occur on the same day skip to step 6 Otherwise press the No B key The display shows PRG START DATE 0 9 Using the numeric keypad enter the date you wish the transmission to begin up to three days in advance Press the Yes q key The display shows PRG START TIME 0 9 Using the numeric keypad enter the time you wish the transmission to begin in 24 hour format 8 00 AM is 08 00 8 00 pm is 20 00 Press the Yes lt Q key The display shows FEEDER TX OKIFAX 5300 Plus or BROADCAST MEMORY TX OKIFAX 5600 Plus OKIFAX 5300 Plus Press the Yes lt Q key Faxing Advanced Operations 43 10 OKIFAX 5600 Plus Press the No gt key The display shows FEEDER TX Press the Yes lt Q key Select a location Refer to the following instructions To Select Using Do This 11 A One Touch key Press the One Touch key On the OKIFAX 5600 Plus lift the main One Touch keypad to access One Touch keys 8 16 30 An Auto Dial number Press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad 9 A number dialed on the numeric keypad Dial as you would on a normal telephone Press the Start key Your OKIFAX begins waiting for the time and date you have set before feeding the
97. s aux interf rences will not occur in a particular installation If this equipment does Radio cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures E Reorient or relocate the receiving antenna M Increase the separation between the equipment and the receiver M Plug the unit into an outlet on a circuit different from that to which the receiver is connected M Consult the dealer or an experienced radio television technician for help A properly shielded interface cable must be used in order to ensure compliance of this equipment with FCC regulations Changes or modifications not expressly approved by OKIDATA may void your authority to operate this device of5356fm pm6 6 6 8 98 5 19 PM Safety Installation Hints of5356fm pm6 Install your OKIFAX 5300 Plus 5600 Plus in a dust free location away from direct sunlight Do not plug your OKIFAX into a power source shared by equipment which produces electrical noise i e air conditioners etc Leave electronic adjustments to authorized service personnel The LINE terminal connects your fax machine to a standard telephone line To avoid damage to your telephone system or to the OKIFAX do not plug your fax machine into anything other than a standard RJ 11C jack Your OKIFAX is intended to be grounde
98. s on the drum marked PUSH Problem Solving 69 10 11 Close the copy stacker and push down until you hear a click Be sure both sides are latched Note If you cannot remove jammed paper using the procedure above and most of the jammed sheet has emerged from the machine use the following method You will probably need someone to help you M Open the document stacker and copy stacker steps 1 and 2 above M Reach between the two stackers and push back the blue output guide while pulling the paper out Do not force the paper you could damage the mechanism or leave paper fragments in it 70 Problem Solving Printing a Cleaning Page If you notice repeating marks or imperfections on your printouts try printing a cleaning page The cleaning page process Removes residual impurities from printing surfaces Reduces problems such as repeating marks blotching and shading To print a cleaning page 1 2 3 4 Make sure there are no messages in memory Press the Select Function key Press the 10 Message Print from Memory key Press the Yes lt Q key The cleaning page prints Replacing the Toner Cartridge The number of pages you can print with one toner car tridge varies depending on the type of documents you usually receive or copy A toner cartridge will print about 2 000 letter size pages at a typical print coverage of 4 equivalent of CCITT No 1 test chart Note The first toner
99. sing contact your dealer immediately Keep your packing materials and carton in case you ever need to ship or transport the unit Setting Up Your OKIFAX 5300 Plus 5600 Plus 2 Press in the cover release buttons on the side of the Install the Document Stacker copy stacker until it clicks open Lift up the stacker Slip the document stacker indents over the tabs on the rear of the unit so that they click into place Remove the Protective Sheet 1 Lift up the document table 4 Remove the protective sheet Be careful not to touch the green surface of the drum Installation 15 5 Replace the image drum cartridge Install the Toner Cartridge Remove the sponge and discard Warning Be c areful when handling the toner cartridge Do not let toner spill on your clothing or other porous materials If you experience any problems with toner see the Safety chapter at the beginning of this handbook 16 Installation 2 Unwrap the toner cartridge and gently shake it to distribute the toner Then carefully peel the tape from the bottom of the toner cartridge 3 With the ridged side facing up and the blue lever on your right insert the toner cartridge into the image drum unit left end first LARI 4 Push the lever forward to secure the cartridge 5 Close the copy stacker push down until you hear both Connect to the Telephone Line sides click into place E a Insert one end of the telephone
