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Brother 1840C All in One Printer User Manual

1. 22 25 17 1 How to Access the 17 1 Scanning a Document into the 2 1 17 1 Scanning a whole 17 2 PreScanning to crop a portion you want to scan 17 2 How to Use PreScan to Adjust an Image 17 2 Settings in the Scanner Window eese 17 3 Resolution ee tie rtt oratore Pareto reves I 17 3 Scan rd Pe ERR acer 17 3 Bri Shtness ss ineo iei tdeo aree mas 17 4 Contrast ichs eere Gr den 17 4 n 17 4 CUSTOM aes 17 5 Scanning a Document For Windows XP only 17 6 How to Access the Scanner eee 17 6 Scanning a document into the 4 2 2 17 7 Brother Scanner 17 8 Using the Color Scan Key see 17 9 Scan to 17 9 Scan Image iere pee de EE 17 9 Scan OCR Re P 17 10 Using ScanSoft PaperPort 6 5 and TextBridge OCR For Windows 98 98SE Me and 2000 Professional 17 11 Viewing Items in ScanSoft PaperPort for Brother 17 12 Organizing Your Items in Folders 17 12 Links to Many Other
2. 8 1 Storing Numbers for Easy Dialing esee 8 1 Storing One Touch Dial Numbers esses 8 1 Storing Speed Dial Numbers esee 8 2 Changing One Touch and Speed Dial Numbers 8 2 Setting Up Groups for Broadcasting 8 3 Dialing Options iier rectore e levies Leere eit 8 4 Manual 8 4 8 4 One Touch Dia ini 8 5 Speed i e tte deter 8 5 Access Codes and Credit Card 8 6 Broadcasting Not Available for Color Faxes 8 6 eur EE 8 7 nn eines 8 7 gt 8 7 Tone P lse bene be EHE eb ates 8 8 Telephone Services cscccsssssssscsscsesssssccssccsscsssssessees 9 Custom LPeat tes nere cereo ea eo bu Re a a 9 1 Distinc ve Irene trate et tb e rre ix Ee 9 1 What Does Your Telephone Company s Distinctive Ring Do essen 9 1 What Does Brother s Distinctive Ring Do 9 1 Do You Have Voice 9 2 Before You Choose the Ring Pattern to Register 9 2 VERY IMPORTANT 9 3 Registering the Distin
3. iii World Wide Web 1 If you plan to receive fax messages while away from your machine carrying the Remote Retrieval Access Card printed below will serve as a convenient your wallet or organizer Keeping it handy will help you derive the full benefit reminder of the retrieval procedures Simply cut out the card and fold it to fit of your machine s forwarding paging and remote retrieval features Remote Retrieval Access Card R 1 REMOTE RETRIEVAL ACCESS CARD 4X o dn suey 9 usui NOA uou 9891 0 0 6 58214 6 655914 pueuruioo e 1 0999 1045 z NolLvH3d SLOWAY 1X3 sadessaur ON 54994 ON daaq g ssord B SOBLSSOUT JO SPUTY 120815 DAW 210 TAL XVA 6ST 9poj 520 NOWY 1 ssoud 40f uay INOA 1ojuo JAN MOK Z 86 5554 euo qonoj Sursn ourgoeur xey JaquinU xez mok RI 1 SENSN ssoooy oy 54994 12015 c s adessoul 800 LL 6 5594 at ika SS300y 3L0W3H SMLVLS 23 0382 oe D o Fold 5 A Changing Remote Retrieval Access Code Program Fax Forwarding Number press 4 Enter the new fax number where you
4. 5 2 shipping the machine 23 13 software Brother Control Center 15 1 ScanSoft Paper Port 17 11 special characters 5 3 Speed Dial CHAN BING esses ei estet 8 2 dialing wcities cuca sitive 8 5 SLOTS ee HN D ER 8 2 TAD telephone answering device connecting seen 2 13 2 14 Receive Mode ioi te 6 1 recording outgoing message 2 15 two line TAD 22222 2 2 22 2 16 text entering oo eee esee 5 3 5 4 TextBridge OCR 17 11 Tone signals on Pulse line 8 8 Transmission Verification Report 11 2 1 4 INDEX troubleshooting sees 23 1 error messages on LCD 23 1 if you are having difficulty with 23 7 incoming Calls 23 8 phone eene 23 7 printer isset 23 8 printing or receiving faxes 23 7 sending faxes 23 8 two line phone system 2 15 2 16 2 17 Using the Options Key 12 3 voice calls FAX TEL double ring 6 3 volume setting teme enis 5 4 handset ehre rev etui 5 6 amplify for hearing impaired 5 6 TINS lela rata cae 5 4 Speaker nee eee 5 5 Warranties iii o eee tite vi Notice Disclaimer
5. 17 13 Using ScanSoft TextBridge OCR Converting Image Text to Text You Can Edit 17 13 Importing Items from Other Applications 17 14 Exporting Items in Other Formats 17 14 Exporting an Image File sese 17 14 Viewing Items iacente etae eo ete Enea e tee Ret 17 16 Organizing your items in folders 22 2 1 17 17 Quick links to other applications esses 17 17 ScanSoft TextBridge OCR lets you convert image text in to text you can 17 18 You can Import items from other applications 17 18 You can Export items in other 17 19 Exporting an image file eee 17 19 Using Remote Setup For Windows Only 18 1 Remote Setup eate teeth ti edere Ree 18 1 Using PC FAX For Windows Only 19 1 PC PAX Sending cre rerit tte tette e ed 19 1 Setting Up User Information eese 19 1 Setting Up Sending eerte dr rA p Penes 19 2 Outside Access ion ite eee iege 19 2 Include header 1o in Hb ee PE teret ee 19 2 Address BOOK 19 2 User Interface e inp 19 3 Simple Style eee eiie Peres pata 19 3 Facsimile Style ien ce eec rte rh etes 19 3 Setting Up Sp
6. Press to select the copy quality and then press Menu Set Press Stop Exit Color Adjustment Press Menu Set 3 2 de Press D to select RED GREEN or BLUE and then press Menu Set Press to make a darker copy or Light Dark press gt to make a lighter copy and then press Menu Set Return to Step 2 to select the next color OR Press Stop Exit Copy Contrast You can change the contrast to help an image look sharper and more vivid Press Menu Set 3 3 Press to increase the contrast or press CO to decrease the contrast and then press Menu Set Press Stop Exit MAKING COPIES 12 8 Legal Limitations Color reproductions of certain documents are illegal and may result in either criminal or civil liability This memorandum is intended to be a guide rather than a complete listing of every possible prohibition In case of doubt we suggest that you check with counsel as to any particular questionable documents The following documents issued by the United States Canadian Government or any of its Agencies may not be copied Paper money Bonds or other certificates of indebtedness E Certificates of Deposit E Internal Revenue Stamps canceled or uncanceled Selective Service or draft papers E Passports United States Canadian Postage Stamps canceled or uncanceled Food Stamps Immigration Papers E Checks or
7. E amp Deskovic Dave Parets Linda Perez Regina ess Ruth ipres euben Brecher reube Reuben Brecher brect Roger Nakagawa mak Ez Rogowsky Jean Sacco Henry Legal hsac 4 New Contact Properties 4 21 OK Cancel Highlight the name s you want to add to your list click the User button then click OK to return to the Link Preference window From the Link Preference window you can remove a name from the QuickSend list highlight the name and clicking the Delete button 15 9 USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER Scan to Word Processor Microsoft WordPad Scanner Setting Modify Settings Word Processor Word Processor Microsoft WordPad Link Settings Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button USING THE WINDOWS9 BASED BROTHER MFL PRO CONTROL CENTER 15 10 Word Processor Word Processor From the pull down list select the word processor you want to use Click the Link Settings button to display a screen to set up a link to the version of OCR and document format that you want to use Link Preferences x Links Category OCR
8. Press Factory Options Menu Selections Options Setting NO 01 COPIES01 Options 7 OPT PAPER TYPE PLAIN INK JET GLOSSY PLAIN 4 COLOR or 3 COLOR TRANSPARENCY OPT PAPER SIZE LETTER LEGAL A4 LETTER POST CARD 4 x 6 OPT QUALITY NORMAL BEST FAST NORMAL OPT BRIGHTNESS NHENNN OPT ELG RDC 50 78 LGL gt LTR 94 A4 gt LTR 100 104 EXE gt LTR 150 200 ZOOM OPT SPECIAL OFF 1 IN 1 OFF 1 IN 1 Paper Type You can change the paper type setting for the next copy only 1 Place the original face down in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 3 Press Options and press D to select OPT PAPER TYPE and then press Menu Set 4 Press D to select the type of paper you are using PLAIN INKJET GLOSSY or TRANSPARENCY and then press Menu Set e 5 If you selected GLOSSY press D to select 4 COLOR or 3 COLOR and then press Menu Set f The print quality of black ink varies depending on the kind of glossy paper you are using Black ink is used when you select 4 COLOR If the glossy paper you are using repels the black ink select 3 COLOR which simulates black ink by combining the three ink colors e 6 Press Black Copy or Color Copy OR Press S for additional settings 12 3 MAKING COPIES Paper Size You can change the paper size setting for the next copy only Place the original fac
9. To hang up replace the handset Making Copies Making a Single Copy Place the original face down in the ADF Press Black Copy or Color Copy Making Multiple Copies Place the original face down in the ADF 2 Use the dial pad to enter the number of copies you want up to 99 Press Black Copy or Color Copy Brother fax back system In USA 1 800 521 2846 Brother Global Web Site http www brother com Frequently Asked Questions FAQs and Product Support http solutions brother com Brother Accessories amp Supplies In USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com In Canada 1 877 BROTHER voice Table of Contents El Em m mmm Jiiestrollius 0 Pm Using This Manual 1 1 Finding 1 1 Conventions Used in this Manual esses 1 1 Product 22 ree tnnt ine tentent 1 2 Fax Test Sheet and Product Registration USA Only 1 2 On Line Registration USA and 1 2 MFC 3200C Control Panel Overview ees 1 3 About Fax Machines teretes 1 5 Custom Features uii ettet ra rtu ue a Rones 1 5 Do You Have Voice Mail on the Phone Line 1 5
10. d Hir pr eat rer m NL Jal cian prar ca Peri hA TEES SE MFC 3200C brother If You Need to Call Customer Service Please complete the following information for future reference Model Number MFC 3200C Serial Number Date of Purchase Place of Purchase The serial number is on the back of the unit Retain this Users Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or warranty service Register your warranty on line at www registermybrother com By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and Will help us notify you of enhancements to your product and special offers The most convenient and efficient way to register your new product is on line at www registermybrother com 1996 2002 Brother Industries Ltd Brother Numbers IMPORTANT For technical help you must call the country where you bought the MFC Calls must be made from within that country Register Your Product By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your
11. 2 16 About Papeterie it dieser TU eain ea e Y o 3 1 Handling and Using Special 3 1 Recommended Paper for the MFC 3200C 3 1 Paper Capacity of Paper 3 2 Paper Specifications for Paper 3 2 Print Ated it terae iei eR anoles 3 3 User Friendly Programming eere 4 1 Menu Selection Table eene 4 1 Alternating Displays eene 4 1 Navigation amp et eee eret ees re ee ge dB eh t rh 4 2 Operations Table eniin etes 4 8 Initial SeQupioisoxscvibbe i ERR DRAN P PO M Xo ood vg DET Getting Started a d eit ED HRS 5 1 Setting Paper Type deine erede eee 5 1 setung SIZe cie ett o eei e e tun 5 1 Setting Date and TINNE iue ettet ete 5 2 Sette Station ID iis wens ice hne tere ete vete 5 2 Entering ra 5 3 Inserting ote cen eas 5 3 Making 5 3 Repeating Letters oui tape tior 5 3 Special Characters and Symbols 5 3 Setting the Ring Volume esse 5 4 Setting the Beeper Volume sese 5 4 Setting the Speaker Volume eese 5 5 Setting the Handset V
12. 4222222221 7 7 delayed eem 7 10 from memory dual access 7 4 manual transmission 7 3 OVETSCAS eeesseeeeeeereneneennenenere 7 9 Polled Transmit 7 1 Real Time Transmission 7 5 resolution 2 7 3 Fax Forwarding 2 2 22222 10 1 changing remotely 10 4 10 5 programming a number 10 1 Storage neon 10 2 printing from seen 6 6 Setting ss soe ee ees 10 2 FAX TEL receive mode 6 3 answering voice calls 6 5 double ringing voice calls 6 3 receiving faxes 2 6 3 FCC notices 22 1 5 1 Groups for Broadcasting 8 3 Hearing aid compatible 5 6 22 1 HELP one 4 1 11 2 17 14 ink cartridges 2 1 2 10 2 11 2 12 Installing assire enini 2 9 replacing see 23 17 Ink Dot Counter 23 17 ink management 1 3 23 10 JACK tend ate at 2 15 2 16 convert to wall jack 2 16 EXT jack external telephone 2 13 cordless phone 2 13 TAD answering machine 2 13 two line telephone or TAD 2 16 triplex adapter 2 16 L
13. 98 98SE Me only Main Features E You can use Automatic E Mail Printing with other E mail software Brother Automatic E Mail Printing has some extra functions that other E mail software such as Netscape Navigator or MS Internet Mail do not support E Automatic E Mail Printing can be configured for a multiple user account In Brother Automatic E Mail Printing you can set up more than one E mail account on a single PC so you can print E mail in each account automatically E Automatic access to your specified POP3 server at the specified time You can specify the time when the Brother Automatic E Mail Printing automatically accesses the server to check for new mail Provides an In Memory printer driver You can receive and print E mail data at the same time by searching for a specified character string in the mail header It allows you to see the sender subject and relevant part of the mail content e Before You Use this Software Please read Using Automatic E Mail Printing in the On Line Documentation on the CD ROM Check the online README WRI file in the root directory of the CD ROM for last minute important information and troubleshooting tips not Cana in the On Line Documentation E To Access the On Line Documentation Note After you have installed the Brother driver s for your model and operating system click View On Line Documentation for operating instructions To Install Automatic E mail P
14. Caller IDs stored 9 4 in memory 3 COPY 1 QUALITY Select copy quality 12 8 2 COLOR ADJUST Adjust the amount of Red in copies 12 8 Adjust the amount of Green in copies 12 8 muumu Adjust the anano C amount of Blue t aaa nn in copies 227 P 1 12 8 wa U o 3 CONTRAST aumnmuum ERR 00 X e mNgNUUDU t moooot Adjust the trast contras 12 8 4 TEST PRINT You can print a test sample page to check print quality and 23 10 adjust the Vertical Alignment te The factory setting option is shown in bold ON SCREEN PROGRAMMING 4 7 Key Operations Table You can use the temporary keys on the control panel to conveniently choose temporary copy and fax settings The Key Operations Table below shows the options they provide Press the temporary key repeatedly until you see the option you want some keys require pressing Menu Set to select it For the Options key press to scroll through the next level of options and then select the one you want by pressing Menu Set again Options OPT OF Options NO OF COPIES 01 Descriptions Enter the number of copies COPIES 01 52 PLAIN INK JET Identify the type of paper in the TYPE GLOSSY 4 COLOR or paper tray 12 3 3 COLOR TRANSPARENCY OPT PAPER LETTER LEGAL A4 Specify the size of paper 12 4
15. For example if you are using Outlook as your default E mail application the Control Center automatically will create a link and a scanning application button for Outlook You can change the default application by right clicking on any of the scan buttons in the Control Center and then clicking Configuration Select the Configuration tab and from the Application pull down menu select a different application For example you can change the E mail scan button from Outlook Express to Outlook by changing the application that is listed Scan OCR Scanaction Configuration Scan Settings Application Microsoft WordPad Link Preferences Famat Folder 16 3 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP Hardware Section Changing the Scan to Button Configuration When the SmartUI Control Center is displayed you can access the Hardware Section window to reconfigure the Scan to buttons on you Brother MFC Click the Hardware Section tab at the top left of the SmartUI Control Center screen For details about how to use the scan to key see Using the Color Scan Key page 17 9 Hardware Section Software Section Hardware Buttons Exit Scan To E mail User Guide Restore Scan To Image Scan To OCR Brother 5200 Scan To E mail To configure the Scan to E mail feature left click on the Scan to E mail button and the following screen will appear
16. Roll Over Phone Lines A roll over phone system is a group of two or more separate telephone lines that pass incoming calls each other if they are busy The calls are usually passed down or rolled over to the next available phone line in a preset order Your MFC can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the MFC on any of the other numbers when the other lines are busy and a second fax call would be received the fax call is transferred to a line that does not have a fax machine Your MFC will work best on a dedicated line Two Line Phone System A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your MFC must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug ina two line phone and see if it can access both lines If it can you must separate the line for your MFC See Easy Receive page 6 3 2 15 ASSEMBLY AND CONNECTIONS Converting Telephone Wall Outlets There are three ways to convert to an RJ11 jack The first two ways may require assistance from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave
17. long 4 very long normal pattern If the ring pattern the phone company provided cannot be registered by the fax please check for other available ring pattern choices from the phone company The MFC will answer only calls to its registered number The first two rings are silent on the MFC This is because the fax must listen to the ring pattern compare it to the pattern that was registered If you program the MFC correctly it will recognize the registered ring pattern of the fax number within two ring patterns and then automatically answer with a fax tone When the voice number is called the MFC will not interrupt the call TELEPHONE SERVICES 2 Press Menu Set 2 0 1 VERY IMPORTANT If you have Voice Mail or a TAD Telephone Answering Device and want to keep one of your phone numbers dedicated only to fax calls you must leave the MFC in MANUAL mode at all times while using the Distinctive Ring Feature Here s why MANUAL mode will never pick up a call by itself since it is Neutral When the MFC is in this neutral mode the Distinctive Ring Feature can be activated The Distinctive Ring feature is actually an answering mode So do not activate FAX ONLY mode or FAX TEL mode while using Distinctive Ring otherwise MFC will answer calls for all the numbers Registering the Distinctive Ring Pattern Set the MFC to MANUAL mode 3 Press EX to select DISTINCTIVE SET and then
18. will request that color faxes be sent as black amp white If the sending machine has the feature to send color faxes in black amp white they can be received into memory also Replace the empty ink cartridges to print the faxes from memory Ifthe MFC runs out of paper it stops printing and receives faxes into memory Add paper and then press Black Fax Start to print the faxes 6 4 SETUP RECEIVE Advanced Receiving Operations Operation from Extension Telephones If you answer a fax call on an extension phone or on an external phone in the EXT jack you can make your MFC take over by using the Fax Receive Code When you press the Fax Receive Code 5 1 the MFC starts to receive a fax See Easy Receive page 6 3 If the MFC answers a voice call and double rings for you to take over use the Telephone Answer Code 5 1 to take the call at an extension phone See Setting F T Ring Time page 6 3 If you answer a call and no one is on the line assume you re receiving a fax At the MFC phone press Black Fax Start and then hang up At an extension phone press 5 1 wait for fax receiving tones chirps and then hang up At an external phone press gt 5 1 and wait for the phone to be disconnected before you hang up the LCD shows RECEIVING Your caller will have to press Black Fax Start to send the fax For FAX TEL Mode Only When the MFC is in FAX TEL mode it will use the F T Ring Time double ringing to al
19. D a Letter 8 x11in Orientation Landscape will stop Color M print operations when one E more of the ink cartridges are empty Portrait Copy Page Order Copies B Collate Reverse rder Paper Thickness lt gt Regular 3 Scaling 100 2in1 1in1 100 Paper Source Q Feeder I About Default Cancel Apply Select the number of Pages Per Sheet from the Scaling selections As an example to configure the section Copy button to copy two pages to one you must select 2 in 1 2 Brother MFC3200C Printing Preferences You must configure each of the copy buttons before they can be used Paper Quality Color Advanced Support Paper Size D Letter E Letter 8 x11in Orientation Portrait Landscape Copy Page Order Copies Collate Reverse Order b MFC will stop Color Mono print operations when one or more of the ink cartridges are empty Paper Thickness v Regular Scaling 2in1 Paper Source A Feeder xi m 100 4in1 About Default Cancel Apply Help USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP 16 20 Fax Setting PC Fax using the Brother Fax Driver The Brother MFC includes a PC Fax driver which allows any Windows Application to send a Fax as simply as printing a document The Brother SmarUI automatically configures the
20. Faxes Automatic Transmission Place the original face down in the ADF Enter the fax number using One Touch Speed Dial Search or the dial pad Press Black Fax Start Sending a Cover Page Place the original face down in the ADF Press Menu Set 2 2 7 When NEXT FAX ONLY appears press Menu Set Press OL select ON and then press Menu Set Press to select a comment and then press Menu Set Enter two digits to indicate the number of pages being sent and then press Menu Set Press 1 to select additional settings OR Press 2 if you are ready to fax gt Enter the fax number Press Black Fax Start Real Time Transmission You can send faxes in real time Place the original face down in the ADF Press Menu Set 2 2 5 to select ON and th ress O selec an en press Menu Set OR For the next transmission only press OF to select NEXT FAX ONLY and then press Menu Set For the next fax only press to Y Press Dep select ON and then press Menu Set Press 1 to select additional settings OR Press 2 to fax Enter the fax number Press Black Fax Start Receiving Faxes Select Receive Mode Press Receive Mode to select FAX ONLY FAX TEL TAD ANSWER MACH or MANUAL If you select FAX TEL make sure to set Ring Delay and F T Ring Time Manual Reception Pick up the handset Press Black Fax Sta
21. File type Windows Write wi 150 Text at ASCII Smart tyt Convert 514754 Settings Include icon on Send To bar You have the option to choose your OCR setting from single column output to auto orient page OCR Settings orient page Single column output Cancel 16 7 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP Software Section The Software Section contains four groups of scan to buttons Each section has a number of different buttons which are predefined for the most frequently used applications The Scan Section contains four buttons for Scan to File Scan to E mail Scan to Word Processor and Scan to Image applications The Copy Section contains four buttons for N to 1 copying The Fax Section button is for sending faxes using the Brother PC FAX application and the Custom section contains three buttons with which you can assign your own function Hardware Section Software Section Scan Copy Fax putt ttt T User Guid 1 Scan To File E Copy one to one pz a 2 Restore VN RE Custom J wed n 9 oo ISI Outlook Express E Copy two to one Scan To File 3 4 Microsoft 1 RB Copy four to one Scan File 1 WordPad 4 IE Microsoft Paint Copy nine to Scan To File w one Brother MFC 3200C 1 Scan to File enables you to scan directly to a disk file You can change t
22. John Roller Add gt gt lt lt Remove Cancel 2 the name of the new group in the Group Name field In the Available Names box select each member to be included in the Group and then click Add gt gt Members you add to the group will be listed in the Group Members box 4 After all the members have been added click OK Editing Member Information Select the Member or Group you want to edit 2 Click the edit icon J Edit the Member or Group information 4 Click OK to save your changes 19 7 USING PC FAX FOR WINDOWS ONLY Deleting a Member or Group Select the Member of Group you want to delete Click the delete icon Click OK when the Delete OK Dialog box appears Exporting the Address Book You can export the Address Book to an ASCII text file csv If you wish you can create a Vcard for selected members that will be attached to all the sender s outgoing E mail a Vcard is an electronic business card that contains the sender s contact information To export the current telephone book If you are creating a Vcard you must first select the member From the Address Book select File point to Export and then click Text OR Click and go to Step 5 Select the data fields you wish to Export from the Available Items column and then click Add gt gt Select items in the order you want them listed If you are exporting to an
23. Place the original face down in the ADF Enter the fax number using the dial pad Speed Dial or Search Press Color Fax Start When you are sending a color fax the MFC starts sending the fax without scanning the original into memory Manual and Automatic Fax Redial If you re sending a fax manually and the line is busy press Redial Pause to try again Anytime you want to make a second call to the last number dialed press Redial Pause to save time If you re sending a fax automatically and the line is busy the MFC will automatically redial up to three times at 5 minute intervals Dual Access Not Available for Color Faxes You can scan up to 50 documents into the fax memory even while the machine is receiving or sending another fax from memory You can set temporary settings for each fax you re scanning except Polling If you try to scan and store a 51st fax the MFC will send it immediately without storing it in memory If you get a OUT OF MEMORY message while scanning the first page of a fax press Stop Exit to cancel scanning If you get a OUT OF MEMORY message while scanning a subsequent page you can press Black Fax Start to transmit the pages scanned so far or press Stop Exit to cancel the operation Place the original face down in the ADF Enter the fax number Press Black Fax Start The MFC scans the original and the LCD shows the job number XXX of the fax and how much memory is available Then the MFC
24. Special Copy Option You can save paper by copying two pages onto one page Place the original face down in the ADF Sr to select OPT SPECIAL and then press Menu Set e Press Qr to select 2 IN 1 or OFF 1 IN 1 and then press Menu Set e Press Black Copy or Color Copy OR Press S for additional settings 1 2 9 2 in 1 copies are not available with Multiple Copies 2 in 1 Enlarge Reduce GLOSSY Paper Type setting 9 If 2 in 1 Copies are in color you must use letter or A4 paper MAKING COPIES 12 6 Changing Default Copy Settings 12 7 Press Menu Set and 3 to change default Copy mode settings They will remain until you change them again by pressing Menu Set By pressing a number you can adjust the Quality Color and Contrast copy settings shown in the following chart Press to scroll through the options for each setting and then press Menu Set to save your selection Press Stop Exit OR Press C2 to select the next setting you want to change Press Menu Set and 3 1 QUALITY QUALITY NORMAL QUALITY BEST QUALITY FAST 2 COLOR ADJUST RED HEN H 2 GREEN NEE 3 BLUE EEE 3 CONTRAST 1 MAKING COPIES is default Copy Quality Press Menu Set 3 1
25. The Brother Address Book dialog box will appear E Brother Address Book x File Edit Help USING PC FAX FOR WINDOWS ONLY Setting Up a Member in the Address Book In the Brother Address Book dialog box you can add edit and delete stored information for members and groups 1 In the Address Book dialog box click the icon to add a member The Brother Address Book Member Setup dialog box will appear Brother Address Book Member Setup Name Company Department Street Address City Zip Code Post Code Business Phone Fax E Mail MFC E mail Address Joe Smith Title Borther Intemationl Cop SSS Sales Job Title Sales Rep State Province 2 pg Country Region USA 908 555 1234 Home Phone 7 908 555 1234 Mobile Phone 0000000 P Cancel 2 In the Brother Address Book Member Setup dialog box type the member s information Name and Fax are required fields Click OK to save the member s information USING PC FAX FOR WINDOWS ONLY 19 6 Setting Up a Group for Broadcasting If you repeatedly send the same PC FAX to multiple recipients you can combine members into a Group 1 In the Brother Address Book dialog box click the icon to create a group The Brother Address Book Group Setup dialog box appears Brother Address Book Group Setup Group Name rm Sales Available Names Group Members Joe Smith
26. The number of documents you can scan into memory varies with the data they contain Delayed Batch Transmission Not Available for Color Faxes Before sending the delayed faxes your Brother machine will economize by sorting all the documents in memory by destination and scheduled time All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission Press Menu Set 2 2 4 Press to select ON or OFF 4 and then press Menu Set Press Stop Exit SETUP SEND 7 10 Note 7 11 Setting Up Polled Transmit Not Available for Color Faxes Polled Transmit is when you set up your MFC to wait with a document so another fax machine can retrieve it Place the original to be retrieved face down in the ADF Press Menu Set 2 2 6 S to choose ON or OFF and then press Menu Set Press 1 to leave the originals waiting in the ADF OR Press 2 to scan the original into memory Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to step 6 Press Black Fax Start If you pressed 1 in Step 4 the original remains in the ADF until your MFC is polled If you must use your MFC before the polled transmit occurs you must first cancel this job SETUP SEND Auto Dial Numbers and Dialing Options Storing Numbers for Easy Dialing T EI E m m
27. To change the configuration click on the Configuration tab Custom button Scan Action Configuration Scan Settings Application zi Format PaperPort Image Item Folder PaperPort Other Folder F Documents and Settings CS Group My Documents My P Browse Select the file type for the saved image by selecting from the Format pull down list You can save the file to the default PaperPort folder so the file appears in PaperPort or you can select another folder directory by click the Browse button You can default setting by selecting the Other Folder button and then clicking Browse and selecting the folder in which you wish to save your files USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP 16 10 Scan to E mail The Scan To E mail is automatically configured to your default E mail application To change the default E mail application or attachment file type right click on the E mail button and select Configuration The Scan Action tab is set to E mail and should not be changed Scan to Email Scan Action Configuration Scan Settings Scan Type E mail To change the E mail application click on the Configuration tab From Application pull down list select your preferred E mail application 16 11 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP Scan to Email Scanacticn onligurstion Scan Settings Applica
28. if you ve answered it at the MFC Selecting OFF means you ll have to activate the MFC yourself by pressing Black Fax Start or by pressing 5 1 if you are not at your MFC See Operation from Extension Telephones page 6 5 and For FAX TEL Mode Only page 6 5 If you ve set the feature to ON but your MFC doesn t automatically connect a fax call when you lift an external or extension phone handset press the Fax Receive code gt 5 1 At the MFC lift the handset and then press Black Fax Start If you send faxes from a computer on the same phone line and the MFC intercepts them set Easy Receive to OFF SETUP RECEIVE 6 3 1 Press Menu Set 2 1 3 2 Use 259 select ON SEMI or OFF and then press Menu Set 3 Press Stop Exit Printing a Reduced Incoming Fax Auto Reduction You can always reduce the size of an incoming fax to a fixed percentage regardless of the size of the paper in your MFC ON lets your MFC choose the level of reduction for you 1 Press Menu Set 2 1 5 2 Use EX to select ON or OFF and then press Menu Set 3 Press Stop Exit Note If incoming faxes show that information in the left and right margins has been eut off make sure this Auto Reduction feature is turned on FOR YOUR INFORMATION If one or more ink cartridges are empty the MFC will stop printing to protect the print heads black amp white faxes will be received into memory The MFC 3200C s handshake
29. nahen tapete tutelle ainsi 15 6 Scanner Settings di d ne 15 6 Destination Fold r 5 10r nettes 15 7 Scan t E mail i cnc nbn reete Ure 15 7 Scanner Setting Sicani iia 15 8 E mail Application notet teen aod 15 8 Pile Attachtnents c aeter teta ete etian 15 8 Conversion 200 000 eere 15 9 Format E 15 9 XV Show QuickSend Menu 15 9 Quick Send List icd tese etatis 15 9 Scan to Word 15 10 Scanner Seltttgs ivucee 15 10 Word Processor 15 11 User Defined Button sse 15 12 Scanner 15 12 Target Application esee etnies 15 12 eng 15 12 Scanner Settings uuu coe iei aeta Lie tret 15 13 Copy Settings aie ede oe a 15 13 Senda FAK 15 13 Scanner SCM OS une op de ea deno EXER Led eden 15 13 FAX ae ttp pede ec B 15 14 Using the Windows Based Brother SmartUI Control Center For Windows XP 16 1 Brother SmartUI Control Center esses 16 1 AutoLoad the Brother Control Center 16 2 How to Turn Off Auto Load eese 16 2 Brother
30. scheduled jobs 6 7 cleaning Cycle 2 12 punt bead kc 23 10 printer platen eee 23 16 SCANNET usce er eroe ne 23 16 CNG TONES ss seeds Recht ers 1 5 CONNECUN Gs uie cece ds 2 1 control panel overview 1 3 copy brightness aie 12 4 color adjustment 12 8 CONTASI 12 8 default settings esee 12 7 Omar ein gs e eee p 12 5 12 1 12 8 reducing e etes 12 5 RERO 12 1 temporary settings 12 2 cordless 2 13 cover page 5 2 7 7 7 8 7 9 custom comments 7 7 for all eite 7 8 for next fax only sss 7 8 punted form eei eese 7 9 credit card numbers 8 6 custom telephone features 2 18 23 8 Customer Service sss 1 date and time sees 5 2 Delayed Batch Transmission 7 10 Delayed aeneus 7 10 dialing automatic fax redial 7 4 GIOUDS e recen ro erste petet 8 6 One Touch numbers 8 5 Search icon amine eas 8 4 Speed Dial numbers 8 5 document saves e prO IERI 23 3 size and resolut
31. 10 43 11 mm 10 79 20 mm unprintable area inch Paper Type Paper Size D 2 3 4 Fax Mono Copy Cut Sheet Letter Legal 4 0 12 0 43 0 25 0 25 Color Copy Printer Executive Printer 0 12 0 43 0 13 0 13 Envelopes Printer 0 39 0 79 0 13 0 13 Printer depends on the Printer driver The above figures are approximate and the print area may vary depending on the kind of paper you are using Q Do not use the following types of paper and envelopes Damaged curled wrinkled or irregularly shaped paper and envelopes Extremely shiny or highly textured paper and envelopes 1 Envelopes with clasps Envelopes of baggy construction 1 Envelopes not sharply creased Embossed envelopes Paper and envelopes already printed with a laser printer Envelopes preprinted on the inside Paper and envelopes that cannot be arranged uniformly when stacked 3 3 PAPER On Screen Programming User Friendly Programming E Note m BB m m El m El mm BEEBE EE We have designed your MFC with on screen programming using navigation keys User friendly programming helps you take full advantage of all the menu selections your MFC has to offer Since your programming is done on the LCD we created step by step on screen prompts to help you program your you need to do is follow the prompts as they guide you through the menu selections and pr
32. 21 11 Colors Choose either 256 Color which scans up to 256 colors 24 bit color which scans up to 16 8 million colors Although using 24 bit color creates an image with the most accurate colors the image file will be approximately three times larger than a file created with 256 Color Brother MFLPro Scanner Image Scanning Area Resolution 200x 200 dpi B x v Black amp White Sj Gray Diffusion ScanningAreg True Gray 8 Bit Color 24 Bit Color Width 8 5 Length Unit Adjust custom Q ColorSync Scanner Profile mm inch Use Photo Paper 85 cancer Scanning Area Set the Size to one of the following Letter 8 5 11 inches A4 210 x 297 mm Legal 8 5 x 14 inches A5 148 x 210 mm 5 182 257 mm Executive 7 25 x 10 5 inches Business Card 90 x 60 mm Custom User adjustable from 0 35 x 0 35 inches to 8 5 x 14 inches After you choose a custom size you can adjust the scanning area Click and hold the mouse button as you drag the mouse to crop the image Width Enter the width of the custom size Length Enter the length of the custom size 21 12 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH9 G3 G4 OR IMAC IBOOK Business Card Size To scan business cards select the Business Card size setting 90
33. 6 1 6 2 To Select or Change Your Receive Mode Press Receive Mode The LCD shows the selection TAOLAHSWER MACH Lii Continue to press Receive Mode until your new selection appears After two seconds the LCD returns to the date and time display along with your new Receive Mode setting If you are changing the Receive Mode while in another operation the LCD returns to that operation FAX FAX ONLY NEm f 3200C FT FAX TEL EXTERNAL ANSWERING MACHINE Fax Printer Copier Scanner Fax Setting Ring Delay The Ring Delay setting determines the number of times the MFC rings before it answers If you have extension phones on the same line as the MFC or subscribe to the telephone company s Distinctive Ring service keep the Ring Delay default setting of 4 See Easy Receive page 6 3 and Operation from Extension Telephones page 6 5 Press Menu Set 2 1 1 i RIHG DELAY Press EX to select how many times the line rings before the MFC answers 00 04 and then press Menu Set If you select 00 the line doesn t ring at all Press Stop Exit SETUP RECEIVE Note Note Setting the F T Ring Time For FAX TEL Mode Only If you set the receive mode to FAX TEL you ll need to determine how long the MFC will send you its special double ring when you have a voice call This ringing happens after the initial ringing from the phone comp
