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Canon 2230 All in One Printer User Manual

1. Flow of Sending Operations 1 31 Introduction to Fax Functions B Introduction to Fax Functions If the following screen is displayed follow the instructions on the touch panel display gt press Start once for each original When scanning is complete press Done No of entries T TI T1 04 10 4 LIR D Canon Inc 001 O12XXXXXXX 0001 P 1 Scan next pg Start key Standard Standard Text Density Image Quality Avail Mem 99g Cancel ax B Waiting to scan Syston Meee Scanning starts The scanned data is sent to the specified destination when scanning is complete IMPORTANT The size of the original is detected automatically However if the output paper in the recipient s machine is not equal to the scanned document size the original image may be reduced in size to match it 8 If you want to cancel sending press Stop g NOTE e You can press A Stop to cancel a send job that is being scanned e For instructions on canceling a send job see Canceling a Job on p 1 42 e You can also cancel a send job from the System Monitor screen See Using the System Monitor Screen on p 1 43 9 When scanning is complete remove your originals 1 32 Flow of Sending Operations 10 If the optional Card Reader C1 is attached remove the control card NOTE For instructions on using the optional Card Reader C1
2. Branch 3 f NOTE e If you want to use a Relay Memory Box you must first set one up and inform the remote sender of the subaddress and RX password of the Relay Memory Box e Setting an RX password is optional e For information on setting up a Relay Memory Box see Relay Memory Box on p 5 71 e The subaddress and RX password stored in the Address Book are ignored 3 6 Memory Boxes E Batch Sending Memory Box A Batch Sending Memory Box is used to send documents that s are not urgent to specific destinations at a specified time Batch sending enables you to send several documents at one time reducing the time it takes to send the documents and transmission costs You can reduce transmission costs even further by setting the machine to send the documents at a time when telephone rates are lower 2 The stored D documents are sent SEV all together at MEC predetermined ELIA times every day Hi Batch Sending Memory Box Memory Boxes 3 7 Special Fax Functions n Special Fax Functions E Using a Memory Box A memory box enables you to set up an ITU T subaddress and password and use advanced features such as confidential sending and relay sending with another fax machine that supports ITU T standard subaddress password transactions A memory box is a location in the memory where you can store scanned or received documents for printing or transmitting to other desti
3. Cancel System Monitor Details of each item are shown below For Error Only Prints a report only when a reception error occurs On Prints a report each time a document is received Off Does not print a report The selected mode is set 4 Press Done repeatedly until the Fax Basic Features screen appears Specifying Report Settings 7 11 Printing Communication Reports H Printing Communication Reports E Memory Inbox RX Report The Memory Inbox RX Report enables you to check the reception of documents in memory boxes f NOTE e For an example of a Memory Inbox RX Report see Memory Inbox Reception Report on p 9 6 e The default setting is On 1 Press Additional Functions gt Report Settings gt Fax under Custom Settings If necessary see the screen shots in steps 1 and 2 of TX Report on p 7 3 2 Press V or A until Memory Inbox RX Report appears press Memory Inbox RX Report System Monitor 7 12 Specifying Report Settings 3 Select On or Off gt press OK Mm Calant tha Newent Cattinun fant wan 3 Memory Inbox RX Report Cancel System Monitor The selected mode is set 4 Press Done repeatedly until the Fax Basic Features screen appears Specifying Report Settings 7 13 Printing Communication Reports H Printing Communication Reports E Priptin g Lists You can print the contents of the
4. IMPORTANT Press to delete the last number entered Press to insert a pause of several seconds in the fax number that you are dialing If you insert a pause within the fax number the letter p is displayed between the numbers If you insert a pause at the end of the fax number the letter P appears When dialing an overseas number insert a pause after the country code and at the end of the fax number See Pause Time on p 5 43 Press when you want to directly call an extension line that is connected to a PBX Private Branch Exchange which accepts only tone signals If you press Tone the letter lt T gt appears See Fax Information Services on p 3 41 Press to specify another destination after specifying the first destination using the numeric keys You cannot insert a pause at the beginning of a number g NOTE e You can enter a maximum of 120 characters for the fax number e If you enter a pause at the end of the number the pause is always 10 seconds long e You can press Clear to clear your entry Dialing Methods 2 17 Basic Send and Receive Methods B Basic Send and Receive Methods LE 3 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display gt press Start once for each original When scanning is complete press Done Scanning starts and the document is sent to the specified destination Red
5. Error Messages 8 7 E Troubleshooting NetWare is in use Wait for a moment then perform operation again Cause You cannot browse the network because NetWare is printing through a PServer or NDS PServer Remedy Wait until printing is complete and try browsing again Check the TCP IP Cause The machine s TCP IP connection is not operating Remedy Check the IP Address Settings IP Address DHCP RARP BOOTP in TCP IP Settings in Network Settings in System Settings from the Additional Functions screen See Chapter 3 Using a TCP IP Network in the Network Guide Cannot find the selected server Check the settings Cause The IP address that the machine should connect to cannot be determined Remedy 1 Check the DNS Server Settings in TCP IP Settings in Network Settings in System Settings from the Additional Functions screen See Chapter 3 Using a TCP IP Network in the Network Guide Remedy 2 Check whether the DNS server s DNS settings are correct Cannot connect to the selected server Check the settings Cause The machine cannot connect to the specified IP address port Remedy Check the Gateway Address setting in IP Address Settings in TCP IP Settings in Network Settings in System Settings from the Additional Functions screen See Chapter 3 Using a TCP IP Network in the Network Guide List of Error Codes without Messages 8 8 If an error occurs while a document is being sent or received an
6. If Everyday is selected press Next gt select a number 1 to 5 gt enter the send start time using numeric keys gt press OK System Monitor You can store up to five different start times Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m gt 0705 11 18 p m gt 2318 Communications Settings 6 23 System Manager Settings H System Manager Settings E 6 24 If Select Days is selected press Next select a day of the week Sun to Sat gt select a number 1 to 5 gt enter the start time using numeric keys gt press OK Wm anm wminntinnn Cattinan System Monitor You can store up to five different start times for each day of the week Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m gt 0705 11 18pm gt 2318 If Off is selected the Forward mode will not start automatically at a specified time You can manually switch the machine into the Forward mode using the RX mode from the Special Features screen See Changing the Reception Mode on p 3 17 g NOTE e You can select Everyday for the Forward Start Time and Select Days for the Forward End Time and vice versa e If you make a mistake when entering the time press Clear to clear your entry enter another four digit number e If you do not want to specify the start
7. If you select On O Press Option U Specify Inside or Outside to select the printing position of the Terminal ID information Q Select On or Off for Display Destination Name Q Select FAX or TEL for Telephone Mark Q Press OK Tea iine Cattinnnd E TX Terminal ID Printing Position po MENOR Destination Name Telephone Mark Cancel System Monitor Printing Position Inside The Terminal ID information is printed inside the image area on the recipient s paper Outside The Terminal ID information is printed outside the image area on the recipient s paper Display Destination Name On The destination s name is displayed in the Terminal ID information Off The destination s name is not displayed in the Terminal ID information Telephone Mark FAX FAX is printed before the fax number TEL TEL is printed before the telephone number User Settings 5 9 Customizing Fax Settings B Customizing Fax Settings E Example If you set TX Terminal ID and Display Destination Name to On the Terminal ID information is printed on the recipient s paper as follows Outside 05 02 2004 SUN 15 00 17 040 XXX XXXX CANON SALES Atlanta office FAX TEL Original Area Destination Name Y 05 02 2004 SUN 15 00 175 040 XXX XXXX CANON SALES Atlanta office The selected mode is set If you select Off
8. select a day of the week Sun to Sat gt select a number 1 to 5 gt enter the start time using numeric keys gt press OK Wm Po nme wminntinnn Cattinan EJ B Select Days 00 00 23 59 System Monitor You can store up to five different start times for each day of the week Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m gt 0705 11 18pm gt 2318 If Off is selected the Memory Lock mode will not start automatically at a specified time You can manually switch the machine into the Memory Lock mode using the RX mode from the Special Features screen See Changing the Reception Mode on p 3 17 lt NOTE e You can select Everyday for the Memory Lock Start Time and Select Days for the Memory Lock End Time and vice versa e If you make a mistake when entering the time press Clear to clear your entry enter another four digit number e If you do not want to specify the start time press Cancel e To disable the Memory Lock Start Time press Memory Lock Start Time gt Off Communications Settings 6 13 System Manager Settings o If you want to specify the Memory Lock end time QO Press Memory Lock End Time Wm Do Lsescinc ieL Cattinand Memory Lock Settings Report Print Memory Lock Start Time b Select Days Memory Lock End Time Off System Monitor pi C Select Everyd
9. 5 If necessary specify the memory lock setting If you want to print the Received Result Report and Transmission Management Report CJ Press On for Report Print Wm DoLeescine iee Cattinand I Memory Lock Settings Report Print Memory Lock Start Time Off Memory Lock End Time LJ Off If you do not want to print these reports press Off NOTE e For an example of the Received Result Report and Transmission Management Report see Chapter 9 Appendix e The default setting is On If you want to specify the Memory Lock start time Q Press Memory Lock Start Time Wm DoLeescinckien Cattinan Memory Lock Settings Report Print Memory Lock Start Time Off Memory Lock End Time Off System Monitor Communications Settings 6 11 System Manager Settings o System Manager Settings E C Select Everyday Select Days or Off 5 Memory Lock Start Time j Select Days System Monitor pi If Everyday is selected press Next gt select a number 1 to 5 gt enter the start time using numeric keys gt press OK System Monitor 1 You can store up to five different start times Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m gt 0705 11 18pm gt 2318 6 12 Communications Settings If Select Days is selected press Next
10. An error occurred while reading address information from the Address Book Check the address settings If the machine still does not operate normally turn the main power OFF and then back ON The Address Book is being imported or exported from the Remote UI or it is being used by another sending component Wait until the Address Book Import Export function from the Remote UI or the other sending component is complete and try sending again The inbox memory is full Erase unnecessary documents stored in the inbox See Printing and Erasing Documents on p 3 11 and Chapter 5 Using Arranging Documents Stored in an Inbox in the Mail Box Guide Error Messages 712 Cause Remedy 829 Cause Remedy 847 Cause Remedy 851 Cause 1 Remedy Cause 2 Remedy 852 Cause Remedy The maximum number of documents is already stored in the inbox Erase unnecessary documents stored in the inbox See Printing and Erasing Documents on p 3 11 and Chapter 5 Using Arranging Documents Stored in an Inbox in the Mail Box Guide Data that contains more than 1 000 pages is received This machine can print or store up to 999 pages of data in memory but will delete any data that exceeds this limit Ask the sender to resend the remaining pages Could not save the received document in the Memory Box as the memory of the Memory Box is full Erase unnecessary documents stored in the inbox
11. LGL 11 x 17 121 3 28 Changing the Zoom Ratio E Zoom by Percentage You can reduce or enlarge originals by any zoom ratio in 196 increments The same zoom ratio is used for the horizontal X and vertical Y axes Original Scanned Data The machine offers you a variety of preset zoom ratios to reduce or enlarge standard size originals to another standard record size 1 Place your originals g NOTE For instructions on placing your originals see Placing Originals on p 1 34 2 Press Special Features gt Zoom TX Sender s k Names TTD wx Changing the Zoom Ratio 3 29 Special Fax Functions n Special Fax Functions E 3 30 3 To reduce the original image select a preset reduction ratio To enlarge the original image select a preset enlargement ratio Following your selection press Done gt Done S Zoom TX You can also use the numeric keys 7e 200 STH To 50 200 129 LTRP 11X17 Enlargement il 1 r Ratios 6496 11K17 gt LTR 12126 LGLY1 1X17 50 RI z Reduction i Ratios System Monitor The selected mode is set the display returns to the Fax Basic Features screen and the selected zoom ratio is displayed Specify the destination press Start For more information on specifying the destination see Dialing Methods on p 2 16 If the original is placed on the platen glass follow the instructions that appear on t
12. See Printing the TX Terminal ID on p 5 7 Setting the Display Language If you decide to switch the display language set Language Switch in Common Settings from the Additional Functions screen to On before entering characters If Language Switch is set to Off and then you set it to On after entering characters the characters may not be displayed correctly In this case either re enter the characters after setting Language Switch to On or enter characters with Language Switch set to Off Things You Must Do Before Using This Machine 1 11 Introduction to Fax Functions B Introduction to Fax Functions Selecting the Type of Telephone Line Set the type of telephone line that is connected to the machine If you are not sure what type of telephone line you have check with your local telephone company To operate the Fax function you must know if the machine is connected to a touch tone or rotary pulse telephone line The machine can be set to operate with either type of telephone line Be sure to check the type of telephone line that you are using and make the correct setting If this setting is incorrect you will not be able to communicate with other machines Follow the procedure below to switch the fax setup between tone and pulse dialing lt NOTE The default setting is Tone 1 Press Additional Functions Custom Fax Settings Select an Additional Functions feature
13. e f there is trouble with the line it will take more time to send the documents NOTE The default setting is On 1 Press Additional Functions gt Custom Fax Settings Select an Additional Functions feature Common Settings 4 Copy Settings Timer Settings 4 Custom H Fax Settings Adjustment 4 Nail Box Settings Dleaning aad Report Settings Printer Settings System Settings System Monitor Transmission Settings 5 41 Customizing Fax Settings BH Customizing Fax Settings E 5 42 2 Press TX Settings Select a Custom Fax Settings feature User Settings 1 Register 1 Destination hia Settings RX Settings Printer Settings File Settings System Monitor p 3 Press ECM TX TX Settings ECH TX Pause Time b 2sec s Auto Redial D Transmission Settings 4 Select On or Off gt press OK I TW Codi I ECM TX Cancel System Monitor The selected mode is set 5 Press Done repeatedly until the Fax Basic Features screen appears Some overseas dialing may be affected by the distance or complex routing of connections when dialing the international access code country code and the destination s telephone number all at once In such cases insert a pause after the international access code When the machine dials the number it will pause where the pause was inserted in the number This helps to improve the con
14. f NOTE The default settings are as follows Resolution Standard Density Standard Image Quality Text Direct TX No Stamp No Storing the Standard Settings 1 Press Additional Functions gt Custom Fax Settings User Settings If necessary see the screen shots in steps 1 and 2 of Registering the Standard Key on p 5 4 2 Press V or A until Standard Settings appears press Standard Settings User Settings System Monitor p User Settings 3 Press Store Ten Mlinne Cadm 5 Standard Settings Select Store or Initialize System Monitor pi 4 select Resolution Density Image Quality Direct or Stamp EN specify the desired settings Teen Plinne Cattinan 5 Standard Settings Set Fax Standard Settings Standard Standard Towt Density Image Customizing Fax Settings System Monitor T User Settings 5 15 Customizing Fax Settings E If you selected Resolution Density Image Quality C Specify the desired settings gt press Done rm Pianu Coe 4 4 1 Standard Settings Resolution i Densitv i Image Qualitv System Monitor g NOTE e For instructions on specifying the resolution density and image quality see Resolution Density and Image Quality on p 2 2 e For instructions on setting Direct Sending see Direct Sending on p 2 8 e For instructions on settin
15. g NOTE If the desired setting is not displayed press V or A to scroll to the desired setting 6 6 Communications Settings 3 Select the desired start speed press OK Wm amm minntinnn Cattinan Ex Receive Start Speed Cancel System Monitor The selected mode is set g NOTE If your document reception is slow in starting this may mean that the telephone lines in your area are in poor condition Select a slower speed You can select 33600 bps 14400 bps 9600 bps 7200 bps 4800 bps or 2400 bps 4 Press Done repeatedly until the Fax Basic Features screen appears Saving Received Documents in Memory Normally a document prints as soon as you receive it However there may be occasions when you want the machine to store all incoming documents in memory until you are ready to print them Locking the machine to receive and store all documents in memory is called Memory Lock After the Memory Lock mode is turned On the machine will automatically enter and leave the Memory Lock mode at the times you specify The documents received when the machine is in the Memory Lock mode are stored in memory until you unlock the memory with a password and print or send them Follow the procedure below to define a memory lock password and set the times for the machine to enter and leave the Memory Lock mode Communications Settings 6 7 System Manager Settings o System Manager Sett
16. Error lamp The error lamp flashes red when a paper jam occurs or the machine has run out of toner or paper F File server o Appendix A personal computer or workstation to which two or more users on client personal computers can gain access via a LAN Local Area Network to share and use its hard disk drive Fine A resolution mode for sending originals at twice the detail of the Standard resolution mode FTP File Transfer Protocol A client server protocol enabling a user to transfer files on one computer to and from another computer over a TCP IP network The File Transfer Protocol also governs the client program with which the user transfers files Glossary 9 15 E Appendix Internet Protocol IP The underlying set of networking rules that describes how data is transmitted across the Internet Internet Protocol enables data from one computer to be split into packets and sent to another computer with a specific IP address IP address Internet Protocol address A 32 bit numeric address used by IP Internet Protocol to specify a computer or device on the Internet The IP address is usually written as four numbers delimited by periods For example 128 121 4 5 ITU T See CCITT ITU T JPEG Joint Photographic Experts Group An experts group file specification that defines a standard for compressing reducing the size of photographic and photorealistic image files The image compression method used involves s
17. Place your originals as far into the feeder as they will go until the Original Set indicator is lit Original Set Indicator If any dirt on the original scanning area is detected when the originals are placed in the feeder the following screen appears Even though streaks may appear on the scanned image you can continue to scan your documents by pressing Done It is recommended however that you open the feeder clean the scanning area and then close the feeder The following screen will not appear once the scanning area is clean Placing Originals For instructions on cleaning the original scanning area see Chapter 7 Routine Maintenance in the Reference Guide Ready to send 11 11 04 10 43 A Driginals may not be scanned clearly streaks may appear Clean the thin glass strip on the original scanning area with a damp well wrung out cloth Driginal scanning area is dirty System Monitor IMPORTANT e Do not add or remove originals while they are being scanned e When scanning is complete remove the originals from the original output area to avoid paper jams Original Output Area g NOTE e The scanned originals are output to the original output area in the order that they are fed into the feeder e When you are enlarging LTR or STMT originals onto 11 x 17 or LGL paper place the originals horizontally Placing Originals 1 41 Introdu
18. See Printing and Erasing Documents on p 3 11 and Chapter 5 Using Arranging Documents Stored in an Inbox in the Mail Box Guide H Troubleshooting There is insufficient memory remaining in the system Check the system s available memory and delete unnecessary documents in the inboxes See Printing and Erasing Documents on p 3 11 and Chapter 5 Using Arranging Documents Stored in an Inbox in the Mail Box Guide The scanned document cannot be stored because there are more than 2 000 documents in the specified inbox Erase unnecessary documents stored in the specified inbox See Printing and Erasing Documents on p 3 11 and Chapter 5 Using Arranging Documents Stored in an Inbox in the Mail Box Guide An error occurred because the main power switch was turned OFF while a job was being processed Check to see if the main power switch is turned ON Try processing the job again if necessary Error Messages 8 13 E Troubleshooting 8 14 995 Cause Reserved communication jobs were cleared Remedy Reserve the jobs again if necessary Error Messages Q Can the machine automatically resend documents when there are errors in transmission A Set Auto Redial in TX Settings in Custom Fax Settings from the Additional Functions Screen You can also make detailed settings such as the redialing frequency and interval See Auto Redial on p 5 45 Q What happens to documents that are sen
19. cece e en 2 24 Group Dialing i occiso dudes ayer E a e t eben rican E E act AE aea E A Sux A a T 2 26 Receiving Print Jobs and Fax Documents 0 0 0 eee ete 2 29 Receiving Documents ie hh ari ade iid Epir de eee eed Ei eee ee ee 2 29 Receiving Documents into Memory slslsseselee ee 2 31 Forwarding Received Documents sslsleseseeeeeeee eee 2 33 Available Paper Sizes 2 2 n 2 35 2 1 Resetition Density and Image Quality To ensure that a received fax document is easy to read set the resolution density and image quality to match the originals you are sending f NOTE e You can store the most frequently used resolution density and image quality settings See Changing the Standard Fax Settings on p 5 14 e If you frequently scan dark faint or difficult to see originals it is recommended that you set the standard density in advance See Setting the Standard Density on p 5 11 e Modes that are specified before sending your originals return to their default settings when scanning completes or the preset Auto Clear Time is reached e Although originals sent in the Fine Super Fine Ultra Fine Photo or Text Photo modes enhance image clarity transmission may take longer than if the originals are sent in the Standard mode e The default settings are Basic Send and Receive Methods LE Resolution Standard Density Standard Image Quality Text E Resolution Adjusts
20. Off CJ Specify the source forwarding destination gt press OK i Original Unit Restriction 019 Charleston 020 Honolulu 021 Chicago System Monitor p If you do not want to restrict the reception of forwarded documents press Off You can also specify source the forward destination using numeric keys If the desired destination is not displayed press W or A to scroll to the desired destination g NOTE e For instructions on specifying destinations see Dialing Methods on p 2 16 e To erase a specified forward destination select the desired destination from the list gt press Erase e The default setting is Off Communications Settings 6 21 System Manager Settings o System Manager Settings E 6 22 If you want to print the forwarded document C Press On for Print RX Documents inna Codi Forward Settings Original Unit Restriction Forward End Time Off System Monitor If you do not want to print the received document press Off g NOTE The default setting is Off If you want to specify the forward start time Press Forward Start Time Driginal Unit Restriction x per paper Forward Start Tie Forward End Time Communications Settings CJ Select Everyday Select Days or Off E Forward Start Time j Select Days System Monitor p
21. Questions amp Answers Cam p This chapter provides the reports and lists of activity management specifications glossary and index Report and List Samples ssesleeleeeeeeeee nes 9 2 TX Report Error TX Report 0 0 cette m rs 9 2 Multiple Communication Result Report 2 0 00 eect tees 9 4 RX Report 2 xir e eum ehh Rn EE ROCK NOR ee RAD RR E RE eR ERE RR RU Poe e Ra 9 5 Memory Inbox Reception Report 0 cece eee hh hh en 9 6 Activity Report obese n era eae ee dbea ee S day een EORR EORR aera ee Eo 9 8 Address Book List sse eme er drm E ERERREEEGGRE GR RA REO ade es 9 10 Users Data LIST E 9 11 Specifications n sei ceed lin pa yee aioa i a aa A a aE eae eh 9 12 Super G3 FAX Board 2 3 02 cece s hae REG Rene ERROR EUR UE RR Re 9 12 Glossary ss b alice 9 13 INDOX oy seigreenee ay ies et aad ade ee we ae Peele eel 9 22 pendix 9 1 e Appendix Reperi and List Samples Kg NOTE The fax numbers and addresses used in these sample reports are fictitious TX Report Error TX Report This report indicates items such as the fax number of the party to which you sent documents the result of communication and other information to enable you to check whether the documents were sent correctly to the intended destination You can set whether to automatically print a TX Report after sending documents See TX Report on p 7 3 11
22. STMT Feeder LTR STMT e Horizontally placed LTR and STMT originals are referred to as LTRR and STMTR e 11 x 17 and LGL originals must be placed horizontally Platen Glass You should use the platen glass when scanning bound originals Such as books and magazines heavy or lightweight originals and transparencies See Document Size on p 3 21 f NOTE The machine automatically detects the size of the following originals 11 x 17 LGL LTR and LTRR 1 Lift the feeder platen cover A Y MXN Sensor e oa o 9 IMPORTANT This machine is equipped with an open close sensor on the feeder platen cover see circled area in the above illustration When placing originals on the platen glass lift the feeder platen cover approximately 11 7 8 300 mm so that the sensor detaches from the feeder platen cover If the sensor does not detach from the feeder platen cover the size of the originals may not be detected correctly 1 36 Placing Originals 2 Place your originals face down The surface of the original that you want to scan must be placed face down Align the top edge of your original with the back edge of the platen glass by the arrow in the top left corner Place books and other bound originals on the platen glass in the same way g NOTE When you are enlarging an LTR or STMT original onto 11 x 17 or LGL paper place the original
23. The date and time in 24 hour notation at which the document started to be sent or received are printed An asterisk indicates a document that has already been printed E DESTINATION ADDRESS The name and fax number of the remote party are printed If a subaddress or sender s name has been specified it is printed beneath the fax number 9 8 Report and List Samples B NO The four digit number that is automatically assigned when the document is accepted for sending or receiving is printed Numbers between 0001 and 4999 are for sending while numbers between 5001 and 9999 are for receiving B MODE The type and mode of transmission are printed Transmission Type TX Delayed TX Sequential Broadcast TX Delayed Sequential Broadcast Transfer TX Direct TX Manual TX Memory Lock ECM TX Reception Type Memory Box RX Manual RX Memory RX Transfer RX ECM RX Mode of Transmission G3 G3ECM B PGS The number of pages that were sent or received successfully is printed B RESULT OK or NG No Good and the transmission time are printed If the document has been successfully sent to the recipient OK is printed If a sending error occurred NG is printed the number of pages that were sent successfully and the error code are printed on the second line If none of the pages were sent successfully 0 is printed If you manually cancel a job which is being sent STOP is printed instead of the error code Report a
24. This machine provides you with four ways to specify the fax destination E Using the Numeric Keys You can specify one or more destinations using numeric keys E Redialing You can specify the last destination that was dialed with numeric keys by pressing Redial on the Fax Basic Features screen E Using Coded Speed Dialing You can specify one or more destinations by pressing Coded Dialing on the Fax Basic Features screen followed by a three digit code E Using the Address Book Specify the destination by pressing Address Book on the Fax Basic Features screen and select a destination from the Address Book You can dial the fax number of one or more recipients using numeric keys on the control panel IMPORTANT If Restrict New Addresses in System Settings from the Additional Functions screen is set to On when the machine is in the System Management mode you cannot specify a destination using numeric keys 1 Place your originals g NOTE For instructions on placing your originals see Placing Originals on p 1 34 2 16 Dialing Methods 2 Make sure the machine is ready to send enter the recipient s fax number using numeric keys Ready to send 8 012XXXXXXX Standard Standard Text Density Image TI TI 04 10 51 LR D Quality System Monitor Details of each item are shown below Backspace Pause Tone Next
25. appears Setting the PIN Code Position Follow this procedure to set the PIN code position NOTE You can only set the PIN code position if PIN Code Access is set to Option See Setting PIN Code Access on p 3 35 1 Place your originals g NOTE For instructions on placing your originals see Placing Originals on p 1 34 2 Begin entering the fax number using numeric keys gt press PIN Code once in the desired position continue entering the rest of the fax number Ready to send TI TI 04 12 25 LIR D 8 123CXXXXXXX Standard Standard Text Density Image Quality lt C gt is displayed on the screen after you press PIN Code NOTE e The PIN code position depends on the PBX system e PIN Code can be pressed either before the destination after the destination or between the numbers of the destination e For security PIN codes are not displayed while dialing only C appears and they do not appear in printed activity reports 3 38 Using a PIN Code 3 Press Start enter the PIN code using numeric keys gt press OK Romy 10 cond TI Ti 04 12 28 LIR D B 123CXXXXXXX Standard Standard Text Enter PIN Code System Monitor pi g NOTE The PIN code appears as asterisks on the Enter PIN Code screen Dialing with a PIN Code Follow the procedure below when dialing with a PIN code in the Prefix or Suffix posi
26. but is now succeeded by ITU T International Telecommunications Union Telecommunications Sector Coded Speed Dialing Enables you to automatically dial a facsimile number by pressing Coded Dial and a three digit code You can register up to Max Number facsimile numbers for coded speed dialing When you register the facsimile number you can also enter the recipient s name set the speed for the transmission and other useful features Confidential Memory Box To receive a confidential document you must first create a Confidential Memory Box by registering your subaddress and RX Password The password is used to print out confidential documents that you have stored in memory Numbers up to 20 digits including spaces asterisks and pound signs can be used for the RX Password The machine prints a Confidential RX Report when you receive a confidential document in your Confidential Memory Box Copy Ratio Zoom Ratio Numeric representation for the reduction or enlargement of an original D Delayed Transmission Also called Delayed TX You can set a time for a document to be sent and you do not have to be present when the document is sent at the specified time You can reserve up to 120 delayed transmissions Direct Sending Use Direct Sending when the memory is full and you still need to send a document Direct Sending scans and sends one page at a time without storing the document in memory This enables you to
27. scan Reset ABC DEF amp o JN S3 Help GHI Ps Flow of Sending Operations 1 27 Introduction to Fax Functions B Introduction to Fax Functions 3 Place your originals g NOTE For instructions on placing your originals see Placing Originals on p 1 34 4 Specify the basic fax settings on the Fax Basic Features screen Ready to send 11711704 10 38 LTR D B Standard Standard Text Density Image oded jRedial j Sub j 0n hook ialing 1 ddress 3 ddress Book auto RK n System Monitor g NOTE From the Fax Basic Features screen you can specify the sending method Direct Speed Dialing or Redial Resolution Density Image Quality whether to stamp your originals after sending or specify a subaddress 1 28 Flow of Sending Operations 5 Specify the desired fax modes on the Special Features screen Q Press Special Features Ready to send 11 11 04 10 38 LIR D Standard Standard Text Reso Density Image lution Quality Coded Redial Sub H Dialing 1 address Auto RX Address Book Introduction to Fax Functions B CJ Press the desired mode key to set the mode gt press Done repeatedly until the Fax Basic Features screen appears System Monitor For more information on the available functions on the Special Features screen see Chapter 3 6 Specify the destinations NOTE A maximu
28. uses and can radiate radio frequency energy and if not installed and used in accordance with the Operator s Manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense Use of shielded cables are required to comply with Class A limits in Subpart B of Part 15 of the FCC Rules Do not make any changes or modifications to the equipment unless otherwise specified in the manual If such changes or modifications should be made you could be required to stop operation of the equipment Users in the U S A Preinstallation Requirements for Canon Facsimile Equipment A Location Supply a suitable table cabinet or desk for the machine See Chapter 9 Appendix in the Reference Guide for specific dimensions and weight B Order Information 1 A single telephone line touch tone or rotary should be used 2 Order an RJ11 C telephone wall jack USOC which should be installed by the telephone company If the RJ11 C wall jack is not present telephone facsimile operation is not possible xiv 3 Order a normal business line from your telephone company s business representative The line should be a regular voice grade line or an equivalent one Use one line per unit DDD Direct Distance Dial line Or IDDD International Direct Distance Dial line