100. stem gives you around the clock access to product and support information through your fax machine Call 1 800 654 6651 and follow the recorded instructions Okidata on the Internet For the latest product information answers to common questions and other support visit Okidata s Web site http www okidata com Okidata Customer Service Representatives Call 1 800 OKIDATA 1 800 654 3282 24 hours a day 7 days a week to speak with an Okidata Customer Service Repre sentative Please be sure that you are calling from a tele phone close to your OKIFAX so you can describe your problem accurately Our Customer Service Representatives are trained on all current Oki products They can answer your questions regarding M Installation of your OKIFAX E Determination of OKIFAX issues that require service M Availability and installation of drivers Customer Service Representatives are not trained to provide assistance with the use of commercial software packages Please consult your application s manual for availability of their support E Consumer relations Problem Solving 81 Purchasing Supplies and Options Before you order have the correct part number and description of the item NH Consult the Authorized OKIFAX Dealer where you purchased your OKIFAX H Call 1 800 OKIDATA 1 800 654 3282 for the nearest Authorized Sales and Service location MH Check office supply catalogs or your local stationery store Most carry Okida
101. swer Available settings are from 0 to 10 tries Default 3 tries REDIAL INTERVAL This function controls how long your OKIFAX waits between each automatic redial at tempt Available settings are from 1 to 6 minutes Default 3 minutes DIAL TONE DETECT This function allows your OKIFAX to wait for and detect a dial tone before pro ceeding with dialing Available settings are ON and OFF Default OFF BUSY TONE DETECT This function allows your OKIFAX to detect a busy tone when sending a fax Available settings are ON and OFF Default ON MF TONE DP PULSE This function sets the dialing method Use the MF setting for Touch Tone dialing or the DP setting for pulse dialing Default MF TONE PBXLINE Turn this function on if your OKIFAX is con nected to a PBX Private Branch Exchange a phone system used to route internal calls Once this func tion has been turned on and the access digit function has been programmed using the Dial Prefix param eter below your OKIFAX recognizes the access digit you use in your PBX to get an outside line See the Dial Prefix function below for mor information Available settings are ON and OFF Default OFF See Connecting to a PBX page 26 for instructions on changing this setting AUTOSTART When this function is turned on your OKIFAX automatically dials as soon as you press a One Touch key or enter an Auto Dial code you do not have to press Start Available settings are ON a
102. t added One Touch to delete it from the group location Delete an Auto Dial Press the Auto Dial key Enter the 2 digit location Auto Dial number Press No B to delete it from the group Search for a location Press the Search key continuously until by name to add or delete the location you want appears Press Yes to add it to the group Press No B to delete it After you have completed your selection by pressing Yes lt Q or No P the display shows SELECT LOC again Continue to add or delete locations from your group Each group can contain up to a maximum of all of the One Touch and Auto Dial locations available on your OKIFAX When you are finished programming your group press the No B key The display shows LOCATION PRO GRAMMING To program another group go back to Step 3 If you are finished press the Select Function key Faxing Basic This chapter explains how to load documents for faxing how to send and receive faxes how to use the closed network and voice request features and how your OKIFAX handles power interruptions Preparing Documents for Faxing Use the information in this section to make sure your documents scan and fax easily and clearly Guidelines Try to use good quality documents for your fax transmissions Documents that are typed or written with a black felt tip pen on white or light paper work best Do not send documents which are not rectangular Never use documents that
