Konica Minolta 920 All in One Printer User Manual
Contents
1. The Input File Name Screen will be displayed bizhub PRO 920 33 5 HDD Store Function in Enhanced Security Mode 8 Enterthe file name then touch OK Please enter file name The Box Basic Screen will be displayed 9 Press Start on the control pan el to scan and store the image data Reset The popup menu to confirm whether to continue or close it will be displayed Interrupt r Stop w R Data Maint Proof Copy 10 Touch Yes or No Storing data to HDD is completed Aor to store To continue to store the next image data touch Yes The Input File Name Screen will be restored To close touch No The User Authentication Screen will be dis played 34 bizhub PRO 920 HDD Store Function in Enhanced Security Mode 5 11 when operation is completed press Access on the control panel The User Authentication Screen will be displayed to prohibit the ma chine operation without entering a user name and password 5 3 Recall Delete data in a Box The following is a detailed explanation of how to recall or delete the data stored in a Box Q Detail Passwords are case sensitive f a wrong password or fewer than 8 alphanumerical characters are en tered and the OK is touched the warning message Password does not match will appear and no key will work for five seconds Enter the2. Clear All WaitOutput 10 Secure printing will start Touch Wait Output Proof Output or Auto Output as desired bizhub PRO 920 43 6 Administrator Security Functions ee 6 Administrator Security Functions To do so an 8 digit CE authentication password and Administrator pass word must be set for the machine Ask your authorized service representa tive to set up an Administrator password To change this password the administrator himself should operate the procedure described in the User s Guide of POD Administrator s reference To protect data in the machine from access and tampering it is recommend ed to designate an administrator and use Enhanced Security mode 6 1 Turn Enhanced Security mode ON OFF The following is an explanation of how to turn Enhanced Security mode On Off Detail Passwords are case sensitive Ifa wrong password or fewer than 8 alphanumerical characters are en tered and the OK is touched the warning message Password does not match will appear and no key will work for five seconds Enter the right password after five seconds f authentication fails the information will be saved in the audit log Procedure 1 Press Utility Counter on the control panel The Utility Screen will be dis played pe 0 Mode C s 44 bizhub PRO 920 Administrator Security Functions 6 2 Touch 6 Administrator Setting
3. The selected user name and password will be deleted Also the person al folder that belongs to the user will be deleted together 4 5 To change password by user General users can change the password that has already been set for user authentication We recommend that a user himself herself changes the password assigned by the administrator for security Q Detail Passwords are case sensitive Ifa wrong password or fewer than 8 alphanumerical characters are en tered and the OK is touched the warning message Password does not match will appear and no key will work for five seconds Enter the right password after five seconds f authentication fails the information will be saved in the audit log S Reminder Do not use your name birthday employee number etc for a password that others can easily figure out Q Detail f password setup doesn t proceed successtully the information will be saved in the audit log The password currently used cannot be entered as a new password bizhub PRO 920 21 4 User Authentication in Enhanced Security Mode Procedure 1 Press Utility Counter on the control panel The Utility Screen will be dis Access played pan Mode Memory J Utility Counter Mode D te 0000 0000 2 Touch 1 System Setting Serial No 57GFO000D1 Total Count Check System Setting dministrator Setting
4. Serial No 57GFO000D1 Total Count Check System Setting 6 Administrator Setting Total Count 00039983 07 04 05 Feed Paper Count 00034875 Output Paper Count 00036266 Printer Copier 00006926 00033057 Scanner 00002701 The Input Administrator Password Screen will be displayed 3 Enter the password Use the touch panel keypad to enter the 8 digit Administrator pass word then touch OK Please enter password 8 characters The Administrator Setting Screen will be displayed 4 Touch 7 Security Setting i Utility Administrator Setting Administrator Setting ser Authentication Ccount Track Network Setting The Security Setting Screen will be displayed bizhub PRO 920 45 6 Administrator Security Functions 5 Touch 8 Enhance Security Mode Utility Security Setting Administrator Ting 4 Administrator Password Security Setting HDD Manage Setting 6 Turn Enhanced Security mode ON or OFF If you want to turn Enhanced Security mode ON touch On to highlight it If you want to turn it OFF touch Off to highlight it Touch OK nhance Security Mode The Restart Confirmation popup screen will appear 7 Touch Yes nhance Security Mode To make all A setting eff
5. 000 Mode Memory 000 Utility Counter 7 5 o oo 14 bizhub PRO 920 User Authentication in Enhanced Security Mode 4 2 Touch 6 Administrator Setting Serial No 57GFO000D1 Total Count Check System Setting 6 Administrator Setting Total Count 00039983 07 04 05 Feed Paper Count 00034875 Output Paper Count 00036266 Printer Copier 00006926 00033057 Scanner 00002701 The Input Administrator Password Screen will be displayed 3 Enter the password Use the touch screen keypad to enter the 8 digit Administrator pass word then touch OK Please enter password 8 characters The Administrator Setting Screen will be displayed A Touch 3 User Authentication Account Track i Utility Administrator Setting Administrator Setting ser Authentication Ccount Track Network Setting The User Authentication Account Track Screen will be displayed bizhub PRO 920 15 4 User Authentication in Enhanced Security Mode 5 Touch 3 User Authentication Setting Utility User Authentication Account Track General Settings a d A COCCOUDT Trac Account Track Setting The User Authentication Setting Screen will be displayed 6 Touch the user name key to be ch
6. Recall The User Authentication Screen will be displayed 40 bizhub PRO 920 HDD Store Function in Enhanced Security Mode 5 Enter your user name and user password on the User Authentication Screen Touch User Name to display the Input User Name Screen Please input user name and password Enter your user name then touch OK to return to the User Authen tication Screen Please input user name Password bizhub PRO 920 41 5 HDD Store Function in Enhanced Security Mode Enter your user password then touch OK to return to the User Au thentication Screen Please input password Password ORK The Recall Box Selection Screen will be displayed Touch Secure to display the Secure Box List Screen Please select box Memory HDD 100 000 99 968 Folder Secure Box Personal Folder Public Folder Secure 000000002 b2 2 S Q Select the desired secure box Enter the secure password setup in secure printing 42 bizhub PRO 920 HDD Store Function in Enhanced Security Mode 8 Touch OK The Secure File List Screen will be displayed 9 Selectthe desired secure file Touch the desired secure file key then touch gt gt gt Please select file Memory HDD Job List 100 000 99 985