29. 05 a m gt 0705 11 18pm gt 2318 g NOTE If you make a mistake when entering values press Clear enter the values again starting with the month If you are setting the Time Zone Press Time Zone Settings gt select the time zone where the machine is located gt press OK WEN Timan Cattinan 5 Time Zone Settings BMT 8 00 la Eastern Time GMT 05 00 BMT 5 00 2 5 Central Time GMT 06 00 BMT 4 00 x Mountain Time GHT 0T 00 Pacific Time GMT 08 00 o ru System Monitor 43 1 16 Things You Must Do Before Using This Machine Kg NOTE e The default setting is GMT 5 00 Eastern Time US Canada GMT 5 00 Central Time US Canada GMT 6 00 Mountain Time US Canada GMT 7 00 Pacific Time US Canada GMT 8 00 e If the desired time zone is not displayed press V or A to scroll through the list If you are setting Daylight Saving Time CJ Press DaylightSaving Time Settings gt On gt Start Date Cancel Q Select the month and day from the Month and Day drop down lists respectively Q Press or to enter the time of day you want Daylight Saving Time to take effect press OK EJ amp start Date m Month System Monitor Things You Must Do Before Using This Machine 1 17 Introduction to Fax Functions B Introduction to Fax Functions C1 Press End Date gt select the month day and time at which Daylight Saving Time
30. 08 2004 MON 13 43 FAX 012XXXXXXX iR 3530 FERC ISIS IG aK i a aka door TX REPORT do SERA eC ee eff fo oe ae ae ae ke fof ok oe ae ae TRANSMISSION OK JOB NO 0064 DEPT ID 098XXXXXXX DESTINATION ADDRESS 123 PSWD SUBADDRESS DESTINATION ID Canon ST TIME 11 08 13 42 USAGE T 00 08 PGS 1 RESULT OK f NOTE e You can also print a TX Report with an image of the sent original attached to it See TX Report on p 7 3 e The default setting is For Error Only E REPORT NAME When the document transmission is completed successfully a TX Report is printed When a send error occurs an Error TX Report is printed B MESSAGE A message describing the transmission result is printed 9 2 Report and List Samples B JOB NO The four digit number that is automatically assigned when the document is accepted for sending is printed E DEPT ID If Department ID Management is set the Department ID is printed E DESTINATION ADDRESS The fax number of the destination is printed up to the first 20 digits E PSWD SUBADDRESS A subaddress is printed if specified The password is not printed to maintain security E DESTINATION ID The name of the remote party is printed E ST TIME Start Time The date and time in 24 hour notation at which the document started to transmit are printed The start time is printed only for send jobs that have been set with the Delayed Send setting B USAGE T The ti
31. 37 ON ON 33600bps 33600bps ON 001 OFF OFF Appendix Report and List Samples 9 11 e Appendix Spee ications Specifications are subject to change without notice for product improvement or future release Super G3 FAX Board Item Specifications Telephone Line Used Number of Lines Public Switched Telephone Network Facsimile network 1 line Scan line Density Scan Transmission Standard 8 pels mm x 3 85 line mm Fine 8 pels mm x 7 7 line mm Super Fine 8 pels mm x 15 4 line mm Ultra Fine 16 pels mm x 15 4 line mm Transmission Speed Super G3 33 6 kbps G3 14 4 kbps Compression Method MH MR MMR JBIG Transmission Type Super G3 G3 Sending Original Sizes 11 x 17 to STMT Receiving Paper Sizes 11 x 17 to STMT Transmission Times ECM MMR G3MR method Approximately 3 2 seconds Approximately 13 seconds G3MH method Approximately 13 seconds JBIG Approximately 2 6 seconds Auto Dial Function Address Book 200 destinations Image Memory Approximately 8 000 pages 1 Pels stands for picture elements pixels 9 12 Specifications Glgseary A Activity Report A record listing all documents that have been sent and received ADF Automatic Document Feeder Originals placed in the feeder are automatically fed sheet by sheet to the platen glass for scanning The feeder also automatica
32. 75 Customizing Fax Settings E 8 use numeric keys and to enter the subaddress and password C Press Subaddress gt enter the subaddress C Press Password gt enter the password C Press Next Wm co DWomere dnhewoc Caottinac E am 02 Enter the subaddress zm R max 20 characters 12845678 87654321 System Monitor You can enter up to 20 digits for both the subaddress and password Press Space to insert a space Press Backspace to delete the last digit you entered IMPORTANT e You must enter a subaddress This setting is required All documents must be sent and relayed with this subaddress If the subaddresses do not match the documents will not be received e An RX password is optional However if an RX password is set on the recipient s machine the relayed documents must be sent with that password as well as the matching subaddress Otherwise the recipient s machine will not receive the documents g NOTE e If you make a mistake when entering the subaddress password press Clear gt enter the correct subaddress and password e To cancel storing the subaddress password press Cancel 5 76 Setting Up Memory Boxes 9 Select the destinations that you want to store as relay destinations from the Address Book or by pressing Coded Dialing Sd c 02 Specify the destination ty Touch an item System Monitor If you want to selec
33. Book Selected 3 018 Toronto Charleston Los Angels j Milwaukee Arizona d Sacramento d System Monitor The selected destinations are displayed on the Register Destinations screen Communications Settings 6 19 System Manager Settings o System Manager Settings E 6 20 g NOTE For more information on selecting destinations from the Address Book see Address Book on p 2 19 If you want to select a destination by entering the coded speed dialing number LJ Press Coded Dialing gt enter the coded speed dialing number 001 200 using numeric keys M Forward Settings Select forwarding destinations 016 Dallas 017 New York 018 Toronto System Monitor p The selected destination appears on the Register Destinations screen g NOTE e For more information on specifying coded speed dialing numbers see Coded Speed Dialing on p 2 24 e To erase a destination to which you want to forward documents select the destination press Erase e If you want to cancel storing the forwarding destinations press Cancel O Press Next Communications Settings if necessary specify the forward settings If you only want to receive documents from the original forward source CJ Press On for Original Unit Restriction Wm DoLeescine iee Cattinand 5 Forward Settings Forward Start Time akom aa ru pan cs TTE
34. Canon Inc Disclaimers The information in this document is subject to change without notice CANON INC MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL EITHER EXPRESS OR IMPLIED EXCEPT AS PROVIDED HEREIN INCLUDING WITHOUT LIMITATION THEREOF WARRANTIES AS TO MARKETABILITY MERCHANTABILITY FITNESS FOR A PARTICULAR PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT CANON INC SHALL NOT BE LIABLE FOR ANY DIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY NATURE OR LOSSES OR EXPENSES RESULTING FROM THE USE OF THIS MATERIAL xxi xxii ntroduction to Fax Functions This chapter is an introduction to the Fax function What This Machine Can Do 0 e Overview of the imageRUNNER 3530 2830 2230 000 cc eee eee eee Things You Must Do Before Using This Machine llle esee 1 10 Setting the Display Language 0 cece IH n 1 11 Selecting the Type of Telephone Line 1 12 Setting the Current Date and Time 1 0 eh 1 14 Registering Your Machine s Fax Number 2 0 0 0 0000s cece en 1 19 Registering Sender Names 2 0 cece ect tenet eee 1 21 Registering the Unit s Name 1 0 cece eee hh hun 1 23 Flow of Sending Operations 000 cc cee ete 1 26 Placing Originals lille m 1 34 Document Sizes ss se ds stea cada pir RU IR DR RO RR Ea p xd c E 1 34 Orientation E EE 1 35 Platen Glass PI Nee caduntee CIE a aa bu dunes a E e abies rer de
35. Reduce Direction p 5 58 Vertical amp Horizontal Vertical Only Off Two sided Print On Off p 5 61 2 On 1 Log On Off p 5 63 Register Destinations Mida Destination itii p 5 26 Index 001 to 200 RX Settings ECM RX On Off p 5 50 Received Page Footer On Off p 5 52 File Settings Memory Inboxes Settings Register Erase p 5 66 1 Indicates the default setting f NOTE For instructions on setting the modes not described in this manual refer to the other manuals listed in Manuals for the Machine on p ii Custom Fax Settings Table 5 3 Customizing Fax Settings BH Customizing Fax Settings E Uss settings This section describes the settings that can be made when you press User Settings on the Additional Functions screen These settings include important features such as registering a standard key or attaching a Transmission Terminal ID which includes the telephone number and the date and time that prints on the documents you send You can also set alarms and the scan density Registering the Standard Key You can store frequently used fax settings in a Standard key which is displayed on the Fax Basic Features screen for your convenience The settings that can be selected include the Delayed TX Sender s Names Memory Box and Zoom TX modes f NOTE The default setting is No Settings 1 Press Additional Functions gt Custom Fax Settings Select an Additional Functions feat
36. Transaction Number Time Received Day Received Date Received f NOTE The default setting is Off 5 52 Reception Settings 1 Press Additional Functions gt Custom Fax Settings RX Settings If necessary see the screen shots in steps 1 and 2 of ECM Reception on p 5 50 2 Press Received Page Footer 5 AX Settings ECM RX Cm C System Monitor The selected mode is set 4 Press Done repeatedly until the Fax Basic Features screen appears Reception Settings 5 53 Customizing Fax Settings B Customizing Fax Settings E Pripk g Received Documents You can set the number of received documents to print and the method of printing them Paper Drawer Selection You can set how the machine prints documents when there is no paper matching the size of the received document There are four printing methods Switches A B C and D Switch A The image is printed over two sheets of paper that have the same combined size as the received document Received Data Original Output 11 x 17 LTR LTR Switch B The image is printed with blank space on paper that has the same width as the received document Received Data Original LTR 11 x 17 5 54 Printing Received Documents e Switch C The image is reduced and printed on paper that differs in width from the received document Rece
37. by IBM and later extended by Microsoft and Novell In a small network NetBEUI is more efficient than other protocols such as TCP IP It is supported natively by IBM operating systems and Microsoft Windows to provide services such as file sharing and printing NetBIOS Network Basic Input Output System A program that enables applications on different computers to communicate within a LAN Local Area Network NetBIOS is used in Ethernet Token Ring and Windows NT 2000 XP networks o NetWare 3 Novell NetWare Novell s client server network operating system for the IBM PC EN NetWare uses the IPX SPX NetBEUI or TCP IP network protocol NetWare supports MS DOS Microsoft Windows OS 2 and Macintosh clients NetWare for UNIX gives users access to UNIX hosts OS 2 A family of multitasking operating systems developed by IBM for Intel x86 based computers OS 2 provides a graphic user interface similar to Windows as well as a command line interface similar to DOS Add ons to OS 2 enable it to run DOS and Windows applications Glossary 9 17 e Appendix P Pause You can insert a pause within a telephone number or at the end of a telephone number A pause is also sometimes required to connect to an outside line or for overseas fax transmissions to certain countries Pause Time The default settings are two seconds if a pause is inserted within the telephone number may vary depending on your location and 10 seconds if a
38. ends gt press OK Teen Tice Cattinand 5 Daylight Saving Time Settings alse Daylight Saving Time n Off Cancel Press OK g NOTE e If you set Daylight Saving Time the machine automatically sets the standard time of the machine one hour forward at the specified date and time e The default setting is On Between 2 00 a m on the first Sunday of April and 2 00 a m on the last Sunday of October e You can also use numeric keys to enter the time and Clear to clear your entry e You can change the value entered for Time by pressing or even if you entered the value using numeric keys e The time can be set in one hour increments from 0 to 23 hours 4 Press OK AN2A 10 00 atts i li 11 2004 10 30 Cancel The selected mode is set 1 18 Things You Must Do Before Using This Machine 5 Press Done repeatedly until the Fax Basic Features screen appears Registering Your Machine s Fax Number You must store your machine s fax number This number is printed on the top of every document you send to the recipient Your machine s telephone number may also be displayed on the touch panel display of the recipient s machine depending on the model of their machine 1 Press Additional Functions gt Custom Fax Settings gt User Settings If necessary see the screen shots in steps 1 and 2 of Selecting the Type of Telepho
39. horizontally on the platen glass and align it with the LTRR or STMTR marks Placing Originals 1 37 Introduction to Fax Functions B Introduction to Fax Functions 1 38 3 Gently close the feeder platen cover A CAUTION e Close the feeder platen cover gently to avoid catching your hands as this may result in personal injury Do not press down hard on the feeder platen cover when using the platen glass to scan thick books Doing so may damage the platen glass and result in personal injury IMPORTANT If you are placing the original on the platen glass the size of the original is detected after the feeder platen cover is closed Be sure to close the feeder platen cover before scanning g NOTE e Remove the original from the platen glass when scanning is complete Placing Originals e The size of STMT and STMTR originals cannot be detected After pressing Start follow the instructions on the screen to specify the original size You can also manually select the paper size Document Size Select Select the document size LTR System Monitor y Feeder DADF N1 Optional You should use the feeder when you want to scan several originals at the same time Place the originals into the feeder and press Start The machine automatically feeds the originals to the platen glass and scans them into memory Two sided originals can also be automatically turn
40. is stored in memory and then sent to the specified destination at the specified time NOTE e For instructions on specifying the destination see Dialing Methods on p 2 16 e To cancel a delayed send job press Special Features gt Delayed TX gt Cancel e To cancel all settings and return the machine to the Standard mode press C Reset e You can also cancel a delayed send job from the System Monitor screen See Using the System Monitor Screen on p 1 43 Delaying a Send Job Mgeory Boxes Memory boxes enable you to store scanned or received documents The main advantage to using memory boxes for sending and receiving is that you can handle all transmissions with ITU T passwords and subaddresses There are three types of memory boxes Confidential Relay and Batch Sending g NOTE For instructions on setting up a Confidential Relay or Batch Sending Memory Box see Setting Up Memory Boxes on p 5 65 E Confidential Memory Box A Confidential Memory Box is used to receive and store confidential documents The sender of the confidential document must specify the subaddress and RX password of the target Confidential Memory Box that matches the subaddress RX password that has been registered in the other party s machine Sender Confidential Memory Box Recipient A password is necessary to print the document NOTE e If you want to use a Confidential Memo
41. memory and the memory settings if power is interrupted Documents that are stored in the system s memory remain in memory even when power to the machine is interrupted Similarly the contents of the Address Book are also stored permanently in memory However if power is interrupted while a document is being received it is not stored in memory After the power is restored the sender may resend the interrupted job How can save paper You can set for received documents to be printed on both sides of the paper See Two Sided Printing on p 5 61 You can check a received document using the Remote UI User Interface or store the received documents in memory and then send them to a desired destination See Forwarding Received Documents on p 2 33 and Chapter 2 Checking and Managing Functions in the Remote UI Guide You can set the machine to not print reports Two kinds of reports are printed when an error occurs while sending a fax You can save paper by setting the machine to not print either one of these reports See Specifying Report Settings on p 7 3 Can I turn the machine s power OFF if a document is set with the Delayed Send setting When you are not using the machine you may turn OFF the control panel power switch on the control panel but leave the main power switch turned ON Documents that are set with the Delayed Send setting are automatically sent from memory when the specified time arrives 8 16
42. modems Fr Super G3 High Speed Fax machines allow transmission times of approximately 3 seconds per page which results in reduced telephone line charges HIGH SPEED FACSIMILE Approximately 3 seconds per page fax transmission time based on CCITT ITU T No 1 Chart JBIG Standard Mode at 33 6 Kbps modem speed The Public Switched Telephone Network PSTN currently supports 28 8 Kbps modem speeds or slower depending on telephone line conditions Canon the Canon logo and imageRUNNER are trademarks of Canon Inc Adobe and Adobe Acrobat are trademarks of Adobe Systems Incorporated IBM and OS 2 are trademarks of International Business Machines Corporation Microsoft MS DOS Windows and Windows NT are registered trademarks of Microsoft Corporation in the United States and other countries NetWare and Novell are registered trademarks of Novell Inc NDS is a trademark of Novell Inc UNIX is a registered trademark of The Open Group in the United States and other countries Ethernet is a trademark of Xerox Corporation Other product and company names herein may be the trademarks of their respective owners Copyright 2004 by Canon Inc All rights reserved No part of this publication may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying and recording or by any information storage or retrieval system without the prior written permission of
43. not all areas the sum of the RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company The REN for this product is part of the product identifier that has the format US AAAEQ TXXXxX The digits represented by are the REN without a decimal point e g 03 is a REN of 0 3 An FCC compliant telephone line cable and modular plug is provided with this equipment This equipment is designed to be connected to the telephone network or premise wiring using a compatible modular jack that is Part 68 compliant This equipment may not be used on coin service provided by the telephone company Connection to party lines is subject to state tariffs In Case of Equipment Malfunction Should any malfunction occur which cannot be corrected by the procedures described in this guide or the Reference Guide disconnect the equipment from the telephone line cable and disconnect the power cord The telephone line cable should not be reconnected or the main power switch turned ON until the problem is completely resolved Users should contact their local authorized Canon Facsimile Service Dealer for the servicing of equipment Rights of the Telephone Company If this equipment imageRUNNER 3530 2830 2230 causes harm to the telephone network the telephone company may temporarily disconnect service The telephone company also retains the right to ma
44. number that you are dialing If you insert a pause within the fax number the letter lt p gt is displayed between the numbers If you insert a pause at the end of a fax number the letter lt P gt appears When dialing an overseas number insert a pause after the country code and at the end of the telephone number See Pause Time on p 5 43 Press when you want to directly call an extension line that is connected to a PBX Private Branch Exchange which accepts only tone signals If you press Tone the letter lt T gt appears See Fax Information Services on p 3 41 Press to move the position of the cursor Press to delete the last number entered Press to insert a space between numbers Use to insert a country code Press after the country code and before the fax number Press to specify the subaddress password ECM TX sending speed and type of call settings These settings are optional For instructions on specifying the optional one touch speed dialing settings see One Touch Speed Dialing Settings on p 5 26 You cannot insert a pause or a space at the beginning of a number Storing Destinations 5 23 Customizing Fax Settings B Customizing Fax Settings E 5 24 g NOTE e You can enter up to 120 characters for the fax number e If you enter a pause at the end of the number the pause is always 10 seconds long e You can press Clear to clear your entry Enter the name of the
45. pause is added to the end of the telephone number Only the length of pauses inside a telephone number and not those at the end can be changed PBX Private Branch Exchange An in house telephone switching system that interconnects telephone extensions to each other as well as to the external telephone network A PBX controls the flow of telephone traffic through instruments such as paging systems and automatic callback and dialing PIN Code Personal Identification Number To prevent unauthorized access to telephone lines some PBX Private Branch Exchange systems require that a PIN code be entered when dialing to make a call or to send a document Depending on the PBX system the PIN code may be entered before the number as a prefix or after the number as a suffix If your PBX needs a PIN code to connect to an outside line you can specify the user data settings of the machine so that it prompts you for a PIN code every time you dial Protocol A set of rules that govern the transmission of data across a network Examples of protocols are FTP DHCP BOOTP RARP IPP TCP IP and LDAP R Relay broadcast See Relay sending Relay sending Also called relay broadcast You can send a document to a fax machine in a distant location and then have that fax machine relay the document to several destinations within the same area Glossary Resolution The density of dots attained by an output device such as a fax scanner o
46. received in the memory box Required Sets an ITU T standard subaddress A Subaddress subaddress is required to distinguish a Relay Memory Box from other memory boxes Numbers and spaces can be used up to 20 digits Sets an ITU T standard password If a password has been set the password added RX Password to the received documents is compared with the set password If the passwords do not Not required Numbers and spaces can be used match the documents are not received up to 20 digits Specify the Relay Sending Sets the destination to which the received destination using the Destination documents in the memory box are sent Address Book or Coded Speed Dialing 1 Indicates the default setting Setting Up Memory Boxes 5 71 Customizing Fax Settings E Item Description Setting Org Relay Unit Restriction Sets whether to restrict the original relay source machine from sending you a transmission On Off request If On is selected the telephone numbers of the Specify the relay source machines from which you want to receive documents are specified Documents can only be received from the set destination using the Address Book or Coded Speed the memory box are relayed automatically at the specified time relay source machines Dialing Print RX Document Sets whether to send relay transmission results On Off to sender Sets the
47. see Registering Sender Names on p 1 21 IMPORTANT If TX Terminal ID in User Settings in Custom Fax Settings from the Additional Functions screen is set to Off the sender s name is not printed on the recording paper of the recipient s machine even if you have registered the sender s name If you want to print the sender s name you must first set TX Terminal ID to On See Printing the TX Terminal ID on p 5 7 1 Place your originals press Special Features Sender s Names TTI Sender s Names TTI RX Mode g NOTE For instructions on placing your originals see Placing Originals on p 1 34 Setting the Sender s Name as the Terminal ID 3 15 Special Fax Functions n Special Fax Functions E 3 16 2 Select the sender s name gt press OK amp Sender s Names Select Sender s Names TTD Manual team iManual team John SALES DEPT 1 SALES DEPT 2 SALES DEPT 3 Touch an item Cancel If the desired sender name is not displayed press W or A to scroll to the desired name You can also enter and specify the number of the sender s name using numeric keys If you select 00 from the Sender s Names list the stored unit s name is automatically displayed See Registering the Unit s Name on p 1 23 The selected mode is set Press Done repeatedly until the Fax Basic Features screen appears Setting the Sender s Name
48. send a document even when the memory is full DNS server Domain Name System server A server which maintains a database that translates the domain names of Internet servers such as www w3 org into Internet Protocol IP addresses such as 18 176 0 26 This enables clients to connect to a server with a host name rather than a numeric IP address Glossary Domain A management concept that divides large scale networks into groups for identifying individual computers and users The Internet is managed by classifying domains according to geographical location or type business organization educational institution etc dpi Dots Per Inch A measure of screen and printer resolution that is expressed as the number of dots that a device can print or display per linear inch ECM Error Correction Mode Reduces system and line errors when sending or receiving from another fax machine with ECM capability ECM divides a page into blocks and inspects each block for data lost through poor transmission If part of the data is missing in a certain block ECM retransmits that data from the beginning of the block until it confirms that all the data within the block has been transmitted successfully In this way ECM guarantees that a good image can be received at the receiving end ECM is very effective where the telephone lines are in poor condition However ECM slows the transmission speed and you may turn this mode off if it is not needed
49. start time for relaying the documents Relay Start Time Once you make this setting the documents in On Off Indicates the default setting NOTE e The relay destinations and the relay source machines should be stored in the Address Book beforehand e The subaddress and RX password stored in the Address Book are ignored 1 Press Additional Functions gt Custom Fax Settings File Settings If necessary see the screen shots in steps 1 and 2 of Confidential Memory Box on p 5 66 2 Press Memory Inboxes Settings If necessary see the screen shot in step 3 of Confidential Memory Box on p 5 66 Setting Up Memory Boxes 3 Select the desired memory box number gt press Register E g Memory Inboxes Settings Number Wame em If the desired memory box is not displayed press W or A to scroll the desired memory box If you enter the memory box number using numeric keys make sure to enter a two digit number press OK If you make mistake when entering the memory box number press Clear gt enter the correct number 4 Select Relay press Next WW xo Womoxke debBewoc Cottinacd Eu c 02 Select a Memory inbox feature Confidential Batch Sending System Monitor L NOTE If you want to cancel setting up the selected memory box press Cancel Setting Up Memory Boxes 5 73 Customizing Fax Settings H Cust
50. steps 1 and 2 of Paper Drawer Selection on p 5 54 Customizing Fax Settings 2 Press 2 On 1 Log Printer Settings Select Cassette System Monitor jJ Printing Received Documents 5 63 Customizing Fax Settings E 5 64 3 Select On or Off gt press OK Wm rn n Coe 5 2 On 1 Log Cancel System Monitor The selected mode is set 4 Press Done repeatedly until the Fax Basic Features screen appears Printing Received Documents 3egHro Up Memory Boxes This section describes how to set up a memory box to use it for sending and receiving documents A memory box is a location in the memory you can create to store scanned or received documents for printing or transmitting to other destinations However the main advantage to using memory boxes is that you can handle confidential transmissions with ITU T passwords and subaddresses To use a memory box it is necessary to set up and store the different types of memory boxes in advance There are three types of memory boxes Confidential Relay and Batch Sending For more information on using memory boxes see Using a Memory Box on p 3 8 IMPORTANT e By specifying a unique subaddress for each memory box each user can have their own memory box preventing others from accessing their confidential documents e Subaddresses stored in the memory boxes of this machine must be unique They cannot be set to the s
51. the Stop Key acdan a a a a a ren 1 43 Using the System Monitor Screen llle elei 1 43 Basic Send and Receive Methods Resolution Density and Image Quality 00 ce eee eee eee 2 2 Sending Methods sss secs see eee eee eee a aia ee eee ee ee 2 5 Memory Sending etnekceeriete Spese tener een ec ey erates 2 5 Direct Sending 0 0 cece eet tee ees 2 8 Sending Fax Documents Manually 00 000 cece eee 2 10 Stamping Originals llle 2 14 Dialing Methods 0 0 00 cece eee RR I hn 2 16 NUM rIC Keys pice ener hae be bags de k eae dacdegh A ne x 2 16 Redialing eco DI es ee ee 2 18 Address BOOK on Leer ReeRREReRREIeRpRUARPUDOYRVEEE 2 19 Coded Speed Dialing llle 2 24 roup Dialing z epe ERE LER deben PREIS 2 26 Receiving Print Jobs and Fax Documents eee eee eee 2 29 Receiving Documents slssseeeee ee 2 29 Receiving Documents into Memory llle eee 2 31 Forwarding Received Documents 000 cee eee eee eens 2 33 Available Paper Sizes 0 cece eee eee eee 2 35 Special Fax Functions Delaying a Send Job slleeeeseeeeeeee eee eee 3 2 Memory BoOxeS 0 ccc eee eee n hh nmn nn 3 5 Using a Memory Box 0 0 ccc eects 3 8 Scanning Originals 3 8 Printing and Erasing Documents 3 11 Setting the Sender s Name as the Terminal ID 3 15 Changing the Reception Mode ese
52. the password otreguired Password to change the contents of the memory box pene 10 seven digit dose RE number or to scan an original into the memory box Required ET Sets the destination to which the Specify the destination Destination 5 documents are sent using the Address Book or Coded Speed Dialing Sets the start time for transmission The TX Start Time documents in the memory box are automatically sent at the specified time Required No default setting 1 Indicates the default setting f NOTE Destinations must be stored in the address book beforehand 1 Press Additional Functions gt Custom Fax Settings gt File Settings If necessary see the screen shots in steps 1 and 2 of Confidential Memory Box on p 5 66 2 Press Memory Inboxes Settings If necessary see the screen shot in step 3 of Confidential Memory Box on p 5 66 5 82 Setting Up Memory Boxes 3 Select the desired memory box number gt press Register E g Memory Inboxes Settings Number Jame Mem Confidential Canon System Monitor If the desired memory box is not displayed press W or A to scroll to the desired memory box If you enter the memory box number using numeric keys make sure to enter a two digit number gt press OK If you make mistake when entering the memory box number press Clear gt enter the correct number 4 Select Batch Sendin
53. the volume for the alarm and monitor tones that this machine sounds during a fax transmission f NOTE e The alarm tone sounds when sending or receiving is canceled e The monitor tone sounds when the machine connects to the recipient s fax machine e The default setting for both the Alarm Volume and Monitor Volume is in the middle 4 on a scale of 0 to 8 1 Press Additional Functions Custom Fax Settings User Settings If necessary see the screen shots in steps 1 and 2 of Registering the Standard Key on p 5 4 5 12 User Settings 2 Press V or A until Volume Control appears press Volume Control EJ User Settings TX Terminal ID On Density Control System Monitor 3 Press V or A to set the Alarm Volume and Monitor Volume EN press OK Wm Minne Dattinun E Volume Control Alarm Volume Monitor Volume Customizing Fax Settings System Monitor You can set the volume to any level on a scale of 0 to 8 If you set the volume to 0 the volume is muted and no tone will sound The selected mode is set 4 Press Done repeatedly until the Fax Basic Features screen appears User Settings 5 13 Customizing Fax Settings E Changing the Standard Fax Settings 5 14 This mode enables you to change the standard settings for the Fax function including the resolution density image quality direct transmission and document stamp modes
54. to the specified destination Group Dialing Group Dialing enables you to dial a group of registered one touch or coded speed dialing fax numbers This is useful if you want to send the same document to several destinations You can register up to 200 fax numbers in one group NOTE Sending a document to a number of destinations at the same time is called Sequential Broadcast Sending e A maximum of 256 destinations can be specified at the same time Out of the 256 destinations 64 new destinations can be specified If you specify a group which is made up of several destinations each destination in the group is counted as a separate address e For instructions on registering destinations for group dialing see Storing Group Destinations on p 5 33 1 Place your originals g NOTE For instructions on placing your originals see Placing Originals on p 1 34 2 26 Dialing Methods 2 Make sure the machine is ready to send specify the group destination Press Address Book Ready to send TI T1 04 11 4 LIR D B Standard Standard Text Auto AX H Density mage i i Quality eiii System Monitor CJ Press the one touch speed dialing key containing the destinations for the group dial press Done Address Book Selected 1 008 S amp S canon mc j usa j ceww 1 EUROPE FRANCE System Monitor ji To specify two or more groups select all of
55. touch Dialing Off hook TI TI 04 10 54 LR D 8 012XXXXXXX Standard PX Start Tone Standard System Monitor Ji You can enter an extension number after dialing the fax number 2 12 Sending Methods Details of each item are shown below RX Start This key is used only for receiving data from a fax information service It is not used when sending See Fax Information Services on p 3 41 Tone Press when you want to directly call an extension line that is connected to a PBX Private Branch Exchange which accepts only tone signals If you press Tone the letter T appears See Fax Information Services on p 3 41 lt gt or qr Press V reduce or A increase to adjust the volume of the dial tone One touch Dialing Press to specify destinations using the one touch buttons See Address Book on p 2 19 NOTE e You can change settings for Resolution Density and Image Quality before you start sending See Resolution Density and Image Quality on p 2 2 e To cancel Manual Sending press End When you hear the other party or carrier signal a high pitched tone press C Start Scanning starts and the document is sent During the transmission the transaction number destination s telephone number and page number are displayed in the Job Monitor area Sending Methods 2 13 Basic Send and Receive Methods B B
56. vee ese eee a dea Pe RA E RE enh EA PEE PIG LATER RR Ad 8 5 Error Messages ose pREPER oe de vex ke Lb Ded p EHE VEM 8 7 Self Diagnostic Display lisse ents 8 7 List of Error Codes without Messages sss tenes 8 8 Questions amp Answers isses es 8 15 8 1 E Troubleshooting E Problems Occur Sending Documents Canceling transmissions ESGES How do you cancel a transmission while a document is being scanned A Press A Stop on the control panel or press Cancel on the touch panel display Som How do you cancel a transmission after the document has been scanned A Press System Monitor gt Fax gt TX Job Status gt select the document that you want to cancel gt press Cancel gt Yes However documents that are being sent may not be canceled even if you press Cancel See Using the System Monitor Screen on p 1 43 EEG Are you sending a fax document using the Direct Sending mode A Press A Stop on the control panel or press Cancel on the touch panel display Document cannot be sent IE Is the destination setting correct A Check the destination setting of the recipient le Is the destination stored in the Address Book correct A Check the destination in the Address Book See Address Book List on p 7 14 Los Has trouble occurred in the remote machine A Check to make sure that the remote machine can receive documents If it cannot check to see whethe
57. 1 36 Feeder DADF N1 Optional llle In 1 39 Cariceling a Job eos ue set pde p p ed a rdiet OU E Runs 1 42 Using the Touch Panel Display lle IRR 1 42 Using the Stop Key sioe eser E RET G DE Raed a a ina eae oed Re eA eto ace 1 43 Using the System Monitor Screen 0 00 eee ete eee 1 43 CHAPTER 1 1 Introduction to Fax Functions 5 his Machine Can Do 1 2 All the elements you will ever need in a digital multitasking machine If the imageRUNNER 3530 2830 2230 is equipped with the optional UFR II Printer Kit and Super G3 Fax Board you will be able to utilize the many Fax functions of the machine Super G3 Fax Function This machine s Super G3 fax function is compatible with most Super G3 fax machines used in office environments Compared to ordinary fax machines Super G3 enables high speed fax transmissions which results in reduced transmission costs What This Machine Can Do Increased Security with Subaddress Transmission This machine s fax function is compatible with ITU T International Telecommunication Union Telecommunication Standardization Sector standard subaddress features As long as the remote party s fax machine supports subaddress fax transmissions you can send or receive documents with increased security by attaching a subaddress and password to all of your fax transactions ECM Function for High Quality Images This machine s fax function is compati
