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Brother 9970CDW All in One Printer User Manual

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1. Dial your fax number from a telephone or another fax machine using touch tone When your machine answers immediately enter your Remote Access Code 3 digits followed by x If you hear one long beep you have messages When you hear two short beeps use the dial pad to press 9 5 4 Wait for a long beep and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by up to 20 digits Press 9 0 to reset the machine when you have finished Hang up after you hear your machine beep EG Note You can insert a pause in a fax number by using the key Receiving a fax Remote fax commands Follow the commands below to access features when you are away from the machine When you call the machine and enter your Remote Access Code 3 digits followed by the system will give two short beeps and you must enter a remote command 95 Change the fax forwarding paging or fax storage settings 1 OFF You can choose Of after you have retrieved or erased all your messages 2 2FaxForwarding si Fe One long beep means the change is accepted If you hear three short beeps you cannot make the change because something has not been set up for example a fax forwarding or paging 4 4 Fax Forwarding number 4 Fax Forwarding number number number has not been registered You can register your fax 6 Fax Storage forwarding number by enterin
2. Press A or to display Machine Info Press Machine Info Press Page Counter The LCD shows number of pages for Total Fax List Copy or Print 4 Press Total Fax List Copy or Print to see the page counters for Color and Black amp White Do one of the following m To see the other options press 9 E To exit press Stop Exit 81 Checking the remaining life of parts You can see the machine s parts life on the LCD Press MENU Press A or to display Machine Info Press Machine Info Press Parts life 4 Press A or Y to see the approximate remaining parts life of the Drum Belt unit Fuser Laser PF Kit MP PF Kit 1and PF Kit 2 Press Stop Exit KA Note The life check will be accurate only if you have reset the part counter when you installed a new part It will not be accurate if that part s life counter was reset during the life of the used part 82 Replacing periodic maintenance parts The periodic maintenance parts will need to be replaced regularly to maintain the print quality The parts listed below will have to be replaced after printing approximately 50 000 pages 1 for PF Kit MP and 100 000 pages for PF Kit 1 PF Kit 2 Fuser and Laser Please call Brother Customer Service when the following messages appear on the LCD Letter or A4 size single sided pages Replace Parts Replace the fuser unit Fuser Unit Replace Parts Replace the la
3. Q Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD 42 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the machine Triplex Adapter Two Line Telephone External Two Line TAD Machine kh O N You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the machine s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD Dialing and storing numbers Additional dialing operations Dialing access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you send a fax Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes of long distance carriers and credit card numbers as One Touch and Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up as separate One Touch and Speed Dial numbers in any combination You can even include manual dialing using the dial pad See Storing numbers in Chapter 7 of the Basic User s Guide For example you m
4. 68 unit by gently sliding the green tabs from left to right and right to left several times e Be sure to return the tab to the home position A 1 If you do not printed pages may have a vertical stripe e We recommend that you clean the corona wire for each color If you want to clean only the corona wire of the color that caused the print quality problem see the illustration below to identify the position of each of the corona wires C Corona wire for Cyan M Corona wire for Magenta Y Corona wire for Yellow K Corona wire for Black c Cyan toner position label m Magenta toner position label y Yellow toner position label k Black toner position label The corona wires for black yellow and magenta are located under the next toner cartridge For example when you clean the corona wire for black you need to remove the yellow toner cartridge to access the corona wire for black Close the corona wire cover Bord ve bit Aan ep ae ETF E Repeat steps amp to to clean each of three remaining corona wires Routine maintenance Hold the handle of the toner cartridge and slide the toner cartridge into the drum unit then slightly pull it toward you until you hear it click into place Make sure that you match the toner car
5. ADVANGED USER S GUIDE MFC 9970CDW USA CAN User s Guides and where do I find it Safety and Legal Quick Setup Guide Basic User s Guide Advanced User s Guide Software User s Guide Network Glossary Network User s Guide Read this Guide first Please read the Safety Instructions before you set up your machine See this Guide for trademarks and legal limitations Follow the instructions for setting up your machine and installing the drivers and software for the operating system and connection type you are using Learn the basic Fax Copy Scan and Direct Print operations and how to replace consumables See troubleshooting tips Learn more advanced operations Fax Copy security features printing reports and performing routine maintenance Follow these instructions for Printing Scanning Network Scanning Remote Setup PC Fax and using the Brother ControlCenter utility This Guide provides basic information about advanced network features of Brother machines along with explanations about general networking and common terms This Guide provides useful information about wired and wireless network settings and security settings using the Brother machine You can also find supported protocol information for your machine and detailed troubleshooting tips Printed In the Box Printed In the Box Printed In the Box PDF file Documentation CD ROM In the Box PDF file Documentation C
6. Press Aor V to display Dial Prefix Press Dial Prefix 4 Do one of the following E f you want to set the dial prefix feature to on press On Go to step E f you want to set the dial prefix feature to off press Of f Go to step Press Dial Prefix 6 Enter the prefix number up to 5 digits by pressing the buttons on the Touchscreen Press OK EG Note e You can use the numbers and symbols 0 to 9 and You cannot use with any other numbers or symbols e If your telephone system requires a time break recall hookflash press to enter the break e Canada only If pulse dialing mode is on and are not available to use EA Press Stop Exit Chapter 1 Changing the prefix number Press MENU Press A or Y to display Initial Setup Press Initial Setup Press A or V to display Dial Prefix Press Dial Prefix 4 Press On or Off You can turn off the prefix number by pressing Off The prefix number will remain off until you press On Press Dial Prefix O Do one of the following using the buttons on the Touchscreen E To change the prefix number press or gt to position the cursor under the digit to be deleted and press the Back Space button f Then press the correct digit Repeat until the prefix number is correct and then press OK E To exit without making a change press OK EG Note e You can use the numbers and symbols 0 to 9
7. then press the option you want a Do one of the following E Repeat step to change more settings E f you are finished choosing settings go to the next step for sending your fax KA Note e Most settings are temporary and the machine returns to its default settings after you send a fax e You can save some of the settings you use most often by setting them as the default These settings will stay until you change them again See Setting your changes as the new default on page 24 Sending a fax Changing a 2 sided fax layout You need to choose the duplex scanning format before you send a 2 sided fax The format you choose will depend on the layout of your 2 sided document Press FAX e Press or gt to display Duplex Fax Press Duplex Fax Do one of the following E f your document is flipped on the Long edge press DuplexScan LongEdge Long edge E f your document is flipped on the Short edge press DuplexScan ShortEdge Short edge Ee Press Stop Exit 17 Chapter 3 Volume You can adjust the speaker volume temporarily D Press FAX Press or gt to display Volume Press Volume amp Press to decrease or B to increase the speaker volume level D Press OK Contrast For most documents the default setting of Auto Will give the best results Auto automatically chooses the suitable contrast for your document If your document is very l
8. 21 Chapter 3 Real Time Transmission When you are sending a fax the machine will scan the documents into the memory before sending it Then as soon as the telephone line is free the machine will start dialing and sending Sometimes you may want to send an important document immediately without waiting for memory transmission You can turn on Real Time TX EG Note e Ifthe memory is full and you are sending a black and white fax from the ADF the machine will send the document in real time even if Real Time TX is set to Off If the memory is full faxes from the scanner glass cannot be sent until you clear some of the memory In Real Time Transmission the automatic redial feature does not work when using the scanner glass Press FAX Load your document Press Real Time TX Press On 22 Press or to display Real Time TX Overseas Mode If you are having difficulty sending a fax overseas due to a bad connection then turning on Overseas Mode may help This is a temporary setting and will only be active for your next fax Press FAX Load your document Press lt or gt to display Overseas Mode Press Overseas Mode 4 Press On Delayed Fax black amp white only You can store up to 50 faxes in the memory to be sent within a twenty four hour period Press FAX Load your document Press Delayed Fax Press On Press or gt to display Delayed F
9. 4 in 1 D Press the button you want 1 Fordetailsabout2 in 1 ID see 2in 11D Copy on page 57 If you do not want to change additional settings press Black Start or Color Start to scan the page If you placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to step After the machine scans the page press Yes to scan the next page 55 Chapter 7 Place the next page on the scanner glass Press Black Start or Color Start Repeat steps and for each page of the layout After all the pages have been scanned press No in step to finish If you are copying from the ADF Insert your document face up in the direction shown below E 2 in 1 P Sj E 2 in 1 L 4 2 E 4 in 1 P l2 FIRIRIE E 4in 1 L 112103 4 ii 56 If you are copying from the scanner glass Insert your document face down in the direction shown below m2in1 P 2 E 2 in 1 L a jefe m 4 in 1 P 1 2 CJ E 4 in 1 L p TIM GE S gt 2 in 1 ID Copy You can copy both sides of your identification card onto one page keeping the original card Size EG Note You can copy an identification card to the extent permitted under applicable laws See Legal limitations for copying in the Safety and Legal Booklet ED Press COPY Place your identification card face down on the left side o
10. Changing a Group name Press Address Book Press More Press Change Press A or to display the Group you want to change Press the Group Press Name Number Address Resolution or PDF Type Do one of the following E f you chose Name enter the name up to 15 characters by pressing the buttons on the Touchscreen Press OK E f you chose Number Address enter the new number up to 20 digits or E mail address up to 60 digits by pressing the buttons on the Touchscreen Press OK E f you chose Resolution press one of the available resolution options displayed on the LCD E f you chose PDF Type press one of the available file type options displayed on the LCD The LCD will display your new setting Dialing and storing numbers EG Note e How to change the stored name or number If you want to change a character press or to position the cursor under the character you want to change and then press fa Re enter the character e How to display all options If the LCD displays 4 and buttons press or gt to display all options DQ Do one of the following m To finish changing press OK m To change more details go to step Press Stop Exit Adding and deleting numbers in a Group Press Address Book Press More Press Change Press A or to display the Group you want to change Press the Group Press Add Delete Press A or Y to display the numb
11. or your computer name if the machine is connected to a network Press OK 3 Press Backup Print Onor Backup Print Off Press Stop Exit IMPORTANT If you choose Backup Print On the machine will also print the fax at your machine so you will have a copy This isa safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine EG Note e Before you can set up PC Fax Receive you must install the MFL Pro Suite software on your PC Make sure your PC is connected and turned on For details see PC FAX Receiving in the Software User s Guide If your machine has a problem and is unable to print faxes in memory you can use this setting to transfer your faxes to a PC For details see Transferring your faxes or Fax Journal report in Appendix B of the Basic User s Guide PC Fax Receive is not supported in Mac OS Even if you have turned on the PC Fax Receive feature color faxes will not be transferred to your PC The machine prints received color faxes 31 Chapter 4 Changing Remote Fax Options If received faxes are left in your machine s memory when you change to another Remote Fax Option the LCD will ask you one of the following questions E Erase All fax M Print All fax e If you press Yes faxes in the memory will be erased or printed before the setting changes If a backup copy has already been printed it will not be printed again e
12. to display Duplex Copy Press Duplex Copy Press 2side 2side l1side 2side LongEdgeFlip 2side 1side LongEdgeFlip lside 2side ShortEdgeFlip 2side l1side ShortEdgeFlip OFL amp If you do not want to change additional settings press Black Start or Color Start Tray selection You can change the Tray Use only for the next copy Press C COPY Load your document Enter the number of copies you want 4 Press or gt to display Tray Use Press Tray Use Press MP gt T1 M gt T1 gt T2 1 T1 gt MP T1 gt T2 gt M Tray 1 Only Tray 2 Only or MP Only 1 T2and Tray 2 Only appears only if the optional lower tray is installed O If you do not want to change additional settings press Black Start or Color Start KA Note To change the default setting for Tray Use see Tray Use in copy mode in Chapter 2 of the Basic User s Guide 54 Adjusting Brightness and Contrast Brightness Adjust the copy brightness to make copies darker or lighter Press COPY Load your document Enter the number of copies you want Press or gt to display Brightness Press Brightness Press to make a darker copy or press gt to make a lighter copy Press OK 98 9000 If you do not want to change additional settings press Black Start or Color Start Contrast Adjust the contrast to help an image look sharper and more vivid Press COPY 2 Load your document Enter the number o