7. Total Count 00038983 07 04 05 Feed Paper Count 00034875 Dutput Paper Count 00036266 Printer Copier 00006926 00033057 Scanner 00002701 Touch Panel Adjust The System Setting Screen will be displayed 3 Touch 7 Change User Password Utility System Setting Language Setting Key Response Time ubAreaDisplay On Off The User Authentication Screen will be displayed 22 bizhub PRO 920 User Authentication in Enhanced Security Mode 4 Enter your user name Touch User Name to display the Input User Name Screen Please input user name and password Enter your user name then touch OK to return to the User Authen tication Screen Please input user name The entered name will be displayed on the screen Enter your current password Touch Password to display the Input User Password Screen Please input user name and password bizhub PRO 920 23 4 User Authentication in Enhanced Security Mode Enter your current password The entered password will appear as asterisks on the screen Then touch OK Please input password The Change User Password Screen will be displayed Enter your new password Touch New Password to display the Input New Password Screen Change User Password Ple
8. characters you cannot use it in Enhanced Security mode If this happens contact the administrator to turn OFF Enhanced Security mode and set a new password following the above conditions Even after a successful access has been made authentication with user name and password will be required under the following conditions e The main power switch is turned off e The sub power switch is turned off e The Access on the control panel is pressed e The Copy Scan Box on the control panel is pressed when the User Account Authentication Connect is turned on e The Job List on the touch panel is touched when the User Account Au thentication Connect is turned on e The auto reset function operates bizhub PRO 920 User Authentication in Enhanced Security Mode 4 4 2 Q Detail When a user accesses a Box for which a password has been set in the HDD all authentication operations with password will be saved in an au dit log Q Detail Initially the user authentication is not available on the machine To acti vate this function the distribution number for each section should be changed For details see the User s guide of POD Administrator s Refer ence To register a new user Follow the procedure below to setup a new user name and password to be required for user authentication in Enhanced Security mode Q Detail Passwords are case sensitive f a wrong password or fewer than 8 alphanumerical
9. Panel Adjust The Input Administrator Password Screen will be displayed 3 Enter the password Use the touch panel keypad to enter the 8 digit administrator pass word then touch OK Please enter password 8 characters The Administrator Setting Screen will be displayed 4 Touch 1 System Setting Utility Administrator Setting Administrator Setting Security Setting ser AUGhenticatior Ccount Track Network Setting The System Setting Screen will be displayed 54 bizhub PRO 920 Administrator Security Functions 6 5 Touch 4 Print Management List Expert Adjustment System Setting rohibitUser peration The Print Management List Screen will be displayed 6 Touch 5 Audit Log Report then touch COPY n mm m print Management Mode Memory List Print Management List Audit Log Report The Print Management List Screen will be displayed Press Start on the control pan el Reset Interrupt Proof Copy r Stop g Data Maint bizhub PRO 920 55 Administrator Security Functions 8 Touch Management L ist to restore the Print Management List Screen 07704705 09 45 ANSI 4 List 56 bizhub PRO 920 Administrator Sec
10. Please select file Memory HDD Job List 100 000 99 985 Folder Jim Box sample File test AN ete this file LLOutput GA s 9 when operation is completed press Access on the control panel The User Authentication Screen will be displayed to prohibit the ma chine operation without entering a user name and password bizhub PRO 920 39 HDD Store Function in Enhanced Security Mode Output data in the Secure Box Secure printing using a PC To set up data output using the secure printing function on PC a secure fold er with a specific password must be prepared Enter the secure folder name made up of max 8 alphanumerical characters Q Detail Passwords are case sensitive Ifa wrong password or fewer than 8 alphanumerical characters are en tered and the OK is touched the warning message Password does not match will appear and no key will work for five seconds Enter the right password after five seconds f authentication fails the information will be saved in the audit log Outputting secure printing using a PC printing on the machine 1 Press Box on the control pan el oe ree Mode Memory m 8 The Image Data Store Recall Screen will be displayed Utility Counter 000 0000 0000 Mode Check l 2 Touch Recall Please select Store or Recall
11. Track Screen will be displayed 10 bizhub PRO 920 User Authentication in Enhanced Security Mode 4 5 Touch 3 User Authentication Setting ioc AAMINI Serato 77 Setting D General Settings Ser Authentication zaccount Track The User Authentication Setting Screen will be displayed 6 Touch New Register ser Authentication Setting Reset All Counters The New User Registration Screen will be displayed bizhub PRO 920 11 User Authentication in Enhanced Security Mode Touch User Number User Name Password or Account Name to display each subsequent screen then make the desired setting lew User Registration Function To enter the User Number touch User Number on the New User Registration Screen Use the screen keypad on the popup menu to enter the desired user number Touch OK to return to the New User Registration Screen Please input user number 12 bizhub PRO 920 User Authentication in Enhanced Security Mode 4 To enter the User Name touch User Name on the New User Reg istration Screen Enter the desired user name from the screen key pad Touch OK to return to the New User Registration Screen Please input user name To enter the Password touch Password on the New User Regis tration Screen Enter the desired passwo