58. 19 Storing Destinations 2 Select the desired one touch speed dialing key containing the destination for which you want to set optional settings Register Destinations Dallas di NEY YOK Arizona 4 Sacramento System Monitor p If the desired one touch speed dialing key is not displayed press j 3 Press Register amp Register Destinations Sacramento 3 S amp S B 012XXXXXXX 026 Sacramento office Sacramento S o D S E m Yn S LL D amp IN E 9 g o 3 Oo System Monitor Press 4 or gt to display the prior or subsequent one touch speed dialing number You can also enter the coded speed dialing number 001 200 using numeric keys Storing Destinations 5 27 Customizing Fax Settings E 4 Press Option S amp Register Dest 026 Enter the number B OL2XXXXXXY System Monitor p The Option screen appears g NOTE To cancel storing optional settings press Cancel 5 If necessary specify the desired optional settings If you want to set the send time LJ Press Send Time 33600 bps Domestic Cancel Storing Destinations 0 Select a number 1 to 5 gt enter the send start time using numeric keys press OK System Monitor 1 You can store up to five different start times Enter all four digits of the time including zeros using 24 hour notation Exampl
59. 2 Things You Must Do Before Using This Machine 1 23 Introduction to Fax Functions B Introduction to Fax Functions 2 Press Unit Name E User Settings Standard Ld Settings System Monitor g NOTE If the desired setting is not displayed press V or A to scroll to the desired setting 3 Enter a name gt press OK Edit Name Max 24 characters You can enter up to 24 characters for the unit s name To cancel registering the unit s name press Cancel The selected mode is set g NOTE e For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide e To delete all of the entered characters press Clear 1 24 Things You Must Do Before Using This Machine 4 Press Done repeatedly until the Fax Basic Features screen appears Things You Must Do Before Using This Machine 1 25 Introduction to Fax Functions B Introduction to Fax Functions 5 Hoof Sending Operations This section describes the flow of basic sending operations f NOTE e Before using the Fax function it is useful to read the following topics Main power and control panel power See Chapter 1 Before You Start Using This Machine in the Reference Guide Routine maintenance See Chapter 7 Routine Maintenance in the Reference Guide e The maximum number of send jobs that the machine can handle is 64 However the actual number of send jobs that
60. 2 ELLGL O a Printer i 11x17 D w vail Memory a Recovery Steps Sending Network RX q 3 Select TX Job Status or RX Job Status 0001 Fax L i Sending 1 44 Canceling a Job 4 Select the fax job that you want to cancel gt press Cancel 20002 10 24 9 0003 10 24 If the job that you want to cancel is not displayed press W or A to scroll through the list You cannot select multiple jobs and cancel them all at once Select and cancel one job at a time If a job is in the process of being sent it may not be canceled even if you press Cancel The message ls it OK to cancel appears on the touch panel display 5 Press Yes E Cancel Is it OK to cancel send m Job Number D0001 a Destination destination Fax We Sending If you do not want to cancel the job press No Canceling a Job 1 45 Introduction to Fax Functions B Introduction to Fax Functions 1 46 To cancel a Sequential Broadcast C Select the Sequential Broadcast job to be canceled gt press Details gt Broadcast List to verify the destinations of the fax job C Press Done repeatedly until the Status screen appears gt press Cancel C Press AII or Only One E Cancel Is it OK to cancel all sequential broadcasts a Job Number P0001 Don t cancel If you select Only One the job that is currentl
61. 2 times Redial Interval 2 minutes Transmission Error Resend Error and 1st page 1 Press Additional Functions gt Custom Fax Settings gt TX Settings If necessary see the screen shots in steps 1 and 2 of ECM Transmission on p 5 41 2 Press Auto Redial TX Settings System Monitor Transmission Settings 5 45 Customizing Fax Settings B Customizing Fax Settings E 5 46 3 Select On or Off E TW CoL Auto Redial Cancel If you select On C Press Option mA rn Dd auto Redial Transmission Settings CJ Specify the Auto Redial settings WT Ti Cattinun E Auto Redial Redial Times b 2time oo a E 2min s TX Error Resend b Error And Ist Page System Monitor e f you want to set the number of times the machine redials the number Q Press Redial Times O Press or to set the number of redial times gt press OK Nm DT C21 System Monitor p The machine can redial from 1 to 10 times f you want to set the redial interval CJ Press Redial Interval Transmission Settings 5 47 Customizing Fax Settings B Customizing Fax Settings E Press or to set the redial interval gt press OK Wm DT Cattinun EJ Redial Interval 2 2 001 Cancel System Monitor The redial interval can be set from 2 to 99 minu
62. Address Book or a list of Fax settings that have been specified from the Additional Functions screen f NOTE Lists can be printed only if 11 x 17 LGL LTR or LTRR paper plain recycled or color paper is loaded in the paper sources whose settings in Fax in Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen are set to On See Chapter 4 Customizing Settings in the Reference Guide Address Book List You can print the contents of the Address Book This list is useful for checking the details of destinations that are stored in the address book f NOTE For an example of an Address Book List see Address Book List on p 9 10 1 Press Additional Functions gt Report Settings Select an Additional Functions feature Common ae pre Settings Timer Settings Custom Fax Settings Adstuent Mail Box Settings 4 Cleaning Report Settings 1 Printer Settings Satie System Monitor 7 14 Printing Lists 2 Press Fax under Print List gt Select the Report Settings features m Custom Settings wPrint List Report Settings Address Book List System Monitor 3 Printing Lists 7 15 Printing Communication Reports H Printing Communication Reports E 4 Press Yes Address Book List Do you wish to print Address Book List System Monitor To cancel printing press No The Address Book List is prin
63. Batch Sending Memory Box 0 0 c cece eet eee 5 82 Erasing a Memory BOX sss 5 89 System Manager Settings System Settings Table 00 c cece eee eee eee eee eee 6 2 Communications Settings 00 c eee eee eee eee eee 6 3 Send Start Speed kde ead we hee ead Erb eene he esd lee be 6 3 Receive Start Speed 0 0 cette teas 6 6 Saving Received Documents in Memory 000 cece eee eee 6 7 Automatic Forwarding of Received Documents 0000 6 16 PIN Code ACCeSS coeur RIA ete ee bee ees 6 28 Reception Password 0 20 e eee ete 6 30 Restricting New Addresses sees nnn 6 33 Printing Communication Reports Report Settings Table heo ur e A hls eR ERR ries 7 2 Specifying Report Settings 0 cece eee eee eee 7 3 TX Repor icum Beek ene ea QE Ves RUE he tca e RR es T cs 7 3 Activity Report Lose erc e eat ies dye HERE Taie diego 7 6 EXCHeport ore EAGGN oe a Gee oben be 7 10 Memory Inbox RX Report 0 0 0 eee tte eee 7 12 Printing Lists 25 cx ark eek aeg dpa noe aa a aed wat 7 14 Address Book List 060 ccc eee 7 14 Users Data Fist pk eIDePE eee ee ee ee eae 7 16 Troubleshooting When Problems Occur 2 0 2 e 0 eee ee ee eee eee eee es 8 2 Sending Documents s z sca aie eday cece ete eee 8 2 Receiving Documents 0 0 c cect teens 8 4 Other Situations oe Vaal SA wa e e ee T de Y n c 8 5 Error Messages inarrit unan
64. Common Settings 3 oer Settings l Timer Settings 1 Ad justment 1 Mail Box Settings Cleaning Report Settings 1 Printer Settings System Monitor 1 12 Things You Must Do Before Using This Machine 2 Press User Settings Select a Custom Fax Settings feature User Settings 1 Register j TX Settings RX Settings Printer Settings File Settings System Monitor 3 Press V or A until Tel Line Type appears press Tel Line Type EJ User Settings TX en inal ID Tel Line Type Tone System Monitor Things You Must Do Before Using This Machine 1 13 Introduction to Fax Functions B 4 Select the type of telephone line press OK 5 Tel Line Type System Monitor p If you do not know the telephone line type call your local telephone service provider for details Introduction to Fax Functions The selected mode is set 5 Press Done repeatedly until the Fax Basic Features screen appears Setting the Current Date and Time You can set the current date and time The current date and time settings are used as standard timer settings for functions that require them GMT The time at the Greenwich Observatory in England is called GMT Greenwich Mean Time e Time Zone The standard time zones of the world are expressed globally in terms of the difference in hours up to 12 hours from GMT 0 hours A time zone is a region thro
65. Direct Sending is specified IMPORTANT Memory Sending is automatically set when using the Delayed Send mode or when multiple destinations are specified NOTE e The machine can hold a total of approximately 8 000 sent and received pages in memory e If the memory becomes full delete unnecessary received documents using the System Monitor screen See Chapter 4 Checking Changing the Fax Status Sending Methods 2 5 Basic Send and Receive Methods H Basic Send and Receive Methods LE 1 Place your originals g NOTE For instructions on placing your originals see Placing Originals on p 1 34 2 Select the desired send settings For instructions on selecting the send settings see e Resolution Density and Image Quality on p 2 2 e Stamping Originals on p 2 14 e Chapter 3 Special Fax Functions 3 Specify the destination For instructions on specifying the destination see Dialing Methods on p 2 16 4 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display gt press Start once for each original When scanning is complete press Done No of entries 1 TI T1 04 10 45 LIR D 8 012XXXXXXX 0001 P 1 Scan next pg Start key Standard Standard Text Density Image Quality Avail Mem 99g Cancel 0001 Fax We Waiting to scan System Monitor 2 6 Sending Methods To change the do
66. Documents Stored in an Inbox in the Mail Box Guide Other Situations Transmissions are slow Q A Are documents being sent at a high resolution It is recommended that you send documents containing text only with a lower resolution See Resolution Density and Image Quality on p 2 2 Is ECM TX or ECM RX set to On Set ECM TX and ECM RX to Off See ECM Transmission on p 5 41 and ECM Reception on p 5 50 When Problems Occur 8 5 E Troubleshooting 8 6 Cannot use fax information services Q If your machine is connected to a rotary pulse line is your machine set for tone dialing A Set the machine for tone dialing to use fax information services See Fax Information Services on p 3 41 Q Did you receive an instruction from the sender to set the machine to receive Press RX Start See Fax Information Services on p 3 41 Documents cannot be sent overseas error code 18 Q Is a pause inserted in the fax number A Insert a pause after the country code or after the fax number of the other party and then dial the number again See Dialing Methods on p 2 16 A Change the Long Distance setting on the Option screen if you are sending documents to destinations stored in the Address Book To access the Long Distance setting press Additional Functions gt Custom Fax Settings gt Register Destinations Register Option See One Touch Speed Dialing Setti
67. E pb pee ub xU eae G9 nono DRM Oud ob DU i b Epod ab aid eiae dus 7 10 Memory Inbox RX Report hh e hh hh hn 7 12 Printing LISIS rU 7 14 Address Book List i cossis srar er iene ceed ee nec eevee teva bas eae TRY AAi 7 14 User s Data List erem hir Rh xe EERE MENER e RR RC A ER EEPE 7 16 CHAPTER 7 1 Printing Communication Reports E Reperi Settings Table The following items can be stored or set in Report Settings from the Additional Functions screen E Custom Settings Item Settings Applicable Page Fax On For Error Only Off TX Report p 7 3 Report With TX Image On Off Activity Report Auto Print On Off Send Receive Separate On Off p 7 6 On Off Daily Activity Report Time Time Settings 00 00 to 23 59 RX Report For Error Only On Off p 7 10 Memory Inbox RX Report On Off p 7 12 1 Indicates the default setting B Print List Item Settings pplicable Page Fax Address Book List Print List p 7 14 User s Data List Print List p 7 16 f NOTE For instructions on setting the modes not described in this manual refer to the other manuals listed in Manuals for the Machine on p ii Report Settings Table Spgetty ing Report Settings You can specify how various reports are printed NOTE Reports can be printed only if 11 x 17 LGL LTR or LTRR paper plain recycled or color paper is loaded in the paper source
68. ECM Reception be set in both the destination machine and this machine This setting is ignored unless ECM is set in both machines e Even when ECM is set errors can sometimes occur due to a poor telephone line connection e f there is trouble with the line it will take more time to receive the documents lt NOTE The default setting is On 1 Press Additional Functions gt Custom Fax Settings Select an Additional Functions feature Common a d one q Settings Timer Settings Ad justment i Mail Box Settings Cleaning eter d Settings a ee inter Settings M Settings System Monitor pi 5 50 Reception Settings 2 Press RX Settings Select a Custom Fax Settings feature User Settings Register TX Settings RX Settings Printer Settings File Settings System Monitor p 3 Press ECM RX E RX Settings System Monitor Reception Settings 5 51 Customizing Fax Settings B Customizing Fax Settings E 4 Select On or Off gt press OK mA mu ce I ECM RX System Monitor The selected mode is set 5 Press Done repeatedly until the Fax Basic Features screen appears Printing Footer Information on a Received Document You can set whether the machine prints the date day and time received transaction number and page number at the bottom of the received document 05 03 2004 MON 11 20 JOBNO 5010 Zlooi Page Number
69. File Settings System Monitor 5 66 Setting Up Memory Boxes 3 Press Memory Inboxes Settings 5 File Settings Memory Inboxes Settings E g Memory Inboxes Settings ume Wm Ww T Registel Ei If the desired memory box is not displayed press W or A to scroll to the desired memory box System Monitor pi If you enter the memory box number using numeric keys make sure to enter a two digit number gt press OK If you make mistake when entering the memory box number press Clear gt enter the correct number Setting Up Memory Boxes 5 67 Customizing Fax Settings Customizing Fax Settings E 5 68 5 Select Confidential gt press Next MM uo Womoxke Inhawan Cotkinecl Eu c 01 Select a Memory inbox feature Batch Sending System Monitor 3 g NOTE If you want to cancel setting up the selected memory box press Cancel 6 Press Register Name d l Confidential m Password R System Monitor Setting Up Memory Boxes 7 Enter a name for the Confidential Memory Box gt press OK fey Register Name Max 24 characters Cancel You can enter up to 24 characters for the Confidential Memory Box name NOTE e For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide e If you make a mistake press Clear to clear the entire e
70. ION ID Canon ST TIME 11 08 13 53 USAGE T 00 14 PGS 1 RESULT OK lt NOTE The default setting is On See Memory Inbox RX Report on p 7 12 E INBOX NO NAME The number 00 to 49 and user assigned name of the Memory Box in which the documents were received is printed 9 6 Report and List Samples E JOB NO The four digit number that is automatically assigned when the document is received is printed E DESTINATION ADDRESS The fax number of the sender is printed up to the first 20 digits B PSWD SUBADDRESS A subaddress is printed if specified The password is not printed to maintain security E DESTINATION ID The name of the sender is printed E ST TIME Start Time The date and time in 24 hour notation at which the document started to be received are printed E USAGE T The time taken in minutes and seconds to receive the document from start to finish is printed B PGS The number of pages that were received successfully is printed B RESULT If the documents were received successfully OK is printed If a reception error occurred NG No Good is printed If a reception error occurred the page number in which the error occurred and the error code number are printed Report and List Samples 9 7 Appendix e Appendix Activity Report The Activity Report is a printed log that shows the results of send and receive jobs An Activity Report can be printed either auto
71. M S Additional Functions POR Interrupt FN I YY Qo Display Contrast mes g NOTE If you require more information about the service contact the company providing the service Fax Information Services 3 43 Special Fax Functions n Special Fax Functions E 4 Press RX Start if you require a faxed copy of the information Off hook 11711704 12 41 Auto 8 012XXXXXXXT Standard Standard One touch Dialing System Monitor If you do not require a faxed copy of the information press End 3 44 Fax Information Services This chapter describes how to check change the status of send and receive jobs Checking Changing the Status of Fax Jobs 0000 c cece eee ees 4 2 Checking Fax Job Details coc sese em dawin buuaa RA DR ME RR UR abe eee UR 4 2 Printing the TX Job Stat s Eog rasni exe n upe Robe RR RET VERE yen Yu nid 4 6 Checking Changing the Status of Receive Jobs 0 elles esee 4 8 Checking Receive Job Details llseeleeeeeee mme 4 8 Erasing Received Documents 0 cc cece cee eh nhan 4 11 Forwarding Received Documents liiis nn 4 12 CHAPTER 4 1 Checking Changing the Fax Status B Check ng Changing the Status of Fax Jobs This section describes how to check change the status of fax jobs f NOTE e If the optional iR Security Kit is activated by registering a license key
72. Monitor Standard Key 5 6 User Settings Printing the TX Terminal ID The TX Terminal ID setting enables you to specify whether the sender information is printed at the top of every document you send via fax Information such as your fax number and name is printed enabling the recipient to know who sent the document IMPORTANT In the United States this setting must be set to On Please see FCC Federal Communications Commission on p xiii and Things You Must Do Before Using This Machine on p 1 10 for details on FCC rules governing the use of facsimile equipment in the United States g NOTE e If you set TX Terminal ID to On you can also set the position of the Terminal ID information which is printed on the recipient s paper e The default settings are TX Terminal ID On Printing Position Outside Display Destination Name On Telephone Mark FAX 1 Press Additional Functions gt Custom Fax Settings gt User Settings If necessary see the screen shots in steps 1 and 2 of Registering the Standard Key on p 5 4 User Settings 5 7 Customizing Fax Settings B Customizing Fax Settings 5 8 2 Press V or A until TX Terminal ID appears gt press TX Terminal ID User Settings 5 User Settings TX Terminal ID On Density Control Volume Control 2 3 Wm Minne Cattinan E TX Terminal ID Cancel System Monitor
73. N 11 15 FAX 012XXXXXXX iR 3530 oo1 SECIS GCS ASIC ISIC ICI ICICI ICI ICI A AGI AR aK USER S DATA LIST FAX doketototoleteotoleteloteleteloeteletejeteletejeteleteleteletelek FAX SETTINGS USER SETTINGS UNIT TELEPHONE Unit Name TX TERMINAL ID PRINTING POSITION DISPLAY DESTINATION NAME TELEPHONE MARK DENSITY CONTROL TEL LINE TYPE VOLUME CONTROL ALARM VOLUME MONITOR VOL TX SETTINGS ECM TX PAUSE TIME AUTO REDIAL REDIAL TIMES REDIAL INTERVAL TX ERROR RESEND RX SETTINGS ECM RX RX PAGE FOOTER PRINTER SETTINGS Select Cassette Switch A Switch B Switch C Switch D Receive Reduction RX REDUCTION Reduce 96 Reduce Direction Two sided Print 2 ON 1 LOG FILE SETTINGS MEMORY INBOX 01 CONFIDENTIAL PSWD SUBADDRESS Report Settings FAX TX REPORT ERROR COPY PRINT FAX ACTIVITY REPORT AUTO PRINT TX RX SEPARATE DAILY REPORT TIME DAILY REPORT TIME FAX RX REPORT MEMORY INBOX REPORT SYSTEM SETTINGS COMMUNICATIONS SETTINGS TX START SPEED RX START SPEED FORWARD SETTINGS FORWARDING DESTINATION PRINT RX DOC FORWARD START TIME FORWARD END TIME MEMORY LOCK SETTINGS REPORT PRINT MEMORY LOCK START TIME MEMORY LOCK END TIME PIN CODE ACCESS Restrict New Addresses 012XXXXXXX Canon ON OUTSIDE ON FAX 5 TONE 0 0 ON 2 sec ON 2 times 2 min Error and 1st Page ON ON ON ON ON ON ON Auto 90 96 VERTICAL ONLY OFF OFF Confidential 1234567 ON ON ON OFF ON 16
74. NOTE If the desired setting is not displayed press W or A to scroll to the desired setting Communications Settings 4 Select the desired start speed press OK Wm DoLeescinekieLe Cattinan 5 Send Start Speed System Monitor The selected mode is set g NOTE If your document transmission is slow in starting this may mean that the telephone lines in your area are in poor condition Select a slower speed You can select 33600 bps 14400 bps 9600 bps 7200 bps 4800 bps or 2400 bps 5 Press Done repeatedly until the Fax Basic Features screen appears Communications Settings 6 5 System Manager Settings System Manager Settings E Receive Start Speed Setting the reception speed enables you to set the desired speed of reception f NOTE The default setting is 33600 bps 1 Press Additional Functions gt System Settings gt Communications Settings If necessary see the screen shots in steps 1 and 2 of Send Start Speed on p 6 3 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys gt press ID g NOTE If the desired setting is not displayed press W or A to scroll to the desired setting 2 Press Receive Start Speed 5 Communications Settings Send Start Speed M 33600 bps Receive Start Speed 33600 bps System Monitor
75. Off is selected the Forward mode will not end automatically at a specified time You can manually turn off the Forward mode using the RX mode from the Special Features screen See Changing the Reception Mode on p 3 17 Communications Settings IMPORTANT You cannot set the same time for both the start time and end time NOTE e You can select Everyday for the Forward Start Time and Select Days for the Forward End Time and vice versa e If you make a mistake when entering the time press Clear to clear your entry enter another four digit number e If the end time is set earlier than the start time received documents will stop being forwarded at the specified end time on the following day For example Start time 22 00 end time 21 00 The end time refers to 21 00 of the following day e If you do not want to specify the end time press Cancel e The default setting is Off e To disable the Forward End Time press Forward End Time gt Off 8 When all settings are complete press OK WEM DoLeescie ie Cattinan 5 Forward Settings Original Unit Restriction Forward Start Time b Everyday Forward End Time b Select Days Cancel Sys tem Monitor The selected modes are set 9 Press Done repeatedly until the Fax Basic Features screen appears Communications Settings 6 27 System Manager Settings o PIN Code Access If your PBX requires a PIN co
76. PIN Code Access is set to Option PIN Code appears on the Fax Basic Features screen Prefix X Select if your PBX always requires you to enter a PIN code before the destination Suffix Select if your PBX always requires you to enter a PIN code after the destination The selected mode is set Communications Settings 6 29 System Manager Settings o 5 Press Done repeatedly until the Fax Basic Features screen appears Reception Password This mode enables you to set an optional ITU T standard password If a subaddress is not set for a document that was received from another party using the ITU T standard the machine checks for an RX password If the RX password does not match the RX password set in your machine or if the RX password is not attached to the document the document cannot be received IMPORTANT RX passwords are ignored if documents are being received in a memory box that is set with a password The memory box password takes precedence over the RX password EN 1 Press Additional Functions gt System Settings gt Communications Settings If necessary see the screen shots in steps 1 and 2 of Send Start Speed on p 6 3 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys gt press ID g NOTE If the desired setting is not displayed press W or A to scroll to the desired setting S
77. Press OK I Pians Cos4u i TX Terminal ID System Monitor 3 The selected mode is set 4 Press Done repeatedly until the Fax Basic Features screen appears 5 10 User Settings Setting the Standard Density Setting the standard density enables you to scan all of your documents with the same density For example if you frequently scan documents with text or fine lines the setting should be towards Dark However if you frequently scan documents containing printed images or halftones the setting should be towards Light NOTE e The resolution sharpness of the image does not change even if you change the density e The default setting is in the middle 5 on a scale of 1 to 9 1 Press Additional Functions gt Custom Fax Settings gt User Settings If necessary see the screen shots in steps 1 and 2 of Registering the Standard Key on p 5 4 2 Press V or A until Density Control appears press Density Control ES User Settings TX Terminal ID On Customizing Fax Settings BH System Monitor p User Settings 5 11 Customizing Fax Settings E 3 Press Light or Dark to set the scanning density press OK System Monitor i The selected mode is set g NOTE To cancel this setting press Cancel 4 Press Done repeatedly until the Fax Basic Features screen appears Adjusting the Alarm and Monitor Volume You can set
78. Reset Document Size Registering the Document Size 1 Press Special Features gt Document Size enders System Monitor 2 Press Other Size Document Size Select Select the document size System Monitor Document Size 3 25 Special Fax Functions n Special Fax Functions E 3 26 3 Press Register Size Cancel System Monitor 4 Press Registered Size 1 or Registered Size 2 gt press or to specify the document size C Press X horizontal axis gt press or to specify a value C Press Y vertical axis gt press or to specify a value C Press OK System Monitor p The document size is registered and the display returns to the Other Size Screen The registered document size is displayed on top of the key in which it is registered Document Size g NOTE e If you register a new document size in a key that already has a document size stored in it the new document size overwrites the previously registered document size e If you scan a registered document size the scanned image is not rotated automatically e You can also use numeric keys and Clear to clear your entries e If you enter a value outside the setting range OK is grayed out and cannot be selected Enter an appropriate value 5 Press Cancel gt OK gt Done The display returns to the Fax Basic Features screen
79. SLOHY Destinations The telephone numbers and names of destinations that you frequently call can be stored in one touch speed dialing keys Storing One Touch Speed Dialing Keys You can store up to 200 destinations in one touch buttons within the Address Book directory Storing destinations in a one touch speed dialing key enables you to easily specify a destination when sending an original The Address Book directory contains 14 indexes each of which can store up to 15 EN destinations IMPORTANT Changes made to the contents of a one touch speed dialing key while documents are being sent or waiting to be sent to destinations stored in that key will not take effect until the next time you dial that destination NOTE e f you are storing a destination in a one touch speed dialing key you can also set transmission functions such as the sending time send speed and subaddress in addition to the telephone number and name e The number of a one touch button is used as the number for coded speed dialing Customizing Fax Settings Storing Destinations 5 19 1 Press Additional Functions gt Custom Fax Settings Select an Additional Functions feature Common Settings 4 Copy Settings Timer Settings Adjustment 1 Mail Box Settings Report Settings 3 Printer Settings System Settings System Monitor 2 Press Register Destinations Select a Custom Fax Settings feature User Settings
80. The four digit number that is automatically assigned when the document is received is printed E DESTINATION ADDRESS The fax number of the sender is printed up to the first 20 digits E PSWD SUBADDRESS A subaddress is printed if specified The password is not printed to maintain security DESTINATION ID The name of the sender is printed Report and List Samples 9 5 e Appendix E ST TIME Start Time The date and time in 24 hour notation at which the document started to be received are printed E USAGE T The time taken in minutes and seconds to receive the document from start to finish is printed B PGS The number of pages that were received successfully is printed B RESULT If the documents were received successfully OK is printed If a reception error occurred NG No Good is printed If a reception error occurred the page number in which the error occurred and the error code number are printed Memory Inbox Reception Report This report enables you to confirm that documents were received in a Memory Box You can set whether to automatically print a Memory Inbox Reception Report 11 08 2004 MON 13 53 FAX 012XXXXXXX iR 3530 FORA SICRCIICICICIC ICI ICICI AC ICR A IR AR ACI CAC I i a HC MEMORY INBOX REPORT s FCI ICICI RCAC ICI CR I AC I ICI 3 2k 2k ak a a AC ICCA 2k 2 a a a INBOX NO NAME 01 Confidential JOB NO 5006 DESTINATION ADDRESS 098XXXXXXX PSWD SUBADDRESS DESTINAT
81. X is selected is called the Fax Basic Standard Standard Text Auto RX Features screen Reso Density Image j Direct lution Quality EEN Stam Coded Redial Sub On hook Dialing address System Monitor Reso Density Image lution Quality Coded Dialing 1 6 Overview of the imageRUNNER 3530 2830 2230 Sub address Address Book gt System Monitor i System Monitor Overview of the imageRUNNER 3530 2830 2230 1 7 Introduction to Fax Functions B Introduction to Fax Functions Special Features Screen Sender s When you press Special Features on the Fax Basic Features screen the Special Features screen appears and displays special modes available for facsimile processing Keys which have an arrow p indicate that more modes can be set when you press that key To close the Special Features screen and return to the Fax Basic Features screen press Done Pressing Help on the control panel after selecting a Special Features mode brings up a help screen containing guidance information This is useful when you want to know more about the mode Memory Inbox 1 8 Overview of the imageRUNNER 3530 2830 2230 Senders Names TTI Overview of the imageRUNNER 3530 2830 2230 1 9 Introduction to Fax Functions B Introduction to Fax Functions 5 Types You Must Do Before Using This Machine This section describes the important setting regis
82. age i Direct H lution Quality J Sub On hook jaddress l System Monitor 2 24 Dialing Methods Enter the desired three digit coded speed dialing number 001 to 200 using numeric keys Reset f N J Ny Interrupt Q Display Contrast Additiona m unctions If you want to specify other coded speed dialing numbers repeat steps 1 to 3 See Group Dialing on p 2 26 The fax number and name of the selected destination appear on the touch panel display No of entries 1 Canon Inc 001 O12XXXXXXX Standard Standard Quality 11711704 11 28 LIR D NOTE e If you enter an incorrect number press Clear gt Coded Dialing gt enter the correct number e If you do not know the coded speed dialing number under which the recipient s fax number is stored you can search for the recipient using the Address Book See Address Book on p 2 19 e If you want to send the same original simultaneously to another destination press Next specify the destination Dialing Methods 2 25 Basic Send and Receive Methods B Basic Send and Receive Methods LE 4 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display gt press Start once for each original When scanning is complete press Done Scanning starts and the document is sent
83. age quality key 1 6 Restricting new addresses 6 33 Rotary pulse 1 10 9 19 RX 9 19 RX Mode key 1 9 RX password 9 19 RX report sample 9 5 RX Settings 5 50 ECM reception 5 50 Printing footer information 5 52 S Samples Activity Report 9 8 Address book list 7 14 Memory Inbox Reception Report 9 6 Multiple Communication Result Report 9 4 RX Report 9 5 TX Report Error TX Report 9 2 User s Data List 9 11 Scanning area 9 19 Sender names registering 1 21 Sender s name 9 19 Sender s Names TTI key 1 9 Sending methods Direct sending 2 8 Memory sending 2 5 Sending manually 2 10 Stamping originals 2 14 Sending with a subaddress 3 33 Sending record registering 1 10 Sequential broadcast 1 46 9 19 SMB 9 19 SMTP 9 20 Special Features Changing the reception mode 3 17 Changing the zoom ratio 3 28 Delaying a send job 3 2 Document size 3 21 Faxing two sided originals 3 19 Memory boxes 3 5 Setting the sender s name as the terminal ID 3 15 Special Features key 1 7 Special Features Screen 1 8 Specifications 9 12 Stamp 9 20 Stamp key 1 6 Standard 9 20 Index 9 25 o Appendix E Appendix Subaddress 9 20 Subaddress key 1 7 Super fine 9 20 Super G3 xx 9 20 Symbols used in this manual ix System Monitor key 1 7 System Settings table 6 2 T Telephone line selecting the type 1 12 Telephone line type 9 20 Tone 1 12 3 41 5 23 9 20 Trademarks xx Transfer 9 21 Transfe
84. ame value g NOTE e A subaddress or password can be up to 20 digits long and consist of numbers or Spaces e For more information on sending documents with a subaddress and password see Sending with a Subaddress on p 3 33 e You can store up to 50 memory boxes Setting Up Memory Boxes 5 65 Customizing Fax Settings H Confidential Memory Box A Confidential Memory Box is a dedicated memory box for receiving confidential documents which can be set with a password for restricted access You can use a Confidential Memory Box to receive important documents that you do not want unauthorized people to see See Memory Boxes on p 3 5 A document received in a Confidential Memory Box cannot be printed until you enter the password set for the memory box You can specify the following items for a Confidential Memory Box the memory box name password subaddress and RX password Follow the procedure below to set up a Confidential Memory Box 1 Press Additional Functions Custom Fax Settings Select an Additional Functions feature Common Settings Copy Settings Timer Settings Custom Fax Settings Adjustment 1 Mail Box Settings Report Settings 1 Printer Settings System Settings System Monitor y Customizing Fax Settings E 2 Press File Settings Select a Custom Fax Settings feature User Settings 1 Register Destinations F TX Settings 1 RX Settings Printer Settings 4
85. and Job Log Display in System Settings from the Additional Functions screen is set to Off Log is not displayed on the System Monitor screen e The maximum number of jobs that are displayed is TX Job Status screen 64 jobs Log screen 100 jobs Checking Fax Job Details You can check the detailed information on any fax job such as the destination and the date and time the job was specified 1 Press System Monitor Ready to send Standard Standard Text Density Image Quality Address Book Li 5 Sending System Monitor 4 2 Checking Changing the Status of Fax Jobs 2 Press Fax m m m mr a u w Avail Memory a Recovery Steps Fax oa Sending LTR LGL LJ am Printer 11x17 D Scanner D m Network RX Checking Changing the Status of Fax Jobs 4 3 Checking Changing the Fax Status gt Checking Changing the Fax Status B If you select TX Job Status C Select a job whose detailed information you want to check gt press Details If the job that you want to select is not displayed press W or A to scroll to the desired job If you select Log C Select the job whose detailed information you want to check press Details 5005 01 05 Mem Lock destination3 5003 01 03 Mem Lock destinations Details 0001 Fax oa Sending If the job that you want to select is not displa
86. ars Setting Up Memory Boxes ystem Manager Settings This chapter describes the settings that can be made by the System Manager the person in charge of the machine System Settings Table 2 0 ccc ne 6 2 Communications Settings 00 cette eee 6 3 Send Start Speed ws ceva gaa pag e ba nvek eee eee eee E a Ue ede add ees 6 3 Receive Start Speed 0 cette hn 6 6 Saving Received Documents in Memory 00000 c eee e 6 7 Automatic Forwarding of Received Documents 1 0 0 00 c ccc eee 6 16 PIN Code ACC SS 3 i0c03 ciy Beha he eee ERREUR ERCRENTERq ed ENG EE 6 28 Reception Password 0 icc cc ee eer et eee eee ee eee hrs 6 30 Restricting New Addresses 0 0c eect eh 6 33 CHAPTER 6 1 System Manager Settings E Syem Settings Table The following items can be stored or set in System Settings from the Additional Functions screen E System Settings Item Settings pcd Communications Settings CINE UD MENT Receive Start Speed eria bao n bps p 6 6 Forward Settings On Off p 6 16 Memory Lock Settings On Off p 6 7 PIN Code Access On Off p 6 28 Receive Password 20 digits maximum p 6 30 Restricting New Address On Off p 6 33 1 Indicates the default setting 2 Indicates items available only when the machine is in the System Management mode NOTE For instructions on setting the modes not described in this ma
