Lexmark S400 All in One Printer User Manual
Contents
1. Lexmark S408 models Ite m Return Program Cartridge Regular cartridge Licensed for a single use only After use return this cartridge to Lexmark for remanufacturing refilling or recycling Available only on the Lexmark Web site at www lexmark com Ordering and replacing ink cartridges 16 Replacing ink cartridges Make sure you have a new ink cartridge or cartridges before you begin You must install new cartridges immediately after removing the old ones or the ink remaining in the printhead nozzles may dry out 1 Turn on your printer 2 Open the printer Note The printhead moves to the cartridge installation position 3 Press the release tab and then remove the used ink cartridge or cartridges Note Install the new ink cartridges immediately after removing the protective cap to avoid exposing the ink to air 5 Close the printer Ordering and replacing ink cartridges 17 Maintaining ink cartridges In addition to the following tasks that you can perform your printer performs an automatic maintenance cycle every week if it is plugged into an electrical outlet It will briefly come out of Power Saver mode or will temporarily power on if it is turned off Aligning the printhead If the characters or lines on your printer image appear jagged or wavy then you may need to align the printhead Using the printer control panel 1 Load plain paper 2 From the printer control panel press 3 Pre2. LEXMARK Lexmark Interpret S400 Series Quick Reference Cuide April 2009 www lexmark com Important Message About Cartridge Recycling Please Read Before Opening Your Inkjet Cartridge Box At Lexmark we take our commitment to the environment seriously and we encourage our customers to participate in our easy no cost method for returning empty Lexmark cartridges to Lexmark for proper recycling We will insure that cartridges are properly handled with zero waste to landfills Go to www lexmark com recycle Follow instructions to request postage paid bags Bags usually arrive within 7 10 days Place the empty Lexmark branded inkjet cartridge s in the postage paid return bag and then seal the bag If you re sending single color tanks we recommend that you send at least two at a time to maximize the environmental benefits Mail the bag to Lexmark s recycling partner The bag is pre addressed Visit www lexmark com recycle to learn more about recycling Lexmark branded cartridges are always made with all new parts though components may contain recycled material For warranty returns call 1 800 332 4120 This patented printer is licensed for and designed to work with only genuine Lexmark inkjet cartridges for the life of the patented printer You agree to 1 use only genuine Lexmark inkjet cartridges with this printer except as otherwise provided below and 2 pass this license agreement to any subsequent user of this printer T
3. printer e An adapter may be necessary if your flash drive does e If necessary connect the memory card to the adapter not fit directly into the port that came with it e Make sure that the memory card inserted is supported by the printer For more information see Supported memory cards and file types on page 13 About your printer 12 Warning Potential Damage Do not touch any cables any network adapter any connector the memory device or the printer in the areas shown while actively printing reading or writing from the memory device A loss of data can occur 2 Lookfor Memory Card Detectedor Storage Device Detected on the display Notes e Ifthe printer does not recognize the memory device then remove and reinsert it e Ifa flash drive or a digital camera set to mass storage mode is inserted into the USB port while a memory card is in the card slot then a message appears on the display prompting you to choose which memory device to use Supported memory cards and file types Memory Card File Type Secure Digital SD Documents Micro Secure Digital with adapter Micro SD doc Microsoft Word Mini Secure Digital with adapter Mini SD xls Microsoft Excel MultiMedia Card MMC ppt Microsoft PowerPoint Reduced Size MultiMedia Card with adapter RS MMC pdf Adobe Portable Document Format MultiMedia Card mobile with adapter MMCmobile tf Rich Text Format Memory Stick docx Microsoft Word O
4. Circle Road NW Lexington KY 40550 USA 2009 Lexmark International Inc All rights reserved UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense Trademarks Lexmark and Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries All other trademarks are the property of their respective owners Notices 39 Federal Communications Commission FCC compliance information statement This product complies with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation Any questions on this statement should be directed to Director of Lexmark Technology amp Services Lexmark International Inc 740 West New Circle Road Lexington KY 40550 859 232 3000 For additional compliance information see the online documentation Federal Communications Commission FCC compliance information statement This product complies with Part 68 of the FCC Rules See the product online documentation for additional compliance information Notices 40
5. during alightning storm Do not set up this product or make any electrical or cabling connections such as the fax feature power cord or telephone during a lightning storm Contents Important safety information 00000000000000000000000000000000020000 2 About your printer cccctccccecccssesceccsssscceeeses 5 Finding information about the PLiNteM cceececeecssscesessccsessesesesessessseseseseseeseseseseseseseesesesesesesessesesescseacsesseseseaceeacseess 5 Minimizing your printer s environmental iMpaCt sssssessssseessersesseeseessessesseesseseesseesesseeseesseoseosersseseesseeseoseeseessees esse 5 PERTOT MOO oea E AE EE EAE E AA E E EAE E E A EER 6 Aa E E E AEA AE PE ANA SAE AIN ENN N SA 7 Unde rstanding the parts of the Printe sssecisssssiiiisiisiudeiiseiniatunsorssotseisinduisdniodainernsn a 7 Using the printer control pane ls cecsescsseciesssadesasdsececescserosccasasbeoswacssstsececessiveestusandussacuesadansussedadvaaviseiuulesssadesdsssrvensadsnceveseeedle 9 Using memory cards and flash driVvE S ssesseesssessesssesssssseessesseessscsscosseeseesseessesseesssesscosseeseesseessescosseeseesseeseesseeossossee 12 Installing the printhead without the CD esesesseessssesseessesesseessesesseesessesseeseeseoseoseseesseoseesesseoseseesseseeseoseeseeseoseeseeseosees 14 Ordering and replacing ink Cartridges eee 16 S e SA LEE EIN SS A ce A I AE E ES A E SE NEA 16 Replacing MK Cartridges siinsesse niro ani