12. and password have been set Q Detail Passwords are case sensitive f a wrong password or fewer than 8 alohanumerical characters are en tered and the OK is teuched the warning message Password does not match will appear and no key will work for five seconds Enter the right password after five seconds f authentication fails the information will be saved in the audit log 26 bizhub PRO 920 HDD Store Function in Enhanced Security Mode 5 Procedure Enter your user name and user password on the User Authentication Screen Touch User Name to display the Input User Name Screen Please input user name and password tication Password Enter your user name then touch OK to return to the User Authen tication Screen Please input user name Please input user name and password User authen tication gt User Name bizhub PRO 920 27 5 HDD Store Function in Enhanced Security Mode Enter your user passwor then touch OK to return to the User Au thentication Screen Please input password Touch OK on the User Authentication Screen N Please input user name and password User Name Password ORK The Copy Basic Screen will be displayed Touch Box on the Copy Basic Screen 07704 705 Ready To cop PO on origi
13. characters are en tered and the OK is touched the warning message Password does not match will appear and no key will work for five seconds Enter the right password after five seconds f authentication fails the information will be saved in the audit log Procedure 1 Press Utility Counter on the control panel The Utility Screen will be dis played Access Sees Mode Memory Utility Counter Mode D e bizhub PRO 920 9 4 User Authentication in Enhanced Security Mode 2 Touch 6 Administrator Setting Serial No 57GFO000D1 Total Count Check Details System Setting dministrator Setting Total Count 00039983 07 04 05 Feed Paper Count 00034875 Output Paper Count 00036266 Printer Copier 00006926 00033057 Scanner 00002701 Touch Panel Adjust The Input Administrator Password Screen will be displayed 3 Enter the password Use the touch screen keypad to enter the 8 digit Administrator pass word then touch OK Please enter password 8 characters The Administrator Setting Screen will be displayed 4 Touch 3 User Authentication Account Track C Utility Administrator Setting Administrator Setting Security Setting ser AUGhenticatior Ccount Track Network Setting The User Authentication Account
14. of the operation will be saved enabling analysis of unauthorized access This log will be overwritten if the audit area is depleted bizhub PRO 920 3 Enhanced Security Mode 2 2 e Administrator authentication A service representative will set up an authentication data for an admin istrator The administrator must input a password to gain authorized access Only one authentication string can be registered per machine e Administrator Setting mode If the Administrator Setting mode has been entered by successful admin istrator authentication the setting change of various machine functions will be available on the machine Be sure to exit the Administrator Setting mode if you leave in front of the machine while using the Administrator Setting mode Data protected by Enhanced Security mode Data protected by Enhanced Security mode for users is as follows e Data saved in the Personal Folder with a password The following data administered by the administrator will also receive en hanced protection e User data e Data controlling the machine Data that is not protected in Enhanced Security mode When the machine is connected to PCs on a local network passwords input in PCs are not subject to Enhanced Security mode To turn Enhanced Security mode ON OFF The administrator can turn Enhanced Security mode ON OFF If Enhanced Security mode is OFF data can potentially be accessed so be careful If data is accessed
15. right password after five seconds f authentication fails the information will be saved in the audit log Procedure 1 Press Box on the control pan el The Image Data Store Recall Screen will be displayed 2 Touch Recall m Please select Store or Recall Job List bizhub PRO 920 35 HDD Store Function in Enhanced Security Mode The User Authentication Screen will be displayed Enter your user name and user password on the User Authentication Screen Touch User Name to display the Input User Name Screen Job List Please input user name and password Password Enter your user name then touch OK to return to the User Authen tication Screen Please input user name 36 bizhub PRO 920 HDD Store Function in Enhanced Security Mode 5 Touch Password to display the Input User Password Screen Please input user name and password User authen tication User Name Password Enter your user password then touch OK to return to the User Au thentication Screen Please input password Xololokooorolok The Recall Box Selection Screen will be displayed bizhub PRO 920 37 5 HDD Store Function in Enhanced Security Mode 5 Select the desired personal Box Please select box Memory HDD 100 000 99 9
16. the data in a Box Data D 8 When operation is completed press Access on the control panel The User Authentication Screen will be displayed to prohibit the ma chine operation without entering a user name and password Store scanned data in a Box The following is a detailed explanation of how to store scanned data in a Box in Enhanced Security mode Q Detail Passwords are case sensitive Ifa wrong password or fewer than 8 alphanumerical characters are en tered and the OK is touched the warning message Password does not match will appear and no key will work for five seconds Enter the right password after five seconds f authentication fails the information will be saved in the audit log Procedure 1 Press Box on the control pan el The Image Data Store Recall Screen will be displayed Acces 000 Mode Mi 0 Utility Counter 000 Mode Check o0 30 bizhub PRO 920 HDD Store Function in Enhanced Security Mode 5 Touch Store Please select Store or Recall Job List The User Authentication Screen will be displayed 3 Enter your user name and user password on the User Authentication Screen Touch User Name to display the Input User Name Screen Please input user name and password Enter your user name then touch OK to return
17. to enter the new password The key will not be active until authentication is succeeded bizhub PRO 920 47 6 Administrator Security Functions f authentication fails the information will be saved in the audit log The current password cannot be used again as a new password Procedure 1 Press Utility Counter on the control panel The Utility Screen will be dis played Access Tee Mode Memory Utility Counter Mode D 2 Touch 6 Administrator Setting Serial No 57GFO000D1 Total Count Check Total Count 00038983 07 04 05 Feed Paper Count 00034875 Dutput Paper Count 00036266 Printer Copier T 00006826 00033057 UNUS ck Scanner 00002701 Scanner Setting The Input Administrator Password Screen will be displayed 48 bizhub PRO 920 Administrator Security Functions 6 3 Enter the password Use the touch panel keypad to enter the 8 digit administrator pass word then touch OK Please enter password 8 characters The Administrator Setting Screen will be displayed 4 Touch 7 Security Setting Utility Administrator Setting Administrator Setting Network Setting Copier PrinterSetting The Security Setting Screen will be displayed 5 Touch 2 HDD Manage Setting Security Setting f Security