13. Enlarge Reduce Press 100 Enlarge Reduce or Custom 25 400 09000 Do one of the following E f you chose Enlarge or Reduce press the enlargement or reduction ratio button you want E f you chose Custom 25 400 enter an enlargement or reduction ratio from 25 to 400 Press OK E f you chose 100 go to step 104 EXE LTR 141 A5 A4 lt lt 70 A4 A5 78 LGL LTR 83 LGL A4 85 LTR EXE 91 Full Page 94 A4 LTR 97 LTR gt A4 Custom 25 400 52 Duplex 2 sided Copying If you want to use the automatic duplex copy feature load your document in the ADF If you get an Out of Memory message while you are making duplex copies try installing extra memory See nstalling extra memory on page 95 You must choose a 2 sided copy layout from the following options before you can start duplex copying The layout of your document determines which 2 sided copy layout you should choose E 2side 2side 7 E E 1side 2side Long Edge Flip ae Portrait Landscape x x Portrait Landscape Ol x Making copies E 2side 1side Long Edge Flip Portrait Landscape gt MS a HE E 1side 2side Short Edge Flip Portrait L bal Landscape cle E 2side 1side Short Edge Flip Portrait Landscape wee Press C COPY 2 Load your document O Enter the number of copies you want 53 Chapter 7 4 Press or gt
14. High or Off 900 00 Press Stop Exit Chapter 1 Beeper volume When the beeper is on the machine will beep when you press a key make a mistake or after you send or receive a fax You can choose a range of volume levels from High to Off Press MENU Press A or V to display General Setup Press General Setup Press A or V to display Volume Press Volume Press Beeper Press Low Med High or Off Press Stop Exit 900 00 Speaker volume You can choose a range of speaker volume levels from High to Off Press MENU Press A or V to display General Setup Press General Setup Press A or V to display Volume Press Volume Press Speaker Press Low Med High or Off 900 00 Press Stop Exit You can also adjust the speaker volume by pressing FAX and Volume General Setup Automatic daylight Ecology features savings time Toner Save You can set the machine to change automatically for Daylight Savings Time It You can save toner using this feature When will set itself forward one hour in the Spring you set Toner Save to On print appears and back one hour in the Fall lighter The default setting is Off Press MENU Press MENU Press A or Y to display Initial Setup Press Initial Setup Press A or Y to display General Setup Press General Setup Press A or V to display Date amp Time Press Date amp Time Press Aor Y to display Ecology Press Ecology Pre
15. Scanning See Software User s Guide Security restricting dialing rrnrrnnrrnenvnnnvannvnnnnn 15 Secure function lock administrator password rarnnrrnvnnvnnrnn 8 Public user mode rrrurnnnnnnrnnrnnennennnn 9 restricted USers rrrrrrrnrrnernnenannannannnnr 9 Setting lock rarrannnnnrnnnnnennvnnnunennennnennne 13 Sleep mode rrrnrrnannnnennnrnnarnnnnnennnennunnnnennn 4 SG 55 TAD telephone answering device SDS EE EE 42 with two line Jack rrnnrrnnrrnrrrnvrnvnnnnn 42 Telephone line converting wall outlets rrrrrnrennrns 41 roll over lines re 41 two line telephone system 6 41 Temporary copy settings c c0 51 Timer for mode Keys ccceeeeeeeeeeeeee seen 6 Toner Save dacecssccusetsanpainnstaanasancigacesineeancsston 3 Two line telephone system 00 41 V Volume setting beeper ee 2 MI E TE TE E 1 SEN NG 2 W Windows See Software User s Guide Wireless Network See Quick Setup Guide and Network User s Guide 103 Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue H tel de Ville Dollard des Ormeaux QC Canada H9B 3H6 Visit us on the World Wide Web http www brother com This machine is approved for use in the country of purchase only Local Brother companies or their dealers will o
16. display Dial Restrict Press Dial Restrict Press One Touch Dial Press Off Enter twiceor On Press Stop Exit Speed Dial restriction OOO O 00 Press MENU Press A or to display Fax Press Fax Press A or to display Dial Restrict Press Dial Restrict Press Speed Dial Press Off Enter twice or On Press Stop Exit 15 Chapter 2 LDAP server restriction Press MENU Press A or V to display Fax Press Fax Press A or V to display Dial Restrict Press Dial Restrict Press LDAP server Press Off Enter twice or On 9009 O OG Press Stop Exit EG Note e TheEnter twice setting will not work if you use an external phone or press Hook before entering the number You will not be asked to re enter the number e You can not restrict dialing when you use Redial Pause e If you chose On or Enter twice you cannot use the Broadcasting feature and cannot combine quick dial numbers when dialing 16 Additional sending options Sending faxes using multiple settings Before you send a fax you can change any combination of these settings duplex fax contrast resolution overseas mode delayed fax timer polling transmission real time transmission broadcast glass scan size or cover page settings D Press FAX The LCD shows FAX S 9 Duplex FAX Volume Address Book D Press or to display a setting you want to change and press the setting
17. material and discard them then pull it out KA Note This step is only necessary when you are replacing the waste toner box for the first time and is not required for the replacement waste toner box The orange packing pieces are installed at the factory to protect your machine during shipment from the factory Routine maintenance QD Remove the waste toner box from the Put the belt unit back into the machine machine using the green handle and Make sure the belt unit is level and fits then put it in a plastic bag and seal the firmly into place bag completely IMPORTANT Handle the waste toner box carefully If toner scatters on your hands or clothes immediately wipe or wash it off with cold water 87 Install orange packing materials to the drum unit as follows m To secure the toner cartridges install the matching orange packing strips 1 marked L and R to the drum unit on the left and right sides as shown in the illustration E Attach the orange packing strip 2 to the left side of the drum unit as shown in the illustration m Slide the small orange packing material 3 onto the metal shaft on the right side of the drum unit as shown in the illustration 88 Routine maintenance 10 Put a piece of paper Letter or A4 on the DB Match the guide ends 2 of the drum belt unit to prevent damage to the belt unit to the marks 1 on both sides of unit the machine t
18. mode the LCD backlight is Off and the mode keys are dimmed If a wireless network is enabled the machine will not enter Deep Sleep mode To disable the wireless network see Chapter 5 in the Network User s Guide If the machine has secure print data it will not enter Deep Sleep mode LCD screen Setting the backlight brightness You can adjust the brightness of the LCD backlight If you are having difficulty reading the LCD try changing the brightness setting Press MENU Press A or Y to display General Setup Press General Setup Press LCD Settings Press Backlight Press Light Med or Dark 900 00 Press Stop Exit Setting the Dim Timer for the backlight You can set how long the LCD backlight stays on after you go back to the Ready screen Press MENU Press A or Y to display General Setuo Press General Setup Press LCD Settings Press Dim Timer Press Off 10 Secs 20 Secsor 30 Secs OO 00 Press Stop Exit Press A or V to display LCD Settings Press A or V to display LCD Settings General Setup Dial Prefix The Dial Prefix setting will automatically dial a predefined number before every fax number you dial For example If your telephone system requires a 9 to dial an outside number use this setting to automatically dial 9 for every fax you send Setting up the prefix number Press MENU 2 Press A or to display Initial Setup Press Initial Setup
19. one of the following preset comments 1 Comment Off 2 Please Call 3 Drgent 4 Confidential Instead of using one of the preset comments you can enter two personal messages of your own up to 26 characters long Use the chart for Entering text in Appendix C of the Basic User s Guide for help entering characters See Composing your own comments on page 25 5 User Defined 6 User Defined Sending a fax Composing your own comments You can set up two comments of your own Press MENU Press A or to display Fax Press Fax Press Setup Send Press Coverpage Setting Press Coverpage Message Press 5 or 6 to store your own comment 0000 00 Enter your own comment by pressing the buttons on the Touchscreen Press OK Use the chart for Entering text in Appendix C of the Basic User s Guide for help entering characters 25 Chapter 3 Send a cover page for all faxes You can set the machine to send a cover page whenever you send a fax 26 Press FAX Press or gt to display Coverpage Setup Press Coverpage Setup Press On or Off Press A or to choose a comment Enter two digits to show the number of pages you are sending Press OK For example enter 0 2 for 2 pages or 0 0 to leave the number of pages blank If you make a mistake press Clear to back up and re enter the number of pages Using a printed cover page If you want to use a printed cover page that you ca
20. printed dots in it is used to find the dot position on the drum 74 13 Confirm suspected area of the appropriate color drum by using the numbers beside the drum which relate to the column numbers Routine maintenance 14 Turn the drum unit gear toward you by bd When you have found the mark on the hand while looking at the surface of the drum that matches the drum dot check suspected area sheet wipe the surface of the drum gently with a cotton swab until the mark on the surface comes off IMPORTANT e The drum is photosensitive so DO NOT touch it with your fingers e DO NOT clean the surface of the photosensitive drum with a sharp object e DO NOT use a scrubbing or wiping motion because this might damage the drum 16 Turn the drum unit over by holding the green handles 75 GH Hold the handle of the toner cartridge and slide the toner cartridge into the drum unit then slightly pull it toward you until you hear it click into place Make sure that you match the toner cartridge color to the same color label on the drum unit Repeat this for all the toner cartridges C Cyan M Magenta Y Yellow K Black 76 18 Make sure the green lock lever 1 is in the release position as shown in the illustration Match the guide ends 2 of the drum unit to the marks 1 on both sides of the machine then gently slide the drum unit into the machine until it stops at the green l
21. Additional sending operations Sending a fax manually Manual transmission Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax D Make sure you are in Fax mode t amp Load your document Press Hook and listen for a dial tone Or pick up the handset of the external telephone and listen for a dial tone Dial the fax number you want to call When you hear the fax tones press Black Start or Color Start E f you are using the scanner glass press Send Replace the handset of an external telephone Sending a fax Sending a fax at the end ofa conversation At the end of a conversation you can send a fax to the other party before you both hang Ask the other party to wait for fax tones beeps and then to press the Start or Send key before hanging up Make sure you are in Fax mode ta Load your document Press Black Start or Color Start E f you are using the scanner glass press Send C 5 Replace the handset of an external telephone 19 Chapter 3 Dual access black amp white only You can dial a number and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing PC data The LCD will show the new job number The number of pages you can scan into the memory will vary depending on the data that is printed on them KA Note If you get an Out of Memory message while sca
22. D ROM In the Box PDF file Documentation CD ROM In the Box PDF file Documentation CD ROM In the Box Table of Contents 1 General Setup 1 MOMON SN 1 Volume SN 1 FVD OWN NS 44442477 444 erre 1 Beeper VINNE Laser eee br er 2 PANNE 2 Automatic daylight SAVINGS time rrannnnnnrannrnnnnnnnnernnrrnnrnnnnrarnrennennernnennernnennannnen 3 EPER 3 TN 3 BICC 1110 0 EEE EE ENER 4 Deep Sleep mode rrnarnrarnanenanrnnvrnarvnnrvannvennunennennnennarnnnrnennnannennneenunenuennnsnnee 4 KODE eg EE EEE 5 Setting the backlight brightness rrrarrrnrrvrrrrnrrrnrrrrarrnnrrnnnernnnnranrnnennnnernnsnnnn 5 Setting the Dim Timer for the backlight rrrnnrrrannrnrrnnrnnanrrnnrnrnnrnnennrnernnnnnnn 5 BIE g 1 EE EEE EE E 5 Setting up the prefix Number ccc cece cece cece cee eeceeeceeeeeeeeseeseeeeeeseeeeeeeeeeeeeees 5 Changing the prefix NUMbEer cccccccesceseccesseceeecseeeeeesaneeseeesseeaeeesseesaneeees 6 MOE ME ease eE a E A EEE cee eels tosaeua E NA TE 6 2 Security features 7 Sec re Function LOCK 2 Jannsen ren aiiai 7 Setting and changing the Administrator PaSSWOMG cccceceeeceeeceeeeeeeeees 8 Setting up and changing the Public user MOE cccccc cece eeeeeece cece eeeeeeeees 9 Setting up and changing restricted users rrrarrnnnnrrarrnnnrranrrnnnnrnrnnrnnnanrnnannnn 9 Turning Secure Function LOCK on 0ff rrrrrnanrrnrrnrnnrvnrnnrnrrnnnn
23. Ee Press Function Lock Enter a four digit number for the password by pressing the buttons on the Touchscreen Press OK 6 Re enter the password when the LCD shows Verify Press OK amp Press Stop Exit Changing the password amp Press MENU 2 Press A or Y to display General Setup Press General Setup Press A or V to display Security Press Security D Press Function Lock Press Set Password Enter the registered four digit password by pressing the buttons on the Touchscreen Press OK Enter a four digit number for the new password by pressing the buttons on the Touchscreen Press OK 8 Re enter the password when the LCD shows Verify Press OK Press Stop Exit Setting up and changing the Public user mode Public user mode restricts the functions that are available for Public users Public users do not need to enter a password to access the features made available through this setting You can set up one Public user Press MENU Press A or to display General Setuo Press General Setup Press Aor Y to display Security Press Security Press Function Lock Press Setup ID 900 00 Enter the administrator password by pressing the buttons on the Touchscreen Press OK Press A or V to display Public Press Public Do one of the following m To set up the Public user press Enable or Disable for each operation as follows Press Fax Tx Then press
