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Kohler KD420 Automobile Parts User Manual

1. Search Check Job rscsimie Destination Destination Information ZE e Commu O Receive File I 01 o2 03 nicating Imediato GS JDE e CR lium E E E Gi CD q ja Den AAN116F Problem Solutions A facsimile error has occurred The facsimile has a problem Contact your ser vice representative See p 69 Error Messages and Their Meanings The copier will still func tion normally Out of paper Add more paper Loading Paper Copy Reference A network error has occurred Check the displayed message See p 69 Er ror Messages and Their Meanings Check the machine is correctly connected to the network and the machine is correct ly set See Network Guide Consult your network administrator When the key is still lit in red even if you take the measures above please contact your service representative 67 Troubleshooting When Toner Runs Out When the machine has run out of ton er the symbol appears on the display Note that even if there is no toner left you can still send fax messages kimportant CJ The number of communications that have been executed after the toner has run out and that auto matically output Journal has not list exceeds 100 communication will not be possible e Limitation ED O The Memory Storage Report is not printed Make sure that the machine is in facsimile mode Search Check Job Destination Destination Inf
2. 7 72 Troubleshooting Out of paper display message If the paper tray runs out of paper Out of paper Load it then press Exit appears on the display asking you to add more paper Note O If there is paper left in the other paper trays you can receive messages as usu al even if the message appears on the display O You can turn this function on or off with the User Parameters See p 80 User Parameters Facsimile Reference Advanced Features switch 05 bit 7 X Network error display message Ifthe Check whether there are any network problems message appears the machine is not correctly connected to the network or the settings of the ma chine is not correct If you do not need to connect the machine to the network you can select so that the message disappear and the key goes out with User Pa rameters See p 80 User Parameters Facsimile Reference Advanced Features switch 21 bit 6 Note O When you restart connecting the machine to the network make sure to set Display with User Parameters Otherwise you cannot check the status of the network connection Solving Problems Solving Problems This table lists some common problems and their solutions Problem Causes and solutions Reference Image background appears dirty when received at the other end Images from the back page appear Adjust scan density p 31 Image Density Con trast
3. 62 Programming Editing Note O This following procedure explains how to edit Fax Header as an ex ample of editing O When the Key Operator Code is programmed and turned on user have to enter programmed the Key Operator Code maximum 8 digit to operate Key Operator Tools Press the User Tools Counter key geros o m aae O Clear Stop C QN AAN115F On Hook Dial D BJ Select Fax Features using 4 or Y and then press the OK key User Tools 1 3 gt 0K System Settings Copier Features Note O If the Key Operator Code is pro grammed and turned on enter the Key Operator Code maxi mum 8 digit using number keys and then press the OK key H Select General Settings Adjust us ing 4 or Y and then press the OK key Fax Features 1 2 0K Print List Report General Settingzs Adjust Reception Settings Select Program Fax Information us ing 4 or Y and then press the OK key Gen Set Adjust 1 2 just Sound Volume Program Fax Information On Hook Release Time B Select Fax Header using 4 or Y and then press the OK key Fax Header Own Name Own Fax Number G Press the Clear Stop key Fax Header All characters are deleted u Enter the characters you want to program and then press the OK key Fax Header Le The information for editing are programmed P Reference
4. Entering Text General Settings Guide Note O Press the Cancel key to cancel editing The display returns to that of step B Initial Settings and Adjustments B Press the User Tools Counter key The standby display appears Deleting This following procedure explains how to delete Fax Header as an ex ample of deleting Y Note O If the key operator code is pro grammed and turned on enter the key operator code maximum 8 digit using number keys and then press the OK key Press the User Tools Counter key gepos o m ffo On Hook Dial Clear Stop BN AAN115F BJ Select Fax Features using 4 or Y and then press the OK key ser Tools 1 3 0K System Settings Copier Features B Select General Settings Adjust us ing 4 or Y and then press the OK key Fax Features 1 2 K Print List Report General Settings Adjust Reception Settings Select Program Fax Information us ing 4 or Y and then press the OK key Gen Set Adjust 1 2 just Sound Volume Program Fax Information On Hook Release Time B Select Fax Header using 4 or Y and then press the OK key Fax Header Own Name Own Fax Number G Press the Clear Stop key Fax Header All registered characters are delet ed Note O Press the Cancel key to cancel deleting The display returns to that of step B u Press the O
5. If the e mail size specified on the machine is exceeded an Internet Fax document cannot be sent Set Max E mail Size to OFF or specify the maxi mum e mail size to a larger value Then resend the docu ment p 73 E mailSettings Facsim ile Reference Advanced Fea tures Other fax machine s name is not correctly printed or dis played When a destination is pro grammed in the Address Book using SmartDeviceMon itor for Admin or Web brows er in some languages the programmed destination may not print or display correctly When this happens use ASCII characters for example a z 0 9 When Things Don t Go as Expected When Things Don t Go as Expected I Want Operation Reference to cancel a Memory Transmis sion If the original is being scanned press the Clear Stop key p 23 Canceling a Memory Transmission If the original is being sent or if it is in standby press the Clear Stop key Stop TX and then Delete p 23 Canceling a Memory Transmission p 13 Canceling a Transmis sion Facsimile Reference lt Ad vanced Features gt to cancel an Immediate Trans mission Press the Clear Stop key p 28 Canceling an Immediate Transmission to cancel Internet Fax trans mission 9 Limitation O Canceling Internet Fax transmission is possible only during scanning It is impossible during com munication
6. Searching for a Destination nes 38 Search by Destination Name hona ere A PIE E 98 Selecting from Destination List 1 39 Specifying a Registration Number 40 Search by Fax Number nennen nennen ennt Search by E mail Address hie gpl Switching the Reception Mode m Receiving a Fax in Manual Reception Mode 44 3 Using Internet Fax Functions Internet Fax Functions sn eene nennen nennen nnn nn nnn nn inn nnn nsn nnns Internet Fax Precautions Functions Not Supported by E mail Transmission Functions Not Supported by E mail Reception T 37 Full Mode Transmitting Internet Fax ii COnfirming Reception a aa E aae ette tc e deer Canceling Internet Fax Transmission Before the Original Is Scanned While the Original Is Being Scanned Receiving Internet Fax Auto E mail Reception Manual E mail Reception RECEIVED Images etd de a reri ri er OAS ANR ESEE NESE EEDAN 4 Programming Initial Settings and Adjustments sise 59 Programming 60 Editing 62 pm A 63 Programming Fax Numbers and E mail addresses 64 5 Troubleshooting Adjusting the Volume eeeeeeeeeee eene eene nennen
7. Warning Changes or modifications not expressly approved by the party responsible for compliance could void the user s authority to operate the equipment Notice about the Telephone Consumer Protection Act Valid in USA only The Telephone Consumer Protection Act of 1991 makes it unlawful for any per son to use a computer or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending ma chine or such business other entity or individual The telephone number pro vided may not be a 900 number or any other number for which charges exceed local or long distance transmission charges In order to program this information into your FAX machine you should com plete the following steps Follow the FAX HEADER programming procedure in the Programming chapter of the operating instructions to enter the business identification and telephone number of the terminal or business This informa tion is transmitted with your document by the FAX HEADER feature In addi tion to the information be sure to program the date and time into your machine Note to users in Canada XE Note This Class B digital apparatus complies with Canadian ICES 003
8. 30 Placing Originals Programming 59 Q Quick Dial 60 60 60 Specifying a destination 36 Specifying a group of destinations 36 R Received Images 58 Reception 44 Auto Reception 44 Manual Reception 44 Registration Number 40 Resolution 29 Return Receipt 49 RTI gt Own Name 59 S Scan Settings 29 Standard 29 Switching the Reception Mode 44 T T 37 Full Mode 47 Text 30 Tone 34 Toner 68 Transmission Modes 13 TTI gt Fax Header 59 U User code 12 77 78 MEMO MEMO 79 80 MEMO EN B620 8607A USA FCC Requirements 1 This equipment complies with Part 68 of the FCC rules and requirements adopted by the ACTA On the cover of this equipment is a label that contains among other information a product iden tifier in the format US AAAEQ TXXXXxX If requested this number must be provided to the telephone company This equipment uses the RJ11C USOC jack A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for detail The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may resul
9. 36 Faxing e Limitation O Group Dial can be used for Memo ry Transmission only not Immedi ate Transmission If you specify Immediate Transmission in Group Dial the Try again after Switching to memory trans mission message appears When this happens press Exit and then switch to Memory Trans mission Note O To check the contents of Quick Di al print the destination list See Key Operator Tools General Set tings Guide O A stored name can be printed out on the first page of a received fax at the other end See p 11 Label In sertion Facsimile Reference Ad vanced Features O To check the contents of the Groups print the list See Key Operator Tools General Settings Guide Specifying a destination using the Quick Dial key Press the Quick Dial key in which the destination s number is pro grammed Search Che Job Destin Deslalon Information o oz os jor Commu Commu Reose Fle ABC DEF GHI JKL O medias Start Manual S Meno Ofeception O Nance e os pr Ej Switch DEMO O Standard O Detail Ofensmission OFne 09 10 m i3 na mm Shift Space Symbols AAN110F If the destionation s name has been stored the name is shown on the display If it is not the fax number or e mail address is shown OReady 100 Set or
10. Curled folded or creased origi nals Pasted originals Originals with any kind of coating such as thermosensitive paper art paper aluminum foil carbon pa per or conductive paper Originals with index tabs tags or other projecting parts Sticky originals such as translu cent paper Thin and soft originals Originals of inappropriate weight See p 112 Acceptable Types of Originals Facsimile Reference lt Ad vanced Features Originals in bound form such as books Transparent originals such as OHP transparencies or translucent paper If the Machine Cannot Detect the Size of Your Original If the machine cannot detect the orig inal size the following display is shown Cannot detect original size Place original again then press Start key If this happens carry out the follow ing steps Press Exit The previous display appears B Make sure that the original is set correctly B Remove the original and replace it on the exposure glass Press the Start key A scan progress starts Specifying the Original Size Manually If the original size is not detected by repeating steps I to B three times the original size specifying display ap pears Using the scroll keys select the size for scanning 1 2 o A481 B4ise As 85s11 El 81163 Press the OK or Staet key Scanning starts Original Size Placing Originals Original sizes di
11. Exit and then switch to Memory Transmission Note C You cannot send the same docu ment to multiple destinations broadcasting Memory Transmis sion allows this function O You can have the machine set to Memory Transmission mode or Immediate Transmission mode right after the power is turned on See p 72 General Settings Ad just Facsimile Reference Advanced Features CJ You can have the machine return to the default transmission mode Memory Transmission or Imme diate Transmission after every transmission You can change this so that the desired setting is main tained See p 72 General Set tings Adjust Facsimile Reference Advanced Features uae sure that the Immediate Trans indicator lights oO lmedate asc DEF J 05 06 E Tal Start Manual Memor o o Trance Reception v C2 Switch ORX Mode O Standard Detail ONES OFine ED C Note O If it is not press the Transmis sion Mode key B Place the original Note CJ You can scan a few pages of your original from the exposure glass and the remaining pages from the ADF or ARDF When you have finished scanning from the exposure glass re move the original from the ex posure glass and place the remaining pages in the ADF or ARDF within ten seconds CJ To send two or more pages us ing the exposure glass set them one page at a time O The or
