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Atlas DD6 Webcam User Manual

1. 7 Qe asia Ala OQ a Oele a 5 ANIMI 2 te t gt lt efo J Un DnS ee Hs D lt h Qa Zire 31 Handheld CHAPTER 4 Entering Information Zire 31 Handheld Writing Graffiti 2 ShortCuts Graffiti 2 contains several ShortCuts to make entering common information easier For example when you write the ShortCut stroke followed by dts you automatically enter the current date and time You can also create your own ShortCuts 1 Done Write the ShortCut stroke LR This stroke appears at the insertion point WAN sM fis gt Write the ShortCut character from the following table You can write ShortCuts on the left hand side of the input area or across the The ShortCut stroke is replaced by the text the character 52 CHAPTER 4 Entering Information Graffiti 2 ShortCuts Write ShortCuts on LEFT side or across MIDDLE of input area Entry ShortCut Entry ShortCut Date stamp ds Time stamp ts Date time stamp dts Meeting me Breakfast br Lunch lu Dinner di Zire 31 Handheld 53 CHAPTER 4 Entering Information Entering information with the onscreen keyboard You can use the onscreen keyboard in any application where you need to enter text numbers or symbols on your handheld Key Term Entry An item in an application such as a contact in Contacts or an appointment in Calendar Tip You ca
2. NOTE During CD installation you can choose to synchronize your handheld with Microsoft Outlook on your computer Windows only If you do information from Contacts Calendar Tasks and Memos is synchronized with Outlook Other information such as photos and notes is synchronized with Palm Desktop software You can insert the CD at any time to choose synchronization with Outlook if you did not do so during the initial installation Cs Palm Desktop Thursday August 31 2006 Sep 2006 Calendar Sy fay UT NAN NEARS i DE a B 6 5 a ie Ed rd ee i 10 11 12 13 14 15 16 7 18719 20 21 22 23 PA E 24 25 26 27 28 29 30 Tasks Memos Z Alfonso Maria Note Pad Barker Todd Chu John Francois Michelle Expense Tech Support Hienrich Karen Contacts 7 iS Lombardi Gina Palm Photos Manicotti Bill Install applications and files You can use palmOne Quick Install to send files to certain applications on your handheld or to install additional software when you synchronize Zire 31 Handheld 70 Before You Begin Complete the following Initial handheld setup Install Palm Desktop software from the CD Zire 31 Handheld Synchronizing Your Handheld with Your Computer Protect your infomation When you synchronize information you create a backup copy If something happens to your handheld or your computer the information is not lost on
3. Y Continued Zire 31 Handheld 88 Synchronizing Your Handheld with Your Computer Cont d HotSync Enabled Disabled Sets your computer to respond to synchronization requests from your handheld Enable HotSync software at system startup Sets your computer to automatically respond to synchronization requests each time you start your computer If this option is not selected you must open HotSync Manager and select the Enabled option before you can synchronize Show more detail in HotSync Log Includes more troubleshooting information in the log that is generated when you synchronize 3 Close the HotSync Software Setup window y Done gt gt Key Term Choosing whether application information is updated Conduit The By default when information in each application is updated in one place your handheld or your synchronization software computer itis updated in the other However for an application included during synchronization that transfers information you can choose whether information that has been updated in one place is updated in the other between an application during the next synchronization on your computer and the same application on your handheld Zire 31 Handheld 89 Tip Windows For information on choosing whether application information is updated if you are synchronizing your handheld with Outlook see the online Outlook synchronization Help Click the HotSync Manager icon in the taskbar in the
4. IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program s Using any part of the software indicates that you accept the terms of the End User Software License Agreement Software Download Available Palm Desktop software is supplied on a CD If you do not have access to a CD drive for your computer you can download Palm Desktop software from www palmOne com support intl Zire 31 Handheld ii E Table of Contents About THUS Guide isiisisnensissiccsssvsddnennpsenssnsesssusenstarsvsscuswastnassenseds xiv What sin this guide sssrinin ainai aE a aia ERE xiv Step by step iNStrUCtiONS siaii iaoei xiv MGV ae A AE E ET E E E T XV silo l oTe ee e E E E E A AEE XV Tips for viewing this guide in Adobe Acrobat Reader xvi Chapter 1 Setting Up Your Handheld and Your COMMUNES siciassidacccdessescsasteassenstenstonsdsvuassusdensesesidnassians 1 What s in the DOX ooo cccsccccsseccsssecsesseecssecessaecesseeeesaaeecseneesssaeeesensesssaeeesensees 2 SYSTEM FeQUIFEMENES irises eee aeaaeai aii 2 Step 1 Charging your handheld sssssssssssssrnserssrssrnrsenssnsrnsrsnsensressnnnsenn 4 What you should know about your handheld s battery 008 5 Step 2 Turning on your handheld for the first tiMe eeeeeteeeeeeeeees 6 Step 3 Installing your SOPLWALE oo eee ect ceecete ects ceteeceaeetaeeeeeeetaeeeeeeeenaeees 7 Step 4 Connecting your handheld
5. 0 Track 10 2 22 1 Track 11 Save Tracks t4 BurncD amp Preferences CD Info Eject RKO B Now Playing web Cb my Library co E devices a SelectAll Deselect ll m Save to Location C My Music Format MP3 Audio 96 Kbps Stereo Change Settings T Play CD While Saving Y Continued Zire 31 Handheld 210 CHAPTER 14 Listening to Music Tip For tips on using RealOne Player on your computer go to the Help menu in RealOne Player or visit www realone com Zire 31 Handheld 3 Prepare your handheld a Insert an expansion card into your handheld b Go to the Home screen and select RealOne c Connect your handheld to your computer with the HotSync cable IMPORTANT Do not tap the HotSync icon Select the songs you want to transfer a In RealOne Player on your computer click Devices b If necessary double click Palm Handheld and then double click Card c Click Add Clips Palm Handheld Name t RELENET Size On Device QD Connected Choose Add Clips to add songs then Transfer to move files to your handheld Add Clips E BR Add Cins Configure F4 Select Al Cips 10 Clip s Totelto Transfer OKB Available 23MB BL now Playing lt Q wen C gt my Library co FY devices BM Radio WF Channels Search Devices Y Continued 211 CHAPTER 14 Listening to Music On you
6. Viewing and editing a note 1 2 Go to the Home screen and select Note Pad Ss Open the note a Select Done to display the Note Pad list b Select the note you want to view or edit 1 Welcome to Note Pad 7 2 2 Groceries 7 5 3 Bob 77 5 4 Flowers 7 5 5 Bank 7 5 Read or edit the note and then select Done b Done 185 Tip You can also Delete a note by opening the Record menu and selecting Delete Note Tip Want to get rid of those deletion confirmation messages Open the Options menu select Preferences and then uncheck the Confirm note delete check box Zire 31 Handheld Writing Notes in Note Pad Deleting a note 1 2 Go to the Home screen and select Note Pad Ss Open the note a Select Done to display the Note Pad list b Select the note you want to delete 1 Welcome to Note Pad 7 2 2 Groceries 7 5 3 Bob 7 5 4 Flowers 7 5 5 Bank 7 5 Select Delete and then select OK to confirm deletion b Done 186 Zire 31 Handheld Writing Notes in Note Pad Working with Note Pad on your computer Use Note Pad on your computer to view and manage the handwritten notes you create on your handheld Check out the online Help in Palm Desktop software to learn how to use Note Pad on your computer The online Help includes info about the following topics e Learning about the parts of the Note Pad window e Viewing copying and deleting notes e Editing note de
7. 3 40 pm Thu Dec 18 2003 time it is where they are Pick list tendon 8 40 am peaks Fri Dec 19 San Francisco Tokyo Edit List 3 Select the location you want to use as the new secondary location If you need more choices modify the locations list b Done Zire 31 Handheld 339 CHAPTER 21 Managing Clock Settings Tip If you know what you re looking for in a long pick list use Graffiti 2 wniting to find it faster Enter the first letter of the word then locate your item Zire 31 Handheld Modifying the locations list You can edit the locations list so that the locations you use most often are easy to find Adding new locations 1 2 Go to the Home screen O and select World Clock O Open the Edit List dialog box a Tap a Location pick list b Select Edit List Add the new location a Tap Add b Scroll through the list to select a location that is in the same time zone as the city you want to add c Select OK Y Continued Locations Select the closest location in the desired time zone Australia N S T Netherlands USA Alaska Madagascar Samoa Greece USA Eastern New Zealand CHAPTER 21 Managing Clock Settings Zire 31 Handheld 4 amp OPTIONAL Tap each setting you want to change Name Enter the name of the location Time Zone Select the time zone for the location Daylight Saving Time check box Tap for your handheld to
8. 31 Handheld e EN61000 4 6 1996 Conducted Immunity 150kHz 80M Hz 3V RMS 1kHz 80 AM e IEC 61000 4 11 1994 100 Voltage Dip 0 5 period 30 Dip 25 periods and gt 100 Dip 250 periods Authorized palmOne Representative David Woo Manager palmOne Inc World Wide Compliance Date November 4 2003 Battery Waming Do not mutilate puncture or dispose of batteries in fire The batteries can burst or explode releasing hazardous chemicals Discard used batteries according to the manufacturer s instructions and in accordance with your local regulations Waming Explosion Hazard e Substitution of components may impair suitability for Class Division 2 e When in hazardous location turn off power before replacing or wiring modules and e Do not disconnect equipment unless power has been switched off or the area is known to be non hazardous Vaming Eksplosionsfara vid felaktigt batteribyte Anv nd samma batterityp eller en ekvivalent typ som rekommenderas av apparattillverkaren Kassera anv nt batteri enligt fabrikantens instruktion Advarsel Lithiumbatteri Eksplosionsfare ved fejlagtig h ndtering Udskiftning m kun ske med batteri af samme fabrikat og type Lev r det brugte batteri tilbage tilleverand ren Varoitus Paristo voi r j ht jos se on virheellisesti asennettu Vaihda paristo ainoastaan valmistajan suosittelemaan tyyppiin H vit k ytetty paristo valmistajan ohjeiden mukaisesti Advarsel Eksp
9. Press the Calendar see an overview of a week or month application button repeatedly to cycle Viewing your appointments and tasks together through the four different f f g Agenda View shows your daily schedule and any items on your Tasks list that are overdue or due ee today If there s room on the screen Agenda View also shows your schedule for the next dates Tip that have events scheduled on them If you installed an e mail application such as the _ palmOne VersaMail 1 Press the Calendar application button application sold separately you can NOTE if Calendar is already open tap the Agenda View icon instead customize Agenda View to show how many Y Continued unread messages you have Did You Know You can use a favorite photo as the background for your Agenda View Zire 31 Handheld 143 CHAPTER 8 Managing Your Calendar 2 Do one of the following to view your schedule e Tap an appointment to go to itin Day View e Tap a task to go to it in Tasks Thursday Nov 20 8 000 Walk dog 9 00 0 Dentist Category marker Santa Cruz 12 00 Lunch with Joe 2 00 Meet with sales team tomorrow No time icon Movie with Midyne Location O 1 Update project schedule i D 2 Distribute meeting notes Overdue task icon Agenda View icon 4 Done Zire 31 Handheld 144 CHAPTER 8 Managing Your Calendar Viewing your daily schedule Day View shows your daily schedul
10. Small 4 Done Zire 31 Handheld 293 Did You Know You can assign the full screen pen stroke to open the Adjust Display dialog box See Giving your favorite applications a button or icon for details Tip When the Adjust Display dialog box is open you can also press Up and Down on the navigator to adjust the contrast Did You Know Selecting Low as the Brightness setting can conserve battery power Zire 31 Handheld Customizing Your Handheld Adjusting the brightness and contrast 1 Tap the Display icon to open the Adjust Display dialog box Display icon Adjust Display a i 6 Brightness Ree High 0 Contrast Adjust the settings a Tap Low or High to adjust the brightness level b Drag the slider to adjust the contrast level c Select Done 4 Done 294 Customizing Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications 1 Open Color Theme Preferences Preferences Color Theme Select a Color Theme a Go to the Home screen b Select Prefs amp c Select Color Theme 2 Select a theme and then select Done y Done Zire 31 Handheld 295 Tip To restore all the buttons to the original palmOne settings tap Default Zire 31 Handheld Customizing Your Handheld Giving your favorite applications a button or icon Tired of going to the Home screen to open an applic
11. e MP3 and RealAudio audio files these files are installed only on the expansion card for use with RealOne Mobile Player Installing applications and files on a Windows computer If you installed Palm Desktop software you automatically have Palm Quick Install on your Windows computer This tool makes it easy to install applications and files when you synchronize You can install applications and files by dragging and dropping onto the Palm Quick Install icon or by using the commands in the Palm Quick Install window Zire 31 Handheld 278 CHAPTER 19 Tip You can also install files on your handheld by right clicking them on your computer Select Send To Palm Quick Install and the files are placed on your handheld the next time you synchronize Tip If there are still files in the list after you synchronize they were not installed Open the application associated with this file and then synchronize again Zire 31 Handheld Installing and Removing Applications Using the Palm Quick Install icon WINDOWS ONLY 1 Copy or download the application s or file s you want to install onto your computer Drag and drop the files onto the Palm Quick Install icon a From My Computer or Windows Explorer select the file s or folder that you want to install Drag and drop the file s or folder onto the Palm Quick Install icon on the desktop ral Select your username and click OK ee Synchro
12. y Done Zire 31 Handheld 299 Customizing Your Handheld Resetting the date and time In most cases you won t need to reset the date and time However you may need to do this if you do a hard reset on your handheld 1 Open Date amp Time Preferences aS a Go to the Home screen Location San Francisco Set Date 6 b Select Prefs 6 Set Time c Select Date amp Time 2 Select the location Y Continued Zire 31 Handheld 300 Zire 31 Handheld Customizing Your Handheld 3 Set the date a Tap the Set Date box b Tap the arrows to select the current year c Tap the current month d Tap the current date 4 Set the time a Tap the Set Time box b Tap the hour and minute boxes and then tap the arrows to change them c Tap AM or PM and then select OK NOTE If you re using a 24 hour clock format you won t see the AM PM options 5 Select Done b Done Set Date Year arrows 25 26 27 28 29 3 0 LCE gt Bw Zire 31 Handheld Customizing Your Handheld Selecting formats for dates times and numbers Would you rather see the time displayed in a 24 hour format or dates that begin with the month or year Use the Formats Preferences screen to change these settings and to apply them to all the applications on your handheld You can quickly choose the preset formats based on geographic regions where you might use your handheld For
13. Copyright and Trademark 2004 2006 palmOne Inc All rights reserved palmOne the palmOne logo Zire the Zire logo Z Stylized and stylizations and design marks associated with all the preceding and trade dress associated with palmOne Inc s products are among the trademarks or registered trademarks owned by or licensed to palmOne Inc or its subsidiaries Palm OS the Palm logo Graffiti HotSync Palm Palm Reader the HotSync logo and the Palm and PalmSource trade dress are trademarks owned by or licensed to PalmSource Inc palmOne Inc uses the MPEG Layer 3 audio decoding technology trademarks under express license from Thomson Licensing S A All other brand and product names are or may be trademarks of and are used to identify products or services of their respective owners This product includes technology owned by Microsoft Corporation and cannot be used or distributed without a license from Microsoft Licensing GP Disclaimer and Limitation of Liability palmOne Inc assumes no responsibility for any damage or loss resulting from the use of this guide palmOne Inc assumes no responsibility for any loss or claims by third parties which may arise through the use of this software palmOne Inc assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction dead battery or repairs Be sure to make backup copies of all important data on other media to protect against data loss
14. Tip Instead of creating a new profile you can copy an existing profile and change the settings Select the profile you want to copy and then open the Service menu and select Duplicate Did You Know Most dial in servers do not accept spaces in the username Tip If you re concerned about security don t enter a password J ust leave the word Prompt in the Password box and your handheld will ask you to enter a password each time you log in Zire 31 Handheld Customizing Your Handheld 2 Enter the basic settings Service Tap the Service pick list and select your ISP or your dial in server type from the list If your ISP or server type isn t on the list tap New and enter a name for the service profile User Name Enter your username This is the part of your e mail address that s before the sign and it s the name that you use when you log in to your ISP or your dial in server This field can contain multiple lines of text but only two lines appear onscreen Password Enter the password you use to log in to your ISP or dial in server and then tap OK The word Assigned appears in this box and you don t need to enter a password when you log in Connection Tap the Connection pick list and select the method you want to use to connect to your ISP or to a dial in server See Connecting your handheld to other devices for info on creating and configuring connection settings 3 If you r
15. a Tap Day Week Month or Year as the repeat unit month select Month as b Tap Fixed Schedule to base the due date on the due date of the current task the repeat unit enter 12 or tap After Completed to base the due date on the date you complete this on the Every line and task With this option if you complete this task early or late the due date for then tap Day as the the next task adjusts accordingly Repeat By setting c Tap the Every line and enter the frequency at which the task repeats d Tap the End on pick list and select an end date if needed e If you selected Fixed Schedule in step b and Week in step a tap the day of the week the task repeats If you selected Fixed Schedule in step b and Month in step a tap Day to select the week within the month such as the 4th Thursday or tap Date to select the same date within the month such as the 15th f Select OK Ry Done Zire 31 Handheld 163 CHAPTER 9 Managing Your Tasks Organizing your tasks Sometimes you want to look at all the things you need to do while at other times you want to see only certain types of tasks Did You Know Overdue tasks have an exclamation point next to the due date Tip Your Task Preferences settings control which tasks appear in the Tasks list such as completed or due tasks To change these settings open the Options menu and select Preferences Tip Create a new category for tasks by selecting Edit Categor
16. enter 12 on the Every line and then tap Day as the b Tap the Every line and enter the frequency at which the event repeats Repeat By setting Set the repeat interval a Tap Day Week Month or Year as the repeat unit c Tap the End on pick list and select an end date if needed d If you selected Week in step c tap the day of the week the event repeats If you selected Month in step c tap Day to select the week within the month such as the 4th Thursday or tap Date to select the same date within the month such as the 15th e Select OK b Done Zire 31 Handheld 130 CHAPTER 8 Managing Your Calendar Scheduling an event that is longer than a day Reserve a block of time for events that span several days such as a vacation conference training class or an extended project Did You Know Reserve a specific block of time during the day or use events without times to flag a series of dates For example you can reserve vacation time from 6 23 6 30 using a repeating event withouta time and then schedulea specific excursion from 9 00 to 3 00 on 6 24 and dinner with a friend at 6 00 on 6 25 Tip Need to enter an event that extends beyond midnight Enter an end time that is earlier than the start time Zire 31 Handheld 1 2 ed ee Press the Calendar application button Enter the event and then tap the event description Set the repeat interval Event Details Time a
17. handheld remove any previous version s of Palm Desktop software e Uninstall and then reinstall the current version of Palm Desktop software Zire 31 Handheld 355 CHAPTER 23 Common Questions Handheld IMPORTANT Do not open your handheld there are no serviceable parts inside Opening your handheld voids the warranty and is not recommended under any circumstances I want to see how much battery life I have left A battery gauge fam appears at the top of the Home screen Check the gauge periodically to see if your handheld needs to be recharged If the battery becomes low a message appears on the screen prompting you to recharge the battery I m not sure when I need to recharge my handheld We recommend that you recharge your handheld for at least half an hour every day Ideally connect your handheld to a power source every night and recharge it while you sleep My battery is drained If the battery is drained to the point that you cannot turn on your handheld your information is Safely stored for approximately five days In this case there is enough residual energy in the battery to store the information but not enough to turn on your handheld If your handheld does not turn on when you press the power button you should recharge it immediately for a few hours My battery drains too quickly You can conserve battery life by doing any of the following e Reduce the brightness of the display e Reduce the Aut
18. viewing free time for 151 viewing specific time for 152 exchanging applications 107 expansion cards 107 information 20 28 records 171 exclamation points in Tasks list 169 expansion card slot 20 356 expansion cards adding applications to 107 battery life and 356 beaming from 245 benefits of 98 copying applications to 105 247 deleting information on 106 displaying information about 25 103 finding information on 38 formatting 106 getting applications on 274 inserting 20 99 limitations 103 moving applications to 280 opening applications on 101 opening files on 102 overview 97 preventing damage to 100 related topics for 107 removing 100 removing applications on 284 renaming 104 transferring audio files to 206 212 transferring desktop software to 26 transferring photos to 224 237 types of 98 viewing applications on 101 Expense application archiving information in 200 categorizing information in 265 categorizing with Calculator 265 changing information 194 choosing currency options 196 customizing currency symbols 198 customizing expense list 202 deleting categories 267 deleting information in 200 201 entering expenses in 194 195 getting help with 203 opening 194 203 overview 193 presetting currency symbols 197 related topics for 204 saving information in 195 synchronizing information for 71 transferring information to 63 Expense icon 25 Expense Preferences dialog box 194 197 e
19. Adding plug in applications You can create plug in applications containing script commands that extend the functionality of the built in script commands A plug in application is a standard PRC application that you install on your handheld just like any other application After you install the plug in application you can use the new script commands in a login script For example you might use a plug in application in the following situations e You need the login script to properly respond to different connection scenarios defined by the authentication server e You want to perform conditional tests and branching as part of the login process Customizing Your Handheld Plug in applications have the following characteristics e Written in C language e Compiled into a device executable e Called properly from a login script e Able to return control to a login script after it terminates e Created using a development environment that supports Palm OS software such as Metrowerks CodeWarrior tools Zire 31 Handheld 332 Customizing Your Handheld Related topics My Handheld Click the link below to learn about these related topics Make your handheld uniquely yours For great F tips software accessories Explori Locating the input area and other controls on your handheld and more visit Moving e Opening applications www palmOne com Around myzire31 e Using menus Entering e Using Graffiti 2 writing to enter inf
20. Mw b Tap Details IP Address M Automatic Y Continued gt gt gt gt Key Term DNS Domain name system The Internet uses this system to translate the names of host computers into IP addresses A DNS number identifies the server that handles the translation Each IP address has four numbers from 0 to 255 that are separated by periods Key Term IP_ Internet protocol Everyone who logs in to the Internet needs a unique identifier an IP address Some networks dynamically assign a temporary IP address upon login while others assign a permanent IP address Zire 31 Handheld Customizing Your Handheld 3 Adjust any of the following settings NOTE Ask your ISP or system administrator if you need information on any of these settings Connection type Tap the pick list and choose the communication protocol for this service PPP SLIP or CSLIP Most e mail application use PPP or SLIP protocols Idle timeout Tap the pick list and select how long your handheld waits before dropping the connection with your ISP or dial in server when you switch out of an application that requires a connection 1 Minute 2 Minutes 3 Minutes or Never Query DNS Select the Query DNS check box if you re not sure whether you need to enter DNS addresses Many systems do not require that you enter DNS addresses If you do need DNS addresses deselect the DNS check box tap the space to the left of each period in the
21. Tap Details Date Alarm O b Tap the Repeat pick list and Location select Daily until Category w Unfiled Repeat Daily until 11 25 06 c Select the year month and date Private O when the event ends d Select OK y Done 131 CHAPTER 8 Managing Your Calendar Entering a location or a note for an event Enter a description of the event s location such as a restaurant a conference room or your friend s house Enter a note such as dial in info for a conference call or directions to a location 1 2 Zire 31 Handheld nes Press the Calendar application button Enter the event and then tap the event description amp OPTIONAL Enter the e 77 location a Tap Details S p Location b Tap the Location field and enter _ category Personal a description of the location Repeat v Daily until 11 25 06 Private 0 Continued OK Caneel Delete 132 CHAPTER 8 Managing Your Calendar Zire 31 Handheld 4 amp OPTIONAL Enter the note Family reunion a Tap Note b Enter the note text c Select Done 5 Select OK 4 Done The location name and a note icon appear next to the event description in Agenda View and in Day View Color coding your schedule Use color coding to quickly spot different types of events For example make all your family appointments green your work appointments blue and your appointments with friends yellow Selecting your co
22. To explore the world of your handheld go to www palmOne com Moving around e Opening applications myzire31 e Using menus Entering e Adding contacts to the attendees list with Lookup Support information If you re having problems e Entering information with Graffiti 2 characters and shortcuts with Expense or anything else on your handheld go to Calculator Performing basic math calculations associated with your expenses www palmOne co f n f E zire31 Categories e Creating and editing categories e Organizing expenses by type and sorting them Customizing Setting number formats Zire 31 Handheld 204 CHAPTER 14 Listening to Music In this chapter Transferring MP3 files to an expansion card Transferring music from a CD to an expansion card Playing music on your handheld Managing playlists Viewing song info Working with RealOne Player on your computer Related topics Zire 31 Handheld Are you tired of listening to small talk during that long commute on the bus or train Do you need something smaller than a CD player when you re out for a walk or at the gym RealOne Mobile Player lets you play music on your handheld Simply transfer songs onto an expansion card sold separately and then listen through the built in speaker or stereo headphones Sold separately IMPORTANT You need to purchase an SD or MultiMediaCard expansion card to save your mu
23. e Choose the most convenient sharing method from a variety of options e Create an informal backup copy of important info sending your info 241 CHAPTER 16 Sharing Information Beaming Tip Using the IR port on your handheld you can beam information from within an application such as a photo a contact an appointment or a task to other Palm OS handheld users You can also For best results when f f ee beam a category of information such as a photo album or even an entire application beaming the handhelds should be between 4 and 39 inches 10 centimeters and one meter apart and there should be a clear DESEE a path between them Beaming information from within an application NOTE The receiving handheld must be turned on Depending on the receiving handheld model not all information may be sent correctly 1 Select the information you want to beam a Open an application b Select the entry you want Y Continued Zire 31 Handheld 242 CHAPTER 16 Sharing Information Tip me HGD EnS 2 Beam the information most applications is named Record a Open the menus Tip b Select the Beam menu item on the leftmost menu In Contacts you can create a contact with your c When the Beam dialog box appears point your handheld s IR port directly at own information and the IR port of the other handheld select it as your business card by opening the Record Menu and
24. e Tap the Clock icon in the upper left corner of the input area Your handheld displays the time for two seconds and then returns to the previous application Clock e When your handheld is off press Select in the center of the navigator Your handheld turns on displays the time and then turns off after a few seconds CE a He Select L Zire 31 Handheld CHAPTER 21 Managing Clock Settings Key Term Primary location Typically a city in the time zone in which you live Zire 31 Handheld Setting the primary location In World Clock you can set the location date and time for a primary location The settings for this primary location are used by all of the applications on your handheld 1 2 Go to the Home screen O and select World Clock O Select the primary location a Tap the primary location pick list b Select the location you want to be the primary location If you need more choices modify the locations list b Done Primary location pick list San Francisco 1 1 24 am Thu Dec 18 2003 v Tokyo v London 4 24am 7 24pm Fri Dec 19 Thu Dec 18 Set Date amp Time 336 CHAPTER 21 Managing Clock Settings Setting the date and time for the primary location You can set the date and time in Preferences as you did during the initial setup of your handheld or in World Clock When you change the date and time in one application
25. e mail message For contacts events memos and tasks use either the Export or Send To command in the Edit menu to save the item as a separate file in a folder you choose You can then attach that file to an e mail message Zire 31 Handheld 247 CHAPTER 16 Sharing Information Related topics My Handheld Click a link below to learn about these related topics Make your handheld uniquely yours For great tips software accessories Synchronizing Sharing information by synchronizing your handheld with your computer and more visit Expansion Sharing information by saving it to an expansion card that can be viewed www palmOne com from another handheld myzire31 Common Answers to frequently asked questions about sharing information Questions Support If you re having problems with sharing information or with anything else on your handheld go to www palmOne com support zire31 Zire 31 Handheld 248 CHAPTER 17 Keeping Your Information Private In this chapter Choosing a security level Marking information as pri Setting the level of privacy Using a password Locking your handheld Related topics Zire 31 Handheld You probably wouldn t leave your door unlocked at night so why should it be any different with your handheld When you think about the amount of personal and private information stored there you ll definitely want to protect it Benefits of privacy e P
26. following Month View options O Show Category List Default View v Agenda Show Category List Display the Month category pick list By default the Show i M Timed Events Category pick list doesn t appear M Unimed Event M Daily Repeating Events Timed Events Show events that are scheduled for a specific time Untimed Events Show events that are scheduled for a specific date but not a specific time Daily Repeating Events Show events that repeat every day 7 Select OK y Done Zire 31 Handheld 152 CHAPTER 8 Managing Your Calendar Setting alarm and time options Tip You can view and 1 d ys schedule events Fitime Press the Calendar application button slots that are before or after the start or end time You just need to scroll to 2 Open the Preferences dialog box those time slots a a Open the menus b Select Options and then O Alarm Preset select Preferences Alarm Sound Alarm Remind Me v 3 Times Play Every v 5 minutes 3 Select the timeframes that appear in Day View and Week View a Tap the arrows next to the Start Time box to set the time that your daily schedule typically begins b Tap the arrows next to the End Time box to set the time that your daily schedule typically ends Y Continued Zire 31 Handheld 153 CHAPTER 8 Managing Your Calendar 4 Zire 31 Handheld Set any of the following alarm settings Alam Preset Setan alarm for
27. import the file palmOne Inc 408 555 2453 415 555 9873 1789 Market St San Francisco Ca A Scan Records gt Record 2 To change the field order click a field name on the left and drag it up or down the list to match the data on the right If the ALL category is selected before importing records the category field will be available in the field list Drag the category field to match the data position on the right Only existing categories will be matched Unmatched categories will be placed in Unfiled Source file character set windows ANSI z 3 Synchronize your handheld with your computer b Done Zire 31 Handheld 61 CHAPTER 4 Entering Information Zire 31 Handheld MAC ONLY 1 Save the file on your computer in one of the accepted formats 2 Import the file into Palm Desktop software a Double click the Palm Desktop icon in the Palm folder on your computer b Click the icon on the toolbar for the application into which you want to import information c Click File and then click Import d Follow the onscreen instructions to import the file 3 Synchronize your handheld with your computer b Done Restoring archived items on your computer In many applications you can save a copy of an item that you deleted from your handheld or desktop software to an archive folder on your computer This frees up space on your handheld while en
28. or days before the When you set an alarm a event you want the alarm to little alarm clock appears sound and then select OK to the right of the event description 4 mone Zire 31 Handheld 137 CHAPTER 8 Managing Your Calendar Rescheduling an event Tip You can also use the 1 Event Details dialog box to change the alarm location category repeat and privacy settings 2 e ore Press the Calendar application button Go to the event you want to reschedule a From Day View tap Go To b Select the year month and date of the event c Tap the event description and edit it if necessary IMPORTANT If you edit the description of a repeating event the new description appears in all instances of the event 3 Change the date and time Event Detail Time Date o Tap Details Alarm b Tap the Time box and select the new start and end times Location Category v Unfiled Repeat None c Tap the Date box and select Private O the new date d Select OK Y Continued Zire 31 Handheld 138 CHAPTER 8 Managing Your Calendar 4 Zire 31 Handheld If you re changing a repeating event tap one of the following to Repeating Event i Q Apply the changes to select which event s you want to the Current record this amp all Fut ds apply me changes ms Ail oec rrences ii Current Apply your changes to only the selected instance of the repeating eve
29. s Guide xiv xvi 374 usernames 11 71 322 325 350 searching for 117 Users folder 285 user specific information 11 vV vacations 131 version numbers 274 275 video 232 View By pick list 290 View Log command 73 viewing application groups 268 application icons 358 368 application information 17 274 applications 101 271 calendars 123 Category pick list 151 152 Command toolbar 33 contact information 114 119 current date and time 335 339 current time and date 22 events 136 152 153 Graffiti 2 alternate strokes 306 hidden or masked entries 253 Home screen 22 30 34 HotSync log 73 information by category 271 items in lists 35 memos 174 menus 22 notes 185 photos 98 224 226 227 228 schedules 143 145 147 148 song lists 212 space information 274 tasks 143 151 164 165 168 169 transmitted information 321 unread messages 143 151 User s Guide xiv xvi World Clock 345 views in Calendar 123 143 virus scanning software 354 volume 311 319 344 Volume setting connections 319 WwW Wait For command 329 Wait For Prompt command 329 Waiting for sender message 366 warnings 358 378 warranty 356 web browsers 321 web services 316 web sites xv 17 week days 303 Week View 147 149 153 Week View icon 147 weekly events 128 weekly schedules 147 149 weekly tasks 161 163 402 Windows applications 26 27 56 writing with Graffiti 2 characters 32 41 52 Windows information 305 creating contac
30. then press Select on the Event navigator again Scroll arrows Did You Know Reschedule an event within the same week by dragging the event box to the new time and day 2 After hours event Week View icon Do any of the following to view your weekly schedule e Tap the week selector to scroll between weeks or tap Go To to choose a week e Tap a date to go to that day in Day View e Tap an event to view the event description and location e Tap the scroll arrows to view events scheduled earlier or later in the day during the selected week y Done Zire 31 Handheld 147 CHAPTER 8 Managing Your Calendar Viewing your monthly schedule Month View shows your schedule for a whole month You can scroll between months or jump to any other month Tip You can also press Right and Left on the navigator to scroll to the next or previous month To go to Day View for a particular date press Select on the navigator to insert a highlight press Right or Left to select a date and then press Select on the navigator again Zire 31 Handheld 1 Open Month View a Press the Calendar application button b Tap the Month View icon El 5 E6 7 8 9 12 13 14 15 16 o Li m 19 20 21 22 23 26 27 28 2930 Month View icon Do any of the following to view your monthly schedule Month selector Event No time icon Multi day event e Tap the month sel
31. 117 attaching to e mail 247 beaming 244 categorizing 119 122 copying information for 110 customizing settings for 119 deleting 118 displaying information for 114 119 duplicating information for 112 116 entering in memos 173 entering notes for 112 keeping private 119 122 251 locating 117 managing 108 transferring from other applications 122 Contacts application adding information 109 111 adding photos 110 archiving information in 118 beaming from 243 categorizing information in 265 268 copying information 116 creating business cards 115 customizing fields in 114 displaying additional fields for 112 importing information for 60 95 importing to 122 installing 25 marking entries as private 251 opening 109 overview 108 related topics for 122 saving information in 111 118 searching from 117 selecting field types for 113 setting display options for 120 transferring information from 63 viewing online help for 121 Contacts button 19 Contacts icon 25 Contacts list 119 continuous events See repeating events contrast screen 22 292 294 controls activating 305 application 23 24 29 handheld 19 21 locating 39 Copy command 66 105 Copy dialog box 105 Zire 31 Handheld Copy icon 33 Copy to Card command 237 Copy to Handheld command 237 copying applications 105 247 279 281 calculations 191 information 66 98 photos 224 225 237 247 service profiles 322 copy protected applications 105 country information 303 C
32. 235 Sorting Photos in List view ooo cece c cee eeee ects teeeeeeeeeeaeeeaeeeseeeeeeeees 236 Copying a PHO ccseisd cecsesdeccnisesisyeedsecesseas eintie seeds stern nuaa iaa 237 Working with Photos on your COMPUTED ceececeeeeeeeeeeeeeaeeeteeeeeeeeees 239 Related tO PiCS sissy scivsietee ccesiisssaetiinseazaivespyecni dente aaraa ai aaa narar 240 Chapter 16 Sharing Infomation ssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnn 241 BSOM MING Sneen eeaeee tenet ceux seeneeeetanadectusszeatenacaganteeaveraadstactes 242 Beaming information from within an application sesser 242 Beaming aicategOry maissa adani inesi aaaeei aneii iineoa aa 244 Beaming an application ee eeecesssecesecseeeeeeeeaeeeaeeeeeeeeeeeteeeeteeeeees 245 Other ways of sharing information 0 ec cece eeeeeeeeeeeeeeeeeeeeeeeteeeteeaeeeeeed 247 Related GOP ICS voce secs iexeneiits raves oti vhaecieenancs aE e A KE A i ean ses 248 Chapter 17 Keeping Your Information Private 0000 249 Choosing avsecurity level sisne ea entvdidasthdactvenedadiee 250 Marking information as Private oo eecccceeeeeeseeceneceeeeseeeesaeeteeetaeeeaeeeees 251 Setting the level of privacy 0 ce eecceeeeceeeceeeeeeeeeaeenseecaaeeeaeeseeeteeeaeeeeenes 252 Hiding or masking private entries 00 0 cece eeeeeceeeeeeeeeeeeeeeeeeeeeeeees 252 Viewing an entry that iS masked eee eee cess eeeeeeeeeeaeetseeteeentees 253 Using a PASSWONG seniai ae iian aa aaaea ara Eaa a aE aS 253 Creating
33. 28 29 30 Day View icon Go To 124 CHAPTER 8 Managing Your Calendar Did You Know You can color code your 3 calendar to file events in categories Each category has its own color You can 4 also mark events as private to hide them from prying eyes Tap the line next to the time the appointment begins and enter a description If the appointment is longer or shorter than an hour set the duration a In Day View tap the start time b In the Set Time dialog box tap End Time c Tap the hour and minute lists to select the time the appointment ends d Select OK Set Time Description Start time 1 2 3 4 5 6 7 A 8 Duration 9 3 10 11 e BE Category marker Hour Minute list list Done That s it Your handheld automatically saves the appointment Make sure you have a current backup Synchronize often Zire 31 Handheld 125 CHAPTER 8 Managing Your Calendar Scheduling an event without a start time Keep track of events that take place on a particular date but not at a particular time For example you may want to enter holidays anniversaries and deadlines Did You Know Need to reserve a date before you know the details of the appointment Schedule an event without a start time Zire 31 Handheld 1 Open Day View Aug 31 06 KIBUG0 GEC a Press the Calendar oF application button Day View icon b Tap the Day View icon E Go To Select the date o
34. 31 Handheld Congratulations on the purchase of your new palmOne Zire 31 handheld You re about to discover so many things about your handheld that will help you better organize your life and have fun too As you become more familiar with your handheld you ll probably personalize the settings and add applications to make it uniquely yours While you re likely to get years of enjoyment from your handheld it only takes four easy steps to get up and running Benefits of setup e Start using your handheld right away e Establish a link between your handheld and your computer e Set up your handheld for optimal use CHAPTER 1 gt gt Key Term Palm Desktop software The software that lets you enter update review and synchronize information on your computer Zire 31 Handheld Setting Up Your Handheld and Your Computer What s in the box HotSync cable Power adapter palmOne Zire 31 handheld Software installation CD System requirements The installation CD contains Palm Desktop software and other applications you need to set up and use your handheld Palm Desktop software lets you easily manage your information at your computer To use Palm Desktop software your desktop computer must meet these requirements WINDOWS ONLY e A PC with a Pentium processor and one of the following operating systems e Windows 98 e Windows ME e Windows 2000 requires administrator rights to install
35. 44K PAPanSlon card inserted a Go to the Home screen Note Pad 98K into the expansion slot Palm PIMs Support a Z 14K b Open the menus 243K SheetToGo c Select Beam on the App SlotDrvrPnpsApp menu SMS Library d Select the application you want to beam NOTE You cannot beam an application that has a lock icon next to the application size Y Continued Zire 31 Handheld 245 CHAPTER 16 Sharing Information 2 Beam the application a Tap Beam b When the Beam dialog box appears point your handheld s IR port directly at the IR port of the other handheld lt _ ARF IR port 3 Wait for the Beam dialog box to indicate that beaming is complete y Done Zire 31 Handheld 246 CHAPTER 16 Sharing Information Other ways of sharing information Here are some other ways of sharing information e Copy information or an application onto an expansion card inserted into the expansion slot and view the information by inserting the card into the slot on another Palm OS handheld e Copy information such as a photo from your handheld to your computer or from computer to handheld by synchronizing e After synchronizing use Palm Desktop software to send information such as a contact or a task as an attachment to an e mail message from your computer s e mail application For contacts and calendar events use the Forward command in the File menu to attach the item directly to an
36. Answers to frequently asked questions about Tasks Support uestions If you re having problems with Tasks or with anything else on your handheld go to www palmOne com support zire31 Zire 31 Handheld 171 CHAPTER 10 Writing Memos In this chapter Creating a memo Viewing and editing a memo Moving memos in your memos list Deleting a memo Working with Memos on your computer Related topics Zire 31 Handheld Your handheld contains applications for storing the most common types of information contact names and numbers appointments and so on Memos is the tool to use for capturing information that is meaningful to you but does not fall into one of these categories From meeting notes to recipes and favorite quotations Memos provides a quick and easy way to enter store and share your Benefits of Memos important information e Store essential but hard to remember information e Easily retrieve and share information 172 CHAPTER 10 Writing Memos Tip In the Memos list you can also just start writing to create a new memo The first letter is automatically capitalized Tip Use Phone Lookup to quickly add a name and phone number to a memo Zire 31 Handheld Creating a memo 1 2 Go to the Home O screen and select M emos 6 Create a memo a Select New 1 Power Tips 2 Action Items 11 5 3 Quote of the Day 4 Birthday Wish List 5 Ed