34. Center The Control Center is initially configured to automatically load each time Windows is started When the Control Center is loaded the Control Center icon will appear in the task bar If you don t want the Control Center to load automatically you can turn off AutoLoad launch this software From the Start menu select Programs PaperPort and then double click Brother SmartUI POPUP 9 If the Control Center icon does not appear in your task bar you will have to How to Turn Off AutoLoad 1 Left click the Control Center icon and click Show When the Control Center icon appears left click on the Smart Click Er Control Center button A dialogue box with a check box labeled AutoLoad Pop up will appear Pop Up Setting AutoLoad Pop Up Global Scanner Settings Filing and Copying x Resolution mam y Color Mode Beck White H Scan lega85x14n 7 Brightness ea boa oo wus yaaa ace Ok Cae re Save Settings Restore Defaults Uncheck the AutoLoad Pop Up option USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER 15 2 Brother Control Center Features 15 3 Auto Configuration During installation the Control Center will check your system to set up the default applications for E mail word processing and the graphics viewer editor For example if you are using Outlook as your default E mail application the Control Center wil
35. DRIVER SETTINGS FOR WINDOWS ONLY 14 6 Color Matching You can select the color matching method manually Select the best one for your document Match Monitor Suitable for photographic images Color is adjusted to get the closest color match to the PC monitor Vivid Color Suitable for business graphics such as charts graphs and text The color is adjusted to give more vivid color Color Matching Color Matching ICM Match Monitor e Vivid Color C Vivid Color None Default Cancel Default For Windows 98 98SE Me user s For Windows 2000 Professional user s Custom Setting You can customize your settings by selecting the type of Halftone or Color Enhance True2Life Color Control Color Enhance Color Enhance True2Life ON Sharpness ae Color Density OS E White Balance 0 0 0 20 Brightness m Half Tone Pattern FUE Photo Red og 2l G C Cluster Blue Cancel Default Help About lick here to accept the current setting and quit Halftone Pattern The MFC can use several methods to arrange where to place dots to express halftones There are some predefined patterns used to place dots and you can select which one is used for your document Select the appropriate method Photo This method creates smooth halftones so that this i
36. Document Support Paper Support ADF Document Output Support and Output Paper Support are not included Printer Printing Print Method Resolution Print Speed Print Width Disk Based Fonts Controller USB Interface SPECIFICATIONS Piezo with 75 x 4 nozzles 2400 x 1200 dots per inch DPI 1200 x 1200 dots per inch DPI 600 x 600 dots per inch DPI 600 x 300 dots per inch DPI 600 x 150 dots per inch DPI up to 10 pages minute Mono up to 8 pages minute Color 8 inches 203 2 mm 35 A Standard Universal Serial Bus cable that is no longer than 6 feet 1 8 m Mote To meet FCC emission requirements for the MFC you must attach the included filter core and cable tie to a USB cable USB cable not included Computer Requirements Minimum System Requirements 98 98SE Pentium 75MHz Windows Me Pentium 150MHz 32MB 80MB Operating Systems 2000 Professional Pentium 133MHz 64MB XP OS 8 5 Printing and PC FAX Send Pentium 233MHz Apple iMac iBook OS 8 6 9 2 63 04 Operating Printing Scanning and FAX Send Systems NOTE All registered trademarks referenced herein are the property of their respective companies Print Media Paper Input Paper Output Mac OS X v 10 1 Printing Only All base models meet minimun requirements Automatic loading from the Paper Tray P
37. Fax button to use the Brother PC FAX driver no user configuration is required The Scan Action tab is set to Application and should not be changed Scan to Fax Scan Action Configuration Scan Settings Scan Type To change the PC FAX settings click the Link Preferences button Scan to Fax Scan Action Configuration Scan Settings Application Brother PC FAX Link Preferences Eormat Folder c 16 21 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP FAX Settings Brother PC FAX Send To Options Brother PC FAX Program Links Automatic page orientation printer driver Brother PC FAX on BMFC Setup Include icon on Send To bar Cancel Help To change the driver settings click on the Setup button and then the Options button Print Setup x OK Orientation Paper ge se r Automatic Auto Select X Options Select the Paper Size Paper Source If you need more customized setup click on the Options button Brother PC FAX Properties Paper Size Orientation Portrait C Landscape Resolution 200 200 dpi SD C 2004100 dpi Default About Letter Select the Paper Size Orientation Portrait or Landscape and Resolution 200x200 dpi or 200x100 dpi and click OK To return to the factory default settings click the Defaults button USI
38. Folder View You use this pane to select folders and view their items in Desktop View E You can simply drag and drop an item onto a folder When the folder is highlighted release the mouse button and the item is stored in that folder Folders can be nested that is stored in other folders When you double click a folder its items both PaperPort MAX files and other files appear on the Desktop E You can also use Windows Explorer to manage the folders and items shown in Desktop View HOW TO SCAN USING WINDOWS 17 12 Links to Many Other Applications ScanSoft PaperPort automatically recognizes many other applications on your computer and creates a working link to them The Link Bar at the bottom of Desktop view shows icons of those linked applications To use a link drag an item onto one of the icons to start the application represented by the icon A typical use of the Link Bar is to select an item and then fax it This sample Link Bar shows several applications with links to PaperPort HP Qj Ws Eh 5 ovy If PaperPort does not automatically recognize one of the applications on your computer you can manually create a link using the Create New Link command See PaperPort in the On Line Documentation on the CD ROM for more information about creating new links Using ScanSoft TextBridge OCR Converting Image Text to Text You Can Edit Software by ScanSoft ScanSoft TextB
39. Function Link Pro software includes a TWAIN compliant scanner driver TWAIN drivers meet the standard universal protocol for communicating between scanners and software applications This means that not only can you scan images directly into the PaperPort viewer that Brother included with your MFC but you can also scan images directly into hundreds of other software applications that support TWAIN scanning These applications include popular programs like Adobe Photoshop Adobe PageMaker CorelDraw and many more How to Access the Scanner Open the software application ScanSoft PaperPort to scan a document The instructions for scanning in this guide are for when you use ScanSoft PaperPort 2 Choose Select source from the File drop down menu and then select TWAIN_ 32 Brother MFLPro Color Select Acquire from the File drop down menu The TWAIN_32 Brother MFL Pro Color Setup dialog box will appear TWAIN_32 Brother MFLPro Color Setup x Image Resolution 200x 200 dpi Scanning Area Scan Type meGs 7 50 0 Brightness mi Contrast kk Custom Size Letter 8 1 2 x 11 in width p Length MT CE Business Card Size Help Default Cancel Begin scanning the document PreScan Scanning a Document into the PC You can scan a whole page OR scan a portion of the page after pre scanning the document 17 1 HOW T
40. Making Multiple Copies eene 12 1 Out of Memory Message esee 12 2 Temporary Copy Settings 12 2 Copying Using Multiple 12 2 Using the Options Key irte tet rettet 12 3 Paper Lype eterna iii itis i o enr e n Rr argon 12 3 suvr m 12 4 Copy Quality ni ten error er eden 12 4 Copy Brightness uie ciet 12 4 Reducing and Enlarging Copies sess 12 5 Selecting Fixed Reduction 12 5 Special Copy 12 6 ZU 12 6 Changing Default Copy Settings eese 12 7 Copy QUIY ett EORR c eer 12 8 Color Adjustment ertet ee 12 8 Copy Contrast cis densa etie e bed er gee DECRE PRA 12 8 Legal Limitatiotis oo rne te ebd dera d n o Pega 12 9 Using the MFC as a Printer 13 1 rci e 13 1 Printer tp 13 1 Choosing the Right Kind of Paper 2 2442422 2 21 13 2 How to print your document eere 13 2 Simultaneous Printing Fax esee 13 3 Printer Operation Key seen 13 3 Ink erbe iet 13 3 Clearing Data from the Memory eee 13 3 Checking the Print
41. Numbers Stored Fax Numbers Barble 908 477 8888 Bob 908 869 8888 Frank 908 236 8888 Tony 908 569 8888 New Group Edit Delete Save Cancel Send Fax The Send Fax dialog box has two list boxes The left box shows all the previously Stored Fax Numbers the right box will show the Destination Fax Numbers as you select them 5 To address the fax type a fax number in the Input Fax Number box OR Select a name number from the Stored Fax Numbers box and then click Your recipient will appear in the Destination Fax Numbers box You select several stored numbers at once by using the Shift and Ctrl keys 6 Ifyou want to you can add your new recipients to the Stored Fax Number at this time by clicking New See Adding a New Member page 21 7 You can add a new group by clicking Group See Adding a New Group page 21 8 If you are finished addressing your fax click Send Fax ote To select and send only certain pages of the document click OK to return to the Print dialog box e If you click Send Fax without addressing your fax the following error message appears No fax number is selected N Click OK to continue and then select the Destination Fax Numbers Click OK to return to the Send Fax dialog box 21 6 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK Setting U
42. PaperPort MAX files Combine items into single file if possible Click this checkbox if you want to combine all the attachments into one file With this box unchecked each scanned page will be saved in its own individual file File Type Select from the pull down list the type of file you want the scanned images to be saved in PaperPort Image Item MAX PaperPort Self Viewing EXE PaperPort Browser Viewable HTM PaperPort 5 0 Image Item PaperPort 4 0 Image Item PaperPort 3 0 Image Item MAX Windows Bitmap BMP PC Paintbrush PCX PCX Multi page DCX JPEG JPG TIFF Uncompressed TIF TIFF Group 4 TIF TIFF Class F TIF Multi Page Uncompressed TIF Multi Page Group 4 TIF 16 13 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP Scanner Settings You have the ability to change the scanner settings used to create the file attachments Click on the Scan Settings tab and select the appropriate settings Scan to Email Scan Action Configuration Scan Settings Color Mode Gray Resolution 00 Paper Size Brightness Lighten Contrast D i D D 0 100 Restore Defaults USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP 16 14 Scan to OCR Word Processing Program Scan to OCR converts the graphic page image data to text which can be edited by an
43. Quality eene 13 3 Printer Driver Settings For Windows Only 14 1 Using the Brother MFC 3200C Printer Driver 14 1 How to Access the Printer Driver 14 1 Features in the Brother Native Driver sess 14 2 Paper Tab ae ede eter 14 2 Paper nne tere rta ribns 14 2 Orientation n e eet tici uae 14 3 Copy Page Order tetto 14 3 Paper Thickness eie te rra 14 4 Scaling E 14 4 Paper SOUIGe iin 14 4 Qualhty Color 14 5 MM 14 5 Media 14 6 N A 14 6 Color Matching e id cie tent 14 7 Custom 14 7 14 9 Bi Directional Printing eee 14 9 Fast Draft 14 9 Adv nced Fab etuer I rre F rep Ri 14 9 Watermark iere 14 9 Watermark Style etie teet ntt ene 14 10 Device Options ien eei S 14 11 Print Date amp Time nausea pede 14 11 Nino E 14 12 xiv Features in the Printer Uni Driver WHQL For Windows 14 13 Layout are 14 13 1 Orientation i
44. SIZE POST CARD 4 X6 OPT QUALITY NORMAL BEST FAST Select the Quality OPT BRIGHTNESS NENN OU Select the degree of Brightness 12 4 OPT ELG RDC 50 78 LGL gt LTR Select one a fixed reduction or 94 A4 gt LTR 100 enlargement ratio or enter a 104 EXE gt LTR 150 Percentage between 25 and 12 5 200 ZOOM 400 OPT SPECIAL 2INI You change the layout of copies 12 6 OFF 1 IN 1 on the print media Ink 1 CLEANING BLACK CYAN These two colors are cleaned together YELLOW MAGENTA These two colors are cleaned 23 10 together ALL All four colors are cleaned 2 REPLACE INK 23 17 Reports 1 HELP LIST Access the Reports menu 2 AUTO DIAL 3 FAX ACTIVITY 11 2 4 TRANSMISSION 5 USER SETTINGS 4 8 ON SCREEN PROGRAMMING Options Descriptions Receive FAX ONLY Select the machine s Receive Mode FAX TEL Mode TAD ANSWER MACH E MANUAL Fax STANDARD Black amp white color Resolution FINE Black amp white color S FINE Black amp white only 7 3 PHOTO Black amp white only Hook Hold Redial Pause Search Speed Dial Receive Modes Stop Exit Scan to See Control Panel Overview pages 1 3 and 1 4 Color Fax Start Black Fax Start Shift Scan to Secure Feed Color Copy Black Copy Not The factory setting option is shown in bold ON SCREEN PROGRAMMING 4 9 Initial Setup Gett
45. See Printing a Reduced Incoming Fax Auto Reduction Page 6 4 Horizontal lines appear in Text or Graphics Phone Line or Connections Dialing does not work Clean the print head See Cleaning the Print Head page 23 10 If you clean the print heads five times and the print has not improved call Brother Customer Service at 1 800 284 4329 in USA 1 877 BROTHER in Canada or 514 685 6464 in Montreal Check for a dial tone Change TONE PULSE setting See Setting Tone Pulse Dialing Mode page 5 7 Check all line cord connections and make sure the curled handset cord is not in the EXT jack Check power cord connection Send a manual fax by pressing Hook Hold OR by lifting the handset and dialing the number Wait to hear the MFC receiving tones before pressing Black Fax Start 23 7 TROUBLESHOOTING AND ROUTINE MAINTENANCE DIFFICULTY MFC Does Not Answer When Called SUGGESTIONS Make sure the MFC is in the correct receiving mode for your setup either FAX ONLY FAX TEL or TAD ANSWER MACH Check for dial tone If possible call your MFC to hear it answer If there is still no answer check the telephone line cord connection If there is no ringing when you call your MFC call your telephone company to check the line There is no dial tone on the handset Sending Faxes Poor Transmission Quality Press Hook Hold OR Lift the handset If you hear no dial tone check telephone line cord connections
46. Select the User Interface in the Sending tab You have a choice of the Simple Style or the Facsimile Style Simple Style Brother PC FAX 0 Facsimile Style brother E Cover Page On P Speed Dial OB 8 3 D OSO OC 4 15 5 LETS redial R 8 9 at Clear L 77 Address Book 206 Stop X Start 0 19 3 USING PC FAX FOR WINDOWS ONLY Setting Up Speed Dial Access the Speed Dial tab from the Brother PC FAX Setup dialog box by clicking the Speed Dial tab To use this feature you must select the Facsimile Style user interface Brother PC FAX Setup 2 x User Information Sending Speed Dial Facsimile style only Address Book Speed Dial Fax No Name Fax 1 Joe Smith 908 555 908 555 123 fj 2 John Roller 908 704 908 704 231 You register any address or group on of the ten Speed Dial buttons To register an address in a Speed Dial location 1 Click the Speed Dial location you want to program 2 Click the address or group you wish to assign to the Speed Dial location 3 Click Add gt gt to program the Speed Dial location To clear a Speed Dial location Click the Speed Dial location you want to clear Click Clear USING PC FAX FOR WINDOWS ONLY 19 4 19 5 The Address Book From the Start menu select Programs Brother Brother MFL Pro Suite and then click Address Book
47. TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD ASSEMBLY AND CONNECTIONS 2 16 2 17 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the MFC Triplex Adapter Two Line Phone L1 L2 L14L2 L 4 041 L1 L2 Ext Line External Two Line TAD Fax Machine Youcan keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the MFC s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD Multi Line Connections PBX Most offices use a central telephone system While it is often relatively simple to connect the machine to a key system or a PBX Private Branch Exchange we suggest that you contact the company that installed your telephone system and ask them to connect the MFC for you It is advisable to have a separate line for the MFC You can then leave the MFC in FAX ONLY mode to receive faxes any time of day or night If the MFC is to be connected to a multi line system ask your installer to connect the unit to the last line on the system This prevents the unit from being activated each time a telephon
48. The MFC begins printing the Print Quality Check Sheet The LCD shows Check the sheet to see if the quality and alignment are OK by following STEPs A and B STEP A Color Block Quality Check The LCD shows C IS STEF Check the quality of the four color blocks on the sheet BLACK CY AN YELLOW MAGENTA TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 10 If the quality is OK for all colors press 1 YES to go to STEP B OR If white horizontal lines appear in some color blocks below press 2 NO OK Poor The LCD will ask you if the print quality is OK for each color Press 2 NO for any color with a problem The LCD shows C STHET Press 1 YES The MFC will start cleaning the color After cleaning is finished press Black Fax Start The MFC will start printing the Print Quality Check Sheet again and then return to STEP A If STEP A is OK press 1 to go to STEP B STEP B Alignment Check The LCD shows Check the 600 DPI and 1200 DPI test prints to see if number 5 most closely matches number 0 If the number 5 sample of both the 600 DPI and 1200 DPI are the best matches press 1 YES to finish STEP B OR If another test print number is a better match for either 600 DPI or 1200 DPI press 2 NO to select it OK sample LE E E Cu NS Do NOT select 1200 23 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 For 600 DPI press th
49. You must purchase your telephone company s Distinctive Ring service before 7 you program the MFC to work with it TELEPHONE SERVICES 9 1 Do You Have Voice Mail If you have Voice Mail on the phone line on which you will install your new MFC there is a strong possibility that Voice Mail and the MFC will conflict with each other while receiving incoming calls However this Distinctive Ring feature allows the use of more than one number on your line so both Voice Mail and the MFC can coexist peacefully If each one has a separate phone number neither will interfere with the other s work If you decide to get the Distinctive Ring Service from the telephone company you will need to follow the directions below to register the new Distinctive Ring pattern they provided so your MFC can recognize its incoming calls ot You can change or cancel the Distinctive Ring pattern at any time You can switch it off temporarily and later turn it back on When you get a new fax Note 9 2 number make sure you reset this feature Before You Choose the Ring Pattern to Register You can register only one Distinctive Ring pattern with the MFC Some ring patterns cannot be registered Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Brother compatibility table below 1 long long 2 short long short 3 short short
50. as Microsoft Paint or Corel PhotoPaint USING THE WINDOWS9 BASED BROTHER MFL PRO CONTROL CENTER Copy Operations Copy allows you to use the PC and any Windows printer driver for enhanced copy functions You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver OR you direct the copy output to any standard Windows printer driver installed on the PC PC Fax Operation Send a Fax allows you to scan a picture or text original and automatically send the image as a fax from the PC using the Brother PC FAX software Scanner Settings for Scan Copy and PC Fax Buttons When the Pop Up screen is displayed you can access the Scanner Settings window Click the Smart Click ms icon at the top right of the Brother Control p rg Center screen OR Click the Modify Settings button on any of the Configuration screens Pop Up Setting AutoLoad Pop Up Global Scanner Settings Filing and Copying E Resolution mam Color Mode fBlack amp White Scan Size legd85414 H Bighinei er toa a a Se ae ee Le Save Settings Restore Defaults Global Settings AutoLoad Pop Up Click this checkbox if you want Brother MFL Control Center to load when you boot your computer USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER 15 4 Setting Up the Scanner Configurations The Pop Up application stores eight d
51. at the MFC and wall jack Check that the handset curled cord is connected to the MFC s handset jack Test the jack with another single line telephone If no dial tone on the wall outlet call your telephone company Try changing your resolution to FINE or S FINE Make a copy to verify your MFC s scanner operation Transmission Verification Report says Result NG Vertical Black Lines When Sending There is probably temporary noise or static on the line Try sending the fax again If you send a PC FAX message and get Result NG on the Transmission Verification Report your MFC may be out of memory To gain extra memory you can turn off Fax Storage See page 10 2 print fax message in memory See page 6 6 or cancel a delayed fax or polling job See page 6 7 If the problem continues call the telephone company to check your phone line If the copy you made shows the same problem your scanner is dirty See Cleaning the Scanner page 23 16 Handling Incoming Calls MFC Voice as CNG Tone If your MFC is set to Easy Receive ON it is more sensitive to sounds Your MFC may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing Stop Exit Try avoiding this problem by turning Easy Receive to OFF See Easy Receive page 6 3 Transferring a Fax Call to the MFC If you answered at the MFC press Black Fax St
52. bottom of the white shipping cover is wet with ink that will cause stains so wipe it clean before you place it down Do not throw away the white shipping cover You will need it for future transportation We recommend that you install the ink cartridges from left to right in this order Black Cyan Yellow Magenta 5 Open the Black ink cartridge bag and take out the ink cartridge 6 Carefully remove the sealing tape from the bottom of the ink cartridge Be sure to peel the tape in the direction away from you ASSEMBLY AND CONNECTIONS 2 10 Important To prevent spilling ink and staining your hands and clothing peel the sealing tape gently and slowly Do not touch the ink opening on the cartridge or the removed tape Peel in the direction Don t touch away from you this part i Opening Each color has its own correct position Match the colors of the ink cartridge covers First gently insert the Black ink cartridge and then press the cover down until it clicks 8 Repeat Steps 4 to 7 to install each color ink cartridge 9 After installing all ink cartridges close the top cover and control panel cover until they click into place Your MFC will enter a head cleaning cycle for approximately four minutes 2 11 ASSEMBLY AND CONNECTIONS 10 44 l I Caution Make sure the paper is loaded in the paper tray The LCD shows CLEANING After the cleaning cycle is finished the LCD shows P
53. by Brother its Authorized Service Centers Distributors Dealers Agents or employees shall create another warranty or modify this warranty This warranty states Brother s entire liability and your exclusive remedy against Brother for any failure of the MFC Facsimile machine to operate properly Neither Brother nor anyone else involved in the development production or delivery of this MFC Facsimile machine shall be liable for any indirect incidental special consequential exemplary or punitive damages including lost profits arising from the use of or inability to use the product even if advised by the end user purchaser of the possibility of such damages Since some Provinces do not allow the above limitation of liability such limitation may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence Warranty Service is available at Brother Authorized Service Centers throughout Canada For Technical Support or for the name and location of your nearest Authorized Service Center call 1 877 BROTHER Within Montreal please call 514 685 6464 Internet support support brother ca or browse Brother s Web Site www brother com Brother International Corporation Canada Ltd At your side 1 Rue H tel de Ville Dollard Des Ormeaux QC H9B 3H6 vi LIMITED WARRANTY CANADA X Quick Reference Guide Sending Black amp White
54. can see how it will look The PreScan button is used to preview an image for cropping any unwanted portions from the image When you are satisfied with the preview click Start to scan the image Insert the original face down in ADF Click PreScan The entire original will be scanned into your Macintosh G3 or iMac and will appear in the Scanning Area of the Scanner dialog box To scan a portion of the prescanned image click and drag the mouse to crop it Scanning Area USING THE BROTHER MFC WITH NEW POWER MACINTOSH G3 G4 ORIMAC IBOOK 21 15 4 Insert original in the ADF of the Brother MFC again Adjust the settings for Resolution Color Type Gray Scale Brightness Contrast and Size in the Scanner Setup dialog box as needed Click Start This time only the selected area of the original will appear in the Scanning Area In your editing software application refine the image as usual 21 16 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK Important Information Standard Telephone and FCC Notices EI ms E mm BH E mus These notices are in effect on models sold and used in the United States only This equipment is hearing aid compatible When programming emergency numbers and or making test calls to emergency numbers Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up Perfor
55. choosing the Select Source then click the PaperPort icon Afterward for each original you scan choose Acquire Image by clicking the PaperPort icon The Scanner setup dialog box will appear Brother MFLPro Scanner _ Image ScanningArea Resolution 200 x 200 dpi 71 Color Type Black amp White 2 Scanning Area Letter 8 5x 11 in 1 Width 8 5 Length 11 Unit Omm inch Adjust Custom ColorSync Intent Perceptual Images Scanner Profile Brother MFC 92 O Use Photo Paper 4 9 If you are using PaperPort 5 5 for Mac from the ScanSoft menu located below the ScanSoft icon on the Macintosh desktop menu bar choose Acquire Image For details about the ScanSoft menu selections please see the PaperPort Online Documentation located in the PaperPort 5 5 Folder User Docs Splashug pdf file amp File Edit View Special Help 12 02 PM 4 5 Finder Acquire Image Select Source Show PaperPort Link Bar Scan Settings ScanDirect Preferences Go To PaperPort Desktop Synchronize with Zip PaperPort Help PaperPort User s Guide Go To PaperPort On The Web 21 10 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH9 G3 G4 OR IMAC IBOOK Scanning a Document into Your Macintosh G3 G4 or iMac Place the original in the ADF 2 Adjust the fo
56. difficulties 23 7 Polled Transmit 2 2 2 7 11 Polling tr 6 6 power failure esses 5 7 memory storage 5 7 punt rea 7 9 Ori ren 3 3 difficulties 23 7 fax from memory 6 6 improving print quality 23 10 op 23 4 resolution ee eie tee S 2 specifications sss S 2 FAX ONLY 5a renes 6 1 FAX TE 5 neon eser 6 1 MANUAL nennen 6 1 TAD ANSWER MACH 6 1 Redial Pause 7 4 8 7 remote codes for extension phones 6 5 Remote Fax Options 10 1 Remote Setup esses 18 1 Reports 11 1 resolution fax standard Fine SuperFine Photo leet eer S 1 setting for the next fax 7 3 Ring Delay 6 2 safety instructions esee 22 4 Scanning into PC ScanSoft PaperPort 6 5 17 11 ScanSoft PaperPort 8 0 17 15 ScanSoft TextBridge OCR 98 98SE Me 2000 Proffesional 17 13 Scansoft TextBridge OCR XP ETA EE 17 Search for stored numbers 8 4 Secure Feed b 23 4 Setup date and time sess 5 2 Station ID fax header
57. drafts drawn by Governmental agencies E Identifying badges or insignias Copyrighted works cannot be copied however sections of a copyrighted work can be copied for fair use Multiple copies would indicate improper use Works of art should be considered the equivalent of copyrighted works Licenses and Certificates of Title to motor vehicles may not be copied under certain state provincial laws 12 9 MAKING COPIES Using the MFC as a Printer Features The Multi Function Center offers you many features you ll find in a high quality ink jet printer Fast Printing Speed Using Draft mode you can print up to 8 pages per minute in full color and up to 10 pages per minute in black Brilliant High Quality Output Printing at 2400 x 1200 dpi resolution on glossy paper gives you highest resolution output Beautiful Elaborate Output You can utilize 2 in 1 watermark printing True2Life technology and other features for making beautiful outputs Low Running Cost Whenever you run out of a particular color ink you ll replace only the cartridge that s empty USB Universal Serial Bus Interface allows for fast communication with your computer Straight Paper Path The MFC can use various types of paper plain paper Ink Jet Paper glossy paper transparencies and envelopes Using the appropriate paper reduces the occurrence of paper jams For complete information about what kinds of paper to use with the MFC please re
58. fax forwarding number by using 4 FAX FWD NO see page 10 5 Once you have registered the number the MFC will change automatically to FAX FWD ON mode 6 Fax Storage ON 7 Fax Storage OFF You can turn FAX STORAGE to ON or OFF 96 Retrieve a fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax message s See page 10 5 3 Erase fax from the memory If you hear one long beep you can erase fax message s from the memory 97 Check the Receiving Status 1 FAX You can check whether your MFC has received any faxes If yes you will hear one long beep If no you will hear three short beeps 98 90 Change Receive Mode 1 TAD ANSWER MACH 2 FAX TEL 3 FAX ONLY If you hear one long beep you can change the Receive Mode If you hear three short beeps you cannot change it After a long beep you can exit remote retrieval REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAXES Retrieving Fax Messages Dial your fax number When your MFC answers immediately enter your Remote Retrieval Access Code 1 5 9 X If you hear one long beep you have messages As soon as you hear two short beeps use the dial pad to press 9 6 2 Wait for the long beep and then use the dial pad to enter the number of the remote fax machine where you want your fax messages forwarded up to 20 digits followed by You cannot use X and ff as
59. has been exposed to rain or water D If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation If the product has been dropped or the cabinet has been damaged If the product exhibits a distinct change in performance indicating a need for service 18 To protect your product against power surges we recommend the use of a power protection device Surge Protector 22 4 IMPORTANT INFORMATION Trademarks The brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd Windows Microsoft Excel and Word are registered trademarks of Microsoft in the U S and other countries Macintosh is a registered trademarks and iMac and iBook are trademarks of Apple Computer Inc PaperPort and TextBridge are registered trademarks of ScanSoft Inc JetPrint PHOTO is a registered trademark of International Paper Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs All other brand and product names mentioned in this manual are registered trademarks of their respective companies IMPORTANT INFORMATION 22 5 Troubleshooting Trouble
60. not use this product near water 6 Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided 9 This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available consult your dealer or local power company This product is equipped with a 3 wire grounding type plug a plug having a third grounding pin This plug will fit into only a grounding type power outlet This is a safety feature If you are unable to insert the plug into the outlet contact your electrician to replace your obsolete outlet Do not defeat the purpose of the grounding type plug 10 Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord 11 Ifanextension cord is used with this product make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cor
61. or jump one of the phone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If your MFC is on Line 1 plug the MFC into L1 of the triplex adapter If your MFC is on Line 2 plug it into L2 of the triplex adapter Triplex Adapter Fe 2 11 12 RJ14 RUE Aem Me aude te ore Us x uda oe A Installing MFC External Two Line TAD and Two Line Telephone When you are installing an external two line telephone answering device TAD and a two line telephone your MFC must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the MFC on Line 2 The two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 which is explained in the following Steps You will need at least three telephone line cords the one that came with your MFC and two for your external two line TAD You will need a fourth line cord if you add a two line telephone Place the two line TAD and the two line telephone next to your MFC Plug one end of the telephone line cord for your MFC into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the left side of the MFC Plug one end of the first telephone line cord for your
62. poene S 1 sneedeveres S 1 5 2 lesse 5 2 5 2 Computer 5 3 Print Media 5 3 Consumable Items ee cias S 4 XX GIOSSATY e E rn n PS Remote Retrieval Access Card R 1 xxi Introduction Using This Manual m mu m Em m m NON NN NS UU UL UL UL UL UE UL UL UL UL UL UL UL UL UL I 1 1 Thank you for purchasing a Brother Multi Function Center MFC This MFC has been designed to be simple to use with LCD screen prompts to guide you through programming the settings However you can use your MFC to its fullest potential by taking a few minutes to read this manual Additionally your MFC has a Reports key Press Reports and 1 to print a list of basic operational steps Finding Information All chapter headings and subheadings are listed in the Table of Contents You will be able to find information about a specific feature or operation by checking the Index in the back of this manual Conventions Used in this Manual Throughout this manual you ll see special symbols alerting you to important information warnings and actions to perform For clarification and to help you choose the correct key presses we ve adde
63. press Menu Set Press to select the prestored ring pattern you want to assign and then press Menu Set You will hear each pattern as you scroll through the four patterns Be sure to choose the pattern assigned by the telephone company Press Stop Exit Caller ID mmm T BEER HEHEHE HEHEHE SE BEHEEEE The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies This service provides you by means of the LCD the name or telephone number of your caller as the line rings After a few rings the LCD shows the telephone number of your caller or name if available Once you pick up the handset the Caller ID information disappears from the LCD but the call information remains stored in the Caller ID memory You will see the first 16 characters of the number or name OUT OF AREA display means call originates outside your Caller ID service area I PRIVATE CALL display means the caller has intentionally blocked transmission of information CALL PICKUP display remains on the LCD when no Caller ID information was transmitted If both the name and number are received the LCD shows only the name You can print a list of Caller ID information received by your MFC See Printing Caller ID List page 9 4 TELEPHONE SERVICES 9 3 Caller ID service varies with different carriers Call your local telephone company to determine the kind of service avail
64. press Set MAKING COPIES 12 4 Press Black or Color Copy OR Press for additional settings Reducing and Enlarging Copies Place the original face down in the ADF Use the dial pad to enter the number of copies you want up to 99 e Press Options and press 0 to select OPT ELG RDC and then press Menu Set Press to choose an enlargement reduction ratio and then press Menu Set You can reduce to 50 78 LGL gt LTR or 94 A4 gt LTR of the original size OR You can enlarge to 104 EXE gt LTR 150 or 200 OR For more choices select ZOOM and then press Menu Set Use the dial pad to enter any percentage between 25 and 400 and then press Menu Set For example press 5 3 to enter 53 e Press Black Copy or Color Copy OR Press S for additional settings Selecting Fixed Reduction Ratios When selecting a reduction ratio you will need to know the size of paper you registered in Menu 1 2 if you don t change the paper size setting using Options If you want to make a copy the same size as the original you should choose a reduction of 93 For example if you want to copy from letter to letter you should choose a reduction of 93 Original Paper Recommended size is size is reduction ratio is LETTER DOCUMENT LETTER 9396 LEGAL 10096 A4 DOCUMENT LETTER 9496 LEGAL DOCUMENT LETTER 78 LEGAL 93 12 5 MAKING COPIES
65. replace the handset Search You can search for names you have stored in One Touch and Speed Dial memories See Storing One Touch Dial Numbers page 8 1 and Storing Speed Dial Numbers page 8 2 Press Search Speed Dial To search for numbers alphabetically by name enter the first letter of the name and then press or D OR To search for numbers numerically by One Touch and Speed Dial numbers ress mre When the LCD shows the name you want to call press Black Fax Start If you pressed Hook Hold to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pick up the handset When the call is over hang up 8 4 AUTO DIAL NUMBERS AND DIALING OPTIONS One Touch Dialing Pick up the handset OR Press Hook Hold When you hear a dial tone press the One Touch key of the location you want to Note Sx Note call See Storing One Touch Dial Numbers page 8 1 To dial One Touch numbers 5 to 8 hold down Shift as you press the One Touch key If you pressed Hook Hold to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pickup the handset To hang up replace the handset If you try to use a One Touch location with no number stored in it you ll hear a warning sound and screen will display NOT REGI