103. t Type Resolution Resolution to Use of Scan Normal office STD Standard 100 X 200 dpi documents Documents with small type or other fine details FINE or EX FINE FINE 200 X 200 dpi EX FINE 200 X 400 dpi Documents with photos PHOTO 200 X 200 dpi or many shades of gray To make copies Adjust the document guides to the width of the paper you are using Neatly stack your documents then insert them face down into the document feeder Readjust the document guides for a snug fit Your OKIFAX will grip the documents and pull the bottom page into the machine Press the Copy key The display shows PRG NO OF COPIES 1SETS If you want to make just one copy you are finished Your OKIFAX will pause briefly then begin copying To make multiple copies enter the number of copies you want to make on the numeric keypad Then press the Copy key again Your OKIFAX begins making copies To stop the copying process press the Stop key Copying 27 Using the Manual Paper Feeder Your OKIFAX s manual paper feeder allows you to make copies on a different type of paper than what you normally keep in the paper tray To make copies using the manual paper feeder follow the instructions below Note The paper you use in the manual feeder must be the same size as the paper in the paper tray if it isn t the paper will jam If you do want to put a different size paper in the manual feeder change the 1ST PAPER S
104. ta brand supplies Supplies Options Toner Cartridge Order Number 52106701 Image Drum Order Number 56116901 1 MB Non battery backup memory expansion card Order Number 70029101 m 2 MB Non battery backup memory expansion card Order Number 70029201 mM 1 5 MB Battery backup memory expansion card Order Number 70031501 m 2 5 MB Battery backup memory expansion card Order Number 70031601 m 4 MB Battery backup memory expansion card Order Number 40231622 82 Problem Solving Telephone Handset Order Number 70031801 Second Paper Tray model UST 550 with 500 page additional capacity Order Number 70029401 PC Interface Kit with interface board bidirectional cable and software Order Number 58241701 LIMITED WARRANTY OKIDATA division of Oki America Inc OKIDATA warrants this OKIFAX to be free from defect in material and work manship and will remedy any such defect according to the terms of this Limited Warranty This Limited Warranty extends to the original purchaser only and does not extend to consumable items OKIDATA will for a period of ninety 90 days from the date of purchase repair or replace at its option on site at the original purchaser s facility and without charge any defective component s of the OKIFAX provided that this warranty service is performed by an authorized OKIFAX service center or authorized third party service organization From expira tion of the ninety 90 day parts and la
105. tead of printing immediately If your computer is off or not functioning your OKIFAX acts as a standalone fax machine and prints any incoming faxes Changing the Answering Mode Press the Auto Rec key A description of your current selection displays Press the Auto Rec key again Your OKIFAX switches to the next setting Continue pressing the Auto Rec key until the selection you want appears on the display After a short pause your OKIFAX returns to standby mode displaying the new setting Setting the Fax Identification Fax machines must accurately identify the sender and the telephone number of the sending fax ma chine on each page of every fax they send Pro gramming this information into your OKIFAX is re quired by law Sender ID This is a descriptive title that identifies the sender usually the location of your OKIFAX or the name of your company or office and the OKIFAX s number It is printed at the top of every fax you send You can enter up to 32 characters The first 16 characters of your Sender ID will also be used as your Personal ID This Personal ID appears on the displays or reports of other Okidata fax machines you communicate with TSI CSI This is the telephone number of your OKIFAX it appears on the displays of other non Okidata fax machines you communicate with Call Back Number This is a telephone number not a fax number which the operator of the remote machine can use to reach you If you us