6. network referred to as Wireless Setup Assistant Note Your printer may not come with these applications depending on the features of the printer that you purchased Using the printer software 23 Printing Printing a document 1 Load the paper in the printer 2 Send the print job For Windows users a With adocument open click File gt Print b Click Properties Preferences Options or Setup c Select the print quality the number of copies to print the type of paper to use and how the pages should print d Click OK to close any printer software dialogs e Click OK or Print For Macintosh users a With a document open choose File gt Print From the Printer pop up menu choose the printer If necessary click the disclosure triangle aan g From the print options pop up menu choose the print quality the number of copies to print the type of paper to use and how the pages should print e Click Print Printing photos using the printer control panel 1 Load photo paper 2 From the printer control panel press 3 Insert a memory card flash drive or digital camera set to mass storage mode If image files and document files are stored in the memory device then press the arrow buttons to select Photos 4 Press the arrow buttons to scroll to Easy Photoor Print Photos and then press Notes e Select Easy Photo if you want to print photos quickly e Select Print Photos if you want to custom
7. printer program folder from the list 3 Select View User s Guide For Macintosh users 1 From the Finder desktop double click the printer folder 2 Double click User s Guide Help using the printer software Software Help installed automatically with the printer software Click Help from any printer software program or application The latest supplemental information updates Support Web site support lexmark com online technical support and telephone support Available on the installation software CD and on the Lexmark Web site at www lexmark com publications Refer to this section if you are installing the printhead without the installation software CD Minimizing your printer s environmental impact We are committed to protecting the environment and are continually improving our printers to reduce their environmental impact By selecting certain printer settings or tasks you may be able to reduce your printer s environmental impact even further About your printer 5 Conserving energy Eco Mode This feature sets the screen brightness to low and sets the printer to change to Power Saver mode after the printer is left idle for 10 minutes Eco Mode is enabled by default in your printer Select the lowest Power Saver timeout The Power Saver feature puts the printer in a minimum power standby mode after the printer has been idle for a set amount of time the Power Saver timeout Share your printer Wireless network pr
8. the original image size Press Kg each time you make a selection 8 Press lt gt to start scanning The scan is complete when the application you selected in step 6 opens on the destination computer and the scan appears within the application as a new file Scanning to a flash drive or memory card Before you begin make sure your flash drive or memory card is not write protected 1 Load an original document faceup into the ADF or facedown on the scanner glass 2 From the printer control panel press amp 3 When Scan to appears on the display insert the flash drive or memory card 4 Press the arrow buttons to scroll to USB Flash DriveorMemory Card and then press I 5 Press the arrow buttons to select the resolution quality the type of output you want to create and the original image size Press aj each time you make a selection 6 Press lt to start scanning The scan is complete when a message appears on the printer control panel indicating that the file you scanned has been saved Scanning directly to e mail using the printer software For Windows users Load an original document faceup into the ADF or facedown on the scanner glass Click or Start Click All Programs or Programs and then select the printer program folder from the list 1 2 3 4 Select Printer Home 5 Choose your printer from the printer drop down list 6 Click Email and then select Photo Document or PDF Note You can select D
9. to Defaults and then press 3 Press the arrow buttons to scroll to Set Defaults and then press amp 4 Press the arrow buttons to scroll to Use Factory and then press amp 5 Complete the initial printer setup CHANGE THE LANGUAGE USING A BUTTON COMBINATION IF YOU CANNOT READ THE CURRENT LANGUAGE 1 Turn the printer off Note If you have set the Power Saver timeout in the Setup menu then press and hold tl for three seconds to turn off the printer 2 Press and hold down gt and amp and then press and release h to turn the printer on Note Do not release lt gt and until Language appears on the display indicating that the printer has been reset 3 Complete the initial printer setup Printhead errors If the Before you troubleshoot checklist does not solve the problem then try the following Troubleshooting 33 REMOVE AND REINSERT THE PRINTHEAD 1 Open the printer and lift the latch 2 Remove the printhead 4 Reinsert the printhead Note If removing and reinserting the printhead does not resolve the error then contact technical support Troubleshooting 354 Software did not install If you encountered problems while installing or if your printer does not appear in the list in the Printers folder or as a printer option when sending a print job then try removing and reinstalling the software Before you reinstall the software do the following MAKE SURE THAT YOUR COMPUTER
10. MEETS THE MINIMUM SYSTEM REQUIREMENTS LISTED ON THE PRINTER BOX TEMPORARILY DISABLE SECURITY PROGRAMS IN WINDOWS BEFORE INSTALLING THE SOFTWARE CHECK THE USB CONNECTION 1 Check the USB cable for any obvious damage If the cable is damaged then use a new one 2 Firmly plug the square end of the USB cable into the back of the printer 3 Firmly plug the rectangular end of the USB cable into the USB port of the computer The USB port is marked with a USB symbol RECONNECT THE PRINTER POWER SUPPLY 1 Turn off the printer and then unplug the power cord from the wall outlet 2 Gently remove the power supply from the printer and then reinsert it 3 Plug the power cord into the wall outlet and then turn on the printer Print job does not print or is missing pages If the Before you troubleshoot checklist does not solve the problem then try one or more of the following MAKE SURE THE INK CARTRIDGES ARE INSERTED CORRECTLY 1 Turn the printer on and then open the printer 2 Make sure the cartridges are inserted correctly The cartridges should click firmly into the matching color slot of the printhead 3 Close the printer SELECT YOUR PRINTER FROM THE PRINT DIALOG BEFORE SENDING THE PRINT JOB MAKE SURE THE PRINT JOB IS NOT PAUSED MAKE SURE YOUR PRINTER IS SET AS THE DEFAULT PRINTER Troubleshooting 35 RECONNECT THE PRINTER POWER SUPPLY 1 Turn off the printer and then unplug the power cord from the wall outlet 2 Gently re
