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Mercedes-Benz 2005 E 320 CDI Automobile User Manual

1. Completed To Do List item Changing To Do List item details The To Do Item Details dialog box enables you to change settings for individual items Page 116 Application Specific Tasks To display the To Do Item Details dialog box 1 Tap the text of the item whose details you want to change 2 Tap Details To Do Item Details Priority EE 2 3 4 5 Category w Unfiled Due Date w No Date Private O Setting a due date You can associate a due date with any To Do List item You can also sort the items that appear in the list based on their due date To set a due date for a To Do List item 1 Inthe Details dialog box tap No Date to open the Due Date pick list To Do Item Details Priority BJ 2 3 4 5 Category w Unfiled Due Date w No Date Tap here Private O 2 Tap the date that you want to assign the item Today Assigns the current date Tomorrow Assigns tomorrow s date One week later Assigns the date exactly one week from the current date No Date Removes the due date from the item Choose date Opens the date selector where you can choose any date that you want for the item 3 Tap OK Tip If you turn on the Show Due Dates option in the To Do Show options dialog you can tap directly on the due date in the To Do List to open the pick list shown in step 2 Chapter 6 Page 117 To Do Show Options The Show Options dialog box enables you to control the
2. Page 110 Application Specific Tasks ona pI Use the Next Field Graffiti stroke to move to the First Name field Next Field j Tip You can also move to any field by tapping it directly Enter the person s first name in the First Name field Enter the other information that you want to include in this entry Tap the scroll arrows to move to the next page of information After you finish entering information tap Done Address Edit w Unfiled Last name Carter First name Me Title Company w Work w Home v Fax w Other w E mail r Address City New YORK a assasessstsntsetue rap Done Tip To create an entry that always appears at the top of the Address List begin the Last name or Company field with a symbol as in If Found Call This entry can contain contact information in case you lose your handheld Selecting types of phone numbers You can select the types of phone numbers or e mail addresses that you associate with an Address Book entry Any changes you make apply only to the current entry To select other types of phone numbers in an entry 1 2 Tap the entry that you want to change Tap Edit Chapter 6 Page 111 3 Tap the pick list next to the label you want to change Address Edit w Unfiled Last name Carter Address Edit w Unfiled Last name Carter First name M Title Company w Work w Home w Fax w Other
3. To Do Items Call David Addresses _ Crensh Davi 33 1 41 974521 Find Datebook Memos 11 22 Meeting Minutes Mail Messages As your handheld searches for the text you can tap Stop at any time You may want to do this if the entry you want appears be fore your handheld finishes the search To continue the search after you tap Stop tap Find More 4 Tap the text that you want to review Chapter 5 Page 69 Using Phone Lookup Phone Lookup displays the Address List screen and lets you add the information that appears in this list to a record To use Phone Lookup 1 Display the record in which you want to insert a phone number The record can be in Date Book To Do List or Memo Pad 2 Tap the Menu icon G 3 Tap Options and then tap Phone Lookup 4 Begin to spell the last name of the name you want to find The list scrolls to the first record in the list that starts with the first letter you enter Continue to spell the name you re looking for or when you see the name tap it Phone Number Lookup Abrams Liz 650 454 6121 Adams Ben 408 772 1900 Beckman Rachel 510 532 0746 Bertolli Marcus 213 422 1363 Bruce Jeremy 408 459 1279 Butler Richard 516 626 1424 Cain Cath 650 235 6222 Carpenter Joan 718 1548 Carter Melanie 212 395 6277 W Chu Byron 213 343 9801 Conner Sandy 301 933 6833 W BR Look Up car 5 Tap Add The name you selec
4. w Network Preferences Password Enter a password Password Tap here If you do not assigna password you will be asked for one when you connect Phone Details Connect 3 Tap OK Note The Password field updates to display the word Assigned Chapter 9 Page 201 Adding telephone settings When you select the Phone field your handheld opens a dialog box in which you define the telephone number you use to connect with your ISP or dial in server In addition you can also define a prefix disable Call Waiting and give special instructions for using a calling card Note The Phone Setup dialog box works correctly for AT amp T and Sprint long distance services However because MCI works differently MCI customers need to put the calling card number in the Phone field and the phone number in the Use calling card field To enter your server phone number 1 Tap the Phone field 2 Enter the phone number you use to reach your ISP or dial in server Phone Setup 8 Enter your ISP phone number here O Dial prefix 3 3 If you need to enter a prefix or disable Call Waiting skip to those procedures Otherwise tap OK Entering a prefix A prefix is a number that you dial before the telephone number to access an outside line For example many offices require that you dial 9 to dial a number outside the building Page 202 Setting Preferences for Your Handheld
5. Delete Free Memory 16171K of 1792K E DatebkiDB 1K Graffiti 14K HackMlaster HSAdvCalcDbe Screenshot ScreenshotDe 5 Tap Delete 6 Tap Yes 7 Tap Done Removing Palm Desktop software If you no longer want to use Palm Desktop software you can remove it from your computer To remove Palm Desktop software 1 From the Windows Start menu choose Settings and then Control Panel 2 Double click the Add Remove Programs icon 3 On the Install Uninstall tab select Palm Desktop software 4 Click Add Remove Note Youneed to install the HotSync Manager from the installation CD if you want to synchronize data with another PIM Chapter 3 Page 43 Security Your handheld comes with a Security application so that unauthorized users cannot view the entries you wish to protect In Security you can do the following m Turn off and lock your handheld so that it does not operate until you enter the correct password m Hide records that you mark as private You can hide private records with or without a password Without a password private records are hidden until you set the Security application to show them With a password you must enter the password to view the private entries See Using Phone Lookup in Chapter 5 for information on making records private Assigning a password You can assign a password to protect your private records and to lock your handheld To assign a password 1 Ta
6. 2 Choose Custom Tip You can also choose Custom from the HotSync menu in Palm Desktop software 3 Select Mail in the list box 4 Click Change 5 Modify your settings as needed 6 Click OK Synchronizing Mail with your E Mail application After you enable and configure Mail you need to perform a HotSync operation to synchronize Mail with your desktop E Mail application For a complete explanation of HotSync technology see Chapter 8 Opening the Mail application on your handheld To open Mail 1 Tap the Applications icon 2 Tap the Mail icon Viewing e mail items The Message List displays a list of your incoming e mail items who sent them and the date they were received E mail items you ve read have a check next to them High priority e mail items appear in bold 5 Msgs 3 Unread w Inbox mary aol com Dinner Plans david palm com Meeting notes Gayle Stoltz Little brother connie wilsont Press Release michael 3cor IR Beaming Previously read Page 152 Communicating Using Your Handheld To open an e mail item m Tap an e mail item to open it Header mode icons igs Message 1ofS Recipient To johndoe aol com 3 From mary aol com Subject Subj Dinner Plans Date 1 28 02 2 30 pr John We are meeting at Dan and Leslie s place around 8 00 PM Don t forget to bring the birthday present for Dan See you there E mail body o To cl
7. P Palm Desktop software See Desktop software Palm III battery door 9 battery installation 10 contrast control 7 cover 8 Passwords 44 46 changing 45 creating 44 deleting 45 for network 201 forgotten 46 232 Pasting text 59 Payment Expense item 140 Pen See Stylus Personal information managers See PIM Phone Lookup 70 71 Phone numbers selecting for Address List 112 selecting types 111 Phone settings for ISP or dial in server 202 204 Pick lists 12 PIM personal information manager using HotSync Manager with 43 using with handheld 23 Pointer See Stylus Ports See USB port and Serial port Power button 7 PPP 206 PRC application file extension 41 Preferences 20 Buttons 192 choosing 39 Digitizer 194 Formats 194 General 196 HotSync buttons 194 Modem 198 Network 199 212 Owner 213 ShortCuts 214 Primary DNS 207 Printing expense reports from Excel 143 146 records from applications 22 Prioritizing To Do List records 115 119 Priority of delivery e mail 158 Private records displaying and creating 74 75 226 lost with forgotten password 46 See also Security Profiles 189 Punctuation marks Graffiti writing 30 onscreen keyboard 34 Purging deleted e mail 164 records 61 Page 270 Index Q Quattro Pro for expense reports 244 Range of times in Day view 92 102 Reading e mail on handheld 152 Receipts recording in Expense 139 Receiving data See Beaming information Records Address Book 110 beam
8. Page 142 Application Specific Tasks Transferring your data to Microsoft Excel After you enter your expenses into the Expense application on your handheld Palm Desktop software enables you to view and print the data with your Windows based computer For information on using Expense with a Macintosh visit this web site http www handspring com Note You need Microsoft Excel version 5 0 or later to view and print your Expense data using one of the provided templates Microsoft Excel is not included with the Visor handheld package The procedures in this section also assume that you have installed Palm Desktop software See Connecting the cradle in Chapter 1 for more information Creating or printing an expense report Palm Desktop software makes it quick and easy to view and print your Expense data in a Microsoft Excel spreadsheet To create or print an expense report 1 Perform a HotSync operation to transfer your latest Expense data to your computer 2 Click Expense in Palm Desktop software to open Microsoft Excel and the Expense Report configuration dialog box Note If you launch Expense from the Start menu instead of Palm Desktop software you must first choose your handheld user name 3 Click the expense category that you want Categories po g All H 2A C Selected Categories Print Click to select Categories Dates All Dates C End Date Tip You can press Ctrl click to select multipl
9. Purging records Over time as you use Date Book To Do List and Expense you ll accumulate records in these applications that have outlived their usefulness For example events that occurred months ago remain in the Date Book and To Do List items that you marked as completed remain in the list as do Expense items All these outdated records take up memory on your handheld so it s a good idea to remove them by using Purge If you think Date Book or To Do List records might prove useful later you can purge them from your handheld and save them in an archive file Purging is also available in Mail See Chapter 7 for more information Purging is not available in Address Book or Memo Pad so delete outdated records from these applications To purge records 1 Open the application 2 Tap the Menu icon G 3 Tap Record and then tap Purge A confirmation dialog box appears Date Book Tap the pick list and select how old a record must be to be purged Purge deletes repeating events if the last of the se ries ends before the date that you purge records Date Book To Do List If you want to save a copy of the purged records to an archive file on your desktop be sure that the check box is checked If you don t want to save a copy tap the check box to remove the check box 4 Tap OK If you chose to save a copy of the purged records your handheld transfers them to an archive file on your desktop the next time you perfo
10. The battery warning message may appear immediately after replacing the batteries Also if you check the battery gauge in the Applications Launcher immediately after replacing the batteries the gauge may start at empty and slowly rise to full This is normal It takes a few minutes for the battery gauge to accurately show the condition of the batteries m Purge Date Book and To Do List This deletes To Do List items and past Date Book events from the memory of your handheld See Other ways to delete records in Chapter 5 You may need to perform a HotSync operation to recover the memory m Delete unused memos and records If necessary you can save these records See Edit menu in Chapter 5 m If you have installed additional applications on your handheld remove them to recover memory See Removing applications in Chapter 3 Your handheld is designed to turn itself off after a period of inactivity This period can be set at one two or three minutes Check the Auto off setting See General preferences in Chapter 9 Check the System Sound setting See General preferences in Chapter 9 Perform a soft reset See Resetting your handheld in Appendix A m Change the contrast settings m Replace the batteries Page 224 Troubleshooting Tips Tapping and writing problems Problem When I tap the buttons or screen icons it activates the wrong feature When I tap t
11. Creating a login script A login script is a series of commands similar to an autoexec bat file that automates logging into your ISP You can create login script files by selecting commands from the Command pick list in the Login Script dialog Some commands from the Command pick list such as Send require you to supply additional information Those commands have a parameter field so that you can add the necessary data Note You can also use non ASCII and literal characters in your login script See Appendix D for more information To create a login script 1 Tap Script 2 Tap the End pick list Login Script Li w Send User ID w Send CR w Wait For Password Send Password 7 End Tap here 3 Tap the command you want from the Command list If the command requires additional information a field appears to the right of it for you to enter the information The following commands are available Wait For Tells your handheld to wait for specific characters from the TCP IP server before executing the next command Send Transmits specific characters to the TCP IP server to which you are connecting Send CR Transmits a carriage return or LF character to the TCP IP server to which you are connecting Chapter 9 Page 209 Send User ID Send Password Delay Get IP Prompt End Transmits the User ID information entered in the User ID field of the Network Preferences screen Transmits the password
12. See Using menus in Chapter 1 for information about choosing menu commands Record menu Delete Note Purge Beam Event Options menu Font Preferences Display Options Default Date Book Phone Lookup About Date Book EEZ Edit Options New Event Delete Event Attach Note Record Edit Ris o Page 90 Application Specific Tasks Display Options Enables you to change Date Book s appearance and which events display Display Options Li Day View Show Time Bars Compress Day View Month View Show Timed Events O Show Untimed Events O Show Daily Repeating Evts m Show Time Bars Activates the time bars that appear in the Day View The time bars show the duration of an event and illustrate event conflicts m Compress Day View Controls how times appear in the Day View When Compress Day View is off all time slots display When it is on start and end times display for each event but blank time slots toward the bottom of the screen disappear to minimize scrolling m Month View settings These check boxes apply to the Month View of the Date Book You can activate any or all of these settings to show that you have Timed Untimed or Daily Repeating events in the Month View only Chapter 6 Page 91 Preferences Start Time End Time O Alarm Preset Alarm Sound w Alert Remind Me w 3 Times Play Every w 10 minutes m Start End Time Define
13. Attendees OE Cont Dae Wee g Tap Who Chapter 5 Page 71 Attendees Receipt Details Category w Unfiled Type w Lunch Payment w MasterCard Currency v Vendor Rosie OE Cent Dae We g EI 4 Tap Lookup The Attendees Lookup screen displays all the names in your Address Book that have data in the Company field 5 Select the name you want to add and then tap Add The name appears in the Attendees screen 6 Repeat steps 4 and 5 to add more names 7 Tap Done 8 Tap OK Page 72 Common Tasks Sorting lists of records You can sort lists of records in various ways depending on the application Sorting is available in applications that have List screens Address Book To Do List Memo Pad and Expense Note You can also assign records to categories See Categorizing records earlier in this chapter To sort records in To Do List and Expense 1 Open the application to display the List screen 2 Tap Show 3 Tap the Sort by pick list and select an option 4 Tap OK To sort records in Address Book and Memo Pad 1 Open the application to display the List screen 2 Tap the Menu icon amp 3 Tap Options and then tap Preferences Address Book Preferences O Remember last category List By Memo Preferences i Last Name First Name Sort by Alphabetic Company Last Name Address Book Memo Pad 4 Do one of the following Address Book Tap the se
14. If you have a lot of data to enter or prefer to use the computer keyboard you can use Palm Desktop software or any supported PIM to enter information You can then perform a HotSync operation to synchronize the information on your computer with the information on your handheld All the main applications on your handheld are available in Palm Desktop software and in most PIMs Refer to Palm Desktop online Help for more information on entering data on your computer Importing data If you have data stored in computer applications such as spreadsheets and databases or if you want to import data from another handheld that is compatible with the Palm Computing platform you can transfer the data to your Visor handheld without having to key it in manually Save the data in one of the file formats listed below import it into Palm Desktop software and then perform a HotSync operation to transfer the data to your handheld Palm Desktop software can import data in the following file formats Comma delimited csv txt Address Book and Memo Pad only Tab delimited tab tsv txt Address Book and Memo Pad only CSV Lotus Organizer 2 x 97 Mapping Address Book only Date Book archive dba Address Book archive aba To Do List archive tda Memo Pad archive mpa Archive formats can only be used with Palm Desktop software Use the archive file formats to share information with other people who use handhelds compatible with
15. Make sure HotSync Manager is running If HotSync Manager is running exit and restart it Make sure you selected Local USB or Local Serial from the HotSync Manager menu or the Palm Desktop software menu Check the cable connection between the cradle and the port on your computer Make sure you installed the software that came with your handheld You must install this software even if you upgraded from a Palm organizer Click the HotSync Manager and make sure that the Local USB option has a check next to it If you are using an optional serial cradle make sure that the Local Serial has a check next to it then select Setup and confirm that the COM port setting matches the port where you attached the serial cradle If you are using a serial cradle try a lower baud rate setting on the Local tab in the Setup dialog box Make sure you are not running another program such as America Online CompuServe or WinFax that uses the port you selected in the Setup dialog box Read the HotSync Log for the user account for which you are performing a HotSync operation Page 228 Troubleshooting Tips I tried to do a local HotSync operation but it did not complete successfully continued Itried to doamodem HotSync operation but it did not complete successfully m Make sure your handheld is seated in the cradle correctly m Make sure the gold plated connectors on the cradle and your handheld are clean Use a p
16. Some countries states or provinces do not allow the ex clusion or limitation of implied warranties or the limitation of incidental or consequen tial damages for certain products supplied to consumers or the limitation of liability for personal injury so the above limitations and exclusions may be limited in their applica tion to you When the implied warranties are not allowed to be excluded in their entire ty they will be limited to the duration of the applicable written warranty This warranty gives you specific legal rights which may vary depending on local law GOVERNING LAW This Limited Warranty shall be governed by the laws of the State of California U S A as such laws are applied to agreements entered into and to be per formed entirely within California between California residents and by the laws of the United States excluding its conflicts of laws principles and excluding the United Na tions Convention on Contracts for the International Sale of Goods Warranty and Other Product Information Page 251 Handspring Inc End User Software License Agreement THIS PRODUCT CONTAINS SOFTWARE THE USE OF WHICH IS LICENSED BY HANDSPRING INC AND ITS SUPPLIERS COLLECTIVELY HANDSPRING TO ITS CUSTOMERS FOR THEIR USE ONLY AS SET FORTH BELOW SOFTWARE LICENSE Handspring grants you a nonexclusive license to use the ac companying software program s the Software subject to the terms and restrictions set forth in this
17. These are referred to as untimed events Untimed events appear at the top of the list of times marked with a diamond You can have more than one untimed event on a particular date You can also schedule a repeating event such as a weekly meeting and continuous events such as a three day conference or a vacation To schedule an event for the current day 1 Tap the time line that corresponds to the beginning of the event Jul 24 02 KIBDG Geo aun UAE Tap a time jul 24 02 4m ATF E e ia lt G amp need gt MED Fiara team nesting Time bar aaa a een aren eis ee E duration Enter event 2 Enter a description of the event You can enter up to 255 characters Page 80 Application Specific Tasks 3 Ifthe event is one hour long skip to step 7 If the event is longer or shorter than an hour tap the time of the event to open the Set Time dialog box Set Time Start Time End Time Tip You can also open the Set Time dialog to select a start time by making sure no event is selected and then writing a number on the number side of the Graffiti writing area 4 Tap the time columns on the right side of the Set Time dialog to set the Start Time Start Time Tap to scroll to highlighted earlier hours Set Time Start Time Tap to change hours Tap to change minutes Tap to scroll to later hours 5 Tap the End Time box and then tap the time colu
18. To enter a prefix 1 Tap the Dial Prefix check box to select it Phone Setup Li Select this snes AA O Dial prefix Lnn rok hare a prefix 2 Enter the prefix 3 Tap OK Disabling Call Waiting Call Waiting can cause your session to terminate if you receive a call while you are connected If your telephone has Call Waiting you need to disable this feature before logging into your ISP or dial in server To disable Call Waiting 1 Tap the Disable call waiting check box to select it Phone Setup i Select this i i 9 box if you O Dial prefiz 9 sn Enter your disable need to code here disable Call O Use calling card Waiting 2 Enter the code to disable Call Waiting on the Disable call waiting line Note Each telephone company assigns a code to disable Call Waiting Contact your local telephone company for the code that is appropriate for you 3 Tap OK Chapter 9 Page 203 Using a calling card The Use calling card field enables you to use your calling card when dialing your ISP or Intranet server Keep in mind that there is usually a delay before you enter your calling card number When you define your calling card number you need to add commas at the beginning to compensate for this delay Each comma delays transmission of your calling card number for two seconds To use a calling card 1 Tap the Use calling card check box to select it Phone Setup Li Select this box to use a Enter your
19. Windows Only ive jesid edeceticeriieieel iier i a iis 23 Using your handheld with another PIM 0 23 Installing a Springboard module oe ee ceeeeeee ee eeeeees 24 Chapter 2 Entering Data in Your Visor Handheld Using Graffiti writing to enter data c ccc ccc cceeeeeeees 25 Writing Graffiti characters 0 0 sececesenesesceeecseeeeeeneeeees 25 Graffit ATS eee rnn A a Ea AR EAE aae Ee AEE E EAE 27 The Gr ffitialphabetSessdissiieiiriieriie i aei 28 Writing capital letters oi n e e 29 Writing riumbe rs sissoo o a aaa 29 GALE TUM DELS EENE EERE REE EAEE EE E E EE 30 Writing punctuation marks ss sssssssssessssssssisessessiesiesessssnseseeseeseens 30 Writing symbols and extended characters cccccceeeneiees 31 Writing accented characters cccccesesscesssseeseseenensneseseeeeseses 32 ACCOR ESTFOKES EE R EE I EEEIEE anh oes 32 Additional non English characters s ssesssssissessesisissessreseeseese 32 Navigation Strokes o oie a a TE r EEEE 33 Graffiti Short wuts podana a a e a 33 Using the onscreen keyboard ssnsnsssssssstsrtsstesstesstertessterttesntentensa 34 Using your computer keyboard sssssssssssississtesiesiesesstesseseeseeseese 35 Importing data a ae eap e ae eE ea EEE EE A E e 35 Contents Page iii Chapter 3 Managing Your Applications Using the Applications Launche cccccccc cece eeeeneceneneseees 37 Selecting applications issie e a neeneeeeey 37 Switching between applications 0
20. customize your own preferences See the Time date week start and numbers formats section later in this chapter To set the country default 1 Tap the country name pick list GEARI Formats Preset to w United States w HH MM am prm 10 44 am w MDY 7724702 Jul 24 2002 Week starts w Sunday Numbers w 1 000 00 2 Tap the setting you want to use Time date week start and numbers formats The Time setting defines the format for the time of day The time format that you select appears in all applications on your handheld To select the time date week start and numbers format 1 Tap the Time pick list and select a format 2 Tap the Date pick list and select a format 3 Tap the Week starts pick list and select whether you want the first day of the week to be Sunday or Monday Note This setting controls the Day Week and Month views in Date Book and all other aspects of your handheld that display a calendar 4 Tap the Numbers pick list and select formats for the decimal point and thousands separator Chapter 9 Page 195 General preferences The General Preferences screen enables you to set the time date auto shutoff interval and sounds for your handheld See Chapter 1 for information on setting the time and date Auto off delay Your handheld has an automatic shutoff feature that turns off the power and backlight after a period of inactivity This feature helps conserve battery power i
21. events to the next day at midnight of the current day Hide Completed Floating Events Removes completed floating events from the Date Book Plus display Chapter 6 Page 103 Alarm Preferences Alarm Preferences a Alarm Sound Alarm Snooze Sound Alarm Remind Sound Alarm Play Sound ow 3 Times Repeat Alarm 9 oF Once Every oF S minutes O Alarm Preset Alarm Sound Sets the tone of the alarm Snooze Sound Sets the tone of the snooze alarm Remind Sound Sets the tone of the reminder alarm The reminder alarm sounds when the snooze alarm is not acknowledged m Play Sound Defines how many tones the alarm emits before it stops The choices are Once Twice 3 Times 5 Times 10 Times and 100 Times m Repeat Alarm Defines how many times the alarm repeats when it is not acknowledged The choices are Once Twice 3 Times 5 Times and 10 Times m Every Defines how often the alarm sound repeats The choices are Minute 5 minutes 10 minutes and 30 minutes m Alarm Preset Automatically sets an alarm for each new event The silent alarm for untimed events is defined by minutes days or hours before midnight of the date of the event Page 104 Application Specific Tasks To Do To Do Preferences Preferences Show Categories O Unfiled O Business O Personal Priorities Displayed w 1 5 E Show Priority O Show Completed Items O Show Undated Items E Show Dated Items w0 Doyis before Due
22. levels of security for your Visor handheld so unauthorized eyes cannot view your data When you are out of the office track your expenses for your expense reports then transfer the data to your computer to print it out You can write edit and view your e mail and then synchronize your e mail with your desktop E Mail application when you return to your office Chapter 1 Page 3 System requirements To install and operate Palm Desktop software your computer system must meet the following requirements Windows minimum requirements Windows 98 or later for USB cradle or Windows 95 or Windows NT 4 0 for serial cradle IBM compatible 486 or higher computer 8 MB RAM memory minimum 16 MB recommended 25 MB available hard disk space VGA monitor or better CD ROM drive you can also download the Palm Desktop software from http www handspring com or order 3 5 diskettes from Handspring Mouse USB port for USB cradle Serial port for serial cradle Macintosh minimum requirements MacOS 8 1 or later for USB cradle Or MacOS 7 53 or later for serial cradle Apple Macintosh or compatible computer with a PowerPC processor 8 MB RAM memory minimum 16 MB recommended 25 MB available hard disk space VGA monitor or better CD ROM drive Mouse USB port for USB cradle Serial port for serial cradle Optional equipment Modem such as a Springboard modem Springboard expansion module
23. or when your travel or move to another city make sure you set your home city location Setting your home city location ensures that CityTime displays accurate information for the other cities your select To set your home city 1 Tap the Applications icon 2 Tap the CityTime icon 3 3 Tap the Menu icon G 4 Tap Options and then tap Select Home City 5 Tap the Home City pick list and select the city closest to where you are located Tip If a nearby city isn t in the list you can use the Edit Cities command to add anew city to the list See Adding cities later in this section for details 6 Tap OK Chapter 6 Page 135 Selecting remote cities In addition to your home city you can display the day and time for four other cities anywhere around the globe These other cities are called remote cities To set your remote cities 1 Tap a pick list in the lower part of the CityTime screen and select the city closest to the city you want to display CityTime San Francisco 5 54 pro T Mew York Th 2 54 am i TheS4 am Tap to select a remote city Tip If a nearby city isn t in the list you can use the Edit Cities command to add a new city to the list See the next section Adding cities for details 2 Tap the remaining pick lists and select the other three cities you want to display Tip You can temporarily display the day and time for any other city by tapping the city s loc
24. recordsin e a a erate Naas 60 Other ways to delete records cccceceesesteesesteteteeceeeseseseeteeneees 60 PUTING r cords kse anipe enp E led earieieae a 61 Exchanging and updating data HotSync operations 62 Performing a HotSync operation for the first time 004 62 Cat gorizing reCOtd Ssi siitiaina nikni 64 System defined and user defined categories 0 64 Findings T6COrd Sites eis vides a weeded acetates ein iiien eis 68 Looking up Address Book records cceeeeeseeeseseeseeeseeeeeees 68 Using Find sssi ties alesis atar E ta 69 Using Phone LOOKuUp ieissar a e 70 Page iv Visor Handheld User Guide Sorting lists of TECOPAS iis sisa ai es e aa E ia 73 Making records private ss ssssssssisissessissiestsstsstesiesteeniesiesessrenteseeses 74 Hiding private records nosssccessneniii en ariin n 74 Attaching Note Sane eeii E S a aS e RE E E EEEE 76 Choosing fonts siti tse e a codons dal E et 77 Chapter 6 Application Specific Tasks Date BOOK EEEE AALEN E AAEE ET T E 80 Scheduling an evet enoireasistasts enaa iiien 80 Rescheduling an event s ss sssssssssssissississsssisrisesstsssesstsntesiesiesesssenens 84 Setting an alarm for an event ssssssesiesissessississiesssssesiesissssssesees 84 Scheduling repeating or continuous events eee eee 85 Changing the Date Book view ss s ssessssssissesssssinsississessiesessssssesens 87 Working in Week View s sssssssssssssississsssirrississis
25. you must tell your handheld what it needs to look for in the To From and Subj fields to single out those e mail items Chapter 7 Page 167 To access the special filter settings m Tap the Filter box in the HotSync Options dialog box HotSync Options Li HotSync Options Li Settings for w Local HotSync Settings for w Local HotSync Tap here iy Send only to display An Send only MUKA All messages will be syn Filter Retrieve All High Priority chronized between the ini Gondheld end tha remote options w Ignore Messages Containing email system To a Bs From Subj Ignoring or receiving e mail The first step in establishing a special filter is to determine whether you want to ignore or retrieve e mail that matches the information you specify To define whether to ignore or receive e mail m Tap the pick list in the center of the HotSync Options dialog box and select one of the following settings HotSync Options Li HotSync Options Li Settings for w Local HotSync a gt Settings for w Local HotSync CREZEN F Retrieve All High Priority amp Retrieve All High Priority Iqnore Messages Containing Tap here Retrieve Only Msgs Containing w Ignore Messages Containing Truncate Select Filter option Ignore Tells your handheld to exclude the e mail Messages items that meet the criteria you define and Containing download all other e mail items during synchronization In general this
26. you can send it or save it as a draft Chapter 7 Page 163 Purging deleted e mail Because your handheld stores deleted e mail in the Deleted folder until you perform a HotSync operation deleted e mail can monopolize storage space To avoid or correct this problem purge the contents of your Deleted folder E mail that you purge is still deleted from your desktop E Mail application when you perform the next HotSync operation To purge the contents of the Deleted folder 1 Tap the Menu icon G 2 Tap Message and then tap Purge Deleted 3 Tap Yes Note You cannot restore e mail items after you purge them Message List options Message List options enable you to manage the way the Message List displays information Folders Your handheld provides folders for categorizing your mail The Message List displays the e mail items in the folder you select To select a folder 1 Tap the pick list in the upper right corner to open the list of folders Inbox Contains the e mail from your desktop E Mail application Inbox minus any that you have excluded using filtering options See Creating special filters later in this chapter Outbox Contains the e mail you created and sent on the handheld since the last HotSync operation Deleted Contains the e mail you deleted since the last HotSync operation Filed Contains the e mail you want to store on the handheld Draft Contains the e mail you created using the handheld
27. 115 SEEING PIOI aE E E E A led E E EE es oes 115 Checking off a To Do List item s ssssssssssssssssssiesessesserrisessrneesees 116 Changing To Do List item details 0 0 cece eee eee 116 Setting a due dates ss sprna n tachevesestabiesevaed uct ar aea RiR 117 To Do Show Options seredes nenea a i a 118 ToDo list Menu eaa e EEE ea E EE a E A iei E e aaee 119 Memo Pad snntad man narena a Sa eo aea a e AI 120 Reviewing MEMS ccceceesecseseeeeeeecseeecseeecsesseecseeecseeecsseecsaesenaeeens 121 Memo Pad menus iiss a e a e E t 121 Caletilato rin Giitiia inital alee keine aie tales 123 Selecting the Calculator mode c cceccccee ete ceceeseseeteteeesees 123 Using the Basic Calculator buttons 00 0 eee eeseeeeeeeeneeeees 123 Displaying Recent Calculations 0 cccc eee ceeeeseeeeee nesses 124 Using the Advanced Calculator mode 0 0 cesses 124 Using the Advanced Calculator buttons cccceceeeeeeee 125 Creating a CUSTOM VICW oo cccceccesesesseeeectetecseseseeesseseesseseeeeesseeeenes 133 Calctlatorsmenus o rE E A E A Ae en 134 City liM e aromen ese a ane eSa Aa A Dear REESE E E SES E EE 135 Setting your home city ss se ssssssessssissrisssssssrirtisnessenrinnessesneesienesses 135 Selecting remote CitieS oe E E RE 136 Adding CHES era Se nepie eee aa E a Sa EEEE eats 136 City Time MENUS siisii niacin alia ais E ETE ERE AANER 137 EXPENSE oaei eei ieaie Eeee AEREE E AAEN ATEAN eA E oaee EEDA Eer EEEE 138 Changing the d
28. 53 CityTime es CityTime helps you keep track of the time anywhere around the globe In CityTime you can do the following Select a home city as a point of reference m Display the day and time in four other cities simultaneously m Add a definition for any city that isn t in the default list m Display sunrise and sunset information for your home city To open CityTime 1 Tap the Applications icon 2 Tap the CityTime icon amp CityTime San Francisco 5 54 pro w Hew York London Tokyo Pai Th 9 54 am Th 2 54 am Page 54 Overview of Basic Applications Expense Expense lets you keep track of your expenses and then transfer the information to a spreadsheet on your computer In Expense you can do the following m Record dates types of expenses amount spent payment method and other details associated with any money that you spend m Assign expense items to categories so that you can organize and view them in logical groups m Keep track of vendors companies and people involved with each particular expense m Log miles traveled for a particular date or expense category m Sort your expenses by date or expense type m Transfer your expense information to a Microsoft Excel spreadsheet version 5 0 or later on your computer Microsoft Excel is not included in the Visor handheld package To open Expense 1 Tap the Applications icon 2 Tap the Expense icon 4 14 Taxi 4 1
29. B respecte toutes les exigences du R glement sur le mat riel brouilleur du Canada Warranty and Other Product Information Page 261 Acknowledgments We would like to thank the following developers whose contributions were an integral part of the Handspring product E C E Steuart Dewar Pimlico Software Inc www gorilla haven org pimlico m Darren Beck Code City www codecity com au E Rick Huebner www probe net rhuebner index html Page 262 Index A ABA Address Book archive file 35 Accented characters Graffiti writing 32 onscreen keyboard 34 Add on applications 40 43 Address Book If Found Call entry 111 adding custom fields 114 archive files aba 35 business card for beaming 173 categorizing records 64 conduit for synchronizing 180 creating records 57 110 111 deleting records 60 displaying category 113 displaying data in the Address List 112 finding records 68 69 fonts 77 menus 113 notes for records 76 opening 50 overview 50 pressing button to beam information 175 private records 75 sorting records 73 Alarm preset 92 104 reminder 104 setting 84 sound 92 104 197 224 for untimed events 85 Alphabet Graffiti writing 28 onscreen keyboard 12 17 Anniversaries See Repeating events Application buttons 7 13 48 50 51 52 175 192 Applications Address Book 50 beaming 173 174 Calculator 53 categories 37 38 CityTime 54 Date Book 48 Expense 55 fon
30. Date m Show Categories Displays the To Do List items in the categories you select m Priorities Displayed Displays To Do List items with the selected priority level The choices are 1 only 1 2 1 3 1 4 and 1 5 m Show Priority Displays the priority level for To Do List items m Show Completed Items Displays completed To Do List items m Show Undated Items Shows all To Do List items that have not been assigned a due date m Show Dated Items Shows all To Do List items that have been assigned a due date m Days before Due Date Defines the number of days before the due date that an item will appear in Day View as a To Do List item m Create Options Opens the Create Options dialog box where you can select the default priority and category for To Do Items you create in Date Book Plus Go to Week Enables you to jump to a specific week by tapping the week number in the current year Chapter 6 Page 105 Week WeekPreferences i Preferences Time Format w 1ip Display To Do Top Week Start Mon E Wordwrap Single Entry O Hide Untirned Floating Events O Show Journal O Include Week Numbers in Tithe m Time Format Defines the format of the time display The choices are No Time 11p 11 30p 23 23 30 m Display To Do Defines where To Do List items will appear on the Date Book Plus screen The choices are Top Bottom and Hide m Week Start Defines the first day of the week for Week View with Text
31. End User Software License Agreement License Agreement You are not permitted to lease or rent distribute or sublicense the Software or to use the Soft ware in a time sharing arrangement or in any other unauthorized manner Further no license is granted to you in the human readable code of the Software source code Ex cept as provided below this License Agreement does not grant you any rights to pat ents copyrights trade secrets trademarks or any other rights in respect to the Software The Software is licensed to be used solely on or in connection with Handspring prod ucts With respect to the Desktop Software you may reproduce and provide one 1 copy of such Software for each personal computer on which such Software is used as permitted hereunder With respect to the Device Software you may use such Software only on one 1 Handspring product Otherwise the Software and supporting docu mentation may be copied only as essential for backup or archive purposes in support of your use of the Software as permitted hereunder You must reproduce and include all copyright notices and any other proprietary rights notices appearing on the Software on any copies that you make Notwithstanding any other provision of this License Agreement this License Agree ment shall not be deemed to apply to any applications software licensed to you by third parties that is included on the same media as Handspring s Software Other Software if t