12. O You can send the first few pages from the exposure glass then the remaining pages from the ADF or ARDF After you re move the last page from the ex posure glass you have 60 seconds to insert the remaining pages in the ADF or ARDF 51 52 Using Internet Fax Functions O Note that you cannot place pag es on the exposure glass after you have started using the ADF or ARDF O The original can be placed ei ther in the ADF or ARDF or on the exposure glass until the Start key is pressed Pp Reference p 15 Placing Originals O select the scan settings you re quire Note O In Internet Fax transmission the original is scanned using De tail resolution for transmission even if you select Fine O When using the Internet Fax function documents transmit ted are sent at A4 width Docu ments larger than A4 are reduced to A4 width Pp Reference p 29 Resolution p 30 Original Type p 31 Image Density Con trast u Enter the e mail address OReady 100 Set original specify dest Tt 0 Ep Tk Wode Note O If amp is not displayed in the des tination display column press s amp Dp Reference p 35 Entering an E mail Ad dress p 35 Using the Destination List p 26 Redial Facsimile Refer ence Advanced Features Br send the same document to multiple destinations press Add Dest OReady 100 Set original specify dest gt Itl
13. Press the Clear Stop key p 55 Canceling Internet Fax Transmission 75 INDEX A Adjusting the Volume 65 At Dialing 65 At Printing 65 At Reception 65 At Transmission 65 On Hook Mode 65 Attach Subject 49 Authorized Reception 46 Auto E mail Reception 56 Batch Transmission 46 Broadcasting 20 Broadcasting Sequence 22 C Chain Dial 46 Control Panel 7 CSI gt Own Fax Number 60 D Destination List 35 39 Destination Name 38 Detail 29 Display 9 Display panel 9 E ECM 46 E mail Address 42 Entering a fax number 33 Entering an E mail Address 35 Error Messages 69 F Facsimile key 67 Fax Header 59 Deleting 63 Editing 62 Programming 60 Faxing 13 Fax Number 41 Fine 29 Functions Not Supported by e mail Reception 46 Functions Not Supported by e mail Transmission 46 G Getting Started 7 Image Density Contrast 31 Immediate Transmission 13 25 Canceling 28 Internet Fax 45 Canceling a Transmission 55 Precautions 46 Receiving 56 Transmitting 49 J JBIG Transmission 46 M Manual Dial 46 Manual E mail Reception 56 Manual Reception Mode 44 Memory Lock Reception 46 Memory Transmission 13 20 Canceling 23 N Network error 72 0 On Hook Dial 46 Original Type 30 Out of paper 72 Own Fax Number Deleting 63 Editing 62 Programming Own Name 59 Deleting 63 Editing 62 Programming P Pause 34 Photo
14. Tone This function allows a machine con nected to a pulse dialing line to send tonal signals for example if you want to use a special service on a tone dial ing line Limitation O Certain services may be unavail able when using the Tone function Note O A toneis shown asa e play on the dis Using the Tone function with On Hook Dial E Press the On Hook Dial key ESIKOTOIO 000 Clear Stop Start AAN109F B tnter the fax number using the number keys OReady Specify dest 100 On Hk di TX Mode B Press Tone OReady 100 Specify dest On Hk 43 31234567890 TX Mode Enter the number you want to tone dial using the number keys OReady 100 Specify dest On Hk di gt 1234567890 123 TX Mode Specifying a Destination Entering an E mail Address When using Internet Fax transmis sion specify the e mail address in place of the fax number Note O You can enter up to 128 characters Make sure that is displayed in the destination display column OReady 100 Set original specify dest TEID TX Mode Note O If it is not displayed press s amp BH Press Manual E mail Address E nter E mail address abc LLL 3 Enter the e mail address destina tion and then press the OK key E mail Address Enter E mail address abc abcd com BE Note O If you make a
15. lt Printer Reference 2 PDF file CD ROM1 Describes operations functions and troubleshooting for the machine s print er function Scanner Reference PDF file CD ROM1 Describes operations functions and troubleshooting for the machine s scan ner function Manuals for DeskTopBinder Lite DeskTopBinder Lite is a utility included on the CD ROM labeled Scanner Driver amp Document Management Utilities e DeskTopBinder Lite Setup Guide PDF file CD ROM2 Describes installation of and the operating environment for DeskTop Binder Lite in detail This guide can be displayed from the Setup dialog box when DeskTopBinder Lite is installed e DeskTopBinder Lite Introduction Guide PDF file CD ROM2 Describes operations of DeskTopBinder Lite and provides an overview of its functions This guide is added to the Start menu when DeskTopBinder Lite is installed Auto Document Link Guide PDF file CD ROM2 Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite This guide is added to the Start menu when Desk TopBinder Lite is installed Manuals for ScanRouter V2 Lite ScanRouter V2 Lite is a utility included on the CD ROM labeled Scanner Driver amp Document Management Utilities ScanRouter V2 Lite Setup Guide PDF file CD ROM2 Describes installation of settings and the operating environment for Scan Router V2 Lite in detail This guide can be displayed from the Set
16. lt Advanced Features gt Transmitting Internet Fax Transmitting Internet Fax E Preparation You need to make System Settings beforehand See Setting Up the Machine on a Network Network Guide This section describes how to scan a document into the memory and send it as e mail Specify the destination s e mail address instead of fax number You can send Internet Fax documents only with Memory Transmission If you specify Immediate Transmission in Internet Fax the Try again af ter switching to memory trans mission message appears When this happens press Exit and then switch to Memory Transmission When sending documents you can set e mail options using TX Mode You can set the following options Attach Subject Allows you to enter a subject for the document you want to send Note O For convenience program fre quently used subject Urgent and High are programmed as default See Settings You Can Change with User Tools File Transfer Network Guide O You can enter up to 64 charac ters in total O If you send e mail without set ting a subject in E mail Options under TX Mode the subject is automatically inserted For more details about how a subject is au tomatically inserted see p 53 About the E mail Subject O You cannot send a subject only as e mail without an original lt Return Receipt You can confirm sent documents were properly received using e m
17. Dial Facsimile Reference Advanced Fea tures Press the User Tools Counter key gepos o m ffo On Hook Dial Clear Stop O DO Za AAN115F BJ Select Fax Features using 4 or Y and then press the OK key Counter System Settings Copier Features H Select General Settings Adjust us ing 4 or Y and then press the OK key Print List Report General Settings Adjust Reception Settings O select Adjust Sound Volume using 4 or Y and then press the OK key just Sound Yolume Program Fax Information On Hook Release Time B Select the item you want to adjust using 4 or V EAdi Sound Vol 1 2 OK On Hook Mode At Transmission At Recept ion G Press the OK key 65 66 Troubleshooting 7 You can adjust the volume using 4 or gt On Hook Mode 4 gt Please adjust sound volume d il Note O You can adjust the volume by seven levels B Press the OK key Note CJ Press the Cancel key to cancel setting and the display returns to that of step B o Press the User Tools Counter key The standby display appears When Facsimile Key Is Lit in Red When Facsimile Key Is Lit in Red If this key is lit press the key to enter the facsimile mode Then refer to the table below and take the appropriate action l N 4
18. Fax Number p 41 Search by Fax Number Search by E mail Address p 42 Search by E mail Address Search by Destination Name Note CJ The search returns only destina tions whose beginnings match the entered name O This function distinguishes be tween lowercase and uppercase letters Press the Search Destination key pein Don Win 01 02 03 04 ABC DEF GHI JKL 05 06 07 08 AAN112F BH Make sure Search by Name is se lected Search by Registration No Note O If Search by Name is not select ed press 4 or Y to display H Press the OK key Search by Name entry display ap pears Enter characters to search Search by Mame Enter characters to search abc p Reference Entering Text General Set tings Guide Note O If you enter a wrong destination name press gt or the Clear Stop key and then enter the destination name again B Press the OK key Search by Name confirmation dis play appears Searching for a Destination G Press the OK key Search by Name mer characters to puce A search progress starts then search result appears Note O If no destination is matched for specified text Specified destination is not pro grammed is displayed Press Exit to return to the display of B Select the destin
19. Online indicator 24 Online key 25 Lighter and Darker keys Press to change the setting of image den sity Select the image density in five steps from Lighter to Darker 26 Original Type key Press to select the original type pro grammed with Text or Photo When the original type is selected the correspond ing indicator lights 27 Cancel key Press to cancel an operation or return to the previous display 28 OK key Press to set a selected item or entered characters 29 Pause Redial key Pause Inserts a pause when you are dialing or storing a fax number A pause cannot be inserted as the first digit Redial Press to redial one of the last ten destina tions Control Panel 30 Number keys Use to enter numeric values 31 Start key Press to begin faxing printing reports or lists Reading the Display The display shows you the machine status messages and guides you through operations Note O This machine automatically returns to standby mode if you do not use the machine for a certain period of time You can select the period using Facsim ile Auto Reset Timer See Timer Settings General Settings Guide Reading the display and using keys Display contents will differ depending on installed optional units Note O The copy display is set as the default display when the machine is turned on You can change the settings in the System Settings See General
20. Printed or sent image contains spots The ADF or ARDF or expo sure glass is dirty Clean them Make sure that ink or correc tion fluid is dry before placing originals Maintaining Your Machine Copy Reference Received image is too light Request the sender to increase image density When using moist rough or processed paper the printed image may be partly invisible Only use recommended pa per Copy Paper General Set tings Guide When LY appears on the dis play toner is beginning to run out Replace the toner car tridge soon Adding Toner Copy Ref erence The machine failed to print re ceived fax messages If this happened when the re ceive file indicator was lit a problem such as run out of pa per or toner might disable printing p 38 Substitute Reception Facsimile Reference lt Advanced Features gt When Bj is lit load paper into the tray Loading Paper Copy Refer ence Message appears blank at the other end The original was placed up side down Place it properly p 15 Placing Originals Both transmission and receiv ing are impossible Make sure that the modular cord is correctly connected p 106 Connecting the Ma chine to a Telephone Line and Telephone Facsimile Refer ence lt Advanced Features gt The terminal adaptor setting is incorrect Check the setting Transmission is possible thoug
21. Remarque concernant les utilisateurs au Canada X Avertissement Cet appareil numerique de la classe B est conforme a la norme NMB 003 du Canada Important Safety Instructions Caution When using your telephone equip ment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following Donotuse this product near water for example near a bathtub wash bowl kitchen sink or laundry tub in a wet basement or near a swim ming pool Avoid using a telephone during an electrical storm There may be a re mote risk of electric shock from lightning Donotusea telephone in the vicin ity of a gas leak to report the leak Use only the power cord and bat teries indicated in this manual Do not dispose of batteries in a fire They may explode Check with lo cal codes for possible special dis posal instructions Save these instructions IMPORTANTES MESURES DE SECURITE Certalnes mesures de s curit doivent tre prises pendant l utilisation de mat rial t l phonique afin de r duire les risques d incendle de choc lectrique et de blessures En voici quelquesunes Ne pas utiliser l appareil pres de l eau p ex pr s d une balgnoire d un lavabo d un vier de cuisine d un bac laver dans un sous sol humide ou pr s d une piscine viter d utiliser le t l phone sauf s il s agit d un apparell sans fil pendant u
22. at the other end luae sure that the standby dis play appears Note O If you press the Clear Stop key while the original is being scanned scanning stops BH Press the Clear Stop key On Hook Dial Clear Stop EE e Redial Ss 23 Faxing 7H Press Stop TX TX Standby File 1 2 4 31PM Pibtrnsmtz No 217 Stop TX 2 Press Delete re you sure you want to delete the document The standby display appears Note O If you want to cancel stopping press No 24 Immediate Transmission Immediate Transmission With Immediate Transmission when you press the Start key the fax number is dialed immediately The message is scanned and transmitted page by page without being stored in memory This contrasts with Memory Transmission which scans all pages into memory before dialing the desti nation Immediate Transmission is useful if you want immediate confirmation that the message is being sent to the correct destination just check the oth er terminal s Own Name or Own Fax Number on the control panel during transmission e Limitation O Internet Fax is performed only with Memory Transmission which starts transmission auto matically after storing documents in memory If you specify Immedi ate Transmission in Internet Fax the Try again after switch ing to memory transmission message appears When this hap pens press