24. Enable or Disable After you have set Fax Tx repeat these steps for Fax Rx Copy Scan Direct Print Print and Color Princ m To change the Public user settings press or V to display the setting you want to change Press the setting and press Enable or Disable Repeat this step until you finish changing settings Press Stop Exit Security features Setting up and changing restricted users You can set up users with restrictions and a password for functions that are available to them You can set up more advanced restrictions such as by page count or PC user login name through Web Based Management For more information see the Network User s Guide You can set up to 25 restricted users with restrictions and a password Setting up restricted users D Press MENU amp Press A or Y to display General Setup Press General Setup Press Aor to display Security Press Security Press Function Lock Press Setup ID O Enter the four digit administrator password by pressing the buttons on the Touchscreen Press OK Press A or V to display Usero1 Press Usero1 Press Change Enter the user name by pressing the buttons on the Touchscreen See Entering text in Appendix C of the Basic User s Guide Press OK Enter a four digit user password by pressing the buttons on the Touchscreen Press OK Chapter 2 10 To set up a restricted user press EnableorDisable for each o
25. How to print a report on page 50 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased ADF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Auto Reduction Reduces the size of incoming faxes Automatic fax transmission Sending a fax without picking up the handset of the external telephone or pressing Hook Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Batch Transmission As acost saving feature all delayed faxes to the same fax number will be sent as one transmission Beeper Volume Volume setting for the beep when you press a key or make an error Broadcasting The ability to send the same fax message to more than one location Cancel Job Cancels a programmed print job and clears the machine s memory CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Coding method Method of coding the information contained in the document All fax machines must use a minimu
26. If you press No faxes in the memory will not be erased or printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from another remote fax option Fax Forward Paging or Fax Storage the LCD will ask you the following question M Send Fax to PC e If you press Yes faxes in the memory will be sent to your PC before the setting changes Faxes in the memory will be sent to your PC when the PC Fax Receive icon is active on your PC See the Software User s Guide e If you press No faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged E Backup Print On Backup Print Off Press Backup Print Onor Backup Print Ofl 32 IMPORTANT If you choose Backup Print On the machine will also print received faxes at your machine so you will have a copy This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine Turning off Remote Fax Options Press MENU Press A or V to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or to display Forward Page Store Press Forward Page Store Press Off KA Note The LCD will give you more options if there are received faxes still in your machine s memory See Changing Remote Fax Options on page 32 Remote retrieval The remote retrieval fe
27. Make a careful note of your password If you forget it you will have to reset the password stored in the machine For information about how to reset the password call Brother Customer Service Security features EG Note e Secure Function Lock can be set manually at the control panel or by using Web Based Management We recommend using Web Based Management to configure this feature For more information see the Network User s Guide Only administrators can set limitations and make changes for each user Polling Receive is enabled only when both Fax Tx and Fax Rx are enabled e When Fax Tx is enabled the only fax settings you can change are Contrast Polled TX and Coverpage Setup in the Fax mode key menu on the control panel Chapter 2 Setting and changing the Administrator Password Setting up the password The password you set in these steps is for the administrator This password is used to set up users and to turn Secure Function Lock on or off See Setting up and changing restricted users on page 9 and Turning Secure Function Lock on off on page 11 KA Note Make a careful note of the administrator password If you enter the wrong password the LCD will show Wrong Password Re enter the correct password If you forget it please call Brother Customer Service D Press MENU Press A or Y to display General Setup Press General Setup Press A or V to display Security Press Security
28. anada only A form of rotary dialing on a telephone line Real Time Transmission When memory is full you can send faxes in real time Remaining Jobs You can check which programmed fax jobs are waiting in the memory and cancel the jobs individually Remote Access Code Your own four digit code that allows you to call and access your machine from a remote location Glossary Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone Resolution The number of vertical and horizontal lines per inch Ring Delay The number of rings before the machine answers in Fax Only and Fax Tel modes Ring Volume Volume setting for the machine s ring Scanning The process of sending an electronic image of a paper document into your computer Search An electronic alphabetical listing of stored One Touch Speed Dial Group numbers and LDAP Speed Dial A pre programmed number for easy dialing Press address Book then enter the three digit Speed Dial location and press Black Start or Color Start to begin the dialing process Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number TAD telephone answering device You can connect an external device or answering machine to the EXT jack of your machine Telephone Answer Code Fax Tel mode only When the machine answers a voice call it pseudo double r
29. and x You cannot use with any other numbers or symbols e If your telephone system requires a time break recall hookflash press to enter the break e Canada only If pulse dialing mode is on and are not available to use D Press Stop Exit Mode Timer The machine has three mode keys on the control panel FAX SCAN and COPY You can set how much time the machine takes after the last Copy or Scan operation to return to Fax mode If you choose Off the machine will stay in the mode you used last This setting also sets the time the machine will change from a restricted user to the Public mode when using Secure Function Lock See Switching Users on page 12 Press MENU Press A or Y to display General Setup Press General Setup Press A or V to display Mode Timer Press Mode Timer Press 0 Sec 30 Secs 1 Min 2 Mins 5 Mins or off Press Stop Exit Secure Function Lock 2 0 Secure Function Lock lets you restrict Public access to the following machine functions m Fax Tx m Fax Rx E Copy E Scan m USB Direct m PC Print m Color Print This feature also prevents users from changing the Default settings of the machine by limiting access to the MENU settings Before using the security features you must first enter an administrator password Access to restricted operations can be enabled by creating a restricted user Restricted users must enter a user password to use the machine
30. aracters by pressing the buttons on the Touchscreen Use the chart for Entering text in Appendix C of the Basic User s Guide to help you enter letters Press OK 44 Enter the Group number by pressing the buttons on the Touchscreen Use the chart for Entering text in Appendix C of the Basic User s Guide to help you enter numbers Press OK To select the telecommunication medium and the file type press or to display Fax IFAX E Mail Color PDF E Mail Color JPEG E Mail Color XPS E Mail Gray PDF E Mail Gray JPEG E Mail Gray XPS E Mail B amp W PDF or E Mail B amp W TIFF Press the option you want 8 Add One Touch or Speed Dial numbers to the Group by pressing the check box to display a red check mark If you want to list the numbers in alphabetical order press i A Press OK KA Note e One Touch Dial numbers begin with Speed Dial numbers begin with If the stored telecommunication medium of a One Touch Dial number or a Speed Dial number is not compatible with the telecommunication medium selected in step the One Touch Dial number or Speed Dial number will be dimmed on the LCD To choose the fax scan resolution for the Group number go to the appropriate next step as shown in the following table Option selected in step Go to step E Mail Color JPEG D E Mail Color PDF E Mail Color XPS E Mail Gray PDF E Mail Gray JPEG E Mail Gray XPS E Mail B amp W PDF E Mail B am
31. ature lets you retrieve your stored fax messages when you are not at the machine You can call your machine from any touch tone telephone or fax machine then use the Remote Access Code to retrieve your messages Setting a Remote Access Code The Remote Access Code feature lets you access the remote retrieval features when you are away from your machine Before you use the remote access and retrieval features you have to set up your own code The default code is an inactive code Press MENU Press A or F to display Fax Press Fax Remote Access Press Remote Access Enter a three digit code using the numbers 0 9 X or Press OK Press A or Y to display Press Stop Exit DO NOT use the same code used for your Fax Receive Code 51 or Telephone Answer Code 51 See Using Remote Codes in Chapter 6 of the Basic User s Guide You can change your code at any time If you want to make your code inactive press Clear and then OK in to restore the inactive setting Receiving a fax Using your Remote Access Code Dial your fax number from a telephone or another fax machine using touch tone When your machine answers immediately enter your Remote Access Code 3 digits followed by x The machine signals if it has received messages E No beeps No messages received E 7 long beep Fax message received D The machine gives two short beeps to tell
32. ax Enter the time you want the fax to be sent in 24 hour format by pressing the buttons on the Touchscreen For example enter 19 45 for 7 45 PM Press OK KA Note The number of pages you can scan into the memory depends on the amount of data printed on each page Delayed batch transmission black amp white only Before sending the delayed faxes your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time op Press MENU Press A or F to display Fax Press Fax Press Aor Y to display Setup Send Press Setup Send Press Batch TX Press On or Off oOo 0 Press Stop Exit Sending a fax Checking and canceling waiting jobs Check which jobs are still waiting in the memory to be sent If there are no jobs the LCD willshowNo Jobs Waiting You can cancel a fax job that is stored and waiting in the memory D Press MENU Press A or Y to display Fax Press Fax Press A or to display Remaining Jobs Press Remaining Jobs Jobs that are waiting will appear on the LCD BD Press A or to scroll through the jobs and press the job you want to cancel Press OK 5 Do one of the following E To cancel press Yes If you want to cancel another job go to step m To exit without canceling p
33. blic or User xxxxx where xxxxx is the user s name Press Change User Press Aor Y to display your user name Press your user name Enter the registered four digit user password by pressing the buttons on the Touchscreen Press OK Press Stop Exit 12 Changing to the Public Mode DB Press User xxxxx where xxxxx IS the user s name 2 Press Go to Public KA Note e After a restricted user has finished using the machine it will return to the Public setting within the same time as the Mode Timer setting See Mode Timer on page 6 If the current ID is restricted for the function you want to use Access Denied will appear on the LCD and then the machine will ask your name If you are allowed to access the function you want to use press A or to choose your name and enter your four digit password If your ID has set page limit restrictions and already reached the maximum number of pages the LCD will show Limit Exceeded when you print data Contact your administrator to check your Secure Function Lock Settings If your ID has set Color Print restrictions to Disabled the LCD will show No Permission when you try to print colored data The machine prints the data in black amp white only Setting Lock Setting Lock lets you set a password to stop other people from accidentally changing your machine settings Make a careful note of your password If you forget it you will have to reset the
34. box N 3 Yo 2 Orange packing materials for locking the internal parts 4 pieces 3 A piece of paper Letter or A4 to protect the belt unit Please supply this yourself 83 op Turn off the machine s power switch Hold the green handle of the drum unit Unplug the telephone line cord first Pull the drum unit out until it stops disconnect all cables and then unplug the power cord from the AC power outlet D Press the front cover release button and then open the front cover 84 Routine maintenance go Turn the green lock lever 1 at the left of the machine counterclockwise to the IMPORTANT release position Holding the green e Hold the green handles of the drum unit handles of the drum unit lift the front of when you carry it DO NOT hold the sides the drum unit and remove it from the of the drum unit machine e We recommend that you place the drum unit on a clean flat surface with a piece of disposable paper underneath it in case you accidentally spill or scatter toner e Handle the toner cartridge and the waste toner box carefully If toner scatters on your hands or clothes immediately wipe or wash it off with cold water e To prevent damage to the machine from static electricity DO NOT touch the electrodes shown in the illustration Hold the green handle of the belt unit Remove the two pieces of orange 86 with both hands and lift the belt unit up packing
35. ce eecceeeceeeeeeeeeeeeeeeeeeeneees 19 Dual access black amp white only ccccccceccceeceaeeeeeeeeeeeeeeeeceeeeseeesaeesaneegees 20 Broadcasting black amp white Only c ccc cecccceccce eee eeeeseeeeeeeeeeeeeeeesaeeeaeeaees 20 Real lime I TARSMISSION csssedecnsesexGecnnctcsbcesnn sdadnencumctdncdedetandacaaerdgacdaceuheassabauaets 22 NENNE 22 Delayed Fax black amp white Only rrarrrrnrrnnrrvnnrranrrrarnrnarrrannnnnrrnrnnnennannnnenn 22 Delayed batch transmission black amp white Only rrrranrrnnrrranrrnrrnvnrrvnnnnnnr 23 Checking and Canceling waiting JODS rarrrnrrnrarrnnrrrnnrrnarnrarnnnrrrnnrnnnennannnnnnn 23 Setting your changes as the new default rrrurrnnrrrarernnrrrarnnnnrrnnrrnnnnnanennnnr 24 Restoring all fax settings to the factory settings rrrranrrnnrrranernrrrvarrvnnnnnnr 24 Electronic cover page black amp white ONly ccccccseceeseeseeeeeeeeseeeeeeesaeees 25 PN 27 Polled transmit black amp white ONIY cccccccseceeeeceeeceeeeeeeeseeeeaeeeeeeeaeeesaeees 27 4 Receiving a fax 28 Remote Fax Options black amp white Only rrararrarnnnnrranernnanranennnnvrannnnnrvanennnennn 28 Receiving faxes into memory when the paper tray is empty 00080 28 Fax FOM ANG ve 28 PN 29 Fax SNE 30 PCa ax TRO 0 EE 31 Changing Remote Fax Options ccccccecccseeceeeeeeeeeeeeee cess esse eeseeeeaeeeseeeaes 32 Remote retrie