11. OCR Scan a document and produce text that you can edit with a word processing program Lexmark Wireless Setup Utility e Set up the wireless printer on a wireless network referred to as Wireless Setup Utility e Change the wireless settings of the printer Note This program is installed automatically with the printer software if the printer has wireless capability Lexmark Service Center Troubleshoot the printer referred to as Service Center e Access the printer maintenance functions e Contact technical support Notes e This program is installed automatically with the printer software e You may be prompted to install this program from the Web depending on your printer model Printing Preferences When you select File gt Print with a document open and then click Properties a Printing Preferences dialog appears The dialog lets you select options for the print job such as the following e Select the number of copies to print e Print two sided copies Select the paper type e Add a watermark e Enhance images e Save settings Note Printing Preferences is installed automatically with the printer software Note Your printer may not come with some of these programs or some of the functions of these programs depending on the features of the printer that you purchased Using the printer software 22 Using the Macintosh printer software Software installed during printer installation Software resident in th
12. UT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE Some states do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you This publication could include technical inaccuracies or typographical errors Changes are periodically made to the information herein these changes will be incorporated in later editions Improvements or changes in the products or the programs described may be made at any time References in this publication to products programs or services do not imply that the manufacturer intends to make these available in all countries in which it operates Any reference to a product program or service is not intended to state or imply that only that product program or service may be used Any functionally equivalent product program or service that does not infringe any existing intellectual property right may be used instead Evaluation and verification of operation in conjunction with other products programs or services except those expressly designated by the manufacturer are the user s responsibility For Lexmark technical support visit support lexmark com For information on supplies and downloads visit www lexmark com If you don t have access to the Internet you can contact Lexmark by mail Lexmark International Inc Bldg 004 2 CSC 740 New
13. as and USB flash drives Select photos to print using the proof sheet for computer free printing e Eco Mode Save energy by using Eco Mode It automatically dims the printer display light and puts the printer into Power Saver mode after 10 minutes of inactivity Understanding the parts of the printer l Use the To 1 Papersuppot oan o 2 Paper guide adjustment lever Adjust the paper guides OSO 3 Witiindicator Check wirelessstatus PictBridge and USB port Connect a PictBridge enabled digital camera USB Bluetooth adapter or a flash drive to the printer About your printer 7 Use the Card reader light Check card reader status The po ht blinks to indicate that a m en card is being accessed 7 Paperexittray exit tray Hold paper as it exits paper as it exits re Printer control panel Operate the printer Automatic Document Feeder ADF paper guide Keep paper straight when feeding it into the ADF Note Adjust the paper guide on the ADF tray to the width of the original document 10 ADF output tray Hold documents as they exit from the ADF ADF tray Load original documents in the ADF Recommended for scanning copying or faxing multiple page documents Note Do not load postcards photos small items or thin media such as magazine clippings into the ADF Place these items on the scanner glass ADF Scan copy or fax multiple page letter legal and A4 size documents 413 Paper feed guard Prevent
14. ash drive must contain document files that are supported by the printer For more information see Supported memory cards and file types on page 13 e The computer must contain applications that support the file types in the memory device 1 Insert a memory card or flash drive When the printer detects the memory device Memory Card Detectedor Storage Device Detected appears on the display 2 Ifonlydocumentfiles are stored on the memory device then the printer automatically switches to File Print mode If document files and image files are stored on the memory device then press J to select Documents 3 Select and print the document If the printer is using a USB connection a Press the arrow buttons to select the file name of the document that you want to print or the folder where the document is saved in the memory device b Press J and then press lt gt to start printing the document Printing 25 If the printer is using a Wireless connection selected models only a Press the arrow buttons to select the file name of the document that you want to print b Press and then wait for the printer to connect to the network computer or to finish searching the network for available computers c When prompted press the arrow buttons to select the name of the network computer and then press fig to start printing the document Notes e You may be prompted to enter a PIN if the computer requires it Enter the PIN using