66. set the contrast Click OK USING THE BROTHER MFC WITH NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK 21 13 Color Sync Dialog Brother MFLPro Scanner Image Scanning Area Resolution 200x 200 dpi Color Black amp White 5 Scanning Area Letter 8 5x 11 in Width 8 5 Length 11 Unit mm inch Adjust Q Custom Adjust Image ColorSync Intent GTI SETTE Saturation Graphics Relative Colorimetric ev 21 L UsePho Absolute Colorimetric 55 Scanne Cancel start Prescan Perceptual Matching Al the colors of a given gamut are scaled proportionally to fit within another gamut This intent pretty much maintains the balance between the colors in the image This intent is the best choice for realistic images such as scanned photographs Saturation Matching The relative saturation of colors is maintained from gamut to gamut So basically the colors are shifted to the edge of the gamut to get the most saturated color possible Rendering the image using this intent gives the strongest colors and is the best choice for bar graphs and pie charts in which the actual color displayed is less important than its vividness Relative Colorimetric Matching The colors that fall within the gamuts of both devices are left unchanged Some colors in both images will be exactly the same a useful outcome when colors mu
67. shipping What Brother will do If the problem reported concerning your Machine and or accompanying Consumable and Accessory ltems is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period Brother or its Authorized Service Center will repair or replace the Machine and or accompanying Consumable and Accessory Items at no charge to you for parts or labor The decision as to whether to repair or replace the Machine and or accompanying Consumable and Accessory Items is made by Brother in its sole discretion Brother reserves the right to supply a refurbished or remanufactured replacement Machine and or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturers specifications for new product parts The repaired or replacement iv LIMITED WARRANTY USA Brother One Year Limited Warranty and Replacement Service USA Only Machine and or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center If the Machine and or accompanying Consumable and Accessory ltems are not covered by this warranty either stage you will be charged for shipping the Machine and or accompanying Consumable and Accessory Items back to you The foregoi
68. shows you which color cartridges are low or empty Be sure to follow the LCD prompts so you replace the color cartridges in the appropriate order When the ink cartridges are running low you must use the Ink key to begin the cartridge replacement Steps 1 to 3 If the ink is empty skip to Step 4 Press Ink Press 2 to choose 2 REPLACE INK If one or more ink cartridges are empty for example Black the LCD shows INK EMPTY BLACK and PLS OPEN COVER Open the control panel cover and then lift the top cover Push the appropriate colored ink cartridge covers and remove the ink cartridge Ink Cartridge Covers Open the new ink cartridge bag for the color shown on the LCD and then take out the ink cartridge 23 17 TROUBLESHOOTING AND ROUTINE MAINTENANCE Hold the new ink cartridge as shown in the illustration and then peel the sealing tape from the side of the ink cartridge 2 Carefully peel the tape Don t touch the direction away this part from you Peel in the direction away from you Opening To prevent spilling ink and staining your hands and clothing remove the sealing tape gently Each color has its own correct position Insert each new ink cartridge into the carriage After installing the ink cartridges close the top cover and control panel cover Your MFC prepares for a head cleaning and goes online The LCD prompts you to verify a new ink cartridge was inserted for each c
69. the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receive even if refurbished or remanufactured will be covered by the balance of the limited warranty period remaining on the original Product plus an additional thirty 30 days You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother Retain your original Accessory Items and a copy of the return freight bill signed by the courier Limitations Brother is not responsible for damage to or loss of any equipment media programs or data related to the use of this Product Except for that repair or replacement as described above Brother shall not be liable for any direct indirect incidental or consequential damages or specific relief Because some states do not allow the exclusion or limitation consequential or incidental damages the above limitation may not apply to you THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES WRITTEN OR ORAL WHETHER EXPRESSED BY AFFIRMATION PROMISE DESCRIPTION DRAWING MODEL OR SAMPLE ANY AND ALL WARRANTIES OTHER THAN THIS ONE WHETHER EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY
70. the sum of the Ringer Equivalence Numbers of all the devices does not exceed five brother Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue H tel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wide Web http www brother com These machines are made for use in the USA and CANADA only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and may void your warranty
71. this adjustment you can correct this effect and bring the white sections back to pure white E Brightness Change the brightness of the whole image lighter or darker Moving the scroll bar to the left makes your image darker and moving the scroll bar to the right makes your image lighter Contrast Change the contrast of an image Darker sections will be more dark and lighter sections will be more light as you increase the contrast Increase the contrast when you want an image to be clearer Decrease the contrast when you want an image to be more subdued Red Increase the intensity of the Red color to add red to the whole image Green Increase the intensity of the Green color to add green to the whole image Blue Increase the intensity of the Blue color to add blue to the whole image PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 8 Color Mono This selection allows a color document to be printed in mono only Color Mono Color Mono Bi Directional Printing When Bi Directional Printing is selected the print head prints in both directions and offers faster print speeds When not selected the print head prints in one direction only and provides higher print quality Fast Draft Mode You can print much more quickly than mono draft mode by using both black and cyan ink Advanced Tab Brother MFC3200C on BRUSB Properties x Paper Qualty Color Advanced Support I
72. your outgoing message We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings If you do not receive all your faxes you must reset the setting on your external TAD to four rings or less The external TAD can be cordless Set the Receive Mode to TAD ANSWER MACH 9 If You Subscribe to your Telephone Company s Distinctive Ring Service You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company s Distinctive Ring service have registered the distinctive ring pattern on your MFC use that number as a fax number and have set your machine s Receive mode to MANUAL The recommended setting is three or four rings on the external TAD when you have the telephone company s Distinctive Ring Service 2 13 ASSEMBLY AND CONNECTIONS T Q o If You Do Not Subscribe to Distinctive Ring Service You must plug your TAD into the EXT jack of your MFC If your TAD is plugged into a wall jack both your machine and the TAD will try to control the phone line See illustration on page 2 14 Do not connect a TAD elsewhere on the same phone line unless you have the Distinctive Ring service Connections The external TAD must be plugged into the back side of the MFC in the jack labeled EXT Your MFC cannot work properly if you plug the TAD into a wall jack unless you are using Distinctive Ring Plug the telephone l
73. 2 5 3 Entering Text When you are setting certain functions such as the Station ID you may need to type text into the MFC Most number keys have three or four letters printed above them The keys for 0 and do not have printed letters because they are used for special characters By pressing the appropriate number key repeatedly you can access the character you want Press Key onetime two times three times four times 2 A B C 2 3 D E F 3 4 G H I 4 5 J K L 5 6 M N 6 7 Q R 5 8 U V 8 9 W X Y Z Inserting Spaces To enter a space press D once between numbers and twice between characters Making Corrections If you entered a letter incorrectly and want to change it press to move the cursor after the last correct letter Then press Stop Exit all letters above and to the right of the cursor will be deleted Re enter the correct characters You can also back up and type over incorrect letters Repeating Letters If you need to enter a character that is assigned to the same key as the previous character press 5 to move the cursor to the right Special Characters and Symbols Press x or 0 and then press Qt Or 5 to move the cursor under the special character or symbol you want Then press Menu Set to select it Press space 4 96 amp Press for 13 lt gt 7 4_ 0 for EAEEICEOO INITIAL SETUP NOTICE The Telephone Consumer Protection Act of 1991 mak
74. ASCII file select Divide Character Tab or Comma This selection inserts a Tab or Comma between each data field when it is Exported Select OK to save the data Select Items x Select items in the order you want to list You can select the separator character to be inserted between items Available Items Selected Items Name Title Company Department Add gt gt Job Titlet Street Address City State Province Zip Code Post Code Bemove Country Region Business Phone gt Divide Character Tab Comma Cancel USING PC FAX FOR WINDOWS ONLY 19 8 5 Type the name of the file and then select Save Save in 3 My Documents J jui Save as type Text file csv 71 Cancel 2 If you selected Vcard in Step 1 the Save as type will be vcf Importing to the Address Book You can import ASCII text files csv or Vcards electronic business cards into your Address Book To import an ASCII text file 1 From the Address Book select File point to Import and then click Text OR Click and go to Step 5 Select Items x tmm ennenen items in the order you want to list You can select the tmm ennenen character to be inserted between items Available Items Selected Items Add gt gt Street Address City State Province lt lt 2 Bemove Zip Code Post Code Country Regio
75. CC Declaration of Conformity For USA Only 22 2 Important obere 22 3 Industry Canada Compliance Statement For Canada 22 3 International ENERGY STAR Compliance Slatemerit ia ite mei p tee N 22 3 Important Safety Instructions eene 22 4 Trademarks seire si nao t e te ta rea 22 5 Troubleshooting and Routine Maintenance 23 1 Troubleshooting ia retirer tn ttti ded a eren 23 1 Error MESSAGES ce 23 1 Orisial 23 3 Printer Jam or Paper Jam see 23 4 If You Are Having Difficulty with Your 23 7 How to Improve Print Quality eee 23 10 Cleaning the Print Head eese 23 10 Print Quality Check eiit rrt terne en 23 10 STEP A Color Block Quality Check 23 10 STEP B Alignment Check esses 23 11 Packing and Shipping the MFC sese 23 13 Routine 23 16 Cleaning the 5 23 16 Cleaning the MFC Printer Platen 23 16 Replacing the Ink Cartridges esses 23 17 Specifications 0000000000000000000000000000000000000000000000000000000000000000 S 1 Product Description 2 teet eee lea o
76. CD Liquid Crystal Display 1 3 4 1 Macintosh G3 G4 or iMac or IBOOK etate idm 21 1 maintenance routine 23 16 manual dialing ne ER 8 4 aX TeCelVe ane Ro OO VPE 6 1 transmission 22 7 3 Menu mode eee 4 1 programming at a glance 4 1 multi line connections PBX 2 17 One Touch numbers accessing with Shift key 8 1 changing dovete erii 8 2 dialing 52 cae 8 5 STOTINE Liens eren eee tens 8 1 Options key copying 12 2 12 3 OUT ORE AREA 9 3 packing eere 2 1 mide eene 10 1 10 2 programming your pager number 10 1 paper Capacity in doy topo 3 2 eoe nut 23 4 SIZE huts B INE 5 specification sese 3 2 Paper ee RR 2 5 loading paper 2 8 PaperPort 6 5 ACCESSING des od sect a Oct pores 17 1 17 14 Importing sroin iii eene 17 14 uninstall oo eee 17 11 PaperPort 8 0 ACCESSING oe epp ai 17 6 EXPOUND rode ee 17 19 importing ose eee cect 17 18 PB ee pte Ge es 2 17 PC FAX For Windows 19 1 sending address book 19 5 COVED eet 19 10 facsimile style 19 12 BEQUD eene RR 19 7 setting 19 1 simple style 19 13 phone line
77. CD ROM Caution Do NOT throw away the filter core and cable tie by accident You will need them to meet FCC Emission Requirements when you connect the MFC to your computer using a USB cable cable not included j e If an item is missing call Brother Customer Service at 1 800 284 4329 in USA 1 877 BROTHER in Canada or 514 685 6464 in Montreal See Ordering Accessories and Supplies on page ii for the correct item numbers Whenever you transport the MFC use the packing materials that came with your MFC If you do not pack the MFC correctly you may void your warranty 2 1 ASSEMBLY AND CONNECTIONS Choosing a Location Place your flat stable surface such as a desk Select a place that is free of vibration and shocks Locate the MFC near a telephone jack and a standard grounded power outlet Choose a location where the temperature remains between 50 F and 95 F 10 35 C Avoid placing your MFC in a high traffic area Do not place near heaters air conditioners water chemicals or refrigerators Do not expose the MFC to direct sunlight excessive heat moisture or dust Do not connect your MFC to electrical outlets controlled by wall switches or automatic timers Disruption of power can wipe out information in the MFC s memory Do not connect your MFC to electrical outlets on the same circuit as large appliances
78. Control Center Features sss 16 3 Auto Configuration eene 16 3 Hardware Section Changing the Scan to Button Configuration 16 4 Scan To E mail rte e Rr er Hann 16 4 Scan PO mie e eerte 16 5 Scan TO OCR 16 6 SoftWare SOCIO eei va de oen 16 8 SCA eiie eei ted ate eee A 16 8 ep HM 16 9 E dX E E E E EA 16 9 a a 16 9 Scan diim 16 10 Scan to E mail see tene 16 11 File Attachments 16 13 Scanner Sete PS cz aue io 16 14 Scan to OCR Word Processing Program 16 15 Scan to Graphics Application example Microsoft Paint essere 16 17 op M 16 19 xvi Fax Setting PC Fax using the Brother Fax Driver 16 21 FAX 16 22 Custom User Defined Buttons eee 16 23 Customizing a User Defined 16 23 1 Select the Scan Action 2 2 022221 16 23 2 Select Configuration for the Scan Type 16 24 3 Select Scan Settings ssee 16 28 How to scan using Windows 17 1 Scanning a Document For Windows 98 98SE Me and 2000 Professional 17 1
79. DISCLAIMED This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements understandings that you may have with Brother or its representatives This warranty gives you certain rights and you may also have other rights that may vary from state to state This Limited Warranty and Brother s obligation to you may not be changed in any way unless you and Brother sign the same piece of paper in which we 1 refer to this Product and your bill of sale date 2 describe the change to this warranty and 3 agree to make that change Important We recommend that you keep all original packing materials in the event that you ship this product LIMITED WARRANTY USA BROTHER MULTIFUNCTION CENTER FACSIMILE MACHINE LIMITED WARRANTY Canada Only Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts Brother International Corporation Canada Ltd Brother or its Authorized Service Centers will repair this MFC Facsimile machine free of charge if defective in material or workmanship This Limited Warranty does not include cleaning consumables including without limitation print cartridges print head toner and drum or damage caused by accident neglect misuse or improper installation or operation any damage c
80. F Automatic Document Feeder 7 1 Sending Faxes with Multiple Settings 7 2 Basic Sending Operations see 7 2 CCOMUASE E Tm 7 2 Fax Resolution tre eee tette it ien e nes 7 3 Manual Transmission 7 3 Automatic Transmission eese 7 3 Color Fax Transmission eese 7 4 Manual and Automatic Fax Redial 7 4 Dual Access Not Available for Color Faxes 7 4 Real Time Transmission eese 7 5 Checking JOD Status erret etr nette 7 5 Canceling a Job in Memory eene 7 6 Advanced Sending 7 7 Composing Electronic Cover 7 7 Composing Your Own 7 7 Cover Page for the Next Fax 7 8 Always Send a Cover Page eee 7 8 Using a Printed Cover Page eese 7 9 xi Overseas Mode cccccssssssscecccccccccscssesssscecccecsceesnesescsceeees 7 9 Delayed FAX Not Available for Color Faxes 7 10 Delayed Batch Transmission Not Available for Color Faxes 7 10 Setting Up Polled Transmit Not Available for Color Faxes 7 11 Auto Dial Numbers and Dialing Options
81. IFF Group 4 TIF TIFF Class F TIF Multi Page TIFF Uncompressed TIF Multi Page TIFF Group 4 TIF Multi Page TIFF Class F TIF PDF Files PDF Portable Network Graphics PNG FlashPix FPX Fax Files To Search your system for the directory and folder you want click the Browse button Click OK to save your settings Scan to E mail r Scanner Setting Filing and Copying Modify Settings EMail Application EMail Application us Quo EMail Settings 15 7 USING THE WINDOWS9 BASED BROTHER MFL PRO CONTROL CENTER Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button E mail Application E mail Package From the pull down list select your E mail application E mail Settings Click the EMail Settings button to set up links The Links Preferences window will appear Link Preferences xi Links Category File Attachments E Do not convert files Convert MAX files only C Convert all files when possible Upton Foret 7 nor til Show QuickSend Menu QuickSend List esko
82. IN driver and click Select TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 8 Software Difficulties Cannot perform 2 in 1 printing Cannot print when using Paint Brush Check that the paper size setting in the application and in the printer driver are the same Try setting the Display setting to 256 colors Cannot print when using Adobe Illustrator Try to reduce the printing resolution Thick line and thin line appear alternately banding There are some dense lines Turn OFF Bi Directional Printing from the Quality Color tab in the printer driver Turn ON Reverse Order from the Paper tab in the printer driver When using ATM fonts some characters are missing or some characters are printed in the same place Printing is slow If you are using Windows 98 select Printer Settings from the Start menu Open Brother XXXX properties Click Spool Setting on the Details tab Select RAW from Spool Data Format In the Quality Color tab of the Print dialog box select Auto in the Document section True2Life is not working correctly If the image data is not full color such as 256 color in your application True2Life does not function Please use at least 24 bit color data with the True2Life feature is Busy or MFC Connect Failure Error Message appears Make sure the MFC is not displaying an e
83. In Canada 1 877 In Montreal 514 685 6464 NEAR EMPTY One or more of the ink cartridges are Order a new ink cartridge See page ii running out of ink The MFC will stop receiving color faxes The MFC s handshake will request that it be sent in black and white if the sending machine has the feature to convert it the color fax will be received into memory as a black and white fax NO RESPONSE The number you dialed does not answer or Verify the number and try again BUSY is busy NOT REGISTERED You tried to access a Speed Dial number Set up the Speed Dial number that is not programmed See page 8 1 OUT OF MEMORY The data is too large for the MFC s See page 12 2 memory PAPER JAM The paper is jammed in the MFC See page 23 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 2 Original Jam If the original is jammed follow the steps below Original is jammed inside front of control panel Remove any paper from the ADF that is not jammed 2 Pull the jammed original out toward the front of the MFC 3 Press Stop Exit Original is jammed inside back of control panel Remove any paper from the ADF that is Control not jammed Panel Cover 2 Open the control panel cover 3 Pull the jammed original out toward the back of the MFC 4 Close the control panel cover 23 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE Printer Jam or Paper Jam Remove the jammed paper depending on whe
84. MACINTOSH G3 G4 ORIMAC IBOOK 21 1 To print the document 3 From application software such as PaperPort click File menu and select Page Setup You can change the settings for Paper Size Paper Thickness Paper Source Orientation and Scaling then click OK brother MFC XXX 1 54 Paper Size Letter Q A4 Ole Q Executive O Post Card Y c Orientation gt Scaling 100 Paper Thickness Paper Source _Defauit_ 4 From application software such as PaperPort click File menu and select Print Click Print to start printing brother MFC XXX 1 6 0 Copies 15 ROREM Pages QFrom Quality Draft amp Normal GQ Fine Super Fine Address Media Type Plain Paper v Color Mono m Fast Draft Mode Color Mono Save Settings If you want to change Copies Pages Quality Media Color Mono select your settings before clicking Print Option Setup allows you to change Document and Printing Options Option Setup Document 7 E E Auto Photo Graphics Custom Bi Directional Printing 21 2 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK Using Brother Printer Driver with Your Apple Macintosh OS X v 10 1 Choosing page setup options From application software such as TextEdit click File menu and select Page Setup Maker sure MFC 3200C is selecte
85. MFC Whenever you transport the MFC use the packing materials that came with your If you do not pack the MFC correctly you could void your warranty 1 First remove all the ink cartridges and attach the white shipping cover See Replacing the Ink Cartridges page 23 17 After attaching the white shipping cover press the all ink cartridge covers down To attach the white shipping cover Caution Damage to your print head resulting from packing without the shipping cover may void your warranty 2 Attach the protective yellow bar and then close the top cover and control panel cover until they click into place Protective Yellow Bar 3 Unplug the MFC from the telephone wall jack and remove the telephone line cord from machine Caution Do not unplug the MFC after a print job until you hear the final click 4 Unplug the MFC from the AC outlet 5 Unplug the USB cable from the MFC if it is connected 6 Remove the paper support output paper support ADF document support ADF document output support handset and handset curled cord Note If you are packing the machine for the Brother Exchange Service keep these items and return only the machine 23 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE 7 Wrap the MFC in the bag and place it in the original carton with the original packing material 8 Pack the printed materials in t
86. NDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP 16 18 Copy The four copy bottons can be customized to allow you to take advantage of the features built into the Brother printer drivers to do advanced copy functions such as n in 1 printing The Copy buttons are automatically linked to the default Windows printer driver You can set any printer as the default printer including non Brother printers Before you can use the Copy buttons you must first configure the printer driver by right clicking on a Copy button and selecting Configuration Copy one to one Scan Settings Color Mode Resolution Paper Size Letter 8 5 x11 in Brightness Lighten Darken Contrast 0 Restore Defaults Copy options In the Scan Settings window you can select the color mode resolution paper size brightness and contrast settings to be used NOTE Selecting 24 bit Color will give you color output only when the destination printer is a color printer To finish the Copy button configuration you must set the printer driver Click the Copy options button to display the printer driver settings Note The copy options screen will vary depending upon which Brother MFC model you have purchased 16 19 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP Brother MFC3200C Printing Preferences Paper Qualiy Color Advanced Support Paper Size
87. NG THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP 16 22 Custom User Defined Buttons There are up to three Custom buttons on the Brother SmartUI Control Center NOTE The number of Custom buttons depends on which model MFC you have purchased You can set your own preferences and configuration to fit your required application To configure a Custom Button right click on the button and then click Configuration The configuration window will appear You have four function choices Application File OCR and Email Application This setting will link the Control Panel button to any button which appears on the PaperPort Send to Bar Please see the PaperPort help file for more information regarding PaperPort compatible applications File This setting allows you to save a scanned image to any directory on local or network hard disk You can also select the file format to be used OCR Scanned documents will be converted to editable text files If you have a third party OCR software package installed on your PC you can select it The default OCR software is TextBridge which is built into PaperPort 8 0 You can also select the destination word processor and file format for the editable text E mail Scanned images will be attached to an email message You can choose which E mail package to use if you have more than one installed on your system You can also select the file type for the attachment and create a quick send list o
88. O NOT use cardboard newspaper or fabric Make sure documents written with ink are completely dry 7 1 SETUP SEND Sending Faxes with Multiple Settings When you send a fax you can choose any combination of these settings set the contrast or resolution send using OTHER overseas mode delayed fax polling C transmission or real time transmission After each menu selection is accepted the LCD will ask if you want to enter other settings Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to the next step Basic Sending Operations Contrast If your document is very light or very dark you might want to set the contrast Use S LIGHT to send a very light document Use S DARK to send a very dark document Place the original face down in the ADF Press Menu Set 2 2 1 Press E to select AUTO S LIGHT or S DARK and then press Menu Set Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 5 Enter a fax number Press Black Fax Start to send a fax SETUP SEND 7 2 Fax Resolution When you have a document in the ADF you can use the FAX Resolution key to temporarily change the setting Press FAX Resolution repeatedly until the LCD shows the setting you want OR You can change the def
89. O SCAN USING WINDOWS Scanning a whole page 1 Place the original face down in the ADF Automatic Document Feeder 2 Adjust the following settings if required in the Scanner window Resolution Scan Type Black amp White Gray Error Diffusion True Gray 256 Color or 24 bit color Brightness Contrast e Size 2 Click the Start button in the scanner window When scanning is completed click Cancel to return to the PaperPort window PreScanning to crop a portion you want to scan The Pre Scan button is used to preview an image for cropping any unwanted areas from the image When you are satisfied with the preview click the Start button in the scanner window to scan the image How to Use PreScan to Adjust an Image 1 Place the original face down in the ADF 2 Inthe Twain 32 Brother MFLPro Color Setup dialog box click the PreScan button The entire original will be scanned into the PC and will appear in the Scanning Area Scanning Aree Scanning PreScanned Image Cropped Image 3 To crop a portion of the original to be scanned drag any side or corner of the dotted outline in the Scanning Area with the left mouse button Adjust the dotted outline until it surrounds only the portion of the original you wish to scan HOW TO SCAN USING WINDOWS 17 2 Place the original face down in the ADF again Adjust the settings for Resolution Scan Type and Size in the Scanner window as needed Select the St
90. Package TextBridge Classic OCR v OCR Settings Document Format Word 7 0 Iv Display Link Icon Cancel Help OCR Package From the pull down list select TextBridge Classic OCR if you want to use the OCR package that was installed with the Brother software Click the OCR Settings button to choose how the OCR application will read the pages you scan into your word processor application The Preferences window will appear TextBridge Preferences x Auto Orientation Decolumnized Output Cancel Select your setting and click OK Auto Orientation Check this checkbox if you want your word processor application to read the page as it is set up Decolumnized Output Check this checkbox if you want your word processor application to read across the entire page from left to right Document Format From the pull down list select the file format you want to use for your word processor or text documents 15 11 USING THE WINDOWS9 BASED BROTHER MFL PRO CONTROL CENTER User Defined Button Scanner Setting Photos High Quality Modify Settings Target Application Application Microsoft Paint 7 Custom Link Settings OK Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Cust
91. Pause Press Redial Pause to insert a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Hold Press Hook Hold to place a call on Hold You can replace the handset without disconnecting the call Pick up the MFC handset Picking up an extension telephone handset will not release the call from Hold Fax Redial If you re sending a fax manually and the line is busy press Redial Pause to try again Anytime you want to make a second call to the last number dialed press Redial Pause to save time If you re sending a fax automatically and the line is busy the MFC will redial automatically up to three times at 5 minute intervals AUTO DIAL NUMBERS AND DIALING OPTIONS 8 7 Tone Pulse If you have pulse dialing service but need to send tone signals for example for telephone banking follow the directions below If you have touch tone service you do not need this feature to send tone signals Lift the handset Press Any digits dialed after this send tone signals When you hang up the MFC returns to pulse dialing service 8 8 AUTO DIAL NUMBERS AND DIALING OPTIONS Telephone Services Custom Features m m Bo m mm E BEE Your MFC supports the Distinctive Ring and Caller ID telephone services offered by some telephone companies If you have Voice Mail Call Waiting Call Waiting C
92. R To store the number without a name press Menu Set Return to Step 2 to store another One Touch number OR Press Stop Exit When you dial an auto dial number the LCD shows the name you ve stored or if you haven t stored a name the number you ve stored AUTO DIAL NUMBERS AND DIALING OPTIONS 8 1 Note If you need to store a pause longer than 3 5 seconds press Redial Pause two or more times 271 Note 8 2 You can store Groups for Broadcasting on the One Touch keys Storing Speed Dial Numbers You can store Speed Dial numbers so when you dial you will have to press only five keys Search Speed Dial the two digit location and Black Fax Start The MFC has 100 Speed Dial locations Press Menu Set 2 3 2 Use the dial pad to enter a two digit location 00 99 and then press Menu Set Enter the number up to 20 digits and then press Menu Set Use the dial pad to enter the name up to 15 characters and then press Menu Set You can use the chart on page 5 3 to help you enter letters OR Press Menu Set and then go to Step 5 to store the number without a name Return to Step 2 to store another Speed Dial number OR Press Stop Exit Changing One Touch and Speed Dial Numbers If you try to store a One Touch or Speed Dial number in a location where a number is already stored the LCD shows the current name stored there and then prompts you to either Press 1 to cha
93. RESS FAX START Press Black Fax Start The MFC starts printing the Print Quality Check Sheet only during initial ink cartridge installation The LCD shows C IS STEP Follow the instructions printed on the sheet Caution DO NOT remove ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the MFC will not know the quantity of ink left in the cartridge DO NOT shake the ink cartridges If you do so the ink may spill when you take off the sealing tape If ink stains your body or clothing wash with soap or detergent immediately If you mix the colors by installing an ink cartridge in the wrong color position you must clean the print head several times after correcting the cartridge installation and before you start printing Once you open an ink cartridge install it in the MFC and use it up within six months of installation Use unopened ink cartridges by the expiration date written on the cartridge package DO NOT refill the ink cartridges Attempting to use refilled cartridges and using incompatible inks may cause damage to the print head in this machine and such damage will not be covered by warranty Warranty coverage does not apply to problems caused by the use of 3rd party ink 3rd party ink cartridges Use only genuine Brother ink cartridges ite If INK EMPTY shows on the LCD after you install the ink cartridges check _ to make sure the ink cartridges are installed c
94. SET ONE TOUCH Store One Touch AUTO DIAL DIAL _ Dial so you can 8 1 dial by pressing only one key SPEED Store Speed Dial DIAL numbers so you can dial by 8 2 pressing only four keys SETUP Sets up a Group GROUPS number for 8 3 Broadcasting 4 SETUP TRANS ON mitia setup for REPORTS MISSION ONHMAGE Transmission Verification 11 1 OFF Qu Report and Fax Q2 OFF IMAGE Y Activity Report L ACT OFF INTERVAL 7 4 2 Days 11 1 24 12 6 Hours x 5 REMOTE FAX FWD OFF Sets MFC to FAX OPT PAGING forward fax FAX FORWARD messages OR 10 1 to call your PAGING Y pager FAX ON Stores incoming STORAGE faxes in memory for Remote 10 2 C OFF Retrieval 3 REMOTE Personalizes ACCESS 159 X code for 10 3 retrieving faxes 4 PRINT Prints incoming FAX faxes stored in 6 6 the memory 4 6 not The factory setting option is shown in bold ON SCREEN PROGRAMMING To access the menu press Menu Set gt to accept Qe e008 Main Menu Submenu Options Descriptions Selections 2 FAX 6 REMAINING Continued JOBS Check which jobs are in memory or cancel a Delayed 6 716 Fax or Polling job DISTINCTIVE 0 TEL SERVICE Uses the phone company Distinctive Ring subscriber service 9 3 to register the ring pattern with the MFC CALLER ID View or print a list of the last 30
95. STERED The display will return to normal after 2 seconds If you are sending a fax press Black Fax Start after pressing the One Touch key If you picked up the handset press Black Fax Start when the receiving fax machine answers with fax tones Speed Dialing Pick up the handset OR Press Hook Hold See Storing Speed Dial Numbers page 8 2 When you hear a dial tone press Search Speed Dial and then press then the two digit Speed Dial number If you pressed Hook Hold to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pickup the handset To hang up replace the handset If you are sending a fax press Black Fax Start after pressing the Speed Dial number If you picked up the handset press Black Fax Start when the receiving fax machine answers with fax tones AUTO DIAL NUMBERS AND DIALING OPTIONS 8 5 Access Codes and Credit Card Numbers Sometimes you may want to choose from among several long distance carriers when you make acall Rates may vary depending upon the time and destination To take advantage of low rates you can store the access codes or long distance carriers as One Touch and Speed Dial numbers You can store these long dialing sequences by dividing them and setting them up separately in any combination You can even include manual dialing using the dial pad The combined number will be dialed in t
96. UAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this manual has been compiled and published covering the latest product descriptions and specifications The contents of this manual and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication NOTICE DISCLAIMER OF WARRANTIES iii Brother One Year Limited Warranty and Replacement Service USA Only Who is covered This limited warranty warranty is given only to the original end use retail purchaser referred to in this warranty as Original Purchaser of the accompanying product consumables and accessories collectively referred to in this warranty as this Product If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used including but not limited to floor models or refurbished product prior to your purchase you are not the Original Purc
97. Use this mode to print precise images such as photographs Since the print data is much larger than normal mode the processing time data transfer time and print time will be longer 14 5 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY Media To achieve the best print results the media being printed on should be selected in the driver The MFC changes the way it places dots depending on the selected media type Paper Type Recommended Print Quality Selection Glossy Paper 4 color Super Fine Glossy Paper 3 color Super Fine Transparencies Fine Transparencies mirror Fine Note The print quality of black ink varies depending on the kind of glossy paper you are using Black ink is used when you select Glossy Paper 4 color If the glossy paper you are using repels the black ink select Glossy Paper 3 color which simulates black ink by combining the three ink colors Document The printer driver will select the most suitable color matching method depending on your document type Generally text and business graphics are printed vividly and photographic images are printed softly Auto The printer driver automatically selects the document type Photo Select this mode for photographic images Graphics Select this mode for documents that contain text or business graphics charts or clip art Custom If you want to select the color matching method and halftone method manually select this mode PRINTER
98. Why Should There Be Trouble 1 5 How Can You Avoid Possible Problems 1 5 Fax Tones and Handshake esee 1 5 ECM Error Correction Mode sees 1 6 Assembly and Connections 55 55 2 1 tes eak 2 1 Choosing a Location iecit rne Hr 2 2 EXC 2 3 Removing the Protective Yellow 2 3 Setting Up the MPC iiie ine i etre rere eda 2 4 Loading Paper in the Paper 2 8 Installing the Ink Cartridges esses 2 9 Important cede edente aee YR HORE TEST UD 2 11 Connecting the d a te eee eaa 2 13 Connecting an External Telephone 2 13 Connecting an External Telephone Answering Device 2 2 13 DEQUENCE as cidit eden eder tedio dedi eas 2 13 ConnectlODS ere pr 2 14 Recording Outgoing Message OGM 2 15 Special Line 1 2 15 Roll Over Phone Lines eere 2 15 Two Line Phone System eee 2 15 Converting Telephone Wall Outlets 2 16 Installing MFC External Two Line TAD and Two Line 1 3