106. tes do not allow limitations on how long an implied warranty lasts so the above limitation may not apply to you OKIDATA SHALL NOT BE RESPONSIBLE OR LIABLE FOR ANY SPECIAL INCIDENTAL OR CONSEQUENTIAL DAM AGES OR LOSS ARISING FROM THE USE OF THIS PROD UCT Some states do not allow the exclusion or limitation of incidental or consequential damages so the above exclusion may not apply to you Additional information on obtaining service under this Limited Warranty is available by contacting the OKIFAX dealer from whom the product was purchased by contact ing OKIDATA directly at 1 800 OKIDATA 1 800 654 3282 U S and Canada English only or at 1 609 222 5276 Spanish only or by contacting one of the listed service locations This Limited Warranty applies to all OKIFAX However the procedure for obtaining service may vary outside the continental United States Contact your OKIFAX dealer for such warranty service information This warranty gives you specific legal rights and you may also have other rights which vary from state to state OKIDATA Service Locations UNITED STATES OKIDATA Tel 1 800 OKIDATA 1 800 654 3282 Fax 1 609 222 5247 CANADA OKIDATA Tel 1 800 OKIDATA 1 800 654 3282 Fax 905 238 4427 Problem Solving 83 MEXICO Oki Data de Mexico S A de C V Tel 525 661 6860 Fax 525 661 5861 ARGENTINA Megatech Tel 541 371 4123 Fax 541 371 4123 tone needed BRAZIL Oki Data do B
107. these diagnostic codes if you contact your Authorized Service Dealer about communication problems If the fax was transmitted from memory not directly from the feeder a portion of the first page prints after the report unless User Function 4 Image in MCF is set to OFF see page 56 Printing a Message Confirmation Report Manually You can set your OKIFAX to print a message confir mation report after every transmission see page 55 but it may be more convenient to print a report only when you want to After transmission press the Copy key once with no documents loaded to see a report confirming your transmission on the display To print the report press the Copy key a second time Faxing Reports 63 Broadcast Entry Report Each time you program a multiple location transmis sion broadcast your OKIFAX gives you the option of printing this report to confirm your entries Infor mation in this report includes The Location ID of the One Touch keys and Auto Dial codes you have selected Telephone numbers you have entered using the numeric keypad Confidential Reception Report This report prints automatically each time your OKIFAX receives a confidential message into a mail box Information in this report includes The date the message was received The total amount of time spent Sending or Receiving S R TIME The Location ID or telephone number of the fax machine you were communicating with DISTANT S
108. tion codes 66 COMMUNICATION ERROR 77 78 Components 4 Confidential fax 46 Confidential fax messages receiving 47 sending 46 Confidential Reception Report 64 Confidential TX key 12 Configuration report 65 CONFIRM PAPER SIZE 77 Contrast transmit document 37 Control Panel 8 10 88 Index Copy 8 27 Copy key 8 27 Counter Display key 12 Customer Information Center 81 Customer Service Representatives 81 D Date setting 21 Delayed TX key 11 Dial parameters 60 61 changing 61 DIAL PREFIX 61 DIAL TONE DETECT 61 Dialing chain 32 One Touch 11 Display Panel 8 Display panel messages 75 Distinctive ring 57 setting 57 58 DOCUMENT JAM 76 Document jam clearing 67 DOCUMENT MIS FEED 76 Document stacker 15 Documents loading 36 preparing 35 Drum counter resetting 12 75 E Echo Protection 31 ECM FUNCTION 59 End of Session tone 13 Error Tones 13 External Telephone connecting 19 F Fax sending 37 38 sending confidential 46 sending delayed 43 80 sending multiple locations 45 Fax Forwarding mode 23 25 Fax Identification Fax ID 23 24 FAX mode 22 Faxable Facts 81 FWD 23 25 G Groups 33 H Handset 39 installing 17 19 Hook V Request key 8 38 Hyphen key 8 I Image Drum Cartridge 6 replacing 73 75 INCOMING RING 59 Internet 81 J Jam document 78 printing paper 67 70 K Key Select Tone 13 Index 89 L Language setting 25 58 LED array 72 LED Print Head 6 LINE jack 17 Locat
109. to Dial number Press the Auto Dial key then enter the two digit Auto Dial number on the numeric keypad A number dialed on Dial as you would on a normal telephone the numeric keypad Press the Start key Your OKIFAX begins to connect to the relay key station and transmit the fax to be relayed to the selected group Polling Normally when you send faxes you load documents select a location and then press the Start key to begin transmission Sometimes it is more useful to load your documents on your OKIFAX and set it to wait for the receiving fax machine to call and collect them This is known as set ting your OKIFAX to be polled or setting it for polling transmission Calling a remote fax machine to receive documents someone else has loaded is known as poll ing or polling reception Notes E Plan polling arrangements with the other party in advance so that everyone is aware of when documents will be available E Keep in mind that documents waiting to be polled stay in the document feeder until they have been removed you won t be able to use the document feeder for other purposes until polling is completed Setting Your OKIFAX to be Polled Load your documents Press the Select Function key Press the 5 Polling One Touch Key The display shows BULLETIN POLL Press the No gt key The display shows WAITING TO BE POLLED To Cancel Polling Press Stop The display reads COMMUNICATION CANCEL Press
