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1. PowerPoint Help ag ODO BX adding a slide P Search PowerPoint 2010 051012 6 De Montfort University IT Training 2012 A list of subjects related to your search is displayed PowerPoint Help COCOM AANGE adding a slide Search Powerpoint 2010 Hone aaoffic adding a slide P 3 More on Office com downloads images templates All sites Trusted sites Add text to a slide Article You can add text to text placeholders text boxe Add a slide to a PowerPoint 2010 presentation Video There are multiple ways to add one or more slide Blog Add a slide title to a cluttered background Link Here s a quick trick for adding a slide title to a clutt Add change or remove transitions between slides Article Add transitions between slides Slide transitions a Working with Slide Numbers in PowerPoint 20 Link Following these steps will help add slide numbers t www indezine com All PowerPoint Connected to Office com _ Each subject title in the list is a hyperlink to a help article a demonstration video or a tutorial gt Close Help PowerPoint 2010 051012 7 De Montfort University IT Training 2012 CREATING A NEW PRESENTATION In this training course you will create a presentation about endangered species of animals It will be only a short presentation but you will include images a chart and various effects When you start PowerPoint a ne
2. D Duration 00 50 Delay 02 00 Timing gt Run slide 7 as a slide show to check that all the animations on the slide are displayed automatically PowerPoint 2010 051012 47 De Montfort University IT Training 2012 THE ADVANCED ANIMATION GROUP The Advanced Animation group of commands enables you to copy animations from one slide to another and add multiple effects to an object on a slide aD Animation Pane Ti Trigger Add Animation wy Animation Painter Advanced Animation Copying animation effects Once you have set an animation effect to some content on a slide you can copy the effect to other content in your presentation using the Animation Painter To copy the effect set on the title on slide 7 to the title on slide 8 gt On slide 7 click on the title to select the placeholder gt Click Animation Painter in the Advanced Animation group on the Animations tab gt Select slide 8 and click on the title The animation effect including options and timings are copied across to the Slide 8 title Adding multiple animations to an item You will add two different animation effects to the bulleted list on slide 8 Using the methods described earlier set the first animation effect as follows gt Set the Fly In Entrance effect to the bulleted list so that the bullets will be displayed on the slide one at a time gt Set the effect to fly in From Left gt Change the Duration setting to 01 00 se
3. gt Click the More button to display the full transitions gallery 5 a amp Fade Push Wipe Split my gis Transition to This Slide Click here to display the full transitions gallery The following options are displayed a 8 U S amp S mM Cut Fade Push Wipe Split Reveal Random Bars a z Li E E D i f ia E Wi Lri a r mi fh A Fa TO I g Lia rat N a 5 a Lri a eo m Ea ir T a a eo sr z La g j Gi rE Th lt Lia mi p mM EE o mm E fo m Bo Shred Switch Flip Gallery Cube Doors Box Zoom Dynamic Content E L ae ie pet pe Window Orbit Fly Through a o cr Gil rF ri Fan Ferris Wheel Conveyor gt Select the Dissolve transition PowerPoint 2010 051012 37 De Montfort University IT Training 2012 Transition Duration You can specify the length of time in seconds that the transition will take as the slide appears on the screen To change the transition duration gt Click into the duration value and type a new value or use the arrows next to the value Advancing the slide automatically Earlier in the exercise you ran the presentation and advanced the slides by either clicking the mouse pressing Enter or using the arrow keys In the Advance Slide section of the Timing group you can set the slide to advance automatically after a set time This option is useful if the present
4. i Click to add title Click to add subtitle Click to add notes J Slide 1 of1 Office Theme B E 66 CO C Ey View buttons PowerPoint 2010 051012 3 De Montfort University IT Training 2012 THE FILE TAB The File tab is coloured differently from the other tabs on the ribbon because it is not an ordinary ribbon tab gt Click the File tab The following is displayed P i Presentation Microsoft PowerPoint N o Home Insert Design Transitions Animations Slide Show Review View Acrobat wa la Save Gal Save As Recent Presentations Recent Places l Save as Adobe PDF PI C7 E7 Open A EF I Close n ay Info Recent New Print Save amp Send Help 2 Options EJ Exit Quickly access this number of Recent Presentations eG Recover Unsaved Presentations n Microsoft calls this the Backstage View From here you can access your recent files and folders easily and quickly This also gives you access to the standard file management options so from here you can open save print and close files To exit from the backstage view gt Click the Home tab selecting any of the other ribbon tabs will close the backstage PowerPoint 2010 051012 4 De Montfort University IT Training 2012 THE RIBBON The Ribbon is designed to help you quickly find the command you need to complete a task The commands are organised in logical groups which are
5. Ensure that the Mouse Click tab is on top gt Click the Hyperlink to radio button gt Click on the down arrow at the side of the box PowerPoint 2010 051012 60 De Montfort University IT Training 2012 gt Choose Last Slide Hyperlink to gt Click OK When the button is selected resize handles are shown on each edge and corner as Resize handles gt oS gt Drag one of the corner resize handles to make the button smaller gt Drag the button to the bottom right corner of the slide a Vulnerable species o Declining numbers o Low numbers Oo Threatened species o Has problems but in no immediate danger a Endangered species o In immediate danger of extinction Oo Extinct species o No longer living gt Use the Slide Show tab to run the slide show from the beginning ES From gt When Slide 2 is displayed click the action button to check that it works 559 nning gt Stop the presentation PowerPoint 2010 051012 61 De Montfort University IT Training 2012 HYPERLINKS As an alternative to Action Buttons you can include hyperlinks to move quickly to other slides the Internet or to a document stored on your computer You are going to create a hyperlink to the Internet from Slide 7 gt In Normal view select slide 7 gt At the bottom of the bulleted list type the text Link to Earth Trust to use as a prompt for a hyperlink gt Select the text that you have just type
6. Save As Save as Adobe PDF E Open Close Info Recent New Print Save amp Send Help k Options Exit Design Transitions Print Printer HP LaserJet 4200 4300 PCL6 Toner Low Settings Print All Slides l Print entire presentation E Collated EE 5 3 173 123 A Color Full Page Slides Print 1 slide per page Animations Slide Show Printer Properties Edit Header amp Footer gt Click on Full Page Slides in the Settings section The following options are displayed 1 Slide 3 4 Slides Horizontal 6 Slides Horizontal 9 Slides Horizontal E3 4 Slides Vertical El Outline E 3 Slides E Li B E 6 Slides Vertical 9 Slides Vertical Frame Slides Scale to Fit Paper High Quality Print Comments and Ink Markup PowerPoint 2010 051012 90 De Montfort University IT Training 2012 gt Inthe Print Layout section select Notes Pages A preview of the notes page for the selected slide is displayed on the right lH Save GAY Save As Save as Adobe PDF Open 03 10 2012 ay Close Info Recent Settings New Print All Slides lt Print entire presentation Save amp Send Help Options EJ Exit Welcome to my presentation on the important subject of Endangered Species Edit Header amp Footer hope that you will be able to support the cause Endangered Species To print the n
7. Slide Show Review View Acrobat Design Layout Header Row First Column Sq 4 Ae a O Total Row O Last Column s3288 55 i ipt Z EEP l ee Quick Draw Eraser Banded Rows T Banded Columns a Styles jai _ Pen Color Table Table Style Options Table Styles WordArt Styles Draw Borders gt Move the mouse pointer over the Table Styles to see a preview on the slide as the format of your table automatically changes gt Use the More button to the right of the Table Styles group to display the full gallery of styles gt Select a different style gt Try using the tick boxes in the Table Style Options group to see the difference they make to the design gt Click the Layout Table Tools tab to see further tools and options that you could use to format the table PowerPoint 2010 051012 78 De Montfort University IT Training 2012 CHARTS gt Insert a new slide at the end of the presentation gt Click Chart in the Illustrations group on the Insert tab The Insert Chart dialog box is displayed Insert Chart a Templates Column ce g A go 993 98 90 il ot ads a s M INN AA w l Surface Doughnut Bubble Radar Alternatively e Click the Insert Chart option in the centre of the slide Insert Chart The types of chart are listed in the left hand column gt Select Bar gt Click OK to select the default Bar Chart of
8. Underline X R Bold Flash Bold Reveal Wave This makes the text semi transparent so the effect causes it to fade slightly gt Change the other 5 exit effects to Transparency Multiple animations can be selected in the Animations Pane by using the Ctrl key when making the second and subsequent selections You can then change the effect on the selected animations all at once gt Run slide 8 as a slide show to see the effect gt Close the Animation Pane gt Save the presentation PowerPoint 2010 051012 53 De Montfort University IT Training 2012 PRESENTING THE SLIDE SHOW You have already seen how to use the Slide Show command to start a slide show and then use the mouse or keyboard to advance through the slides and any animations in an ordered sequence In this section you will learn how to setup a slide show to run automatically look at ways in which you can control the order of the presentation in a flexible manner and also take a look at some of the slide show options that can be configured ADDING TIMINGS TO SLIDES If you intend to present the slide show yourself you are likely to need to explain and discuss topics as they arise In this case it is best to advance the slides manually You can set the slide show to run automatically by either using the timing option to include a time on the slide transitions see page 38 or you can use the rehearsal feature to record the timings gt Choose the Sl
9. You can edit existing slide layouts or create a new layout of your own design so that it is available each time you create a presentation gt Display the Slide Master gt You are going to add your layout at the end of those displayed so select the last slide in the list gt Click the Insert Layout option in the Edit Master group A new slide is added to the list ready for you to select the components that you want to include in the new layout gt Click the bottom half of the Insert Placeholder button in the Master Layout group ccc r 1 prammen PowerPoint 2010 051012 98 De Montfort University IT Training 2012 gt Select the SmartArt placeholder and place it on the bottom right of the slide by using a dragging method to draw a box in that position amp SmartArt oe eraphic gt Adda Picture placeholder above the SmartArt placeholder and below the Title placeholder on the right gt Adda Text placeholder below the Title placeholder on the left Your new layout master should look similar to the one below E Click to edit Master text Picture styles o a Second level 2 Third level Fourth level Fifth level SmartArt eraphic gt Click the Rename option in the Edit Master group PowerPoint 2010 051012 99 De Montfort University IT Training 2012 By default the new layout will be called Custom Layout so you need to change the name to
10. and prompts to remind you of important points that you need to mention when delivering the presentation these can be saved within PowerPoint Every slide has a notes page on which you can type your notes and then print the notes pages to use as prompts when presenting the presentation gt Click the Notes Page button in the Presentation Views group The Notes page is displayed for the selected slide The page has two sections the top section shows the slide as it would be seen by your audience and the bottom section is used to add and display your notes and prompts PowerPoint 2010 051012 27 De Montfort University IT Training 2012 Vulnerable Species Sette te Click to add text When in this view you can use the arrow keys on the keyboard to display the notes page of another slide in the presentation gt Click the left arrow repeatedly until the notes page for slide 1 the title slide is displayed gt Click in the notes section identified by the Click to add text prompt gt Type the following note Welcome to my presentation on the important subject of Endangered Species hope that you will be able to support the cause gt Change the font to Trebuchet MS 12pt PowerPoint 2010 051012 28 De Montfort University IT Training 2012 READING VIEW Reading view fills the screen with the current slide thus providing a quick way to preview what the slides would look like during th