87. as the Terminal ID Changing the Reception Mode The machine automatically receives and prints documents However if you use the Memory Lock or Forward mode you can set the machine to receive a document temporarily in memory or forward it to another machine at a specified time The set RX mode appears on the touch panel display and remains active until a different mode is set There are two RX modes E Memory Lock This mode stores received documents in memory without printing them When the machine is in the Memory Lock mode documents are stored in memory and printed when the Memory Lock mode is canceled or the preset Memory Lock mode time elapses Received documents that are stored in memory can be forwarded to another fax machine g NOTE e To set the Memory Lock mode press Additional Functions gt System Settings gt Communications Settings gt Memory Lock Settings gt On See Saving Received Documents in Memory on p 6 7 e Set a password to limit users from setting canceling the Memory Lock mode You can also set the machine to switch to the Memory Lock mode at certain times every day or on certain days See Saving Received Documents in Memory on p 6 7 Bi Forward This mode forwards received documents to registered destinations g NOTE e To set the Forward mode press Additional Functions gt System Settings gt Communications Settings Forward Settings gt On See Automati
88. ase used to describe the generation of fax machines that use ITU T V 34 standard 33 6 Kbps modems Super G3 high speed fax machines allow a transmission time of approximately three seconds per page which results in reduced telephone line charges T Telephone Line Type Depending on the type of telephone line that you have set the machine to touch tone T or pulse P dialing Tone Some data services may require that you use tone dialing If you have a pulse dial telephone press Tone to switch temporarily from pulse to tone dialing when connecting to these data services Glossary Transfer You can arrange for all documents received in the main fax machine to be transferred to another fax machine For example you can have your office fax transfer all incoming documents to your home You can specify the day of the week and time of day at which this feature is activated However documents received in a Mail Box or Confidential Mail Box cannot be transferred Transfer password Protects the transfer settings from unauthorized access You must enter the transfer password up to seven digits to view or change the transfer settings Transmission Time A fax transmission consists of three stages the machine sending the fax connects with the machine receiving it the message is then transmitted after which the sender and the receiver exchange signals to confirm the end of transmission The transmission time described in this guid
89. asic Send and Receive Methods LE Stamping Originals The machine can print a stamp approximately 1 8 3 mm in diameter on the front side of scanned originals 2 Position at which Position at which J stamp is applied stamp is applied o Vertical placement Horizontal placement IMPORTANT e The Stamp mode cannot be used with the Document Size Other Size mode e The Stamp mode cannot be used when sending a fax document in the Direct Sending mode Kg NOTE The Stamp mode can be set only if the optional Feeder DADF N1 is attached 1 Place your originals into the feeder g NOTE For instructions on placing your originals see Placing Originals on p 1 34 2 14 Sending Methods 2 Make sure the machine is ready to send gt press Stamp Ready to send TI TI 04 10 LTR D B Standard Text Auto RX Standard g NOTE To cancel the Stamp mode press Stamp again 3 Specify the destination press Start Scanning starts A stamp mark CD appears on the original NOTE e For instructions on specifying the destination see Dialing Methods on p 2 16 e If the stamp is not marked clearly see Chapter 7 Routine Maintenance in the Reference Guide Sending Methods 2 15 Basic Send and Receive Methods B Basic Send and Receive Methods LE Digiti Methods
90. ay Select Days or Off Wm hamm mination Cattinan 5 Memory Lock End Time j Select Days Cancel System Manager Settings E If Everyday is selected press Next gt select a number 1 to 5 gt enter the end time using numeric keys gt press OK Wm DoLeescieekieLe Cattinan System Monitor You can store up to five different end times 6 14 Communications Settings Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m 0705 11 18pm gt 2318 If Select Days is selected press Next select a day of the week Sun to Sat gt select a number 1 to 5 gt enter the end time using numeric keys gt press OK Wm hamm minntinna Cattinan EJ S select Days 00 00 23 59 System Monitor You can store up to five different end times for each day of the week Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m gt 0705 11 18pm gt 2318 If Off is selected the Memory Lock mode will not end automatically at a specified time You can manually turn off the Memory Lock mode using the RX mode from the Special Features screen See Changing the Reception Mode on p 3 17 NOTE e You can select Everyday for the Memory Lock Start Time and Select Days for the Memory Lock End Time and vice versa e If you make a mistake when entering the end
91. b For Error Only Activity Report RX Report Off System Monitor g NOTE If the desired setting is not displayed press W or A to scroll the desired setting 7 4 Specifying Report Settings 4 Select For Error Only On or Off Mm Calant tha Newent Cathinun fant wan 5 TX Report For Error System Monitor If you select For Error Only or On CJ Select On or Off for Report With TX Image gt press OK Mm Calant tha Newent Cattinan fant wan 5 TX Report System Monitor Report With TX Image On Part of the sent document is printed on the report Off The contents of the sent document are not printed on the report The selected mode is set If you select Off CJ Press OK The TX Report is not printed The selected mode is set Specifying Report Settings 7 5 Printing Communication Reports H Printing Communication Reports E 5 Press Done repeatedly until the Fax Basic Features screen appears Activity Report The Activity Report is a printed log that shows the results of send and receive jobs The Activity Report can be printed at a specified time or it can be printed automatically when the number of send and receive transactions reaches 40 The send and receive logs can also be printed separately An Activity Report can be printed manually from the System Monitor screen See Printing the TX Job S
92. bers at one time Destinations must be registered for one touch or coded speed dialing before you can register them for group dialing Follow the procedure below to register a group of telephone numbers for group dialing f NOTE e You can store up to 199 one touch speed dialing and coded speed dialing destinations in a single group e If you want to send documents to the destinations in the group at the same time every day you can also specify the send time Storing Destinations 5 33 Customizing Fax Settings B Customizing Fax Settings E 5 34 1 Press Additional Functions gt Custom Fax Settings gt Register Destinations If necessary see the screen shots in steps 1 and 2 of Storing One Touch Speed Dialing Keys on p 5 19 2 Select the one touch speed dialing key that you want to register as a group destination If the desired one touch speed dialing key is not displayed press 4 Index select the index which contains the desired one touch speed dialing key 3 Press Group Destination Register a amp Register Destinations 008 1 Canon B Not registered 008 ears m Group Destination System Monitor Press 4 or gt to display the prior or subsequent one touch speed dialing number You can also enter the coded speed dialing number 001 200 using numeric keys Storing Destinations 4 Select the destinations that you want
93. ble with ECM Error Correction Mode ECM corrects errors and distorted or poor quality fax transmissions that arise from line noise It also enables you to send or receive high quality faxes even if the condition of your telephone line is not ideal Receiving Faxes in Memory Received fax documents can be stored in a Memory Box instead of being printed You can check the sender information and the number of pages that each document contains before printing or forwarding it to another destination You can also specify the time when received documents are stored in memory by specifying the timer setting Memory What This Machine Can Do 1 3 Introduction to Fax Functions B Introduction to Fax Functions 1 4 Automatic Forwarding The machine can be set to automatically forward received fax documents that match the specified forwarding conditions to any destination Automatic forwarding can also be set to activate at a specified time What This Machine Can Do ygpriew of the imageRUNNER 3530 2830 2230 If you press FAX the Fax Basic Features screen appears The Fax function enables you to scan documents and send them to specified destinations via fax Original Overview of the imageRUNNER 3530 2830 2230 1 5 Introduction to Fax Functions B Introduction to Fax Functions Fax Basic Features Screen The screen on the left which appears when FA
94. c Forwarding of Received Documents on p 6 16 e Set a password to limit users from setting canceling the Forward mode You can also set the machine to automatically switch to the Forward mode at certain times every day and on certain days See Automatic Forwarding of Received Documents on p 6 16 e Documents received in a memory box are not forwarded Changing the Reception Mode 3 17 Special Fax Functions e Special Fax Functions E 1 Press Special Features gt RX Mode 2 Select On or Off for Memory Lock and or Forward RX Mode Select a Receive mode wMemorv Lock Forward System Monitor If a password has been set for the Memory Lock or Forward mode enter the password using numeric keys gt press OK The screen returns to the RX Mode screen g NOTE For instructions on setting or changing the password for the Memory Lock or Forward mode see Saving Received Documents in Memory on p 6 7 and Automatic Forwarding of Received Documents on p 6 16 3 Press Done repeatedly until the Fax Basic Features screen appears The selected mode is set 3 18 Changing the Reception Mode Fayn Two Sided Originals You can set the machine to automatically turn over two sided originals that are placed in the feeder and scan each side separately IMPORTANT e The 2 1 sided mode is available only if the optional Feeder DADF N1 is attached e The 2 1
95. can set the machine to reduce received documents from 75 to 97 in 196 increments if the document is larger than any of the available paper sizes See Reducing a Received Document on p 5 58 e You can change the order of paper selection See Paper Drawer Selection on p 5 54 e You can set the machine to print received documents on both sides of the paper See Two Sided Printing on p 5 61 e You can print two received documents of the same paper size on a single sheet of paper See 2 On 1 Log on p 5 63 e Received documents are output face down in the order in which the pages are received Available Paper Sizes 2 35 Spouie N e ieoeu pue pues oiseg Available Paper Sizes 2 36 pecial Fax Functions This chapter describes special fax sending and receiving features CHAPTER Delaying a Send Job 1 eens 3 2 Memory BOXeS xoxo ac EROR Ra eed paw aed ate baa ed atl ea ele ee 3 5 Using a Memory Box 55s once bab e eiae E eee e garden bus 3 8 Scanning Original Sey esteras tuagane a YE e RON Bao wed t eia bestia edeca a a 3 8 Printing and Erasing Documents islslsleseeeelee re 3 11 Setting the Sender s Name as the Terminal ID lille 3 15 Changing the Reception Mode isissssseseeeeee eh 3 17 Faxing Two Sided Originals lssilessleeeeee eee 3 19 Document Size sa esee aeu cv RR UR vus Rv Rr Y bird ke 3 21 Specifying the Document Size en 3 22 Registering the Docume
96. ch as a book In this case specify the size at which you want to scan the original See Document Size on p 3 21 1 34 Placing Originals You can place an original either vertically or horizontally Always align the top edge of your original with the back edge of the platen glass by the arrow in the top left corner or the back edge of the feeder Platen Glass Place the original face down Place the original face down Vertical Placement Feeder Horizontal Placement Place the original face up Place the original Vertical Placement Horizontal Placement Placing Originals 1 35 Introduction to Fax Functions B Introduction to Fax Functions NOTE e If the top edge of the original is not aligned with the back edge of the platen glass by the arrow in the top left corner your original may not be scanned correctly depending on the scan and send modes that you have set e Originals of the following sizes can be placed either vertically or horizontally However the scanning speed for horizontally placed originals is somewhat slower than vertically placed originals Place originals horizontally when scanning with a Preset Zoom such as when enlarging an LTR original onto 11 x 17 paper Platen glass LTR
97. ction to Fax Functions B Cancel ing a Job You can cancel a fax job using the touch panel display System Monitor screen or by pressing Stop on the control panel Using the Touch Panel Display You can cancel a fax job by pressing Cancel while the job is being scanned 1 Press Cancel on the pop up screen that appears while the machine is scanning Introduction to Fax Functions Mode settings can be made TI T1 04 10 LTR D Canon Inc 001 O12XXXXXXX 0001 P 0 Scanning Standard Standard Text Image 4 Document Quality nSize C l hee Scanning System Monitor y Monitor d The send job is canceled 2 Remove your originals 1 42 Canceling a Job Using the Stop Key You can cancel a send job by pressing A Stop while the job is being scanned 1 Press Stop The send job is canceled 2 Remove your originals Using the System Monitor Screen You can cancel a send job while it is waiting to be processed or while it is being sent 1 Press System Monitor Ready to send 11711704 10 30 Auto B Standard Standard Text Reso Density Image lution Quality Coded jRedial Sub i H Dialing address Auto RX Address Book d ct System Monitor Canceling a Job 1 43 Introduction to Fax Functions B Introduction to Fax Functions 2 Press Fax Paper Au Scanner Into Melt D EELTRRGD 22
98. cument size from the pop up screen that appears while the machine is scanning press Document Size select the document s size gt press OK Document Size Select Select the document size Original D esee Me Waiting to scan To change the resolution density and image quality of the document while the machine is scanning press Resolution Density Image Quality on the pop up Screen that appears while the machine is scanning specify each setting gt press Done RG of TESI d TI7T1704 10 47 LIR D 8 012XXXXXXX Resolution i Densitv i Image Qualitv B Waiting to scan ea Scanning starts and the documents are sent from memory The display returns to the Fax Basic Features screen after scanning is complete Sending Methods 2 7 Basic Send and Receive Methods B During transmission the transaction number destination s telephone number and page number currently being sent are displayed in the Job Monitor area Ready to send Lr 48 LTR B Standard Standard Text Auto RX Density NOTE e To cancel scanning press Cancel on the touch panel display or A Stop on the control panel e The available memory is displayed in the lower right corner of the screen e The transaction number is used for reference when checking the transmission results changing the destination or canceling the fax job See Checking Changing the Status of Fax Jobs on
99. ddress Book is a directory for storing fax destinations A maximum of 200 destinations can be stored Storing a destination in the Address Book saves you the effort of entering frequently used destinations fax numbers each time you send a job g NOTE e Destinations must be stored in the address book beforehand e You cannot redial a destination that has been selected from the Address Book 1 Place your originals g NOTE For instructions on placing your originals see Placing Originals on p 1 34 Dialing Methods 2 19 Basic Send and Receive Methods B Basic Send and Receive Methods LE 2 20 2 Make sure the machine is ready to send press Address Book gt select the destination Ready to send TI TI 04 TT LTR D B Standard Standard Text Auto Rx Density Image Quality fedia ul On hook ing o 3 address Address Book pecial E System Monitor If you want to select the destination using use the One Touch Speed Dialing keys Press 4 Index Address Book Selected 0 Canon 4 rie c 1 DEUTSCHLAND 3 S amp S System Monitor Dialing Methods Q Select the index where the desired destination is stored Address Boc Selected 0 EUROPE System Monitor NOTE If the desired destination is not displayed press W or A to scroll through the list CJ Select the destination gt press Done Address B
100. de to get an outside line your machine can be set to prompt the user to enter the PIN code before they dialing f NOTE e If PIN Code Access is set to On the machine automatically displays a screen prompting you to enter the PIN code when you press Start e The default setting is Off 1 Press Additional Functions gt System Settings gt Communications Settings If necessary see the screen shots in steps 1 and 2 of Send Start Speed on p 6 3 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys gt press ID g NOTE If the desired setting is not displayed press W or A to scroll to the desired setting 2 Press V or A until PIN Code Access appears gt press PIN Code Access Communications Settings System Manager Settings E PIN Code Access Off System Monitor p 6 28 Communications Settings 3 Press On Wm hamm minntinnna Cattinand I PIN Code Access PIN Code Position Cancel System Monitor If you do not want to set PIN code access press Off OK proceed to step 5 4 Select the desired type of PIN code gt press OK Wm rDo eesciLe iee CLe ue 5 PIN Code Access Cancel System Monitor Details of each item are shown below Option Select if your PBX requires a PIN code depending on the destination If
101. destination press Next fey Register Destinations 026 Name Max 24 char System Monitor You can enter up to 24 characters for the destination s name If you press Shift you can enter uppercase characters NOTE e For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide e The name you enter is used for the sender s information and appears in the log to identify the destination Storing Destinations 9 Enter the name that you want to appear on the one touch speed dialing key press OK feiRegister Dest 026 Key Name Max 12 char i Backspace Entry Mode 1 System Monitor You can enter up to 12 characters for the one touch speed dialing key s name If you press Shift you can enter uppercase characters The registered destination information is displayed EJ S Register Destinations Sacramento S amp S B 012XXXXXXX 026 Sacramento office Sacramento S Erase Kee System Monitor p g NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide 10 Press Done repeatedly until the Fax Basic Features screen appears Storing Destinations 5 25 Customizing Fax Settings BH Customizing Fax Settings E One Touch Speed Dialing Settings 5 26 When you store a destination in a one touch speed dialing key you can also store the s
102. destinations in alphabetical order repeat the above procedure The Fax Basic Features screen appears and the fax numbers and names of the selected destinations are displayed No of entries T TI TI 04 T1 TZ LTR D Toronto office 018 123XXXXXXX Standard Standard Text System Monitor Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display gt press Start once for each original When scanning is complete press Done Scanning starts and the document is sent to the specified destination Dialing Methods 2 23 Basic Send and Receive Methods B Basic Send and Receive Methods LE Coded Speed Dialing Coded speed dialing enables you to start a document transmission by pressing Coded Dialing followed by a three digit code All coded speed dialing numbers must be stored in the Address Book beforehand This enables you to dial other coded speed dialing numbers and send the document to a number of destinations in a single operation f NOTE For instructions on storing coded speed dialing numbers see Storing Destinations on p 5 19 1 Place your originals g NOTE For instructions on placing your originals see Placing Originals on p 1 34 2 Make sure the machine is ready to send press Coded Dialing Ready to send 11 11 04 11 28 UR D Standard Standard Text Auto RX Reso Density Im
103. documents manually Nonstandard size originals Highly transparent originals such as transparencies Originals with an extremely dark background STMT or STMTR originals that are placed on the platen glass e When using Direct Sending to send a fax if you place the originals into the feeder the Document Size setting you specify is disabled e If the original is placed in the feeder you cannot scan by selecting Other Size in Document Size e If you select Long Original place your originals into the feeder You cannot specify the size of a long strip original that is placed on the platen glass e If you select Other Size you cannot select Stamp g NOTE The default setting is Auto Document Size 3 21 Special Fax Functions e Special Fax Functions E Specifying the Document Size 1 Place your originals g NOTE For instructions on placing your originals see Placing Originals on p 1 34 2 Press Special Features gt Document Size 3 Select the document size If you want to scan a standard document size 0 Select the desired document size Document Size Select Select the document size Cancel System Monitor 3 22 Document Size g NOTE e To select an A or B series paper size press A B size e If you want to scan originals longer than 17 432 mm press Long Original The maximum length of originals that you can scan is 24 7 8 630
104. e Redialing the last destination e Registering destinations in the Address Book Sending faxes from a computer using the fax driver IMPORTANT Restrict New Addresses can only be set by the System Manager NOTE The default setting is Off 1 Press Additional Functions gt System Settings gt Restrict New Addresses Io Select the System Setting features Restrict New Addresses License Re D System Management Mode System Monitor If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys gt press ID NOTE If the desired setting is not displayed press W or A to scroll to the desired setting Restricting New Addresses 6 33 System Manager Settings o System Manager Settings E 6 34 2 Select On or Off gt press OK Mm Calant tha Coe Cattinn fant wan 5 Restrict New Addresses Cancel D System Management Mode System Monitor The selected mode is set 3 Press Done repeatedly until the Fax Basic Features screen appears Restricting New Addresses Printi eports This chapter explains the method of setting the contents of a communications report and printing lists Report Settings Table 2 0 0 2 eect en 7 2 Specifying Report Settings 0 0 0 llis 7 3 TX Report a ar ean ea a a CRDR 8 7 3 penus MERERI rU 7 6 RX RCP Olt i ro TU
105. e Standard Density 0 auraa 5 11 Adjusting the Alarm and Monitor Volume 0 0 0 0 cee 5 12 Changing the Standard Fax Settings 00 0 cect eee 5 14 Storing Destinations 2 0 0 0 ett 5 19 Storing One Touch Speed Dialing KeyS 0 cece tenets 5 19 One Touch Speed Dialing Settings 20 0 5 26 Storing Group Destinations eiie eril ey pa ridia E ew Ege tbe ade Da eee ds 5 33 Storing the Index Name ilssseseseesese ee mmn 5 39 Transmission Settings llle ren 5 41 ECM Transmission cue wade radenie CARE d epheR rA erSERPROCRPE PUR REM LR Eg 5 41 Pause Time i Re Rd meyer eR RRR DENRA RE ROO REA RH RR RE RE ps 5 43 Auto Redial 2 ek en rk ree b ees adc a eas EO Fuer Rp Roh cl der pigs 5 45 Reception Settings 2 2 teeta 5 50 ECM Reception 2 0 cece hh m m hen 5 50 Printing Footer Information on a Received Document 0 000 ee 5 52 Printing Received Documents 0 00 nh 5 54 Paper Drawer Selection opi cs ssepe vee ns be aspera e dre aa e dope a ewes 5 54 Reducing a Received Document lsleeeeeeee ee hh nnns 5 58 Two Sided Printing sssri ipana br lade tea bead e once d qst decedens 5 61 AON 4 E69 eso DRLIESREWpNeRIM ERR dee ek epe ee de eed bed Eee IS 5 63 Setting Up Memory Boxes sssssssssssee n 5 65 Confidential Memory BOX nssrLerru eee eden sip race ee Beaded bdo aces 5 66 Relay Memory BOX a Re hetero sede RR ses ceeded a
106. e is not the total time required for the entire transmission but only the time taken for the message to transmit TTI Transmit Terminal Identification Also called the TX Terminal ID The TTI is the name of a person or an organization and the facsimile number of the machine that sends a document In addition to the unit name that you register for the machine you can create up to 99 sender names that can be selected and used in place of the unit s name when you send a facsimile TX Abbreviation for Transmission Sending o Appendix U UFR Il Ultra Fast Rendering II A printing algorithm for realizing high speed monochrome rendering UFR II enables processing tasks to be executed and divided appropriately between the host PC and the printer to greatly reduce overall printing time The UFR Il printer driver supports only monochrome printers Ultra Fine A resolution mode for sending originals at 16 dots mm x 15 4 lines mm eight times the standard resolution If the receiving fax machine does not support this mode the original is automatically sent in the Super Fine or Fine mode Glossary 9 21 E Appendix Indi Numerics 2 1 sided key 1 8 A Abbreviations used in this manual xii Activity Report 7 6 9 13 Activity report sample 9 8 Address Book key 1 7 Address book list sample 9 10 ADF Automatic Document Feeder 9 13 ASCII code 9 13 Auto Redial 5 45 9 13 Available paper sizes 2 35 Batch Se
107. e kaadaa e ere eee eee eee nm nnn 8 7 Self Diagnostic Display 0 cece IB 8 7 List of Error Codes without MessageS llle sese 8 8 vii Questions amp Answers eeeeee ehh hh hh 8 15 Chapter 9 Appendix viii Report and List Samples 00 c eee eee nnne 9 2 TX Report Error TX Report 0 0 cette eee 9 2 Multiple Communication Result Report 2 000 esee 9 4 FOGRODpOIt us irse Mig a aR SG ERAN ee Ee eee YR 9 5 Memory Inbox Reception Report 9 6 Activity Report sce gh oe a CO Oe he Ae 9 8 Address Book Mist ois dopa fags Speed pei wep 9 10 Users Data List 0 ol eibi Meio Bala ate EIE RE 9 11 Specifications o sedes cette actin oh ee i oath ate Dialnet ern 9 12 Super G3 FAX Board iiei orr es eens 9 12 Glossary erp CD 9 13 ie CEPI PDT 9 22 Thank you for purchasing the Canon imageRUNNER 3530 2830 2230 Please read this manual thoroughly before operating the machine in order to familiarize yourself with its capabilities and to make the most of its many functions After reading this manual store it in a safe place for future reference How To Use This Manual Symbols Used in This Manual The following symbols are used in this manual to explain procedures restrictions handling precautions and instructions that should be observed for safety A WARNING _ Indicates a warning concerning operations that may lead to death or injury to persons if not performed co
108. e sure that you write it down and keep it in a safe place Kg NOTE e If you make a mistake when entering the password press Clear to clear the number gt enter the correct password e If you want to cancel setting up the Batch Sending Memory Box press Cancel Customizing Fax Settings Setting Up Memory Boxes 5 85 Customizing Fax Settings E 8 Select the destinations that you want to store as batch sending destinations from the Address Book or by pressing Coded Dialing Ki g 03 lSpecify the destination System Monitor If you want to select a destination from the Address Book C Press Address Book gt select the desired one touch speed dialing keys that you want to store as batch sending destinations press Done Address Book Selected 3 023 Salem Dallas New York Toronto lesto Ht f B olulu Chicago u Los Angels i Milwaukee System Monitor The selected destinations are displayed on the Register Destinations screen g NOTE For more information on selecting destinations from the Address Book see Address Book on p 2 19 Setting Up Memory Boxes If you want to select a destination by entering the coded speed dialing number CJ Press Coded Dialing gt enter the coded speed dialing number 001 200 using numeric keys Sd g 03 Specify the destination 018 Charleston 020 Honolulu 023 Salem office T
109. ed ee ee Ria 5 71 Batch Sending Memory Box 0 2 0 0 cece eee teen teen eee eens 5 82 Erasing a Memory BOX csse rmn hh ye RO RR RR RA ee eee 5 89 5 1 Customizing Fax Settings E Guyiem Fax Settings Table 5 2 The following items can be stored or set in Custom Fax Settings from the Additional Functions screen E Custom Fax Settings Item Settings pine User Settings Standard Key Settings All Modes No Settings p 5 4 Unit Telephone 20 digits maximum p 1 19 Unit Name 24 characters maximum p 1 23 Sender s Names TTI 01 to 99 Register Erase p 1 21 On Option Printing Position Inside Outside Display Destination Name TX Terminal ID On Off p 5 7 Telephone Mark FAX 1 TEL Off Density Control 1 to 9 5 p 5 11 Tel Line Type Pulse Tone p 1 12 24 HEN rr nsn Standard Settings Store Initialize p 5 14 TX Settings ECM TX On Off p 5 41 Pause Time 1 to 15 seconds 2 seconds p 5 43 1 Indicates the default setting Custom Fax Settings Table E Custom Fax Settings Table Continued Item Settings co on SU N 1 to 10 times 2 times Auto Redial Redial Interval ports 2 to 99 minutes 2 minutes Off Printer Settings Switch A On Off Select Cassette P e HUE e p 5 54 Switch D On Off On RX Reduction Auto Fixed Reduction Reduce Receive Reduction
110. ed over and scanned as two sided documents You can place the following originals into the feeder s original supply tray e Weight 13 to 32 Ib bond 50 to 128 g m e Size 11 x 17 LGL LTR LTRR STMT or STMTR e Tray Capacity 50 sheets 20 Ib bond 80 g m 10 sheets 13 Ib bond 50 g m IMPORTANT e Do not place the following types of originals into the feeder Originals with tears or large binding holes Severely curled originals or originals with sharp folds Clipped or stapled originals Carbon backed paper or other originals which may not feed smoothly Transparencies and other highly transparent originals Placing Originals 1 39 Introduction to Fax Functions B Introduction to Fax Functions 1 40 e If the same original is fed through the feeder repeatedly the original may fold or become creased and make feeding impossible Limit repeated feeding to a maximum of 30 times this number varies depending on the type and quality of the original e If the feeder rollers are dirty from scanning originals written in pencil perform the feeder cleaning procedure See Chapter 7 Routine Maintenance in the Reference Guide e Always smooth out any folds in your originals before placing them into the feeder 1 Adjust the slide guides to fit the size of your originals 2 Neatly place your originals with the side to be scanned face up in the original supply tray
111. en glass follow the instructions that appear on the touch panel display gt press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete g NOTE To cancel all settings and return the machine to the Standard mode press Reset Resolution Density and Image Quality sepa g Methods This section describes the methods and advantages of Memory Sending and Direct Sending It also describes how to stamp sent or scanned originals NOTE If a paper jam occurs in the optional feeder while the original is being scanned transmission is canceled Try scanning again E Memory Sending Sends the documents after they have been scanned into the machine s memory Document scanning and sending is faster You can start scanning a document for sending even while the machine is busy performing other tasks E Direct Sending Sends the documents directly without storing the data in the machine s memory Direct Sending is slower than Memory Sending but since this method bypasses memory you can send a document ahead of other documents stored in memory Memory Sending All of the originals to be sent are first scanned and read into memory then sent This enables you to get your document back quickly so that you do not need to stay near the machine once the originals have been scanned Memory Sending takes place unless
112. end time sending speed long distance subaddress and password and ECM TX settings E Send Time This mode enables you to set the time that you want a document to be sent E Sending Speed This mode enables you to set the transmission speed The default setting is 33600 bps If your document transmissions are slow in starting this may mean that the telephone lines in your area are in poor condition Select a slower speed You can select 33600 bps 14400 bps 9600 bps or 4800 bps E Long Distance This mode enables you to dial long distance numbers Select Long Distance 1 if transmission errors frequently occur when you make overseas calls when the overseas telephone number is registered in the Address Book If errors persist try selecting Long Distance 2 or Long Distance 3 E Subaddress and Password You can store a subaddress and a password in the one touch speed dialing key to keep transmissions confidential B ECM TX ECM Error Correction Mode reduces system and line errors when you are sending or receiving documents from another machine with ECM capability NOTE The default settings are Send Time None Sending Speed 33600 bps Long Distance Domestic Subaddress Password None ECM TX On 1 Press Additional Functions gt Custom Fax Settings gt Register Destinations If necessary see the screen shots in steps 1 and 2 of Storing One Touch Speed Dialing Keys on p 5
113. ent 1 Place your originals g NOTE For instructions on placing your originals see Placing Originals on p 1 34 2 Make sure the machine is ready to send press Direct Ready to send 11 11 04 10 LTR D B Standard Standard a een Auto RX Image Quality Reso Density lution n Address Book NOTE If you want to cancel Direct Sending press Direct again 3 Select the desired send settings For instructions on selecting the send settings see e Resolution Density and Image Quality on p 2 2 e Stamping Originals on p 2 14 e Chapter 3 Special Fax Functions Sending Methods 2 9 Basic Send and Receive Methods B Basic Send and Receive Methods LE 4 Specify the destination For instructions on specifying the destination see Dialing Methods on p 2 16 D Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display gt press Start once for each original When scanning is complete press Done Scanning starts The display returns to the Fax Basic Features screen after your originals are sent During transmission the transaction number destination s telephone number and page number currently being sent are displayed in the Job Monitor area If the transmission completes successfully the message Transmission OK appears in the Job Monitor area for approximately two seconds Aft
114. er the original has been sent Direct Sending is canceled automatically g NOTE To cancel scanning press Cancel on the touch panel display or 2 Stop on the control panel Sending Fax Documents Manually This mode enables you to manually send fax documents after checking that the destination is ready to receive fax transmissions IMPORTANT Manual Sending enables you to send a document consisting of two or more pages only if you use the optional Feeder DADF N1 However you can only send one page at a time when you place your originals on the platen glass e If you cancel Manual Sending during transmission the pages that have already been scanned are sent You can check how many pages have been sent to the destination by printing an Activity Report See Activity Report on p 7 6 2 10 Sending Methods 1 Place your originals g NOTE For instructions on placing your originals see Placing Originals on p 1 34 2 Make sure that the machine is ready to send Ready to send TI TI 04 10 LIR D Standard Standard Text Auto RX Address p System Monitor Sending Methods 2 11 Basic Send and Receive Methods B Basic Send and Receive Methods LE 3 Press On hook Ready to send 11711704 10 B Standard Standard Address Book System Monitor 45 You should hear the dial tone 4 Specify the destination using numeric keys or by pressing One
