Aastra Telecom 8314 Telephone User Manual
Contents
1. 1 Press the right side of w 1 Press the left side of 4 2 Press the right side of Continue 2 Press the left side of w Continue pressing the right hand side until you pressing the left hand side until the ringer reach the desired ring volume is off 3 Press Save 3 Press Save Ringer is OFF appears on the display Note Do not lift the handset while you are turning the ringer ON or OFF Seiting the ring tone and ringer volume You can choose one of four different ring tones and set the ringer volume To set the ring tone and volume 1 Make sure that the ringer is turned ON 2 Press the Set Options key 3 Press __ three times or press 8 4 Press 3 and follow the instructions on the display When picking the ring tone press to adjust the volume 5 Press to end only when you are satisfied with ring tone and ringer volume Controlling the ringer volume While the telephone is ringing you can press the left or right side of the volume bar for soft or loud ringer volume Controlling the receiver volume While you are on the telephone you can press the left or right side of the volume bar for soft or loud receiver volume Controlling the speaker volume While you are listening through the speaker you can press the left or right side of the volume bar for soft or loud speaker volume 10 Directory The 8314 keeps the numbers and names of your business associates2. feature and light ON or OFF 1 Press the memory key where you stored the FeatureLight The display shows FeatureLight OH or FeatureLigkt OFF 2 Lift the handset or press either ge or Dial The feature and light turn ON or OFF When the feature and light are ON and you re not using the telephone the display shows Feature OH as a reminder 17 Advanced Features Adding a timer key You can program any of the memory keys to be a timer key To add a timer key Press the Set Options key Press __ four times or press 4 to go directly to the item Press 4 to add a Timer key Press a memory key Press Save Label the timer key See the diagram on page 15 oO AB V N gt Using the Call Timer You can program a memory key to time the length of a call The timer starts and stops timing each call automatically To show the timer on the display 1 Make or answer a call The timer starts running automatically 2 Once on the call press the timer key The display shows the running time of the call 3 To return to the call information display press the timer key again When the call is over hang up the handset or press ris The timer stops counting Note To show the elapsed time of the most recent call or last call when you re not on a call press the timer key Deleting a timer key To delete a timer key 1 Press the timer ke
3. trying to use the same line on an extension telephone Feature OH The FeatureLight ON key has been pressed and the code dialed out To turn OFF the feature and the light press the FeatureLight OFF key and lift the handset or press either xs _ or bial Key is locked The memory key is factory programmed and cannot be erased or reprogrammed Program a different memory key Message Waiting Your voice mail service has received a call for you To subscribe to voice mail service contact your telephone company Redial list is This appears if you press before making any calls on your empta telephone or if power has been interrupted Ringer is OFF The ringer volume is turned OFF for that line Without lifting the handset press the volume bar WHEE The telephone number is longer than the display The display shows and the last 15 digits of the number 21 Helpful Hints The display is in the alternate language You can change to the other language by pressing the Set Options key and then 1 twice The cursor doesn t move when saving in the Directory The number or name is too long Numbers can be no longer than 24 digits and names can be no longer than 16 characters You cannot save a Directory number into a memory key You cannot save Directory items into memory keys Once you are in the Directory can only add an item to the Directory There is no information on the display and the ringer volume
4. 8314 Installation and User Guide AASTRA Table of Contents Key Descriptions Basic Installation Connecting the handset cord Connecting the line cord Connecting an optional fax peripheral Connecting the power adaptor Checking your telephone Desk Mounting Basic Features Making a call Answering a call Putting a call on hold Privacy Extension in Use Making a handsfree call Putting a call on mute Using the Redial List Telephone Setup Changing the display language Setting the date and time Turning the ringer ON and OFF Setting the ring tone and ringer volume Controlling the ringer volume Controlling the receiver volume Controlling the speaker volume Directory Saving numbers and names to the Directory Entering Names Finding items in the Directory Making a call from the Directory Editing in the Directory Deleting items from the Directory Memory keys Saving numbers and names in memory keys Saving from the display into memory keys Labeling the memory keys Making calls from memory keys Editing memory keys Deleting memory keys Saving features in memory keys Using feature keys s oooO WAWDANNNNN ODUAGAARA BR N 10 10 10 10 11 11 12 12 12 13 13 14 14 14 15 15 15 16 16 16 Saving a feature and light in memory keys Using FeatureLight keys Advanced Features Adding a timer key Using the Call Timer Deleting a timer key Selecting the dial pad mode Display messages and