15. cable into the USB port of the computer The USB port is marked with a USB symbol Maxe sure THE USB Port IS ENABLED IN WINDows 1 Click or click Start and then click Run 2 Inthe Start Search or Run box type devmgmt msc 3 Press Enter or click OK The Device Manager opens 4 Click the plus sign beside Universal Serial Bus controllers If USB Host Controller and USB Root Hub are listed then the USB port is enabled For more information see the computer documentation REMOVE AND REINSTALL THE PRINTER SOFTWARE Troubleshooting 37 Network Troubleshooting If you are having trouble setting up your printer on a network print a network setup page and then see the complete network troubleshooting information in the Network Getting Started Guide or the comprehensive User s Guide available on the installation software CD Printing a network setup page A network setup page lists the configuration settings of the printer including the IP address and MAC address of the printer 1 Load plain paper 2 From the printer control panel press 3 Press the arrow buttons to scroll to Network Setup and then press i 4 Press Qto select Print Setup Page The network setup page prints Troubleshooting 38 Notices Edition notice April 2009 The following paragraph does not apply to any country where such provisions are inconsistent with local law LEXMARK INTERNATIONAL INC PROVIDES THIS PUBLICATION AS IS WITHO
16. e Macintosh OS Use the AK Print dialog Adjust the print settings and schedule print jobs Printer Services dialog not available in Mac OS X v10 5 Access the printer utility or later Troubleshoot Order ink or supplies Contact Lexmark Check the printer software version installed on the computer Printer software Applications are installed along with the printer software during installation These applications are saved in the printer folder that appears on the Finder desktop after installation 1 From the Finder desktop double click the printer folder 2 Double click the icon of the application that you want to use Use the To Lexmark All In One Center e Scan photos and documents referred to as All In One Center e Customize settings for scan jobs Lexmark Fax Setup Utility e Customize settings for fax jobs referred to as Fax Setup Utility e Create and edit the Speed Dial list Lexmark Network Card Reader e View the contents of a memory device inserted into a network printer referred to as Network Card Reader e Transfer photos and PDF documents from a memory device to the computer over a network Lexmark Printer Utility Get help with cartridge installation referred to as Printer Utility Print a test page Print an alignment page Clean the printhead nozzles Order ink or supplies Register the printer Contact technical support Lexmark Wireless Setup Assistant Set up the printer on a wireless
17. e alte sacal aad Maranon taitg ath Oe 29 Scanning tO a lOCavOr Network COMMUTE E aaan KaTa AANER RAEE A ER ENTRARA 29 ScaNNINg to a flash Arive OF MEMOLY Cardener a A E T A NG 30 Scanning directly to e mail using the printer SOftWare esesssesseessesseesssessesssesseessesseesseeseessseseeosseeseeseoseosseeseesss 30 mets GT ALLA 8 Oa PD Essngaenn nna OA E a ENS 31 a EO p pl Jc EA EEEE A E E A E E T E E E E EE T EATA ET EAT EEES 31 Troubleshooting 0000000000000000000000000000000000000000000000000ss0000ss00000 32 NOCO S e A E E E O A 39 EdINOMNOTC a R R O oasis aieeareaereaeet tice 39 Contents 4 About your printer Finding information about the printer The Quick Reference Guide contains basic instructions on how to accomplish common printer tasks like printing copying and scanning It also includes information on troubleshooting common printer setup problems For additional information about the printer see the following Initial setup instructions e Quick Setup Sheet e Hardware Setup Wizard e Installing the printhead without the CD on page 14 of this Quick Reference Guide Additional setup and instructions for using the Comprehensive User s Guide installed automatically with the printer printer software After installing your printer you can access the User s Guide from the printer program folder For Windows users 1 Click or Start 2 Click All Programs or Programs and then select the
18. e ink levels are too low you must replace the ink cartridges before you can clean the printhead nozzles Using the printer control panel 1 From the printer control panel press 2 Press the arrow buttons to scroll to Maintenance and then press 3 Press the arrow buttons to scroll to Clean PrintheadorDeep Clean Printhead and then press i 4 Press J to clean the printhead nozzles A cleaning page prints Using the printer software For Windows users 1 Click or Start 2 Click All Programs or Programs and then select the printer program folder from the list 3 Select Printer Home 4 From the Maintenance tab click Clean Cartridges For Macintosh users 1 From the Finder desktop double click the printer program folder 2 Select Printer Utility from the list 3 From the Maintenance tab select Clean Print Nozzles A cleaning page prints Ordering and replacing ink cartridges 19 Using the printer software Minimum system requirements The printer software requires up to 500 MB of free disk space Supported operating systems e Microsoft Windows 7 Web only e Microsoft Windows Vista e Microsoft Windows XP e Microsoft Windows 2000 SP4 or greater e Macintosh PowerPC OS X v10 3 9 or later e Macintosh Intel OS X v10 4 4 or later e Linux Ubuntu 8 04 LTS and 8 10 Web only e Linux OpenSUSE 11 0 and 11 1 Web only e Linux Fedora 10 Web only Installing the printer software Note If you installed the printer
19. e scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings Tips for scanning e When using an ADF adjust the paper guide on the ADF to the width of the original document e When using the scanner glass close the top cover to avoid dark edges on the scanned image e Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass Scanning to a local or network computer A W N Load an original document faceup into the ADF or facedown on the scanner glass From the printer control panel press Press the arrow buttons to scroll to Computer or Network and then press Gj Press the arrow buttons to select the name of a local or network computer and then press GJ The local or network computer is the destination that will receive the scan Notes e You may be prompted to enter a PIN if the computer requires it Enter the PIN using the keypad e To assign a computer name and a PIN to the computer see the Help for the printer software associated with your operating system Wait until the printer has finished downloading a list of the scan applications available on the selected computer Press the arrow buttons to select an application and then press i Scanning 29 7 Press the arrow buttons to select the resolution quality and