99. You have the ability to change the configuration that includes the destination E mail application attachment file and the scanner settings Scan to Email Scan Aeticn onliguration Scan Settings Applicatior Cut look Express Link Preferences Folder USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS 16 4 To change the destination E mail application you use the Application pull down list to select the compatible E mail application which is installed on your system If you wish to change the attachment file type click on the Link Preferences button to display a list of file types Scan To Image SmartUl Hardware Section Software Section Hardware Buttons Exit Scan To E mail User Guide Restore Scan To Image Scan To OCR Brother MFC 3200C To configure the Scan to Image feature left click on the Scan to Image button and the following screen will appear You have the ability to change the configuration which includes the destination image format or document application Scan to Image Scan Action Configuration Scan Settings Application Microsoft Paint Microsoft WordPad Notepad Outlook Express Format Folder 16 5 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS To change the default setting of the scan click on the Scan Settings tab Scan to Image Scan Act
100. able in your area Viewing Caller ID List Caller ID memory stores information for up to thirty calls when the thirty first call comes in information about the first call is erased You can scroll through Caller ID information to review those calls made to your MFC Press Menu Set 2 0 2 Press E to select DISPLAY and then press Menu Set If the name was not received it will not be displayed Press EX to scroll through the Caller ID memory to select the Caller ID you want to view and then press Menu Set The LCD shows the caller s name and number and the date and time of the call Press EX to return to the Caller ID listing OR Press Stop Exit Printing Caller ID List Press Menu Set 2 0 2 Press EX to select PRINT REPORT 9 4 and then press Menu Set Press Black Fax Start TELEPHONE SERVICES Fa Remote Fax Options Not Available for Color Faxes x Forwarding Paging m E EI m EI m m s T You cannot use Paging and Fax Forwarding at the same time You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF Programming a Fax Forwarding Number When Fax Forwarding is set to ON your MFC stores the received fax in memory Then it dials the fax number you ve programmed and forwards the fax message Press Menu Set 2 5 1 2 Press GP until the LCD shows e FAX FORWARD and then press Menu Set 3 The LCD prompts
101. ack system so you can get instant answers to common technical questions and product information for all Brother products This system is available 24 hours a day 7 days a week You can use the system and an Index of fax back subjects In USA only 1 800 521 2846 The Brother fax back system number has been preprogrammed on One Touch key 1 Ordering Accessories and Supplies For best quality results use only genuine Brother accessories available at most Brother retailers If you cannot find the accessory you need and you have a Visa MasterCard Discover or American Express credit card you can order accessories directly from Brother In the USA you can visit us online for a complete selection of Brother accessories and supplies available for purchase In USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com In Canada 1 877 voice Description Item Ink Cartridge lt black gt LC21BK Ink Cartridge lt cyan gt blue LC21C Ink Cartridge lt magenta gt red LC21M Ink Cartridge lt yellow gt LC21Y Power Protector for A C Power and Phone Line QPD120 Telephone Line Cord LG3077001 Telephone Handset LE0446011 Handset Curled Cord LE6681001 Paper Support UU1309001 ADF Document Output Support LE3305001 ADF Document Support LE6396002 Output Paper Support LE6398002 Card Stock Support LE6486002 User s Guide LE6891001 Note Multi Function Link Pro Suite is NOT available on floppy d
102. ad Chapter 3 in this manual Printer Driver You can change the following printer settings when you print from your computer E Quality Speed Media E Color Matching Halftone E Color Enhance True2Life E Fast Draft Mode E Watermark Print Date amp Time USING THE MFC AS A PRINTER 13 1 Choosing the Right Kind of Paper To achieve high quality printing using your MFC it s very important to select the right kind of paper Be sure to read About Paper page 3 1 of Chapter 3 in this manual before selecting and purchasing paper for the MFC How to print your document When the MFC receives data from your computer it begins printing by picking up paper from the paper tray The paper tray can feed many types of paper and envelopes 1 From your computer select the Print command If your computer is also connected to any other printers select Brother 3200 as your printer driver from the Print or Print Settings menu in your software application and then click on OK to begin printing 2 Your computer sends a print command and data to the MFC The LCD shows RECEIVING DATA 3 When the MFC finishes printing all the data the LCD show the date and time Note You can select the paper source paper size and orientation in your application software 13 2 USING THE MFC AS A PRINTER Simultaneous Printing Fax Your MFC can print data from your computer while sending or receiving a fax or while scanning in
103. aller ID RingMaster an answering service or an alarm system or other custom feature on your telephone line it may create a problem in the operation of your MFC See Custom Features on a Single Line page 23 8 If you have Voice Mail on your phone line please read the following carefully Distinctive Ring El m mu mE Ej HN al term Distinctive Ring is used by Brother to identify a phone company service that is given many names depending on the telephone company you are using For example this service may be called SmartRing RingMaster Teen Ring Ident a Call or Ident a Ring What Does Your Telephone Company s Distinctive Ring Do Your telephone company s Distinctive Ring service allows more than one number on the same phone line If you need more than one phone number it is an inexpensive alternative to paying for an additional line Each phone number has its own distinctive ring pattern so you will know which phone number is ringing This is one way you can have a separate phone number for your Please consult your telephone company for availability and rates What Does Brother s Distinctive Ring Do The Brother machine has a Distinctive Ring feature that allows you to use your MFC to take full advantage of the telephone company s Distinctive Ring service You can dedicate the new phone number on your line to receiving only faxes
104. an Copy Find Rotate Duplicate Stack 1 22 Arar 23 Desktop April 5 1999 April 7 1999 April 7 1999 2 1 Mee P m 00000 ER 5 39 gt 200DPI Black amp White Claim Form max PaperPort Document 25 6K bytes Destop View displays items as thumbnails was used to create the item a non PaperPort item is represented by a small rectangular thumbnail and not an actual image Page View displays a close up of a x Ele Edit Search View Page Annotations ntemet Help single page and you can open a aj eja eons PaperPort item by double paa x Health Care clicking on it AS long as you have Benefits the appropriate application on 5 re E your computer to display it you n gm can also double click a non E SEE E u PaperPort item to open it p f ka p Z a Rm FE Claim Form max PaperPort Document 200 DPI Black amp White 1091 70 7 Page View displays each item as a full page Organizing Your Items in Folders PaperPort has an easy to use filing system for organizing your items The filing system consists of folders and items that you select to view in Desktop View An item can be a PaperPort item or a non PaperPort item E Folders are arranged in tree structure in the
105. an set the TEMPORARY lt gt volume to the VOL 5 6 AMPLIFY ON setting on a permanent or temporary basis foe The factory setting option is shown in bold 4 3 To access the menu press Menu Set 4 to accept to Exit Main Menu Submenu Selecione Options Descriptions Page 1 GENERAL 6 AUTO ON Changes for SETUP DAYLIGHT e Daylight Savings 53 ime E Continued OFF b automatically 7 TONE TONE Selects dialing PULSE mode PULSE 8 LOCAL ENGLISH Allows you to LANGUAGE C change the LCD See French anguage to Manual Canada Only eb nos anual 2 FAX 1 SETUP 04 x Sets number of RECEIVE 03 rings before 02 MFC answers in 6 2 01 FAX ONLY or 00 Y FAX TEL mode FT 70 Sets the length of RING TIME 40 C2 time for double 30 ring in FAX 6 3 20 TEL mode EASY ON Receive fax RECEIVE messages without SEMI pressing the Start 6 3 OFF Y ON Activate or deactivate the MFC from a 51 451 remote location You 6 5 can also personalize OFF Y these codes AUTO ON Reduces the size REDUCTION C of incoming fax images to fit on 6 4 OFF lt your paper 6 POLLING ON Sets up your fax RX e machine to poll eb another MFC 6 6 OFF Y Moe The factory setting option is shown in bold 4 4 ON SCREEN PROGRAMMING To access the menu press Menu Set
106. anning items you can bring items into PaperPort in a variety of ways and convert them to PaperPort MAX files in several different ways Print to the Desktop View from another application such as Microsoft Excel Import files saved in other file formats such as Windows Bitmap BMP or Tag Image File Format TIFF HOW TO SCAN USING WINDOWS 17 18 You can Export items in other formats You can export or save PaperPort items in several popular file formats such as BMP JPEG TIFF or self viewing For example to create a file for an Internet Web site export it as a JPEG file Web pages often use JPEG files for displaying images Exporting an image file Select the Save As command from the File pull down menu in the PaperPort window The Save XXXXX As dialog box will be displayed Select the drive and directory where you want to store the file Enter the new file name and choose the file type or select a name from the File Name text box You can scroll through the Directories and File Name listing for prompting Select the OK button to save your file or Cancel to return to the PaperPort without saving it 9 To Uninstall PaperPort and ScanSoft TextBridge For Windows 98 98SE Windows Me and Windows 2000 Professional Select Start Settings Control Panel Add Remove Programs and the Install Uninstall tab Select PaperPort 8 0SE from the list and click the Add Remove button Select Brother Ex
107. ant for the receiving machine to answer the call in as few rings as possible When you have an external telephone answering device TAD on your fax line your TAD will determine the number of rings before the call is answered Pay special attention to the directions chapter for connecting a TAD to your MFC in Chapter 2 Assembly and Connections ECM Error Correction Mode The Error Correction Mode ECM is a way for the MFC to check the integrity of a fax transmission while it is in progress ECM transmissions are possible only between machines that both have the ECM feature If they do you may send and receive fax messages that are continuously checked for their integrity Sufficient memory must be available in your MFC for this feature to work INTRODUCTION 1 6 Assembly and Connections Packing List Make sure you have the following items One Touch Labels ESN Ink Cartridges e ADF Document Support Telephone Handset 7 Paper Support Handset ina Curled i Telephone Line Cord Card Stock pedi pem ADF Document Output Support Accessory p Order Form Output Paper Cable Tie Software License Support For USB Cable 5 Agreement i Test Sheet For USA Only Filter Core EN For USB Cable Quick Setup Guide x Users S Guide
108. any Only the MFC rings for 20 30 40 or 70 seconds no other phones on the same line ring the special double ring However you can answer the call on any extension phone in a separate wall jack on the same line as the MFC See Operation from Extension Telephone page 6 5 Press Menu Set 2 1 2 Press EX to select how long the fax machine will ring to alert you that you have a voice call and then press Menu Set Press Stop Exit Now when a call comes in and the MFC is set to FAX TEL mode all phones on this line will ring the number of times you selected in Ring Delay You can let the MFC answer and detect if it s a fax or voice call If it s a fax call the MFC prints the fax If it s a voice call the MFC signals you with a double ring for the length of time you selected in F T Ring Time Even if the caller hangs up during the double ringing the MFC continues for the set time Easy Receive When you use this feature you don t have to press Black Fax Start when you answer a fax call and hear calling beeps Just hold the handset and wait a few seconds When you see RECEIVING on the LCD or when you hear chirps through the handset of an extension phone connected to another wall jack just replace the handset Your fax machine does the rest Selecting ON allows the MFC to receive fax calls automatically even if you lift the handset of an extension or external phone Selecting SEMI lets the MFC receive the call only
109. aper type Plain paper inkjet paper coated paper glossy paper transparencies and envelopes Paper size A4 Letter Legal A5 Executive envelopes COM 10 DL C5 Monarch Postcard Index card Width 3 5 8 5 89 216 mm Length 5 14 127 356 mm Weight 17 32 lb 64 120 g m Thickness 0 003 0 006 0 08 0 15 mm envelopes up to 0 02 0 52 mm postcard up to 0 009 0 23 mm glossy paper up to 0 007 0 18 mm Maximum paper tray capacity Approx 100 sheets of 20 Ib 75 g m plain paper Approximately 50 sheets of plain paper Face up print delivery to the output paper support We recommend that you remove each sheet immediately from the output paper support to prevent a paper jam or curled pages SPECIFICATIONS 3 Consumable Items Ink Black and 3 individual color ink cartridges separate from the print head Service Life of Ink Approximately 950 page Black cartridge at 5 Cartridge coverage with 600 x 150 dpi resolution Draft Approximately 450 page Color cartridge at 5 coverage with 600 x 150 dpi resolution Draft These numbers are based on consecutive printing the numbers will vary based on print frequency and number of pages The MFC periodically cleans the print head to maintain print quality This process consumes a small amount of ink S 4 SPECIFICATIONS Glossary ADF Automatic Document Feeder Refers to the number of pages that can be placed in the document feeder and fed one a
110. art and hang up immediately If you answered at an extension phone press your Fax Receive Code default setting is 51 When your MFC answers hang up Custom Features on a Single Line If you have Call Waiting Call Waiting Caller ID Ring Master Voice Mail an alarm system or any other custom feature on a single phone line with your MFC it may create a problem sending or receiving fax data For example If you are sending or receiving a fax message while a custom feature signal comes through on the line the signal can temporarily interrupt or disrupt the fax data Brother s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive information on a single shared line with custom features If avoiding a slight interruption is crucial to your business a separate line with no custom features is recommended Printer Difficulties Horizontal lines appear in Text or Graphics Clean the print head See Cleaning the Print Head page 23 10 If you clean the print heads five times and the print has not improved call Brother Customer Service at 1 800 284 4329 in USA 1 877 BROTHER in Canada or 514 685 6464 in Montreal Scanning Difficulties TWAIN Errors appear while scanning Make sure the Brother TWAIN driver is selected as the primary source In PaperPort click File Select Source highlight the Brother TWA
111. art button This time only the selected area of the original will appear in the PaperPort window In the PaperPort window use the options available to refine the image See PaperPort for Brother Online Documentation on the CD ROM for details Settings in the Scanner Window Resolution Resolution Select the scanning resolution from the Resolution drop down list Higher resolutions take more memory and transfer time but can achieve a finer scanned image You can choose Black amp White Resolution Gray 256 color 2 ae Error Diffusion 100 x 100 dpi Yes Yes Yes 150 x 150 dpi Yes Yes Yes 200 x 100 dpi Yes No No 200 x 200 dpi Yes Yes Yes 200 x 400 dpi Yes No No 300 x 300 dpi Yes Yes Yes 400 x 400 dpi Yes Yes Yes 600 x 600 dpi Yes Yes Yes 1200 x 1200 dpi Yes No Yes 2400 x 2400 dpi Yes No Yes Scan Type Black amp White Set the Scan Type to Black amp White for text or line art Gray Scale For photographic images set the Scan Type to Gray Error Diffusion or True Gray Colors Choose either 256 Color which scans up to 256 colors 24 bit color which scans up to 16 8 million colors Although using 24 bit color creates an image with the most accurate colors the image file will be approximately three times larger than a file created with 256 Color 17 3 HOW TO SCAN USING WINDOWS Brightness Brightness Adjusting the brightness settings to obtain the best image The Br
112. ault setting Press Menu Set 2 2 2 Press EX to select the resolution you want and then press Menu Set Press Stop Exit 7 3 STANDARD Suitable for most typed documents FINE Good for small print transmits a little slower than Standard resolution S FINE Good for small print or artwork transmits slower than Fine resolution black and white only PHOTO Use when original has varying shades of gray this is the slowest transmission time black and white only Manual Transmission Manual transmission lets you hear the dial tone ringing and fax receiving tones while sending a fax Place the original face down in the ADF Pick up the handset and listen for a dial tone OR press Hook Hold and listen for a dial tone Enter the fax number you want to call You can enter the digits using the dial pad or you can enter a One Touch or Speed Dial number or you can call using Search See One Touch Dialing page 8 5 When you hear the fax tone press Black Fax Start Replace the handset Automatic Transmission This is the easiest way to send a fax IMPORTANT Do not pick up the handset or press Hook Hold to listen for a dial tone Place the original face down in the ADF Enter the fax number using the dial pad One Touch Speed Dial or Search See Speed Dialing page 8 5 Press Black Fax Start SETUP SEND Note Color Fax Transmission Your MFC allows you to transmit a color fax
113. aused from service maintenance modifications or tampering by anyone other than a Brother Authorized Service Representative or from the use of supplies or consumable items that are non Brother products Operation of the MFC Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end user purchaser In order to obtain warranty service the MFC Facsimile machine must be delivered or shipped freight prepaid by the end user purchaser to a Brother Authorized Service Center together with your Proof of Purchase in the form of a Sales Receipt For laser products Failure to remove the Toner Cartridge and Toner Drum Unit on applicable models during shipping will cause severe damage to the MFC Facsimile and will VOID the Warranty Refer to your Operation Manual for proper packaging For ink jet products Do not remove the ink cartridges during shipping Damage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your Operation Manual for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice or representation provided
114. being printed on should be selected in the driver The MFC changes the way it places dots depending on the selected media type Paper Type Recommended Print Quality Selection Plain Paper Normal Inkjet Paper Fine Glossy Paper 4 color Super Fine Glossy Paper 3 color Super Fine Transparencies Fine Transparencies mirror Fine The print quality of black ink varies depending on the kind of glossy paper you are using Black ink is used when you select Glossy Paper 4 color If the glossy paper you are using repels the black ink select Glossy Paper 3 color which simulates black ink by combining the three ink colors 2 Quality Settings You can select from the predefined quality settings for your document If you want to check or access additional selections for the print quality refer to the Print Quality in the Advanced Options 3 Color This selection allows a color document to be printed in Black amp White only Color O Black amp White e Color 14 15 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY Advanced Options Click the Advanced button in the Layout tab or Paper Quality tab to access the screen below Brother MFC 3200C Advanced Options X Brother MFC 3100C Advanced Document Settings PaperjOutput esses SH ICM Method ICM Handled by Host System ICM Intent Pictures Fast Draft Mode Off Bi directional Print Auto 1 Pa
115. ck Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button 15 13 USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER FAX Settings Brother MFL Pro Fax FAX Resolution Fine 200 x 200 To change the fax options click the FAX Options button Click the OK button when you are ready to save your FAX settings Pro Fax on Properties screen appears Brother PC FAX on BRMFC Properties 2 x Device Options Letter 8 11 in Paper Size letter 8 1x11 in Orientation 2 Landscape Resolution 200200 dpi 200 100 dpi Restore Defaults About Select the Paper Size and Orientation Portrait or Landscape and click OK To return to the factory default settings click the Restore Defaults button USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER 15 14 Using the Windows Based Brother SmartUI Control Center For Windows XP Brother SmartUI Control Center The Brother Control Center is a software utility that allows you to quite easily with very few mouse clicks access the most frequently used scanning applications Using the Control Center eliminates the need to manually launch the specific applications The Brother Control Center provides four categories of operations 1 Scan directly to file E mail word processor or graphic application of your choice 2 Enhanced copy f
116. ctional Printing Color Mono e rine 21 4 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK Sending a Fax from Your Macintosh Application For OS 8 5 9 2 You can send a fax directly from your Macintosh application using the following steps Create a document in a Macintosh application 2 To begin the fax transmission select Print from the File menu The Printer dialog box appears brother MFC XXx 1 6 0 Print output Copies i pin HRS Pages amp All From E To Quality Draft amp Normal Super Fine Address 1 MediaType Plain Paper Color Mono m Fast Draft Mode Color Mono Save Settings When Printer is selected the top button shows Print and the Address button is grayed 3 From the Output pull down menu select Facsimile brother MFC XXx 1 6 0 Sena rax output Copies Pages amp All From To Option Quality S Draft Normal Fine Super Fine Media Type Plain Paper Color Mono E Fast Draft Mode Color Mono Save Settings When Facsimile is selected the top button shows Send Fax and the Address button is available USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK 21 5 4 Click Send Fax The Send Fax dialog box appears Send Fax Input Fax Number Destination Fax
117. ctive Ring 9 3 Caller ID a ee e Re 9 3 Viewing Caller ID List eene 9 4 Printing Caller ID List eere 9 4 xii Remote Fax Options Not Available for Color Faxes 10 1 Fax Forwarding Paging esee 10 1 Programming a Fax Forwarding Number 10 1 Programming Your Pager 10 1 Setting Fax Storage ee eed ipd e PE OE E 10 2 Backup Prift esi in esed qe Pres 10 2 Changing Remote Retrieval Access Code 10 3 Remote Retrieval iiic teen i e EHE C pb 10 3 Using Remote Retrieval Access 10 3 Remote Commlatids eatis 10 4 Retrieving Fax Messages seen 10 5 Changing Fax Forwarding Number 10 5 Printing LR 71 Settings and Activity 11 1 Customizing the Transmission Verification Report 11 1 Setting the Fax Activity Report Interval 11 1 Using the Reports Key eee 11 2 To Print a Repott edere reete Renner 11 2 Making Copies sisssvessssssesecsnsssescsssensesessnsusssvesasessssssevesses 2 1 Basic Copy Operations 12 1 Making a Single Copy eee 12 1
118. d ampere rating Also make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes USA only 12 Do not place anything in front of the machine that will block received faxes Do not place anything in the path of received faxes 3 Wait until pages have exited the machine before picking them up 3 4 Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product 15 Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points and or other risks and may void your warranty Refer all servicing to Authorized Service Personnel A list of Authorized Service Centers has been included for your convenience or you may contact Customer Service for your nearest Brother Authorized Service Center See Brother Numbers page i This product does not have an ON OFF switch Therefore it is very important that you have easy access to the main plug and the main socket to which the plug is connected in case the main power to the MFC must be disconnected quickly Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions A When the power cord is damaged or frayed B If liquid has been spilled into the product C If the product
119. d illustrations of some of the LCD messages boldface Bold typeface identifies a specific key on the MFC control panel italics Italics typeface emphasize an important point or refer you to related topic bubble dot Bubble Dot typeface identifies the messages on the LCD of the MFC A Warnings detail precautions you must take to avoid possible personal injury Cautions specify procedures you must follow or avoid to prevent possible damage to the MFC Notes tell you the proper response for a situation that may AN occur FYI tips provide details about how the current operation interacts with other features Improper Setup alerts you to devices and procedures that are not compatible with the MFC INTRODUCTION Product Registration Fax Test Sheet and Product Registration USA Only After programming your Station ID please fill in the TEST SHEET included with your MFC and then fax it to Brother s Automated Fax Response System as your first transmission This will check that your MFC is working properly To receive a response you must have set up your Station ID See Setting Station ID page 5 2 In USA only 1 877 268 9575 When your TEST SHEET is received a Confirmation Sheet and Product Registration form will be sent back to your machine Please fill in the form and return it to complete your registration On Line Registration USA and Canada Insert the MFL Pro Suite CD ROM into your CD ROM drive Click On Lin
120. d in the Format for pop up menu You can change the settings for Paper Size Orientation and Scaling then click OK Settings Page Attributes Format for 3200 m Brother MFL Pro Color PaperSize Letter ka 8 50 in x 11 00 in Orientation Scale 100 Pe Printing a document From application software such as TextEdit click File menu When the print dialog appears then click Print Make sure MFC 3200C is selected in the Printer pop up menu Printer 3200 Presets Standard e Copies amp Pages m Copies 4 Collated Pages AIl O From 1 to 1 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK 21 3 Choosing printing options If you want to print multiple copies a specific range of pages or multiple pages on a single sheet of paper or to control the special printing features of a printer or application choose options in the Print dialog Printer MFC 3200C 3 Presets Standard Copies amp Pages E Layout Output Options Collated Print Settings Color Control Summary 1 to 1 Save Custom Setting Preview Print gt Printer MFC 3200C Presets Standard T Print Settings Quality Normal Media Type Plain Paper O Fine Super Fine Paper Thickness Regular F Bi Dire
121. dex 0 access codes storing and dialing 8 6 accessories and supplies ii ADF Automatic Document Feeder 7 1 alternating displays 4 1 assembly idee ree pee 2 3 ADF document output support 2 7 ADF document support 2 6 grounded 3 prong plug 2 4 loading paper 2 8 output paper support 2 6 paper support 44040422221 2 5 automatic dialing deann nien 8 4 8 5 fax TECEIVG 6 1 faz eat 7 4 transmission sese 7 3 Backup Print sss 10 2 Brighttess os deo iege 1 4 Broadcasting e eee 8 6 setting up Groups for 8 3 Brother accessories and supplies ii Brother numbers sssss i Customer Service sss i fax back system ii Frequently Asked Questions FAQs i test sheet sending 1 2 Brother Control Center using and configurating 15 2 to 15 14 CALL PICKUP 22 222 9 3 Caller ID etr 9 3 9 4 canceling Fax Forwarding s 10 4 fax jobs in memory 6 7 jobs awaiting redial 7 6 H Paging cuire Renee 10 4
122. dial numbers However if you want to store pause press ff After you hear your MFC beep hang up and wait Your MFC calls the remote fax machine The remote fax machine prints your fax messages Changing Fax Forwarding Number You can change the default setting of your fax forwarding number from a remote fax machine Dial your fax number When your MFC answers immediately enter your Remote Retrieval Access Code 1 5 9 X If you hear one long beep you have messages When you hear two short beeps use the dial pad to press 9 5 4 Note Wait for the long beep and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded up to 20 digits followed by You cannot use and as dial numbers However if you want to store pause press After you hear your MFC beep hang up REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAXES 10 5 Printing Reports MFC Settings and Activity m EI mm m mm m E m E Note 11 1 Two reports require initial setup in the Menu table Transmission Verification Report and Fax Activity Report For initial setup Press Menu Set 2 4 1 OR Press Menu Set 2 4 2 Customizing the Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax This report lists the time and date of transmission and whether the transm
123. e Web pages often use JPEG files for displaying images Exporting an Image File Select the Export command from the File pull down menu in the PaperPort window The Export XXXXX As dialog box will be displayed Select the drive and directory where you want to store the file Enter the new file name and choose the file type or select a name from the File Name text box You can scroll through the Directories and File Name listing for prompting Select the OK button to save your file or Cancel to return to the PaperPort without saving it HOW TO SCAN USING WINDOWS 17 14 Using ScanSoft PaperPort 8 0 and TextBridge OCR For Windows XP ScanSoft PaperPort for Brother is a document management application You will use PaperPort to view scanned documents PaperPort has a sophisticated yet easy to use filing system that will help you organize your graphics and text documents It allows you to combine or stack documents of different formats for printing faxing or filing ScanSoft PaperPort can be accessed through the ScanSoft PaperPort program group See On Line Documentation for Multi Function Link Pro on the CD ROM PaperPort DER Edit View Item Tools Help al t x f i Search Folders Delete Undo Meus Folders x 8 My PaperPort Documents LJ Articles C Bank Statements 1 Business Cards CJ Faxes C Investments 1 Photographs C Pre
124. e File menu in your application software Select Brother MFC 3200C as your printer and click Properties The Brother MFC 3200C on BRUSB Properties dialog box will appear Noel The way you access the printer driver settings depends on your operating system and software applications L The screens shown in this section are from Windows 98 Second Edition The screens on your Computer may vary depending on your Windows Operating System 2 Brother offers both a Windows Logo Tested WHQL driver and Brother Native Driver on the CD ROM The Windows Logo Tested Driver is automatically installed when you follow the installation steps in the Quick Setup Guide pages 17 to 20 The Brother Native driver offers some features that are not available with the Windows Logo Tested Driver The features available on the Brother Native driver can vary by model Please see the README WRI file on the CD ROM or the visit us at http solutions brother com for details on these features You must follow the steps in the Quick Setup Guide pages 17 to 20 before you can m and to the installation procedure for the Brother Native Driver If You Are Using Windows XP 14 1 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY Features in the Brother Native Driver The following section describes the Brother Native Driver features and selections available for Windows Paper Tab The paper tab screen allows you
125. e Registration to register your product INTRODUCTION 1 2 Color q Va Wo ink E MFC 3200C Control Panel Overview Redial OSS 3 0000 Pause Black Fax Start Liquid Crystal Display LCD The LCD displays messages to help you set up and operate your MFC Ink Cleans the ink print heads and replaces an ink cartridge One Touch Keys These 4 keys give you instant access to 8 previously stored auto dial numbers Shift Accesses the second number stored on each One Touch key 5 8 Scan to Lets you scan the next original into your computer and select the type of destination word processing graphics or E mail application 1 3 INTRODUCTION Copy Keys For the Next Copy Only Options You can quickly and easily select temporary settings for the next copy only Color Copy Makes a full color copy Black Copy Makes a black and white copy Hook Hold Lets you dial telephone and fax numbers without lifting the handset OR Lets you place telephone calls on hold Reports Accesses the Reports menu so you can select a report to print Help List Auto Dial Fax Activity Transmission Verification User Settings Dial Pad Use to dial phone and fax numbers and as a keyboard for entering information into the MFC The key lets you switch the dialing type during a telephone call from PULSE to TONE Search Speed Dial Lets you look up numbers stored i
126. e Send To Bar is to select an item and then fax it This sample Send To Bar shows several applications with links to PaperPort f kE 27 8 c If PaperPort does not automatically recognize one of the applications on your computer you can manually create a link using the Add to Send To Bar command See PaperPort in the On Line Documentation on the CD ROM for more information about creating new links 17 17 HOW TO SCAN USING WINDOWS ScanSoft TextBridge OCR lets you convert image text in to text you can edit Software by ScanSoft uu ScanSoft TextBridge OCR is installed automatically with PaperPort when you install Multi Function Link Pro on your computer ScanSoft PaperPort can quickly convert the text on a ScanSoft PaperPort item which is really just a picture of the text into text that you can edit with a word processing application PaperPort uses the optical character recognition application ScanSoft TextBridge which comes with PaperPort OR PaperPort uses your application if it is already on your computer You can convert the entire item or by using the Copy Text command you can select only a portion of the text to convert Dragging an item onto a word processing link icon starts PaperPort s built in OCR application or you can use your own OCR application E pg V xd ww 7 8 gt d You can Import items from other applications In addition to sc
127. e call is received As with all fax units this machine must be connected to a two wire system If your line has more than two wires proper connection of the MFC cannot be made If You are Installing the MFC to Work with a PBX It is not guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX If all incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to MANUAL All incoming calls should initially be regarded as telephone calls The MFC may be used with either pulse or tone dialing telephone service ASSEMBLY AND CONNECTIONS Custom Features on Your Phone Line If you have Voice Mail Call Waiting Call Waiting Caller ID RingMaster an answering service an alarm system or other custom feature on one phone line it may create a problem with the operation of your MFC See Custom Features on a Single Line page 23 8 ASSEMBLY AND CONNECTIONS 2 18 Paper About Paper BEE The quality of your document be affected by the kind of paper you use in the MFC You can use plain paper inkjet paper coated paper glossy paper transparencies and envelopes We recommend testing various papers before purchasing large quantities For best results use the recommended paper To ensure the best pr
128. e down in the ADF Use the dial pad to enter the number of copies you want up to 99 Press Options and select OPT PAPER SIZE and then press Menu Set e Press to select the size of paper you are using LETTER LEGAL A4 POST CARD 4 x 6 and then press Menu Set Press Black Color Copy OR Press S for additional settings Copy Quality You can change the copy quality setting NORMAL BEST or FAST FAST Fast copy speed and lowest ink consumption Use FAST to save time documents to be proof read large documents or many copies NORMAL Recommended mode for ordinary printouts Good copy quality with adequate copy speed BEST Use this mode to copy precise images such as photographs BEST uses the highest resolution and slowest speed Place the original face down in the ADF gt Use the dial pad to enter the number of copies you want up to 99 Press Options and select OPT QUALITY and then press Menu Set Press D to select the copy quality resolution and then press Menu Set e Press Black Copy or Color Copy OR Press for additional settings Copy Brightness Place the original face down in the ADF 7 Use the dial pad to enter the number of copies you want up to 99 Press Options and press to select OPT BRIGHTNESS and then press Menu Set Press C to make a lighter copy OR press C to make a darker copy and then
129. e from the Advanced Properties Click the OK button after you choose your settings Advanced Properties Advanced Properties Appearance Brightness Contrast Resolution Picture type 100 Color picture Y 9 The scanner resolution you can select is up to 600 x 600 dpi 6 To start scanning your document click the Scan button in the Scan dialog box 17 7 HOW TO SCAN USING WINDOWS Brother Scanner Utility The Brother Scanner Utility is used for configuring the scanner driver for resolutions greater than 600dpi To run the utility You can run the utility by selecting the Scanner Utility located in the Start Program Brother Brother MFL Pro Suite menu Mote Scanning at resolutions greater than 600dpi may cause problems with some scanning applications 7 Scanner Utility WIA Device Brother 7 Max Resolution dpi 1200x1200 2400x2400 Cancel HOW TO SCAN USING WINDOWS 17 8 Using the Color Scan Key You can use the Scan to key on the control panel to scan originals into your word processing graphics or E mail applications 2 Scan to The advantage of using the Scan to key is that you avoid the mouse clicks required to scan from your Q If you have connected a Macintosh the control panel keys will not work with your computer Please see page 21 1 Before you can use the Scan to key on the control panel you must have connected