23. i TX Mode To send e mail to one destination only proceed to step Y Note O It is not necessary to press Add Dest when adding destinations using the Quick Dial key D Specify the next destination OReady 100 Set original specify dest T i TX Mode Note O Press amp amp to switch the des tination between fax number and e mail address O To specify more destinations repeat steps and p CJ If you want to delete an entered destination find it using 4 or Y press the Clear Stop key and then press Delete Transmitting Internet Fax 10 Press the Start key This machine starts scanning the document into memory The e mail send operation starts after the scanning operation is complete When scanning is complete the Communicating indicator lights and transmission starts Note O With a large volume of docu ment it may take some time be fore transmission starts This is due to the time the machine re quires to convert the data in memory O To cancel transmission of an In ternet Fax see p 55 Canceling Internet Fax Transmission About the E mail Subject If there is no subject specified in Pro gram Fax Information under Gen eral Settings Adjust a subject is automatically inserted Subjects differ according to Stamp Sender Name set tings If Own Fax Number and Own Name are programmed From Own Fax Number Own Name Fax Messa
24. network problems 14 09 E mail transmission was refused by SMTP au thentication or POP before SMTP authentica tion e Check the user name and password for SMTP or POP before SMTP authentication are correctly programmed in Fax Mail Re ception Account under File Transfer in Sys tem Settings See Settings You Can Change with User Tools File Transfer Network Guide e Check the user name and password of the e mail account are correctly programmed from Fax Mail Reception Account under File Transfer in System Settings See Set tings You Can Change with User Tools File Transfer Network Guide Consult your network administrator Check whether there are any network problems 14 33 No machine s e mail address is programmed Check the fax machine s e mail address is correctly programmed from Fax Mail Re ception Account under File Transfer in Sys tem Settings See Settings You Can Change with User Tools File Transfer Network Guide Consult your network administrator Check whether there are any network problems 15 01 No POP3 IMAP4 server s address is pro grammed e Check the host name or IP address of the POP3 IMAP4 server is correctly pro grammed using the Web browser See the Web browser s Help Consult your network administrator Error Messages and Their Meanings Message Causes and solutions Check whether there are any network problems 15 0
25. nnnm nnne snnm ennnn nni 65 When Facsimile Key Is Lit in Red 67 When Toner Runs OuUt esee eee eeene eene nennt nnnm nnnnn nnns innen nnns innen 68 Error Messages and Their Meanings en 69 Solving Problems isnnnnennnnnnennnnnnnnnennnnnrs When Things Don t Go as Expected NOTICE Note to users in the United States of America Notice This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential in stallation This equipment generates uses and can radiate radio frequency ener gy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be deter mined by turning the equipment off and on the user is encouraged to try to cor rect the interference by one more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help
26. preparations required prior to operating Note This symbol indicates precautions for operation or actions to take after abnor mal operation v Limitation This symbol indicates numerical limits functions that cannot be used together or conditions under which a particular function cannot be used Pp Reference This symbol indicates a reference Keys that appear on the machine s display panel Keys and buttons that appear on the computer s display C Keys built into the machine s control panel Names of Major Option The following software products are referred to using a general name DeskTopBinder Lite and DeskTopBinder Professional gt DeskTopBinder Optional Major options of this machine are referred to as follows in this manual Auto Document Feeder ADF e Auto Document Feeder capable of scanning both side of a sheet ARDF Control Panel The illustration shows the control panel when options are installed 123 4 56 7 8 LH SE Er ION GET JJDEF eH n Printer PITE Na Ce re rt loi ca i T HEJ Pec EI og ons cp ea D Duplex lg c re quib ow die Dade Photo 17 1819 20 21222324 1 Communicating indicator Lights during transmission or reception 2 Receive File indicator Lights to tell you a message h
27. press the Start key the machine does not dial the destination until all pages of your fax message have been scanned into memory in contrast to Immediate Transmission where the number is dialed first and pages are scanned and sent one by one Memory Transmission is useful be cause You can take your original away from the machine without having to wait too long While your message is being sent other people can use the machine e You can send the same message to more than one place in a single op eration broadcasting Memory transmission mode has nor mal fax and Internet Fax functions kimportant O If there is a power failure the main power switch is off or the machine is unplugged out for more than one hour all the documents stored in memory are deleted As soon as the main power switch is turned on the Power Failure Report is printed to help you identify delet ed files If you turn only the opera tion switch off documents are not deleted See p 102 Turning Off the Main Power In Case of a Power Failure Facsimile Reference Ad vanced Features O We recommend you call the re ceiver and confirm with them when sending important messag es 9 Limitation O If memory is full 0 appears on the display Memory Transmis sion is disabled Use Immediate Transmission instead Note g Maximum number of destinations per Memory Transmission 300 O Combined total number of desti natio
28. step H Checking the Specified Destination If you specified from the destination list you can display the name and fax numbers or e mail addresses If the group is specified for the destination you can display fax numbers or e mail addresses in the group uae sure the destination name appears on the display OReady 100 Set original specify dest 0Branch Add Dest gt Itl i TX Mode Note O If you want to specify other des tinations press Add Dest B Press the Check Destination key Search Check Job Destination Destination Information p 02 03 04 ABC DEF GHI JKL 05 06 07 08 AAN111F Bi you specified more than one destination display them one by one using 4 or Y Check Dest 1 1 lok Note O If you specified a group using the Quick Dial keys s the group icon appears to the right of the destination name Press the OK key when confir mation is complete The display returns to that of step 37 38 Faxing Searching for a Destination Use this procedure to search through the destination lists for a particular destination Search by Destination Name p 38 Search by Destination Name Select by Display Destination List p 39 Selecting from Destination List Specifying a Registration Number p 40 Specifying a Registration Number Search by
29. 2 No account name is programmed Check the user name and password of the e mail account are correctly programmed from Fax Mail Reception Account under File Transfer in System Settings See Set tings You Can Change with User Tools File Transfer Network Guide Consult your network administrator Check whether there are any network problems 15 03 No machine s e mail address is programmed Check the fax machine s e mail address is correctly programmed from Fax Mail Re ception Account under File Transfer in Sys tem Settings See Settings You Can Change with User Tools File Transfer Network Guide Consult your network administrator Check whether there are any network problems 15 11 Cannot find the DNS server or POP3 IMAP4 server Check the DNS server is correctly pro grammed using the Web browser See the Web browser s Help Check the POP3 IMAP4 server is correctly programmed using the Web browser See the Web browser s Help Check the network connection and radio wave status Consult your network administrator Check whether there are any network problems 15 12 Cannot log on to the POP3 IMAP4 server Check the user name and password of the e mail account are correctly programmed from Fax Mail Reception Account under File Transfer in System Settings See Set tings You Can Change with User Tools File Transfer Network Guide Consult your network administrator
30. E 3 FAX Option Type 2018 Operating Instructions Facsimile Reference ps Basic Features 1 Getting Started 2 Faxing 3 Using Internet Fax Functions 4 Programming 5 Troubleshooting Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Information in the Copy Reference before using the machine Introduction This manual contains detailed instructions and notes on the operation and use of this machine For your safety and benefit read this manual carefully before using the machine Keep this manual in a handy place for quick reference Notes Some illustrations in this manual might be slightly different from the machine Certain options might not be available in some countries For details please contact your local dealer Two kinds of size notation are employed in this manual With this machine refer to the inch version Important Contents of this manual are subject to change without prior notice In no event will the company be li able for direct indirect special incidental or consequential damages as a result of handling or oper ating the machine Trademarks Microsoft and Outlook are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Adobe PostScript and Acrobat are registered trademarks of Adobe Systems Incorporated Other product na
31. K key The display returns to that of step B B Press the User Tools Counter key The standby display appears 63 64 Programming Programming Fax Numbers and E mail addresses You can program fax destinations using Address Book Management in the Key Operator Tools menu under System Settings You can also register the programmed fax numbers and e mail addresses in a Group Note O When you try to return to the standby display after changing the contents of the Address Book a message appears stating the destination list has been up dated Press Exit The standby display then reappears Z Reference Key Operator Tools General Settings Guide E mail Destination General Settings Guide Registering Destinations to a Group General Settings Guide 5 Troubleshooting Adjusting the Volume You can change the volume of the fol lowing sounds that the machine makes On Hook Mode Heard when the On Hook Dial key is pressed At Transmission Heard when the machine sends a message lt At Reception Heard when the machine receives a message At Dialing Heard after pressing the Start key until the line connects to the destination lt At Printing Heard when a received message is printed See p 44 Print Comple tion Beep Facsimile Reference Ad vanced Features Note O You can adjust the On Hook vol ume when you press the On Hook Dial key See p 27 On Hook
32. Original Type p 31 Image Density Con trast D Specify a destination 100 Set original specify dest r gt Ttl 1 TX Mode Add Dest Note O If you make a mistake press the Clear Stop key and then enter the correct number Pp Reference p 33 Entering a Fax Number p 35 Entering an E mail Ad dress p 35 Using the Destination List p 25 Chain Dial Facsimile Ref erence Advanced Features p 26 Redial Facsimile Refer ence Advanced Features B when sending the same original to several destinations broad casting press Add Dest to speci fy other destinations OReady 100 Set original specify dest T i TX Mode Note CJ You do not have to press Add Dest when adding a destination using a Quick Dial key O If you do not want to do a broadcast transmission pro ceed to step B 21 22 Faxing G Specify a destination OReady 100 et original specify dest gt Ttl 190123455783 a a M Add Dest TX Mode Note O Press 8 to switch the des tination between fax number and e mail address O If you want to specify another destination repeat steps and G O Entered destinations can be checked using 4 or v O To delete an entered destina tion find it using 4 or Y press the Clear Stop key and then press Delete u Press the Start key Note CJ Do not lift the ADF or ARDF during sc
33. Settings Guide OReady 100 Set original specify dest Ttl 0 1 Selection keys Correspond to items at the bottom line on the display Example The standby display When the instruction Press appears in this manual press the left selection key When the instruction Press Tone appears in this manual press the mid dle selection key Whenthe instruction Press TX Mode appears in this manual press the right selection key AAN102F 2 Cancel key Press to cancel an operation or return to the previous display 3 OK key Press to set a selected item or entered nu meric values 4 Scroll keys Press to move the cursor to each direction on by one When A v gt or 4 appears in this manual press the scroll key of the same direction 10 Getting Started 1 FAFax Features 1 2 gt K_ 7 Set original specify dest 2 Print List Report 7 Ttl 0 3 General Setti Adjust rs TX Mode 4 Reception Settings u 1 Machine status or currently se 3 Destination entry lected function 4 Selection keys 2 Message 5 Selectable items When Internet Fax Setting is ON OReady 1003 Set original specify dest Ttl 0 Manual TX Mode 1 1 Switches the destination be Note tween fax number and e mail ad O To use the Internet Fax functions dress the optional printer scanner unit is required g You ne