37. Color Theme dialog box 295 Select button navigator 34 35 36 37 Select Colors dialog box 181 Select Font dialog box 293 Select User dialog box 8 72 selecting alarm sounds 344 alternate stroke shapes 306 available options 24 clock display options 345 communications protocol 326 connections 319 322 currency options 196 197 198 information 19 65 Internet Service Providers ISPs 322 items in lists 35 menu commands 31 32 33 37 music 213 215 photo albums 226 227 228 234 security levels 250 synchronization settings 72 selection highlight 34 35 selection tool 347 self help resources 374 Send command 330 Send CR command 330 Send Password command 330 Send to Handheld dialog box 281 Send To Handheld droplet 26 207 281 Send to Handheld droplet 225 Send To Palm Quick Install command 279 Send User ID command 330 Serial Port drop down box 366 Service Connection Progress messages 324 Service pick list 322 325 service profiles deleting 327 selecting 324 setting up 321 322 325 service templates 321 services 316 329 Set Alarm dialog box 159 184 Set as default check box 92 Set Country dialog box 303 Set Date amp Time button 337 Set Date dialog box 301 337 Set Time dialog box 125 301 338 setting alarms 137 159 184 343 setting up handhelds 1 6 17 settings See preferences setup 354 sharing events 156 399 information 20 28 110 172 241 247 memos 178 photos 224 240 usernames caution for 71 sharin
38. Expanding Your Handheld Viewing card information Tip It s easy to forget which files you put on a particular expansion card Use the Card Info application Reading and writing info to view the card name and type available storage space and a summary of its contents on an expansion card uses more battery power than doing the same task Go to the Home screen and select Card Info 8 on your handheld If you Card Info have enough space on Card B My Card Card name Type Secure Digital Card your handheld consider Size 13 7 MB Free of 14 0 MB Space available copying the info to your 256 0 KB Used handheld 13 7 MB Free of 14 0 MB Summary of contents SD016 P Sandisk Tip Secure Digital Card If your handheld s battery Device Id SD016_0008F720230B07 is very low access to the expansion card may be disabled If this occurs recharge your handheld as soon as possible Zire 31 Handheld 103 CHAPTER 6 Expanding Your Handheld Renaming a card The expansion card name appears in the category pick list and in other lists that let you choose where to store your info When you buy a new card give it a name that helps you remember what s on the card You can rename the card later if you decide to store different info on the card Zire 31 Handheld 1 2 Go to the Home screen and select Card Info amp Open the Rename Card dialog Rename Card box a Open the menus New Card Name
39. Here are some helpful tips for making it easier to read and find information in this guide in Acrobat Reader NOTE If you do not have Acrobat Reader on your computer you can download it for free from www adobe com e To magnify the page click the magnifying glass A move the cursor which is now a magnifying glass over the page and click repeatedly Click Previous View 4 or depending on your version of Acrobat Reader to return to the original view e Click an entry in the Table of Contents or Index to go directly to that section of the guide e If you link to a page in the guide to return to the page you were on before you clicked the link click Previous View or depending on your version of Acrobat Reader e When selecting the page s to print be sure to use the file page number shown at the bottom of your computer screen not the printed page number For example to print the page you are reading right now select page 16 the file page not page xvi the printed page Zire 31 Handheld xvi CHAPTER 1 Setting Up Your Handheld and Your Computer In this chapter What s in the box System requirements Step 1 Charging your handheld Step 2 Tuming on your handheld for the first time Step 3 Installing your software Step 4 Connecting your handheld to your computer Switching to another desktop software application Using Profiles Related topics Zire
40. Keep the Getting Started Guide with you and view it on your handheld s palmOne Photos View photos on your handheld and create portable photo albums Zire 31 Handheld 26 CHAPTER 2 Exploring Your Handheld G RealOne Player G AudiblePlayer Palm Reader powerOne Calculator 4 Handmark Solitaire a Handmark MobileDB amp Handmark PDA Money it Addit Zire 31 Handheld Listen to music on your handheld with an expansion card sold separately Create playlists and organize your MP3 files A desktop application Windows only lets you create MP3 files from your music CDs Both Mac and Windows users can transfer MP3 files to an expansion card for use on the handheld Listen to newspapers books public radio language instruction and more additional fees may apply Windows only Purchase and download eBooks from the web so that you can read them when you want where you want Calculate math and business solutions with this enhanced calculator Enjoy hours of entertainment with this solitaire game Use the included databases to track useful info such as car maintenance passwords and more You can also download and install over a thousand ready to use databases additional fees may apply Manage your finances on the go Use this application by itself or buy the optional conduit and transfer info to Quicken Microsoft Money and more On your handheld this application appears as Splash Money Preview try
41. Menu to open the menus navigatorto select menus and menu items Application title Menu ee Edit Options Menu item Menu icon _ Y Continued Zire 31 Handheld 31 Moving Around in Applications 3 Tap a menu title and then tap a menu item y Done Using the Command stroke Tip Most menu items also have a Graffiti 2 command letter which is similar to the keyboard Command modeis active shortcuts used on computers The command letter appears to the right of the menu item for just a few seconds so l o l write the command letter To use a command letter first write the Graffiti 2 Command stroke on the left side of the input area and then write the command letter For example to select Paste from the Edit menu write or tap an icon on the p the Command stroke followed by the letter p Command toolbar quickly Command ZIJ Options _ stroke fe Menu items Keyboard Graffiti 2 Help Ry NOTE When you write the Command stroke the Command toolbar appears See the next section for info on using the Command toolbar Zire 31 Handheld 32 Moving Around in Applications Using the Command toolbar The Command toolbar displays different icons based on the active screen For example if you have text selected the icons might be Cut Copy and Paste If no text is selected the icons might be Beam Undo and Delete To use the Command toolbar write the Command stroke to display the Com
42. Open the menus b Select Options and then select Display Options 3 Select any of the following options and then select OK Show Multiple Locations Display the secondary locations Deselect it to display only the primary location Show Date Display the date in World Clock b Done Zire 31 Handheld 345 CHAPTER 21 Managing Clock Settings Related topics community Click a link below to learn about these related topics To explore the world of your handheld go to www palmOne com Moving around e Opening applications myzire31 ies e Using menus Calendar Setting an alarm outside of the next 24 hours Support If you re having problems Customizing Changing the volume of other system sounds with World Clock or anything else on your handheld go to www palmOne com support zire31 Zire 31 Handheld 346 Maintaining Your Handheld Zire 31 Handheld Your handheld is designed to be rugged and reliable and to provide you with years of trouble free service Taking care of your handheld helps keep it working properly and ensures that it s available when you need it Handheld do s and don ts To protect your handheld from damage and ensure reliable performance follow these guidelines Handheld do s e Use the protective cover that came with your handheld It protects your handheld screen from being scratched e Use only the stylus to tap the screen no pens pencils paper clips or ot
43. Palm Desktop software e Windows XP requires administrator rights to install Palm Desktop software e Internet Explorer 4 01 with SP2 Service Pack 2 or later e 60 megabytes MB available hard disk space CHAPTER 1 Setting Up Your Handheld and Your Computer e VGA monitor or better e One available USB port e CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld or you can download Palm Desktop software by visiting our web site at www palmOne com support intl NOTE Palm Desktop software that is downloaded from the palmOne web site does not include additional software available on the CD MAC ONLY e Mac computer or compatible with a PowerPC processor e Mac OS 9 2 2 or Mac OS X version 10 2 or 10 3 Mac OS X requires administrator rights to install Palm Desktop software e 25MB available hard disk space e Monitor that supports screen resolution of 800 X 600 or better e One available USB port e CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld or you can download Palm Desktop software by visiting our web site at www palmOne com support intl Ry NOTE Palm Desktop software that is downloaded from the palmOne web site does not include additional software available on the CD Zire 31 Handheld 3 CHAPTER 1 Setting Up Your Handheld and Your Computer Step 1 Charging your handheld Before You Begin If you re upgrad
44. Palm OS handheld www palmOne com support zire31 Zire 31 Handheld 272 CHAPTER 19 Installing and Removing Applications In this chapter Checking space and version numbers Installing the additional software from the CD Installing other applications and files Removing an application from your handheld Removing Palm Desktop software from your computer Related topics Zire 31 Handheld Did you ever think you could use your handheld to manage your weight loss program How about using it to track the details of your round of golf There are thousands of applications available for Palm OS handhelds Add the ones you need to help you get the most out of your handheld no matter what you re doing Benefits of installing applications e Add more applications to your handheld e Add photos to your handheld e Add MP3 files to your expansion card e Use Addit to easily find new applications for your handheld 273 CHAPTER 19 Installing and Removing Applications Checking space and version numbers Before you install a file or an application it s important to make sure you have enough space for it You may also want to check the version number of applications that are already on your handheld or expansion card in case you re interested in upgrading them 1 Zire 31 Handheld Open the Info dialog box a Go to the Home screen D b Open the menu
45. Up Your Handheld and Your Computer Related topics My Handheld Click a link below to learn about these related topics Make your handheld uniquely yours For great NN o tips software accessories Synchronizing e Synchronizing your handheld with Palm Desktop software or Microsoft and more visit Outlook on your computer www palmOne com e Choosing whether or not to synchronize information for a specific nein application Support If you re having problems e Synchronizing using the IR port on your handheld and your computer with setup or anything else on your handheld go to www palmOne com e Transferring information to your handheld from an outside source such as a file containing your company s phone list support zire31 Installing and e Adding applications to your handheld Removing e Installing additional software from the CD e Deleting applications from your handheld e Viewing application information Customizing e Adjusting the screen display e Reducing the Auto off setting e Keeping your handheld from turning on accidentally Common Answers to frequently asked questions about setup Questions Zire 31 Handheld 17 Exploring Your Handheld In this chapter Locating the controls on your handheld What s on the screen What software is on my handheld What s on the CD Related topics Zire 31 Handheld Whether you re at work at home or on the go you ll quickly
46. Your Handheld Customizing network settings Before You Begin Your handheld includes software that lets you connect your handheld to your Internet service provider ISP or to a dial in remote access server using a mobile phone After you configure You need the following j j g your network settings you can establish a connection either by using the menus from the Network e A mobile phone with an Preferences screen or by using a third party application IR port sold separately e A wireless service Setting up a service profile provider account that Service profiles store the network settings for your ISP or dial in server You can create save and includes high speed data reuse service profiles You can create additional service profiles from scratch or by duplicating an services or that supports existing profile and editing the information dial up connections additional fees may apply 1 n Network Preferences e An ISP account or a Open Nene ees corporate remote access a Go to the Home O screen account additional fees User Name may apply b Select Prefs 8 EESE e Connection Preferences Connection settings for your mobile C FeR NENON Phone phone enabled with IR Continued e An application on your handheld that supports viewing transmitted info such as an e mail application or web browser sold separately visit www palmOne com for details Zire 31 Handheld 321 ale gt lt T
47. a password 0 cece ceeeeeeeeeeeeeeeeeeeesaeeteeetaeeteaeeteeeteeeeneeeee 254 Changinga password serseri aissi aea aiaa a E ARa 255 Deleting a pasSWorA niening iaia aean 257 Deleting a forgotten password e esesssssssssisssssresrissrssrnnreneresennnensn 258 Locking your handheld sessiss ccecessseecesesnteeserderveseedteavisecbenviye aa 259 Locking your handheld automatically ccceceeeeeeeeeeeeeseetseeeeeeeeees 260 Locking your handheld manually sssrinin 262 Related 10 01 CS vsczseseccaesis ineknesissetguets as seesasduien dines cies o PE E E ENEE 263 Chapter 18 Using Categories to Organize Information 264 Adding a Category iisi innsti a vada dienes 265 Renaming A Category ceecceeceeececeeeeeeneeeeaeeeaeecaaeeesaeeaaeeeaaeteaeeeneeteeeeeeeeees 266 Deleting a CateQOry ssrdsn aia aa deen EREN 267 Placing information into a category essesssseeesissrresissrrsrrrersernrinerrnrrsnens 268 Placing an entry into a Category ec eeeeeeeeeseeesee teat eeeaeeeeeeteeeeteeenes 268 Placing an application into a category cee eeceeeteeeseeeeeeetteeeteeeeees 270 Viewing information by category eecceccceeeeeeeeeseeeeeeeteeeeeeeeeeteneeneaees 271 Related tODiICS priosain ardeo dore er A E TEI E E EEE REEE 272 Chapter 19 Installing and Removing Applications 273 Checking space and Version NUMDELS cccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeteeeed 274 Installing the additional software from the CD 00 c
48. and buy software for your handheld Windows only and web access required 27 CHAPTER 2 Exploring Your Handheld Related topics Click a link below to learn about these related topics My Handheld Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com myzire31 Support If you re having problems with your handheld go to www palmOne com support zire31 Zire 31 Handheld Setup Entering Information Moving Around Synchronizing Sharing Installing and Removing World Clock Customizing Maintaining Common Questions Installing the desktop software from the CD e Entering information with Graffiti 2 characters and shortcuts e Entering information with the onscreen letter and number keyboards e Opening applications and using menus e Finding information Synchronizing your handheld with your computer Beaming applications and info to other Palm OS handheld users Installing additional software from the CD Viewing the current date and time e Setting the current date and time e Adjusting the brightness and contrast of the display e Preventing your handheld from turning on by accident e Caring for your handheld e Resetting your handheld Answers to frequently asked questions about your handheld 28 CHAPTER 3 Moving Around in Applications In this chapter Opening applications Using menus Using the 5 way navigator F
49. applications 70 107 331 appointments 124 categories 265 connections 318 Zire 31 Handheld contacts 63 109 112 117 expansion cards 98 expense records 194 196 197 login scripts 328 memos 172 173 174 multi day events 131 music 206 209 218 new locations 340 notes 180 232 owner information 312 passwords 253 254 259 photo albums 233 photos to albums 224 234 playlists 214 215 reminders 111 179 repeating events 128 129 service profiles 321 322 325 ShortCut strokes 308 software 26 27 98 276 tasks 158 160 162 To Do lists 157 unscheduled events 127 untimed events 126 131 Addit software 27 276 add on applications 284 371 addresses 110 326 See also contacts addressing e mail 113 308 Adjust Display dialog box 22 294 adjusting brightness 22 292 294 356 adjusting speaker volume 311 319 agenda lists 123 See also Calendar application Agenda View 143 149 150 151 168 Agenda View icon 143 Alarm check box 137 159 alarm clock 137 159 334 343 Alarm icon 145 Alarm Preferences command 344 Alarm Preset settings 154 Alarm Sound pick list 183 311 alarm tones 344 alarms See also reminders adjusting volume for 311 adjusting volume of 344 attaching to notes 183 customizing 159 169 183 entering preferences for 153 154 resetting 138 responding to 344 selecting sounds for 137 setting 137 159 184 343 specifying duration of 154 turning off 344 Album pick list 232 albums S
50. as default check box to use this setting each time you synchronize Otherwise it applies during the next synchronization only Zire 31 Handheld 362 CHAPTER 23 Common Questions e Be sure that the application you wantis installed Reinstall the HotSync Manager and make sure that the application is selected e Reinstall Palm Desktop software and select the option to synchronize with Microsoft Outlook One or more of my applications does not synchronize If you have synchronized successfully but you can t find the information from your handheld on your computer check to see that you have the correct username selected for viewing data NOTE Ifyou upgraded from a previous handheld go to www palmOne com support intl select your country select the Zire 31 handheld from the main page and click the Upgrade link WINDOWS ONLY Click the HotSync Manager icon in the lower right corner of your screen and then select Custom Check that the application is set to synchronize the files If it is not select the application click Change and then choose Synchronize the files Click the Set as default check box to use this setting each time you synchronize Otherwise it applies during the next synchronization only MAC ONLY Double click the HotSync Manager icon in the palmOne folder From the HotSync menu select Conduit Settings Select your username from the User pop up menu and be sure that the application is set to synchro
51. at a natural speed and do not write on a slant Did You Know Write uppercase letters e Press firmly the same way you write lowercase ones The only e Write large characters difference is where you write them If you re already familiar with Graffiti writing from an older Palm OS handheld Graffiti 2 writing will be easy to master Characters are entered in exactly the same way except for i t k and the Tip number 4 These letters are now made with two strokes just the way you would write them if you Your handheld has tables were using a pen and paper displaying all of the Also you no longer have to use the punctuation shift stroke for common punctuation like periods Graffiti 2 characters short commas or J ust write these characters on the correct side of the input area and your handheld cuts and commands immediately recognizes them Customize your handheld so you can display these characters by drawing a line from the bottom of the screen to the top Zire 31 Handheld 43 CHAPTER 4 Entering Information Graffiti 2 alphabet x Tip You can select altemate Write lowercase letters on LEFT side ways to write some and capital letters across MIDDLE of input area Graffiti 2 characters Choose the method that s Letter Stroke Letter Stroke Letter Stroke Letter Stroke most natural for you lt Tip A AB B C C D pp Customize your handheld so that you can use the entire screen to enter E E F Graffiti 2
52. automatically adjust the date and time for Daylight Saving Time in this location Start and End dates Tap the boxes to change the start and end dates of Daylight Saving Time if necessary Select OK and then select Done y Done Edit Location M This location observes Daylight Saving Time e 341 CHAPTER 21 Managing Clock Settings Deleting a location 1 Go to the Home screen O and select World Clock Q 2 Select the location you want to delete Edit List London New York a Tap a Location pick list Rio de Janeiro San Francisco Si b Select Edit List c Selecta location and then tap Remove 3 Select OK and then select Done y Done Zire 31 Handheld 342 CHAPTER 21 Managing Clock Settings F J gt a J Did You Know Use World Clock to set an alarm within the next 24 hours Setalarms outside of this timeframe in Calendar Did You Know Remember to put your handheld on local time If you travel from San Francisco to London make London your primary location so that all your alarms ring on time instead of eight hours late Tip Setan alarm while you re working to remind you when to leave to get to your appointment on time Zire 31 Handheld Setting the alarm clock 1 Go to the Home screen O and select World Clock O 2 Set the alarm a Tap the Alarm box b Tap the time columns to set the hour and minute and then select OK NOTE Alarms set
53. by opening the Options menu selecting Preferences and then selecting a sound from the Alarm Sound pick list Zire 31 Handheld Writing Notes in Note Pad Setting an alarm To use a note as a reminder set an alarm for that note 1 Go to the Home screen and select Note Pad re 2 Open the note a Select Done to display the Note Pad list b Select the note you want to set an alarm for Note Pad 1 Welcome to Note Pad 2 Groceries 3 Bob 4 Flowers 5 Bank Y Continued 183 Writing Notes in Note Pad Tip You can also open the Set 3 Set the alarm Alarm dialog box by l selecting a note and a Open the menus tapping the right edge of the screen next to the b Select Options and then select Alarm note title c Tap the Date box and then tap the year month and date you want the alarm to sound Set Alarm 4 2006 gt Jan Feb Mar Apr May Jun M Auo Sep Oct Nov Dec SM TW T F S 1 41 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 30 31 d Tap the time you want the alarm to sound e Select OK b Done Zire 31 Handheld 184 Tip Sort the Note Pad list alphabetically by date or manually Open the Options menu select Preferences and then tap the Sort by pick list If you sort manually you can rearrange the list by dragging notes to another position in the list Zire 31 Handheld Writing Notes in Note Pad
54. c Select Yes and then select Done Ry Done 284 CHAPTER 19 Installing and Removing Applications Removing Palm Desktop software from your computer If you no longer want to use Palm Desktop software you can remove it from your computer This process removes only the application files The data in your Users folder remains untouched IMPORTANT If you remove Palm Desktop software you also remove the synchronization software and can no longer synchronize your information Even if you want to synchronize with another personal information manager like Microsoft Outlook you must leave Palm Desktop software installed on your computer WINDOWS ONLY Ry NOTE You may have to modify these steps to correspond with the operating system on your computer 1 Open Add Remove Programs a From the Start menu select Settings and then select Control Panel b Double click the Add Remove programs icon Y Continued Zire 31 Handheld 285 CHAPTER 19 Installing and Removing Applications 2 Remove Palm Desktop software Change or Remove Programs a Click Change or Remove Programs Bi Add or Remove Programs Currently installed programs Sort by Name z opaae 0330994 b Select Palm Desktop software and then click Remove g Add New Programs c Click Yes in the Confirm File T Deletion box diene Components d Click OK and then click Close Ry Done MAC ONLY 1 Insert the CD that
55. characters not just the input area H lt CHOR nd E E s N lt D Z NE lt f gt f zE i s uu Oza e EREORCESIEO U xE PCR Fa Zire 31 Handheld 44 CHAPTER 4 Entering Information Graffiti 2 numbers Write numbers on RIGHT side of input area Number Stroke Number Stroke 0 0 1 2 7 3 te 5 3 5 7 4 o O oo O O Zire 31 Handheld 45 CHAPTER 4 Entering Information Graffiti 2 punctuation marks Write these marks on LEFT side of input area Mark Stroke Mark Stroke Period Ampersand amp Comma Carriage vA i return Apostrophe g At Space ae Quotation mark 1 Question mark i Tab i e2 Exclamation 1 point e2 Zire 31 Handheld 46 CHAPTER 4 Entering Information Write these marks on RIGHT side of input area Mark Stroke Mark Stroke Period Backslash Comma Slash Dash Right parenthesis Tilde N Left parenthesis Plus Equal sign 2 ASIATISK X2 tT Zire 31 Handheld 47 CHAPTER 4 Entering Information Graffiti 2 accented characters For accented characters write the letter on the left side of the input area and then write the accent on the right side of the input area i Tip Get help writing any of Write these marks on RIGHT side of input area the Graffiti 2 characters in most applications Open the Edit menu and select Accent Stroke Accent Stroke Graffiti 2 Help Acute Dieresis ee a a Grave
56. charge it Lets you connect your handheld to your computer using the HotSync cable so you can synchronize Lets you listen to alarms game and system sounds and music 21 CHAPTER 2 Zire 31 Handheld Exploring Your Handheld What s on the screen Your handheld includes many features that make it easy to use Among them are the input area and the common elements that appear on the screen in each of the applications Once you learn how to use them in one application you can easily use them in all the others Input area Tapping the icons in the input area does the following Home icon Menu icon Clock icon Display icon Home icon Menu icon Clock icon Display icon Letter keyboard Number keyboard Icon Icon Displays the current time and date The display closes automatically after two seconds See Setting the date and time and Managing Clock Settings for more information Opens the Adjust Display dialog box where you can set the brightness and contrast of your handheld s display See Adjusting the brightness and contrast for instructions Displays the Home screen where you can open applications See Opening applications for more information Opens the menus where you can select items that provide access to other features See Using menus for more information 22 CHAPTER 2 Exploring Your Handheld HotSync icon Synchronizes your handheld with your computer See Synchronizing Y
57. circuitry so when working with electronic devices take measures to help protect your electronic devices including your palmOne handheld from ESD harm While palmOne has built protections against ESD into its products ESD unfortunately exists and unless neutralized could build up to levels that could harm your equipment Any electronic device that contains an external entry point for plugging in anything from cables to docking stations is susceptible to entry of ESD Devices that you carry with you such as your handheld build up ESD in a unique way because the static electricity that may have built up on your body is automatically passed to the device Then when the device is connected to another device such as a docking station a discharge event can occur Precautions against ESD Make sure to discharge any built up static electricity from yourself and your electronic devices before touching an electronic device or connecting one device to another The recommendation from palmOne is that you take this precaution before connecting your handheld to your computer placing the handheld in a cradle or connecting it to any other device You can do this in many ways including the following e Ground yourself when you re holding your mobile device by simultaneously touching a metal surface that is at earth ground 379 e For example if your computer has a metal case and is plugged into a standard three prong grounded outlet touching the case
58. currency pick list so that you can quickly getto Go to the Home screen and select Expense amp the symbols you need 2 Open the Receipt Details dialog box Did You Know Use separate categories a Tap an expense item for related expenses For example create a London b Tap Details category for a trip to London After you file your expense report for 3 Select the currency symbol s the London trip you can that you want to see in the pick Receipt Details easily delete the related list Category v Paris expenses with the Purge Type v Airfare command a Tap the Currency pick list and Payment v VISA then select Edit currencies Currency Vendor City Attendees ZITTING Y Continued Zire 31 Handheld 196 CHAPTER 13 Managing Your Expenses Cont d b Tap one of the Currency pick lists and select the name of Select the currencies that the country whose currency display in currency list Select Currencies Currency symbol you want to display Currency 1 United States pick list Currency 2 EU Euro c Select OK and then select OK Currency 3 w United Kingdom again Currency 4 Japan Currency 5 w None 4 Done The expense list now displays the currencies you selected Presetting the currency symbol Tip Choose which currency symbols appear when you add a new expense If you re entering several expenses that all use the same currency change 1 the preset currency to that symb
59. date time and location for all the applications on your handheld that require this information You can also select the format in which the date time and numbers appear Selecting a location You can set the current date and time based on your location When you travel to a new time zone change the Location setting to quickly reset the date and time Your appointments stay at the time you entered them no adjustments for time zones So always enter your schedule based on the time zone you will be in on the day of the event Did You Know The location you select 1 also appears as the Open Date amp Time Preferences primany ou enn Sena a Go to the Home screen Clock i Set Date b Select Prefs 8 Set Time c Select Date amp Time Y Continued Zire 31 Handheld 298 Customizing Your Handheld Tip You can rename the 2 Select the location Edit Location G location to the city where Name field you live Tap the Name a Tap the Location pick list and k field and then modify the select a city in your time zone Time Zone 2 location name If you founda city in the list This location observes go to step 3 Daylight Saving Time Start No nearby city Select Edit List do steps b e b Tap Add c Selecta city in your time zone and then select OK d Select OK again and then select Done e Tap the Location pick list and select the city you just added 3 Select Done
60. each new event When you select this check box you also need to enter the default number of minutes days or hours before the event the alarm sounds For events without a time the alarm settings are based on midnight of the date of the event The Alarm Preset settings appear as defaults for each new event but you can change these settings in the Details dialog box for individual events If you don t want to use alarms for most of your events don t select this check box Alam Sound Select the sound the alarm makes when it goes off Remind Me Select how many times the alarm sounds after the first time it goes off Once Twice 3 Times 5 Times and 10 Times Play Every Select how often the alarm sounds Minute 5 minutes 10 minutes and 30 minutes Select OK y Done 154 CHAPTER 8 Managing Your Calendar Working with Calendar on your computer Did You Know Use Calendar on your computer to view and manage your schedule Check out the online Help in Mae Chadkout tie Palm Desktop software to learn how to use Calendar on your computer The online Help includes Holiday Files folder in the info about the following topics Palm folder It contains e Scheduling events various holidays that can you import into e Rescheduling events Palm Desktop software on your computer e Setting alarms e Deleting events e Marking events as private and hiding them e Printing your schedule e Working with Day View Week View M
61. eeeeeeeeeeeeeeeeeseeeteaeeeeeteees 74 Synchronizing Over a NetWork ooo ceeeeeeeeeeeeeteeeeeeeeeeeeeeaeesaeetaeeeaeeenaes 78 Synchronizing by dialing in to a NetWork ue eee eeee eee eeteteeeetaees 78 Synchronizing by connecting to a computer on the network 83 Customizing your synchronization Settings ccceeceeeeeeeeeeeeeeeeeeeeeeees 86 Choosing how your computer responds to SYNCHrONIZAtION FEQUESTS c cecsecesieivieeeeerdardesseeeeedscedeeneeeaeievasee 86 Setting Synchronization Options c ee eecceeeseeeeeeeeeeeeeeeeeeeeseaeseeeeeeeeeeees 88 Choosing whether application information is updated 6006 89 Synchronizing with an external file eee eeceeeeeeeeeeeeeseeeeseaeseseeenaeetaaes 95 Related tO PICS sirsiran taaie aaa aaar raaraa aua N EEEa 96 Chapter 6 Expanding Your Handheld ssssssscssssseess 97 What type of expansion cards Can USC ssessesssrrerissrrerrserrrrrerrrsenes 98 How can expansion Cards help Me cccceesecseeeeseeeeeeeteeeeeeeeeeeeeneeenaaee 98 Inserting AN expansion card o eeeeeeeeeese este eeeeeeeaeecaaeeeaeeteeeteeaeeeeeteaeetsaees 99 REMOVING AN EXPANSION CAN ou ceeceeeeesceeeeeteeeeeeaeeeaaeeeaaeteaeeeeeeteeeneeeeees 100 Opening an application on an expansion card eeeeeeeeeeteeeeeeeeeeeeeeeee 101 Opening files ON an expansion card ceeeceeeeeeeeee eect eeeeeeeeeeeeeeeeeeeaaes 102 Viewing Card infOrmMation cccceceeeeceeeeeeeeteeeeeeeeeeeeseaeeeae
62. files you 1 want to transfer to your handheld onto the droplet in the Dock Copy or download the application s or file s you want to install onto your computer 2 Drag and drop the files onto the Send To Handheld droplet a Drag and drop the file s or folder onto the Send To Handheld droplet in the Palm folder b In the Send to Handheld dialog box select your username and click OK 3 Synchronize your handheld with your computer b Done Zire 31 Handheld 281 CHAPTER 19 Installing and Removing Applications Using commands in the HotSync menu MAC ONLY Tip To move applications between your handheld and the expansion card click Change Destination Use the arrows to move the files and then click OK Tip If you do not see the application or file in the folder go to the folder that contains the application you want to install Zire 31 Handheld 1 2 Copy or download the application you want to install onto your computer Select the files to install on your handheld a In the Palm folder double click the HotSync Manager b Select the HotSync menu and then select Install Handheld files c In the User pop up menu select the name that corresponds to your handheld d Click Add to List e Select the file s you want to install Y Continued e098 Install Handheld Files User dkajiyama ix __ Destination Giraffe prc Handheld HARDBA
63. home Calendar can help you remember appointments and spot schedule conflicts You can view your calendar by day week or month or as an agenda list that combines your list of tasks with your appointments Benefits of Calendar e Track current future and past appointments e Stay on top of deadlines e Carry one calendar e Spot schedule conflicts 123 CHAPTER 8 Managing Your Calendar Scheduling events Use Calendar to manage your schedule You can enter appointments events without a start time events that repeat at regular intervals and events that span a period of time Key Term Event The name for an entry in the Calendar application including appointments birthdays reminders recurring meetings and so on Tip You can also scroll to a date by pressing Right or Left on the navigator or by tapping the arrows at the top of the Day View screen Did You Know You can use more than one line to describe an appointment Zire 31 Handheld Scheduling an appointment 1 Open Day View a Press the Calendar application button b Tap the Day View icon L Select the date of the appointment a Tap Go To b Tap the arrows to select the year c Tap the month d Tap the date Y Continued Go To Date 4 2006 gt Jan Feb Mar Apr May Jun Jul Aug RIY Oct Nov Dec SM TW T FS 1 2 9 3 4 5 6 F 8 10 11 12 EM 14 15 16 17 18 19 20 21 22 23 24 25 26 27
64. in either MP3 or RMJ format RMJ is a proprietary format used by the RealOne desktop In either case saving at a lower bit rate creates a smaller file size but also gives a lower playback quality Increase the bit rate to improve playback sound quality but remember that this increases file size Zire 31 Handheld 368 CHAPTER 23 Common Questions When I save songs from a CD I do not see the song title or artist name When capturing songs from a CD you must have an active Internet connection to obtain song title and artist information This information is supplied from the GraceNote server on the web Tasks The info entered does not appear in an application e Open the Options menu and select Preferences If Show Completed Tasks is selected deselect it to display the missing tasks e If you marked the task as private check Security Preferences to see that Private Records is set to Show private records Privacy I forgot the password and my handheld is not locked First use the password hint to try to remember the password If this doesn t help or if you do not have a password hint you can use Security Preferences to delete the password but your handheld deletes all entries marked as private However if you synchronize before you delete the password the synchronization process backs up all entries whether or not they are marked private Then you can follow these steps to restore your private entries 1 Tap L
65. in other applications Beaming information and applications to other Palm OS handheld users Keeping information private by turning on security options Creating categories and organizing your applications and information e Adding and deleting applications on your handheld e Viewing application information e Using a photo as the Home screen background e Viewing the Home screen in list format e Organizing your applications into categories Caring for your handheld Answers to frequently asked questions about using your handheld and its applications 39 CHAPTER 4 Entering Information In this chapter How can I enter information Entering information with Graffiti 2 writing Entering information with the onscreen keyboard Entering information with your computer Importing information from other applications Restoring archived items on your computer Entering info from Contacts into another application Editing information Related topics Zire 31 Handheld Whether you re scheduling a meeting with your daughter s teacher or adding a new restaurant to your Contacts list you need to get that information into your handheld There are several ways to do this You may find that you prefer one method if you re entering a small amount of information while another works best for large amounts Choose the one that s right for any situation his 1S eNSt Benefits of e
66. information from other applications Do you have information on your computer in spreadsheets or databases and want to transfer it to Tip your handheld Don t spend time retyping it Instead import the info into Palm Desktop software Palm Desktop Help has lots of information about importing from other Palm Desktop software can import the following types of files appl Panera Meuang Calendar vCal iCal VCS ICS and Calendar archive DBA step by step instructions Open the Help menu in Contacts vCard VCF comma delimited CSV TXT tab delimited TAB TSV TXT Contacts Palm Desktop software archive ABA and select Palm Desktop Help for more details Memos Comma delimited CSV TXT tab delimited TAB TSV TXT Memos archive MPA Text TXT Tasks Tasks archive TDA WINDOWS ONLY 1 Save the file on your computer in one of the accepted formats 2 Import the file into Palm Desktop software a Double click the Palm Desktop icon on your computer desktop b Click the icon in the launch bar for the application you want to import the information into Y Continued Zire 31 Handheld 60 CHAPTER 4 Entering Information Cont d c Click File and then click Import Specify Import Fields Palm Fields Data in Conference Contacts csv M Last Name V First Name Title W Company d Follow the onscreen Imported instructions to map the fields fields in your file to the fields in Palm Desktop software and
67. lowerright corner of your screen select Custom and then select one of the Outlook applications from the list Select Change and then select one of the applications from the list Zire 31 Handheld Synchronizing Your Handheld with Your Computer WINDOWS ONLY 1 Select the application you want to customize a Click the HotSync Manager icon G in the taskbar in the lower right corner of your screen b Select Custom c Select the appropriate username from the drop down list at the top of the screen d Select the application you want and then click Change Y Continued 90 ae Tip You should generally keep the default setting Synchronize the files for all applications Choose an overwrite option only if you have a specific reason for sending updates only one way Choose Do Nothing if you never use an application Zire 31 Handheld Synchronizing Your Handheld with Your Computer Choose how information is updated during the next synchronization HotSync Action for Memos ox Be Synctvorize the files cm Help O Desktop ovorites hated JT Set as default Bea Handheld overwrites Desktop D A Donothing Synchronize the files Information that is changed in one place your handheld or computer is updated in the other during synchronization Desktop overwrites handheld Information that has been changed on your computer i
68. people you use your handheld to manage your work life and your personal life Yet these two areas contain so many details your children s after school activities your conference schedule your shopping list for the week and entertainment Categories help you organize different aspects of your life no matter how you choose to group them Benefits of categories e Better organize your information e Easily retrieve the information you need 264 CHAPTER 18 Did You Know You can have up to 15 categories in an application Tip Colors make it easy to find the info you need in Calendar Tip Add a category in Contacts that contains all of your medical numbers for quick access Other useful categories in Contacts are Emergency for fire ambulance and police Children for your children s school and friends and Entertainment for restaurants or theaters that you visit often Zire 31 Handheld Using Categories to Organize Information Adding a category You can add categories in many applications Contacts Expense Memos Note Pad Tasks and palmOne Photos In palmOne Photos categories are called albums Place individual entries into these categories to easily get to a group of related items In addition to putting individual entries into a category you can also put entire applications into categories For instance you may find it convenient to put Expense and Calculator in a categor
69. place to make a list of the things you need to do J _ om Benefits of Tasks e Set priorities e Track deadlines e Stay focused 157 CHAPTER 9 Managing Your Tasks Tip If no task is currently selected you can create a new task by writing Graffiti 2 characters in the input area Tip Add a note to a task Tap the Note button enter the note text and then select Done Did You Know You can organize your tasks by filing them into categories You can also mark tasks as private to hide them from prying eyes Zire 31 Handheld Creating a task 1 2 Go to the Home screen and select Tasks 6 Create a task Tasks Mil All EE a Tap New Due date b Enter a description of the task Long description New task Priority number amp OPTIONAL Assign a priority and due date a Tap the priority number and select a number 1 is the most important b Tap the due date and select a date from the list or select Choose Date to select a date from the calendar That s it Your handheld automatically saves the task Make sure you have a current backup Synchronize often 158 CHAPTER 9 Managing Your Tasks Setting an alarm Before You Begin Create atask and assign it 1 a due date A task must have a due date to set an alarm 2 Tip You can customize the alarm sound for your tasks in the Task Preferences dialog box Did You Know When you set
70. playing 205 213 216 related topics for 222 removing from playlists 218 saving 210 selecting 213 215 stopping 213 storing 98 viewing details 220 music files 205 206 N names See usernames naming connections 319 expansion cards 104 photo albums 233 playlists 214 user profiles 12 13 navigating through documentation xvi navigational controls 23 navigator 19 23 33 37 navigator buttons 34 35 36 37 negative numbers 190 Network Preferences dialog box 81 Network Preferences screen 321 324 325 327 328 network settings 321 332 networks creating login scripts for 328 331 deleting service profiles for 327 dialing in to 78 316 losing connections to 357 selecting communications protocol for 326 setting IP addresses for 326 setting service for 81 setting up service profiles for 321 322 synchronizing with 72 78 83 319 321 324 new lines 173 New Profile screen 12 13 next arrow 23 Note Pad See also notes categorizing information in 265 269 clearing 180 creating notes from 180 deleting notes in 186 displaying notes in 185 getting help with 187 installing 25 394 opening 180 overview 179 related topics for 188 selecting pens 182 setting alarms in 183 setting color preferences 181 182 troubleshooting 368 Note Pad icon 25 notes See also memos adding to photos 232 attaching alarms to 183 categorizing 180 188 creating 180 deleting 186 editing 180 185 marking as private 180 188 saving 180 selecting 1
71. profile 4 Done Synchronizing with a user profile WINDOWS ONLY 1 Zire 31 Handheld Begin synchronization a Connect the HotSync cable to the USB port on your computer and then insert the other end into the mini USB connector on your handheld b Make sure your handheld is on c Tap HotSync Y Continued 14 CHAPTER 1 Setting Up Your Handheld and Your Computer 2 Transfer the profile information a Click Profiles b Select the profile you want to load on the handheld and click OK c Click Yes Installing a profile will overwrite all data currently on the handheld Are you sure you want to do this I Don t ask this question again Yes No Y Done The next time you synchronize that handheld Palm Desktop software prompts you to assign a usemame to the handheld Zire 31 Handheld 15 CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY 1 Begin synchronization a Connect the HotSync cable to the USB port on your computer and then insert the other end into the mini USB connector on your handheld b Make sure your handheld is on c Tap HotSync 2 Select the profile you want to load on the handheld and click OK Select User Please select a user Done The next time you synchronize that handheld Palm Desktop software prompts you to assign a usemame to the handheld Zire 31 Handheld 16 CHAPTER 1 Setting
72. selecting Business Card ane 4 Beam your business card to other handhelds by IR port holding down the Contacts application button until the Beam 3 dialog box appears Wait for the Beam dialog box to indicate that beaming is complete y Done Zire 31 Handheld 243 CHAPTER 16 Tip Create a category of Calendar events such as your kid s soccer schedule and then beam the entire category to your spouse s handheld Tip When you beam a category the individual entries within the category contacts memos photos and so on appear as unfiled items on the receiving device Zire 31 Handheld Sharing Information Beaming a category 1 Select the category you want to beam a Open an application b From the list view tap the pick list in the upper right corner and select the category you want This takes you to the list view within the selected category Beam the category a Open the menus b Select the Beam Category menu item on the leftmost menu c When the Beam dialog box appears point your handheld s IR port directly at the IR port of the other handheld lt lt IR port Wait for the Beam dialog box to indicate that beaming is complete y Done 244 CHAPTER 16 Sharing Information Beaming an application Tip Tap the Beam From pick listto beam an 1 ie me application you want application from an o Seam Beam From Handheld j j MMNotif