11. audience can advance the slides but cannot modify the presentation PowerPoint 2010 051012 58 De Montfort University IT Training 2012 gt Ensure that Presented by a speaker is selected You use the Show slides section to specify which slides you want to include gt Ensure that All is selected In the Advance slides section you can choose to run the slide show using the timings you have set up or manually If you choose the latter you advance them by clicking the mouse gt Select Using timings if present The Show options are o Loop continuously until Esc the slide show plays continuously in a loop until the Esc Escape button on the keyboard is pressed to end the show o Show without narration runs the show without the recorded narration being played back Check the on line help for more information on adding narration to your presentation o Show without animation plays the slide show without any of the animations and slide transitions that were added gt Ensure that Loop continuously until Esc is selected gt Click OK gt Select slide 1 gt Click the Slide Show button The presentation is displayed starting from the selected slide using the timings that you recorded gt When you have viewed the presentation and are satisfied that it is running correctly in a continuous loop press Esc to exit the show ACTION BUTTONS An action button is a ready made button that you can insert in
12. bulleted list is converted to the chosen smart art A text pane is also displayed providing a convenient method for editing the text on the smart art graphic PowerPoint 2010 051012 68 De Montfort University IT Training 2012 text pane Type your text here 5z Vulnerable species Declining numbers Vulnerable species Low numbers Declining numbers Low numbers Threatened spedes Threatened G problems but in no immediate species danger e Has problems but in no immediate danger Endangered species In immediate danger of extinction Endangered In immediate danger of extinction species e Extinct species No longer iving Extinct a Hacda No longer living Text can be entered or edited using the text pane or directly in the graphic gt Close the text pane by clicking the cross at the top right The text pane can be opened by clicking the control at the centre of the left border Alternatively click the Text Pane button on the ribbon gt Once the text pane is open click away from the bulleted list and it is hidden gt Click on the list and the text pane is displayed again When you select the SmartArt graphic two SmartArt Tools contextual tabs are displayed E E J Ss mi Home Insert Design Transitions Animations Slide Show Review View Acrobat Design Format i Add Shape Promote 2 amp i ji FE l P ES Add B
13. collected together under tabs For example when you first open PowerPoint the Home tab is the one that is selected This contains the most commonly used commands a p m n Presentationl Microsoft PowerPoint Home Insert Design Transitions Animations Slide Show Review View Acrobat NS B layout R p 5 5 Ifi D CJ Reset p g 2 oe Bs eus i Shapes Arrange pes u t na Slider B Section j aac Replace Le Select 7 Clipboard Slides Paragraph Drawing Editing The commands on the ribbon are placed in groups so that those used for a Similar purpose are together For example the Slides group includes New Slide Layout Reset and Section ah al a E Layout mz Reset New Slide Section Slides When you select a different tab the ribbon shows you different groups of commands gt Click the Insert tab Presentationl Microsoft PowerPoint Home Insert Design Transitions Animations Slide Show Review View Acrobat Se ee oo a 2 2 ADATRA A Table Picture Clip Screenshot Photo Shapes SmartArt Chart Text Header WordArt rad Equation Video Audio Embed Flash Tables Images Illustrations Text Symbols Media Flash Art Y Album 7 y Box amp Footer Sy Now you see commands relating to objects that can be inserted into a presentation Tables Images Illustrations etc There are also tabs that display only when they are needed for example if you select a pict
14. g Welcome to my presentation on the important subject of Endangered Species v Slide 1 of 8 Office Theme lt 6 6a SB 66 CN U Oiz Notes pane PowerPoint 2010 051012 29 De Montfort University IT Training 2012 Observe that Normal view consists of three distinct sections the Slides Outline pane on the left which by default displays thumbnails of the slides a large view of the selected slide in the main pane and a notes pane at the bottom In the notes pane of the title slide you can see the note that you typed earlier Because the pane is small you will need to use the scrolling arrows on the side in order to view the rest of the note It is also possible to make the notes pane section larger by dragging the top border of the notes pane upward It is often more convenient to type your notes directly into the notes pane in Normal view instead of switching to the Notes page view lt may sometimes be useful to hide the thumbnails and notes pane sections in order to allow more space to display the slide that is being edited To close the thumbnails section and notes pane gt Click the cross at the top right of the Slides Outline pane Slides Outline lt Click here to close the thumbnails ill 2 ers The selected slide enlarges to fill the window To display all three sections gt Click Normal View in the Presentations Views
15. how the bullet points are introduced on to the slide gt Continue the slide show to the next slide then stop the show gt Select Slide 7 gt Add the Float In Entrance effect to the bulleted text so that each bullet point will be animated separately The bullet points should now be numbered 1 to 5 C2 tps of Endangerment g b a Habitat destruction m Over exploitation Introduction of exotic species Disease o Pollution Fine tuning animations When animation effects are added to content on a slide it is possible to edit and fine tune the animations in a variety of different ways Effect Options Some animation effects have options associated with them that can be accessed using the Effect Options button in the Animation group of commands Fr Float In split Animation PowerPoint 2010 051012 44 De Montfort University IT Training 2012 gt Ensure that the cursor is within the bulleted list on slide 7 and that no text is selected gt Click the Effect Options button The following is displayed PTI OTS Direction 4 Float Down Sequence F J As One Object _ All at Once By Paragraph You can therefore use these options to change the direction in which the text will move as it floats on to the page and also change whether the bullet points are animated all at once or one at a time gt Select different options to see how it affects
16. of the subjects You have to prepare a short presentation to sell the project to a group of journalists who will be reporting on the progress of the venture The presentation should contain a minimum of five slides and should be fairly dynamic Choose the information you would like to use from the items below Olympics 2012 London Technology Technology will play an important role in both the build up to 2012 and the Games themselves We will be working closely with our partners to ensure we use existing and emerging technologies in innovative and powerful ways Operational technology When it comes to staging the Games technology will play a bigger part than ever before It will be central to the ways we capture scores timings and performance in the sports competitions Inside the venues technology will feed back information to officials spectators venue staff and volunteers And it will help with all levels of decision making during the Games from separating a photo finish to managing the flow of people to and from the Park Business technology Technology is not just relevant to the delivery of the Games PowerPoint 2010 051012 106 De Montfort University IT Training 2012 It will be instrumental in our planning procurement and other business activities in the run up to 2012 From the way we share information with multiple stakeholders to modelling data such as pedestrian flows in the Olympic Park te
17. so that each one moves on to the slide as the previous one moves off The animation pane now displays the following gt Run slide 8 as a slide show to see the effect PowerPoint 2010 051012 0 Sy Title 1 what iff Conserve habi 2 Conserve habi Fi Make space fo 3 Make space fo Fa Recyde reduc 4 Recyde reduc rial Plant native pl 5 Hi Plant native pl F Join an organi 6 Join an organi Fa Make your voi 7 Make your voi wh rh 52 ee aaa De Montfort University IT Training 2012 Instead of moving each line of text off the slide with an exit effect you can use an emphasis effect to change the look of the preceding text as the next point comes on to the slide thus keeping the text on the screen but causing the current point to stand out in some way gt Select effect 2 in the Animation Pane 0 3 Title 1 Whatc all Conserve habi P Make space fo 3 Make space fo This was set as the Fly Out effect so Fly Out is highlighted in the Animation group A gt k k ow Disappear i Float Out Split i Sh Effect Options _ Animation _ gt Click the More button to display more effects see page 40 gt Select Transparency from the Emphasis category Emphasis x k K KR k x Pulse Color Pulse Teeter Spin Grow Shrink Desaturat Darken Lighten x kx k k KX kK amp Te Object Color Complemen Line Color Fill Color Brush Colo Color
18. sssgcisiririsa ineeie E EEE 37 Tanino Dura ON eanan a EE E 38 Advancing the slide automatically sessssssesssessscesccesseeseeesee 38 IS IS SOUN e EE EE 39 Animating sUdec nteNtiecssnsereiieii ersi a 40 ATIMALING WMACES arris ee E E 42 Animating a bulleted list ssssssescsesosesosesoresoseseeeseeeceeeee 42 FING tunne ANIMATIONS cceccresuatocstecdeced N T A 44 The advanced animation group ssseesssesseesocesoeesoeesoeesocesoeesoeee 48 COPYING animation efect Saussen erii e EE a A 48 Adding multiple animations to an item ssssssssssessscesscesceesee 48 Presenting the slide SNOW ccccesceccccccnccescescevceescescescescesceeces 54 Adding TIMINGS CO SUGECS os ncxxscurasscecesecrspocsaetenceisonseemiesecomeseueeus 54 Maina SUAS erranen eekan e a E Satara os ea nates we a art aieee ateeeiowts 56 Sude SNOW CDEIONS cicccaad ai tiiresemoiedewisdomwacuuedusadess Baaresumebedeesdenwecaws 58 ACTION DULLONS eurra vasicaducs sida bivenvedestsvewaantvesevodecdeetenivenvredceeuc 59 PUY DOT UINIKS ciuri Enr e E TOE ieee sinners E S EEEE E 62 Addio a MOVIE CO aA SUdE i xcs iss sei ch ienee a aea enea 63 Ma A rE T E E E E E Saleweains 67 Converting existing text to SmartArt ssssesssseeesceeeseseeseeeeseee 67 Adding Animation to SmartArt sssssssessessccesceesoeesoceesoeesoeesoee 72 Inserting SmartArt into a NEW slide cece cee cee c enc ceccescesceeceeces 73 MBEAN i E T A E EE dave T E E uae aoe
19. the Slides tab PowerPoint 2010 051012 31 De Montfort University IT Training 2012 QUICK ACCESS VIEWS BUT TONS Some of the views described above can also be accessed using the buttons on the right side of the status bar at the bottom of the window Normal view Reading view Fit slide to current window he El 67 U r J Slide Sorter view Slide Show m C 0 i This bar also has a shortcut to the zoom tool 7 5 w Zoom SLIDE SHOW The Slide Show button is used to start the presentation and fill the screen initially with the currently selected slide You are then able to move through the presentation slides one at a time gt Select slide 1 gt Click the Slide Show button This starts the slide show from slide 1 To advance through the presentation gt Press the space bar or gt Press the Enter key or gt Click the left mouse button or gt Press the right arrow key To go back a slide gt Press the left arrow key To stop the presentation gt Press the Esc key PowerPoint 2010 051012 32 De Montfort University IT Training 2012 The Slide Show can also be started from the commands on the ribbon gt Select the Slide Show tab The commands for starting the presentation are in the Start Slide Show group SF w g from the first slide m as E regardless of which mi Broadcast Custom slide is currently Beginning Current Slide Slide Show Slide Show EA Start Slide Show Starts the s