36. ck of your machine F T Ring Time The length of time that the Brother machine pseudo double rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Forwarding Sends a fax received into the memory to another pre programmed fax number Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Receive Code Press this code x51 when you answer a fax call on an extension or external telephone Fax Storage You can store faxes in the memory Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD 98 Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Gray Scale The shades of gray available for copying and faxing photographs Group number A combination of One Touch and Speed Dial numbers that are stored on an One Touch key or in a Speed Dial location for Broadcasting Help List A printout of the complete Menu table that you can use to program your machine when you do not have the User s Guides with you Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle LCD liquid crystal d
37. e from static electricity DO NOT touch the electrodes shown in the illustration 6 Make sure the green lock lever 1 is in the release position as shown in the illustration e Hold the green handles of the drum unit when you carry it DO NOT hold the sides of the drum unit Routine maintenance Match the guide ends 2 of the drum Push the drum unit in until it stops unit to the marks 1 on both sides of the machine then gently slide the drum unit into the machine until it stops at the green lock lever Turn the green lock lever 1 clockwise to the lock position 10 Close the front cover of the machine B Plug the machine s power cord back into the AC power outlet first connect all cables and then plug in the telephone line cord Turn on the machine s power switch 65 Cleaning the corona wires Hold the green handle of the drum unit ES Pull the drum unit out until it stops If you have print quality problems clean the four corona wires as follows D Press the front cover release button and then open the front cover 66 Hold the handle of the toner cartridge and slightly push it toward the machine to unlock it Then pull it out of the drum unit Repeat this for all the toner cartridges Routine maintenance 4 Push to release the latches of the corona wire cover 1 and then open the COVET 67 Clean the corona wires inside the drum KA Note
38. elephone line cord first disconnect all cables and then unplug the power cord from the AC power outlet Pull the paper tray completely out of the machine wipe the outside of the machine with a dry lint free soft cloth to remove dust Remove any paper that is in the paper tray Wipe the inside and the outside of the paper tray with a dry lint free soft cloth to remove dust Re load the paper and put the paper tray firmly back in the machine Plug the machine s power cord back into the AC power outlet first connect all cables and then plug in the telephone line cord Turn on the machine s power switch Routine maintenance Cleaning the scanner Turn off the machine s power switch Unplug the telephone line cord first disconnect all cables and then unplug the power cord from the AC power outlet Unfold the ADF document support 1 and then open the ADF cover 2 Clean the white bar 3 and the scanner glass strip 4 underneath it with a soft lint free cloth moistened with water Close the ADF cover 2 and fold the ADF document support 1 amp Lift the document cover 1 Clean the white plastic surface 2 and scanner glass 3 underneath it with a soft lint free cloth moistened with water 61 4 In the ADF unit clean the white bar 1 and the glass strip 2 underneath it with a soft lint free cloth moistened with water KA Note Plug the machi
39. ene la 33 remote access code mmrrrrrernarennnrnnernnr 33 Fax forwarding changing remotely cccceseeeees 34 35 programming a number rrrarernnrnnrrnnr 28 Fax Storage etcetera etamenneesaesel tones 30 printing from memory cccceeee seen ees 38 MINO sauser 32 UIA ON descarnar esain 30 Fax stand alone receiving at end of conversation rrranrrnanrne 37 fax forwarding rrrranennnrvrnrnnnnnnn 28 35 fax receive stamp rrranrrnrrnnrrnnrnnnrr 37 into memory fax storage 0 30 DN ve 29 polling receive rrnrrrnrrvnnvanevnnrnnennnr 39 reducing to fit on paper 0 36 retrieving from a remote site 34 35 10 VOUP PC ve 31 SEMGOING sirccecteesscecivcesseeuscioedgsscetience cencene 17 at end of conversation 06 19 broadcasting rrrrnrrnnrrnrrnnrvnnnnvnnvnnnnn 20 canceling from Memory rrrnnnrrnnnnrnnr 23 EON perurnar sueroa a eE Eri 18 delayed batch rrrrrnnnnnnnrarnrannnnennennnr 23 delayed fax rrranrnranrnnnnvrnrrnnnrnanrrnnnnnnnr 22 from memory dual access 20 Manual erarnan 19 OVerseaS sees ende 22 polled transmit rrannnennannnrnnnrnnnnnnnr 2 real time transmission 0 00008 22 resolution rranenurnannnonnennannnnnnnnnnenn 18 Fax Tel mode receiving faxes nrrrrarnnnrnvanernnnnnanennnnnnn 41 G Groups for broadcasting rrrrernane
40. eq Poll Goto step E To cancel the current job press the button that displays the number being dialed Go to step m To exit without canceling press Stop Exit 39 Chapter 4 When the LCD asks if you want to cancel the entire sequential polling job do one of the following E Press Yes to confirm m To exit without canceling press No or Stop Exit D Do one of the following m To cancel the current job press Yes m To exit without canceling press No or Stop Exit 40 Telephone line services Tone or Pulse Canada only If you have a Pulse dialing service but need to send Tone signals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals Pick up the handset of the external telephone or press Hook H Press on the machine s control panel Any digits dialed after this will send tone signals When you hang up the machine will return to the Pulse dialing service For Fax Tel mode only When the machine is in Fax Tel mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call Lift the external telephone s handset and then press Hook to answer If you are at an extension telephone you will need to lift the handset during the F T Ring Time and then press 51 between the pseudo double rings If no one is on the line or if someone wants to send yo
41. er s Guide See also Help in the Presto PageManager application Print fax from MEMOry rrrrrrranerrnnennnrrvanennen 38 ENOS Lese 50 Printing See Software User s Guide Q Quality CODING sorsien ropa EE 51 Quick dial access codes and credit card NUMDETS wicsacudeiseire banstecvceniinenedtesiwndeubuadoans 43 broadcasting asinseccoscedessisvencsiuacvtuensscewnes 20 USING GIOUPS rerrrernarrrnernnernarnnannernvennn 20 group dial setting up groups for broadcasting 44 R Redial Pause Key ccccsseeeeeeeees 43 99 Reducing CODIGOS susarsan EE 52 INCOMING faxes rrrranrrrarornnrrnernnnernnsnnnn 36 Remote retrieval rranrrnrrannnnnnonvnnnnnnnnnnn 33 ACCESS code rrnrrnnrnnrnnennnnnnnnennnnnnnrnsenn 33 COMMANdS8 vussestanerbaersskende 35 getting your faxes rrrnrnrranrnnrrvrnrrnnnnnnn 34 Remote setup See Software User s Guide KE 00 EE 49 50 Fax Journal ccce 49 50 journal period rrrrrarnannnonnennnnvnarnnnnn 49 0 EE E Ei 50 NOW TO DIM wcsciesccsdidioceseveveace videsdesasvecex 50 Network Configuration cccceeee 50 Tel Index List aceossstavstecaisaussboasseindvanesacent 50 Transmission Verification 060 49 User Settings ccccccccceecseseeceeeneeees 50 Resolution fax standard fine superfine photo 18 setting for next fax rrrrrrarrnnrrnnrrnnevenn 18 Restricted users rrrrnnrrnnrnnrnarnannnnnnnnnannnnr 9 S
42. er you want to add or delete Press OK OO 680000 Press the check box of the number you want to add to check it Press the check box of the number you want to delete to uncheck it Press OK to confirm Press OK Press Stop Exit 47 Chapter 5 Deleting Group numbers You can delete a Group number that has already been stored If a Group has a scheduled job or fax forwarding number it will be dimmed on the LCD You cannot select the number to delete it 48 Press Address Book Press More Press Delete Press A or Y to display the Group you want to delete Press the check box of the Group you want to delete to check it Press OK Do one of the following m To Delete the Group press Yes E To exit without deleting the Group press No Press Stop Exit Fax reports Some fax reports transmission verification and fax journal can be printed automatically and manually Transmission verification report You can use the Transmission Verification Report as proof that you sent a fax For details about how to set up the type of report you want see Transmission Verification Report in Chapter 4 of the Basic User s Guide Fax Journal You can set the machine to print a fax journal activity report at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days The default setting is Every 50 Faxes this means that your machine will print the journal when the machine has st
43. es and prints the last report 2 Help List Prints a list of commonly used functions to help you program your machine 3 Tel Index List Prints a list of names and numbers stored in the One Touch and Speed Dial memory in numerical or alphabetical order 4 Fax Journal Prints a list of information about your last 200 incoming and outgoing faxes TX transmit RX receive 5 User Settings Print a list of your current settings 6 Network Config Lists your network settings 7 Drum Dot Print Prints the drum dot check sheet for troubleshooting of a dotted print problem 8 WLAN Report Prints the result of wireless LAN connectivity diagnosis 50 How to print a report Press MENU Press A or Y to display Print Reports Press Print Reports amp Press A or Y to display the report you want to print Press the report you want to print 4 Tel Index List only Press Numerical Order or Alphabetical Order E f you chose Transmission press Print Report E f you chose Tel Index List press Numerical Orderor Alphabetical Order E f you chose other than Transmission or Tel Index List goto Press Black Start or Color Start B Press Stop Exit Copy settings You can change the copy settings temporarily for the next copy These settings are temporary and the machine returns to its default settings one minute after copying unless you have set the Mode Timer to 30 seconds or l
44. ess See Mode Timer on page 6 To change a setting press COPY and then press or to scroll through the copy settings When the setting you want is displayed press the button When you are finished choosing settings press Black Start or Color Start Stop copying To stop copying press Stop Exit Making copies Improving copy quality You can choose from a range of quality settings The default setting is Auto E Auto Auto is the recommended mode for ordinary printouts Suitable for documents that contain both text and photographs E Text Suitable for documents containing only text E Photo Suitable for copying photographs E Graph Suitable for copying receipts Press COPY Load your document Enter the number of copies you want Press or to display Quality Press Quality Press Auto Text Photo or Graph OQO 9000 If you do not want to change additional settings press Black Start or Color Start 51 Chapter 7 Enlarging or reducing the ED If de do not aL keg additional f settings press Blac art or image copied Color Start To enlarge or reduce the next copy follow the EG Note instructi below instructions below Page Layout Options 2 in 1 P 2 in 1 L Press COPY 2 in 1 ID 4 in 1 P and 4 in 1 L are not available with Enlarge Reduce Load your document Enter the number of copies you want Press or gt to display Enlarge Reduce Press
45. f copies you want 4 Press or gt to display Contrast Press Contrast 5 Press to decrease the contrast or press to increase the contrast Press OK 6 If you do not want to change additional settings press Black Start or Color Start Sorting copies using the ADF You can sort multiple copies Pages will be stacked in the order 1 2 3 123 123 and so on Press COPY Load your document in the ADF Enter the number of copies you want Press or gt to display Stack Sort Press Stack Sort Press Sort oOo 900 If you do not want to change additional settings press Black Start or Color Start Note Stack Sort is active only when the document is in the ADF Making copies Making N in 1 copies page layout You can reduce the amount of paper used when copying by using the N in 1 copy feature This allows you to copy two or four pages onto one page If you want to copy both sides of an ID card onto one page see 2 in 1 ID Copy on page 57 IMPORTANT e Please make sure the paper size is set to Letter A4 Legal or Folio e You cannot use the Enlarge Reduce setting with the N in 1 feature e P means Portrait and L means Landscape es Press COPY 2 Load your document amp Enter the number of copies you want d Press or gt to display Page Layout Press Page Layout 5 Press or to display off 1 in 1 2 in 1 P 2 in 1 L 2 in 1 ID 4 in 1 P or
46. f the scanner glass D E Even if a document is placed on the ADPF the machine scans the data from the scanner glass amp Enter the number of copies you want D Press or to display Page Layout Press Page Layout 5 Press or to display 2 in 1 ID Press 2 in 1 ID Press Black Start or Color Start After the machine scans the first side of the card the LCD will display Turn over the ID card Then Press Start C Turn over your identification card and place it on the left side of the scanner glass Making copies 8 Press Black Start or Color Start The machine scans the other side of the card and prints the page KA Note When 2 in 1 ID Copy is chosen the machine sets the quality to Photo and the contrast to 2 57 Chapter 7 Adjusting Color Saturation You can change the default setting for color saturation Press COPY Load your document Enter the number of copies you want Press Color Adjust Press Red Green or Blue Press to decrease or to increase the color saturation Press OK Repeat steps and if you want to adjust the next color Press 9 988 000 If you do not want to change additional settings press Black Start or Color Start 58 Press or to display Color Adjust Setting your changes as the new default You can save the copy settings for Quality Brightness Contrast and Color Adjust you use most often by sett
47. g 4 See Changing the Fax Forwarding number on page 34 Once you have registered the ra O fax forwarding will work 2 Retrieve all COC E Enter the number of a remote fax machine to receive stored fax messages See Retrieving fax messages on page 34 3 Erase faxes from the memory If you hear one long beep fax messages have been erased from the n Check the receiving status the Check the receiving status status 1 Fax You can check whether your machine has received any a etelostiteen If yes you will hear one long beep If no you will hear three short beeps 1 14 External TAD TAD If you hear one long beep your change has been accepted 2 ea ooo 3 Fax Ony Fax Press 9 0 to exit remote retrieval Wait for the long beep then replace the handset 35 Chapter 4 Additional receiving operations Printing a reduced incoming fax If you choose On the machine automatically reduces each page of an incoming fax to fit on one page of A4 Letter Legal or Folio size paper The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting MENU General Setup Tray Setting Tray Use Fax See Paper Size and Type in Chapter 2 of the Basic User s Guide op Press MENU Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or Y to display Auto Reduction Press Auto Reduction Pre