73. should discharge the ESD on your body e Increase the relative humidity of your environment e Install ESD specific prevention items such as grounding mats Conditions that enhance ESD occurrences Conditions that can contribute to the buildup of static electricity in the environment include the following e Low relative humidity e Material type The type of material gathering the charge For example synthetics are more prone to static buildup than natural fibers like cotton e The rapidity with which you touch connect or disconnect electronic devices While you should always take appropriate precautions to discharge static electricity if you are in an environment where you notice ESD events you may want to take extra precautions to protect your electronic equipment against ESD Zire 31 Handheld 380 SYMBOLS exclamation points in Tasks list 169 asterisk characters 109 period character 305 NUMERICS 123 button 54 12 hour clock See clock 12 hour formats 303 24 hour clock 301 302 24 hour formats 302 303 5 way navigator 19 23 33 37 A abbreviations 307 308 ABC button 54 accelerating scrolling 35 accented characters 48 accessing applications 368 dialog boxes 36 features 22 31 hidden or masked entries 253 information 33 250 options 37 accessories 17 98 174 348 Acrobat Reader See Adobe Acrobat Reader actions pen stroke 297 activating buttons and controls 305 Add Folder command 280 adding
74. sure to synchronize your information at least once a day so that you always have an up to date backup copy of important information 1 Connect your handheld to your computer a Plug the HotSync cable into a USB port on your computer b Plug the cable into your handheld Ny Continued CHAPTER 1 Setting Up Your Handheld and Your Computer 2 Press the power button to turn on your handheld Continue with the onscreen instructions on your computer to synchronize your handheld with your computer Done Zire 31 Handheld CHAPTER 1 Setting Up Your Handheld and Your Computer Switching to another desktop software application WINDOWS ONLY Before You Begin Synchronize your handheld with your current desktop software before switching to a new software application This ensures that your new desktop software receives the most current information Zire 31 Handheld During CD installation you chose a desktop software application to synchronize with your handheld You may have chosen Palm Desktop software at that time But if Microsoft Outlook already contains all of your contacts appointments tasks and notes you can change your synchronization method so that your handheld synchronizes with Outlook instead You can also change from Outlook to Palm Desktop software N NOTE If you choose to synchronize with Microsoft Outlook Windows only information from Contacts Calend
75. synchronizing you can T bl 1 Go to the Home screen and select Memos 6 computer by synchronizing and then open the memo on your 2 computer in an application such as Move a memo Microsoft Word for a Locate the memo you want further editing formatting and so on 1 Power Tips 1 Power Tips Rig ht click the memo on 2 Action Items 11 5 2 Action Items 11 5 3 Quote of the Day 3 Quote of the Da your computer click Send 4 Birthday Wish List 5 Edits for Draft 2 5 Birthday Wish List To and then select the 6 Edits for Draft 2 application to which you want to send the memo b Move the memo up or down by dragging the stylus across the screen A black dotted line appears to represent the memo you are moving c When the line is in the location you want for your memo lift the stylus 4 Done Zire 31 Handheld 175 CHAPTER 10 Writing Memos Tip Need to retrieve that holiday recipe you stored If you save an archive copy of your deleted memos you can refer to them later by importing them Deleting a memo 1 2 Go to the Home O screen and select M emos 6 Open the Delete Memo dialog Delete Memo i box Delete current memo a Locate the memo you want M Save archive copy on PC b Open the menus c Select Delete Memo on the Record menu amp OPTIONAL Select the check box to save an archive copy of the memo on your computer Select OK b Done
76. take up to a few minutes b Done 75 Zire 31 Handheld Synchronizing Your Handheld with Your Computer MAC ONLY 1 Prepare your computer for IR synchronization a Double click the HotSync Manager icon G in the Palm folder b In the HotSync Controls tab select Enabled c Click the Connection Settings tab 6680 HotSync Software Setup HotSync Controls On Settings lef B Internal Modem Internal Modem nknown gt modem vw lt PalmConnect PalmConnect A Buss usB lt A IR Port IR Port As fast as possible f Settings d Select the On check box next to IR port e Close the HotSync Software Setup window Y Continued 76 Synchronizing Your Handheld with Your Computer Did You Know You can continue to use 2 the HotSync cable even if your computer is set up Synchronize your handheld with your computer for IR synchronization a Go to the Home screen and select HotSync 8 Tip HotSync icon Mac Turn off the IR port b Select Local when you re not using it IR to aPC Handheld to increase the speed of c Tap the pick list below the cable synchronization HotSync icon and select IR to a PC Handheld Tap pick list d Position the IR port of your handheld within a few inches of the IR port of your computer e Tap the HotSync icon on your handheld f When synchronization is complete a message appears at the top of your handheld
77. understand why handhelds are also called personal digital assistants PDAs Like a good personal assistant your handheld helps you keep track of your schedule your business and personal contacts your to do list your memos even your money Handhelds are for fun too You can create digital photo albums play games and read eBooks Insert expansion cards sold separately to listen to music or to enjoy useful reference software and more Benefits of your Zire 31 handheld e Save time and stay organized e Travel light e Protect your information e Have fun view photos play music and more 18 CHAPTER 2 Zire 31 Handheld Exploring Your Handheld Locating the controls on your handheld Front panel controls Screen Input area Power button 5 way navigator Application buttons Contacts Screen Input area Power button 5 way navigator Application buttons Calendar Displays the applications and information on your handheld The screen is touch sensitive Lets you enter info with Graffiti 2 writing or open the onscreen keyboard Turns your handheld on or off and lets you turn Keylock on if active Helps you move around and select info to display on the screen Open the Calendar and Contacts applications 19 CHAPTER 2 Exploring Your Handheld Top panel controls gt gt Key Term Expansion card slo IR Short for infrared Beaming uses infrared tec
78. versus Cancel such as OK Yes or Delete IMPORTANT Read dialog boxes carefully Selecting a button such as OK or Yes may cancel an action or delete information 36 Zire 31 Handheld Moving Around in Applications Moving around menus After you open the menus you can use the navigator to move between and to select menu items Up or Down Scrolls within the current menu list Options Right or Left Scrolls to the next or previous menu on the menu bar About Note Pad Select Selects the highlighted menu item Moving around pick lists Access pick lists by tapping the triangle next to an option on the screen When the pick list is open use the navigator to scroll through the list and select an item Up or Down Scrolls within the pick list Select Selects the highlighted item Alarm Sound 2 d R Concerto M Confirm ne Phone 37 CHAPTER 3 Moving Around in Applications Finding information Tip You can use Find to locate any word or phrase in any application on your handheld Find locates If you select text in an any words that begin with the text you enter and is not case sensitive For example searching for application before you plane finds planet but not airplane Searching for davidson also finds Davidson tap Find the selected text automatically appears in the Find dialog box Did You Know 1 Tap Find In most applications you can also use Phone NOTE F
79. 06 06 23 06 D 06 23 06 06 23 06 06 23 06 06 23 06 Album pick list Select a photo to view CHAPTER 15 Viewing Photos 3 To see a full screen view of the photo select the photo from the list 4 Tap anywhere in the photo to return to the List view screen y Done Viewing a slide show Tip You can set how long a photo is displayed in slide 1 Go to the Home O screen and select Photos a show mode before the next item appears by opening the menus 2 selecting Options View a slide show Album pick list selecting Preferences a Tap the pick list in the upper and then selecting a time right corner and select the interval from the Slide album containing the photos Show Delay pick list The you want to view default is 3 seconds b Tap Slide Show Y Continued Zire 31 Handheld 228 CHAPTER 15 Viewing Photos 3 Tap a photo to stop the slide show and return to Thumbnail or List view y Done Rotating a photo k Tip If you receive a message that the photo is too large 1 Go to the Home screen and select Photos o to rotate on your handheld synchronize and then open and rotate 2 Select the photo you want to rotate the photo in Palm Desktop software a Tap the pick list in the upper right corner and select the album containing the Synchronize again to photo you want send the rotated photo back to your handheld b Select the photo you want in Thumbnail or List view Y Continued Zire 3
80. 1 Handheld 229 CHAPTER 15 Viewing Photos 3 Zire 31 Handheld Rotate the photo a Open the menus Rotate Photo Select a rotation b Select Photos and then select Rotate Photo c Select the rotation you want Tap anywhere in the photo to return to Thumbnail or List view Ry Done 230 CHAPTER 15 Viewing Photos Viewing and editing photo details 1 Go to the Home screen and select Photos a 2 Select the photo you want to view a Tap the pick list in the upper right corner and select the album containing the photos you want b Select the photo you want Y Continued Zire 31 Handheld 231 CHAPTER 15 Viewing Photos Tip Photos with notes appear 3 ee with a note icon to the view oala Photo Details a AA right in List view a Open the menus Date 12 8 37 11 44am Size 31 KB 432x624 Tip b Select Details from the Photo ee Tap the scroll arrows at menu the bottom of the Photo Details screen to view c In addition to viewing photo nen other photos in the details you can do the following ie 4p scroll arrows Change name Select the photo or video name and enter a new name Move to different album Tap the Album pick list and select a new album location for the photo or video Add notes Tap the Notes field and enter a note for the photo or video b Done Zire 31 Handheld 232 CHAPTER 15 Viewing Photos Organizing photos You can organize your pho
81. 158 organizing 164 prioritizing 158 169 reordering 169 saving 158 166 167 scheduling repeating 160 162 setting alarms for 159 169 setting repeat intervals for 161 163 viewing due dates for 169 viewing overdue 169 Zire 31 Handheld Tasks application adding tasks 158 160 162 additional information for 171 categorizing information in 265 getting help with 170 importing information for 60 installing 25 marking completed tasks 165 opening 158 overview 157 removing tasks 166 167 saving information for 167 securing contents 171 setting display options for 164 setting preferences for 168 169 transferring information to 63 troubleshooting 369 Tasks icon 25 Tasks list 143 164 166 168 TCP IP Settings button 84 technical assistance xv 17 375 Technical Support office 375 technical terms xv telephone numbers See phone numbers text adjusting fade setting for 291 changing color of 151 295 changing screen fonts for 292 copying and pasting 66 entering 41 42 54 entering abbreviations for 307 308 resizing 174 searching for 38 selecting 38 65 viewing against photos 151 text files 60 95 third party applications 8 357 371 372 thousands separator 303 Thumbnail icon 226 Thumbnail view 226 238 thumbnails photos 151 226 238 291 time blocking out periods of 128 131 changing 337 checking 335 displaying current 22 339 displaying free 151 displaying specific periods of 151 entering current 52 entering displ
82. 174 entering information with 54 55 opening alternative 55 types of 23 Keylock 19 313 314 Keylock Preferences screen 313 356 keys onscreen keyboard 55 L LANSync Prefs dialog box 85 laptops 74 large fonts 293 left arrow controls 23 Left button navigator 34 35 37 letter keyboard 54 Letter keyboard icon 23 letter selection 30 License Agreement ii lightning bolt icon 357 Limitation of Liability statement ii line selection 65 linking to outside sources 17 392 links documentation xv List icon 227 list screens 35 List view 227 236 238 listening to music 20 98 205 206 209 lists creating To Do 157 customizing expense 202 displaying applications icons in 290 displaying song 212 finding items in 340 moving between items in 35 37 rearranging items in 175 selecting items in 23 24 35 loading user profiles 15 16 Local Area Networks See networks locating contacts 117 controls 39 information 23 38 overlapping events 149 photos 227 Location field 132 Location pick list 299 340 location settings World Clock 336 339 341 locations deleting 342 location specific preferences 298 303 Lock Handheld dialog box 260 lock options 261 locking handheld buttons 313 handhelds 259 262 312 locks 105 245 log files 73 Zire 31 Handheld logging in to network servers 328 Login Script dialog box 328 329 login scripts 328 331 Look Up line Contacts 117 losing handheld 312 losing information xiv
83. 191 displaying calculation history 191 opening 25 re entering numbers 190 related topics for 192 Calculator icon 25 calculators 25 27 189 calendar See also Calendar application adding appointments to 124 changing events on 138 147 changing repeat intervals for 138 color coding appointments 171 color coding appointments in 125 133 customizing 149 150 303 displaying appointments for 143 146 147 148 displaying conflicting events in 151 finding overlapping events on 149 opening 155 removing appointments from 140 reserving dates 126 scrolling through 147 148 selecting dates on 124 158 setting repeat intervals for 129 130 131 Calendar application applying color coding options 134 136 categorizing information in 268 checking schedules in 143 145 147 148 choosing display options 149 defining repeating events 128 129 deleting categories 267 deleting events 140 142 displaying categories in 271 entering birthdays for 111 entering event locations from 132 getting help with 155 importing information for 60 installing 25 opening 124 overview 123 related topics for 156 383 rescheduling events 138 147 running on PCs 155 saving information for 125 140 142 scheduling events 124 126 131 setting alarms 137 154 setting alarms from 343 344 setting display options 150 154 transferring information to 63 troubleshooting 367 Calendar button 19 Calendar icon 25 Calendar Preferences
84. 233 Edit Categories command 164 265 266 267 Edit Categories dialog box 134 135 Edit Connection dialog box 317 Edit currencies command 196 Edit List dialog box 340 342 Edit menu 66 67 Edit Playlist dialog box 214 editing 65 174 180 185 231 electrical discharge 348 electrostatic discharge 379 380 e mail addressing 113 308 attaching information to 247 setting up 322 viewing unread messages for 143 151 e mail applications 321 326 emergency information 265 empty screen 357 Enable Background Playback check box 213 End command 330 388 End User Software License Agreement ii entering information 21 40 41 70 304 312 entry box 23 24 54 eraser 180 error messages 364 errors xiv ESD electrostatic discharge 379 380 Essential Software folder 277 Event Details dialog box 138 events See also appointments adjusting for location 298 archiving 140 141 142 assigning color codes to 136 attaching to e mail 247 beaming 156 244 categorizing 125 133 156 171 244 changing descriptions 138 changing untimed 127 conflicting 151 contact information and 111 creating multi day 131 creating untimed 126 131 defined 124 defining repeating 128 129 deleting 140 142 displaying 136 152 153 entering notes for 132 133 extending beyond midnight 131 finding overlapping 149 marking as private 125 156 rescheduling 138 139 147 scheduling 124 126 153 setting alarms for 137 154 sharing 156 Zire 31 Handheld types of 124
85. 5 71 356 losing passwords 258 259 Lost Password button 258 low batteries 356 low battery 5 lowercase letters 43 305 M Mac applications 26 27 58 Mac information creating contacts 121 creating notes 187 creating user profiles 13 described xiv handheld system requirements 3 installing RealOne Mobile Player 207 installing software 7 277 281 283 listening to music 207 opening calendars 155 opening tasks 170 synchronization options for 88 92 synchronizing handheld 71 76 synchronizing with user profiles 16 troubleshooting problems 354 turning off IR port 77 uninstalling Palm Desktop software 286 viewing photos 225 239 writing memos 177 Mac OS X systems 281 magnifying glass Adobe Reader xvi maintenance 347 maintenance information 28 Make Default check box 94 Manual synchronization option 87 manually locking handhelds 259 262 marking information as private 251 Mask Private Records option 252 masking private entries 250 252 253 math calculators 25 27 189 MCI connections 323 media formats 206 memory 284 358 memory button Calculator 190 memory cards 106 205 226 memory clear button Calculator 190 memory recall button Calculator 190 memos See also notes Memos application adding contact information to 117 173 attaching to e mail 247 beaming 244 categorizing 178 creating 172 173 174 deleting 176 displaying 174 editing 174 175 keeping private 178 251 organizing 175 178 saving 173 176 shari
86. 80 Quick Look Up icon 117 Quick Look Up line 117 Quick Tour 6 25 R RealOne icon 213 RealOne Mobile Player accessing CDs from 209 adding song lists 214 compatible formats for 206 deleting playlists 219 displaying song details 220 editing playlists 217 getting help with 211 214 221 222 installing 27 206 207 opening 221 opening files for 102 overview 205 playing songs from 216 setting period of inactivity for 213 starting 213 troubleshooting 368 turning off 213 reassigning application buttons 30 296 reboots See resetting handheld Receipt Details dialog box 196 recharging handhelds 4 5 315 347 356 recipes 176 reconnecting HotSync cable 75 Record menu 243 record screens 35 recording network information 79 records deleting expense 200 201 entering information in 110 getting number of 275 hard resets and 350 moving between 35 setting privacy levels for 252 sorting 122 178 202 specifying as first 109 recovering memory 358 recurring events 124 regulatory information 376 related features handheld xv related items 265 related topics xv Remember Last Category check box 290 reminders canceling 344 creating 179 scheduling 111 124 setting alarms as 343 specifying notes as 183 remote access 78 321 removing See also deleting application connections 318 applications 106 284 appointments from calendars 140 cancelled tasks 166 completed tasks 167 confirmation messages 186 expansion cards 100 files from hand
87. 85 setting background colors for 182 sorting 185 No time icon 144 number formats 204 302 303 number keyboard 54 Number keyboard icon 23 numbers 45 54 190 305 numeric keyboard 23 O omitting passwords 322 Online Troubleshooting Guide 361 onscreen keyboards See keyboards opening applications 30 34 56 101 296 calendars 155 Zire 31 Handheld category list 34 category pick list 101 dialog boxes 24 files 102 handheld 356 handheld menus 31 Home screen 30 masked entries 253 Note Pad 180 onscreen keyboards 23 54 55 RealOne Mobile Player 221 operating systems 2 optional information xiv options 24 36 37 86 See also preferences security options organizing applications 39 information 39 264 Outlook 10 56 90 165 285 362 Overdue task icon 144 overdue tasks 143 151 164 169 overlapping events 149 owner information 312 Owner Preferences screen 312 P paging through documentation xvi Palm Desktop software completing repeated tasks and 165 defined 2 entering information in 56 57 59 importing information to 60 62 installing 7 26 online help for 56 opening applications in 56 58 requiring password entry for 255 restoring archived items to 62 synchronizing information with 70 71 system requirements for 2 troubleshooting 354 uninstalling 285 Palm OS handhelds 28 Palm Quick Install icon 279 Palm Quick Install window 280 Palm Reader 27 palmOne Photos See Photos application palmOne Quick In
88. 91 adding to calendar 150 382 choosing colors for 295 customizing 151 291 selecting color of 181 backing up information 8 26 71 98 See also synchronizing backup cards 98 106 basics 6 7 354 battery cautions for 378 charging 4 21 347 356 357 checking 356 conserving power for 294 313 356 extending life of 289 356 overview 5 recharging 4 5 315 battery gauge 356 Beam Category command 244 Beam command 243 245 Beam dialog box 243 244 246 Beam From pick list 245 Beam icon 33 beaming 20 242 246 315 370 371 beaming port See IR port Birthday icon 145 birthdays 111 124 blank screen 357 blinking cursor 54 blocking information 252 BMP files 224 bold fonts 293 bottom arrow controls 24 brightness 22 292 294 356 brightness control 22 browsers 321 budgets 194 Zire 31 Handheld built in applications 25 284 business applications 276 Business Card command 243 business cards 115 243 business expenses 195 buttons activating 305 activating in dialog boxes 36 assigning to applications 296 back panel 21 calculator 190 front panel 19 locking 313 navigator 34 35 36 37 not responding 305 313 348 357 opening applications from 30 31 reassigning application 30 296 restoring defaults for 296 selecting dialog box 36 tapping command 24 Buttons Preferences screen 296 C cables 348 Calculator application benefits of 189 buttons described 190 categorizing with Expense 265 copying and pasting from
89. CHAPTER 14 Listening to Music Transferring music from a CD to an expansion card If your songs are on a CD and you want to listen to them on your handheld use RealOne Player on your computer to convert and transfer the files Zire 31 Handheld WINDOWS ONLY 1 Access the CD from RealOne Player on your computer a Double click the RealOne Player icon on your computer desktop b Insert the CD into your computer s CD drive c Click CD in RealOne Player on your computer RealOne Player File Edit View Play Favorites Tools Help O X ep v Qo 9 How Tow Bie CD s BurncD Preferences CD Infos Eject B Now Playing web Cb my Library co Devices Giy Radio M Channels Search Y Continued 209 CHAPTER 14 Listening to Music Tip If you want to select only 2 a few songs click Deselect All and then a Click Save Tracks click the check box next to the songs you want to b Follow the onscreen instructions to select and copy tracks select Select the songs you want to add to your library Did You Know A 64MB expansion card holds about an hour of music capacity varies with sampling rates Select Tracks x m Select Tracks to Save Track Name v 1 Track 1 M 2 Track 2 3 Track 3 O 4 Track 4 5 Track 5 6 Track 6 7 Track 7 8 Track 8 9 Track 9 10 Track 10 K
90. Customizing your handheld again after doing a hard reset 353 CHAPTER 23 Common Questions Zire 31 Handheld Although we can t anticipate all the questions you might have this chapter provides answers to some of the most commonly asked questions Setup Nothing happens when insert the CD WINDOWS ONLY 1 Click Start on your computer and then select Run 2 Click Browse and navigate to your CD ROM drive 3 Select Autorun click Open and then click OK I cannot install Palm Desktop software WINDOWS ONLY e Disable any virus scanning software on your computer e Close any open applications e Make sure your computer has at least 60M B of disk space available e Delete all temporary files 354 CHAPTER 23 Common Questions e Run ScanDisk or another disk verification tool on your computer e Install the latest Windows software updates to your computer e If you are upgrading from an older Palm OS handheld remove any previous version s of Palm Desktop software by clicking Start navigating to Settings and clicking Control Panel Click Add or Remove Programs e Uninstall and then reinstall the current version of Palm Desktop software MAC ONLY e Disable any virus Scanning software on your computer e Quit any open applications e Make sure your computer has at least 60MB of disk space available e Install the latest Mac software updates to your computer e If you are upgrading from an older Palm OS
91. Disclaimer statement ii disconnecting HotSync cable 73 75 361 disk space requirements 2 3 Display icon 22 294 Display Options command 150 290 Display Options dialog box 150 290 345 display preferences 290 292 294 295 display See screen displaying application groups 268 application icons 358 368 application information 17 274 applications 101 271 Zire 31 Handheld calendars 123 Category pick list 151 152 Command toolbar 33 contact information 114 119 current date and time 335 339 current time and date 22 events 136 152 153 Graffiti 2 alternate strokes 306 hidden or masked entries 253 Home screen 22 30 34 HotSync log 73 information by category 271 items in lists 35 memos 174 menus 22 notes 185 photos 98 224 226 227 228 schedules 143 145 147 148 song lists 212 space information 274 tasks 143 151 164 165 168 169 transmitted information 321 unread messages 143 151 User s Guide xiv xvi World Clock 345 DNS defined 326 DNS addresses 326 do s and don ts 347 documentation xiv 26 domain name system DNS 326 down arrow controls 23 Down button navigator 35 37 downloading Adobe Acrobat Reader xvi applications 276 279 281 eBooks 27 Palm Desktop software 3 drained batteries 356 drawing freehand 179 drivers 316 drop down lists See lists due dates 158 159 163 169 Duplicate Contact command 116 duplicating contact information 112 116 duration 125 E eBooks 27 Edit Albums screen
92. IR device attached to it Check your computer s documentation to see if it supports IR communication Zire 31 Handheld Synchronizing Your Handheld with Your Computer Synchronizing using the IR port When you synchronize using your handheld s IR port you don t need your cable This is especially useful if you travel with an IR enabled laptop WINDOWS ONLY 1 Prepare your computer for IR synchronization a Click the HotSync Manager icon G in the taskbar in the lowerright corner of your screen b Make sure that Infrared is selected Y Continued 74 Tip You can continue to use the HotSync cable even if your computer is set up for IR synchronization If you disconnect the cable after selecting Infrared on a Windows computer be sure to click the HotSync Manager icon and select Local USB before reconnecting the cable Zire 31 Handheld Synchronizing Your Handheld with Your Computer 2 Synchronize your handheld with your computer a Go to the Home screen and select HotSync 8 Tap Local Tap the pick list below the HotSync icon and select IR to a PC Handheld Position the IR port of your handheld within a few inches of the IR port of your computer IR to a PC Handheld Tap pick list Tap the HotSync icon on your handheld HotSync icon When synchronization is complete a message appears at the top of your handheld screen Be patient synchronization may
93. Knowledge Library accessible at www palmOne com7 support zire31 e The most recent palmOne Zire 31 handheld HelpNotes on your regional web site Zire 31 Handheld 374 CHAPTER 24 Getting Help Technical support If after reviewing the self help resources you cannot solve your problem go to www palmOne con7 support zire31 or send an e mail to your regional Technical Support office Before requesting technical support please experiment a bit to reproduce and isolate the problem When you do contact Technical Support please provide the following information e The name and version of the desktop operating system you are using e The actual error message or state you are experiencing e The steps you take to reproduce the problem e The version of handheld software you are using and available memory To find version and memory information follow these steps 1 Go to the Home screen 2 Open the menus 3 Select Info from the App menu 4 Select Version for version info and Size for memory info Zire 31 Handheld 375 SSS EEE ee Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation This equipment has been tested and found to comply with the
94. LL PRC Handheld MINEHUNT PRC Handheld PUZZLE PRC Handheld Tips your handheld device the next time and drop them onto this wndow or and fies for your hai you perform a HotSync operation click the Add button cher b site http www painOne co The fiks n this list willbe installed on To add fies to this list either drag To fnd other third party applications i ndhe k device ur web site at m 282 CHAPTER 19 Installing and Removing Applications 3 Install the files on your handheld a Click Add File b Close the Install Handheld Files window c Synchronize your handheld with your computer b Done Zire 31 Handheld 283 CHAPTER 19 Installing and Removing Applications Zire 31 Handheld Removing an application from your handheld If you run out of memory or decide that you no longer want some applications you installed you can remove them from your handheld or from an expansion card Ry NOTE You can only remove add on applications patches and extensions that you install You cannot remove the applications that are part of the operating system of your handheld 1 2 Go to the Home screen D Open the Delete dialog box a Open the menus b Select Delete from the App menu Delete the application a Tap the Delete From pick list and then select Handheld or expansion card b Select the application that you want to remove and then tap Delete
95. MAI G issin aena aaae a a laa ei a aaaea 370 Problems with incompatible applications ssssseseesesssrrerresrisrrereesn 371 Zire 31 Handheld xii Chapter 24 Getting Help sssusssnonnnunnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 374 Self help MESOUNCES innisin ennio aa eload an aana iaa 374 Techical SUDDO Serera ee aaa ae E a a a aea 375 Product Regulatory Information sssssssannnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 376 SISK cskcacsabsinascaviensetetensarsvinesskvannvinnntoasvventcsiaselubaserenutsaunnsiss 381 Zire 31 Handheld xiii Ell About This Guide Zire 31 Handheld This guide tells you everything you need to know about your handheld the things you ll do every day the advanced features that let you get the most out of your handheld and the things that make your handheld not only useful but fun What s in this guide The info in this guide includes step by step instructions links to cross references and sidebars Step by step instructions Here you ll find how to information Look for these cues in instructions Y Continued 4 Done IMPORTANT amp OPTIONAL fy NOTE WINDOWS ONLY MAC ONLY Cue that means the procedure continues on the next page Cue that signals the end of the procedure You re done A step that you must follow otherwise you could experience an error or even lose information A step you might find useful Information that applies only in certain cases or that tells more ab
96. MLONS seiiessc sisevee eine ieseeieeeeeieienvecesieviee 30 Using the HOME SCIECN cccesccceccceeeeeeneceeeeeeaeeesaesaeesaaeseaaetaaeeneeenaes 30 Switching between applications 0 eeeecceeseeeeeeeeeeeeseeeeseeteeeeeeetaes 31 USING MENUS Sy cstes sass ccseevashocteendehocesedvenschagdeiwebjsuteassyveseustciandseetertocteedessqueniars 31 Using the Command Stroke sisisi aaa 32 Using the 5 way navigator cecececceeeeceeeeeeeeeeeeeeeeeeeaeseaaeseaeesaeeseaeeseeenaes 33 Moving around the HOME screen cceeseeseecsee etree eeeeeeeeeeteeenaeeeaees 34 Moving around list Screens ceeceeeeeeeeceeeeeeeeeeeeeeeeeeeeeteaaesnaeeteeenaes 35 Moving around record Screens ssssssssssessressisrrestnerenstnnrisennrensnnstnnt 35 Moving around dialog DOXES ceceeeeeeeeeeeeeeeeeeeeeeeseeeeeeaeeeaeetsaeenaae 36 Moving around pick lists iisiis ctercii iaa 37 Finding INFOFMALION 0 eee eee eee eee eeeee cece eee eeeaeeteee sees eeeeeseeeeseaeseeeseaeetaees 38 Related tOPi CSunda a a aaan 39 Chapter 4 Entering Infomation sssssnnsnennnnnnnnnnnnnnnnnnnnnnnnn 40 How can l enter information ssssssssssssssissiesessrnssisrrnstnornnsinntnneinntnnrensennnns 41 Entering information with Graffiti 2 writing ss ssssesssssrssrrsssssreersssesss 41 Writing Graffiti 2 characters s ssssssesssissrssrnesrssrnrensrnnrnnninnennrensrnntns 42 Graffiti 2 alpha b t sexed ayeesautiin fe sadtaa ieseeeaeee 44 Graffiti 2 MUIMIDENS ssi ssdiesas
97. Never worry about running out of space on your handheld Purchase as many expansion cards as you need to store your music photos and other information Expansion cards come in a variety of capacities and they re very small easy to store and affordably priced Zire 31 Handheld 98 CHAPTER 6 Expanding Your Handheld Inserting an expansion card 1 Insert the card into the expansion slot with the label side facing the front of the handheld Push Label side 2 Push the card in with your thumb until you hear the confirmation tone N NOTE No confirmation tone Check the Sounds amp Alerts Preferences to make sure the System Sound setting is turned on Ry Done Zire 31 Handheld 99 CHAPTER 6 Expanding Your Handheld Removing an expansion card Tip To prevent damaging the 1 card and the info on it always wait for your handheld to finish writing to the expansion card Push before you remove the card from the slot Push lightly against the card with your thumb until you hear the confirmation tone 2 Slide the card out of the expansion slot b Done Zire 31 Handheld 100 CHAPTER 6 Expanding Your Handheld Opening an application on an expansion card When you insert an expansion card into the expansion slot your handheld adds the expansion card to the category list in the upper right corner of the screen You can easily switch between applications installed on your handh
98. Open an entry In Note Pad only skip to step 5 4 Open the Details dialog box Contacts Tap Edit and then tap Details All other applications Tap Details Y Continued 268 CHAPTER 18 Using Categories to Organize Information Tip To place an entry into a different category simply 5 Place the entry into a category ETAren ay a Select a category from the Category pick list from the Category pick list Personal Category Last name Cryz Last name Cryz First name M Company Title cecil Q Tite emcees Contact Details il 413 333 2030 Show in List v Work paper Business Category Personal Private QuickList Unfiled Cancel Edit Categories b If necessary select OK c If necessary select Done Ry Done Zire 31 Handheld 269 CHAPTER 18 Using Categories to Organize Information Zire 31 Handheld Placing an application into a category 1 2 Go to the Home screen D Open the Category dialog box a Open the menus b Select Category on the App menu Place the application into a category a Tap the pick list next to the application you want to place into a category b Select a category and then select Done b Done Category Quick Tour v Main Calc Main Calendar Card Info Contacts Expense HotSync Memos Note Pad Unfiled Prefs Edit Categories CHAPTER 18 Using Categories to Organize Informati
99. PUs backing up system information for 71 connecting to 8 21 319 copying information to 247 copying photos from 224 entering information with 56 entering network information for 79 managing schedules from 155 preinstalled software for 26 removing Palm Desktop software 285 synchronization options for 86 88 synchronizing handheld with 69 70 71 72 84 366 transferring files from 26 transferring music from 206 209 updating information from 91 93 creating business cards 115 categories 265 connections 318 contacts 109 112 117 expense records 194 196 197 login scripts 328 memos 172 173 174 multi day events 131 new locations 340 notes 180 232 owner information 312 passwords 253 254 259 personal calendars 124 photo albums 233 playlists 214 215 plug in applications 331 reminders 111 179 repeating events 128 129 service profiles 321 322 325 ShortCut strokes 308 tasks 158 160 162 To Do lists 157 unscheduled events 127 untimed events 126 131 user profiles 12 currency 195 196 198 Currency pick list 196 currency symbols 196 197 198 202 current date and time 22 52 298 301 335 Current Privacy pick list 252 cursor 54 65 Custom Currencies dialog box 198 customer support xv 17 375 customizing alarms 159 169 183 backgrounds 151 291 calendar 149 150 contact information 114 119 currency symbols 198 data entry 304 expense lists 202 Graffiti 2 writing 306 386 handhelds 17 289 Home screen 290
100. Photo menu Ry Done Zire 31 Handheld 237 CHAPTER 15 Viewing Photos Deleting a photo Tip In Thumbnail or List view 1 delete a photo by selecting Delete from the Photo menu selecting the photo to delete and 2 then selecting Delete Go to the Home O screen and select Photos a Select a photo to delete a Tap the pick list in the upper right corner and select the album containing the You can also delete a photo you want photo from the Photos Details screen by b Select the photo selecting Delete on that screen 3 Delete the photo a Open the menus b Select Delete Photos from the Photo menu and then select Delete again Ry Done Zire 31 Handheld 238 CHAPTER 15 Viewing Photos Working with Photos on your computer Use Photos on your computer to view and manage the photos you download to and view on your handheld Check out the online Help in Palm Desktop software to learn how to use Photos on your computer The online Help includes info about the following topics e Learning about the parts of the Photos window e Copying photos from your computer to your handheld e Using Photo Editor to view crop rotate or enhance a photo e Editing photo details and titles e Adding notes to a photo e Printing photos e Changing between the Thumbnail List and Slide Show views e Sorting photos e Organizing your photos into albums WINDOWS ONLY To open Photos on your computer double click t
101. Primary and Secondary DNS fields and then enter the appropriate sections of each address IP Address Select the IP Address check box to use a temporary IP address Deselect the IP Address check box to enter a permanently assigned address 4 Select OK and then select Done y Done 326 Customizing Your Handheld Deleting a service profile 1 Open Network Preferences a Go to the Home screen b Select Prefs amp c Select Network 2 Delete the service you want to delete a Tap the Service pick list and select the service you want to delete b Open the menus c Select Delete on the Service menu d Tap OK and then tap Done b Done Zire 31 Handheld 327 Tip Windows You can also create login scripts witha text editor on your desktop computer Create a file with the extension PNC and then install the file on your handheld using palmOne Quick Install Did You Know Your login scripts can also use non ASCII and literal characters Zire 31 Handheld Customizing Your Handheld Creating login scripts A login scriptis a series of commands that automates logging in to a network server for example your corporate network or your ISP A login script is associated with a specific service profile created in Network Preferences A login script is something that you are likely to receive from your system administrator if you log in to the corporate servers from your handhel
102. Sound pick list 311 games 27 98 268 276 311 gestures Graffiti 2 writing 49 Get IP command 330 Getting Started Guide 26 GIF files 224 Go To Date dialog box 124 126 GPRS command 330 GPRS mobile phones 316 Graffiti 2 Preferences screen 306 Graffiti 2 writing changing strokes for 309 choosing input area for 304 copying and pasting with 66 creating tasks with 158 deleting information with 67 deleting ShortCuts 309 entering commands with 32 49 entering information with 42 51 entering ShortCut strokes for 52 53 307 getting help with 48 guidelines for 43 overview 41 setting alternate stroke shapes for 306 setting preferences for 304 309 troubleshooting problems with 359 GSM mobile phones 316 H handheld based software catalog 276 handhelds accessing features 22 31 adding applications to 70 adding software to 26 27 98 276 beaming to 242 benefits of 18 charging 4 21 315 checking space on 274 connecting to other devices 316 connecting to PCs 8 21 connecting to power adapter 21 315 controls described 19 21 copying photos to 224 237 customizing 17 25 289 disconnecting from HotSync cable 73 75 361 displaying all applications on 271 do s and don ts 347 freeing up space on 62 142 284 358 390 getting additional information about xv getting help with 374 getting unexpected results 310 installing additional applications 276 278 installing information on multiple 7 11 lo
103. Tip tasks in Calendar s Agenda View You can also choose the alarm sound for your tasks You can also display your tasks in Calendar s Agenda View See Customizing display 1 Go to the Home O screen and select Tasks 6 options for your calendar for details 2 Open the Preferences dialog box Rintareuses 77 Zs Sort by v Due Date Priority a Open the menus M Show Completed Tasks M Record Completion Date b Select Options and then M Show Due Dates select Preferences M Show Priorities O Show Categories Alarm Sound v Alarm Y Continued Zire 31 Handheld 168 CHAPTER 9 Managing Your Tasks 3 Change any of the following settings and then select OK Sort by Select the order in which the tasks appear in the Tasks list Show Completed Tasks Display your finished tasks in the Tasks list If you turn off this setting your finished tasks disappear from the list when you check them off but they stay in your handheld s memory until you purge them Record Completion Date Replace the due date you assign to a task with the date you really complete and check off the task If you don t assign a due date to a task the completion date still records when you complete the task Show Due Dates Display each task s due date in the list if you assigned one and display an exclamation point next to each task that is overdue Show Priorities Show the priority setting for each task in the list Show Categories Show the cat
104. Zire 31 Handheld 176 Zire 31 Handheld Writing Memos Working with Memos on your computer Use Memos on your computer to view and manage the memos you create on your handheld Check out the online Help in Palm Desktop software to learn how to use Memos on your computer The online Help includes info about the following topics e Viewing copying and deleting memos e Editing memo details e Marking memos private e Showing masking and hiding private memos e Printing memos e Changing between the list and single memo views e Adding a date and time stamp to a memo e Organizing memos into categories e Sorting memos e Sharing memos WINDOWS ONLY To open Memos on your computer double click the Palm Desktop icon on the Windows desktop and then click Memos on the launch bar MAC ONLY To open Memos on your computer launch Palm Desktop software from the Palm folder and then select Memos 177 CHAPTER 10 Writing Memos Related topics My Handheld Click a link below to learn about these related topics Make your handheld uniquely yours For great a tips software accessories Moving Opening applications and more visit www palmOne com myzire31 Entering Adding a phone number or other contact information to a memo using Phone Information Lookup e Using menus Support Categories Organizing memos by arranging them into categories and sorting them If you re having problems w
105. a Tap the task description and then tap Details v Fri 1 6 06 b Tap the Repeat pick list and Repeat Every week select how often the task Private O repeats Daily until Every week D Every other week Every month or Every year NOTE Ifyou select Daily a dialog box appears for you to select the end date c Select OK b Done Zire 31 Handheld 161 CHAPTER 9 Managing Your Tasks Scheduling a repeating task unusual interval For tasks that don t fit neatly into the preset repeat intervals you can set up your own repeat intervals For example enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days or changing your smoke detector battery every six months Zire 31 Handheld 1 2 Go to the Home O screen and select Tasks 6 Enter the task you want to repeat and assign it a due date Open the Change Repeat dialog box a Tap Details b Tap the Repeat pick list and select Other Change Repeat i Task Details None Day Week IAN Priority 2 3 45 Fixed Schedule Category v Personal Every 4 Month s Due Date None Endon w No End Date Alarm Dai il Repeatby Day MYE Repeat Every other week Private Every month The 6th of every 4th month Y Continued 162 CHAPTER 9 Managing Your Tasks Tip To schedule an annual 4 task such as decorating for a holiday on the first Sunday of a particular Set the repeat interval
106. able Dialing TouchTone Volume Low Y Continued Zire 31 Handheld 318 Customizing Your Handheld 2 Enter the basic settings Name Enter a name for your connection settings This name will appear on the Connection Preferences screen so that you can select your connection later Connect to Select the type of device you want to connect to PC Modem or Local Area Network Via Select the method you want to use to connect to the device you selected Cradle Cable the HotSync cable that came with your handheld Infrared the IR port on your handheld NOTE The Dialing and Volume settings won t appear unless you select Modem as the Connect to setting Dialing Select whether your modem uses TouchTone or Rotary dialing Volume Select the volume level for you modem s speaker Off Low Medium or High Y Continued Zire 31 Handheld 319 Customizing Your Handheld 3 Enter the details settings Details a Tap Details h alee Flow Cth Automatic b Tap the Speed pick list and Init String select the appropriate speed c Tap the Flow Ctl pick list and select whether the connection uses flow control Automatic Your handheld determines when to use flow control On Flow control is always on Off Flow control is always off d For a modem connection enter the initialization string e Select OK 4 Select OK and then select Done y Done Zire 31 Handheld 320 Customizing
107. ack on your handheld However you may need to re enter some of your personal settings as well as your color coded categories in Calendar WINDOWS ONLY 1 Open the Custom menu in the HotSync application a Click the HotSync M anager GI icon in the taskbar in the lower right corner of the screen b Click Custom 2 Select the correct username from the list at the top of the box Y Continued Zire 31 Handheld 351 CHAPTER 22 Maintaining Your Handheld 3 Set the transfer options a Select an application in the wee Conduit list and then click WEA C spomine et Change o a Desktop overwrites handheld T Set as default DE C Handheld overwrites Desktop b Select Desktop overwrites E handheld NOTE This change applies only to the next synchronization c Click OK 4 Repeat step 3 for the other applications in the list that you want to restore and then click Done 5 Synchronize your handheld with your computer b Done Zire 31 Handheld 352 CHAPTER 22 Community To explore the world of your handheld go to www palmOne com myzire31 Support If you re having problems with resets or with anything else on your handheld go to www palmOne com support zire31 Zire 31 Handheld Maintaining Your Handheld Related topics Click a link below to learn about these related topics Synchronizing Creating a backup of your information Customizing
108. adsheets 60 195 square root button Calculator 190 starting HotSync Manager 87 locked handhelds 259 Outlook applications 90 RealOne Player 213 static electricity 348 379 380 stopping information searches 38 playback 213 slide shows 229 storage 97 98 storing MP3 files 206 stylus 21 42 347 switching between applications 31 101 symbols 50 51 54 109 305 synchronization settings 72 86 94 synchronization software 89 285 synchronize defined 8 synchronizing caution for 285 handhelds 8 69 85 258 installing applications and 278 279 over networks 78 83 prerequisites for 71 78 troubleshooting problems with 73 361 366 with external files 95 with HotSync cable 73 79 with IR port 72 74 75 79 365 with Microsoft Outlook 56 70 362 with user profiles 11 14 system information 71 system requirements 2 System Sound pick list 311 400 T tab delimited files 60 tapping 305 310 347 348 357 359 tapping command buttons 24 Task application saving information in 158 setting alarms 159 Task Preferences dialog box 159 168 tasks See also Tasks application adding contact information to 117 adding notes to 158 adding to Tasks list 168 archiving 166 167 assigning due dates to 158 159 163 attaching to e mail 247 categorizing 158 164 169 changing date due 169 combining with appointments 123 completing 165 creating 158 deleting 166 167 displaying 143 151 164 165 168 169 managing 157 marking as private