20. 012 A slide layout can consist of several elements including a title placeholder subtitle placeholder and other placeholders for objects such as images charts and media clips The layout you choose will depend on what content you intend to put on the slide and where you want it to be positioned For this presentation a presentation title and your name are the only things that you will put on the first slide gt Change the layout back to Title Slide gt Position the insertion point in the title placeholder gt Type Endangered Species Click to add subtitle gt Position the insertion point in the subtitle placeholder gt Type your name Endangered Species r Pa PowerPoint 2010 051012 10 De Montfort University IT Training 2012 ADDING A NEW SLIDE gt Ensure the Home tab is selected gt Click the bottom of the New Slide button to see the list of layouts m Layout EFI Reset Eka ea r Section Title Slide Section Header Two Content Comparison Title Only Blank Content with Caption Caption i Duplicate Selected Slides Gs Slides from Outline HE Reuse Slides gt Select Title and Content A second slide is added to the presentation with the selected layout Click to add title PowerPoint 2010 051012 11 De Montfort University IT Training 2012 Notice that as you add slides to the presentation thumb nail images are also shown in the Slides tab to th
21. 012 08 45 File folder 07 08 2012 08 29 File folder Took De Montfort University IT Training 2012 USING YOUR SAVED TEMPLATE To use the template that you have just saved gt Select the File tab gt Choose New gt Select My templates Available Templates and Themes Blank presentation a Home Recent templates Recent E Office com Templates Nen e D A O Personal Templates LJ My Two Slide Master Template potx Preview gt Select the name of the template that you want to use gt Click OK gt Check the list of Layouts to see that the new one you created is available gt Close the presentation without saving PowerPoint 2010 051012 103 De Montfort University IT Training 2012 USING OTHER AVAILABLE TEMPLATES PowerPoint comes with a few built in templates and many others are available through the Internet For example if you want to create a presentation to support a training session you may be able to find a suitable template that you can use gt Select the File tab gt Choose New gt Type training in the Search box and press Enter Available Templates and Themes lt Home Recent Sample Themes templates templates Office com Templates j p e nog A Agendas Books Calendars Certificates Charts and diagrams Invitations Labels Lists and Planners Plans and PowerPoint Projects Reports to do proposals presentations checklists and slides A
22. 051012 49 De Montfort University IT Training 2012 We wish to change the order of the effects so that the first line of text moves off the slide while the second line is moving on to the slide and the second line moves off while the third line comes on etc The two animation effects on the first bullet point are numbered 1 and 7 Conserve habitat Make space for wildlife We therefore need effect number 7 to move up the order and become effect number 2 The Animation Pane enables you to accomplish this task gt Click Animation Pane from the Advanced Animation group of commands The Animation Pane is displayed on the right of the window o Tite 1 Whatc 1g Content Place 7 Click the down chevron to x expand the group and display all effects gt If any down chevrons are present click them to display all the individual animation effects PowerPoint 2010 051012 50 De Montfort University IT Training 2012 All the animation effects on the slide are now displayed in the animation pane Animation Pane 0 S amp Tite 1 Whatc iff Conserve habi 2 Make space fo 3 Fd Recyde reduc 4 Fd Plant native pl 5 Join an organi Fa Make your voi ey oy 7 h Conserve habi a Make space fo g Recyde reduc 10 Ls Plant native pl 11 Join an organi 12 Make your voi ey oy The animation pane shows that effect number 1 is an entranc
23. Beers name ET 75 CRAFTS 4 stacev esas tinissi teea TERTE EERE ENEDES VEEE a Ei 79 Adding animation TO a CHAN ciswedccccaviwessdavndecine dees sesieceeeerseiwatetes 82 PowerPoint 2010 051012 i De Montfort University IT Training 2012 Headers and TOOCENS sscasecscc te cccasua de densaauawnduataedaatdaccduedondentaxdas 84 Headers and footers on notes and handouts cceceeccecceeceeees 84 FOOLGNS Ol SUGGS 250 ochepaccetaucoansatianeeceminensetademateemeiareaacsinnemee eens 87 PEWNE GNECKEF acts irene T EET ETETE EE 88 PANOUN O setter sawed eae E E 89 Pace SCUUD arrinin etir oteru E a e eaa 89 PANUNG Notes DACES serie ann E A ET ENE 90 PRINUINS NANGOUES x s2s ciewdeactaasniadidnddawseraseres aueoestecdniasseiewees 92 MNS SUIS MAS USE eera aian T E tetas eoaseenat eu ias N Eaa 94 Using two themes in a presentation ccceccecceeceeceeccecceeceeces 96 Creating a custom layout sorinsreiarsao icient eee 98 TEMDlALES senuis n E E S 101 Saving a presentation as a template sessseesceesoeesceesocesceeseee 101 Using your saved template sssesssesoresoresoreseseseesoeeeceseceseoe 103 Using other available templates sssssesssesscesscesscesceesceeseeesee 104 DLEE REE O E TETE T E T TTE T A ET 106 PDDONGIX dees ceseteind ota do e r TON 109 PowerPoint 2010 051012 ii De Montfort University IT Training 2012 INTRODUCTION This is an introductory course aimed at those with no experience of using Po
24. Move Later The title placeholder is now numbered 1 indicating that it will be the first effect to be added to the slide when the show is presented Habitat destruction A Over exploitation Introduction of exotic species Disease Pollution PowerPoint 2010 051012 46 De Montfort University IT Training 2012 If you run slide 7 as a slide show you would observe that initially the slide is blank and you need to click the mouse button for the title to be displayed This is controlled by the Start setting in the Timing group The default value is On Click Delay o0 00 Timing To set the animated title to appear automatically on the screen as soon as the slide is shown gt Ensure that the title placeholder is still selected gt Click the down arrow in the Start setting Start On Click With Previous After Previous gt Select With Previous The title placeholder is now numbered 0 indicating that this animation will be performed as soon as the slide is displayed It is also possible to set an animation to be performed automatically after a specific period of time To set each bullet point to be displayed automatically 2 seconds after the previous animation gt Click in the bulleted list to select the placeholder In the Timing group on the Animations tab gt Change the Start setting to After Previous gt Change the Delay value to 02 00 o Start After Previous
25. SmartArt Graphics 07 08 2012 08 29 File folder Documents al Music L E Pictures E Videos jE Computer amp Local Disk C cw New Volume E _ 3 r Filename Presentationl pptx Save as type PowerPoint Presentation ppt PowerPoint Presentation pptx PowerPoint Macro Enabled Presentation pptm PowerPoint 97 2005 Presentation ppt PDF pdf Hide Folders APS Document xps PowerPoint Template pot PowerPoint Macro Enabled Template potm PowerPoint 97 2003 Template pot Office Theme thrnix PowerPoint Show ppsx PowerPoint Macro Enabled Show ppsm PowerPoint 97 2003 Show pps Authors PowerPoint 2010 051012 101 De Montfort University IT Training 2012 gt The Templates folder is automatically displayed gt Name the template My Two Slide Master Template iv di Roaming Microsoft Templates i __ M O O Organize New folder my Downloads Name S Recent Places z J Document Themes di LiveContent a Libraries a Ji SmartArt Graphics E Documents a Music E Pictures E Videos jE Computer amp Local Disk C ga New Volume E Ly Filename My Two Slide Master Template Save as type PowerPoint Template pot lt Authors Alvin Ham Ying gt Hide Folders gt Click Save gt Close the presentation PowerPoint 2010 051012 102 Search Templates m Date modified Type 14 06 2012 08 14 File folder 22 05 2
26. Sorter View and you will see that the timings are displayed beneath them el H 2 ole EndangeredSpecies pptx Microsoft PowerPoint File Home Insert Design Transitions Animations Slide Show Review View Acrobat Al ca A rT a x Play Narrations Use Current Resolution ST 3 Z sem on Use Timings From From Broadcast Custom Set Up Hide Rehearse Record Slide j Beginning Current Slide Slide Show Slide Showy SlideShow Slide Timings Show Show Media Controls Use Presenter View Start Slide Show Set Up Monitors Slide Sorter Apex lt B ssh BS 66 COU If necessary the timings can be changed at a later date by repeating the process PowerPoint 2010 051012 55 De Montfort University IT Training 2012 HIDING SLIDES When a slide is hidden it remains available but will not ordinarily be displayed in the presentation So for example if your presentation is required to last for a specified length of time you can hide a slide which if time allows you can use to expand a point or if time is short you can ignore it To hide slide 2 gt Select slide 2 gt Ensure that the Slide Show tab is selected gt Click the Hide Slide button in the Set Up group The slide number is displayed crossed through gt Run the slide show from the beginning to see the effect You are now going to run the slide show again but this time you will display the hidden slide This wi
27. TIONS You saw in the previous section that you can disable the timings set without deleting them giving you the option to quickly and easily enable them again at a later time You will now look at some other options that will enable you to further configure how your presentation behaves when you run the slide show gt Ensure the Slide Show tab is selected gt Click the Set Up Slide Show button The Set Up Show dialog box is displayed Show slides al Erom Show type Presented by a speaker full screen Browsed by an individual window Browsed at a kiosk full screen Custom show Show options Advance slides F Loop continuously until Esc Show without narration F Show without animation Manually Using timings if present Multiple monitors oe es Laser pointer color ea Primary Monitor Show Presenter View To show a laser pointer during slide show hold down the Ctrl key and press the left mouse button Cancel The Show type options are o Presented by a speaker a traditional full screen slide show You can advance the slides manually or set automatic timings o Browsed by an individual runs the slide show in a standard window with custom menus and commands enabling an individual to browse your presentation o Browsed at a kiosk runs the slide show full screen as a self running show that restarts after 5 minutes of inactivity The
28. Table of Contents TOGUE ION airna ans oincietoae E uae eaiss ate eeoeaeniae erent 1 GeULING Stal UeG e ois se tw aes seed wee ean a E A tae yee oeadene asst 3 TMG WNC LAD wae outiiene vase caceks sacabiwanue ee noua unde vane caeceyadeeisenes ses cosnes 3 RING WD OI asr EE E E E EE E TEE TO athens E T EEE TO 5 EE i o E E E E A E A E E E E E TT 6 Creating a new presentation ssssesscsesscoesecoeecsoeeesoeeesoeeseoeeeeoe 8 SHAE Lay OUUS r EE TEE 8 Aadine a NEW SIGE esc sniecinkscobesideaesmesion Ee EE EEEE 11 Changing the style of the bullet ssesssssssescsesceesceesceesceesose 16 VOWS EEA TE E ocd E EA E O E E E E EE 26 SUAE SONE VIEW muspra esien r takona E T E E 26 NOTES pade ViEWecicsserieseirareeicun nari ea a aa a eaa 27 RACING VIEWioerion ee EEEE E EET NEERA 29 NOMAL VIEW c2esecciest cd utecition deta detuice EEN 29 OULUIG VIEW acc ccaicscuced aaeetalansedteet E E cones 30 QUICK ACCESS VIEWS buttonS sssssssscccccossesccccosssseccceoossseecsooo 32 SUAE SNOW ci vcs cacssceencaetcereadesendtadgehoresscencwtwancaduioneenseeceehieeesen 32 ZOOM COOU irc Heat eater tan a Reve tacc Geo wee EE Ram ata aa 33 BacCKSrOunG COlOUIS niccusste csdeatosdcaunslessnecieeecensede ceheetorteuuutesnneees 34 sude ClESI CS actrees ceca av conan eccancwevedeasnaeie hens EEE EE 36 COLOUF SCNEINGS eseese rener tea Te EA bie dav eeaesteasosedecsneawperean 36 AMENA ON oeeie re AE tees eesinnens come seen went tae E omnes EE 37 Sude transiON
29. able ZI Excel Spreadsheet Selecting a square on the grid will insert the corresponding table on to the slide However many prefer to use the Insert Table dialog box gt Select Insert Table The Insert Table dialog box is displayed Insert Table Number of rows PowerPoint 2010 051012 75 De Montfort University IT Training 2012 Alternatively e Click the Insert Table button on the slide Insert Table gt Select 3 columns and 7 rows gt Click OK A table is displayed on the slide The table has been formatted to match the other slides PowerPoint 2010 051012 76 De Montfort University IT Training 2012 gt Type the following into the table C E Taken from http www bigcatrescue org catfacts catfacts htm gt Centre the column headings gt Ensure that all the text is displayed on a single line in each cell by changing the column widths if necessary ac M g Ul a a W Type of cat Weight Ibs Approximate length feet Siberian Tiger Up to 700 10 Indonesian or Bali Tiger Up to 200 Up to7 Cougar 75 250 5 9 Leopard 250 400 Jp to7 Ocelot 17 24 4 5 5 _ Lion Up to 550 Jp to8 Pe gt Save the presentation PowerPoint 2010 051012 77 De Montfort University IT Training 2012 When the table is selected two Table Tools contextual tabs are displayed gt Click the Design Table Tools tab Home Insert Design Transitions Animations