18. to the User Authen tication Screen Please input user name bizhub PRO 920 31 5 HDD Store Function in Enhanced Security Mode Touch Password to display the Input User Password Screen Please input user name and password Enter your user password then touch OK to return to the User Au thentication Screen Please input password Touch OK on the User Authentication Screen Please input user name and password User authen tication Password ERK The Image Data Store Site Selection Screen will be displayed 32 bizhub PRO 920 HDD Store Function in Enhanced Security Mode 5 5 Touch Scan to HDD Please select store method 9 pc up Pc Manual Manual Job List The HDD Box List Screen will be displayed 6 Selectthe desired personal Box then touch OK Please select store box Memory HDD 100 000 99 972 Personal Folder Public Folder 000000001 b1 Clear All Number j New Box Enter the password if selected Box requires one The Personal File Screen will be displayed Touch Store For neuly store Memory HDD Please touch Store button 100 000 99 972 Box b1 File
19. 68 Enter the password if selected Box requires one 6 Touch OK The Personal Box File Selection Screen will be displayed Proceed to step 7 if recalls the image data file Proceed to step 8 if deletes the image data file Recall the image data Touch the desired file key then touch gt gt gt To output the image data touch Wait Output Proof Output or Auto Output as de sired and then touch OK Please select file Memory HDD 100 000 99 985 File Com bin on Clear All UCPUt AutoOutput Enter the desired print quantity from touch panel keypad on the In put Print Quantity Screen 38 bizhub PRO 920 HDD Store Function in Enhanced Security Mode 5 After outputting the popup menu to confirm whether to continue or close it will be displayed To continue to recall the next image data touch Yes The Personal Box File Selection Screen will be re stored To close touch No The Image Data Store Recall Screen will be displayed Recalling data from HDD is completed Erw AO to read 8 Delete the image data Touch the desired file key then touch File Delete The popup menu to confirm will be displayed Touch Yes to delete the select ed file Touch No to display the Image Data Store Recall Screen CE
20. 8 1 01 NG 0033 2005 04 05 18 33 2 02 OK 0034 2005 04 05 16 59 2 02 OK 0035 2005 04 05 15 48 2 02 OK 0036 2005 04 05 15 25 2 02 OK 0037 2005 04 05 15 18 2 02 OK 0038 2005 04 05 15 18 2 02 NG 0039 2005 04 05 15 18 2 02 NG 0040 2005 04 08 15 09 2 02 OK 0041 2005 04 05 15 08 2 03 OK 0042 2005 04 05 15 08 2 02 OK 0043 2005 04 05 14 45 1 1 OK 0044 2005 04 05 14 35 1 n OK 0045 2005 04 05 14 34 2 02 OK 0046 2005 04 05 14 32 1 n OK Audit Log Information The audit log contains the following information 1 date time date and time when an operation was made that results in the creation of a log entry id the person who made the operation or who is subject to security pro tection can be specified 1 Operation by CE service representative 2 Operation by the administrator 3 Operation by the unregistered user Other integer Indicates subjects for security protection and the follow ing action IDs narrow down the subject for protection User ID 1 to 1000 numerical symbols Secure User ID 1 to 99999 numerical symbols action Used to specify the operation Check details of operation that action indicates in the following table result Result of an operation For password authentication success or failure will be indicated as OK and NG For operations without password authentication all log entries will be in dicated as OK bizhub PRO 920 57 6 Administrator Security Funct
21. OLDINGS INC e bizhub PRO is aregistered trademark or trademark of KONICA MINOLTA BUSINESS TECHNOLOGIES INC Copyright 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES Inc EXEMPTION e No part of this manual may be used or duplicated without permission e Manufacturer and Sales Company will have no liability for any influences caused by using the printing system and this User s Guide e Theinformation written in this User s Guide is subject to change without prior notice Composition of User s Guide This machine is provided with the following user s guides as printed matters bizhub PRO 920 User s Guide Copier This guide describes an outline of the machine and copy operations Please refer to this guide for safety information turning on off the machine paper supply dealing with machine trouble such as paper jam and copy op eration available on the machine bizhub PRO 920 User s Guide POD Administrator s Reference This guide provides you with detailed information about the machine man agement and how to customize the machine according to your daily use Please refer to this guide for a setup and management of the machine includ ing copy paper setting tray setting and a network setup bizhub PRO 920 User s Guide Network Scanner This guide describes the operation of the network scanner function equipped for the machine as standard Please refer to this guide for full information on storing data Scan to HDD Sca
22. SER The essentials of imaging ww KONICA MINOLTA bizhub pro 920 User s Guide Security Security Functions Enhanced Security Mode Protect and Delete Data After Use User Authentication in Enhanced Security Mode HDD Store Function in Enhanced Security Mode Administrator Security Functions bizhub PRO 920 Security User s Guide The Control Software version is as follows This software consists of Image control program and Controller control pro gram Image control program Image Control I1 version 10 0000 or later Controller control program IP Control P version 10 0000 or later About the Firmware version display function The bizhub PRO 920 Control Software Image control program Controller control program version mentioned above can be confirmed by using the service representative CE service mode firmware version display function When you display the firmware version the Image control program and Con troller control program versions will be displayed as follows Image control program Image Control I1 version 2 digits 4 zeros following the hyphen Ex 10 0000 Controller control program IP Control P version 2 digits 4 zeros following the hyphen Ex 10 0000 Please keep this in mind when checking the software version ACKNOWLEDGEMENTS e KONICA MINOLTA KONICA MINOLTA Logo and the essentials of imag ing are registered trademarks or trademarks of KONICA MINOLTA H