32. Expense item To change the date of an Expense item 1 Tap the Expense item you want to change 2 Tap the date of the selected item 4 14 Taxi 4 2002 gt 4 14 Lunch 4 14 Hotel Jan Feb Mar ERG 4 14 Car Rental Jul Aug Sep Oct Nov Dec Tap date S k 7 8 10 11 12 15 16 17 18 19 21 22 23 24 25 26 28 29 30 3 Tap the new date Entering receipt details Expense provides a variety of options that you can associate with an item These options appear in the Receipt Details dialog box To open the Receipt Details dialog box 1 Tap the Expense item to which you want to assign details 2 Tap Details Receipt Details Category w Unfiled Type w Lunch Payment w Unfiled Currency Vendor City Attendees CO Col Dae We g Chapter 6 Page 139 3 Select any of the following options Category Type Payment Currency Vendor and City Attendees 4 Tap OK See Performing a HotSync operation for the first time in Chapter 5 Opens a pick list of expense types Lets you choose the payment method used to pay the Expense item If the item is prepaid such as airline tickets supplied by your company you can choose Prepaid to place your expense in the appropriate company paid cell of your printed expense report spreadsheet See Transferring your data to Microsoft Excel later in this chapter for more information Enables you to choose the type of
33. Go to step 4 Page 74 Common Tasks 4 Private Records Show Private Records Password i Enter your password to show private records Password Features Forgotten Password Turn Off amp Lock Device Enter your password and then tap Show To make a record private 1 2 3 4 Display the entry that you want to make private Tap Details Tap the Private check box to select it Tap OK Chapter 5 Page 75 Attaching notes In all basic applications except Memo Pad you can attach a note to a record A note can be up to several thousand characters long For example for an appointment in Date Book you can attach a note with directions to the location To attach a note to a record Display the entry to which you want to add a note In Address Book only Tap Edit Tap Details Enter your note 1 2 3 4 Tap Note 5 6 Tap Done A small note icon appears at the right side of any item that has a note To review or edit a note 1 Tap the Note icon D To delete a note 1 Tap the Note icon D 2 Tap Delete 3 Tap Yes Page 76 Common Tasks Choosing fonts In all basic applications except Expense you can change the font style to make text easier to read You can choose a different font style for each application w Unfiled w Unfiled I Small font gt Unfiled Large font 11 22 Meeting Minutes Bold font e
34. Overview of Basic Applications Date Book Plus Date Book Plus is an enhanced version of the Date Book Ls application In addition to all the standard Date Book features it provides a variety of advanced views and functions In Date Book Plus you can do the following m View To Do List items in select calendar views m Display a chart of your appointments for one or two weeks complete with descriptions of each event m Display a calendar of an entire year m Display a list of your appointments in List View m Create unscheduled events that float from one day to the next until you complete them m Create a Daily Journal to track events with automatic time stamps m Save event templates and use them to quickly create similar events To open Date Book Plus 1 Tap the Applications icon 2 Tap the Date Book Plus icon G i BES View icons Note Tap the view icons to select a Date Book Plus view Chapter 4 Page 49 Address Book Q Address Book enables you to keep names addresses phone numbers and other information about your personal or business contacts In Address Book you can do the following Quickly look up or enter names addresses phone numbers and other information Enter up to five phone numbers home work fax car etc or e mail addresses for each name Define which phone number appears in the Address List for each Address Book entry Attach a note to each Address Book entry in w
35. Report Options dialog has five fields where you can fill in data for the header on your expense report Use this section to specify the row and column on your template where this information will be mapped Employee Name Department HeaderRow HeaderICol Header2Row Header2Col g 2 5 l 2 Because header data is not related to any particular Section you have to fill in only one row If the item does not appear on your template leave these cells blank Using applications other than Microsoft Excel You can use applications other than Microsoft Excel such as Lotus 1 2 3 or Quattro Pro to open and manipulate the Expense data on your computer The data file is named Expense txt and is stored in the Expense folder within the folder containing the handheld user data Expense data in the Expense txt file is in tab delimited format Page 244 Creating a Custom Expense Report Expense file details The Expense txt file contains four groups of data It will be easier to see these four distinct groups of data if you open the file with a spreadsheet application Trips Shows the number of Expense application categories and lists each one followed by an end statement Currency Shows how many currencies were used for the Expense data and lists the countries that correspond to that currency Trip Shows the number of expenses by category and lists the expenses for each category Expenses Shows the
36. See Preferences Index Page 271 ShortCuts backing up 180 managing 214 215 menu commands 15 predefined 34 using 33 Showing dates in Mail list 165 Signature for e mail 159 160 Soft reset 219 Sorting applications 38 e mail items 165 records 73 226 Sounds See Alarm and System sounds Springboard expansion module 9 24 Stand See Cradle Standing Meetings See Repeating events Starting applications 14 Storing e mail 162 Stylus dragging with 11 full screen pen stroke 192 193 pen stroke to activate a feature 192 tapping with 11 writing with 9 25 Sunday to start week 195 Symbols for currency 140 in Graffiti writing 31 Synchronizing data See HotSync System conduit 180 System requirements for Desktop software 4 System sounds 197 T Tab delimited files importing data from 35 Tapping 11 225 Task See To Do List TCP IP 199 211 TDA To Do List archive file 35 Technical Support 233 Templates for Date Book Plus 99 for expense reports 144 Text copying 59 cutting 59 entry See Entering data finding 68 fonts for 77 importing data from files 35 selecting all 59 Thousands separator 195 Time alarm setting 84 format 195 setting current 20 setting event 80 start and end for Date Book Day view 92 102 Time bars in Date Book 91 103 Time stamps 98 Tips online 16 To Do List adding Address Book data to records 70 71 archive files tda 35 categorizing records 64 105 119 checking off items 97 116 com
37. Sept 1995 and is provided to the U S Government only as commercial software with Restricted Rights if applicable Use duplication or disclosure by the U S Government is subject to restrictions set forth in this License Agreement and as pro vided in DFARS 227 7202 1 a and 227 7202 3 a 1995 DFARS 252 227 7013 c 1 ii OCT 1988 FAR 12 212 a 1995 FAR 52 227 19 or FAR 52 227 14 ALT III as appli cable TERM AND TERMINATION This License Agreement is effective until terminated You may terminate it at any time by destroying the Software and documentation to gether with all copies and merged portions in any form It will also terminate immedi ately if you fail to comply with any term or condition of this License Agreement Upon such termination you agree to destroy the Software and documentation together with all copies and merged portions in any form GOVERNING LAW This License Agreement shall be governed by the laws of the State of California as such laws are applied to agreements entered into and to be performed entirely within California between California residents and by the laws of the United States You agree that the conflicts of laws principles of such laws and the United Na tions Convention on Contracts for the International Sale of Goods 1980 are hereby ex cluded in its entirety from application to this License Agreement LIMITED WARRANTY LIMITATION OF LIABILITY All warranties and limita tions of liab
38. Tasks Reviewing memos The first line of a memo appears in the Memo List This makes it easy to locate and review your memos To review a memo 1 In the Memo List tap the text of the memo SETI waj Tapa v Unfiled 1 11 22 Meeting Minutes memo to 11 22 Meeting Minutes 2 Directions to Moscone Center reviewits 3 Plans for conference contents 4 Priorities on new project 5 To discuss with Jose Ribera 2 Review or edit the text in the memo 3 Tap Done Memo Pad menus Memo Pad menus are shown here for your reference and Memo Pad features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands The Record and Options menus differ depending on whether you re displaying the Memo List or an individual memo Record menus EEZILI Edit Options New Memo N Delete Memo D Beam Memo B EEZ Edit Options Beam Category Memo List Memo screen Chapter 6 Page 121 Options menus Preferences R About Memo Pad Memo List Go to Top of Page Go to Bottom of Page Preferences About Memo Pad Options ME Font s F Go toTop of Page Go to Bottom of Page Phone Lookup L About Memo Pad Memo screen Moves to the top first line of the memo Moves to the bottom last line of the memo Displays the Memo Preferences dialog box wh
39. To change the font style 1 2 3 4 Open an application Tap the Menu icon G Tap Options and then tap Font Tap the font style you want to use Select Font Tap here for bold font Tap here for large font Tap here for small font Tap OK Chapter 5 Page 77 Page 78 Common Tasks Chapter 6 Application Specific Tasks This chapter is organized by application and gives instructions on how to do tasks that are specific to each of the following applications Date Book Date Book Plus Address Book To Do List Memo Pad Calculator CityTime Expense Chapter 6 Page 79 Date Book When you open Date Book the screen shows the current date and a list of times for a normal business day Scheduling an event A record in Date Book is called an event An event can be any kind of activity that you associate with a day You can enter a new event on any of the available time lines When you schedule an event its description appears on the time line and its duration is automatically set to one hour You can easily change the start time and duration for any event Note It s possible to schedule events that overlap but Date Book makes it easy to find such conflicts See Spotting event conflicts later in this chapter You can also schedule events in your Date Book that occur on a particular date but have no specific start or end times such as birthdays holidays and anniversaries
40. Visor handheld applications on your computer Palm Desktop software duplicates the Date Book Address Book To Do List and Memo Pad applications on your handheld so you can view enter and modify any data stored on your handheld m Back up the data stored on your handheld with HotSync technology and synchronize the data on your Palm Desktop software Synchronization is a one step procedure that ensures your data is always safe and up to date See Exchanging and updating data HotSync operations in Chapter 5 for more information Chapter 1 Page 21 m Import and export data so you can easily transfer data from other desktop applications into any of your main applications See Importing data in Chapter 2 for more information m Print your Date Book Address Book To Do List and Memo Pad information on any printer Connecting the cradle The cradle that comes with your Visor handheld enables you to synchronize the information on your Visor handheld with the Palm Desktop software using HotSync technology Note If your computer does not have a USB port or it uses Windows 95 Windows NT or MacOS 8 0 or earlier you need a serial cradle to connect to your computer You can purchase a serial cradle from http www handspring com To connect the cradle 1 Plug the cable from the Visor handheld cradle into the USB port or serial port on your computer Shown with USB port Note If you are unsure about the exact l
41. appearance of To Do List To change the Show Options settings 1 In To Do List tap Show To Do Preferences Li Sortby w Priority Due Date W Show Completed Items O Show Only Due Items O Record Completion Date O Show Due Dates Show Priorities O Show Categories 2 Select any of the following settings Show Displays your completed items in the To Do Completed List If you turn off this setting your To Do Items items disappear from the list when you complete check them Items that no longer appear on the list because you turn off this setting have not been deleted They are still in the memory of your handheld Purge completed items to remove them from memory Show Only Due Shows only the items that are currently due Items past due or have no due date specified When this setting is active items that are not yet due do not appear in the list until their due date Record Replaces the due date with the actual date Completion when you complete check the item If you do Date not assign a due date to an item the completion date still records when you complete the item Page 118 Application Specific Tasks Show Due Dates Displays the due dates associated with items in the To Do List and displays an exclamation mark next to items that remain incomplete after the due date passes Show Priorities Shows the priority setting for each item Show Shows the category for each item Categories 3 Ta
42. but are not yet ready to send 2 Select the folder you want to display in the Message List screen Page 164 Communicating Using Your Handheld Date column The Date column is optional in the Message List By default the Date column is hidden to increase the available screen space To show the Date column 1 In the Message List tap Show ben_adams netc Package sent Show Options Li Sortby w Date X Show Date Ta Sinus 2 Tap the Show Date check box to select it 3 Tap OK Sorting the Message List You can sort e mail items by the date sent by sender or by subject Note High priority e mail items always appear first no matter how you sort the list To sort the Message List 1 In the Message List tap Show 2 Tap the Sort by pick list and select one of the following options Date Sorts e mail by date and displays the most recent e mail item at the top of the screen Sender Sorts e mail by the sender s user name and displays items in ascending alphabetical order based on the first word of the From field Subject Sorts e mail by the subject and displays items in ascending alphabetical order based on the first word of the Subj field 3 Tap OK Chapter 7 Page 165 HotSync options HotSync options enable you to manage your e mail more effectively by selecting which e mail items download when you synchronize your computer and your handheld You can define different set
43. contrast To adjust the contrast drag the slider or tap the arrows to increase or decrease the contrast To fine tune the contrast press the scroll buttons on the front panel of your handheld Power Turns your Visor handheld on or off and controls the button backlight feature If your Visor handheld is turned backlight off pressing the power button turns the unit on and control returns you to the last screen you viewed If your Visor handheld is turned on pressing the power button turns the unit off Holding the power button down for about two seconds turns the backlight on or off Microphone Records sounds for use with applications that support this feature Chapter 1 Page 7 Using the backlight If you have difficulty seeing the information on your Visor handheld you can use the backlight to illuminate your screen To activate the backlight m Press the power button and hold it down for about two seconds Release the button when the backlight turns on Tip In addition you can assign the full screen pen stroke to activate the backlight See Pen preferences in Chapter 9 for more information To turn off the backlight m Press and hold the power button for about two seconds The backlight also turns off automatically after a period of inactivity with the Auto off feature See General preferences in Chapter 9 for more information Protective cover The cover protects the Visor handheld screen when i
44. currency used to pay the Expense item The default currency unit is defined in the Preferences dialog see Options menu later in this chapter You can also display up to four other common types of currency See Customizing the Currency pick list later in this chapter for more information Lets you record the name of the vendor usually a company associated with the expense and the city where the expense was incurred For example a business lunch might be at Rosie s Cafe Vendor in San Francisco City See Using Phone Lookup in Chapter 5 Customizing the Currency pick list You can select the currencies and symbols that appear in the Currency pick list To customize the Currency pick list 1 Tap the Currency pick list in the Receipt Details dialog box and then select Edit currencies Page 140 Application Specific Tasks Receipt Details Select Currencies Category w Unfiled Select the currencies that Type Lunch display in currency list Payment w Unfiled Currency 1 w United States Currency 2 w United Kingdom Currency BJ Vendor Currency 3 w Germany Tap Edit Currency 4 w None currencies Currency 5 w None Dew GH 2 Tap each Currency pick list and select the country whose currency you want to display on that line 3 Tap OK to close the Select Currencies dialog box 4 Tap OK Defining a custom currency symbol If the currency you want to use is not in the li
45. cycle through Day Week and Month views m Press the Date Book application button repeatedly to display the next view To display the current time m Tap the date in the date bar to display the current time After a few seconds the date reappears Current time displays 5 03 pn MZ IBOG Geo Working in Week View Week View shows the calendar of your events for an entire week This view lets you quickly review your appointments and available time slots In addition the graphical display helps you spot overlaps and conflicts in your schedule To display the Week View 1 Tap the Week View button 2 Tap the navigation controls to move forward or backward a week at a time or to display details of an event Note The Week View also shows untimed events and events that are before and after the range of times shown Chapter 6 Page 87 Previous Next week week Tips for using Week View Keep the following points in mind To reschedule an event tap and drag the event to a different time or day Tap a blank time on any day to move to that day and have the time selected for a new event Tap any day or date that appears at the top of the Week View to move directly to that day without selecting an event The Week View shows the time span defined by the Start Time and End Time in the Date Book Preferences settings If you have an event before or after this time span a bar appears at the top or bottom of
46. e mail item to a user on the same network do not need to add Internet information such as mycorp com 3 To send a copy of this e mail item to additional recipients tap the CC field and then enter the e mail addresses of the additional recipients separating the addresses with a comma followed by a space 4 Tap the Subj field and enter a subject for your e mail item 5 Tap the Body field and enter the text of your e mail item Page 154 Communicating Using Your Handheld Tip If the address CC subject or body exceeds the capacity of the screen display tap the name of the field for example tap To to expand that field Tap the Done button to return to the New Message screen Tap the name of the field to open New Message Tap to return to New Message screen To reply to an e mail item 1 Tap an e mail item in the Message List to display it onscreen 2 Tap Reply 3 Select whom you want to receive the reply Sender only All recipients or someone who didn t see the original e mail item Forward Reply Options Reply to EOLO ll Forward amp Include original text O Comment original text 4 Select whether you want to include original text or comment original text 5 Tap OK 6 Enter the text of your reply Tip You have several options including setting the priority See Adding details to e mail items later in this chapter 7 Tap Send to place
47. event Template FEER Appointment from a template 5 Select the event from the Appointment Templates list 6 Tap OK Chapter 6 Page 99 Using snooze alarms When you set alarms in Date Book Plus the Reminder amp Snooze dialog box appears in place of the standard reminder message You can use this dialog box to reset the alarm to sound ina specified period of time Reminder amp Snooze 12 14 prn Lunch meeting 12 15 pro 1 15 pro Friday 18799 Selecting the default Date Book The default Date Book is the application that appears when you press the Date Book button on the front of your handheld By default this is the standard Date Book application If you prefer you can select Date Book Plus as your default application To select the default Date Book 1 Tap the Menu icon amp 2 Tap Options and then tap Default Date Book 3 Tap Date Book or Date Book 4 Tap OK Date Book Plus menus Date Book Plus menus are shown here for your reference and Date Book Plus features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands Page 100 Application Specific Tasks Record menu Record New Appointment N New Floating Event B New To Do fT New Journal Entry Duplicate Item Create Template Attach Note Delete Item Delete Note Purge Items UnDelete from Archive New To Do Cre
48. for tracking activities such as sales calls start and end times for consulting or other work or keeping a record of how you spend your time at the office To create a Daily Journal entry 1 Tap the Day View button 2 Tap New and select Daily Journal from the list Date Book Plus creates an untimed event opens a Note for this event and inserts the current time If you ve already started a journal for the current day Date Book Plus opens the existing journal and inserts a new entry LATU RL Tap to create a Daily Journal Template BE Appointment 3 Enter a description for the journal entry 4 Tap Done Page 98 Application Specific Tasks Using templates You can use templates to create a list of standard events You can then select an event from this list and add it to your calendar Since Date Book Plus saves all the event attributes including alarms and notes templates can really save you time when entering reminder notices or events that recur on different days and times To create a template 1 Select the event you want to save as a template 2 Tap the Menu icon G 3 Tap Record and then tap Create Template To schedule a template event 1 Go to the date on which you want to schedule the event 2 Tap the time line that corresponds to the beginning of the event 3 Tap the Day View button 4 Tap New and select Template from the list LATU ML Floating Daily Journal Tap to create an
49. guide as a reference for less common tasks for maintaining your Visor handheld and also as a source of information if you have problems operating it About This Guide Page 1 Page 2 Chapter 1 Introduction to Your Visor Handheld This chapter explains the physical buttons and controls on your Visor handheld computer how to use your Visor handheld for the first time and how to use HotSync technology to synchronize your Visor handheld and Palm Desktop software Getting to know your Visor handheld What is a Visor handheld With your Visor handheld you will no longer have trouble getting to meetings and appointments on time remembering people s names and personal details or keeping track of all the items on your to do list The Visor handheld can help you improve your track record in all these areas both at work and at home You can enter all your schedule details in Date Book so you can view them by the day week or month you can even set an alarm to remind you of important meetings Keep all your contact names addresses phone numbers and other details in Address Book so you can find them as soon as you need them Add your tasks to To Do List prioritize them so you don t overlook them and assign them a due date To make sure you don t lose any of this important information you can synchronize your data with Palm Desktop software on your computer so you always have a backup copy You can set different
50. have made generous contributions to the wide range of software distributed through that system in reliance on consistent application of that system it is up to the author donor to decide if he or she is willing to distribute software through any other system and a licensee cannot impose that choice This section is intended to make thoroughly clear what is believed to be a consequence of the rest of this License If the distribution and or use of the Library is restricted in certain countries either by patents or by copyrighted interfaces the original copyright holder who places the Library under this License may add an explicit geographical distribution limitation excluding those countries so that distribution is permitted only in or among countries not thus excluded In such case this License incorporates the limitation as if written in the body of this License The Free Software Foundation may publish revised and or new versions of the Library General Public License from time to time Such new versions will be similar in spirit to the present version but may differ in detail to address new problems or concerns Each version is given a distinguishing version number If the Library specifies a version number of this License which applies to it and any later version you have the option of following the terms and conditions either of that version or of any later version published by the Free Software Foundation If the Library does no
51. on your LAN or WAN provided that the computer connected to the cradle also has the Network HotSync software installed your computer is on and the HotSync Manager is running Note Network HotSync is not available for the Macintosh version of Palm Desktop software Connecting to your company s dial in server The Network HotSync software requires the following m Your computer has TCP IP support installed m Both your company s network system and its remote access server support TCP IP Your System Administrator has this information m You have a remote access account If you don t have an account consult your System Administrator Everything you need to connect to your company s dial in server network modem is included with Palm Desktop software and handheld software You need to activate the feature however on both Palm Desktop software and your handheld Page 186 Advanced HotSync Operations To prepare your computer for a network HotSync operation 1 Click the HotSync Manager icon in the Windows system tray bottom right corner of the taskbar 2 From the HotSync Manager menu choose Network v Local USB v Local Serial Modem v Network Setup Custom Eile Link View Log About Help Exit Note To perform a Network HotSync from another computer on your network you must select Network from the HotSync Manager menu on both your primary computer and the computer
52. or disassembly of the Software is expressly prohibited However if you are a European Union EU resident informa tion necessary to achieve interoperability of the Software with other programs within the meaning of the EU Directive on the Legal Protection of Computer Programs is avail able to you from Handspring upon written request Page 252 EXPORT RESTRICTIONS You agree that you will not export or re export the Soft ware or accompanying documentation or any copies thereof or any products utilizing the Software or such documentation in violation of any applicable laws or regulations of the United States or the country in which you obtained them The software covered by this License Agreement may contain strong data encryption code which cannot be exported outside of the U S or Canada You agree that you will not export reexport ei ther physically or electronically the encryption software or accompanying documenta tion without obtaining written authorization from the U S Department of Commerce UNITED STATES GOVERNMENT LEGEND If you are acquiring the Software on be half of any unit or agency of the United States Government the following provisions ap ply The Software constitutes a commercial item as that term is defined at Federal Acquisition Regulation FAR 2 101 Oct 1995 consisting of commercial computer software and commercial computer software documentation as such terms are used in FAR 12 212
53. oriented view that is integrated with To Do List It displays a list of events and To Do items for the selected week s Scroll to other weeks Selected week s dates Bf 27 99 6F 3 99 S27 Dentist Ef rehearsal 628 Adam baseball practice 5731 Team party Baseball garne f2 6701 Miriam Mom s night h 6702 Adam baseball practice h BECAM Jarm a 6 03 Jozzercize Dr Liu Verlene Dove Ef rehearsal h HEERE List View button Tips for using List View Keep the following points in mind m Tap a line to select it The start and end time display briefly in the title bar To redisplay the event details tap to the left of the description m Tap the description of the selected line to display the event in Day View m Tap the scroll arrows in the upper right corner to move forward or backward a week You can also use the scroll buttons on the front panel of your handheld m Tap Go to open the date selector and select a different week or a specific date m Tap Prefs to set display options Working with floating events Date Book Plus can include events that are a combination of a To Do List item and a Date Book event These events are called floating events Floating events are not assigned to a specific date but can still be timed or untimed can have alarms and can repeat If a floating event is not completed by midnight it automatically advances to the next day until you mark it complete Chapt
54. out of a TCP IP application To set the Idle timeout 1 Tap the Idle timeout pick list and select one of the following options Page 206 Setting Preferences for Your Handheld Immediate Drops the connection to your ISP immediately when you switch to another application 1 minute Waits one minute for you to open another application before it drops the connection 2 minutes Waits two minutes 3 minutes Waits three minutes Power Off Keeps your PPP or SLIP connection until you turn off your handheld or until it times out This option works best with the Springboard modem 2 Tap OK Defining primary and secondary DNS The Domain Naming System DNS is a mechanism in the Internet for translating the names of host computers into IP addresses When you enter a DNS number or IP address you are identifying a specific server that handles the translation services Each IP address has four sections separated by periods In the Details dialog box you enter each section separately Each section of an IP address is made up of a number from 0 to 255 numbers are the only allowable characters in this field Ask your Internet Service Provider or System Administrator for the correct Primary or Secondary DNS IP numbers Tip Many systems do not require that you enter a DNS If you are not sure leave the DNS field blank To enter a primary and secondary DNS 1 Tap the Query DNS check box to deselect it 2 Tap the space t
55. regular intervals or extend over a period of consecutive days A birthday is a good example of an event that repeats annually Another example is a weekly guitar lesson that falls on the same day of the week and the same time of day A business trip or a vacation is an example of a continuous event To schedule a repeating or continuous event 1 Tap the event Typically a continuous event is an untimed event 2 Tap Details 3 Tap the Repeat box to open the Change Repeat dialog box Change Repeat Li ERE Doy Week Month Year Tap one of the above buttons to set arepeat interval Tap the iy Repeat Private 0 box No Repeat 4 Tap Day Week Month or Year to set how often event repeats For a continuous event tap Day Chapter 6 Page 85 7 Enter a number that corresponds to how often you want the event to repeat on the Every line For example if you select Month and enter the number 2 the event repeats every other month To specify an end date for the repeating or continuous event tap the End on pick list and tap Choose Date Use the date picker to select an end date Tap OK After you schedule a repeating or continuous event this icon Mh appears to the far right of the event Considerations for repeating or continuous events Keep the following points in mind If you change the start date of a repeating event your handheld calculates the number of days you moved the event Your handheld
56. retained Formats Preferences and other settings are restored to their factory default settings To restore your data after a hard reset 1 Click the HotSync Manager icon in the Windows system tray bottom right corner of the taskbar Tip You can also click the HotSync command on the Palm Desktop software menu bar 2 From the HotSync Manager menu choose Custom Arthur Manzi xl Conduit Action Synchronize the files Date Book Synchronize the files Address Book Synchronize the files Change To Do List Synchronize the files Memo Pad Synchronize the files Default Expense Synchronize the files Install Enabled Help Install Service Templates Enabled System Handheld overwrites Desktop Page 220 Maintaining Your Handheld 3 Select the appropriate user name from the list 4 Select an application in the Conduit list 5 Click Change HotSync Action for Date Book OK oa Cancel Help g B C Desktop overwrites handheld p I Setas default Oso C Handheld overwrites desktop Q A C Do nothing 6 Select Desktop overwrites handheld Note Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings 7 Click OK 8 Repeat steps 4 through 7 to change conduit settings for other applications 9 Click Done to activate your settings 10 Perform a HotSync operation Appendix A P
57. sections as part of a whole which is a work based on the Library the distribution of the whole must be on the terms of this License whose permissions for other licensees extend to the entire whole and thus to each and every part regardless of who wrote it Thus it is not the intent of this section to claim rights or contest your rights to work written entirely by you rather the intent is to exercise the right to control the distribution of derivative or collective works based on the Library In addition mere aggregation of another work not based on the Library with the Library or with a work based on the Library on a volume of a storage or distribution medium does not bring the other work under the scope of this License 3 You may opt to apply the terms of the ordinary GNU General Public License instead of this License to a given copy of the Library To do this you must alter all the notices that refer to this License so that they refer to the ordinary GNU General Public License version 2 instead of to this License If a newer version than version 2 of the ordinary GNU General Public License has appeared then you can specify that version instead if you wish Do not make any other change in these notices Once this change is made in a given copy it is irreversible for that copy so the ordinary GNU General Public License applies to all subsequent copies and derivative works made from that copy This option is useful when you wish
58. that day s column Use the onscreen scroll arrows to scroll to the event Page 88 Application Specific Tasks Working in Month View The Month View screen shows which days have events scheduled Dots and lines in the Month View indicate events repeating events and untimed events Month View button You can control the dots and lines that appear in the Month View See Options menu later in this chapter Tips for using Month View Keep the following points in mind m Tapa day in the Month View to display that day in the Day View m Tap the scroll arrows in the upper right corner to move forward or backward a month Tap Go to to open the date selector and select a different month Use the scroll buttons on the front panel of your handheld to move between months Press the upper half of the button to display the previous month the lower half to display the next month Spotting event conflicts With the ability to define specific start and end times for any event it s possible to schedule events that overlap an event that starts before a previous event finishes An event conflict time overlap appears in the Week View as overlapping bars The Day View displays overlapping brackets to the left of the conflicting times Chapter 6 Page 89 Date Book menus Date Book menus are shown here for your reference and Date Book features that are not explained elsewhere in this guide are described here
59. tis gcse sida cticites tates et A ERA 195 Time date week start and numbers formats ccccccceeees 195 General preferences a e a o teeta eetongates 196 A towff delay edison oree a e i R E E e 196 System alarm and game sounds s s sssssssssiesississessesrisesseseesees 197 Modem preferences ss sssssissessissississessiesiesisstssteniestessieriesessrestesees 198 Network preferences and TCP IP software 199 Selecting a SCLVICE ei sede Fe reiia EEEN EA EESE EEA EEEE 199 Entering a user NAME ccccccccccceteeseteceeececsececsececseeecsseecseeecsseeens 200 Entering a password oo cece ceeeeeee nets ceeeeseetececesenenetetasens 201 Adding telephone settings cccccccccscsesesesccseeseescseseeneeees 202 Connecting tO YOUL SELVICE cccececesceseeseeeteesseeseeenseeesesenseeeeeeees 205 Creating additional service templates 0 0 eee eee 205 Adding detailed information to a service template 206 Creating a login SCTIPt oo renina in a R E e 209 Deleting a service template 00 0 0 cece tees ceeeeeeenetseees 210 Network preferences menu commands ccessceeeseeteteseseeeee 211 TCP IP troubleshooting ccceee eee ce cssssseeseeescseseeeseeees 211 Owner preterences iii soe iiced E a aero eu atone 213 ShortCuts preferences cece ce ceseseeecececeseeeneseeenees 214 Creating a ShortCut adio asaros a a a 214 Editing a ShOrtCUt sps an A E aeina 215 Deleting a ShortCut ie E E E R E A 215 Page
60. to copy part of the code of the Library into a program that is not a library Page 256 4 You may copy and distribute the Library or a portion or derivative of it under Section 2 in object code or executable form under the terms of Sections 1 and 2 above provided that you accompany it with the complete corresponding machine readable source code which must be distributed under the terms of Sections 1 and 2 above on a medium customarily used for software interchange If distribution of object code is made by offering access to copy from a designated place then offering equivalent access to copy the source code from the same place satisfies the requirement to distribute the source code even though third parties are not compelled to copy the source along with the object code 5 A program that contains no derivative of any portion of the Library but is designed to work with the Library by being compiled or linked with it is called a work that uses the Library Such a work in isolation is not a derivative work of the Library and therefore falls outside the scope of this License However linking a work that uses the Library with the Library creates an executable that is a derivative of the Library because it contains portions of the Library rather than a work that uses the library The executable is therefore covered by this License Section 6 states terms for distribution of such executables When a work that
61. total number of expenses and lists them chronologically Appendix C Page 245 Page 246 Creating a Custom Expense Report Appendix D Non ASCIl Characters for Login Scripts The following information enables you to create custom login scripts that require non ASCII characters It is provided for advanced users who understand the use and requirements of such characters in a custom login script Use of char You may use the caret to transmit ASCII command characters If you send char and the ASCII value of char is between and _ then the character is automatically translated to a single byte value between 0 and 31 For example M is converted to a carriage return If char is a value between a and z then the character sequence is translated to a single byte value between 1 and 26 If char is any other value then the character sequence is not subject to any special processing For example the string Joe M transmits Joe followed by a carriage return Carriage return and line feed You may include carriage return and line feed commands as part of the login script when entered in the following format lt cr gt Sends or receives a carriage return lt lf gt Sends or receives a line feed For example the string waitfor Joe lt cr gt lt lf gt waits to receive Joe followed by a carriage return and line feed from the remote computer before executing the next command in the script Appendix
62. tray bottom right corner of the taskbar 2 Choose Custom Tip You can also choose Custom from the HotSync menu in Palm Desktop software 3 Select Mail in the list box 4 Click Change Change HotSync Action oe Cancel a a Desktop overwrites handheld Help pA C Do Nothing I SetAs Default Your Mail is currently set up with the following configuration Mail Setup Mail System Lotus cc Mail 7 0 User Name midyne spear Post Office c lotus cemail mailbox0 5 Click one of the following settings Synchronize Synchronizes the mail on your handheld and the files your desktop E Mail application Desktop Replaces the mail on your handheld with the overwrites mail in your desktop E Mail application You handheld should use this option only if for some reason the two inboxes get out of sync This setting applies for only one HotSync operation and then reverts back to the default setting Do Nothing Turns off communication between your handheld and desktop E Mail application This setting applies for only one HotSync operation and then reverts back to the default setting Set As Changes the default setting on an ongoing basis Default When you first set up Mail Synchronize the files is the default setting Chapter 7 Page 151 Tip To turn off Mail select Do Nothing and then select the Set As Default check box To change your Mail setup options 1 Click the HotSync icon in the Windows system tray