48. hen gently slide the drum unit into the machine until it stops at the green lock lever Make sure the green lock lever 1 is in the release position as shown in the illustration 13 Turn the green lock lever 1 clockwise to the lock position 89 D Push the drum unit in until it stops 16 Put the Styrofoam piece 2 into the lower carton 1 Then put the waste toner box in the Styrofoam piece EZ B Wrap the machine with a plastic bag Put the machine on the Styrofoam piece 15 Close the front cover of the machine 90 Routine maintenance 18 Put the Styrofoam piece 2 into the 19 Place the upper carton 1 over the back side of Styrofoam piece 1 as machine and the lower carton 2 Align shown in the illustration the joint holes of the upper carton with the joint holes of the lower carton Secure the upper carton to the lower carton using the four plastic joints 3 as shown in the illustration 91 20 Put the two Styrofoam pieces 1 into the carton matching the right of the machine to the RIGHT mark on one of the Styrofoam pieces and the left of the machine to the LEFT mark on the other Styrofoam piece Put the AC power cord and printed materials in the original carton as shown in the illustration EG Note If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts including the drum unit tone
49. hine until you delete the fax from memory To delete the fax from memory press MENU Fax Remaining Jobs See Checking and canceling waiting jobs on page 23 27 Remote Fax Options black amp white only Remote Fax Options are NOT available for color faxes Remote Fax Options let you receive faxes while you are away from the machine You can use only one Remote Fax Option at a time Receiving faxes into memory when the paper tray is empty As soon as the paper tray becomes empty during fax reception the LCD shows No Paper and begins receiving faxes into the machine s memory Put some paper in the paper tray See Loading paper and print media in Chapter 2 of the Basic User s Guide The machine will carry on receiving the fax with the remaining pages being stored in memory if enough memory is available Incoming faxes will continue to be stored in the memory until the memory becomes full or paper is loaded in the paper tray When the memory is full the machine will stop automatically answering calls To print the faxes put fresh paper in the tray 28 Receiving a fax Fax Forwarding The Fax Forwarding feature lets you automatically forward your received faxes to another machine oOo O OO Press MENU Press A or V to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or to display Forward Page Store Press Forward Page Store Pre
50. ight have stored 555 on Speed Dial 003 and 7000 on Speed Dial 4002 You can use them both to dial 555 7000 if you press the following keys Press Address Book 4003 Press Address Book 002 and Black Start or Color Start Numbers can be added manually by entering them on the dial pad Press Address Book 003 7001 on the dial pad and Black Start or Color Start This would dial 555 7001 You can also add a pause by pressing Redial Pause 43 Chapter 5 Additional ways to store numbers Setting up Groups for Broadcasting If you often want to send the same fax message to many fax numbers you can set up a Group Groups are stored on a One Touch key ora Speed Dial number Each Group uses up a One Touch key or a Speed Dial location You can then send the fax message to all the numbers stored in a Group just by pressing a One Touch key or entering a Speed Dial number and then pressing Black Start Before you can add numbers to a Group you need to store them as One Touch or Speed Dial numbers You can have up to 20 small Groups or you can assign up to 315 numbers to one large Group E Press Address Book 2 Press More Press Setup Groups 4 Press Set Speed Dial or Set One Touch Dial which you want to store the new Group to EG Note The machine automatically allocates an available Speed Dial number or One Touch Dial location to the new Group Enter the Group name up to 15 ch
51. ight or very dark changing the contrast may improve the quality of the fax Use Dark to make the faxed document lighter Use Light to make the faxed document darker ep Press FAX 2 Press or gt to display Contrast Press Contrast Press Auto Light or Dark EG Note Even if you choose Light or Dark the machine will send the fax using the Auto setting if you choose Photo as the Fax Resolution 18 Changing Fax Resolution The quality of a fax can be improved by changing the Fax Resolution Resolution can be changed for the next fax ED Press FAX Press lt or gt to display Fax Resolution Press Fax Resolution Press Standard Fine S Fine or Photo KA Note You can choose four different resolution settings for black amp white faxes and two for colour Black amp white Standard Suitable for most typed documents Good for small print and transmits a little slower than Standard resolution Good for small print or artwork and transmits slower than Fine resolution Use when the document has varying shades of grey or is a photograph This has the slowest transmission time Color Standard Suitable for most typed documents Use when the document is a photograph The transmission time is slower than Standard resolution If you choose S Fine or Photo and then use the Color Start key to send a fax the machine will send the fax using the Fine setting
52. ing them as the default These settings will stay until you change them again Press COPY 2 Press or gt to choose the setting you want to change and then press the new option Repeat this step for each setting you want to change After changing the last setting press lt 4 or gt to display Set New Default Press Set New Default Press Yes Press Stop Exit Restoring all copy settings to the factory settings You can restore all the copy settings you have changed to the factory settings These settings will stay until you change them again Press COPY After changing the last setting press lt 4 or gt to display Factory Reset Press Factory Reset Press Yes Press Stop Exit Setting your favorites You can store the copy settings that you use most often by setting them as a favorite You can set up to three favorites Press COPY Choose the copy option and settings you want to store Press or to display Favorite Settings Press Favorite Settings Press Store Press the location where you want to store your setting for Favorite 1 Favorite 2 or Favorite 3 Do one of the following OO 6 OG E f you want to rename your setting press Ka to delete characters Then enter the new name up to 12 characters Press OK E f you do not want to rename your setting press OK Retrieving your favorite setting When you are ready to use one of your fav
53. ings You can pick up at an extension telephone by pressing this code 51 Tel Index List A listing of names and numbers stored in One Touch and Speed Dial memory in numerical order 99 Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine Transmission Verification Report A report for each transmission that shows its date time and number User Settings List A printed report that shows the current settings of the machine 100 Index A Apple Macintosh See Software User s Guide B Broadcasting cccccceceeeeeeeeeeeeeeeeeeeeeees 20 canceling ssacccestessencsveresceaddeensnncectectaccectne 21 setting up groups FOF c cece cece cece ees 44 C Canceling broadcast in Process rrrrrnnrnrnnernevurvernn 21 fax jobs IN Memory rrarnnnnnrrarrnnnrvanennnnn 23 fax SlOragE ssteetinesshecexcesaraactetioseeiiendene 30 jobs awaiting redial rrrannnnnnnnnnnnnnenn 23 remote fax Options rrrrrrrorrarennernnennne 32 Cleaning COrona WIFES mrarrnennrnnrnernnenennanunnusnneneee 66 UM UNE wichisodssiteiotainineersenaciuianndaverbenieanan 70 laser scanner WINdOWS rarrernnnrnnnnunnn 62 SCANNET suiuvsnansisat
54. isonscnraadwnsabdviseocmueniececdaies 61 Connecting two line external TAD or telephone 42 ControlCenter2 for Macintosh See Software User s Guide ControlCenter4 for Windows See Software User s Guide Copy 2 WM IID COPY sere STA brightness varene 54 CONU TSL sere 54 enlarge reduce rrrarrnnnnnrnnnnnnnnnnrnnnnnnnn 52 Ke 51 Nin 1 page layout mrrrrrerrnnnrranernnnn 55 VU Lar 51 SOM ADF ONIY sureste 55 temporary settings rrrrnrrnerrnrvannnnennn 51 USING ADP 2 55 56 using scanner glass rrrrrrnrrnnernre 55 56 Cover PAGE vrede 25 custom comments rrrnrnnnrarvervnnvnnrnnrnn 25 for all faxes sanne 26 printed form cc cece eeece cece eceeeeeeeeeeeeees 26 D Daylight Savings Time rrrannnnnnnnnnrvanennnen 3 Deep Sleep mode cece cceeecce cece eeeeeeeees 4 Delayed batch transmission 23 Dialing access codes and credit card 110201 011 EE 43 dial prefix rrrrrrorororrarorarrnnrrnarnnnnnarnnnnnnn 5 groups broadcasting rrorrrrenrnnnnnnr 20 restricting dialing rerernrrnnrvnnnvnnnvnnnnn 15 Drum unit checking remaining life 0 0 82 Cleaning rrrrrrnnnrarnnannnnennnrnnernernnnnnn 66 70 Dual access rrennrranrrnrrnnrrnnrnnnnnannnnnnnnenn 20 Duplex COPY ccc cece eee eecceeceece eee eeeeeseeeees 53 E Enlarge Reduce ccccccseceeeeceeeeeeeeeaees 52 Fax codes CMAVIGING vas
55. isplay The display screen on the machine that shows interactive messages during On Screen Programming and shows the date and time when the machine is idle Manual fax When you lift the handset of your external telephone or press Hook so you can hear the receiving fax machine answer before you press Black Start or Color Start to begin transmission Menu mode Programming mode for changing your machine s settings OCR optical character recognition ScanSoft PaperPort 12SE with OCR or Presto PageManager software application converts an image of text to text you can edit One Touch Keys on the machine s control panel where you can store numbers for easy dialing You can store a second number on each key if you press 21 40 and the One Touch key together Out of Paper Reception Receives faxes into the machine s memory when the machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines Paging This feature enables your machine to call your pager when a fax is received into its memory Pause Allows you to place a 3 5 second delay in the dialing sequence while you are dialing using the dial pad or while you are storing One Touch and Speed Dial numbers Press Redial Pause as many times as needed for longer pauses Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse C
56. m standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JBIG if the receiving machine has the same capability Communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Delayed Fax Sends your fax at a specified later time that day Distinctive Ring A subscriber service purchased from the telephone company that gives you another telephone number on an existing telephone line The Brother machine uses the new number to simulate a dedicated fax line Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax 97 Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering It ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension telephone A telephone on the fax number that is plugged into a separate telephone wall jack External telephone A telephone that is plugged into the EXT ja
57. n write on you can print the sample page and attach it to your fax 0000 OS Press MENU Press A or V to display Fax Press Fax Press Setup Send Press Coverpage Setting Press Print Sample Press Black Start or Color Start After the machine prints a copy of your cover page press Stop Exit Polling overview Polling lets you set up your machine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling Polled transmit black amp white only Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it Setup for polled transmit Press FAX Load your document Press or to display Polled TX Press Polled TX Press On Press Black Start 0900 000 If you are using the scanner glass the LCD will prompt you to choose one of the following options E Press Yes to scan another page Go to step E Press No or Black Start to send the document 7 Place the next page on the scanner glass and press Black Start Repeat steps and for each additional page Your machine will automatically send the fax Sending a fax EG Note The document will be stored and can be retrieved from any other fax mac
58. ne s power cord back into 62 In addition to cleaning the scanner glass and glass strip with a soft lint free cloth moistened with water run your finger tip over the glass to see if you can feel anything on it If you feel dirt or debris clean the glass again concentrating on that area You may need to repeat the cleaning process three or four times To test make a copy after each cleaning the AC power outlet first connect all cables and then plug in the telephone line cord Turn on the machine s power switch Cleaning the laser scanner windows Turn off the machine s power switch Unplug the telephone line cord first disconnect all cables and then unplug the power cord from the AC power outlet Press the front cover release button and then open the front cover Routine maintenance the machine counterclockwise to the release position Holding the green 4 Turn the green lock lever 1 at the left of Pull the drum unit out until it stops Hold the green handle of the drum unit handles of the drum unit lift the front of the drum unit and remove it from the machine 63 Wipe the four scanner windows 1 with IMPORTANT a dry lint free cloth e We recommend that you place the drum unit and or the toner cartridge on a clean flat surface with a sheet of disposable paper or cloth underneath it in case you accidentally spill or scatter toner e To prevent damage to the machin
59. neral Setup Press General Setup Press Aor F to display Security Press Security Press Setting Lock Press Lock Off 7On 900 00 Enter the registered four digit administrator password by pressing the buttons on the Touchscreen Press OK D Press Stop Exit Turning Setting Lock off D Press Setting Lock on the LCD 2 Enter the registered four digit administrator password by pressing the buttons on the Touchscreen Press OK Press Stop Exit Restricting dialing This feature is to prevent users from sending a fax or call to a wrong number by mistake You can set the machine to restrict dialing by using the dial pad One Touch and Speed Dial If you choose Off the machine does not restrict the dialing method If you choose Enter twice the machine will prompt you to re enter the number and then if you re enter the same number correctly the machine will start dialing If you re enter the wrong number the LCD will show an error message If you choose On the machine will restrict all fax sending and outbound calls for that dialing method Dial pad restriction Press MENU Press A or F to display Fax Press Fax Press A or to display Dial Restrict Press Dial Restrict Press Dial Pad Press Off Enter twiceor On 900 O 00 Press Stop Exit Security features One Touch restriction 9009 O OG Press MENU Press A or to display Fax Press Fax Press A or to