5. Redial List If you do not remember a number you just dialed you can find it in the Redial List The Redial key shows you a list of the last five numbers you called Once you lift the handset pressing Redial automatically dials the last number To make a call from the Redial List 1 Press Rediar _ The display shows the last number you dialed 2 Find the number you wish to call by pressing 4 Jor N 3 When the number is displayed lift the handset or press either 4 or Diar o Telephone Setup Cc a INF a f Move the sliding panel over to the right hang it on a wall Then adjust the display to reveal the Set Options key Changing the display language For changing business requirements you may wish to change the language of your display mes sages To change the display language 1 Press the Set Options key 2 Press once or 1 jto go directly to the item 3 Press 1 to select the language Setting the date and time You can set the date and time manually You may have to reset the time and date after a power failure for Daylight Savings time and for leap years To set the date and time 1 Press the Set Options key 2 Press jor 2 to go directly to the item 3 Press and follow the instructions on the display Turning the ringer ON and OFF To turn the ringer ON To turn the ringer OFF
6. and the other extension e If an incoming call is placed on hold and no one at another extension picks up the handset the telephone will drop the held call after 15 minutes and re establish dial tone Privacy Extension in Use If you are on a call and another person on an extension telephone picks up the handset the set indicator light comes ON and Extension in use appears on the display The light remains ON until the other person hangs up Making a handsfree call You can dial without using the handset or you can make a regular call and then talk without using the handset To dial without picking up the handset To switch to a handsfree call 1 Press gre 1 Lift the handset 2 Enter the number using the dial pad 2 Enter the number using the dial pad 3 When the call is over press Ris 3 When the call is answered press z 4 Hang up the handset Putting a call on mute You can turn OFF the microphone so that the caller can t hear you but you can still hear the caller This only works when you are on a handsfree call To mute a call 1 Press ge 2 Without lifting the handset make a call 3 To turn off the microphone press again You can hear your caller but your caller cannot hear you The light beside flashes 4 To speak to your caller press again Each time you press se you switch between handsfree and mute 5 When the call is over press Ris Using the
7. bers and names of your customers business associates or anyone you call frequently in 8314 s eight memory keys You can store more numbers and names in the Direc tory See the Directory section for more information To save a number and name 1 Press Save 2 Press the memory key where you want to save the number 3 Enter the number using the dial pad You can enter a maximum of 24 digits Note If you require a pause for example between a telephone number and an access code press where you want the pause 4 Press Save 5 To skip the name go to step 6 To enter a name use the dial pad See Entering Names on page 12 6 Press save 7 Label the memory key See the diagram on page 15 Saving from the display into memory keys To save from the display 1 Ensure that a number is on the display For example make a call using the dial pad or use the Redial List 2 Press save 3 Press the desired memory key If the name was displayed with the number both are now saved in the memory key 4 If no name is displayed you are prompted to enter one If you don t want a name go to step 5 To enter a name use the dial pad See Entering Names on page 12 5 Press save 6 Label the memory key See the diagram on page 15 Labeling the memory keys After programming the memory keys label them with the supplied blank labels and key
8. clients contacts or friends at your fingertips The 8314 lets you store up to 50 entries in alphabetical order so that you can dial numbers directly from the Directory The Directory orders the names by the first character If you want your Directory sorted by the last name enter the last name first If you do not enter a name the item is sorted by telephone number The directory items with only a telephone number are at the beginning of the Directory Saving numbers and names to the Directory To save a new number To save a displayed number 1 Press Save Ensure that a number is on the display For example make a call using the dial pad or use the Redial List or a memory key Press Directory Press Save Enter the number using the dial pad w Press Directoy_ If the name is displayed with the number both are now saved in the Directory Press save _ Only the number is stored at this point If no name is displayed you are prompted to enter one If you do not want a name go to step 5 To enter a name use the dial pad See Entering Names on page 12 If you do not want a name go to step 6 To enter a name use the dial pad See Entering Names on page 12 Press Save 6 Press Save To backspace and erase a mistake press __ To insert a space press T gt 11 Entering Names To program a name find the dial pad key that has the first characte