30. acy of hosting the games PowerPoint 2010 051012 108 De Montfort University IT Training 2012 aN ad ad A 1 DD Design considerations for dyslexia and visual impairment i 2 Use Arial Verdana or Comic Sans fonts Use Size 36 font or larger where possible no smaller than Size 24 Don t type text IN ALL CAPITAL LETTERS AS ITS HARD TO READ Avoid italic and underline use bold for emphasis Use short bullet points rather than long blocks of text Left align text don t justify Use generous line spacing and space between paragraphs Use diagrams images and pictures rather than words where possible Use pale blue pale yellow cream or white backgrounds and dark text Avoid red and green Avoid busy backgrounds and don t use pictures as backgrounds either PowerPoint 2010 051012 109 De Montfort University IT Training 2012
31. ation has been created to run on its own for example at an open day or exhibition Use it carefully if you are presenting the information as if you are interrupted the presentation may continue before you are ready if Sound No Sound Advance Slide oh Duration 00 75 lt a On Mouse Click Jall Apply To All O Afte 00 00 00 This sets the time to an wait before the slide is Timing automatically advanced gt Set the slide to advance automatically after 10 seconds 00 10 00 You can use different transitions for each slide but to keep the presentation in a uniform style gt Click Apply to All gt Run the presentation to test the timing To ensure that the automatic timing is not used gt Ensure that only the On Mouse Click check box is selected in the Advance Slide section gt Click Apply to All PowerPoint 2010 051012 38 De Montfort University IT Training 2012 Using Sound As well as using a special effect when the slide is displayed you can add a sound The default is no sound gt Select slide 2 gt To see what sounds are available click the down arrow to the right of Sound No Sound if Sound No Sound Stop Previous Sound Applause Arrow Bomb Breeze Lamera Cash Register Chime Click Coin Drum Roll Explosion Hammer Laser Push Suction Typewriter Voltage Whoosh Wind Other Sound Loop Until Next Sound Choose one of the sounds from the list and it
32. chnology will help us run a world class programme Communications technology Technology will transform the way people engage with the Games It is not just about receiving information it will also be about reacting to it Digital channels such as the web and mobile phones will be the number one way for everyone to access share and participate in the 2012 Games In the run up to the Games we will be offering people ways to get closer to the action interacting with our data and sharing their own Come 2012 there will be new ways to interact with events whether it is through spectator services in the Olympic Park or interactive technologies in UK towns and cities Our plans We will be using mature and advanced technologies in the Games We are looking at existing proven systems already in use But this is also an opportunity to push boundaries and work with leading suppliers and developers to create new applications We will be ensuring our technological solutions are reliable able to perform on the day in all kinds of places and under extreme conditions And we will be re deploying some of the technology solutions used during the Games to the lasting benefit of local communities after 2012 Of course technology is not an end in itself Our focus is the Games and the people who will take part as spectators volunteers or competitors But using it imaginatively will help to create a Games excitingly relevant for a 21st c
33. conds You will now add a second effect to the bulleted list to move them off the slide one at a time gt Click into the bulleted list to select the placeholder gt Click Add Animation from the Advanced Animation group PowerPoint 2010 051012 48 De Montfort University IT Training 2012 The following is displayed Entrance x Complemen w Underline Exit Disappear lt ie Wipe IE a Di zoom Motion Paths Lines Ee My Se Swivel 4 P T kad b Color Pulse Darken a Bold Flash k Fade Shape K Swivel Arcs More Entrance Effects More Emphasis Effects More Exit Effects More Motion Paths Bounce i Bold Reveal be Ir Float In Split i pn x r gt Random Bars Grow amp Turn K k Spin E row Sh rink Transparency Object Co x wi OF Brush Color Font Color Wave X Float Out Split i A gt a Random Bars Shrink amp Turn CO Shapes Loops F gt Select Fly Out from the Exit category of effects gt Use the Effect Options to set the effect to fly out To Right Each of the bullet points now has two animation effects associated with it The numbering of the effects indicates that the list will be displayed one line at a time and then removed from the slide one line at a time gt Run slide 8 as a slide show to verify the order of the effects PowerPoint 2010
34. d Link to Earth Trust gt Click the Hyperlink button in the Links group on the Insert tab The Insert Hyperlink dialog box is displayed Insert Hyperlink Text to display Link to Earth Trust PowerPoint2010 AtlanticCod jpg Dodo jpg BE EndangeredSpecies pptx GreenPitcherPlant jpg Browsed IndigoSnake jpg Pages lion101 wav RedKangaroo jpg Create New Recent RedKangaroo mpg Document Files Siberian Tiger jpa siberiantigers mpc http fearthtrust org gt Inthe Address window type http earthtrust org The Insert Hyperlink dialog box also enables you to create a screen tip to act as a prompt if you so wish gt Click OK gt Run the slide show starting at slide 7 and test the hyperlink gt Close Internet Explorer gt Stop the slide show PowerPoint 2010 051012 62 De Montfort University IT Training 2012 ADDING A MOVIE TO A SLIDE Depending on the subject matter of your presentation adding a short video clip could enhance its impact gt Ensure that you are in Normal view Choose slide 4 gt gt Select the Insert tab gt Click the down arrow on the Video command in the Media group gt Select Video from File Video from Web Site Clip Art Video gt Choose RedKangaroo from the PowerPoint2010 folder on drive C gt Click Insert The following is inserted on the slide gt Rearrange the picture and the movie on the slide so
35. date automatically When you use this option the date is updated each time you load the file on your computer Therefore if handouts are not printed on the day of the presentation they will display a different date PowerPoint 2010 051012 84 De Montfort University IT Training 2012 Fixed date If you want the date on the notes pages and handouts to represent a specific day use this option Page numbers lf you want a page number on your handouts or speaker s notes sometimes handy for you or the audience to be able to follow organise ensure that the Page number check box is ticked Header and Footer text To insert your own text in either the header or footer select the appropriate check box and enter the text in the corresponding text box Click Header and enter your name Click Footer and type Endangered Species Click Date and Time and select Update automatically Ensure that the date is in the correct format by choosing English U K as the language Update automatically 03 10 2012 Language English U K Western E Fixed 03 10 2012 Header AN Other Page number Footer Endangered Species gt Click Apply to All PowerPoint 2010 051012 85 De Montfort University IT Training 2012 To see the header and footer gt Select slide 1 gt Select the View tab gt Click Notes Page 03 10 2012 Welcome to my presentation on the important subject of Endangered Species hope
36. e effect on the text Conserve habitat and effect number 7 is an exit effect on the same text To move the exit effect on the text Conserve habitat up the list gt Click on effect 7 to select it This should now be the only effect with a blue border Fa Make your voi _ a g kn Recyde reduc E 8 The Re Order arrows at the bottom of the Animation Pane are used to re order the selected effect within the list i Re Order gt Click the Re Order up arrow repeatedly until the Conserve habitat exit effect is just below the Conserve habitat entrance effect O SM Title 1 Whatc ifr Conserve habi 2 Conserve habi 3 5 Make space fo 4 Fd Recyde reduc PowerPoint 2010 051012 51 De Montfort University IT Training 2012 gt Move the other exit effects to achieve the following order 0 3 Title 1 What 1 Fi Conserve habi 2 Conserve habi 3 Make space fo 4 Make space fo 5 Fd Recyde reduc 6 Recyde reduc 7 Fa Plant native pl 8 h Plant native pl gt Join an organi 10 Join an organi 11 Pa Make your voi 12 mh Make your voi wh rh SHEEP Oe Ueueo We want the second bullet point to come on as the first bullet point moves off In other words we want effect 2 and effect 3 to occur together gt Select effect 3 gt Change the Start value in the Timing group to With Previous gt Repeat the process for the other bullet points
37. e left of the screen in Normal view Slides Outline 1 gt Position the insertion point in the title placeholder gt Type the slide title Terms gt Position the insertion point in the main placeholder hi 5 Oo kS i f E E E f C E E E f a r Sea Text typed in this placeholder will be bulleted automatically gt Type the following list Vulnerable species Low numbers Declining numbers Threatened species Has problems but in no immediate danger Endangered species In immediate danger of extinction PowerPoint 2010 051012 12 De Montfort University IT Training 2012 Some of the items in the list need to be changed to second level bullets to produce the following display e Vulnerable species Low numbers Declining numbers e Threatened species Has problems but in no immediate danger e Endangered species Inimmediate danger of extinction To indent the second bullet point Low numbers to create a second level bullet gt Click at the start of the text for the second bullet point gt Click the Increase List Level button in the Paragraph group on the Home tab Increase List Level Paragraph The item displays as a second level point Terms e Vulnerable species Low numbers Alternati
38. e presentation gt Click Reading View in the Presentation Views group on the View tab The screen fills with the first slide of the presentation gt Press the Right arrow key or Down arrow key to display the next slide gt Press the Left arrow key or Up arrow key to display the previous slide To exit from Reading View and return to the previous view gt Press the Esc key NORMAL VIEW As mentioned earlier this is the default view and is the main working window in PowerPoint This is the view used to edit the contents on the slides gt Click Normal View in the Presentation Views group The slide currently selected is displayed in Normal view P Wd I he EndangeredSpecies pptx Microsoft PowerPoint Lo File Home Insert Design Transitions Animations Slide Show Review View Acrobat 4 EE a Ruler O i E _ E Arrange All EHHE o gam th Eak o Se Gridlines o i Grayscale cascade i 2 Slide Notes Reading Slide Handout Notes Zoom Fitto s New p Switch Macros Sorter Page View Master Master Master L Guides Window img Black and White Window L Move Split Windows Presentation Views Master Views Show Zoom Color Grayscale Window Macros Slides Outline X A Slide selected for il 2 ers ose Pose Js _ _ editing 3 Virecatie Species Slide E Endangered Species thumbnails alfa Threatened A P m p Ann Other V Cutmgarad Species v 6 Extince Soecies
39. e so format it as 44pt not bold Now that you have changed the size of the text the placeholder is not deep enough to hold both lines so it overflows the top of the placeholder 4 Threat tene Species You can either resize the placeholder manually to hold the text or use the Autofit Options to allow PowerPoint to resize the text to fit the placeholder gt Use the Autofit Options and choose Autofit Text to Placeholder PowerPoint 2010 051012 19 De Montfort University IT Training 2012 To fit larger text in the placeholder you need to adjust the size of the title placeholder and the placeholder below it to make room for the larger text gt Click in the Caption placeholder the lower placeholder to select it The squares at the centre of each edge of the placeholder are resizing handles gt Drag the resizing handle on the top edge of the placeholder down to make more space above it Threatened Species Drag this to resize the O placeholder L ben eerie erm m era fr Lol gt Drag the lower edge of the title placeholder down to make it deeper If the title placeholder is enlarged sufficiently the Autofit Text to Placeholder option causes the heading text to change to the larger size 44 pt that was specified earlier Threatened Species Click to add text gt In the lower placeholder add the text Red Kangaroo gt Format this as 18pt gt Use the Align Text button in the Paragrap