34. Settings menu un der Fax Features See p 73 Reception Settings Facsimile Refer ence Advanced Features If you program a User Function key with Switch Reception Mode you can switch reception mode quickly See p 72 General Settings Adjust Fac simile Reference Advanced Features This function is set to the User Func tion key F2 as default E Press the Switch RX Mode key ommedae asc DEF tart Manual open Manu o Memory E nD CH Toa OSywitch RX Mode O Standard err z je 2 ugue OFine a E FS zm i Shift Space AAN113F B Select the reception mode using 4 or Y and then press the OK key Switch RX Mode 1 1 OK uto Rscsek lon The standby display appears Note O To cancel the selection press the Cancel key Receiving a Fax in Manual Reception Mode When the machine rings pick up the optional handset or the hand set of the external telephone B If you hear beeps press the Start key The Start key is only avail able in facsimile mode when an original is not placed B Replace the handset The ma chine will start receiving 3 Using Internet Fax Functions Internet Fax Functions The optional printer scanner unit is required This machine converts scanned document images to e mail format and transmits the data over the Internet The e mail sent by this machine can be rece
35. ail or Journal kimportant O If power outage lasts about an hour or the machine is disconnect ed from the power outlet for about an hour documents stored in the fax machine s memory are deleted If any document is deleted the Power Failure Report is automati cally printed out when the main power switch is turned on Use this report to check which documents were deleted Simply turning off the power by pressing the Opera tion switch does not delete stored documents See p 102 Turning Off the Main Power In Case of a Power Failure Facsimile Reference Advanced Features O You may not be able to send large files as e mail depending on e mail environment conditions O The level of security for Internet communications is low Use of the telephone network is recommend ed for confidential communica tions Limitation When available memory is low you may not be able to send the In ternet Faxes Note C Because the machine sends docu ments as e mail messages with an attached TIFF F image viewer ap plications are required in order to view documents when they are re ceived on a computer Q9 49 50 Using Internet Fax Functions O You can limit the size of transmit ted e mail messages See p 73 E mail Settings Facsimile Reference lt Advanced Features gt O See p 58 Received Images for how e mail is actually received by the computer when it is sent with mail options sele
36. anning After scanning the standby dis play appears Sending originals using the exposure glass Make sure that Memory Trans in dicator lights If it is not press the Transmission Mode key G Place the first page of your original face down on the exposure glass Specify a destination Make the scan settings you re quire G Press the Start key The machine starts scanning Place the next original on the expo sure glass within 60 seconds after the machine has finished scanning the first original Set next page within 60 second s then press Start key Press key to finish Repeat steps 4 to for all origi nals Place the last original press the Start key and then press the key Broadcasting Sequence If you dial several destinations for the same message broadcasting the messages are sent in the order in which they were dialed If the fax message could not be transmitted the machine redials that destination after the last destination specified for broadcasting For example if you specify four destinations A through D for broadcasting and if the lines to destinations A and C are busy the machine dials the destinations in the following order A B C D A and C Checking the Transmission Progress To check which destinations the fax message has been sent to so far print the Journal See p 21 Printing the Journal Facsimile Reference lt Ad vanc
37. anual Image Density five levels Resolution Images and text are scanned into the machine by converting them to se quences of dots The density of the dots determines the quality of the im age and how long it takes to transmit Therefore images scanned at high resolution Fine have high quality but transmission takes longer Con versely low resolution Standard scanning results in lower quality but your original is sent more quickly Se lect the setting that matches your needs based upon this trade off be tween speed and image clarity Standard 8 x 3 85 lines mm 200 x 100 dpi Select for originals containing nor mal size characters Detail 8 x 7 7 lines mm 200 x 200 dpi Select for originals containing small characters or when you re quire greater clarity This resolu tion is twice as fine as Standard Fine 8 x 15 4 lines mm 200 x 400 dpi Select for originals with fine details or when you require the best possi ble image clarity This resolution is four times finer than Standard kd Limitation O If the other party s machine does not support the resolution at which you are sending this ma chine automatically switches to a resolution that is supported You can check the resolution at which you sent actually See p 21 Print ing the Journal Facsimile Reference Advanced Features O Transmission at Fine resolution is possible with originals of A4 81 5 x11 and smaller Even if you sel
38. appears Press Exit to return to the standby display Specifying a Registration Number You can search by Destination Lists 7 Limitation CJ Fax and e mail destination are not displayed at the same time Press the Search Destination key Search Check Job Destination Destination Information 01 02 03 04 ABC DEF GHI JKL 05 06 07 08 AAN112F BJ Select Search by Registration No using 4 or v Search by Name Display Destination List Search by Registration No B Press the OK key Search by Registration No entry display appears Enter the three digit registration number of desired Quick Dial key by number keys Search by Regist No Enter No to search Note O If you enter a wrong registra tion number press the Clear Stop key and then enter the code again B Press the OK key Search result appears Note O If no destination is matched for specified registration number Specified destination is not programmed is dis played Press Exit to return to the display of B Searching for a Destination G Press the OK key Results SIl len The destination which you searched is specified for the desti nation Note O If you try to specify the destina tion again This destination has already been pro grammed is displayed Press Exit to return to the destination specifyi
39. as been re ceived into memory Blinks when a Memory Lock file has been received See p 79 Memory Lock Facsimile Reference Advanced Features 3 Facsimile key Press to switch to Facsimile mode 4 Search Destination key Press to search for destination from the destination list 5 Check Destination key Press to check destinations which are currently selected 6 Job Information key Press to check the status of sending faxes or e mail SES m 25 26272829 3 a Q AAN100F 7 Indicators Display errors and the machine status 4 Error indicator See Network Guide and General Settings Guide Load Paper indicator See Copy Refer ence Wy Add Toner indicator See Copy Refer ence Pp Reference For more information see General Settings Guide 8 Display Display the operation status and messag es 9 Selection keys These keys correspond to the items on the display Press the corresponding key to select the item 10 Scroll keys Use to select an item 4 key Press to scroll upward Y key Press to scroll downward gt key Press to scroll right 4 key Press to scroll left Getting Started 11 On Hook Dial key Use to dial a number while hearing tone 12 User Tools Counter key Use to change default or operation pa rameters according to the operating con ditions 13 Clear Modes key Press to clear the current setting 14 Cl
40. ation name to specify using 4 or v 1 1 19i len B Press the OK key The destination which you searched is specified for the desti nation Note O Press Add Dest to specify other destinations Selecting from Destination List Destinations can be selected from the destination list Destinations appear in order of registration number ri Limitation CJ Fax and e mail destinations are not displayed at the same time Press amp to switch the desti nation to fax number or e mail address amp OReady mE 1008 Set original specify dest TtI 0 TX Mode B Press the Search Destination key Search Check Job Destination Destination Information Scanner 01 02 03 04 ABC J DEF J GHI E 05 06 07 AAN112F 7H Select Display Destination List us ing Y or 4 Display Destination List Search by Registration No Press the OK key Destinations appear in order of registration number 39 40 Faxing B Select the destination you want to specify using Y or 4 1 3 lok Dest List 00041 len sjAEH eBranch 4 G Press the OK key The specified destination is select ed Note CJ Press Add Dest to specify other destinations O You cannot specify destinations twice If you try to the This destination has already been programmed message
41. can settings you re quire Press the Start key Place the next original on the expo sure glass within 10 seconds after the machine has finished scanning the first original Set next page within 10 second s then press Start key Press key to finish Repeat steps 4 to for all origi nals Place the last original and then press the 6 key 27 28 Faxing Canceling an Immediate Transmission Before You Have Pressed Start Key Press the Clear Modes key Ux erm Gao On Hook Dial Clear Stop ae AN AAN131F Note O When the original is placed in the ADF or ARDF you can also cancel an Immediate Transmis sion by removing the original After You Have Pressed Start Key P Press the Clear Stop key and then remove the original On Hook Dial Clear Stop C 9 Redial Cc Note O If the transmission finishes while you are carrying out this procedure it will not be can celed Scan Settings Scan Settings You may want to send many different types of fax messages Some of these may be difficult to reproduce at the receiver s end However your ma chine has three settings that you can adjust to help you transmit your doc ument with the best possible image quality Resolution Standard Detail Fine lt Original Type Text Photo Image Density Contrast M
42. ch P E i RX Mode O Standard OET mm 13 4 D OFine rs CS Shift Space AAN114F Guide display appears Receiving Internet Fax BH Press the Start key Receive E mail message Press Start key On Hook Dial Clear Stop C Q Pause Redial cS Start AAN107F Accesses the server to check for e mail E mail is in the server Start printing and receiving in the memory If the receiving is finished the standby display appears Received E mail Printing Please wait E mail is not in the server Press Exit There are no new E mail messages The standby display appears 57 58 Using Internet Fax Functions Received Images Here is an example of an Internet Fax message sent from this machine and re ceived on a computer using Outlook e mail software The received image varies according to e mail software 4a Inbox Outlook Express eid File Edi View Go Jools Compose Help a amp B x eB Compose Replyto RepytoAl Forward Sendand Delete Address Message Author Message Receive Book 4 Dullook Express 8 From Subject Ga Inbox 3 Microsoft Outlook Express Security Features in Outlook Express Q5 Outbox Microsoft Outlook Express Welcome to Microsoft Outlook Express XB Sent Items 0 Yaaaa abccompany com From 19998880000 ABC COMPANV Fax Message NO 0007 3 Delete
43. cted O When you transmit an Internet Fax specifying a user code and the e mail address is set as the routing destination of the specified user code a Communication Result Re port is sent after the transmission is completed This makes it possi ble to verify the result of a trans mission O You can specify fax destination and Internet Fax destination si multaneously g You cannot send e mails to a desti nation as cc F Press E amp to display OReady 100 Set original specify dest Tt1 0 XXE 4 Manual TX Mode B when you set an e mail option press TX Mode OReady 100 Set original specify dest e TtI 0 E TH Mode If you are not setting e mail op tions proceed to step D E select E mail Options using 4 or Y and then press the OK key Send Later TX by User Code 2 Sided TX To enter the subject directly Select Attach Subject using 4 or Y and then press the OK key E mail Options 1 1 OK Attach Subject Return Receipt Select Manual Input using 4 or Y and then press the OK key EJAttach Subject 1 1 OK Manual Input Select Programmed Subject Enter the subject Attach Subject Enter subject abo 1 ee Reference Entering Text General Set tings Guide F Note O If you enter a wrong subject press the Cancel key and then enter the subject again Transmitting Inter
44. d in the optional ADF or ARDF such as a book on the exposure glass one page at a time BD ist the exposure glass cover or the ADF or ARDF by at least 30 degrees Note O If you do not lift the exposure glass cover or the ADF or ARDF by at least 30 degrees the origi nal size will not be detected B Place the original face down and align its upper left corner with the reference mark at the upper left corner of the exposure glass AANO50S 1 Positioning mark 2 Left Scale B Lower the exposure glass cover or the ADF or ARDF Note O When setting a bound original the received image may contain some black areas To reduce this effect hold down the original to prevent the bound part from rising Placing Originals Placing Originals in the Optional ADF or ARDF Use the ADF or ARDF to scan in a stack of originals in one operation The ARDF can handle both one sided and two sided originals 7 Limitation O Place all the originals to be sent in a single stack You cannot place originals in the ADF or ARDF one page at a time or in successive stacks Note O To send an original longer then the following lengths use Memory Transmission However the maxi mum length of an original for Memory Transmission is 1200 mm 47 e A3 or 11 x17 size 850 mm 33 5 for Standard 432 mm 17 for Detail e B4 JIS or 8 5 x14 size 1000 mm 39 4 for Standard 500 mm 19 7 for Detai