115. error code is displayed on the job log on the System Monitor screen and is included in various reports Check what the error code is and then take the required steps to solve the problem See Chapter 4 Checking Changing the Fax Status and Report and List Samples on p 9 2 Error Messages 001 Cause Remedy 003 Cause Remedy 1 Remedy 2 005 Cause 1 Remedy Cause 2 Remedy 009 Cause 1 Remedy Cause 2 Remedy 011 Cause Remedy Paper or originals are jammed Place the document properly into the feeder or on the platen glass and remove any jammed paper or originals See Chapter 8 Troubleshooting in the Reference Guide Communications that take longer than the preset time 64 minutes caused the error Reduce the resolution or divide the document into two or more parts and then try sending the document again See Resolution Density and Image Quality on p 2 2 When receiving a document ask the remote party to either reduce the resolution at which the document is scanned or divide the document into two or more parts before sending it The other party did not answer within 35 seconds Confirm that the remote machine is able to communicate and try again The receiving machine is not a G3 fax machine Check the type of fax machine that the recipient has There is no paper Load paper See Chapter 7 Routine Maintenance in the Reference Guide The paper drawer
116. es 7 05 a m gt 0705 11 18 p m gt 2318 g NOTE If you make a mistake when entering the time press Clear to clear your entry enter another four digit number If you want to specify the transmission speed CJ Press Sending Speed 5 Option No 33600 bps Domestic i Long pg Distance System Monitor Storing Destinations 5 29 Customizing Fax Settings BH Customizing Fax Settings E 5 30 C Select the desired sending speed gt press OK WEN uno 0 5 5 Sending Speed Cancel System Monitor If you want to specify long distance settings C Press Long Distance Option Domestic Long Distance System Monitor Storing Destinations O Select the type of call gt press OK N uo ras m EX Long Distance g 1 Distance 1 3 Long Long Distance 2 4 Distance 3 Cancel System Monitor Select Domestic for dialing domestic local telephone numbers Select Long Distance 1 if communication errors frequently occur when you make overseas calls when the overseas telephone number is registered in the Address Book If errors persist try selecting Long Distance 2 or Long Distance 3 If you want to specify a subaddress and password CJ Press Subaddress 33600 bps Domestic Customizing Fax Settings B System Monitor 0 Press Subaddress gt enter the recipient s subaddre
117. g gt press Next WW x Aomoxke Inhawan Cotkinacl Ku m 09 Select a Memory inbox feature Confidential System Monitor L NOTE If you want to cancel setting up the selected memory box press Cancel Setting Up Memory Boxes 5 83 Customizing Fax Settings H Customizing Fax Settings E 5 Press Register Name Password T MER if blani System Monitor p 6 Enter a name for the Batch Sending Memory Box press OK EX Register Name Max 24 characters Batch Sending Canor lt 4 JL P Backspace Entry a System Moni itor You can enter up 24 characters for the Batch Sending Memory Box name g NOTE e For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide e If you make a mistake press Clear to clear the entire entry gt enter the correct name e If you want to cancel entering the memory box name press Cancel Setting Up Memory Boxes 7 If you want to set a password for this Batch Sending Memory Box enter the password using numeric keys gt press Next MW xo Womoxke Inhawan Cotkieac Batch Sending Canon a Password 3456789 Bot pers if blan You cannot store a password with only zeros as the number such as 0000000 EN If you do not want to set a password press Next gt proceed to step 8 IMPORTANT Since there is no way to check a stored password mak
118. g documents to destinations stored in the Address Book To access the Long Distance setting press Additional Functions gt Custom Fax Settings Register Destinations Register Option See One Touch Speed Dialing Settings on p 5 26 Transferring could not be performed because all of the addresses stored in the specified group destination have been deleted Re enter the group destinations and try sending again Transmission could not be performed because the specified destination was deleted while the documents were waiting to be sent Re enter the destination in the Address Book and try sending again 8 10 Error Messages 037 Cause Remedy 080 Cause Remedy 081 Cause Remedy 099 Cause Remedy 102 Cause Remedy 107 Cause Remedy 1 Remedy 2 Remedy 3 Documents could not be received because there was insufficient memory available Erase unnecessary documents and documents with errors from memory to increase the amount of available memory See Printing and Erasing Documents on p 3 11 and Chapter 5 Using Arranging Documents Stored in an Inbox in the Mail Box Guide A subaddress is not set in the remote machine Try sending the document to the remote machine without a subaddress or request that the recipient set a subaddress A password is not set in the remote machine Try sending the document to the remote machine without a password BH T
119. g NOTE Pressing Cancel gt OK gt Done only stores the new document size in the selected key Registered Size 1 or Registered Size 2 but does not activate it If you press OK gt OK gt Done the new document size is stored in the selected key Registered Size 1 or Registered Size 2 and activated at the same time Document Size 3 27 Special Fax Functions e Special Fax Functions E Changing the Zoom Ratio You can set the machine to adjust the zoom ratio automatically or you can specify the zoom ratio manually before scanning the original The following two types of zoom ratio settings are available C IMPORTANT The maximum size of an image that you can send at 600 x 600 dpi resolution is 11 x 17 If the image exceeds this size it may be cut off f NOTE e Even though you specify the size of the document you are sending it may be printed on different size paper depending on the recipient s machine e To set the zoom ratio to 100 press Direct E Preset Zoom The machine offers you a variety of preset zoom ratios to reduce or enlarge standard size originals to another standard record size e Reduction The available preset reduction zoom ratios are LGL LTR 78 11 x 17 2 LGL or 11 x 15 2 LTR 73 11 x 17 gt LTR 64 11 x 17 2 STMT 50 Enlargement The available preset enlargement zoom ratios are STMT gt 11 x 17 200 LTR gt 11 x 17 129
120. g the Stamp mode see Stamping Originals on p 2 14 e To cancel setting the standard fax settings press Cancel 5 Press OK The selected mode is set 6 Press Done repeatedly until the Fax Basic Features screen appears Initializing the Standard Settings You can restore the Standard Settings to their default settings 1 Press Additional Functions gt Custom Fax Settings User Settings If necessary see the screen shots in steps 1 and 2 of Registering the Standard Key on p 5 4 5 16 User Settings Press V or A until Standard Settings appears gt press Standard Settings 5 User Settings System Monitor p Press Initialize Wm Minne Cattinun 5 Standard Settings Select Store or Initialize Store Initialize System Monitor User Settings 5 17 Customizing Fax Settings B Customizing Fax Settings E 4 Press Yes mA n ce e Standard Cattinac Initialize Is it OK to initialize System Monitor To cancel initializing the Standard Settings press No The message lt Initialized gt appears for approximately two seconds on the touch panel display wA nc Cnr iri Ie Standard Cattinac Initialize Initialized System Monitor The Standard settings are initialized 5 Press Done repeatedly until the Fax Basic Features screen appears 5 18 User Settings
121. he image is reduced by the reduction ratio set in Reduce 96 Printing Received Documents 5 59 Customizing Fax Settings E 5 60 C1 If you selected Fix Red press or to specify the reduction ratio RX Reduction Reduce Reduce Direct Cancel You can specify the reduction ratio from 75 to 97 in 1 increments NOTE e You can also use numeric keys to enter the value e You can change the value by pressing or even if you entered the value using numeric keys C Select Ver Hor or Vertical Only for Reduce Direction gt press OK Receive Reduction RX Reduction enn OID Reduce Direct Reduce Direction Ver Hor The image is reduced in both the vertical and horizontal directions Vertical Only The image is reduced in the vertical direction only The selected mode is set Printing Received Documents If you select Off CJ Press OK 30 EE Reduce Direct Cancel System Monitor The selected mode is set 4 Press Done repeatedly until the Fax Basic Features screen appears Two Sided Printing You can print received documents on both sides of the paper This enables you to save paper NOTE The default setting is Off 1 Press Additional Functions gt Custom Fax Settings gt Printer Settings If necessary see the screen shots in steps 1 and 2 of Paper Drawer Se
122. he numeric keys NX Cancel 4 Back System Monitor 43 NOTE If the desired setting is not displayed press V or A to scroll to the desired setting 3 Select On gt press Option Wm rDo eescine iee CottinanT i Memory Lock Settings Cancel System Monitor If you do not want to set the Memory Lock mode select Off gt press OK proceed to step 7 NOTE To cancel this setting press Cancel Communications Settings 6 9 System Manager Settings o System Manager Settings E 6 10 4 If you want to set a password for the Memory Lock mode enter a password using numeric keys press Next amp Memory Lock Settings Enter the password using the numeric keys Press Next if no settings need to be made System Monitor If you set a password it will be necessary to enter the password whenever you want to change the Memory Lock mode settings or cancel the Memory Lock mode If you do not want to set a password press Next gt proceed to step 5 You cannot store a password with only zeros as the number such as 0000000 IMPORTANT Since there is no way to check a stored password make sure that you write it down and keep it in a safe place g NOTE If you make a mistake when entering the password press Clear to clear the entire entry enter the correct password Communications Settings
123. he touch panel display gt press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE e To return the ratio to 100 press Direct e To cancel all settings and return the machine to the Standard mode press Reset Changing the Zoom Ratio Zoom by Percentage You can reduce or enlarge originals by any zoom ratio in 196 increments Any ratio from 50 to 200 can be set The same zoom ratio is used for the horizontal X and vertical Y axes 1 Place your originals g NOTE For instructions on placing your originals see Placing Originals on p 1 34 2 Press Special Features gt Zoom TX If necessary see the screen shot in step 2 of Preset Zoom on p 3 29 3 Press or to set the zoom ratio gt press Done gt Done S Zoom TX You can also use the numeric keys 78 LGLPLTR i20 739 MVE LGL jenes 129 ur nifl 6426 11X1THLTR 12196 UGLY 11x17 11X17 0 yp STHT Don You can also use numeric keys to enter the value and Clear to clear your entry You can change the value by pressing or even if you have entered the value using numeric keys The selected mode is set the display returns to the Fax Basic Features screen and the specified zoom ratio is displayed g NOTE If you enter a value out
124. i D TX Settings RX Settings Printer Settings File Settings Customizing Fax Settings E System Monitor 5 20 Storing Destinations 3 Press Index Register Destinations Canon Canon Inc Index Edit 076 030 081 105 106 120 System Monitor p If the desired index is not displayed press W or A to scroll to the desired index Storing Destinations 5 21 Customizing Fax Settings B Customizing Fax Settings 5 Select the one touch speed dialing key in which you want to store the destination oo index Edit System Monitor 6 Press Register E Register Destinations 026 1 S amp S Not registered 026 Register Cj Group Destination System Monitor g NOTE e For instructions on storing a group dialing destination see Storing Group Destinations on p 5 33 e If you select a one touch button that already has destinations stored in it the destinations are displayed 5 22 Storing Destinations 7 Enter the fax number of the destination using numeric keys gt press Next Pause Tone 012XXX B XX EJ Register Dest 026 Enter the number System Monitor 1 Details of each item are shown below Pause Tone 4 gt Backspace Space Option IMPORTANT Press to insert a pause of several seconds in the fax
125. ialing Redialing enables you to specify the last destination that was dialed using the numeric keys This mode is useful if you are sending several documents to the same destination C IMPORTANT If Restrict New Addresses in System Settings from the Additional Functions screen is set to On when the machine is in the System Management mode you cannot use the Automatic Redial mode f NOTE e If you specify more than one destination using the numeric keys you can only redial the last destination specified e You cannot redial a destination that you specified using One Touch Speed Dialing or Coded Speed Dialing e You cannot redial a destination that you specified after pressing On hook 1 Place your originals g NOTE For instructions on placing your originals see Placing Originals on p 1 34 2 18 Dialing Methods 2 Make sure the machine is ready to send gt press Redial Ready to send TI T1 04 10 58 LTR D B Standard Standard Text l Auto Ax I address Book t System Monitor I The number that you last dialed using the numeric keys is displayed in the Job Monitor area 3 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display gt press Start once for each original When scanning is complete press Done Scanning starts and the document is sent to the specified destination Address Book The A
126. ied destination when scanning is complete g NOTE If you are sending to a remote machine using a one touch speed dialing key or coded speed dialing code in which a subaddress and password are registered the registered subaddress and password are used Sending with a Subaddress USE a PIN Code The PIN Personal Identification Number code prevents unauthorized personnel from making calls To protect privileged access to the telephone lines only authorized users are entrusted with the PIN codes for daily operations Some PBX Private Branch Exchange systems require that a PIN code be entered when dialing a number to make a call or send a document by fax Depending on the requirements of the PBX system the PIN code may be entered either before the number as a prefix or after the number as a suffix Setting PIN Code Access If your PBX requires a PIN code to get an outside line your machine can be set to prompt the user to enter the PIN code before dialing NOTE e If PIN Code Access is set to On the machine automatically displays a screen prompting you to enter the PIN code when you press Start e The default setting is Off 1 Press Additional Functions gt System Settings Select an Additional Functions feature Common Settings 4 Copy Settings Timer Settings 1 Custom 1 Fax Settings Mail Box Settings 4 System Settings System Monitor Using a PIN Code 3 35 Special Fax F
127. if you communicate overseas NOTE Canon recommends an individual line following industry standards i e 2500 touch tone or 500 rotary pulse dial telephones A dedicated extension off a PBX Private Branch Exchange unit without Call Waiting can be used with your facsimile unit Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes which may cause a facsimile error C Power Requirements The machine should be connected to a standard 120 volt AC three wire grounded outlet only Do not connect this machine to an outlet or power line shared with other appliances that cause electrical noise Air conditioners electric typewriters copiers and machines of this sort generate electrical noise that often interferes with communications equipment and the sending and receiving of documents Connection of the Equipment This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the rear panel of this equipment is a label that contains among other information a product identifier in the format of US AAAEQ TXXXX If requested this number must be provided to the telephone company The REN Ringer Equivalence Number is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but
128. iii Users in the U S A osse el Les wowed wee E vule ene xiii Users itn Canada cueste er eats EGRE Spee Ala eked xvi Utilisation au Canada 0 2 2 cee xviii SUPE G3 x i ev ital e tk dad pA des demi Seba uix gd ade Xx IrademarkKSs E ov xia tatur kien a heit ene ie sd orte sino etr dis XX Copyright 2 27 2 56 ee eee ties Vek Ve a Eu ahead Xx Disclaimer Ssst ae UE REA ba Gee tee ARN USE BALEARS xxi Chapter 1 Introduction to Fax Functions What This Machine Can Do sseeeeeseeeee I 1 2 Overview of the imageRUNNER 3530 2830 2230 00e cece eens 1 5 Things You Must Do Before Using This Machine Lese 1 10 Setting the Display Language sssseeeeeeee een 1 11 Selecting the Type of Telephone Line llli eee eee eee 1 12 Setting the Current Date and Time 0 0 0 e eee eee eee 1 14 Registering Your Machine s Fax Number 0 000 e eee eaee 1 19 Registering Sender Names 0 0 cece ett 1 21 Registering the Units Name 1 23 Flow of Sending OperationS 00 cece eee ee eee eee 1 26 Placing Originals 20 ee ee eee eee 1 34 Document SiZeS 1 0 tte 1 34 Orientation ciao ieee Reh Baia eb ee ee ee es 1 35 Plate Glas Sk ornan crave istnd e ntes etie eee re eue ene Tanase 1 36 Feeder DADF N1 Optional lisse 1 39 Canceling a JOD sigh m 1 42 Using the Touch Panel Display llle 1 42 Chapter 2 Chapter 3 Using
129. ination select the destination press Erase e If you want to cancel registering the group destination press Cancel If you want to specify a transmission time LJ Press Send Time EM Register Destinations 008 Group Destination 015 Dallas 017 New York 018 Toronto 018 Charleston 021i Chicago Cancel 4 Back System Monitor 5 36 Storing Destinations QO Select a number 1 to 5 gt enter the transmission time using numeric keys press OK System Monitor 1 You can store up to five different transmission times Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m gt 0705 11 18 p m gt 2318 g NOTE If you make a mistake when entering the time press Clear to clear your entry enter another four digit number D Press Next 6 Enter the name of the group destination press Next FayiRegister Destinations x008 Name Hay 2 24 char Support amp Servicd B B 1m Backspace Entry Mode System Monitor i You can enter up to 24 characters for the group destination s name Storing Destinations 5 37 Customizing Fax Settings BH Customizing Fax Settings E g NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide 7 Enter the name that you want to appear on the group destination s one touch speed dia
130. ing numeric keys To delete a registered sender s name select the number under which the name is registered press Erase Only one sender s name can be erased at a time 4 Enter the sender s name press OK EX Sender s Names 01 Max 24 characters jaji System Monitor You can enter up to 24 characters for the sender s name To cancel registering the sender s name press Cancel The selected mode is set Things You Must Do Before Using This Machine g NOTE e For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide e To delete all of the entered characters press Clear 5 Press Done repeatedly until the Fax Basic Features screen appears Registering the Unit s Name Your name or company s name must be registered as the unit s name a department name is optional For example e Your name John Smith e Company name Canon Company name and department Canon Accounting Dept When you send a document the recipient s machine displays or prints your name or company s name and department s name if applicable as the sender s information on the recording paper Some fax models also display sender information on the touch panel display during transmission 1 Press Additional Functions gt Custom Fax Settings User Settings If necessary see the screen shots in steps 1 and 2 of Selecting the Type of Telephone Line on p 1 1
131. ings E NOTE e Received documents that are stored in memory are displayed on the RX Job Status Screen You can erase forward or check the details of the received documents from the RX Job Status screen e Even if the Memory Lock mode is set to Off documents that are sent to Relay Memory Box and Confidential Memory Box are stored in those memory boxes without being printed e You can enter up to seven digits for the password If you enter fewer that seven digits the machine stores the password with leading zeros Example If 321 is entered 0000321 is stored e The default setting is Off 1 Press Additional Functions gt System Settings gt Communications Settings If necessary see the screen shots in steps 1 and 2 of Send Start Speed on p 6 3 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys gt press ID g NOTE If the desired setting is not displayed press V or A to scroll to the desired setting 2 Press Memory Lock Settings E Communications Settings Send Start Speed b 33600 bps b 33600 bps Off b Off System Monitor 6 8 Communications Settings If a password has been set for the Memory Lock Settings screen enter the password using numeric keys gt press Next Wm hamm minntinnn Cattinan E E Memory Lock Settings Enter the password using t
132. is not correctly inserted into the machine Insert the paper drawer properly The document that you are sending is not placed correctly Place the document properly into the feeder or on the platen glass and try sending again Error Messages 8 9 H Troubleshooting E Troubleshooting 012 Cause Remedy 018 Cause 1 Remedy Cause 2 Remedy Cause 3 Remedy Cause 4 Remedy 1 Remedy 2 022 Cause 1 Remedy Cause 2 Remedy The document could not be sent because the receiving fax machine was out of paper Ask the receiving party to load paper into their fax machine The receiving machine did not respond when your machine redialed Confirm that the receiving machine is able to communicate and try again The documents could not be sent because the receiving machine was performing another task Confirm that the receiving machine is able to communicate and try again The settings on your machine do not match the settings on the receiving machine Check that the settings on your machine match those on the receiving machine and that the receiving machine is able to communicate and try again No pause was included in the telephone number when sending a fax overseas Insert a pause after the country code or after the fax number of the other party and then dial the number again See Dialing Methods on p 2 16 Change the Long Distance setting on the Option screen if you are sendin
133. ived Data Original Output LTRR 11 x 17 e Switch D The image is printed on paper that is larger in size than the received document Received Data Original Output LTRR 7 11 x 17 g NOTE e For more information on selecting a paper source for printing received documents see Chapter 4 Customizing Settings in the Reference Guide e The default setting for all switches is On Printing Received Documents 5 55 Customizing Fax Settings H 1 Press Additional Functions gt Custom Fax Settings E Select an Additional Functions feature Common Settings Copy Settings Timer Settings 1 Custom i 1 Fax Settings Mail Box Settings Report Settings Printer Settings System Settings System Monitor p 2 Press Printer Settings I Select a Custom Fax Settings feature User Settings 1 Register 1 Destinations TX Settings 3 RX Settings File Settings Customizing Fax Settings E System Monitor 5 56 Printing Received Documents 3 Press Select Cassette 5 Printer Settings Select Cassette Switch Switch B Switch C Switch D Customizing Fax Settings Cancel System Monitor 3 The selected mode is set 5 Press Done repeatedly until the Fax Basic Features screen appears Printing Received Documents 5 57 Customizing Fax Settings E Reducing a Received Document You can set
134. job details press Forward l Job Number 5006 Status Received as Memory Lock Set Time p 11 11 2004 10 23 wDepartment ID Destination b destination Pages b 5 Hode b Auto RX Checking Changing the Fax Status Forward 5007 Fax Mei Receiving Checking Changing the Status of Receive Jobs 4 13 Checking Changing the Fax Status B 4 14 5 Specify the forwarding destination press Start amp Forward Select the forwarding destination Tone 3 Backspace 5007 Fax Mew Receiving For instructions on specifying the destination see Dialing Methods on p 2 16 The selected document is forwarded to the specified destination IMPORTANT If Restrict New Addresses in System Settings from the Additional Functions screen is set to On when the machine is in the System Management mode you cannot specify a forwarding destination using numeric keys 6 Press Done repeatedly until the Fax Basic Features screen appears Checking Changing the Status of Receive Jobs ustomizing Fax Settings This chapter describes how to store and change the default settings of the Fax function to suit your needs Custom Fax Settings Table lissesseeee eene 5 2 User Sellitigs iode eee qe IP a Bales dee dade is ean eves 5 4 Registering the Standard Key 2 0 cece eee ete nn 5 4 Printing the TX Terminal ID 00 6 teens 5 7 Setting th
135. ke changes in facilities and services that may affect the operation of this equipment When such changes are necessary the telephone company is required to give adequate prior notice to the user However if advance notice is not possible the telephone company will notify the customer as soon as possible Also the customer will be advised of his her right to file a complaint with the FCC if he she believes it is necessary A WARNING The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machine or such business other entity or individual g NOTE In order to program this information into your machine you should complete the procedure to register your name unit s telephone number time and date in Chapter 1 For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide XV Preinstallation Requirements for Canon Facsimile Equipment A Location Supply a suitable table cabinet or desk for the machine See Chapter 9 Appendix in the Reference Guide for specific dimension
136. l System Monitor You can enter up to 20 characters for the index name If you want to change the name of an index that has already been named press Clear gt enter the new name gt press OK NOTE e For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide e If you make a mistake press Clear to clear the entire entry gt enter the correct name e If you want to cancel entering the index name press Cancel Customizing Fax Settings E 5 Press Done repeatedly until the Fax Basic Features screen appears 5 40 Storing Destinations gyemission Settings This section describes the settings that can be made when you press TX Settings on the Additional Functions screen ECM Transmission ECM Error Correction Mode reduces the effect of system and line errors on documents that may occur when sending or receiving documents to or from another fax machine that supports ECM If the other machine does not support EOM this setting is ignored If transmission speed appears to be extremely slow you may be able to speed up the transmission time by turning ECM Off IMPORTANT e If you want to transmit using ECM it is necessary that ECM Transmission be set in both the destination machine and this machine This setting is ignored unless ECM is set in both machines e Even when ECM is set errors can sometimes occur due to a poor telephone line connection
137. l Functions gt Custom Fax Settings gt File Settings If necessary see the screen shots in steps 1 and 2 of Confidential Memory Box on p 5 66 2 Press Memory Inboxes Settings If necessary see the screen shot in step 3 of Confidential Memory Box on p 5 66 3 Select the memory box that you want to erase press Erase E d Memory Inboxes Settings Wabe Wane ie T Customizing Fax Settings H System Monitor p If the desired memory box is not displayed press W or A to scroll to the desired memory box If you enter the memory box number using numeric keys make sure to enter a two digit number gt press OK If you select a memory box that is set with a password enter the password using numeric keys gt press OK To erase multiple memory boxes select and erase one memory box at a time Setting Up Memory Boxes 5 89 Customizing Fax Settings E 5 90 g NOTE If you make a mistake when entering the memory box number press Clear gt enter the correct number 4 Press Yes gh Memory Inboxes Settings i M Erase Is it OK to erase System Monitor If you do not want to erase the selected memory box press No The message lt Erased gt appears for approximately two seconds on the touch panel display The selected memory box is erased 5 Press Done repeatedly until the Fax Basic Features screen appe
138. l display The keys which you should press are marked with a C__ as shown below When multiple keys can be pressed on the touch panel display all keys are marked Select the keys which suit your needs 1 Press Address Book Ready to send TI TI704 03 00 Auto Standard Standard Text Auto RX Reso Density Image lution Quali Coded Redial Sub ke Press this key for operation System Monitor xi Illustrations Used in This Manual Illustrations used in this manual are those displayed when the imageRUNNER 3530 has the following optional equipment attached to it the Feeder DADF N1 Finisher S1 Additional Finisher Tray B1 and Cassette Feeding Unit Y2 Abbreviations Used in This Manual In this manual product names and model names are abbreviated as follows Microsoft Windows NT operating system Windows NT Microsoft Windows 2000 operating system Windows 2000 Microsoft Windows XP operating system Windows XP Microsoft Windows operating system Windows Novell NetWare NetWare xii Legal Notices FCC Federal Communications Commission This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates
139. lect their sender name to replace the unit s name which is printed at the top of every document they send However depending on the model of the recipient s machine the sender s name may not be displayed NOTE You can set to display and print the sender s name instead of the name stored as the unit s name in Sender s Names TTI from the Special Features screen See Setting the Sender s Name as the Terminal ID on p 3 15 1 Press Additional Functions gt Custom Fax Settings User Settings If necessary see the screen shots in steps 1 and 2 of Selecting the Type of Telephone Line on p 1 12 2 Press Sender s Names TTI User Settings Standard Key Settings b No Settings E NE A g NOTE If the desired setting is not displayed press W or A to scroll to the desired setting Things You Must Do Before Using This Machine 1 21 Introduction to Fax Functions Introduction to Fax Functions 1 22 3 Select the number under which you want to register the sender s name gt press Register wmm nu cmxREM3 000 FE BV Sender s Names TTI 02i New 03 New 04 New New New x ouch an item System Monitor You can store up to 99 sender names 01 to 99 If the desired number is not displayed press W or A to scroll to the desired number You can also enter and specify the number under which you want to register the sender s name us
140. lection on p 5 54 Printing Received Documents 5 61 Customizing Fax Settings B Customizing Fax Settings E 2 Press Two sided Print 5 Printer Settings Select Cassette eU UT ERE CI b On System Monitor 3 Select On or Off gt press OK Wm rnene e Coe E Two sided Print System Monitor The selected mode is set 4 Press Done repeatedly until the Fax Basic Features screen appears 5 62 Printing Received Documents 2 On 1 Log This mode enables you to print two received documents of the same paper size on a single sheet of paper The 2 On 1 Log mode is available only under the following conditions e The same paper drawer must be selected for printing two consecutive pages of the received document e The paper in the selected paper drawer must be large enough for two consecutive pages to be printed Example If the LTR paper drawer is empty but the 11 x 17 paper drawer is loaded you can print two LTR documents onto a single sheet of 11 x 17 paper g NOTE e When the 2 On 1 Log mode is set to On documents are printed with a dotted line in the middle If the document is received with sender information the dotted line is not printed in the area where the sender information is located EN e The default setting is Off 1 Press Additional Functions gt Custom Fax Settings Printer Settings If necessary see the screen shots in
141. ling key press OK fe Register Dest 008 Key Name Max 12 char System Monitor p You can enter up to 12 characters for the one touch speed dialing key s name If you press Shift you can enter uppercase characters The registered destination information is displayed 008 Support amp Service S amp S s System Monitor p g NOTE For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide 8 Press Done repeatedly until the Fax Basic Features screen appears 5 38 Storing Destinations Storing the Index Name You can assign a name to an index There are 14 indices each of which can contain up 15 destinations Follow the procedure below to assign a name to an index 1 Press Additional Functions gt Custom Fax Settings Register Destinations If necessary see the screen shots in steps 1 and 2 of Storing One Touch Speed Dialing Keys on p 5 19 2 Press Index Edit Register Destinations System Monitor p 3 Select an index to name Index Edit SALES R 046 060 gt 061 075 System Monitor jj Storing Destinations 5 39 Customizing Fax Settings B If the desired index is not displayed press W or A to scroll to the desired index 4 Enter a name gt press OK Index Edit Max 20 characters COPIER Alphabet l a Backspace Entry Mode Cance
142. lly turns over two sided originals to make one or two sided copies ASCII code ASCII American Standard Code for Information Interchange is a set of standardized codes used to represent letters numbers punctuation marks a few symbols and control characters A seven digit or seven bit binary number can represent one of 128 distinct codes Auto Redial When Auto Redial is set to On the machine automatically redials the recipient s facsimile number if the line was busy or if there was a sending error The machine will wait two minutes default after the initial attempt before redialing You can specify the number of times that the machine redials the length of the redial interval and whether to redial after a transmission error o Appendix Batch Sending bps Batch Sending enables you to scan different documents at different times store them in memory and then send them all at once to any one destination at any time The reduction in transmission time saves you on transmission costs Further savings can be made if you set the machine to send during the time when telephone rates are lower Bits per second The measure of transmission speed used in relationship to networks and communication lines Glossary 9 13 e Appendix C CCITT ITU T A committee that sets international standards for telecommunications CCITT ITU T was formerly known as CCITT Consultative Committee for International Telegraph and Telephone
143. m of 256 destinations can be specified at the same time Out of the 256 destinations 64 new destinations can be specified If you specify a group which is made up of several destinations each destination in the group is counted as a separate address Flow of Sending Operations 1 29 Introduction to Fax Functions If a destination is stored in the Address Book Q Press Address Book gt select the desired destination See Address Book on p 2 19 Ready to send 10 38 D 11711704 LTR Standard Standard Text Auto RX ll Reso Density Image lution Quality Coded Redial Sub fOn hook H Dialing 1 address System Monitor Hi If a destination is not stored in the Address Book C Enter the desired destination using numeric keys See Numeric Keys on p 2 16 Ready to send 11 11 04 10 38 LIR D 8 012XXXXXXX Standard Standard Text Image Quality System Monitor d g NOTE A maximum of 64 new destinations can be specified at the same time Flow of Sending Operations 0 If a destination is stored in the One Touch Speed Dialing Directory CJ Press Coded Dialing gt enter the three digit one touch button code using numeric keys See Coded Speed Dialing on p 2 24 Ready to send 11 11 04 10 41 LIR D B Standard Standard Text Auto RX B Reso Density Image i lution Quality Pear Su address System Monitor
144. machines original units in one touch speed dialing keys e The default setting is Off 6 16 Communications Settings 1 Press Additional Functions gt System Settings gt Communications Settings If necessary see the screen shots in steps 1 and 2 of Send Start Speed on p 6 3 If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys gt press ID g NOTE If the desired setting is not displayed press W or A to scroll to the desired setting 2 Press Forward Settings EJ Communications Settings Send Start Speed 33600 bps 33600 bps Off Off System Monitor If a password has been set for the Forward Settings screen enter the password using numeric keys gt press Next Wm DoLeesciee ieL Cattinan o gt SA Forward Settings Enter the password using the numeric keys KAAKAA AK System Monitor Communications Settings 6 17 System Manager Settings H System Manager Settings E g NOTE If the desired setting is not displayed press V or A to scroll to the desired setting 3 Select On gt press Option 5 Forward Settings System Monitor If you do not want to set the Forward mode select Off gt press OK gt proceed to step 9 g NOTE To cancel this setting press Cancel 4 If you wan