63. uses the Library uses material from a header file that is part of the Library the object code for the work may be a derivative work of the Library even though the source code is not Whether this is true is especially significant if the work can be linked without the Library or if the work is itself a library The threshold for this to be true is not precisely defined by law If such an object file uses only numerical parameters data structure layouts and accessors and small macros and small inline functions ten lines or less in length then the use of the object file is unrestricted regardless of whether it is legally a derivative work Executables containing this object code plus portions of the Library will still fall under Section 6 Otherwise if the work is a derivative of the Library you may distribute the object code for the work under the terms of Section 6 Any executables containing that work also fall under Section 6 whether or not they are linked directly with the Library itself 6 Asan exception to the Sections above you may also compile or link a work that uses the Library with the Library to produce a work containing portions of the Library and distribute that work under terms of your choice provided that the terms permit modification of the work for the customer s own use and reverse engineering for debugging such modifications You must give prominent notice with each copy of the work that the Library is us
64. your handheld saves the item in the Draft folder Chapter 7 Page 161 To save an e mail item as a draft 1 Create an e mail item 2 Tap the Menu icon V 3 Tap Message and then tap Save Draft To edit an e mail item saved as a draft 1 In the Message List tap Draft from the pick list in the upper right corner 2 Tap the draft you want to display 2 Messages Tap here Message 1 of 2 to select Subj Lunch meeting item ncarter aol com Lunch meeting support isp com Re Welcome Hi Melanie Just wanted to confirm our lunch meeting for 12 30 on Thursday Tapto edit item o 3 Tap Edit 4 Enter your changes then either save the e mail item again as a draft or tap Send to move the item to your Outbox folder Filing e mail Your handheld can store e mail you receive or create in the Filed folder The contents of this folder do not automatically synchronize with your desktop E Mail application during a HotSync operation Your handheld however stores a backup copy of the Filed folder on your computer hard disk To file e mail 1 Open an e mail item 2 Tap the Menu icon G 3 Tap Message and then tap File 4 Tap No to save the e mail item and move it to the Filed folder or tap Yes to file the item and keep a copy in the Inbox Page 162 Communicating Using Your Handheld To remove e mail from the Filed folder 1 In the Message List tap Filed from the pi
65. your reply in the Outbox Chapter 7 Page 155 Looking up an address To identify the recipient of an e mail item you need to enter that person s e mail address You can do this either by entering the data directly into the field or by using the Look Up command to access the information in your Address Book To look up an e mail address 1 Tap either the To or CC field name to expand it 2 Enter the first few letters of the last name of the person whose address you want to find 3 Tap Lookup 4 Ifthe letters you enter identify a unique listing from your Address Book your handheld completes the address for you If not the Lookup dialog box appears and lists all records that contain information in an E mail field Tip You can also open the Look Up dialog box in the New Message screen by tapping Lookup from the Options menu or by using the Graffiti Command stroke L To Lookup Adams Ben ben_adams netcorm com Butler Richard buttons pipeline com Carter Melanie mearter aol com Chu Byron churnan daol com Technical Support support palm com a Tap Lookup 5 Enter the first letter of the entry you want to find to scroll to the first entry that begins with that letter If you write an additional letter the list scrolls to the first entry that starts with those two letters For example writing an s scrolls to Sanders and writing sm scrolls to Smith 6 Tap an addres
66. 0 0 cece eeeeeseeneeeeeeneeeees 37 Categorizing applications 0 0 eee cesses nesnsereneneeeseees 37 Changing the Applications Launcher display ccceeees 38 Choosing Preferences 2 irs ene ioe e tearhsoesbetets 39 Installing and removing applications 0 ccc cere 40 Installing add on applications 0 0 cesses tenses 40 Tnistalling games iassa an nepa e a aE AAE ESS 42 Removing applications 0 0 ccceeee cece cseeneeeneeey 43 Removing Palm Desktop software 0 cccseeeeseseeseeeseeneseees 43 Security oy ier essaiera e han ede tine feel A ES TE antares 44 Assigning a password s ssssssssissesstssisiesisstsssesiesensessteniesienesnene 44 Changing or deleting a password ssssssssissssssssissississsssiesessesseese 45 Locking your handheld snsssnsssssssessessesssssissesssssiestnsresrnneeseeseeese 45 Recovering from a forgotten password ssssssssissesssesiesessesseee 46 Chapter 4 Overview of Basic Applications Date BOOK E E E A E E E S E E 48 Date Book Plass nanman inte ete e A A Aa 49 Add rese Book E a A ataota tanh 50 TOD listesine eee a a e a a a 51 Memo pa Ae ET 52 Caleulatofetniat atna ra na a aasa 53 Gib y Timi E AT 54 EXPOSE sks sac ees ce E fe tac eee ee E caste teks Oedts ce Sene suede 55 Chapter 5 Common Tasks Creating recordsiin isi rerai PE E leet aes et 57 Editing record sensin hinalia ea Eii 58 Eterne TOXE a e REE E SOA ONE 58 Edit m nt noian era ase e t e ea Be As AI 58 Deleting
67. 4 Lunch 4 14 Hotel 4 14 Car Rental Chapter 4 Page 55 Page 56 Overview of Basic Applications Chapter 5 Common Tasks This chapter provides instructions on how to do tasks that you can do in most or all of the basic applications It s easy to transfer what you learn in one application to the others because the structure and behavior of all the applications are quite similar The term records is used to refer to an individual item in any of the basic applications a single Date Book event Address Book entry To Do List item Memo Pad memo or Expense item Creating records You can use the following procedure to create a new record in Date Book Address Book To Do List Memo Pad and Expense To create a record 1 Select the application in which you want to create a record 2 Tap New 3 In Date Book only Select start and end times for your appointment and tap OK 4 Enter text for the record 5 Optional Tap Details to select attributes for the record 6 In Address Book and Memo Pad only Tap Done There s no need to save the record because your handheld saves it automatically Chapter 5 Page 57 Editing records After you create a record you can change delete or enter new text at any time Two screen features tell you when your handheld is in editing mode m A blinking cursor m One or more edit lines Jul 24 02 KIBO G Geo Blinking cursor Entering text For infor
68. 5 software diskettes available Palm Desktop software is supplied on a CD ROM disc If you do not have access to a CD ROM drive for your computer you can download the Palm Desktop software from www handspring com or call to order the diskettes Page ii Visor Handheld User Guide Contents About This Guide 3 csc 0205 tie creel en werden eneniiedavat 1 Chapter 1 Introduction to Your Visor Handheld Getting to know your Visor handheld cccceccceeeseseeeneeeees 3 What is a Visor handheld cccccceccccesccesscesscessecesseesscssseesseceseeesaes 3 Systemi TEGUITEMENIS sisrate aiaia iaie atenir Eeo 4 Upgrade information s sssssssessssessesiestessissesstsssessentestesresnestereesrrssesens 5 VISOF COMPONENTS r e aA E AATE 6 Installing the batteries oesie orria ee es 10 Tapping and typing iccscs sc cetiis norte t attor pir siainen 11 Tap with the stylus to get things done ss ssssssssisssssessissessesssesees 11 Elements of the handheld interface ccccccceccecseesceeceessesseeeesees 12 Opening applications 0 eee cesses sesseseeeeeecsessesesenenees 13 Using MENUS reses it ar E tains ina abate indeed plates 14 Three ways to enter data ccccccccececcscseesescscseseseseecscsssnseeesees 16 Customizing your handheld eee eeesseeeeserenesssesenereneeseees 20 Palm Desktop software ccccccee ees ee ceeseseeeetecenenenenesssenees 21 Connecting the cradle sirene E T 22 Using your handheld with Microsoft Outlook
69. D Page 247 Literal characters The backslash character defines that the next character is transmitted as a literal character and is not subject to any special processing ordinarily associated with that character Examples NA Includes a caret as part of the string lt Includes a lt as part of the string Includes a backslash as part of the string Page 248 Non ASCII Characters for Login Scripts Warranty and Other Product Information Handspring Inc Limited Warranty HARDWARE Handspring Inc Handspring warrants to the original end user Customer that this product will be free from defects in workmanship and materials under normal intended use for one year from the date of original purchase from Hand spring Handspring s sole obligation under this express warranty shall be at Hand spring s option and expense to replace the product or part with a comparable product or part repair the product or part or if neither repair nor replacement is reasonably available Handspring may in its sole discretion refund to Customer the purchase price paid for the product or part Replacement products or parts may be new or recondi tioned Handspring warrants any replaced or repaired product or part and any hard ware upgrade to which Customer is entitled under an agreement between Customer and Handspring for a period of ninety 90 days from shipment or through the end of the original warranty whichever is lon
70. Desktop icon on your desktop Page 40 Managing Your Applications h Palm Desktop gt x File Edit View Tools HotSync Help ulaj Haea 44 ol x User Arthur Manzi X Wednesday July 24 2002 4 2002 oly M Date ry Feb Mar Apr Ma Jun Ju ug sep Oct Nov Dec amp 8 00a 4 Address 9 00 4 Tete 10 00 4 Z 11 00 4 12 00p 4 ia 2 00 4 Install 3 00 4 4 00 4 Today Edit New Ready 7 29 98 3 Click Install Tip You can also access the Install Tool dialog by selecting Install Tool from the Palm Desktop program group or by double clicking any file with a PRC file extension File s listed below will be installed on your handheld the next time you perform a HotSync operation Benove iL Done Tips gt Find other applications to install on your handheld at S http www handspring com The Add button looks first in the ADD ON folder inside your C PROGRAM FILES PALM folder This folder is a convenient place to store downloaded handheld files 4 In the User drop down list select the name that corresponds to your Visor handheld Chapter 3 Page 41 5 Click Add Open 2 x Look in 3 Add on he f E Giraffe prc Hardball pre Minehunt pre Puzzle pre Subhunt pre mri prc zl Cancel 6 Select the application s that you want to install on your handheld 7 Click Open Files of t
71. Desktop software CD ROM into the computer s CD ROM drive 3 When the menu screen appears click the Install Organizer Software for Your PC button to begin the installation procedure 4 Follow the onscreen instructions to complete the installation Using your handheld with Microsoft Outlook Windows only The software that comes with your Visor handheld includes everything you need to synchronize your handheld with Microsoft Outlook If you already have Microsoft Outlook installed on your computer the installation program prompts you to choose the Microsoft Outlook synchronization option Using your handheld with another PIM If you prefer to use another personal information manager PIM such as Lotus Notes you can use it if third party connection software called a conduit is available for your PIM You must install the software that came with your Visor handheld along with the conduit for your PIM to synchronize the data between your handheld and your PIM For information on conduit software go to this web site http www handspring com Chapter 1 Page 23 Installing a Springboard module Springboard expansion modules enable you to extend the functions of your handheld To install a Springboard module simply remove the slot protector and insert the module in the Springboard expansion slot until the connectors are secure Page 24 Introduction to Your Visor Handheld Chapter 2 Entering Data in Your Visor Han
72. Edit eats Preferences R Custom Currencies About Expense Preferences Preferences Li Use automatic fill when entering data Default Currency w m Use automatic fill Lets you select an expense type by writing the first letter of an expense type in the Graffiti writing area For example if you write the letter T it enters the Taxi expense type Writing T and then E enters Telephone which is the first expense type beginning with the letters TE m Default currency Sets the default currency symbol for Expense About Expense Shows version information for Expense Chapter 6 Page 147 Page 148 Application Specific Tasks Chapter 7 Communicating Using Your Handheld The previous chapter described the features of your Visor handheld computer that help you stay organized This chapter describes the features that help you stay connected m Managing desktop E Mail Using your handheld you can read reply to compose and delete e mail from your desktop E Mail application while you re away from your desk m IR beaming The infrared port located on the side of your handheld lets you send data from your handheld including entire applications to any other handheld that is compatible with the Palm Computing platform that s close by and has an IR port Managing desktop E Mail away from your desk Mail lets you manage the e mail that you send and r
73. Font s F Preferences R Rename Custom Fields About Address Book Options Font FF Rename Custom Fields About Address Book Address View Address List Preferences Address Book Preferences O Remember last category List By Last Name First Name Company Last Name m Remember last category Determines how Address Book appears when you return to it from another application If you select this check box Address Book shows the last category you selected If you clear it Address Book displays the All category Chapter 6 Page 113 RenameCustom These custom fields appear at the end of the Fields Address Edit screen Rename them to identify the kind of information you enter in them The names you give the custom fields appear in all entries Rename Custom Fields Create your own field names by editing the text on the lines below About Address Shows version information for Address Book Book Page 114 Application Specific Tasks To Do List A To Do List item is a reminder of some task that you have to complete A record in To Do List is called an item To create a To Do List item 1 Press the To Do List application button amp on the front of your handheld to display the To Do List 2 Tap New reise ll New To Doitem Tap New t 3 Enter the text of the To Do List item The text can be longer than one line 4 Tap anywhere onscreen t
74. GHTNING OTHER HAZARDS OR ACTS OF GOD THIS WARRANTY DOES NOT COVER PHYSICAL DAMAGE TO THE SURFACE OF THE PRODUCT INCLUDING CRACKS OR SCRATCHES ON THE LCD TOUCHSCREEN OR OUTSIDE CASING THIS WARRANTY DOES NOT APPLY WHEN THE MALFUNCTION RESULTS FROM THE USE OF THIS PRODUCT IN CONJUNCTION WITH ACCESSORIES OTHER PRODUCTS OR ANCILLARY OR PERIPHERAL EQUIPMENT AND HANDSPRING DETERMINES THAT THERE IS NO FAULT WITH THE PRODUCT ITSELF THIS WARRANTY DOES NOT APPLY TO ANY MALFUNCTION OR FAILURE OF THE PRODUCT OR PART DUE TO ANY COMMUNICATION SERVICE CUSTOMER MAY SUBSCRIBE TO OR USE WITH THE PRODUCT LIMITATION OF LIABILITY TO THE FULL EXTENT ALLOWED BY LAW HAND SPRING ALSO EXCLUDES FOR ITSELF AND ITS SUPPLIERS ANY LIABILITY WHETHER BASED IN CONTRACT OR TORT INCLUDING NEGLIGENCE FOR IN CIDENTAL CONSEQUENTIAL INDIRECT SPECIAL OR PUNITIVE DAMAGES OF ANY KIND OR FOR LOSS OF REVENUE OR PROFITS LOSS OF BUSINESS LOSS OF INFORMATION OR DATA OR OTHER FINANCIAL LOSS ARISING OUT OF OR IN CONNECTION WITH THE SALE INSTALLATION MAINTENANCE USE PER FORMANCE FAILURE OR INTERRUPTION OF THIS PRODUCT EVEN IF HAND SPRING HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND LIMITS ITS LIABILITY TO REPLACEMENT REPAIR OR REFUND OF THE PUR CHASE PRICE PAID AT HANDSPRING S OPTION THIS DISCLAIMER OF LIABIL ITY FOR DAMAGES WILL NOT BE AFFECTED IF ANY REMEDY PROVIDED HEREIN SHALL FAIL OF ITS ESSENTIAL PURPOSE Page 250 NOTICE TO CONSUMERS
75. High Priority p ignora Messages Containing Tap here Subi o LAP Done to return te Hotsik Options 4 Tap Done to return to the HotSync Options dialog box 5 Tap OK High priority e mail The Retrieve All High Priority setting lets you retrieve e mail items marked high priority even if those items would have been blocked by a defined filter To retrieve high priority e mail items 1 Tap the Filter box in the HotSync Options dialog box Page 170 Communicating Using Your Handheld 2 Tap the Retrieve All High Priority check box to select it HotSync Options Li Settings for w Local HotSync Tap All Send only MAKA check W Retrieve All High Priority box w Ignore Messages Containing 3 Tap OK Note This setting is applicable only if your E Mail application has the capacity to flag high priority e mail items Truncating e mail items The Truncate feature lets you set a point at which long e mail items truncate when downloading to your handheld By default this Truncate value is 4 000 characters By truncating long messages you reduce the time it takes to synchronize your desktop E Mail and Mail as well as the amount of storage space e mail uses on your handheld Note Truncation is separate and independent from filtering To truncate e mail items 1 Tap Truncate in the HotSync Options dialog box HotSync Options Li Tap to Truncate Options select a Send only maximum length
76. Install conduit installs applications on your handheld To customize HotSync application settings 1 Click the HotSync Manager icon G in the Windows system tray bottom right corner of the taskbar Tip You can also click the HotSync command on the Palm Desktop software menu bar 2 From the HotSync Manager menu choose Custom Arthur Manzi z Conduit Action Synchronize the files Date Book Synchronize the files Address Book Synchronize the files Change To Do List Synchronize the files Memo Pad Synchronize the files Default Expense Synchronize the files Install Enabled Help Install Service Templates Enabled System Handheld overwrites Desktop 3 Select the appropriate user name from the list 4 Select an application in the Conduit list 5 Click Change Page 180 Advanced HotSync Operations Change HotSync Action x m HotSync Action for Date Book OK oe Cancel Help g B C Desktop overwrites handheld I Setas default GS C Handheld overwrites desktop Q A C Do nothing 6 Click the direction in which you want to write data or click Do Nothing to skip data transfer for an application Note Changing the HotSync setting from the default affects only the next HotSync operation Thereafter the HotSync Actions revert to their default settings To use a new setting on an ongoing basis select the Set As Default box Thereafter whatever you selected as the default setting is used whe
77. LIABLE TO YOU FOR DAMAGES INCLUDING ANY GENERAL SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE LIBRARY INCLUDING BUT NOT LIMITED TO LOSS OF DATA OR DATA BEING RENDERED INACCURATE OR LOSSES SUSTAINED BY YOU OR THIRD PARTIES OR A FAILURE OF THE LIBRARY TO OPERATE WITH ANY OTHER SOFTWARE EVEN IF SUCH HOLDER OR OTHER PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES END OF TERMS AND CONDITIONS How to Apply These Terms to Your New Library If you develop a new library and you want it to be of the greatest possible use to the public we recommend making it free software that everyone can redistribute and change You can do so by permitting redistribution under these terms or alternatively under the terms of the ordinary General Public License To apply these terms attach the following notices to the library It is safest to attach them to the start of each source file to most effectively convey the exclusion of warranty and each file should have at least the copyright line and a pointer to where the full notice is found One line to give the library s name and an idea of what it does Copyright C year name of author This library is free software you can redistribute it and or modify it under the terms of the GNU Library General Public License as published by the Free Software Foundation either version 2 of the License or at your option any later version This library i
78. Settings for w Local HotSync Truncate message after 250 characters All messages will be syn 500 characters chronized between the 1000 characters handheld and the remote 2000 characters email system 4000 characters 6000 characters 8000 characters Mn Truncate 2 Tap to select the truncation setting you want Tip If you select the maximum setting messages can be 8 000 characters longer messages are truncated If you select a lower value you ll have more room for e mail items 3 Tap OK Chapter 7 Page 171 Mail menus Mail menus are shown here for your reference and Mail features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands Message menus The Message menu varies depending on whether you are viewing an e mail item creating an e mail item or viewing the Message List Message KYST New N Purge Deleted E EZT Edit Options Message List Save Draft fw Purge Deleted zE Message Edit Options New N File PA Purge Deleted E New Message View Message Options menus The Options menu varies depending on whether you are creating or editing an e mail item Options D Message Edit Keyan About Mail Font F Preferences R HotSync Options H About Mail Message List Font F Preferences R HotSync Options H Look Up L About M
79. Sync Manager if it is not already running and from the HotSync Manager menu choose Modem 3 Adjust the following options as needed Page 182 Advanced HotSync Operations General Local Modem Network Serial Port COM3 nd Speed As Fast As Possible ad Setup String ATSO 1M1L0 Serial Port Speed Modem Setup String 4 Click OK Identifies the port for the modem If you are unsure of the port assignment look at the Modem Properties in the Windows Control Panel Determines the speed at which data is transferred Try the As Fast As Possible rate first and adjust downward if you experience problems This setting allows Palm Desktop software and your handheld to find and use the fastest speed Identifies the modem type or manufacturer Refer to your modem manual or face plate for its type or settings If you re not sure of your modem type or your modem doesn t match any that appear in the list select Hayes Basic Identifies the setup string for your particular modem Not all modems require a setup string Refer to your modem manual and enter the setup string if recommended by the manufacturer Preparing your handheld There are a few steps you must perform to prepare your handheld for a modem HotSync operation Chapter 8 Page 183 To prepare your handheld for a modem HotSync operation 1 2 3 8 9 Tap the Applications icon Tap the HotSync icon G Tap the Ent
80. Verify that the user has already received a copy of these materials or that you have already sent this user a copy For an executable the required form of the work that uses the Library must include any data and utility programs needed for reproducing the executable from it However as a special exception the source code distributed need not include anything that is normally distributed in either source or binary form with the major components compiler kernel and so on of the operating system on which the executable runs unless that component itself accompanies the executable It may happen that this requirement contradicts the license restrictions of other proprietary libraries that do not normally accompany the operating system Such a contradiction means you cannot use both them and the Library together in an executable that you distribute 7 You may place library facilities that are a work based on the Library side by side in a single library together with other library facilities not covered by this License and distribute such a combined library provided that the separate distribution of the work based on the Library and of the other library facilities is otherwise permitted and provided that you do these two things a Accompany the combined library with a copy of the same work based on the Library uncombined with any other library facilities This must be distributed under the terms of the Sections above b Give promi
81. Visor Handheld User Guide handspring Copyright Copyright 1999 2000 Handspring Inc All rights reserved Portions copyright 1998 2000 Palm Computing Inc or its subsidiaries All rights reserved Handspring Spring board Visor the Handspring logo and the Springboard logo are trademarks of Hand spring Inc and may be registered in some jurisdictions Palm Computing Graffiti and HotSync are registered trademarks and the HotSync logo Palm OS Palm and the Palm Computing Platform logo are trademarks of Palm Computing Inc or its subsidiaries All other trademarks are the property of their respective owners Disclaimer and limitation of liability Handspring Inc and its suppliers assume no responsibility for any damage or loss re sulting from the use of this handbook Handspring Inc and its suppliers assume no responsibility for any loss or claims by third parties which may arise through the use of this software Handspring Inc and its suppliers assume no responsibility for any damage or loss caused by deletion of data as a result of malfunction dead battery or repairs Be sure to make backup copies of all important data on other media to protect against data loss Important Please read the Handspring End User Software License Agreement before using the accompanying software program s Using any part of the software indicates that you accept the terms of the Handspring End User Software License Agreement 3
82. Volume buttons D eo 6 8 8 8 8 8 Indicates the current value is entered in teaspoons When you tap this button after tapping another unit of measure it converts the value to teaspoons Indicates the current value is entered in fluid ounces When you tap this button after tapping another unit of measure it converts the value to fluid ounces Indicates the current value is entered in cups When you tap this button after tapping another unit of measure it converts the value to cups Indicates the current value is entered in pints When you tap this button after tapping another unit of measure it converts the value to pints Indicates the current value is entered in quarts When you tap this button after tapping another unit of measure it converts the value to quarts Indicates the current value is entered in gallons When you tap this button after tapping another unit of measure it converts the value to gallons Indicates the current value is entered in tablespoons When you tap this button after tapping another unit of measure it converts the value to tablespoons Indicates the current value is entered in milliliters When you tap this button after tapping another unit of measure it converts the value to milliliters Page 132 Application Specific Tasks Indicates the current value is entered in liters When you tap this button after tapping another unit of measure it converts the value to liters Indicates th
83. a place to take notes that are not associated with records in Date Book Address Book or To Do List In Memo Pad you can do the following m Take notes or write any kind of message on your handheld computer m Drag and drop memos into popular computer applications like Microsoft Word when you synchronize using Palm Desktop software and HotSync technology m Assign memos to categories so that you can organize and view them in logical groups m Write down phone numbers and other types of information Later you can copy and paste this information to other applications To open Memo Pad m Press the Memo Pad application button on the front panel of your handheld Memo Pad opens to display the last Memo Pad screen that you viewed Memo Pad button Note Press the Memo Pad application button repeatedly to cycle through the categories in which you have memos Page 52 Overview of Basic Applications Calculator A Calculator enables you to perform addition subtraction multiplication division and a variety of scientific calculations In Calculator you can do the following m Perform basic calculations m Store and retrieve values m Display the last series of calculations which is useful for confirming a series of chain calculations m Switch to advanced mode and perform scientific calculations To open Calculator m Tap the Calculator icon next to the Graffiti writing area Chapter 4 Page
84. age 221 Page 222 Maintaining Your Handheld Appendix B Troubleshooting Tips If you encounter a problem with your Visor handheld m Review this section to see if your problem is listed m Check our web site at http www handspring com for the latest technical support information Note Thousands of third party add on applications have been written for the Palm Computing platform Unfortunately we are not able to support such a large number of third party applications If you are having a problem with a third party application please contact the developer or publisher of that software Software installation problems Problem Solution When I install Palm Take your handheld out of the cradle Desktop software I get an and install again error that a modem is attached to my port but there is no modem attached Operating problems Problem Solution My handheld won t Try each of these in turn turn on m Adjust the contrast control m Make sure the batteries are installed properly Replace the batteries If your handheld still does not operate try a soft reset see Appendix A Appendix B Page 223 I replaced the batteries but Iam still getting a low battery warning I get a warning message telling me my handheld memory is full My handheld keeps turning itself off My handheld is not making any sounds My handheld has frozen I don t see anything on my handheld s screen
85. ail New Message Shows version information for Mail Page 172 Communicating Using Your Handheld Beaming information Your Visor handheld is equipped with an IR infrared port that you can use to beam information to another Palm Computing platform device that s close by and also has an IR port The IR port is located on the side of the handheld behind the small dark shield You can beam the following information between Palm Computing platform devices m The record currently displayed in Date Book Address Book To Do List or Memo Pad Note You cannot beam records from Date Book Plus m All records of the category currently displayed in Address Book To Do List or Memo Pad m A special Address Book record that you designate as your personal business card containing information you want to exchange with business contacts m An application installed in RAM memory To select a business card 1 Create an Address Book record that contains the information you want on your personal business card 2 Tap the Menu icon amp 3 Tap Record and then tap Select Business Card 4 Tap Yes To beam a record business card or category of records 1 Locate the record business card or category you want to beam 2 Tap the Menu icon G 3 Tap Record and then tap one of the following The Beam command for an individual record In Address Book only Beam Business Card Beam Category 4 When the Beam Status dialog box appear
86. all of these conditions a The modified work must itself be a software library b You must cause the files modified to carry prominent notices stating that you changed the files and the date of any change c You must cause the whole of the work to be licensed at no charge to all third parties under the terms of this License d If a facility in the modified Library refers to a function or a table of data to be supplied by an application program that uses the facility other than as an argu ment passed when the facility is invoked then you must make a good faith ef fort to ensure that in the event an application does not supply such function or table the facility still operates and performs whatever part of its purpose re mains meaningful For example a function in a library to compute square roots has a purpose that is entirely well defined independent of the application Therefore Subsection 2d requires that any application supplied function or ta ble used by this function must be optional if the application does not supply it the square root function must still compute square roots These requirements apply to the modified work as a whole If identifiable sections of that work are not derived from the Library and can be reasonably considered independent and separate works in themselves then this License and its terms do not apply to those sections when you distribute them as separate works But when you distribute the same
87. anaging Your Applications Chapter 4 Overview of Basic Applications This chapter briefly describes each application and how to open it Your Visor handheld computer includes these basic applications Date Book Date Book Plus Address Book To Do List Memo Pad Calculator CityTime Expense Chapter 4 Page 47 Date Book 6 Date Book lets you quickly and easily schedule appointments or any kind of activity associated with a time and date In Date Book you can do the following Enter a description of your appointment and assign it to a specific time and date Display a chart of your appointments for an entire week The Week View makes it easy to spot available times and any potential scheduling overlaps or conflicts Display a monthly calendar to quickly spot days where you have morning lunch or afternoon appointments Set an alarm to sound prior to the scheduled activity Create reminders for events that are based on a particular date rather than time of day Birthdays and anniversaries are easy to track with your handheld computer Attach notes to individual events for a description or clarification of the entry in your Date Book To open Date Book m Press the Date Book application button on the front panel of your handheld Date Book opens to today s schedule Date Book button Note Press the Date Book application button repeatedly to cycle through the Day Week and Month views Page 48
88. ands on computers The command letters appear to the right of the command names Undo ZU Menu commands ut X Copy AS Paste P Select All Ss Keyboard K Graffiti Help G ommand letters To use the Graffiti menu commands the menu bar must be closed Chapter 1 Page 15 Draw the Command stroke anywhere in the Graffiti area and immediately write the corresponding command letter in the Graffiti letter area When you draw the Command stroke the word Command appears just above the Graffiti writing area to indicate that you are in Command mode Command fe For example to choose Select All in the Edit menu draw the Command stroke followed by the letter s Note Command mode is active for approximately two seconds so you must write the command letter immediately to choose the menu command Displaying online tips Many of the dialog boxes that appear on your handheld contain an online Tips icon in the upper right corner Online tips anticipate questions you have in a dialog box provide shortcuts for using the dialog box or give you other useful information To display an online tip 1 Tap the Tips icon 2 After you review the tip tap Done Keyboard There are three ways to access the onscreen keyboard 1 Tap the dots in the alwlelr tly lulilo lp corners of the Graffiti writing area to activate the otto stat tfafh ifk iy numbers or letters Adde de k
89. ard All punctuation marks begin with a single tap on the Graffiti writing area When you make this tap you activate Punctuation Shift and a dot appears to show it is active The next stroke you make with the stylus creates a punctuation mark PE Shift Note When Punctuation Shift is active you can make a symbol stroke anywhere in the Graffiti writing area the letters or numbers side Page 30 Entering Data in Your Visor Handheld Symbol Stroke Symbol Stroke Period Dash Comma P Left Paren C Apostrophe Right Paren Question Slash l i Exclamation Dollar S Additional Graffiti punctuation p amp lt gt OVA dbelelal lel 21 et ds ee JEISIEIZINNIZ FYNIT Writing symbols and extended characters All symbols and extended characters begin with the stroke in the Graffiti writing area of your handheld Symbol Shift When the Symbol Shift is active a slanted shift symbol appears in the lower right corner of the screen The next stroke that you make creates the symbol or extended character Symbol Shift Chapter 2 Page 31 TMIRICI TINMISIO fol Z CIETSTL HEMS Writing accented characters To create accented characters draw the stroke normally used to create the letter followed by an accent stroke Graffiti
90. ard locked reset to continue using your handheld See Performing a hard reset in Appendix A for more information Page 232 Troubleshooting Tips Technical support If you cannot solve your problem after reviewing the sources listed at the beginning of this appendix check our web site http www handspring com for the latest technical support information Before requesting support please experiment a bit to reproduce and isolate the problem When you do contact support please be ready to provide the following information m The name and version of the operating system you are using m The actual error message or state you are experiencing m The steps you take to reproduce the problem m The version of handheld software you are using and available memory To find version and memory information 1 Tap the Applications icon 2 Tap the Menu icon G 3 Tap App and then tap Info Note Thousands of third party add on applications have been written for the Palm Computing platform Unfortunately we are not able to support such a large number of third party applications If you are having a problem with a third party application please contact the developer or publisher of that software 4 Tap Version to see version numbers and tap Size to see the amount of free memory in kilobytes Appendix B Page 233 Page 234 Troubleshooting Tips Appendix C Creating a Custom Expense Report This section explain
91. ast As Possible rate first and adjust downward if you experience problems This setting allows Palm Desktop software and your handheld to find and use the fastest speed 5 Click the Modem tab to display the modem settings and adjust the options as needed See Conducting a HotSync operation via modem later in this chapter for more information 6 If you are attached to a network click the Network tab to display the network settings and adjust the options as needed See Conducting a HotSync operation via a network later in this chapter for more information 7 Click OK Chapter 8 Page 179 Customizing HotSync application settings For each application you can define a set of options that determines how records are handled during synchronization These options are called a conduit By default a HotSync operation synchronizes all files between the handheld and Palm Desktop software In general you should leave the settings to synchronize all files The only reason you might want to change these settings is to overwrite data on either your handheld or Palm Desktop software or to avoid synchronizing a particular type of file because you don t use it In addition to the conduits for Date Book Address Book To Do List Memo Pad and Expense Palm Desktop software includes System and Install conduits The System conduit backs up the system information stored on your handheld including Graffiti ShortCuts The
92. at activate and use the modem Note You can purchase a Springboard modem for use with your handheld See http www handspring com To define the Modem preferences 1 Tap TouchTone or Rotary Preferences w Modem Modem w Standard Speed w 57 600 bps Speaker w Low Flow Ctl w Automatic Country w United States TouchTone Note Select the Rotary setting only if you are certain that your telephone service does not support TouchTone dialing 2 Tap the Speed pick list and select the maximum speed for your modem Note This is the speed at which your modem communicates with your handheld not the speed at which your modem communicates with your telephone service 3 Tap the Speaker pick list and select the speaker volume that you want for the modem 4 Tap the Flow Ctl Flow Control pick list and select either Automatic On Xon or Off Xoff flow control for the modem connection 5 Ifnecessary edit the String text to change the modem setup string Page 198 Setting Preferences for Your Handheld Network preferences and TCP IP software The Network Preferences settings enable you to use the TCP IP software that is included in the handheld operating system You can use the TCP IP software to connect with Internet Service Providers ISPs or dial in remote access servers Because the TCP IP software is a feature of the operating system you configure all parameters relating to it from the Preferen
93. at you spent A record in Expense is called an item You can sort your Expense items into categories or add other information that you want to associate with the item To create an Expense item 1 Tap the Applications icon 2 Tap the Expense icon 3 Tap New Cursor Expense type of new item l Tap New Tip You can also create a new Expense item by writing on the number side of the Graffiti writing area while in the Expense List screen The first number you write begins your new Expense item 4 Enter the amount of the expense 5 Tap the Expense type pick list and select a type from the list EHE Expense type 20 00 4 14 fT l Breakfast Bus Business Meals Car Rental Dinner Entertainment Incidentals New Note As soon as you select an expense type your handheld saves the entry If you don t select an expense type it doesn t save the entry Page 138 Application Specific Tasks Tip A quick way to create a new Expense item is to make sure that no Expense item is selected in the Expense List write the first letter s of the expense type and then write the numerical amount This technique takes advantage of the automatic fill feature See Options menu later in this chapter for details Changing the date of an Expense item Initially Expense items appear with the date you enter them You can use Expense to change the date associated with any