23. Setting Enhance Security Mode The HDD Manage Setting Screen will be displayed bizhub PRO 920 49 6 Administrator Security Functions Touch 3 HDD Lock Password Changing To The HDD Lock Password Changing Screen will be displayed Enter current password Touch Current Password to display the Input Current Password Screen Please input password Enter current password The first password 9 digit alphanumeric serial number of the main body The entered password will appear as asterisks on the screen Then touch OK Please input current password plololokotokelololotokotokelotolotokelololotokolololotokotolok The Change HDD Lock Password Screen will be restored 50 bizhub PRO 920 Administrator Security Functions 6 Enter new password Touch New Password to display the Input New Password Screen Please input password ORK KKK KKK KKK KKK KKK KKK KKK New Password Check Input Enter new password The entered new password will appear as as terisks on the screen Then touch OK Please input neu passuord BOOKER RRR Touch Check Input to display the Re input New Password Screen Please input password bizhub PRO 920 51 Administrator Security Functions Enter new password once more f
24. anced Security mode data will be completely cleared before freeing up image areas Regardless of the data type compressed or uncompressed the image area in memory and on the HDD where the data has been saved will be freed up after it is completely overwritten by the data disrelated to the im age data Enhanced password The password is made up of 8 to 64 alphanumerical characters case sensitive If a wrong password is entered attempts to re try cannot be made for five seconds Machine NIC setting When the Enhanced Security mode is ON the Machine NIC cannot be used Access to the Box with a password Set up a system that requires users to input an enhanced password as described above to save data or to print data saved in the Box on the HDD If an enhanced password is set up as above security will be improved when saving scanned data in the Box No one other than the machine manager can delete the Box or Personal Folder in which scanned data is saved and changing the Box s attributes requires authentication with the enhanced password In addition authentication will be required to use scanned data saved in the Box External access prohibited No access is allowed over telephone lines other than CS Remote Care Create save and analyze an audit log A history of security function operations will be created and saved Date and time information identifying the person who made the operation de tails of the operation and results
25. anced security icon Environments ssse 5 P 5 RUPES 26 HDD lock password 47 HDD store function 26 Normal mode Protect and delete used data 3 7 Turn ON OFF sese O Out put Data in the Secure Box 40 R Recall Delete Data in a Box uusss 35 Register a new user S Store Data in a Box while copying 26 Scanned data in a Box 30 User authentication bizhub PRO 920 61 Security Functions ieveeivrek utm riw PXEPE Cv ER 8 EXE Pe Y d rad pr 1 Enhanced Security Mode eese 3 2 1 Description of Enhanced Security mode 3 2 2 Data protected by Enhanced Security mode 4 2 8 Display when Enhanced Security mode is ON 5 Protect and Delete Data After Use 7 User Authentication in Enhanced Security Mode 8 4 1 Description of user authentication eese 8 4 2 Toregister a new USer diirai naonn teet eno tenero aaea a atA Deua DISP Irc anas 9 4 3 To change a user data eeseeeeeeeeeieeeeene nenne nnn nnn nnn nnn 14 4 4 To delete a ser 1er
26. anged ser Authentication Setting The User Count Screen will be displayed 7 Touch Change Copy Count Printer Count Scanner Count L Size Total L Size Total L Size Total 00000000 oo000000 00000000 oo000000 ooo00000 00000000 CountReset The Change Registered User Data Screen will be displayed 16 bizhub PRO 920 User Authentication in Enhanced Security Mode 4 Touch User Name Password or Account Name to display each subsequent screen then make the desired setting change lew User Registration Useable Function To change the user name touch User Name on the User Registra tion Screen Enter the desired user name from the screen keypad Touch OK to return to the Change Registered User Data Screen Please input user name To change the Password touch Password on the User Registra tion Screen Enter the desired password from the screen keypad Touch OK to return to the Change Registered User Data Screen Please input password bizhub PRO 920 17 User Authentication in Enhanced Security Mode 4 4 To change the account name touch Account Name on the User Registration Screen Touch the desired section key to highlight it Touch OK to return to the Change Registered User Data Screen 9 Specify the usable function To p
27. ase input new password New Password Check Input j Enter your new password then touch OK Change User Password Please input new password 24 bizhub PRO 920 User Authentication in Enhanced Security Mode 4 Touch Check Input to display the Re input New Password Screen Change User Password Please input new password Enter your new password once more for confirmation then touch OK Change User Password Please reinput new password The Change User Password Screen will be restored Touch OK The System Setting Screen will be restored bizhub PRO 920 25 5 HDD Store Function in Enhanced Security Mode SO 5 5 1 HDD Store Function in Enhanced Secu rity Mode A Box built on the HDD is used to store the scanned data To prevent the data from being accessed or tampered with we recommend using the Box with a password specified Never fail to use the Enhanced Security mode when storing any secret doc ument If the Enhanced Security mode is turned off temporarily for some reason the administrator should tell that to all users For details to store and output the scanned data in a Box see the User s guide of Network Scanner Store the data in a Box while Copying The following is a detailed explanation of how to store the data in a Box and output in Enhanced Security mode for which a user name
28. e displayed 3 Enter the password Use the touch screen keypad to enter the 8 digit Administrator pass word then touch OK Please enter password 8 characters The Administrator Setting Screen will be displayed 4 Touch 3 User Authentication Account Track i Utility Administrator Setting Administrator Setting ser Authentication Ccount Track Network Setting The User Authentication Account Track Screen will be displayed bizhub PRO 920 19 User Authentication in Enhanced Security Mode 5 Touch 3 User Authentication Setting ile Administrator Setting D User authentication zaccount Track E The User Authentication Setting Screen will be displayed G Touch the user name key to be deleted ser Authentication Setting Reset All Counters The User Count Screen will be displayed T Touch Delete 5 EE UserName Copy Count Printer Count Scanner Count L Size Total L Size Total L Size Total 00000000 0000000 00000000 oo000000 ooo00000 00000000 CountReset The popup menu will be displayed to confirm that the selected user will be deleted 20 bizhub PRO 920 User Authentication in Enhanced Security Mode 4 8 Touch Yes No 0001