40. entury audience a Games for a connected world Olympic Park The focus of the London 2012 Games will be the Olympic Park in east London which will house the new sport venues The Park is located in the Lower Lea Valley an area of great untapped potential PowerPoint 2010 051012 107 De Montfort University IT Training 2012 After the Games the area will be transformed into the largest urban park created in Europe for more than 150 years There will be a huge amount of activity up until the Beijing Games in August 2008 to get the site ready for the construction work that will start in earnest in the summer of 2008 Construction hotline You can call the Olympic Delivery Authority s Community Relations team about any questions or concerns you have about construction works in general on 08000 722 110 24 hours a day seven days a week Transport We re aiming for 100 per cent of spectators to get to the Games by public transport cycling or on foot Approximately seven million tickets are available for sale for the London 2012 Olympic Games Eleven days of competition during the Paralympic Games will bring 1 5 million spectators Our transport plans for the Games will help transform the Lower Lea Valley into one of the best connected areas in the capital bringing economic and social benefits that go far beyond 2012 and far beyond sport Taken from the www london2012 com You may also wish to include the Leg
41. erPoint 2010 051012 42 De Montfort University IT Training 2012 gt Run the slide show starting at slide 2 to verify that all bullet points are introduced on to the screen at the same time gt Continue the slide show to see the image animated on the next slide then press Esc to stop the show gt Click the Undo button on the Quick Access Toolbar to remove the animation effect on the bullet points The default behaviour in PowerPoint is to animate main bullet points individually If a main point has sub points then these sub points will be animated with the main point as one group To achieve this effect you do not select any of the bulleted text but simply select the placeholder gt Ensure that slide 2 is selected To add the main bullet points individually gt Click into the bulleted list to select the placeholder gt Select an Entrance effect from the Animation gallery Each of the main bullet points is given a different number from 2 to 5 indicating that there are 5 different animation effects on the slide and showing the order in which they will be executed i _ g a Vulnerable species o Declining numbers o Low numbers m O Threatened species o Has problems but in no immediate danger Endangered species o In immediate danger of extinction Extinct species o No longer living PowerPoint 2010 051012 43 De Montfort University IT Training 2012 gt Run the slide show starting at slide 2 to see
42. fered PowerPoint 2010 051012 79 De Montfort University IT Training 2012 Change Save As Switch ace ad efresh Chart Type Template Row Column data ul Series1 Series2 Series3 2 Category 1 4 3 2 4 3 Category 2 2 5 44 4 Category 3 3 5 1 8 5 Category 4 4 5 2 8 To resize chart data range drag lower right corner of range 4 Click to add notes gt 4 dap 4 iil ey lw lu lule ln lenene iN p Slide 11 of11 Apec lt a0 7 66 O V Hh You can see that the screen has split into two panes showing a default chart on the left and related data in an Excel worksheet on the right gt Enter the following data into cells A1 B7 Weight lbs 400 250 200 700 To specify that only the first two columns are to be used for the chart gt Drag the bottom right corner of the blue box so that only A1 B7 is enclosed a Bp c D 1 Weight Ibs Series2 Series3 t2 Lion 550 24 2 ES Ocelot 24 4 4 2 4 Leopard 400 1 8 3 gt i 250 2 8 a Indonesian tiger 7 Brena tiger 700 PowerPoint 2010 051012 80 De Montfort University IT Training 2012 Notice that the chart in the left window has changed to match the data gt Close the Excel window gt Add the slide title Maximum weight of some cats Weight Ibs Weight Ibs Legend The Legend is not needed on this chart gt Select the Legend and press Delete The Legend is deleted and the chart expa
43. from the Editing group on the Playback tab The Trim Video window is displayed PowerPoint 2010 051012 64 De Montfort University IT Training 2012 wwo a siberiantigers mpgq Duration 00 53 640 00 00 000 00 00 lt i gt CG 00 53 640 H Start Time End Time The top right corner of the window shows the current duration to be 53 640 seconds You will reduce the length of the video to less than 15 seconds gt Click the Play button to start the video Play As the video plays a bar moves across the timeline showing how far into the video you are currently This enables you to note the time where you want the video to start playing and where you want it to end The Pause button enables you to stop the video at any time PowerPoint 2010 051012 65 De Montfort University IT Training 2012 have chosen to start the video at 00 06 785 and end at 00 17 026 gt Click into the Start Time value and change it to 00 06 785 gt Click into the End Time value and change it to 00 17 026 gt Click the Play button This previews the section of the video that you have chosen to play and the duration is now shown as just over 10 seconds Start Time End Time gt Click OK to accept the edit and close the Trim Video window This process does not delete any part of the file It just enables you to choose to F play only a portion of the video gt Save the presentation gt Run the presentation to c
44. group on the View tab Outline View Outline View is achieved by selecting the Outline tab in the Slides Outline pane gt Click the Outline tab Instead of the slide thumbnails the Slides Outline pane now displays all the text on all the slides in a list This view is particularly useful for reordering bullet points PowerPoint 2010 051012 30 De Montfort University IT Training 2012 Outline Endangered Species Ann Other Terms Vulnerable species o low numbers o Declining numbers Threatened species o Has problems but in no immediate danger OEndangered species oh immediate danger of extinction QeExtinct species o Ne longer living Vulnerable Species Threatened Species Red Kangaroo For example in slide 2 if you wish to change the order of the two sub points under Vulnerable species gt Move the mouse pointer over the bullet point for the text Low numbers The mouse pointer changes to cross arrows indicating that it can be dragged Terms Vulnerable species lt Low numbers o Declining numbers LiThreatened species o Has problems but in no immediate danger gt Drag the Low numbers bullet point downward As you drag the bullet point a blue horizontal line will appear in the pane gt Release the mouse button when the blue line is below the Declining numbers bullet point Terms Vulnerable species o Declining numbers o Low numbers LiThreatened species gt Toclose Outline view Click
45. h group on the Home tab to align the text to the bottom of the placeholder Paragrap h PowerPoint 2010 051012 20 De Montfort University IT Training 2012 Your slide should look something like this e Click to add text Threatened Species Ri Kangarod E k In the Content placeholder gt Insert the picture of the Red Kangaroo from the PowerPoint2010 folder on drive C While the picture is selected the Picture Tools Format tab is displayed This is a contextual tab which is only shown when a picture is selected This tab gives you access to formatting options that you can use on your picture Transitions Animations Slide Show Review View Acrobat Format ot e j H j v v Ali v a Compress Pictures ym gt E gt pym gym com 4 Picture Border a Bring Forward l Align 3 Change Picture _ o a Lead Q Picture Effects Uy Send Backward Lg G a Reset Picture N Picture Layout a Selection Pane SA Rotate Picture Styles r Arrange gt Click away from the picture and the Picture Tools Format tab disappears gt Click on to the picture again Now that the picture of the kangaroo has been inserted into the slide you can see that it is quite small It would look better if the picture was a similar size to the picture of the bat on the previous slide PowerPoint 2010 051012 21 De Montfort University IT Training 2012 gt Using the Shape Height option in
46. heck that the video plays as you intended gt Stop the presentation at the end of the video PowerPoint 2010 051012 66 De Montfort University IT Training 2012 SMARTART SmartArt enables you to display your text in a graphical and more interesting manner CONVERTING EXISTING TEXT TO SMARTART gt Select slide 2 gt Delete the Action Button With the insertion point in the bulleted list gt Click the right mouse button gt From the shortcut menu choose Convert to SmartArt A list of options is displayed fe Paste Options B a Exit Edit Text Eont Paragraph A H Bullets Numbering i Z F F Convert to SmartArt a Hyperlink Synonyms Translate Format Text Effects Format Shape Ss 8 g F P cs amp F More SmartArt Graphics gt Click More SmartArt Graphics at the bottom of the window PowerPoint 2010 051012 67 De Montfort University IT Training 2012 Choose a SmartArt Graphic Use to show non sequental or grouped blocks of information Maximizes both horizontal and vertical display space for shapes ee lt P ahh Lal EJ gt Scroll down to see all the available options gt Select List from the categories on the left gt Scroll down and choose the Vertical Block List in the second column Process Cyde Hierarchy Relationship Matrix Pyramid ee ir ahh EF FEN Ficture gt Click OK The
47. ide Show tab m Rehearse Timings gt Click the Rehearse Timings button The first slide of the show is displayed together with a Recording timer The window at the centre of the Recording timer shows the length of time the current slide has been displayed Length of time current slide has been displayed x Advance to next Jl 0 00 18 0 01 39 Length of time the slide slide or bullet show has been running Pause Start timing on current slide again When you feel that it is time to proceed to the next bullet point or slide either gt Click the left mouse button to advance or use the keys mentioned earlier or gt Use the Advance arrow on the Recording timer The time to the right of the timer shows the total time the slide show has been running PowerPoint 2010 051012 54 De Montfort University IT Training 2012 To pause the presentation gt Click the Pause button If necessary repeat the timing of the current slide by clicking the Repeat button gt Continue through the slide show adding timings to each slide At the end of the slide show you will be asked if you would like to record the timings to be used when viewing it The total time for the slide show was 0 04 09 Do you want to keep the new slide timings to use when you view the slide show No gt Click Yes If you click No the timings will be deleted and you will need to repeat the process Look at the slides in Slide
48. ing gt Move the mouse pointer over the different styles of bullets to see the change on the slide gt Choose a different style of bullet for example the hollow square bullets gt While the first line is still selected embolden the text by clicking the Bold button in the Font group on the Home tab Select each main bullet and change the style to match the first one Change the style of bullet for the second level headings to the hollow round bullet gt Format the text as italic PowerPoint 2010 051012 16 De Montfort University IT Training 2012 Your slide should look similar to this Terms Vulnerable species o Low numbers o Declining numbers LiThreatened species o Has problems but in no immediate danger LjEndangered species oln immediate danger of extinction LIExtinct species o No longer living gt Save the presentation with the name EndangeredSpecies in the PowerPoint 2010 folder on drive C gt Add anew slide as slide 3 choose the Title and Content layout gt In the title placeholder type the heading Vulnerable Species To insert a picture on this slide gt In the main placeholder click the Insert Picture from File icon Insert Picture fram File gt Locate the PowerPoint2010 folder on drive C PowerPoint 2010 051012 17 De Montfort University IT Training 2012 gt Select the image of the Spotted Bat P Insert Picture G do Local Disk C gt PowerPoint2010 Orga
49. is selected gt In the title placeholder type the heading Endangered Species Although you did not choose a slide layout that includes the option to insert a picture you can still add one to the slide gt On the Insert tab click the Picture button in the Images group reg Clip Screenshot Photo Art g Album Images PowerPoint 2010 051012 23 De Montfort University IT Training 2012 gt Choose the picture of the Siberian Tiger from the PowerPoint2010 folder on drive C gt Click Insert This picture is much too big for the slide gt Change the height of the picture to 8 cm gt Drag the picture to the middle of the slide gt Apply the Rotated White picture style to the image gt Insert a text box between the title and the picture to include the sub heading Siberian Tiger Your slide should look something like this Endangered Species Siberian Tiger PowerPoint 2010 051012 24 De Montfort University IT Training 2012 gt gt gt gt gt Add a new slide to the presentation Choose your own layout and use the following information Title Extinct Species Sub heading Dodo Picture Dodo from PowerPoint2010 folder Resize and reposition the picture similar to the other slides Add another slide to the end of the presentation with the Title and Content layout The slide title is Causes of Endangerment The bullet text is e Habitat destruction e Over exploitation e Introduc