109. alm Desktop software select Palm Desktop Help WINDOWS ONLY 1 Open an application in Palm Desktop software a Double click the Palm Desktop icon on your computer desktop b Click the icon in the launch bar to open the application Y Continued Zire 31 Handheld 56 CHAPTER 4 Entering Information Cont d T Palm Desktop Launch bar Palm Desktop New Edit 2 Do one of the following e Click New in the lower left corner of the screen to create a new entry e Click an existing entry and then click Edit in the lower left corner of the screen 3 Enter the information and then click OK Y Continued Zire 31 Handheld 57 CHAPTER 4 Entering Information Zire 31 Handheld 4 Synchronize your handheld with your computer y Done MAC ONLY 1 Open an application a Double click the Palm Desktop icon in the Palm folder on your computer b Click the icon in the toolbar to open the application vi Palm Desktop Y Continued 58 CHAPTER 4 Entering Information 2 Do one of the following e Click New in the upper left corner of the screen to create a new entry e Click an existing entry and then click Edit in the upper left corner of the screen 3 Enter the information and then click OK 4 Synchronize your handheld with your computer b Done Zire 31 Handheld 59 CHAPTER 4 Entering Information Importing
110. alm Desktop software they should not share the same username 71 gt gt gt gt Key Term HotSync Technology that allows you to synchronize the info on your handheld with the info on your computer Key Term HotSync Manager Software you use to choose synchronization settings and that must be active when you synchronize Tip If the Select User dialog box appears during synchronization select the username whose information you want to synchronize and click OK Or create a new username Zire 31 Handheld Synchronizing Your Handheld with Your Computer How do I synchronize You can synchronize your handheld with your computer in the following ways e Using the HotSync cable attached to your handheld and your computer e Using your handheld s infrared IR port e Connecting to your company s network either wirelessly or using a cable Windows only IMPORTANT The first time you synchronize you must use the HotSync cable or your handheld s IR port If you followed the instructions to synchronize during initial setup you ve already covered this requirement To synchronize HotSync Manager must be active HotSync Manager was installed when you installed Palm Desktop software if you didn t install Palm Desktop software you don t have HotSync Manager on your computer On a Windows computer you know HotSync Manager is active when its icon G appears in the lower right c
111. an alarm a little alarm clock appears to the right of the task description Zire 31 Handheld Go to the Home O screen and select Tasks 6 Open the Set Alarm dialog box a Tap the task you want to assign an alarm to b Tap Details c Tap the Alarm box Set Alarm Task Details i Priority 9 2 3 4 5 Category v Unfiled Due Date Alarm Time MW Alarm Alarm iN Repeat j Next alarm Private O Sun 5 7 06 OK Crea See m MOLCOUAMaWN gt Cancel Y Continued 159 CHAPTER 9 Managing Your Tasks 3 Set the alarm a Tap the Alarm check box b Enter how many days before the due date you want the alarm to sound c Tap the time columns to set the time the alarm sounds d Select OK and then select OK again Ry Done Scheduling a repeating task standard interval Tip Repeating tasks are a great way to add tasks that happen over and over again like taking out the T salectintarvale suchas trash every Thursday night or making monthly mortgage or rent payments the 2nd Tuesday of every month or the 3rd Thursday in November of 1 Go to the Home O screen and select Tasks 6 every year see Scheduling a repeating task unusual interval 2 Enter the task you want to repeat and assign it a due date Y Continued Zire 31 Handheld 160 CHAPTER 9 Managing Your Tasks 3 Set the repeat interval Task Details i Priority J 2 3 4 5 Category Personal
112. an delete it from your Tasks list When you delete a repeating task you delete all other instances of the task You can also delete all your completed tasks Tip You can also delete a specific task by selecting the task tapping Details and then tapping Delete Zire 31 Handheld Deleting a specific task 1 2 Go to the Home O screen and select Tasks 6 Tap the task you want to delete Open the Delete Task dialog box Delete Task a Open the menus Q Delete selected task b Select Delete Task on the M Save archive copy on PC Record menu amp OPTIONAL Select the check box to save an archive copy of the task on your computer Select OK y Done 166 CHAPTER 9 Managing Your Tasks Deleting all your completed tasks Tip Many people find it useful 1 to refer to old tasks for tax purposes If you save an archive copy of your deleted tasks you can 2 refer to them later by importing them a Open the menus AKERE tE Go to the Home screen and select Tasks 6 Open the Purge dialog box M Save archive copy on PC b Select Purge on the Record menu 3 amp OPTIONAL Select the check box to save an archive copy of your completed tasks on your computer 4 Select OK b Done Zire 31 Handheld 167 CHAPTER 9 Managing Your Tasks Customizing your Tasks list Control which tasks show up in the Tasks list and how they are sorted These settings also affect
113. and phone number of the contact are automatically entered Zire 31 Handheld 64 CHAPTER 4 Entering Information Editing information Editing information on your handheld is similar to editing with word processing applications on your computer Select the information and then apply the correct command Selecting information There are several ways to select information that you want to edit or delete Selecting text Place the cursor before or after the text you want to select and drag the cursor over all the text you want to select Selecting a word e Tap twice on a word to select it e Place the cursor before or after the word and drag it over the word to select it Selecting a line e Tap three times anywhere in a line to select it e Place the cursor before or after the line and drag it over the line to select it Zire 31 Handheld 65 CHAPTER 4 Entering Information Tip There are even faster ways to copy and paste information Use Graffiti 2 gestures e Use the Graffiti 2 Command stroke and the command letter for cut copy or paste X C P e Select the text write the command stroke and then tap the icon for cut or copy Move to the place where you want to place the info write the command stroke again and tap the icon for paste Zire 31 Handheld Copying and pasting information Copying and pasting information on your handheld is similar to editing with word processing appli
114. anually 1 Open Security Preferences Security a Go to the Home qm screen b Select Prefs Pay Current Privacy Show Private Records Auto Lock Handheld c Select Security Lock amp Turn Off Select Lock amp Turn Off Select Off amp Lock System Lockout y Done This feature turns off your handheld and prevents others from using it without the password Entering the password the next time you turn on your handheld will unlock it Zire 31 Handheld 262 CHAPTER 17 Keeping Your Information Private Related topics Community Click a link below to learn about these related topics To explore the world of your handheld go to www palmOne com Moving around e Opening applications myzire31 e Using menus Synchronizing Creating a backup of your information Support If you re having problems Customizing Entering your owner information in case your handheld is lost or stolen with private entries or a anything else on your Maintaining Doing a hard reset handheld go to Common Answers to frequently asked questions about privacy www palmOne com uestions suppor zire31 Zire 31 Handheld 263 CHAPTER 18 Using Categories to Organize Information In this chapter Adding a category Renaming a category Deleting a category Placing information into a category Viewing information by category Related topics Zire 31 Handheld If you re like most
115. application button Enter the event you want to color code 3 Tap the category marker next to the description and then select a category from the list Aug 31 06 KIBO BEC BEN ii category 8 0C Holiday marker 9 0C o Personal 10 0C o Unfiled 3 W100 aasiiiaionis Aug 31 06 KIBO GEC gt ik 8 00 X 9 00 10 00 11 00 12 00 1 00 2 00 3 00 4 00 FO cssssnnnnmnannnannnnannnne Done In Agenda View and Day View the category marker next to the event is color coded In Week View and Month View the symbol for the event is color coded Zire 31 Handheld 136 CHAPTER 8 Managing Your Calendar Setting an alarm Tip You can customize your alam settings in the 1 Press the Calendar application button Calendar Preferences dialog box 2 Enter the event you want to assign an alarm to and then tap the event Did You Know description If you set your alarms in World Clock instead of Calendar you have 3 ae eee different alarm sound Set the alarm Event Details choices Keep in mind a Tap Details that since World Clock Dat mat Al alarms aren t tied to a b Tap the Alarm check box pee specific event you won t a ceca ipti i ategory v Unfile see an event description c Tap the pick list and select Repeat None when a World Clock alarm Minutes Hours or Days Private O sounds d Enter how many minutes CO Ga GS Did You Know hours
116. ar Tasks and Memos is synchronized with Outlook Other information such as photos and notes is synchronized with Palm Desktop software 1 2 Insert the CD into your computer Select Change your synchronization method Follow the onscreen instructions for the desktop software you want to use b Done 10 CHAPTER 1 Setting Up Your Handheld and Your Computer Using Profiles Suppose your sales organization wants to distribute two dozen handhelds that all have a common company phone list a set of memos and several key applications A user profile can be created to install this information before the handhelds are distributed to employees When the employees synchronize for the first time this common information becomes part of their user specific information A user profile enables you to install the same information onto multiple Palm OS handhelds before each handheld is individualized with a unique username and user specific information A handheld that has a user profile installed can be given to anyone because the handheld is not yet identified by a unique username When the new user synchronizes for the first time he or she gives the handheld a unique username NOTE Handhelds that are synchronized with a user profile must be either new ones that have never been synchronized or handhelds that have had their usernames and information removed by a hard reset Zire 31 Handheld 11 CHAPTER 1 Setting Up Your Handheld a
117. ard Slide show View all photos in an album automatically one after another You can easily select a photo from Thumbnail or List view to see a full screen view of the photo and rotate the orientation of the photo You can also view or edit detailed information about a photo Viewing a photo in Thumbnail view 1 2 Go to the Home O screen and select Photos o View a photo in Thumbnail view w All Photos a Tap the pick list in the upper right corner and select the album containing the photo you want to view b If Thumbnail view is not displayed tap the Thumbnail icon in the lower left corner of the screen Thumbnail icon Y Continued Album pick list Select a photo to view 226 CHAPTER 15 Viewing Photos 3 To see a full screen view of the photo select the photo from the thumbnails 4 Tap anywhere in the photo to return to the Thumbnail view screen y Done Viewing a photo in List view Tip Can t remember what 1 album your photo is in SelectAll Photos from the pick list 2 View a photo in List view a Tap the pick list in the upper right corner and select the album containing the photo you want to view b If List view is not displayed tap the List icon in the lower left corner of the screen Y Continued Zire 31 Handheld Go to the Home screen and select Photos a Name Wildflower Totem Pole Totem 2 Salmon Glacier approach Alaskan shoreline Listicon 06 23
118. arget Tap the center of each target with your stylus This aligns the b Select Prefs Pes screen digitizer a Go to the Home screen c Select Digitizer 2 Tap the targets on the screen as precisely as possible and then select Done NOTE You need to tap at least three targets maybe more if you don t tap carefully y Done Tip You can choose different types of sounds for Calendar Tasks and World Clock Go to the application open the Options menu and then select Preferences Did You Know When you connect a headset to your handheld the external speaker is automatically silenced the Sounds amp Alerts settings are maintained and all volume levels are automatically adjusted for use with a headset Customizing Your Handheld Selecting sound settings Are sounds too soft or too loud Set the volume levels for the system game and alarm tones or turn sounds off altogether with the Silent profile 1 Open Sounds amp Alerts Preferences Preferences Sounds amp Alerts System Sound v Medium a Go to the Home screen b Select Prefs Game Saund High Alarm Sound v Medium c Select Sounds amp Alerts Select Custom or Silent If you selected Silent in step 2 select Done If you selected Custom in step 2 tap the System Sound Game Sound and Alarm Sound pick lists and select the volume level for each sound then select Done Ry Done Zire 31 Handhel
119. at the Local Setup Port is set to Infrared Port I do not see an infrared option when I open HotSync Manager First check your computer s documentation to see if your computer supports IR communication If it does not you cannot synchronize your handheld with your computer using the IR port If your computer does support IR communication follow these steps 1 Click the HotSync Manager icon in the taskbar in the lower right corner of your screen Zire 31 Handheld 365 CHAPTER 23 Common Questions 2 Make sure that Local Serial is selected 3 Select Setup 4 Click the Local tab 5 In the Serial Port drop down box select the port your computer uses for infrared communication See the documentation for your operating system for instructions on finding this port This information is usually located in the Control Panel 6 Click OK My handheld displays the message Waiting for sender when it s near my computer s infrared port e Your computer s infrared port may be set to search automatically for the presence of other infrared devices Consult the documentation for your operating system for information about turning off this option e In most cases simply moving your handheld away from the computer s infrared port solves the problem My handheld appears to freeze when I place it near my computer Move your handheld away from the computer s infrared port I want to synchronize my computer with more tha
120. ation you use a lot Use the Buttons Preferences screen to reassign the applications associated with the buttons on the front of your handheld and the HotSync icon For example if you use Memos often you can assign Memos to a button or the HotSync icon so that you don t have to scroll through the Home screen whenever you want to use that application 1 Open Buttons Preferences a Go to the Home screen b Select Prefs 6 c Select Buttons Preferences Select an application to customize each button Calendar Contacts Pick list w HotSync 2 Tap the pick list next to the button or icon you want to reassign and select the application that you want to assign to that button Y Continued 296 Key Term Full screen penstroke A stroke that is drawn from the bottom of the input area to the top of the screen You can use this stroke as a quick way to do a selected task such as opening the Graffiti 2 help screen Zire 31 Handheld Customizing Your Handheld 3 Assign the full screen pen stroke a Tap More b Tap the pick list and select the action you want to assign to the full screen pen stroke c Select OK 4 Tap Done y Done Select a feature you can access by dragging your stylus from the graffiti 2 writing area to the top of the screen T Graffiti 2 Help EJ Pick list ja i i Customizing Your Handheld Setting the date and time You can set the
121. avorite photos right on your handheld select a photo as the background for your Home screen and another one as the background for Agenda View in Calendar even adda photo to a Contacts entry Benefits of palmOne Photos e Never be far from your favorite people or places e Simplify photo organization 223 Before You Begin Install palmOne Photos from the installation CD onto your handheld Tip On a Windows computer you can also copy photos by opening the palmOne Photos desktop application selecting Add Photos to add photos to an album on your computer and then synchronizing to transfer the photos to the same album on your handheld Tip A confirmation dialog box shows whether the photos will be copied to your handheld or to an expansion card You can choose which handheld will receive the photos by selecting the username in the User drop down box in the upperright corner Zire 31 Handheld CHAPTER 15 Viewing Photos Copying photos to your handheld You can transfer photos from your computer to your handheld or to an expansion card Ona Windows computer you can also use the palmOne Photos application to create and edit entire albums and send them to your handheld where you can view your photos If you took the picture with a digital camera or you found it on the web it s likely your handheld can display it You can view photos in popular formats such as J PG BMP and GIF on your handheld
122. ay options for 153 incorrect 358 resetting 138 300 scheduling periods of 125 setting 337 setting current 301 setting for alarms 137 160 184 setting location specific 25 298 unscheduled events and 127 time bars 151 time formats 302 303 time zones 298 299 339 341 timed events 152 times setting for alarms 343 tips xv 17 Tips icon 23 24 To Do lists 157 See also tasks toolbars 33 top arrow controls 24 401 top panel controls 20 touch sensitive screen See screen TouchTone dialing 319 tracking expenses 25 193 information 27 transfer options 352 transferring audio files 206 212 transferring information 60 63 71 travel expenses 202 travel guides 98 trial software 276 troubleshooting 73 310 354 turning handheld on and off 6 19 30 259 313 315 turning off alarms 344 turning off HotSync Manager 87 turning sounds off 311 tutorial 7 U Undo icon 33 Unfiled category 266 Unfiled category Photos 234 unfiled items 244 unfreezing handheld 348 350 357 uninstalling Palm Desktop software 285 unread e mail messages 143 151 unscheduled events 127 untimed events 111 126 127 131 152 up arrow controls 23 Up button navigator 35 37 updating application information 89 information 8 56 69 70 Zire 31 Handheld owner information 312 software 10 third party applications 8 upgrades 4 7 274 uppercase letters 42 43 305 USB port 8 21 73 Use calling card check box 323 user profiles 11 16 User
123. ays nice to havea calculator on hand And because it s part of your handheld there s no need to carry a separate calculator Benefits of Calculator e Always have a calculator with you e Store calculations for later use 189 CHAPTER 12 Performing Calculations Tip Use the memory buttons to store and recall a number you enter in multiple calculations Tip If you make a mistake entering a number in the middle of a calculation use the CE button to re enter the number without starting the calculation over Zire 31 Handheld O v O Z D er O o C mi O 5 W C mc in lias A l SE Clear any value in the Calculator memory Recall the stored value from the memory and enter it into the current calculation Place the current number into memory The current number is added to the total that is already in the memory Tapping this button does not affect the current calculation it just places the value in memory Clear the last number you entered Clear the entire calculation so that you can start over Enter a number and then tap this button to change it to a percentage Enter a number and then tap this button to calculate the square root of the number Enter a number and then tap this button to make it negative 190 CHAPTER 12 Performing Calculations Viewing recent calculations Did You Know View recent calculations to confirm that you entered ev
124. b Select Rename Card on the Card menu Enter the new name for the card and then select Rename b Done 104 CHAPTER 6 Expanding Your Handheld Copying applications to an expansion card Tip If you use a card reader to view your card on a computer the file names may differ from the names you see on the Home screen Did You Know Some applications such as Photos let you copy or move info between your handheld and an expansion card See the information on each application for details Zire 31 Handheld 1 2 Insert the expansion card and then go to the Home screen Open the Copy dialog box Copy From v Handheld c Open the menus 2 To BMy Card 13 7M Free Bgnd Service 37K d Select Copy on the App menu DGraphConverter 163K Documents 342K DSLib Font Library GraphicsLibrary Libinstall Select the application to copy NOTE A lock appears next to applications that are copy protected You cannot copy or beam these applications a Tap the Copy From pick list and select Handheld b Tap the application you want to copy c Tap Copy d Select Done 4 Done 105 CHAPTER 6 Expanding Your Handheld Removing all information from a card Formatting a card removes all of its info and prepares it to accept new applications and files Zire 31 Handheld IMPORTANT We do not recommend formatting backup cards Formatting removes the backup application and t
125. ber in the Use calling card field Tap Done 4 Done 323 Tip To see expanded Service Connection Progress messages press Down on the navigator To see more information open the Options menu and select View Log Customizing Your Handheld Connecting to your service After you set up your Connection and Network Preferences establishing a connection to your ISP or your company s network dial in server is easy 1 Open Network Preferences a Go to the Home O screen b Select Prefs 6 c Select Network Make the connection a Make sure the service profile you want to use appears in the Service field If not select it b Tap Connect End the connection when you re done using it a Tap Disconnect b Select Done Ry Done Zire 31 Handheld 324 Zire 31 Handheld Customizing Your Handheld Adding details to a service profile If you re using one of the predefined service profiles you probably need to enter only your username password and telephone number If you re creating a new service profile you may need to use the Details dialog box to add more information to your service profile 1 Open Network Preferences a Go to the Home O screen b Select Prefs 6 c Select Network 2 Open the Details dialog box Details Connection type PPP a Tap the Service pick list and select the service you want to add details to Idle timeout 1 Minute Query DNS
126. c continues playing To set the period of e To play the current song tap Play inactivity open the Select a song to play On your handheld go to the Home O screen and select RealOne Options menu and select e To play a different song tap Songs and select a song from the list Preferences Select an option from the Auto powersave after pick list and then select OK If you exit RealOne Mobile RealOne Player it turns off when it Progress indicator reaches the period of inactivity defined in Play Pause Power Preferences Tip Stop Want to stop playing Previous song music when you exit RealOne Mobile Player Open the Options menu and select Preferences Continuous play Random play Volume Next song 4 Done RealOne Mobile Player continues playing until it reaches the end Deselect the Enable of your list It stops playing if you tap Stop or tum off your Background Playback handheld check box and then select OK Zire 31 Handheld 213 Tip For tips on using RealOne Mobile Player open the Options menu and select Help Zire 31 Handheld Listening to Music Managing playlists You can create as many playlists as you want Creating a playlist 1 2 3 On your handheld go to the Home O screen and select RealOne Open the Edit Playlist dialog box a Tap Playlists b Tap New Edit Playlist Name New Title No playlists found Insert memo
127. came with your handheld into your computer 2 Double click the CD icon on your desktop and then double click the Palm Desktop Installer icon 3 From the Easy Install screen select Uninstall from the pop up menu Y Continued Zire 31 Handheld 286 CHAPTER 19 Installing and Removing Applications 4 Select the software you want to remove and then click Uninstall 5 Select the folder that contains your Palm Desktop software files 6 Click Remove and then restart your computer b Done Zire 31 Handheld 287 CHAPTER 19 Installing and Removing Applications Related topics Community Click a link below to learn about these related topics To explore the world of your handheld go to www palmOne com Setting up Switching between Palm Desktop software and Microsoft Outlook myzire31 Moving around e Opening applications e Using menus Support If you re having problems RealOne Player e Transferring files from a CD to an expansion card installing applications or with anything else on your e Listening to audio files on your handheld handheld go to www palmOne com support zire31 Zire 31 Handheld 288 CHAPTER 20 Customizing Your Handheld In this chapter Customizing the Home screen Making the screen easier to read Giving your favorite applications a button or icon Setting the date and time Customizing the way you enter information Selecting sound settings Entering yo
128. case pocket or purse You can lock the buttons on the front of your handheld to prevent this from happening and to prevent the battery from draining 1 Open Keylock Preferences serr a Go to the Home screen Keylock Activation Never c Select Keylock Keylock prevents your handheld i i from turning on if a button or key is pressed accidentally Y Continued 313 Customizing Your Handheld 2 Select one of these settings and then select Done Never Keylock always remains off Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep Manual Keylock turns on when you hold down the power button until the system sound confirms that Keylock is on Ry Done Selecting powersaving settings The Power Preferences screen enables you to set power consumption options 1 Open Power Preferences as a Go to the Home screen Auto off after v 2 minutes On while Charging v Off b Select Prefs amp Beam Receive v Off c Select Power Y Continued Zire 31 Handheld 314 Customizing Your Handheld Zire 31 Handheld Tap the pick lists to change any of the following settings and then select Done Auto off after Select how quickly your handheld automatically turns off after a period of inactivity 30 seconds 1 minute 2 minutes or 3 minutes On while charging Select whether your handheld stays on continuously when it is connected to the power adapter When
129. cations on your computer 1 2 Select the information you want to copy Copy the information a Open the menus b Select Edit and then select Copy Tap where you want to paste the information Select Edit and then select Paste b Done 66 CHAPTER 4 Entering Information Deleting information Delete all or part of an entry with the Cut command Tip Delete information with 1 Graffiti 2 writing Select Select the information you want to delete the information and then draw a line from right to left in the input area 2 Delete the information a Open the menus b Select Edit and then select Cut b Done Zire 31 Handheld 67 CHAPTER 4 Entering Information Related topics Community Click a link below to learn about these related topics To explore the world of your handheld go to www palmOne com Moving around e Opening applications myzire31 e Using menus Sharing Beaming information to another Palm OS handheld Support If you re having problems Customizing e Selecting alternate ways to write some Graffiti 2 characters entering information or with anything else on your e Using the entire screen to write Graffiti 2 characters handheld go to www palmOne com e Creating your own Graffiti 2 ShortCuts zire31 Common Answers to frequently asked questions about entering information Questions Zire 3l Handheld 68 CHAPTER 5 Synchronizing Your Handheld w
130. change the pen width or screen Siba to select the eraser To clear the screen completely tap the note anywhere but the title open the Edit menu and select Clear Note b Select the time at the top of the screen and enter a title using Graffiti 2 writing or the onscreen keyboard Eraser Pen selector Did You Know 3 amp OPTIONAL Assign the note to a category by tapping the Category box in Prevent others from the upperright corner and then selecting a category viewing your notes by marking them as private 4 Select Done Done That s it Your handheld automatically saves the note Make sure you have a current backup Synchronize often Zire 31 Handheld 180 Writing Notes in Note Pad Choosing the pen and paper background colors 1 Go to the Home O screen and select Note Pad amp 2 Open the Select Colors dialog box a Select Done to display the Note Pad list b Open the menus c Select Options and then select Preferences d Tap Color Select Colors NotePadPreferences Sort by v Manual Alarm Sound Alarm M Confirm note delete Y Continued Zire 31 Handheld 181 Writing Notes in Note Pad 3 Select the pen and paper colors a Tap Pen and then tap the ink color you want to use b Tap Paper and then tap the background color you want to use c Select OK and then select OK again b Done Zire 31 Handheld 182 Tip Change the alarm sound
131. ck list and select the information OK ger that you want to appear in the OK Cancel ther fi Contacts list for this contact Private gin b Select OK Y Continued 119 CHAPTER 7 Managing Your Contacts 4 Customize the appearance of the Contacts list T a From the Contacts list open the menus b Select Options and then select Preferences c Select the display options you want Remember last category Select the check box if you want Contacts to display the last category shown when you return to it from another application If the check box is deselected Contacts opens to the All category Listby Select whether to sort the Contacts list by last name and first name or by company and last name Ry Done Zire 31 Handheld 120 CHAPTER 7 Managing Your Contacts Working with Contacts on your computer Use Contacts on your computer to view and manage the contacts you create on your handheld Check out the online Help in Palm Desktop software to learn how to use Contacts on your computer The online Help includes info about the following topics e Viewing copying and deleting contacts e Editing contact details e Marking contacts private e Showing masking and hiding private contacts e Printing contacts e Changing between the list contact info and Contact Edit views e Adding notes to a contact e Adding a date and time stamp to a contact e Organizing contacts into categories e S
132. cking 259 262 312 losing 312 maintaining 347 maintenance information for 28 not responding 313 348 356 357 358 366 opening 356 overview 18 playing music on 205 213 216 preinstalled software on 25 recharging 347 356 reconnecting HotSync cable 75 removing items 62 replacing information on 91 93 resetting 21 259 300 348 357 restoring information on 351 running out of space on 98 setting auto off delay for 315 setting idle timeouts for 326 setting power preferences for 313 315 setting up 1 6 17 synchronizing 8 69 85 258 system requirements for 2 timing out 362 troubleshooting 310 354 turning itself off 358 turning on accidentally 313 turning on and off 6 19 30 259 upgrading 4 7 Zire 31 Handheld Handmark M obile DB software 27 Handmark PDA Money software 27 Handmark Solitaire software 27 handwriting 359 hard resets 259 300 350 351 357 headphone jack 20 348 headphones 348 headsets 20 311 348 help xv 17 24 48 374 Help menu 361 Hide Private Records option 252 hiding currency symbols 202 private entries 250 252 highlighting menu commands 37 See also selection highlight high speed data services 321 hints 24 254 258 History dialog box 191 Holiday Files folder 155 holidays 126 128 130 Home icon 22 30 Home screen customizing 290 displaying 22 30 34 displaying icons on 358 368 moving around 34 opening applications on 30 31 opening category list on 101 retu
133. cting Business Card You can then beam your business card to other handhelds To beam your business card quickly hold down the Contacts application button for approximately two seconds 1 Press the Contacts 22 application button 2 Create a business card a Select the contact you want or create a new contact with your own contact information b Open the menus c Select Business Card on the Record menu b Done Zire 31 Handheld 115 CHAPTER 7 Managing Your Contacts Copying contact information into multiple contacts i You can quickly make a copy of a contact so that you can edit only the fields you need to change Tip sae For example if two of your contacts have the same work address or phone number duplicating You can also duplicate a ees eee eee p the first contact simplifies entering information in the second contact in the Contacts desktop application by highlighting a contact in the Contacts list and then 1 Press the Contacts 2 application button selecting Edit Copy Create a new contact click the Note tab and 2 then paste the info into a note Then cut and paste the text into the correct Duplicate a contact a Select the contact you want and then select Edit field in the new contact b Open the menus Did You Know c Select Record and then select Duplicate Contact If you duplicate a contact and do not edit the name 4 Done the contact appears in the Contacts li
134. d 311 Customizing Your Handheld Entering your owner information Did You Know Its a good idea to enter information that could help someone contact you if you ever lose your If you use Security handheld if there s enough battery power to turn it on By default the Owner Preferences screen brofarances to turnir contains the information you entered when you installed the CD and set up your handheld but and lock your handheld you can update or add to this information with a password your owner info appears the next time you turn on 1 Open Owner Preferences your handheld See Keeping Your Information a Go to the Home screen Private for more info b Select Prefs 6 Tip If you assigned a c Select Owner password in Security Preferences you must tap Unlock and enter your password to change your owner info 2 Modify or enter the text and then select Done Ry Done Zire 31 Handheld 312 K Tip When Keylock is on your handheld does not respond when you press the application buttons To use your handheld again press the power button and then tap Deactivate Keylock Zire 31 Handheld Customizing Your Handheld Conserving battery power You can save battery power by preventing your handheld from turning on accidentally and by adjusting the Power Preferences settings Preventing your handheld from tuming on by accident Does your handheld turn itself on accidentally in your brief
135. d paper clip or similar object without a sharp tip to gently press the reset button inside the hole on the back panel of your handheld 348 CHAPTER 22 Maintaining Your Handheld Reset button If a soft reset does not unfreeze your handheld you need to do a hard reset Zire 31 Handheld 349 CHAPTER 22 Maintaining Your Handheld Doing a hard reset Only do a hard reset if a soft reset doesn t solve your problem or if you want to clear all of your information from your handheld IMPORTANT A hard reset deletes all records and entries stored on your handheld including the usemame that identifies the handheld Before you do a hard reset be sure to synchronize 1 Press and hold the power button 2 While holding the power button use the tip of an unfolded paper clip or a similar object without a sharp tip to gently press and release the reset button inside the hole on the back of your handheld 3 Wait for the Palm Powered logo to appear then release the power button When you see the message that warns you about erasing all of the info on your handheld do one of the following e Press Up on the navigator to finish the reset and show the Digitizer screen e Press any other button to do a soft reset y Done Zire 31 Handheld 350 CHAPTER 22 Maintaining Your Handheld Restoring your information after a hard reset If you synchronized before doing a hard reset you can now put that information b
136. d the application try to replicate the operation that created the error If removing the application solves your problem contact the application developer for a solution Finding a third party application that is causing a problem If you have multiple third party applications installed on your handheld or have upgraded from an earlier model of a Palm OS handheld perform the following procedure to remove all third party applications from your handheld Once you have removed all of the third party applications you can install one application at a time to determine which application is causing the problem The following procedures erase all data from your handheld Before removing the applications synchronize to back up your data 1 Open the palmOne folder on your computer 2 Open the user folder for your handheld User folder names are often abbreviated as lastname firstinitial 3 Select and drag the Backup folder to the Windows desktop Make sure you see the Backup folder on the Windows desktop 4 Close the palmOne folder 5 Perform a hard reset and then synchronize your handheld with your computer 6 Operate your handheld and try to replicate problem operations 7 Do one of the following e If your handheld still has problems review this Common Questions section for solutions to the problem Fix the problem before reinstalling the third party applications Zire 31 Handheld 372 CHAPTER 23 Common Questions e
137. d using a phone modem or network connection The script is generally prepared by the system administrator and distributed to users who need it It automates the events that must take place to establish a connection between your handheld and the corporate servers You can create login scripts by selecting commands from the Command pick list in the Login Script dialog box Some commands such as Send require you to supply additional information If the command requires additional info a field appears to the right of the command where you can enter the info 1 Open Network Preferences a Go to the Home O screen b Select Prefs 8 Connection c Select Network Phon Y Continued 328 Customizing Your Handheld 2 Open the Login Script dialog box a Tap the Service pick list and select the service you want to add a script to b Tap Details c Tap Script Details Log in Script i Connection type PPP Idle timeout w 1 Minute Query DNS M IP Address X Automatic 3 Tap the End pick list and select one of the following commands from the list Wait For Tells your handheld to wait for specific characters from the server before executing the next command Wait For Prompt Detects a challenge response prompt coming from the server and then displays the dynamically generated challenge value You then enter the challenge value into your token card which in turn generates a response value for you to enter on your ha
138. de sources 17 related topics for 68 248 263 restoring 258 259 351 saving 31 62 360 searching for 23 38 selecting 19 65 setting up multiple handhelds for 7 sharing 20 28 110 172 241 247 synchronization guidelines for 71 tracking 27 transferring to expansion cards 247 updating 8 56 69 70 upgrades and saving 7 Zire 31 Handheld viewing by category 271 viewing transmitted 321 infrared option 365 366 infrared port See IR port initialization strings modems 320 input area 19 22 42 304 inserting expansion cards 20 99 installation CD 2 26 276 354 installation prerequisites 274 installing additional software 26 276 278 applications 26 70 101 273 278 files 70 folders 280 mobile databases 27 Palm Desktop software 3 7 instant messenger IM accounts 113 Int l button 55 interactive tutorial 7 international keyboard 55 Internet connections 316 322 324 Internet protocol IP 326 Internet Service Providers ISPs 316 321 322 invalidating warranty 356 IP Address check box 326 IP addresses 326 IR devices 74 IR port beaming from 242 243 244 connecting to networks with 78 creating connections for 316 disabling 77 location of 20 selecting connections for 319 synchronizing with 72 74 75 79 365 IR to a PC Handheld connection 316 317 IR enabled laptop 74 ISP accounts 321 J J PG files 224 K key terms xv keyboard icons 23 keyboard shortcuts 32 keyboards connecting to portable
139. den or masked entries by creating a password which is needed to display the contents of hidden masked entries 253 CHAPTER 17 Keeping Your Information Private Creating a password Tip The best passwords 1 consist of a mix of letters Open Security characters and numbers Longer passwords are better than short ones Any password you create is case sensitive b Select Prefs c Select Security Tip Enter your password with Graffiti 2 writing or the onscreen keyboard 2 Create a password and hint a Tap the Password box b Enter a password c Enter a hint to help you remember the password if you forget it d Select OK Y Continued Zire 31 Handheld a Go to the Home O screen Preferences Security Password U d Password box Current Privacy Show Private Records Auto Lock Handheld Password Enter a password If you assign a password you must enter it to show private records 254 CHAPTER 17 Keeping Your Information Private Tip In Palm Desktop software you can require password entry for private info to display Open the Tools menu and select Options and then select Security Zire 31 Handheld 3 Confirm the password a Enter the password again b Select OK 4 Select Done y Done Changing a password You can change your password at any time You must enter the current password before you can change it 1 Open Securi
140. dialog box 137 153 calendar views 123 143 calibration 310 Call Waiting 323 calling card numbers 323 camera 98 224 226 cancelled actions 36 cancelled tasks 166 capitalization 42 50 173 Card Info application 25 103 card readers 105 206 207 carrying cases 98 case sensitivity 38 categories adding 265 beaming 244 benefits of 264 changing 138 color coding 133 134 deleting 267 displaying automatically 290 placing information in different 269 related topics for 272 renaming 266 Zire 31 Handheld scrolling through 271 selecting 244 categorizing applications 265 270 contacts 119 122 events 125 133 156 171 244 expenses 195 201 202 204 information 264 268 memos 178 notes 180 188 tasks 158 164 169 Category command 270 Category dialog box 270 category list 34 101 136 151 category marker 144 151 Category pick list 267 269 cautions 348 356 CDs 209 CE Compliance Statement 377 challenge response prompts 329 Change Repeat dialog box 129 162 Change your synchronization method op tion 10 changing alarms 138 categories 269 category names 266 date and time settings 337 Graffiti 2 ShortCut strokes 309 information 65 location settings 341 locations list 340 memos 174 owner information 312 passwords 255 pen widths 180 playlists 217 preset connections 316 preset formats 302 privacy settings 138 repeating events 139 screen colors 295 screen fonts 292 293 server profiles 322 text col
141. dule from lunch with a friend to weekly meetings to annual events like holidays to extended events like conferences and vacations Even color code your schedule by category View information about an expansion card seated in the expansion card slot Store names and addresses phone numbers e mail and web site addresses even photos and birthdays Organize your contacts into categories Track business or travel expenses and print expense reports after you synchronize with your computer Synchronize the info on your handheld with the info on your computer Capture information such as meeting notes lists of books to read movies to see recipes and anything else you need to write down Write on the screen in your own handwriting or draw a quick sketch Customize your handheld s sound levels colors security and more Stay on top of your to do list Enter things you need to do prioritize them set alarms and then monitor your deadlines Set the time in your home city and two other locations and set an alarm to wake you up 25 CHAPTER 2 Exploring Your Handheld What s on the CD Tip The CD includes desktop software for your computer and additional software for your handheld To learn how to install the f desktop software from The desktop software lets you use your computer to view enter and manage info for many of the applications on your handheld Make sure you install the desktop software so that you can bac
142. e Graffiti 2 help to learn how to write characters NOTE Your handheld recognizes your own personal handwriting in the Note Pad application only e Make the Graffiti 2 character strokes in the Graffiti 2 input area not on the display part of the screen If you want to write on the display part of the screen tum full screen writing on 359 CHAPTER 23 Common Questions e Write Graffiti 2 strokes for lowercase letters in the left side strokes for capital letters in the middle and strokes for numbers in the right side of the Graffiti 2 writing area e Make sure that Graffiti 2 is not in shift mode e Make sure that Graffiti 2 is not in Punctuation Shift mode The info entered does not appear in an application e Check the Categories pick list in the upper right corner of the application screen Select All to display all the records for the application e Did you set private records to be hidden Check Security Preferences to see that Private Records is set to Show private records e Open the Options menu and select Preferences Make sure Show Completed Tasks is selected I don t know how to save the info entered in an application Each time you complete an entry such as a contact memo or note your handheld automatically saves the information you entered You don t have to do anything special to save your info To protect your info and create a backup of your info we recommend that you synchronize your handheld w
143. e categories to further refine your list Zire 31 Handheld 1 2 3 Go to the Home O screen and select Expense amp Tap Show Tap the pick lists to change any of the following items and then select OK Sort by Sort expenses by date or type anes SPsAees ti Sortby v Date Distance Show distance in miles or Distance Miles kilometers M Show currency Show currency Show or hide the currency symbol in the expense list b Done 202 CHAPTER 13 Managing Your Expenses Working with Expense on your computer WINDOWS ONLY Use Expense on your computer to view and manage the expenses you create on your handheld Check out the online Help in Palm Desktop software to learn how to use Expense on your computer The online Help includes info about the following topics e Add edit and delete expense items e Organize your expenses by date type amount notes or category e View expense items as a list large icons or small icons e Convert a list of expenses to a single currency e Print expense reports e Transfer expense information to other applications such as Microsoft Excel using the Send or Export command in Palm Desktop software To open Expense on your computer double click the Palm Desktop icon on the Windows desktop and then click Expense on the launch bar Zire 31 Handheld 203 CHAPTER 13 Managing Your Expenses Related topics Community Click a link below to learn about these related topics
144. e files to the list when the confirmation dialog box is open When I add a zipped file ZIP to Quick Install no files appear in the Quick Install list Unzip the file with a file compression utility such as WinZip and then add the unzipped files to Quick Install Zire 31 Handheld 364 CHAPTER 23 Common Questions I can t synchronize using the IR port e On your handheld be sure the HotSync application is set to Local with the option IR to PC Handheld e Be sure the IR port of your handheld is aligned directly opposite to and within a few inches of the infrared device of your computer e Synchronizing using the IR port does not work after you receive a low battery warning Recharge your handheld e Setsome applications to Do Nothing to speed synchronization IR synchronization speeds can be slow Synchronizing with photos or MP3 files can take up to an hour or more WINDOWS ONLY e On a computer running Windows 98 be sure that the HotSync Manager is running that Infrared is selected on the HotSync Manager menu and that the Serial Port for local operations is set to the simulated port for infrared communication e On a computer running Windows 2000 ME XP select Infrared in the HotSync Manager MAC ONLY Make sure the infrared communications extensions have been installed in the Extensions folder inside the System folder Next open the HotSync Software Setup window and be sure that HotSync Manager is enabled and th