94. ate of an Expense item s sssssssssssisssrsisrisresseese 139 Entering receipt details ss sssssssssssississtsseesinriesesstsnsesinnesnesneese 139 Customizing the Currency pick list ss sssssesssssessessssisessesseese 140 SHOW Opt ONS rees eann oe aee E Ra aa E AE Ts 142 Transferring your data to Microsoft Excel sssssessissessesseese 143 Expense MENUS siiis ienirie nenir Ei nense Ane ETEA EEEE EARE 147 Chapter 7 Communicating Using Your Handheld Managing desktop E Mail away from your desk cccceee 149 Setting up Mail on the desktop 0 0 eee cnseeneeeneneeees 150 Synchronizing Mail with your E Mail application 152 Opening the Mail application on your handheld 0 152 Viewing e mail items 0 eee anri inr a i 152 Creating e mail items osiin oa A e E e r AEE 153 Looking up an address oisesro modien aniraa n aa 156 Adding details to e mail items 0 cece neneeee 157 Storing e mail to be sent later eee cesses ee neeeeees 160 Editing unsent e mail 0 0 cece eee eee eee cece ceeeeeceeseneeeceeneeey 160 Draftemiailnerrene endre a a a tsa acon hate AE 161 Filing eanais aean A EE ar aE R E 162 Deleting emiail srca sr an a a a e a a 163 Removing e mail from the Deleted folder ceeeeeees 163 Purging del tedemailinsenr reiret 164 Message List OPtiONns serieren iu Eiska ik E arin Erki ea Enee 164 HotSync OPTIONS sere titel eter eed Meee E A 166 Creating special filters s
95. ated groups Using the Applications Launcher To open the Applications Launcher tap the Applications icon Selecting applications Your Visor handheld is equipped with a variety of applications All the applications installed on your handheld appear in the Applications Launcher See Opening applications in Chapter 1 for details Switching between applications When working in any application tap the Applications icon or press an application button on the front panel of your handheld to switch to another application Your handheld automatically saves your work in the current application and displays it when you return to that application Categorizing applications The category feature enables you to manage the number of application icons that appear onscreen in the Applications Launcher You can assign an application to a category and then display a single category or all your applications Chapter 3 Page 37 To categorize an application 1 Tap the Applications icon 2 Tap the Menu icon G 3 Tap App and then tap Category 4 Tap the pick list next to each application to select a category Category Address w Main Calc w Main CityTime Y Unfiled Date Book Y Main Date Book Y Unfiled Expense w Main Graffiti Y Unfiled w System w Main MemoPad Y Main Tip To create a new category tap Edit Categories from the pick list Tap New enter the category name and then tap OK to add the category Ta
96. ates a new To Do List item and adds it to your Date Book Plus and To Do List database Duplicate Item Creates a copy of the selected event and opens the Details dialog box for the new event UnDelete from Restores the last event you deleted from Date Archive Book Plus provided it was stored in the Archive file You can select this command repeatedly to restore additional events Options menu Record Edit RSs o Font Preferences Alarm Preferences To Do Preferences Default Date Book Phone Lookup About Date Book Day View Preferences RK Month Preferences About Date Book Preferences R Year Preferences About Date Book Year View Preferences R About Date Book Week View Preferences Week Preferences To Do Preferences zT About Date Book Week View with Text Preferences RK List View Preferences About Date Book List View Chapter 6 Page 101 Preferences Event Duration F Week Start Initial View Button Views m Start End Time Defines the start and end times for Date Book Plus screens If the time slots you select do not fit on one screen you can tap the scroll arrows to scroll up and down m Event Duration Defines the default duration for new events m Week Start Defines the first day of the week This setting overrides the System Preferences setting for all Date Bo
97. ation on the map display Adding cities If the city you want to display is not in the predefined list you can use the Edit Cities command to add it To add a city to the list 1 Tap the Menu icon G 2 Tap Options and then tap Edit Cities 3 Tap New 4 Enter the city name and other information 5 Tap OK Page 136 Application Specific Tasks CityTime menus CityTime menus are shown here for your reference and CityTime features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands Options menu Select Home City Edit Cities About CityTime Shows version information for CityTime Help Displays online help for the CityTime screens Utilities menu Options Ty i Change Location L Sun Rise Set Ss Change Opens the Change Location dialog box where Location you can select the city to which you are moving or travelling Changing the location updates the system time and date Sun Rise Set Opens the Sun Rise Set dialog box where you can view sunrise and sunset information for your home city To view this information for another city tap the City pick list and select the city from the list To view this information for another date tap the scroll arrows next to the date box Chapter 6 Page 137 Expense Expense enables you to record the date expense type and the amount th
98. ations so that they are grouped logically and are easy to review You can also categorize applications See Using the Applications Launcher in Chapter 3 for more information When you create a record your handheld automatically places it in the category that is currently displayed If the category is All your handheld assigns it to the Unfiled category You can leave an entry as Unfiled or assign it to a category at any time System defined and user defined categories By default your handheld includes system defined categories such as All and Unfiled and user defined categories such as Business and Personal You cannot modify the system defined categories but you can rename and delete the user defined categories In addition you can create your own user defined categories You can have a maximum of 15 user defined categories in each application Address Book contains the QuickList user defined category in which you can store the names addresses and phone numbers you might need in emergencies doctor fire department lawyer etc Expense contains two user defined categories New York and Paris to show how you might sort your expenses according to different business trips Note The illustrations in this section come from Address Book but you can use these procedures in all the applications in which categories are available Categories are not available in Date Book Page 64 Common Tasks To move a record int
99. ax CompuServe or America Online that uses the serial port you selected in the Setup dialog box Make sure your modem resets before you try again Turn off your modem wait a minute then turn it back on Check the following on your handheld Confirm that the telephone cable is securely attached to your modem Make sure the dialing instruction dials the correct phone number If you need to dial an outside line prefix make sure you selected the Dial Prefix option on your handheld and entered the correct code If the telephone line you are using has Call Waiting make sure you selected the Disable call waiting option under Modem Sync Phone Setup on your handheld and entered the correct code Make sure the telephone line you are using is not noisy which can interrupt communications If you are using an external modem make sure your modem resets before you try again Turn off your modem wait a minute then turn it back on Check the batteries in your modem and replace them if necessary Page 230 Troubleshooting Tips Beaming problems Problem Solution Icannotbeamdatato m Confirm that your handheld and the another Handspring other Visor handheld are between ten Inc handheld centimeters approximately 4 and one computer meter approximately 39 apart and that the path between the two devices is clear of obstacles Beaming distance to other handheld computers based on the Palm Computing platform
100. calling card calling card number here 2 Enter your calling card number on the Use calling card line Note It s a good idea to add at least three commas at the beginning of your calling card number to compensate for the cue delay 3 Tap OK Page 204 Setting Preferences for Your Handheld Connecting to your service After you set your Modem and Network Preferences establishing a connection to your Internet Service Provider ISP or your company s network dial in server is easy Note If you are connecting to an ISP you need a third party application such as a web browser or news reader to take advantage of this connection For information about third party applications that support TCP IP check the web site http www handspring com To establish a connection m Tap Connect to dial the current service and display the Service Connection Progress messages Tip To see expanded Service Connection Progress messages press the bottom scroll button To close a connection m Tap Disconnect to terminate the connection between your handheld and your service Creating additional service templates You can create additional service templates from scratch or by duplicating existing templates and editing information After you create a new or duplicate template you can add and edit settings To add a new service template 1 Tap the Menu icon G 2 Tap Service and then tap New A new service template call
101. cated in the same folder as the Palm Desktop software application Make a backup copy of this file before you make your modifications 2 Mapping a new template Scroll to where you find the name of the original template that you chose for your modifications The name of the template will appear in column B of the Maptable xls file next to the cell highlighted in green that reads Template Name If you did not modify an existing template move to any table in the Maptable xls file 3 Select all the rows associated with the template name To select the rows click and drag on the row numbers left side so they appear highlighted File Edit View Insert Format Tools Data Window Help 1 2 3 4 5 5 Template Name SAMPLE1 XLT 6 ROW 7 Fixed Label Variable Label by 8 Day Date Expense Type Day Date Expense Type All rows 9 Section1 x related 10 to template Template Name R AUi are 4 ae selected Pai Ree PE 19 20 21 22 Template Name SAMPLE3 XLT 23 ROW 24 Fixed Label Variable Label by 25 Day Date Expense Type Day Date Expense Type 26 Main PREPAID x 27 Main X n lt gt Mh MapTable Criteria 7 a Ready Sum 1144 4 From the Edit menu choose Copy Page 240 Creating a Custom Expense Report 5 Scroll down to a blank area of the Maptable xls file below the rows used for Sample4 xlt and click on a row number to select a blank
102. ces application To use TCP IP you must configure both the Modem Preferences and the Network Preferences settings Note Modem Preferences settings enable your Visor handheld to use a modem to communicate with remote devices For example you can communicate with your ISP server or with your computer if you are away on travel See Modem preferences earlier in this chapter for a complete explanation on how to configure modem parameters After you configure both the Network and Modem Preferences you can establish a PPP Point to Point Protocol SLIP Serial Line Internet Protocol or CSLIP Compressed Serial Line Internet Protocol connection with your ISP or dial in server You can do this either by using menu commands from the Network Preferences screen or by using a third party application Note TCP IP provides the ability to connect to your ISP or dial in server with applications that allow you to view the transmitted data Visit the web site http www handspring com for information on third party applications that take advantage of TCP IP Selecting a service Use the Service setting to select the service template for your Internet Service Provider or a dial in server Service templates are a set of ISP and dial in server configuration settings that you can create save and reuse Chapter 9 Page 199 To select a service 1 Tap the Service pick list Preferences w Network Tap here to display a li
103. characters Page 96 Application Specific Tasks Working with To Do List items Date Book Plus can create and display To Do List items To Do List items appear in priority order at the top of the Day View screen To create To Do List items in Date Book Plus 1 Tap the Day View button 2 Tap New and select To Do from the list EY 2 Tap to create a To Do List item Daily Journal Template BE Appointment 3 Enter a description of the To Do List item 4 Tap a blank area on the screen to deselect the item To mark a To Do List item complete m Tap the check box next to the item Tips for using To Do List items m When you create a To Do List item in Date Book Plus the priority and category are based on the settings in the Create Options dialog box See To Do Preferences later in this chapter for details m Ifa To Do List item does not appear in Date Book Plus confirm that the category assigned to the item is selected See To Do Preferences later in this chapter for more information m Ifyou do not complete a To Do List item on or before the due date then an exclamation mark appears next to the item as a reminder that it is overdue Chapter 6 Page 97 Using the Daily Journal You can use the Daily Journal feature to record events as they occur Events are recorded with automatic time stamping as Date Book Plus Notes so they do not clutter your schedule The Daily Journal is especially useful
104. ck list in the upper right corner 2 Tap the e mail item you want to restore 3 Tap Edit to display and modify the item Tip After you display and modify the e mail item you can send it save it as a draft or return it to the Filed folder Deleting e mail Your handheld stores deleted e mail in the Deleted folder until you perform the next HotSync operation If you delete an e mail item from the handheld it is also deleted from your desktop E Mail application when you perform the next HotSync operation To delete e mail 1 Open the e mail item you want to delete 2 Tap Delete 3 Ifyou selected the Preferences option to confirm deletion tap Yes Removing e mail from the Deleted folder You can reverse the deletion of an e mail item by removing it from the Deleted folder as long as you have not performed a HotSync operation or purged the contents of the Deleted folder To remove an e mail item you received from the Deleted folder 1 In the Message List tap Deleted from the pick list in the upper right corner 2 Tap the e mail item you want to restore 3 Tap Undelete to move the selected item to the Inbox and mark it as read To remove an e mail item you created from the Deleted folder 1 In the Message List tap Deleted from the pick list in the upper right corner 2 Tap the e mail item you want to restore 3 Tap Edit to display and modify the item Note After you display and modify the e mail item
105. copy text Paste does nothing Selects all of the text in the current record or screen This enables you to cut or copy all of the text and paste it elsewhere Opens the onscreen keyboard When you finish with the onscreen keyboard tap Done Opens screens that show all the Graffiti character strokes Use this command anytime you forget a stroke for a character Chapter 5 Page 59 Deleting records To delete a record in any of the basic applications 1 2 3 4 Select the record you want to delete Tap the Menu icon amp Tap Record and then tap the Delete command Date Book Delete Event Address Book Delete Address To Do List Delete Item Memo Pad Delete Memo Expense Delete Item A confirmation dialog box appears If you want to save a copy of the deleted item to an archive file in Palm Desktop software be sure that the check box is checked If you don t want to save a copy tap the check box to remove the check Tap OK If you choose to save a copy of the selected item your handheld transfers it to the archive file on your desktop the next time you perform a HotSync operation Other ways to delete records You can also delete records in the following ways In the Details dialog box of the application tap Delete and then tap OK Delete the text of the record Note In Date Book if you delete the text of a repeating event you delete all instances of that event Page 60 Common Tasks
106. current time 1 Tap the Set Time box Preferences w General Tap here Set Time Auto off after w 2 minutes CIHO E System Sound w High gt Alarm Sound w High Game Sound w High Beam Receive w Off 2 Tap the up or down arrows to change the hour 3 Tap each minute number and then tap the arrows to change them 4 Tap AM or PM Note Your handheld can also display time based on a 24 hour clock See Formats preferences in Chapter 9 for more information 5 Tap OK Page 20 Introduction to Your Visor Handheld To set the current date 1 Tap the Set Date box 2 Tap the arrows to select the current year Set Date Jan Feb Mar Apr May Jun AMM Aug Sep Oct Nov Dec 4 Tap to select month Tap arrows to select year Tap to select date 3 Tap a month 4 Tap the current date Palm Desktop software Palm Desktop software includes the same main applications as your Visor handheld Address Book Date Book To Do List Memo Pad Expense and desktop e mail connectivity You can use the HotSync feature of this software to back up and exchange data between your handheld and your computer It is a good idea to back up your data in case something happens to the data on your Visor handheld Changes you make on your Visor handheld or Palm Desktop software appear in both places after you synchronize With Palm Desktop software you can do the following m Work with your
107. d buttons A set of commands that are specific to the application Not all applications have a menu bar Tap a button to perform a command Command buttons appear in dialog boxes and at the bottom of application screens Tap the icons to open applications menus amp Calculator and to find text anywhere in your data Q With the cursor in an input field tap the dot to activate the alphabetic keyboard With the cursor in an input field tap the dot to activate the numeric keyboard When a check mark appears in a check box the corresponding option is active If a check box is empty tapping it inserts a check mark If a check box is checked tapping it removes the check mark Tap the arrow to display a list of choices and then tap an item in the list to select it Page 12 Introduction to Your Visor Handheld Conduit Setup a There are three ways to Select the conduits to run access the onscreen during Modem HotSync keyboard 1 Tap the dots in the Address corners of the Graffiti Apps writing area to activate the calc numbers or letters l iae keyboards Har dBall 2 The Keyboard command MHotSync Scroll Previous next bar arrows Next Tap the up and down arrows to display the previous previous and next page of information tap the left and right arrows arrows to display the previous and next record Scrollbar Drag the slider or tap the top or bottom arrow to scroll the display one line at a ti
108. data HotSync operations in Chapter 5 for more information EN EN SN EN EN EN EN EN EN EN EN EN EN EN EN E EN EN ES EN HotSync button Importing data If you already have data in a database on your computer you can import it into the Palm Desktop software You can import data stored in computer applications such as spreadsheets and databases or data from another handheld that is compatible with the Palm Computing platform When you import data you transfer the records to your Visor handheld without having to enter them manually See Importing data in Chapter 2 for more information Page 19 Chapter 1 Customizing your handheld You can customize your handheld by using the Preferences application You can enter personal information such as your name and address change the time and date view different date and time formats when you travel turn off sounds and configure your handheld to work with a modem or network See Chapter 9 for more information on customizing your handheld To open the Preferences screens 1 Tap the Applications icon 2 Tap the Preferences icon 3 Tap the category pick list in the upper right corner of the screen 4 Tap the Preferences category you want to view The following procedures for setting the time and date give you an example of how to customize your handheld You make changes to the time and date in General preferences To set the
109. de means all the source code for all modules it contains plus any associated interface definition files plus the scripts used to control compilation and installation of the library Activities other than copying distribution and modification are not covered by this License they are outside its scope The act of running a program using the Library is not restricted and output from such a program is covered only if its contents constitute a work based on the Library independent of the use of the Library in a tool for writing it Whether that is true depends on what the Library does and what the program that uses the Library does Warranty and Other Product Information Page 255 1 You may copy and distribute verbatim copies of the Library s complete source code as you receive it in any medium provided that you conspicuously and appropriately publish on each copy an appropriate copyright notice and disclaimer of warranty keep intact all the notices that refer to this License and to the absence of any warranty and distribute a copy of this License along with the Library You may charge a fee for the physical act of transferring a copy and you may at your option offer warranty protection in exchange for a fee 2 You may modify your copy or copies of the Library or any portion of it thus forming a work based on the Library and copy and distribute such modifications or work under the terms of Section 1 above provided that you also meet
110. dheld This chapter explains how to enter data into your Visor handheld computer by writing with the stylus in the Graffiti writing area by using the onscreen keyboard by using the computer keyboard or by importing data from another application Using Graffiti writing to enter data Chapter 1 introduced Graffiti writing and briefly described how to use it to enter text in your applications In this section you learn the procedures for creating letters numbers punctuation and symbols as well as some Graffiti tips and tricks Writing Graffiti characters Most people find they can enter text quickly and accurately with only minutes of practice Graffiti writing includes any character you can type on a standard keyboard The Graffiti strokes closely resemble the uppercase letters of the regular alphabet which makes Graffiti writing easy to learn There are four basic concepts for success with Graffiti writing m If you draw the character shape exactly as shown in the tables later in this chapter like the shapes shown in the following diagram you achieve 100 accuracy m The heavy dot on each shape shows where to begin the stroke Certain characters have similar shapes but different beginning and end points Always begin the stroke at the heavy dot you should not create the heavy dot it is only there to show you where to begin the stroke Chapter 2 Page 25 Most characters require only a single stroke When you lift
111. dle make sure that the Local Serial has a check next to it then select Setup and confirm that the COM port setting matches the port where you attached the serial cradle m Make sure the cradle is connected securely m Make sure you installed the software that came with your handheld You must install this software even if you upgraded from a Palm organizer m Make sure you are using the correct type of cradle If your computer does not have a USB port or is running Windows 95 Windows NT 4 0 or MacOS 8 0 or earlier you must use a serial cradle m Performa soft reset See Resetting your handheld in Appendix A I did a HotSync m Click the HotSync Manager and choose operation but one of Custom Check that the correct conduit my applications did is active not synchronize I cannot launch the Make sure you are not running another HotSync Manager program such as America Online CompuServe or WinFax that uses the port you selected in the Setup dialog box m Reinstall the Palm Desktop software Appendix B Page 227 Iam using Outlook as my PIM but I cannot do a HotSync operation I tried to do a local HotSync operation but it did not complete successfully Click the HotSync Manager and choose Custom Check that the correct conduit is active Check that the correct conduit is installed Reinstall the HotSync Manager and make sure the correct conduit is selected Try each of these in turn
112. e categories To print the expenses associated with all of your Expense categories select All in the Categories group Chapter 6 Page 143 4 If you want to define an end date for the expense report enter the date in the End Date box Note If you do not specify an end date all expense entries for the selected categories appear up to the date of the last HotSync operation 5 Do one of the following Click Print to display the expense report in the Print Preview window and then click Print in the Microsoft Excel window to print your expense report Click Create to display a Microsoft Excel spreadsheet contain ing your expense data Your data appears in Microsoft Excel spreadsheet form You can enter information make formatting changes and save and print the file in the normal manner Using expense report templates Palm Desktop software includes several expense report templates When you use one of these templates you can edit your expense data in Microsoft Excel The templates have the extension xlt and are stored in the template folder in the Palm Desktop software directory on your computer To see what a template looks like before you use it open the template in Microsoft Excel For example the template Sample2 xlt looks like this Page 144 Application Specific Tasks Sample2 _xlit O x Lodging amp Hotel Laundry Tips Lodging total Misc total TOTAL cash advan M APh Sample
113. e current value is entered in cubic inches When you tap this button after tapping another unit of measure it converts the value to cubic inches 0 0 6 Indicates the current value is entered in cubic feet When you tap this button after tapping another unit of measure it converts the value to cubic feet amp Indicates the current value is entered in cubic meters When you tap this button after tapping another unit of measure it converts the value to cubic meters Creating a custom view Youcan modify any existing Advanced Calculator view to create your own view While customizing a view you can change the button names as well as the button definitions To create a custom view From the Advanced Calculator screen tap the Menu icon amp Tap Program and then tap Export Tap the pick list and select the view you want to modify Tap Export and then tap OK Tap Done OX OU we G2 UIs a In Memo Pad open the memo containing the definition you selected in step 3 7 Modify the definition and then tap Done 8 From the Advanced Calculator screen tap the Menu icon Y 9 Tap Program and then tap Import 10 Tap the pick list and select the view you modified 11 Tap Import 12 Tap Replace to change an existing definition or tap Add to create an additional definition 13 Tap OK and then tap Done Chapter 6 Page 133 Calculator menus Calculator menus are shown here for your reference and Calculator f
114. e placed Expense amounts can be entered in several different columns or rows if required by your template Expense type labels must all appear in the same column 13 Enter the row or column numbers for the expense types that appear in the Section These settings appear in the aqua columns 20 48 Expense Types Airfare _ Breakfast Bus Business Meals Car Rental _ Dinner 4 4 4 4 4 4 For these settings simply enter the row or column number for the expense types that you want to appear in the Section Note that the same row or column number can be used more than once An example of this would be meals that encompass breakfast lunch dinner and snacks In the previous example all expense items would be populated into row column 4 of the custom Expense Report 14 Complete the table All of the remaining columns 49 57 in the table are used to define the column or row number that corresponds to the description Appendix C Page 243 15 Mark a Section for prepaid expenses yellow column If a row in the map table is for prepaid company paid expenses type a yes in the cell on that Section s row Type no in all the cells of this column that do not pertain to prepaid expenses 57 PrePaid YES NO 16 Repeat steps 9 through 15 for each Section that you have defined for your custom Expense Report 17 Map Expense Report Options dialog magenta section The Expense
115. e same type Use only alkaline batteries with your handheld When you remove the batteries the built in backup power of your handheld maintains memory data for a period of up to one minute Whenever you remove the batteries replace them immediately If you encounter any difficulties in the course of battery replacement reinstall the original batteries and wait a few minutes for the backup power to recharge If the batteries drain to the point where your handheld does not operate it stores your data safely for about a month In this case there is enough residual energy in the batteries to store the data but not enough to turn on your handheld If your handheld does not turn on when you press the power button you should replace the batteries immediately If you leave drained batteries in your handheld for an extended period of time you can lose all of the stored data If this happens replace the batteries and use the reset button to reset your handheld See Resetting your handheld later in this chapter for details After you reset your handheld perform a HotSync operation to restore the data from your computer Page 218 Maintaining Your Handheld Resetting your handheld Under normal circumstances you will not have to use the reset button On rare occasions however your handheld may no longer respond to buttons or the screen In this case you need to perform a reset to get your handheld running again Performing a so
116. eatures that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands Options menus ra Recent Calculations zi Change Mode Ml About Calculator Edit Program KYAT Change Mlode M About Calculator Basic Calculator Advanced Calculator About Shows version information for Calculator Calculator Program menu EEA Progro KISTI Export WE Import Al Delete View Restore Defaults Advanced Calculator Export Opens the Export dialog box where you can select a view definition to export to Memo Pad Import Opens the Import dialog box where you can select a view definition to import to Memo Pad Delete View Opens the Delete View dialog box where you can delete a user defined view Restore Returns all the view definitions to the preset default Defaults values Page 134 Application Specific Tasks CityTime CityTime enables you to display the day and time in your home city and in four other cities around the globe Whether you re travelling or at home now it s easy to keep track of the best time to reach your business associates friends and family in far away places Setting your home city The home city serves as a point of reference for your other city selections The information displayed for all the other cities is based on the day and time in your home city When you use CityTime for the first time
117. eceive through the E Mail application on your desktop computer You can read reply to compose and delete e mail on your handheld To send or receive e mail you must perform a HotSync operation either locally using the handheld cradle or remotely using a modem The key to Mail is that it truly synchronizes the mail in the Inbox of your desktop E Mail application with the mail on your handheld For example if you delete e mail items from Mail your next HotSync operation also deletes the e mail items from your desktop E Mail application so you never have to delete e mail items twice Similarly if you read an e mail item on your handheld and leave it in your Inbox your next HotSync operation marks it as read in your desktop E Mail application Chapter 7 Page 149 In Mail you can do the following m View delete file and reply to incoming mail m Create outgoing e mail items and drafts of e mail items m Create simple or complex filters which allow you to decide the type of e mail that your handheld retrieves from your desktop E mail application m Use your handheld in its cradle to send and retrieve e mail items from your desktop E Mail application Setting up Mail on the desktop Before you use Mail for the first time make sure your desktop E Mail application is up and running You must also set up Palm Desktop software for use with your desktop E Mail application Your handheld supports a number of Windows desk
118. ed in it and that the Library and its use are covered by this License You must supply a copy of this License If the work during execution displays copyright notices you must include the copyright notice for the Library among them as well as a reference directing the user to the copy of this License Also you must do one of these things a Accompany the work with the complete corresponding machine readable source code for the Library including whatever changes were used in the work which must be distributed under Sections 1 and 2 above and if the work is an executable linked with the Library with the complete machine readable work that uses the Library as object code and or source code so that the user can modify the Library and then relink to produce a modified executable contain ing the modified Library It is understood that the user who changes the con tents of definitions files in the Library will not necessarily be able to recompile the application to use the modified definitions b Accompany the work with a written offer valid for at least three years to give the same user the materials specified in Subsection 6a above for a charge no more than the cost of performing this distribution Warranty and Other Product Information Page 257 c If distribution of the work is made by offering access to copy from a designat ed place offer equivalent access to copy the above specified materials from the same place d
119. ed Untitled is added to the Service pick list To duplicate an existing service template 1 Tap the Service pick list 2 Tap the predefined service template you want to duplicate 3 Tap the Menu icon G 4 Tap Service and then tap Duplicate A copy of the service template is added to the Service pick list Chapter 9 Page 205 Adding detailed information to a service template If you are using one of the predefined service templates you probably only need to enter your user name and telephone number If you are creating a new service template you may need to provide additional information to your ISP or dial in server You use the Details dialog box to add additional information to a selected service template To select a connection type 1 Tap the service field 2 Tap Details Details Connection type Y PPP Idle timeout w Power Off Select connection type Query DNS W IP Address MM Automatic 3 Tap the Connection type pick list and select one of the following connection types PPP Point to Point protocol SLIP Serial Line Internet Protocol CSLIP Compressed Serial Line Internet Protocol Note If you are not sure try PPP if that doesn t work ask your Internet Service Provider or your System Administrator for the correct connection type Idle timeout The Idle timeout setting defines how long your handheld waits before dropping the connection with your ISP or dial in server when you switch
120. ences in Chapter 9 for more information Check the Categories pick list upper right corner of the screen Choose All to display all of the records for the application Check Security and make sure that the Private Records setting is set to Show private records In To Do List tap Show and check whether Show Only Due Items is selected If you cannot manually arrange the order of the memos in the List screen check the Memo Preferences setting Make sure that Sort by is set to Manual If you choose to view your memos alphabetically on Palm Desktop software and then perform a HotSync operation the memos on your handheld still appear in the order defined in the Memo Preferences setting In other words the sort settings that you use with Palm Desktop software are not transferred to your handheld In the Week View you cannot select overlapping events that have the same start time If you have two or more events with the same start time choose the Day View for the particular day to see the overlapping events Page 226 Troubleshooting Tips HotSync problems Problem Solution I cannot doa m Check the Windows system tray to HotSync operation make sure the HotSync Manager is what should I check running If itis not open Palm Desktop to make sure I am software doing it correctly m Click the HotSync Manager and make sure that the Local USB option has a check next to it If you are using an optional serial cra
121. encil eraser to clean them m Performa soft reset See Resetting your handheld in Appendix A Check the following on your computer m Make sure your computer is turned on and that it does not shut down automatically as part of an energy saving feature m Make sure the modem connected to your computer is turned on and is connected to the outgoing phone line m Make sure Modem is checked in the HotSync Manager menu m Make sure the modem you are using with your handheld has an on off switch Your handheld cannot wake up a modem that has an auto off feature m Make sure the modem is connected properly to a serial port on your computer and is connected to the incoming phone line m Confirm that the Setup String in the Setup dialog box configures your modem correctly You may need to select a different Modem Type or enter a custom Setup String Most modems have a Setup String that causes them to send initial connection sounds to a speaker You can use these sounds to check the modem connection m Confirm that the Speed setting in the Setup dialog box works for your modem m If you have problems using the As Fast As Possible option or a specific speed try using a slower speed Appendix B Page 229 Itried todoamodem Check the following on your computer HotSync operation continued but it did not 7 complete successfully continued 7 Make sure you are not running another program such as WinF
122. ense Type zm x Determine whether the Rows will contain expense or date LA information and place an x in the appropriate cell When you do this you also define whether the label is Fixed or Variable You can LA place only one x in the Row section columns 2 5 Determine whether the Columns will contain expense or date LA information and place an x in the appropriate cell When you do this you also define whether the label is Fixed or Variable You can LA place only one x in the Column section columns 6 9 Appendix C Page 241 10 Define the dimensions of the Section The dimensions of the Section appear in the green columns 10 13 it of Rows i of Columns Start Row Start Column 36 12 1 of Represents the total number of rows in the Section Rows excluding any header or total rows In other words this includes only the number of rows in the Section where your handheld data will be placed of Represents the total number of columns in the Columns Section excluding any header or total columns In other words this includes only the number of columns in the Section where your handheld data will be placed Start Is the number of the first row of the Section that will Row be filled with your handheld data Start Is the number of the first column of the Section that Column will be filled with your handheld data 11 Define the Dates and Interva
123. ent number in memory Each new number you enter with the M button is added to the total already stored in memory You can add either a calculated value or anumber you enter by pressing the number buttons Pressing this button has no effect on the current calculation or series of calculations it merely places the value into memory until it is recalled Chapter 6 Page 123 MR Recalls the stored value from memory and inserts it in the current calculation MC Clears any value that is stored in the Calculator memory Displaying Recent Calculations The Basic Calculator s Recent Calculations command enables you to review the last series of calculations and is particularly useful for confirming a series of chain calculations To display recent calculations 1 Tap the Menu icon G 2 Tap Options and then tap Recent Calculations Recent Calculations 86 666667 86 666667 10 833333 3 After you finish reviewing the calculations tap OK Using the Advanced Calculator mode The Advanced Calculator screen consists of three regions Each region performs a different function to help you perform a variety of calculations Tap here to change views View specific buttons change with view Primary buttons available in all views Page 124 Application Specific Tasks Using the Advanced Calculator buttons In addition to most of the Basic Calculator buttons the Primary buttons are available in a
124. entered in the Password field of the Network Preferences screen If you did not enter a password this command prompts you to enter one The Password command is usually followed by a Send CR command Tells your handheld to wait a specific number of seconds before executing the next command in the login script Reads an IP address and uses it as the IP address for your handheld This command is used with SLIP connections Opens a dialog box and prompts you to enter text of some kind for example a password or a security code Identifies the last line in the login script 4 Repeat steps 2 and 3 until the login script is complete 5 Tap OK Deleting a service template There is only one way to delete a service template use the Delete command from the Service menu To delete a service template 1 Tap the Service pick list Tap the service template you want to delete Tap the Menu icon G Tap OK 2 3 4 Tap Service and then tap Delete 5 Page 210 Setting Preferences for Your Handheld Network preferences menu commands The Network Preferences screen includes menu commands to make it fast and easy to create and edit service templates TCP IP application menus are show here for your reference See Using menus in Chapter 1 for more information about choosing menu commands Service menu E Edit Options Duplicate L Options menu Options ViewLog V TCP IP troubleshoot