50. l eee New Page View Master Master Master Window img Black and White window Windows Presentation Views Master Views Show Zoom olor Grayscale Window Macros Terms Vulnerable Species Threatened Endangered Species POETE TERI awe e Speces tow ciorma Endangered Species c Desing narors Ohareced peoa ie G Was pros eha esis 23798 Dtedargewd ipeoan Cinterestes asngar af ershcson Ditctiect age eMo anger Extinct Species Causes of Endangerment gt Trdi Gotucser tow oplcitsser ete ucsee of code ison toone mi H7ellsce Slide Sorter Office Theme RA B 65 E8 DB 66 You see the slides in the presentation as thumbnail images The slide with the orange outline is the one that is currently selected PowerPoint 2010 051012 26 De Montfort University IT Training 2012 Slide Sorter view enables you to see a larger number of slides on the screen at the same time This view is therefore useful when copying or reordering slides within the presentation To move the Vulnerable Species slide current slide 3 so that it becomes slide 2 gt Select slide 3 and drag it over to the left As you move the mouse pointer a line is displayed between the slides to show where the slide would move to if you released the mouse button Endangered Species nie mae 1 2 gt Use the Undo button to move the slide back to its original position NOTES PAGE VIEW If you need to write notes
51. lide show Starts the slide show from the currently selected slide gt Click the From Beginning command The slide show starts by presenting slide 1 gt Move to the next slide gt Stop the presentation ZOOM TOOL The Zoom tool next to the Quick Access Views buttons enables you to change the magnification of the slides by either using the slider or displaying the Zoom dialog box To change the magnification to 40 using the slider gt Drag the slider until the figure 40 is displayed on the bar To change the magnification to 66 using the Zoom dialog box gt Click on the zoom value 40 next to the zoom slider The Zoom dialog box is displayed gt Select 66 gt Click OK The Zoom dialog box can also be displayed by selecting the Zoom command on the View tab PowerPoint 2010 051012 33 De Montfort University IT Training 2012 BACKGROUND COLOURS Try adding a colour and shading to the background of the slides to see how they would look with more colour gt In Normal View choose the Design tab gt Click Background Styles in the Background group Bn seo el is D Format Background Reset Slide Background gt Move the mouse pointer over the Background Styles palette to see the effect on the selected slide If none of the available options are suitable to format your own gt Click Format Background gt Move the dialog box to the side so that
52. ll be easier if you set the slide show to advance manually rather than automatically gt Remove the check mark from the Use Timings option in the Set Up group Play Narrations O Use Timings Show Media Controls gt Start the slide show again from slide 1 gt Display the presentation title and your name gt Move the mouse pointer over the lower left corner of the slide and four buttons are displayed faintly gt Move the mouse pointer over each button in turn to highlight it and see it more clearly PowerPoint 2010 051012 56 De Montfort University IT Training 2012 When displayed clearly the buttons look like this Forward Back i i Pen Navigation gt Click the Navigation button Next Previous Last Viewed 1 Endangered Species Goto Section P 2 Terms Custom Show 3 Vulnerable Species Screen b Threatened Species Help 5 Endangered Species 6 Extinct Species Pause 7 Causes of Endangerment End Show amp What can we do gt Choose Go to Slide In the list of slides the slide number will be shown in brackets for any hidden slide gt Select 2 Terms The second slide is displayed gt Press Esc to stop the presentation To unhide slide 2 gt Select slide 2 gt Click Hide Slide on the Slide Show tab Alternatively e Right click on the slide 2 thumbnail e Choose Hide Slide PowerPoint 2010 051012 57 De Montfort University IT Training 2012 SLIDE SHOW OP
53. nds to fill the space The three Chart Tools tabs contain commands and tools to help you to edit configure and format the chart For example to edit the chart data gt Select the Design Chart Tools tab this will only be displayed when the chart is selected gt Select Edit Data in the Data group Switch Select Edit Refresh Row Column Data Data Data Data The screen splits as before and displays the Excel table used to create the chart This enables you to make any necessary changes gt Close the Excel window PowerPoint 2010 051012 81 De Montfort University IT Training 2012 ADDING ANIMATION TO A CHART Like other types of content charts can also be animated Adding animation to the chart gives you time to speak about each part before displaying the next gt Select the chart gt Select the Animations tab gt Click Fade in the Animations gallery to set that effect on the chart By default the whole chart will be animated as one object gt Click the Effect Options button in the Animation group gt Choose By Category from the Sequence options gt Click the Slide Show button to see the effect gt Click the left mouse button to display each bar on the chart This effect is particularly good if you have a chart that displays a comparison between several items gt Add anew slide at the end of the presentation gt Create a Clustered Cylinder column chart accept the default example data 7 E 454 e
54. ngs to ensure they have not been split over two lines COLOUR SCHEMES A colour scheme is a set of eight co ordinated colours that are used in the design of the slide gt Click the Colors button in the Themes group to see a selection of colour palettes that you could choose to apply to your chosen theme gt Move the mouse pointer over the palettes to see a preview of the colour change gt Click on the selected slide away from the Built In colour list to hide the list of options gt Select the first slide in the presentation gt Using the Slide Show button at the bottom of the screen view the presentation PowerPoint 2010 051012 36 De Montfort University IT Training 2012 ANIMATIONS SLIDE TRANSITIONS A slide transition is a special effect used to introduce a slide during a slide show For example a slide can fade on to the screen can appear from a corner or you can choose to have the slides appear with a random effect You can select the transitions you want from a comprehensive list and vary the speed of each gt Use the PowerPoint Help search box to find links to articles and tutorials on Slide transitions gt From the search results list select the link Add transitions to a PowerPoint Presentation and view the short video gt Select Slide 2 gt Select the Transitions tab gt In the Transition to This Slide group click on one of the options in the gallery to see the effect on the slide
55. nize New folder amp Local Disk C d AccessIntroduc gt d computer_info es d ExcelIntroducti d Intel gt di PerfLogs AtlanticCod jpg Dodo jpg GreenPitcherPlan IndigoSnake jpg ti di PowerPoint201 aii P Program Files d Program Files J SharedWithVM _ Hi i Y W TEMP on t d Users RedKangaroo jpg SiberianTiger jpg SpottedBat jpg Windows d wsus coq New Volume E training wigat T File name SpottedBat jpg v All Pictures emf wmf jpg gt Click Insert The bat image is added to the slide To include the name of the species of bat you will add a text box to the slide gt Select the Insert tab gt Click the Text Box button in the Text group Header WordArt amp Footer hjg Text Insert a text box into the document or add text to the selected shape gt Draw a text box in the centre of the slide above the picture gt Type Spotted Bat gt Centre the text within the text box by clicking the Centre button in the Paragraph group of the Home tab PowerPoint 2010 051012 18 De Montfort University IT Training 2012 Your slide should look something like this Vulnerable Species Spotted Bat gt Add anew slide to the presentation choose the Content with Caption layout gt In the title placeholder top left box enter the text Threatened Species gt The text needs to match the heading on the previous slid
56. oofing Language Comment j d L i Mow B compare P H New i Share Send by IM share Comments Compare gt Click Spelling in the Proofing group 88 De Montfort University IT Training 2012 PowerPoint 2010 051012 PRINTING You can print your presentation in several formats In this section you will look at printing handouts and notes pages PAGE SETUP gt Select the Design tab gt Choose Page Setup in the Page Setup group The Page Setup dialog box is displayed Onientaton Slides Portrait Landscape Height 19 05 m gt Portrait Number slides fram 1 Notes handouts amp outline gt As you are going to print handouts or notes pages use the down arrow on the Slides sized for window and choose A4 paper Remember to change this back to On screen Show 4 3 before running your presentation otherwise you are likely to have a black bar at the top and bottom of the screen If you are creating transparencies for an overhead projector choose Overhead from the drop list Remember to load transparencies into the printer Ensure that you use transparencies recommended for use in laser printers Check the user s manual for your printer to make certain that you are using suitable media gt Click OK PowerPoint 2010 051012 89 De Montfort University IT Training 2012 PRINTING NOTES PAGES gt Select the File tab gt Click Print Home Insert m Save
57. ooter and slide numbers are seen only when you choose to add text to them using the Header and Footer option Any change you make to the Master Slide will be reflected on all the slides in the presentation You can change the appearance of the Master Slide by formatting or moving a placeholder even removing it altogether if you like You can also add images for example a logo to the Master Slide in order for it to appear on all slides When you apply a theme to your presentation the Master Slide is automatically updated to include it and this is cascaded down to the other slide layouts You can make changes to the theme in the Slide Master and again the other slide layouts will be updated gt Click the Close Master View button to the right of the ribbon gt Select the Design tab gt Apply a Theme to the presentation PowerPoint 2010 051012 95 De Montfort University IT Training 2012 gt View the Slide Master again to see that all of the slide layouts have updated to show the theme With the Slide Master selected gt Click Themes in the Edit Theme group gt Choose a different theme The Slide Master and all the subordinate layout masters change to reflect the new theme USING TWO THEMES IN A PRESENTATION Depending on your presentation you may want to use more than one theme for the slides Up to now each time you have made a change to the theme all of the Slides have changed If you want to use a second theme for you
58. otes page for the current slide only gt Select Print All Slides in the Settings section Print Selection Only print the selected slides Print Current Slide Only print the current slide l Custom Range pel Enter specific slides to print Print Hidden Slides gt Choose Print Current Slide gt Click Print The notes page is printed PowerPoint 2010 051012 91 De Montfort University IT Training 2012 PRINTING HANDOUTS gt Select the File tab gt Click Print gt Click Full Page Slides in the Settings section There are a number of options in the Handouts section Handouts F Bl 1 Slide 2 Slides 3 Slides 4 Slides Horizontal 6 Slides Horizontal 9 Slides Horizontal 4 Slides Vertical 6 Slides Vertical 9 Slides Vertical The 3 Slides option is the only option that provides a lined notes area on the right of the page for your audience to make their own notes gt Choose 6 Slides Horizontal A preview of one of the pages is displayed on the right of the screen lal Save GAY Save As Save as Adobe PDF B3 Open Close Printer 03 10 2012 Info _ J HP LaserJet 4200 4300 PCL6 BQ Toner Low Recent Settings New Print All Slides Print entire presentation Save amp Send Help i Options EJ Exit Edit Header amp Footer Endangered Species PowerPoint 2010 051012 92 De Montfort University IT Training 2012 gt Click Print gt Save the presenta