20. h to Power Saver mode Note When the printer is on press lto switch to Power Saver mode Press and hold th for three seconds to turn off the printer Copy button Access the copy menu and make copies Scan button Access the scan menu and scan documents S Photo button Access the photo menu and print photos S na all Display View Note The display is turned off in Power Saver mode Printer status e Messages e Menus Arrow buttons Choose a menu or submenu item that appears on the display Select button e Select menu options OK e Save settings e Feed oreject paper Press and hold for 3 seconds to feed or eject paper from the printer Access the fax menu and send faxes About your printer 10 Use the Back button e Return to the previous screen p e Exit from one menu level to a higher one Setup button Access the setup menu and change printer settings A Note The Copy Scan Fax and Photo button lights are off when this button is selected Use the To Address Book Access fax numbers from a saved list of numbers Redial Pause In Fax mode e Insert a three second pause in a fax number to wait for an outside line or get through an automated answering system Enter a pause only when you have already begun entering the number e Display the last number dialed Press the left or right arrow button to view the last five numbers dialed Dial the telephone number manually using the
21. he patented Lexmark inkjet cartridges and their contents are licensed subject to a restriction that they may be used only once After this single use the license to use the print cartridges and their contents terminates and you agree to return them only to Lexmark for recycling Replacement inkjet cartridge s sold without these terms are available through www lexmark com and may be refilled by you or a third party as the only cartridge alternative to be used with the licensed printer Important safety information Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible Do not place or use this product near water or wet locations Use only the power supply and power cord provided with this product or the manufacturer s authorized replacements Use only the telecommunications RJ 11 cord provided with this product or a 26 AWG or larger replacement when connecting this product to the public switched telephone network CAUTION POTENTIAL INJURY Do not cut twist bind crush or place heavy objects on the power cord Do not subject the power cord to abrasion or stress Do not pinch the power cord between objects such as furniture and walls If any of these things happen a risk of fire or electrical shock results Inspect the power cord regularly for signs of such problems Remove the power cord from the electrical outlet before inspecting it CAUTION SHOCK HAZARD Do not use the fax feature
22. he top cover to avoid dark edges on the scanned image e Do not load postcards photos small items transparencies photo paper or thin media such as magazine clippings into the ADF Place these items on the scanner glass Making copies Load paper Load an original document faceup into the ADF or facedown on the scanner glass From the printer control panel press A W N Press the arrow buttons to select the number of copies and then press the Color Black button to set a color or black and white copy When you select color or black only printing the light near your choice comes on 5 Press lt gt Copying photos 1 Load photo paper 2 Place a photo facedown on the scanner glass Copying 27 3 From the printer control panel press 2 4 Press BJ until Photo Reprint appears 5 Press the arrow buttons to scroll to Yes and then press fg 6 Press the arrow buttons to select the desired photo size and then press GJ 7 Press lt gt Note For best results allow the prints to dry at least 24 hours before stacking displaying or storing Canceling copy jobs To cancel a copy job press Scanning stops and the printer returns to the previous menu Copying 28 Scanning Scanner glass Use the ADF for multiple page documents Note The ADF is available only on selected models If you purchased a printer without an ADF then load original documents or photos on the scanner glass Use th
23. inters allow you to share a single printer among multiple computers thus conserving energy and other resources Conserving paper Print more than one page image on one side of the paper The Pages per sheet feature allows you to print multiple pages on one sheet You can print up to 8 page images on one side of a sheet of paper Print on both sides of the paper Duplexing lets you print on both sides of the paper manually or automatically depending on your printer model Preview print jobs before printing Use the preview features found in Toolbars the Print or Print Preview dialog or the printer display depending on your printer model Scan and save To avoid printing multiple copies you can scan documents or photographs and save them to a computer program application or flash drive for presentation Use recycled paper Conserving ink Use Quick Print or Draft Mode These modes can be used to print documents using less ink than normal and are ideal for printing documents that are mostly text Use High Yield cartridges Inks in High Yield cartridges allow you to print more pages with fewer cartridges Clean the printhead Before replacing and recycling your ink cartridges try using the Clean Printhead and Deep Clean Printhead features These features clean the printhead nozzles to improve the quality of your prints Recycling Return ink cartridges for reuse or recycling through the Lexmark Cartridge Collect
24. ion Program To return an ink cartridge go to www lexmark com recycle Follow the instructions to request a postage paid bag Recycle the product packaging Recycle your old printer instead of throwing it away Recycle paper from discarded print jobs Use recycled paper To read the Lexmark Environmental Sustainability Report see www lexmark com environment Printer models The installation software CD that came with your printer works for the following printer models e Lexmark S405 e Lexmark S408 About your printer 6 Printer features Your printer comes with full features that will help you manage and accomplish printing and imaging tasks Wireless Print and scan from virtually anywhere in your home or office over a secure wireless network as well as share the printer among multiple computers Print Print high quality documents and PDFs faster from a computer from a USB flash drive or from a Bluetooth device Copy Copy documents and photos with one touch computer free black or color copying e Scan Scan thick books reports and other multiple page documents easily with the high resolution flatbed scanner and the Automatic Document Feeder e Fax Do multiple page standalone black and color faxing at 33 6 Kops modem speed Other fax features include 99 speed dials automatic redial junk fax blocking and caller ID Photo printing Print photos directly from digital memory cards PictBridge enabled digital camer