145. e moves changes their e mail address or gets a new work extension With Contacts not Only is it easy to enter information such as names addresses and phone numbers but it is just as quick to view update and organize contact information You can back up contact information to your computer and easily share info with other handhelds You can even add photos of your loved ones directly to their contact information screen Benefits of Contacts e Carry all your business and personal contact information in your hand e Keep track of who is who e Keep in touch 108 CHAPTER 7 Managing Your Contacts Adding a contact Before You Begin If you want to add photos 1 to your contacts install palmOne Photos from the installation CD onto your handheld 2 Press the Contacts 22 application button Add your contact information Windows Insert the CD and follow the onscreen a Select New instructions to install Contact Edit EE Cre extra software ima 302 555 9512M First name Lee Maroni Anth HBSS 77ISW Picture aroni Anthony 555 Mac Insert the CD and Nguyen Mai S55 3434W le click the E ntial Nosuch Don donn example com double clic E seen Sanagala Srivinas 954 555 1234 H Software folder icon Speier Lane 831 555 7534M 650 555 9278 W Did K If the first character you enter in the Last Name or Company field is an asterisk or another symbol that record always appears at the top
146. e one day at a time You can scroll between days in the current week or jump to any other date 1 Open Day View a Press the Calendar oF application button b Tap the Day View icon E RENTA 4SM RATIFIS Day selector Birthday icon Alarm icon No time icon Repeat icon Event duration Note icon Category marker Day View icon Y Continued Zire 31 Handheld 145 CHAPTER 8 Managing Your Calendar 2 Do any of the following to view your daily schedule e Tap the day selector to view another day in the same week tap the arrows to scroll to the previous or next week or tap Go To to choose a specific date e Tap the repeat icon the alarm icon or Details to open the Details dialog box e Tap the note icon to view the note text e Tap the birthday icon to view the birthday entry e Tap the category marker to assign the event to a color code b Done Zire 31 Handheld 146 CHAPTER 8 Managing Your Calendar Viewing your weekly schedule Tip Week View shows your schedule for an entire week The timeframes that appear on the screen are You can also press Right based on the Start Time and End Time settings in Calendar Preferences and Left on the navigator to scroll to the next or ne ana a aah 1 Open Week View Week selector day press Select on the a Press the Calendar fied i navigator to insert a application button highlight press Right or No time icon Left to select a day and b Tap the Week View icon E
147. e show to give the exact sequence of your vacation be careful notto ruin that order by sorting the photos by name or date changing the order in List view affects slide show order Zire 31 Handheld Sorting photos in List view 1 2 Go to the Home O screen and select Photos o Sort photos w AllPhotos Tap to ee epee Name Date 7 sort by a Tap the pick list in the Wildflower 06 23 06 date upper right corner and select cori baie the album containing the Salmon 06 23 06 D photos you want to sort Alaskan shoreline 08 23 08 b If List view is not displayed tap the List icon in the lower left corner of the screen c Do one of the following Sort by name To list photos by name in ascending A Z order tap Name To list photos by name in descending Z A order tap Name again Sort by date To sort photos from earliest to most recent date tap Date To sort photos from most recent to earliest date tap Date again b Done 236 CHAPTER 15 Viewing Photos Copying a photo You can copy photos from your handheld to an expansion card and vice versa 1 Go to the Home O screen and select Photos a 2 Select a photo to copy a Tap the pick list in the upper right corner and select the album containing the photo you want b Select the photo 3 Copy the photo a Open the menus b Select Copy to Card for photos on your handheld or Copy to Handheld for photos on an expansion card from the
148. e tap restores itin both places IMPORTANT Be sure to synchronize at least once a day so that you always have an up to date backup copy of important information What information is synchronized If you use the default settings information from all the following applications is transferred each time you synchronize your handheld with your computer amp 8 amp Sf Calendar Contacts Expense Memos Note Pad Tasks If you ve installed applications from the CD such as Photos these applications may also be included in the defaults for synchronization NOTE Information from Photos is synchronized in Palm Desktop software on Windows computers only When you synchronize on a Mac computer your photos are stored in the Home Pictures palmOne Photos username folder Information from Expense is synchronized on Windows computers only In addition the default settings back up system information from your handheld to your computer and install add on applications from your computer to your handheld If you install other applications and want those applications included in synchronization you can choose which applications to synchronize Everybody in your family can synchronize their handheld to the same copy of Palm Desktop software J ust make sure that each handheld has its own username Palm Desktop software reads the username and recognizes the handheld during synchronization Although several people can share the same copy of P
149. e using a phone or modem Fives Sata 0 connection enter the phone settings O Dialprefix 9 si a Tap the Phone box O Disable call waiting 1170 O Use calling card Y Continued domain Sesion 322 Je Customizing Your Handheld Tip Its a good idea to add at Cont d least three commas before your calling card number to allow for the cue delay Each comma delays transmission of your calling card number for two seconds Zire 31 Handheld b Enter any of the following settings and then tap OK Phone Enter the phone number for your ISP or dial in server Dial prefix Select the Dial prefix check box and then enter the number that you dial before the telephone number to access an outside line For example many offices require that you first dial 9 to dial a number outside the building Disable call waiting f your phone has Call Waiting select the Disable call waiting check box and then enter the code to disable Call Waiting Call Waiting can cause your session to end if you receive a call while you are connected Contact your local phone company for the code that is appropriate for you Use calling card If you want to use your calling card when dialing your ISP or dial in server tap the Use calling card check box to select it Enter your calling card number on the Use calling card line IMPORTANT Because MCI works differently enter the MCI calling card number in the Phone field and the phone num
150. ecesieccestviyesesihiysasteeimig decibel adithiayeieniveceaiis 190 Viewing recent calculations 0 ceccceceecseceeeeeeeececeeeeeeeeaeeteeeeeeeeseeeeeeeseaees 191 Related tO Pi CS hri aaran ara aaea akaa 192 Chapter 13 Managing Your EXpensSesS s sssssssnnnnnnnnnnnnnnnnn 193 Adding an expense icsssiss i scevessetecduessadecacesssta deauttesa see ceduvuetistenceeaisceesdiaaasiaeeess 194 Choosing Currency OPTIONS seciscsesccetecnsecceieayencastevanieeceeni reservar aiee rine 196 Customizing the currency pick liSt eee eee eeeeeee etter eeeeeeeeeeeaees 196 Presetting the currency symbol eeeeeeeeeeseeeeeeeeeeeeeeeeteeeteeetteeeeaes 197 Creating a currency symbol ceeeeeeeeeeeeeteeeeee eee eects eteeeseeeeeaeeeaae 198 Deleting expenses rniii naaa avi ana aawa aKa aaia 200 Deleting an individual expense ssssssesssrssssrresissrrsrrrerrsernrnssrnrsen 200 Deleting an entire category Of expenses ce ceeeeeeeeeeeteeeteeeeteeeeees 201 Customizing the expense liSt ccceceeeseeeseceeeeteeeeeeeeteeeseeeeseeseeaeenaaeed 202 Working with Expense On your COMPUET ceeeceeeeeeeeeeeeeeteeetteeeeeeeeees 203 Related tODICS ypsi caus ideore frae irran O EEEE EE EE EERS 204 Chapter 14 Listening to MUS C sssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 205 Transferring MP3 files to an expansion card eeeeeseeeeseeeeeeteteeeteeeeees 206 Transferring music from a CD to an expansion Card sesser 209 Playing music on your hand
151. ector to scroll to the previous or next month or tap Go To to choose a specific month e Tap a date to go to that day in Day View Ry Done 148 CHAPTER 8 Managing Your Calendar Finding events that overlap When an event starts before a previous event finishes the events overlap You can spot events that overlap in Week View and in Day View ORAA sM wW s events Customizing your calendar Control the appearance of your Calendar screens Choose display options for Agenda View Day View and Month View The options you choose for each View apply only to that View You can also choose alarm and start and end time settings Zire 31 Handheld 149 CHAPTER 8 Managing Your Calendar Customizing display options for your calendar Before You Begin To use a photo as your 1 Agenda View background you must first install palmOne er T Press the Calendar application button Photos from the 2 Open the Display Options dialog a O installation CD onto your box handheld Default View Agenda a Open the menus CE Doy Month M Show Due Tasks b Select Options and then M Show Messages M Background H select Display Options 3 Tap the Default View pick list and select the view you want to see when you open Calendar Y Continued Zire 31 Handheld 150 CHAPTER 8 Managing Your Calendar k Tip Ifthe textis difficult to see against your new background select a different Col
152. ee photo albums alerts 5 See also alarms aligning screen 310 All category 266 alphabet Graffiti 2 writing 44 alphabetic keyboard 23 alternate stroke shapes 306 anniversaries 126 128 annual events 128 annual tasks 161 163 application buttons described 25 location of 19 not responding 313 opening applications from 30 31 reassigning 30 296 restoring defaults for 296 application controls 23 24 29 application groups 268 271 application icons 25 30 290 358 See also application buttons application title 31 applications See also specific application accessing 368 adding contact information to 117 122 adding files for 70 adding plug in 331 assigning to buttons 296 beaming 39 245 246 beaming information in 242 catalog of 276 categorizing 265 270 categorizing information in 265 268 changing locations list for 340 checking version numbers for 274 copying 105 247 279 281 deleting categories 267 displaying all 271 displaying categories in 271 displaying information about 17 274 displaying list of 25 101 290 downloading 276 279 281 exchanging 107 finding information in 23 38 importing information from 60 incompatible 371 installation prerequisites for 274 Zire 31 Handheld installing 26 70 101 273 278 marking private entries in 251 not finding 25 358 359 opening 30 34 56 101 296 organizing 39 overview 29 273 preinstalled described 25 related topics for 39 288 removing 106 284 removing c
153. eeaeesaeeneeenaes 103 RENAMING a Card seissiven secdsissachoaysseniayyscdeenctbeee ectendenenaneenieeneaeeiscectensds 104 Copying applications to an expansion card oe eeeeseeeeeeeeteeeeeteeeeeeeeteeeee 105 Removing all information from a card eeeeeeeeeeeceeeeeeeeeeeeeeeeeeeeeeteeeees 106 Related TO 01 CS xsceses sc Seu guess ncadasevthnestangaaceusanasdeasnesnocscaneeesntvacneetatOeshermetexacoesss 107 Zire 31 Handheld v Chapter 7 Managing Your Contact sssscssssssssssssssseess 108 Adding COMPAGE cc ccscces iichocatesecehacecduccestssiensvocasvidedsoe asai adagi raionar 109 Entering additional contact information s sessesserrerreeeerierreersen 112 Selecting contact field types eccecceeceeeeeeeeeeeeseeeeaeeeeeeeeeeteneseeeeees 113 Defining custom fields serisinin eaaa 114 Selecting a contact as your business card ssssssersserrsrrrrerrnees 115 Copying contact information into multiple contacts sssesseeeeeee 116 Locating a contact on your l St ccccscssesssecsesesssecncsenscecesnsesssnevaceesetesicnees 117 Deleting amp CONTAC sises oran a aeara a EA EEan 118 Customizing the Contacts list ssssesssesiserissesinsrrerinsrnntrssrnsrnnnnsrnntrnne 119 Working with Contacts on your COMPUTET ecceeeeeeeeeceeeeeeeeeeeteaeenaaes 121 Related TO 0 CS x sae ccteccayect vaca ees sauceequss sues seas eea re Ar eaaa EE Ena saori 122 Chapter 8 Managing Your Calendar sccccccsssssssssssssse
154. eeeeetteeseieeeeaeeeaeed 345 Related tO Pi CSisvsuis scsteiivs esseviizied eaan naaar aaa ar aaa ETa 346 Chapter 22 Maintaining Your Handheld 00sssse0 347 Handheld do s ANd don ts cccceeceeeeeeceeeeeeeeeeeeeeeeeeeeeeseeeeesaeesaeeseeseaeeeaes 347 Handheld dO Suiriri ii canevayee 347 Handheld QOMES sissien noan rer tree aiaro ran ERa EEE eererrerrserer eran 348 Resetting your handhelds ssrin 348 DOIMG a SOR TOSEE scscccsecisecocsesscecescenesecseqesssencuneneued caneesseressceveensveconss 348 Doing a Nard reset siosaia na Aa 350 Restoring your information after a hard re Set ccesssecesseeessteeeeeeeees 351 Related tO Pi CS iscsi sesiesives etniziaskevaueyesdanseednscabsvehseneseivavensndideeyeccivevdeesanensde 353 Chapter 23 COMMON QUESTIONS ssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 354 SEUD iiaiai iaaa ee aa aaea adain iesea iaaa 354 PAVING CS sesaran e aea aaa E E E 356 Movingiaroundiisisiii ienei egaa aa aei aeaa aeaa 358 Entering informato 2 cine see ecilacesezcadtenasncuatietsacesenaveteecuchianduesantyeaveceua scenes 359 S VNCHPOMIZING eesis a ea aeaea Woes hdc anther othe tee ead 361 Calendal secan ra E EE aaaeeeaa E 367 WKE nao e AO E E A A E 367 NOTES aiara E E REE E E E 368 PROTOS iaouane sedani ee eana paaa eaa A NEEE EE NEEE aeea aaa 368 Re OMG e ae aa e E R a e aa e E AE aS 368 TASKS iaa a ea eee aee i a eaae ae S aee least aaa a a i erele 369 IAC aeea case Pets R EE E E EEE 369 S
155. eees 170 Related tO PICS vissiin naaras aa aN 171 Chapter 10 Writing MemMoS ss sssssnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 172 Creating a MEMO exsccogsectacceseengtocuassateatusgsttccceegesse ceesnesstteasary ate aa tn raganas 173 Viewing and editing a Memo ssssssssssssssssssssirsiosisstnesnssnnrtnstnttnnesnntnnnensenne 174 Moving memos in your memos l St sessessssssssrsrrrrrrerrrrrrerrnrrrenrsern 175 Del ting a MEMO siirsin anaanakau aak iaaa 176 Working with Memos on your COMpUtEr sssssesseseresrssrrerrssrrnrrrrnrsern 177 Related TOPICS wissis scevnsdieessecstshescerues yesteevteybeseestebderesctensencedieesvecneatesbecedienaaee 178 Chapter 11 Writing Notes in Note Pad sssssssssssseee 179 Creating a NOUS raars o ir e i a EE ETE E SEEE 180 Choosing the pen and paper background colors sssssessssseesen 181 Setting analari fo csisccsics cxsczs sateoscvevats vices araara tarena ia SESE 183 Viewing and editing a MOTE oo eee ee cess ceteeeesceteeeeeeeeeeeeteneseeaeenaeeesaeenaaes 185 Deleting a NOTE oo ceececeeccesceeenececeeceaeecaaeeeacecaaeeeaceseeteeesneeeeesaeessaesaaeseaeenaes 186 Zire 31 Handheld vii Working with Note Pad on your COMPUtEL ceeeeeeeeeeeeeeteeeteeeeteeeeees 187 Related O01 CS ese os secedgstsyaceagdestacnegieeysartagasshicvatnenneceeeqeantsienatematensterietteataeuss 188 Chapter 12 Performing Calculations sssssssssnnnnnnnnnnnnnnnnnnnnnn 189 Calculator DUTLONS vitessct
156. eeeseeseeeeeeeeteeeeee 276 Installing other applications and files ee ee eeeeeeeeeeeeeeeeeeeeetteeeeeeeeees 278 Installing applications and files on a Windows computer 278 Using the Palm Quick Install ICON oo eeeeeceeceeeseeeeteeteeeteeeeeeeeeeeeeees 279 Using the Palm Quick Install WINdOW 00 eeceeeeeeeeeeeeeeeeeeteeeeeaeeees 280 Installing applications and files on a Mac computer s s s 281 Using the Send To Handheld droplet cccsceeeeeeeeeeeeeeeteeeeneeee 281 Using commands in the HotSync MENU eeeeeeeeeeeeeeteetteeeeeeeeeee 282 Removing an application from your handheld eeeeeeeeeeeeneeeeee 284 Removing Palm Desktop software from your COMPUTE nsss 285 Related 10 01 CS irssi tsa cecousdh os cxguesdusctpedae kenaii ur OOO Enia e EI IRSN 288 Chapter 20 Customizing Your Handheld 000ssee 289 Customizing the HOME Screen cceeceeeseeeeeeeeeteeeeeeeeteneseeeeseaeeesaeenaaeed 290 Making the screen easier to read cccceeceeceeeeeeeeeeeeeeeeeaeeeaeeeaeeeneeeaeeeies 292 Changing the screen TOMS sssini 292 Adjusting the brightness and contrast ceeeeeeeeeereeeteeeeeeeneeeeees 294 Changing Screen COlOMS sirsiran anina 295 Zire 31 Handheld x Giving your favorite applications a button OF ICON eceeeeeteeeeeteeeeees 296 Setting the date ANd time 0 eee eecceeceeeeteeeeeeeeeeeseeaeeeaeeeaaeeseeeteeeeneeeeeas 298 Selecting a lOCAtION scsi sseccivessesseciany
157. eep track of what you paid for that dinner in New York with your new sales group You can track costs for meals lodging transportation entertainment and more and save all of the information in one convenient place You can even transfer the information to a spreadsheet on your computer Benefits of Expense e Monitor your business and personal expenses e Easily retrieve expense information e Create expense reports faster 193 CHAPTER 13 Managing Your Expenses Adding an expense Did You Know I Expense is not just for business Use it to help 1 Go to the Home screen and select Expense amp plan your budget by figuring out how much you spend each month on 2 Enter the expense things like entertainment and dining out a Tap New Tip b Enter the amount of the expense Add an expense simply by writing the first letter of the expense type For example entering D opens a dinner item with today s date c Tap the Expense type pick list and select a type N NOTE You must select an Expense type if you want to save the item Expense Expense type To enable this feature on type pick list your handheld open the Options menu and select Preferences Check the automatic fill box Tip Change the date of an expense by tapping the date of the item Y Continued Zire 31 Handheld 194 CHAPTER 13 Managing Your Expenses BL Tip Add extra information to 3 your expense
158. eeticncasersaaocariedteneartanceeseeteiseetieekenstaitsbienteneess 45 Writing Graffiti 2 symbols and other special characters s s s 50 Writing Graffiti 2 SHOMCUtS 2 ee eee eeeeeete cette eeaeeteeetaaeetaeeeeeeeeeaeees 52 Entering information with the onscreen keyboard cceeeeeeeeeeesees 54 Entering information with your COMPULEL c cesses eeeeeeeeeteeeeteeeeeees 56 Importing information from other applications ccceeeeeeeeeseeeeeeeetees 60 Restoring archived items ON your COMPUTED eeeeeeeeeeeeeeeteteeseeeeteees 62 Entering info from Contacts into another application eeeee 63 EGIEIMG INFORMAL OM sescent aaea rataran 65 Selecting informati N siririna earrainn anaiari r 65 Zire 31 Handheld iv Copying and pasting information ceeeeeeeeeeeee sees eeeeeteeeeeeeeeeeeees 66 Deleting information 0 0 ccceeceeseeeseeeseeeeeeeseeeeeeeeteeeseeeseeaeeneeenaeeeaees 67 Related tO PICS visiss scsievideaseesi vhs ayn a eaaa anaE EAEE EEEN 68 Chapter 5 Synchronizing Your Handheld with Your COMPUT vseise esi ninessnvseacdcardsersecereuentusveieaseventssussnest 69 Why Synchronize information sssaaa iraan 70 What information iS SYNCNrONIZEC 00 eee eeeee eee eeeee cette eeeeeteeeeeeeeeeeeteaeees 71 How do IiSYNChTONniZe sess cieenivesceenti aceeiiaetiviacenia eines 72 Synchronizing With a cable oe eee cee eeee eee eeee eects eeeeeteeeseaeeeaeeeaeennees 73 Synchronizing USING the IR port 0 0 cee eee
159. efore synchronizing by connecting to a computer on the network Zire 31 Handheld Synchronizing Your Handheld with Your Computer 2 On the computer with which you want to synchronize your own computer only do the following a Select Setup from the HotSync Manager menu b Click the Network tab and make sure your username has a checkmark next to it If the checkmark is not there click the check box next to your username L General Local Modem Network Checked users make this their Primary PC for performing a Network HotSync operation Joe Sadusky OK Cancel Apply Help c Click OK d Tap HotSync on your handheld to record your computer s network information on your handheld You must use the cable or the IR port for this synchronization Y Continued 84 Synchronizing Your Handheld with Your Computer 3 Prepare your handheld for network synchronization LANSync Preferences a Go to the Home O screen and select HotSync 8 b Open the menus LANSync c Select Options and then select LAN Sync Prefs d Select LANSync and then select OK 4 Synchronize over the network On the HotSync screen select Local Tap the HotSync icon to synchronize your handheld with your computer y Done Zire 31 Handheld 85 Zire 31 Handheld Synchronizing Your Handheld with Your Computer Customizing your synchronization settings You can set t
160. egory for each task in the list Alarm Sound Select a sound for the alarms you assign to your tasks b Done Zire 31 Handheld 169 CHAPTER 9 Managing Your Tasks Working with Tasks on your computer Use Tasks on your computer to view and manage your tasks Check out the online Help in Palm Desktop software to learn how to use Tasks on your computer The online Help includes info about the following topics e Learning about the parts of the Tasks window e Entering editing and deleting tasks e Creating repeating tasks e Marking tasks private e Showing masking and hiding private tasks e Assigning tasks to categories e Printing your task list e Selecting how to view tasks e Sorting tasks by due date priority level or categories WINDOWS ONLY To open Tasks on your computer double click the Palm Desktop icon on the Windows desktop and then click Tasks on the launch bar MAC ONLY To open Tasks on your computer double click the Palm Desktop icon in the Palm folder and then click To Dos Zire 31 Handheld 170 CHAPTER 9 Managing Your Tasks Related topics My Handheld Click a link below to learn about these related topics Make your handheld uniquely yours For great tips software accessories Sharing Beaming tasks to other Palm OS handheld users and more visit Privacy Keeping tasks private by turning on security options www palmOne com myzire31 Categories Organizing tasks by type Common
161. eld and on the expansion card J i Tip aly Tr Did You Know You can install applications and other files to an expansion card during synchronization When the highlighton the Home screen is not active you can hold down Select on the to open the category pick list Tip Expansion card already in the expansion slot Select the category pick list and select the card name to view the applications on the card Zire 31 Handheld NOTE Some applications may not run correctly when you install them on an expansion card Try installing these applications on your handheld instead If you still have problems contact the developer 1 2 Go to the Home O screen Insert the expansion card RO aD BMy Cord Category aA fa PENAL powerOne Solitaire pick list Select an application icon to open that application b Done 101 CHAPTER 6 Expanding Your Handheld Opening files on an expansion card Some applications such as RealOne Player require you to store your files on an expansion card instead of on your handheld In other applications such as palmOne Photos storing files on expansion cards is optional You can open files on an expansion card when you insert the card into the expansion slot 1 Open the application associated with the files you want to open 2 Insert the expansion card 3 Select the entry you want to view Ry Done Zire 31 Handheld 102 CHAPTER 6
162. elect OK 5 Tap the Modem HotSync icon to synchronize your handheld with your computer y Done 82 Synchronizing Your Handheld with Your Computer Synchronizing by connecting to a computer on the network Before You Begin In addition to the general ae requirements for network 1 Prepare the computers for network synchronization synchronization you f a Click the HotSync Manager icon G in the taskbar in the lower right corner of must meet the following the screen requirements in order to synchronize by b Select Network connecting with a computer on the network NOTE You must select Network on both the computer to which you are connecting and the computer with which you want to synchronize e To connect using your handheld s IR port the computer to which you are connecting must be IR compatible Y Continued e The computer to which you are connecting must have a version of Palm Desktop software that is compatible with your handheld e The computer with which you want to synchronize your own computer must be turned on Zire 31 Handheld 83 Tip Click TCP IP Settings to display the primary settings for your computer Check that these settings are correct on your handheld by selecting the HotSync icon on the Home screen and then selecting Primary PC Setup from the Options menu If the settings do not match restart your computer and synchronize using the cable or IR port b
163. erything correctly Viewing recent calculations is helpful when double checking 1 Go to the Home O screen and select Calculator 8 the math in your checkbook register Did You Know 2 Open the History dialog box Calculator History also pen has these functions a O the menus Clear Tap here to clear b Select Options and then the calculator s history select Show History r Copy Tap here to copy c Select OK lt the history of calculations Then paste 4 Done them into another application by opening the Edit menu and selecting Paste in the other application Zire 31 Handheld 191 CHAPTER 12 Performing Calculations Related topics Community Click the links below to learn about these related topics To explore the world of your handheld go to www palmOne com Moving around Opening applications myzire31 e Using menus Entering Entering numbers with Graffiti 2 characters Support information If you re having problems with Calculator or anything else on your handheld go to www palmOne com support zire31 Zire 31 Handheld 192 CHAPTER 13 Managing Your Expenses In this chapter Adding an expense Choosing currency options Deleting expenses Customizing the expense list Working with Expense on your computer Related topics Zire 31 Handheld Tired of trying to re create your business trip when you return Expense makes it easy to k
164. es Beaming distances to other devices with an IR port may be different e Move your handheld closer to the sending device Zire 31 Handheld 370 CHAPTER 23 Common Questions e Make sure your handheld has beam receive enabled e Perform a soft reset on both your handheld and the receiving device When someone beams data to my handheld get a message telling me it is out of memory e Your handheld requires at least twice the amount of memory available as the data you are receiving For example if you are receiving a 30KB application you must have at least 60KB free Purge old Calendar events and delete unused or unnecessary applications Problems with incompatible applications palmOne Inc works with developers of third party add on applications to ensure the compatibility of these applications with your handheld Some third party applications however may not have been upgraded to be compatible with your handheld Possible symptoms of incompatible applications include e Fatal errors needing resets e Frozen handheld requiring a reset e Slow performance e Abnormal screen display or uneven sound quality e Problems using features e Problems opening an application e Problems synchronizing Zire 31 Handheld 371 CHAPTER 23 Common Questions You can determine whether an incompatible application is causing problems by deleting the application and then operating your handheld After you have delete
165. es for all applications Choose an overwrite option only if you have a specific reason for sending updates only one way Choose Do Nothing if you never use an application Zire 31 Handheld Synchronizing Your Handheld with Your Computer Choose how information is updated during the next synchronization HotSync action for Photos O Synchronize the files B O Macintosh overwrites handheld Pa O Handheld overwrites Macintosh BE O Do Nothing Default setting Synchronize the files Make Default Cancel Cox Synchronize the files Information that is changed in one place your handheld or computer is updated in the other during synchronization Desktop overwrites handheld Information that has been changed on your computer is updated on your handheld during synchronization If information has been changed on your handheld it will be replaced by the information from your computer and you will lose the changes you made on your handheld Handheld overwrites Desktop Information that has been changed on your handheld is updated on your computer during synchronization If information has been changed on your computer it will be replaced by the information from your handheld and you will lose the changes you made on your computer Do Nothing No synchronization occurs so any changes made on either your handheld or your computer are not updated in the other location Y Continued 93 Synchronizing Yo
166. ete the preset The following steps show you how to adjust the communication speed in the preset IR to a PC connection settings Handheld connection setting You can similarly edit other connections or settings 1 Open Connection Preferences rrene Connection Available Connections a Go to the Home screen EEE IR to a PC Handheld b Select Prefs 8 c Select Connection Y Continued Zire 31 Handheld 316 Zire 31 Handheld Customizing Your Handheld 2 Open the Edit Connection dialog box a Select the IR to PC handheld connection b Tap Edit 3 Change the speed setting a Tap Details b Tap the Speed pick list and select the appropriate speed c Select OK d Select OK again and then select Done Ry Done Edit Connection i Name IR to a PC Handheld Connect to v PC Via Cradle Cable Details Speed 57 600 bps Flow Ctl v Automatic 317 Customizing Your Handheld Creating your own connection settings x Tip If none of the preset connection settings are close to what you need or if you re already using all To delete a connection the connections as they are you can create a new connection that you created select it on the Connection Prorerongos crean ana 1 From the Connection Preferences screen tap New then tap Delete Preferences Connection Edit Connection il Available Connections Cradle Cable IR to a PC Handheld Connect to Modem Via Cradle C
167. example in the United Kingdom time often is expressed using a 24 hour clock In the United States time is expressed using a 12 hour clock with an AM or PM suffix You can use the original preset formats or change them based on your personal preferences 1 Open Formats Preferences Gpetarenres Preset to a Go to the Home screen i Time v HH MM am pm 2 36 pm b Select Prefs 6 Date M D Y 12 8 06 Dec 8 2006 c Select Formats Week starts v Sunday Numbers 1 000 00 Y Continued 302 Tip The country setting changes only the way the date and time look It doesn t change your handheld s time to that country s time To do that go to Date amp Time Preferences or to World Clock Zire 31 Handheld Customizing Your Handheld Select a country Set Country a Tap the Preset to box to open the Set Country dialog box b Select a country c Select OK amp OPTIONAL Customize any of the following preset formats Time Controls whether the time displays in 12 hour or 24 hour format and which symbol separates the numbers Date Controls the sequence in which the day month and year appear and which symbol separates the segments Week starts Controls whether applications treat Sunday or Monday as the first day of the week Numbers Controls the decimal and thousands separator symbols Select Done b Done 303 Customizing Your Handheld Customizing the way you enter
168. f the event a Tap Go To b Tap the arrows to select the year 3 3 OP at 23 23 c Tap the month 26 27 28 29 30 d Tap the date Y Continued 126 CHAPTER 8 Managing Your Calendar Tip You a change an Sveni 3 Add an unscheduled event line without a time to a scheduled appointment a Tap New Tap the event description tap Details tap the Time b Tap No Time box and select the start and end ti mes Aug 31 TA KIBO 1 FIs gt Set Time 7 Start Time 12P 1 2 3 4 5 6 7 8 9 0 I 4 Enter a description on the line that appears at the top of the screen N NOTE A diamond appears in the time column to show that the event doesn t start at a specific time Ry Done Zire 31 Handheld 127 CHAPTER 8 Managing Your Calendar Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday in November of every year see Scheduling a repeating event unusual interval Zire 31 Handheld Scheduling a repeating event standard interval There s no need to re enter events that take place on a regular basis J ust set up a repeating event This is a great way to block out time for things like a daily walk with the dog a weekly team meeting a monthly game night with friends and annual events like anniversaries and holidays 1 2 er TE Press the Calendar application button Enter the event you want to repeat and then tap the event description Se
169. f you need to apply the same fields to Display additional contact fields a Select the contact you want and then select Edit b Tap the plus button on the lowerright corner of the Contact Edit screen multiple contacts easy Unfied RAZA Unfiled Did You Know o Lee o eina First name Lee Each field type can be pl displayed a certain Company Example Inc number of times up to a Sie preset maximum Once Home you reach this maximum sta oa t S Tap here Details Custom 9 list For example you can Note icon display up to seven Phone Email fields c Selectthe field you want displayed from the list The field appears in a preset location on the Contact Edit screen Tip Tap the Note icon next to 4 Done the plus button to add a note to the contact Zire 31 Handheld 112 CHAPTER 7 Managing Your Contacts Selecting contact field types You can select the types of phone numbers work home mobile pager and so on as well as specify the instant messenger IM account that you associate with a contact Tip Any changes you make to 1 field types apply only to Press the Contacts p application button the current contact You can duplicate contact information if you need to 2 Customize the contact field type apply the same contact fields to multiple a Select the contact you want and then select Edit contacts b Tap the pick list next to the field you wa
170. ferences are off Zire 31 Handheld Customizing Your Handheld Using the full screen writing area 1 Open the entry where you want 7 SEA 7of7 gt to enter information a Open an application b Select a record or tap New Shaded box indicates Writing Area is on Position the cursor where you want the characters to appear and do any of the following e Write lowercase Graffiti 2 letters anywhere on the left side of the screen e Write numbers anywhere on the right side of the screen e Write uppercase letters in the middle of the screen e Write the Punctuation Shift stroke before writing symbols and other special characters e Use buttons and other controls that appear on the screen by tapping and holding the button or control until it activates 4 Done Zire 31 Handheld Customizing Your Handheld Customizing Graffiti 2 strokes There is more than one way to write certain Graffiti 2 characters Use the Graffiti 2 Preferences screen to select an alternate stroke shape for these characters 1 Open Graffiti 2 Preferences Preferences Graffiti 2 Select a character below to tune it a Go to the Home screen b Select Prefs amp c Select Graffiti 2 2 Select alternate strokes Graffiti 2 Tuner a Tap a character to view its 12 alternate stroke y b Select the check box to use D ror ormof the alternate stroke and then select Done 3 Repeat step 2 for each stroke you wa
171. g FAQs 370 ShortCut strokes Graffiti 2 writing backing up 307 changing 309 deleting 309 described 52 53 setting up 307 ShortCut Text line 308 shortcuts xv 24 32 66 297 ShortCuts Preferences screen 307 309 Show History command 191 Show Multiple Locations setting 345 Show Private Records dialog box 253 Show Private Records option 252 side panel controls 21 sidebars xv Silent profile 311 sketching 179 Slide Show Delay pick list 228 slide shows 226 228 235 236 slider 23 small fonts 293 small icons 290 Snooze setting 344 soft resets 348 357 software See also specific application adding 26 27 98 276 downloading 17 downloading trial versions of 276 installing 25 26 70 276 278 Zire 31 Handheld updating 10 software catalog 276 Solitaire 27 Song Details command 220 Song Details dialog box 220 song lists creating 214 deleting 219 displaying 212 editing 217 naming 214 removing items on 218 reordering music on 218 selecting items 213 216 troubleshooting 369 songs 98 205 See also music Sort by pick list 185 sorting 122 178 185 202 236 sound files See audio files music files sound preferences 311 sounds 137 154 169 344 See also music Sounds amp Alerts Preferences 311 space characters 307 322 space information handheld 274 speaker 21 311 319 special characters 43 50 51 305 specifications 377 speed communications 316 317 320 Speed pick list 317 320 Splash Money application 27 spre
172. haring contacts WINDOWS ONLY To open Contacts on your computer double click the Palm Desktop icon on the Windows desktop and then click Contacts on the launch bar MAC ONLY To open Contacts on your computer launch Palm Desktop software from the Palm folder and then click Addresses Zire 31 Handheld 121 CHAPTER 7 Managing Your Contacts Related topics My Handheld Click a link below to learn about these related topics Make your handheld uniquely yours For great a tips software accessories Moving Opening applications Around and more visit www palmOne com e Using menus myzire31 Categories Organizing contacts by type and sorting them Information Transferring contact information from other applications such as databases Support spreadsheets and other organizer software If you re having problems with Contacts or with anything else on your handheld go to www palmOne com support zire31 Privacy Keeping contacts private by turning on security options Zire 31 Handheld 122 CHAPTER 8 Managing Your Calendar In this chapter Scheduling events Colorcoding your schedule Setting an alarm Rescheduling an event Deleting events Checking your schedule Customizing your calendar Working with Calendar on your computer Related topics Zire 31 Handheld Staying on top of your schedule is an important part of being productive both at work and at
173. he Palm Desktop icon on the Windows desktop and then click Photos on the launch bar MAC ONLY To open Photos on your computer launch Palm Desktop software from the Palm folder and then select Photos Zire 31 Handheld 239 CHAPTER 15 Viewing Photos Related topics My Handheld Click a link below to learn about these related topics Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com Moving e Opening applications e Using menus myzire31 Sharing Beaming photos to other Palm OS handheld users Common Answers to frequently asked questions about Photos Support uestions If you re having problems with Photos or with anything else on your handheld go to www palmOne com support zire31 Zire 31 Handheld 240 CHAPTER 16 Sharing Information In this chapter Beaming Other ways of sharing information Related topics Zire 31 Handheld You have to get this memo to your boss now Or the photo of the grandkids in their Halloween costumes _ to your mom After you ve used your handheld to create or capture that important business and personal information it s time to share it with others Your handheld comes equipped with a variety of options for sharing Benefits of sharing information so that you can choose e Keep others up to date with the quickest most convenient way of meaningful business and personal information
174. he following options for synchronization e Choosing how your computer responds when you initiate synchronization on your handheld Windows only e Enabling or disabling synchronization on your computer setting whether synchronization is enabled automatically when you start your computer and choosing how much information to include in the synchronization troubleshooting log Mac only e Choosing how application information is updated during synchronization Choosing how your computer responds to synchronization requests WINDOWS ONLY In order for your computer to respond with you initiate synchronization on your handheld HotSync Manager must be running You can choose whether HotSync manager always runs automatically or whether you must perform some action to start HotSync manager 1 Open the synchronization options screen a Click the HotSync Manager icon G in the taskbar in the lowerright corner of your screen b Select Setup Y Continued 86 Synchronizing Your Handheld with Your Computer Tip P aara saung 2 Select how your computer responds when you initiate synchronization on your Always available if you re handheld notsure which option you l want General Local Modem Network Tip HotSync Manager If you select Manual you Pane E must turn off HotSync C Available only when the Palm Desktop is running Manager which is always Selina asa anata on by default Click the HotSync Manage
175. held eeecesceeeceeeeeeeeceeeeeeesaeeeaeeeaeeeeeeeeens 213 Managing PlayliSts cccecceeceeeeeeeeeeeeeeeeeeeaeceaeesaeseaeesaeeesaeeseeeeeeeeeeeeeeas 214 Creating a playliSt prssrsrnnii a aa 214 Playing songs from a playlist s sssssssesissrsssssrrsrrerrnsrrerinernnrrnennsenn 216 Editing a playliSt ssnin aaa Na 217 Deleting a playlist sesssssseessesssssrssrsssrsrrerenenssrnnsnsnurtnntnntnnesnnennensenne 219 VIEWING SONG INTO sissi iunea a Ea aia 220 Working with RealOne Player on your COMPUte ssssssessseseerierrrereen 221 Related TOPICS sairaan urana aaa a aA E aaa 222 Zire 31 Handheld viii Zire 31 Handheld Chapter 15 Viewing Photos s ssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 223 Copying photos to your handheld ceeeeeceeeeeeeeeeeee estes sees eeeeeeeeeeeeeeee 224 Viewing PROTOS ssid riasan idem Ea raaa avi 226 Viewing a photo in Thumbnail VieW ssssssssssssssseresissrreressrierrieeeen 226 Viewing a photo in List VIEW oo ee eeeeeeseeescecseeeeseeteeeeeeeeeeaeeenaeenaaee 227 Viewing a slide SHOW 0 eeeeeeeecececeeeeeeeceeeeceaeeeaeecaeeeaeeeeeeeteeeteeeeseaeenaaes 228 Rotating a PHOTO ssssirimotanaiona ain 229 Viewing and editing photo details eccecceeeeeeeceeeeeeeeeteeeseeenees 231 Organizing PHOS suissa inaa E orana Ea EENE EKRAN 233 Organizing photos in AIDUMS 0 0 eee eee eeeeeeeeeeeetee tee eeeeeeeeeeeeeeeee 233 Moving a photo within and between albums cceeeeeeeteeereeees
176. held s screen copy on your computer the next time you e Press an application button to ensure that your handheld is turned on synchronize fe roms e If your handheld was exposed to cold make sure it is at room temperature e Charge your handheld Perform a soft reset If your handheld still doesn t turn on perform a hard reset Zire 31 Handheld 357 CHAPTER 23 Common Questions I get a waming message telling me my handheld memory is full e If you have installed additional applications on your handheld remove them to recover memory Purge items from Calendar and Tasks This deletes Tasks items and past Calendar events from the memory of your handheld Delete unused memos photos and other items or save them to an expansion card My handheld keeps tuming itself off Your handheld is designed to turn itself off after a period of inactivity This period can be set at 30 seconds or at one two or three minutes Check the Auto off after setting on the Power Preferences screen My handheld is not making any sounds Check the System Alarm and Game Sound settings The current date and time are incorrect The current date and time are tied to the Location setting If you change the date and time without changing the Location setting the current date and time may appear incorrect Moving around I can t find the icon I want on the Home screen e Tap the pick list in the upper righ
177. held 110 CHAPTER 7 Managing Your Contacts Tip If you want a reminder 4 amp OPTIONAL Adda about a birthday select birthday ORRE Unfiled the Reminder check box enter the number of days a Tap the Birthday box before the birthday that Zip Code you want to see the b Use the left and right arrows Country reminder and then select to move to and select the birth Birthday OK year Hold down either arrow Custom f to scroll quickly through the Did You Know years Birthdays you enter in Contacts appear as untimed events in Calendar If you update the birthday in Contacts 5 it automatically updates in Calendar as well c Select the month and date After you finish entering all the information you want select Done Done That s it Your handheld automatically saves the contact Make sure you have a current backup Synchronize often Zire 31 Handheld 111 CHAPTER 7 Managing Your Contacts Entering additional contact information The Contact Edit screen displays certain fields by default You can customize the Contact Edit screen to display additional fields Tip Additional fields appear in acontact only if you enter info into them If you leave a field blank it does not appear the next 1 Press the Contacts application button time you open the Contact Edit screen Also additional fields apply 2 only to the current contact you can duplicate contact information i
178. held 62 information on expansion cards 106 old events 140 142 Palm Desktop software 285 photos from albums 234 235 238 repeating tasks 166 selection highlight 34 35 unused information 358 Rename Card dialog box 104 Rename Custom Fields dialog box 114 Zire 31 Handheld renaming categories 266 expansion cards 104 photo albums 233 photos 232 preset connections 316 Repeat icon 145 repeat intervals 128 131 161 163 repeating events changing 139 deleting 140 141 displaying 152 scheduling 128 129 repeating tasks 160 162 165 166 required steps xiv rescheduling events 138 139 147 reserving dates 126 Reset button 21 reset button 348 349 350 resetting alarms 138 application buttons 296 clock 300 337 Graffiti 2 ShortCut strokes 309 handheld 21 259 300 357 handhelds 348 357 local preferences 298 300 passwords 255 preset connections 316 preset formats 302 screen fonts 293 server profiles 322 speaker volume 311 resizing text 174 restoring archived items 62 restoring defaults 296 restoring information 258 259 351 restrictions 348 356 right arrow controls 23 Right button navigator 34 35 37 rotary dialing 319 Rotate Photo command 230 Rotate Photo dialog box 230 rotating photos 229 running out of memory 284 running out of space 98 S saving appointments 125 battery power 313 contacts 111 118 information 31 62 360 memos 173 176 music files 205 210 notes 180 phot
179. her sharp objects e Use only the supplied power adapter to charge your handheld Keep the battery charged e Keep the screen free of dust or anything else that could make it dirty e For general cleaning use a soft damp cloth If the screen becomes dirty use a soft cloth moistened with a diluted window cleaning solution 347 CHAPTER 22 Zire 31 Handheld Maintaining Your Handheld e Use only 3 5 mm stereo headphones in your handheld s headphone jack e Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory Handheld don ts Do not drop bang or otherwise cause a strong impact to your handheld e Do not carry your handheld in your back pocket you might sit on it by mistake Do not let your handheld get wet don t even leave itin a damp location Do not expose your handheld to very hot or cold temperatures including placing it near a heater leaving itin a car or setting it by a window in direct sunlight Resetting your handheld On rare occasions your handheld may not respond when you press a button or tap the screen In this case you need to reset your handheld Doing a soft reset A soft reset tells your handheld to stop what it s doing and start over again None of your information will be lost After a soft reset a screen appears that lets you reset the date and time if needed To do a soft reset use the tip of an unfolde