59. r slides you need to preserve the current Slide Master so that PowerPoint will create a second one With the Slide Master selected gt Click Preserve in the Edit Master group on the Slide Master tab se ll Insert Slide Insert gt Master Layout Edit Master A drawing pin is inserted below the Slide Master number indicating that it is preserved Preserved pin Now with the Slide Master selected gt Click Themes in the Edit Themes group gt Choose a different theme This time a second Slide Master is created with its various sub masters and the new theme is applied to these You now have two different themes to choose from for each of the slides in your presentation PowerPoint 2010 051012 96 De Montfort University IT Training 2012 gt Close the Master View gt Select the Home tab gt Insert a new slide To select the other theme to apply to the slide gt Choose Layout in the Slides group The slide layouts for each of the themes that you have chosen are displayed Title Slide Section Header Comparison Title Only Blank Content with Caption Picture with Caption Angles Title Slide Title and Content Section Header Two Content Comparison Title Only Blank Content with Caption gt Click the theme and slide layout that you want to use for the selected slide PowerPoint 2010 051012 97 De Montfort University IT Training 2012 CREATING A CUSTOM LAYOUT
60. rol the fit of the text in the placeholder yourself by changing the line spacing between lines of text in the list The line spacing button is in the Paragraph group of the Home tab LE al gt Click the Line Spacing button EJ 1 0 1 5 20 2 3 3 0 Line Spacing Options gt Fine tune the spacing by selecting Line Spacing Options Paragraph Indents and Spacing General Alignment Es Indentation Before text Special B By spacing Before 7 68 pt Line Spacing Multiple At 0 9 After Opt Adjust the spacing Before or After a paragraph text with a paragraph mark at the end where you have pressed the Enter key to get the desired gap between the points To the inexperienced when you adjust the point size between the lines of text it is difficult to judge the space that will be added You might have to find the right amount by trial and error This particular slide does not need to be altered gt Click Cancel PowerPoint 2010 051012 15 De Montfort University IT Training 2012 Changing the style of the bullet To emphasise the first level of bullet point you will change the style of the bullet and embolden the text gt Select the first line of text Vulnerable species gt On the Home tab click the drop arrow to the right of the Bullets button None E LJ S L ie i Se gt wif gt wv vw Bullets and Number
61. ry of alternative styles is displayed Best Match for Document amp g a E EBE is tT Hover the mouse pointer over the different styles to preview the effects Select one of the alternative styles Click the Change Colors button in the SmartArt Styles group Hover the mouse pointer over some of the options to preview the effect Select one of the options Vv Vv Y VY V WV Save the presentation PowerPoint 2010 051012 71 De Montfort University IT Training 2012 ADDING ANIMATION TO SMARTART You can add a little extra interest to the SmartArt by including an animation that will build the chart on the slide gt Click anywhere on the SmartArt graphic or its Text Pane gt Select the Animations tab gt Select Fade from the list of Entrance effects By default this animates the whole graphic as one object but this can be changed using the Effect Options gt Click the Effect Options button in the Animation group Sequence me me As One Object Cs ed All at Once a One by One Level at Once a Level One by One gt Hover the mouse pointer over each option in the Sequence list to preview the effect gt Select Level One by One gt Use the Slide Show button to preview the slide clicking the left mouse button to advance the points PowerPoint 2010 051012 72 De Montfort University IT Training 2012 INSERTING SMARTART INTO A NEW SLIDE gt Add anew slide with the Ti
62. slide 1 You will need to click the mouse button or press the right arrow key to action each animation Notice on slide 2 that because the main text on the slide are not animated they appear on the screen before the title of the slide gt Continue the slide show to the third slide and press Esc to stop the show PowerPoint 2010 051012 41 De Montfort University IT Training 2012 Animating images Animation effects can be set on any type of slide content You will use slide 3 to add an effect to an image gt Select the image of the bat on slide 3 gt Select an Entrance effect from the Animation gallery A preview of the effect is shown on the slide Animating a bulleted list You can add an effect to a bulleted list as a group or as individual bullet points How the list is animated depends on what selection is made before the animation effect is added gt Select slide 2 To apply an effect to all the bulleted text as one group gt Select all the bulleted text on the slide gt Select an Entrance effect from the Animation gallery Each bullet point is numbered 2 indicating that this is the second effect on the Slide and that all the bullet points will be animated together after the title Vulnerable species o Declining numbers o Low numbers Threatened species o Has problems but in no immediate danger Endangered species o In immediate danger of extinction Extinct species o No longer living Pow
63. something more meaningful gt Insert a suitable name for the new layout gt Click Rename to accept the name and close the dialog box gt Close the Master View Check that the layout is ready for use gt Click the Layout option in the Slides group gt Scroll down if necessary to see your slide layout Picture with Caption gt Select the Picture SmartArt and Text layout The redesigned and new Slide Masters and Layout masters will only be available in the current presentation If you would like to use them in future presentations you need to save them as part of a template PowerPoint 2010 051012 100 De Montfort University IT Training 2012 TEMPLATES SAVING A PRESENTATION AS A TEMPLATE A template may contain basic slides to start your new presentation custom layouts colour schemes or simply an empty presentation with customised Slide Masters If you would like to preserve the new designs you can save the current presentation as a template gt Select the File tab gt Choose Save As The Save As dialog box is displayed gt Inthe Save as type window choose PowerPoint Template Sa e9 d Roaming Microsoft Templates gt Search Templates k z l i Organize New folder j ie p Downloads z Mame Date modified Type El Recent Places y i E zj Ai Document Themes 14 06 2012 08 14 File folder z d LiveContent 22 05 2012 08 45 File folder Libraries z m i dJi
64. t Pate BR SOE D a i Series 1 Category 2 Category 3 Category 4 PowerPoint 2010 051012 82 De Montfort University IT Training 2012 Add an animation to the chart Use the Effect Options button to set the effect to animate By Series Click the Slide Show button Press the left mouse button to display each series in turn Delete the last slide Vv Vv V VV V WV Save the presentation PowerPoint 2010 051012 83 De Montfort University IT Training 2012 HEADERS AND FOOTERS Footers can be included on slides and both Headers and footers can be included on notes pages and handouts HEADERS AND FOOTERS ON NOTES AND HANDOUTS gt Select the Insert tab gt Click the Header amp Footer option in the Text group The Header and Footer dialog box is displayed There are two tabs in the dialog box one for Slides and one for Notes and Handouts gt Ensure that the Notes and Handouts tab is selected Header and Footer Slide Notes and Handouts i Indude on page Update automatically 03 10 2012 English U K Fixed 03 10 2012 os Header J Page number Footer Using this dialog box you can enter text to be displayed in the header and or footer and choose whether or not to insert a date and page number Date and Time A fixed date can be inserted in the header or the date can be automatically updated to always display the current date when the page is displayed Update the
65. te Darken Lighten Transparency Object Color Complemen Line Color Fill Color Brush Color Font Color Underline Bold Flash Bold Reveal Wave Exit D fd xo kxk amp kw x wk k Disappear Fade Fly Out Float Out Split Wipe Shape Wheel aw hg wae X X Ww v Random Bars Shrink amp Turn Zoom Swivel Bounce Motion Paths S y hd ENAN 9 gt eX e i an Lines Arcs Turns Shapes Loops Custom Path More Entrance Effects More Emphasis Effects We More Exit Effects vy More Motion Paths PowerPoint 2010 051012 40 De Montfort University IT Training 2012 The animations in the gallery are grouped under the categories Entrance Emphasis Exit and Motion Paths Entrance animations are suitable for animating the way that content is introduced on to the slide gt From the Entrance category select Zoom The gallery does not display all of the available animations If you do not see the animation that you are looking for or if you want to see all the available animations in a particular category click on one of the More Effects options at the bottom of the gallery More Entrance Effects More Emphasis Effects More Exit Effects More Motion Paths The effect is previewed and the slide title is numbered 1 the first animation on the slide gt Add the Float In Entrance effect to your name gt Select slide 2 and add an Entrance effect to the slide title gt Run the slide show starting with
66. that they are side by side Observe that two Video Tools tabs are displayed on the ribbon Tools on these tabs enable you to configure how the video is displayed on the screen and whether or not it starts automatically gt Click Video Shape from the Video Styles group of commands on the Format Video Tools tab PowerPoint 2010 051012 63 De Montfort University IT Training 2012 gt Select the Rounded Rectangle shape Rounded Rectangle Rectangles JEaAaDpacneaac Basic Shapes ALJAS OD h a GOodCOr bz tia pE A OAA GTA TEAN iwl Jit gt Select the Playback tab By default the video is configured to start when it is clicked with the mouse To start the video automatically gt Click the Start down arrow in the Video Options group and select Automatically Also in the Video Options group click the Hide While Not Playing check box Save the presentation View the slide using the Slide Show button Y V V WV Press Esc to stop the show Insert the video named siberiantigers into slide 5 Start the video Automatically as the slide appears on the screen Rearrange the video and the image so that they fit on to the slide Y Y V WV Configure the video to Play Full Screen gt Run the presentation to check that the video works The video is longer than we want it to be so you will use the video editing feature in PowerPoint to trim it down gt Ensure that the video on slide 5 is selected gt Select Video Trim
67. that you will be able to support the cause Endangered Species gt Return to the editing screen by clicking the Normal button gt Save the presentation PowerPoint 2010 051012 86 De Montfort University IT Training 2012 FOOTERS ON SLIDES Choose the Insert tab Click the Header amp Footer option in the Text group Ensure the Slide tab is selected in the dialog box Select Slide number Select Footer add the text Endangered Species Vv Vv VV VV V WV Choose the option Don t show on title slide Header and Footer Foo mE Indude on slide E Date and time Update automatically 03 10 2012 English U K Western Fixed 03 10 2012 Footer Endangered Species gt Click Apply to All gt Run the slideshow to check that the information has been added to the slides PowerPoint 2010 051012 87 De Montfort University IT Training 2012 SPELLING CHECKER When you create a presentation it is wise to check the spelling before showing it Although the spelling checker provided with PowerPoint is a useful tool remember that it is not foolproof Occasionally it will pick up words that are not necessarily misspelled and it will not flag up words which may have been mistyped for example contact instead of contract gt Click the Review tab Insert Transitions Animations Slide Show Review View Acrobat Home Design a Translate d Language 7 v a Spelling Research Pr
68. the Promote button in the Create Graphic group Add Shape a Promote 4 Move Up Add Bullet Demote F Move Down Z Text Pane Right to Left Layout Create Graphic The text is now displayed as a new main point Type your text here Vulnerable Declining numbers jio species Low numbers Declining numbers Low numbers Threatened re g Has problems but in no immediate danger Threatened spedes species pr ra e Has problems but in no immediate danger Endangered species In immediate danger of extinction l Endangered species j enu by n een Exceptionally low numbers I Exceptionally low J Extinct species numbers No longer living Sasiu UE No longer living PowerPoint 2010 051012 70 De Montfort University IT Training 2012 To remove the new point that you added gt Inthe Text Pane select the text Exceptionally low numbers gt Press the Delete key Choosing a different style for your SmartArt gt Ensure the Design tab is still selected Mar LAr Poe Home Insert Design Transitions Animations Slide Show Review View Acrobat Design Format Add Shape Promote A S r 7 gt Pj 2 p J Add Bullet Demote 4 al z Yor E A Reset Convert Graphic SmartArt Styles Reset Change Colors Right to Left Create Graphic More gt Click the More button in the SmartArt Styles group A galle