125. ents Le G0 4 gt Dot indicates more events Week View with Text button Box indicates To Do item Tips for using Week View with Text Keep the following points in mind m Tapa day to display that day in the Day View m Tap thescroll arrows in the upper right corner to move forward or backward a week You can also use the scroll buttons on the front panel of your handheld m Tap Go to open the date selector and select a different week or a specific date m Tap the number of weeks to toggle between a one week view and a two week view Chapter 6 Page 93 Working in Year View The Year View shows an overview of your calendar for an entire year Description of event on selected date 2f Dentist Dot indicates scheduled events Indicates selected date Scroll to other days Year View button Tips for using Year View Keep the following points in mind Tap a day to display events for that day in the title bar A minus sign indicates only one event is scheduled on that day A plus sign indicates multiple events are scheduled on that day Tap the scroll arrows in the upper right corner to move forward or backward a year You can also use the scroll buttons on the front panel of your handheld Tap the scroll arrows in the lower right corner to move forward or backward a day Tap Prefs to set display options Page 94 Application Specific Tasks Working in List View The List View is a text
126. er 6 Page 95 You can distinguish a floating event from an integrated To Do List item by the circle that appears next to the floating event in place of the To Do List item priority number and check box Floating events appear in alphabetical order at the top of the Day View screen between any integrated To Do List items and untimed events To create a floating event 1 Tap the Day View button 2 Tap New and select Floating Event from the list EY EL Floating Tap to create a floating event Daily Journal Template BE Appointment 3 Enter a description of the event 4 Tap a blank area on the screen to deselect the floating event To mark a floating event complete m Tap the circle to the right or left of the event Tips for using floating events m To prioritize floating events enter a number followed by a space or dash as the first few characters of the description m To convert an existing event to a floating event select the event tap Details and select Float as the Type m When you complete a repeating floating event it marks only the current occurrence of the event as complete m Avoid scheduling a floating event that repeats daily These events can accumulate quickly unless you complete them each day m When viewing a floating event in a desktop application the Note field will contain a series of characters for an incomplete event and c for a complete event Do not remove or edit these
127. er Phone field Note If you plan to connect to your company s dial in server network modem instead of connecting to a computer modem see Conducting a HotSync operation via a network later in this chapter Enter the telephone number to access the modem connected to your computer Phone Setup If needed enter a dial prefix such as 9 to access an outside line and then tap the Dial Prefix check box Tip You can enter a comma in the field to introduce a pause in the dialing sequence Each comma equals a two second pause If the phone line you re using for the handheld has Call Waiting select the Disable call waiting check box to avoid an interruption during the modem HotSync operation If you want to use a calling card to place the call select the check box and enter the calling card number Tap OK Tap the Menu icon 10 Tap Options and then tap Modem Setup 11 Enter the settings See Modem preferences in Chapter 9 for more information Page 184 Advanced HotSync Operations Selecting the conduits for a modem HotSync operation The Conduit Setup dialog box on your handheld enables you to define which files and or applications synchronize during a modem HotSync operation You can use these settings to minimize the time required to synchronize data with a Springboard modem accessory To change the Conduit Setup for a modem HotSync operation 1 Tap the Applications ico
128. ere you define the sort order for memos Shows version information for Memo Pad Page 122 Application Specific Tasks Calculator Calculator includes two operating modes Basic and Advanced In Basic mode you can perform simple mathematical calculations In Advanced mode you can access scientific functions and perform sophisticated math calculations This section explains how to select the operating mode and use the buttons and menu options available in each mode Selecting the Calculator mode The Change Mode dialog enables you to choose whether you want to work in Basic Calculator mode or Advanced Calculator mode You can change modes at any time To select the Calculator mode 1 Tap the Calculator icon next to the Graffiti writing area 2 Tap the Menu icon G 3 Tap Options and then tap Change Mode 4 Tap Basic or Advanced as the mode 5 Tap OK Using the Basic Calculator buttons The Basic Calculator includes the following buttons G Clears the last number you entered Use this button if you make a mistake while entering a number in the middle of a calculation This button enables you to re enter the number without starting the calculation over Clears the entire calculation and enables you to begin a fresh calculation Toggles the current number between a negative and positive value If you want to enter a negative number enter the number first and then press the button 6 86 Places the curr
129. erence in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna m Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected m Consult the dealer or an experienced radio TV technician for help The use of shielded I O cables is required when connecting this equipment to any and all optional peripheral or host devices Failure to do so may violate FCC rules Caution Changes or modifications not covered in this manual must be approved in writing by the manufacturer s Regulatory Engineering Department Changes or modifications made without written approval may void the user s authority to operate this equipment CE Canadian RFI Statement This Class B digital apparatus meets all requirements of the Canadian Interference Causing Equipment Regulations Cet appareil num rique de la classe
130. erorea eE a E eai 167 Truncating e mail items s sssssesssessesssstestesressetersesstsnssnennessessnese 171 Mail AS a a a N aaa 172 Beaming information ssssssesssssississsssssrirsissesnetiesesnesneeseenessesneesa 173 Page vi Visor Handheld User Guide Chapter 8 Advanced HotSync Operations Selecting HotSync setup Options ccccccecesceeieeeceeeteseseeneneneees 177 Customizing HotSync application settings 0c cece 180 Conducting a HotSync operation via MOdEM ccceceeeeees 182 Preparing your computer o ccccccccccecesetecsctececteeeceeeenseeeeesesseeees 182 Preparing your handheld cee cee ee ceeseseeceeeecseeeseeees 183 Selecting the conduits for a modem HotSync operation 185 Performing a HotSync operation via a modem cc eee 186 Conducting a HotSync operation via a network ccceee 186 Connecting to your company s dial in server 0 0 0 186 Using File Lihkosis ee ceed cbeca steeds E A R ets 188 Creating a user profile essien r iere a eE E ia E 189 Chapter 9 Setting Preferences for Your Handheld Viewing preferences iiaisioeisrorsin en eek Le aenleecoeses ates 191 Buttons preferences sini oei prer anen E E AE EE EE 192 Pen prefer ngeSinipen anro anire as aae E 192 HotSync buttons preferences s sssssisssssiesississssiesesresstesieseeses 194 Digitizer preferchcesesiore in an E E E E E 194 FOrMats preferences ariere een n e ra a AE E EEA 194 Country defaultsvis
131. eset deletes all the records in your handheld however you can restore all synchronized data at the next HotSync operation See Performing a hard reset in Appendix A for details Chapter 3 Page 45 To lock your handheld with a password 1 Perform a HotSync operation to synchronize the data between your handheld and your computer See Other ways to delete records in Chapter 5 for information on synchronizing your data 2 Assign a password 3 Tap Turn Off amp Lock Device System Lockout This feature turns off your handheld computer and prevents others from using it without the password p Entering the password the next time you turn on your handheld will unlock it Lock Password Features Forgotten Password Turn Off amp Lock Device 4 Tap Off amp Lock 5 To start your handheld turn it on and then enter the password Recovering from a forgotten password If you did not activate the Off amp Lock feature and you forget your password you can delete the password from your handheld Deleting a forgotten password also deletes all entries and files marked as Private Important If you synchronize with your computer before deleting a forgotten password your handheld restores your private entries the next time you perform a HotSync operation but it does not restore the password To delete a forgotten password 1 Tap Forgotten Password 2 Tap Yes Page 46 M
132. event as described in To schedule an event for another day Tap New Tap OK so that no start or end times are defined for the new event Set Time Start Time Ld Tip You can also create a new untimed event by making sure no event is selected and then writing letters in the Graffiti writing area Enter a description of the event MEAA 4S im ST gt New jul 25 02 KIBDGO GEC 8 00 untimed In 2 00 event 8 00 10 00 11 00 10 00 12 00 11 00 1 00 12 00 2 00 1 007 3 00 2 00 4 00 No time 3 00 5 00 4 00 6 00 selected 5 00 Tap a blank area on the screen to deselect the untimed event Note If you create an event and decide later that there is no particular start or end time you can easily change it to an untimed event Tap the time of the event in the Date Book screen tap No Time and then tap OK Chapter 6 Page 83 Rescheduling an event You can easily make changes to your schedule with your handheld To reschedule an event 1 Tap the event you want to reschedule 2 Tap Details 3 To change the time tap the Time box and select a new time 4 To change the date tap the Date box and select a new date 5 Tap OK Setting an alarm for an event The Alarm setting enables you to set an audible alarm for events in your Date Book You can set an alarm to sound minutes hours or days before an event The default Alarm setting is 5 minutes before the t
133. eyboards shift f mE nti 2 The Keyboard command is v Three ways to enter data There are three ways to enter data into your Visor handheld m Using the onscreen keyboard m Using Graffiti writing m Entering or importing data in Palm Desktop software and then synchronizing with your handheld Page 16 Introduction to Your Visor Handheld Onscreen keyboard When you create or edit a record in an application such as Address Book you can open the onscreen alphabetic and numeric keyboards to enter data A ve S Tap here for Tap here for alphabetic keyboard numeric keyboard After a keyboard is open you can tap to open any of the other keyboards including the international keyboard See Using the onscreen keyboard in Chapter 2 for more information Note You cannot enter Graffiti characters while using the onscreen keyboard Tab g poponononra Backspace i Caps lock Carriage return m shift Caps shift ab ARA Tap here to display alphabetic keyboard Numeric International l l l l l lels e mtlefelelelilifififely c l l l l l lalu la e shift _space_f Done abe 23 Tap here to display Tap here to diekiay numeric keyboard international keyboard Graffiti writing Your Visor handheld includes Graffiti writing software as the primary system for entering text and numbers With Graffiti writ
134. factory settings tap Default Pen preferences The Buttons Preferences screen enables you to change the assignment of the full screen pen stroke By default the full screen pen stroke activates Graffiti Help Page 192 Setting Preferences for Your Handheld Memo 1 of 1 Graffiti gt ollser Ae Ww Q ae to top of screen To change the Pen preferences 1 Tap Pen Select a feature you can access by dragging your pen from the writing area to the top of the screen w Graffiti Help 2 Tap the pick list and select one of the following settings for the full screen pen stroke Backlight Keyboard Graffiti Help Turn Off amp Lock Beam Data 3 Tap OK Turns on the backlight of your handheld Opens the onscreen keyboard for entering text characters Opens a series of screens that show the complete Graffiti character set Turns off and locks the handheld You must assign a password to lock the handheld When locked you need to enter the password to use your handheld Beams the current record to another Handspring Inc handheld computer Chapter 9 Page 193 HotSync buttons preferences The Buttons Preferences screen also enables you to associate different applications with the HotSync button on the cradle and the HotSync button on the optional Springboard modem Any changes that you make in the HotSync Buttons dialog box become effective immediately you do n
135. filter downloads more e mail during synchronization because it blocks only one defined subset of e mail Page 168 Communicating Using Your Handheld Retrieve Tells your handheld to include only the Only Msgs e mail items that meet the criteria you Containing define and to ignore all other e mail items during synchronization This filter has the potential to block more e mail during synchronization because it downloads only one subset of e mail Defining filter strings E mail items are filtered based on the information contained in their To From and Subj fields The information that defines what your handheld is looking for is called a filter string You create a filter string by listing the words you want your handheld to find and separating them with either a comma or a space Each word in the filter string is joined by an implicit OR so you do not need to enter logical connectors like AND or OR To create a more complex filter you can define filter strings for the To From and Subj fields simultaneously Your handheld joins the filter strings for these fields using an implicit AND once again you do not need to add the logical connector Your handheld does that for you For example suppose you want to receive only e mail items from John Smith jsmith aol com or Jack Jones jjones aol com concerning the Apollo Project You would create the following filter strings In the To field jsmith aol com jjones aol com I
136. ft reset A soft reset tells your handheld to stop what it s doing and start over again All records and entries stored in your handheld are retained with a soft reset After a soft reset the Welcome screen appears followed by the General Preferences screen to set time and date To perform a soft reset m Use the tip of an unfolded paper clip or similar object without a sharp tip to gently press the reset button inside the hole on the back panel of your handheld Reset button Appendix A Page 219 Performing a hard reset With a hard reset all records and entries stored in your handheld are erased Never perform a hard reset unless a soft reset does not solve your problem Note You can restore any data previously synchronized with your computer during the next HotSync operation To perform a hard reset 1 Hold down the power button on the front panel of the handheld 2 While holding down the power button use an unfolded paper clip or similar object without a sharp tip to gently press the reset button 3 Release the power button 4 Whena message appears on the handheld screen warning that you are about to erase all the data stored on your handheld do one of the following Press the top scroll button on the front panel of your handheld to complete the hard reset and display the Digitizer screen Press any other button to perform a soft reset Note With a hard reset the current date and time are
137. g 141 for Expense items 140 Current date 21 226 Current time 13 displaying in Date Book 87 setting 20 Customizing categories 67 currencies and symbols 141 expense reports 235 245 fields in Address Book 114 HotSync settings 180 See also Preferences Cutting text 59 Cycling through views 48 50 51 52 D Daily calendar 80 84 events See Repeating events Journal 98 Data entry See Entering data transfer See HotSync transmitting to other handhelds See Beaming information Date Book adding Address Book data to records 70 71 alarm 84 archive files dba 35 changing event time 84 changing event to untimed 83 conduit for synchronizing 180 conflicting events 89 continuous events 85 86 creating records 57 80 84 Day view 87 deleting records 60 display options 91 end time for Day view 92 102 fonts 77 menus 90 Month view 89 notes for records 76 opening 48 overview 48 private records 75 purging records 61 repeating events 60 85 86 scheduling events 80 84 selecting dates 82 selecting default 100 start time for Day view 92 102 Sunday or Monday to start week 195 switching views 87 untimed events 80 83 Week view 87 195 226 Date Book Plus Daily Journal 98 Event tracking 98 floating events 95 List View 95 menus 100 opening 49 overview 49 templates 99 To Do List items 97 Week View with Text 93 Year View 94 Index Page 265 Dates Expense item 139 setting curren
138. ger All products or parts that are replaced be come the property of Handspring Accessory products as listed in the applicable Handspring catalogue are not covered under this Limited Warranty Handspring shall not be responsible for Customer s soft ware firmware information or memory data contained in stored on or integrated with any products returned to Handspring for repair whether under warranty or not SOFTWARE Handspring warrants to Customer that the Desktop organizer software licensed from it will perform in substantial conformance to their program specifications for a period of ninety 90 days from the date of original purchase from Handspring Handspring warrants the media containing software against failure during the warran ty period No updates are provided Handspring does not provide any warranty for any third party applications software that is licensed to Customer by the third party Hand spring s sole obligation with respect to this express warranty shall be at Handspring s discretion to refund the purchase price paid by Customer for any defective software product or to replace any defective media with software which substantially conforms to applicable Handspring published specifications Handspring makes no warranty or representation that its software products will meet Customer s requirements or will work in combination with any hardware or applications software products provided by third parties that the operation
139. granted herein You are not responsible for enforcing compliance by third parties to this License 11 If as a consequence of a court judgment or allegation of patent infringement or for any other reason not limited to patent issues conditions are imposed on you whether by court order agreement or otherwise that contradict the conditions of this License they do not excuse you from the conditions of this License If you cannot distribute so as to satisfy simultaneously your obligations under this License and any other pertinent obligations then as a consequence you may not distribute the Library at all For example if a patent license would not permit royalty free redistribution of the Library by all those who receive copies directly or indirectly Page 258 12 13 14 through you then the only way you could satisfy both it and this License would be to refrain entirely from distribution of the Library If any portion of this section is held invalid or unenforceable under any particular circumstance the balance of the section is intended to apply and the section as a whole is intended to apply in other circumstances It is not the purpose of this section to induce you to infringe any patents or other property right claims or to contest validity of any such claims this section has the sole purpose of protecting the integrity of the free software distribution system which is implemented by public license practices Many people
140. hange the file name however you need to make a corresponding change in the Maptable xls file You can also rename cells without changing the Maptable xls file provided that the expense type corresponds to your handheld data For example you can change Snack to Munchies and then all items entered on your handheld as Snack map to the cell s labeled Munchies Page 236 Creating a Custom Expense Report 4 From the File menu choose Save As 5 Click the Save as type drop down list and choose Template xlt 6 Navigate to the Template folder in the Palm Desktop software directory Note Ifyou do not need to change the Maptable xls file save the template file with its original file name e g Sample2 xlt If you do need to change the Maptable xls file give your modified template a unique name Be sure to use the xlt file suffix which defines the file as a Microsoft Excel template 7 Click Save to save your modified template and make it available for future use Note If you need to modify the Maptable xls file you must do this before you can use the modified template with your Expense data To modify the Maptable xls file for your new template see Programming the mapping table later in this appendix Read all of the sections of this appendix before making changes to the Maptable xls file Determining the layout of the Expense Report This section describes the layout considerations fo
141. he Menu icon g nothing happens I can t get my handheld to recognize my handwriting Solution Calibrate the screen See Digitizer preferences in Chapter 9 Not all applications or screens have menus Try changing to a different application m For your handheld to recognize hand writing input with the stylus you need to use Graffiti writing See Using Graffiti writing to enter data in Chapter 2 m Make the Graffiti character strokes in the Graffiti writing area not on the display part of the screen m Write Graffiti strokes for letters in the left hand side and the strokes for numbers in the right hand side of the Graffiti writing area m Make sure that Graffiti is not shifted into extended or punctuation modes See Using Graffiti writing to enter data in Chapter 2 m See Graffiti tips in Chapter 2 for tips on increasing your accuracy when you write Graffiti characters Appendix B Page 225 Application problems Problem I tapped the Today button but it does not show the correct date I know I entered some records but they do not appear in the application Iam having problems listing memos the way I want to see them I created an event in Date Book but it doesn t appear in the Week View Solution Your handheld is not set to the current date Make sure the Set Date box in the General Preferences screen displays the current date See General prefer
142. he Other Software provides that the use of the Other Software is subject to the terms and conditions of the third party s license agreement Portions of the Software are licensed to Handspring and from Handspring to you pur suant to the GNU Library General Public License GNU Software a copy of which is supplied herewith and incorporated herein in its entirety by this reference Notwith standing any other provision of this License Agreement this License Agreement shall not be deemed to apply to the GNU Software Source code versions of the GNU Soft ware are available at Handspring s web site currently located at www handspring com PAYMENT OF FEES The effectiveness of the licenses granted hereunder is condi tioned on the receipt by Handspring of any applicable fees NO ASSIGNMENT NO REVERSE ENGINEERING You may transfer the Software and this License Agreement to another party in connection with a transfer of the Hand spring product upon which the Software is used if the other party agrees in writing to accept the terms and conditions of this License Agreement If you transfer the Software you must at the same time either transfer all copies of the Software as well as the sup porting documentation to the same party or destroy any such materials not transferred Except as set forth above you may not transfer or assign the Software or your rights un der this License Agreement Modification reverse engineering reverse compiling
143. held Tips on beaming information m Youcan press the Address Book application button Q for about two seconds to beam your business card m You can set the full screen pen stroke to beam the current entry See Pen preferences in Chapter 9 for more information m You can use the Graffiti Command stroke B to beam the current entry Chapter 7 Page 175 Page 176 Communicating Using Your Handheld Chapter 8 Advanced HotSync Operations HotSync technology enables you to synchronize data between one or more Palm Computing platform devices and Palm Desktop software or another PIM such as Microsoft Outlook To synchronize data you must connect your Visor handheld and Palm Desktop software either directly by placing your handheld in the cradle attached to your computer or indirectly with a modem or network This chapter describes how to select HotSync options and perform a HotSync operation via a modem or network See Other ways to delete records in Chapter 5 for information about performing your first and subsequent local HotSync operations Selecting HotSync setup options You can choose when you want HotSync Manager to run If necessary you can adjust the local and modem HotSync settings as well To set the HotSync options 1 Click the HotSync Manager icon G in the Windows system tray 2 Choose Setup General Local Modem Network HotSync Manager C Available only when the Palm Desk
144. hen you tap this button after tapping another unit of measure it converts the value to feet Indicates the current value is entered in yards When you tap this button after tapping another unit of measure it converts the value to yards Indicates the current value is entered in miles When you tap this button after tapping another unit of measure it converts the value to miles Indicates the current value is entered in nautical miles When you tap this button after tapping another unit of measure it converts the value to nautical miles Page 130 Application Specific Tasks 9 Indicates the current value is entered in millimeters When you tap this button after tapping another unit of measure it converts the value to millimeters Indicates the current value is entered in centimeters When you tap this button after tapping another unit of measure it converts the value to centimeters Indicates the current value is entered in meters When you tap this button after tapping another unit of measure it converts the value to meters Indicates the current value is entered in kilometers When you tap this button after tapping another unit of measure it converts the value to kilometers Area buttons a 09 8 8 8 9 Indicates the current value is entered in square inches When you tap this button after tapping another unit of measure it converts the value to square inches Indicates the current value
145. hich you can enter additional information about the entry Assign Address Book entries to categories so that you can organize and view them in logical groups To open Address Book Press the Address Book application button on the front panel of your handheld Address Book opens to display the list of all your records Address Book button Note Press the Address Book application button repeatedly to cycle through the categories in which you have records Page 50 Overview of Basic Applications To Do List To Do List is a convenient place to create reminders and prioritize the things that you have to do In To Do List you can do the following Make a quick and convenient list of things to do m Assign a priority level to each task m Assign a due date for any or all of your To Do List items m Assign To Do List items to categories so that you can organize and view them in logical groups m Sort your To Do List items either by due date priority level or category m Attach notes to individual To Do List items for a description or clarification of the task To open To Do List m Press the To Do List application button on the front panel of your handheld To Do List opens to display the category of items you last viewed To Do List button Note Press the To Do List application button repeatedly to cycle through the categories in which you have items Chapter 4 Page 51 Memo Pad Memo Pad provides
146. ility applicable to the Software are as stated on the Limited Warranty or in the product manual accompanying the Software Such warranties and limitations of li ability are incorporated herein in their entirety by this reference SEVERABILITY In the event any provision of this License Agreement is found to be invalid illegal or unenforceable the validity legality and enforceability of any of the re maining provisions shall not in any way be affected or impaired and a valid legal and enforceable provision of similar intent and economic impact shall be substituted there for ENTIRE AGREEMENT This License Agreement sets forth the entire understanding and agreement between you and Handspring supersedes all prior agreements whether written or oral with respect to the Software and may be amended only in a writing signed by both parties Warranty and Other Product Information Page 253 GNU Library General Public License Version 2 June 1991 Copyright C 1991 Free Software Foundation Inc 59 Temple Place Suite 330 Boston MA 02111 1307 USA Everyone is permitted to copy and distribute verbatim copies of this license document but changing it is not allowed This is the first released version of the library GPL It is numbered 2 because it goes with version 2 of the ordinary GPL PREAMBLE The licenses for most software are designed to take away your freedom to share and change it By contrast the GNU General Public License
147. ime of the event but you can change this to any number of minutes hours or days When you set an alarm this icon amp appears to the far right of the event with the alarm When the alarm tone sounds a reminder message also appears onscreen To set an alarm for an event 1 Tap the event to which you want to assign an alarm 2 Tap Details 3 Tap the Alarm check box to select it The default setting 5 Minutes appears 4 Tap the pick list to select Minutes Hours or Days 5 Select the 5 and enter any number from 0 to 99 inclusive as the number of time units Event Details Li Enter number of Alarm amp E w Minutes time units here Repeat i Tap here to Private O select unit of time 6 Tap OK Page 84 Application Specific Tasks Alarm for untimed events You can set a silent alarm for an untimed event In this case the alarm triggers at the specified period of minutes hours or days before midnight beginning of the day of the untimed event No audible alarm sounds for an untimed event instead the reminder message appears onscreen For example you set an alarm for an untimed event that occurs on February 4th If the alarm is set for 5 minutes the reminder message appears at 11 55 PM on the night of February 3rd The reminder remains onscreen until you turn on your handheld and tap OK to dismiss it Scheduling repeating or continuous events The Repeat function lets you schedule events that recur at
148. ing If you are having a problem establishing a network connection using TCP IP check this section and try the suggestions listed Displaying expanded Service Connection Progress messages It s helpful to identify at what point in the login procedure the connection fails An easy way to do this is to display the expanded Service Connection Progress messages Expanded Service Connection Progress messages describe the current stage of the login procedure Press the bottom scroll button at any point during login to display these messages Viewing the Network Log If viewing the expanded Service Connection Progress messages does not give you enough information to find out why you cannot connect to your ISP or dial in server take a look at the Network Log The Network Log lists all of the communication that occurs between your modem and your dial in server during the login procedure The information in the Network Log can help your ISP or your System Administrator pinpoint where the login procedure communication fails and why Chapter 9 Page 211 To view the Network Log 1 Tap Options and then tap View Log 2 Tap the up and down arrows of the scroll bar to see the entire Network Log 3 Tap Done Adding a DNS number If your ISP or dial in server requires a DNS number and you did not enter that information in the Network Preferences screen it will appear that you successfully logged into your network When you try to use an ap
149. ing you write simple strokes with the stylus and they are instantly recognized as letters or numbers Chapter 1 Page 17 Write letters here Write numbers here Q ge ty Ele x Division marks Your Visor handheld also includes Giraffe a game you can use to practice Graffiti writing See Installing and removing applications in Chapter 3 for installation instructions The Memo Pad application is ideal for practicing Graffiti writing This section explains how to open Memo Pad and use it to practice Graffiti writing To open Memo Pad 1 Press the Memo Pad application button amp 2 Tap New Note A blinking cursor appears on the first line of the new memo to indicate where new text will appear Memo List v All New Memo 2 of 2 v Unfiled 1 11 22 Meeting Minutes memo cursor l Write in Graffiti area See Using Graffiti writing to enter data in Chapter 2 for more information Page 18 Introduction to Your Visor Handheld Using Palm Desktop software If you have new records you want to add to your Visor handheld and prefer to use the computer keyboard rather than the onscreen keyboard enter the data in the Palm Desktop software or the PIM you have installed to use with your handheld After the information is in Palm Desktop software perform a HotSync operation to synchronize your handheld with your computer See Exchanging and updating
150. ing 173 174 choosing categories 64 creating 57 Date Book 80 defined 57 deleting 60 displaying a category of 65 editing 58 59 Expense 138 fonts 77 hiding private 44 74 lost 226 Memo Pad 120 notes for 76 number of 233 private 74 75 purging 61 sorting 73 To Do List 115 Recovering deleted e mail 163 filed mail 163 Recurring events deleting 60 scheduling 85 Reminder See Alarm Removing applications 43 Desktop software 43 Renaming categories 67 Repeating events deleting from Date Book 60 scheduling 85 Replying to e mail 155 Rescheduling events 84 Resetting handheld hard reset 220 location of reset button 9 219 soft reset 219 Retrieving e mail See Filters for e mail S Saving data 37 57 60 draft e mail 161 Scheduling events 80 84 Screen backlight 7 8 blank 224 brightness control 7 calibrating 11 194 caring for 217 contrast control 7 touching 6 Scroll bar 13 Scroll buttons 7 Searching See Finding Secondary DNS 207 Security 44 46 changing password 45 deleting password 45 displaying owner s name 213 forgotten password 46 locking the handheld 45 private records 74 75 Selecting date for event 82 e mail to be synchronized See Filters for e mail phone numbers in Address Book 111 text 58 59 Sending data See Beaming information e mail 153 155 160 Serial port 4 9 179 182 183 227 228 229 230 Service templates 205 210 Service selecting for network 199 Settings
151. interest Stores the current number as the number of payments per year Stores the current number as the initial loan amount Stores the current number as the payment amount Stores the current number as the compounded loan amount including interest Opens the Time Value of Money dialog box where you can modify values and solve the equation Stores the remaining balance interest and principal amortization based on the supplied values Calculates a given percentage of a value To use this button enter a value tap this button enter the percent and then tap the equal sign button Chapter 6 Page 127 Calculates the change in a value by a given percentage To use this button enter a value tap this button enter the percent and then tap the equal sign button Calculates the percentage of one number relative to another number To use this button enter the first number tap this button enter the second number and then tap the equal sign button Calculates the percentage required to get to one value from another value To use this button enter the result number tap this button enter the starting number and then tap the equal sign button Logic buttons 96022690 G50 6 Shifts the value to the left and fills the new places with Zeros Enters D in a hexadecimal calculation Enters E in a hexadecimal calculation Enters F in a hexadecimal calculation Calculates bit by bit commonalities between two argument
152. is entered in square feet When you tap this button after tapping another unit of measure it converts the value to square feet Indicates the current value is entered in square yards When you tap this button after tapping another unit of measure it converts the value to square yards Indicates the current value is entered in acres When you tap this button after tapping another unit of measure it converts the value to acres Indicates the current value is entered in square miles When you tap this button after tapping another unit of measure it converts the value to square miles Indicates the current value is entered in square millimeters When you tap this button after tapping another unit of measure it converts the value to square millimeters Indicates the current value is entered in square centimeters When you tap this button after tapping another unit of measure it converts the value to square centimeters Chapter 6 Page 131 Qo 98 Indicates the current value is entered in square meters When you tap this button after tapping another unit of measure it converts the value to square meters Indicates the current value is entered in hectares When you tap this button after tapping another unit of measure it converts the value to hectares Indicates the current value is entered in square kilometers When you tap this button after tapping another unit of measure it converts the value to square kilometers
153. ke the changes you want and tap OK Deleting a ShortCut If you no longer need a ShortCut you can delete it from the list of ShortCuts To delete a ShortCut 1 Tap the ShortCut you want to delete 2 Tap Delete 3 Tap Yes Chapter 9 Page 215 Page 216 Setting Preferences for Your Handheld Appendix A Maintaining Your Handheld This chapter provides information on the following m Proper care of your handheld m Prolonging battery life m Resetting your handheld Caring for your handheld Your handheld is designed to be rugged and reliable and to provide years of trouble free service Please observe the following general tips when using your handheld m Take care not to scratch the screen of your handheld Keep the screen clean When working with your handheld use the supplied stylus or plastic tipped pens intended for use with a touch sensitive screen Never use an actual pen or pencil or other sharp object on the surface of the handheld screen m Your handheld is not waterproof and should not be exposed to rain or moisture Under extreme conditions water may enter the circuitry through the front panel buttons In general treat your handheld as you would a pocket calculator or other small electronic instrument m The touch sensitive screen of your handheld contains a glass element Take care not to drop your handheld or subject it to any strong impact Do not carry your handheld in your back pocket if you si
154. lect the profile from the User list and create the data for the profile e g company phone list etc User Tech Support profile bd Edit Users Chapter 8 Page 189 To use a profile for the first time HotSync operation Place the new handheld in the cradle 1 Click Profiles OK Installing a profile will overwrite all data currently on the handheld device Are you sure you wantto do this F Don t ask this question again 2 Press the HotSync button on the cradle 3 4 Select the profile that you want to load on the handheld and click 5 Click Yes to transfer all the profile data to the handheld The next time you perform a HotSync operation Palm Desktop software prompts you to assign a user name to the handheld Page 190 Advanced HotSync Operations Chapter 9 Setting Preferences for Your Handheld The Preferences screens enable you to customize the configuration options on your Visor handheld In the Preferences screens you can do the following General Set the current date and time the auto shut off interval the Beam Receive feature and the system alarm and game sounds Formats Set the country default and the formats for dates times calendar and numbers Modem Configure your handheld for use with a modem such as the Springboard modem accessory Owner Assign your name phone number and other owner information to your handheld Buttons Assig
155. ll the Advanced Calculator views The remaining buttons are available only in specific views Primary buttons c 6 66 D Clears the entire calculation and enables you to begin a fresh calculation Clears the last digit you entered Use this button if you make a mistake while entering a number in the middle of a calculation This button enables you to re enter the number without starting the calculation over Enters an exponent symbol in the calculation Opens the Constants dialog box where you can select a constant to include in the calculation Opens the Store in which memory dialog box where you can select the memory bank in which you want to store the current value Advanced Calculator has ten memory banks Opens the Recall which memory dialog box where you can select the memory bank from which you want to recall a value Math buttons 0060000 Squares the current value Calculates the value of x raised to the y power Calculates the value of a common base 10 antilogarithm Calculates the value of a natural base e antilogarithm Calculates the reciprocal of the current number Displays the integer portion of a decimal value Calculates the square root of the current number Chapter 6 Page 125 900695 Calculates the inverse of x to the y power Calculates the common base 10 logarithm Calculates the natural base e logarithm Displays the remainder of x y Displays the decimal portion
156. ls The dates and intervals between dates appears in the light blue columns 14 17 Date Intervals Between Date Dates Start day Day 1 o In the Date cell enter the row or column number where all the date information will be placed In the Dates cell enter the number of blank columns or rows separating the date fields If there are no blank columns or rows between date entries leave this number set to zero In the Start Day cell enter the day of the week that starts the expense reporting period Enter a three character abbreviation for the day e g Sun Mon Tue In the Day cell enter the row or column number where all the day information will be placed If the dates are in a row enter the row number If the dates are in a column enter the column number Page 242 Creating a Custom Expense Report 12 Define whether the Section is in list format This setting appears in the light purple columns 18 19 Listing Format Expense Type YES 8 If the Section will present the data in a list format enter the word yes Otherwise enter the word no The following diagram shows data presented in a list format Date Category Type Amount Country Payment Type O O N H a em ale Only if your section is in list format In the Expense Type cell enter the number of the row or column where the expense description will b