25. items from falling into the paper slot 14 Paper guides Keep paper straight when feeding Use the a Access the scanner glass 2 Scannerglass Scan and copy photos and documents 3 Power supply with port Connect the printer to a power source About your printer 8 Connect additional devices telephone or answering machine to the printer and the telephone line Use this port if you do not have a dedicated fax line for the printer and if this connection method is supported in your country or region Note Remove the plug to access the port Connect the printer to an active telephone line through a standard wall jack DSL filter or VoIP adapter to send and receive faxes USB port Connect the printer to a computer using a USB cable Warning Potential Damage Do not touch the USB port except when plugging in or removing a USB cable or installation cable Printhead access Install the printhead Note The carrier moves to the printhead access area when no printhead is installed on the printer For more information see Installing the printhead without the CD on page 14 Ink cartridge access Install replace or remove ink cartridges Scanner unit e Access the ink cartridges and printhead e Remove paper jams Using the printer control panel The following diagrams explain the sections of the printer control panel About your printer 9 Use the Power button e Turn the printer on and off I e Switc
26. ize the photos before printing them Printing 24 5 Press the arrow buttons to select a photo printing option and then press amp Note You can choose to print the most recent photo print all the photos print photos that fall within a date range print photos by selecting the photo numbers on a proof sheet or print pre selected photos from a digital camera using Digital Print Order Format DPOF The DPOF option appears only when there is a valid DPOF file in your memory device 6 Adjust the print settings e Ifyou are in the Easy Photo menu then press the arrow buttons to select the paper size and photo size Press each time you make a selection e If you are in the Print Photos menu then press the arrow buttons to select the photo size paper size paper type layout photo effects and quality of the photos and to adjust the brightness and color effects of the photos Press W each time you make a selection 7 Press the Color Black button to set a color or black and white print When you select color or black only printing the light near your choice comes on 8 Press lt gt Note For best results allow the prints to dry at least 24 hours before stacking displaying or storing Printing documents from a memory card or flash drive To enable the File Print function e The printer must be connected to a computer through a USB cable or through a network e The printer and the computer must be on e The memory card or fl
27. keypad before sending the fax Start a print scan fax or copy job depending on which mode is selected Cancel button Cancel a print copy scan or fax job in progress x Exit from a menu level of the Copy Scan Fax Photo or File Print menu to the top level of a menu Exit from a menu level of the Setup menu to the top level of the previous mode 4 Color Black Switch to color mode or black and white mode Clear current settings or error messages and return to default settings About your printer 11 In Copy mode or Photo mode enter the number of copies or prints you want to make In Fax mode e Enter fax numbers e Navigate an automated answering system e Select letters when creating a Speed Dial list e Type numbers to enter or edit the date and time shown on the display Using memory cards and flash drives Using a memory card or flash drive with the printer Memory cards and flash drives are storage devices frequently used with cameras and computers You can remove the memory card from the camera or the flash drive from the computer and insert it directly into the printer 1 Insert a memory card into the card slot or a flash drive into the USB port Inserting a memory card Inserting a flash drive Notes Notes e Insert the card with the brand name label facing right The flash drive uses the same port that is used for a e Make sure any arrows on the card point toward the PictBridge camera cable
28. klist does not solve the problem then try one or more of the following MAKE SURE THE PRINTER IS NOT IN POWER SAVER MODE If the power light is blinking on and off slowly then the printer is in Power Saver mode Press t to wake up the printer Troubleshooting 36 lf the printer will not come out of Power Saver mode then reset the power 1 Unplug the power cord from the wall outlet and then wait 10 seconds 2 Insert the power cord into the wall outlet and then turn on the printer If this problem persists then check our Web site for updates for your printer software or firmware RECONNECT THE PRINTER POWER SUPPLY 1 Turn off the printer and then unplug the power cord from the wall outlet 2 Gently remove the power supply from the printer and then reinsert it 3 Plug the power cord into the wall outlet and then turn on the printer Cannot delete documents from the print queue If you have jobs stuck in the print queue and cannot delete them to get other jobs to print then the computer and printer may not be communicating RESTART THE COMPUTER AND TRY AGAIN Cannot print through USB If the Before you troubleshoot checklist does not solve the problem then try one or more of the following CHECK THE USB coNNECTION 1 Check the USB cable for any obvious damage If the cable is damaged then use a new one 2 Firmly plug the square end of the USB cable into the back of the printer 3 Firmly plug the rectangular end of the USB
29. move the power supply from the printer and then reinsert it 3 Plug the power cord into the wall outlet and then turn on the printer REMOVE AND RECONNECT THE USB CABLE CONNECTED TO YOUR PRINTER CHECK THE USB CONNECTION 1 Check the USB cable for any obvious damage If the cable is damaged then use a new one 2 Firmly plug the square end of the USB cable into the back of the printer 3 Firmly plug the rectangular end of the USB cable into the USB port of the computer The USB port is marked with a USB symbol REMOVE AND REINSTALL THE PRINTER SOFTWARE Printer is printing blank pages Blank pages may be caused by improperly installed ink cartridges REINSTALL THE INK CARTRIDGES AND DEEP CLEAN AND ALIGN THE PRINTHEAD 1 Reinstall the ink cartridges see Replacing ink cartridges on page 17 for more information If the cartridges do not seem to fit make sure the printhead is properly seated and then try installing the cartridges again Load plain paper From the printer control panel press Press the arrow buttons to scroll to Maintenance and then press amp uu A W N Press the arrow buttons to scroll to Deep Clean Printhead and then press A cleaning page prints 6 Press the arrow buttons to scroll to Align Printer and the press i An alignment page prints Note Do not remove the alignment page until printing is finished Printer is busy or does not respond If the Before you troubleshoot chec