110. to one hour MDY DMY This function specifies how OKIFAX displays and prints the date month day year or day month year TIME DATE PRINT This function specifies how the time and date are printed on the fax messages you transmit Available settings are do not print date and time print date and time at the top of the first page only and print date and time at the top of every page TSI PRINT When this function is on the phone number of the sending fax machine prints at the top of each page of the message NO TONER MEM RX When this function is on your OKIFAX automatically receives messages in memory when it is low on toner 62 Customizing Fax Reports Understanding Reports Your OKIFAX 5300 Plus 5600 Plus provides a variety of useful reports which help you under stand its current settings programming and op erations Message Confirmation Report MCF This report provides information about your last single location fax transmission or polling transmis sion Information in this report includes The date of the communication The total amount of time spent Sending or Receiving S R TIME The Location ID or telephone number of the fax machine you were communicating with DISTANT STATION ID The communication mode used The number of pages sent or received The result of the communication see the end of this chapter for a list of result codes and their meanings Service codes Be sure to report
111. ture for a specific One Touch key without changing the normal settings Echo Protection can improve communication with a location in a noisy telephone area For instructions on changing One Touch Parameters settings for a One Touch key see page 31 Changing Your User Function Settings 1 2 Press the Select Function key Press the 9 User Program One Touch key The display shows 1 FUNC PROGRAMMING Press the Yes lt Q key The display shows FUNCTION NO 1 Using the numeric keypad enter the 2 digit number of the function you want to change The display shows the name of the selected function 60 Customizing 5 Repeatedly press the No key until the setting you want appears in the display Note If you are changing the TX MODE DEFAULT set tings the new settings appear on the lights above the Yes lt Q and the No B keys 6 Press the Yes lt Q key to confirm your selection The name of the next function setting appears in the display 7 Press the Select Function key to finish Dial Parameter Settings These functions allow you to control the way your OKIFAX dials telephone numbers Refer to the Dial Parameter Settings List below to determine which settings you may need to change then refer to Changing Your Dial Parameter Settings page 60 to make the change Dial Parameter Settings List REDIALTRIES This function controls how many times your OKIFAX automatically redials a number that is busy or does not an
112. unction as a programmable One Touch key this key is used for chain dialing which allows you to dial a number using any combination of One Touch keys Auto Dial numbers and the numeric keypad When programming a chain dial number into a One Touch key or Auto Dial number press the Plus key at the end of the 22 10 Introduction first part of the number to indicate that this is a chain dial number See page 32 for details e On the OKIFAX 5300 Plus the Plus key is One Touch key 13 e On the OKIFAX 5600 Plus the Plus key is One Touch key 13 and 28 Space key Use this key on the One Touch Keypad to enter spaces while programming Unlike the Pause and Hyphen keys spaces are used for easier reading only and have no effect on dialing e On the OKIFAX 5300 Plus the Space key is One Touch key 14 e On the OKIFAX 5600 Plus the Space key is One Touch key 14 and 29 Pause key Use this key on the One Touch keypad to enter automatic 3 second pauses in dialing when programming telephone numbers Pauses in tele phone numbers are marked by a P symbol e On the OKIFAX 5300 Plus the Pause key is One Touch key 15 e On the OKIFAX 5600 Plus the Pause key is One Touch key 15 and 30 The One Touch Keypad The One Touch keys are your OKIFAX s most im portant tool Use them for quick one touch dialing and to access most functions and programming op tions Using the One Touch Keys for Dialing To use a One Touch