145. matically or manually An Activity Report is automatically printed when either the number of communication transactions reaches 40 or a specified time is reached You can set whether to automatically print an Activity Report See Activity Report on p 7 6 11 08 2004 MON 14 20 FAX 012XXXXXXX iR 3530 dooolelooteleloteeloteeloteteloretelojetelololeejeteleeteleor ACTIVITY REPORT TX RX skokotekekokotetekedetetetetotoleledeteteletetelelejejejeleeleteler DEPT ID 123 ST TIME DESTINATION ADDRESS NO RESULT 11 05 13 29 Canon CANADA 123XXXXXXX NG 00 00 0 STOP 11 05 13 35 Canon EUROPE O1IXXXXXXX OK 0024 11 05 13 36 Canon U S A 098XXXXXXX EC NG 00711 0 102 11 05 13 38 Canon U S A 098XXXXXXX NG 00 00 0 995 11 05 13 40 Canon U S A 098XXXXXXX ECM OK 0018 11 06 13 52 Canon EUROPE O1IXXXXXXX MEMORY LOCK ECM OK 0022 11 06 13 53 Canon FRANCE 022XXXXXXX MEMORY LOCK ECM OK 0022 11 07 11 49 Canon CANADA 123XXXXXXX TX OK 0024 11 07 13 12 Canon U S A 098XXXXXXX TX OK 00 44 11 07 13 38 Canon U S A 098XXXXXXX TX OK 0020 11 07 15 10 Canon U S A 098XXXXXXX TX OK 0024 NOTE e The default setting is On e If a field exceeds its display capacity only those characters that fit in the display are printed E DEPT ID If Department ID Management is set the Department ID is printed The Activity Reports are listed according to the Department ID E ST TIME Start Time
146. me taken in minutes and seconds to send the document from start to finish is printed B PGS The number of pages that were sent successfully to the remote party is printed o Appendix B RESULT If the documents were transmitted successfully OK is printed If a sending error occurred NG No Good is printed If a sending error occurred the page number in which the error occurred and the error code number are printed Report and List Samples 9 3 e Appendix Multiple Communication Result Report This report is used to check whether documents were sent successfully to the intended destinations when a sequential broadcast transmission was performed You can set whether to automatically print a Multiple Communication Result Report after sending documents See TX Report on p 7 3 11 08 2004 MON 11 18 FAX 012XXXXXXX iR 3530 SCC RAC ICC CO Sa CACC RCO OE CCRC a ee kkk MULTI TX REPORT aa FC SISIS SI ICICICICC ICI ICI II ICICI I AH He ee EE JOB NO 0142 DEPT ID 123 PGS 1 TX RX INCOMPLETE 012XXXXXXX TRANSACTION OK ERROR 098XXXXXXX f NOTE e You can also print a Multi TX RX Report with an image of the sent original attached to it See TX Report on p 7 3 e The default setting is For Error Only E JOB NO The four digit number that is automatically assigned when the document is accepted for sending is printed E DEPT ID If Department ID Management is set the Departmen
147. mm If you want to scan a registered document size Q Press Other Size Document Size Select Select the document size x 120m X 100 m Y 180 mm Y 150 mm Register DJ System Monitor Kg NOTE e To select a registered document size you must register the document size beforehand See Registering the Document Size on p 3 25 e The registered document size is displayed on top of the key in which it is registered e If you scan a registered document size the scanned image is not rotated automatically Document Size 3 23 Special Fax Functions n Special Fax Functions E 3 24 4 Press OK gt Done Document Size Select Select the document size Original 4 B size T Cancel The selected document size is set and the display returns to the Fax Basic Features screen Specify the destination press Start For more information on specifying the destination see Dialing Methods on p 2 16 If the original is placed on the platen glass follow the instructions that appear on the touch panel display gt press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete NOTE e To cancel this setting press Special Features gt Document Size gt Cancel e To cancel all settings and return the machine to the Standard mode press
148. nations IMPORTANT It is necessary to preset a memory box according to its use then register the necessary items including the password subaddress and RX password f NOTE To set up a memory box press Additional Functions gt Custom Fax Settings gt File Settings gt Memory Box Store Set See Setting Up Memory Boxes on p 5 65 Scanning Originals Follow the procedure below to scan your originals into the specified memory box 1 Place your originals press Special Features Ready to send TI 1T1 04 TT LTR D B Standard Standard Text Auto RX Reso Density mage 1 F lution Quality p System Monitor NOTE For instructions on placing your originals see Placing Originals on p 1 34 3 8 Using a Memory Box 2 Press Memory Inbox System Monitor jJ The Memory Inbox screen is displayed 3 Select the desired memory box number a Memory Inbox Select a memory inbox Number Name fhem gt System Monitor y If the desired memory box is not displayed press W or A to scroll through the list If you enter the memory box number using numeric keys make sure to enter a two digit number press OK If you make a mistake when entering the memory box number press Clear gt enter the correct number If the memory box has been set with a password enter the password using numeric keys g
149. nd List Samples 9 9 o Appendix e Appendix Address Book List You can print the contents of the Address Book and a standard list of one touch and coded speed dialing numbers registered in memory Print this list manually as needed See Address Book List on p 7 14 11 08 2004 MON 14 12 iR 3530 ert ett rt ttt titer ttt tt ttt ttt ttt rT do ADDRESS BOOK LIST dee dototokokototeleletotoletotoroleletetetetetetetejejeteleletoetetek DESTINATION NAME CLASS 001 john FAX 002 bob FAX 003 tom FAX 004 Canon CANADA GROUP mark FAX silvia FAX DESTINATION ADDRESS il DESTINATION NAME The registered one touch speed dialing numbers 001 to 200 are printed on the first line and the registered destination names are printed on the second line B CLASS The specified destination s class transmission mode is printed E DESTINATION ADDRESS The fax number is printed on the first line and the subaddress on the second line if it is specified e If the Class is GROUP The destinations stored in the group address are printed on the second line and continue down in a list 9 10 Report and List Samples User s Data List The User s Data List prints out the Fax Settings made in Custom Fax Settings Report Settings and System Settings from the Additional Functions screen Manually print the User s Data List whenever necessary See User s Data List on p 7 16 11 08 2004 MO
150. nding 9 13 Before using this machine Registering the machine s fax number 1 19 Registering sender names 1 21 Registering the Sending Record 1 10 Registering the unit s name 1 23 Selecting the type of telephone line 1 12 Setting the date and time 1 14 Setting the display language 1 11 Setting the line type 1 10 Things to do 1 10 bps 9 13 C Canceling jobs Using the Stop key 1 43 Using the System Monitor screen 1 43 Using the touch panel display 1 42 CCITT ITU T 9 14 Coded Dialing key 1 6 Coded Speed Dialing 9 14 Communications settings Automatic forwarding of received documents 6 16 PIN code access 6 28 Receive start speed 6 6 Reception password 6 30 Saving received documents in memory 6 7 Send start speed 6 3 Confidential Memory Box 9 14 Copy Ratio Zoom Ratio 9 14 Copyrights xx Custom fax settings table 5 2 D Date and time setting 1 14 Delayed transmission 9 14 Delayed TX key 1 8 Density 2 3 Dark 2 3 Light 2 8 Standard 2 3 Destinations storing Group destinations 5 33 Index name 5 39 9 22 Index One touch speed dialing keys 5 19 One touch speed dialing settings 5 26 Dialing methods Group dialing 2 26 Redialing 2 18 Using coded speed dialing 2 24 Using the address book 2 19 Using the numeric keys 2 16 Direct key 1 6 Direct Sending 9 14 Disclaimers xxi Display language setting 1 11 Displays used in this manual xi DNS server 9 14 Document size About d
151. ne Line on p 1 12 2 Press Unit Telephone 5 User Settings Standard Key Settings b No Settings System Monitor g NOTE If the desired setting is not displayed press V or A to scroll to the desired setting Things You Must Do Before Using This Machine 1 19 Introduction to Fax Functions B Introduction to Fax Functions 3 Enter the unit s telephone number using numeric keys gt press OK Wm Minne Cattinan1 EJ Eh unit Telephone Use the numeric keys B 123XXXXXXX Cn G System Monitor Details of each item are shown below Space Press to insert a space between the area code and the local fax number optional Use to insert a country code Press after the country code and before the fax number lt gt Press to move the position of the cursor Backspace Press to delete the last number entered You can enter up to 20 digits for the fax number The selected mode is set g NOTE If you make a mistake when entering the number press Clear enter the correct number 4 Press Done repeatedly until the Fax Basic Features screen appears 1 20 Things You Must Do Before Using This Machine Registering Sender Names You can register any name as the sender s name such as the section or department s name or an individual s name If each user registers their personal name as a sender name they can se
152. nection NOTE e You can insert a pause when you dial the fax number using numeric keys See Numeric Keys on p 2 16 e Pauses entered at the end of dialed fax numbers are always 10 seconds long e The default setting is 2 seconds 1 Press Additional Functions gt Custom Fax Settings TX Settings If necessary see the screen shots in steps 1 and 2 of ECM Transmission on p 5 41 Transmission Settings 5 43 Customizing Fax Settings B Customizing Fax Settings E 5 44 2 Press Pause Time E TX Settings ECM TX b On a M 2sec s The pause time can be set from 1 to 15 seconds in one second increments You can also use numeric keys to enter the value You can change the value by pressing or 4 even if you entered the value using numeric keys The selected mode is set 4 Press Done repeatedly until the Fax Basic Features screen appears Transmission Settings Auto Redial Auto Redial enables the machine to automatically redial the recipient s fax number if the recipient cannot be reached due to a busy line or if a sending error occurs Auto Redial can be turned On or Off If you set Auto Redial to On you can set how many times the machine redials the number the redial interval and whether the document should be resent due to an error g NOTE The default settings are Auto Redial On Redial Times
153. ngs on p 5 26 When Problems Occur Err essages This section explains the various messages that appear on the touch panel display along with possible causes and remedies For explanations of messages that are not listed here see the Reference Guide and Network Guide Self Diagnostic Display Perform the necessary procedures according to the displayed self diagnostic error message Self diagnostic error messages appear on the touch panel display at the following times e When scanning or printing cannot be performed because of an operational error e When you need to make a decision or take some action during scanning or printing e When you need to make a decision or take some action while browsing the Troubleshooting network EN The following is a list of self diagnostic error messages along with their possible causes and remedies Set the IP Address Cause This machine is not set with an IP address Remedy Specify the IP Address Settings in TCP IP Settings in Network Settings in System Settings from the Additional Functions screen and turn the machine s main power OFF and then back ON No response from the server Check the settings Cause The specified server settings are incorrect or the server is not turned ON Alternatively the machine s TCP IP resources may be low Remedy Wait for a while and then try browsing again If there is still no response from the server try selecting another server
154. not transmit using a subaddress Are the subaddress and password of the remote machine specified correctly Check to see if the recipient s machine has a subaddress function Check with the remote party to see if the specified subaddress and the RX password in this machine and the remote machine are the same Has trouble occurred in the remote machine Check to make sure that the remote machine can receive documents If it cannot check to see if there is sufficient available memory Are the subaddress and password for the destination stored in the Address Book correct Check the subaddress and password settings for the destination in the Address Book The remote machine is slow to switch over to the receiving mode and errors always occur Q A Is a pause inserted in the fax number If you are sending to a machine that is slow in switching over to fax receiving insert a pause after the destination s fax number Receiving Documents The machine does not receive documents Q A Does the machine have sufficient memory Erase unnecessary documents and documents with errors from memory to increase the amount of available memory See Printing and Erasing Documents on p 3 11 and Chapter 5 Using Arranging Documents Stored in an Inbox in the Mail Box Guide The machine does not receive documents Is an RX password set in your machine If Receive Password is set in Communications Settings in System Settings fr
155. nt Size sssssseseeseeesee nnn 3 25 Changing the Zoom Ratio llli nn 3 28 Preset ZOOM 336 cinta ka e hA ee odd dae Eka PER RUE A RR ERROR ER RR LR E eae wa 3 29 Zoom by Percentage 209 es duce oe eck ade Reddit dodo ERO Ra EORR OR EUR dea alld E ERO RU EORR RR i a 3 31 Sending with a Subaddress iseseelelee eere 3 33 Using a PIN Code 1 2 eee ren 3 35 Setting PIN COQS ACCESS iode e bbb Ebene vedo etka eee oe dcs 3 35 Setting the PIN Code Position 0 2 00 cect HH n 3 38 Dialing with a PIN Code isssssseseeeee RH n 3 39 Fax Information Services 00 0 cece ee 3 41 3 1 Special Fax Functions E Delaying a Send Job The Delayed Send mode enables you to store a send job in memory and have it sent at a later time f NOTE e You can reserve up to 64 fax jobs for delayed sending However the actual number of jobs that can be reserved may be fewer than 64 if multiple documents are being sent at the same time e The number of delayed send jobs which you can reserve may also be reduced if there are other jobs with no Delayed Send settings or if you select a group destination which includes several destinations with the Delayed Send mode e Once the delayed documents are sent the documents are automatically deleted from memory e You can check the status or cancel the transmission of jobs for which a preset send time has been specified See Using the System Monitor Screen
156. ntry gt enter the correct name e If you want to cancel entering the memory box name press Cancel 8 If you want to set a password for this Confidential Memory Box enter the password using numeric keys press Next WEM uo DWomorke Inhawan Cottinac j Confidential Canon a Password 1234567 ay System Monitor If you do not want to set a password press Next process to step 9 You cannot store a password with only zeros as the number such as 0000000 Setting Up Memory Boxes 5 69 Customizing Fax Settings BH Customizing Fax Settings E IMPORTANT Since there is no way to check a stored password make sure that you write it down and keep it in a safe place g NOTE e If you make a mistake when entering the password press Clear to clear the entire entry enter the correct password e If you want to cancel setting up the selected memory box press Cancel 9 use numeric keys and to enter the subaddress and password C Press Subaddress gt enter the subaddress C Press Password gt enter the password Press OK pm un amaro Inhowan Cotkwecl E m 01 Enter the subaddress 85 R max 20 characters 01254567 76543210 System Monitor You can enter up to 20 digits for both the subaddress and password Press Space to insert a space Press Backspace to delete the last digit that you entered The selected m
157. nual refer to the other manuals listed in Manuals for the Machine on p ii 6 2 System Settings Table Gogimiunications Settings This section describes settings that the System Manager can make including the send start speed reception speed and RX mode It also describes how to set change and erase settings for forwarding received documents Send Start Speed Setting the send start speed enables you to set the desired speed of transmission NOTE The default setting is 33600 bps 1 Press Additional Functions gt System Settings Select an Additional Functions feature Common Settings Copy Settings Timer Settings Custom Adjustment 1 Mail Box Settings Cleaning Report Settings Printer Settings 4 System Settings System Monitor pi If the System Manager ID and System Password have been set enter the System Manager ID and System Password using numeric keys gt press ID Communications Settings 6 3 System Manager Settings System Manager Settings E 6 4 2 Press Communications Settings Select the System Setting features System Manager 1 Device Info Department 4uto Online Offline System Monitor y NOTE If the desired setting is not displayed press V or A to scroll to the desired setting 3 Press Send Start Speed E Communications Settings Send Start Speed 33600 bps System Monitor g
158. o S Fo La e J ls Please read this guide before operating this equipment After you finish reading this guide store it in a safe place for future reference ENG imageRUNNER 3930 2830 2230 Facsimile Guide T Manuals for the Machine The manuals for this machine are divided as follows Please refer to them for detailed information The manuals supplied with optional equipment are included in the list below Depending on the system configuration and product purchased some manuals may not be needed Guides with this symbol are printed manuals e Basic Operations e Troubleshooting e Copying Instructions e Mail Box Instructions e Fax Instructions e Setting Up the Network Connection and Installing the CD ROM Software e Remote User Interface Instructions e Network Connectivity and Setup Instructions e Network ScanGear Installation and Instructions e UFR II Printer Instructions e UFR II Printer Driver Installation and Instructions e Fax Driver Installation and Instructions Guides with this symbol are PDF manuals included on the accompanying CD ROM See footnote on the next page Reference Guide Copying Guide Mail Box Guide Facsimile Guide This Document Sees Network Quick Start Guide Remote Ul Guide Network Guide Network ScanGear User s Guide UFR Il Printer Guide UFR II D
159. ocument sizes 1 34 3 21 Registering 3 25 Specifying 3 22 Document Size key 1 8 Domain 9 15 dpi 9 15 E ECM 1 3 5 41 5 50 9 15 Error lamp 9 15 Error messages 8 7 Error code list 8 8 Self diagnostic display 8 7 F Fax Basic Features Screen 1 6 Fax information services 3 41 Fax jobs Checking fax job details 4 2 Checking Changing the status of fax jobs 4 2 Printing the TX job status log 4 6 Fax number registering 1 19 FCC Federal Communications Commission xiii Feeder 1 34 1 39 File server 9 15 Fine 9 15 Flow of sending operations 1 26 FTP 9 15 G Glossary 9 13 Illustrations used in this manual xii Image quality 2 3 Photo 2 3 Text 2 3 Text Photo 2 3 Internet Protocol IP 9 16 IP address 9 16 ITU T 9 16 J JPEG 9 16 K Keys used in this manual x L Legal notices Copyrights xx Disclaimers xxi Index 9 23 H Appendix E Appendix FCC Federal Communications Commission xiii Super G3 xx Trademarks xx Line type setting 1 10 Long distance 9 16 M Memory box 9 16 Batch sending memory box 3 7 Confidential memory box 3 5 Erasing 5 89 Printing and erasing documents 3 11 Relay memory box 3 6 Scanning originals 3 8 Setting up 5 65 Memory boxes setting up Batch sending memory box 5 82 Confidential memory box 5 66 Relay memory box 5 71 Memory Inbox key 1 8 Memory lock 9 17 Memory Sending 9 17 Multiple Communica
160. ode is set IMPORTANT e You must enter a subaddress This setting is required All confidential documents must be sent to your machine with this subaddress If the subaddresses do not match the document will not be received e An RX password is optional However if you set an RX password all confidential documents sent to your machine must include this password as well as the matching subaddress Setting Up Memory Boxes g NOTE e If you make a mistake when entering the subaddress password press Clear gt enter the correct subaddress and password e If you want to cancel storing the subaddress password press Cancel 10 Press Done repeatedly until the Fax Basic Features screen appears Relay Memory Box A Relay Memory Box enables you to forward received documents to a number of specified destinations at a specified time using the machine as a relay unit You can set the Relay Start Time and relay all of the documents stored in the memory box at the same time See Memory Boxes on p 3 5 You can specify the following items for the Relay Memory Box Item Description Setting Relay Memory Box Name Sets the memory box name 24 characters maximum Sets a password to control the memory box Not requir It is necessary to enter the password to ot required Customizing Fax Settings H Password change the contents of the memory box or to A on to Seven dign number print documents
161. of Receive Jobs 4 9 Checking Changing the Fax Status gt Checking Changing the Fax Status B 4 Select the job whose detailed information you want to check press Details 5007 Fax E Receiving If the job that you want to select is not displayed press W or A to scroll to the desired job 5 Check the details of the selected job J Job Numer 5007 Status Receiving wSet Time m Department ID a Destination b destination m Pages b 4 a Hode D auto RX 5007 Fax t E Receiving 6 Press Done repeatedly until the Fax Basic Features screen appears 4 10 Checking Changing the Status of Receive Jobs Erasing Received Documents You can erase documents that have been received in memory from the RX Job Status screen If the memory is full the machine cannot receive any more documents It is recommended that you erase unnecessary documents as often possible 1 Press System Monitor gt Fax If necessary see the screen shots in steps 1 and 2 of Checking Receive Job Details on p 4 8 2 Press RX Job Status If necessary see the screen shot in step 3 of Checking Receive Job Details on p 4 8 3 Select the job that you want to erase confirm the details of the job press Erase pra 5007 Fax Receiving If the job that you want to erase is not displayed press W or A to scroll to the desired job You can
162. ol panel Special Fax Functions 7 Press Done repeatedly until the Fax Basic Features screen appears Printing and Erasing Documents You can print and erase documents that are stored in a memory box g NOTE If you print a document stored in the Relay Memory Box it is erased 1 Press Special Features Memory Inbox If necessary see the screen shots in steps in steps 1 and 2 of Scanning Originals on p 3 8 The Memory Inbox screen is displayed Using a Memory Box 3 11 Special Fax Functions E 3 12 2 Select the desired memory box number containing the documents you want to print or erase a Memory Inbox Select a memory inbox Water Wane Tes __ System Monitor If the desired memory box is not displayed press V or A to scroll through the list If you enter the memory box number using numeric keys make sure to enter a two digit number gt press OK If you make a mistake when entering the memory box number press Clear enter the correct number If the memory box has been set with a password enter the password using numeric keys gt press OK NOTE e f a document is stored in a memory box that memory box is displayed with the documents icon i amp amp e If a memory box is set with a password a locked icon a is displayed next to the icon of that memory box e If you make a mistake when selecting a memory box pres
163. om the Additional Functions screen documents can be received only from senders that use the correct password Confirm this with your System Manager See Printing and Erasing Documents on p 3 11 8 4 When Problems Occur Documents cannot be received in memory Q A Is there sufficient available memory Erase unnecessary documents and documents with errors from memory to increase the amount of available memory See Printing and Erasing Documents on p 3 11 and Chapter 5 Using Arranging Documents Stored in an Inbox in the Mail Box Guide The quality of printed originals is uneven Is the platen glass of the sender s machine clean Make a few copies using your machine If the copies are not streaked the problem is in the sending party s machine Contact the sender and ask them to send the document again Documents cannot be received in Memory Boxes Did the sending party send to a stored memory box Check the set subaddress and RX password and contact the sending party with this information Documents can only be received in memory boxes if the sender sends the documents with a matching subaddress and password See Sending with a Subaddress on p 3 33 H Troubleshooting Is there sufficient available memory Erase unnecessary documents and documents with errors from memory to increase the amount of available memory See Printing and Erasing Documents on p 3 11 and Chapter 5 Using Arranging
164. ome loss of information and so reduces image quality Files containing photographic images in Web pages are generally compressed by using the JPEG format so they can be transferred across the Internet more quickly L Long distance dialing When dialing or registering long distance numbers you may need to insert a pause within or after the telephone number The destination and length of the pause differ depending on the system Contact your local authorized Canon dealer or local telephone company if you experience difficulty in long distance dialing M Memory box The memory box enables you to set up an ITU T subaddress and password and use advanced features such as confidential sending and relay sending with a fax machine of any manufacturer that supports ITU T standard subaddress password transactions Glossary Memory Lock Usually a document is printed as soon as it is received but with Memory Lock all documents received are stored in memory until you enter a password to print them This enables you to attend to the documents at your own leisure and prevents printed documents from piling up in the output tray Memory Sending Memory Sending scans documents into memory before dialing the number and sending them You can retrieve your original once scanning is complete and you do not have to wait until sending is complete N NetBEUI NetBIOS Enhanced User Interface NetBEUI is a network protocol originally designed
165. omizing Fax Settings E 5 Press Register Name BRN uo Womoxkes Inhowne Cotkieac m Password T MER if blani System Monitor 6 Enter a name for the Relay Memory Box gt press OK fey Register Name Max 24 characters System Monitor i You can enter up to 24 characters for the Relay Memory Box name g NOTE e For instructions on entering characters see Chapter 2 Basic Operations in the Reference Guide e If you make a mistake press Clear to clear the entire entry gt enter the correct name e If you want to cancel entering the memory box name press Cancel 5 74 Setting Up Memory Boxes 7 If you want to set a password for this Relay Memory Box enter the password using numeric keys gt press Next BRM xo omoxke Inhoawne Cotkieac Relay Canon a Password 2345678 Net required System Monitor If you do not want to set a password press Next proceed to step 8 You cannot store a password with only zeros as the number such as lt 0000000 gt EN IMPORTANT Since there is no way to check a stored password make sure that you write it down and keep it in a safe place g NOTE e If you make a mistake when entering the password press Clear to clear the entire entry enter the correct password e If you want to cancel setting up the Relay Memory Box press Cancel Customizing Fax Settings Setting Up Memory Boxes 5
166. on p 5 26 e Passwords are optional Special Fax Functions 1 Place your originals make sure the machine is ready to send g NOTE For instructions on placing your originals see Placing Originals on p 1 34 2 Press Subaddress Ready to send TI T1 04 12 18 LTR D Standard Standard Text Auto RX Address Book Sending with a Subaddress 3 33 Special Fax Functions E 3 34 3 Use numeric keys and to enter the subaddress and password C Press Subaddress gt enter the recipient s subaddress C Press Password gt enter the recipient s password Press OK amp g Subaddress You can enter up to 20 digits for both the subaddress and password Press Space to insert a space Press Backspace to delete the last digit you entered If the recipient did not set a password for the target subaddress you do not need to enter a password The selected mode is set and the display returns to the Fax Basic Features Screen g NOTE You can press Clear to clear your entries 4 Specify the destination press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display gt press Start once for each original When scanning is complete press Done For instructions on specifying the destination see Dialing Methods on p 2 16 Scanning starts The scanned data is sent to the specif
167. on p 1 43 and Chapter 4 Checking Changing the Fax Status 1 Place your originals press Special Features Ready to send Ti 1i 04 11 50 LIR D B EU LC LRL LL C NL ac NER Image Quality Address Book System Monitor g NOTE For instructions on placing your originals see Placing Originals on p 1 34 3 2 Delaying a Send Job 2 Press Delayed TX Delayed TX Sender s E gt Names TTI Memory Inbox System Monitor i 3 Enter the send time using numeric keys amp Delayed TX Use the numeric keys 11 11 2004 11 51 o 00 00 23 59 Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m gt 0705 11 18pm gt 2318 If you set a time earlier than the current time the document will be sent at that time on the next day NOTE If you make a mistake when entering the send time press Clear to clear your entry enter another four digit number Delaying a Send Job 3 3 Special Fax Functions n Special Fax Functions E 3 4 Press OK gt Done The display returns to the Fax Basic Features screen Specify the destination press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display gt press Start once for each original When scanning is complete press Done Scanning starts The document
168. ook Selected 1 018 Toronto Speed Dialing Number Charleston j LHonolulu Jj chicago One Touch Speed Los Angels j Milwaukee Dialing Keys Arizona System Monitor g NOTE e If you want to specify other destinations from the Address Book repeat the above procedure e You can change the name of the index See Storing the Index Name on p 5 39 e Each index can store up to 15 destinations except for the last index which can store only five destinations Therefore the Address Book can store a maximum of 200 destinations Dialing Methods 2 21 Basic Send and Receive Methods B Basic Send and Receive Methods LE 2 22 If you want to select a destination in alphabetical order C Press Alphabetic Order gt STU Add Book Selected 0 E j rizona office S8 THYGOQQUK System Monitor g NOTE The Toronto Office is used as an example for this procedure C Press T Address Book Selected 0 Sas Salem office SSH 003 jsacramento office 0123000000 mas Done 2 Dialing Methods Q Select the desired destination press Done Address ug Calanda Toronto office TZIXKAKNHN Ti Index Order System Monitor JI NOTE e If the desired destination is not displayed press V or A to scroll to the desired destination e To display the One Touch Speed Dialing keys press Index Order e If you want to select other
169. or Original Unit Restriction Mu g 02 Relay Settings Original Unit On Off Restriction Print RX Document Relay Stark Time o System Monitor CJ Specify the destination gt press OK Ki g 02 Specify the destination 003 CANADA 004 EUROPE 005 FRANCE dy Touch an item Cancel System Monitor If you do not want to set a restriction press Off You can also specify the relay destination using numeric keys If the desired destination is not displayed press W or A to scroll to the desired destination NOTE e For instructions on specifying a destination see Dialing Methods on p 2 16 e To erase a specified destination select the desired destination from the list gt press Erase Setting Up Memory Boxes 5 79 Customizing Fax Settings B If you want to print the received document C Press On for Print RX Document gp 02 Relay Settings Driginal Unit Restriction Print RX Document Relay Start Time eee Cancel Back If you do not want to print the received document press Off If you want to specify the relay start time C Press On for Relay Start Time Sid cm 02 Relay Settings Driginal Unit Restriction Print RX Document Customizing Fax Settings E Relay Start Time B sei Cancel a Back g NOTE If you select Off relay sending star
170. or LTRR paper plain recycled or color paper is loaded in the paper sources whose settings in Fax in Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen are set to On See Chapter 4 Customizing Settings in the Reference Guide Checking Changing the Status of Fax Jobs 3 Press Yes Print this list To cancel printing press No The TX Activity Report is printed 4 Press Done The display returns to the Fax Basic Features screen Checking Changing the Status of Fax Jobs 4 7 Checking Changing the Fax Status gt Cheoki ng Changing the Status of Receive Jobs You can check the details of received documents stored in memory as well as the status of receive jobs f NOTE The receive job log Activity Report RX screen displays up to 100 jobs Checking Receive Job Details You can check detailed information on any received job such as the destination and the date and time the job was received 1 Press System Monitor Standard Standard Text Auto Ax Image Quality Checking Changing the Fax Status B 5007 Fax E i Receiving 4 8 Checking Changing the Status of Receive Jobs 2 Press Fax Info m Avail Memory ELT I LTRG D LGL D Tir D mum 99 wRecovery Steps Scanner Fax Network RX 1 m 0001 Fax ed calling Checking Changing the Status
171. ortant in rural areas A CAUTION Users should not attempt to make such connections themselves but should contact the appropriate electric inspection authority or electrician as appropriate NOTE This equipment complies with the Canadian ICES 003 Class A limits xvii Utilisation au Canada Conditions a Remplir Pr alablement a L installation d un T l copieur Canon A Emplacement Pr voir une table un meuble ou un bureau suffisamment solide et de taille appropri e voir le chapitre 9 Annexe Appendix du Guide de r f rence Reference Guide pour les indications de poids et dimensions B Installation t l phonique 1 Une seule ligne t l phonique tonalit s ou impulsions doit tre utilis e 2 faut commander un jack modulaire CA11A qui sera install par la compagnie t l phonique Sans ce jack la mise en place serait impossible 3 Si vous vous abonnez une nouvelle ligne demandez une ligne d affaires normale de qualit t l phonique courante ou quivalente Prenez un abonnement d une ligne par appareil Ligne automatique interurbaine ou Ligne automatique internationale si vous communiquez avec les pays trangers f NOTE Canon vous conseille d utiliser une ligne individuelle conforme aux normes industrielles savoir ligne t l phonique 2500 pour appareil clavier ou 500 pour appareil cadran impulsions Il est galement possible de raccorder ce t l copieur un s
172. ou press On hook and then remove the control card while the line is engaged Fax Information Services 3 41 Special Fax Functions n If you press One touch Dialing QO Select the desired one touch button gt press Done Address Book Selected 1 001 Canon Inc wand CANADA ad FRANCE Dome 4j System Monitor 43 One touch buttons are assigned a three digit number To specify a destination using a one touch button s three digit number enter the three digit number using numeric keys For more information on specifying destinations using the one touch buttons see Address Book on p 2 19 Special Fax Functions E 2 When your call is answered and you hear the recorded message of the information service press Tone I iO 8 012XXXXXXX Standard Standard System Monitor If you are already using this machine with tone dialing this step is not necessary The volume of the dial tone can be adjusted by pressing W or A 3 42 Fax Information Services After you press Tone a T appears on the touch panel display Uff hook 8 012XXXXXXXT Standard tandard One touch i Dialing System Monitor 11711794 12 41 Auto Enter the numbers requested by the information service using numeric keys and Reset NN GHI JKL MNO K M Help A A A 000 N 4 A cas p tact
173. ouch an item System Monitor The selected destination appears on the Register Destinations screen g NOTE e For more information on specifying coded speed dialing numbers see Coded Speed Dialing on p 2 24 e To erase a destination stored as a batch sending destination select the destination gt press Erase e If you want to cancel storing batch sending destinations press Cancel 9 Press Next Setting Up Memory Boxes 5 87 Customizing Fax Settings B Customizing Fax Settings E 5 88 10 Enter the TX start time using numeric keys gt press OK E 08 8 amp Enter the TX Start time using the numeric keys 11 11 2004 12 38 0 00 00 23 59 System Monitor If you do not want to specify the TX start time press Cancel Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m 0705 11 18pm gt 2318 The selected mode is set g NOTE If you make a mistake when entering the time press Clear to clear your entry enter another four digit number 11 Press Done repeatedly until the Fax Basic Features screen appears Setting Up Memory Boxes Erasing a Memory Box Follow the procedure below to erase the contents of a stored memory box IMPORTANT You cannot erase the contents of a memory box while communication documents being sent or received is taking place 1 Press Additiona