29. eas ing the authentication function to a user when creating a Box for that user therefore the user should perform to release the authen tication function when machine operation is completed e Qualifications to be an administrator A supervisor must select a reliable person who has adequate knowledge technical ability and experience as an administrator to whom to dele gate administration of the device e Guarantee of service representative CE A supervisor or an administrator can use Enhanced Security mode after confirming that a service contract was signed with the service represent ative CE Clearly state in the service contract that the service representative will not engage in any fraudulent actions e Secure LAN We recommend that you use an apparatus such as WEP code 802 11 x to prevent tapping during communication when setting up a local area network bizhub PRO 920 Enhanced Security Mode 2 IRURE Enhanced Security Mode 2 2 1 Description of Enhanced Security mode The following items will have enhanced security Protect and delete used data in memory and on the HDD There are two kinds of image data that will be saved in memory and on the HDD AHA compressed data and uncompressed data TIFF and PDF formats Memory and HDD areas containing the AHA compressed data is freed up when data is deleted However in normal mode data is not completely deleted so it could be read through illicit means In the En h
30. ective X power OFF ON tomati 11 The machine will restart and the new setting will be activated 46 bizhub PRO 920 Administrator Security Functions 6 6 2 HDD lock password While the Enhanced Security mode is turned ON a lock password 8 to 32 alphanumerical characters case sensitive can be set up on the HDD to pro tect the data stored on it If the HDD itself is externally accessed the data readout will not be available until the correct lock password is entered S Reminder Do not use your name birthday employee number etc for a password that others can easily figure out Q Detail The HDD lock password functions only when the Enhanced Security mode is ON When turned OFF the message Please set Enhanced Se curity mode will be displayed Q Detail Passwords are case sensitive Ifa wrong password or fewer than 8 alphanumerical characters are en tered and the OK is touched the warning message Password does not match will appear and no key will work for five seconds Enter the right password after five seconds f authentication fails the information will be saved in the audit log Q Detail The main body serial number will be printed at the upper left on the Utility Screen and the upper right corner of the audit log For details see the next section Print audit log and page 57 for the sample log f authentication is succeeded touch New Password
31. ess to the document in the box Action 13 ID Box that authentication was made Check the date and time the above operation occurred and see if the oper ation on the document in the personal box or secure box was made by a le gitimate box user bizhub PRO 920 59 Administrator Security Functions Actions to take if unauthorized operations are found If it s found that a password has been leaked after analyzing the audit log change the password immediately It s possible that a password may have been tampered with and legiti mate users cannot access a box The administrator must contact the user to confirm the situation and if that s the case the administrator must change the password and delete the data saved in the box If you cannot find documents that should be in a box or if you find a doc ument with changed content unauthorized actions may have occurred Similar countermeasures are needed 60 bizhub PRO 920 Index ee 7 Index A Administrator Security Functions 44 Audit log Analyze ntt endis 57 BOX inii 26 30 35 40 Change a user data 14 Change password 21 Delete a user 18 PUE s nce cec 53 E Enhanced security mode Administrator authentication Administrator setting mode Audit logi sips Data protected ss Enhanced password Enh
32. etails of attack Results of attack Specify unauthorized actions password authentication If logs have NG as the result of password authentication action 01 02 11 16 items protected by passwords may have been attacked e Failed password authentication NG log entries specify who made the operation and show if unauthorized actions were made when password authentication failed e Even if password authentication succeeded OK it shows whether a le gitimate user created the action You need to check carefully when suc cessful authentication occurs after series of failures especially during times other than normal operating hours Specify unauthorized actions actions other than password authentica tion under security All operation results other than password authentication will be indicated as successful OK so determine if there were any unauthorized actions by ID and action e Since you cannot specify what was attacked only with an ID you need to see the action and the table on the previous page to determine whether unauthorized actions were made on a personal box or secure box e Check the time and see if the user who operated the specific subject made any unauthorized actions Example If a document saved in a box was printed using fraudulent authorization the following audit log entry will be created 1 Password authentication for the box Action 11 ID Box that authentication was made Result OK NG 2 Acc
33. hile Copying sss 26 5 2 Store scanned data in a Box eese 30 5 3 Recall Delete data in a Box eee 35 5 4 Output data in the Secure Box eee 40 6 Administrator Security Functions 44 6 1 Turn Enhanced Security mode ON OFF sess 44 6 2 HDD lock password e iieeeeeieieerie Irene Literie 47 6 3 Print audit log ener retten reete 53 6 4 Analyze audit log pemanenan esaeas erret rcnt eret enirn inn 57 6 5 Table of items saved in audit log eres 58 Security Functions 1 NnEHES 1 Security Functions The bizhub PRO 920 device has two security modes Normal mode Use this mode if the machine is used by a single person and there is a low possibility of illicit access and operations This is the default mode when shipped from the factory To use regular mode please see the use s guide for each individual machine Enhanced Security mode Use this mode if the machine is connected to a local area network or to ex ternal networks through a telephone line or other means An Administrator manages the device according to this user s guide so that users can have a safe operating environment Your administrator is the only one who can turn the Enhanced Security mode ON and OFF a