180. hnology to send information between two IR ports that are within a few feet of each other Did You Know Beaming lets you quickly share appointments addresses phone numbers and more Zire 31 Handheld IR port Headphone jack IR port Expansion card slot Headphone jack Beams information between handhelds and other devices that have an IR port Lets you insert expansion cards sold separately to play music back up info and add memory applications and accessories to your handheld Lets you connect a standard 3 5 mm stereo headset sold separately to your handheld so you can listen to music and other audio applications 20 CHAPTER 2 Exploring Your Handheld Side and back panel controls gt gt Key Term USB The type of connector or cable that s commonly used to connect accessories to a computer Zire 31 Handheld Stylus Power connector Reset button Stylus Reset button Power connector Mini USB connector Speaker Mini USB connector Y Speaker Lets you enter information on your handheld To use the stylus slide it out of the slot and hold it as you would a pen or pencil Using your fingertip instead of the stylus is OK but don t use your fingernail a real pen or other sharp object to touch the screen Resets your handheld if it freezes stops responding Lets you connect the power adapter to your handheld so you can
181. hoto Select a photo with a plus sign to the left to remove it from the album c Select Done b Done Organize Vacation Tap to select or deselect dp E ry Select to add Select to remove 234 CHAPTER 15 Viewing Photos Moving a photo within and between albums Tip Move photos within albums to easily put the slide show of your kid s birthday party in the sequence you want Tip You can also move a photo to anew album by adding it to the new album The photo is automatically deleted from the old album Zire 31 Handheld 1 2 Go to the Home O screen and select Photos o Move a photo within an album a Tap the pick list in the upper right corner and select the album in which you want to move a photo b Use the stylus to drag the photo you want to its new position Move a photo between albums Photo Details i Name a Tap the pick list in the upper Dawes 1279 97 11am Size 31KB 432x624 right corner and select the Album v B ntiled tes move album containing the photo p you want to move d b Open the menus c Select Details from the Photos menu and then select the photo you want to move d Tap the Album pick list and select the new album for the photo e Select Done Ry Done CHAPTER 15 Viewing Photos Did You Know The Date column lists photos by the date they were added to your handheld not the date they were taken Tip If you spent time organizing a slid
182. ialog ee a deleted contacts you can box Pelete selected refer to them later by Contact i i a Locate the contact you want importing them y M Save archive copy on PC a b Open the menus c Select Delete Contact on the Record menu 3 amp OPTIONAL Select the check box to save an archive copy of the contact on your computer 4 Select OK b Done Zire 31 Handheld 118 CHAPTER 7 Managing Your Contacts Customizing the Contacts list By default the Contacts list displays the work phone number for a contact if no work phone number is entered another entry is displayed You can customize a contact s settings to display different information on the Contacts list You can also customize the appearance of the list Did You Know If you select Work Home Fax Other Main Pager or Mobile from the pick list the first letter of your selection appears next to the contact in the Contacts list for example W for Work If you select E mail no letter appears next to the contact Tip You can also use the Contact Details dialog box to assign a contact to a category or to mark a contact as private Zire 31 Handheld 1 2 Press the Contacts 22 application button Open the Contact Details dialog box a Select the contact you want b Select Edit and then select Details Specify the information displayed with a contact Show in List Home Category eet I a Tap the Show in List pi
183. ic Angel Gather The Women Electric Angel Through The Mist Delete the list a Tap Delete List b Tap Yes in the confirmation dialog box c Tap Done b Done 219 CHAPTER 14 Listening to Music Zire 31 Handheld Viewing song info You can view details for the song that is currently playing 1 2 On your handheld go to the Home O screen and select RealOne Select a song to play and view e To play and view the current song tap Play e To play and view a different song tap Songs and select a song from the list Open the Song Details dialog box a Open the menus b Select Song Details on the Music menu c After you finish viewing the info select Done Ry Done RealOne Song Details Falling Angel Electric Angel Dream AAA 1 6 MP3 2 632 KB FalliingAngel MP3 220 CHAPTER 14 Listening to Music Working with RealOne Player on your computer WINDOWS ONLY Use RealOne Player on your computer to play and manage your songs Check out the online Help in RealOne Player to learn how to use RealOne Player on your computer The online Help includes info about the following topics e Learning about the parts of the RealOne window e Finding media e Playing media e Saving and burning media e RealOne premium services e Preferences e Troubleshooting To open RealOne Player on your computer double click the RealOne Player icon on the Window
184. ic Angel Through The Mist b Tap the playlist you want to play c Tap the first song you want to play Done Your handheld plays the songs in the playlist beginning with the song you selected After it plays the last song in the list it stops Zire 31 Handheld 216 CHAPTER 14 Listening to Music Editing a playlist 1 On your handheld go to the Home O screen and select RealOne 2 Open the playlist you want to edit a Tap Playlists b Tap the playlist you want to edit c Tap Edit Electric Angel Electric Angel Awakening Electric Angel Falling Angel Electric Angel Gather The Women Electric Angel Through The Mist Y Continued Zire 31 Handheld 217 Listening to Music 3 Tap Edit and do any of the following Delete a song Select a song and tap Remove to delete the song from the playlist Add asong Tap Add select a song s check box and then tap Done Move a song Selecta song and tap the up arrow or down arrow to move the song up or down one slot 4 Tap Done and then tap Done two more times y Done Zire 31 Handheld 218 CHAPTER 14 Listening to Music Zire 31 Handheld Deleting a playlist 1 2 On your handheld go to the Home O screen and select RealOne Open the playlist you want to delete a Tap Playlists b Tap the playlist you want to delete Electric Angel Electric Angel Awakening Electric Angel Falling Angel Electr
185. ies in the Category pick list Zire 31 Handheld 1 2 Go to the Home O screen and select Tasks 6 In the Tasks list select one of these options All Displays all your tasks Date Displays tasks that are due in a specific time frame Tap the pick list in the upper right to select Due Today Last 7 Days Next 7 Days or Past Due Category Displays tasks that are assigned to the selected category Tap the pick list in the upper right to select a different category Ltd MM Date Category EEA a GES LSA All Date KZ Business O 2 Distribute LETALA istri Past Due 1 monthll Edit Categories 164 CHAPTER 9 Managing Your Tasks alo or Tip You can set Task Preferences to record the date that you finish your tasks and you can show or hide finished tasks To change these settings open the Options menu and select Preferences Zire 31 Handheld Marking a task complete You can check off a task to indicate that you ve completed it 1 Go to the Home screen and select Tasks 6 2 Select the check box on the left m Al_ Date Renny side of the task Personal y Done N NOTE Palm Desktop software and Microsoft Outlook handle completed repeating tasks differently Palm Desktop software checks off all overdue instances of the task and Microsoft Outlook checks off only the oldest instance of the task 165 CHAPTER 9 Managing Your Tasks Deleting tasks If a task is cancelled you c
186. in World Clock use the time set for the primary location Alarm box World Clock v San Francisco 1 1 24 am Thu Dec 18 2003 v Tokyo v London 4 24am 7 24pm Fri Dec 19 Thu Dec 18 Set Date amp Time Y Continued 10 OK ermo 11 a 343 CHAPTER 21 Managing Clock Settings Tip To turn off an alarm before it sounds tap the Alarm box and then tap Alarm Off Zire 31 Handheld 3 amp OPTIONAL Select the alarm sound and volume a Open the menus b Select Options and then select Alarm Preferences c Tap the pick lists to select the alarm sound and volume NOTE This volume setting does not affect the other sounds on your handheld including the alarms you set in Calendar You can change the volume of these other sounds in Preferences d Select OK b Done Responding to the alarm clock When the World Clock alarm sounds select one of these three options OK Cancel the reminder message and return to the current screen Snooze Close the alarm reminder message and return to the current screen The message appears again in five minutes In the meantime an indicator blinks in the upper left corner of the screen to remind you of the upcoming alarm GoTo Cancel the reminder message and open World Clock 344 CHAPTER 21 Managing Clock Settings Changing the clock display 1 Go to the Home screen O and select World Clock O 2 Open the Display Options dialog box a
187. ind does not search applications on expansion cards Lookup to enter a 2 contacts info imanother Enter the text that you want to find and then select OK application Tip Matches for palmOne a M Want to stop searching aona Applications Tap Stop at any time Extend Your Handheld Coverage Contacts du ring a search To Accessories eve paimanecamM continue the search tap Technical Su www palmone com M Calendar Find More Tasks Don t forget to register 3 Tap the text that you want to review 4 Done The entry you tapped appears on the screen Zire 31 Handheld 38 CHAPTER 3 Moving Around in Applications Related topics Click a link below to learn about these related topics My Handheld Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com myzire31 Support If you re having problems with your handheld go to www palmOne com support zire31 Zire 31 Handheld Explori Entering Information Installing and Removing Customizing Maintaining Common Questions e Locating the controls on your handheld e Discovering the built in software on your handheld and the additional software on the CD e Getting familiar with the input area and onscreen application controls e Entering information with Graffiti 2 characters and shortcuts e Entering contact information
188. inding information Related topics Zire 31 Handheld Have you ever been to a new city and felt a bit lost until you figured out that the numbered streets run North South and the avenues run East West Learning to move around your handheld is similar Most Palm OS applications use the same set of application controls So once you learn how to use these standard controls you ll be driving all over town and you won t even need a map Benefits of your Zire 31 handheld e Find and open applications quickly e Access extra features with menus e Move around applications with one hand using the 5 way navigator e Locate information in any application with the Find feature 29 Did You Know You can reassign the application buttons to open whichever applications you choose Tip Handheld on already Tap the Home icon to go to the Home screen Did You Know You can use a favorite photo as the background for your Home screen Tip Don t want to scroll through icons on the Home screen Write the first letter of the application name in the input area to jump to the first application that begins with that letter Zire 31 Handheld Moving Around in Applications Opening applications You can open applications with the application buttons on the front of your handheld or with the application icons on the Home screen Using the application buttons Press an application button to turn
189. information Your handheld lets you choose how you enter information You can choose the writing area choose Graffiti 2 strokes and create shortcuts to make entering information faster Choosing the input area You can write Graffiti 2 characters in the input area or you can turn on Writing Area Preferences and use the full screen for Graffiti 2 writing you do not have to write in the input area 1 Open Writing Area Preferences Preferences Write anywhere on screen a Go to the Home O screen b Select Prefs amp c Select Writing Area Write Graffiti 2 letters 5 on the left side of the screen and numbers on the right 2 Tap one of the following and then select Done On Turns on the full screen writing area When you select this option a check box appears for you to choose if you want to see your strokes as you write Off Turns off the full screen writing area When you select this option you must use the input area for Graffiti 2 writing 4 Done Zire 31 Handheld 304 Before You Begin Turn on Writing Area Preferences as described in the previous section Tip Right after you write a character your handheld interprets a quick tap on the screen as a period character If you want to tap a button either wait a few seconds or temporarily turn off full screen writing by tapping the shaded box in the lower right corner The shaded box changes to a box outline when Writing Area Pre
190. ing from 1 another Palm OS Plug the power adapter into your new handheld and into an outlet handheld syndironize Do not connect the HotSync your old handheld with cable to your handheld until your old desktop later software Tip After the initial charge charge your handheld at least half an hour every day 2 Charge your handheld for four hours Be sure your handheld is fully charged before going on to Step 2 Ry Done Zire 31 Handheld 4 CHAPTER 1 Zire 31 Handheld Setting Up Your Handheld and Your Computer What you should know about your handheld s battery While your handheld is charging take a minute to learn about the battery e If you see an alert on the screen warning you that the battery is low synchronize to back up your information then recharge your handheld This helps prevent accidental loss of information e If the battery gets so low that your handheld doesn t operate it will store your information for about a week In this case there is enough power to store your information but not to turn on your handheld If your handheld doesn t turn on when you press the power button recharge it immediately for at least three hours e Conserve battery life by doing any of the following Adjusting the screen brightness Reducing the Auto off setting Preventing your handheld from tuming on by accident e Minimizing use of the expansion slot IMPORTANT If you
191. it is automatically changed in the other Did You Know When the Daylight Savings settings are active the time changes according to the rule for the primary location For example in North America the time changes at 2 00 a m in Europe it changes at 1 00 a m Zire 31 Handheld 1 2 3 Go to the Home screen O and select World Clock O Tap Set Date amp Time Set the date SaeDaks Year a Tap the Date box TERY Feb Mar Apr May Jun Month Jul Aug Sep Oct Nov Dec b Tap the arrows to select the SM TWT current year 5 Da 12 13 14 15 16 y 19 20 21 22 23 c Tap the current month 26 27 28 30 d Tap the current date Y Continued CHAPTER 21 Managing Clock Settings 4 Set the time a Tap the Set Time box Hour Set Time b Tap the hour and minute pa boxes and then tap the Minute arrows to change them c Tap AM or PM and then select OK 5 Select Done y Done Zire 31 Handheld 338 CHAPTER 21 Managing Clock Settings Choosing secondary locations for other time zones Tip Set World Clock to display the date and time for two other locations If you have friends family or colleagues in another time zone select 1 a city in their zone as your secondary location Go to the Home screen O and select World Clock O When you need to 2 contact them you can Tap the pick list nextto one of the easily check to see what secondary locations v San Francisco
192. items Select the item and tap Enter the details of the expense Details Then tap Note acap Delale Receipt Decas and enter the b Tap each field where you want to gi 7 si information enter information and enter it Payment v Unfiled Currency v Tip Category Select a category to sort Vendor Tap Lookup in the your expenses Attendees list to pull names from Contacts Type Enter the expense type Did You Know Payment Select how you paid for the expense After you synchronize VOUT Sey Currency Select the currency used to pay the expense You can preset this symbol expense infomation to a spreadsheet on your Vendor and City Enter the vendor and city associated with the expense For computer example a business lunch might be at Rosie s Cafe in San Francisco Attendees Enter the people associated with the expense c Select OK 4 Done That s it Your handheld automatically saves the expense Make sure you have a current backup Synchronize often Zire 31 Handheld 195 CHAPTER 13 Managing Your Expenses Choosing currency options Expense is even easier to use when you customize the currency list You can choose what currencies appear in the pick list what symbol automatically appears in new expenses and even create your own currency symbol Customizing the currency pick list Place the currency symbols that you use most often in the currency pick list Tip If you travel a lot update 1 the
193. ith Memos or with anything Privacy Keeping memos private by turning on security options else on your handheld go to Sharing Beaming memos to other Palm OS handheld users www palmOne com support zire31 Common Answers to frequently asked questions about Memos uestions Zire 31 Handheld 178 Writing Notes in Note Pad In this chapter Creating a note Viewing and editing a note Deleting a note Working with Note Pad on your computer Related topics Zire 31 Handheld Need to jot down a phone number or a reminder to yourself Avoid fumbling for scraps of paper and write important reminders in Note Pad You can use Note Pad to do everything you might do with a piece of paper and a pencil Note Pad gives you a place to draw freehand and take notes in your personal handwriting which is even faster and more flexible than creating a memo on your handheld Benefits of Note Pad e No learning curve e Capture information in the moment e A picture is worth a thousand words e See reminders when you set alarms 179 CHAPTER 11 Writing Notes in Note Pad Creating a note Before You Begin Make sure full screen 1 writing is tumed off You cannot create or edit notes in Note Pad when full screen writing is on 2 Go to the Home screen and select Note Pad amp Create a note Category box Tip a Use the stylus to write your Tmesriie Tap the pen selector to note directly on the handheld
194. ith Your Computer In this chapter Why synchronize information What information is synchronized How do I synchronize Customizing your synchronization settings Synchronizing with an extemal file Related topics Zire 31 Handheld Have you ever had to meet friends ata certain time so everyone needed to synchronize their watches Synchronizing simply means that information that has been entered or updated in one place is automatically updated in the other And just as your watches can be synchronized you can synchronize information such as photos or contacts on your handheld with information on your computer If you use your handheld only on its own and never synchronize it with your computer then you aren t taking full advantage of your handheld You can do much more with your handheld if you synchronize it with your computer Benefits of synchronizing e Quickly enter and update information on your computer and your handheld e Install applications and files e Protect your information 69 Synchronizing Your Handheld with Your Computer Why synchronize information Quickly enter and update information on your computer and handheld Synchronizing updates information both on your handheld and in Palm Desktop software on your computer For example you can quickly enter a contact list on your computer and then send it to your handheld instead of re entering the information
195. ith your computer often Zire 31 Handheld 360 Need more help with synchronizing your handheld Open Palm Desktop software go to the Help menu and select HotSync Online Troubleshooting Guide Zire 31 Handheld CHAPTER 23 Common Questions Synchronizing I can t synchronize my handheld with my computer Tip e Make sure the HotSync cable is connected securely e Make sure the date on your computer matches the date on your handheld e Read the HotSync log for the user account for which you are synchronizing WINDOWS ONLY Click the HotSync Manager G icon in the Windows taskbar in the lower right corner of your screen Make sure Local USB has a checkmark next to it If not click it ORL 237M N NOTE If you don t see the HotSync Manager icon click Start on the Windows taskbar and then select Programs Go to the Palm Desktop program group and select HotSync Manager MAC ONLY e Make sure HotSync Manager is enabled Open the palmOne folder and double click the HotSync Manager icon On the HotSync Controls tab be sure Enabled is selected If it is not click it e Disconnect the HotSync cable from your computer and then reconnect the cable and restart your computer CHAPTER 23 Common Questions When I tap to synchronize nothing happens on Palm Desktop software and my handheld times out Perform a soft reset e Make sure that HotSync manager is running on your co
196. its for Draft 2 6 Hot New Restaurants b Enter your memo Tap Enter on the onscreen keyboard or draw the Graffiti 2 writing Return stroke to move to a new line in the memo c Select Done That s it Your handheld automatically saves the memo Make sure you have a current backup Synchronize often 173 CHAPTER 10 Writing Memos Viewing and editing amemo Tip The Memos list shows 1 the first line of each memo so make sure that first line is something you will recognize 2 Go to the Home O screen and select M emos 6 View or edit the memo Did You Know a In the Memos list select the memo you want SETIA 20f6 gt Unfiled You can connect your handheld to a portable 1 Power Tips keyboard and type your 3 Quote of the Day memos onthe go without 4 Birthday Wish List carrying around a heavy 5 Edits for Draft 2 6 Hot New Restaurants laptop You can purchase a variety of portable keyboards Visit www palmOne com myzire31 and click the Accessories link b Read or edit the memo and then select Done Tip L You can change the size v Done of the text in Memos to enhance readability Zire 31 Handheld 174 CHAPTER 10 Writing Memos Moving memos in your memos list Did You Know You can move memos up or down in your memos list For example you might want to keep all If you use Palm Desktop memos on a certain topic grouped together software for
197. k up MeCD soo ate the info on your handheld onto your computer Installing your software The additional handheld software lets you do more things with your handheld When you set up your handheld you may have already installed some or all these applications You can install any To learn how to install remaining applications at any time extra handheld software from the CD see Installing the additional software from the CD Tip Your CD includes titles such as the following Palm Desktop software View enter manage and back up info for Calendar Contacts Tasks Memos and Expense on your computer You can also view manage and back up info for Note Pad and palmOne Photos Photos is Windows only When you synchronize your handheld with your computer the info is updated in both places This application installs automatically during the initial CD installation process palmOne Quick Install Transfer applications and other files from your computer to your handheld or to an expansion card that is seated in the expansion slot Windows only This application installs automatically during the initial CD installation process Send To Handheld droplet Transfer applications and other files from your computer to your handheld or to an expansion card that is seated in the expansion slot Mac only This application installs automatically during the initial CD installation process Getting Started Guide
198. l or Details to perform a command or to open a dialog box Command buttons appear at the bottom of dialog boxes and application screens Tips icon Tap the Tips icon to view shortcuts and other useful information for the screen where the icon is located When you re finished viewing the tip tap Done Entry box Tap an entry box to open a dialog box where you can enter info for that field Pick list Tap the arrow to display a list of choices and then tap an item in the list to select it Check box Tap a check box to select or deselect it When a check box contains a checkmark the corresponding option is selected and on When a check box is empty the corresponding option is deselected and off Zire 31 Handheld 24 CHAPTER 2 Exploring Your Handheld What software is on my handheld Your handheld comes with many applications preinstalled and ready to use Open these applications by pressing the application buttons on the front panel or by selecting the icons on the Tip Can t find some of these applications Tap the category list in the upper right corner of the Home screen and select All Zire 31 Handheld Home screen B Quick Tour amp Calculator amp Calendar D Card Info Contacts E Exense 8 HotSync amp Memos Note Pad Prefs Tasks O World Clock Learn about your handheld and how to enter info Do basic math calculations such as splitting restaurant bills and figuring tips Manage your sche
199. lf your handheld no longer has problems install the third party applications one application at a time using the following procedure a Open the Backup folder you moved to the Windows desktop in step 3 b Double click a PRC file The palmOne Quick Install window opens with the PRC file listed c Click Done d Synchronize your handheld with your computer e Operate your handheld and try to replicate problem operations f Do one of the following e If installing the application re creates your problem remove the application and contact the application developer for a solution Continue to reinstall your applications one application at a time to make sure another application is not creating a problem e If installing the application does not cause a problem go to step a and reinstall another application Zire 31 Handheld 373 Getting Help This guide is meant to tell you everything you need to know to set up customize and use your handheld However you may occasionally run into an issue that is not addressed in this guide Here are some resources to help you if that happens Self help resources If you run into a problem with your handheld be sure to check these resources first e Answers to common questions about your handheld and its features e The Palm Desktop online Help e The Palm Desktop Software for the Macintosh User s Guide located in the Documentation folder on your installation CD e The palmOne
200. limits for a Class B digital device pursuant to Part 15 of the FCC rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures e Reorient or relocate the receiving antenna e Increase the separation between the equipment and receiver e Connect the equipment into an outlet on a circuit different from that to which the receiver is connected e Consult the dealer or an experienced radio TV technician for help The use of shielded I O cables is required when connecting this equipment to any and all optional peripheral or host devices Failure to do so may violate FCC rules IMPORTANT Changes or modifications not covered in this manual must be approved in writing by the manufacturer s Regulatory Engineering Department Changes or modifications made without written approval may void the user s authority to operate this equipment Responsible Party Zi
201. lor codes Each color code represents a category of events You can assign each category a name and select which color you want to assign to it 133 CHAPTER 8 Managing Your Calendar Zire 31 Handheld Open Day View a Press the Calendar oF application button b Tap the Day View icon E Open the Edit Categories dialog box a From Day View tap the event description b Tap Details c Tap the Category pick list and select Edit Categories Y Continued TEATA 4SM EIFI Category marker Day View icon Time 6 Date Alarm Location Category Business Repeat Personal oUnfiled Private BR ideas OR Cnc Beete E 134 CHAPTER 8 Zire 31 Handheld Managing Your Calendar 3 Select the color code for the category a Tap New or select a category and tap Edit Edit Categories i Edit Category Enter a new category name Personal b Enter or edit the category name c Tap the color you want to give this category d Select OK and then select OK two more times Done The category name and its color coded marker appear on the category list 135 CHAPTER 8 Managing Your Calendar Assigning a color code to an event Did You Know In Day View and Month 1 View you can set the Display Options to show the category list so that you can view all your 2 events or just the events for a single color code TE Press the Calendar
202. losjonsfare ved feilaktig skifte av batteri Benytt samme batteritype eller en tilsvarende type anbefait av apparatfabrikanten Brukte batterier kasseres i henhold til fabrikantens instruksjoner Waarschuwing Bij dit produkt zijn batterijen geleverd Wanneer deze leeg zijn moet u ze niet weggooien maar inleveren als KCA 378 Zire 31 Handheld Uwaga Nie kroi lub przekluwa baterii ani nie wrzuca ich do ognia Moga sie rozerwa lub wybuchn wydzielaj c truj ce rodki chemiczne Zuzytych baterii nale y pozbywa sie w spos b opisany przez producenta i zgodnie z miejscowymi przepisami MNN AND2 X ANI ADDN NX 9 NN DX MSLSIYNN NID K MSL NLN DXN ANT IW AN nD nD NX Tnn w NSA MXN DXN MyMwn MIND TIYDI w Static Electricity ESD and your palmOne handheld Electrostatic discharge ESD can cause damage to electronic devices if discharged into the device so you should take steps to avoid such an occurrence Description of ESD Static electricity is an electrical charge caused by the buildup of excess electrons on the surface of a material To most people static electricity and ESD are nothing more than annoyances For example after walking over a carpet while scuffing your feet building up electrons on your body you may get a shock the discharge event when you touch a metal doorknob This little shock discharges the built up static electricity ESD susceptible equipment Even a small amount of ESD can harm
203. low to learn about these related topics Installing and Using palmOne Quick Install or Send to Handheld droplet to add Removing applications to your handheld Common Answers to frequently asked questions about synchronization Questions 96 Expanding Your Handheld In this chapter What type of expansion cards can use How can expansion cards help me Inserting an expansion card Removing an expansion card Opening an application on an expansion card Opening files on an expansion card Viewing card information Renaming a card Copying applications to an expansion card Removing all information from a card Related topics Zire 31 Handheld A Chinese proverb says Life just gives you time and space it s up to you to fill it But doesn t it always seem that no matter how much space you have you still need more Expansion cards sold separately provide a compact and limitless answer to the storage dilemma When one card becomes full simply use another card To enjoy some aspects of your handheld such as listening to music you need to use expansion cards Benefits of expansion cards e Listen to music e View and store more photos e Back up info e Add more games and other software e Add accessories e Store all your info 97 CHAPTER 6 Expanding Your Handheld What type of expansion cards can use gt gt Key Term Your handheld is c
204. mand toolbar and then tap an icon to select its command Command TE stroke Eile a Cut Copy Paste Beam Undo Delete Using the 5 way navigator The 5 way navigator located at the bottom of the front panel lets you access information quickly with one hand and without the stylus To use the navigator press Up Down Right or Left or press Select in the center Up o e Select Left Right The navigator does various things based on which type of screen you re on Zire 31 Handheld 33 vv a Tip To remove the selection highlight without making a selection scroll to the first icon in the upper left corner and then press Left on the navigator Tip From most applications you can return to the Home screen by holding down Select on the navigator Zire 31 Handheld Moving Around in Applications Moving around the Home screen In the Home screen use the navigator to select and open an application Right or Left Scrolls to the next or previous application category Category Select e Inserts the selection highlight with a single press When the selection highlight is present Up Down Right or Left Scrolls to the next icon in the corresponding direction Select Opens the selected application e Holding down Select opens the category list When the category list is open Up or Down Scrolls to the next or previous category in the list Select Displays the selected catego
205. memos the way I want to see them If you cannot manually arrange the order of memos on the list screen open the Options menu and select Preferences Make sure that Sort by is set to Manual If you choose to view your memos alphabetically on Palm Desktop software and then synchronize the memos on your handheld still appear in the order defined in the Preferences setting In other words the sort settings you use with Palm Desktop software are not transferred to your handheld CHAPTER 23 Common Questions Notes Pm having problems listing notes the way I want to see them If you cannot manually arrange the order of notes on the list screen select Preferences from the Options menu and make sure that Sort by is set to Manual If you choose to view your notes alphabetically on Palm Desktop software and then synchronize the notes on your handheld still appear in the order defined in the Preferences setting In other words the sort settings you use with Palm Desktop software are not transferred to your handheld Photos I can t find the Photos icon on the Home screen e Tap the pick list in the upper right corner of the Home screen and select All You may need to scroll down a bit but you should now see an icon for each of the applications on your handheld e Photos is not preinstalled on your handheld You need to install Photos from the CD RealOne I would like better quality sound during playback You can save music files
206. mputer e Make a copy of the folder containing your information This folder is named with either your full username or a shortened version of the name Uninstall and then reinstall Palm Desktop software e Turn on your handheld and go to the Home screen Select HotSync 2 and then tap Local I can t synchronize my handheld with Microsoft Outlook WINDOWS ONLY NOTE If you choose to synchronize your handheld with Outlook information from Contacts Calendar Tasks and Memos is synchronized with Outlook Other information such as photos and notes is synchronized with Palm Desktop software e Click the HotSync Manager icon and select Custom Check the following e Make sure that you have the correct username selected from the drop down list e Make sure that the applications you want are set to synchronize the files If not select each application click Change and then choose Synchronize the files e Make sure that the correct application name is selected For example the older version of Calendar was called Date Book If you have upgraded from an older handheld make sure that that Calendar is set to Synchronize the files and Date Book is set to Do Nothing e If you synchronize your handheld with more than one computer click Settings and select Enable synchronization to multiple PCs for each application you want to synchronize This helps avoid duplicating the same information on a single computer NOTE Click the Set
207. n 233 235 removing photos 234 235 238 renaming 233 scrolling through 232 searching 227 selecting 226 227 228 234 sorting photos in 236 Photo Details screen 232 238 photos adding to albums 224 234 adding to contacts 109 110 adding to slide shows 228 adjusting fade setting for 291 attaching notes to 232 beaming 244 copying 224 225 237 247 deleting 234 235 displaying 224 226 227 228 finding 227 moving 232 235 organizing 233 renaming 232 rotating 229 saving 233 selecting as backgrounds 151 291 sharing 224 240 sorting 236 storing 98 102 viewing 98 viewing by dates 236 viewing details 232 Photos application categorizing information in 265 copying photos 237 creating photo albums 233 deleting photos 238 displaying photos from 226 227 getting help with 239 installing 26 109 290 moving photos 235 opening 226 239 overview 223 related topics for 240 rotating photos 229 sorting photos 236 storing files for 102 synchronizing information for 71 transferring photos with 224 troubleshooting 368 viewing photo details 231 viewing slide shows 228 Photos icon 26 pick lists 23 24 37 See also lists pictures See photos playback 368 playing music 205 213 216 playlists creating 214 deleting songs on 218 displaying 212 editing 217 naming 214 removing 219 reordering music on 218 selecting music from 213 216 396 troubleshooting 369 plug in applications 331 portable keyboards 174 ports 20 21 powe
208. n enter text whenever you see a blinking cursor on the screen Zire 31 Handheld 1 Open an entry a Open an application b Select an entry or tap New Tap one of the following to open an onscreen keyboard ABC Opens the letter keyboard 123 Opens the number keyboard Y Continued Letter keyboard Number keyboard 54 CHAPTER 4 Entering Information Tip When a keyboard isopen 3 Tap the characters to enter text numbers and symbols and then select Done you can tap abc 123 or Int l to open any of the other keyboards Keyboard Backspace Qiwie R tiy ul ifolr gt t als oF GH ajke Caps lock se E e Return space shift Caps shift E23 l Letter keyboard Keyboard Keyboard Number keyboard International keyboard 4 Done Zire 31 Handheld 55 CHAPTER 4 Entering Information Entering information with your computer Do you have a lot of information to enter on your handheld Consider entering it in Palm Desktop software or Microsoft Outlook on your computer When you synchronize your handheld with your computer the information is updated in both places Tip The Palm Desktop online Help has lots of info aree pom N NOTE If you choose to synchronize with Microsoft Outlook Windows only info from R dain Contacts Calendar Tasks and Memos is synchronized with Outlook Other info such as photos Open the Help menu and and notes is synchronized with P
209. n one handheld If the computer running Palm Desktop software synchronizes with more than one handheld each handheld should have a unique name Synchronizing more than one handheld with the same username causes unpredictable results and potentially loss of your personal information Assign a username to your handheld the first time you synchronize If you are synchronizing with Outlook make sure the right profile is selected for the applications you want to synchronize in HotSync Manager From the Palm Desktop home screen click the HotSync Manager and then select Custom Zire 31 Handheld 366 CHAPTER 23 Common Questions Zire 31 Handheld Calendar tapped the Today button but it does not show the correct date Make sure the Set Date box on the Date amp Time Preferences screen displays the current date I created an event but it doesn t appear in the Week View e If scroll arrows appear on the right of your screen scroll down to see if the event appears further down the screen e If you have two or more events with the same start time the first event created appears as a gray bar and any subsequent conflicting events appear as a single red bar To see the overlapping events select the Day View For more information see Spotting event conflicts e If you marked the event as private check Security Preferences to see that Private Records is set to Show private records Memos Pm having problems listing
210. nd Your Computer Creating a user profile WINDOWS ONLY 4 Did You Know Save time by using the 1 File Link feature or importing to quickly add information to a profile Open the New Profile screen a Open Palm Desktop software b From the Tools menu select Users c Click Profiles and then click New oie bg Select a profile x New Enter a new profile name Peme Doo Ce Enter a unique name for the profile and click OK twice 3 Select the profile from the User list and create the info in Palm Desktop software for the profile n 2 8 EditUsers Ry Done Zire 31 Handheld 12 CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY 1 Open the New Profile screen a Open Palm Desktop software b From the User pop up menu select Edit Users c Click New Profile 090 Users a al a ae amp Christopher Tra st g Eo Ta user Co 2 Create the profile a Enter a unique name for the profile and click OK b Close the Users window Y Continued Zire 31 Handheld 13 CHAPTER 1 Setting Up Your Handheld and Your Computer Select the profile from the User pop up menu and create the info in Palm Desktop software for the profile Set the profile s conduit settings a From the HotSync menu select Conduit Settings b Select the conduit settings for the
211. nd then select Setup Y Continued 78 Synchronizing Your Handheld with Your Computer Tip Click TCP IP Settings to display the primary settings for your Cont d d Click the Network tab and make sure your username has a checkmark next to it If the checkmark is not there click the check box next to your username computer Check that me these settings are correct Berl oe aden New on your handheld by Bana OEE selecting the HotSync Muoe Sadusky icon on the Home screen and then selecting Primary PC Setup from the Options menu If the settings do not match A ee restart your computer y P e Click OK and synchronize using the a IR port la f Tap HotSync on your handheld to record your computer s network ie ronizing by dialing information on your handheld You must use the cable or the IR port for this in to a network synchronization Y Continued Zire 31 Handheld 79 Zire 31 Handheld Synchronizing Your Handheld with Your Computer 2 Prepare your handheld for network synchronization a Go to the Home O screen and select HotSync 8 b Open the menus c Select Options and then select Modem Sync Prefs d Select Network and then select OK Y Continued Modem Sync Preferences Oa PF oe Bo Network 80 Tip Use Network Preferences to set up a service if you have not done so already Check with your system adminis
212. ndheld This is a two part command which is separated by a vertical bar on the input line Y Continued Zire 31 Handheld 329 Customizing Your Handheld Cont d Send Transmits specific characters to the server that you re connecting to Send CR Transmits a carriage return or line feed LF character to the server Send User ID Transmits the User Name field from Network Preferences Send Password Transmits the Password field from Network Preferences If you didn t enter a password this command prompts you to enter one The Password command is usually followed by a Send CR command Delay Tells your handheld to wait a specific number of seconds before going to the next command in the login script Get IP Reads an IP address and uses it as the IP address for your handheld This command is used with SLIP connections Prompt Opens a dialog box and prompts you to enter certain text for example a password or a security code GPRS Sets up GPRS connections on various wireless networks You should not have to use these commands End Identifies the last line in the login script Y Continued Zire 31 Handheld 330 ab oye Tip For more info on creating plug in applications contact Developer Support at PalmSource Zire 31 Handheld Customizing Your Handheld 4 Complete the script a Repeat step 3 until the login script is complete b Select OK and then select OK again c Select Done b Done
213. network settings 321 332 preset formats 303 synchronization settings 86 94 Tasks list 168 customizing handhelds 25 Cut command 67 Cut icon 33 cutting text 66 cycling through calendar views 143 D daily events 124 128 daily schedules 145 146 149 daily tasks 161 163 data 285 See also information data entry 21 40 41 54 70 304 databases 27 60 Date amp Time Preferences screen 298 300 date formats 302 303 dates assigning to appointments 124 128 assigning to repeating tasks 162 163 changing 138 194 337 changing sequence of 303 checking 335 displaying current 22 339 displaying due 169 displaying in World Clock 345 entering current 52 flagging series of 131 incorrect 358 recording completion 169 Zire 31 Handheld reserving in calendar 126 resetting 300 scheduling reminders for 111 selecting on calendar 124 158 setting 337 setting alarms for specific 137 160 184 setting current 301 setting due 158 159 setting location specific 298 setting repeat intervals for 129 130 131 138 sorting by 185 viewing photos by 236 viewing scheduled 143 146 147 148 viewing specific 147 Day View displaying overlapping events in 149 scheduling events for 124 126 selecting 124 145 setting display options for 136 149 151 setting timeframes for 153 Day View icon 124 Daylight Savings settings 337 341 Deactivate Keylock button 313 deadlines 126 decimal separators 303 Default Currency pick list 198 default set
214. ng 178 transferring to PCs 175 Memos application categorizing information in 265 changing memos in 174 deleting memos 176 393 getting help with 177 importing information for 60 95 installing 25 marking entries as private 251 opening 173 296 overview 172 related topics for 178 reordering memos lists 175 selecting memos 174 transferring information to 63 troubleshooting 367 writing memos with 173 Memos icon 25 Memos list 173 174 175 menu bar 31 Menu icon 22 31 359 menus 22 31 37 messages displaying unread e mail 143 151 removing confirmation 186 responding to 344 Microsoft Outlook See Outlook Microsoft Windows systems See Windows information Microsoft Word application 175 Mini USB connector icon 21 missing applications 25 358 359 missing icons 358 mobile databases 27 mobile phones 78 316 321 Modem Sync Prefs dialog box 80 modems 78 316 319 320 322 money applications 27 Money category 265 money See currency Zire 31 Handheld Month View 136 148 149 152 Month View icon 148 month setting 301 337 monthly events 128 monthly schedules 148 monthly tasks 161 163 moving photos 235 moving through documentation xvi MP3 files 206 multi day events 131 multi line descriptions 124 multimedia applications 268 MultiMediaCard expansion cards 98 205 music changing playlists for 217 creating playlists for 214 215 deleting playlists for 219 displaying playlists for 212 listening to 20 98 205 206 209
215. ng its contents with the Purge command Zire 31 Handheld 1 e To delete a category within an application open that application e To delete a category for applications go to the Home screen O Delete the category a In Calendar select an event and then select Details b Open the list of categories Calendar Tap the Category pick list All other applications Tap the pick list in the upper right corner and then select Edit Categories c Select the name of the category you want to delete and then select Delete d Select OK 4 Done CHAPTER 18 Tip You can also enter new information into a category by opening the application and then selecting the category from the upper right corner Tap New and enter the information Zire 31 Handheld Using Categories to Organize Information Placing information into a category You can place individual entries into categories within an application For example you may want to place some of your contacts into a category called Medical You may also find it convenient to view applications in groups You may want all of your games in one category or all of your multimedia applications in another Then you can go right to the group of applications you need NOTE An entry or application cannot be placed in more than one category Placing an entry into a category 1 Open an application that contains a category option In Calendar go to Day View