174. p 4 2 e If there is no response from the recipient s machine or if a transmission error occurs the machine automatically redials the number and attempts to send the document again Automatic redialing is carried out twice at two minute intervals See Auto Redial on p 5 45 e f you cannot send the document after redialing check the destination s telephone number Replace the original and try sending the document again Direct Sending Direct Sending enables you to send your document directly to the recipient without storing it in memory The machine sends each page of the document to the destination as it is scanned Basic Send and Receive Methods LE Although Direct Sending is slower than Memory Sending you can use Direct Sending when you need to send an urgent document ahead of other documents stored in memory 2 8 Sending Methods IMPORTANT e You can directly send a document of two or more pages only when using the feeder You can only send one page at a time when you place your original on the platen glass e You can specify only one destination at a time when using Direct Sending e If an error occurs or you cancel transmission in the Direct Sending mode you can check how many pages have been sent to the destination by printing an Activity Report or on the Log screen for Fax on the System Monitor screen e If you cancel Direct Sending during transmission the originals that have already been scanned are s
175. quality according to the type of original you are scanning The following three image quality modes are available Text This mode is best suited for scanning text originals Blueprints or pencil drawn originals can also be scanned clearly Text Photo This mode is best suited for scanning originals containing both text and images photos such as magazines or catalogues Photo This mode is best suited for scanning images printed with halftone dots 1 Place your originals press Resolution Density Image Quality Ready to send TI T1 04 10 4 LTR D Standard Standard Tevt Auto RX Reso Density lution System Monitor NOTE For instructions on placing your originals see Placing Originals on p 1 34 Resolution Density and Image Quality 2 3 Basic Send and Receive Methods B Basic Send and Receive Methods LE 2 4 2 Select the resolution density and image quality of the document you are sending gt press Done Ti Ti o4 10 4 LR D System Monitor The selected mode is set and the display returns to the Fax Basic Features Screen Specify the destination press Start For more information on specifying the destination see Dialing Methods on p 2 16 If you want to specify other sending conditions set them before specifying the destination See Sending Methods on p 2 5 and Chapter 3 Special Fax Functions If the original is placed on the plat
176. r password 9 21 Transmission time 9 12 9 21 Troubleshooting Error messages 8 7 Other situations 8 5 Q amp A 8 15 Receiving documents 8 4 Sending documents 8 2 TTI 9 21 TX 9 21 TX report error TX report sample 9 2 TX Settings 5 41 Auto redial 5 45 ECM transmission 5 41 Pause time 5 43 U UFR Il 9 21 Ultra fine 9 21 Unit name registering 1 23 User s Data List sample 9 11 User Settings 9 26 Index Adjusting the alarm and monitor volume 5 12 Changing the standard fax settings 5 14 Printing the TX Terminal ID 5 7 Registering the standard key 5 4 Setting the standard density 5 11 Z Zoom ratio Preset zoom 3 29 Zoom by percentage 3 31 Zoom TX key 1 8 Canon CANON INC 30 2 Shimomaruko 3 chome Ohta ku Tokyo 146 8501 Japan CANON U S A INC One Canon Plaza Lake Success NY 11042 U S A CANON CANADA INC 6390 Dixie Road Mississauga Ontario L5T 1P7 Canada CANON EUROPA N V Bovenkerkerweg 59 61 P O Box 2262 1180 EG Amstelveen The Netherlands CANON FRANCE S A 17 quai du Pr sident Paul Doumer 92414 Courbevoie Cedex France CANON U K LTD Woodhatch Reigate Surrey RH2 8BF United Kingdom CANON DEUTSCHLAND GmbH Europark Fichtenhain A10 47807 Krefeld Germany CANON ITALIA S p A Via Milano 8 20097 San Donato Milanese MI Italy CANON LATIN AMERICA INC 703 Waterford Way Suite 400 Miami Florida 33126 U S A CANON AUSTRALIA PTY LTD 1 Thomas Hol
177. r printer in producing an image Expressed in terms of dots per inch dpi Low resolution causes font characters and graphics to have a jagged appearance Higher resolution means smoother curves and angles as well as a better match to traditional typeface designs Resolution values are represented by horizontal data and vertical data e g 600 x 600 dpi Rotary Pulse Also called pulse dial On a rotary pulse telephone a dial is turned to send pulses to the telephone switching system RX Abbreviation for Reception Receiving RX Password The RX Password is needed to send or receive documents to and from a fax machine that uses ITU T standard subaddresses and passwords If the passwords on both ends do not match the fax is not transmitted Numbers of up to 20 digits including spaces asterisks and pound signs can be used for the RX Password S Scanning Area The area that is actually scanned is slightly smaller than the size of the original document so words or images near the edges of the document may not be scanned Therefore allow some margin space on all sides of the document that you are sending o Appendix Sender s Name Your personal or organization s name The sender s name fax number date and time sent are printed on each page that you send You can register up to 99 sender names that are selected using the TTI selector before sending Sequential Broadcast Sequential Broadcasting enables yo
178. r the machine is turned OFF is out of recording paper or has insufficient available memory 8 2 When Problems Occur Document cannot be sent Q Is the telephone line type set correctly A Check the type of telephone line that has been set See Selecting the Type of Telephone Line on p 1 12 Q If you are sending with a subaddress did you enter the correct subaddress and password for the destination A Check the subaddress and password settings Memory is full Q Are unnecessary documents stored in memory A Check the TX Document and RX Document memory and erase unnecessary documents or documents with errors from memory See Printing and Erasing Documents on p 3 11 and Chapter 5 Using Arranging Documents Stored in an Inbox in the Mail Box Guide The document does not print clearly on the remote machine Q Is the platen glass clean A Use your machine to make a copy of the document and check it for streaks If streaks appear clean the platen glass See Chapter 7 Routine Maintenance in the Reference Guide The density of the documents sent to a remote machine is too light Q Is the Density mode set to Light and the Image Quality mode set to Photo A Set the Density mode to Dark and the Image Quality mode to Text Try sending the document again See Resolution Density and Image Quality on p 2 2 When Problems Occur 8 3 Troubleshooting E Troubleshooting The machine will
179. ransactions exceeds 40 before the Cancel System Monitor specified time an Activity Report of the most recent 40 transactions is printed NOTE If you make a mistake when entering the time press Clear to clear your entry enter another four digit number The selected mode is set 6 Press Done repeatedly until the Fax Basic Features screen appears Specifying Report Settings 7 9 H Printing Communication Reports Printing Communication Reports E RX Report The RX Report enables you to check whether documents were sent correctly from the sender s machine and received successfully by this machine An RX Report can be printed automatically after documents are received and you can also set the machine to print an RX Report only when a reception error occurs f NOTE e For an example of an RX Report see RX Report on p 9 5 e The default setting is Off 1 Press Additional Functions gt Report Settings gt Fax under Custom Settings If necessary see the screen shots in steps 1 and 2 of TX Report on p 7 3 2 Press RX Report TX Report b For Error Only System Monitor g NOTE If the desired setting is not displayed press W or A to scroll the desired setting 7 10 Specifying Report Settings 3 Select For Error Only On or Off gt press OK Mm Calant tha Newent Cattinan fant wan 5 RX Report For Error Only
180. reen 1 Press Special Features gt RX Mode System Monitor Receiving Print Jobs and Fax Documents 2 31 Basic Send and Receive Methods B Basic Send and Receive Methods LE 2 32 2 Press On under Memory Lock gt RX Mode Select a Receive mode wMemorv Lock If the Memory Lock timer is set the specified day of the week and time are displayed See Saving Received Documents in Memory on p 6 7 If an RX password has been set enter the password using numeric keys press OK For information on setting an RX password see Reception Password on p 6 30 If you want to cancel the Memory Lock mode press Off Press Done repeatedly until the Fax Basic Features screen appears During reception the transaction number and information related to the sender are displayed on the touch panel display NOTE e Use the System Monitor screen to check if there are any received documents stored in memory See Checking Changing the Status of Receive Jobs on p 4 8 e You can also print a report of all the documents received in memory See Saving Received Documents in Memory on p 6 7 Receiving Print Jobs and Fax Documents Forwarding Received Documents If Forward Settings in Communications Settings in System Settings from the Additional Functions screen is set to On received documents are forwarded to a destination that has been registered in the machine befo
181. rehand Follow the procedure below to manually place the machine in the Forward mode if the Forward timer has not been set or if you want to place the machine in the Forward mode before the timer automatically activates the Forward mode NOTE e To set the Forward mode press Additional Functions gt System Settings gt Communications Settings gt Forward Settings set the Forward mode to On See Automatic Forwarding of Received Documents on p 6 16 e f you set the Forward mode Forward appears on the Fax Basic Features screen 1 Press Special Features gt RX Mode If necessary see the screen shot in step 1 of Receiving Documents into Memory on p 2 31 2 Press On under lt Forward gt RX Mode Select a Receive mode sHemory Lock Dno OTT m Forward System Monitor If the Forward timer is set the specified day of the week and time are displayed See Automatic Forwarding of Received Documents on p 6 16 If an RX password has been set enter the password using numeric keys press OK For instructions on setting an RX password see Reception Password on p 6 30 If you want to cancel the Forward mode press Off Receiving Print Jobs and Fax Documents 2 33 Basic Send and Receive Methods H Basic Send and Receive Methods LE 2 34 3 Press Done repeatedly until the Fax Basic Features screen appears The received documents are fo
182. rinting the TX Terminal ID 0 0 cee eet 8A 5 7 Setting the Standard Density 0 0 00 cece ee eee 5 11 Adjusting the Alarm and Monitor Volume 0 00sec eee eee 5 12 Changing the Standard Fax Settings 0 00 eee 5 14 Storing the Standard Settings 00 0 cece eee 5 14 Initializing the Standard Settings iliis 5 16 Storing Destinations 0 0 eee eee eee 5 19 Storing One Touch Speed Dialing Keys lesen 5 19 One Touch Speed Dialing Settings llle lees 5 26 Storing Group Destinations 2 0 0 eee 5 33 Storing the Index Name 000 0 c eects 5 39 Transmission Settings 5 41 ECM Transmission llle 5 41 Pause Mees i ege et heed ek xeu xD 5 43 Auto Redialzs 253 satis REA ecu aot ate a OM Ru 5 45 Reception Settings 60 c cece eee eee eee nnn 5 50 ECM Reception c2c 2giid iaba does opie isin dvd ei dete doh eared 5 50 Printing Footer Information on a Received Document 5 52 Printing Received Documents 00 e eee eee eee eee eee 5 54 Paper Drawer Selection 0 0 0 c eee teen eee 5 54 Reducing a Received Document 0 00 c eee eee 5 58 vi Chapter 6 Chapter 7 Chapter 8 ZEON HOG Eee toes are t tea lk teas heehee sets cuc iS punti puts aa sede dS ud 5 63 Setting Up Memory Boxes 0 00 esses nnne 5 65 Confidential Memory BOX n 5 66 Relay Memory BOX tenes 5 71
183. river Guide Fax Driver Guide To view the manual in PDF format Adobe Reader Acrobat Reader Acrobat is required If Adobe Reader Acrobat Reader Acrobat is not installed on your system please download it from the Adobe Systems Incorporated website http www adobe com The machine illustration on the cover may differ slightly from your machine F How This Manual Is Organized ted Introduction to Fax Functions eT Basic Send and Receive Methods Special Fax Functions Checking Changing the Fax Status Customizing Fax Settings System Manager Settings Printing Communication Reports Troubleshooting Appendix Includes the report samples glossary specifications and index Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions However as we are constantly improving our products if you need an exact specification please contact Canon Contents Preface 2 rol LI Eu urere Rr x RR Regen aon JR a e ao Oa ix How To Use This Manual leeeeeeeeeeeee nnn ix Symbols Used in This Manual lisse eese ix Keys Used in This Manual lsssleeleeee IA x Displays Used in This Manual sasana anaana xi Illustrations Used in This Manual llle xii Abbreviations Used in This Manual isses elles xii Legal Notices 2 cc cece eee e eee e ee he hmm nmn xiii FCC Federal Communications Commission 00000 eee ee x
184. rmation 1 10 Things You Must Do Before Using This Machine e Date and Time The date and time of the transmission are recorded e Fax Number Your machine s fax number is recorded e Sender s Name TTI Transmit Terminal Identification The name registered as the sender s name is recorded e Destination Name If you send an original using Coded Speed Dialing or by selecting a destination from the Address Book the stored destination s name appears on the sending record See Storing Destinations on p 5 19 e Page Number The current page number out of the total number of pages of the original is recorded g NOTE e You can set the machine so that the sending record is not printed However for users in the United States this information must be printed at the top of every fax document you send Therefore the TX Terminal ID setting must always be set to On See Printing the TX Terminal ID on p 5 7 e If the machine is set so that the sending record is printed at the top of the recording paper and not all of the items are registered only the required registered items and the total number of original pages are printed However when using Direct Sending the total number of original pages are not printed e f you do not want to print the destination name on the recipient s paper set Display Destination Name to Off in TX Terminal ID in User Settings in Custom Fax Settings from the Additional Functions screen
185. rocessing Data indicator on the control panel flashes a green light t Clear J 4 IZN ZN ID U E i SS Pa Processing Data Bror Power Bh O Gan vs hd g NOTE During reception the transaction number and information related to the sender are displayed on the touch panel display Receiving Print Jobs and Fax Documents 2 29 Basic Send and Receive Methods H Basic Send and Receive Methods LE When document reception is complete the Processing Data indicator on the control panel maintains a steady green light This indicates that documents are stored in memory Start le NOTE e The Processing Data indicator flashes or maintains a steady green light even when the machine enters the Sleep mode e The Error indicator flashes a red light when either the amount of available memory is low or paper needs to be loaded in a paper drawer The document is printed The Processing Data indicator goes out when documents stored in memory are printed NOTE e If there is no paper on which the received document can be printed the received document is stored in memory e The machine can hold a total of approximately 8 000 sent and received pages in memory e Documents which have been stored in memory because paper has run out are automatically printed when paper is loaded in a paper drawer e If a printing error occurs the Error indicator flashe
186. roubleshooting Sending was interrupted Try sending again The subaddress and or password do not match Check the subaddress and or password of the remote machine make sure that the subaddress password you are sending with the document matches the recipient s and try again The document could not be sent because there was insufficient memory available Resend the document at a lower resolution Erase unnecessary documents to make more memory available If this problem occurs frequently contact your local authorized Canon dealer Error Messages 8 11 E Troubleshooting 8 12 701 Cause Remedy 702 Cause Remedy 1 Remedy 2 703 Cause Remedy 1 Remedy 2 704 Cause Remedy 706 Cause Remedy 711 Cause Remedy The specified Department ID does not exist or the password has changed Enter the correct Department ID or password using numeric keys on the control panel and try sending again The document could not be sent because the memory is full Wait a few moments and try again after other send jobs complete Do not send the document to too many recipients at the same time Send the document to a smaller number of recipients The memory for the image data is full Wait a few moments and try again after other send jobs complete Erase documents stored in inboxes If the machine still does not operate normally turn the main power OFF and then back ON
187. rrectly In order to use the machine safely always pay attention to these warnings A CAUTION Indicates a caution concerning operations that may lead to injury to persons or damage to property if not performed correctly In order to use the machine safely always pay attention to these cautions IMPORTANT Indicates operational requirements and restrictions Be sure to read these items carefully in order to operate the machine correctly and to avoid damage to the machine e NOTE Indicates a clarification of an operation or contains additional explanations for a procedure Reading these notes is highly recommended Keys Used in This Manual The following symbols and key names are a few examples of how keys to be pressed are expressed in this manual e Touch Panel Display Keys Key Name Examples Cancel Done e Control Panel Keys lt Key icon gt Key Name Examples C Start Stop Hereafter the following name substitutions take place e Transmission Sending TX e Reception Receiving RX Displays Used in This Manual Screen shots of the touch panel display used in this manual are those taken when the following optional equipment is attached to the imageRUNNER 3530 the Feeder DADF N1 Super G3 FAX Board UFR II Printer Kit Finisher S1 Additional Finisher Tray B1 and Cassette Feeding Unit Y2 Note that functions that cannot be used depending on the model or options are not displayed on the touch pane
188. rwarded to the specified destination g NOTE You can set whether to print received documents that have been forwarded to this machine See Automatic Forwarding of Received Documents on p 6 16 Receiving Print Jobs and Fax Documents i aiii le Paper Sizes When received documents are printed they are printed from the paper drawer that has the same size paper as the received document If paper of the correct size is not available the machine automatically selects a different paper size in the EB following order The paper size is automatically selected in the same order even if paper runs out during printing E Available Paper Sizes for Received Documents 11 x 17 originals 11 x 17 gt LGL gt STMTR x 2 LGL originals LGL gt LTR x 2 gt STMTR x 2 211 x 17 LTR originals LTR gt LGL gt STMTR x 2 2 11 x 17 STMT originals STMTR gt LTR gt LGL gt 11 x 17 1 Received documents are automatically reduced before being printed on the paper size indicated Basic Send and Receive Methods IMPORTANT Received documents can be printed on the following paper sizes and paper types Paper Sizes 11 x 17 LGL LTR LTRR or STMTR Paper Types plain recycled or color f NOTE e You can specify one or all paper drawers specifically for the Fax function The default setting is On except for the stack bypass See Chapter 4 Customizing Settings in the Reference Guide e You
189. ry Box you must first set one up and inform the sender of the subaddress and RX password of the Confidential Memory Box e Setting an RX password is optional e For information on setting up a Confidential Memory Box see Confidential Memory Box on p 5 66 Memory Boxes 3 5 Special Fax Functions e Special Fax Functions E E Relay Memory Box Relay Memory Box is used to send documents that have been received in this machine to several destinations When you use a Relay Memory Box a remote fax machine sends a document over a long distance to another fax machine called the relay unit for example this machine After the relay unit receives the document it automatically sends the document to several other fax machines In this way you can send a document to several fax machines within the same locality with only one long distance transmission This enables you to save on communication costs that would otherwise be incurred You can specify the time at which you want to send documents from the relay machine thus enabling you to select a time period when communication costs are low or when telephone lines are not busy Time when transmission costs are low etc Branch 1 Z Sequential transmission at the specified time The subaddress and password set in the Relay Memory Box of the destination are specified when sending 9 Branch 2
190. s Done gt select the correct memory box Using a Memory Box 3 Select the document that you want to print or erase Gq 02 Relay Total 2 Tine Destination Tent b If the desired document is not displayed press W or A to scroll through the ist g NOTE e To cancel a selection press the selected document again e You can select only one document to print or erase at a time To print a document CJ Press Print gt Yes re 02 Relay Total 2 LY print J Print this document m Job Number D0053 a Destination D a J System Monitor If you do not want to print the selected document press No The selected document is printed Using a Memory Box 3 13 Special Fax Functions n To erase a document Press Erase gt Yes e 02 Relay Total 2 Erase Is it OK to erase System Monitor p f you do not want to erase the selected document press No The selected document is erased Special Fax Functions E 4 Press Done repeatedly until the Fax Basic Features screen appears 3 14 Using a Memory Box SegiHro the Sender s Name as the Terminal ID If a sender s name is stored and selected the sender s name is printed in the sender information area on the document instead of the unit s name You can register up to 99 sender names For more information on registering the sender names
191. s a red light Receiving Print Jobs and Fax Documents Receiving Documents into Memory If Memory Lock Settings in Communications Settings in System Settings from the Additional Functions screen is set to On received documents are stored in memory instead of being printed Follow the procedure below to manually switch the machine into the Memory Lock mode if the Memory Lock timer has not been set or of you want to switch the machine into the Memory Lock mode before the timer automatically activates the Memory Lock mode IMPORTANT No more documents can be received in memory if any of the following is true The numbers below may vary depending on the remaining capacity of the hard disk When a total of 2 000 documents have been stored in any or all of the inboxes When a total of 8 000 pages have been stored in any or all of the inboxes When a total of 32 or more received documents or reports are waiting to be printed while the machine is out of the correct sized paper g NOTE e To set the Memory Lock mode press Additional Functions gt System Settings Communications Settings gt Memory Lock Settings set the Memory Lock mode to On See Saving Received Documents in Memory on p 6 7 e If the Memory Lock RX mode is set to On Memory Lock appears on the Fax Basic Features screen If you set the Memory Lock RX mode with the Forward mode Forward appears on the Fax Basic Features sc
192. s and weight B Order Information 1 A single telephone line touch tone or rotary should be used Touch tone is recommended if available in your area 2 Order a CA11A modular jack which should be installed by the telephone company If the CA11A jack is not present installation cannot occur 3 Order a normal business line from your telephone company s business representative The line should be a regular voice grade line or an equivalent one Use one line per unit DDD Direct Distance Dial line or IDDD International Direct Distance Dial line if you communicate overseas f NOTE Canon recommends an individual line following industry standards such as 2500 touch tone or 500 rotary pulse dial telephones A dedicated extension off a PBX Private Branch Exchange unit without Call Waiting can be used with your facsimile unit Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes which may cause a facsimile error C Power Requirements The power outlet should be a three prong grounded receptacle Single or Duplex It should be independent from copiers heaters air conditioners or any electric equipment that is thermostatically controlled The rated value is 115 volts and 15 amperes The CA11A modular jack should be relatively close to the power outlet to facilitate installation xvi Notice e This product meets the applicable Indu
193. s whose settings in Fax in Drawer Eligibility For APS ADS in Common Settings from the Additional Functions screen are set to On See Chapter 4 Customizing Settings in the Reference Guide TX Report The TX Report enables you to check whether documents were sent correctly to their intended destinations A TX Report can be printed automatically after the documents are sent You can also set the machine to print a TX Report only when a transmission error occurs and adjust the TX Report setting to print the first part of the document as part of the report to remind you of the document s contents g NOTE e For more information on the TX Report see TX Report Error TX Report on p 9 2 e The default settings are TX Report For Error Only Report With TX Image On 1 Press Additional Functions gt Report Settings E Select an Additional Functions feature Common Settings 4 Copy Settings 1 Timer Settings 4 Custom Fax Settings anaa Adjustment 1 Mail Box Settings Cleaning 1 Printer Settings System Settings System Monitor pi Specifying Report Settings 7 3 Printing Communication Reports H Printing Communication Reports E 2 Press Fax under Custom Settings o Select the Report Settings features a Custom Settings wPrint List Fax System Monitor 3 Press TX Report Mm Calant thn Newent Cattinwn fant wan Report Settings TX Report
194. see Chapter 3 Optional Equipment in the Reference Guide 11 i Department ID Management is set press ID g NOTE For instructions on using Department ID Management see Chapter 6 System Manager Settings in the Reference Guide Flow of Sending Operations 1 33 Introduction to Fax Functions B Introduction to Fax Functions 5 Pap g Originals Place your originals on the platen glass or into the optional feeder depending on the size and type of the original and the send settings that you have specified E Platen Glass Place the originals on the platen glass when scanning bound originals such as books and magazines heavy or lightweight originals and transparencies B Feeder Place the originals into the feeder when you want to scan several originals at the same time and press Start The machine automatically feeds the originals to the platen glass and scans them Two sided originals can also be automatically turned over and scanned as two sided documents C IMPORTANT You can scan originals in the feeder only if the optional Feeder DADF N1 is attached The size of the original is automatically detected and the document is scanned If the output paper in the recipient s machine is not equal to the scanned size the original image may be reduced in size or divided into smaller parts before it is sent The machine cannot always detect the size of the original if it is a nonstandard paper size su
195. select and cancel a document that is currently being received You cannot erase a document that is being printed If you select a document that is being received Erase changes to Cancel enabling you to cancel receiving the document Checking Changing the Status of Receive Jobs 4 11 Checking Changing the Fax Status gt Checking Changing the Fax Status B 4 5 Press Yes E Cancel ls it OK to erase the memory lock document Job Number P5005 wDestination P destination a Receiving If you do not want to erase the document press No The message lt Erased gt appears for approximately two seconds on the touch panel display The selected document is erased Press Done The display returns to the Fax Basic Features screen Forwarding Received Documents You can forward received documents that have been stored in memory from the System Monitor screen 1 Press System Monitor gt Fax If necessary see the screen shots in steps 1 and 2 of Checking Receive Job Details on p 4 8 Press RX Job Status If necessary see the screen shot in step 3 of Checking Receive Job Details on p 4 8 4 12 Checking Changing the Status of Receive Jobs 3 Select the job that you want to forward gt press Details m OT Fax pee Receiving If the job that you want to forward is not displayed press W or A to scroll to EB the desired job 4 Check the
196. seseeeeeeeeeeeeeee 3 17 Faxing Two Sided Originals sleseseeeeeeeeeeeeeeee 3 19 DocumentSize de e rita ets aie v Ele el ile EP lw a 3 21 Specifying the Document Size 1 1 0 iles eese 3 22 Registering the Document Size 2 ee 3 25 Changing the Zoom Ratio 0 00 aa ee eee eee 3 28 Preset Zoom os cese EP a ee ey ee ees bas 3 29 Zoom by Percentage eee tee 3 31 Sending with a Subaddress 0 00 e cece eee eee eens 3 33 Using a PIN Code wii eee eee eee eke eee eee ER Ge eee n 3 35 Setting PIN Code AccessS 0 0c cece ees 3 35 Setting the PIN Code Position 00 0 c cece eee eee eee 3 38 Dialing with a PIN Code 2 eee eee 3 39 Fax Information Services 0 00 e eee e eee eee eee eee 3 41 Chapter 4 Checking Changing the Fax Status Checking Changing the Status of Fax Jobs Llsuesss 4 2 Checking Fax Job Details 2 4 2 Printing the TX Job Status Log 0 0 0 cc eect tees 4 6 Checking Changing the Status of Receive Jobs lssee 4 8 Checking Receive Job Details llle eese 4 8 Erasing Received Documents llsselleeeeee 4 11 Forwarding Received Documents 00s eee eee 4 12 Chapter5 Customizing Fax Settings Custom Fax Settings Table 00 0 c cee eee eee eee eee 5 2 User Settings cuo ecc0 seed Rak acm eee eww ees RR ms 5 4 Registering the Standard Key 0 0 0 cece eee 5 4 P
197. side the setting range a message prompting you to enter an appropriate value appears on the screen Changing the Zoom Ratio 3 31 Special Fax Functions n Special Fax Functions E 3 32 4 Specify the destination press Start For more information on specifying the destination see Dialing Methods on p 2 16 If the original is placed on the platen glass follow the instructions that appear on the touch panel display gt press Start once for each original When scanning is complete press Done Scanning starts The scanned data is sent to the specified destination when scanning is complete g NOTE e To return the ratio to 100 press Direct e To cancel all settings and return the machine to the Standard mode press Reset Changing the Zoom Ratio SEN g with a Subaddress You can send or receive documents with ITU T standard subaddresses and passwords ITU T is a committee within the International Telecommunications Union established to set communications standards To send or receive documents with the subaddresses and passwords successfully the subaddresses and passwords on the sending and receiving fax machines must EB match IMPORTANT If a subaddress is specified you cannot use the Auto Redial mode NOTE e You can register a destination with a subaddress and password in a one touch speed dialing key or coded speed dialing code See One Touch Speed Dialing Settings
198. sided mode cannot be used with the Document Size Other Size or Long Original or Direct Sending mode e When you are scanning originals with a horizontal landscape orientation such as LTRR make sure to place them horizontally into the feeder If these originals are placed vertically the back sides of these originals are scanned upside down 1 Place your originals into the feeder g NOTE For instructions on placing your originals see Placing Originals on p 1 34 2 Press Special Features gt 2 gt 1 sided 3 Press Done The selected mode is set and the display returns to the Fax Basic Features Screen Faxing Two Sided Originals 3 19 Special Fax Functions n Special Fax Functions E 3 20 4 Specify the destination press Start For more information on specifying the destination see Dialing Methods on p 2 16 Scanning starts The scanned data is sent to the specified destination when scanning is complete g NOTE e To cancel this setting press Special Features gt 2 1 sided e To cancel all settings and return the machine to the Standard mode press Reset Faxing Two Sided Originals Bopement Size You can manually specify the document size when the machine cannot detect the paper size automatically such as when scanning transparencies IMPORTANT e You cannot select Auto when scanning the following types of originals Specify the size of these
199. ss using numeric keys Storing Destinations 5 31 Customizing Fax Settings E C Press Password gt enter the recipient s password using numeric keys press OK System Monitor 1 You can enter up to 20 digits for both the subaddress and password Press Space to insert a space Press Backspace to delete the last digit you entered If the recipient did not set a password for the target subaddress you do not need to enter a password IMPORTANT If you want to attach a subaddress to your send job make sure that the recipient s fax machine supports ITU T standard subaddresses g NOTE e For instructions on sending documents with a subaddress see Sending with a Subaddress on p 3 33 e You can press Clear to clear your entry If you want to specify ECM TX C Press ECM TX 33600 bps Domestic Cancel System Monitor 43 5 32 Storing Destinations CJ Select On or Off gt press OK WE un rn i ECM TX System Monitor 6 When all settings are complete press OK The display returns to the Store Destinations screen 7 Finish storing the destination g NOTE For instructions on storing destinations see Storing One Touch Speed Dialing Keys on p 5 19 Storing Group Destinations Group Dialing enables you to register several destinations in a one touch speed dialing key so that you can dial a large group of num
200. stry Canada technical specifications e Before installing this equipment users should ensure that it is permissible to be connected to the facilities of the local telecommunications company The equipment must also be installed using an acceptable method of connection In some cases the company s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly telephone extension cord The customer should be aware that compliance with the above conditions may not prevent deterioration of service in some situations e The Ringer Equivalence Number is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five e The REN of this product is 1 0 e Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier Any repairs or alterations made by the user to this equipment or equipment malfunctions may give the telecommunications company cause to request the user to disconnect the equipment e Users should ensure for their own protection that the electrical ground connections of the power utility telephone lines and internal metallic water pipe System if present are connected together This precaution may be particularly imp
201. t press OK Using a Memory Box 3 9 Special Fax Functions n Special Fax Functions E 3 10 g NOTE e f a document is stored in a memory box that memory box is displayed with the documents icon amp e If a memory box is set with a password a locked icon amp is displayed next to the icon of that memory box e f you make a mistake when selecting a memory box press Done gt select the correct memory box 4 Press Scan ga 03 Batch Sending Scan Place the original and press the Start key Standard Standard Text UR D Density Image j Document Quality Size Using a Memory Box You can specify the following scan settings when you scan originals into a memory box e Resolution Density Image Quality See Resolution Density and Image Quality on p 2 2 e Document Size See Document Size on p 3 21 e Two Sided Scanning See Faxing Two Sided Originals on p 3 19 e Zoom TX See Changing the Zoom Ratio on p 3 28 6 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display gt press Start once for each original When scanning is complete press Done Scanning starts The document is stored in the selected memory box and will be sent according to the memory box settings Kg NOTE To cancel scanning press Cancel on the touch panel display or press Stop on the contr