9. com Inc warranty For more information about installation and safety concerns call 1 800 574 1611 4 Connecting an optional fax peripheral For your fax machine answering machine or modem attach the line cord in jack number 2 as shown by 2 fj Attach one end of the line cord to jack number 2 and the other end of the line cord to the periph eral Connecting the power adaptor Attach the power adaptor cord Attach the power adaptor to the base of the telephone where the warning symbol is marked Then connect the power adaptor into the closest electrical outlet Checking your telephone When you first plug in your 8314 you may see a message asking you to make a language selec tion Follow the directions on the display to select one of the languages Your telephone also runs a test to ensure that the line cord is connected properly If the test fails the display prompts you to check the line cord Make sure that all connections are fastened securely Desk Mounting Lower the stand into the slots on the base of the telephone and slide the stand back until it clicks into the locked position The excess line cord fits into the stand of the telephone Optional Wall Mounting Wall N Wall Mountt eS Mountt Lower the stand into the slots on the base of the telephone and slide the stand back until it clicks into the locked p
10. d OFF code in two separate keys while other features are stored on only one key The following procedures show you how to save both an ON and OFF code To save a feature ON code To save a feature OFF code 1 Press Sae 1 Press Sae 2 Press the memory key where you wantto 2 Press the memory key where you want to save the number save the number 3 Enter the telephone company feature 3 Enter the telephone company feature code for turning the feature ON t code for turning the feature OFF t Read the display to confirm the number Read the display to confirm the number 4 Press Save 4 Press Save 5 Enter the feature name using the dial 5 Enter the feature name using the dial pad See Entering Names on page 12 pad See Entering Names on page 12 6 Press Sae 6 Press save Label the memory key See the diagram 7 Label the memory key See the diagram on page 15 on page 15 Note Contact your telephone company or Telecom manager for the appropriate feature codes Using feature keys When a memory key is programmed with a feature code you can use the memory key to activate or deactivate the feature To turn a feature ON or OFF 1 Press the memory key where you stored the desired feature The display shows the feature name and code 2 Lift the handset or press either g or Dial The feature code is dialed out which turns the feature ON or OFF 16 Savin
11. e the dial pad to find the item you want to dial out N 3 Lift the handset or press either ste or dial 4 To end the call press Ris or hang up Note To leave the Directory at any time press OF Ais If you re on a call while you are viewing the Directory pressing Ris also drops the call Editing in the Directory To edit a number and or name in the Directory Press Directory _ 2 Press V to find the item you want to edit 3 To begin editing press __ 4 If you do not want to change the number go to step 5 To backspace and erase digits press ___ To add digits use the dial pad Press Save If you do not want to change the name go to step 7 To change or add to the name use ___jand the dial pad See Entering Names on page 12 Note If you edit the wrong item or want to quit without saving changes press Directory _ or Ris 7 Press Sae Deleting items from the Directory To delete individual items Press Directory 2 Press 4 7 jto find the item you want to delete 3 Press twice You are still in the directory 4 Press Ris or to exit the Directory at any time To delete all items 1 Press Directory 2 Press twice 3 To leave the Directory at any time press Directory _ OF Ris 13 Memory keys Saving numbers and names in memory keys You can save the num
12. g a feature and light in memory keys You can make the set indicator light come ON when you turn a feature ON and go OFF when you turn that same feature OFF You can only do this with one feature This works well with any service that has separate ON and OFF codes such as Call Forwarding For example you may want the light to remind you that you have turned Call Forwarding ON To do this use one key to turn the indicator light ON when you activate the feature Use the sec ond key to turn the indicator light OFF when you deactivate that same feature The following procedure shows you how to program a FeatureLight ON and OFF key To save a FeatureLight ON key To save a FeatureLight OFF key 1 Press Save 1 Press Save 2 Do NOT select a memory key yet 2 DoNOT select a memory key yet To program the light ON press 1 To program the light OFF press 00 3 Press the desired memory key 3 Press the desired memory key 4 Enter the telephone company feature 4 Enter the telephone company feature code for turning the feature ON T code for turning the feature OFF t Read the display to confirm the number 5 Read the display to confirm the number Press Save 6 Press save Label the memory key 7 Label the memory key See the diagram on page 15 See the diagram on page 15 Note Contact your telephone company or Telecom manager for the appropriate feature codes Using FeatureLight keys To turn a