30. na naaa EEE aree r Ii a RA E EEEE E NE er ainsi 17 Mann VI CATING SS a E E E N E E E 18 Using the printer software 000000000000000000000000000000000000000000 20 Minimum System reg le MEN Secs cscs ca eececses chencee cress cacnee E E E 20 imstalling the printer sowar E sssini EA E R 20 Using the Windows printer SOFWALE ccccesessssecssssssesssssscsescsesessescsescsesesesessesesesesesesessesessseseseseeseaeseseseseeeseseaeseacseess 21 Using the Macintosh printer SOFTWALE cccesssssssssesescsessccsessssesssessssscsesesescsessssesssesescsesesesesesessesseeescacseacseecaeseesseess 23 PYPACIAG 0 etc ccc cece cccecccecccceccccecccecccceccccsccccecccsccccescceees 24 PP TUT VMN MC a CUMING SIG cca see cse vets ceca E E EA ca cage E T EA E 24 Printing photos using the printer control PANE l eesesssssscscsesssesesesscsesscsscsesessscsesesesceesesescaesesesesesesesesesesesesesess 24 Printing documents from a memory card OF flash CriVe csssssesecscsssssscssscsssesssscsescsessessecssseessecseseseseseessssesseeeees 25 Canen PIN OD r E A TEEN 26 COPVINO eeaeee cases rE EEE E EEEE TEREE aE 27 EE oS E EET E P E E E E E E EE AE E E ES E ere 27 EAS EES 31 E TAN TE A AA E N TAA A T E N E A E AE 27 CONID NOTOS iaoiai E E E E E E E E E R 27 CnC OPY ODS en E E E A E NEENA AAE E ENE 28 Contents 5 SG A os oe was creic a as cess eee ae senses eos ween 29 MOS TOMS Ca INO naana es tad ta eae rer aa set ete Oh Lh eacl
31. ocument as a PDF For Macintosh users Nn AUU A UW N Load an original document faceup into the ADF or facedown on the scanner glass From the Finder desktop double click the printer program folder Double click the printer Center to open the All In One Center From the What is being scanned menu on the main screen choose a document type Customize the settings as needed Click Scan Save the document as a PDF Canceling scan jobs Press M amp on the printer control panel or click Cancel on the computer screen Scanning 51 Troubleshooting Before you troubleshoot Use this checklist to solve most printer problems e Make sure the power cord is plugged into the printer and into a properly grounded electrical outlet e Make sure the printer is not plugged into any surge protectors uninterrupted power supplies or extension cords e Make sure the printer is turned on e Make sure the printer is securely connected to the host computer print server or other network access point Check the printer for error messages and resolve any errors Check for paper jam messages and clear any jams e Check the ink cartridges and install new cartridges if necessary e Use the Service Center to locate and solve the problem Windows only Turn the printer off wait about 10 seconds and then turn the printer back on Using the Service Center to solve printer problems The Service Center provides step by step troubleshoo
32. ocument only if an OCR application is stored on your computer Scanning starts and the scan progress dialog appears 7 When the scan is finished a new e mail message is created with the scanned document automatically attached 8 Compose your e mail message Note If your e mail program does not open automatically then you can scan the document to the computer and then send it through e mail as an attachment Scanning 30 For Macintosh users 1 2 3 4 5 6 7 8 Load an original document faceup into the ADF or facedown on the scanner glass From the Finder desktop double click the printer program folder Double click the printer Center to open the All In One Center From the What is being scanned menu on the main screen select a document type From the How will the scanned image be used menu choose To be viewed on monitor web page From the Send scanned image to menu choose an application Click Scan Retrieve the scanned image from the application and then send it through e mail as an attachment Scanning to a PDF For Windows users QA oa A WN 7 Load an original document faceup into the ADF or facedown on the scanner glass Click or Start Click All Programs or Programs and then select the printer program folder from the list Select Printer Home Choose your printer from the printer drop down list Click PDF Scanning starts and the scan progress dialog appears Save the d
33. pen Document Format Memory Stick PRO xlsx Microsoft Excel Open Document Format Memory Stick Duo with adapter pptx Microsoft PowerPoint Open Document Format Memory Stick PRO Duo with adapter wpd WordPerfect xD Picture Card Images xD Picture Card Type H e JPEG xD Picture Card Type M e TIFF Secure Digital High Capacity SDHC About your printer 13 Installing the printhead without the CD 1 Open the printer and then remove the packaged printhead from the printer 2 Raise the printer control panel and then remove the ink cartridges from the paper exit tray Warning Potential Damage Read the safety information included with this product before connecting power or making any cabling connections About your printer 14 4 Open the printer and then remove any tape from the latch 5 Lift the latch 8 Close the printer 9 Install the ink cartridges For more information see Replacing ink cartridges on page 17 About your printer 15 Ordering and replacing ink cartridges Ordering ink cartridges Page yields available at www lexmark com pageyields For best results use only Lexmark ink cartridges Lexmark S400 Series models except Lexmark S408 Item Return Program Cartridge Regular cartridge Licensed for a single use only After use return this cartridge to Lexmark for remanufacturing refilling or recycling 2 Available only on the Lexmark Web site at www lexmark com