130. e number of the test print that most closely matches the number 0 sample 1 8 12 For 1200 DPI press the number of the test print that most closely matches the number 0 sample 1 8 13 Repeat Steps 1 and 2 in Print Quality Check to print another sample Print Quality Check Sheet and then check it 14 Press Stop Exit T When an ink head nozzle is clogged After the ink head nozzle is cleaned the printed sample looks like this the horizontal lines are gone If you still see missing ink in this Print Quality Check Sheet repeat the cleaning and test print procedures at least five times If ink is still missing after the fifth cleaning and test print replace the ink cartridge for the clogged color Perhaps the ink cartridge was in your MFC over six months or the expiration date written on the cartridge package has passed Or the ink may not have been stored properly before use After replacing the ink cartridge check it by printing another Print Quality Check Sheet If the problem still exists repeat the cleaning and test print procedures at least five times for the new ink cartridge If ink is still missing call Customer Service at 1 800 284 4329 in USA 1 877 BROTHER in Canada or 514 685 6464 in Montreal Caution Do NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 12 Packing and Shipping the
131. ed with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life and b Problems arising from other than defects in materials or workmanship This limited warranty is VOID if this Product has been altered or modified in any way including but not limited to attempted warranty repair without authorization from Brother and or alteration removal of the serial number What to do if you think your Product is eligible for warranty service Report your issue to either our Customer Service Hotline at 1 800 284 4329 or a Brother Authorized Service Center within the applicable warranty period Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U S For the name of local Brother Authorized Service Center s call 1 800 521 2846 What Brother will ask you to do After contacting Brother or a Brother Authorized Service Center you may be required to deliver by hand if you prefer or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale You are responsible for the cost of shipping packing product and insurance if you desire You are also responsible for loss or damage to this Product in
132. eed hte 19 4 The Address BOOK iiio itt eta 19 5 Setting Up a Member in the Address Book 19 6 Setting Up a Group for Broadcasting 19 7 Editing Member Information sese 19 7 Deleting a Member or Group 2 19 8 Exporting the Address 2 2 42 2 19 8 Importing to the Address Book sess 19 9 Setting Up a Cover Page sese 19 10 jg M 19 11 ProM oos e 19 11 Comment irre i 19 11 Select Cover Page Form eee 19 11 Import BMP tile cerit rettet 19 11 Count Cover Page indecens 19 11 Sending a File as a PC FAX Using the Facsimile Style retener 19 12 xviii t etit de a te 19 13 Sending a File as a PC FAX Using the Simple Style 19 13 Using Automatic E Mail Printing 20 1 For Windows 98 98SE Me la 20 1 Mam Peat tres 5 nrbe ntt terae 20 1 To Access the On Line Documentation 20 1 To Install Automatic E mail Printing Optional Application eene 20 1 Using the Brother MFC with a New Power Macintosh G3 G4 or iMac iBook 21 1 Set Up Your USB Equipped Apple Macintosh G3 G4 or iMac iBook withMac OS 8 5 9 2 or OS X vy 10 1 ite eo e ee 21 1 Usi
133. en the LCD shows the option you want press Menu Set Press Stop Exit INITIAL SETUP 5 4 Setting the Speaker Volume Press Menu Set 1 5 3 Press EX to select LOW MED HIGH or OFF and then press Menu Set Press Stop Exit OR If you are using Hook Hold you can adjust the speaker volume while dialing You can turn the speaker off or you can select a speaker volume level The default setting is the lowest volume Press EX to adjust the volume level With each key press the volume changes as the LCD shows the active setting The new setting will remain until you change it again Setting the Handset Volume Press Menu Set 1 5 4 7 Press EX to select HIGH or LOW and then press Menu Set 3 Press Stop Exit OR You can adjust the handset volume any time you are talking on the telephone There are two handset volume levels LOW and HIGH The default setting is LOW Press EX to adjust the volume level The LCD shows the setting you are choosing The new setting will remain until you change it again 5 5 INITIAL SETUP T Choosing the Handset Volume For Volume Amplify Before you begin to use the machine you must decide if you need to set the handset volume to VOL AMPLIFY ON for a user who is hearing impaired The AMPLIFY volume level complies with FCC standards VOLUME AMPLIFY OFF This default setting is appropriate if none of the users are hearing impaired During a conversation us
134. er driver setting Print Too Dark or Too Light Make sure your ink cartridges are fresh Cartridges are good up to two years after that the ink may become clogged Cartridge expiration dates are printed on the package Try using recommended special paper See Chapter 3 The recommended environment for your fax machine is between 68 F to 91 F Print Appears Dirty or Ink Seems to Run Make sure you are using the recommended paper See Chapter 3 Don t handle the paper until the ink is dry The recommended environment for your MFC is between 68 F to 91 F White Lines in Text or Graphics Stains Appear on the Reverse Side or at the Bottom of the Page Clean the print head See Cleaning the Print Head page 23 10 Make sure the Printer Platen and Pick Up Roller are not dirty with ink mist See page 23 16 Vertical Black Lines When Receiving The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine Ifthe problem continues call Brother Customer Service at 1 800 284 4329 in USA 1 877 BROTHER in Canada or 514 685 6464 in Montreal Received color fax prints only in B amp W Left and right margins are cut off Replace the color ink cartridges that are empty or nearly empty and then ask the other party to send the color fax again See Replacing the Ink Cartridges page 23 17 Turn on Auto Reduction
135. er product including FAQs User Guides Driver updates and Tips for using your machine PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 12 Features in the Printer Uni Driver WHQL For Windows XP The Windows XP printer driver utilizes Microsoft s uni driver architecture The following section describes the driver features and selections available for Windows XP Layout Tab Brother MFC 3200C Printing Preferences Layout Paper Quality Orientation _ O Landscape Page rder Front to Back O Back to Front 1 Orientation Select the Orientation which is how your document will be positioned on the paper Portrait or Landscape Portrait Landscape 14 13 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 2 Pages Per Sheet You can select 1 2 4 6 9 or 16 pages to be printed on one sheet of paper The image of each page will be reduced as needed to fit on the paper 2in 1 4in1 Paper Quality Tab amp Brother MFC 3200C Printing Preferences Layout Papet Quality Tray Selection EG Paper Source Automatically Select 5 Media Plain Paper PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 14 1 Tray Selection Paper Source The machine feeds subsequent pages automatically even if you select either Automatically Select or Feeder Media To achieve the best print results the media
136. ers can press Volume E on the control panel to adjust the volume to LOW or HIGH When the handset is replaced the handset volume will remain until you change it again VOLUME AMPLIFY ON TEMPORARY This setting is appropriate if some of the users are hearing impaired During a conversation users can press Volume EX on the control panel to adjust the volume to LOW HIGH or AMPLIFY When the handset is replaced the handset volume returns to the default setting of LOW VOLUME AMPLIFY ON PERMANENT Choose VOL AMPLIFY ON PERMANENT if all of the users are hearing impaired During a conversation users can press Volume or on the control panel to adjust the volume to LOW HIGH or AMPLIFY When the handset is replaced the handset volume returns to the default setting of AMPLIFY When you press Volume E on the control panel to adjust the volume the LCD shows the setting you are choosing Each key press changes the volume to the next setting A WARNING 1 It is important that you do NOT choose PERMANENT unless ALL the users are hearing impaired Otherwise the default setting of AMPLIFY may damage the hearing of some users Setting Volume Amplify Please carefully read Choosing the Handset Volume on page 5 6 before you do the following steps Press Menu Set 1 5 5 INITIAL SETUP 5 6 A N N 5 7 If none of the users are hearing impaired press EX to select VOL AMPLIFY OFF and then p
137. ert you to a voice call If you re at the MFC you can lift the handset to answer If you re at an extension phone you ll need to lift the handset during the F T Ring Time and then press ff 5 1 between the double rings If no one is on the line or if someone wants to send you a fax send the call back to the MFC by pressing 5 1 Using a Cordless External Handset If your cordless telephone is connected to the EXT jack of the MFC and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the MFC answer first you will have to answer using the cordless and then go to the MFC so you can press Hook Hold to transfer the call to the cordless handset Changing the Remote Codes Remote Codes might not work with some telephone systems The preset Fax Receive Code is 5 1 The preset Telephone Answer Code is 5 1 If you are always disconnected when accessing your external TAD remotely _ try changing the Fax Receive Code from 5 1 to and the Telephone Answer Code from 5 1 to 9 9 9 SETUP RECEIVE 6 5 Press Menu Set 2 1 4 Press EX to select ON or OFF and then press Menu Set If you want to enter a new Fax Receive Code and then press Menu Set If you want to enter a new Telephone Answer Code and then press Menu Set Press Stop Exit Printing a Fax in Memory If you set Fax Storage to ON for remote retrieval you can still print a fa
138. es it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business other entity or individual In order to program this information into your MFC complete the steps described on page 5 2 If you do not enter a fax number no additional information can be entered Setting the Ring Volume Press Menu Set 1 5 1 Press EX select OFF LOW or HIGH and then press Menu Set 3 Press Stop Exit OR You can adjust the ring volume when your MFC is idle You can turn the ring OFF or you can select a ring volume level Press EX to adjust the volume level With each key press the MFC rings so you can hear the active setting as the LCD shows it Each key press changes the volume The new setting will remain until you change it again Setting the Beeper Volume You can set the beeper to LOW HIGH or OFF The default setting is LOW When the beeper is set to LOW or HIGH the MFC beeps every time you press a key or make an error and when fax sending or receiving is finished Press Menu Set 1 5 2 lt BEEPER Press e to select your option es Wh
139. ess Book Stored Fax Numbers 1 GROUP Barbie 908 477 8888 Bob 908 869 8888 Frank 908 236 8888 Tony 908 569 8888 New Edit Delete 5 Click OK The Print Facsimile dialog box reappears brother MFc xxx 1 6 0 Fopis EA MEL 6PM Pages Q From L To Option Quality D Draft amp Normal Fine 5 Super Fine Media Type Plain Paper v Color Mono Fast Draft Mode Color Mono Save Settings 6 If you are ready to send your fax click Send Fax Follow the steps on page 21 5 for sending a fax 21 8 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK Using Brother TWAIN Scanner Driver with Your Apple Macintosh For OS 8 6 9 2 The Brother MFC software includes a TWAIN Scanner driver for Macintosh This Macintosh TWAIN Scanner driver can be used with applications that support the TWAIN specification You can use PaperPort for scanning PaperPort Desktop B E Sample Files E 7 PaperPort Items in Sample Files 8 Total Items Favorite Folders Letter Welsh Cow USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK 21 9 Accessing the Scanner Run your PaperPort software You will see the PaperPort icon in the upper right hand corner of your screen The first time you use the Brother TWAIN driver set it as the default by
140. et Paper Letter 20 Sheets Glossy Paper Letter 20 Transparencies Letter 10 Envelopes DL COM 10 C5 10 Monarch Postcard 4 x6 30 Index Card 5 x 8 30 f you want to load thick paper such as postcards index cards envelopes and glossy paper in the paper tray you must first install the Card Stock Support in the paper tray Paper Specifications for Paper Tray Cut Sheet Paper Weight Plain Paper 17 to 32 Ib 64 to 120 g m Inkjet Paper Up to 32 Ib 120 g m Glossy Paper Up to 40 Ib 150 g m Postcard Up to 45 Ib 170 g m Index card Up to 32 Ib 120 g m Thickness Plain Paper 0 003 to 0 006 inches 0 08 to 0 15 mm Inkjet Paper Up to 0 006 inches 0 15 mm Glossy Paper Up to 0 007 inches 0 18 mm Envelopes Up to 0 02 inches 0 52 mm Postcard Up to 0 009 inches 0 23 mm Index card Up to 0 006 inches 0 15 mm Paper Tray Up to 0 39 inches 10 mm Approximately 100 sheets of 20 Ib 75 g m Output Stacker Approximately 50 sheets of 20 Ib 75 g m Transparencies and glossy paper must be picked up from the output paper support one page at a time PAPER 3 2 Print Area The print area depends on the settings in the application you are using The figures below show the unprintable areas on cut sheet paper and envelopes Cut Sheet Paper Envelopes 0 25 6 4mm 0 25 6 4 mm 0 13 3 3 mm 0 13 3 3 mm 0 12 3 mm 0 39 9 9 mm
141. f E mail addresses chosen from your default E mail address book Customizing a User Defined Button To configure a Custom button right click on the button and then click Configuration Please follow the following guide lines for Custom Button configuration 1 Select the Scan Action Select the type of scan by clicking the appropriate button 16 23 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP Scan to File Scan Action Configuration Scan Settings Scan Type C Application 2 Select Configuration for the Scan Type To configure the scan operation click on the Configuration Tab Depending upon which Scan Type button you selected you will see a different Configuration Tab list of settings Application Select the destination application program from the pull down list Custom button Scan Action Configuration Scan Settings Application gt Link Preferences Eormat Click on Link Preferences to set the Send to options You can select the application from the scroll menu on the left USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS 16 24 Send To Options Microsoft WordPad Program Links Send Image Item As File type Windows Write wri X Convert Image to Text with OCR PaperPort OCR y Settings Include icon on Send To bar File Select the file format from the Format pull down list You ca
142. formation into the computer However when the MFC is copying or receiving a fax on paper it pauses the PC printing operation and resumes when copying or fax receiving is complete Fax sending will continue during PC printing Printer Operation Key Ink Key When you press Ink the LCD shows 1 CI Pepi Ty Bb Los Wehr i If you are having trouble with one of the ink colors you may need to clean the print head See page 23 10 If you got an error message NEAR EMPTY or INK EMPTY you will need to replace the ink cartridge for the appropriate color See Error Messages page 23 1 Clearing Data from the Memory If the LCD shows REMAINED DATA you can clear data remaining in the printer memory by pressing Stop Exit Checking the Print Quality If you want to check the print quality and find out how to improve it See How to Improve Print Quality page 23 10 USING THE MFC AS A PRINTER 13 3 Printer Driver Settings For Windows Only Using the Brother MFC 3200C Printer Driver A Printer driver is software that translates data from the format used by a computer into the format required by a particular printer using a printer command language or page description language The printer drivers are on the supplied CD ROM The latest printer driver can also be downloaded from the Brother Solutions Center at http solutions brother com How to Access the Printer Driver Settings 1 2 Select Print from th
143. ful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures Reorient or relocate the receiving antenna Increase the separation between the equipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help Important Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to operate the equipment Industry Canada Compliance Statement For Canada Only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num rique de la classe B est conforme a la norme NMB 003 du Canada International ENERcv Star Compliance Statement As an ENERGY STAR Partner Brother Industries Ltd has determined that product meets the ENERGY STAR guidelines for energy efficiency IMPORTANT INFORMATION 22 3 Important Safety Instructions 1 Read all of these instructions 2 Save them for later reference 3 Follow all warnings and instructions marked on the product 4 Unplug this product from the wall outlet before cleaning Do not use liquid or aerosol cleaners Use a damp cloth for cleaning Do
144. ge form you want Import BMP file You can insert a bitmap file such as your company logo in the cover page Select the BMP file by using the browse button and then select the alignment style Count Cover Page When the Count Cover Page box is checked the Cover Page will be included in the page numbering When this box is not checked the Cover Page will not be included 19 11 USING PC FAX FOR WINDOWS ONLY Sending a File as a PC FAX Using the Facsimile Style 1 Create a file in Word Excel Paint Draw or any other application on your PC 2 From the File menu select Print The Print dialog box will appear 3 Select Brother PC FAX as your printer and then click OK The FAX Sending dialog box will appear brother E Cover Page On P iv Speed Dial 14243 10 20 0 40 5 ooo LETS redial R 8 9 Clear L Address Book Stop xX Start 0 USING PC FAX FOR WINDOWS ONLY 19 12 Enter the fax number by using any of the following methods a Enter the number using the dial pad b Click any of the 10 Speed Dial buttons c Click the Address Book button and then select a Member or Group from the Address Book If you make a mistake you can use the click Clear to clear all the entries include a cover page click t Cover Page On and then click the Cover Page icon to enter or edit the cover page information 6 Click Start to send the fax 9 If yo
145. ges by the expiration date written on the cartridge package Brother strongly recommends that you do not refill the ink cartridges provided with your machine We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges Using or attempting to use potentially incompatible inks and or cartridges in your machine may cause damage to the machine itself and or it may result in unsatisfactory print quality Our warranty coverage does not apply to any problem that was caused by the use of unauthorized third party ink and or cartridges To protect your investment and guarantee your print quality please continue to replace consumed ink cartridges with only Genuine Brother Branded Supplies Note If the INK EMPTY message is on the display after you have installed ink 7 cartridges check that the ink cartridges are installed correctly If you still cannot solve a problem with your MFC call Brother Customer Service See Brother Numbers page 1 23 19 TROUBLESHOOTING AND ROUTINE MAINTENANCE Specifications Product Description The MFC 3200C is a 5 in 1 Multi Function Center Color Printer Color Copier single copies Color Scanner Plain Paper Fax and PC FAX via your PC Fax EEEEENEEEEEEEEEEHEEEEEENEEEEEEEEEEEENEEEEEEENH Compatibility ITU T Group 3 Coding System MH MR MMR JPEG Modem Speed 33600 2400 bps Automatic Fallback Cut Sheet Size Min 3 5 W x 5 0 L Max 8 5 W x 14 0 L Sca
146. gt to accept to Exit Main Menu Submenu Selections CONTRAST 2 FAX 2 SETUP Options Descriptions Changes the Page OFF Continued SEND lightness or S LIGHT darkness of a fax 7 2 you are sending S DARK Y FAX STANDARD AN Changes the RESOLUTION FINE CD default setting of S FINE fax resolution 7 3 PHOTO Y DELAYED Sends documents 7 10 FAX m later Sends all delayed faxes that are to the same fax number and at the same time as one transmission You can send a TIME TX fax without using ON memory 7 5 e eo e NEXT FAX ONLY Y POLLED ON Sets up your MFC TX 22 with a document to be retrieved by 7 11 another fax OFF Y machine COVERPG nA FAX ONLY Automatically SETUP CD sends a cover s OFF ap Pree you 5 PRINT SAMPLE Wy program COVERPAGE Programs MSG customized 7 7 message for fax cover page OVERSEAS ON Adjust for MODE C2 sometimes difficult overseas 7 9 OFF transmissions Awe The factory setting option is shown bold ON SCREEN PROGRAMMING 4 5 To access the menu press Menu Set Menu gt Menu gt Meni Ey WES WEE Main Menu 2 FAX Continued gt to accept to Exit Submenu SalSciiaHs Options Descriptions Page 3
147. haser and the product that you purchased is not covered by this warranty What is covered This Product includes a Machine and Consumable Accessory Consumable and Accessory Items include but are not limited to print heads toner drums ink cartridges print cartridges refill ribbons therma PLUS paper and thermal paper Except as otherwise provided herein Brother warrants that the Machine accompanying Consumable and Accessory Items will be free from defects in materials and workmanship when used under normal conditions This warranty applies only to products purchased and used in the United States For products purchased in but used outside the United States this warranty covers only warranty service within the United States and does not include shipping outside the United States What is the length of the Warranty Periods e Machines one year from the original purchase date Accompanying Consumable and Accessory Items 90 days from the original purchase date or the rated life of consumable whichever comes first What is NOT covered This warranty does not cover 1 Physical damage to this Product 2 Damage caused by improper installation improper or abnormal use misuse neglect or accident including but not limited to transporting this Product without the proper preparation and or packaging 3 Damage caused by another device or software us
148. he file type and destination directory as needed 2 Scan to E mail Default Outlook Express enables you to scan a page or document directly into an E mail application as a standard attachment You have the option of selecting the file type and resolution for the attachment 3 Scan to Word Processor Default MS WordPad enables you to scan a page or document automatically run ScanSoft TextBridge OCR and insert the text not graphic image into a word processing program You have the option of selecting the destination word processing program such as WordPad MS Word Word Perfect or whichever word processing program is installed on your computer 4 Scan to Graphic Application Default MS Paint enables you to scan a page directly into any graphic viewer editor application You can select the destination application such as MS Paint Corel PhotoPaint Adobe PhotoShop or any kind of image editor application you already have installed on your computer USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP 16 8 Copy Copy Copy one to one allows you to use the PC and any Windows printer driver for enhanced copy operations You can scan the page on the Brother MFC and print the copies using any of the features of the Brother MFC printer driver OR you can direct the copy output to any standard Windows printer driver installed on the PC including network printers Nine Four Two to One Copy enab
149. he MFC will conflict with each other while receiving incoming calls Why Should There Be Trouble Since both MFCs and Voice Mail pick up the line at the number of rings you have set each of them has the ability to keep the other from receiving calls For example if your Voice Mail is set to answer after two rings and your MFC is set to answer after four your Voice Mail will keep your MFC from receiving faxes If you set Voice Mail and the Brother machine to answer at the same number of rings there is no way of knowing which one will answer first It is important to remember that neither Voice Mail nor the MFC can pass the call back to the other after the call has been answered How Can You Avoid Possible Problems A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line Many people with Voice Mail opt for this choice which is called Distinctive Ring and they are very satisfied with it For details about this type of custom service please see Distinctive Ring page 9 1 Another way to avoid possible problem is to replace your Voice Mail with an answering machine Your Brother MFC is designed to work in tandem with an answering machine or TAD telephone answering device See Connecting an External Telephone Answering Device TAD page 2 13 Fax Tones and Handshake When someone is sending a fax the MFC sends fax calling tones CNG tones soft intermit
150. he date and time All other settings remain unaffected Press Menu Set 1 3 Enter the last two digits of the year and then press Menu Set Enter two digits for the month for example enter 09 for September or 10 for October and then press Menu Set Enter two digits for the day for example 06 and then press Menu Set Enter the time in 24 hour format for example enter 15 25 for 3 25 P M and then press Menu Set Press Stop Exit The LCD now displays the date and time you set whenever the MFC is in Standby mode Setting Station ID You can store your name fax number and telephone number in this setting The name and fax number will be printed on the fax cover pages and all fax pages that you send Press Menu Set 1 4 Enter your fax number up to 20 digits and then press Menu Set You must enter a fax number to proceed Enter your telephone number up to 20 digits and press Menu Set If your telephone number and fax number are the same enter the same number again The telephone number you enter is used only for Cover Page features See Composing Electronic Cover Page page 7 7 Use the dial pad to enter your name up to 20 characters and then press Menu Set See Entering Text page 5 3 Press Stop Exit The LCD returns to the date and time If your Station ID has already been programmed the LCD prompts 1 to make a change or 2 to exit without changing INITIAL SETUP 5
151. he order you entered it as soon as you press Black Fax Start See Storing One Touch Dial Numbers page 8 1 You store 555 on One Touch key 3 and 7000 on One Touch key 4 If you press One Touch 3 4 and Black Fax Start you can dial 555 7000 To temporarily change a number you can substitute part of the number with manual dialing using the dial pad For example to change the number to 555 7001 you could press One Touch 3 and then press 7 0 0 1 using the dialing pad m e If you must wait for another dial tone at any point in the dialing sequence store 7 a pause at that point in the number by pressing Redial Pause Each key press 8 6 adds a 3 5 second delay Broadcasting Not Available for Color Faxes Broadcasting is automatically sending the same fax message to multiple fax numbers Using the Menu Set key you can include Groups One Touch locations Speed Dial locations plus up to 50 manually dialed numbers If you did not use up any locations for Groups access codes or credit card numbers you can broadcast faxes automatically to up to 158 different locations from the MFC However available memory will vary with all types of jobs in memory and numbers of locations used for broadcasting If you broadcast to more than the maximum locations available you will not be able to set up transmissions using dual access and the timer The easiest way to broadcast is to press Group keys You can include One Touch S
152. he original carton as shown below Do not pack the used ink cartridges in the carton Note If you are returning your machine to Brother as part of the Exchange Service 277 pack only the MFC Keep all separate parts and printed materials to use with your Exchange machine TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 14 9 Close the carton 23 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE Routine Maintenance Cleaning the Scanner Unplug the MFC and then open the control panel cover Clean the flat white pressure bar and the glass strip under the bar with isopropyl alcohol on a lint free cloth Cleaning the MFC Printer Platen A WARNING Be sure to unplug the MFC from the AC power outlet before cleaning the printer platen Be careful not to touch the paper feed star wheels flat cable and encode film When you want to clean your MFC printer platen wipe it with a lint free cloth that is dry Paper Feed Star Wheel Encode Film Do NOT Touch 2 Do NOT Touch AN Flat Cable Do NOT Touch Clean Here TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 16 Qo Replacing the Ink Cartridges Your MFC is equipped with an ink dot counter that automatically monitors the ink level in each color cartridge When the counter detects an ink cartridge is running out of ink the MFC will notify you with a message on the LCD The LCD
153. ia 14 13 2 Pages Sheet 2 5 retirer 14 14 Paper Quality 14 14 1 Tray Selection etta 14 15 2 Quality Settings ect 14 15 3 Cadenas 14 15 Advanced Options cte are eerta e edad 14 16 Paper Outp t ee terere tentat 14 16 2 Graplic ionis nde e ers 14 17 3 Document Options 14 17 A Printer Beatur s etra tere ederet 14 18 Using the Windows Based Brother MFL Pro Control Center For Windows 98 98SE Me and 2000 Professional 2 18 1 Brother MFL Pro Control Center ees 15 1 AutoLoad the Brother Control 15 2 How to Turn Off AutoLoad eese 15 2 Brother Control Center Features eese 15 3 Auto Configuration essere 15 3 Scanning 15 3 Copy 50 teret tite tI 15 4 PC Fax Op ration niin etre 15 4 Scanner Settings for Scan Copy and PC Fax Buttons 15 4 Global 15 4 Setting Up the Scanner Configurations 15 5 To Access the Scanner Configurations 15 5 Perform an Operation from the Control Center Screen 15 5 Scan to Bie
154. ieve fax messages Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid Using Remote Retrieval Access Code Dial your fax number from a fax machine using touch tone When your MFC answers immediately enter your Remote Retrieval Access Code 1 5 9 X The MFC signals the kinds of messages received 1 long beep Fax message s No beeps No messages The MFC prompts you with two short beeps to enter a command If you wait longer than 30 seconds to enter a command the MFC hangs up If you enter an invalid command the MFC beeps three times Press 9 0 to reset the MFC when you re finished Hang up If your MFC is set to MANUAL mode you can access it by waiting about 2 minutes and then entering the Remote Retrieval Access Code within 30 seconds REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAXES 10 3 Remote Commands Follow the commands below to access features remotely When you call the MFC and enter your Remote Retrieval Access Code 1 5 9 X the system will signal you with two short beeps to enter a remote command Remote Commands Operation Details 95 Change Fax Forwarding Paging setting 1 OFF 2 Fax Forwarding 3 Paging 4 FAX FWD No If you hear one long beep the change is accepted If you hear three short beeps you cannot change it because the conditions have not been met Example registering paging number You can register your
155. ifferent scanning modes Each time you scan an original you will choose the most appropriate scanning mode from the following Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy Fine Copy Each mode has its own set of stored settings You can keep the factory default settings or change them at any time Resolution From the pull down list select the scanning resolution you most frequently use Color Mode From the pull down list select Scan Size From the pull down list select Brightness Slide the adjuster from 0 to 100 Contrast Slide the adjuster from 0 to 100 Click OK to save your changes If you make a mistake or later decide to return to the original default setting just click the Restore Defaults button when the scanning mode is displayed To Access the Scanner Configurations Screen Place the original in the ADF Right click the appropriate Control Center button to display Configurations then click it Click the Modify Settings button The configuration screen for the Control Center button will appear To save your settings press the OK button OR To return to the factory default settings press the Restore Defaults button Perform an Operation from the Control Center Screen If you see this screen it means you left clicked a button in the Control Center window without first placing an original in the ADF Brother MFL Pro Contr
156. image of an original paper document into your computer ScanSoft PaperPort for Brother A document management application that enables you to view incoming faxes and scanned documents Speaker Volume You can set the volume when your MFC is on Hook Hold Speed Dial A preprogrammed number for easy dialing You must press the Search Speed Dial button and then two digit code to start the dialing process Standard resolution 98 x 203 dpi Use it for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number GLOSSARY G 3 Super Fine resolution Not Available for Color Faxes 392 x 203 dpi It is best for very small print and line art TAD telephone answering device You can connect an external TAD to the EXT jack of the MFC for TAD ANSWER MACH mode temporary settings You can select certain options for the next fax transmission or copy you make without changing the default settings Tone The telephone line mode that is used for dialing with Touch Tone telephones transmission The process of sending documents over the phone lines from your MFC to the receiving fax machine Transmission Verification Report A listing of each transmission that shows its date time and number of pages OK means delivered NG means failed User Settings List A printed report that shows the current settings of your MFC G 4 GLOSSARY In
157. ine cord from the wall jack into the back side of the MFC in the jack labeled LINE Plug the telephone line cord from your external TAD into the back side of the MFC in the jack labeled EXT Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its telephone set jack Set your external TAD to four rings or less The MFC s Ring Delay setting does not apply Record the outgoing message on your external TAD see page 2 15 Set the TAD to answer calls Set the Receive Mode to TAD ANSWER MACH See Choosing the Receive Mode page 6 1 ASSEMBLY AND CONNECTIONS 2 14 Recording Outgoing Message OGM Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception Record 5 seconds of silence at the beginning of your message This allows your MFC time to listen for the fax CNG tones of automatic transmissions before they stop Limit your speaking to 20 seconds End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 3 51 and Start We recommend beginning your OGM with an initial 5 second silence because the MFC cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if your MFC has trouble receiving then you must rerecord the OGM to include it Special Line Considerations
158. ing Speed Dial Facsimile style only Name 59 0 Company Intemational Spring Board Assoc Department U56 Phone Number 908 5554212 7 Fax Number 885541200000 E mail Deegspingboadoa 000 Address 1 i23RoseHillDrver 0000 Address 2 Potsvil NJ08888 Cancel Enter the required User information This information is required to create the Fax Header and Cover Page 9 To save the User Information click OK 19 1 USING PC FAX FOR WINDOWS ONLY Setting Up Sending To access the Sending tab from the Brother PC FAX Setup dialog box click the Sending tab Brother PC FAX Setup BE User Information Sending Speed Dial Facsimile style only Dial Setting Outside line access Header Include header Addressbook file BSwWINNTASYSTEM32Naddress ba2 Browse User interface Simple style 6 Facsimile style Cancel Outside line access Enter the number needed to access an outside line This is sometimes required by the local PBX telephone system Include header To add header information to the top of the fax pages being sent check the Header box Address Book file You can select different database files for use with the Address Book You must enter the path and file name of the database file or use the Browse button to view the file system to select the file USING PC FAX FOR WINDOWS ONLY 19 2 User interface
159. ing Started A Note E Note 4 5 1 Setting Paper You can choose the paper type you want to use Press Menu Set 1 1 Press EX to select PLAIN INK JET GLOSSY or TRNSPRNCY TRANSPARENCY and then press Menu Set If you selected GLOSSY press EX to select GLOSSY 4 COLOR or GLOSSY 3 COLOR and then press Menu Set The print quality of black ink varies depending on the kind of glossy paper you are using Black ink is used when you select GLOSSY 4 COLOR If the glossy paper you are using repels the black ink select GLOSSY 3 COLOR which simulates black ink by combining the three ink colors Press Stop Exit The MFC ejects paper with printed surfaces face up onto the output paper support in the front of the MFC When you use transparencies remove each sheet immediately from the output paper support to prevent a paper jam or curled pages Setting Paper Size You can use three sizes of paper for printing your faxes and copies letter legal and A4 When you change the kind of paper you have loaded in the MFC you will need to change the setting for Paper Size so your MFC can fit the incoming fax on the page Press Menu Set 1 2 Press EX to select LETTER LEGAL or A4 and then press Menu Set Press Stop Exit INITIAL SETUP T Setting Date and Time Your MFC displays the date and time and prints it on every fax you send In the event of a power failure you may have to reset t