34. in Enhanced Security mode the administrator may not notice until he she analyzes the audit log Be careful when the administrator is absent for a long time bizhub PRO 920 Enhanced Security Mode 2 3 Display when Enhanced Security mode is ON The Administrator can turn Enhanced Security mode ON OFF Q Detail To turn Enhanced Security mode ON OFF see Security Administrator Operation on page 44 When Enhanced Security mode is ON the enhanced security icon Pall will appear on the Copy Box Scanner Basic Screens Copy Basic Screen 07 04705 Rea emo D D e AD 00 000 Combine Orig Irm j appli EEZGJ 5 age rupe d Cation Density Paper Zoom Simplex Duplex Hm PiNiSh ge Hi ing SER MALE Box Basic Screen 07704705 16 01 050506 SeparateScan Clear All A bizhub PRO 920 Enhanced Security Mode Scanner Basic Screen 07 04 05 File Type Multi Page 600dpi i P training2 konicami EADY SeparateScan re OW CA e Check the Enhanced Security icon on each Basic Screen to see if Enhanced Security mode is ON or OFF bizhub PRO 920 Protect and Delete Data After Use 3 NEC 3 Protect and Delete Data After Use Data from each mode copy scan printer will be temporarily saved in memory or on the HDD and it will be deleted u
35. ions 6 5 Table of items saved in audit log No Operation ID soled Result action 1 CE authentication CE ID 01 OK NG 2 Administrator authentication Administrator ID 02 OK NG 3 Set change Enhanced Administrator ID 03 OK Security mode Print audit log Administrator ID 04 OK Change register CE CE ID 05 OK password 6 Change register CE ID Administrator 06 OK Administrator password ID Create user by Administrator User ID 07 OK 8 Change register user User ID 08 OK password by Administrator 9 Delete user by Administrator User ID 09 OK 10 Change attributes of user by User ID 10 OK Administrator 11 Password authentication for User ID 11 OK NG user Unregistered user ID 12 Change attributes of user by User ID 12 OK user user password etc 13 Accessto file document data User ID 13 OK readout 14 Delete file document data User ID 14 OK deletion 16 Password authentication for Secure user ID 16 OK NG secure printing Unregistered user ID 17 Access to secure print file Secure user ID 17 OK 18 Delete secure print file Secure user ID 18 OK 19 Change HDD lock password Administrator ID 19 OK 58 bizhub PRO 920 Administrator Security Functions 6 The purpose of analyzing the audit log is to understand the following and im plement countermeasures Whether or not data was accessed or tampered with Subject of attack D
36. n to E Mail Scan to FTP Scan to SMB or reading data bizhub PRO 920 User s Guide Security This book This guide describes the security functions Please refer to this guide for how to use the Enhanced Security mode and for detailed machine operation in Enhanced Security mode To operate safely be sure to read Section 1 Safety Information in bizhub PRO 920 User s Guide Copier before using the machine Contents 1 Security Functions c eere eee eeee rennen nnn nan 1 2 Enhanced Security Mode eee 3 2 1 Description of Enhanced Security mode 3 2 2 Data protected by Enhanced Security mode 4 2 8 Display when Enhanced Security mode is ON 5 3 Protect and Delete Data After Use 7 4 User Authentication in Enhanced Security Mode 8 4 1 Description of user authentication eese 8 4 2 To register a new User eeeesseeeeeeeeeseeenn nennen ennt nnns inna nans nnn 9 43 To change a user data cccesseececeessnneeeeseesnneeeeesesneeceeseesnneeeeeeeess 14 4A To delete a user ah EA 18 45 To change password by user ceeeeeeeeeeeeenne nennen nnn 21 5 HDD Store Function in Enhanced Security Mode 26 5 1 Store the data in a Box w
37. na ace up e AD 00 000 Combine Orig Im 3 aet ian ji Originals f age Type jd cation Density Paper Zoom pamplex Or ez IBIREADY The Store Box Selection Screen will be displayed 28 bizhub PRO 920 HDD Store Function in Enhanced Security Mode 5 4 Select the desired personal Box then touch OK Please select store box Memory HDD 100 000 99 972 Enter the password if selected Box requires one The Personel File Screen will be displayed 5 Touch Store For neuly store Memory HDD Please touch Store button 100 000 99 972 Folder Jim Box b1 File The Input File Name Screen will be displayed 6 Enter the file name then touch OK Please enter file name The Basic Screen will be restored bizhub PRO 920 29 HDD Store Function in Enhanced Security Mode 5 2 Press Start on the control pan el to scan After scanning all the originals the machine automatically starts to print and store
38. nd make other changes and your service representative will designate an administrator To turn the Enhanced Security mode ON the service representative should set a CE authentication password and Administrator password for the de vice If IC 203 is not installed you cannot set the Enhanced Security Mode to ON The Enhanced Security mode cannot be turned ON when the Machine NIC is activated Please contact your service representative when using the En hanced Security mode Enhanced Security mode is recommended to prevent data from being ac cessed or tampered with Environments in which Enhanced Security mode is recommended e The device is connected to an local network the Internet through a fire wall or the external telephone line for maintenance e The device is monitored by a telephone line or a network bizhub PRO 920 1 Security Functions Creating a secure environment For security we recommend that supervisors and an administrator use En hanced Security mode and establish an environment as follows e Where to set up the device Set up the device in a place where only designated personnel can oper ate it e User training The administrator must provide training and information to users to main tain the security of the device Users should keep passwords set up by the administrator and a password that they set up on their own in a se cure place The administrator is supposed to give the instructions for rel
39. nless it is moved to a Box Data is compressed using a special method so it cannot be decompressed externally When deleting compressed data a part of it will be destroyed or overwritten to prevent decompression e Datasaved temporarily in memory will be overwritten by unavailable data NA when the job is interrupted or ended e Data saved in several areas of memory will be overwritten simultaneous ly e Data in the Box will be overwritten when a delete order is issued e lf data is sent externally it will be overwritten when the transmission is complete e lf the administrator issues a delete order for each Box it will be overwrit ten bizhub PRO 920 7 4 User Authentication in Enhanced Security Mode 1 T 4 4 1 User Authentication in Enhanced Secu rity Mode Description of user authentication In Enhanced Security mode setting up password conditions will be tougher to improve security The administrator should set up a user name and pass word required for user authentication as this is an administrator operation User Name 1 to 64 alphanumerical characters Password 8 to 64 alphanumerical characters case sensitive If a wrong password is entered attempts to re try cannot be made for five seconds S Reminder Do not use your name birthday employee number etc for a password that others can easily figure out If a password set in normal mode is fewer than 8 characters or more than 64