45. d Items 0 3 aaaa abccompany com Urgent Minutes 3 2 Drafts Urgent Minutes MEE File Edt View Tools Compose Help male X f e e a c 5 311 9 aaaa abc company com 3 Tuesday January 30 2004 12 11 AM 4 1173 bbbb abe company com 5 Suma EI T Urgent Minutes 6 This E mail was sent from Head Office XXXX Queries to aaaa abc company com 3 FAX010205 12 5 KB 1 E mail transmitted without speci fying a subject in E mail Options 2 E mail transmitted with a subject specified in E mail Options 3 From The name e mail address of the sender 4 Date The date and time of e mail transmission 5 To The e mail address of the recipient AANOS2S 6 Subject Shows the subject specified in E mail Options atthe time of transmission If no subject is specified one is automatically assigned in the format shown in 1 above From Own Fax Number Own Name Fax Message NO document number 7 The message is inserted in all e mails XXXX is a product name 8 Attachment File Any message included by the sender is displayed as an attached document 4 Programming Initial Settings and Adjustments You can send information to the other party when transmitting or receiving a fax message This information is shown on the display of the other ma chine and printed as a report The fol lowing information can be sent important O You can confirm programmed
46. d in size trimmed at both edges or di vided into two or more sheets When sending an important original we recommend you ask the receiver about the size and orientation of the paper used in their terminal O Make sure that all ink correcting fluid etc has completely dried be fore placing your original If it is still wet the exposure glass will be marked and those marks will ap pear on the received image O If you place an A4D9 or 8 x11 L7 size original in the portrait orienta tion the machine rotates the image by 90 degrees before sending See p 33 Transmission with Image Rotation Facsimile Reference Ad vanced Features O You can send the first pages from the exposure glass then the remaining pages from the ADF or ARDF After you have removed the last page from the exposure glass insert the remain ing pages in the ADF or ARDF and then press the Start key O When using the Internet Fax func tion documents transmitted are sent at A4 size Documents larger than A4 are reduced to A4 width Reference For how to place two sided documents see p 7 Two Sided Transmission Double Sided Transmission Facsimile Reference lt Advanced Fea tures gt The ARDF is required For acceptable types of originals see p 112 Acceptable Types of Originals Facsimile Reference lt Ad vanced Features gt Placing a Single Original on the Exposure Glass Place originals that cannot be place
47. de compatible T 37 full mode is an international standard for Internet Fax transmission ITU T announcement RFC2532 When an Internet Fax communication is made between T 37 full mode compat ible machines the receiver side sends the return receipt dispatched in response to the reception confirmation request attached to the sent e mail This return re ceipt includes the receiver s reception capability information compression type paper size and resolution When the receiver is programmed in the Address Book as the full mode destination the sender side automatically registers the re ceived information in the Address Book This allows you to send subsequent an Internet Fax document to that receiver based on this information Note O When you program a destination in the Address Book via a Web browser program the T 37 full mode supporting machine as the T 37 full mode desti nation See p 64 Editing Receiver s Fax Information Via Web Browser Fac simile Reference Advanced Features gt O When you use Internet Fax transmission you can send a document to multi ple destinations at once However when you specify full mode destinations since each destination may have a different reception capability transmission is done one by one in the specified transmission order Returning a Return Receipt When an e mail is received if the sender requests reception confirmation the receiver sends a return receipt that includes the rece
48. e for the optional ADF or ARDF If the Machine Cannot Detect the Size of Your Original Original sizes difficult to detect Memory Transmission nine Canceling a Memory Transmission Before the Original Is Scanned While the Original Is Being Scanned While the Original Is Being Transmitted or Before the Transmission Is Started 23 Immediate TransmissioOn ns 25 Canceling an Immediate Transmission 1 28 Before You Have Pressed Start Key 28 After You Have Pressed Start Key 28 Scan Settings irre Original Type s Image Density Contrast einen ace tese arte it tete s 31 Mixing Scan Settings for a Multiple Page Original 31 When placing originals on the exposure glass When placing originals in the optional ADF or ARDF Specifying a Destination ins Entering a Fax Number bis Pause oiii eseuiuetie inset im es Pc ne tesi cete ec IIT IAM ateassaacgant Ent ring an Email Addressa itinere ena aa aara a Aa oana a A aane A 35 Using the Destination List an OD Specifying a destination using the Quick Dial key 36 Specifying a group of destinations using the Quick Dial key 36 Checking the Specified Destination Ol
49. e received Note O When Reception Protocol is set to POP3 or IMAP4 you can set the machine to retain incoming e mail or delete it from the server in Sys tem Settings See Settings You Can Change with User Tools File Transfer Network Guide O With User Parameters you can have the machine return the ac knowledgment of e mail to the sender See p 80 User Parame ters Facsimile Reference Advanced Features switch 21 bit 1 Auto E mail Reception When this function is turned on the machine periodically checks the e mail server for incoming e mail and downloads it as necessary E mail auto reception should be set in System Settings When you select auto reception set the reception in terval in minutes See Settings You Can Change with User Tools File Transfer Network Guide Note O If memory runs out e mail will not be received at the specified inter vals Reception will resume when sufficient memory becomes avail able Manual E mail Reception The following operation allows you to receive e mail at all times E Preparation Program the Manual E mail RX function to a User Function key F1 to F3 beforehand See p 72 Set User Function Key Facsimile Reference Advanced Features Press the programmed User Func tion key F1 to F3 o mmedae Of cepion Oe E E En CD m yreaR T OSwit
50. ear Stop key Clear Clears an entered numeric value Stop Stops scanning or other operations 15 Main power indicator and On indicator The main power indicator lights up when the main power switch is set to on The On indicator lights up when the machine is on 16 Operation switch Press to turn the machine on The On in dicator lights up To turn the machine off press this switch again Note O This key is inactivate while scanning or setting Facsimile Features 17 User Function keys Each of these can be programmed for rapid access to frequently used features Features Programmed by Default Key Function F1 Start Manual Reception F2 Switch RX Mode F3 Transmission Stamp 18 Transmission Mode key Press to toggle between Memory Trans mission Memory Trans and Immediate Transmission Immediate Trans modes 19 Resolution key Press to switch between Standard Detail and Fine When the resolution type is se lected the corresponding indicator lights 20 Quick Dial keys Use to select the programmed destina tion at a single touch or to enter letters and symbols Pp Reference For more information see General Settings Guide Note O You can program up to 32 destina tions in the Quick Dial key 21 Quick Dial Flip Plate Flip this plate down to access Quick Dial keys 01 through 16 flip up to access keys 17 through 32 22 Data In indicator 23
51. ect Program Fax Information us ing 4 or Y and then press the OK key SlGen Set djust 1 2 gt 0K just Sound Yolume Program Fax Information On Hook Release Time Initial Settings and Adjustments B Program your name and fax num ber Programming a Fax Header Select Fax Header using 4 or Y and then press the OK Prog Fax Info 1 1 0K Own Name Own Fax Number Enter a Fax Header including your own name and fax num ber and then press the OK key Fax Header ab J PReference Entering Text General Set tings Guide Programming an Own Name Select Own Name using 4 or v and then press the OK key EjProgz Fax Info 1 1 Fax Header Own Name Own Fax Number Enter an own name and then press the OK key abe Reference Entering Text General Set tings Guide Programming an Own Fax Number Select Own Fax Number using 4 or Y and then press the OK key Prog Fax Info 1 1 OK Own Name Own Fax Number Enter an own fax number using number keys and then press the OK key Own Fax Number Enter Number E 1 Sae amp Note g To enter a sign or a space press or Space O If you enter a wrong number press 4 gt or the Clear Stop key and then en ter the number again G Press the User Tools Counter key The standby display appears 61
52. ect the Fine resolution for the original exceeding A4 81 5 x11 the resolution type is forcibly changed to Detail O In Internet Fax transmission if the destination is not set in full mode the original is scanned using De tail even if you select Fine Note O The machine supports Standard Detail and Fine resolutions O The resolution type selected as soon as the machine is turned on or modes cleared is set to Standard 29 30 Faxing Press the Resolution key to switch between resolutions The indicators above the key shows the current selection m ines LJ asc Jr Ope o Trance Ie E E CD G ano pra Jr OSwitch E 10 EOM MM Standard YZ Ee Tir ent GRAN OFine F8 Eis n Shift Space AAN104F Original Type If your original contains photo graphs illustrations or diagrams with complex shading patterns or grays select the appropriate original type to optimize image clarity Text Select Text to send an original con taining a high contrast black and white image Use this setting even if your original contains text and photographs or if you only want to send clearer text Photo Select Photo to send an original containing a halftone image such as a photograph or a colour origi nal T Limitation O If you select Photo resolution is automatically set to Detail Even if you select Text again the reso
53. ed Features Canceling a Memory Transmission Canceling a Memory Transmission Even when fax number and e mail address are simultaneously specified or only e mail address is specified you can cancel the mode using the same procedure However you can not cancel the transmission of a sent Internet Fax document Before the Original Is Scanned Use this procedure to cancel a trans mission before pressing the Start key Press the Clear Modes key diner am Modes On Hook Dial Clear Stop 2060 DO ee AANTSTF Note When documents are placed in the ADF or ARDF you can can cel transmission simply by re moving them While the Original Is Being Scanned Use this procedure to cancel a trans mission after pressing the Start key Press the Clear Stop key On Hook Dial Clear Stop DOC i 000 300 The machine stops scanning Start AAN105F Note O Scanning may be completed while you are performing the cancel operation While the Original Is Being Transmitted or Before the Transmission Is Started Note O If the transmission finishes while you are carrying out this proce dure it will not be canceled O If you cancel a message while it is being sent the transmission is halt ed as soon as you finish the cancel lation procedure However some pages of your message may have already been sent and received
54. ed to set Internet Fax Set tings to On in Fax Features See p 73 E mail Settings Facsimile Reference Advanced Features Standby display While the machine is in standby mode immediately after the Facsimile key is pressed or after the Clear Modes key is pressed the following display appears OReady 100 Set original specify dest TEID TX Mode Note O To return to standby mode do one of the following Ifyou have placed the original in the optional ADF or ARDF and have not pressed the Start key remove the original If you are in User Tools mode press the User Tools Counter key Control Panel Communication display While communicating the machine status is displayed Memory Transmission fax transmission 234567890 et original specify dest TEID amp amp Tone TX Mode Reception R iving Set original specify dest Tt 0 me ss TK ode Immediate Transmission Dial ing ransmitt ing 1234567890 4 TX Mode When a function is set to on a clip mark is attached to that function name E mail Options amp Print Fax Header Label Insertion Y Note O To set the transmission mode item press TX Mode 12 Getting Started User code entry display When the following message appears on the display User Code Management is active Enter a user code to deactivate User Code Management Enter user code then pres
55. er or Darker key to change the density from five density level SE Original Qiii or Lighter Darker Photo je s L D aa AAN119F Mixing Scan Settings for a Multiple Page Original When sending an original of several pages you can select a different im age density resolution and original type setting for each page Place the original select the scan set tings for the first page dial and then press the Start key as you would normally Then follow one of the fol lowing two procedures Note O It is recommended that originals be placed on the exposure glass when mixing scan settings for a multiple page original When placing originals on the exposure glass Note O Select density resolution and original type within 60 seconds for Memory Transmission 10 seconds for Immediate Transmission The remaining time is shown on the display Check which pages you want to scan with different settings B Remove the previous page and place the next page B Select the image density resolu tion and original type E Ori QUILTED ome te sort Lighter Darker Photo LD se AAN106F Olnmediate Ac DEF J 05 06 E Start Manual n OReception o Memory ED C_ m ru Ji OSwitch B 10 1 BA Mode Standard O Detail wz Ges Ofansmssin Fine E E i s C amp Vo p e