113. unction automatically prints a Message Confirmation Report after each single lo cation transmission or polling transmission The re port provides information about the transmission see page 63 for details Available settings are ON and OFF default Customizing 55 02 MCF MULTI LOC This function automatically prints a Message Confirmation Report after each multiple location transmission The report provides informa tion about the transmission see page 60 for details Available settings are ON default and OFF 03 ERRREPORT MCF This function automatically prints a Message Confirmation Report each time an error occurs during a transmission or polling transmission operation The report provides information about the transmission see page 64 for details Available settings are ON default and OFF 04 IMAGE IN MCF When a message confirmation of a memory transmission is printed this function adds a portion of the first page of the document that was sent This feature makes it easier to identify a fax but it may present security problems if you are sending sensitive documents Available settings are ON default and OFF 05 SENDERID This function controls the printing of your OKIFAX s Sender ID on the faxes you send See page 23 for details When turned on the Sender ID will be printed on each page slightly outside the image area of your document The default setting is ON Note In order to meet FCC requirements
114. under Part 68 rules and regulations for direct connection to the telephone lines In order to comply with these FCC rules the following instructions must be carefully read and applicable portions followed completely 1 This equipment complies with Part 68 of FCC rules On the bottom of the equipment is a label that contains among 6 other information the FCC registration number and ringer equivalence number REN for this equipment If requested this information must be provided to the telephone com pany 2 The following USOC jacks may be used with this equipment RJ11C 3 The REN is used to determine the quantity of devices which may be connected to the telephone line Excessive REN s on the telephone line may result in the devices not ringing in response to an emer 7 gency call In most but not all areas the sum of the REN s should not exceed five 5 0 To be certain of the number of devices that may be connected to the line as determined by the total REN s 8 contact the telephone company to determine the maximum REN for your calling area 4 Ifthe equipment causes harm to the telephone network the telephone company will notify you in advance But if advance notice 9 isn t practical the telephone company will notify the customer as of5356fm pm6 3 soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make
115. unters count the number of pages your OKIFAX has printed or scanned in its lifetime If you are experiencing a problem a service person may ask you to check these counters Note If your OKIFAX s image drum unit has reached the end of its life you will also use this function to reset the drum counter you can do this only if the CHANGE DRUM SOON message is on the display Refer to Replacing the Image Drum Unit in this chapter for more information Press the Select Function key Press the 7 Counter Display One Touch key The display shows your print unit counter Press the No gt key The display shows the scanning unit counter Press the Select Function key to finish Problem Solving 77 Problem Checklist Your OKIFAX is a complex machine with many features and functions Many problems you experience may be due to improper programming If you are experiencing a problem read through the following list of problems and solutions before calling your Authorized OKIFAX Dealer for service The display is blank Make sure your OKIFAX is turned on Check the power cord to make sure that it is securely plugged into the OKIFAX and into the wall outlet Check your wall outlet to make sure that it has power Nothing happens when you press the control panel keys Open and close the upper cover If that does not solve the problem turn the OKIFAX off wait ten seconds then turn it on again The display tells you to replace paper
116. ur OKIFAX automatically distinguishes between incoming voice and fax calls If the incoming call is a voice call OKIFAX rings to tell you to pick up the handset If you do not answer OKIFAX automatically switches back to facsimile mode to allow the calling party to send a fax The T F TIMER function controls how long it waits before switching back to fax mode Available settings are 20 SECONDS or 35 SECONDS default 11 RING RESPONSE This function controls how long your OKIFAX waits before answering an incom ing telephone call The available settings are 1 RING default 5 SECONDS 10 SECONDS 15 SECONDS or 20 SECONDS Note At the default 1 ring setting your OKIFAX answers calls immediately and you will not hear any ring If you need to hear the ring change to one of the other settings 12 DISTINCTIVE RING Distinctive ringing is a service of fered by some telephone carriers It lets you have different numbers on one line each with its own distinctive ring You can then use one number exclu sively as a fax number without the expense of a sec ond line Your local telephone carrier can provide you with more information about this service which usually has an additional charge To use this func tion refer to Setting Your Fax Machine s Ring Pat tern below Available settings are OFF default and ON Notes E You must have your local telephone carrier s Distinctive Ring service E Your OKIFAX must be in FAX or