216. nize I can t open the HotSync Manager Make a backup copy of your Palm Desktop data by opening the palmOne Windows or Palm Mac folder on your computer selecting the folder with your username copying the folder to another location and then renaming the folder Then reinstall Palm Desktop software Zire 31 Handheld 363 CHAPTER 23 Common Questions When I synchronize I receive the 8009 error message An application has failed to respond to a HotSync notification WINDOWS ONLY The 8009 error indicates that the Windows registry is corrupt You need to rebuild the HotSync Manager registry entries For information on rebuilding the registry entries go to www palmOne com support intl and search the palmOne Knowledge Library for error 8009 My files didn t install during synchronization e If files do not install after you synchronize the file type was not recognized On your handheld open the application associated with those files Then synchronize again If the files remain in the palmOne Quick Install list they are not associated with an application on your handheld and cannot be installed e If you are trying to install files to an expansion card make sure that a card is inserted into your handheld s expansion slot before you synchronize I can t add more files to the palmOne Quick Install list Make sure the dialog box that confirms where the files will be installed is closed You cannot add mor
217. nize your handheld with your computer b Done CHAPTER 19 Installing and Removing Applications Using the Palm Quick Install window WINDOWS ONLY Tip To install a folder on your 1 handheld open the File Copy or download the file s you want to install onto your computer menu in Palm Quick Install and select Add Folder 2 Double click the Palm Quick Install icon on the desktop Tip To move applications PP 3 Select the files to install between your handheld User drop down list and the expansion card Inth list drag the files up or down a In the User drop down list select the name for your handheld i 489 73 KB Fanion P ao If you don t see the file b Click Add apse TIOE Pana you want to install go to m the folder you copied the c Select the file s you want to file to install babys 028KB JPG Fie d Click Open nie 625 78KB JPG File 4 Synchronize your handheld with your computer Ry Done Zire 31 Handheld 280 CHAPTER 19 Installing and Removing Applications Installing applications and files on a Mac computer Tip You can install applications and files on a Mac computer by dragging and dropping onto the Send To Handheld icon or by using the commands in the HotSync menu In MacOS X you can make the Send To Handheld droplet a permanent part Using the Send To Handheld droplet of your desktop by MAC ONLY dragging the droplet to the Dock Then simply drag songs and other
218. nsrnnsenssnn 147 Viewing your monthly schedule ssssssssssssssissrrssrisrresrnrrrsersrrrsnrsses 148 Finding events that overlap ssssssssssssssrssresssssrnsrresensrnerensrnnensennses 149 Zire 31 Handheld vi Customizing your Calendar ssis iiri 149 Customizing display options for your calendar cccssceceteeeeereees 150 Setting alarm and time Options eee eeeeeeseeeeeeeeeeeeeeeeteeeteeeenaees 153 Working with Calendar on your COMPUtE r ceeeeeeeeeeceeeeeteeeteeteteeeeees 155 Related TO PiCs isicces sdevdsacessscesesycaschiueyasctved dveneiiapsennusteieens aden nee Ee 156 Chapter 9 Managing Your TasKS sssssssssssssssssssssssssseseess 157 Creating atask series stats oun oiana aera sqetds cegunes a ir tet eancvatnenes 158 Setting AN Ala sirosis aaa aaa aa GENENE 159 Scheduling a repeating task standard interval c ccsseeeeneeees 160 Scheduling a repeating task unusual interval cccseeeereees 162 Organizing YOUr TASKS siseringi na eniai 164 Marking a task complete ccsisiecsesseveeseestinvecaestcisenmecetseneeaneesiacddaevasecesensee 165 Deleting tasks seisce oranie a aaO EO a PO Ea Ea ENAS 166 Deleting a specific TASK ssssessssssesressssresnesntsrnntnsrnurtnntnnttunrnnennnensen ne 166 Deleting all your completed tasks ssssssessisesrssrrerrerrnrrerrnrrnerrsnrn 167 Customizing your Tasks list sisisi anena 168 Working with Tasks ON your COMPULED 0 eee c cece eeeeeeeeeeeeeettaeenaeee
219. nt Future Apply your changes to the selected event and all instances of the repeating event that occur at a later date All Apply your changes to the selected event and all past and future instances of the repeating event b Done 139 CHAPTER 8 Managing Your Calendar Deleting events Tip You can also delete a specific event by selecting the event tapping Details and then tapping Delete Tip Many peoplefind ituseful to refer to old events for tax purposes If you save an archive copy of your deleted events you can refer to them later by importing them Zire 31 Handheld If an appointment is cancelled you can delete it from your schedule When deleting a repeating event you can indicate whether you want to delete just the selected event or to include other instances of the event You can also delete all your old events that are before a selected timeframe Deleting a specific event 1 2 m ae Press the Calendar application button Go to the event you want to delete a From Day View tap Go To b Select the year month and date of the event c Tap the event description Open the Delete Event dialog box Q Delete selected a Open the menus event M Save archive copy on PC b Select Delete Event on the Record menu Y Continued Delete Event i 140 CHAPTER 8 Managing Your Calendar 4 amp OPTIONAL Select the check box to save an archive copy of
220. nt to change and select the new field Did You Know type you want Available fields include phone number e mail address and The e mail address field instant messenger IM fields type is located on the same pick list as the phone number fields IM field types are located on a separate pick list NOTE You must set up an instant messenger account with a service provider to use instant messaging on your handheld CRRA Unified eeu Uniled First name Lee First name Lee Picture 9 Company Example Inc Title Zire 31 Handheld 113 CHAPTER 7 Managing Your Contacts Defining custom fields You can define the custom fields that appear at the end of the Contact Edit screen to display any additional contact information you want such as spouse s or children s names favorite color or any other information Zire 31 Handheld 1 2 Press the Contacts 22 application button Define the custom fields P Rename Custom Fields T t field a Select the contact you want below enter anew hamer and then select Edit b Open the menus Custom 5 c Select Options and then select Rename Custom Fields d Enter names for up to nine custom fields and then tap OK b Done 114 CHAPTER 7 Managing Your Contacts Selecting a contact as your business card You can create a contact with your own information and select it as your business card by opening the Record Menu and sele
221. nt to reassign and then select Done b Done 306 alls Tip You may want to adda space character after the last word in your ShortCut text This way a Space automatically follows the ShortCut text Tip To learn how to use ShortCuts while entering information see Writing Graffiti 2 ShortCuts Did You Know Your ShortCuts are backed up on your computer when you synchronize Zire 31 Handheld Customizing Your Handheld Setting up ShortCuts Are you looking for a quicker way to enter information on your handheld Use ShortCuts to define abbreviations for any words letters or numbers that you enter often You can use your ShortCuts anywhere you enter info with Graffiti 2 writing 1 Open ShortCuts Preferences Preferences ShortCuts a Go to the Home screen b Select Prefs Pas dts Date and Time Stamp lu Lunch me Meeting c Select ShortCuts ts Time Stamp Y Continued al Tr Tip The ShortCut Text can be 45 characters long That s long enough for aname whose spelling you always forget ora complex e mail address Zire 31 Handheld Customizing Your Handheld 2 Create a ShortCut ShortCut Entry e ShortCut Name a Tap New b On the ShortCut Name line enter the abbreviation c On the ShortCut Text line s enter the text you want to insert when you write the abbreviation d Select OK and then select Done b Done 308 Tip To delete a Sh
222. ntering information e Enter information on your handheld or at your desk e Choose the method that works best for your situation 40 CHAPTER 4 Entering Information How can enter information Graffiti 2 writing see below The onscreen keyboard Palm Desktop software or Microsoft Outlook on your computer Import information from other applications e Phone Lookup Note Pad e Visit www palmOne com myzire31 and click the Accessories link to get an accessory keyboard additional fees may apply e Receive information beamed from another Palm OS handheld The most popular methods are using Graffiti 2 writing the onscreen keyboard and Palm Desktop software or Microsoft Outlook on your computer Entering information with Graffiti 2 writing You can enter info directly on your handheld with Graffiti 2 writing Graffiti 2 writing includes any character you can type on a standard keyboard Entering these characters on your handheld is very similar to the way you naturally write letters numbers and symbols But instead of using a pen and paper you use the stylus and the input area on your handheld With only a few minutes of practice you can learn to use Graffiti 2 writing and help is always only a tap away Zire 31 Handheld 41 CHAPTER 4 Entering Information Whiting Graffiti 2 characters a Did You Know You can set up your handheld so you can write on the entire screen wi
223. o off after interval e Use Keylock Preferences to prevent your handheld from being tumed on accidentally e Minimize use of the expansion card slot Zire 31 Handheld 356 CHAPTER 23 Common Questions When I connect my handheld to the power adapter it does not charge e Confirm that your handheld is firmly connected to the power adapter e Confirm that your power adapter is plugged into an AC outlet that has power A lightning bolt over the battery icon indicates that your handheld is charging My handheld is frozen Tip On rare occasions your handheld may not respond when you press a button or tap the screen In After a soft reset the this case you need to reset your handheld A soft reset tells your handheld to stop and start over Sreferences scrmet again This does not affect any of the information or applications on your handheld appears with the Date amp Time option highlighted so you can reset the date NOTE If you had a network connection that was cut off your handheld may appear to be frozen for up to 30 seconds Wait 30 seconds before performing a soft reset and time if necessary If a soft reset does not unfreeze your handheld you need to perform a hard reset Tip If your handheld continues to freeze after a reset check your third party applications for When you purge or delete incompatible applications items you are given the option to save an archive I don t see anything on my hand
224. of the Contacts list That s useful for an entry like If Found Call your phone number raja anyisp com 555 2367 W N b Tap each field where you want to enter information and enter it Tap the scroll arrows to view more fields Y Continued Zire 31 Handheld 109 CHAPTER 7 Managing Your Contacts Tip To learn how to transfer bes ae photos to your handheld Cont d The following fields contain features to help you enter information quickly see palmOne Photos All fields except numeric and e mail fields The first letter is automatically capitalized Tip If multiple contacts share Title Company City and State As you enter letters a match appears if you information such as a have one on your Contacts list For example if you enter S Sacramento might company name and appear and if you then enter a and n San Francisco might replace Sacramento address you can enter When the word you want appears tap the next field the first contact and then _ a copy the information into Address You can enter up to three addresses each containing five fields Addr other contacts City State Zip Code and Country You can designate an address as work W home H or other O By default the first address is designated as work 3 amp OPTIONAL Add a photo eens Untied First name Lae a Tap the Picture box Tap here b Select the photo you want Y Continued Zire 31 Hand
225. ol to save time Go to the Home screen and select Expense amp baie youre finished 2 Open Expense Preferences dialog box with those expenses change it again to the a Open the menus next one you ll use b Select Options and then select Preferences Y Continued Zire 31 Handheld 197 CHAPTER 13 Managing Your Expenses Zire 31 Handheld 3 Choose the default currency Rrakercnces e a Tap the Default Currency pick K pE akidai list Default currence b Select the symbol you want to appear when you add new expenses c Select OK Ry Done Creating a currency symbol If the currency you want to use is not in the pick list of countries you can create your own symbol 1 2 Go to the Home screen and select Expense 3 Open the Custom Currencies dialog box a Open the menus b Select Options and then select Custom Currencies Y Continued 198 CHAPTER 13 Managing Your Expenses 3 Create the custom symbol Custom Currencies Create your own custom a Tap a Country box currencies by tapping on the country name below b Enter the name of the country and the symbol that you want c Select OK and then select OK again b Done Zire 31 Handheld 199 CHAPTER 13 Managing Your Expenses Deleting expenses Delete individual expenses or an entire category of expenses at once Zire 31 Handheld Deleting an individual expense 1 2 Go
226. ompatible with SDIO SD and MultiMediaCard expansion cards SDIO SDIO An acronym for expansion cards let you add accessories to your handheld SD and MultiMediaCard expansion Secure Digital input cards let you store information and applications output x Tip How can expansion cards help me Looking for a handy way to carry your expansion cards You can purchase Listen to music Store songs on expansion cards and use the included RealOne software to listen to music on your handheld a variety of carrying View and store more photos If your digital camera sold separately uses compatible expansion cases Visit cards you can quickly view your photos by simply inserting the card into the expansion slot on www palmOne com your handheld And if your camera doesn t use compatible expansion cards don t worry you can myzire31 and click the still view your photos See Copying photos to your handheld for details Accessories link Back up info Make a copy of your important information for safe keeping in case your handheld becomes damaged or is stolen Backup card required sold separately Add games and other software Purchase popular games dictionaries travel guides and more To check out the variety of expansion cards available for your handheld visit www palmOne com myzire31 and click the Accessories link Add accessories Attach SDIO accessories such as a presentation module to your handheld Store all your info
227. on Viewing information by category Tip Inthe Homescreen scroll 1 through the categories by repeatedly tapping the Home screen icon or pressing Right or Left on the navigator To view all of the applications on 2 your handheld select the All category Calendar Select Show Category List and then select the category you want to view from the pick list e To view entries by category open an application that contains categories e To view applications by category go to the Home screen D Display the category you want to view Tip Scroll through the categories in Contacts by repeatedly pressing the Contacts button All other applications Select the category you want to view from the pick list in the upperright corner Business 1 Quarterly profits 2 Marketing strategy 3 Sales meeting minutes 4 Conference info pE E Calc Expense New Details b Done Zire 31 Handheld 271 CHAPTER 18 Using Categories to Organize Information Related topics Community Click a link below to learn about these related topics To explore the world of your handheld go to www palmOne com Moving around e Opening applications ire31 eee e Using menus Calendar Color coding your events in Calendar Support If you re having problems palmOne Working with albums with categories or anything Photos else on your handheld go to i Sharing Beaming a category to another
228. on your handheld and to open the application for that button Thursday Nov 20 8 000 Walk dog 9 00 0 Dentist Santa Cruz 12 00 Lunch with Joe 2 00 Meet with sal tomorrow Movie with O 1 Update project schedule D 2 Distribute meeting notes Using the Home screen Turn on your handheld tap Home F Q Calendar Home Q 2 icon e 302 555 9512 M jtm jtm com Maroni Anthony 415 555 7775 W Nguyen Mai 555 3434W Nosuch Don donn example com Sanagala Srivinas 954 555 1234H Speier Lane 831 555 7534M Taylor David raja anyisp com 555 2367W and tap an application icon such as Note Pad 650 555 9278 W B 30 CHAPTER 3 Moving Around in Applications Switching between applications You can switch between applications at any time J ust tap Home O and select an icon on the Home screen or press an application button Your handheld automatically saves your work in the current application and switches to the other application Using menus Tip Menus let you access additional features and settings They are easy to use and once you master You can also open the them in one application you know how to use them in all your applications handheld menus by tapping the application title in the upper left 1 Open an application corner of the screen When the menus are J ei POU nna 2 Tap
229. onnections for 318 renaming categories 266 running 10 selecting 34 selecting connections for 319 setting preferences for 295 298 setting primary location for 336 setting secondary locations for 339 soft resets and 357 specifying connections for 316 318 switching between 31 101 synchronizing 71 73 89 363 transferring information from 71 transferring to expansion cards 280 transferring to handheld 26 uninstalling 358 updating information for 89 updating third party 8 upgrading 274 viewing by category 271 viewing transmitted information from 321 appointments See also Calendar application events adjusting for location 298 color coding 125 133 combining tasks with 123 displaying 146 147 148 entering 53 removing from calendar 140 saving 125 scheduling 124 125 setting alarms for 343 setting duration of 125 setting timeframes for 153 viewing duration of 151 viewing unscheduled time slots for 151 archive folders 62 archived items 62 140 167 ascending sort 236 assigned passwords 322 assigning actions to pen stroke 297 asterisk characters 109 attachments 247 Audible Player software 27 audio applications 20 27 205 audio files 206 278 audio formats 206 audio volume 311 319 authentication servers 331 Auto Lock Handheld option 260 automatically locking handhelds 259 260 auto off after interval 356 auto off delay 315 358 available storage space 103 B back panel controls 21 backgrounds adding photos as 151 2
230. onth View and Year View WINDOWS ONLY To open Calendar on your computer double click the Palm Desktop icon on the Windows desktop and then click Calendar on the launch bar MAC ONLY To open Calendar on your computer double click the Palm Desktop icon in the Palm folder and then click Date Book Zire 31 Handheld 155 CHAPTER 8 Managing Your Calendar Related topics My Handheld Click a link below to learn about these related topics Make your handheld uniquely yours For great p 5 tips software accessories Sharing Beaming events to other Palm OS handheld users and more visit Privacy Keeping events private by turning on security options www palmOne com myzire31 Categories e Editing and deleting categories e Viewing events by category Support If you re having problems pane Answers to frequently asked questions about Calendar with Calendar or with anything else on your handheld go to www palmOne com support zire31 Zire 31 Handheld 156 CHAPTER 9 Managing Your Tasks In this chapter Creating a task Organizing your tasks Marking a task complete Deleting tasks Customizing your Tasks list Working with Tasks on your com Related topics Zire 31 Handheld Some of the most successful people in the world are also the busiest When asked how they manage to do it all busy people usually say I make lists The Tasks application on your handheld is the perfect
231. or Theme to change the text color K Tip If you want to see the hours when you have nothing scheduled as well as your appointments deselect Compress Day View But don t forget to scroll down to see the events at the end of your day Zire 31 Handheld 4 Set any of the following Agenda View display options Show Due Tasks Display tasks that are due today and tasks that are overdue Show Messages Display the number of read and unread e mail messages Background Use your favorite photo as the Agenda View background Select the Background check box tap the photo thumbnail and then select a photo Adjust the fade setting so that the text is easy to read against the photo Tap Day and set any of the Display Options 77 following Day View options O Show Category List Default View v Agenda Show Category List Display the hE Month category pick list By default the M Show Time Bars i i M Compress Day View Category pick list doesn t appear eaa adi y AIG Show Time Bars Display the bars that show the duration of an event and event conflicts Compress Day View Avoid scrolling and display only the time period with scheduled events Show Category Column Display the category marker between the time and description The color of the category marker indicates which category the event is filed under Y Continued 151 CHAPTER 8 Managing Your Calendar 6 Tap Month and set any of the A i Display Options
232. or from an expansion card inserted in the expansion slot WINDOWS ONLY 1 From My Computer or Windows Explorer select the photos you want to copy 2 Copy the photos a Drag and drop the file s or folder onto the palmOne Quick Install icon on the Windows desktop b When the confirmation dialog box appears confirm your username the file name and the destination and then click OK 224 CHAPTER 15 Viewing Photos 3 Synchronize your handheld with your computer y Done MAC ONLY Tip In Mac OS X you can 1 make the Send to Select the photos you want to Handheld droplet a transfer permanent part of your a Drag and drop the photos pees Lipa ie onto the Send To Handheld TOR et to the Dock Then droplet in the Palm folder simply drag photos and other files you want to b In the Send To Handheld transfer to your dialog box select your handheld onto the username and click OK droplet on the Dock 2 Synchronize your computer with your handheld y Done Zire 31 Handheld 225 CHAPTER 15 Viewing Photos Did You Know If you or your friends have a digital camera that uses SD memory cards you can insert the cards into the expansion slot and view the photos on your handheld Zire 31 Handheld Viewing photos You can view photos in the following ways Thumbnail View miniature preview versions of your photos List View names and dates of photos on your handheld or an expansion c
233. ormation Support Information If you re having problems e Using ShortCuts to quickly enter text phrases with customization or with anying dies otryouf Photos Copying photos to your handheld or an expansion card handheld go to Privacy Keeping information private by locking your handheld with a password www palmOne com support zire31 Categories Creating categories so you can organize your applications and information World Clock Viewing the date and time in other cities Zire 31 Handheld 333 CHAPTER 21 Managing Clock Settings In this chapter Checking the current date and time Setting the primary location Choosing secondary locations for other time zones Modifying the locations list Setting the alarm clock Changing the clock display Related topics Zire 31 Handheld Forget your watch Or just forget to reset it when you landed in Toronto Neither matters as long as you have your handheld Not only can you rely on it for the correct time you can even set an alarm so you don t miss that early flight back home Benefits of World Clock e Always have the correct time no matter where you are e No need to carry a separate alarm clock 334 CHAPTER 21 Managing Clock Settings Checking the current date and time There are several ways to easily check the date and time e When your handheld is on e Tap the Home icon and then select the World Clock icon O
234. orner of your screen If the icon is not there turn it on by clicking Start and then selecting Programs Navigate to the Palm Desktop software program group and select HotSync Manager 72 Tip If you need help with synchronizing see I can t synchronize my handheld with my computer Tip View the HotSync log to see what applications were successfully synchronized and whether any problems took place during synchronization Go to the Home screen on your handheld and select HotSync and then select Log or click the HotSync Manager icon on your computer and then click View Log If any problems occurred during synchronization a message appears on your computer screen asking if you want to view the log Zire 31 Handheld Synchronizing Your Handheld with Your Computer Synchronizing with a cable 1 Prepare your handheld a Connect the HotSync cable to the USB port on your computer and then insert the other end into the mini USB connector on your handheld Make sure your handheld is on Synchronize your handheld with your computer a b Tap HotSync When synchronization is complete a message appears at the top of your handheld screen and you can disconnect your handheld from the cable Be patient synchronization may take up to a few minutes b Done 73 Before You Begin Your computer must have an enabled IR port and driver or have an
235. ors 151 time zones 341 untimed events 127 World Clock 345 character entry 42 43 50 54 109 character searches 38 charging battery 347 356 357 charging handhelds 4 21 315 chat rooms xv check boxes 24 checking space on handheld 274 checkmarks 24 Choose Date command 158 choosing alarm sounds 344 alternate stroke shapes 306 available options 24 clock display options 345 communications protocol 326 connections 319 322 currency options 196 197 198 information 19 65 Internet Service Providers ISPs 322 items in lists 35 menu commands 31 32 33 37 music 213 215 384 photo albums 226 227 228 234 security levels 250 synchronization settings 72 city preferences 299 cleaning your handheld 347 clear button Calculator 190 clear entry button Calculator 190 Clear Note command 180 clearing Note Pad screens 180 clock 22 137 298 300 343 See also World Clock clock display options 345 Clock icon 22 335 Color Theme Preferences screen 295 color coding appointments 125 133 colors applying to notes 181 changing screen 295 changing text 151 setting background 295 comma delimited files 60 command buttons 23 24 command equivalents Graffiti 2 32 49 command letters 32 Command mode 32 Command strokes 32 33 Command toolbar 33 commands 31 32 33 37 See also menus comma separated files 95 communication speed 316 317 320 communications protocols 326 compact discs CDs 209 completed tasks 165 166 167 169 Com
236. ortCut open ShortCuts Preferences and select the ShortCut Tap Delete tap Yes and then tap Done Zire 31 Handheld Customizing Your Handheld Changing ShortCuts After you create a ShortCut you can modify it at any time 1 Open ShortCuts Preferences Preferences ShortCuts br Breakfast a Go to the Home O screen di Dinner ds Date Stamp dts Date and Time Stamp b Select Prefs ER me Meeting c Select Shortcuts ts Time Stamp Edit the ShortCut a Select the ShortCut you want to change b Tap Edit c Make your changes d Select OK and then select Done y Done 309 we Key Term Digitizer Another name for your handheld s screen and the internal circuitry that enables it to respond appropriately to taps Tip If your screen is not responding to taps use the navigator to open Digitizer Preferences Key Term Calibration The process of aligning your handheld s touch sensitive screen so that when you tap an element on the screen your handheld detects exactly what you want it to do Zire 31 Handheld Customizing Your Handheld Correcting problems with tapping Is your Screen not responding to taps Are you getting unexpected results when you tap For example when you tap the number keyboard icon does the Find dialog box open instead If this happens it s time to align the screen 1 Open Digitizer Preferences Preferences Tap the t
237. os 233 synchronization settings 92 94 tasks 158 166 167 schedules 123 143 151 298 See also appointments calendar scheduling appointments 124 125 backup and synchronization 71 events 124 126 153 reminders 111 124 repeating tasks 160 162 untimed events 127 scheduling conflicts 123 398 screen See also Home screen adding photos as backgrounds 151 291 adjusting brightness 22 292 294 356 aligning 310 blank 357 caring for 347 caution for writing on 21 changing colors of 295 changing fonts for 292 293 clearing 180 displayed 19 frozen 21 348 349 357 inserting selection highlight 34 maintaining 347 moving through 19 23 33 not responding 21 overview 22 setting input area for 304 writing areas on 19 42 44 48 scripts 331 scroll bar 24 scrolling accelerating 35 application categories 34 from screen to screen 24 letter selection versus 30 list screens 35 menu lists 37 record screens 35 to dates 124 SD memory cards 98 205 226 SDIO accessories 98 SDIO expansion cards 98 searching for information 23 38 117 Zire 31 Handheld secondary locations 339 342 345 Secure Digital input output SDIO 98 security 322 security levels 250 security options 250 applications 39 calendar 156 contacts 122 memos 178 notes 188 tasks 171 Security Preferences dialog box changing passwords 255 creating passwords 254 deleting passwords 257 258 locking handhelds 260 262 312 masking private entries 252 Select a
238. ost Password in Security Preferences and tap in the password box to remove the password and delete all private records 2 Synchronize your handheld with your computer again Zire 31 Handheld 369 CHAPTER 23 Common Questions I forgot the password and my handheld is locked First use the password hint to try to remember the password If this doesn t help or if you do not have a password hint you must perform a hard reset to continue using your handheld Sharing can t beam information to another handheld or other device NOTE Depending on the receiving handheld model not all information may be sent correctly e If you are beaming to another Palm OS handheld confirm that your handheld and the other handheld are 4 to 39 inches approximately ten centimeters to one meter apart and that the path between the two handhelds is clear of obstacles Beaming distances to other devices with an IR port may be different e Move your handheld closer to the receiving device e Make sure the receiving device has beam receive enabled e Perform a soft reset on both your handheld and the receiving device When someone beams information to my handheld it doesn t receive the info e If you are receiving info from another Palm OS handheld confirm that your handheld and the other handheld are 4 to 39 inches approximately ten centimeters to one meter apart and that the path between the two handhelds is clear of obstacl
239. our Handheld with Your Computer for more information Find icon Opens the Find dialog box where you can search for information See Finding information for more details Letter keyboard Opens the alphabetic keyboard See Entering information with the icon onscreen keyboard for details Number Opens the numeric keyboard See Entering information with the keyboard icon onscreen keyboard for details Application controls Key Term Previous next arrows Slider The solid area on the scroll bar The slider moves to indicate the Tips icon Event Details i E Time relative position within Date Entry box the entry or list Alarmi Location Tip Category y Unfiled Pick list You can also use the Scroll bar Repeat v None navigator to select an Private O Check box item from a pick list and COK Cancel Delete to select some command buttons Command button Previous next Tap the left and right arrows to view the previous and next entry arrows where up and down arrows appear tap them to view the previous and next screens of information Zire 31 Handheld 23 CHAPTER 2 Exploring Your Handheld Scroll bar Drag the slider or tap the top or bottom arrow to scroll the display one line at a time To scroll to the previous screen tap the scroll bar just above the slider To scroll to the next screen tap the scroll bar just below the slider Command button Tap a button such as OK Cance
240. out a procedure step A procedure or text that applies to one platform only In most cases if you see one heading check the following or preceding sections for the other Sometimes there is no Mac counterpart for a Windows procedure or text this feature is not available to Mac users xiv Links Links appear as underlined words in sidebars and other places throughout this guide In this chapter Links on the first page of each chapter that send you to a specific section Related topics Links that send you to other topics in this guide to learn about more things you can do with an application or feature Sidebars Before You Begin Things you must complete before you can do the steps described in a procedure or group of procedures Tip A suggestion on how to use a feature more fully a shortcut a pointer to a related feature Did You Know An interesting fact about the topic being described may include a link to more information gt gt Key Term A technical term related to the topic being described The term may appear in this guide or only on your handheld My Handheld A pointer to a web site where you can obtain general information about your handheld and learn the latest tips tricks and more Support A pointer to a web site where you can find help if you experience problems with a specific feature or with your handheld Zire 31 Handheld xv Tips for viewing this guide in Adobe Acrobat Reader
241. photos and music and more Zire 31 Handheld Insert the CD into your computer NOTE You need administrator rights to install Palm Desktop software on a computer running Windows 2000 XP or Mac OS X WINDOWS ONLY Follow the onscreen instructions If you re upgrading select the username that you assigned to your old handheld MAC ONLY a Double click the CD icon and then double click the Palm Desktop Installer icon b Follow the onscreen instructions If you re upgrading select the username that you assigned to your old handheld During installation you re asked to connect your computer to your handheld See Step 4 CHAPTER 1 Tip If the Select User dialog box appears during synchronization select the username of the handheld you want to synchronize and click OK Key Term Third party application A software program that runs on a Palm OS handheld but is not created or supported by palmOne Inc Tip If you have problems with your new handheld after you synchronize you may need to update your third party applications Zire 31 Handheld Setting Up Your Handheld and Your Computer Step 4 Connecting your handheld to your computer In this step you connect your handheld to your computer and synchronize for the first time Synchronizing simply means that any information you enter in one place your handheld or computer is automatically updated in the other IMPORTANT Be
242. press Day View check box 151 Zire 31 Handheld computers backing up system information for 71 connecting to 319 copying information to 247 copying photos from 224 entering information with 56 entering network information for 79 managing schedules from 155 overwriting information on 91 93 preinstalled software for 26 removing Palm Desktop software 285 synchronization options for 86 88 synchronizing handheld with 69 70 71 72 84 366 transferring files from 26 transferring music from 206 209 updating information from 91 93 Conduit Settings command 14 conduits 27 89 conference calls 132 conferences 131 confirmation messages 186 confirmation tones 99 conflicting events 151 conformity declaration 377 connecting headsets 311 to dial in servers 322 to Internet 316 322 324 to networks 72 78 83 319 321 324 to other devices 316 319 to personal computers 8 21 319 to power adapter 21 315 to power sources 356 357 Connection pick list 322 Connection Preferences screen 316 318 connection settings 316 320 connections adding login scripts for 328 creating 318 deleting 318 disconnecting HotSync cable 75 dropping 326 ending 324 establishing 324 331 losing 357 precautions for 348 379 selecting 319 322 setting flow control for 320 synchronizing with 72 78 83 conserving power 294 313 356 Contact Details dialog box 119 Contact Edit screen 112 114 contacts See also Contracts application adding 63 109 112
243. private IMPORTANT Be sure to synchronize your handheld before and after this procedure so you can restore any private entries that were deleted along with the password 1 Open Security a Go to the Home screen b Select Prefs Pay c Select Security 2 Delete the forgotten password a Tap the Password box b Tap Lost Password c Select Yes Y Continued Preferences Security Password Password box Current Privacy v Show Private Records Password Q Please enter your password 258 CHAPTER 17 Keeping Your Information Private 3 Do one of the following and then select Done e Enter a new password and hint and then select OK e If you don t want to create a new password tap Unassign or Cancel 4 Synchronize your handheld with your computer to restore any private entries that were deleted y Done Locking your handheld Before You Begin Protect the entire contents of your handheld whether marked private or not by using your To use the locking feature password to lock your handheld You can set your handheld to lock automatically or you can lock you must first create a it manually Se ey to your IMPORTANT Ifyou lock your handheld you must enter the exact password to unlock it If you forget the password your handheld will show you the hint you entered to help you remember the password If you still cannot remember the password you must do a hard reset
244. r adapter 21 347 357 Power button 19 power button 5 19 power connector 21 power consumption options 314 power preferences 313 315 Power Preferences screen 314 powerOne Calculator 27 power saving settings 314 315 PRC applications 331 precautions 348 356 379 predefined service profiles 325 preferences 289 333 Preferences command 153 Prefs icon 25 preinstalled applications 25 284 prerequisites xv preset connections 316 318 preset delays 261 preset formats 302 previous arrow 23 Previous View icon Acrobat Reader xvi Previous View icon Adobe Reader xvi primary location 336 337 342 345 Primary PC Setup command 79 printing expense reports 25 online documentation xvi prioritizing tasks 158 169 privacy FAGs 369 privacy levels 252 Zire 31 Handheld privacy settings applications 39 calendar 156 changing 138 contacts 122 information 250 memos 178 notes 188 tasks 171 Private check box 251 profiles 11 16 programs See software applications Prompt command 330 prompts 329 protecting information 71 98 249 251 259 protecting your handheld 347 punctuation marks 43 46 Punctuation Shift indicator 50 Punctuation Shift stroke 50 305 Purge Categories dialog box 201 Purge command 142 167 201 Purge dialog box 142 167 purging items 358 Q quarterly tasks 162 Query DNS check box 326 questions and answers 354 Quick Install icon 206 279 Quick Install software 26 70 278 364 Quick Install window 2
245. r battery drains and you don t recharge it for an extended period of time you can lose all the information on your handheld If this happens recharge your handheld and then synchronize it with your computer All of the applications and information from your last synchronization are transferred to your handheld CHAPTER 1 Before You Begin Be sure to fully charge your handheld as described in Step 1 Tip After you set up your handheld go to the Quick Tour to learn the basics Zire 31 Handheld Setting Up Your Handheld and Your Computer Step 2 Turning on your handheld for the first time 1 Press the power button to turn iton Power button amp OPTIONAL Unplug the power adapter from your handheld Slide the stylus out of the slot Hold the stylus as you would hold a pen and follow the onscreen instructions to set up your handheld 4 Done CHAPTER 1 Setting Up Your Handheld and Your Computer Step 3 Installing your software Before You Begin Set up a profile if you 1 want to install the same set of information on several handhelds Did You Know When you upgrade 2 there s no need to delete the old desktop software first When you install the new Palm Desktop software all of your information transfers automatically to the new software Tip Take the interactive tutorial on the CD to learn how to create an appointment set up your handheld s features for
246. r handheld tap Songs to view a list of the songs available for you to play The songs you just transferred are at the bottom of the list Zire 31 Handheld Cont d d Inthe Add Clips window select the songs you want to add and then click Add Clips Add Clips Add Clips Select the clips to be added then click the Add Clips button below D AllMedia a 3 Audio amp All Q Artist Album Ed Genre E10 Artist Album amp Video Streaming Clips Search Library By Playlists JB AutoPlaylists Select All Clips Browse e Click Close The tracks you selected should now say Ready To Transfer 5 Transfer the selected songs to your expansion card a Be sure your handheld is on that you have an expansion card in the expansion slot and that RealOne Mobile Player is open if itis a green Connected light appears in the lower left corner of the RealOne Player window on your computer b In the toolbar below the Connected light click Transfer When the transfer is complete the tracks you selected should say On Device IMPORTANT Do not tap the HotSync icon RealOne Player is transferring the files so there s no need to do anything b Done CHAPTER 14 Listening to Music Playing music on your handheld Tip If RealOne Mobile Player 1 reaches the preset period of inactivity before you exit the application the screen turns off and the 2 musi
247. r icon in the taskbar in the lower right corner of your screen and then click Exit To start HotSync Cancel Anni Help Always available HotSync Manager runs automatically every time you initiate synchronization on your handheld Manager when you want Available only when the Palm Desktop software is running You must open to synchronize click Start Palm Desktop software in order for HotSync Manager to run and then select Programs Navigate to Manual You must manually turn HotSync Manager on each time you want the Palm Desktop your computer to respond to a synchronization request software program group and select HotSync Manager 3 Click OK Note that if you turn HotSync Manager on it y Done stays on until you turn off your computer Zire 31 Handheld 87 Synchronizing Your Handheld with Your Computer Setting synchronization options MAC ONLY 1 Open the synchronization options screen a Double click the HotSync Manager icon in the Palm folder b Click the HotSync Controls tab 2 Select the synchronization options you want 090c HotSync Software Setup f Hotsyne Controis Connection Settings 69 HotSync Enabled O Disabled Status HotSync software is enabled To disable the HotSync software click the Disabled jio button above Listening on USB and PalmConnect P HotSync Options F Enable HotSync software at system startup C Show more detail in HotSync Log
248. rd and then click OK Y Continued Zire 31 Handheld 206 CHAPTER 14 Listening to Music 3 Synchronize your handheld with your computer NOTE Be patient transferring music to an expansion card can take several minutes Before You Begin 4 Done Mac Install the RealOne Player application on your handheld MAC ONLY Tip You can also use a card reader accessory sold 1 separately to transfer M P3 files from your computer to your expansion card Create an SD_Audio folder in the root directory on the card and store your MP3 files in this folder 2 Prepare your computer and your handheld a Connect your handheld to your computer with the HotSync cable b Insert an expansion card into your handheld Select the MP3 files you want to transfer Tip In Mac OS X you can make the Send To Handheld a Drag and drop the MP3 files onto the Send To Handheld droplet in the Palm folder droplet a permanent part b In the Send To Handheld dialog box select your of your desktop by username and click OK dragging the droplet to the Dock Then simply drag N Continued songs and other files you want to transfer to your handheld onto the droplet in the Dock Zire 31 Handheld 207 CHAPTER 14 Listening to Music 3 Synchronize your handheld with your computer NOTE Be patient transferring music to an expansion card can take several minutes 4 Done Zire 31 Handheld 208
249. re Product Family palmOne Inc Tested to Comply 400 N McCarthy Blvd Milpitas California 95035 FC WISE STANASUS United States of America 408 503 7500 FOR HOME OR OFFICE USE Zire 31 Handheld 376 Canadian ICES 003 Statement This Class B digital apparatus meets all requirements of the Canadian Interference Causing Equipment Regulations Cet appareil num rique de la classe B respecte toutes les exigences du R glement sur le mat riel brouilleur du Canada CE CE Compliance Statement This product was tested by palmOne Inc and found to comply with all the requirements of the EMC Directive 89 336 EEC as amended Declaration of Conformity palmOne Inc Declares the Product Handheld PDA amp HotSync cable Model Name Number Zire 31 Manufacturer s Name palmOne Manufacturer s Address 400 N McCarthy Blvd Milpitas 95035 5112 Conforms with the following specifications e EN 55024 1998 Emissions amp Immunity e EN55022 1998 CISPR 22 1997 Class B Radiated and Conducted Emissions e IEC 61000 4 2 A1 1998 01 ESD Immunity 4kV Contact and 8kV Air Discharge e IEC 61000 4 3 1995 RF Immunity 80 1000M Hz 3V M 1kHz 80 A M e ENV 50204 1996 RF Immunity 895 905M Hz 3V m 200Hz 50 AM e IEC 61000 4 4 1995 EFT Immunity 1kV on AC port 5 50nSec 5kHs Rep Freq IEC 61000 4 5 1995 Surge Immunity 1 2 50uSec 2kV peak Common Mode 1kV peak Differential Mode Zire 31 Handheld 377 Zire
250. rning to 34 selecting applications on 25 34 viewing application list for 25 hosts 326 HotSync cable 319 connecting to networks with 78 connecting to PCs with 8 21 disconnecting 73 75 361 reconnecting 75 synchronizing with 72 73 79 HotSync icon 22 23 296 HotSync log 73 HotSync Manager infrared option missing 365 not responding 363 restoring information from 351 starting 87 synchronizing and 72 turning off 87 HotSync Manager icon 72 361 HotSync menu 282 HotSync Online Troubleshooting Guide 361 HotSync software 25 72 how to information xiv l ICES Statement 377 icons 22 25 33 290 296 358 idle timeouts 326 image files 224 278 images See photos importing contacts 122 information 12 60 95 incompatible applications 371 incorrect dates and time 358 Info command 274 Info dialog box 274 information accessing 33 250 backing up 8 26 71 98 beaming 242 246 categorizing 264 268 caution for hard resets and 350 changing 65 changing categories for 269 combining in different categories 266 copying and pasting 66 creating user specific 11 16 defining abbreviations for 307 308 deleting 36 62 67 106 259 358 displaying 19 23 duplicating 116 entering 21 40 41 70 304 312 importing 60 95 importing to profiles 12 keeping private 249 251 losing xiv 5 71 356 managing 26 moving through 19 not finding 360 organizing 39 264 password protecting 253 254 255 257 receiving from outsi
251. rotect information if your handheld is misplaced e Hide private information e Unlock your handheld using only one hand 249 CHAPTER 17 Keeping Your Information Private Choosing a security level There are a variety of security levels available for your handheld Choose the level that provides the best mix of security and convenience Activating no security features All entries are accessible to anyone who has your handheld This includes entries that are marked private but are not masked or hidden Masking private entries without creating a password Masked entries are displayed when selected Hiding private entries and creating a password Private entries are displayed when the password is entered This is the highest level of security Zire 31 Handheld 250 CHAPTER 17 Keeping Your Information Private Marking information as private Marking an entry as private is the first step in protecting your info 1 Open an application 2 Create a new entry or select the entry that you want to make private 3 Mark it as private a For existing Contacts tap Edit b Tap Details c Tap the Private check box d Select OK e In Contacts and Memos select Done Ry Done Zire 31 Handheld Contact Details i Show in List Y Mobile Category Personal Private M Private check box OR Cre Cee E 251 CHAPTER 17 Zire 31 Handheld Keeping Your Information Private Setting