157. m Wordwrap Single Entry Wraps text in cells that contain a single event to display as much text as will fit in the cell m Hide Untimed Floating Events Removes untimed floating events from the Week View with Text display Show Journal Displays a Daily Journal entry Include Week Numbers in Title Displays the selected week number in the title bar Page 106 Application Specific Tasks Month Preferences Month Preferences E Show Timed Events E Show Untimed Events E Show Doily Repeating Events E Include Week Mumbers in Title E Show Zero Duration Events Show Timed Events Displays events that you assigned to a specific time Show Untimed Events Displays events that you assigned to a date but did not assign to a specific time Show Daily Repeating Events Displays events that repeat each day Include Week Numbers in Title Displays week numbers in the title bar for the first and last weeks in the month Show Zero Duration Events Displays events that have no duration in the Month View display Chapter 6 Page 107 Year Preferences Year Preferences a Ef Hide Floating and Done Items O Hide Untirned Events Hide Zero Duration Events O Hide Events ow 0 5 Hr O Hide Doily Repeating Events Hide Floating and Done Items Removes floating events and completed To Do List items from the Year View display Hide Untimed Events Removes untimed events from the Year View display Hide Zero Dura
158. mation on how to enter text using Graffiti writing the onscreen keyboard or the keyboard attached to your computer see Chapter 2 Edit menu The Edit menu is available with any screen where you enter or edit text In general commands available in the Edit menu apply to text that you select in an application To select text in an application 1 Tap the beginning of the text that you want to select 2 Drag the stylus over the text to highlight it in black Note You can drag across the text to select additional words or drag down to select a group of lines The following commands may appear in an Edit menu Page 58 Common Tasks Undo Cut Copy Paste Select All Keyboard Graffiti Help Reverses the action of the last edit command For example if you used Cut to remove text Undo restores the text you removed Undo also reverses deletions done by using backspace Removes the selected text and stores it temporarily in the memory of your handheld You can paste the text you cut into another area of the current application or into a different application Copies the selected text and stores it temporarily in the memory of your handheld You can paste the text that you copy into another area of the current application or into a different application Inserts the text that you cut or copied at the selected point in a record The text you paste replaces any selected text If you did not previously cut or
159. may be different m Move your handheld closer to the receiving device m Performa soft reset See Performing a soft reset in Appendix A for more information When someone m Your handheld requires at least twice beams data to my the amount of memory available as the handheld I get a data you are receiving For example if message telling me it you are receiving a 30K application you is out of memory must have at least 60K free m Performa soft reset See Performing a soft reset in Appendix A for more information Appendix B Page 231 Password problems Problem Solution I forgot the You can use Security to delete the password and my password If you do this your handheld handheld is not deletes all entries marked as private You locked can however perform a HotSync operation before you delete the password the HotSync process backs up all entries whether or not they are marked private In this case the following procedure restores your private entries and lets you access them 1 Use the Palm Desktop software and the cradle to synchronize your data 2 Tap Forgotten Password in Security to remove the password and delete all private records 3 Perform a HotSync operation to syn chronize your data and restore the private records by transferring them from your computer to your handheld Iforgotthe password mm Ifyou assign a password and lock your and my handheld is handheld you must perform a h
160. me To scroll to the previous page tap the scroll bar just above the slider To scroll to the next page tap the scroll bar just below the slider You can also scroll to the previous and next pages by pressing the scroll buttons on the front panel of your handheld Opening applications You can use the Applications Launcher to open any application installed on your handheld You can also open the four main applications Date Book Address Book To Do List and Memo Pad with the application buttons on the front panel of your handheld Tip When you press an application button on the front panel you have instant access to the selected application You don t even need to turn on your handheld first In addition to providing a way for you to open applications the Applications Launcher displays the current time battery level and application category Chapter 1 Page 13 To open an application 1 Tap the Applications icon 6 Address Cale CityTime G amp G DateBook DateBook Expense G Graffiti HotSync Mail G 6 Memo Pad Prefs Security 2 Tap the icon of the application that you want to open If you have many applications installed on your Visor handheld tap the scroll bar to see all of your applications Tip To find an application quickly you can write the Graffiti character for the first letter of its name The Applications Launcher scrolls to the first application wi
161. mns to set the End Time 6 Tap OK 7 Tap a blank area of the screen to deselect the event A vertical line appears next to the time indicating the duration of the event Chapter 6 Page 81 To schedule an event for another day 1 Select the date you want for the event by doing one of the following Tap the day of the week that you want in the date bar at the top of the screen If necessary tap the Previous week or Next week scroll arrows to move to another week Previous Next week i ee Tap to select a day of the current week Tip You can also use the scroll buttons on the front panel of your handheld to move forward or backward one day at a time Tap Go To at the bottom of the screen to open the Go to Date dialog box Select a date by tapping a year month and day in the calendar Previous year Next year Go to Date 4 2002 gt Dan Feb Mar apr May Jun 4 Tap to select a IM eoo Sep oct Nov Dec Mon TWTerFs 2 3 4 5 6 Tap to select a 9 10 11 12 13 d 16 17 18 19 20 ay 23 GER 25 26 27 Tap to select current date Tip In the Go to Date dialog box you can also use the scroll buttons on the front panel of your handheld to move forward or backward one month at a time 2 After you locate the date follow the steps for scheduling an event for the current day Page 82 Application Specific Tasks To schedule an untimed event 1 5 Select the date that you want for the
162. n 2 Tap the HotSync icon G 3 Tap the Menu icon G 4 Tap Options and then tap Conduit Setup 5 Tap the check boxes to deselect the files and applications that you do not want to synchronize during a modem HotSync operation The default setting is to synchronize all files Conduit Setup i Select the conduits to run during Modem HotSync Address Apps Cale Date Book MExpense R HardBall HotSync Note Applications that do not have a database such as games do not synchronize even if you select the item in the Conduit Setup dialog box 6 Tap OK Chapter 8 Page 185 Performing a HotSync operation via a modem After you prepare your computer and your handheld and select your Conduit Setup options you are ready to perform a modem HotSync operation To perform a modem HotSync operation 1 Tap the Applications icon 2 Tap the HotSync icon 3 Tap the Modem icon to dial the Palm Desktop modem and synchronize the applications 4 Wait for the HotSync operation to finish If you have any problems conducting a successful HotSync operation see Appendix B Conducting a HotSync operation via a network When you use the Network HotSync software you can take advantage of the LAN and WAN connectivity available in many office environments The Network HotSync software enables you to perform a HotSync operation by dialing in to a network or by using a cradle that is connected to any computer
163. n case you forget to turn off your handheld If you find that your handheld shuts itself off before you finish reviewing the information on the screen you should increase the time setting of the automatic shutoff feature To set the Auto off delay 1 Tap the Auto off pick list 2 Tap the setting you want to use for the automatic shutoff feature 1 minute 2 minutes or 3 minutes Preferences w General Set Time id Set Date 7 Auto off after System Sound Alarm Sound Game Sound Beam Receive Page 196 Setting Preferences for Your Handheld System alarm and game sounds Your handheld uses a variety of sounds The System Alarm and Game Sound settings enable you to turn the sounds on or off and to adjust the volume level To set the system and alarm sounds 1 Tap the System Sound pick list and select the sound level Note When you turn off the System Sounds you also turn off the chime tones associated with the HotSync operation 2 Tap the Alarm Sound pick list and select the sound level 3 Tap the Game Sound pick list and select the sound level Note The Game Sound setting works only with games that are programmed to respond to this setting Older games typically do not respond to this setting Chapter 9 Page 197 Modem preferences The Modem Preferences screen enables you to define the settings for a modem that is directly connected to your handheld These settings are for applications th
164. n different applications to the buttons on the front panel of your handheld and the HotSync button on the cradle and reassign the full screen pen stroke command ShortCuts Define a list of Graffiti abbreviations Digitizer Calibrate the screen on your handheld Network Configure your handheld for use with a network Viewing preferences To open the Preferences screens 1 Tap the Applications icon 2 Tap the Preferences icon 3 Tap the pick list in the upper right corner of the screen 4 Select the Preferences screen you want to view Chapter 9 Page 191 Buttons preferences The Buttons Preferences screen enables you to associate different applications with the buttons on the front of the handheld For example if you find that you seldom use To Do List and often use Expense you can assign the To Do List button to start Expense Any changes you make in the Buttons Preferences screen become effective immediately you do not have to change to a different screen or application If you assign a different application to a button you can still access the original application using the Applications Launcher To change the Buttons preferences 1 Tap the pick list next to the button you want to re assign emu Buttons Select an application to customize each button Tap arrow to show pick list 2 Tap the application that you want to assign to the button Tip To restore all of the buttons to their
165. n the Subj field Apollo Project Your handheld interprets this as Accept e mail items about the Apollo Project from John Smith or Jack Jones Do not accept e mail items from other people Do not accept e mail items from John or Jack about any other subject When you define a string note that your handheld searches for any instance of that sequence of characters For example if you create a filter that retrieves only e mail items containing the string info your handheld considers info rainforest and kinfolk appropriate matches Chapter 7 Page 169 To define a filter string 1 Tap a header field in the HotSync Options dialog box HotSync Options a HotSync Options a Settings for w Local HotSync gt Settings for w Local HotSync An Send only MARS An Send ont MARS amp Retrieve All High Priority Retrieve All High Priority w Ignore Messages Containing aoe w Ignore Messages Containing I cursor To 2 Enter your filter string using commas or spaces to separate the words Do not add connectors such as AND or OR between words in a string 3 If your string exceeds the length of the field tap the name of the field to display the Notes screen for that header field For more information about header field Notes screens see Creating e mail items earlier in this chapter HotSync Options Li Settings for w Local HotSync An Send onts MAN Retrieve All
166. n the box at the top of the Custom dialog box If not select your username 5 For all conduits click Change and select the option Desktop overwrites handheld Then click Done See Customizing HotSync application settings in Chapter 6 for more information 6 Place your new handheld in the cradle and press the HotSync button If the Select User dialog box appears select your username 7 Compare the applications on your old and new handhelds 8 Beam any third party applications that did not transfer from your old handheld to your Visor handheld or install them from the original files Chapter 1 Page 5 Each handheld must have a unique name After you complete the upgrade process described above you have two handhelds with the same name This is an undesirable situation Each handheld must have a unique name in order to prevent unexpected results during HotSync operations and other complications We strongly recommend that you perform a hard reset on your old handheld See Performing a hard reset in Appendix A for details A hard reset not only erases all data from the old handheld it also erases the name and makes that handheld a clean slate ready to receive a new name The next time you perform a HotSync operation with this old handheld you are asked to give ita name Be sure to give it a unique name Visor components Locating front panel controls W Screen Contrast control Graffiti wri
167. n turn connects to a USB port or serial port on your computer This allows you to update the information between your handheld and computer using HotSync technology Chapter 1 Page 9 Installing the batteries To use your Visor handheld you must install two AAA alkaline batteries The batteries fit behind the battery door on the back of the handheld See Battery considerations in Appendix A for more information To install the batteries 1 Press the latch on the battery door and lift the battery door away from your handheld 2 Install the two AAA alkaline batteries supplied with your handheld into the battery compartment Note A diagram in the interior of the battery compartment shows and ends of the batteries When correctly installed the clips in the battery compartment secure the batteries in place 3 Insert the battery door back into place so that it is flush with the back of your handheld and clicks into position Important Do not force the battery door When the batteries are correctly installed the battery door clips smoothly into place If you feel resistance when replacing the door make sure the door is aligned with the slots on the back of your handheld and that the batteries are firmly seated in the battery compartment Page 10 Introduction to Your Visor Handheld Tapping and typing Tap with the stylus to get things done Like using a mouse to click elements on a computer screen usi
168. n you click the Default button in the Custom dialog 7 Click OK 8 Repeat steps 4 through 7 to change conduit settings for other applications 9 Click Done to activate your settings Chapter 8 Page 181 Conducting a HotSync operation via modem You can use a modem such as the Springboard modem accessory to synchronize your handheld when you are away from your computer Note The first HotSync operation must be local using the cradle After that you can perform a modem HotSync operation To perform a HotSync operation via modem you must complete the following steps Connect a modem to your computer m Configure the Palm Desktop software for use with your modem m Connect a modem to your handheld m Configure the Modem Preferences on your handheld for use with your modem Preparing your computer There are a few steps you must perform to prepare your computer for a modem HotSync operation Be sure to perform these steps before you leave your office so that your computer is ready to receive a call from your handheld To prepare your computer for a modem HotSync operation 1 Confirm that the computer modem is connected and turned on and that no communications applications such as fax or telephony software are running on a COM port Note Make sure the computer is disconnected from all online services such as America Online AOL and CompuServe This helps to avoid conflicts with the COM port 2 Start Hot
169. nal category to Business all records formerly in the Personal category appear in the Business category Chapter 5 Page 67 Finding records Your handheld offers several ways to find information quickly m All applications Find locates any text that you specify always starting with the current application m Date Book To Do List Memo Pad Phone Lookup displays the Address List screen and lets you add the information that appears in this list to a record m Address Book The Look Up line lets you enter the first letters of a name to scroll immediately to that name m Expense Lookup displays the names in your Address Book that have data in the Company field You can add these names to a list of attendees associated with an Expense record Looking up Address Book records When working with Address Book the scroll buttons on the front panel of the handheld makes it easy to navigate among your address entries m Inthe Address List screen the scroll buttons move up or down an entire screen of records If you hold down a scroll button you accelerate the scrolling and display every third screen m Inthe Address View screen the scroll buttons move to the previous or next address record You can also use the Address List Look Up feature to quickly scroll to any of your Address Book entries To look up an Address Book record 1 Display the Address List screen 2 Enter the first letter of the name you want to find Addre
170. nd delete a ShortCut See Chapter 2 for more information on the use of ShortCuts Creating a ShortCut You can create a ShortCut for any words letters or numbers All ShortCuts you create appear on the list in the ShortCut Preferences screen All the ShortCuts are available in any of your handheld applications and are backed up on your computer when you perform a HotSync operation To create a ShortCut 1 Tap New 2 On the ShortCut name line enter the letters you want to use to activate the ShortCut Preferences w Shortcuts ShortCut Entry Li br Breakfast ShortCut Name di Dinner ds Date Stamp dts Date and Time Stamp lu Lunch me Meeting ts Time Stamp Tap New 3 Tap the ShortCut Text area and enter the text that you want to appear when you write the ShortCut characters Tip You may want to add a space space character after the last word in your ShortCut text This way a space automatically follows the ShortCut text 4 Tap OK Tip To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters When you draw the ShortCut stroke the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode Page 214 Setting Preferences for Your Handheld ShortCut Q Editing a ShortCut After you create a ShortCut you can modify it at any time To edit a ShortCut 1 Tap the ShortCut you want to edit 2 Tap Edit 3 Ma
171. nent notice with the combined library of the fact that part of it is a work based on the Library and explaining where to find the accompanying uncombined form of the same work 8 You may not copy modify sublicense link with or distribute the Library except as expressly provided under this License Any attempt otherwise to copy modify sublicense link with or distribute the Library is void and will automatically terminate your rights under this License However parties who have received copies or rights from you under this License will not have their licenses terminated so long as such parties remain in full compliance 9 You are not required to accept this License since you have not signed it However nothing else grants you permission to modify or distribute the Library or its derivative works These actions are prohibited by law if you do not accept this License Therefore by modifying or distributing the Library or any work based on the Library you indicate your acceptance of this License to do so and all its terms and conditions for copying distributing or modifying the Library or works based on it 10 Each time you redistribute the Library or any work based on the Library the recipient automatically receives a license from the original licensor to copy distribute link with or modify the Library subject to these terms and conditions You may not impose any further restrictions on the recipients exercise of the rights
172. ng handheld with a password 45 46 193 213 records See Security Login scripts 209 247 Looking up Address Book data to add to other records 70 71 scrolling in Address List 68 to add to e mail addresses 156 157 Looking up See Finding Lost handheld contact for 111 Lost records 226 Lotus 1 2 3 for expense reports 244 cc Mail 150 Organizer importing data from 35 M Mail address lookup 156 157 attachments 167 BCC blind carbon copy 157 158 changing setup 152 closing 153 confirm delivery 157 160 confirm read 157 160 creating 153 155 deleting e mail 163 desktop configuration 150 152 draft e mail 161 editing unsent e mail 160 filing e mail 162 filtering options 166 171 folders 164 HotSync options 151 152 menus 172 opening 152 overview 149 150 priority of delivery 157 158 purging deleted e mail 164 Page 268 Index recovering deleted 163 replying to e mail 155 sending 160 showing dates 165 signature 157 159 160 sorting 165 synchronizing 152 truncating 171 viewing e mail 152 Main applications 13 Maintenance information 217 Meetings See Date Book Memo Pad adding Address Book data to records 70 71 archive files mpa 35 categorizing records 64 conduit for synchronizing 180 creating records 57 120 deleting records 60 dragging memos into other applications 52 fonts 77 menus 121 opening 52 overview 52 private records 75 reviewing memos 121 sorting records 73 226 See also Notes Memory amoun
173. ng an Address Book entry A record in Address Book is called an entry You can create entries on your handheld or you can use Palm Desktop software to create entries on your computer and then download the entries to your handheld with your next HotSync operation Palm Desktop software also has data import capabilities that enable you to load database files into Address Book on your handheld See Importing data in Chapter 2 and Palm Desktop online Help for more information To create a new Address Book entry 1 Press the Address Book application button Q on the front of your handheld to display the Address List 2 Tap New Cursor at Last Address List name Address Edit w Unfiled Abrams Liz 650 454 6121 __ _ Rien Adams Ben 408 772 1900 First name Beckman Rachel 510 532 0746 Title Bertolli Marcus 213 422 1363 Company Bruce Jeremy 408 459 1279 w Work Butler Richard 516 626 1424 w Home Cain Cathy 650 235 6222 W wv Fax Carpenter Joan 718 824 1548 w Other Carter Melanie 212 395 6277 W w E mail Chu Byron 213 343 9801 W Address Conner Sandy 301 933 6833 city BR LOOK UP nnn Done Tap New 3 Enter the last name of the person you want to add to your Address Book Note The handheld automatically capitalizes the first letter of each field except numeric and e mail fields You do not have to use the Graffiti capital stroke to capitalize the first letter of the name
174. ng records to 64 65 beaming 173 174 creating 66 default 64 displaying 65 113 226 folders for e mail 164 merging 67 renaming 67 using in Applications Launcher 38 cc Mail 150 Chain calculations 124 Characters Graffiti 25 Check boxes 12 CityTime adding cities 136 home city 135 menus 137 opening 54 overview 135 remote cities 136 Clearing Calculator entries 123 125 COM port See USB port and Serial port Combining categories 67 Comma delimited files importing data from 35 Command buttons 12 Command equivalents Graffiti writing 15 Compressing Day view 91 103 Computer keyboard entering data with 19 Conduits for connecting to PIMs 23 for modem HotSync operations 185 for synchronizing applications 227 180 181 221 See also HotSync Confirming e mail 160 Conflicting events 89 Connecting service templates 205 to server or ISP 205 Contact information See Address Book Continuous events deleting from Date Book 60 scheduling 85 Contrast Control 7 Copying text 59 Country default setting 195 Page 264 Index Cradle connecting to computer 9 22 for local HotSync operations 62 serial 4 22 179 227 228 USB 4 22 Creating Address Book entries 110 111 categories 37 38 66 currency symbols 141 custom fields in Address Book 114 Date Book events 80 e mail 153 155 Expense items 138 expense reports in Excel 143 146 memos 120 notes for records 76 records 57 To Do List items 115 Currency default 147 definin
175. ng synchronization all e mail items in your handheld Outbox are sent to your desktop E Mail application and items in your desktop E Mail Inbox that meet specific criteria download to your handheld When you select the Filter setting the HotSync Options dialog box opens and displays additional filter settings See Creating special filters later in this chapter Unread During synchronization only unread e mail items download to your handheld from your desktop E Mail Inbox and all items in your handheld Outbox are sent to your desktop E Mail application Note The All setting does not mean that all information included in each e mail item downloads to your handheld Truncation settings explained in a following section for long e mail items still apply Also Mail never downloads any attachments to your handheld The e mail item and any text information appear but the attachment is left in your desktop E Mail application 5 If you selected All Send only or Unread tap OK If you selected Filter continue to the next section Creating special filters You can create special filters to control the type of e mail items that download to your handheld during synchronization Special filters work on the premise of ignoring or retrieving items that contain specific information in their header fields To create a special filter you must decide whether you want to ignore or retrieve certain e mail items Then based on that decision
176. ng the stylus to tap elements on your handheld screen is the basic action that gets things done on your handheld The first time you start your Visor handheld setup instructions appear on the screen These instructions include a calibration screen or digitizer Calibration aligns the internal circuitry of your handheld with its touch sensitive screen so that when you tap an element on the screen the handheld can detect exactly which task you want to perform Important Always use the point of the stylus for tapping or making strokes on the handheld screen Never use an actual pen pencil or other sharp object to write on the handheld screen With your handheld turned on you can tap the handheld screen to perform many operations such as the following Open applications Choose menu commands Initiate a global Find operation Select options in dialog boxes Open the onscreen keyboards Just as you can drag the mouse to select text or move objects on your computer you can also drag the stylus to select text You can also use the stylus to drag the slider of any scroll bar Chapter 1 Page 11 Elements of the handheld interface itioien Edit Options Menu Pick list New Memo Delete Memo Bearn Memo 7N bar rD 7B Details Connection type w PPP Idle timeout w Power Off DNS Check aah box IP Address M Automatic Command buttons Icons abc 123 Check box Pick list Comman
177. niesieressresieseeseesrens 87 Working in Month View s sssssesssssissesssssisssesssssississesntesienessessnesens 89 Spotting event conflicts ss ssssssssississssiesesstsssssiesiesesneesiesrsseesnesees 89 Date Book Menus n isfaciscdstacceu a a i e e Ee E 90 Date Book PIUS enma na ap E E e AN a AAAA TAN 93 Working in Week View with Text ss ssssssssssssississessessiesissesssesees 93 Working in Year View cccccesescsssesesesessssseesesssessneseseenseseses 94 Working in List View o ccc ce eiai 95 Working with floating event cccc ccc eeeseseeneneneneneneneeneeey 95 Working with To Do List items 0 c cece ceeeenensneeeseeneeneees 97 Using the Daily Journal cc ccc eneneseseseneneneseneeeseeeeey 98 Usi g t eriplat s netee aesae ela a i i E 99 Using snooze alarms s sssssssssissesseetissisrisserissesstsnsesiesesresnteseeneeses 100 Selecting the default Date Book ccccccccccetetseesesteteteseeeenene 100 Date Book Plus menus ccccccssceesecesseesseceseecsseecseceseesseceseeeseees 100 Address BOOK oreren menassat aa a A e a a Be 110 Creating an Address Book entry s ssssssssessssesississesresriesisseeseesees 110 Selecting types of phone numbers s sssssssssssessssstssstestessseestesee 111 Changing Address Entry details nnsnsssoessssessesseriesesseeseesees 112 Address Book MenuS cccccssscesseesssesssessscecseceseecsseecaeecnseeessceeeees 113 OAD OMS PEETER EE E E I sieateade OE
178. nty service authorization is issued Hand spring will charge Customer the then current published catalogue price of such product or part WARRANTIES EXCLUSIVE IF THIS PRODUCT DOES NOT OPERATE AS WAR RANTED ABOVE CUSTOMER S SOLE REMEDY FOR BREACH OF THAT WAR RANTY SHALL BE REPLACEMENT OR REPAIR OF THE PRODUCT OR PART OR REFUND OF THE PURCHASE PRICE PAID AT HANDSPRING S OPTION TO THE FULL EXTENT ALLOWED BY LAW THE FOREGOING WARRANTIES AND REME DIES ARE EXCLUSIVE AND ARE IN LIEU OF ALL OTHER WARRANTIES TERMS OR CONDITIONS EXPRESS OR IMPLIED EITHER IN FACT OR BY OPERATION OF LAW STATUTORY OR OTHERWISE INCLUDING WARRANTIES TERMS OR CONDITIONS OF MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE SATISFACTORY QUALITY CORRESPONDENCE WITH DESCRIPTION AND NON INFRINGEMENT ALL OF WHICH ARE EXPRESSLY DISCLAIMED BY HAND SPRING and ITS SUPPLIERS HANDSPRING NEITHER ASSUMES NOR AUTHORIZ ES ANY OTHER PERSON TO ASSUME FOR IT ANY OTHER LIABILITY IN CONNECTION WITH THE SALE INSTALLATION MAINTENANCE OR USE OF ITS PRODUCTS HANDSPRING AND ITS SUPPLIERS SHALL NOT BE LIABLE UNDER THIS WAR RANTY IF ITS TESTING AND EXAMINATION DISCLOSE THAT THE ALLEGED DE FECT OR MALFUNCTION IN THE PRODUCT DOES NOT EXIST OR WAS CAUSED BY CUSTOMER S OR ANY THIRD PERSON S MISUSE NEGLECT IMPROPER IN STALLATION OR TESTING UNAUTHORIZED ATTEMPTS TO OPEN REPAIR OR MODIFY THE PRODUCT OR ANY OTHER CAUSE BEYOND THE RANGE OF THE INTENDED USE OR BY ACCIDENT FIRE LI
179. o a category 1 Select the record you want to categorize 2 In Address Book only Tap Edit 3 Tap Details 4 Tap the Category pick list to display the list of available categories Address Entry Details Show in List w Work Category Business Personal Private ouickList Unfiled 5 Select the category for the record 6 Tap OK To display a category of records 1 Tap the category pick list in the upper right corner of the List screen Tap here Address List Address List Abrams Liz Adams Ben Beckman Rachel Bertolli Marcus Bruce Jeremy Butler Richard Cain Cathy Carpenter Joan Carter Melanie Chu Byron Conner Sandy Look Up 650 454 6121 408 772 1900 510 532 0746 213 422 1363 408 459 1279 516 626 1424 650 235 6222 718 824 1548 212 395 6277 213 343 9801 301 933 6833 Abrams Liz Adams Ben Bertolli Marcus Bruce Jeremy Butler Richard Cain Cathy Carpenter Joan Carter Melanie Chu Byron Conner Sandy Look Up Beckman Rachel 516 626 1424 650 235 6222 718 824 1548 212 395 6277 213 343 9801 301 933 6833 2 Select the category you want to view The List screen now displays only the records assigned to that category Tip Pressing an application button on the front panel of the handheld toggles through all the categories of that application Chapter 5 Page 65 To define a new category 1 Tap the category
180. o deselect the To Do List item Tip If no To Do List item is currently selected writing in the Graffiti writing area automatically creates a new item Setting priority The priority setting for items lets you arrange the tasks in your To Do List according to their importance or urgency The default setting for the To Do List is to arrange items by priority and due date with priority 1 items at the top If you have a number of items in your list changing an item s priority setting may move its position in the list Note When you create a new To Do List item its priority is automatically set to level 1 the highest most important level If you select another item first however the item you create appears beneath the selected item and is given the same priority as the selected item Chapter 6 Page 115 To set the priority of a To Do List item 1 Tap the Priority number on the left side of the To Do List item Tap here Tap to select priority 2 Tap the Priority number that you want to set 1 is most important Checking off a To Do List item You can check off a To Do List item to indicate that you ve completed it You can set the To Do List to record the date that you complete the To Do List item and you can choose to show or hide completed items See To Do Show Options later in this chapter To check off a To Do List item m Tap the check box on the left side of the item To Do List nn 200
181. o in extracting the Expense data The mapping table tells the Excel macro how large the spreadsheet is and provides the data cell layout of the Excel template used for the Expense Report Appendix C Page 235 Customizing existing sample templates Four sample Expense Report templates come with Palm Desktop software These templates are stored in the Template folder which is in the same folder as the Palm Desktop software application If the layout of one or more of these templates is appropriate for your reporting needs you can easily customize the templates with your company name and other information To customize a sample Expense Report template 1 Make a backup copy of the contents of the Template folder Template j_ ol x File Edit View Help j j x Datalistxit Samplelxit Sample2 xit x x Sample3xlt Sample4xlt 5 object s 174KB 2 Double click the name of the sample template you want to modify to open it in Microsoft Excel 3 Make any changes that you want to the names or other information in the sample template Important Do not insert rows or columns in the sample template Doing so changes the way your Expense data maps to the template and causes errors If you want to move the cells to a different location or add or delete rows or columns you have to make changes to the Maptable xls file Note You can insert your own company logo without changing the Maptable xls file If you c
182. o the left of the first period in the Primary DNS field and then enter the first section of the IP address Note Each section must be a number from 0 to 255 3 Repeat step 2 for the second third and last sections of the Primary DNS field 4 Repeat steps 2 and 3 for the Secondary DNS number 5 Tap OK Chapter 9 Page 207 IP address Everyone who logs on to the Internet needs to have a unique identifier an IP address whether permanent or temporary Some networks dynamically assign a temporary IP address when clients log in The IP Address field lets you identify whether your network provides automatic dynamic temporary IP addressing Note If your IP address is permanently assigned you need to get that information from your System Administrator If you are not sure select Automatic To identify dynamic IP addressing m Tap the IP Address check box to select it Details Connection type w PPP Idle timeout w Power Off Query DNS IP Address M Automatic Tap to select automatic IP address To enter a permanent IP address 1 Tap the IP Address check box to deselect it and display a permanent IP address field below the check box 2 Tap the space to the left of the first period then enter the first section of the IP address Note Each section must be a number from 0 to 255 3 Tap and enter the remaining sections of the IP address 4 Tap OK Page 208 Setting Preferences for Your Handheld
183. ocation of the USB port or serial port on your computer refer to the manual supplied with the computer Installing Palm Desktop software The following instructions guide you through installing Palm Desktop software After installation refer to the online Help in Palm Desktop software for information about how to use the software Note You must install the software that comes with your Visor handheld even if you already installed Palm Desktop software fora previous Palm organizer Page 22 Introduction to Your Visor Handheld To ensure a safe and uninterrupted installation of Palm Desktop software please do the following before installing m If you are installing from diskettes rather than the CD ROM included in the box make sure the original Palm Desktop software diskettes are write protected and then make backup copies of them When you finish use the copies to install the software and store the original diskettes in a safe place Refer to your computer s manual or operating system documentation if you need information about locking or copying diskettes m Do not simply copy the Palm Desktop software files to your computer s hard disk You must use the installer to place the files in their proper locations and to decompress the files To install Palm Desktop software 1 Exit any open programs including those that run at startup such as Microsoft Office and disable any virus scanning software 2 Insert the Palm
184. of a decimal value Trigonometry buttons 8666600606066 Calculates the sine of the current number Calculates the cosine of the current number Calculates the tangent of the current number Calculates the hyperbolic sine of the current number Calculates the hyperbolic cosine of the current number Calculates the hyperbolic tangent of the current number Calculates the arc inverse sine of the current number Calculates the arc inverse cosine of the current number Calculates the arc inverse tangent of the current number Calculates the arc inverse hyperbolic sine of the current number Calculates the arc inverse hyperbolic cosine of the current number Calculates the arc inverse hyperbolic tangent of the current number Page 126 Application Specific Tasks Finance buttons Finance buttons enable you to find an unknown variable value based on a group of known variable values To solve a finance variable 1 Enter a value and tap the corresponding button 2 Repeat step 1 until you ve entered four of the following five variables N APR PV Pmt and FV mo Note nu 0060006909 Tap Edit Tap the variable you want to solve The variable line must be completely blank Erase all values on the line including zero Tap Solve Tap Done Stores the current number as the total number of payments over the life of the loan Stores the current number as the annual percentage rate of
185. of the software products will be uninterrupted or error free or that all defects in the software products will be corrected OBTAINING WARRANTY SERVICE Customer must contact Handspring within the applicable warranty period to obtain warranty service authorization Dated proof of original purchase from Handspring will be required Handspring is not responsible for Customer products or parts received without a warranty service authorization In the United States Handspring may ship a replacement product or part prior to receiving the original product or part advance exchange If advance exchange is not available then the repaired product or part will be shipped as soon as reasonably possible which will be no later than thirty 30 days after Handspring receives the original product or part Repaired or replacement products will be shipped to Customer at Handspring s expense The repair and replacement process for products or parts in locations outside of the United States will vary depending on Customer s location Warranty and Other Product Information Page 249 Products or parts shipped by Customer to Handspring must be sent prepaid and pack aged appropriately for safe shipment and it is recommended that they be insured or sent by a method that provides for tracking of the package When an advance exchange is provided and Customer fails to return the original product or part to Handspring within thirty 30 days from the date the warra
186. ok Plus views m Initial View Defines the view that appears when you start Date Book Plus m Button Views Defines which views display when you press the Date Book button repeatedly By default all views appear m Display Options Opens the Display Options dialog box where you can define the following options Page 102 Application Specific Tasks Display Options Display Options a E Show Time Bars E Compress Doy View E Show PM Label O Hide End Times O Scroll before Doy Move If Auto scroll Time O Float Advance at Midnight O Hide completed Floating Events Show Time Bars Activates the time bars that appear in the Day View The time bars show the duration of an event and illustrate event conflicts Compress Day View Controls how times appear in the Day View When Compress Day View is off all time slots display When it is on start and end times display for each event but blank time slots toward the bottom of the screen disappear to minimize scrolling Show PM Label Displays a p after PM times Hide End Times Removes all time bars and end times from the display Scroll Before Day Move Determines whether the front panel scroll buttons will scroll up and down within the current day before scrolling to the previous or next day Auto scroll Time Displays events based on the time of day when the Day View contains more than one screen of information Float Advance at Midnight Advances floating