117. x for a complete listing of topics Howto of5356fm pm6 Sitardengethe Answer mode Us ID iaa da Heading on outgoing faxes cecce 23 A A AN 5 Rogamfax numbers in One Touch speed dial keys 30 to Auto dial from the keyboard 30 in groups for sending faxes to multiple OTE 35 Find a poganmed fax number Sendafac toone OCAUON sarna 37 TOA preset SOU voir 45 to several locations broadcast oooooccnnnncconccccccccnonos 45 Direct Access at a later time ire 43 when another machine polls you wo 51 Recciveafax milo 39 without printing it OUt aneen ane 40 Store in the OKIFAX s memory 40 by polling another machine to a confidential mailbox sent on legal size paper ono A A Rae the toner cartridge s the drum cartridge 00 cee Gt infomation confirm that a fax was Sent eccere ACUVILY TEPO aies telephone directory listing messages on the display Deal with pHlenrs A es R 67 document JAS aristas power filtres seen 41 66 error messages on the display riseta 76 6 8 98 5 19 PM Contents o mm A A E E E A E 1 ESAS ni E E EEE 1 Product OPUONS sisson dins isc 2 COMPONENES rta did acai te 5 Control A ON 7 Control Panel Keys and Indicators 8 The One Touch Keypad us siennes 11 Using the One Touch Keys for Dialing 11 Using the One Touch Keys for Selecting Getting Started 4 5 ismnansntnminniiedinnnstss Where to Insta
118. x number If it is correct press the Yes key OKIFAX scans the document When scanning is complete the display shows WAITING TO BE POLLED Dual Access Your OKIFAX s dual access feature allows you to load and prepare to transmit a document while your fax machine is receiving or sending another fax from memory This feature increases your productivity and reduces the time you spend waiting for operations to finish Once you have loaded a document and the display shows SELECT LOCATION your OKIFAX is ready for you to prepare the next transmission What You Can Do While Sending a Fax After your OKIFAX has finished scanning a document into memory and while it is transmitting from memory you can Load another document and prepare it for transmission You can continue to load documents as long as memory is available in your OKIFAX When the first transmission is complete the next fax will automatically be sent Make copies What You Can Do While Receiving a Fax While your OKIFAX is receiving a fax you can Load another document and prepare it for transmission You can continue to load documents as long as memory is available in your OKIFAX When the fax has been Faxing Advanced Operations 53 received the faxes you have loaded will automatically be sent Continue to receive faxes while earlier received messages are printing if your OKIFAX is set to receive faxes into memory What You Can Do While Making Copies
119. y key twice with no documents loaded Voice Request tone During a fax session either you or the person at the remote fax machine may initiate a voice request When the person at the remote ma chine either initiates or answers your voice request your OKIFAX emits a repetitive warbling sound Introduction 13 Installation Getting Started 14 To install your new OKIFAX follow the instructions from Unpacking to Setting the Fax Identification You must complete these steps for your OKIFAX to operate properly If you have purchased an option package for your OKIFAX refer to the documentation you received with that option for installation instructions Where to Install Your OKIFAX Place your OKIFAX in a dust free location away from direct sunlight Allow several inches on each side of the machine to ensure adequate ventilation Make sure that both power and telephone outlets are available nearby Choose a location where the relative humidity is between 20 and 80 and where the temperature is between 50 F 10 C and 92 F 32 C Installation Unpacking Before you begin be sure that all the items listed below are included in your package OKIFAX 5300 Plus 5600 Plus Toner cartridge wrapped Image drum cartridge inside machine Power cord Telephone line cord Document stacker tray Quick Start Guide Refer to the illustrations in the Component Identifica tion chapter Note If any items are mis

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