60. nly support machines purchased in their own countries
61. nning the first page of a fax press Stop Exit to cancel scanning If you getan Out of Memory message while scanning a subsequent page you can press Black Start to send the pages scanned so far or press Stop Exit to cancel the operation 20 Broadcasting black amp white only Broadcasting lets you send the same fax message to more than one fax number You can include Groups One Touch Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast You can broadcast up to 390 different numbers This will depend on how many groups access codes or credit card numbers you have stored and on how many delayed or stored faxes in memory Before you begin the broadcast One Touch and Speed Dial numbers must be stored in the machine s memory before they can be used in a broadcast See Storing One Touch Dial numbers and Storing Speed Dial numbers in Chapter 7 of the Basic User s Guide Group numbers must also be stored in the machine s memory before they can be used in a broadcast Group numbers include many stored One Touch Dial and Speed Dial numbers for easier dialing See Setting up Groups for Broadcasting on page 44 How to broadcast a fax EG Note To help you choose numbers easily press Address Book and then press Search Press FAX Load your document Press Broadcasting You can add numbers to the broadcast in the following ways E Press Manual and enter a number by pressing
62. nnnnnnr 44 H gn EE EE 50 FEID LISE L r irea E ES eld 50 Hook Key ee 41 J Jacks convert to RJ11 jack triplex adapter rrrnrranrannnnnannnnrnanner 41 L LCD liquid crystal display backlight brightness mrrrrrrnrnnrrarvanvner 5 FEN LISU Lenke 50 M Machine information checking remaining life of parts 82 page Counts mrnnrnnrnnnannnnnnnnnrnnnnnnnnnnennse 81 Macintosh See Software User s Guide Maintenance routine mrrrrrnnrraernnnnannerr 60 checking the remaining life of parts 82 Manual transmission r rrnnrrnrnnnnnannervnannarnnnnnens 19 Memory adding DIMM option rrrrrrranervnnnnnnr 94 installing 2 0 cece eee eeceeeeeeeeeeeeeaeees 95 storage ne 1 102 N N in 1 page layout ce eeeeeeee seen ees 55 Network faxing See Software User s Guide printing See Network User s Guide scanning See Software User s Guide p Page layout N in 1 rrrrorerorernnnrernernnrnnrn 55 Paging Jr 29 programming your cell number 29 programming your pager number 29 PaperPort 12SE with OCR See Software User s Guide and Help in the PaperPort 12SE application to access How to Guides PC Fax See Software User s Guide Polling polled transmit rrrnnnnnnnannannnannnnnnner 2 polling receive oo ee eec cece cece eeeeeeaeeeee eens 39 Power failure mmmrarrnnrrnrrrnnonarnrernnnennerne 1 Presto PageManager See Software Us
63. nrarnanernnennnrnarvnnnrannnannunennnennennennnsenene 41 Additional dialing operations rrrarrrarvarrrrrnnernrrnnrrnarrnrnrannnnennnennernnsrnennnnnnsennene 43 Dialing access codes and credit card NUMDETS rrnrrnnrnnrrnnrrnnrrnavrennnnrnnernnr 43 Additional ways to store NUMDEISS cccccceece eee eeeee cece eceeeceeeeeeeeeeeaeeeaeeaeeaeeeneeees 44 Setting up Groups for Broadcasting cccceccceeceeeeceeeeaeeeeeeeeseeeseeeaeeeeeeeaes 44 Options for Setting Up Groups cece ceca ececeeceeeceeeeeeeeeeeseeaeeeseeeseceneeeaeeees 46 Changing Group numbers ccc ccc ceeceeeeeceeeeeeeceeeeeeeeeseeeseeeseeeesesseeeseesaeees 47 Deleting Group numbers ccc cece ceeceecece eee eeeeceeeeeeeceeeeeaeeseeeeeeeesaeeseeeaeesseees 48 6 7 A B Printing reports 49 FP 49 Transmission verification report rrrrnarnrrrnrnrnvanernnnnnvrnnrrnnrnnanrannanenusnnnennee 49 FJ Ne 49 KEN OAS EEE eee tases taco E S 50 How to print a report cece cece cece cence eee eeeeeeceeceecseeeeeceeeseeaseceeeeecsecseeseeaeeenes 50 Making copies 51 EN EN 51 OC NG EEE NE 51 HMPFOVING CODY JUAN Vassreset AeaG 51 Enlarging or reducing the image copied rrrarnrnrrnnrrnrrnnrrnarnnernrrnnrnnernnennnsnnn 52 Duplex 2 sided CoOpying rrnnrnnnrvanrrnnnvranrrnnnvrarrnnnnnanennnnnnanennannnnernnnsnanennne 53 TRAY SOIC UON EEE ERE TEA NE a E 54 Adjusting Brightness and Contrast rrranrrnnrnnn
64. nrvarennnnvrannnnnrrnnnnnnarnanennnnnvannne 54 Sorting copies using the ADF ccccccseccsseceeeeeeeeceeeeaueeceeeeaeessesenaeeseaes 55 Making N in 1 copies page layout ccceccceeccseeceeeeceeeeeeeeseeeeeeseeeeeaeesaees 55 AY BEN 57 Adjusting Color Saturation ccccccccsseecsseeeeeseeseceeseeeecueeseseceeeseeesaseeses 58 Setting your changes as the new defaullt cece secs ecceeeeeeeeeeeeeeseeeneeees 58 Restoring all copy settings to the factory settings rrrrrrrorrarernrrnnvrnrrnvnrr 58 Setting your 1 VOnles n ccccccscceseecesaxusntavecuesinsweebuxesiincesaiendlontandedesommeaddanubsessssetiens 59 Routine maintenance 60 Cleaning and checking the machine rrrnrrnanrrnrnvnrrnnnnnnnernnnnnanennennrnernnennnnennne 60 Cleaning the outside of the machine arrrnnnnnannnnnrvrnrnnnnrnanennnanrannnnnrnnannnneen 60 Cleaning the SCAN CE EEE 61 Cleaning the laser scanner WINdOWS cccececeeceeeeceeeeeeeeceeeeaeeeseeeeaaeeseeees 62 Cleaning the corona Wires rrrrarrnnrnnanernennranrnnnvanernnnnnanennannnannnnesnunennnennannne 66 Cleaning the dum UML Lunestad tesem eee 70 Cleaning the paper pick up rOllers cccc ccc eecceeeeeceeeceeceeeeeeeeeeeeseeseeeeeeees 78 AIMS AVION PER NE EE 79 AO ROOS TA UO seeren E E EE EE EE EE 80 Manual FREOISUALION sessionen a nara 80 Frequency Color Correction ccccccceccesceceeceeeeceeeseseeceeeseseeseseeaees
65. ock lever 20 Turn the green lock lever 1 clockwise to the lock position D Close the front cover of the machine Routine maintenance 23 Plug the machine s power cord back into the AC power outlet first connect all cables and then plug in the telephone line cord Turn on the machine s power switch 7 Cleaning the paper pick up Tightly wring out a lint free cloth soaked in lukewarm water and then wipe the separator pad 1 of the paper tray with it to remove dust rollers If you have paper feed problems clean the pick up rollers as follows D Turn off the machine s power switch Unplug the power cord from the AC power outlet 2 Pull the paper tray completely out of the machine D Wipe the two pick up rollers 1 inside of the machine to remove dust Put the paper tray back in the machine Plug the machine s power cord back into the AC power outlet Turn on the machine s power switch 78 Calibration The output density for each color may vary depending on the environment the machine is in such as temperature and humidity Calibration helps you to improve the color density amp D Press MENU Press A or V to display Printer Press Printer Press A or Y to display Calibration Press Calibration Press Calibrate The machine will display Calibrate Press Yes to confirm The machine will display Completed Press Stop Exit Y
66. ored 50 jobs If you set the interval to Of you can still print the report by following the steps on the next page D Press MENU Press A or to display Fax Press Fax Report Settings Press Report Settings Press Journal Period Press A or Y to display Printing reports 5 Press or to choose an interval E 6 12 24 hours 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you chose has passed the machine will print the Journal early and then erase all jobs from the memory If you want an extra report before it is due to print you can print it without erasing the jobs from the memory m Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs 6 Do one of the following E f you chose Every 50 Faxes Go to step E f you chose Every 6 12 24 hours or 2 Days Enter the time to start printing in 24 hour format For example enter 19 45 for 7 45 PM Press OK E f you chose Every 7 Days Enter the time to start printing in 24 hour format For example enter 19 45 for 7 45 PM Press OK Press lt or gt to choose the day of the week A Press Stop Exit 49 Chapter 6 Reports The following reports are available 1 Transmission Displays the Transmission Verification Report for your last outgoing 200 fax
67. orite set of settings you can recall it Press COPY Press Favorite Press the favorite setting you want to retrieve Press Black Start or Color Start Making copies Rename your favorite setting After you stored your favorite setting you can rename it Press COPY Press or to display Favorite Settings Press Favorite Settings Press Rename Press the favorite setting you want to rename Enter the new name up to 12 characters Press OK OO 00 59 Cleaning and checking the machine Clean the outside and inside of the machine regularly with a dry lint free cloth When you replace the toner cartridge or the drum unit make sure that you clean the inside of the machine If printed pages are stained with toner clean the inside of the machine with a dry lint free cloth DO NOT use cleaning materials that contain ammonia alcohol any type of spray or any type of flammable substance to clean the outside or inside of the machine Doing this may cause a fire or electrical shock See To use the product safely in the Safety and Legal Booklet for how to clean the machine Be careful not to inhale toner IMPORTANT Use neutral detergents Cleaning with volatile liquids such as thinner or benzine will damage the surface of the machine CG 60 Routine maintenance Cleaning the outside of the machine D Turn off the machine s power switch Unplug the t
68. oth hang up D Ask the other party to place the document in their machine and to press the Start or Send key When you hear the CNG tones slowly repeating beeps press Black Start or Color Start Press Receive to receive a fax 4 Replace the external handset 37 Chapter 4 Setting the Print Density You can adjust the Print Density setting to make your printed pages darker or lighter Press MENU Press A or Y to display Fax Press Fax amp Press A or Y to display Setup Receive Press Setup Receive D Press A or to display Print Density Press Print Density 5 Press to make the print darker Or press 4 to make the print lighter 6 Press Stop Exit 38 Printing a fax from the memory If you are using the Fax Storage feature MENU Fax Setup Receive Forward Page Store you can still print a fax from the memory when you are at your machine See Fax Storage on page 30 Press MENU Press A or V to display Fax Press Fax Press A or V to display Print Fax Press Print Fax Press Black Start Press Stop Exit Polling overview Polling lets you set up your machine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling Polling
69. ou can reset the calibration parameters back to those set at the factory 0 90 OS Press MENU Press A or V to display Printer Press Printer Press A or Y to display Calibration Press Calibration Press Reset The machine will display Reset Press Yes to confirm The machine will display Completed Press Stop Exit Routine maintenance EG Note e If an error message is displayed press Black Start or Color Start and try again For more information see Error and maintenance messages in Appendix B of the Basic User s Guide If you print using the Windows printer driver the driver will get the calibration data automatically if both Use Calibration Data and Get Device Data Automatically are on The default settings are on See Advanced tab in the Software User s Guide If you print using the Macintosh printer driver you need to perform the calibration using the Status Monitor After turning the Status Monitor on choose Color Calibration from the Control menu See Status Monitor in the Software User s Guide When the Status Monitor is open choose Control Color Calibration from the menu bar 79 Auto Registration Registration If solid areas of color or images have cyan magenta or yellow fringes you can use the auto registration feature to correct the problem Press MENU Press A or V to display Printer Press Printer Press Auto Regist The machine will display Regis
70. p W TIFF 10 Select the resolution from Standard Fine S Fine or Photo and go to step B 1 S Fine is available if the Group is constituted by only fax numbers 11 Select the resolution from 100 dpi 200 dpi 300 dpi 0r600 dpi E f you chose E Mail Color PDF go to step B E f you chose E Mail Color JPEG or E Mail Color XPS goto step 12 Select the resolution from 100 dpi 200 dpi or 300 dpi E If you chose E Mail Gray PDF 9o to step E Ifyouchose E Mail Gray JPEGor E Mail Gray XPS go to step 13 Select the resolution from 200 dpi or 200 x 100 dpi E f you chose E Mail B amp W PDF go to step B E If you chose E Mail B amp W TIFF go to step Dialing and storing numbers 14 Select the PDF type from PDF PDF A Secure PDF or Signed PDF that will be used to send E mail KA Note If you choose Secure PDF the machine will ask you to enter a four digit password using numbers 0 9 before it starts scanning 15 Press OK to confirm 16 Press Stop Exit 45 Chapter 5 Options for Setting Up Groups The following chart shows the selections for setting up Group numbers When you store numbers the LCD instructs you to choose from the options shown in the following steps Step 1 Step 4 Step 5 Step 6 Step 7 Enter Select Add Stored Select Resolution Select File Group Registration One Touch Type Location Type and Speed Dial Numbers to the Group Name 11
71. pany You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or Jump one of the telephone numbers to it 41 Chapter 5 The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 anda third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the machine into L1 of the triplex adapter If your machine is on Line 2 plug it into L2 of the triplex adapter Installing machine external two line TAD and two line telephone When you are installing an external two line telephone answering device TAD and a two line telephone your machine must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the machine on Line 2 which is explained in the following steps The back of the two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with your machine and two for your external two line TAD You will need a fourth line cord if you add a two line telephone D Put the two line TAD and the two line telephone next to your machine D Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back of the machine