56. fficult to detect The machine finds it difficult to detect the size of the following kinds of origi nals If this happens the receiving machine may not select print paper of the cor rect size Documents placed on the exposure glass of sizes other than those listed in the table below Originals with index tabs tags or protruding parts Transparent originals such as OHP transparencies or translucent paper Dark originals with dense text or drawings Originals which partially contain solid printing Originals which have solid printing around their edges Originals with glossy surfaces Bound originals of more than 10 mm 0 3 in thickness such as books The following paper sizes are automatically detected in facsimile mode Metric Version Size A3D B4JIS A4D B5JIS B5JIS ASD A5D 812 x 81 x Location of the D D D D 11 13 D original DD Exposure glass O 0 O x O x 0 x 0 ADF or ARDF O 0 O O O 0 Oo x 9 O Detectable size x Undetectable size Inch Version Size 11 x 8 5 x 8 5 x 5 5 x 51 x 8 x 11 x 10 x 10 x Location ofthe 17 E D 11 J 8 5 8 5 13 15 14 8 D7 original D D D Exposure glass 0 O O x x x x x x ADF or ARDF O O O O O O O x O O Detectable size x Undetectable size 19 20 Faxing Memory Transmission In Memory Transmission mode after you
57. function Note CJ You can use characters sym bols numbers and spaces CJ You can program up to 20 char acters as an Own Name 59 Programming lt Own Fax Number facsimile number of sender The sender s Own Fax Number is sent to the other party when send ing a fax using a G3 line The re ceived facsimile number is shown on the display of the other machine and printed in a report This func tion is available regardless of the manufacturer of the other party s machine Note O You can program up to 20 char acters in Own Fax Number Note O When the Key Operator Code is programmed and turned on user have to enter programmed the Key Operator Code maximum 8 digit to operate Key Operator Tools O This prevents unauthorized peo ple from changing registration 60 Programming Press the User Tools Counter key ees gym Ges On Hook Dial Clear Stop BA AAN115F BJ Select Fax Features using 4 or Y and then press the OK key BUser Tools 1 3 gt 0K System Settings Copier Features Note J If the key operator code is pro grammed and turned on enter the key operator code maxi mum 8 digit using number keys and then press the OK key B Select General Settings Adjust us ing 4 or Y and then press the OK key EJFax Features 1 2 OK Print List Report General Settings Adjust Reception Settings Sel
58. ge NO xxxx If only Own Fax Number is pro grammed From Own Fax Number Fax Message NO xxxx Ifonly Own Nameis programmed From Own Name Fax Message NO xxxx If neither Own Fax Number nor Own Name are programmed Fax Message NO xxxx Note CJ xxxx is the document number that appears in the Journal Pp Reference p 59 Initial Settings and Adjust ments E mail Text When Internet Fax e mail is sent to computer the following information is always inserted in the e mail text To check the host name and e mail ad dress see Settings You can Change with User Tools Network Guide This e mail was sent from Host Name product name Queries to Key Operator s e mail address 53 54 Using Internet Fax Functions Confirming Reception When Return Receipt is set under E mail Options the receiver sends back a return receipt message Once the return receipt message has been received OK appears in the Result column of Journal allowing the origi nator to verify that the transmission has been received 7 Limitation O The Return Receipt feature is only available if the receiver supports MDN Message Disposition Noti fication C Simultaneous Broadcast is not available in this function Message is sent to a receiver at a time in the order of specified destinations Note CJ If your fax is not received normal ly Error appears in the Result column O Informa
59. h receiving is impossi ble The optional terminal adaptor setting is incorrect Check the setting Receiving is possible though transmission is impossible The optional terminal adaptor setting is incorrect Check the setting 73 74 Troubleshooting Problem Causes and solutions Reference When using On Hook Dial or Manual Dial Receiving appears and transmission is not allowed If the machine fails to detect the size of the original when the Start key is pressed it performs a receiving opera tion p 18 If the Machine Cannot Detect the Size of Your Origi nal All fax messages stored in memory have been lost Those messages include ones stored through Memory Transmis sion Reception or Substitute Reception When about one hour passes after power of the machine is turned off all fax messages stored in memory are lost If any messages have been lost for this reason a Power Fail ure Report is automatically printed when the machine is turned on If fax messages stored for Memory Transmis sion have been lost check the destinations and resend the messages If fax messages re ceived through Memory or Substitute Reception have been lost ask the senders to resend the messages p 102 Turning Off the Main Power In Case of a Power Failure Facsimile Reference Advanced Features gt Transmission failed due to Exceeded max E mail size error
60. iginal specify dest gt Itl i TX Mode bo7Branch Add Dest Note CJ If you make a mistake press the Clear Stop key and try again O If you want to specify another destination press Add Dest and specify another fax number or e mail address CJ You do not have to press Add Dest when adding a destination using the Quick Dial keys BH Press the Start key Specifying a group of destinations using the Quick Dial key Place the original and then select the scan settings you require B Press the Quick Dial key in which the Group is programmed Danaon Deaton Intihaton i ODetail Olsson OFine H F3 Commu or I os or comm O Receive Fie Start Manual 2 me ua Of cepion Ol ne J Go Cy oswitch BX Mode O Standard AAN110F ORe 100 Set original specify dest 9 012 London Itl 4 Add Dest TX Mode Specifying a Destination Note O If you make a mistake press the Clear Stop key and try again O If you want to specify other des tinations press Add Dest H Press the Start key Note O If you press an incorrect Quick Dial key press the Clear Stop key and then press the Quick Dial key you want O To cancel all the destinations specified by the Quick Dial key press the Clear Mode key Then repeat from
61. iginal can be placed whenever before the Start key is pressed 25 26 Faxing Pp Reference p 15 Placing Originals B select the scan settings you re quire Reference p 29 Scan Settings p 30 Original Type p 31 Image Density Con trast Specify a destination OReady 100 et original specify dest 01234567890 _ Ttl 1 a n Add Dest TX Mode Note O If you make a mistake press the Clear Stop key and then enter the correct number p Reference p 33 Specifying a Destination p 35 Using the Destination List p 25 Chain Dial Facsimile Ref erence Advanced Features p 26 Redial Facsimile Refer ence Advanced Features B Press the Start key The machine calls the destination While it is dialing the number or name which is programmed as the Own Name or Own Fax Number in the machine of the other party is shown on the display When con nected the machine starts scan ning the original On Hook Dial Clear Stop sa e a o5 m AAN107F Note O Do not lift the ADF or ARDF during scanning After transmission the standby display appears Immediate Transmission Sending originals using the exposure glass Make sure that Immediate Trans indicator lights If it is not press the Transmission Mode key Place the first page face down on the exposure glass Specify a destination Make the s
62. ived by another Internet Fax ma chine Instead of dialing the telephone number of the destination you want to send to you enter the relevant e mail address You can also print or forward received e mail messages Los Angeles Branch of Company A E New York Branch of Company A N design abc company com PC Server T PC Server T d Ld E SERIA N This machine E Mail aaaa abc company com Fax No 310 876 4321 E Mail bbbb abc company com FAX No 212 123 5678 Los Angeles Branch of Customer B Telephone Network FAX FAX No 310 567 1234 GFIFAXOE Note O This machine must be connected to a LAN and set up correctly in order to use its Internet Fax functions See Network Guide O The Internet Fax function supported by this machine is compliant with ITU T Rec T 37 O You can receive e mail messages with an attached TIFF F image sent from computers 45 46 Using Internet Fax Functions Internet Fax Precautions Internet Fax communicates with a server over a LAN It cannot communicate directly with other parties If a transmission is not successful this machine usually receives an e mail er ror notification See p 103 Server Generated Error E mail Facsimile Refer ence l
63. iving machine s capabil ity compression type paper size and resolution Registering the Received Reception Confirmation Contents When the sender receives the return receipt that includes the receiver s recep tion capability the sender checks the sent final recipient address is pro grammed in the Address Book If itis programmed as a full mode destination the sender automatically registers the receiver s reception capability The reg istered reception capability is updated each time the sender receives new re ception capability information The sender can send documents to the receiver based on this information Requesting a Reception Confirmation When the receiver s machine supports T 37 full mode and is programmed as a full mode machine and its reception capability is set in the Address Book the machine requests the reception confirmation from the receiver Then the machine will receive the return receipt sent that includes the receiver s re ception capability 47 48 Using Internet Fax Functions Note O If the receiver is programmed as the simple mode machine or not pro grammed in the Address Book the receiver s reception capability cannot be registered O If you know the receiver s reception capability you can set it manually How ever this setting will be overwritten when the machine receives the return re ceipt See p 64 Editing Receiver s Fax Information Via Web Browser Facsimile Reference
64. l e A4 or 8 2 x11 size 600 mm 23 6 for Detail 300 mm 11 8 for Fine O If you frequently send long docu ments set Long Document Trans mission to on with the User Parameters If a jam occurs the document might be damaged be cause scanning will not stop See p 80 User Parameters Facsimile Reference lt Advanced Features gt switch 14 bit 1 O If your original is bent or folded flatten it before you place it O When sending thin originals place them on the exposure glass O If an original jammed press the Clear Stop key and then slowly remove the original You can check information about the sizes and number of originals that can be placed in the ADF or ARDF See p 112 Acceptable Types of Originals Facsimile Ref erence Advanced Features Adjust the document guide to match the size of the originals B align the edges of the originals and stack them in the ADF or ARDF face up AANOS1S 1 Limit mark 2 Document guide Originals unsuitable for the optional ADF or ARDF Do not place the following types of originals in the ADF or ARDF be cause they may be damaged Place them on the exposure glass instead Originals in unacceptable sizes See p 112 Acceptable Types of Originals Facsimile Reference lt Ad vanced Features Originals containing staples or clips e Perforated or torn originals 17 Faxing
65. lu tion will not return to Standard Note O If you select Photo the transmis sion will take longer than if you se lect Text If you send a fax message with Photo and the background of the received image is dirty reduce the density and re send You can select which original type Text or Photo is active when the machine is first turned on or when the Clear Modes key is pressed using Home Position under Key Operator Tools See p 85 Home Po sition Facsimile Reference Ad vanced Features switch 01 bit 1 0 You can set the machine to return to the initial status obtained by pressing the Clear Modes key af ter each transmission using Home Position under Key Operator Tools See p 85 Home Position Facsimi le Reference Advanced Features switch 01 bit 7 E Press the original Type key for the type you require 4 Bj mem m En Duplex Original mE qiii o7x Cen O Sort O Photo Lighter Darker SS SS AAN121F Scan Settings Image Density Contrast The text and diagrams in your origi nal should stand out clearly from the paper they are written on If your original has a darker background than normal for example a newspa per clipping or if the writing is faint adjust the image density Use the Image Density key to vary the image density within 5 levels Press the Light
66. mes used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights in those marks Manuals for This Machine The following manuals describe the operational procedures of this machine For particular functions see the relevant parts of the manual Note O Manuals provided are specific to machine type O Adobe Acrobat Reader is necessary to view the manuals as a PDF file O Two CD ROMs are provided e CD ROM 1 Operating Instructions for Printer Scanner CD ROM 2 Scanner Driver amp Document Management Utilities General Settings Guide Provides an overview of the machine and describes System Settings paper trays Key Operator Tools etc and troubleshooting Refer to this manual for Address Book procedures such as registering fax numbers e mail addresses and user codes Network Guide PDF file CD ROM1 Describes procedures for configuring the machine and computers in a net work environment Copy Reference Describes operations functions and troubleshooting for the machine s copier function Facsimile Reference Basic Features gt this manual Describes operations functions and troubleshooting for the machine s fac simile function Facsimile Reference Advanced Features gt Describes advanced functions and settings for key operators Printer Reference 1 Describes system settings and operations for the machine s printer function