160. int OR You can scroll more quickly through the each menu level by pressing or and then set an option by pressing Menu Set when that option appears on the LCD Then the LCD shows next menu level Press EX to scroll to your next menu selection and then press Menu Set When you finish setting an option the LCD shows ACCEPTED Use C2 to scroll backward if you passed your choices or to save keystrokes ON SCREEN PROGRAMMING To access the menu press Menu Set gt gt gt to accept Main Menu Submenu Selections 1 GENERAL Options to Exit Descriptions Identifies the SETUP TYPE INKJET type of paper in GLOSSY the paper tray 5 1 COLORG COLOR C TRANSPARENCY Y 2 PAPER SIZE LETTER Selects the size 22 of paper LEGAL 5 1 4 4 Y 3 DATE TIME Enter date and time for the LCD display and 5 2 heading on fax transmissions 4 STATION ID Program your name and fax number to appear 5 2 on each transmitted page ON SCREEN PROGRAMMING VOLUME HIGH 2 ring LOW volume 5 4 OFF e BEEPER Adjusts volume level of beeper LOW co 5 4 OFF Y SPEAKER HIGH Adjusts speaker MED qe volume CD Low eb OFF 7 HANDSET 5 HIGH Adjusts handset volume 55 LOW 7 VOLUME ON For the hearing AMPLIFY impaired you PERMANENT c
161. int and graphs gray scale The shades of gray available for copying and faxing photographs Group number A combination of One Touch and Speed Dial numbers that are stored on a One Touch key or Speed Dial location for Broadcasting Ink button Cleans the print head and or resets the ink dot counter after replacing an ink cartridge Interval The preprogrammed time period between automatically printed Activity Reports You can print Activity Reports on demand without interrupting this cycle LCD liquid crystal display The display screen on the MFC that shows interactive messages during On Screen Programming The LCD shows the date and time while the machine is idle manual fax When you lift the handset of your external telephone so you can hear the receiving fax machine answer before you press Start to begin transmission Menu Mode The programming mode for changing the settings for your MFC Multi Function Link Pro Suite Software application Turns your MFC into a printer and a scanner and enables PC faxing using the MFC G 2 GLOSSARY Next Fax Reservation Dual Access accepts the next original in the ADF for real time transmission while the Memory is full OCR optical character recognition The bundled ScanSoft TextBridge software application converts an image of text to text you can edit One Touch Keys on the MFC control panel where you can store numbers for easy dialing Out of Paper Reception Receives faxes into the MFC s
162. int quality for the settings you ve chosen always set the Paper Type to match the type of paper you load te When using inkjet paper glossy paper or transparencies avoid stacking by removing each page after copying or receiving faxes Handling and Using Special Paper 3 Store paper in the original bag and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat The coated side of glossy paper is shiny Do not touch the shiny coated side Note 3 1 Load glossy paper with the shiny side facing up toward you Do not touch either side of transparencies because they absorb water and perspiration easily and may cause decreased output quality Transparencies designed for laser printers copiers may stain your next document Use only recommended transparencies Recommended Paper for the MFC 3200C Plain Paper Xerox 4200 Inkjet Paper KODAK Premium Inkjet Paper Matte Glossy Paper JETPRINT PHOTO Graphic image paper Gloss Finish Transparencies 3M Transparency Film CG3410 The output quality depends on the paper type and paper brand Visit us at http solutions brother com and check the latest recommendations for paper that can be used with the MFC 3200C PAPER Paper Capacity of Paper Tray Paper Paper Size Capacity Plain Paper Letter Executive 100 Sheets of 20 Ib Cut Sheet 75 g m Legal 100 Sheets of 20 Ib 75 g m Inkj
163. ion 7 1 drivers 14 1 TWAIN Compliant 17 1 Dual ACCESS inte eae 7 4 Easy Receive ciues ee 6 3 ECM Error Correction Mode 1 6 envelopes cse eren e 3 2 3 3 error messages on LCD 23 1 CHECK PAPER 23 1 COMM ERROR 23 1 INKEMPTY enum 2 12 NOT REGISTERED 23 2 OUT OF MEMORY 23 2 while scanning a document iare 7 4 12 2 extension telephone using 6 5 external telephone 2 13 cordless 2 2 13 6 5 external two line TAD 2 16 fax codes Fax Receive Code 6 3 6 5 Remote Retrieval Access Code 10 3 Telephone Answer Code 6 5 troubleshooting 6 5 eoo ed eod eig tee 6 1 difficulties 5 cR 23 7 erasing from the memory 10 4 forwarding 10 1 10 4 6 6 reducing to fit on paper 6 4 retrieving from a remote site 10 5 Ring Delay setting 6 2 sending automatic fax redial 7 4 automatic transmission 7 3 1 2 INDEX canceling from memory 7 6 Olot Tax acce 7 4 CONTASI cores 7 2
164. ion Configuration Scan Settings Mode Resolution 100 Paper Size Letter 8 5 x11in Brightness 0 Lighten Darken Contrast RUE 7 7 5 0 100 Restore Defaults You can set the Color Mode to Black amp White 8 bit Gray or 24 bit Color Color Scanning may not be supported by your specific model MFC Please check the specifications for your particular model MFC The resolution can be changed from 100 to 600 dpi You can define the size of the paper you re using and you can adjust the brightness and contrast of the image before scanning Scan To OCR SmartU Hardware Section Software Section Hardware Buttons Exit Scan To E mail User Guide Restore Scan To Image Scan To OCR Brother MFC 3200C To configure the Scan to OCR feature left click on the Scan to OCR button and the following screen will appear You have the ability to change the configuration which includes the destination applicatione USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP 16 6 Scan to OCR Sean action Configuration Scan Settings Application Microsoft WordPad Link Preferences You have the option to send your scan as a different file type You can select the application from the File Type window according to your needs Send To Options Microsoft WordPad Program Links Send Image Item As
165. isks ORDERING ACCESSORIES AND SUPPLIES Notice Disclaimer of Warranties USA and Canada BROTHER S LICENSOR S AND THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS COLLECTIVELY BROTHER S LICENSOR MAKE NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE REGARDING THE SOFTWARE BROTHER S LICENSOR S DOES NOT WARRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY CURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU IN NO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACT
166. ission was successful OK If you select ON or ON IMAGE the report will print for every fax you send When the feature is OFF the report prints only when a transmission error prevented delivery NG If you typically send multiple faxes to the same destinations you may need more than the job numbers to know which faxes you must send again Selecting OFF IMAGE will print a portion of the fax s first page on the report to help you remember Press Menu Set 2 4 1 Press to select OFF OFF IMAGE ON or ON IMAGE and then press Menu Set Press Stop Exit Setting the Fax Activity Report Interval You can set the machine to print activity reports at specific intervals 6 12 24 hours 2 4 or 7 days If you set the interval to OFF you can print the report by following the Steps in the previous section Press Menu Set 2 4 2 PRINTING REPORTS Press Of to choose an interval and then press Menu Set If you choose 7 days the LCD prompts you to choose the day at which to begin the 7 day countdown Enter the time to begin printing in 24 hour format and then press Menu Set For example enter 19 45 for 7 45 PM Press Stop Exit Using the Reports Key Five reports are available Prints the Help List so you can see at a glance how to quickly program every menu selection Lists names and numbers stored in One Touch and Speed Dial memory in numerical order Lists information abo
167. l create a link and a scanning application button for Outlook You can change a default application Right click the appropriate Control Center button to display Configurations and then click it Select a different application For example you can change a scan button from MS Word Pad E inue to MS Word by changing the application that is listed for the Word Processor Microsoft WordPad Scanner Setting Text for OCR Modify Settings r Word Processor Word Processor Microsoft WordPad Link Settings Scanning Operations Scan to File allows you to scan directly to a disk file with two mouse clicks You can change the file type and destination directory and file name as needed Scan to E mail enables you with just two mouse clicks to scan a picture or text document directly into an E mail application as a standard attachment You have the option of selecting the file type and resolution for the attachment Scan to Word Processor enables you to scan a text document run ScanSoft TextBridge OCR and insert the text original not graphic image into a word processing file with just two mouse clicks You have the option of selecting the destination word processing program such as Word Pad MS Word Word Perfect etc Scan to Graphic Application allows you to scan an image directly into any graphic viewer editor application You can select the destination application such
168. le if you were printing on thin paper you would select Thin in the Paper Thickness selection to achieve the best paper handling and improved output for that paper type Regular Thin Thick Thicker Auto If you selected Envelopes in the Print Size Auto works as Thicker If you select any other print size Auto works as Regular PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 18 Using the Windows Based Brother MFL Pro Control Center For Windows 98 98SE Me and 2000 Professional Brother MFL Pro Control Center If you are using Windows 2000 Professional we recommend that you are logged on as an administrator The Brother Control Center is a software utility that pops up on the PC screen whenever paper is placed in the automatic document feeder This allows you to quite easily with very few mouse clicks access the most frequently used scanning applications Using the Control Center eliminates the need to manually launch the specific applications The Brother Control Center provides three categories of functions Scan directly to a file E mail word processor or graphic application of choice Copy operations PC Faxing using the Brother MFL Pro PC Fax software MFC 3200C Brother MFL Pro Control Center 15 1 USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER AutoLoad the Brother Control
169. les you to use the Nine Four Two on One page features of the Brother printer driver to copy nine four two original pages onto a single output page NOTE This feature may not be supported by your specific model MFC Please check the specifications for your specific model The number of Copy buttons may vary depending on which model MFC you have purchased Fax Send a Fax Brother PC FAX enables you to scan a page or document and automatically send the image as a fax from the PC using the Brother PC FAX software Custom Scan to File These buttons have been pre programmed for the Scan to File feature You can change the configuration of each of these buttons to meet your specific requirements by right clicking on a button and following the configuration menus NOTE The number of Custom buttons may vary depending on which model MFC you have purchased 16 9 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP Scan to File The Scan to File button allows you to scan an image and save it in a specific file type to any directory on you hard disk This allows you to easily archive your paper documents To configure the file type and save to directory right click on the Scan to File button and click Configuration The Scan Action tab is set to File and should not be changed Custom button Scan Action Configuration Scan Settings Scan Type C Application File OCR C E mail
170. llowing settings if needed in the scanner setup dialog box Resolution Color Type Brightness Contrast Scanning Area 3 Click Start When scanning is finished the image will appear in your graphics application Settings in the Scanner Window Image Resolution Choose the scanning resolution from the Resolution pop up menu Higher resolutions take more memory and transfer time but can achieve a finer scanned image Each model has different resolutions See Specification Brother MFLPro Scanner 100 x 100 dpi Image 150 x 150 dpi Scanning Area _ Resolution v 200 200 dpi 300 300 dpi 400 x 400 dpi 600 x 600 dpi 1200 x 1200 dpi Color Type Scanning Area Width 8 5 11 Length 11 Unit mm inch Color Type Black amp White Set the image Type to Black amp White for text or line art For photographic images set the image type to Gray Error diffusion or True Gray Gray Error Diffusion 4s used for documents that contain photographic images or graphics Error Diffusion is a method for creating simulated gray images by placing black dots in a specific matrix instead of true gray dots True Gray also is used for documents containing photographic images or graphics This mode is more exact because it uses up to 256 shades of gray It requires the most memory and longest transfer time USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 ORIMAC IBOOK
171. m these activities in the off peak hours such as early morning or late evening This equipment complies with Part 68 of FCC Rules On the rear panel of this equipment is a label that contains among other information the FCC Registration Number and Ringer Equivalence Number REN for this equipment You must upon request provide this information to your telephone company You may safely connect this equipment to the telephone line by means of a standard modular jack USOC RJ11C An FCC compliant telephone cord with a modular plug is provided with this equipment This equipment is designed to be connected to the telephone line or premises wiring using a compatible modular jack that is Part 68 compliant See the Installation section of this manual for details The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called In most but not all areas the sum of the RENs of all devices connected to one line should not exceed five 5 To be certain of the number of devices you may connect to your line as determined by the REN you should contact your local telephone company to determine the maximum REN for your calling area If your MFC 3200C damages the telephone line the telephone company may discontinue your service temporarily If possible they will notify you in advance But if advanced notice is not practical you will be notified as soo
172. martUI Control Center window appears Please look at the bottom of the window for a check box labeled AutoLoad Pop up Hardware Section Software Section Scan E Scan To File Copy one to one pz Brother PC FAX User Guide Restore Custom Outlook Express Copy two to one Scan To File Microsoft Copy four to Scan To File 4 WordPad _ Microsoft Paint Copy nine to Scan To File Ww z one jv AutoLoad Pop UP 1 your sid Brother MFC 3200C 3 Uncheck the AutoLoad Pop Up option to prevent the SmartUI from automatically loading every time Windows is started USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP 16 2 Brother Control Center Features The SmartUI control center gives you the ability to both configure the hardware Scan to keys on your MFC and to use additional built in software features such as Scan to File The Scan to File feature allows you to scan a document directly to your hard disk in the directory and file format of your choice without having to run any other applications Select which section you want by clicking on the appropriate tab Hardware Section Software Section Scan Auto Configuration During the installation process the Control Center checks your system to determine the default applications for E mail word processing and graphics viewer editor
173. memory when the machine is out of paper Overseas mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Paging Feature enables your MFC to call your pager when a fax is received into its memory Pause Allows you to place one or more 3 5 second delays in the dialing sequence of stored One Touch and Speed Dial numbers Photo resolution Not Available for Color Faxes Varying shades of gray provide the best representation of photographs Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages printer alarm Audible alarm when the printer is not able to print Pulse For Canada only A form of rotary dialing on a telephone line Real Time Transmission When memory is full you can send documents in real time Reduction reduces the size of incoming faxes remaining jobs You can check which jobs are waiting in memory and cancel jobs individually Remote Activation allows you to transfer a fax call answered at an extension phone to the MFC Remote Retrieval Access Code The four digit code 159 that allows you to call and access your MFC from a remote location Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of rings before the MFC answers in FAX ONLY and FAX TEL modes Ring Volume Volume setting for the MFC s ring scanning The process of sending an electronic
174. n Business Phone zl Divide Character Tab 2 Selectthe data fields you wish to Import from the Available Items column and then click Add gt gt wore Select the fields from the Available Items list in the same order they are listed in the Import text file 3 Select Divide Character Tab Comma based on what file format you are importing 19 9 USING PC FAX FOR WINDOWS ONLY 4 Select OK to import the data 5 Type the name of the file and then select Open Open ixi Swan daaa veaa tvn 2 y If you selected a text file in Step 1 the Files of type will be Text file csv Setting Up a Cover Page Access the Brother PC FAX Cover Page Setup from the FAX Sending dialog box by clicking F See Sending a File as a PC FAX Using the Facsimile Style page 19 12 The Brother PC FAX Cover Page Setup dialog box will appear Brother PC FAX Cover Page Setup Borther Internation Corp Taro Nagoya 0123 456 7890 0123 456 7890 abcd efgd co ip Borther Internation Corp Kawagisi 9 9 9 MIZUHO NAGOYA USING PC FAX FOR WINDOWS ONLY 19 10 To You can enter information in each field If you are sending a fax to multiple recipients the recipient information will not be printed on the Cover Page From You can enter information in each field Comment Type the comment you want to add to the cover page Select Cover Page Form Select the cover pa
175. n as possible You will be informed of your right to file a complaint with the FCC Your telephone company may make changes to its facilities equipment operations or procedures that could affect the proper functioning of your equipment If they do you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service IMPORTANT INFORMATION 22 1 If you experience trouble with your MFC 3200C please contact a Brother Authorized Service Center for information on obtaining service or repair The telephone company may ask that you disconnect this equipment from the line until the problem has been corrected or until you are sure that the equipment is not malfunctioning If you are not able to solve a problem with your MFC contact Brother Customer Service See Brother Numbers page i A WARNING For protection against the risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequential damages There are no warranties extended or granted by this document A WARNING Important A bout the Interface Cable This machine has been certified to comply with FCC standards
176. n background Letter 81 29 11 in Select Watermark c COPY DRAFT Delete New Custom Page Setting Page Title Page Tite Default Cancel Apply Help Select the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button Change the tab settings by selecting one of the following icons Watermark Device Options Watermark To place a logo or text into your document as a Watermark use a bitmap file or text you created as your source file or select one of the preset Watermarks 14 9 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY Print Watermark The Print Watermark feature offers the following print choices On all pages On first page only From second page Custom In background With the In background feature checked the Watermark will print on the page behind your document If this feature is not checked then the Watermark will print on top of your document Watermark Style You can change the Watermark s size and the position on the page by selecting the Watermark and then clicking the Edit button If you want to add a new Watermark click the New button and then select Text or Bitmap in the Watermark Style Watermark Text Enter your Watermark text into the Text Box and then select the Font Size Color and Style Watermark Bitmap Enter the file name and location of your bitmap image in the File box o
177. n either send the file to the default PaperPort directory or select your own destination directory by selecting Other Folder Use the Browse button to select the destination directory Custom button Scan Action Configuration Scan Settings Application oft WordPa Format PaperPort Image Item max Folder PaperPort Other Folder F Documents and Settings CS Group My Documents My P Browse 16 25 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP OCR Select the destination word processing application program from the pull down list Custom button Scan Action Configuration Scan Settings Application Outlook Express Link Preferences Format Click on Link Preferences and select the destination Application from the scroll menu on the left Select the File Type from the File Type pull down list You can also choose another OCR application from the OCR pull down list if another is installed on you system Scansoft TextBridge is installed as port of the PaperPort 8 0 application Send To Options Microsoft WordPad Program Links Send Image Item As File type Windows Write wri Convert Image to Text with OCR PaperPort OCR Settings Include icon on Send To bar Cancel Help USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP 16 26 E mail Select the destination E mail application
178. n the dialing memory Also lets you dial stored phone numbers by pressing and a two digit number Redial Pause Redials the last number called Also inserts a pause in auto dial numbers Fax Keys Color Fax Start Starts sending a color fax Black Fax Start Starts sending a black and white fax Fax Resolution Sets the resolution when you send a fax Receive Mode Use to select how the MFC will handle incoming calls Navigation Keys Menu Set Lets you access the Menu and Programming mode and stores your settings in the MFC 5 Press to scroll forward or backward while setting a menu selection Also you can use these keys to do an alphabetical search for the names of stored numbers F Or j e Volume Press to scroll through the menus and options When using the speaker ring or handset you can press these keys to adjust the volume Stop Exit Stops a fax cancels an operation or exits from the Menu Also lets you clear data remaining in the printer memory INTRODUCTION 1 4 About Fax Machines 1 5 If you re a first time MFC user fax operation might seem a little mysterious Soon you ll recognize the unusual fax tones on your phone line and be able to send and receive faxes easily Custom Features Do You Have Voice Mail on the Phone Line If you have Voice Mail on the phone line on which you will install your new MFC there is a strong possibility that Voice Mail and t
179. nctions The LCD will indicate when you have a fax stored in memory Press Menu Set 2 5 2 The LCD prompts you to choose a fax setting Press ko to select ON or OFF amp and then press Menu Set Press Stop Exit If there are faxes in memory when you turn the Fax Storage OFF the LCD prompts you to erase any faxes in memory If you press 1 all fax data is erased and Fax Storage is turned off If you press 2 data is not erased and Fax Storage remains on See Printing a Fax in Memory page 6 6 Backup Print If you ve set FAX STORAGE to ON your MFC automatically prints faxes as they are received into memory This is a safety feature in case the power goes out so you won t lose your messages REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAXES Changing Remote Retrieval Access Code Enter your Remote Access Code when the MFC picks up your call so you can access features remotely The access code is preset to 1 5 9 6 but you can change this See Operation from Extension Telephones page 6 5 Press Menu Set 2 5 3 Enter a three digit number from 000 to 999 and then press Menu Set The cannot be changed Do not use the same digits that appear in your Fax Receive Code or Telephone Answer Code Press Stop Exit Remote Retrieval Note You can call your MFC from any fax machine using touch tone then use the Remote Retrieval Access Code and other button presses to retr
180. nd Time background we The Date and Time indicated in the selection box shows the format that will be printed The actual Date and Time printed on your document is automatically retrieved from the settings of your computer 14 11 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY Support The Support Tab provides driver version information and setting information In addition there are links to the Brother Solutions Center and Driver Update Web sites Click the Support tab to display the following screen Brother MFC3200C on BRUSB Properties 2 x Paper Qualty Color Advanced Support Printer Driver brother Brother Solutions Center MFC3200C Connect directly to the Brother Solutions Center Web solutions brother com site for up to date information on device drivers user guides white Version 1 00 00 for Windows95 98 Me papers and other documentation available for your Brother product 17 Apr 2001 amp 5 Web Update Brother Industries Ltd 1993 2001 All rights Reserved Select the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button Web Update Web Update checks the Brother web site for updated drivers and then it automatically downloads and updates the printer driver on your computer Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Broth
181. ng Brother Printer Driver with Your Apple Macintosh ON RI 21 1 Using Brother Printer Driver with Your Apple Macintosh OSX VAIO T iini de Heu par epe ditas 21 3 Choosing page setup 22 2 21 3 Printing a document aede reete 21 3 Choosing printing 21 4 Sending a Fax from Your Macintosh Application Bor QS 8 5 0 2 21 5 Setting Up Your Address 224222 2 2 21 7 Adding a New 21 7 Adding a New 2 21 8 Using Brother TWAIN Scanner Driver with Your Apple Macintosh For OS 8 6 92 2 9 he 5 21 10 Scanning a Document into Your Macintosh G3 G4 or DUE 21 11 Settings in the Scanner 21 11 Inr 21 11 Scanning ne ied 21 12 Business Card Size eet 21 13 Miscellaneous ret rt eso e ra Ree 21 13 ou cse 21 13 Color Syric Di log ee dee 21 14 Scanner Profile tpe ete 21 15 PreScanning an Image 21 15 Important Information 7 0 22 1 Standard Telephone and FCC Notices 22 1 Federal Communications Commission F
182. ng are your sole i e only and exclusive remedies under this warranty What happens when Brother elects to replace your Machine When a replacement Machine is authorized by Brother and you have delivered the Machine to an Authorized Service Center the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother If you are dealing directly with Brother Brother will send to you a replacement Machine with the understanding that you will after receipt of the replacement Machine supply the required proof of purchase information together with the Machine that Brother agreed to replace You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre paid freight bill supplied by Brother in accordance with the instructions provided by Brother Since you will be in possession of two machines Brother will require that you provide a valid major credit card number Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage Your credit card will be charged up to the cost of a new Product only if i you do not return your original Product to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii
183. nge the stored number OR Press 2 to exit without making a change Enter a new number and then press Menu Set If you want to erase the whole number press Stop Exit when the cursor is to the left of the digits The letters above and to the right of the cursor will be deleted If you want to change a digit use 5 to position the cursor under the digit you want to change and then type over it Follow the directions beginning at Step 4 in Storing One Touch Numbers and Storing Speed Dial Numbers AUTO DIAL NUMBERS AND DIALING OPTIONS T Setting Up Groups for Broadcasting Groups which can be stored on a One Touch key or a Speed Dial location allow you to send the same fax message to many fax numbers by pressing only a One Touch key and Black Fax Start or Search Speed Dial the two digit location and Black Fax Start First you ll need to store each fax number as a One Touch or Speed Dial number Then you can combine them into a Group Each Group uses up a One Touch key or a Speed Dial location Finally you can have up to six small Groups or you can assign up to 107 numbers to one large Group See Storing One Touch Dial Numbers page 8 1 and Storing Speed Dial Numbers page 8 2 Press Menu Set 2 3 3 Decide where you wish to store the Group AND Press a One Touch Key OR Press Search Speed Dial and enter the two digit location and then press Menu Set For example press One To
184. nning Width 8 2 inches 208 mm Printing Width 8 inches 203 2 mm Automatic Document Feeder ADF up to 20 sheets 20 lbs Paper Tray 100 Sheets 20 Ibs Printer Type Ink Jet Gray Scale 256 levels Error Diffusion Display LCD 16 characters Polling Types Standard Sequential Contrast Control Automatic Super Light Super Dark manual setting Resolution Horizontal 203 dot inch 8 dot mm Black Color Vertical Standard 98 line inch Black 3 85 line mm 196 line inch Color 7 7 line mm Fine 196 line inch Black Color 7 7 line mm Photo 196 line inch Black 7 7 line mm Superfine 392 line inch Black 15 4 line mm Memory Capacity 8 MB up to 480 pages Pages refers to the Brother Standard Chart No 1 a typical business letter Standard resolution MMR code Specifications and printed materials are subject to change without prior notice SPECIFICATIONS 5 1 One Touch Dial Speed Dial Automatic Redial Auto Answer Communication Source Operating Environment Best Print Quality Power Source Power Consumption Dimensions WxDxH Weight 8 stations 100 stations 3 times at 5 minute intervals 0 1 2 3 or 4 rings Public switched telephone network 50 95 10 35 C 68 91 20 33 C 120V AC 50 60Hz USA Canadian Version Only Standby under 7 watts Peak under 35 watts 19 1 x 13 5 x 8 5 inches 486 x 342 x 217 mm 14 3 1b 6 5 kg The ADF
185. nt will be printed and then repeated for the number of copies you selected If the collate check box is not selected then each page will be printed for all the copies selected before the next page in the document is printed Reverse Order Reverse Order prints the pages of your document in the opposite order Copy Page Order Copies m Collate E Reverse Order PRINTER DRIVER SETTINGS FOR WINDOWS ONLY Paper Thickness Depending on the thickness of the paper you are using you can improve the quality of your output by selecting the correct thickness This setting provides the best positioning of the paper for printing For example if you were printing on thin paper you would select Thin in the Paper Thickness selection to achieve the best paper handling and improved output for that paper type Regular Thin Thick Thicker m Paper Thickness lt gt Reaular Scaling The Scaling feature reduces or enlarges your document from 50 to 200 From the pull down box you can select from the preset settings or a free setting You can also select 2 in 1 printing for printing two pages on one sheet of paper 9 For Windows 2000 Professional you can also select 4 in 1 printing r Scaling 100 2in1 E in 1 100 The Paper Source pull down allows you to choose the source of the media you are using Feeder Paper Tray Manual Feed Paper So
186. o OFF Checking Job Status Check which jobs are still waiting in memory to be sent If no jobs are waiting the LCD shows NO JOB WAITING See Canceling a Job in Memory page 7 6 Press Menu Set 2 6 If you have multiple jobs waiting press yox to scroll through the list 3 Press Stop Exit 7 5 SETUP SEND Canceling a Job in Memory You can cancel tasks you ve scheduled such as Polling Transmit or faxes waiting in Memory to be sent See Checking Job Status page 7 5 Press Menu Set 2 6 Any waiting jobs appear on the LCD If no jobs are waiting the LCD shows NO JOB WAITING If you have more than two jobs waiting press to select job you want to cancel and then press Menu Set OR If you have only one job waiting go to Step 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 Press Stop Exit SETUP SEND 7 6 Advanced Sending Operations 7 7 Composing Electronic Cover Page The cover page is generated at the receiving party s machine Your cover page includes the name stored in the One Touch or Speed Dial memory If you re dialing manually the name is left blank The cover page indicates your Station ID and the number of pages you re sending If you have Cover page Setup set to ON the number of pages remains blank Menu Set 2 2 7 See Setting Station ID page 5 2 You can select a comment to include
187. ocopies Letter Claim Form 0000 Wah Cae C3 Taxes oa amp Claim Form max PaperPort Document F 2 200 DPI Black amp White 25K bytes 2 April 7 1999 April 7 1999 2 The complete ScanSoft PaperPort User s Guide including ScanSoft TextBridge OCR is in the On Line Documentation on the CD ROM This chapter is only an introduction to the basic operations When you install Multi Function Link Pro ScanSoft PaperPort for Brother and ScanSoft TextBridge OCR are installed with it automatically 9 To Uninstall PaperPort and ScanSoft TextBridge For Windows 98 98SE and Windows ME and Windows 2000 Professional Select Start Settings Control Panel Add Remove Programs and the Install Uninstall tab Select PaperPort from the list and click the Add Remove button 17 11 HOW TO SCAN USING WINDOWS Viewing Items in ScanSoft PaperPort for Brother ScanSoft PaperPort provides several ways to view items Desktop View displays a thumbnail a small graphic that represents each item in a Desktop or folder Items in the selected folder appear on the PaperPort Desktop You can see PaperPort items MAX files and non PaperPort items files created using other applications Non PaperPort items include an icon that indicates the application that File Search View Desktop Page Intemet Help 1 9 gi ie Tw
188. oft Paint The Scan to Graphics Applications allows you to scan an image so you can edit the image To change the default graphics application right click on the button and select Configuration The Scan Action tab is set to Application and should not be changed Scan Button4 Scan Action Configuration Scan Settings Scan Type Application C File OCR C E mail Cancel To change the configuration of the destination application click on the Configuration Tab Scan Button4 Sean Action Configuration Scan Settings Application Microsoft Paint Link Preferences Format Folder 16 17 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP To change the destination application select the appropriate application from the Application pull down list To change the other configuration options click the Link Preferences button Send To Options Microsoft Paint x Program Links Reduce image to screen resolution 36 dpi Show warming if item has annotations If the item is updated annotations become permanent part of the image Update original item if item sent is modified Iv Include icon on Send To bar Cancel Help This option enables you to reduce image to screen resolution 96dpi show warning if item has annotations update original item if sent item is modified if needed USING THE WI
189. ogramming options Additionally you can program settings more quickly by pressing Menu Set and the menu number using the dial pad Menu Selection Table You can probably perform most of these programming operations without the User s Guide To help you understand the menu selections and options that are found in the MFC programs use the Menu Selection Table on page 4 3 You can program your MFC by pressing Menu Set followed by the menu numbers For example to set FAX RESOLUTION to FINE press Menu Set 2 2 2 D to select FINE and then press Menu Set Alternating Displays Sometimes the LCD alternates between the active setting and a help message giving brief instructions about how to proceed The LCD message you ll probably see most often is shown below When you place an original in the ADF it appears to tell you that you can dial a number to send a fax or you can make a copy ON SCREEN PROGRAMMING 4 1 Navigation Keys 4 2 Note Access the Menu Go to next menu level Accept an option Scroll through the current menu level Back to previous menu level Forward to next menu level EEAO 42 Exit the Menu Exit You can access the menu mode by pressing Menu Set When you enter the Menu the LCD scrolls Then press 1 for General Setup Menu OR Press 2 for Fax Menu OR Press 3 for Copy Menu OR Press 4 for Test Pr
190. ol Center Please insert paper in the scanner before pressing Brother MFL Pro Control Center buttons OK Place the original in the Brother machine s ADF then click OK to return to the Control Center screen 15 5 USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER Scan to File Scan To File Scanner Setting Text for OCR z Modify Settings Destination Folder PaperPort Folder Other Folder File P3perPort Files MAX Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER 15 6 Destination Folder PaperPort Folder Select this checkbox to scan the original into your PaperPort folder Other Folder Select this checkbox to scan the original as another file type and or into another directory folder File If you selected Other Folder from the pull down list select the type of file PaperPort Files MAX Self Viewing Files EXE PaperPort 5 0 Files PaperPort 4 0 Files MAX PaperPort 3 0 Files MAX Windows Bitmap BMP PC Paintbrush PCX Multi page PCX DCX JPEG Image Files JPG TIFF Uncompressed TIF T