13. her messages by pressing gt Each time you press C T gt the display shows the next active message and its associated light You can leave any one of the active messages on the display 19 Learning about the lights The set indicator light also alerts you when another extension is on the line the telephone rings or a feature is ON There are also indicator lights beside the line keys and to show you the status of the lines and of handsfree and mute Set indicator light messages Feature Light Call is on hold Indicator light flashes quickly Extension in use Indicator light is ON Feature ON Indicator light is ON Message Waiting Indicator light flashes slowly Visual Ringing Indicator light flashes very quickly Handsfree light messages Feature Light Call is on handsfree Handsfree Mute light is ON Microphone is muted Handsfree Mute light flashes quickly General display messages Message What it means Check line cord If there is no dial tone make sure the line cord and handset cord are attached securely Directory empta Use The Directory remains empty until you add numbers and names to SAVE to add it Directory full The Directory has a 50 entry limit If you want to add an item Ho changes made delete an item you no longer use Extension in use An extension telephone is using the same line Wait until the mes sage disappears before making your call Or someone is
14. is low Make sure the power adaptor is plugged in a working electrical outlet You cannot hear a caller or be heard Make sure the handset cord is inserted securely into the jack and make sure the receiver volume is high enough The power is out and the display is blank 8314 still operates as a regular telephone during a power failure You can dial using the dial pad and you can receive calls but the other keys and the display do not operate until the power is restored The display works but you can t hear dial tone Your telephone lines may be wired differently from the telephone jack To have a service person correct the wiring contact your local telephone company or Telecom manager The telephone wobbles Check that the handset cord is placed in the channel between the stand and the telephone See the illustration on page 4 You cannot program a memory key Some of the memory keys may be factory programmed These keys are locked and cannot be erased or reprogrammed 22 Index Cc Calls 7 holding 7 making 7 muting 8 redial list 8 D Date and time 9 setting 9 Desk mounting 6 Dial pad mode 19 selecting 19 Directory 11 deleting items 13 editing 13 entering names 12 finding items 12 leaving 12 making a call 12 saving numbers and names 11 Display language 9 changing 9 Display messages 21 general 21 F FeatureLight keys saving FeatureLight OFF 17 saving FeatureLight ON 17 using 17 H Handsfree 8 ma
15. king a call 8 Helpful Hints 22 Hold putting a call on hold 7 taking a call off hold 7 Installation 4 connecting cords 4 connecting fax peripheral 5 desk mounting 6 wall mounting 6 L Language see Display language 9 Live dial pad see dial pad mode 19 Memory keys 14 cannot program 22 deleting 16 editing 15 labeling 15 predialing from 15 saving a feature and light 17 saving features 16 saving from the display 14 saving numbers and names 14 using 15 Mute 8 P Privacy Extension in Use 7 R Redial list 8 making a call 8 using 8 Ring tone 10 setting 10 23 T Timer key 18 adding 18 deleting 18 using 18 Troubleshooting see Helpful Hints 22 V Volume 10 receiver 10 ringer 10 speaker 10 turning the ringer off 10 turning the ringer on 10 WwW Wall mounting 6 24 General inquiries If you have read the guide and you still have questions call 1 800 574 1611 in Canada and the USA In other areas contact your telephone company P0749459 Issue 02 CC1932 Rev 01 Aastra Telecom Inc 2000
16. lights Knowing when you have a message Viewing multiple display and light messages Learning about the lights Set indicator light messages Handsfree light messages General display messages Helpful Hints Index 17 17 18 18 18 18 19 19 19 19 20 20 20 21 22 Key Descriptions Moveable display Light Left right arrows Sliding panel Down up arrows Number card and lens Handset Volume bar Dial pad Set Options 8 memory keys Save Contrast Directory VI Cycles through eight settings to adjust the display contrast Lets you store and access up to 50 numbers and names Stores numbers and names in the Directory and in memory keys Lets you move up and down any list such as the Set Options Directory or Redial List Lets you backspace and erase when predialing and when adding or changing numbers and names in the Directory or in memory keys M E Link Redial Dial Handsfree Mute 4 5 l Adds a space when entering names in the Directory or in memory keys Lets you view status messages on the display The unlabeled Set Options key is hidden under the sliding panel This key gives you access to five options that customize the basic setup of your telephone Options Page 1 Change display language 9 2 Set the date and time 9 3 Select the ring
17. osition The excess line cord fits into the stand of the telephone Note The Load Number LN is 14 and the Ringer Equivalence Number REN is 1 4B for the 8314 telephone Please see the base of your telephone or the Regulations sheet for more regulatory and safety information We recommend that you use a wall mounting plate which your local telephone company can install 6 Basic Features Making a call With the 8314 you can make a regular call or predial a telephone number Predialing allows you to check the number before it is dialed out Follow the procedures below to make a regular or predialed call To make a regular call To make a predialed call 1 Lift the handset 1 Enter the number using the dial pad 2 Enter the number using the dial pad 2 Lift the handset or press pial Answering a call To answer a call 1 Lift the handset or press ayse Putting a call on hold To put a call on hold and take a call off hold 1 Make or answer a call 2 Press Hod The display shows that the call is on hold 3 To retrieve the call lift the handset or press Hoa Or Fengstes Two things can happen if you do not hang up the handset after you have put a call on hold e When the call you have put on hold is picked up at another extension the call remains con nected to your telephone and is taken off hold This means any background noise from your area will be heard by the caller