67. mistake press the Clear Stop key and then enter again O To change the e mail address af ter pressing the OK key press Edit Dest re enter an e mail address and then press the OK key Pp Reference Entering Text General Set tings Guide The destination is specified OReady 100 Set original specify dest abcBabed com gt Itl 1 Add Dest JEditDest TX Mode Using the Destination List You can program up to 150 destina tions fax numbers and e mail ad dresses into the destination list The destinations programmed into desti nation numbers 001 to 032 can be specified by pressing Quick Dial keys 01 to 32 Hence you should program frequently used destinations in the Quick Dial keys In a Quick Dial key you can program a single destination or multiple destinations fax numbers and or e mail addresses A Quick Dial key programmed with multiple destinations is called a Group Dial You can send broadcast the same message to the destinations in the Group Dial You can also program a name for a Quick Dial key for example Brown or Branch Office that will appear before you press the Start key to start sending g Preparation In the destination list program in dividual fax numbers e mail ad dresses and or groups of destinations See Registering a Fax Destination Registering an E mail Destination and Regis tering a New Group General Set tings Guide 35
68. n orage lectrique Ceci peut pr senter un risque de choc lectrique caus par la foudre Nepas utiliser l appareil t l phonique pour signaler une fulte de gaz s il est situ pr s de la fuite Utiliser seulement le cordon d alimentation et le type de piles indiqu s dans ce manual Ne pas jeter les piles dans le feu elles peuvent exploser Se conformer aux grlements pertinents quant l limination des piles Conserver ces instructions How to Read This Manual Symbols In this manual the following symbols are used WARNING This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the in structions under this symbol Be sure to read the instructions all of which are in cluded in Safety Information Copy Reference CAUTION This symbol indicates a potentially hazardous situation that might result in mi nor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol Be sure to read the instructions all of which are included in Safety In formation Copy Reference The statements above are notes for your safety kimportant If this instruction is not followed paper might be misfed originals might be damaged or data might be lost Be sure to read this E Preparation This symbol indicates information or
69. net Fax O Press the OK key The display returns to that of step Note CJ If you press the Clear Stop key entering a subject is can celed The display returns to that of step To enter the programmed subject Select Attach Subject using 4 or Y and then press the OK key OK EjE mail Options 1 1 Attach Subject Return Receipt Select Select Programmed Sub ject using 4 or Y and then press the OK key EJAttach Subject 1 1 Manual Input OK Select Programmed Subject After selecting the subject press the OK key Note O You can register up to 5 pro grammed subjects See p 50 To enter the subject direct ly O If you press the Cancel key attaching a subject is can celed The display returns to that of step The display returns to that of step Setting Return Receipt Select Return Receipt using 4 or Y and then press the OK key LOK E mail Options 1 1 Attach Subject Return Receipt Press 4 or Y to select On Return Receipt 1 1 On Of f Note O Select Off if you do not want to confirm the recep tion Q Press the OK key The display returns to that of step Note O If you press the Cancel key the setting is canceled The display returns to that of step D Press the Cancel key twice to re turn to the standby display B Place the original Note
70. ng display O Press Add Dest to specify other destinations Search by Fax Number Note O The search returns only destina tions whose beginnings match the entered fax number D Press to display amp OReady 100 Set original specify dest B Press the Search Destination key Search Check Job Destination Destination Information I 01 02 03 04 ABC DEF GHI JKL 05 06 07 08 AAN112F E select Search by Fax No using 4 or v Search Fax Dest 1 2 0K Search by Name Display Destination List Search by Registration No Note O If Search by Fax No does not ap pear amp is not selected in step ll Press the Cancel key to return to step li Press the OK key Search by Fax No entry display ap pears B Enter a fax number to search for Search by Fax No ee es te seer oO No to search S Note O You can search with a part of the fax number However you must enter a number from top for beginning matching O If you enter a wrong fax num ber press 4 gt or the Clear Stop key and then enter the number again G Press the OK key Search by Fax No confirmation display appears Search by Fax No Enter No to search 4 42 Faxing u Press the OK key Search by Fax No Press OK to search 813 Search result appea
71. nn Se AAN104F Note O Adjust the settings for each page before you press the Start key Faxing When placing originals in the optional ADF or ARDF Note O Depending on what time the scan settings are adjusted the settings may not be reflected in the result ing operation Check which pages you want to scan with different settings B Select the image density resolu tion and original type before the next page is scanned 4 e e b Duplex Original QIIIB ome Ogre Sort Lighter Darker Photo m o JU DR CD AAN106F olnmediate asc DEF Start M Memo ORecepton o Trance RS po Gi CJ m rer OSwitch 09 10 1 PX Mode Standard bate wz je O arasson OFine ie iB i cy EE D Shift Space AAN104F Specifying a Destination Specifying a Destination You can specify the destination using one of three methods lt Fax number p 33 Entering a Fax Number E mail address p 35 Entering an E mail Address lt Destination list p 35 Using the Destination List This section covers these functions and others in more detail Note O The display shows the percentage of free memory space for storing originals Since fax numbers and e mail addresses are programmed in separate memory dialing fax numbers using the number keys does not change the pe
72. ns of standby messages stored in memory 300 O After the total number of pro grammed destination numbers ex ceeds 300 you can perform only Immediate Transmission CJ The number of documents you can store is 200 O The number of pages you can store in memory depends on the origi nal images and the scan settings You can store up to 160 standard pages ITU T 4 chart Resolution Standard Original Type Text O Allows you to specify fax number and e mail address simultaneous ly Pp Reference p 49 Transmitting Internet Fax Memory Transmission uae sure that Memory Trans indicator lights omis ABC DEF ce oim of Gi C_ c pro reas Ti OSwitch E 10 i RX Mode O Standard ea vz e O dares OFine ie E E F8 ES Shift Space AAN130F Note CJ If it is not press the Transmis sion Mode key B Place the original in the ADF or ARDE or on the exposure glass Note O You can send the first few pages from the exposure glass then the remaining pages from the ADF or ARDF After you re move the last page from the ex posure glass you have 60 seconds to insert the remaining pages in the ADF or ARDF O Note that you cannot place orig inals on the exposure glass after you start using the ADF or ARDF Pp Reference p 15 Placing Originals B Make the settings you require Reference p 29 Scan Settings p 30
73. o Trance eB ps NS NO JF OSywitch 09 10 1 RX Mode O Standard Omm vz Ve GREEN OFine E iB i F8 E c Shift Space Note O You can select the transmission mode Memory Transmission or Immediate Transmission that is operative when the machine is turned on or when the Clear Modes key is pressed using Home Position under Key Operator Tools See p 85 Home Position Facsimi le Reference Advanced Features switch 02 bit 1 O You can have the machine return to the status obtained by pressing the Clear Modes key after each transmission using Home Position under Key Operator Tools See p 85 Home Position Facsimile Refer ence Advanced Features gt switch 01 bit 7 Placing Originals Placing Originals You can place the originals either in the optional ADF or ARDF or on the exposure glass Some types of origi nals are unsuitable for the ADF or ARDF so they must be placed on the exposure glass Place to scan by portrait orientation for the original of A4 8 x11 or larger size landscape orientation for the original of A4 8 x11 or small er size shown in the illustration The size of some originals might not be detected For details see p 19 Origi nal sizes difficult to detect How to place A4 B4 JIS Japanese Industrial Standard A3 8 x11 8 x14 and 11 x17 size originals Where original is placed Original an Exposure glass F
74. omplete Before the Original Is Scanned Use this procedure to cancel a trans mission before pressing the Start key Press the Clear Modes key Eme e m e gan T Clear Stop C QN AAN131F Note O When documents are placed in the ADF or ARDF you can can cel transmission simply by re moving them While the Original Is Being Scanned Use this procedure to cancel a trans mission after pressing the Start key Press the Clear Stop key OOO 000 Enter Start AAN105F The machine stops scanning Note O Scanning may be completed while you are performing the cancel operation O If transmission finishes while you are carrying out this proce dure it is not canceled 55 56 Using Internet Fax Functions Receiving Internet Fax You can receive e mail documents by Internet Fax There are two methods of receiving e mail Auto E mail Reception and Manual E mail Reception ri Limitation O E mail with attachments other than TIFF F format files cannot be received Senders receive an Error Mail Notification if their e mail contains attachments You can se lect whether or not the machine sends this message with User Pa rameters See p 80 User Parame ters Facsimile Reference Advanced Features gt switch 21 bit 7 How ever TIFF F documents created by the Saving function of Desktop Binder can b
75. or ADF or ARDF AANOSSS Note O When you place originals as shown in the above illustration the fax header will be printed on the received faxes at the destina tion as follows 1 On the top of the fax e 2 On the left side of the fax How to place A5 5 2 x8 and B5 JIS size originals Where original is placed Exposure glass For ADF or ARDF 2 S Original AANOS6S 4 Limitation O If you place A5 5 2 x8 2 or B5 size documents on the exposure glass they will not be detected A5 or 5 5 x8 size documents placed in the ADF or ARDF are sent See p 19 Original sizes diffi cult to detect Note O When you place originals as shown in the above illustration the fax header will be printed on the received faxes at the destina tion as follows e 1 On the top of the fax e 2 On the left side of the fax 3 When the scanning size is set to A4D or 8 2 x11 D on the original size specifying display 15 16 Faxing O When sending a fax the image out put at the other end depends on the size and orientation of paper used in the receiver s terminal If the receiver does not use paper of the same size and orientation as that of the origi nal the fax image may be reduce
76. ormation e Commu O Receive File 01 o2 03 nicating medi GS JDE e J Start Manual Memo OReception O trance t pe h ED CD m rar en o Immediate Note O If the standby display is not dis played press the Facsimile key B Press Exit and then perform transmission operation The error message disappears Pp Reference p 20 Memory Transmission p 25 Immediate Transmission 68 Error Messages and Their Meanings Error Messages and Their Meanings If there is an error one of the following messages may appear on the display If other message appears follow the message Message Causes and solutions Put original back check it and press Start key Original jammed during Memory Transmis sion Place originals that have not been scanned again Error occurred and trans canceled was A document jam occurred during Immediate Transmission Press the OK key and then re send the pages that have not been sent An error occurred during Immediate Trans mission Press the OK key and then resend the original Note O There may be a problem with the machine or the telephone line for example noise or cross talk If the error reoccurs frequently contact your service representative Cannot detect original size Place original again then press Start key The machine failed to detect the
77. rcentage on the display Entering a Fax Number Enter numbers directly using the key pad on the right side of the control panel Note O Maximum length of a fax number 128 digits CJ You can insert pauses and tones in a fax number See p 34 Pause p 34 Tone Make sure that amp is displayed in the destination display column OReady 100 Set original specify dest Tt1 0 ST mean TX Mode Note O If it is not displayed press s amp B Enter the fax number using the number keys OReady 100 Set original specify dest Ttl 1 01234567890 Add Dest TX Mode Note O If you make a mistake press the Clear Stop key and then enter again 33 34 Faxing Pause Press the Pause Redial key when di aling or storing a number to insert a pause of about two seconds On Hook Dial Clear Stop D Pause 8 Redial C Start 698 Ente AAN108F Note J You cannot insert a pause before the first digit of a fax number If you press the Pause Redial key at the first digit a redial occurs See p 26 Redial Facsimile Reference Advanced Features Hom J A pause is shown as a on the display OReady 100 et original specify dest 0123456 7890 Ttl 1 l P m Add Dest TX Mode Note O You can also program numbers in cluding pauses in destination lists