252. ry 34 Moving Around in Applications Moving around list screens In list screens use the navigator to select and move between entries such as a note memo contact or photo Up or Down Scrolls an entire screen of entries as long as there s nothing highlighted Hold down to 1 Welcome to Note Pad accelerate the scrolling A Groceries DO Select Inserts the selection highlight When the oai selection highlight is present Upor Down Scrolls to the previous or next entry Select Displays the selected entry Left Removes the selection highlight Moving around record screens In record screens use the navigator to scroll within the current entry or between entries Up or Down Scrolls within the current entry Right or Left Scrolls to the previous or next entry not available in Contacts Select Returns to the list screen Zire 31 Handheld 35 Zire 31 Handheld Moving Around in Applications Moving around dialog boxes Dialog boxes appear when you select a button or option that requires you to provide additional information In dialog boxes use the navigator to select a button Select Activates a button and then closes the dialog box The number of buttons in the S rt by Manual dialog box determines which button Select Alari Sound v Alarm activates M Confirm note delete NotePadPreferences One button Activates that button Two or more buttons Activates the action button
253. ry card with playlists or choose New to create a playlist Done Remove Add a Enter a name for the playlist Y Continued 214 CHAPTER 14 Listening to Music Tip To quickly select all the songs in the list tap Select All To quickly unselect all the songs tap Select None Zire 31 Handheld 4 Add songs to the playlist a Tap Add b Select the check box next to the songs you want to include on the playlist c Tap Done Put the songs in the order you want to hear them a Tap asong you want to move b Tap the up or down arrow to move the song up or down one slot c Repeat this process until the songs are in the right order d Tap Done Tap Done and then tap Done again y Done Add Songs to Playlist M Electric Angel Awakening M Electric Angel Falling Angel M Electric Angel Gather The Women O Electric Angel I Believe M Electric Angel Through The Mist Edit Playlist Electric Angel Awakening Electric Angel Gather The Women Electric Angel Through The Mist Up arrow Done Remove Add a Down arrow 215 CHAPTER 14 Listening to Music Playing songs from a playlist 1 On your handheld go to the Home O screen and select RealOne 2 Select a song from a playlist Electric Angel Electric Angel Awakening a Tap Playl ists Electric Angel Falling Angel Electric Angel Gather The Women i Electr
254. s c Select Info on the App menu View space info and version numbers Pick list a Tap the Device pick list and select one of these options Handheld Get information about applications stored on your handheld Expansion card name Get information about applications stored on your expansion card Y Continued Device v Handheld Free Space 14 8M of 15M Address Calendar Connection Contacts Date Book Expense Memo Pad Sie 274 CHAPTER 19 Installing and Removing Applications Cont d b Tap one of the following options and then select Done Version Displays the version numbers of all of your applications Size Shows how much space each application occupies The bar at the top shows the total space currently in use on your handheld or expansion card Records Shows the number of records in an application b Done Zire 31 Handheld 275 CHAPTER 19 Installing and Removing Applications Installing the additional software from the CD Your handheld comes with many applications that are already installed and ready to use The CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun You can install these applications at any time Did You Know WINDOWS ONLY Addit is a handheld based catalog of some of the best software 1 Insert the CD into your computer applications available for your handheld Install Addit from the CD and use i
255. s desktop Zire 31 Handheld 221 CHAPTER 14 Listening to Music Related topics My Handheld Click the link below to learn about these related topics Make your handheld uniquely yours For great tips software accessories a e Inserting and removing expansion cards and more visit e Naming expansion cards www palmOne com oe myzire31 e Viewing the contents of a card Installing e Installing the RealOne software on your handheld and computer Support and If you re having problems Removi e Using Palm Quick Install and the Send To Handheld droplet with RealOne Mobile Player or RealOne Player on your computer go to Wwww realone com Common Answers to frequently asked questions about RealOne Mobile Player Questions Zire 31 Handheld 222 CHAPTER 15 Viewing Photos In this chapter Copying photos to your handheld Viewing photos Rotating a photo Viewing and editing photo details Organizing photos Copying a photo Deleting a photo Working with Photos on your com Related topics Zire 31 Handheld A picture may be worth a thousand words but what happens when you have a thousand pictures that you are trying to keep organized Or maybe just a few that are so meaningful that you want to have instant access to them at any time Solve both problems with palmOne Photos which features easy viewing and organization of photos You can keep your f
256. s 321 Setting up a Service profile oe ee ceeeeseeeeeeneeeeseeeaeeeaeeseeeteeeeeeeeees 321 Connecting to YOU SCPViCO oe eeeeeceeeeeeeeceeeeeeeeaeeeaeeeaeeseeeeteeeteneseeeeees 324 Adding details to a service profile 00 ee cceeeeeeeeeeeeeeeeteeeeeeeeneeenees 325 Deleting a Service Profile cee eee cesecesecseeeeeeeeeeaeeteeeeteeeteeeeteeeees 327 Creating lOGIN SCriptS ssid sccondedcsoerecticcwessssatreest venseeecateacteneuerdencvcegene 328 Adding plug in Applications oo cece cece eeeeeeeeeeteeeeeeeeeeeeeeeeeeeenees 331 Related TOPICS irrt tseoid cgaesuien saestdek sanensoed aa E Er EN aaa 333 Chapter 21 Managing Clock Settings ssssssssssnnnnnnnnnnnnnnnnnn 334 Checking the current date and time ssssssssssesssssssssresrrssrtsrnerenernsrnesnnnnes 335 Setting the primary location sssssesssssssssrrsrssrssnnesnsrnnrenernntnsrsnnenorensnnntns 336 Setting the date and time for the primary location sessen 337 Choosing secondary locations for other time ZONES s es 339 Zire 31 Handheld xi Modifying the locations liSts sciisc cseasdessecderesdecdisnveeeccsteeasesedtievsenetenyee 340 Adding new LOCATIONS 0 eeeeceeeeceteceeee cee eect teeeeteeeseaeeseaeseaaesaeenaeeenaes 340 Deleting amp locatio sarissa ia oaa 342 Setting the alarm ClOCK s sssssssssesssesessrnssnssnrssnesnstnnnsnstnntenesnnnnnrsnnenorensennens 343 Responding to the alarm Clocks 344 Changing the clock display 0 0 cecce eee eee ee eeee eee eeeeteee
257. s updated on your handheld during synchronization If information has been changed on your handheld it will be replaced by the information from your computer and you will lose the changes you made on your handheld Handheld overwrites Desktop Information that has been changed on your handheld is updated on your computer during synchronization If information has been changed on your computer it will be replaced by the information from your handheld and you will lose the changes you made on your computer Do Nothing No synchronization occurs so any changes made on either your handheld or your computer are not updated in the other location Y Continued 91 Zire 31 Handheld Synchronizing Your Handheld with Your Computer MAC ONLY 1 To use the option you select on an ongoing basis select the Set as default check box If you do not select this box the option you select applies only the next time you synchronize Thereafter information is updated according to the default setting Synchronize the files Click OK and then click Done y Done Select the application you want to customize a Double click the Palm Desktop icon gy in the Palm folder b From the HotSync menu select Conduit Settings c From the User pop up menu select the appropriate username d Select an application e Click Conduit Settings Y Continued 92 ab or Tip You should generally keep the default setting Synchronize the fil
258. screen Be patient synchronization may take up to a few minutes b Done Zire 31 Handheld 77 Before You Begin The following setup must be done before you can synchronize over a network e Your computer must have TCP IP installed e Your company s network system and its remote access server must support TCP IP e You must have a remote access account Check with your system administrator for assistance To synchronize by dialing in to anetwork you must also have a mobile phone sold separately that you can use as a modem to dial in to the network or an attachable modem accessory sold separately Zire 31 Handheld Synchronizing Your Handheld with Your Computer Synchronizing over a network WINDOWS ONLY You can synchronize over your company s network by dialing in to a network or by connecting to any computer on the network using a cable or your handheld s IR port Use network synchronization if you are not close enough to your computer to synchronize directly using a cable or the IR port IMPORTANT The first time you synchronize you must use the cable or infrared communication After that you can synchronize over a network Synchronizing by dialing in to a network 1 Prepare your computer for network synchronization a Click the HotSync Manager icon G in the taskbar in the lower right corner of your screen b Select Network c Click the HotSync Manager icon again a
259. sic files and play them on your handheld Benefits of RealOne Mobile Player e Listen to songs in the popular MP3 format e No separate MP3 CD or mini disc player required e Carry tiny expansion cards instead of CDs e Be your own DJ CHAPTER 14 Listening to Music Transferring MP3 files to an expansion card Before You Begin The RealOne software that comes with your handheld is compatible with the popular MP3 audio Windows Install the file format If your MP3 files are already on your computer s hard drive you need to transfer them RealOne Player to an expansion card to listen to them on your handheld application on your handheld and your VINDOWS ONLY computer Tip 1 Prepare your computer and your handheld You can also use a card reader accessory sold a Connect your handheld to your computer with the HotSync cable separately to transfer f MP3 files from your b Insert an expansion card into your handheld computer to your expansion card Create an SD Audio folder in the 2 root directory of the card and store your MP3 files a From My Computer or Windows Explorer in this folder select the MP3 files you want to transfer Select the MP3 files you want to transfer b Drag and drop the file s or folder onto the palmOne Quick Install icon on the Windows desktop c When the confirmation dialog box appears confirm your username the file name and the destination ca
260. ss 123 Scheduling events cceecceecsseccssscesssssceseseecssaeseseeeeesesuecsseesecesaeessnaeesseaess 124 Scheduling an appointmiernt s iioicsnisisst uins annosta 124 Scheduling an event without a start time ssssesseeserreerrerrrrren 126 Scheduling a repeating event standard interval s es 128 Scheduling a repeating event unusual interval s es 129 Scheduling an event that is longer than a day sessen 131 Entering a location or a note for an event eeeeeeeeeeeeeeeteeeeteeeeees 132 Color coding your SCNECUIC ccceeeeeeeeeeseeeeeeeeeeeteeeeeeeeteaeeeaeeesanenaaee 133 Selecting yo r COlOr COGES ooo eeeeesceseceeecceeeeeeeeaeeeseecaaeeeaeeseneeeaeeeeetenes 133 Assigning a color code to an event 0 eeeeeeeceeeeeeeeeeeeeeeeaeeeeeteaeeneees 136 Setting A ARI aige aia aaas eae E aaie dete a aa aa Ea ra aa 137 Rescheduling an event ssssssssssessessessisssrsrierensrnstsrnstnerntstnetensnnrenerensnnns 138 Deleting Events ananena aiaa aE aa EEE a EREET 140 Deleting a specific event sissioni iieii niidi iaa 140 Deleting all your old events sssssessssssssresssssrrssrnrrnsrrnreneresenneensn 142 Checking your schedule sssssssessesssssesssnesrsernsessnntnssnstnerensnnestnetnnennnennen 143 Viewing your appointments and tasks together seeseeerseen 143 Viewing your daily schedule sssssssssssssssssrsssssrrsrissesssnnssnssnsrnnsenssn 145 Viewing your weekly schedule sssssssssssssssssssssrssrnnrssrnsenss
261. st as lt Last name gt lt irst name gt Copy Zire 31 Handheld 116 CHAPTER 7 Managing Your Contacts Locating a contact on your list Tip You can also press Right 1 FE on the navigator or tap Press the Contacts application button the Quick Look Up icon at the top of the screen to open the Quick Look Up 2 line Press Up and Down Search for the contact 302 555 9512M to select the letter of the a Tap the Look Up line at the ita J T jtm jtm com name you want in each bottom of the screen and g Nguyen Mai 555 3434W box and press Right to enter the first letter of the Nosuch Don donn example com j Sanagala Srivinas 954 555 1234 H move to the next box hame yol wantta tind Speier Lane 831 555 7534M 650 555 9278 W Did You Know b Enter the second letter of the Seeker The Phone Looku name and so on until you Venkat Raja raja anyisp com can easily scroll to the contact feature lets you add contact information directly into certain other applications on your handheld For example 3 you can add a name and phone number to a y Done memo or task you want Select the contact to open it Zire 31 Handheld 117 CHAPTER 7 Managing Your Contacts Deleting a contact Tip You never know when 1 re a you re going to need to Press the Contacts application button look up an old business associate If you save an archive copy of your 2 Open the Delete Contact d
262. stall software 26 70 278 364 parts handheld 2 Password screen 254 passwords changing 255 creating 254 259 deleting 257 258 entering 322 325 forgetting 258 locking handhelds with 259 312 losing 259 omitting 322 overview 253 requiring 255 security options for 250 tracking 27 troubleshooting 369 Paste command 66 Paste icon 33 pasting information 66 191 patches 284 PCs See personal computers PDAs 18 pen 181 294 Pen selector 180 pen widths 180 percentage button Calculator 190 performance 347 period character 305 peripheral devices 20 personal computers backing up system information for 71 connecting to 8 21 319 copying information to 247 copying photos from 224 entering information with 56 entering network information for 79 managing schedules from 155 overwriting information on 91 93 preinstalled software for 26 removing Palm Desktop software 285 synchronization options for 86 88 synchronizing handheld with 69 70 71 72 84 366 transferring files from 26 transferring music from 206 209 personal digital assistants PDAs 18 personal information 253 personalizing contact information 114 personalizing handheld 1 17 phone drivers 316 Phone Lookup 63 117 phone numbers 63 113 117 179 265 325 phone settings 322 phones 316 319 321 See also conference calls photo albums adding photos 224 234 Zire 31 Handheld creating 233 deleting 233 moving photos between 232 235 organizing photos i
263. suring the information is available if you need it in the future You can restore individual entries or an entire archive file to the related application in your desktop software The Palm Desktop online Help and the Microsoft Outlook online Help have lots of info about how to restore archived files Refer to these Help files for details 62 CHAPTER 4 Entering Information Entering info from Contacts into another application Having lunch with someone whose info you have in Contacts Use Phone Lookup to quickly enter their name and phone number into the appointment you create in Calendar This feature is available in Calendar Memos Tasks and Expense 1 Open an entry a Open an application b Select an entry or tap New In Expense only Tap Details and then tap Attendees 2 Add the Contact from Phone Lookup a Tap where you want to enter the Contact b Open the menus c Select Options and then select Phone Lookup Y Continued Zire 31 Handheld 63 CHAPTER 4 Entering Information Cont d d Select the contact and then select Add rene lt siMpgw TlF s gt Anderson Mark 415 555 9308M SUD Re ac ae 909 555 9702 W 9 00 203 555 9820 M 10 00 650 555 3970 W 11 00 650 555 9984 H 12 00 oK 6 200 Veddi Maria 555 3 00 Venkat Raj 555 400 A Westman Paul 650 555 6692 H o i PEE EEE ES ES E E Look Up 3 amp OPTIONAL To add another contact repeat step 2 4 Done The name
264. t corner of the Home screen and select All You may need to scroll down a bit but you should now see an icon for each of the applications on your handheld e Some of the applications that come with your handheld are not preinstalled You need to install these extra applications from the CD Zire 31 Handheld 358 CHAPTER 23 Common Questions Zire 31 Handheld e If you have an expansion card inserted in the expansion slot on your handheld the application you want may be installed on the card instead of on your handheld To view the applications installed on the card tap the pick list in the upper right corner of the Home screen and select the expansion card s name from the list Entering information My handheld doesn t respond to taps correctly If your handheld is not responding to taps correctly you need to align the screen When I tap the Menu icon nothing happens e Align the screen and try tapping the Menu icon again e If nothing happens you may be in an application or screen that does not use menus Switch to a different application and try tapping the Menu icon If it works in the second application then the first does not use menus e If the Menu icon does not respond to taps in the second application try aligning the screen again I can t get my handheld to recognize my handwriting For your handheld to recognize handwriting input with the stylus you need to use Graffiti 2 writing Use th
265. t the repeat interval a Tap Details Alarm O b Tap the Repeat pick list and Location select how often the event Category Unfiled repeats Daily until Every week Repeat Every week Every other week Every month Private O or Every year NOTE if you select Daily a dialog box appears for you to select the end date c Select OK y Done 128 CHAPTER 8 Managing Your Calendar Scheduling a repeating event unusual interval Some events don t fit neatly into the preset repeat intervals so you need to set up your own repeat intervals For example set aside time for a trip to the gym every other day schedule a class that meets on the 1st Wednesday of each month or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November Zire 31 Handheld 1 2 EE Press the Calendar application button Enter the event you want to repeat and then tap the event description Open the Change Repeat dialog box a Tap Details b Tap the Repeat pick list and select Other Change Repeat i Time None Day Week DUIN Date z Every Alarm Endon w NoEnd Date Location Nowe Repeat by Category Daily until Repeat Every week The 4th Thursday of every 12th Every other week month Private Eyery month 129 CHAPTER 8 Managing Your Calendar Tip To enter holidays such as 4 Labor Day or Thanksgiving tap Month
266. t to easily find an application such as anew 2 game or business 3 4 On the Discover Your Handheld screen click Add software to your handheld application Download a Follow the onscreen instructions to install the applications you want to install trial version of the application the next time you synchronize If you like it Addit makes it easy to buy it with just one tap of the stylus Synchronize your handheld with your computer b Done Zire 31 Handheld 276 CHAPTER 19 Installing and Removing Applications MAC ONLY 1 Insert the CD into your computer Double click the Essential Software folder Install the applications you want to install A W N Synchronize your handheld with your computer 4 Done Zire 31 Handheld 277 CHAPTER 19 Installing and Removing Applications Installing other applications and files You can also install applications and files on your handheld that did not come on the CD For any files that you install there must be an application on your handheld that can read these files For example you can view photos only if you have an application such as palmOne Photos on your handheld Did You Know Mosthandheld application files have the extension PRC or PDB Here are the types of files you can install on your handheld e Applications designed for Palm OS handhelds including PRC and PDB e Image files including BMP J PEG and GIF for use with palmOne Photos
267. tails and titles e Setting an alarm for a note e Marking notes private e Showing masking and hiding private notes e Printing notes e Changing between the List and note Preview views e Sorting notes e Sharing notes WINDOWS ONLY To open Note Pad on your computer double click the Palm Desktop icon on the Windows desktop and then click Note Pad on the launch bar MAC ONLY To open Note Pad on your computer double click the Note Pad icon in the Palm folder 187 CHAPTER 11 Writing Notes in Note Pad Related topics My Handheld Click a link below to learn about these related topics Make your handheld uniquely yours For great f Ea tips software accessories Moving Opening applications ea Around and more visit e Using menus www palmOne com myzire31 Sharing Beaming notes to other Palm OS handheld users Privacy Keeping notes private by turning on security options Support If you re having problems Categories Creating categories so you can organize notes with Note Pad or with Common Answers to frequently asked questions about Notes anything else on your uestions handheld go to www palmOne com support zire31 Zire 31 Handheld 188 CHAPTER 12 Performing Calculations In this chapter Calculator buttons Viewing recent calculations Related topics Zire 31 Handheld Whether you re figuring the tip ona restaurant bill or balancing your checkbook it s alw
268. th Graffiti 2 writing Did You Know Graffiti 2 writing automatically capitalizes the first letter of a sentence or a new entry Zire 31 Handheld 1 2 Open an application you use to enter information like Calendar Tap the screen where you want your character to appear Position the stylus in the correct Write numbers here part of the input area Write letters here IMPORTANT If you don t make Graffiti 2 strokes in the input area your handheld does not recognize them as text characters Write capital letters across the middle Write the characters exactly as shown in the tables that follow these steps Be sure to start each stroke at the heavy dot Lift the stylus at the end of the stroke When you lift the stylus from the screen your handheld recognizes the stroke immediately and prints the character at the insertion point on the screen 42 CHAPTER 4 Entering Information Keys to success with Graffiti 2 writing Keep these guidelines in mind when using Graffiti 2 writing Did You Know e Write the characters exactly as shown In the following tables Don t write the dot It s only there Grafiti 2 characters made to show you where to begin writing the character with 2 strokes are recognized after the second stroke e The Graffiti 2 writing area has two sections Write lowercase letters on the left numbers on the right and capital letters across the middle F e Write
269. the event on your computer 5 Select OK 6 If you re deleting a repeating Wepaatingtvant 8 event tap one of the following to ee Rian select which event s you want to ry thecha record delete this amp all Future records AIl occurrences Current Delete only the selected instance of the repeating event Future Delete the selected event and all instances of the repeating event that occur at a later date All Delete the selected event and all past and future instances of the repeating event b Done Zire 31 Handheld 141 CHAPTER 8 Managing Your Calendar Deleting all your old events When you need more space on your handheld or you just want to do some housekeeping you can delete all your old events Zire 31 Handheld 1 2 mee Press the Calendar application button Open the Purge dialog box Q Delete events older Zs a Open the menus than v 1week M Save archive copy on PC b Select Purge on the Record menu Select which events to purge a Tap the Delete events older than pick list and select a timeframe b Select the Save archive copy on PC check box if you want to place a copy of the deleted events in an archive file on your computer the next time you synchronize c Select OK 4 Done 142 CHAPTER 8 Managing Your Calendar Checking your schedule x Tip Sometimes you want to look at your schedule for a particular date while other times you want to
270. the level of privacy Add further protection to your private entries by setting the privacy level hidden masked Hiding or masking private entries 1 Open Security a Go to the Home screen b Select Prefs amp c Select Security Select the display option for private entries a Tap the Current Privacy pick list b Select one of these options and then select Done Show Private Records Display private entries Mask Private Records Block entries with a gray bar you can see the bar onscreen but you can t see the entries content Hide Private Records Make private entries invisible Y Continued CHAPTER 17 Tip Use a password to protect confidential work or personal information If your handheld is lost or stolen this information will be safe Zire 31 Handheld Keeping Your Information Private Cont d Cho Mike 650 555 6322 W Masked entry Cruz Maria 415 555 8983 W 415 555 5236 W 415 555 0589 W P 3 gt Hamon Nikk 530 555 7650 H 203 555 6192 W Keaton Lisa Curre Show Private Records k Mask Private Records Auto Hide Private Records Lang Mei 203 555 7567 W 650 555 9322 W te v b Done Viewing an entry that is masked To open a masked entry select the entry If you have a password enter it in the Show Private Records dialog box and then select OK When you close a masked entry it remains masked Using a password Further protect your hid
271. the menus b Select Options and then select Display Options Display Options i View By Icon M Remember Last Category M Background Fade 0 Tap the View By pick list and select List or Icon as the display format If you want the last category you viewed to reappear the next time you visit the Home screen select the Remember Last Category check box Y Continued 290 Customizing Your Handheld 5 Select a photo for the background a Select the Background check box b Tap the photo thumbnail and select a photo c Adjust the fade setting so that the text is easy to read against the photo d Select OK Ry Done Zire 31 Handheld 291 Customizing Your Handheld Making the screen easier to read In many applications you can change the font style to make text easier to read There are four font styles available In certain lighting conditions you may also need to adjust the brightness and contrast to read the information on the screen Changing the screen fonts ll font L font Small fon arge fon Memo CELE To see the note attached to Small bold font Large bold font Zire 31 Handheld 292 Customizing Your Handheld Open an application Open the Select Font dialog box a Open the menus b Select Options and then select Font 3 Tap the font style you want to use and then select OK Select Font Small bold Font A EJ AJA Large bold Large
272. this option is off you can still turn on your handheld to view your info while your handheld charges but it turns off automatically after a period of inactivity Beam Receive Select whether you can receive beamed information on your handheld Turn this setting on to receive beamed info or turn it off to prevent receiving beamed info b Done 315 Customizing Your Handheld Connecting your handheld to other devices Connection Preferences let you connect your handheld to other devices You can use preset connection settings modify the preset settings or create your own connection settings from scratch The list of preset connections varies depending on the applications you ve added to your handheld For example you can create a connection between the IR port of your handheld and a modem so that you can dial in to your ISP or corporate network The modem can be attached to or within a mobile phone or other device containing an IR port Some infrared phones can act as modems To set up a phone connection you must have a GSM or GPRS mobile phone Key Term ISP Acronym for Internet service provider This is the service you use to connect to the A Internet such as AOL enabled with data services and a driver for your phone Check Compuserve or www palmOne com for available phone drivers or contact the Earthlink phone manufacturer Did You Know You cannot rename or Changing the preset connection settings del
273. tings overwriting 91 93 restoring 296 selecting 87 Default View pick list 150 Delay command 330 delays 261 315 Delete command 284 Delete Contact dialog box 118 Delete dialog box 284 Delete Event command 140 Delete Event dialog box 140 Delete From pick list 284 Delete icon 33 Delete Item command 200 Delete Memo command 176 Delete Memo dialog box 176 Delete Note command 186 Delete Photos command 238 Delete Task command 166 Delete Task dialog box 166 deleting See also removing categories 267 connections 318 contacts 118 events 140 142 expense records 200 201 Graffiti 2 ShortCut strokes 309 information 36 62 67 106 259 358 locations 342 memos 176 notes 186 passwords 257 258 photo albums 233 photos 234 235 playlists 219 preset connections 316 private entries 258 service profiles 327 songs 218 tasks 166 167 descending sort 236 description fields 124 125 deselecting options 24 Desktop overwrites handheld option 91 93 desktop software 10 17 26 91 93 See also specific application Details command 232 Details dialog box 268 320 325 Device pick list 274 devices 316 319 Dial prefix check box 323 dial in connections 316 dial in servers 321 322 324 dialing in to networks 78 316 dialing preferences 319 Dialing setting connections 319 dialog boxes 24 36 See also specific dial up connections 319 321 dictionaries 98 digital cameras 98 224 226 digitizer defined 310 Digitizer Preferences screen 310
274. to resume using Tip your handheld A hard reset deletes all of the information on your handheld including your To start your handheld password but you can restore the information by synchronizing your handheld with your when itis locked turn it computer on Enter your password and then select Done Zire 31 Handheld 259 CHAPTER 17 Keeping Your Information Private Locking your handheld automatically 1 Open Security a Go to the Home O screen Password b Select Prefs Pay Current Privacy Show Private Records c Select Security Auto Lock Handheld Never Auto Lock iNever eadncilbex 2 Open the Lock Handheld dialog box a Tap the Auto Lock Handheld box b If necessary enter your password and then select OK Y Continued Zire 31 Handheld 260 CHAPTER 17 Keeping Your Information Private 3 Zire 31 Handheld Select one of these lock options Never Always leave your handheld unlocked On power off Automatically lock your handheld whenever you turn it off At a preset time Seta time when your handheld will automatically lock After a preset delay Seta period of inactivity after which your handheld will automatically lock Select OK and then select Done y Done Lock Handheld Automatically lock handheld On power off After a preset delay Your handheld will lock when it is turned off CHAPTER 17 Keeping Your Information Private Locking your handheld m
275. to the Home O screen and select Expense amp Select the expense you want to delete Delete the item a Open the menus b Select Delete Item on the Record menu amp OPTIONAL Select the check box to save an archive copy of the expense on your computer Select OK b Done 200 L f CHAPTER 13 Tip To combine expenses from different categories rename one category to match the other category s name Did You Know There is another way to delete a category Tap the Category pick list and select Edit Categories Tap the Delete command to delete the selected category and move all of its entries to the Unfiled category Zire 31 Handheld Managing Your Expenses Deleting an entire category of expenses 1 2 Go to the Home screen and select Expense amp Open the Purge Categories dialog box Purge Categories New York a Open the menus b Select Purge on the Record menu Delete the category and all of its items a Tap the category you want to delete b Tap Purge c Select Done Ry Done CHAPTER 13 Managing Your Expenses Customizing the expense list You can change the appearance of the expense list Did You Know Customizing the expense list makes it easy to see how much you spent on each type of expense For example to see how much you spent on taxis sort your expenses by type so that all your taxi expenses appear together in the list Us
276. to your COMPUTE scceeeeeeestteeeees 8 Switching to another desktop software application cceeeeeeeeee 10 USINO PROT SS siiin cay eten dicate Duct ish a ar e dae heared Eia 11 Creating a user profile oo sconces catieistins eseeodl anactvagtenedevlind vendeesnceesesecnecunsl 12 Synchronizing with a user profile oo ee eee ee eee eeeteeteeeeteeteeeeeaeetees 14 Related TOPICS wees cis2ececenivattocedaseatagaes sseebbecs secvesuencaetneactsceaalavadteadiubedtscntaddvecees 17 Chapter 2 Exploring Your Handheld ssscccssssssssssssses 18 Locating the controls on your handheld eeeeeceeeeeeeeseeeeeeeeeeeeeeeeesaees 19 Front panel CONTO lS ince ciecsceeadcdeenetvenestyaetslewaecteanteaecdesectieredansntvensties 19 Top panel COMMONS sess coics ve coats aeiaai Eaa 20 Side and back panel CONTIOIS miini insa tiini 21 Whats on the SCr N 00 cece cesceeseeeeeeeeeaeenseeeaeeeaaeeeaeeeaaeseaeeeaeeteeeteeeneaeeeas 22 WA PUP ARCA E tp aibedaie E E 22 Application COMMONS sssri ahaaa aa EER 23 Zire 31 Handheld iii What software is on my handheld eeceeeeeeeeeeee eset cease eeeeeeeeeeeeeeeaeeees 25 What SOM the CD sseui eanna annenin araara sainzeettandeciecneess 26 Related tOPICS isis saivasideasseaivns naaar a raaa ENa 28 Chapter 3 Moving Around in Applications ccsssssss 29 Opening APPliCAtiOnNS ee eeceecceeeceeeeteeeeeeeeeaeeeaeecaaeeeeeeteaeeteeeteneseeaetaas 30 Using the application DU
277. tos in the following ways e Create albums and place your photos in those albums e Move photos within or between albums e Sort photos in List view Organizing photos in albums Tip If a photo is saved on 1 your handheld you can save it only to an album on your handheld 2 Likewise if a photo is Go to the Home screen and select Photos ri Create an album Edit Alb i saved to an expansion ae re ums card you can Save it only a Tap the pick list in the upper to an album on the card right corner and select Edit Albums Tip b Select New enter the name of To rename or delete an the new album and select OK album tap the pick list select Edit Albums and c Select OK on the Edit Albums then select the album you screen want Then tap Rename or Delete Ny Continued Zire 31 Handheld 233 CHAPTER 15 Viewing Photos Tip If you are not already in the album you want to organize tap the pick list in the upperright corner and select the album you want Tip Drag the stylus across multiple photos to add or remove them all at once Did You Know If you remove a photo from an album it is moved to the Unfiled category The photo is not deleted from your handheld Zire 31 Handheld 3 Add or remove photos in albums a On the album screen select Organize b Do one of the following Adda photo Selecta photo that does not have a plus sign to add it to the album Remove a p
278. trator to obtain network service information Zire 31 Handheld Synchronizing Your Handheld with Your Computer 3 Select a service a Select Modem and then tap Select Service Welcome Modem b Tap the Service pick list and select the service you use to connect to your corporate network Check with your system administrator if you do not know which service to use c Select Done Y Continued 81 Did You Know Only applications that have a conduit are included in synchronization Other applications are not included even if they appear on the Conduit Setup screen with a checkmark next to their name Tip You can deselect applications for example to include a smaller number of applications during synchronization and thus make synchronization go faster To synchronize the preset applications described in What information is synchronized skip step 4 Zire 31 Handheld Synchronizing Your Handheld with Your Computer 4 amp OPTIONAL Select which applications to include during synchronization a Open the menus b Select Options and then select Conduit Setup c Tap the check boxes to deselect the files and applications that you do not want to synchronize during a modem HotSync operation Conduit Setup i Select the conduits to run during Modem HotSync M Quick Tour M Address M Applications M Brightness M Calc M Calendar M Camera d S
279. ts 121 creating login scripts 328 Y creating notes 187 year selecting 301 337 creating user profiles 12 yearly events 128 described xiv yearly tasks 161 163 entering expense reports 203 handheld system requirements 2 Z HotSync cable connections 75 ZIP files 364 importing 60 Zire handhelds See handhelds installing software 7 276 278 280 listening to music 206 209 opening calendars 155 opening tasks 170 restoring information 351 switching applications 10 synchronization options for 86 90 synchronizing handheld 71 74 78 95 synchronizing with user profiles 14 troubleshooting problems 354 uninstalling Palm Desktop software 285 viewing photos 224 239 writing memos 177 wireless connections 72 wireless service providers 321 Word documents 175 word selection 65 World Clock 137 298 334 343 345 World Clock icon 25 335 Writing Area Preferences screen 304 writing areas 19 42 44 48 writing in your own handwriting 179 writing tool 21 347 Zire 31 Handheld 403
280. ty a Go to the Home D screen b Select Prefs ras c Select Security Y Continued Password box Current Privacy w Show Private Records Auto Lock Handheld 255 CHAPTER 17 Keeping Your Information Private 2 Change your password Barcword Enter new password or tap a Enter a new password and hint the Unassigh button to remove your current password b Select OK 3 Confirm the password a Enter the password again b Select OK 4 Select Done b Done Zire 31 Handheld 256 CHAPTER 17 Zire 31 Handheld Keeping Your Information Private You can delete your password at any time You must enter the current password before you can Deleting a password delete it 1 Open Security a Go to the Home screen b Select Prefs ras c Select Security 2 Delete your password a Tap Unassign b Select Done 4 Done Preferences Security Password Password box Current Privacy Show Private Records Password Enter new password or tap the Unassign button to remove your current password 257 CHAPTER 17 Zire 31 Handheld Keeping Your Information Private Deleting a forgotten password If you forget your password your handheld displays the password hint if you entered one to help you remember the password If you still can t remember the password you can delete it from your handheld Deleting a forgotten password also deletes all entries marked as
281. ums the card into a blank memory card 1 2 Insert an expansion card Go to the Home screen and select Card Info 8 Format the card Farmancard A Formatting this card a Open the menus 2 will destroy allits data D f t b Select Format Card on the heed _ Card menu c When asked if you want to format the card select OK b Done 106 CHAPTER 6 Expanding Your Handheld Related topics My Handheld Click a link below to learn about these related topics Make your handheld uniquely yours For great tips software accessories and more visit Sharing Exchanging applications and information with other Palm OS handheld users by exchanging cards or beaming items between handhelds www palmOne com Installingand Adding applications from your computer to an expansion card and myzire31 Removing installing other files such as photos or music Support If you re having problems with expansion cards or with anything else on your handheld go to www palmOne com support zire31 Zire 31 Handheld 107 CHAPTER 7 Managing Your Contacts In this chapter Adding a contact Copying contact information into multiple contacts Locating a contact on your list Customizing the Contacts list Working with Contacts on your computer Related topics Zire 31 Handheld Say good bye to a paper address book that you need to update manually every time someon
282. ur Handheld with Your Computer 3 To use the option you select on an ongoing basis click Make Default If you do not select this box the option you select applies only the next time you synchronize Thereafter information is updated according to the default setting Synchronize the files 4 Click OK and then close the Conduit Settings window y Done Zire 31 Handheld 94 Zire 31 Handheld Synchronizing Your Handheld with Your Computer Synchronizing with an external file WINDOWS ONLY The File Link feature enables you to import Contacts and Memos information to your handheld from a separate external file such as a company phone list You can set up File Link to check for changes to the external file and then import those changes to your handheld during synchronization With File Link you can import information stored in any of the following formats e Comma separated csv e Memos archive mpa e Contacts archive aba e Text txt For information on how to set up a file link see the Palm Desktop online Help 95 My Handheld Make your handheld uniquely yours For great tips software accessories and more visit www palmOne com myzire31 Support If you re having problems with synchronization or with anything else on your handheld go to www palmOne com support zire31 Zire 31 Handheld Synchronizing Your Handheld with Your Computer Related topics Click a link be
283. ur owner information Conserving battery power Connecting your handheld to other devices Customizing network settings Related topics Zire 31 Handheld Although customizing your handheld is optional it s like changing the preset radio stations in your car Since you re probably not driving around with the dealer s preset radio stations why not personalize your handheld too You can easily customize the sound levels fonts and screen colors on your handheld by using preferences and menus And preference settings can help extend the life of your handheld s battery Benefits of customizing e Access applications quickly e Conserve power e Enjoy your handheld more e Make your screen easy to read 289 Before You Begin Install palmOne Photos from the installation CD onto your handheld Did You Know You can also customize the Home screen by organizing your applications into categories Tip If the text is difficult to see against your new background select a different Color Theme to change the text color Zire 31 Handheld Customizing Your Handheld Customizing the Home screen Use your favorite photo as the background for the Home screen Or display your application icons in list format with small icons so that you can see more applications without scrolling 1 2 Go to the Home screen Open the Display Options dialog box a Open
284. x Circumflex VAN Tilde Ring N C Zire 31 Handheld 48 CHAPTER 4 Entering Information Graffiti 2 gestures Write gestures on LEFT side or across the middle of input area Gesture Stroke Gesture Stroke Cut KA Paste g Copy Undo e gt Zire 31 Handheld 49 CHAPTER 4 Entering Information Whiting Graffiti 2 symbols and other special characters Symbols and other special characters can be written on either side of the input area using the Punctuation Shift stroke Tip If you accidentally enter 1 the Punctuation Shit Enter the Punctuation Shift L stroke enter it again to SHON cancel it or waita When Punctuation Shift is active moment and it l an indicator appears in the lower automatically disappears right corner of the screen Did You Know Writing two Punctuation Shift strokes cancels the automatic capitalization of the first letter of a new Punctuation shift indicator entry or sentence 2 Write the symbol or other special character shown in the following table You can write a symbol or special character anywhere in the input area 3 Enter another Punctuation Shift stroke to finish the character and to make it appear more quickly 4 Done Once the Punctuation Shift indicator disappears you see the character Zire 31 Handheld 50 CHAPTER 4 Entering Information Graffiti 2 symbols and special characters Write symbols on EITHER side of input area
285. xpense records 194 196 197 200 expense reports 25 196 201 202 Expense type pick list 194 external devices 316 external files 95 external speaker 311 F fade setting 151 291 FAQs 354 FCC Statement 376 features 22 31 389 fields 112 113 114 File Link feature 95 file linking 17 file names 105 file types 278 files attaching to e mail 247 displaying 103 displaying HotSync log 73 installation prerequisites for 274 installing 70 installing on handheld 278 279 280 281 opening 102 removing 106 removing from handheld 62 restoring archived 62 sending information to 247 synchronizing with external 95 transferring to handheld 26 60 troubleshooting uninstalled 364 filing events 125 finances 27 193 265 Find dialog box 23 38 Find icon 22 23 Find More button 38 finding contacts 117 information 23 38 overlapping events 149 photos 227 flow control connections 320 Flow Ctl pick list 320 folders 280 362 Font command 293 Zire 31 Handheld font styles 293 fonts 292 293 forgetting passwords 258 Format Card command 106 formats audio files 206 image files 224 information specific 302 Formats Preferences screen 302 formatting expansion cards 106 freehand drawing 179 freeing up space 62 142 284 358 frequently asked questions 354 front panel controls 19 frozen screen 21 348 349 357 full screen pen stroke 294 297 full screen writing 180 full screen writing area 304 305 G Game
286. y called Money 1 e To add a category for individual entries in one of the applications above open that application e To add a category for applications go to the Home screen D 2 Add a new category Business a Tap the pick list in the upper Cran Maria 4ujpersonal right corner and then select Mcintyre Sean are Edit Categories aln ed an Edit Categories Turner Bill 415 555 0909 W b Tap New and enter the name of the new category c Select OK and then select OK again Ry Done CHAPTER 18 Using Categories to Organize Information Renaming a category Tip If you want to combine 1 items in different categories rename one category to the other category name e To rename a category within an application open that application e To rename a category for applications go to the Home screen D Did You Know 2 Rename the category Some categories like All and Unfiled come with a Tap the pick list in the upperright corner and then select Edit Categories your handheld and cannot be changed b Select the name of the category you want to change and then tap Rename c Enter anew category name and then select OK d Select OK again 4 Done Zire 31 Handheld 266 CHAPTER 18 Using Categories to Organize Information Deleting a category If you delete a category the items in that category will move to the Unfiled category Tip In Expense you can delete a category includi
287. y seeisineecoees dens ancenieeeesennecscieeeaee 298 Resetting the date and time ecceeceeeceeeeceeececeeeeaeeeeeeeeeeeeeeeteeeees 300 Selecting formats for dates times ANd NUMbEFS ccceeeeeereeees 302 Customizing the way you enter information eeeeeeeeeeeeeeeeeeeee 304 Choosing the input ared sisiissccesieissceasesadesgetiedersatinad sesaeeedyeaseeentide 304 Using the full screen writing AFC eeeeeeceteeeteeeeeeeteeeeeeeeeeeeteeeeees 305 Customizing Graffiti 2 StrOkeS siirsin niaaa 306 Setting p SHOrtCU S cisccaccccecnetsdceeenesvancscaceassecdeenasetczeneveneceeaeayenensteense 307 Changing SHOFtCUIS rissaa raona aa aN EEE aaka 309 Correcting problems with tapping sesssssssssssesssrsrresersrrnninesrnsrnerrees 310 Selecting SOUNC Set NgS sgis ia 311 Entering your owner information s sssssssseesessrrssissrrssrnsrssrntinennrrnnnsnnn 312 Conserving battery POWER ssssssssssssssssrssrssisssnstnstinstnotenrnnntnstnnntannnnennnnnnea 313 Preventing your handheld from turning on by accident 313 Selecting power saving Settings eee eeeeeeseeeeeeeeeeeeeseeeeteteeteeeees 314 Connecting your handheld to other devices ccecceessteseserseeesseeeeeees 316 Changing the preset connection SettingS ceeeeeeeeeeeeeeeeeees 316 Creating your OWN CONNECTION Settings 0 0 cece eeeeeeeeeteteeteaeetaees 318 Customizing network Settings cceeccesseeesececeeeeseeseeeeeeeeteeeseeeeeenaeenaae

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