40. or confirmation then touch OK Confirm neu password Please input new password BOOK ORK RIK The Change HDD Lock Password Screen will be restored bizhub PRO 920 Administrator Security Functions 6 6 3 Print audit log An audit log will be automatically created when the data saved in the ma chine have been accessed All the audit log data can be output as follows Q Detail Passwords are case sensitive f a wrong password or fewer than 8 alphanumerical characters are en tered and the OK is touched the warning message Password does not match will appear and no key will work for five seconds Enter the right password after five seconds f authentication fails the information will be saved in the audit log Q Detail To stop printing press Stop on the control panel then touch Cancel on the confirmation popup screen Procedure 1 Press Utility Counter on the control panel The Utility Screen will be dis played Mode Memory E EN Utility Counter Mode D bizhub PRO 920 53 6 Administrator Security Functions 2 Touch 6 Administrator Setting Serial No 57GFO000D1 Total Count Check Details System Setting dministrator Setting Total Count 00039983 07 04 05 Feed Paper Count 00034875 Output Paper Count 00036266 Printer Copier 00006926 00033057 Scanner 00002701 Touch
41. rd from the screen keypad Touch OK to return to the New User Registration Screen Please input password To enter the account name touch Account Name on the New User Registration Screen Touch the desired account name key to high light it Touch OK to return to the New User Registration Screen Please select account name sectionH 7h bizhub PRO 920 13 User Authentication in Enhanced Security Mode 4 3 8 Specify the usable function To prohibit a specific function touch the key on the New User Regis tration Screen to release the highlight 9 Touch OK When settings are completed touch OK on the New User Registration Screen The User Authentication Setting Screen will be restored To change a user data Follow the procedure below to change a user data user name and password once registered Q Detail Passwords are case sensitive Ifa wrong password or fewer than 8 alphanumerical characters are en tered and the OK is touched the warning message Password does not match will appear and no key will work for five seconds Enter the right password after five seconds The current password cannot be used again f authentication fails the information will be saved in the audit log Procedure 1 Press Utility Counter on the control panel The Utility Screen will be dis played Box Copy ej uj Access
42. recorrer ciere reete tru tenteeee rennen 18 45 To change password by user ceeeeeeeeeeeeeneeen nennen 21 HDD Store Function in Enhanced Security Mode 26 5 1 Store the data in a Box while Copying ess 26 5 2 Store scanned data in a Box eese 30 5 3 Recall Delete data in a BOX eeeeeeeeeeeeeeneeeeeneen nnn 35 5 4 Output data in the Secure Box eese 40 Administrator Security Functions 44 6 1 Turn Enhanced Security mode ON OFF sees 44 6 2 HDD lock password 2 ene rr rentrer eterni 47 6 3 Print audit log cler etel tees 53 6 4 Analyze audit log eerte er terere cc eiseee treten tnnc e IRI unen 57 6 5 Table of items saved in audit log sese 58 7 Index A PF Administrator Security Functions 44 Audit log Analyze 57 Box 26 30 35 40 Change a user data 14 Change password 21 Delete a user 18 Print 53 Enhanced security mode Administrator authentication 4 Administrator setting mode 4 Audit log 3 Data protected 4 Enhanced password 3 Enhanced security icon 5 Environments 1 HDD 26 HDD lock password 47 HDD store function 26 Normal mode 1 Protect and delete used data 3 7 Turn ON OFF 4 VJ Out put Data in the Secure Bo
43. rohibit a specific function touch the key on the Change Registra tion User Data Screen to release the highlight 10 Touch OK When settings are completed touch OK on the Change Registered User Data Screen The User Authentication Setting Screen will be restored To delete a user Follow the procedure below to delete a user name password and also Per sonal Folder Q Detail Passwords are case sensitive Ifa wrong password or fewer than 8 alphanumerical characters are en tered and the OK is touched the warning message Password does not match will appear and no key will work for five seconds Enter the right password after five seconds f authentication fails the information will be saved in the audit log Procedure 1 Press Utility Counter on the control panel The Utility Screen will be dis played ox J Access 000 Mode Memory 000 Utility Counter Mode D 0 o 18 bizhub PRO 920 User Authentication in Enhanced Security Mode 4 2 Touch 6 Administrator Setting Serial No 57GFO000D1 Total Count Check System Setting 6 Administrator Setting Total Count 00039983 07 04 05 Feed Paper Count 00034875 Output Paper Count 00036266 Printer Copier 00006926 00033057 Scanner 00002701 The Input Administrator Password Screen will b
44. urity Functions 6 4 Analyze audit log Audit logs need to be analyzed by the administrator regularly once per month or when unauthorized access and tampering of data saved in the ma chine in Enhanced Security mode is noticed The machine is supposed to store up to 750 logs per month If more than 750 logs are assumed to be stored in a month carry out the analysis in a shorter period before the unanalyzed logs reach that number Audit log report P 2005 04 07 10 30 57GF0116 10 328 0001 2005 04 07 10 30 2005 04 07 10 28 5 0003 2005 04 07 10 25 3 n OK 0004 2005 04 07 10 22 3 n OK 0005 2005 04 07 10 16 3 n OK 0006 2005 04 07 10 14 3 n OK 0007 2005 04 07 10 09 3 n OK 0008 2005 04 07 10 09 3 n NG 0009 2008 04 07 10 07 3 n OK 0010 2005 04 07 10 07 2 02 OK 0011 2005 04 07 10 06 2 03 OK 0012 2005 04 07 10 08 2 02 OK 0013 2005 04 07 10 05 3 n NG 0014 2005 04 07 10 04 2 02 OK 0015 2005 04 07 10 04 3 n OK 0016 2005 04 07 10 02 3 n OK 0017 2005 04 07 10 01 3 07 OK 0018 2005 04 07 09 59 3 09 OK 0019 2005 04 07 09 53 3 07 OK 0020 2005 04 07 09 50 2 02 OK 0021 2005 04 06 10 19 1 01 OK 0022 2005 04 06 10 19 1 01 NG 0023 2005 04 08 10 17 1 01 NG 0024 2005 04 06 10 17 1 01 NG 0025 2005 04 06 10 16 1 01 NG 0026 2005 04 06 10 16 1 01 NG 0027 2005 04 08 10 16 1 01 NG 0028 2005 04 06 10 14 1 01 NG 0029 2005 04 06 10 14 1 01 NG 0030 2005 04 05 18 34 2 02 OK 0031 2005 04 05 18 33 1 01 OK 0032 2005 04 05 18 3
45. x 40 R Recall Delete Data in a Box 35 Register a new user 9 e bod Store Data in a Box while copying 26 Scanned data in a Box 30 User authentication 8 KONICA MINOLTA www konicaminolta com Copyright 2005 7 57GN97070 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES INC Printed in China
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