78. rs Note O If no destination is matched for specified fax number Speci fied destination is not programmed is displayed Press Exit to return to step B B Select the number to specify us ing 4 or v Results 1 1 t yl len t amp Branch o Press the OK key The destination which you searched is specified Note O Press Add Dest to specify other destinations Search by E mail Address Note O The search returns only destina tions whose beginnings match the entered e mail address Press 3 to display OReady 100 Set original specify dest E TtI 0 TX Mode B Press the Search Destination key Search Check Job Destination Destination Information 01 02 03 04 ABC J DEF JJGHI J UKL 05 06 07 08 AAN112F E select Search by E mail Address us ing 4 or Y ay Search by Registration No Note O If Search by E mail Address does not appear is not selected in step Bl Press the Cancel key to return to step D Press the OK key Search by E mail Address entry dis play appears Searching for a Destination B Enter an e mail address to search B Select the e mail address to speci for Search by E mail Add Enter characters to search fy using 4 or v Results 1 1 En P Reference Entering Text General Settings Guide No
79. s OK CL The machine can be set up so that no one can use it without entering a user code This prevents unauthorized people from sending fax messages and helps track the activity of each user or department 2 Note O You can specify a user code with System Settings See Registering a New User Code General Settings Guide O Even when User Code Management is on you can still receive and print fax messages as normal Enter a user code of up to eight digits using the number keys B Press the OK or key Note O If an unprogrammed user code is entered the display returns to that of step B Transmission Modes There are two types of transmission Memory Transmission mmediate Transmission Note O You can use Parallel Memory Transmission that dials while the original is being scanned See p 31 Parallel Memory Transmission Facsimile Reference lt Advanced Fea tures lt Memory Transmission Transmission starts automatically after the original has been stored in memory It is a convenient method for when you are in a hurry and want to take the document away with you You can also send the same original to several destina tions broadcasting Transmitter This machine Receiver gt Wy Receiver gt Tum Un Receiver gt Ing GFDOHOZE 2 Faxing Immedia
80. set tings from the User Parameter List We recommend that you print and keep the User Parameter List when you program or change settings See p 84 Printing the User Param eter List Facsimile Reference lt Ad vanced Features gt Fax Header The Fax Header is printed as the header of every fax you send You should include your name in the Fax Header lMikimportant O In the USA the Fax Header must contain the telephone number of the line your ma chine is connected to It will be printed on the header of every page you send Required in the USA Note CJ You can program up to 32 char acters in the Fax Header CJ You can use characters sym bols numbers and spaces O You can set whether or not to print a Fax Header using Print Fax Header under TX Mode See p 10 Fax Header Print Fac simile Reference Advanced Fea tures O In the USA law requires that your fax number be included in the Fax Header Program the fax number and switch on Fax Header Print with User Parame ters See p 80 User Parame ters Facsimile Reference Advanced Features Own Name The Own Name is sent to the other party when you send or receive a fax using a G3 line This name should include your name The Own Name is shown on the dis play of the other machine and printed in a report 7 Limitation O Own Name works only when the other machine is of the same manufacturer and has the Own Name
81. size of the original Place originals again and then press the Start key Memory is full Scanning will be stopped and only scanned page s will be stored If you press Exit the machine returns to standby mode and starts transmitting the pag es that have been stored Cannot send fax as scanner is in use by another function The Copy function is in use To cancel the job in process do the following and then try fax ing again Press Exit and then press the Copy key Next press the Clear Stop key When the mes sage Stop key was pressed Stop copying appears press Stop Updating the settings Re se lect dest functions after the update finishes Wait with the main power switch on The ma chine will enter standby mode after it exits from RDS mode 69 70 Troubleshooting Message Causes and solutions Check whether there are any network problems 14 01 Cannot find the DNS server or SMTP server Check the DNS server is correctly pro grammed using the Web browser See the Web browser s Help Check the SMTP server is correctly pro grammed using the Web browser See the Web browser s Help e Check the LAN cable is correctly connected to the machine See Connecting the Net work Cable to the Network Network Guide e Check the network connection and radio wave status Consult your network administrator Check whether there are any
82. t Advanced Features gt However e mail error notifications may not be transmitted for various reasons We recommend you confirm receipt of im portant document by calling the other party The level of security for Internet communications is low We recommend you use the telephone network for confidential communications Voice communication is not supported over a LAN Internet Fax delivery might be delayed due to network congestion Use a standard fax whenever communication is time sensitive If you use this machine with dial up connection the Auto E mail Reception function accesses the provider s server via telephone line and may incur call charges even if you do not receive e mail To reduce the frequency of server access specify a large E mail Reception Interval For the E mail Reception In terval setting see Settings You Can Change with User Tools File Transfer Network Guide Functions Not Supported by E mail Transmission The following functions are supported with standard fax transmission but not with Internet Faxing Immediate Transmission Chain Dial On Hook Dial Manual Dial JBIG Transmission Batch Transmission ECM Error Correction Mode Functions Not Supported by E mail Reception The following functions are supported with standard fax reception but not with Internet Faxing Memory Lock Reception Authorized Reception Internet Fax Functions T 37 Full Mode This machine is T 37 full mo
83. t in the devices not ringing in response to an in coming call In most but not all areas the sum of RENs should not exceed five 5 0 To be cer tain of the number of devices that may be connected to a line as determined by the total RENS contact the local telephone company The REN for this product is part of the product identifier that has the format US AAAEQ TXXXXxX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company may make changes in its facilities equipment operations or proce dures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain unin terrupted service If trouble is experienced with this equipment for repair or warranty information please contact RICOH CORP CUSTOMER SUPPORT DEPT at 1 800 FASTFIX If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved In the event of opera
84. te O You can search with a part of the e mail address However you must enter a number from top for beginning matching O If you enter a wrong e mail ad dress press 4 gt or the Clear Stop key and then enter the address again G Press the OK key Search by E mail Address confirma tion display appears u Press the OK key Search by E mail Add Press OK to search PO Search result appears Note O If no destination is matched for specified e mail address Specified destination is not programmed is dis played Press Exit to return to the display of B o Press the OK key The destination which you searched is specified Note O Press Add Dest to specify other destinations 43 44 Faxing Reception There are two ways you can set up your machine to handle incoming calls Manual Reception the optional handset or an external telephone required Auto Reception lt Manual Reception When a telephone call comes in the machine rings If the callis a fax message you must switch manual ly to facsimile mode Auto Reception When a telephone call comes in the machine automatically re ceives it as a fax message Use this setting on a dedicated fax line Note O The optional handset or an ex ternal telephone is required to use this machine as a telephone Switching the Reception Mode You can switch reception modes us ing the Reception
85. te Transmission Immediately dials the destination number and while scanning the original sends it This is convenient when you want to send an original quickly or when you want to check if original was sent to the specified destination since Immediate Trans mission is made after establishing the connection When using this type of transmission the original is not stored in memory and you can only specify one destination Transmitter This machine Receiver GDRH240E kimportant O If power outage lasts about an hour or the machine is discon nected from the power outlet for about an hour documents stored in the fax machine s mem ory are deleted If any document is deleted the Power Failure Re port is automatically printed out when the main power switch is turned on Use this report to check which documents were deleted Simply turning off the power by pressing the Operation switch does not delete stored documents See p 102 Turning Off the Main Power In Case of a Power Failure Facsimile Ref erence Advanced Features 13 14 Faxing Switching between Memory Transmission and Immediate Transmission Check the indicators on the operation panel to check which mode is current ly active and press the Transmission Mode key to toggle between them Immediate ie JT c oE fart Manual lemon OR ception
86. tion problems document jam copy jam communication error indication refer to the solving problems section in this manual Connection to party line service is subject to state tariffs Contact the state public utility commis sion public service commission or corporation commission for information WHEN PROGRAMMING EMERGENCY NUMBERS AND OR MAKING TEST CALLS TO EMERGENCY NUMBERS 1 2 Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up Perform such activities in the off peak hours such as early morning hours or late evenings CANADA The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be con nected to a telephone interface The termination on an interface may consist of any combination of de vices subject only to the requirement that the sum of the RENs of all the devices does not exceed five This product meets the applicable Industry Canada technical specifications Copyright O 2005 Printed in China EN B620 8607A B6208607A soInjDoJ DISOg gt QOuUSIOJOY ejuisop4 SUOONSU BuyniedO 8102 edAL uodo Xv4J
87. tion regarding the last 200 messages is recorded but only the last 50 communications appear in Journal If you do not receive a re turn receipt message for one of the last 50 communications from the receiver s machine you may not be able to confirm that the e mail has been received by the Journal s Re sult column O If you specify mailing list address es do not set for Return Receipt Otherwise you will receive multi ple return receipt messages from e mail recipients and the Result col umn will be overwritten each time a new notice message is received However if you receive a return receipt message indicating an er ror Error appears in the Result column and will not be overwrit ten even if you subsequently re ceive a return receipt message as OK following the error message O Return receipt results are only shown in Journal The Result col umn in all other files lists and transmission reports show O Return receipt messages them selves are not recorded in Journal O The return receipt can be printed out This can be set with User Pa rameters See p 80 User Parame ters Facsimile Reference Advanced Features switch 21 bit 0 Canceling Internet Fax Transmission Canceling Internet Fax Transmission When fax and Internet Fax destina tions are specified simultaneously you can cancel sending using the same method Note CJ You cannot cancel a transmission once scanning is c
88. up dia log box when ScanRouter V2 Lite is installed ScanRouter V2 Lite Management Guide PDF file CD ROM2 Describes delivery server management and operations and provides an overview of ScanRouter V2 Lite functions This guide is added to the Start menu when ScanRouter V2 Lite is installed Other manuals PostScript3 Supplement PDF file CD ROM1 UNIX Supplement Available from an authorized dealer or as a PDF file on our Web site TABLE OF CONTENTS Manuals for This Machine cccccsssssesceeeesseesesseeeeeeeeeeesseesesseeeseeeesenseeessseeoeaeees i NOTICE e 1 Important Safety Instructions 3 GAULION pep PO S 3 How to Read This Manual 4 Symbols 2 512 E EE UNO 4 Names of Major Option aeeeteeee rnt teinte teinte nien niin 5 1 Getting Started Control Panel c Reading the Display E Reading the display and using keys 9 Standby display ira a ee tei cipe fte i eee eet ade Communication display iH User code entry display nee n eon trn oer tad 2 Faxing Transmission Modes in esee eene nn senes nnnm rn snn rnnt 13 Switching between Memory Transmission and Immediate Transmission 14 Placing Originals inner Placing a Single Original on the Exposure Glass Placing Originals in the Optional ADF or ARDF Originals unsuitabl

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