187. on e mail 153 155 Help Graffiti 59 online tips 16 Hiding records 74 See also Private records High Priority e mail filter 170 HotSync buttons preferences 194 conduits for synchronizing applications 180 181 221 customizing 180 defined 62 first time operation 62 63 189 190 for managing desktop E Mail 151 152 HotSync Manager 62 linking to external files 188 local operation 63 178 228 229 modem operation 179 182 186 229 230 modem settings 183 network operation 186 options for filtering e mail 166 171 problems with 227 230 setting options 177 179 for synchronizing data 21 using with another PIM 43 Index Page 267 Icons alarm 84 application 12 38 note 76 online Tips 16 onscreen 225 repeating event 86 Idle timeout of ISP or server connection 206 Ignoring e mail See Filters for e mail Importing data 19 35 36 Inbox 164 Infrared port See IR port Installing applications 40 42 batteries 10 conduit to install applications 180 Desktop software 22 23 223 Mail See Mail desktop configuration International characters Graffiti writing 32 onscreen keyboard 34 IP address 206 208 IR port 9 See also Beaming information Items See To Do List or Expense K Keyboard computer 35 onscreen 12 34 193 L Letters font style 77 Graffiti 25 28 onscreen keyboard 34 Linking external file 188 with desktop software See HotSync List Date Book Plus view 95 List in Applications Launcher 38 Locki
188. ong as you have not yet performed a HotSync operation When you edit an e mail item your handheld removes the item from the Outbox folder and takes you back to the New Message screen where you can edit the item and resend it save it as a draft or delete it Page 160 Communicating Using Your Handheld To retrieve an e mail item 1 In the Message List tap Outbox from the pick list in the upper right corner WOES Msas 3 Unread Inbox mary aol com Dinner Plans david palm com Meeting notes Gayle Stoltz Little brother connie wilsont Press Release michael 3cor IR Beaming Tap here to display folder 2 Tap the e mail item you want to retrieve w Outbox Tap here Message 1 of 1 to select Subs Package sent item ben_adams netc Package sent I mailed the materials you requested this morning opi Please contact me if you don t receive them by the end of the week Tap to edit is a 3 Tap Edit Draft e mail Sometimes you may not want to send an e mail item immediately for example you may want to add additional information before sending it Your handheld stores such e mail items in the Draft folder until you are ready to edit them again Note When you re creating or editing an e mail item you can also save the item as a draft by canceling it When you cancel an item your handheld opens a dialog asking if you want to save the e mail item If you tap Yes
189. ority w Normal Body are Signature Confirm Read Confirm Delivery Tap here 2 Li Priority BCC ecc pikul Signature Signature gt Confirm Read Confirm Read O Confirm Delivery Confirm Delivery O Tap to select priority 3 Tap OK Tip Your handheld can flag e mail items with a specific priority only if your desktop E Mail application supports this feature Sending a blind carbon copy To add a BCC field to your e mail item 1 In the New Message screen tap Details 2 Tap the BCC check box to select it 3 Tap OK Page 158 Communicating Using Your Handheld DENEA ss BCC field 4 Tap the BCC field and enter an address Adding a signature to your e mail item A signature consists of information about yourself that is appended to your e mail item as its closing For example a signature can contain your name address phone and fax numbers and any other text you want to include By defining such information as a signature you save yourself the trouble of having to enter it every time you create an e mail item Adding a signature to your message is a two part process First you create your signature Then you select the Signature option To create a signature 1 Tap the Menu icon 6 2 Tap Options and then tap Preferences 3 Tap the Signature text field and enter the text of your signature Preferences Li Confirm deleted message Signature text Add signat
190. ose an e mail item m Tap Done to close the e mail item Displaying full header information By default Mail displays abbreviated header information which comprises only the From and Subj fields The full header provides complete information about the sender receiver and copied recipients in addition to the subject and date the e mail item was created Mail uses the header type you select for all your e mail items To display full header information 1 Open an e mail item 2 Tap the Complete Header icon Tip To redisplay the abbreviated header tap the Abbreviated Header icon Creating e mail items You create e mail items with your handheld the same way you create e mail with your desktop E mail application you identify the recipient s of the e mail item define a subject and create the body of the e mail item You create original e mail items and replies in the New Message screen All e mail items must at the very least contain information in the To and Subj fields Chapter 7 Page 153 To create an e mail item 1 Tap New 0 Messages w Inbox New Message cc p gt Subj Body Tap New Tip You can also create an e mail item by tapping New from the Message menu 2 Enter the e mail address of the recipient New Message Note Enter the address as if you were entering it from your desktop E Mail application For example network users sending an
191. ot have to change to a different screen or application To change the HotSync buttons preferences 1 Tap HotSync 2 Tap the pick list next to the button you want to assign HotSync Buttons Customize the HotSync Button on the cradle or optional handheld modem Tap arrow GI ces to show lista pick list w HotSync Modem 3 Tap the application that you want to assign to each button The default setting for each button is the HotSync setting which means the cradle and optional Springboard modem per form their normal HotSync functions 4 Tap OK Digitizer preferences The Digitizer Preferences screen opens the digitizer calibration screen This is the same screen that appears when you start your handheld for the first time You can recalibrate your screen after a hard reset or if your digitizer drifts Formats preferences Use the Formats Preferences screen to set the country default and the display format of the dates times and numbers on your handheld Page 194 Setting Preferences for Your Handheld Country default The country default sets date time week start day and number conventions based on geographic regions where you might use your handheld For example in the United Kingdom time often is expressed using a 24 hour clock In the United States time is expressed using a 12 hour clock with an AM or PM suffix All your handheld applications use the Country default settings You can however
192. oyee paid Postage Company paid i i Employee paid i i Parking amp Tolls Company pai ed eee E eee eee ee Section 2 Employee paid i i f prepaid Gifts Tips Supplf Company paid nnm SES ie See TA Incidentals Other Employee paid i BUSINESS MEALS AND ENTERTAINMENT EXPENDITURES m Section 3 Because your Expense data maps to row and column areas of your final report different Sections require different definitions for the data mapping To create additional Sections with different mapping you create corresponding additional lines to the mapping table file named Maptable xls This procedure is explained later in this appendix If a section contains cells for prepaid company paid expenses you need to create an additional line in the mapping table for prepaid This will count as an additional section in the mapping table The only data that differs in the prepaid section from the non prepaid section is the row column numbers for the expense type Page 238 Creating a Custom Expense Report Analyzing your custom Expense Report If you already have a custom Excel expense report you can use it with a modified mapping table However before you can create a Maptable xls file that corresponds to your custom Expense Report you must first analyze the characteristics of your report Perform the following before you begin a custom mapping table m Print a co
193. p OK 5 Tap Done To display applications by category 1 Tap the Applications icon 2 Do one of the following Tap the Applications icon repeatedly to cycle through all your categories Tap the pick list in the upper right corner of the screen and se lect the category you want to display Changing the Applications Launcher display By default the Applications Launcher displays each application as an icon As an alternative you can choose to show a list of applications You can also choose to view the same category of applications each time you open the Applications Launcher Page 38 Managing Your Applications To change the Applications Launcher display 1 Tap the Applications icon 2 Tap the Menu icon 6 3 Tap Options and then tap Preferences 4 Tap the View By pick list and select List 5 Tap OK Address E Calc Si Date Book ck Date Book Expense G HotSync Mail E Memo Pad 3 Prefs O Security M ToDo List To open the Applications Launcher to the last opened category 1 Tap the Applications icon 2 Tap the Menu icon 6 3 Tap Options and then tap Preferences 4 Tap the Remember Last Category check box to select it 5 Tap OK Choosing preferences You can set options that affect an entire application in the application s Preferences dialog box To change preferences for an application 1 Open an application 2 Tap the Menu icon G 3 Tap Options and then tap Prefe
194. p OK To Do List menus To Do List menus are shown here for your reference and To Do List features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands Record menu Record Delete Item zD Attach Note A Delete Note O Purge WE Beam Item B Beam Categor Options menu Record Edit eats Font s F Phone Lookup L About To Do List About To Do List Shows version information for To Do List Chapter 6 Page 119 Memo Pad A memo can contain up to 4 000 characters The number of memos you can store is dependent only on the memory available on your handheld A record in Memo Pad is called a memo To create a new memo 1 Press the Memo Pad application button A on the front of your handheld to display the Memo List 2 Tap New Mero List ET Nemo 6 of 6 w Unfiled 1 11 22 Meeting Minutes 2 Directions to Moscone Center 3 Plans for conference 4 Priorities on new project 5 To discuss with Jose Ribera Tap New t Tip In the Memo List screen you can also begin writing in the Graffiti writing area to create a new memo The first letter is automatically capitalized and begins your new memo 3 Enter the text you want to appear in the memo Use the carriage return stroke to move down to new lines in the memo 4 Tap Done Page 120 Application Specific
195. p the Applications icon 2 Tap the Security icon 3 Tap the Password box 4 Enter a password Private Records Bij Enter a password If you assign a password you must enter it to show private Password Features records Forgotten Password OK Cancel Turn Off amp Lock Device Co cr 5 Tap OK 6 Enter the same password a second time and tap OK Page 44 Managing Your Applications Changing or deleting a password Once you define a password for your handheld you can change or delete it at any time You must enter the current password before you can change or delete it To change or delete your password 1 Tap the Password box 2 Enter the current password Tap here Private Records i Password Password Enter your current password Password Features Forgotten Password Turn Off amp Lock Device 3 Tap OK 4 Do one of the following To change the password enter the new password and tap OK To delete the password tap Delete Password Enter new password or tap the Delete button to remove your current password Locking your handheld You can also lock your handheld so that you need to enter your password to operate it Important If you lock your handheld you must enter the exact password to re activate your handheld If you forget the password you need to perform a hard reset to resume using your handheld Performing a hard r
196. pick list in the upper right corner of the screen Tap here Address List Address List Abrams Liz 650 454 6121 Abrams Liz Adams Ben 408 772 1900 Adams Ben Beckman Rachel 510 532 0746 Beckman Rachel Bertolli Marcus 213 422 1363 W Bertolli Marcus Bruce Jeremy 408 459 1279 Bruce Jeremy c Butler Richard 516 626 1424 Butler Richard 516 626 1424 Cain Cathy 650 235 6222 Cain Cathy 650 235 6222 Carpenter Joan 718 824 1548 op Carpenter Joan 718 824 1543 Carter Melanie 212 395 6277 Carter Melanie 212 395 6277 W Chu Byron 213 343 9301 Chu Byron 213 343 9801 Conner Sandy 301 933 6833 W Conner Sandy 301 933 6833 1 LOOK UPS sss Look Up 2 Tap Edit Categories 3 Tap New Edit Categories Li 4 Enter the name of the new category and then tap OK Edit Categories Enter a new category name 5 Tap OK You can assign any of your records to the new category Page 66 Common Tasks To rename a category 1 Tap the category pick list in the upper right corner of the screen 2 Tap Edit Categories 3 Select the category that you want to rename and then tap Rename Edit Categories Li 4 Enter the new name for the category and then tap OK Edit Categories Enter a new category name 5 Tap OK Tip You can group the records in two or more categories into one category by giving the categories the same name For example if you change the name of the Perso
197. pleted items 118 completion date 118 conduit for synchronizing 180 creating items in Date Book Plus 97 creating records 57 115 deleting records 60 due date 117 118 119 fonts 77 menus 119 notes for records 76 opening 51 overview 51 prioritizing records 115 119 private records 75 purging records 61 118 sorting records 73 viewing items in Date Book Plus 93 95 Page 272 Index Today See Current date Tracking events 98 Transferring data See HotSync Transmitting data See Beaming information Truncating e mail 171 Turning off handheld automatically 196 pen stroke for 193 problems with 224 Turning on handheld application buttons 7 displaying owner s name 213 power button 7 problems with 223 ndoing actions 59 ninstalling Desktop software 43 nresponsive handheld 224 nsent e mail editing 160 ntimed events 80 83 85 pdating data See HotSync pgrading Desktop software 5 SB connector 9 HotSync operations 227 228 port 22 C AGOGO User name for ISP 200 identifying handheld 213 User profiles 189 V Vendor for Expense item 140 W Web sites 23 Week Date Book view 87 88 195 226 Week with Text Date Book Plus view 93 Windows 95 NT 4 22 227 Writing area 6 Writing See Entering data X XLT Expense report template in Excel 144 Y Year Date Book Plus view 94 Index Page 273
198. plication or look up information however the connection fails If this occurs try adding a DNS number Ask your ISP or your System Administrator for the correct Primary and Secondary DNS IP numbers Page 212 Setting Preferences for Your Handheld Owner preferences The Owner Preferences screen enables you to record a name company name phone number or any other information that you want to associate with your handheld If you use the Security application to turn off and lock your handheld with a password information that you put in the Owner Preferences displays the next time you turn on your handheld See Chapter 1 for more information To enter the Owner preferences m Enter the text that you want to associate with your handheld in the Owner Preferences screen If you enter more text than can fit on one screen a scroll bar automatically appears on the right side of the screen Preferences If you assign a password with the Security application the information in the Owner Preferences screen cannot be changed In this case an Unlock button appears at the bottom of the screen To unlock the Owner Preferences screen 1 Tap Unlock 2 Enter the password that you defined in the Security application 3 Tap OK Chapter 9 Page 213 ShortCuts preferences The ShortCuts Preferences screen enables you to define abbreviations for entering text with Graffiti strokes This section describes how to create edit a
199. py of your custom expense report Activate the Row and Column Headings option in the Sheet settings of the Page Setup command This enables you to quickly determine the size of the Section s as well as the numbers for the start rows and columns m On the printed copy identify the data Sections A Section is an area of data with common row and column formatting A yellow highlighter marking pen can make it easy to see the Sections as you work with programming the mapping table Your custom Expense Report can contain any number of Sections and the same data can be repeated in any Section m On the printed copy identify the type of Labels that apply to each Section Each Section can have only one kind of Fixed or Variable Label for rows Likewise each Section can have only one kind of Fixed or Variable Label for columns m Place a copy of your custom Expense Report in the Template folder in the Palm Desktop software directory Change the file name so it has the file extension xlt which defines it as a Microsoft Excel template Make a note of the exact file name so it can be defined in the mapping table file Appendix C Page 239 Programming the mapping table Once you have analyzed the components of your custom Expense Report you can program the mapping table to fill the report with data from the handheld To program a new custom mapping table 1 Open a copy of the Maptable xls file in Microsoft Excel Note This file is lo
200. r the Expense Report and explains the terms used for creating the report Labels There are two kinds of labels that you need to define for your report day date and expense type Each kind of label can be either Fixed or Variable A Fixed label means that the label always appears as a header at the beginning of a row or column If a label is not Fixed it is variable For example a list table of expenses could have variable labels in the rows for day date and variable labels in the columns for expense type In this case neither day date or expense type information would be fixed as a header Instead the date and expense type information would be filled into the cells of the spreadsheet as appropriate Examples of both Fixed and Variable labels appear in the sample expense templates Appendix C Page 237 Sections A Section is an area of the report that has common formatting It is common for an Expense report to have more than one Section For example the following sample Expense Report named Sample3 xlt contains several Sections X Eile Edit View Insert Format Tools Data Window Help Employee paid i Breakfast Company paid H Section 1 Employee paid i i H Compary paid Zt not prepaid Employee pai i i fi Dinner Company paid Lunch amp Snack Business meals amp entertainment Employee paid Conference Company pa Empl
201. rences Note Not all applications have a Preferences command 4 Make changes to the settings 5 Tap OK Chapter 3 Page 39 Installing and removing applications This section explains how to install and remove applications on your Visor handheld and how to remove Palm Desktop software from your computer Installing add on applications Your Visor handheld comes with the Date Book Date Book Plus Address Book To Do List Memo Pad Expense Calculator City Time and Mail applications installed and ready to use You can also install additional applications on your handheld such as games and other software The Install Tool makes it easy to install software on your Visor handheld during a HotSync operation There are a variety of third party applications available for your Visor handheld To learn more about these applications go to the web site http www handspring com Note Any game or application that you install on your handheld resides in RAM memory you can delete them at any time To install add on software on your handheld 1 On your computer copy or download the application you want to install into the add on folder in your Palm Desktop directory on your computer Note Ifthe software you download is compressed you need to decompress it into this folder If you prefer to place the application into another folder you need to navigate to that folder before you complete step 5 2 Double click the Palm
202. rm a HotSync operation Note Purging does not happen automatically You must tap the command to make it happen Chapter 5 Page 61 Exchanging and updating data HotSync operations The HotSync process automatically synchronizes that is exchanges and updates data between your handheld and Palm Desktop software Changes you make on your handheld or Palm Desktop software appear in both places after a HotSync operation HotSync technology synchronizes only the needed portions of files thus reducing synchronization time You can synchronize your data by connecting your handheld directly to your computer with the cradle or indirectly with a modem or network See Chapter 8 for information about performing HotSync operations via a modem or network Performing a HotSync operation for the first time The first time you synchronize your data you need to enter user information on both the handheld and Palm Desktop software After you enter this information and synchronize the HotSync Manager recognizes your handheld and doesn t ask for this information again If you are a System Administrator preparing several handhelds for a group of users you may want to create a user profile See Creating a user profile in Chapter 8 before performing the following steps Important You must perform your first HotSync operation with a local direct connection rather than using a modem The following steps assume that you have already ins
203. rms so they know their rights Our method of protecting your rights has two steps 1 copyright the library and 2 offer you this license which gives you legal permission to copy distribute and or mod ify the library Also for each distributor s protection we want to make certain that everyone under stands that there is no warranty for this free library If the library is modified by some one else and passed on we want its recipients to know that what they have is not the original version so that any problems introduced by others will not reflect on the orig inal authors reputations Finally any free program is threatened constantly by software patents We wish to avoid the danger that companies distributing free software will individually obtain patent licenses thus in effect transforming the program into proprietary software To prevent this we have made it clear that any patent must be licensed for everyone s free use or not licensed at all Most GNU software including some libraries is covered by the ordinary GNU General Public License which was designed for utility programs This license the GNU Library General Public License applies to certain designated libraries This license is quite dif ferent from the ordinary one be sure to read it in full and don t assume that anything in it is the same as in the ordinary license Page 254 The reason we have a separate public license for some libraries is that they blur
204. roke shape That s all there is to it When you lift the stylus from the screen your handheld recognizes your stroke immediately and prints the letter at the insertion point on the screen As soon as you lift the stylus from the screen you can begin the stroke for the next character you want to write Important You must begin the character strokes in the Graffiti writing area If you do not make Graffiti strokes in the Graffiti writing area your handheld does not recognize them as text characters Graffiti tips When using Graffiti writing keep these tips in mind m Accuracy improves when you write large characters You should draw strokes that nearly fill the Graffiti writing area m To delete characters simply set the insertion point to the right of the character you want to delete and make the backspace stroke a line from right to left in the Graffiti writing area m Write at natural speed Writing too slowly can generate recognition errors m Do not write ona slant Vertical strokes should be parallel to the sides of the Graffiti writing area m Press firmly Chapter 2 Page 27 The Graffiti alphabet r BBL OO j 4 PP gt ipp o EE IRB Fler dy S S Ge i 7 i h i U IV J W e X L YY Mmm Wh 7 eee Page 28 Entering Data in Your Visor Handheld Writing capital letters You make capital let
205. row 6 From the Edit menu choose Paste A copy of the rows you selected in step 3 is pasted into the Maptable xls file 7 Name the table In the cell immediately to the right of the cell entitled Template Name enter the exact file name of your custom Expense Report template 8 Define the number of Sections Each row in a table defines how your handheld data will be placed in a Section of your custom Expense Report Note that the prepaid portion of a section has its own row and counts as a separate section for map table purposes even though it is not a separate section in your template Template Name SAMPLE3 XLT ROW Fixed Label Day Date Expense Type X X Table with four sections Entertainment 28 Business Meals amp 29 Mileage Log You may add or delete rows as necessary so that the total number of rows corresponds to the number of Sections in your custom Expense Report To clear all of the existing settings in a row click to select the row and press Ctrl Delete Name each row to correspond to a Section of your custom Expense Report 9 Determine the Label settings The orientation of the data fields Row Column appears in the yellow section of the table SAMPLE 1 XLT ROW COLUMN Fixed Label Variable Label by Fixed Label Variable Label by DaylDate Expense Type DayDate Expense Type DayDate Expense Type DaylDate Exp
206. s Page 4 Introduction to Your Visor Handheld Upgrade information If you already own a handheld that is compatible with the Palm Computing platform Handspring recommends that you install the version of Palm Desktop software that comes with your Visor handheld into the same folder as your current Palm Desktop software When you install the new version in the same folder as the previous version all your data is preserved If you use another personal information manager PIM you still need to install Palm Desktop software in order to update the HotSync Manager on your computer You perform HotSync operations in exactly the same way so you can quickly synchronize your old data with your new handheld To upgrade 1 Synchronize your old handheld with your old Palm Desktop software This ensures that the latest information from your handheld is on your desktop computer 2 Optional To ensure against any data loss go to the folder that stores Palm Desktop software copy your username folder and store the copy outside the Palm Desktop software folder 3 Follow the installation instructions in Installing Palm Desktop software later in this chapter Be sure to install the new software in the same folder as the old software 4 To prepare for the first HotSync operation that synchronizes your new handheld with your new Palm Desktop software go to the HotSync Manager and choose Custom Note Besure your username appears i
207. s Calculates bit by bit unique occurrences in two arguments Shifts the sign bit to the right in signed mode Enters A in a hexadecimal calculation Enters B in a hexadecimal calculation Enters C in a hexadecimal calculation Calculates the inverse of each bit of the argument Calculates the exclusive OR between two arguments Page 128 Application Specific Tasks Statistics buttons 96 000 606046090 6 Adds the current value to the end of the statistics memory list You can store up to 200 values Calculates the mean of the values in the statistics memory list Calculates the standard deviation based ona population of n Calculates the standard deviation based ona population of n 1 Calculates the sum of the values in the statistics memory list Calculates the square of the sum of the values in the statistics memory list Opens the Statistical Data dialog box where you can view edit delete and clear values in the statistics memory list Displays the number of values in the statistics memory list Calculates the factorial of any integral from 0 to 170 Generates a random number between 0 and 32767 and then divides this number by 32768 to generate a random fraction between 0 and 99997 Returns the number of combinations of n items taken m at a time Returns the number of permutations of n items taken m at a time Weight Temp buttons Indicates the current value is entered in ounce
208. s When you tap this button after tapping another unit of measure it converts the value to ounces Indicates the current value is entered in pounds When you tap this button after tapping another unit of measure it converts the value to pounds Chapter 6 Page 129 o 9 9 8 6 Indicates the current value is entered in tons When you tap this button after tapping another unit of measure it converts the value to tons Indicates the current value is entered in milligrams When you tap this button after tapping another unit of measure it converts the value to milligrams Indicates the current value is entered in grams When you tap this button after tapping another unit of measure it converts the value to grams Indicates the current value is entered in kilograms When you tap this button after tapping another unit of measure it converts the value to kilograms Indicates the current value is entered in degrees Fahrenheit When you tap this button after tapping another unit of measure it converts the value to degrees Fahrenheit Indicates the current value is entered in degrees Celsius When you tap this button after tapping another unit of measure it converts the value to degrees Celsius Length buttons D 0 Indicates the current value is entered in inches When you tap this button after tapping another unit of measure it converts the value to inches Indicates the current value is entered in feet W
209. s point the IR port directly at the IR port of the receiving handheld Tip For best results Visor handhelds should be between 10 centimeters approximately 4 inches and 1 meter approximately 39 inches apart and the path between Chapter 7 Page 173 the two devices must be clear of obstacles Beaming distance to other Palm Computing platform devices may be different 5 Wait for the Beam Status dialog box to indicate that the transfer is complete before you continue working on your handheld To beam an application 1 Open the Applications Launcher 2 Tap the Menu icon amp 3 Tap App and then tap Beam 4 Tap the application you want to transfer Note Some applications are copy protected and cannot be beamed These are listed with a lock icon next to them 5 Tap Beam 6 When the Beam Status dialog box appears point the IR port directly at the IR port of the receiving handheld 7 Wait for the Beam Status dialog box to indicate that the transfer is complete before you continue working on your handheld To receive beamed information 1 Turn on your handheld 2 Point the IR port directly at the IR port of the transmitting handheld to open the Beam Status dialog box 3 Tap Yes 4 Wait for the Beam Status dialog box to indicate that the transfer is complete and then tap OK to display the new entry Incoming records are placed in the Unfiled category Page 174 Communicating Using Your Hand
210. s are intended to guar antee your freedom to share and change free software to make sure the software is free for all its users This license the Library General Public License applies to some specially designated Free Software Foundation software and to any other libraries whose authors decide to use it You can use it for your libraries too When we speak of free software we are referring to freedom not price Our General Public Licenses are designed to make sure that you have the freedom to distribute cop ies of free software and charge for this service if you wish that you receive source code or can get it if you want it that you can change the software or use pieces of it in new free programs and that you know you can do these things To protect your rights we need to make restrictions that forbid anyone to deny you these rights or to ask you to surrender the rights These restrictions translate to certain responsibilities for you if you distribute copies of the library or if you modify it For ex ample if you distribute copies of the library whether gratis or for a fee you must give the recipients all the rights that we gave you You must make sure that they too receive or can get the source code If you link a program with the library you must provide complete object files to the recipients so that they can relink them with the library after making changes to the library and recompiling it And you must show them these te
211. s distributed in the hope that it will be useful but WITHOUT ANY WAR RANTY without even the implied warranty of MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE See the GNU Library General Public License for more de tails You should have received a copy of the GNU Library General Public License along with this library if not write to the Free Software Foundation Inc 59 Temple Place Suite 330 Boston MA 02111 1307 USA Also add information on how to contact you by electronic and paper mail You should also get your employer if you work as a programmer or your school if any to sign a copyright disclaimer for the library if necessary Here is a sample alter the names Yoyodyne Inc hereby disclaims all copyright interest in the library Frob a library for tweaking knobs written by James Random Hacker Signature of Ty Coon 1 April 1990 Ty Coon President of Vice That s all there is to it Page 260 FCC Statement This device complies with part 15 of the FCC rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Note This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interf
212. s how to modify existing Expense application templates and how to create your own custom expense report templates for use with the Expense application Note This section assumes that you are familiar with Microsoft Excel or a similar spreadsheet application If you are not familiar with Microsoft Excel consult your company s Information Services department or another experienced user About mapping tables Before creating or modifying an Expense template it s important to understand the function of the Palm Desktop software Expense application In simple terms the Expense application moves Expense data from your handheld into a Microsoft Excel spreadsheet Each Expense item stored in your handheld represents a group of related data You can link the following data to an expense item m Category m Payment Currency m Date m Vendor m Expense Type m City Amount m Attendees m Payment Method sm Note When you perform a HotSync operation between your handheld and Palm Desktop software on your computer the Expense data is stored on your computer in a file named Expense txt When you open the Expense application in Palm Desktop software an Excel macro starts and populates an expense template with your data based on the rules specified in a spreadsheet file named Maptable xls The Maptable xls file is an editable spreadsheet that functions as a mapping table The function of the mapping table is to guide the Excel macr
213. s the start and end times for Date Book screens If the time slots you select do not fit on one screen you can tap the scroll arrows to scroll up and down m Alarm Preset Automatically sets an alarm for each new event The silent alarm for untimed events is defined by minutes days or hours before midnight of the date of the event Alarm Sound Sets the tone of the alarm Remind Me Defines how many times the alarm sounds The choices are Once Twice 3 Times 5 Times and 10 Times m Play Every Defines how often the alarm sounds The choices are Minute 5 minutes 10 minutes and 30 minutes About Date Shows version information for Date Book Book Page 92 Application Specific Tasks Date Book Plus In addition to all the standard Date Book features Date Book Plus provides three extra views Week View with Text Year View and List View Date Book Plus also includes advanced features such as floating events To Do List integration the Daily Journal and templates This section describes the views and features which are unique to Date Book Plus See Date Book earlier in this chapter for information on the standard Date Book features Working in Week View with Text The Week View with Text shows an entire week with a description of each scheduled event This view can display one or two weeks at a time and can include To Do items that are due on the dates shown Toggle between Scroll to 1 and 2 weeks more ev
214. s to select it 7 Tap Add Page 156 Communicating Using Your Handheld To Lookup Adams Ben ben_adarms netcom com Butler Richard buttons pipeline corn Carter Melanie mearter aol com Tap to select Chu Byron chuman daol com Technical Support support palm com Tap here to enter address in field Adding details to e mail items Before you send your e mail item you can attach additional attributes to it such as a signature or a priority level These features are dependent on the desktop E mail application you use If your application does not support the attribute you select your handheld cannot attach that attribute to the e mail item The following details are available Priority Flags an e mail item as High Normal or Low priority BCC Creates a blind carbon copy field in the New Message screen Signature Attaches previously defined text as the closing of an e mail item See Adding a signature to your e mail item later in this chapter Confirm Requests a confirmation telling you when the Read e mail item was read Confirm Requests a confirmation telling you when the Delivery e mail item was delivered Note The Priority and BCC settings are valid only for the current e mail item and must be set for each item you create Chapter 7 Page 157 Setting a priority To set a priority for your e mail item 1 In the New Message screen tap Details New Message Message Details i Subj Pri
215. sing applications other than Microsoft Excel 244 Expense file details sctesc1 scscsvitisann ieititicdaatevtiinarsietaneeth 245 Appendix D Non ASCII Characters for Login Scripts Usec Achar ite a teach basket salsa ete rhle iat AAA 247 Carriage return and line feed oo eee cece este ceseeeteneteeees 247 Litetal chara Cterss ciincoe seis Gestures eee ead hen ate athens 248 Warranty and Other Product Information Handspring Inc Limited Warranty cccccsccceeseseeeneneeeees 249 Handspring Inc End User Software License Agreement 252 GNU Library General Public License cceeeeeseeeee eee 254 FEC Statement kosme n r ban aaah denies O ie ENEA 261 Canadian RFI Statement ccccccssccessecsssecsscesseecssceesecsseecsseceseeenes 261 Acknowledgments ia a Melee a E 262 AL Cr E EA EA ETENEE A Sees etic vcs Miva wea 263 Page viii Visor Handheld User Guide About This Guide Welcome to the Visor handheld computer This guide is designed to help you get up and running quickly on your handheld It describes all you need to know about how to use your Visor handheld and the applications that come with it It walks you through m Locating all the parts of your handheld m Viewing and entering data m Using your handheld with your computer E Personalizing your handheld with your own preference settings After you become familiar with the basic functionality of your Visor handheld you can use the rest of this
216. ss List Abrams Liz 650 454 6121 Adams Ben 408 772 1900 Beckman Rachel 510 532 0746 Bertolli Marcus 213 422 1363 Bruce Jeremy 408 459 1279 Butler Richard 516 626 1424 Cain Cath 650 235 6222 Carpenter Joan 718 Carter Melanie 212 95 6277 Chu Byron 213 343 9801 Conner Sandy 301 933 6833 Look Up line Look tip Page 68 Common Tasks The list scrolls to the first entry that begins with that letter If you write another letter the list scrolls to the first entry that Mo starts with those two letters For example writing an s scrolls to Sands and writing sm scrolls further to Smith If you sort the list by company name the Look Up feature scrolls to the first letter of the company name 3 Tap the record to view its contents Using Find You can use Find to locate any text that you specify in any application To use Find 1 Tap the Find icon Q Tip If you select text in an application before you tap Find the selected text automatically appears in the Find dialog box 2 Enter the text that you want to find Find is not case sensitive For example searching for the name davidson also finds Davidson Find locates any word that begin with the text you enter For ex ample searching for plan finds planet but not airplane 3 Tap OK Find searches for the text in all records and all notes Matches for David
217. st of countries you can create your own custom country and currency symbol To define a custom currency symbol 1 Tap the Menu icon G 2 Tap Options and then tap Custom Currencies 3 Tap one of the four Country boxes Custom Currencies Create your own custom currencies by tapping on the country name below Tap a Country box 4 Enter the name of the country and the symbol that you want to appear in Expense Currency Properties Country Symbol Chapter 6 Page 141 5 Tap OK to close the Currency Properties dialog box 6 Tap OK Note If you want to use your custom currency symbol as the default for all Expense items select the symbol in the Preferences dialog box If you want to use your custom currency symbol only for a particular Expense item select the symbol in the Receipt Details dialog box associated with that item Show Options Show Options define the sort order and other settings that relate to your Expense items To open the Show Options dialog box 1 In the Expense List tap Show 2 Select any of the options 4 14 Taxi 20 00 4 14 Lunch Show Options i 4 14 Hotel 4 14 Car Rental 427 38 Sort by v Date Distance w Miles Show currency Sort by Enables you to sort expense items by date or type Distance Enables you to display Mileage entries in miles or kilometers Show currency Shows or hides the currency symbol in the Expense List 3 Tap OK
218. st of service User Name templates Password Phone T 2 Tap the predefined service template you want to use Entering a user name The User Name setting identifies the name you use when you log into your Internet Service Provider or your dial in server Although this field can contain multiple lines of text only two lines appear onscreen To enter a user name 1 Tap the User Name field 2 Enter your user name w Network Preferences Enter your user name here User Name Password Phone T Details Connect Note Most dial in servers do not accept spaces in the user name Page 200 Setting Preferences for Your Handheld Entering a password The Password box identifies the password you use to log into your server or ISP Your entry in this field determines whether your handheld prompts you to enter a password each time you log into your network m If you do not enter a password your handheld displays the word Prompt in this field and asks you to enter a password during the login procedure m Ifyou enter a password your handheld displays the word Assigned in this field and does not prompt you to enter a password during the login procedure Note If you are concerned about security select the Prompt option and do not enter a password To enter a password 1 Tap the Password field 2 Enter the password you use to log into your server Enter password here