202. t Drive North Ryde Sydney N S W 2113 Australia CANON CHINA CO LTD 15F North Tower Beijing Kerry Centre 1 Guang Hua Road Chao Yang District 100020 Beijing China CANON SINGAPORE PTE LTD 1 HarbourFront Avenue 04 01 Keppel Bay Tower Singapore 098632 CANON HONGKONG CO LTD 19 F The Metropolis Tower 10 Metropolis Drive Hunghom Kowloon Hong Kong a fb FA7 6760 000 092004182 5 CANON INC 2004 PRINTED IN CHINA
203. t ID is printed B PGS The number of pages that were sent successfully to the destinations is printed B TX RX INCOMPLETE If a transmission is incomplete the fax number and the name of the destination are printed If there is no applicable destination _ is printed B TRANSACTION OK The fax number and the name of the destination of a completed transmission are printed If there is no applicable destination _ is printed E ERROR If an error in transmission occurs the fax number and the name of the destination are printed If there is no error is printed 9 4 Report and List Samples RX Report This report is used to check if documents were received successfully in this machine You can set whether to automatically print an RX Report See RX Report on p 7 10 11 08 2004 MON 13 03 FAX 012XXXXXXX iR 3530 2 fe ee oe ok sk sk ok oe ooo oe ok k k oe oe k oie k k k k k oe RX REPORT ek FCIAC RCAC ACICICC ICICI AC AC ACR 2 ak a ae fc ff 28 2 ok RECEPTION OK JOB NO 5002 DESTINATION ADDRESS 012XXXXXXX PSWD SUBADDRESS DESTINATION ID Canon ST TIME 11 08 13 02 USAGE T 00 14 PGS 1 RESULT OK NOTE The default setting is Off See RX Report on p 7 10 E REPORT NAME An RX report is printed when the reception of the document is completed successfully and also when a receiving error occurs B MESSAGE A message describing the reception result is printed o Appendix E JOB NO
204. t a destination from the Address Book CJ Press Address Book gt select the desired one touch speed dialing keys that you want to store as relay destinations press Done Address Book Selected 9 026 Sacramento System Monitor The selected destinations are displayed on the Register Destinations screen NOTE For more information on selecting destinations from the Address Book see Address Book on p 2 19 Setting Up Memory Boxes 5 77 Customizing Fax Settings B Customizing Fax Settings E 5 78 If you want to select a destination by entering the coded speed dialing number Press Coded Dialing gt enter the coded speed dialing number 001 200 using numeric keys a a 02 Specify the destination 016 Dallas 017 New York 018 Toronto office 019 Charleston 021i Chicago Eu Touch an item System Monitor The selected destination appears on the Register Destinations screen g NOTE e For more information on specifying coded speed dialing numbers see Coded Speed Dialing on p 2 24 e To erase a destination stored as a relay destination select the destination press Erase e If you want to cancel storing relay destinations press Cancel 10 Press Next Setting Up Memory Boxes 11 Select each relay setting If you want to restrict the relay source machine from sending you a transmission request CJ Press On f
205. t to my machine while the power switch on the control panel is turned OFF A These documents are automatically stored and printed when all of the documents have been received What happens if fax documents arrive when the machine is being used for copying gt oO While you are making copies the documents are automatically received and stored in the machine s memory and will be printed automatically when you finish copying You can change the order in which these documents print See Chapter 4 Customizing Settings in the Reference Guide H Troubleshooting Q frequently send documents using the same settings Can the machine be set to automatically restore those settings when the power is turned ON or after an operation completes A Alternatively you can set the desired settings as the Standard Settings so that they are always specified when the machine is turned ON or after an operation completes What happens to received documents if a paper jam occurs while they are printing gt O If documents are not printed correctly they are held in memory When the paper jam is cleared printing resumes from the page at which the paper jam occurred Q What happens to a document that has not been completely received when a blackout occurs A The document up to the last page that was successfully received is printed Questions amp Answers 8 15 E Troubleshooting Q A gt O gt O What happens to documents in
206. t to set a password for the Forward mode enter a password using numeric keys press Next Wm Pomme mination Cattinan F amp N Forward Settings Enter the password using the numeric keys 1111111 Press Next if no settings need to be made System Monitor If you set a password it will be necessary to enter the password whenever you want to change the Forward settings or cancel the Forward mode If you do not want to set a password press Next gt proceed to step 5 You cannot store a password with only zeros as the number such as 0000000 6 18 Communications Settings IMPORTANT e Since there is no way to check a stored password make sure that you write it down and keep it in a safe place e You cannot set the Forward mode while the machine is sending or receiving documents or when there are documents stored in memory Kg NOTE e If you make a mistake when entering the password press Clear to clear the entire entry enter the correct password e If you want to cancel setting the Forward mode press Cancel 5 Select the desired destinations to which you want to forward documents iu Forward Settings Select forwarding destinations If you want to select a destination from the Address Book CJ Press Address Book gt select the desired one touch speed dialing keys to which you want to forward documents gt press Done Address
207. tatus Log on p 4 6 lt NOTE e If the optional iR Security Kit is activated and Job Log Display in System Settings from the Additional Functions screen is set to Off Activity Report is not displayed e If the optional iR Security Kit is activated and Job Log Display in System Settings from the Additional Functions screen is set to On the following settings are switched to Off automatically Auto Print Daily Activity Report Time e For an example of an Activity Report see Activity Report on p 9 8 e The default settings are Auto Print On Send Receive Separate Off Daily Activity Report Time Off 1 Press Additional Functions gt Report Settings gt Fax under Custom Settings If necessary see the screen shots in steps 1 and 2 of TX Report on p 7 3 7 6 Specifying Report Settings 2 Press Activity Report Mm Calant tha Mannari Cattinan fn0 enn 5 Report Settings TX Report b For Error Only RX Report NOTE If the desired setting is not displayed press V or A to scroll the desired setting 3 Select On or Off for Auto Print Mm Calant tha Newent Cattinan X A ven Activity Report Auto Print SUE Receive Daily Activity Report Time C Cancel System Monitor T Auto Print On The Activity Report is automatically printed when the number of send and receive transactions reaches 40 Off The Ac
208. ted 5 Press Done repeatedly until the Fax Basic Features screen appears User s Data List You can print a list of Fax settings that have been specified from the Additional Functions screen Kg NOTE For an example of a User s Data List see User s Data List on p 9 11 1 Press Additional Functions gt Report Settings gt Fax under Print List gt If necessary see the screen shots in steps 1 and 2 of Address Book List on p 7 14 7 16 Printing Lists 2 Press User s Data List Mm Calant tha Nene Cattinan XAA4 enn E Report Settings Address Book List Mm Calant tha Nene Cattinan fant enn User s Data List Print the User s Data List To cancel printing press No The User s Data List is printed 4 Press Done repeatedly until the Fax Basic Features screen appears Printing Lists 7 17 Printing Communication Reports H N suodeg uoneoiunuuoo Bunuugd Printing Lists 7 18 roubleshooting This chapter describes the procedures for taking corrective action in the event that trouble occurs The end of the chapter shows you how to respond to error messages and contains a list of frequently asked questions and answers When Problems Occur i iciaee eer edem RD EROR REA ah Rosa d Rs a 8 2 Sending Documents 0 ccc hh m 8 2 Receiving Documents 2 rirni eh hehe oi eu RR RP UR A P RR RR CR E RR e Ra 8 4 Other Sit atioris 4 cc
209. tes in one minute increments f you want to set how the machine handles a transmission error LJ Press TX Error Resend C Select how the machine should handle a transmission error gt press OK gt OK E TW Cattinand E TX Error Resend TX Error Resend Error and 1st page Auto Redial takes place if a sending error occurs The first page of the document the error page and all subsequent pages are resent All pages Auto Redial takes place if a sending error occurs All pages of the document are resent Off Redialing does not take place if a sending error occurs 5 48 Transmission Settings If you select Off Press OK I auto Redial Cancel System Monitor The selected mode is set 4 Press Done repeatedly until the Fax Basic Features screen appears Transmission Settings 5 49 Customizing Fax Settings a Customizing Fax Settings E Rigpoption Settings This section describes the settings that can be made when you press RX Settings on the Additional Functions screen ECM Reception You can receive incoming documents using ECM Error Correction Mode ECM is a mode which automatically corrects errors in an image while it is being received If reception speed appears to be extremely slow you may be able to speed up the reception time by turning ECM Off IMPORTANT e If you want to communicate using ECM it is necessary that
210. the desired one touch speed dialing keys containing the destinations for the group dial press Done To specify two or more destinations using Redial Coded Speed Dialing or numeric keys press Next gt consecutively specify the destinations If you are using One Touch Speed Dialing press Address Book gt specify the destination press Done g NOTE e To cancel a selected group destination press the one touch speed dialing destination key again e To use Group Dialing you must register all the destinations for the group beforehand See Storing Group Destinations on p 5 33 Dialing Methods 2 27 Basic Send and Receive Methods B Basic Send and Receive Methods LE 2 28 3 Press Start If the original is placed on the platen glass follow the instructions that appear on the touch panel display gt press Start once for each original When scanning is complete press Done Scanning starts and the document is sent to the specified destination Dialing Methods Roper ing Print Jobs and Fax Documents E Receiving Print Jobs The machine receives and prints print jobs sent from a computer E Receiving Fax Documents You can automatically forward received fax documents to specified destinations For more information on automatically forwarding documents see Automatic Forwarding of Received Documents on p 6 16 Receiving Documents 1 When documents are being received the P
211. the machine can handle may be fewer than 64 if multiple documents are being sent at the same time e You can print a report that contains the results of all send jobs See TX Report on p 7 3 1 Press the appropriate keys in accordance with the messages displayed on the touch panel display If there are no messages displayed proceed to step 2 If the message You must insert a control card appears C Insert a control card into the optional Card Reader C1 The Basic Features screen is displayed g NOTE For instructions on using the optional Card Reader C1 see Chapter 3 Optional Equipment in the Reference Guide 1 26 Flow of Sending Operations If the message Enter the Department ID and Password using the numeric keys appears keys LJ Press ID C Press Department ID gt enter the Department ID using numeric C Press Password gt enter the password using numeric keys Key again Sh Enter the Department ID and Password using the numeric keys 1234567 After entering ID and Password press the ID Key After using the machine press the ID XXXXkXk System Monitor The Basic Features screen is displayed g NOTE For instructions on using Department ID Management see Chapter 6 System Manager Settings in the Reference Guide 2 Press 7 FAX COPY FAX WAX
212. the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper f NOTE The default settings are Receive Reduction On RX Reduction Auto Reduce 96 9096 Reduce Direction Vertical Only 1 Press Additional Functions gt Custom Fax Settings Printer Settings If necessary see the screen shots in steps 1 and 2 of Paper Drawer Selection on p 5 54 2 Press Receive Reduction fe Printer Settings Select Cassette System Monitor 5 58 Printing Received Documents 3 Select On or Off o MB DD IMPORTANT If you select Off the received document is not automatically reduced to fit the size EN of the paper If the size of the received document exceeds the printable area the image is divided into equal sections and printed onto separate sheets of paper However if the size of the received document exceeds the recording paper slightly 1 2 12 mm or less the part of the image that does not fit on the paper is not printed If you select On O Select Auto or Fix Red for RX Reduction Customizing Fax Settings Wm rnene C1 Receive Reduction System Monitor RX Reduction Auto The image is automatically reduced by a suitable reduction ratio that can range from the value set for Reduce gt up to 100 of the received document size Fix Red T
213. the resolution for documents with fine text and thin lines The higher the resolution the higher the output quality but the scanning speed is slower The following settings are available Standard Use when sending normal typewritten or printed documents containing only text and no drawings photographs or illustrations Fine Use for sending originals at twice the detail of the Standard resolution mode Super Fine Use for sending originals at four times the detail of the Standard resolution mode If the recipient s machine does not support this mode the document is automatically sent in the Fine mode Ultra Fine Use for sending originals at eight times the detail of the Standard resolution mode If the recipient s machine does not support this mode the document is automatically sent in the Super Fine or Fine mode 2 2 Resolution Density and Image Quality g NOTE e If you are using the Ultra Fine mode with the Image Quality mode set to Photo transmission may be slow e If the recipient s machine does not support the Super Fine or Ultra Fine mode the document is sent at the set resolution of the recipient s machine E Density Adjusts the lightness darkness of originals scanned for sending Dark Use for documents with light text or colors Standard Use for documents with normal printed or typewritten text Light Use for documents with dark text or colors E Image Quality You can manually select the image
214. time press Clear to clear your entry gt enter another four digit number e If you do not want to specify the end time press Cancel e The default setting is Off e To disable the Memory Lock End Time press Memory Lock End Time gt Off Communications Settings 6 15 System Manager Settings o 6 When all settings are complete press OK Wm hamm minntinnn Cottinan 5 Memory Lock Settings Report Print Memory Lock Start Time b Select Days Memory Lock End Time b Select Days System Monitor The selected modes are set 7 Press Done repeatedly until the Fax Basic Features screen appears Automatic Forwarding of Received Documents The Forward mode enables your machine to receive documents and then automatically forward them to another fax machine You can set a day and time for your machine to switch to the Forward mode If you want to use the Forward mode you must first set the forwarding destination System Manager Settings E IMPORTANT e If Forward Setting is set to Off your machine will not forward received documents e You can only forward documents that are sent directly to your machine e Documents that are received in a memory box are not forwarded Kg NOTE e You can set the machine so that it only forwards documents from a specific remote machine Select Original Unit e Store the telephone numbers of the forwarding destinations or the forwarding source
215. time press Cancel e The default setting is Off e To disable the Forward Start Time press Forward Start Time gt Off Communications Settings If you want to specify the forward end time CJ Press Forward End Time Wm Conn minatinnn Cattinand Forward Settings Original Unit Restriction Saree UEM b Everyday Forward End Time Off System Monitor CJ Select Everyday Select Days or Off Wm DoLeescine iee CattinanT Forward End Time i Select Days System Monitor p Communications Settings 6 25 System Manager Settings o System Manager Settings E 6 26 If Everyday is selected press Next gt select a number 1 to 5 gt enter the end times using numeric keys gt press OK EJ S Everyday 00 00 23 59 System Monitor You can store up to five different end times Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m 0705 11 18pm gt 2318 If Select Days is selected press Next select a day of the week Sun to Sat gt select a number 1 to 5 gt enter the end times using numeric keys gt press OK System Monitor p You can store up to five different end times for each day of the week Enter all four digits of the time including zeros using 24 hour notation Examples X 7 05 a m gt 0705 11 18pm gt 2318 If
216. tion 1 Place your originals make sure the machine is ready to send g NOTE For instructions on placing your originals see Placing Originals on p 1 34 Using a PIN Code 3 39 Special Fax Functions n Special Fax Functions E 2 Enter the fax number using numeric keys gt press Start Ready to send TI TI 04 12 28 IR D B 2BXXXXXXX Standard Standard Text Image Quality System Monitor 3 Enter the PIN Code using numeric keys gt press OK Hoady 10 S00 11711704 12 28 LR D 8 123XXXXXXX Standard Standard Enter PIN Code PIAA AI khe koe ok cle hole cole Backspace System Monitor I Text g NOTE The PIN code appears as asterisks on the Enter PIN Code screen 3 40 Using a PIN Code Fa ormation Services Many fax information services for banks airline reservations hotel reservations etc require tone dialing for their services If your machine is connected to a rotary pulse telephone line follow the procedure below to temporarily set the machine for tone dialing NOTE When you use fax information services you cannot use the Redial mode 1 Press On hook gt enter the number of the fax information service using numeric keys Ready to send Auto ee Reso Address Book IMPORTANT If the optional Card Reader C1 is attached the line will be disconnected if y
217. tion Result Report sample 9 4 N NetBEUI 9 17 NetBIOS 9 17 NetWare 9 17 O On hook key 1 7 Orientation Horizontal placement 1 35 Vertical placement 1 35 OS 2 9 17 Overview 1 5 P Paper sizes 2 35 Pause 9 18 Pause Time 9 18 PBX 3 35 9 18 PIN code 3 35 9 18 Pin Code key 1 6 Placing originals About placing originals 1 34 Document size 1 34 Feeder 1 34 1 39 Orientation 1 35 Platen glass 1 34 1 36 Platen glass 1 34 1 36 Printer settings 2 on 1 log 5 63 Address book list 7 14 Erasing received documents 4 11 Forwarding received documents from memory 4 12 Paper drawer selection 5 54 Reducing a received document 5 58 Two sided printing 5 61 User data list 7 16 Protocol 9 18 Q Q amp A 8 15 R Receive jobs 9 24 Index Checking receive job details 4 8 Checking Changing the status of receive jobs 4 8 Erasing received documents 4 11 Forwarding received documents from memory 4 12 Receiving print jobs and fax documents Forward received documents 2 33 Receiving documents into memory 2 31 Receiving documents 2 29 Redial key 1 6 Relay broadcast 9 18 Relay sending 9 18 Report settings Activity Report 7 6 Address book list 7 14 Memory Box RX Report 7 12 RX Report 7 10 Specifying 7 3 TX Report 7 3 User data list 7 16 Report Settings table 7 2 Resolution 2 2 9 19 Fine 2 2 Standard 2 2 Super fine 2 2 Ultra fine 2 2 Resolution Density Im
218. tivity Report is not automatically printed when the number of send and receive transactions reaches 40 Specifying Report Settings 7 7 Printing Communication Reports H Printing Communication Reports E 4 Select On or Off for Send Receive Separate Mm Calant tha Newent Cathinun fant wan 5 Activity Report Auto Print Send Receive Separate Daily Activity on ee Report Time Cancel System Monitor To print the send and receive logs separately press On If it is not necessary to print the send and receive logs separately press Off 5 Select On or Off for Daily Activity Report Time press OK Mm Calant tha Newent Cnttinwn fant vn 5 Activity Report Auto Print Send Receive Separate Daily Activity Report Time E E System Monitor Daily Activity Report Time On The Daily Activity Report is printed at the specified time Off The Daily Activity Report Time setting is not specified 7 8 Specifying Report Settings If you select On CJ Enter the time using numeric keys Mm Calant tha Newent Crttinnn fant eee D amp Daily Activity Report Time Enter the start time using the numeric keys 09 09 2004 09 01 5 0 00 00 23 59 Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m 0705 11 18pm gt 2318 If the number of send and receive t
219. to store in the group destination from the Address Book or by pressing Coded Dialing Mu Register Destinations 008 Group Destination System Monitor If you want to select a destination from the Address Book CJ Press Address Book gt select the desired one touch speed dialing keys that you want to include in the group destination press Done Address Book Selected 9 026 Sacramento System Monitor The selected destinations are displayed on the Register Destinations screen g NOTE For more information on selecting destinations from the Address Book see Address Book on p 2 19 Storing Destinations 5 35 Customizing Fax Settings B Customizing Fax Settings E If you want to select a destination by entering the coded speed dialing number QO Press Coded Dialing gt enter the coded speed dialing number 001 200 using numeric keys E Register Destinations 008 Group Destination 016 Dallas 017 New York 018 Toronto 019 Charleston 021i Chicago Touch an item Address Book Cancel a Back The selected destinations appears on the Store Destinations screen IMPORTANT You cannot select a destination that is already stored in a group destination g NOTE e For more information on specifying coded speed dialing numbers see Coded Speed Dialing on p 2 24 e To erase a destination stored in a group dest
220. trations and procedures that must be done before the machine is used for sending operations According to recent amendments to the FCC Federal Communications Commission rules governing the use of facsimile equipment in the United States the following sender information must be printed on every facsimile transmission e Your fax number e Your personal name or company name e Time and date of transmission IMPORTANT e If you attempt to use the machine without registering the necessary information correctly the machine may not function properly e Use phone lines with modular jacks measuring 9 7 feet 3 meters or less to ensure optimum connection and sending speeds E Setting the Telephone Line Type To set the type of telephone line connected to the machine with the optional Super G3 FAX Board installed check whether it is a rotary dial rotary pulse or a touch tone type and make the correct setting See Selecting the Type of Telephone Line on p 1 12 E Registering the Sending Record The sending record is printed at the top of the every document you send to the recipient The registered information is printed as shown below Depending upon the model of the machine at the receiving side this information may appear on the display while communication is taking place Sender s Destination Date Time Fax Number Name TTI Name Page Number 05 14 2004 FRI 15 00 FAX 404 XXX XXXX CANON SALES Atlanta office Z 001 001 sender Info
221. ts when documents are received in the Relay Memory Box 5 80 Setting Up Memory Boxes CJ Enter the relay start time using numeric keys gt press OK E gg 02 JA Enter the Relay Start Time using the numeric keys 11 11 2004 12 31 1 00 00 00 23 59 System Monitor If you do not want to specify the relay start time press Cancel Enter all four digits of the time including zeros using 24 hour notation Examples 7 05 a m gt 0705 11 18 p m gt 2318 g NOTE If you make a mistake when entering the time press Clear to clear your entry enter another four digit number 12 When all settings are complete press OK The selected modes are set 13 Press Done repeatedly until the Fax Basic Features screen appears Setting Up Memory Boxes 5 81 Customizing Fax Settings B Customizing Fax Settings E Batch Sending Memory Box The Batch Sending Memory Box enables you to send documents to a specific destination at a specified time each day See Memory Boxes on p 3 5 Setting a time to send the documents when communication charges are low enables you to reduce communication costs You can specify the following items for the Batch Sending Memory Box Item Description Setting Batch Sending Memory Box Name Sets the memory box name 24 characters maximum Sets a password to control the memory Not requir box It is necessary to enter
222. u to send a scanned document to up to 256 destinations simultaneously If you frequently send documents to the same destinations it is highly recommended that you register the numbers as a group in a one touch button for group dialing SMB Server Message Block A protocol that provides file and printer sharing over a network for Windows computers Glossary 9 19 E Appendix SMTP Simple Mail Transfer Protocol A TCP IP protocol for sending messages from one computer to another on a network Stamp Applies a stamp about 1 8 3 mm in diameter on the front side of originals after they have been scanned so that you can distinguish already scanned originals from others Standard Use this setting to send normal typewritten or printed documents containing only text and no drawings photographs or illustrations See Fine Super Fine and Ultra Fine Subaddress Subaddress is the global telecommunications standard specified by the ITU T International Telecommunication Union Telecommunication Standardization Sector When the remote party s machine supports the same standard confidential or relayed communications are possible by attaching a subaddress and a password in advance Super Fine A resolution mode for sending originals at four times the detail of the Standard resolution mode If the receiving machine does not support this mode the document is automatically sent in the Fine mode Super G3 Super G3 is a phr
223. uer le nombre maximal de terminaux qui peuvent tre raccord s une interface t l phonique La terminaison d une interface peut consister en une combinaison quelconque de dispositifs la seule condition que la somme d indices d quivalence de la sonnerie de tous les dispositifs n exc de pas 5 Le nombre d quivalents sonnerie REN de ce produit est 1 0 e Les r parations sur un appareil certifi doivent tre faites par une soci t d entretien canadienne autoris e par le Gouvernement canadien et d sign e par le fournisseur Toute r paration ou modification que pourrait faire l utilisateur de cet appareil ou tout mauvais fonctionnement donne la compagnie de t l communication le droit de d brancher l appareil e Pour sa propre protection l utilisateur doit s assurer que les prises de terre de l appareil d alimentation les lignes t l phoniques et les tuyaux m talliques internes s il y en a sont bien connect s entre eux Cette pr caution est particulierement importante dans les zones rurales A CAUTION Au lieu d essayer de faire ces branchements eux m mes les utilisateurs sont invit s a faire appel a un service d inspection faisant autorit en mati re d lectricit ou un lectricien selon le cas g NOTE Respecte les limites de la classe A de la NMB 003 du Canada xix SUPER Super G3 is a phrase used to describe the new generation of fax machines that use ITU T V 34 standard 33 6 Kbps
224. ughout which this time difference is the same Daylight Saving Time In some countries time is advanced throughout the summer season The period in which this is applied is called Daylight Saving Time f NOTE You can also specify to automatically synchronize the date and time with a server on the network from the Additional Functions screen See Chapter 3 Using a TCP IP Network in the Network Guide 1 14 Things You Must Do Before Using This Machine 1 Press Additional Functions gt Timer Settings Select an Additional Functions feature Common Settings Copy Settings Timer Settings 1 Custom 1 Adjustment Nail Box Settings Cleaning Report Settings Printer Settings System Settings System Monitor 2 Press Date amp Time Settings Timer Settings Date amp Time Settings b 11 11 2004 10 00 Auto Sleep Time 2min s Auto Clear Time 2min s System Monitor Things You Must Do Before Using This Machine 1 15 Introduction to Fax Functions B Introduction to Fax Functions 3 Enter the current date month day year and time using numeric keys 1111 2004 10 00 eroe li 11 2004 10 30 Cancel System Monitor Enter the month and the day using four digits including zeros Enter all four digits of the year and the time in 24 hour notation as four digits including zeros without a space Examples May 6 gt 0506 7
225. unctions n Special Fax Functions E 3 36 2 Press Communications Settings o Select the System Setting features System Manager j Device Info Settings Pj ettnes Department Communications Settings Offline System Monitor g NOTE If the desired setting is not displayed press V or A to scroll to the desired setting 3 Press V or A until PIN Code Access appears gt press PIN Code Access EJ Communications Settings System Monitor Using a PIN Code 4 Press On Wm DoLeescinckieL Cattinan I PIN Code Access i PIN Code Position Cancel System Monitor If you do not want to set PIN code access press Off gt OK gt proceed to step 6 5 Select the desired type of PIN code gt press OK Wm hamm minntinnn Cattinan I PIN Code Access Cancel System Monitor Details of each item are shown below Option Select if your PBX requires a PIN code depending on the destination If PIN Code Access is set to Option PIN Code appears on the Fax Basic Features screen Prefix Select if your PBX always requires you to enter a PIN code before the destination Suffix Select if your PBX always requires you to enter a PIN code after the destination The selected mode is set Using a PIN Code 3 37 Special Fax Functions n Special Fax Functions E 6 Press Done repeatedly until the Fax Basic Features screen
226. ure Common Settings Copy Settings Timer Settings Custom Fax Settings d justment 1 Mail Box Settings Cleaning Report Settings Printer Settings System Settings System Monitor p 5 4 User Settings 2 Press User Settings Select a Custom Fax Settings feature User Settings Register TX Settings Printer Settings 4 File Settings System Monitor p 3 Press Standard Key Settings User Settings Standard Key Settings No Settings a es System Monitor Kg NOTE If the desired setting is not displayed press V or A to scroll to the desired setting User Settings 5 5 Customizing Fax Settings B Customizing Fax Settings E 4 Press V or A to display the desired setting group gt select the desired setting gt press OK Standard Key Settings pus TX I Group j Standard key not displayed No Settings selected Cancel System Monitor pi The selected mode is set g NOTE e To cancel a Standard Key setting press No Settings gt OK gt Done repeatedly until the Fax Basic Features screen appears e To cancel storing the setting press Cancel 5 Press Done repeatedly until the Fax Basic Features screen appears Example The stored Standard key is displayed on the Fax Basic Features screen as shown below Ready to send 11 11 04 11 0 Standard Text Density Image Quality System
227. y being sent is canceled If you do not want to cancel any job of the Sequential Broadcast press Don t cancel The message lt Canceling gt appears for approximately two seconds on the touch panel display E Cancel Canceling a Job Number 0001 wDestination destination The fax job is canceled NOTE The canceled job is displayed as NG No Good on the Log screen Canceling a Job 6 Press Done The display returns to the Fax Basic Features screen Canceling a Job 1 47 Introduction to Fax Functions B suonounJ xe4 0 uononpoJu Canceling a Job 1 48 CHAPTER This chapter describes the basic methods for sending and receiving documents Resolution Density and Image Quality lesen 2 2 Sending Methods 0 cece mh 2 5 Memory Sending nce tre ee on beers ed asatanaawel ae pi educ tdem e ead 2 5 Direct Sending espe esi otek bRiwESR Ep as gate delet IQ E NE as pU RE ES 2 8 Sending Fax Documents Manually lsseseeeeee III 2 10 Stamping Originals 1sniI ke epe ex by p e EI e EYUERECR qu DR PED ER EE 2 14 Dialing Methods 3 26 20 eae ERI a RU have oo sonra RR RE eed das 2 16 Numeric Keys sei be ek rr RR Rn ph x EE and cea pa Rab Rue E cp eb races 2 16 Redialing sesso Rm Re Rr RR Rates RA UR REOGU RR Gece eka REY Bas 2 18 Address BOOK sre ete eta prre ben e PG P Pees Rea aE A ERR Rc ce Pn ace ea 2 19 Coded Speed Dialing 22 0 0
228. yed press W or A to scroll to the desired job 4 4 Checking Changing the Status of Fax Jobs 4 Check the details of the selected job J Job Numer 0001 Status Sending wSet Time p 11 11 2004 10 22 a Department ID a Destination Broadcast List pi n Pages m Hode b Send wStart Time p 12 14 Mee Sending If you selected a job with multiple destinations press Broadcast List check EN the status of each destination press Done J Broadcast List SQBDC 4 Job No 0001 destination Checking Changing the Fax Status 0001 Fax We Sending g NOTE You can erase documents that have been received in memory from the RX Job Status screen If the memory is full the machine cannot receive any documents It is recommended that you erase unnecessary documents beforehand 5 Press Done repeatedly until the Fax Basic Features screen appears Checking Changing the Status of Fax Jobs 4 5 Checking Changing the Fax Status B Printing the TX Job Status Log 4 6 You can print the TX Job Status Log which includes the transmission time destination job number transmission mode number of pages and transmission result 1 Press System Monitor gt Fax If necessary see the screen shots in steps 1 and 2 of Checking Fax Job Details on p 4 2 2 Press Log gt Print List g NOTE The TX Log can be printed only if 11 x 17 LGL LTR
229. yst me t l phonique poussoirs car la plupart de ces syst mes mettent des signaux d appel non normalis s ou des codes sp ciaux qui risquent de perturber le fonctionnement du t l copieur C Condition d alimentation Raccordez le t l copieur une prise de courant plus terre trois branches du type simple ou double et qui ne sert pas alimenter un copieur un appareil de chauffage un climatiseur ou tout autre appareil lectrique thermostat L alimentation doit tre de 115 volts et 15 amp res Pour faciliter l installation le jack CA11A doit tre assez proche de la prise de courant xviii Remarques e Le pr sent mat riel est conforme aux sp cifications techniques applicables d Industrie Canada Avant d installer cet appareil l utilisateur doit s assurer qu il est permis de le connecter l quipement de la compagnie de t l communication locale et doit installer cet appareil en utilisant une m thode de connexion autoris e Il se peut qu il faille tendre la circuiterie int rieure de la ligne individuelle d abonn qui a t install e par la compagnie au moyen d un jeu de connecteurs homologu s rallonge t l phonique L attention de l utilisateur est attir e sur le fait que le respect des conditions mentionn es ci dessus ne constitue pas une garantie contre les d gradations de qualit du service dans certaines circonstances e L indice d quivalence de la sonnerie IES sert indiq
230. ystem Manager Settings 6 30 Communications Settings 2 Press V or A until Receive Password appears gt press Receive Password s Communications Settings Receive Password System Monitor p g NOTE If the desired setting is not displayed press V or A to scroll to the desired setting 3 Enter the receive password using numeric keys and gt press OK Wm rDoLeescine iee CottinanT EJ S Receive Password Use the numeric keys 123456789 Cancel System Monitor p You can enter up to 20 digits for the receive password Press Space to insert a space Press Backspace to delete the last digit you entered The selected mode is set Communications Settings 6 31 System Manager Settings H System Manager Settings E 6 32 g NOTE e If you make a mistake when entering the password press Clear to clear your entry enter the correct password e To cancel setting the RX password press Cancel 4 Press Done repeatedly until the Fax Basic Features screen appears Communications Settings ting New Addresses This mode enables you to restrict the entering of new destinations When you set Restrict New Addresses to On while the machine is in the System Management mode the following is restricted e Specifying a destination using numeric keys including Forward destinations on the RX Job Status screen

Canon 2230 All in One Printer User Manual

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