34. s during initial installation then reinsert the installation software CD run the installation software and then select Install Additional Software from the Software Already Installed screen Printer software Use the Lexmark Printer Home Launch applications or programs referred to as Printer Home Access the Fax Solutions software Scan or e mail a photo or document Edit scanned documents Scan documents to PDF Adjust settings for the printer Order supplies Maintain ink cartridges Print a test page Register the printer Contact technical support Lexmark Fast Pics Manage edit transfer and print photos and documents referred to as Fast Pics Lexmark Toolbar e Print black or text only Web pages to save ink referred to as Toolbar e Schedule automatic printing of Web pages e Access Picnik and edit photos online e Print scan or convert local files from Windows Lexmark Tools for Office Access your favorite settings in Microsoft Office 2007 referred to as Tools for Office Using the printer software 21 Use the To Lexmark Fax Solutions e Send a fax referred to as Fax Solutions e Receive a fax in three in one printers e Add edit or delete contacts in the built in phone book e Access the Lexmark Fax Setup Utility in four in one printers Use the Fax Setup Utility to set the Speed Dial and Group Dial numbers set Ringing and Answering and print fax history and status reports Abbyy Sprint
35. software on this computer before but need to reinstall the software then uninstall the current software first For Windows users 1 Close all open software programs 2 Insert the installation software CD If the Welcome screen does not appear after a minute then launch the CD manually a Click or click Start and then click Run b In the Start Search or Run box type D setup exe where D is the letter of your CD or DVD drive 3 Follow the instructions on the Welcome screen For Macintosh users 1 Close all open software applications 2 Insert the installation software CD If the installation dialog does not appear after a minute then click the CD icon on the desktop 3 Double click Install 4 Follow the instructions on the installation dialog Using the printer software 20 Using the World Wide Web 1 Goto the Lexmark Web site at www lexmark com 2 From the Drivers amp Downloads menu click Driver Finder 3 Select your printer and then select your operating system 4 Download the driver and install the printer software Using the Windows printer software Software installed during printer installation When you set up the printer using the installation software CD all the necessary software was installed You may have chosen to install some additional programs The following table provides an overview of various software programs and what they can help you do If you did not install these additional program
36. ss the arrow buttons to scroll to Maintenance and then press J 4 Press the arrow buttons to scrollto Align Printer and then press 5 Press ag again An alignment page prints Note Do not remove the alignment page until printing is finished Using the printer software For Windows users Load plain paper Click or Start Click All Programs or Programs and then select the printer program folder from the list Select Printer Home Choose your printer from the printer drop down list From the Maintenance tab click Align cartridges Vn OQ uu A WN Follow the instructions on the computer screen For Macintosh users 1 Load plain paper 2 From the Finder desktop double click the printer program folder 3 Select Printer Utility from the list 4 From the Maintenance tab of the Printer Utility dialog click Print Alignment Page 5 Follow the instructions on the computer screen If you aligned the cartridges to improve print quality then print your document again If print quality has not improved then clean the printhead nozzles Ordering and replacing ink cartridges 18 Cleaning the printhead nozzles Poor print quality is sometimes due to clogged printhead nozzles Clean the printhead nozzles to improve the quality of your prints Notes e Cleaning the printhead nozzles uses ink so clean them only when necessary e Deep cleaning uses more ink so try the Clean Printhead option first to save ink e If th
37. the keypad e To assign a computer name and a PIN to the computer see the Help for the printer software associated with your operating system Canceling print jobs To cancel a print job from the printer control panel press 2 To cancel a print job from the computer do the following For Windows users 1 Click or click Start and then click Run 2 Inthe Start Search or Run box type control printers 3 Press Enter or click OK The printer folder opens 4 Right click the printer and then select Open 5 Cancel the print job e If you want to cancel a particular print job then right click the document name and then select Cancel e If you want to cancel all print jobs in the queue then click Printer gt Cancel All Documents For Macintosh users 1 Click the printer icon on the Dock 2 From the print queue dialog choose the job you want to cancel and then click Delete Printing 26 Copying Scanner glass Use the ADF for multiple page documents l Use the scanner glass for single pages small items such as postcards or photos transparencies photo paper or thin media such as magazine clippings Note The ADF is available only on selected models If you purchased a printer without an ADF then load original documents or photos on the scanner glass Tips for copying e When using the ADF adjust the paper guide on the ADF to the width of the original document e When using the scanner glass close t
38. ting help and contains links to printer maintenance tasks and customer support To open the Service Center use one of these methods If it appears on an error message dialog click the For 1 Click or Start additional assistance use the Service Center link 2 Click All Programs or Programs and then select the printer program folder from the list 3 Select Printer Home 4 From the Support tab select Service Center If Troubleshooting does not solve your problem Visit our Web site at support lexmark com to find the following e Knowledgebase articles with the latest information and troubleshooting for your printer e Live online technical support e Contact numbers for telephone technical support Setup troubleshooting e Incorrect language appears on the display on page 33 e Printhead errors on page 33 e Software did not install on page 35 Troubleshooting 32 e Print job does not print or is missing pages on page 35 e Printer is printing blank pages on page 36 e Printer is busy or does not respond on page 36 e Cannot delete documents from the print queue on page 37 e Cannot print through USB on page 37 Incorrect language appears on the display If the Before you troubleshoot checklist does not solve the problem then try one or more of the following CHANGE THE LANGUAGE USING THE PRINTER MENUS 1 From the printer control panel press 2 Press the arrow buttons to scroll
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