191. olor you removed Example DID YOU CHANGE BLCK 1 YES 2 NO If the ink cartridge you installed is not a brand new one please make sure to select 2 For each new cartridge press 1 on the dial pad to reset the ink dot counter for that color automatically The ink dot counter enables the MFC to notify you when a color is running low The MFC will enter a cleaning cycle for approximately 3 minutes for each replaced cartridge The LCD alternately shows CLEANING and PLEASE WAIT When the MFC completes the cleaning cycle the LCD returns to Standby mode date and time WARNING If ink gets in your eyes irrigate them with water immediately and consult a doctor if you are concerned TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 18 Caution DO NOT remove ink cartridges if you do not need to replace them If you do so it may reduce the ink quantity and the printer will not know the quantity of ink left in the cartridge DO NOT shake the ink cartridges because the ink may spill when you take off the sealing tape If ink stains your body or clothing wash with soap or detergent immediately E If you install an ink cartridge in the wrong color position you must clean the print head several times before you start printing after correcting the cartridge installation because the colors were mixed Once you open an ink cartridge install it in the MFC and use it up within six months of installation Use unopened ink cartrid
192. olume eese 5 5 Choosing the Handset Volume For Volume Amplify 5 6 Setting Volume Amplify esee 5 6 Turning On Automatic Daylight Savings Time 5 7 Setting Tone Pulse Dialing Mode 5 7 Memory Storage SRM 5 7 Setup RECCIVE scccccssesssecsecsssssevesneseseconsssesessnssasessssecsessns Basic Receiving 6 1 Choosing the Receive Mode eese 6 1 To Select or Change Your Receive Mode 6 2 Setting Ring Delay eae 6 2 Setting the F T Ring Time For FAX TEL Mode Only 6 3 lazy c M 6 3 Printing a Reduced Incoming Fax Auto Reduction 6 4 Advanced Receiving Operations esee 6 5 Operation from Extension Telephones 6 5 For FAX TEL Mode Only eee 6 5 Using a Cordless External 6 5 Changing the Remote Codes esses 6 5 Printing a Fax in Memory sse 6 6 6 6 Setting Up Polling Receive eee 6 6 Setting Up Sequential Polling Receive 6 7 Canceling a Scheduled Job esses 6 7 Before Y ou 7 1 Using the AD
193. om Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Target Application Application From the pull down list select the application you want to add to this Pop Up screen Click the Custom Link Settings button to set up links for your user defined application Copy Scanner Setting Fine Copy Modify Settings Copy Settings Brother MFC3200C Copies n Copy Options USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER 15 12 Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Quick Scan Custom Draft Copy or Fine Copy To change any of the settings for that mode click the Modify Settings button Copy Settings Brother MFC 3200C Copies Enter the number of copies you want to print To change the copy options click the Copy Options button Click the OK button to save your Copy settings Send a Fax Send a FAX Scanner Setting FAXing Filing and Copying Modify Settings FAX Settings Brother PC FAX FAX Resolution Fine 200 200 X FAX Options Scanner Settings From the pull down list select the scanning mode that is appropriate for the type of file Faxing Filing and Copying Text for OCR Photos Photos High Quality Photos Qui
194. on your cover page Instead of using one of the comments above you can enter up to two customized messages each 27 characters long Use the chart on page 5 3 to help enter characters See Composing Your Own Comments below Most of the SETUP SEND menu selections are temporary settings that allow you to make adjustments for each document you send However so you can set up your cover page and cover page comments in advance the Cover Page Setup and Cover Page Message features will change the default settings Composing Your Own Comments You can set up two custom comments Press Menu Set 2 2 8 Press EX to choose position 5 or 6 for your customized comment and then press Menu Set Use the dial pad to enter your customized comment and then press Menu Set See Entering Text page 5 3 Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 to exit SETUP SEND Cover Page for the Next Fax Only Make sure the Station ID is set up see page 5 2 This feature does not work without the Station ID You can set the fax to send a cover page with a particular document This cover page will include the number of pages in your document Place the original face down in the ADF Press Menu Set 2 2 7 When LCD shows NEXT FAX ONLY and then press Menu Set Press EX to select ON or OFF and then press Menu Set Press bod to select one of the standard or cus
195. or other equipment that might disrupt the power supply Avoid interference sources such as speakers or the base units of cordless phones A WARNING Never install telephone wiring during a lightning storm We recommend that this product be used with a surge protection device to protect the product against lightning storms Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface Use caution when installing or modifying telephone lines Avoid using a telephone other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning Do not use the telephone to report a gas leak in the vicinity of the leak Install equipment with a power cord near a socket outlet that is easily accessible To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunications line cord ASSEMBLY AND CONNECTIONS 2 2 Assembly Removing the Protective Yellow Bar Open the control panel cover by pulling it Top Cover toward you 1 and then lift the top cover Control Panel toward the back Cover 2 Pull the protective yellow bar out of the machine Caution Do not throw away the protective yellow bar You will need it for future transportation 3 Close the top c
196. orrectly ASSEMBLY AND CONNECTIONS 2 12 Connecting the MFC Connecting an External Telephone Although your MFC has a handset you can connect a separate telephone or telephone answering device directly to your MFC Connect the modular plug on the telephone s line cord to the jack labeled EXT on the back side of the MFC Whenever this phone or TAD is in use the LCD displays EXT TEL IN USE and if the fax handset is lifted an alarm sounds To disconnect the call on the external phone and switch to the fax press Hook Hold The external telephone can be cordless Set the Receive Mode to FAX TEL See Using a Cordless External Handset page 6 5 Connecting an External Telephone Answering Device TAD Sequence You may choose to connect an answering device However when you have an external TAD on the same telephone line as the MFC the TAD answers all calls The listens for fax calling CNG tones If it hears them the MFC takes over the call and receives the fax If it doesn t hear CNG tones the MFC lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within five rings the recommended setting is two rings The MFC cannot hear CNG tones until the TAD has answered the call and with five rings there are only 8 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow instructions in this manual for recording
197. other Multi Function Link Pro offers 100 brightness settings 50 to 50 The default value is 0 representing an average setting You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image You can also type a value in the box to set the settings If the scanned image is too light set a lower brightness value and scan the document again If the image is too dark set a higher brightness value and scan the document again Contrast The contrast setting is adjustable only when you have selected one of the gray scale settings but it is not available when Black amp White is selected as the Scan Type Increasing the contrast level by dragging the slidebar to the right emphasizes dark and light areas of the Image while decreasing the contrast level by dragging the slidebar to the left ravels more detail in gray areas Instead of using the slidebar you can type a value in the box to set the contrast Size Set the Size to one of the following Letter 8 1 2 x 11 in A4 210 x 297 mm e Legal 8 1 2 x 14 in e A5 148 x 210 mm 5 182 x 257 mm Executive 7 1 4 x 10 1 2 in Business Card 90 x 60 mm Custom User adjustable from 0 35 x 0 35 in to 8 5 x 14 in After you select a custom size you can adjust the scanning area further by using the left mouse button to drag the dotted outline of the scanning area This is required when yo
198. our word processing application for further editing Place your original face down in the ADF Press Scan to e Press 0 to select SCAN OCR and then press Menu Set The MFC will scan the original perform OCR in ScanSoft TextBridge and then display the result in your word processing application for viewing and editing HOW TO SCAN USING WINDOWS 17 10 Using ScanSoft PaperPort 6 5 and TextBridge OCR For Windows 98 98SE Me and 2000 Professional ScanSoft PaperPort for Brother is adocument management application You will use PaperPort to view scanned documents PaperPort has a sophisticated yet easy to use filing system that will help you organize your graphics and text documents It allows you to combine or stack documents of different formats for printing faxing or filing ScanSoft PaperPort can be accessed through the ScanSoft PaperPort program group See On Line Documentation for Multi Function Link Pro on the CD ROM Visioneer PaperPort oO x Eie Seach Yew Desktop Pope Merei Heb e magl Explorer Arange Duplicate 0200 Unstack Find Rotate Copy Paste Twain Page Desktop C Articles C Bank Statements April 5 1999 Contacts d me LI Investments P Photographs e 2 C Receipts C Saved Faxes C Saved Phot
199. over and then close the control panel cover 2 3 ASSEMBLY AND CONNECTIONS Setting Up the MFC 7 Connect the handset Connect the curled handset cord to the MFC and the other end to the handset 2 Coma 2 Connect the power cord There is no ON OFF switch When you plug in the power cord the power goes on and the LCD shows A WARNING The must be grounded using a 3 prong plug E Since the MFC is grounded through the power outlet you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to your MFC on when you connect it to a telephone line Similarly you can protect yourself when you want to move your MFC by disconnecting first the telephone line and then the power cord Lightning and power surges can damage this product We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line or unplug the lines during a lightning storm ASSEMBLY AND CONNECTIONS 2 4 3 Connect the telephone line cord Connect one end of the telephone line cord to the jack on the MFC and the other end to a modular wall jack Caution Operating the MFC before you install the ink cartridges will permanently damage the print head Telephone Line Cord 2 5 ASSEMBLY AND CONNECTIONS 5 Attach the ADF document support ADF Document Support NJ 6 Attach the output paper support and then pull out
200. p Your Address Book You can add new members and groups to your Address Book even while you are addressing a fax Adding a New Member 1 To add anew member to the Address Book in the Facsimile dialog box click Address The Address Book dialog box appears Address Book Stored Fax Numbers Lok Barbie 908 477 8888 908 869 8888 908 236 8888 908 569 8888 New Group Edit Delete 2 Click New The following dialog box appears Fax Memo 3 Type the name and fax number 4 If you want to you can store a comment in the Memo field if you wish up to 15 characters 5 Click OK to return to the Address Book dialog box USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 ORIMAC IBOOK 21 7 Adding a New Group You can set up a group of multiple recipients 1 Click Group The Group Setting dialog box appears Group Setting Group Name Stored Fax Numbers Team Barbie 908 477 8858 Bob 908 869 5325 Tony 908 569 2352 908 236 2825 i 2 Inthe Group Name field type a name for your Group 3 From the Stored Fax Numbers box select the recipients for your Group and then click Your selection will appear in the box under the Group Name field 4 Click OK The Address Book dialog box reappears Addr
201. p down list box The Scan dialog box will appear Scan using Brother What do you want to scan Paper source Document Feeder Select an option below for the type of picture you want to scan Bal Color picture O Grayscale picture Black and white picture or text H Custom Settings You can also Adiust the quality of the scanned picture Page size 4 210 x 297 mm 8 3 x 11 7 inc v Preview HOW TO SCAN USING WINDOWS 17 6 Scanning a document into the PC 1 Place the original face down in the ADF Automatic Document Feeder Scan using Brother What do you want to scan Paper source Document Feeder v Select an option below for the type of picture you want to scan Color picture O Grayscale picture Black and white picture or text O Custom Settings You can also Adjust the quality of the scanned picture Page size A4 210x 297 mm 8 3x11 7inc Bevew Sem Select the Document Feeder from the Paper source drop down list box A Select the picture type B Select the Paper size from the drop down list box D GQ KR If you require advanced settings click Adjust the quality of the scanned picture C You can select Brightness Contrast Resolution and Picture Typ
202. peed Dial and manually dialed numbers in the same broadcast See Setting Up Groups for Broadcasting page 8 3 You must press Menu Set between each of these locations Use the Search Speed Dial to help you choose the numbers easily After the broadcast is finished a Broadcast Report will be printed automatically to let you know the results To stop the broadcast in progress press Stop Exit The LCD asks if you want to cancel the location that is being sent Enter the long dialing sequence numbers as you normally would but keep in mind that each key counts as one location so the number of locations you can call becomes limited If the line is busy or for other reasons a connection could not be made while broadcasting the MFC will redial the number automatically AUTO DIAL NUMBERS AND DIALING OPTIONS If the memory is full press Stop Exit to abort the job or if more than one page has been scanned press Black Fax Start to send the portion that is in the memory Place the original face down in the ADF Enter a number using One Touch Speed Dial a Group number Search or the dial pad Example Group number Press Menu Set You will be prompted to press the next number Enter the next number Example Speed Dial Press Menu Set Enter the fax number Example Manual dialing using the dial pad Press Black Fax Start Your MFC will read the original into memory and then start sending faxes to the numbers you entered
203. per Output Paper Size Select the paper size of the document you are printing This size should be the same as the paper size that is set in your application software Copy Count Type the number of copies you want PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 16 2 Graphic Print Quality The quality selection allows you to choose the print resolution you want for your document Print quality and speed are related The higher the quality the longer it will take to print the document The quality selections available vary depending on the media selection Draft The fastest print mode and the lowest ink consumption Use this mode to print large volume documents or a document for proofing Normal Recommended for ordinary printouts Fine Better print quality than normal mode and faster print speed than Super Fine Super Fine Use this mode to print precise images such as photographs Since the print data is much larger than normal mode the processing time data transfer time and print time will be longer Vote The print quality that can be selected depends on the media you selected You can select the following quality settings for each media Plain Paper Draft Normal Fine Super Fine Inkjet Paper Normal Fine Super Fine Glossy Paper 4 color Fine Super Fine Glossy Paper 3 color Fine Super Fine Transparency Fine Super Fine Transparency mirror Fine Super Fine 3 Document Options Halftone Pat
204. ple press 3 8 for 38 copies Press Black Copy or Color Copy 12 1 MAKING COPIES Out of Memory Message If the memory becomes full while you are making copies the LCD shows a message If the OUT OF MEMORY message appears while you are scanning the first page of your original press Stop Exit to cancel Clear some jobs from memory so you can continue If you were scanning subsequent page s press Black or Color Copy to print the scanned pages OR Press Stop Exit to cancel Awe gain extra memory you can turn off Fax Storage see page 10 2 OR Print the faxes in memory see page 6 6 Temporary Copy Settings mu m m E E NN ONE EM UN UD D UU UN EO E M I M You can improve your copies by using the Options key These setting are temporary Color Options and the MFC returns to its default settings when you finish copying Color Copy Black Copy Copying Using Multiple Settings You can try different combinations of settings for the best results After you finish your settings using the Options key the LCD shows Press S if you want to select additional settings OR Press Black Copy or Color Copy if you are finished choosing settings MAKING COPIES 12 2 Using the Options Key Use the Options key to set number of copies paper type paper size brightness enlargement reduction ratio and special copy options for the next copy only
205. program from the pull down list Custom button Scan Action Configuration Scan Settings Application Qutlook Express X Link Preferences Click on the Link Preferences button to configure the Send To E mail options You can select the File type and Quick Send E mail address list Send To Options Microsoft Outlook Program Links Items are e mailed as file attachments Convert attachments to specified file type ossib Show Quick Send list for selecting recipients Delete Include icon on Send To bar Cancel Help 16 27 USING THE WINDOWS9 BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP 3 Select Scan Settings You can select the scanner settings from each of the Scan Type options for the Custom Buttons You have the option to select Color Mode NOTE Color scanning may not be available based on which MFC you purchased Please check the specifications of your MFC Resolution Paper Size and Brightness and Contrast settings Custom button Scan Action Configuration Scan Settings Color Mode Black amp White Resolution 100 Paper Size 4 210 297 mm Brightness Darken Lighten Contrast 0 Restore Defaults USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP 16 28 How to scan using Windows Scanning a Document For Windows 98 98SE Me and 2000 Professional TWAIN Compliant The Brother Multi
206. r Browse for the file location You can also set the scaling size of the image Watermark Setting x i Tiie Preview Letter 81 2 x 11 in CONFIDENTIAL z r Watermark Style Text C Bitmap Watermark Text Text CONFIDENTIAL Font Arial Sie 72 Sue Regum F Bed 51 Green Choose Color Blue 51 x Watermark Bitmap OE Sc FX Bx LI Cancel Help Position The position settings offer controls for where the Watermark is positioned on the page PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 10 Device Options Set the Print Date amp Time as the Printer Function Brother MFC3200C on BRUSB Properties Paper Quality Color Advanced Support Printer Function r Date amp Time Enable Getting Default Print Date amp Time When enabled the Print Date and Time feature will automatically print the date and time from your computer s system clock on your document Date amp Time x Format Date Time Date amp Time Position Background C Left Center Right C Bottom Transparent Cancel Default Click the Setting button to change the Date and Time Format Position and Font To include a background with the Date and Time select Opaque When Opaque is selected you can click on the Color button to change the color of the Date a
207. r to display it you can also double click a non PaperPort item to open it tie Bae The Hawaiian Islands X His ct oo ees Page View displays each item as a full page HOW TO SCAN USING WINDOWS 17 16 Organizing your items in folders PaperPort has an easy to use filing system for organizing your items The filing system consists of folders and items that you select to view in Desktop View An item can be a PaperPort item or a non PaperPort item 1 Folders are arranged in a tree structure in the Folder View You use this section to select folders and view their items in Desktop View You can simply drag and drop an item onto a folder When the folder is highlighted release the mouse button and the item is stored in that folder 1 Folders can be nested that is stored in other folders When you double click a folder its items both PaperPort MAX files and non paperport files appear on the Desktop You can also use Windows Explorer to manage the folders and items shown in Desktop View Quick links to other applications ScanSoft PaperPort automatically recognizes many other applications on your computer and creates a working link to them The Send To Bar at the bottom of the Desktop view shows icons of those linked applications To use a link drag an item onto one of the icons to start the application represented by the icon A typical use of th
208. ransmission to tell the receiving machine that they are a from fax machine communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static Coding Method Method of coding the information contained in a document All fax machines must use a minimum standard of Modified Huffman MH Your fax machine is capable of greater compression methods Modified Read MR and Modified Modified Read MMR if the receiving machine has the same capability Compatibility Group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by lightening dark originals or darkening light originals Cover Page Prints a page at the other party s fax machine that contains the sender and recipient s name and fax number number of pages and comment You can generate an electronic cover page at the other end with pre programmed information from memory or you can print a sample cover page to fax with your original GLOSSARY G 1 Cover Page Message The comment that is on the Cover Page This is a programmable feature Delayed Fax Not Available for Color Faxes Sends your faxes at a later time that day Distinctive Ring A service purchased from the Telephone Company that provides another phone number on an existing phone line The Brother MFC uses the new number to simulate a dedicated fax line Dual Acces
209. re it is jammed in the MFC Paper is jammed in the paper tray Remove any paper from the paper tray that is not jammed 2 Pull up the jammed paper to remove it Paper Tray Mote If it is difficult to pull the jammed paper try to pull it while holding down the Paper Release Lever Paper Release Lever To improve the reliability of paper feeding turn on Secure Feed mode by pressing _ the Shift and Scan to keys simultaneously The MFC will then feed paper more securely but paper feeding will take a longer time To turn off the Secure Feed mode simultaneously press Shift and Scan to again TROUBLESHOOTING AND ROUTINE MAINTENANCE 23 4 Paper is jammed inside the MFC 1 Open the control panel cover by lifting it TA toward you and then P end lift the top cover toward the back 2 Remove the jammed paper Noe If the jammed paper is under the Print Head unplug the MFC and then you can move the Print Head to remove the paper 3 Close the control panel cover and top cover Paper is jammed inside the front of the MFC 1 Pull the paper toward you 23 5 TROUBLESHOOTING AND ROUTINE MAINTENANCE TROUBLESHOOTING AND ROUTINE MAINTENANCE If PAPER JAM occurs frequently install the Card Stock Support in the Paper is jammed inside the back of the MFC If the paper rips the pieces of paper may get stuck inside the back of the machine Remove any paper from the paper tray tha
210. registration with Brother may serve as confirmation of the purchase date of your product should you lose your receipt may support an insurance claim by you in the event of product loss covered by insurance and will help us notify you of enhancements to your product and special offers Please complete and fax the Brother Warranty Registration And Test Sheet or for your convenience and most efficient way to register your new product register on line at www registermybrother com Frequently Asked Questions FAQs The Brother Solutions Center is our one stop resource for all your Fax Machine Multi Function Center needs You can download the latest software and utilities read FAQs and troubleshooting tips and go to the Solutions section to learn how to get the most from your Brother product http solutions brother com 9 You can check here for Brother driver updates For Customer Service In USA 1 800 284 4329 voice 1 901 379 1215 fax 1 800 284 3238 TTY service for the hearing impaired In Canada 1 877 BROTHER voice 514 685 4898 fax 514 685 6464 voice In Montreal Service Center Locator USA Only For the location of a Brother authorized service center call 1 800 284 4357 Service Center Locations Canada Only For the location of a Brother authorized service center call 1 877 BROTHER BROTHER NUMBERS i Brother fax back system USA Only Brother has installed an easy to use fax b
211. ress Menu Set and go to Step 4 OR If some or all of the users are hearing impaired select VOL AMPLIFY ON and then press Menu Set If all the users are hearing impaired press E to select PERMANENT and then press Menu Set OR If only some of the users are hearing impaired select TEMPORARY and then press Menu Set Press Stop Exit Turning On Automatic Daylight Savings Time You can set the machine to change automatically for Daylight Savings Time It will reset itself forward one hour in the Spring and backward one hour in the Fall Make sure you have set the correct day and time in the DATE TIME setting Press Menu Set 1 6 Press EX to select ON or OFF and then press Menu Set Press Stop Exit Setting Tone Pulse Dialing Mode Your MFC comes set to accommodate tone dialing service multi frequency If you have pulse dialing service rotary you need to change the dialing mode Press Menu Set 1 7 Press to select PULSE or TONE and then press Menu Set Press Stop Exit Memory Storage In the event of a power failure all settings in the GENERAL SETUP SETUP RECEIVE SET AUTO DIAL SETUP REPORTS REMOTE FAX OPT COPY plus the COVERPG SETUP and COVERPAGE MSG settings from SETUP SEND are stored permanently You may have to reset the date and time INITIAL SETUP Setup Receive Basic Receiving Operations Choosing the Receive Mode There are three different recei
212. ridge OCR is installed automatically with PaperPort when you install Multi Function Link Pro on your computer ScanSoft PaperPort can quickly convert the text on a ScanSoft PaperPort item which is really just a picture of the text into text that you can edit with a word processing application PaperPort uses the optical character recognition application ScanSoft TextBridge which comes with PaperPort OR PaperPort uses your application if it is already on your computer You can convert the entire item or by using the Copy As Text command you can select only a portion of the text to convert Dragging an item onto a word processing link icon starts PaperPort s built in OCR application or you can use your own OCR application PAB 5 moy F o 17 13 HOW TO SCAN USING WINDOWS Importing Items from Other Applications In addition to scanning items you can bring items into PaperPort in a variety of ways and convert them to PaperPort MAX files in several different ways Print to the Desktop View from another application such as Microsoft Excel Import files saved in other file formats such as Windows Bitmap BMP or Tag Image File Format TIFF Exporting Items in Other Formats You can export or save PaperPort items in several popular file formats such as BMP JPEG TIFF or self viewing For example to create a file for an Internet Web site export it as a JPEG fil
213. rinting Optional Application 1 Insert MFL Pro CD ROM into your CD ROM drive 2 Click on Install Software from the main CD ROM screen 3 Click Automatic E mail Printing 9 This is optional software and will not be required for printing faxing and scanning operations The Automatic E mail Print option is NOT available for Windows 2000 Professional and XP 20 1 USING AUTOMATIC E MAIL PRINTING Using the Brother MFC with a New Power Macintosh G3 G4 or iMac iBook Set Up Your USB Equipped Apple Macintosh G3 G4 or iMac or iBook with Mac OS 8 5 9 2 or Mac OS X v 10 1 L Before you can connect the MFC to your Macintosh you must purchase a USB cable that is no longer than 6 feet 1 8 meters To work with your MFC your USB Equipped Apple Macintosh must be set up with Mac OS 8 5 9 2 The Brother Scanner driver and PC FAX Send driver work only with Mac OS 8 6 9 2 Using Brother Printer Driver with Your Apple Macintosh OS 8 5 9 2 To select the Printer 1 From the Apple menu open the Chooser Oo Chooser E Connect to Background Printing amp On Off Q Active AppleTalk amp Inactive 762 2 Click the MFL Pro Color icon On the right side of the Chooser click the printer to which you want to print Close the Chooser USING THE BROTHER MFC WITH A NEW POWER
214. rror message on the LCD MFC Connect Failure If the MFC is not connected to your PC and you have loaded the Brother software the PC will show MFC Connect Failure each time you restart Windows You can ignore this message or you can turn it off by deselect the AutoLoad PopUp check box in the Brother Control Center chapter See How to Turn Off AutoLoad page 15 2 23 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE How to Improve Print Quality Note Cleaning the Print Head Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages Using the Ink key you can clean one color at a time BLACK CYAN YELLOW or MAGENTA or all four colors at once Caution Do NOT clean the print head by touching it with your hand or a cloth Press Ink Press 1 to select 1LCLEANING D to select the color you want to clean and then press Menu Set The MFC will clean the print head When cleaning is finished the MFC will go back online automatically If you clean the print head at least five times and the print has not improved call Brother Customer Service for help at 1 800 284 4329 in USA 1 877 BROTHER in Canada or 514 685 6464 in Montreal Print Quality Check If the print quality is not good you can print a Print Quality Check Sheet to help you find the settings you may need to change Press Menu Set 4 Press Black Fax Start
215. rt if you hear fax tones beeps When the LCD shows RECEIVING replace the handset vii Storing Numbers Storing One Touch Dial Numbers Press Menu Set 2 3 1 2 Press the One Touch key where you want to store the number Enter a number up to 20 digits and then press Menu Set Enter a name or leave it blank and then press Menu Set Press Stop Exit Storing Speed Dial Numbers Press Menu Set 2 3 2 Enter a two digit Speed Dial number and then press Menu Set J Enter a number up to 20 digits and then press Menu Set Enter a name or leave it blank and then press Menu Set 5 Press Stop Exit Telephone Operation One Touch Dialing Speed Dialing Pick up the handset OR Press Hook Hold and listen for a dial tone 2 When you hear the dial tone press viii the One Touch key of the location you want to call OR Press Search Speed Dial press then press the two digit Speed Dial number If you pressed Hook Hold to dial pick up the handset when the other party answers 3 To hang up replace the handset Search Speed Dial Press Search Speed Dial then enter the first letter of the name you re looking for 2 Press 6 5 to search the memory When the name is displayed lift the handset OR Press Hook Hold Press Black Fax Start to dial If you pressed Hook Hold to dial pick up the handset when the other party answers
216. s Not Available for Color Faxes Your MFC can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax Easy Receive Enables your MFC to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and resends the page s of the document that had an error E Mail Printing Software application that automatically retrieves your e mail messages from your POP3 server and prints them on your MFC Electronic Cover Page A preprogrammed cover page that is transmitted from the MFC s memory eliminating the need for creating cover pages manually extension phone A telephone on the fax number that is plugged into a separate wall jack external phone A TAD telephone answering device or telephone that is plugged into the EXT jack of your MFC Fax Activity Report Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Forwarding Not Available for Color Faxes Sends a fax received in memory to another preprogrammed fax number Fax Storage Not Available for Color Faxes You can print stored faxes later or retrieve them from another location using Fax Forwarding Paging or Remote Retrieval operations fax tones The signals sent by sending and receiving fax machines while communicating information Fine resolution 196 x 203 dpi It is used for small pr
217. s Menu Set 2 2 9 Press Stop Exit COVER PAGE TO FROM FRE TEL PAGECS TO FOLLOW COMMENT Overseas Mode After you send a fax using this feature the feature turns itself off Place the original face down in the ADF Press EX to select ON or OFF and then press Menu Set Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 5 Enter the fax number you re calling 7 9 Press Black Fax Start SETUP SEND Delayed FAX Not Available for Color Faxes During the day you can store up to 50 documents in memory for delayed sending Transmission of these documents will begin at the time of day you enter in Step 3 which shows the time you entered last Press Menu Set to accept it or enter another time for this fax Place the original face down in the ADF Press Menu Set 2 2 3 Enter the time you want the fax to be sent in 24 hour format and then press Menu Set For example enter 19 45 for 7 45 PM Press 1 to leave the originals waiting in the ADF OR Press 2 to scan the original into memory Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 6 Enter the fax number Press Black Fax Start The MFC will wait to send the fax at the time you set
218. s suitable for photographic images It takes more time to process data but this can express more levels of halftones and creates more natural images 14 7 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY Cluster This is suitable for business graphics such as charts graphs and drawings since this creates more sharp printouts Moreover the processing time is shorter Color Enhance Selecting Color Enhance True2Life ON enables the True2Life feature This feature analyzes your image to improve quality sharpness white balance and color density This process may take several minutes depending on the size of the image the speed and RAM memory of your computer Color Enhance True2Life ON Adjusts the color in the image for better print quality Print time will be longer with True2Life set to ON Sharpness This setting enhances the detail of an image This is similar to adjusting the fine focus on a camera If the focus is off a little you will not be able to clearly see the fine details of an image Color Density This adjusts the total amount of color in the image You can increase or decrease the amount of color in an image to improve a picture which may appear washed out or weak White Balance This adjusts the hue of the white sections of an image Lighting camera settings and other influences will effect the appearance of white The white parts of a picture may appear to be slightly pink yellow or some other color By using
219. sentations C Real Estate C Receipts cB 2 Photos LL Taxes C Web Pages PaperPort Tips max 1 Release Notes rtf E B V Samples 5 items The complete ScanSoft PaperPort Users Guide including ScanSoft TextBridge OCR is in the On Line documentation on the CD ROM This chapter is only an introduction to the basic operations When you install Multi Function Link Pro ScanSoft PaperPort for Brother and ScanSoft TextBridge OCR are installed with it automatically 17 15 HOW TO SCAN USING WINDOWS Viewing items ScanSoft PaperPort provides several ways to view items Desktop View displays a thumbnail a small graphic that represents each item in a Desktop or folder Items in the selected folder appear on the PaperPort Desktop You can see PaperPort items MAX files and non PaperPort items files created using other applications Non PaperPort items include an icon that indicates the application that was used to create the item a non PaperPort item is represented by a small rectangular thumbnail and not an actual image PaperPort mae EM Help t Desktop View displays items as thumbnails Page View displays a close up of a single page and you can open a PaperPort item by double clicking on it As long as you have the appropriate application on your compute
220. shooting and Routine Maintenance IMPORTANT For technical help you must call the country where you bought the MFC Calls must be made from within that country Error Messages As with any sophisticated office product errors may sometimes occur If this happens your MFC often identifies the problem and displays an error message The table below explains the most common error messages You can correct most problems by yourself If you need additional help call the Brother fax back system In USA Or visit us at 1 800 521 2846 http solutions brother com ERROR MESSAGES COMM ERROR Poor phone line quality caused a communication error ERROR MESSAGE CAUSE ACTION CHECK An ink cartridge is not installed properly Re install the ink seating it properly See CARTRIDGE page 23 17 CHECK Original was not inserted or fed properly See page 23 3 ORIGINAL document was longer than about 40 inches 90cm CHECK PAPER Your paper is not the correct size Reload the correct size of paper and then SIZE press Black Fax Start CHECK PAPER is out of paper Add paper and then press Black Fax Start Try the call again If problem continues call the telephone company to check your phone line CONNECTION You tried to poll a fax machine that is notin Verify the other party s polling setup FAIL Polled Waiting mode HIGH The print head detects high temperature Use the MFC in a cool room or lower