18. r of the name Keep watching the display as you press the key until that character appears on the display Press a different dial pad key for the next character If the next character is on the same key press T gt to move to the next space To switch between upper and lower case letters press Hoi _ For example To enter the name Ruth press these keys 7 77 Hoi 18 8 gt Blea If you wish to change a digit or letter after you have entered it press _j to erase it O amp l ABC2 8 DEF3 4 GHI4 JKLS5 6 MNO6 7 PQRS7 TUV8 WxXYZ9 k O Finding items in the Directory To find items in the Directory 1 To see the Directory List heading press Directory _ 2 To see the listings that start with a particular letter press the appropriate dial pad key Then to see the other listings under that letter press VY _j For example 6 takes you to the first J listing then VY _ takes you to the next J listing takes you to the first K listing Use the letter chart shown above OR to move down and up the list press VY If you want to scroll steadily press and hold VY 3 To leave the Directory at any time press Or Ris Note If you re on a call while you re viewing the Directory pressing Ris also drops the call Making a call from the Directory To make a call from the Directory 1 Press Directory Press y Jor us
19. t caps Making calls from memory keys To call from a memory key To predial from a memory key 1 Lift the handset or press egs 1 Press the memory key with the number you want to dial out 2 Press the memory key with the number 2 Lift the handset or press either Diaa Jor you want to dial out e Editing memory keys To edit a memory key 1 To see its contents press the memory key 2 Press e 3 If you don t want to change the number go to step 4 To backspace and erase digits press To add digits use the dial pad 4 Press Save 5 If you don t want to change the name go to step 6 To add letters use the dial pad See Entering Names on page 12 To erase letters press lt _ 6 Press Sae Note The Live dial pad option must be turned OFF to edit memory keys t Keep key caps and the sliding panel away from small children These small parts may come off the telephone if it is dropped 15 Deleting memory keys To delete a memory key 1 To see its contents press the memory key 2 To erase press twice Note The Live dial pad option must be turned OFF to edit memory keys Saving features in memory keys For easy access you can save the feature codes of telephone company services in your memory keys This works well with network features such as Call Forwarding Call Screen and Call Return Some features require an ON an
20. tone 10 4 Add a timer key 18 5 Select the dial pad mode 19 Puts the call on hold Always hangs up a call Also lets you leave any list such as the Set Options List Redial List or Directory Allows you to access network features such as Call Waiting Link is also referred to as Flash Lets you access a list of the last five numbers you dialed Dials any displayed number Puts you on handsfree if you haven t lifted the handset Activates the speaker and microphone so you can listen and talk without lifting the handset Lets you erase memory keys and delete items in the Directory Lets you adjust the receiver speaker and ringer volume Memory keys store numbers names and features Basic Installation This section contains the information you need to install your 8314 telephone Connecting the handset cord Attach the handset cord amp Attach one end of the handset cord to the handset and the other end to the handset jack Connecting the line cord Attach the line cord in jack number 1 as shown by 1 J Attach one end of the line cord to jack number 1 and the other end of the line cord to the wall jack To avoid potential electrical shock hazard to personnel or damage to the telephone use only the manufacturer supplied equipment and installation procedures specifically the AC adaptor and line cord Substitution of non approved equipment will void the Aastra Tele
21. y 2 Press twice Selecting the dial pad mode When you select the dial pad mode you are turning the Live dial pad option on or off With Live dial pad ON the telephone automatically dials out and turns on handsfree as soon as you press a dial pad key or a memory key When Live dial pad is OFF the telephone is in regular or predial mode This means after you dial the telephone number you must lift the handset or press either Dial Jor xe _ before the telephone number is dialed ES UR LELE E ELLO 1 Press the Set Options key 2 Press __ five times or press 6 to go directly to the item 3 Press to change the dial pad mode from Live dial pad OFF to ON or ON to OFF Display messages and lights Knowing when you have a message The 8314 s set indicator light lets you know that your voice mail system has a message for you The set indicator light flashes slowly and the display shows Message Waiting after your voice mail has received a call Contact your local telephone company to find out how you can subscribe to message waiting services Viewing multiple display and light messages When you aren t using the telephone there are up to four messages that can be active at any time date and time Feature OH Message Waiting and Ringer is OFF When more than one of these messages is active the display shows the most recent message and in the bottom right hand corner You can view the ot
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