72. passwords stored in the machine Please call your administrator or Brother Customer Service While Setting Lock is On you cannot access MENU and Address Book Functions Also machine settings cannot be changed through the Remote Setup utility while Setting Lock is On Security features Setting up the password D Press MENU Press A or to display General Setup Press General Setup amp Press Aor V to display Security Press Security Press Setting Lock Enter a four digit number for the password by pressing the buttons on the Touchscreen Press OK 6 Re enter the password when the LCD shows Verify Press OK D Press Stop Exit 13 Chapter 2 Changing your Setting Lock password aq Press MENU 2 Press A or to display General Setup Press General Setup Press A or V to display Security Press Security Press Setting Lock Press Set Password O Enter the registered four digit password by pressing the buttons on the Touchscreen Press OK Enter a four digit number for the new password by pressing the buttons on the Touchscreen Press OK Re enter the password when the LCD shows Verify Press OK Press Stop Exit 14 Turning Setting Lock on off If you enter the wrong password when following the instructions below the LCD will show Wrong Password Re enter the correct password Turning Setting Lock on Press MENU Press A or to display Ge
73. peration as follows Press Fax Tx Then press Enable or Disable After you have set Fax Tx repeat these steps for Fax Rx Copy Scan Direct Print Print and Color Print 11 Repeat steps to for entering each additional user and password B Press Stop Exit KA Note You cannot use the same name as another user s name Changing user name password or settings for restricted users Press MENU 2 Press A or Y to display General Setup Press General Setup Press A or V to display Security Press Security Press Function Lock Press Setup ID O Enter the four digit administrator password by pressing the buttons on the Touchscreen Press OK Press A or V to display the existing restricted user you want to change Press the user name Press Change To change the user name enter a new user name by pressing the buttons on the Touchscreen See Entering text in Appendix C of the Basic User s Guide Press OK 10 To change the password enter a new four digit user password by pressing the buttons on the Touchscreen Press OK 10 To change a restricted user s settings press or Y to display the setting you want to change Press the setting and then press Enable or Disable Repeat this step until you are finished making changes 11 Press Stop Exit KA Note You cannot use the same name as another user s name Reset existing restricted users Press MENU Press A or Y
74. r cartridges and printed materials to use with your Exchange machine E Close the carton and tape it shut 92 Options Options This machine has the following optional accessories You can increase the capabilities of the machine with these items Lower tray unit SO DIMM memory LT 300CL 93 Optional paper tray LT 300CL An optional lower tray can be installed and it can hold up to 500 sheets of 20 Ib 80 g m paper When an optional tray is installed the machine can hold up to 800 sheets of plain paper For setup see the Instructions that we have supplied with the lower tray unit 94 Memory board MFC 9970CDW has 256 MB of standard memory The machine has one slot for optional memory expansion You can increase the memory up to maximum of 512 MB by installing one SO DIMM Small Outline Dual In line Memory Module SO DIMM Types You can install the following SO DIMMs m 128 MB Kingston KTH LJ2015 128 m 256 MB Kingston KTH LJ2015 256 m 128 MB Transcend TS128MHP422A m 256 MB Transcend TS256MHP423A EG Note e For more information visit the Kingston Technology Web site at http Awww kingston com For more information visit the Transcend Web site at http www transcend com tw In general the SO DIMM must have the following specifications Type 144 pin and 16 bit output CAS latency 4 Clock frequency 267 MHz 533 Mb S Pin or more Capacity 64 128 o
75. r 256 MB Height 30 0 mm 1 18 in DRAM type DDR2 SDRAM KA Note e There might be some SO DIMMs that will not work with the machine e For more information call the dealer you bought the machine from or Brother Customer Service Installing extra memory D Turn off the machine s power switch Unplug the telephone line cord Disconnect the interface cable from the machine and then unplug the power cord from the AC power outlet KA Note Be sure to turn off the machine s power switch before you install or remove the SO DIMM 3 Remove the plastic 1 and then metal 2 SO DIMM covers Unpack the SO DIMM and hold it by its edges IMPORTANT To prevent damage to the machine from static electricity DO NOT touch the memory chips or the board surface Options OP Hold the SO DIMM by the edges and align the notches in the SO DIMM with the protrusions in the slot Insert the SO DIMM diagonally 1 then tilt it toward the interface board until it clicks into place 2 6 Put the metal 2 and then the plastic 1 SO DIMM covers back on QD Plug the machine s power cord back into the AC power outlet first and then connect the interface cable 95 Plug in the telephone line cord Turn on the machine s power switch EG Note 96 To make sure that you have installed the SO DIMM properly you can print the user settings page that shows the current memory size See
76. r Y to display Setup Receive Press Setup Receive Press A or V to display Forward Page Store Press Forward Page Store Press Fax Storage Press Stop Exit PC Fax Receive If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically You can then use your PC to view and store these faxes Even if you have turned off your PC at night or on the weekend for example your machine will receive and store your faxes in its memory The number of received faxes that are stored in the memory will appear on the LCD When you start your PC and the PC Fax Receiving software runs your machine transfers your faxes to your PC automatically For PC Fax Receive to work you must have the PC FAX Receive software running on your PC For details see PC FAX Receiving in the Software User s Guide If you choose Backup Print On the machine will also print the fax ep Press MENU Press A or Y to display Fax Press Fax Press A or to display Setup Receive Press Setup Receive Press A or to display Forward Page Store Press Forward Page Store Press PC Fax Receive The LCD gives you options that you have set up in the PC Fax receiving program on your PC If you started the PC FAX Receiving program on your computer press OK See PC FAX Receiving in the Software User s Guide Receiving a fax ED Press A or Y to choose lt USB gt
77. receive Polling receive lets you call another fax machine to receive a fax Press FAX Press or gt to display Polling RX Press Polling RX Press On Enter the fax number you are polling using One Touch Speed Dial or the dial pad Press Black Start or Color Start Sequential polling Sequential polling lets you request documents from several fax machines in one operation Afterwards a Sequential Polling Report will be printed Press FAX Press or gt to display Polling RX Press Polling RX Press On Press Broadcasting Press or to display Broadcasting Receiving a fax Do one of the following E Press Manual and enter a number by pressing the buttons on the Touchscreen Press OK E Press Address Book Press to choose Alphabetical Order or Numerical Order Press A or V to select a number Press OK KA Note One Touch Dial numbers begin with x Speed Dial numbers begin with 6 After you have entered all the fax numbers by repeating step press OK D Press Black Start The machine polls each number or Group number in turn for a document Press Stop Exit while the machine is dialing to cancel the polling process To cancel all sequential polling receive jobs see Canceling a Sequential Polling Job on page 39 Canceling a Sequential Polling Job ED PressStop Exit 2 Do one of the following m To cancel the entire sequential polling job press Entire S
78. ress No 6 When you have finished canceling jobs press Stop Exit 23 Chapter 3 Setting your changes as the new default You can save the fax settings for Fax Resolution Contrast Real Time TX Glass ScanSize and Coverpage Setup you use most often by setting them as the default These settings will stay until you change them again ED Press FAX 2 Press or gt to choose the setting you want to change and then press the new option Repeat this step for each setting you want to change After changing the last setting press or gt to display Set New Default Press Set New Default AD Press Yes Press Stop Exit 24 Restoring all fax settings to the factory settings You can restore all the fax settings you have changed to the factory settings These settings will stay until you change them again D Press FAX After changing the last setting press or gt to display Factory Reset Press Factory Reset Press Yes Press Stop Exit Electronic cover page black amp white only This feature will not work unless you have already programmed your Station ID See the Quick Setup Guide You can automatically send a cover page with every fax Your cover page includes your Station ID a comment and the name or number stored in the One Touch or Speed Dial memory By choosing Next Fax On you can also display the number of pages on the cover page You can choose
79. ser unit Laser Unit Replace Parts Replace the paper feeding PF Kit 1 kit for the paper tray Replace the paper feeding kit for the lower tray option Replace Parts PF Kit 2 Replace the paper feeding kit for the multi purpose tray Replace Parts PF Kit MP Packing and shipping the machine This machine is heavy and weighs approximately 62 8 Ib 28 5 kg To prevent possible injuries at least two people should lift the machine Be careful not to pinch your fingers when you put the machine down If you use a Lower Tray carry it separately from your machine lh IMPORTANT When shipping the machine the waste toner box must be removed from the machine and put in a plastic bag and then sealed Failure to remove it and put it in a plastic bag before shipping may cause severe damage to the machine and may void the warranty Routine maintenance EG Note e If for any reason you must ship your machine carefully repack the machine in the original packaging to avoid any damage during transit The machine should be adequately insured with the carrier If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts including the drum unit the toner cartridges and printed materials to use with your Exchange machine Make sure that you have the following parts for repacking gt Yo A 1 Plastic bag for the waste toner
80. sessseeses 81 Checking the Page Counters rrnnarnnnnnnannnnnnnnnnnnnnrnnnnnnnnrnannnnnnnnannnnnrnnnnnnnnen 81 Checking the remaining life of parts ranrrrnrrnnrrrannrnnrrrannnnnrrnnennnerrannnnernnenn 82 Replacing periodic maintenance partS rrarrarnnrnnnrnarnarrnarnnenaenannrnnnernernnannernnene 82 Packing and shipping the machine r arnrrrnannvarnanennrrnnrrnernnnnnannnannnnennernnernannnenn 83 Options 93 ONS EEE EE EEE 93 Optional paper tray LT 300CL rrrrrrnnorrnrnrarrnnnnvanennernrannnnnrnrarrnnernnnennennnanennennne 94 Memory go 0 0 EE EN aean aa aN EEEE AEAEE SEESE 94 SODINNT PELS 94 Installing extra Memory rranrrnnrnnnvrervarrvanrnnernnvnnennarnnernernnennannnunnnnennernnenannnene 95 C D Glossary Index 97 101 General Setup Memory storage Your menu settings are stored permanently and in the event of a power failure will not be lost Temporary settings for example Contrast Overseas Mode will be lost Also during a power failure the machine will retain the date and time and programed fax timer jobs for example Delayed Fax for approximately 60 hours Other fax jobs in the machine memory will not be lost Volume settings Ring volume You can choose a range of ring volume levels from High to Off Press MENU Press A or to display General Setup Press General Setup Press A or to display Volume Press Volume Press Ring Press Low Med
81. ss Fax Forward Do one of the followings E Press Manual to enter the forwarding fax number up to 20 characters or E mail address up to 60 characters using the buttons on the Touchscreen See Entering text in Appendix C of the Basic User s Guide Press OK E Press Address Book Press A or V to scroll until you find the fax number or E mail address you want your faxes to be forward to Press the fax number or E mail address you want to use EG Note e You can enter an E mail address by pressing MM on the Touchscreen You can display your stored numbers and E mail addresses in alphabetical order by pressing A on the Touchscreen You cannot enter a forwarding number using a One Touch key on the control panel Depending on the E mail address you choose you will be asked for the File Type Choose TIFF or PDF and go to step If you choose a Group number from the Address Book the faxes will be forwarded to multiple fax numbers amp Press Backup Print Onor Backup Print 0ff IMPORTANT If you choose Backup Print On the machine will also print received faxes at your machine so you will have a copy This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine Press Stop Exit Receiving a fax Paging When Paging is chosen the machine dials the cell phone or pager number you programmed This acti
82. ss On or Off Press Stop Exit 36 Duplex 2 sided printing for Fax mode Your machine can automatically print received faxes onto both sides of the paper when Duplex is set to On You can use Letter Legal or Folio 8 5 in x 13 in size paper for this function 16 to 28 Ib 60 to 105 g m Press MENU Press A or V to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press Aor Y to display Duplex Press Duplex Press On or Off oo 0090 Press Stop Exit EG Note e When Duplex is turned on incoming faxes will automatically be reduced to fit the size of paper in the paper tray e When Duplex is set to On the LCD displays ni Duplex icon Setting the Fax Receive Stamp black amp white only You can set the machine to print the received date and time in the top center of each received fax page Press MENU Press A or F to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press Fax Rx Stamp Press On or Off Press Stop Exit KA Note e The received time and date will not appear when using Internet Fax e Make sure you have set the current date and time in the machine See the Quick Setup Guide Press A or VY to display Fax Rx Stamp Receiving a fax Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to send you a fax before you b
83. ss On or Off Press On or Off 900 00 Press Stop Exit Press Stop Exit D Press Auto Daylight 4 Press Toner Save Ui z We do not recommend Toner Save for printing Photo or Gray Scale images Chapter 1 Sleep mode The Sleep Mode Setting can reduce power consumption When the machine is in Sleep Mode Power Save mode it acts as though it were turned off Receiving data or starting an operation wakes up the machine from Sleep mode to Ready mode The timer will restart if any operation is carried out on the machine such as receiving a fax or computer data or making a copy The default setting is 3 minutes When the machine goes into Sleep mode the LCD back light turns off aD Press MENU 2 Press A or Y to display General Setup Press General Setup amp Press A or to display Ecology Press Ecology D Press Sleep Time Using the dial pad on the Touchscreen enter the length of time the machine will remain idle before entering sleep mode Press OK Press Stop Exit Deep Sleep mode If the machine is in Sleep mode and does not receive any jobs for a certain length of time the machine will go into Deep Sleep mode automatically Deep Sleep mode uses less power than Sleep mode The machine will wake up and start warming up when the machine receives a fax or computer data or when you press the Touchscreen or a key on the control panel When the machine is in Deep Sleep