221. st match quantitatively What that means is that if the color is inside the gamut it will stay the same color However if the color is outside the gamut it will be mapped to the edge of the gamut This intent is best suited for logos or spot colors where color must match Absolute Colorimetric Matching A close appearance match may be achieved over most of the tonal range but if the minimum density of the idealized image is different from that of the output image the areas of the image that are left blank will be different Colors that fall within the gamuts of both devices are left unchanged 21 14 USING THE BROTHER MFC WITH A NEW POWER MACINTOSH G3 G4 OR IMAC IBOOK Scanner Profile Select your Brother MFC Brother MFLPro Scanner Image Scanning Area Resolution 7 1 gt Color Type Black amp White Scanning Area Letter 8 5x 11 in Width 8 5 Length 11 Unit 2 inch Adjust Custom Adjust Image ColorSync Intent Perceptual Images Scanner Profile FALZE AE Brother MFC 9600 Color OneScanner 600 27 Color OneScanner 1200 30 i 85 start Prescan Use Photo Paper PreScanning an Image PreScanning allows you to scan an image quickly at a low resolution A thumbnail version will appear in the Scanning Area This is only a preview of the image so you
222. starts dialing You can immediately repeat Steps 1 to 3 for the next fax Your machine normally operates in Dual Access mode However to send a T color fax you must override Dual Access and use Real Time Transmission The number of pages you can scan into memory varies with the data they contain SETUP SEND 7 4 9 Real Time Transmission When you are sending a fax the MFC will scan originals into memory before sending Then as soon as the phone line is free the MFC will start dialing and sending the fax If memory becomes full the MFC will send the document in real time even if REAL TIME TX is set to OFF Sometimes you may want to send an important document immediately without waiting for memory transmission You can set REAL TIME TX to ON Place the original face down in the ADF Press Menu Set 2 2 5 To change the default setting press 9 to select ON or OFF and then press Menu Set Go to Step 5 OR For the next fax transmission only press EX to select NEXT FAX ONLY and then press Menu Set For the next fax only press EX to select ON or OFF and then press Menu Set Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and then go to Step 6 Enter fax number and then press Black Fax Start If you are sending a color Fax the MFC will send it in real time even if REAL TIME TX is set t
223. t a time automatically Auto Dial List A listing of names and numbers stored in Speed Dial memory in numerical order Automatic E Mail Printing Software application that automatically prints incoming e mail messages on the MFC on the CD ROM automatic fax transmission Sending a fax without picking up the handset of an external phone Automatic Redial A feature that enables your MFC to redial the last fax number if the original fax did not go through because the line was busy or there was no answer Backup Print Your MFC prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure Batch Transmission As a cost savings feature all delayed faxes to the same fax number will be sent as one transmission beeper The sound the keys make when they are pressed an error occurs or a document has been received or transmitted beeper volume Volume setting for the beep when you press a key or make an error Brightness Changing the Brightness makes the whole image lighter or darker Broadcasting Not Available for Color Faxes The ability to send the same fax message to more than one location Caller ID A service purchased from the telephone company that lets you see the number name of the party calling you cancel job You can cancel a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic t
224. t is not jammed _ Paper Width Guide Open the Paper Jam Cover N To loosen the paper slide the Paper Width Guide to the widest position Use tweezers to pull out the ripped pieces of paper Close the Paper Jam Cover paper tray and reload the paper Or try reloading the paper upside down 23 6 If You Are Having Difficulty with Your MFC If you think there is a problem with your MFC make a copy first If the copy looks good the problem is probably not your MFC Check the chart below and follow the troubleshooting tips If you have any other problems visit us at http solutions brother com DIFFICULTY Printing or Receiving Faxes Condensed Print and Horizontal Streaks Top and Bottom of Sentences Are Cut Off SUGGESTIONS If your copy looks good you probably had a bad connection with static or interference on the phone line If the copy looks bad call Brother Customer Service at 1 800 284 4329 in USA 1 877 BROTHER in Canada or 514 685 6464 in Montreal Poor Quality Print Smudged stain on the top center of the printer page Make sure the Printer driver matches the type of paper you are using See page 14 2 If you are using plain paper try using recommended special paper See Chapter 3 Don t handle the paper until the ink is dry Adjust the Vertical Alignment See page 23 11 Change Paper Thickness to Thick in the Paper tab of the Print dialog box in the Print
225. tensions for Paperport and click the Add Remove button For Windows XP Select Start Control Panel Add or Remove Programs and the Change or Remove Programs icon Select PaperPort 8 0SE from the list and click the Change button 17 19 HOW TO SCAN USING WINDOWS Using Remote Setup For Windows Only MFC Remote Setup The MFC Remote Setup application allows you to quickly set up your by taking advantage of the ease and speed of programming on your PC When you access this application the settings on your MFC will be downloaded automatically to your PC and displayed on your computer screen If you change the settings you can upload them directly to the MFC 29 Brother MFC Remote Setup Program MFC 3200C GENERAL SETUP PAPER TYPE PAN z SETUP RECEIVE PAPER SIZE LETTER SETUP SEND LETTER SET AUTO DIAL DATE TIME from PC Clock SETUP REPORTS REMOTE FAX OPT STATION ID Maintenance 552 NAME VOLUME RING flow z BEEPER Low gt AUTO DAYLIGHT C OFF Export Import Print Cancel Apply OK This starts the process of uploading the data to the MFC and exiting the remote setup program If an error message is displayed enter the correct data again then click OK Cancel This exits the remote setup application without uploading the data to the MFC Apply This uploads the data to the MFC b
226. tent beeps at 4 second intervals You ll hear them after you dial and press Black Fax Start they continue for about 60 seconds after dialing During that time the sending machine must begin the handshake with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You ll soon learn to listen for these soft beeps each time you answer a phone on your fax line so you can know if you are receiving a fax message INTRODUCTION The receiving fax responds with fax receiving tones loud chirping sounds A receiving fax chirps for about 40 seconds over the phone line and the LCD shows RECEIVING If your MFC is set to the FAX mode it will answer every call automatically with fax receiving tones Even if the other party hangs up your MFC continues to send the chirps for about 40 seconds and the LCD continues to display RECEIVING To cancel the receiving mode press Stop Exit When your MFC answers in FAX TEL mode it listens for CNG tones and then responds with receiving tones The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 to 4 seconds so the machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones only last for about 60 seconds after the number is dialed Therefore it s import
227. tern The MFC can use several methods of arranging where dots are placed on the paper to express halftones You can select which predefined pattern is used for your document Photo This method creates smooth halftones suitable for photographic images It takes more time to process the data but this selection can express more levels of halftones and creates more natural images Cluster This is suitable for business graphics such as charts graphs and drawings This selection creates sharper printouts and has a shorter processing time Auto If you selected Plain Paper and the print resolution is less than Fine Quality Auto works as Cluster If you select another media type or a higher resolution Auto works as Photo 14 17 PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 4 Printer Features Fast Draft Mode This mode prints using both black and cyan ink offering a faster print speed then mono draft mode Bi directional Print When Bi Directional Print is set to ON the print head prints in both directions and offers faster print speeds When OFF is selected the print head prints in one direction only and provides higher print quality If you selected Plain Paper Auto works in Bi Directional Print mode Paper Thickness Depending on the thickness of the paper you are using you can improve the quality of your output by selecting the correct thickness This setting provides the best positioning of the paper for printing For examp
228. the TEMPERATURE temperature COVER OPEN Control panel cover or top cover is not Open and close the covers closed completely DISCONNECTED The other party or other party s fax Try to transmit or receive again machine terminated the call 23 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE ERROR MESSAGE ERROR MESSAGES CAUSE ACTION INK EMPTY One or more of the ink cartridges are empty The MFC will stop all print operations such as printing copies faxes and jobs from the PC While memory is available black and white faxes will be received into memory If a sending machine has a color fax the MFC s handshake will request that the fax be sent as black and white if the sending machine has the feature to convert it the color fax will be received into memory as a black and white fax To preserve good quality the MFC periodically cleans the print head Also you can press Ink to start the cleaning when needed This cleaning process uses up ink and can cause the ink to run out Replace the ink cartridges See page 23 17 INK EMPTY MFC can not print fax messages because Replace the empty ink cartridges amp one or more of the ink cartridges are empty See page 23 17 FAX IN MEMORY LOW The print head detects low temperature Use the MFC in a warm room or raise the TEMPERATURE temperature MACHINE ERROR MFC has a mechanical problem Call Brother Customer Service XX In USA 1 800 284 4329
229. the MFC to your Windows based PC and loaded the appropriate Brother Drivers for your version of Windows When you are ready to use the Scan to key make sure the Brother Control Center application is running on your PC For details about how to configure the Brother Control Center buttons to launch the application of your choice using the Scan to key see Brother Control Center Features page 15 6 to 15 11 or 16 4 to 16 7 Scan to E mail You can scan either a black and white or a color original into your E mail application as a file attachment Although the Brother Control Center can be configured to send only black and white or color file attachments at one time you can easily change this setting For details see Scan to E mail pages 15 7 to 15 9 1 Place the original face down in the ADF Press Scan to e 3 Press D to select SCAN TO E MAIL and then press Menu Set The MFC will scan the original create a file attachment and launch your E mail application displaying the new message waiting to be addressed Scan Image You can scan a color picture into your graphics application for viewing and editing tul Place your original face down in the ADF 2 Press Scan to 3 Press D to select SCAN IMAGE and then press Menu Set 17 9 HOW TO SCAN USING WINDOWS Scan OCR If your original is text you can have it automatically converted by ScanSoft TextBridge to an editable text file and then displayed in y
230. the extension Caution Please attach the output paper support to prevent paper jams and maintain print quality ASSEMBLY AND CONNECTIONS 2 6 2 7 Attach the ADF document output support ADF Document Output Support M ASSEMBLY AND CONNECTIONS Loading Paper the Paper Tray You can load up to 100 sheets of 20 Ib 75 g m paper if you use the plain paper See Paper Capacity of Paper Tray page 3 2 Fan the paper well Gently insert the paper Make sure the print side is toward you and the paper level is stacked below the paper guide line Press and slide the guide to fit the paper width lt lt Paper Guide Line ASSEMBLY AND CONNECTIONS 2 8 Installing the Ink Cartridges 1 Check that you turned on the power by plugging in the power cord The LCD shows 2 Open the control panel cover by pulling it toward you 1 and then lift the top cover toward the back After a few seconds the print head will move left to its replacement position Top Cover Protective Blue Tape 2 9 ASSEMBLY AND CONNECTIONS 4 Push the four colored ink cartridge covers one at a time so they pop up Then remove the white shipping cover by pulling it toward you and lifting it up and out Colored Ink Cartridge Covers White Shipping Cover A WARNING If ink gets in your eyes irrigate them with water immediately and if irritation occurs consult a doctor Caution The
231. tior Cutlook Express Link references Fermat FapaPor Image temma 21 Folder To change the file type of the attachment click the Link Preferences button to set up links Check the Convert attachment to specified file type box and then select the appropriate file type from the pull down list Send To Options Outlook Express Program Links Items are e mailed as file attachments Convert attachments to specified file type Convert All documents and image items PaperPort image items MAX only File type PaperPort Browser Viewable v Combi PaperPort Browser Viewable htm PaperPart Self Viewing exe PaperPort 5 0 Image Item PaperPort 4 0 Image Item max PaperPort 3 0 Image Item max Windows Bitmap bmp PC Paintbrush pex Include icon or TIFF Uncompressed tif TIFF Group 4 11 TIFF Multi page U E Multi page Gi USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP 16 12 File Attachments Items are mailed as file attachments using the file type you have selected Convert attachments to specified file type Click this checkbox if you want to change the file type of attachments All documents and image items Click this checkbox if you want to convert all scanned images to the same file type PaperPort image items MAX only Click this checkbox if you want to convert only attachments that are
232. to set up the Paper Size Paper Source Paper Thickness Orientation Scaling and Copy Page Order Brother MFC3200C on BRUSB Properties HEI Paper Advanced Support mi Paine 3 3 1 Regular ESI 235 Ceby Page Order Paper Source g EL Mum E d 2 SN Feeder 3 mE Reverse Order E ar on Con UE print rations when one cartridges are empty About Default Select the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button Select the Paper Size and Orientation Select number of Copies and Page Order Select Paper Thickness Scaling and Paper Source Paper Size The paper size selection provides a large selection of standard paper sizes or you can even create custom sizes ranging form 3 5 x 5 to 8 5 x 14 To select the paper size you want to use click the icon m Paper Size Letter 8 1 22 11 in PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 2 14 3 Orientation Orientation selects the position of how your document will be printed Portrait or Landscape Orientation Pattrait Landscape Copy Page Order Copies The copies selection sets the number of copies that will be printed 1 to 999 Collate With the collate check box selected one complete copy of your docume
233. tom comments and then press Menu Set Enter two digits to indicate the number of pages you are sending and then press Menu Set For example press 0 2 for 2 Enter 0 0 to leave the number of pages blank If you make a mistake press Q to back up and re enter the number of pages Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings 8 Enter the fax number you re calling Press Black Fax Start Always Send a Cover Page Make sure the Station ID is set up see page 5 2 This feature does not work without the Station ID You can set the MFC to send a cover page whenever you send a fax The number of pages in your fax is not included when you use this setting Press Menu Set 2 2 7 Press EX to select COVERPA GE ON and then press Menu Set If you selected ON press EX to select one of the standard or custom comments and then press Menu Set Press 1 if you want to select additional settings The LCD returns to the SETUP SEND menu OR Press 2 to exit if you are finished choosing settings SETUP SEND 7 8 Using a Printed Cover Page If you prefer using a printed cover page that you can write on you can print the sample page and attach it to your fax Press Menu Set 2 2 7 Press EX to select PRINT SAMPLE and then press Menu Set 3 Press Black Fax Start Your MFC prints a copy of your cover page Pres
234. u mm m ES E m mu You can set up your MFC to do three types of easy dialing One Touch Speed Dial and Groups for Broadcasting faxes If you loose electrical power auto dial numbers in memory will not be lost Storing One Touch Dial Numbers You can store 8 fax telephone numbers that you can dial by pressing one key and Black Fax Start To access numbers 5 to 8 hold down Shift When you press a One Touch dial location the LCD shows the name or number as the call is dialed See One Touch Dialing page 8 5 One Touch keys are the 4 keys numbers 5 to 8 located to the left of the dial pad For USA only For your convenience One Touch key 1 is pre programmed for the Brother fax back system You can change it by storing your own auto dial number in its place Please see Changing One Touch and Speed Dial Numbers page 8 2 Press Menu Set 2 3 1 Press the One Touch key where you want to store a number The LCD shows the location you selected Enter a number up to 20 digits and then press Menu Set If you want to enter a pause in the dialing sequence for example to wait for an outside line press Redial Pause as you re entering digits A dash appears on the LCD Pressing Redial Pause enters a 3 5 second pause when the number is dialed Use the dial pad to then enter the name up to 15 characters and then press Menu Set You can use the chart on page 5 3 to help you enter letters O
235. u want to crop an image when scanning To scan business cards select the Business Card 90 x 60 mm size setting and place the business card at the top center of a carrier sheet Carrier sheets are available from your Dealer HOW TO SCAN USING WINDOWS 17 4 17 5 When scanning photographs or other images for use in a word processor or other graphics application you should try different settings for the contrast mode and resolution to see which settings best suit your needs Custom If you selected Custom as the size type the Width and Length Or you can check the Business Card Size box to adjust the scanning area to business card or a custom size automatically HOW TO SCAN USING WINDOWS Scanning a Document For Windows XP only WIA compliant Windows XP uses Windows Image Acquisition WIA for scanning images from the MFC You can scan images directly into the PaperPort viewer that Brother included with your MFC or you can scan images directly into any other software application that supports WIA or TWAIN scanning How to Access the Scanner 1 Open your software application to scan a document The instructions for scanning in this guide are for when you use ScanSoft PaperPort ver 8 0 The steps for scanning from another application may vary 2 Select Scan from the File drop down menu or select the Scan button The Scan pane appears in the left panel 3 Select the scanner you are using from the Scanner dro
236. u wish to cancel the fax click Stop Redial If you want to redial a number click Redial to scroll through the last five fax numbers and then click Start Sending a File as a PC FAX Using the Simple Style Create a file in Word Excel Paint Draw or any other application on your PC From the File menu select Print The Print dialog box will appear Print MEI Printer Name Brother PC FAX Properties Status Ready Type Brother PC FAX Where BRUSB Comment Print to file m Print range r Copies All Number of copies 1 C Pages from 1 to La Selection galai Cancel 19 13 USING PC FAX FOR WINDOWS ONLY 3 Select Brother PC FAX as your printer and then click OK The FAX Sending dialog box will appear Brother PC FAX Bi x e 2 Cover page On To Clear 4 In the To field type the fax number of the receiving party You can also use the Address Book to select destination fax numbers If you made a mistake entering a number click the Clear button to clear all entries 5 To send a Cover Page and note check the Cover Page On check box You can also click the to create or edit an existing cover page 6 When you are ready to send your fax click the Send icon 7 If you wish to cancel the fax click the 5 icon USING PC FAX FOR WINDOWS ONLY 19 14 Using Automatic E Mail 4u Printing For Windows
237. uch key 2 for Group 1 Use the dial pad to enter the Group number and then press Menu Set For example press 1 for Group 1 To include One Touch or Speed Dial numbers in the Group enter them as if C you were dialing For example for One Touch key 5 and then press One Touch key 5 For Speed Dial location 09 press Search Speed Dial then press 0 9 on the dial pad The LCD shows 05 09 Press Menu Set to accept the numbers for this Group Use the dial pad and the chart on page 5 3 to enter a name for the Group and then press Menu Set For example NEW CLIENTS Press Stop Exit You can print a list of all One Touch and Speed Dial numbers See Chapter 11 Printing Reports AUTO DIAL NUMBERS AND DIALING OPTIONS 8 3 Dialing Options You can use your MFC to make telephone calls by dialing manually or by using Search One Touch or Speed Dial memory When you dial an auto dial number the LCD shows the name you ve stored or if you haven t stored a name the fax number you ve stored Manual Dialing Manual dialing is simply pressing all of the digits of the phone number Pick up the handset OR press Hook Hold When you hear a dial tone dial the call using the dial pad If you pressed Hook Hold to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pick up the handset To hang up
238. unctions such as Nine Four Two or One on One Copying NOTE The number of copy buttons may vary depending on which model MFC you purchased 3 PC Faxing using the Brother PC Fax software 4 Custom buttons allow you to configure a button to meet you own application requirements NOTE The number of Custom buttons may vary depending on which model MFC you have purchased Hardware Section Software Section Scan Copy Fax E l User Guid Scan To File Copy one to pz Brother PC FAX ser Guide Restore Custom Outlook Express Copy two to one Scan To File Microsoft Copy four to one Scan To File WordPad Microsoft Paint Ei y Copy nine to Scan To File one Brother MFC 3200C In the Task Tray right click on the Control Center icon and select Show to have access to the Brother SmartUI Control Center window 16 1 USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP AutoLoad the Brother Control Center The Control Center is initially configured to automatically load each time Windows is started When the Control Center is loaded the Control Center icon will appear in the task bar If you don t want the Control Center to load automatically you can turn AutoLoad off How to Turn Off Auto Load 1 Right click the Control Center icon in the Task Tray and select Show 2 The main S
239. urce L Feeder PRINTER DRIVER SETTINGS FOR WINDOWS ONLY 14 4 Quality Color Tab The Quality Color tab screen provides Quality Media type Document type Color Mono settings Bi directional Printing settings and Fast Draft Mode All of these selections are designed to offer the best quality output for your document needs Brother MFC3200C on BRUSB Properties 2 x Paper Quality Color Advanced Support r Quality Color Mono we Draft Normal Fine Super Fine Color Mono Media Bi Directional Printing Plain Paper Bi Directional Printing Document r Fast Draft m Fast Draft Mode Auto Photo Graphics Custom NEN Default Select the Apply button to apply your selected settings To return to the default settings click the Default button then click the Apply button Quality The quality selection allows you to choose the print resolution you want your document Print quality and speed are related The higher the quality the longer it will take to print the document The quality selections available vary depending on the media selection Draft The fastest print mode and the lowest ink consumption Use this mode to print large volume documents or a document for proofing Normal Recommended for ordinary printouts Fine Better print quality than normal mode and faster print speed than Super Fine E Super Fine
240. urn for a document Canceling a Scheduled Job You can cancel tasks you scheduled such as Delayed Fax or Polling Transmit See Checking Job Status page 7 5 Press Menu Set 2 6 Any waiting jobs appear on the LCD If no job is waiting the LCD shows NO JOB WAITING If you have more than two jobs waiting press E to select the job you want to cancel and then press Menu Set OR If you have only one job waiting go to Step 3 Press 1 to cancel OR Press 2 to exit without canceling To cancel another job return to Step 2 Press Stop Exit SETUP RECEIVE 6 7 Setup Send Before You Begin Before you begin sending faxes please be sure to read all the instructions and cautions listed below for placing originals in the automatic document feeder Using the ADF Automatic Document Feeder Documents must be between 3 5 and 8 5 inches wide and 5 and 14 inches long Make sure you place originals face down top edge first Adjust the paper guides to fit the width of your document Originals are Face Down in the ADF Paper Guides The automatic document feeder ADF can hold up to 20 pages feeding each one individually through the MFC Use standard 20 Ib 75g m paper when using the ADF Fan the paper and then stagger the pages in the ADF as shown Approx 1 2 inch DO NOT use curled wrinkled folded or ripped paper or paper with staples paper clips paste or tape attached D
241. ut does not exit the remote setup application Print This command prints the selected items on the MFC You can not print the data until it is uploaded to the MFC Click Apply to upload the new data to the MFC and click Print Export This command saves the current configuration settings to a file Import This command reads the settings from a file 9 You can check the Ink Status in the Maintenance menu USING REMOTE SETUP FOR WINDOWS ONLY 18 1 Using PC FAX For Windows Only PC FAX Sending The Brother PC FAX feature allows you to use your PC to send a file You can create a file in any application on your PC and then send it as a PC FAX You can even attach a cover page note All you have to do is set up the receiving parties as Members or Groups in your PC FAX Address Book Then you can use the Address Book Search feature to quickly find them to address your fax 9 PC FAX is available in Black amp White only Setting Up User Information 4 I From the Start menu select Programs Brother Brother MFL Pro Suite and then select PC FAX Setting i You can access the User Information from the FAX Sending dialog box by clicking See Sending a File as a PC FAX Using the Facsimile Style page 19 12 ME The Brother PC Fax Setup dialog box will appear Brother PC FAX Setup x User Information Send
242. ut the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Prints a Transmission Verification Report for your last transmission Lists settings for GENERAL SETUP SETUP RECEIVE SETUP SEND SETUP REPORTS and TEL SERVICE The settings for REMOTE FAX OPT are included To Print a Report Press Reports Press EX to select the report you want and then press Menu Set OR Enter the number of the report you want to print For example press 1 to print the Help List PRINTING REPORTS 11 2 Making Copies Basic Copy Operations El m mmm J EN Your MFC allows you to make high quality 14444 4 4 photocopies and transparencies Color in black and white or full color Always make Copy sure you have paper in the tray before making Color Copy Black Copy copies Do not pull on the paper while copying is in progress Incoming faxes cannot be received on paper or into memory while the MFC is copying Making a Single Copy Place the original face down in the ADF 2 Press Black Copy or Color Copy Do NOT pull on the paper while copying is in progress 9 To stop the copy process and release the original press Stop Exit Making Multiple Copies You can make multiple copies Place the original face down in the ADF 2 Using the dial pad enter the number of copies you want up to 99 For exam
243. ve modes for your MFC You may choose the mode that best suits your needs by pressing Receive Mode repeatedly until the LCD shows the setting you want to use LCD FAX ONLY automatic receive How it works The MFC automatically answers every call as a fax When to use it For dedicated fax lines You cannot receive a voice call but you can call out FAX TEL The MFC controls the line You cannot have an fax telephone and automatically answers answering machine on the every call same line even if itis a If the call is a fax it will separate wall jack on the receive the fax If the callis same line not a fax it will ring You cannot use the double ring for you to telephone company s Voice pick up the call Mail in this mode TAD ANSWER The external TAD Use this mode if you have MACH automatically answers an external answering external telephone answering device every call Voice messages are stored on the external TAD Fax messages are printed machine on your phone line MANUAL manual receive You control the phone line and must answer every call yourself Use this mode when you are using a computer modem on the same line or if you receive very few fax messages You can also use this mode with Distinctive Ring In FAX TEL mode you must set the Ring Delay and F T Ring Time If you have extension phones on the line keep the Ring Delay set to 4 rings SETUP RECEIVE
244. vic Dave a Parets Linda E Display Link Icon OK Cancel Help File Attachments Do not convert files Click this checkbox if you do not want to change the file type of attachments The Conversion Options will not be available grayed Convert MAX files only Click this checkbox if you want to convert only attachments that are PaperPort files Convert all files when possible Click this checkbox if you want to change the file type of all attachments USING THE WINDOWS BASED BROTHER MFL PRO CONTROL CENTER 15 8 Conversion Options Format Combine all files into one file when possible Click this checkbox to combine all files of the same type into one file Convert non image files to color Click this checkbox to convert all files that have been processed through OCR to color Show QuickSend Menu Click this checkbox if you want the Select QuickSend Recipient window to be displayed when you choose Scan to E mail This feature works only with MAPI type E mail applications such as Microsoft Exchange Microsoft Outlook and Eudora QuickSend List You can create a list of Email names and addresses for quick selection Click the New button to add a name s to your QuickSend list Your Email phone book listing is displayed so you can select stored names or create new ones Select One User xl Type name or select from list Contacts Fa Message Recipients
245. want your fax messages forwarded 1 Press Menu Set 2 5 3 followed by 2 Enter a three digit number from 000 to 999 Turn Fax Storage on press 6 The X cannot be changed Turn Fax Storage off press 7 3 Press Menu Set RETRIEVE A FAX 4 Press Stop Exit Press 96 thento Retrieve all faxes press 2 then enter the number of remote fax machine followed by Remote Commands After the beep hang up and wait Erase all fax messages press 3 CHANGE FORWARDING SETTING Press 95 thento Turn feature off press 1 Select Fax Forwarding press 2 Select Paging press 3 e ox 3 REMOTE RETRIEVAL ACCESS CARD R 2 EQUIPMENT ATTACHMENT LIMITATIONS Canada only NOTICE This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications This is confirmed by the registration number The abbreviation IC before the registration number signifies that registration was performed based on Declaration of Conformity indicating that Industry Canada technical specifications were met It does not imply that Industry Canada approved the equipment NOTICE The Ringer Equivalence Number REN for this terminal equipment is 0 4 The REN assigned to each terminal equipment provides an indication of the maximum number of terminals allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that
246. which are applied to the USA only The filter core supplied with your MFC should be attached to the shielded interface cable according to FCC 15 27 a In addition a grounded plug should be plugged into a grounded AC outlet after checking the rating of the local power supply for the printer to operate properly and safely Federal Communications Commission FCC Declaration of Conformity For USA Only Responsible Brother International Corporation Party 100 Somerset Corporate Boulevard Bridgewater NJ 08807 0911 USA TEL 908 704 1700 declares that the products Product Name MFC 3200C comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation 22 2 IMPORTANT INFORMATION This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harm
247. x 60 mm and place the business card at the top center of a carrier sheet 9 Carrier sheets are available from your Dealer When scanning photographs or other images for use in a word processor or other graphics application it is a good idea to try different settings for the contrast mode and resolution to determine which settings look best Miscellaneous Brightness Adjust the brightness settings to obtain the best image The Brother TWAIN Scanner driver offers 100 brightness settings 50 to 50 The default value is 0 representing an average setting You can set the brightness level by dragging the slidebar to the right to lighten the image or to the left to darken the image You can also type a value in the box to set the setting Click OK If the scanned image is too light set a lower brightness value and scan the document again If the image is too dark set a higher brightness value and Brightness scan the document again y b Contrast 0 Contrast The contrast setting is adjustable only when you have selected one of the gray scale settings but it is not available when Black amp White is selected as the Gray Scale Increasing the contrast level by dragging the slidebar to the right emphasizes dark and light areas of the Image while decreasing the contrast level by dragging the slidebar to the left reveals more detail in gray areas Instead of using the slidebar you can type a value in the box to
248. x from the memory when you are at your MFC See Setting Fax Storage page 10 2 Press Menu Set 2 5 4 Press Black Fax Start After printing is finished press Stop Exit Polling Polling is the process of retrieving faxes from another MFC You can use your fax machine to poll other machines or you can have someone poll your MFC All parties involved in polling need to set up their fax machines to accommodate polling When someone polls your MFC to receive a fax they pay for the call if you poll someone s fax machine to receive a fax you pay for the call Some fax machines do not respond to the Polling feature Setting Up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it Press Menu Set 2 1 6 Press EX to select POLLING RX ON and then press Menu Set Enter the fax number you are polling 1 Press Black Fax Start 6 6 The LCD shows DIALING SETUP RECEIVE Setting Up Sequential Polling Receive Your MFC can request documents from several fax units in a single operation Afterward a Sequential Polling Report will be printed Press Menu Set 2 1 6 Press lt to select POLLING RX and then press Menu Set Specify the destination fax machines you wish to poll using One Touch Speed Dial a Group or the dial pad You must press Menu Set between each location Press Black Fax Start Your MFC will poll each number or group number in t
249. y word processor program You can change the default word processor program example Word Pad instead of Word and file type You can also choose other OCR software package besides the TextBridge OCR which is built in PaperPort To configure Scan to OCR right click on the WordPad button and select Configuration The Scan Action tab is set to OCR and should not be changed Scan to OCR Scan Action Configuration Scan Settings Scan Type To change the word processing application click on the Configuration Tab You can select the destination word processing application from the Application pull down list Scan to OCR Scanaction Configuration Scan Settings Application Microsoft WordPad Link Preferences Famat Folder To change the program link preferences click the Link Preferences button 16 15 USING THE WINDOWS9 BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP Send To Options Microsoft WordPad Program Links Send Image Item As File type Windows Write wri x Convert Image to Text with OCR PaperPort OCR Settings IV Include icon on Send To bar Cancel Help File Type From the pull down list select the file format you want to use for documents OCR Select the OCR application from the OCR pull down list USING THE WINDOWS BASED BROTHER SMARTUI CONTROL CENTER FOR WINDOWS XP 16 16 Scan to Graphics Application example Micros
250. you to enter the fax number where faxes will be forwarded Enter the forwarding number up to 20 digits and then press Menu Set Press Stop Exit Programming Your Pager Number When Paging is selected your MFC dials the pager number you ve programmed and then dials your Personal Identification Number PIN this activates your pager so you will know that you have a fax message in the memory Press Menu Set 2 5 1 2 Press GP until the LCD shows 3 Enter your pager phone number up to 20 PAGING and then press Menu Set digits followed by and then press Menu Set Do not include the area code if it is the same as that of your MFC For example 1800555123 4 REMOTE FAX OPTIONS NOT AVAILABLE FOR COLOR FAXES 10 1 T Note If your pager requires a PIN enter the PIN press press Redial Pause enter your MFC telephone number followed by and then press Menu Set For example 1 234 5 Redial Pause 18005212846 OR If you do not need a PIN press Redial Pause enter the fax number of your MFC followed by and then press Menu Set For example Redial Pause 1800521284061 s Press Stop Exit You cannot change a Paging number or PIN remotely Press Redial Pause for each 3 5 second delay as needed Setting Fax Storage 10 2 If you set Fax Storage to ON you will be able to retrieve fax messages from another location using Fax Forwarding Paging or Remote Retrieval fu

Brother 1840C All in One Printer User Manual

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