219. t 21 226 showing in Mail list 165 To Do List record due 117 Day Date Book view 80 91 103 DBA Date Book archive file 35 Decimal point 195 Default categories 64 currency in Expense 147 settings See Preferences Deleted data saving in archive files 60 e mail recovering 163 Deleting applications 40 43 Desktop software 43 e mail 163 Graffiti characters 27 passwords 45 records 60 service templates 210 text 59 See also Purging records Delivering e mail 157 160 Desktop E Mail application applications supported 150 managing 149 172 support of Mail features 157 Desktop software 21 23 configuring mail 150 152 for entering data 19 linking to external files 188 removing 43 saving deleted data to an archive file 60 system requirements 4 upgrading 5 See also PIM Digitizer 11 194 225 Display contrast brightness control 7 DNS Domain Naming System 207 Docking station See Cradle Double booked events 89 Draft e mail 161 Dragging memos into other applications 52 stylus to activate features 193 using the stylus 11 E Editing records 58 59 unsent e mail 160 E mail addresses in Address Book 111 112 looking up 156 157 E mail items See Mail Entering data 16 19 importing from other applications 35 36 problems with 225 using Graffiti writing 25 34 using the computer keyboard 35 using the onscreen keyboard 34 Entries See Address Book Eudora 150 Events See Date Book Excel transferring Expense data to 143 146 E
220. t is not in use To remove the cover 1 Unclip the top of the cover from your handheld 2 Lift the cover off your handheld To reattach the cover 1 Insert the pegs on the bottom of the cover into the holes on the bottom of your handheld 2 Gently press the top of the cover onto your handheld until it clicks into place Unclip top edge to remove cover Align pegs to replace cover Page 8 Introduction to Your Visor Handheld Locating back panel components Springboard expansion slot protector Springboard expansion slot protector Stylus IR port Reset button Battery door USB and serial IR port Reset button Battery door USB and serial connector Slides in and out of the Springboard expansion slot You can replace the slot protector with a Springboard expansion module to add features to your handheld Slides in and out of the slot in the back panel of the handheld To use the stylus remove it from the slot and hold it as you would a pen or pencil Uses infrared technology to transmit data to and receive data from other Palm Computing platform devices See Beaming information in Chapter 7 for more information Under normal use you should not have to use the reset button See Appendix A for information about when and how to use the reset button Covers the batteries that power your handheld The connector that connects your handheld to the connector cradle which i
221. t of free 233 for beaming 231 Calculator 123 regaining 61 224 Memos See Memo Pad Menus 14 16 225 Address Book 113 choosing 15 command equivalents Graffiti writing 15 Date Book 90 100 Edit menu 58 59 Expense 147 Mail 172 Memo Pad 121 134 137 menu bar 12 14 Network Preferences 211 To Do List 119 Microsoft Excel transferring Expense data to 143 146 Exchange 150 Outlook connecting to 228 Modem HotSync operations via 182 186 229 230 preferences 198 Monday to start week 195 Month Date Book view 89 91 Moving Date Book events 84 the cursor Graffiti writing 33 MPA Memo Pad archive file 35 Multi day events See Repeating events Network connecting 205 connection type 206 idle timeout 206 login scripts 209 password 201 phone settings 202 preferences 199 212 primary DNS 207 secondary DNS 207 selecting service 199 TCP IP 199 user name 200 Network HotSync operation 186 Notes attaching to records 76 See also Memo Pad Numbers decimal point and thousands separator 195 Graffiti writing 29 onscreen keyboard 12 17 34 Index Page 269 0 1 2 3 for expense reports 244 Onscreen keyboard 17 34 59 pen stroke to open 193 Opening Address Book 50 applications 13 14 Calculator 53 123 CityTime 54 Date Book 48 Date Book Plus 49 Expense 55 Mail 152 Memo Pad 52 To Do List 51 Organizer Lotus PIM 35 Outbox 160 164 Outlook connecting to 228 Overlapping events 89 Owner preferences 213
222. t on it the glass may break m Protect your handheld from temperature extremes Do not leave your handheld on the dashboard of a car on a hot day and keep it away from heaters and other heat sources m Donotstore or use your handheld in any location that is extremely dusty damp or wet m Use a soft damp cloth to clean your handheld If the surface of the handheld screen becomes soiled clean it with a soft cloth moistened with a diluted window cleaning solution Appendix A Page 217 Battery considerations Please note the following considerations when replacing the batteries in your handheld Under normal conditions your handheld batteries should provide several months of use You can conserve battery life by minimizing the use of the backlight feature and changing the Auto off setting that automatically turns the handheld off after a period of inactivity See General preferences in Chapter 9 for more information If the batteries become low in the course of normal use an alert appears on the handheld screen describing the low battery condition If this alert appears perform a HotSync operation to back up your data before you replace the batteries This helps prevent accidental data loss When replacing the batteries begin by turning your handheld off so there is no screen display Never remove the batteries while your handheld is turned on When replacing the batteries always use good quality batteries of th
223. t specify a license version number you may choose any version ever published by the Free Software Foundation If you wish to incorporate parts of the Library into other free programs whose distribution conditions are incompatible with these write to the author to ask for permission For software which is copyrighted by the Free Software Foundation write to the Free Software Foundation we sometimes make exceptions for this Our decision will be guided by the two goals of preserving the free status of all derivatives of our free software and of promoting the sharing and reuse of software generally NO WARRANTY 15 BECAUSE THE LIBRARY IS LICENSED FREE OF CHARGE THERE IS NO WARRANTY FOR THE LIBRARY TO THE EXTENT PERMITTED BY APPLICABLE LAW EXCEPT WHEN OTHERWISE STATED IN WRITING THE COPYRIGHT HOLDERS AND OR OTHER PARTIES PROVIDE THE LIBRARY AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESSED OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE THE ENTIRE RISK AS TO THE QUALITY AND PERFORMANCE OF THE LIBRARY IS WITH YOU SHOULD THE LIBRARY PROVE DEFECTIVE YOU ASSUME THE COST OF ALL NECESSARY SERVICING REPAIR OR CORRECTION Warranty and Other Product Information Page 259 16 INNO EVENT UNLESS REQUIRED BY APPLICABLE LAW OR AGREED TO IN WRITING WILL ANY COPYRIGHT HOLDER OR ANY OTHER PARTY WHO MAY MODIFY AND OR REDISTRIBUTE THE LIBRARY AS PERMITTED ABOVE BE
224. t style 77 installing 40 42 Memo Pad 52 opening 14 preferences for 39 removing 43 security 44 size in kilobytes 233 To Do List 51 version of 233 viewing as icons 38 viewing as list 38 See also Add on applications Applications Launcher 13 14 37 39 Appointments See Date Book Archive files importing data from 35 for main applications 35 saving deleted records 60 saving purged records 61 Automatic fill in Expense 147 Auto off delay 196 Autotext See Graffiti ShortCuts Backlight 7 8 193 Backup See HotSync Batteries battery door 9 installing 10 Battery conserving power 196 gauge 13 BCC blind carbon copy 158 Beaming information 173 175 location of IR port 9 pen stroke to activate 193 problems with 231 Index Page 263 Birthdays See Repeating events Bold font for text 77 Brightness Control 7 Business card for beaming 173 Buttons preferences 192 C Calculator Advanced mode 124 Area view 131 Basic mode 123 buttons explained 123 124 125 133 Finance view 127 Length view 130 Logic view 128 Math view 125 memory 123 menus 134 opening 53 123 overview 53 recent calculations 53 124 selecting mode 123 Statistics view 129 Trigonometry view 126 Volume view 132 Weight Temp view 129 Calibration 11 194 225 Call Waiting disabling 184 203 Calling card using in phone settings 184 204 Capital letters Graffiti writing 29 Caring for the handheld 217 Categories application 37 38 assigni
225. talled the Palm Desktop software If you have not installed this software see Installing Palm Desktop software in Chapter 1 for instructions To perform a local HotSync operation 1 Insert your handheld into the cradle The bottom edge of the handheld should align smoothly with the cradle when it is inserted properly Page 62 Common Tasks 2 If the HotSync Manager is not running start it On the Windows desktop click Start and then choose Programs Navigate to the Palm Desktop software program group and choose HotSync Manager Alternatively you can start the Palm Desktop software which automatically opens the HotSync Manager 3 Press the HotSync button on the cradle HotSync button Important The first time you perform a HotSync operation you must enter a user name in the New User dialog box and click OK Every handheld should have a unique name To prevent loss of a user s records never try to synchronize more than one handheld to the same user name The HotSync Progress dialog box appears and synchronization begins HotSync Progress Status Synchronizing Mail User Arthur Manzi a v 4 Wait for a message on your handheld indicating that the process is complete After the HotSync process is complete you can remove your handheld from the cradle Chapter 5 Page 63 Categorizing records Categorize records in the Address Book To Do List Memo Pad and Expense applic
226. ted along with the other information associated with it is pasted into the record you selected in step 1 Page 70 Common Tasks Phone Lookup tips Write the Graffiti Command stroke L to activate the Phone Lookup feature You can also activate it in the following circumstances While entering text For example to insert the full name and phone number for someone with the last name Williams write the Graffiti characters for Wi and then the Phone Lookup Command stroke L Assuming you have only one Address Book record that begins with Wi your handheld inserts the full name Fred Williams and its associated information If you have more than one name that begins with Wi the Phone Lookup screen appears and highlights the first record that begins with Wi For selected text Drag to highlight the text and then write the Phone Lookup Command stroke L Your handheld replaces the selected text and adds the name and its associated information Looking up names to add to expense records In Expense Lookup displays the names in your Address Book that have data in the Company field You can add these names to a list of attendees associated with an Expense record To add names to an Expense record 1 2 Tap the Expense record to which you want to add names Tap Details Receipt Details Category w Unfiled Type w Lunch Payment w Unfiled Currency Vendor City
227. ters with the same stroke shapes as the basic alphabet characters To make capital letters you must first shift to caps just as you press the Shift key on a keyboard and then write the character strokes Note Graffiti writing includes a feature that automatically capitalizes the first letter when you create a new sentence or a new record by tapping New or a blank line To draw the first letter of a word as a capital letter m Use the Caps Shift stroke Caps Shift Tip When Caps Shift is active an up arrow symbol appears in the lower right corner of the handheld screen If you accidentally activate Caps Shift backspace will cancel it Caps Shift To enter only capital letters Caps Lock m Use the Caps Lock stroke Lock Tip When Caps Lock is active an underlined up arrow symbol appears in the lower right corner of the handheld screen To return to lowercase make the Caps Shift stroke caps Lock Writing numbers Writing numbers with Graffiti writing is similar to writing letters of the alphabet except that you make the character strokes on the right hand side numbers side of the Graffiti writing area Chapter 2 Page 29 Graffiti numbers Number Strokes Number Strokes 100 gt S55 6 2 eA 7 7 33 4 a 9 G Writing punctuation marks Graffiti writing can create any punctuation symbol that you can enter from a standard keybo
228. th a name that begins with that letter You can also assign application icons to different categories See Categorizing applications in Chapter 3 Using menus Menus on your handheld are easy to use Once you have mastered them in one application you can use them the same way in all other applications The menus of each application are illustrated in the section on that application in Chapter 4 The Edit menu is described in Editing records in Chapter 4 To open the menu bar 1 Open an application such as Memo Pad 2 Tap the Menu icon G Page 14 Introduction to Your Visor Handheld w Unfiled J Record New Memo oN Delete Memo DI Beam Memo B k R iek d Tap the Menu icon In this example three menus are available Record Edit and Options The Record menu is selected and contains the commands New Memo Delete Memo and Beam Memo Choosing a menu After you open the menu bar for an application tap the menu that contains the command you want to use The menus and menu commands that are available depend on the application Also the menus and menu commands vary depending on which part of the application you re using For example in Memo Pad the menus are different for the Memo List screen and the Memo screen Graffiti menu commands Most menu commands have an equivalent Graffiti Command stroke which is similar to the keyboard shortcuts used to execute comm
229. the stylus from the Graffiti writing area your handheld recognizes and displays the text character immediately To accomplish single strokes some Graffiti strokes are portions of the regular alphabet equivalents m The Graffiti writing area is divided into two parts one for writing the letters of the alphabet and one for writing numbers The small marks at the top and bottom of the Graffiti writing area indicate the two areas Write letters here Write numbers here AS a A v Q Division marks To write Graffiti letters 1 Tap the screen where you want your text to go Note You need to tap above the Graffiti writing area and must see a blinking cursor before you write the text 2 Use the tables on the following pages to find the stroke shape for the letter you want to create For example the stroke shown below creates the letter n Note There are two different stroke shapes available for some letters For these letters choose the one that s easiest for you Lift stylus here Start stroke at heavy dot As you ll see later you use the same shape to create both the uppercase and lowercase version of a letter 3 Position the stylus in the left hand side of the Graffiti writing area Page 26 Entering Data in Your Visor Handheld 4 Start your stroke at the heavy dot and draw the stroke shape as it appears in the tables 5 Lift the stylus from the screen at the end of the st
230. the Palm Computing platform or to create a copy of your important Palm Desktop information Chapter 2 Page 35 To import data 1 2 3 BOD OTe Open Palm Desktop software Click the application into which you want to import data If you are importing records that contain a field with category names do the following Select All in the Category box Be sure that the same categories that appear in the imported file also exist in the application If the categories do not exist create them now otherwise the records are imported into the Unfiled category From the File menu choose Import Select the file you want to import Click Open To import data into the correct Palm Desktop fields drag fields in the left hand column so that they are opposite the corresponding imported field on the right If you do not want to import a field deselect the check box for that field Click OK The imported data is highlighted in the application 10 To add the imported data to your handheld perform a HotSync operation See Palm Desktop online Help for more information on importing and exporting data Page 36 Entering Data in Your Visor Handheld Chapter 3 Managing Your Applications This chapter explains how to switch between applications on your Visor handheld computer how to change application settings so they are personalized to your work methods and how to categorize applications so you view them in rel
231. the dis tinction we usually make between modifying or adding to a program and simply using it Linking a program with a library without changing the library is in some sense sim ply using the library and is analogous to running a utility program or application pro gram However in a textual and legal sense the linked executable is a combined work a derivative of the original library and the ordinary General Public License treats it as such Because of this blurred distinction using the ordinary General Public License for librar ies did not effectively promote software sharing because most developers did not use the libraries We concluded that weaker conditions might promote sharing better However unrestricted linking of non free programs would deprive the users of those programs of all benefit from the free status of the libraries themselves This Library Gen eral Public License is intended to permit developers of non free programs to use free li braries while preserving your freedom as a user of such programs to change the free libraries that are incorporated in them We have not seen how to achieve this as regards changes in header files but we have achieved it as regards changes in the actual func tions of the Library The hope is that this will lead to faster development of free librar ies The precise terms and conditions for copying distribution and modification follow Pay close attention to the difference between a
232. then automatically changes the end date to maintain the duration of the repeating event If you change the repeat interval e g daily to weekly of a repeating event past occurrences prior to the day on which you change the setting are not changed and your handheld creates a new repeating event If you change the date of an occurrence of a repeating event e g from January 14th to January 15th and apply the change to all occurrences the new date becomes the start date of the repeating event Your handheld adjusts the end date to maintain the duration of the event If you change other repeat settings e g time alarm private of a repeating event and apply the change to all occurrences your handheld creates a new event The start date of this new event is the day on which the setting is changed Past occurrences prior to the day of the change are not changed If you apply a change to a single occurrence of a repeating event e g time that occurrence no longer shows the Repeat icon Page 86 Application Specific Tasks Changing the Date Book view In addition to displaying the calendar for a specific day you can also display a whole week or month as well as the current time Note The Date Book Plus application includes additional calendar views and extended features You can select Date Book Plus as your default Date Book application See Selecting the default Date Book later in this chapter for details To
233. ting area a D Power button Backlight control Application buttons Microphone Scroll buttons Visor Displays the applications and information stored in handheld your Visor handheld It is touch sensitive and screen responds to the stylus Graffiti The area where you write letters and numbers using writing the Graffiti alphabet See Chapter 2 to learn how to area write Graffiti characters Page 6 Introduction to Your Visor Handheld Application Activates the individual applications that correspond buttons to the icons on the buttons Date Book Address Book To Do List and Memo Pad See Buttons preferences in Chapter 9 for details on reassigning these buttons to activate any application on your Visor handheld Tip If your Visor handheld is turned off pressing any application button activates the handheld and opens the corresponding application Scroll Displays text and other information that extends buttons beyond the area of the Visor handheld screen Pressing the bottom scroll button scrolls down to view information below the viewing area and pressing the top scroll button scrolls up to view the information above the viewing area Contrast Displays the contrast control screen where you can Control adjust the appearance of the screen for the clearest screen display Depending on the lighting conditions or temperature of the environment where you use your handheld you may need to adjust the
234. tings for local and remote synchronization For example you may want to download all of your e mail during local synchronization and only urgent e mail during remote synchronization Once defined your handheld determines if synchronization is occurring locally or remotely and uses the appropriate settings for the HotSync operation To open the HotSync Options dialog box 1 Tap the Menu icon G 2 Tap Options and then tap HotSync Options 3 Tap the Settings for pick list and select Local HotSync or Remote HotSync HotSync Options Li HotSync Options Li Tap here Settings for w Local HotSync to display Settings for KILLS HotSync ily Send only y An Send only Hiter Unread All messages will be syn options chronized between the chronized between the handheld and the remote handheld and the remote email system email system All messages will be syn Note For more information about Local and Remote HotSync operations see Chapter 8 4 Tap the filtering option you want to apply All During synchronization all e mail items in your desktop E Mail Inbox synchronize with your handheld and all e mail items in your handheld Outbox are sent to your desktop E Mail application Send Only During synchronization only the e mail items in your handheld Outbox are sent to your desktop E Mail application from there they are sent to their destinations Page 166 Communicating Using Your Handheld Filter Duri
235. tion Events Removes events without a duration from the Year View display Hide Events lt Removes events that are shorter than the time you specify from the Year View display The choices are 0 5 1 2 4 8 and 12 Hide Daily Repeating Events Removes events that repeat daily from the Year View display Page 108 Application Specific Tasks List View List Preferences Li Preferences Date Book BY Appt Floot f Done O Alarms Only O Repeat events only appear once ToDo All Filter by Text O Find Show EY boy Mame O Time m Date Book Determines which type of events appear in the List View display The choices are Appt Float Done Alarms Only and Repeat events only appear once m To Do Determines which type of To Do List items appear in the List View display The choices are All Not Complete Complete and None If you choose either Not Complete or Complete you also have the following choices Dated amp Undated Dated only and Undated only m Filter by Text Displays events that contain the text you enter in this field and hides events that do not contain this text m Show Determines the type of information that will appear for each event The choices are Day Name and Time About Date Shows version information for Date Book Plus Book Chapter 6 Page 109 Address Book Address Book is the application in which you store name and address information about people or businesses Creati
236. top E Mail applications such as Microsoft Exchange version 4 0 or higher QUALCOMM Eudora version 3 0 3 or higher and Lotus cc Mail versions 2 5 6 0 and 7 0 You can see the full list of the supported applications when you set up Mail For information on using Mail with a Macintosh visit the web site http www handspring com If your desktop E Mail application does not appear on the list you may still be able to manage your desktop E Mail application from your handheld by means of special connection software called a conduit that lets you synchronize your desktop E Mail application and your handheld Contact the vendor of your E Mail application or visit the web site http www handspring com for more information Note The following instructions assume that you have already installed Palm Desktop software on your computer and that you did not set up Mail during the installation If you have not yet installed the Palm Desktop software the installation procedure prompts you to set up Mail as part of the Palm Desktop software installation To set up Mail 1 Click Start in the Windows taskbar 2 Highlight Programs highlight Palm Desktop software and then click Mail Setup to begin setup 3 Follow the instructions onscreen to set up your handheld for use with your desktop E Mail application Page 150 Communicating Using Your Handheld To select HotSync options 1 Click the HotSync icon G in the Windows system
237. top is running C Manual you start the HotSync Manager yourself 3 Click the General tab and select one of the following options Chapter 8 Page 177 Always available Adds HotSync Manager to the Startup folder and constantly monitors the communication port for synchronization requests from your handheld With this option the HotSync Manager synchronizes data even when Palm Desktop software is not running Available only Starts HotSync Manager and monitors when Palm requests automatically when you open Palm Desktop software Desktop software is running Manual Monitors requests only when you select HotSync Manager from the Start menu Tip If you re not sure which option to use keep the default setting Always available 4 Click the Local tab to display the settings for the connection between your computer and the handheld cradle and adjust the following options as needed General Local Modem Network Serial Port z Speed As Fast As Possible K2 Page 178 Advanced HotSync Operations Serial Port Speed Identifies the port that Palm Desktop software uses to communicate with the optional serial cradle This selection should match the number of the port to which you connected the optional cradle Note Your handheld cannot share this port with an internal modem or other device Determines the speed at which data is transferred between your handheld and Palm Desktop software Try the As F
238. ts preferences in Chapter 9 to learn about creating your own ShortCuts To use a ShortCut draw the ShortCut stroke followed by the ShortCut characters When you draw the ShortCut stroke the ShortCut symbol appears at the insertion point to show that you are in ShortCut mode ShortCut Q Chapter 2 Page 33 Your handheld includes the following predefined Graffiti ShortCuts Entry ShortCut Date stamp ds Time stamp ts Date time stamp dts Meeting me Breakfast br Lunch lu Dinner di Using the onscreen keyboard You can open the onscreen keyboard anytime you need to enter text or numbers on your handheld Note that you cannot enter Graffiti characters while using the onscreen keyboard To use the onscreen keyboard 1 Open any application such as Memo Pad 2 Tap any record or tap New 3 Tap abc to open the alphabetic keyboard or tap 123 to open the numeric keyboard a 2 Tap here for alpha keyboard Tap here for numeric keyboard 4 Tap the characters to enter text and numbers Note The onscreen keyboard also includes a dialog box for international characters You can switch among the three dialogs at any time to enter the exact text you need 5 After you finish tap Done to close the onscreen keyboard and place the text in the record Page 34 Entering Data in Your Visor Handheld Using your computer keyboard
239. tting you want Memo Pad Tap the Sort by pick list and select Alphabetic or Manual 5 Tap OK To sort the Memo List manually tap and drag a memo to a new location in the list Note To make the list of your memos appear in Palm Desktop software as you manually sorted it on your handheld open Memo Pad in Palm Desktop software and click List by Then select Order on handheld Chapter 5 Page 73 Making records private In all basic applications except Expense you can make individual records private Private records remain visible and accessible however until you select the Security setting to hide all private records See Security in Chapter 3 for more information Hiding private records You can hide records that you mark as private If you define a password you must enter it to display private records To hide private records 1 Tap the Applications icon 2 Tap Security 3 Tap Hide Hide Records i Records marked Private in details dialogs will be hidden If a password is Password Features assigned you must enter it to show Forgotten Password private records Turn Off amp Lock Device 4 Tap Hide to confirm that you want to hide private records To display private records 1 Tap the Applications icon 2 Tap Security 3 Tap Show If you do not have a password hidden records become visible If you have a password the Show Private Records dialog box appears
240. ure J text here 4 Tap OK Chapter 7 Page 159 To add a signature to your e mail item 1 In the New Message screen tap Details 2 Tap the Signature check box to select it and add your signature to the e mail item Note The check box stays selected so all subsequent e mail items you create will also contain your signature until you deselect the Signature option 3 Tap OK Note The signature does not display in your e mail item only your recipient sees the signature Requesting confirmations To receive a confirmation when your e mail item is read 1 In the New Message screen tap Details 2 Tap the Confirm Read check box to select it 3 Tap OK To receive a confirmation when your e mail item is delivered 1 In the New Message screen tap Details 2 Select the Confirm Delivery check box to select it 3 Tap OK Storing e mail to be sent later When you send e mail from your handheld it actually stores the e mail in the Outbox folder until the next time you synchronize your handheld with your computer During synchronization all e mail stored in the Outbox folder is transferred to the Outbox folder in your desktop E Mail application E mail created on your handheld is sent out the next time you send mail from your desktop E Mail application To send e mail m After you create an e mail item tap Send Editing unsent e mail You can make changes to an e mail that has not yet been sent as l
241. vii Appendix A Maintaining Your Handheld Caring for your handheld eee cesses tenenseeneeeceneseee 217 Battery considerations eee cece ee ceee esse ee eeteseseeeteceseseeesenenees 218 Resetting your handheld cc cece cee cece ceeeeeeececseeeeneneeeeees 219 Performing a SOft reSet oo eode a AE 219 Performing a hard reset c ccccccsssesesesesssesesesescseeseescseeesesees 220 Appendix B Troubleshooting Tips Software installation problems cc ccc eee ee eee eeeeeeeeeneee 223 Operating probleMs cccccc ccc cesses cseeeesescseseseseecseseesesees 223 Tapping and writing problems cece eeeeeeeeneeeeeeseee 225 Application problems ccccccceccscsenesesescsesesesesescseesesescseeesesees 226 HLOtS yn problem Sossi arna e laar i iii 227 Beaming problems sesssssssseressesrisssstessisressssninsisnessssnienienesneeneenens 231 Password problems orsi enosn e 232 Technical support iiisescracsesc5 ea a e e E E A 233 Appendix C Creating a Custom Expense Report About mapping tables ccc hinatan in 235 Customizing existing sample templates ccccecceseteeeees 236 Determining the layout of the Expense Report cccceee 237 eA OLS csscc2eescs eons Sedk sax shes aa beck ed a e ous ARATA 237 SeCHONS e353 eb Reese Sided Boies A tee Leelee 238 Analyzing your custom Expense Report ss ssesssssississesseeseerens 239 Programming the mapping table c cece cesses ceeenenees 240 U
242. w E mail Address City as Tap triangle Cra ee 4 Select a new label Changing Address Entry details The Address Entry Details dialog box provides a variety of options that you can associate with an entry To open the Address Entry Details dialog box 1 Tap the entry whose details you want to change 2 Tap Edit 3 Tap Details Address Entry Details Show in List w Work Category w Unfiled Private 0 4 Select any of the following settings Show in List Select which type of phone or other information appears in the Address List screen Your options are Work Home Fax Other and E mail Category Assign the entry to a category Private Hide this entry when Security is turned on Page 112 Application Specific Tasks Address Book menus Address Book menus are shown here for your reference and Address Book features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands The Record and Options menus differ depending on whether you re displaying the Address List screen or the Address View screen Record menus Lixtsug Edit Options Beam Category Bearn Business Card Address List Delete Address Attach Note A Delete Note oO Beam Address Select Business Card Beam Business Card Address View Options menus Record Edit etre
243. ware and your handheld You can configure the File Link feature to check for changes to the external file when you perform a HotSync operation Note File Link is not available for the Macintosh version of Palm Desktop software With File Link you can import data stored in any of the following formats Comma delimited csv Tab delimited tsv Memo Pad archive mpa Address Book archive aba Text txt For information on how to set up a file link see the Palm Desktop online Help Page 188 Advanced HotSync Operations Creating a user profile If you use the File Link feature to configure several Handspring Inc handheld computers with specific information such as a company phone list before distributing them to their actual users you can create a user profile to load the data into an handheld without associating that data with a user name The User Profile feature is designed only for the first time HotSync operation before you assign a User ID to a particular handheld To create a user profile 1 Open Palm Desktop software 2 From the Tools menu choose Users 3 Click Profiles 4 Click New Selecta profile New Delete Rename Help 5 Enter a unique name for the profile and click OK New Profile x Enter a new profile name Cancel 6 Repeat steps 3 and 4 for each profile that you want to create and then click OK to return to Palm Desktop software 7 Se
244. work based on the library and a work that uses the library The former contains code derived from the library while the latter only works together with the library Note that it is possible for a library to be covered by the ordinary General Public License rather than by this special one Terms and Conditions for Copying Distribution and Modification 0 This License Agreement applies to any software library which contains a notice placed by the copyright holder or other authorized party saying it may be distributed under the terms of this Library General Public License also called this License Each licensee is addressed as you A library means a collection of software functions and or data prepared so as to be conveniently linked with application programs which use some of those functions and data to form executables The Library below refers to any such software library or work which has been distributed under these terms A work based on the Library means either the Library or any derivative work under copyright law that is to say a work containing the Library or a portion of it either verbatim or with modifications and or translated straightforwardly into another language Hereinafter translation is included without limitation in the term modification Source code for a work means the preferred form of the work for making modifications to it For a library complete source co
245. writing then adds the accent to the letter For example the following diagram shows the strokes required to draw an accented e Accent strokes a a a Using these accent strokes you can write the following accented letters A AS E RK FR E S aaaadaae ifiioodd6ouutiyyna Additional non English characters You can write the following characters in the lowercase alphabet mode without any special punctuation or shifting Cle Note You must write these non English characters in the left side of the Graffiti writing area Page 32 Entering Data in Your Visor Handheld Navigation strokes In addition to character symbols Graffiti writing includes special strokes that you can use to navigate within text or fields in your applications Command Stroke Move cursor right Move cursor left e Previous field Address Book only Next Field Address Book only Open Address Record Address Book only a Graffiti ShortCuts Graffiti ShortCuts make entering commonly used words or phrases quick and easy ShortCuts are similar to the Glossary or Autotext features of some word processors Graffiti writing comes with several predefined ShortCuts and you can also create your own Each ShortCut can represent up to 45 characters For example you might create a ShortCut for your name or for the header of a memo See ShortCu
246. xchange 150 Exchanging data See HotSync Exclamation marks in To Do List 119 Expansion slot 24 Expense adding Address Book data to records 71 72 categorizing records 64 conduit for synchronizing 180 creating records 57 138 currency 140 147 date of item 139 defining new currency 141 deleting records 60 menus 147 notes for records 76 opening 55 overview 55 purging records 61 receipt details 139 Page 266 Index reports in Excel 143 146 235 245 sorting records 73 templates for reports 144 type 140 147 vendor 140 F FCC Statement 261 Files linking to external 188 Filing e mail 162 Filters for e mail 167 171 Finding applications using Graffiti writing 14 e mail addresses 156 157 information in applications 68 72 phone numbers 70 71 using the Find application 69 Floating events 95 Folders for e mail 164 Fonts 77 Formats preferences 194 Frozen handheld 224 G Games 42 197 General preferences alarm sounds 197 auto off delay 196 system sounds 197 Glossary See Graffiti ShortCuts Graffiti accented characters 32 alphabet 25 28 basic concepts 25 capital letters 29 Command stroke 16 defined 17 Giraffe game for practicing 42 how to write characters 26 menu commands 15 moving the cursor 33 numbers 29 online Help 59 192 problems using 225 punctuation marks 30 ShortCuts for entering data 33 214 215 symbols 31 tips 27 writing 25 34 writing area 6 26 Hard reset 220 Header informati
247. you want to use 3 From the HotSync Manager menu choose Setup 4 Click the Network tab and make sure your user name has a check mark next to it If the check mark is not there click the check box next to your user name General Local Modem Network Checked users make this their Primary PC for performing a Network HotSync operation MArthur Manzi Tiziana Perinotti TCP IP Settings cance ay Ho _ 5 Click OK 6 Place your handheld in the cradle and press the HotSync button The HotSync operation records network information about your computer on your handheld With this information your handheld can locate your computer when you perform a HotSync operation over the network Chapter 8 Page 187 To prepare your handheld for a network HotSync operation Tap the Applications icon Tap the HotSync icon G9 Tap the Menu icon Tap Network 1 2 3 4 Tap Options then tap Modem Sync Prefs 5 6 Tap OK Note For more information on the Network HotSync feature see the web site http www handspring com See Network preferences and TCP IP software in Chapter 9 for information on configuring Network HotSync preferences Using File Link The File Link feature enables you to import Address Book and Memo Pad information onto your handheld from a separate external file such as a company phone list HotSync Manager stores the data ina separate category on your Palm Desktop soft
248. ype Note Review the list of applications you selected in the Install Tool dialog box If you do not want to install an application select it and then click Remove This does not remove the application from your computer it simply removes it from the list of applications to install 8 Click Done 9 Perform a HotSync operation to install the application s you selected in step 6 See Other ways to delete records in Chapter 5 for details Installing games The CD ROM also includes several games that you can install with the Install Tool Giraffe HardBall MineHunt Puzzle SubHunt Note Giraffe is a fun easy way for you to practice Graffiti writing After you install and start a game the instructions appear in the Game menu Depending on the game the Game menu may also contain commands to show high scores to start a new game or to set preferences for the game Page 42 Managing Your Applications Removing applications In the event that you run out of memory or decide that you no longer need an application you installed you can remove applications from your handheld You can remove only add on applications patches and extensions that you install you cannot remove the applications that reside in the ROM portion of your handheld To remove an add on application 1 Tap the Applications icon 2 Tap the Menu icon 3 Tap App and then tap Delete 4 Tap the application that you want to remove
249. z Is TZ If you want to streamline or customize your expense reports you can change these templates For example you can add your company name to a template See Appendix C for information on changing templates Chapter 6 Page 145 To view your expense data using a Microsoft Excel template 1 Display your expense data in a Microsoft Excel spreadsheet as described in the previous procedure 2 Click Options Expense Report Options x me ae Department Cancel Phone No Ea Enter name and PERS other information Bill To Template Select an Expense template from the list Choose expense SAMPLE1 XLT template Local Currency Select a country name from the list below or type in your local currency s country United States he 3 Enter name department and other information as necessary for your expense report 4 Click the Templates menu then select an expense template Note If you want to create your own custom expense template and have it appear in the Templates menu see Appendix C for more information 5 Click OK Page 146 Application Specific Tasks Expense menus Expense menus are shown here for your reference and Expense features that are not explained elsewhere in this guide are described here See Using menus in Chapter 1 for information about choosing menu commands Record menu EEZ Edit Options Delete Item D Purge WE Options menu Record

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