84. t0 40 Fax IFAX Fax Numberor Standard Fine Press OK E mail S Fine 1 Photo Address E Mail E mail 100 dpi 200 dpi PDF PDF A Color PDF Address 300 dpi 600 dpi Secure PDF Signed PDF E Mail 100 dpi 200 dpi Color JPEG 300 dpi 600 dpi E Mail 100 dpi 200 dpi Color XPS 300 dpi 600 dpi E Mail 100 dpi 200 dpi PDF PDF A Gray PDF 300 dpi Secure PDF Signed PDF E Mail 100 dpi 200 dpi Gray JPEG 300 dpi E Mail 100 dpi 200 dpi Gray XPS 300 dpi E Mail 200 dpi PDF PDF A B amp W PDF 200 x 100 dpi Secure PDF Signed PDF E Mail 200 dpi B amp W TIFF 200 x 100 dpi S Fine does not appear if you add an E mail address in step 5 EG Note e If you choose Signed PDF you must install a certificate to your machine using Web Based Management Choose Configure Signed PDF Settings from Administrator Settings in Web Based Management For how to install a certificate see the Network User s Guide 1 e PDF A is a PDF file format intended for long term archiving This format contains all the necessary information to be able to reproduce the document after long term storage e A Signed PDF helps prevent data tampering and the impersonation of an author by including a digital certificate within the document 46 Changing Group numbers You can change a Group number that has already been stored If the Group has a fax forwarding number it will be dimmed on the LCD You cannot select the number to make changes
85. the buttons on the Touchscreen See How fo dial in Chapter 7 of the Basic User s Guide Press OK E Press Address Book Press A to search by Alphabetical Order or Numerical Order Put a check in the check box beside each number you want to include in the broadcast Press OK KA Note One Touch Dial numbers begin with x Speed Dial numbers begin with After you have entered all the fax numbers by repeating step press OK Press Black Start After the broadcast is finished the machine will print a broadcast report to let you know the results KA Note The scan profile of the One Touch Speed Dial or Group number you chose first will be applied to the broadcast Press or to display Broadcasting Sending a fax Canceling a Broadcast in progress While broadcasting you can cancel the fax currently being sent or the whole broadcast job D PressStop Exit 2 Do one of the following E Tocancel the entire broadcast press Entire Broadcast Go to step m To cancel the current job press the button that displays the number being dialed Go to step m To exit without canceling press Stop Exit When the LCD asks if you want to cancel the entire broadcast do one of the following E Press Yes to confirm m To exit without canceling press No or Stop Exit 4 Do one of the following E To cancel the current job press Yes m To exit without canceling press No or Stop Exit
86. to display General Setup Press General Setup Press A or Y to display Security Press Security Press Function Lock Press Setup ID 900 00 Enter the four digit administrator password by pressing the buttons on the Touchscreen Press OK Press A or V to display the existing restricted user you want to reset Press the user name Press Reset Press Yes to reset the existing restricted user Press Stop Exit OO 0 Turning Secure Function Lock on off Turning Secure Function Lock on 900 OG Press MENU Press A or to display General Setup Press General Setup Press Aor Y to display Security Press Security Press Function Lock Press Lock Off 7On Enter the registered four digit administrator password by pressing the buttons on the Touchscreen Press OK Press Stop Exit Security features Turning Secure Function Lock off Press User Public or User xxxxx where xxxxx is the user s name Press Lock On Off Enter the registered four digit administrator password by pressing the buttons on the Touchscreen Press OK Press Stop Exit EG Note If you enter the wrong password the LCD will show Wrong Password Re enter the correct password 11 Chapter 2 Switching Users This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock is turned on Changing to the restricted user Mode D Press User Pu
87. tration Press Yes oOo 6 OG Press Stop Exit 80 Press Aor V to display Auto Regist The machine will display Completed Manual Registration If color still appears incorrectly after auto registration you will need to perform manual registration Press MENU Press A or V to display Printer Press Printer Press A or V to display Manual Regist Press Manual Regist Press Print Chart Press Mono Start or Color Start When the machine has finished printing the registration chart press Set Regist to correct the color manually Starting at 1 Magenta Left on the chart check which colored bar has the most uniform print density and enter its number into the machine using 4 and gt on the LCD Repeat for 2 Cyan Left 3 Yellow Left 4 5 6to 9 Press OK if you finished entering the numbers Press Stop Exit Frequency Color Correction You can set how often the color correction Color Calibration and Auto Registration occurs The default setting is Normal The color correction process consumes some amount of the toner Press MENU Press A or V to display Printer Press Printer Press A or Y to display Frequency Press Frequency Press Normal Low or Off Press Stop Exit Routine maintenance Checking the Page Counters You can see the machine s Page Counters for copies printed pages reports and lists faxes or a summary total amp Press MENU
88. tridge color to the same color label on the drum unit Repeat this for all the toner cartridges C Cyan M Magenta Y Yellow K Black 69 Push the drum unit in until it stops 10 Close the front cover of the machine 70 Cleaning the drum unit If your printout has colored dots or other repeating marks at 3 7 in 94 mm intervals the drum may have foreign material such as glue from a label stuck on the drum surface Follow the steps below to solve the problem Make sure that the machine is in the Ready mode Press MENU Press A or Y to display Print Reports Press Print Reports Press A or to display Drum Dot Print Press Drum Dot Print The machine will display Press Start Press Black Start or Color Start Turn off the machine s power switch Unplug the telephone line cord first disconnect all cables and then unplug the power cord from the AC power outlet Routine maintenance D Press the front cover release button and Hold the green handle of the drum unit then open the front cover Pull the drum unit out until it stops Turn the green lock lever 1 at the left of the machine counterclockwise to the IMPORTANT release position Holding the green e We recommend that you place the drum handles of the drum unit lift the front of unit on a clean flat surface with a sheet of the drum unit and remove it from the disposable paper or cloth
89. u a fax send the call back to the machine by pressing 51 Dialing and storing numbers Special line considerations Roll over telephone lines A roll over telephone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available telephone line in a preset order Your machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the machine on any of the other numbers when the other lines are busy and a second fax call is received the fax call would be transferred to a line that does not have a fax machine Your machine will work best on a dedicated line Two line telephone system A two line telephone system is nothing more than two separate telephone numbers on the same wall outlet The two telephone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line telephone and see if it can access both lines If it can you must separate the line for your machine Converting telephone wall outlets There are three ways to convert to an RJ 11 jack The first two ways may require assistance from the telephone com
90. underneath it in machine case you accidentally spill or scatter toner e To prevent damage to the machine from static electricity DO NOT touch the electrodes shown in the illustration e Hold the green handles of the drum unit when you carry it DO NOT hold the sides of the drum unit 72 Routine maintenance 10 Hold the handle of the toner cartridge e To prevent damage to the machine from and slightly push it to unlock it Then pull static electricity DO NOT touch the it out of the drum unit Repeat this for all electrodes shown in the illustration the toner cartridges IMPORTANT e We recommend that you place the toner E E 3 cartridges on a clean flat surface with a ss z sheet of disposable paper or cloth L g underneath it in case you accidentally spill H W or scatter toner l N I E A e Handle the toner cartridge carefully If li toner scatters on your hands or clothes M immediately wipe or wash it off with cold water e To avoid print quality problems DO NOT touch the shaded parts shown in the illustrations 73 11 Turn the drum unit over by holding the green handles Make sure that the drum unit gears 1 are on the left hand side 2 Read following information from the drum dot check sheet E Dot color The color of printed dots is the color of the drum you should clean E Dot location The sheet has eight numbered columns The number of the column with the
91. val ccccccccsccceeceecceeceseecseceeeceesseesueeesecagecsesueecsesaeeseessensaes 33 Remote fax COMMANdS rrannnnnrrnnnnnnarvannnanrrrarnnnernnnnnnernannnunennannnnernnannanennene 35 Additional receiving operations rrrrrrarernrrarrrarrnnernrrnnrrrernnnnnannnnennnennernnnnnsnnnennn 36 Printing a reduced INCOMING fax rrnnnrnanrrnnnvranennernrnrrnnnrnnnennnnnnanennennnnsrnnsnnnne 36 Duplex 2 sided printing for Fax mode rranrnnnrnanarrannrnnrnrnrnnnernnennnnennannnnenn 36 Setting the Fax Receive Stamp black amp white only rrrrrrnnrrrnrrrnnrrnanrnnnnrr 37 Receiving a fax at the end of a conversation r rrrrarrrarrnnrrnrrnnernarvnnrrnnnvennn 37 Setting the Print Density rarrrnnrnrnrrnnrnnanernarnrnnernnnnnnernnnnnnnernannnnnennernasennnsnnn 38 Printing a fax from the memory ccccceccc cece eeeeeeeceeeeeeeceeeeeeeeseeeeeeeeaeeeseeeaes 38 Polling overview ccccceeccececsece cece ecsecceeccesecueecueceeeseesseesuueesueceessesaueeauesaeeseessensaes 39 Polling receive EEE EE 39 5 Dialing and storing numbers 41 Telephone line ServiCes r rranrnannannnnnannnnnnarnarnnenannannnnnnannnannarnarnnsnnnnnnnnannarnnsnnn 41 Tone or Pulse Canada Only ccccccceeceseeceeeeeeeeseeeeeeeeseeeeeeceeeeeeeeseeeseneeaees 41 For Fax Tel mode Onlly cccccccccceeccececeeecneeceeccsecseceeaeesseesseeeauesseeeseeesseees 41 Special line considerations rrrnrrnrarar
92. vanennennnannnnnnnn 11 SVC WS CS eee 12 SSN COCR EE RE EE ES 13 Setting UP the password siocincsive ccnvsdivaciesndeveanaawnwaeoancemnadeewsiueasmanduenounbaaneunceas 13 Changing your Setting Lock password ccccecceeeeceeeeeeeeseeeeaeeeseeesaeeeeeees 14 Turning Setting LOCK OM ON caicecccccctcessesnsecedeesavescdncsinndbeoasiadsssnasiacasbnoeannveniences 14 KN Ne 15 BIE pad sd MOM EE EN 15 One Touch restriction sccsstccicoscesanrsadvasiassantuaisesandsndiesnndisaedoaseaneeocasuserraaeiiss 15 Speed Dial restriction eee taaahmnmadaaaceancesseueanbuanten 15 LDAP server TOS UICUON eisicctccdeicetecvweriwisienisticsucansty techentessastnacavenbeacedendeabhaeceede 16 3 Sending a fax 17 Additional sending OPtiONS ccc ccecc cece eeeceeeseecueeceeeeeeeeeeeeeseeesaesseeeseeeeeeseenees 17 Sending faxes using multiple settings 0 0 0 0 ec ceccceececseeeeeeeseeeeeeeseeeeaeesaees 17 Changing a 2 sided fax layout ccc eccceccc eee eeeceeeeeeeeseeeeeeeesaeeeeesseseeaeeeaees 17 NOMEN gt JE EE e E A EEEE EE AE E OA EEA 18 5 1100 EEE E ERR 18 Changing Fax Resolution rrnrrnanrrnnrnranrrnnrnrnrrnnennanernernnnnennennnnernnennnnernannnnne 18 Additional sending operations r rrrrrrvarrnrrvarrrnernnernrrnnrrrernnennannnnennnennarnnannannnennn 19 Sending fax manually ies sndenesseqocssereveen ese davecesccadessGenasubaceessseaeveeasscndmaciamaae 19 Sending a fax at the end of a conversation c ce
93. vates your cell phone or pager so you will know that you have a fax message in the machine s memory D Press MENU 2 Press A or Y to display Fax Press Fax Press A or Y to display Setup Receive Press Setup Receive Press A or to display Forward Page Store Press Forward Page Store Press Paging oO 9 Enter your cell phone number followed by up to 20 digits by pressing the buttons on the Touchscreen Press OK Do not include the area code if it is the same as that of your machine For example press 18005551234 ED Do one of the following E f you pager needs a PIN enter the PIN press press Pause enter your fax number followed by Press OK For example press 12345 Pause180055567 8 9 E f you do not need a PIN press OK E f you are programming a cell phone number press OK 29 Chapter 4 Press Stop Exit EG Note e If you have set Paging a backup copy will automatically be printed at the machine e You cannot change a Paging or PIN number remotely 30 Fax Storage The Fax Storage feature lets you store your received faxes in the machine s memory You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands See Retrieving fax messages on page 34 Your machine will automatically print a copy of the stored fax oOo 000 Press MENU Press A or V to display Fax Press Fax Press A o
94. you to enter a command See Remote fax commands on page 35 The machine will hang up if you wait longer than 30 seconds before entering a command If you enter an invalid command the machine will beep three times Press 9 0 to reset the machine when you have finished 6 Hang up EG Note If your machine is set to Manual mode you can still access the remote retrieval features Dial the fax number as normal and let the machine ring After 100 seconds you will hear a long beep to tell you to enter the remote access code You will then have 30 seconds to enter the code 33 Chapter 4 Retrieving fax messages Dial your fax number from a telephone or another fax machine using touch tone When your machine answers immediately enter your Remote Access Code 3 digits followed by x If you hear one long beep you have messages When you hear two short beeps use the dial pad to press 9 6 2 Wait for a long beep and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent followed by up to 20 digits Hang up after you hear your machine beep Your machine will call the other machine which will then print your fax messages KA Note You can insert a pause in a fax number by using the key 34 Changing the Fax Forwarding number You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone

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