69. the Size group on the Format tab change the height of the picture to 8 cm L g Height Crop Width 7 53 cm Size The width of the picture will change automatically to ensure the picture remains in proportion The Picture Styles group on the ribbon shows different effects that you can apply to the picture gt With the image selected move the mouse pointer over the different picture Styles to view the effect on the kangaroo picture Scroll arrows LF Picture Border Picture Effects tg Picture Layout Picture Styles Reflected Rounded Rectangle gt Use the scroll arrows to see more options gt Choose the Reflected Rounded Rectangle as the picture style for the picture of the kangaroo Note that there are also Picture Border Picture Effects and Picture Layout options available gt f necessary drag the image to a more central position on the slide PowerPoint 2010 051012 22 De Montfort University IT Training 2012 Your slide should look something like this Threatened Species Red Kangaroo gt Select slide 3 and change the height of the image to 8 cm gt Apply the Beveled Oval Black picture style gt Add anew slide to the end of the presentation with the Title Only layout When you click the new slide button a new slide is inserted immediately after f the slide that is currently selected So to insert a new slide after slide 4 you must first ensure that slide 4
70. the text With the text placeholder on slide 7 still selected gt Select the Fly In animation Use the Effect Options button to change the direction of the animation and ensure that By Paragraph is selected as the Sequence Finally add the Split animation effect to the title of slide 7 and select the Vertical Out direction from the Effect Options list PowerPoint 2010 051012 45 De Montfort University IT Training 2012 Timin By default when animation effects are added to a slide the animations will be performed in the order in which they were added to the slide Also the slide show pauses at each animation for you to manually indicate when the next effect should be shown on the screen Both of these can be altered using the commands in the Timing group on the Animations tab Ho Star On Click Reorder Animation D Duration 00 50 Move Earlier B Delay 00 00 Move Later Timing The last animation effect that you added to slide 7 was added to the title and therefore this is numbered 6 and will be the last thing to appear on the slide when the show is presented This needs to be changed so that the title will appear on the slide before the bulleted text To set the effect on the title to be the first animation on the slide gt Click into the title placeholder to select it gt Inthe Reorder Animation section of the Timing group click the Move Earlier command Reorder Animation CT Move Earlier F
71. tion To close the presentation gt Select the File tab gt Click Close PowerPoint 2010 051012 93 De Montfort University IT Training 2012 THE SLIDE MASTER It is important that your presentation makes a good impression Ideally you should follow one theme or style throughout the presentation PowerPoint offers you various ways to control the appearance of your slides templates themes and masters There are three types of master Slide Master Handout Master and Notes Master but we will investigate only the Slide Master To create a new presentation gt Select the File tab gt Select New gt Ensure that Blank Presentation is selected gt Click Create To view the Slide Master gt Select the View tab gt Click the Slide Master option in the Master Views group Slide Master Click to edit Master title style Subordinate layout masters Placeholders PowerPoint 2010 051012 94 De Montfort University IT Training 2012 The slide at the top of the list is the Slide Master numbered 1 The slides listed below it are subordinate masters one for each style of layout The Slide Master includes five preset placeholders Title Text Date Footer and Slide Number Title Second level e Third level Text Fourth level Fifth level Date Footer Slide Number When you open a new presentation you see the title and text placeholders immediately but the date f
72. tion of exotic species e Disease e Pollution Change the style of the bullets Centre the bullet text vertically in the placeholder Add a final slide to the presentation with the Title and Content layout The slide title is What can we do The bullet text is e Conserve habitat e Make space for wildlife e Recycle reduce and reuse e Plant native plants e Join an organisation e Make your voice heard Change the style of the bullets Change the line spacing of the bullet points to 1 5 Save the presentation PowerPoint 2010 051012 25 De Montfort University IT Training 2012 VIEWS The PowerPoint display that you have been using so far is called Normal view When working on a presentation you have a choice of which view to use However what you are doing with the slides dictates the view you use For example by default the presentation is displayed in Normal view which is used to create and edit slides gt Select the View tab The views available are displayed in the Presentation Views group al Slide Notes Reading Sorter Page View Presentation Views SLIDE SORTER VIEW gt Click the Slide Sorter button s P Wd Ul EndangeredSpecies pptx Microsoft PowerPoint eae Home Insert Design Transitions Animations Slide Show Review View Acrobat 1 23 5 B g E S Eween OO H l i Lass Ty Cascade 2 i Grayscale Notes Reading Slide Handout Notes Zoom Fitto Switch Macros Norma
73. tle and Content layout to the end of the presentation gt Click SmartArt in the Illustrations group on the Insert tab Alternatively e Click the Insert SmartArt Graphic button on the slide Insert SmartArt Graphic gt Select the Process category gt Scroll down the list and choose Funnel gt Click OK Type your text here PowerPoint 2010 051012 73 De Montfort University IT Training 2012 gt Enter the following list of points in the Text Pane use the down arrow to go to the next bullet o Habitat destruction o Over exploitation o Pollution o Extinction i Type your text here Habitat destruction Over exploitation Pollution Extinction Extinction gt Try one or two of the other SmartArt Styles to see the effect on the graphic gt Use the Change Colors button to change the colour scheme of the graphic gt Save the presentation PowerPoint 2010 051012 74 De Montfort University IT Training 2012 TABLES A table is a useful tool that can be used for presenting information in either a grid format or if the lines are hidden as a place holder for text and pictures to achieve a more complex layout on the slide gt Add anew slide at the end of the presentation gt Add the heading The size of big cats gt Select the Insert tab gt Click Table Insert Table PIII LILI LILI LILI OUUU OUUU OOU OOU OUUU OOU EA Insert Table Fey Draw T
74. to your presentation and assign an action to For example you could use it to jump to another slide to a URL a Word document or another presentation The button can have two actions associated with it one started by the mouse moving over the button mouse over and the other when the mouse button is clicked mouse click PowerPoint 2010 051012 59 De Montfort University IT Training 2012 If you are using the button as a link to something else we suggest that you use Mouse Click rather than Mouse Over gt Ensure you are in Normal view Select slide 2 Select the placeholder holding the bullet points Choose the Insert tab i Shapes Click the Shapes button in the Illustrations group Scroll to the bottom of the list to see the Action Buttons Vv Vv Y VV V WV Choose the Action Button Forward or Next Action Buttons Seas Forward or Next gt Move the mouse pointer now shaped like a on to the slide gt Click the mouse on a blank area on the slide to produce a button The Action Settings dialog box is displayed giving you the opportunity to specify what the button is to be linked to r Action Settings a EE Mouse Click Mouse Over Action on dick Next Slide Run program Play sound Se ay a lo Sound Hinhlight click Notice that you need to choose the relevant tab depending on whether you want to use Mouse Click or Mouse Over to initiate the hyperlink gt
75. ullet 3 Demote k ha aki Change jj Reset Convert 2 Text Pane qa Right to Left sr T Colors Graphic Create Graphic Layouts SmartArt Styles Reset To add another bullet point to one of the main points gt Click in the text pane at the end of In immediate danger of extinction Endangered species In immediate danger of extinction PowerPoint 2010 051012 69 De Montfort University IT Training 2012 gt Press Enter to create a new bullet point at the same level gt Type Exceptionally low numbers The new bullet point is added to the SmartArt graphic but may need to be formatted to match the formatting on the other points ae your text here gF ox AA e Declining numbers species Low numbers Vulnerable species Declining numbers Low numbers Threatened spedes LS 25 e Has problems but in no immediate species danger Has problems but in no immediate danger Endangered species In immediate danger of extinction Exceptionally low numberd e Extinct species a Endangered l In immediate danger of extinction species Exceptionally low numbers No longer living Extinct od lah hey No longer living You may however want this new point to be displayed as a new main point gt Ensure that the bullet point you just typed is still selected in the text pane gt Select the Design SmartArt Tools tab gt Click
76. ure or Word Art in your presentation These are called contextual tabs We will see some of these later in the training course PowerPoint 2010 051012 5 De Montfort University IT Training 2012 HELP The built in help system in PowerPoint is the first place to look if you are unsure of a process or procedure If you have an internet connection PowerPoint help will automatically connect to the Internet and this provides you with access to even more articles and tutorials gt Click the PowerPoint Help button above and to the right of the ribbon The following window is displayed W PowerPoint Help g x G A cp At vit Office comi for more help with PowerPoint 2010 Ling E tere More on Office com downloads images templates Getting started with PowerPoint 2010 Make PowerPoint 2010 more personal to you 6 Using themes in PowerPoint 2010 Using templates Browse PowerPoint 2010 support importing content Working with Organizing and animation formatting Working with charts Using masters Working with movies Using templates Working with sounds cee all All PowerPoint Connected to Office com The help window displays a series of links to allow you to browse through different topics Or you can type a keyword or phrase in the Search window to pinpoint information that may be useful to you gt Type adding a slide into the Search window gt Click Search
77. vailable templates that relate to your search keyword are displayed Any of these can be downloaded and adapted to your needs Available Templates and Themes Training presentation General Provided by Microsoft Corporation ff Home gt Search Results Download size 53KB Office com Templates training Rating eye Ye WETS 231 Votes gt Title of Training Presentation Tite of meon a by Your Name Tai Nea Loes i a Training seminar Training presentation presentation 5 Download Training presentation Employee training Certificate of training Staff training presentation presentation completion PowerPoint 2010 051012 104 De Montfort University IT Training 2012 gt Select the Training presentation General template gt Click Download The template is downloaded and opened as a new presentation This template contains fourteen slides On each slide you will find suggestions of what can usefully be included on it If you find a template that you like this can prove to be a quick way of creating your presentation gt Close the presentation without saving PowerPoint 2010 051012 105 De Montfort University IT Training 2012 EXERCISE You are representing the Management Committee of the 2012 Olympics in London You have information on e the technology that will be used during the Olympics e the Olympic Park e transport There are pictures available in the PowerPoint 2007 folder for each
78. vely The Tab key on the keyboard can be used to indent bullet points in order to display them as higher level bullets gt Indent the appropriate bullet points to achieve the following e Vulnerable species Low numbers Declining numbers e Threatened species Has problems but in no immediate danger e Endangered species Inimmediate danger of extinction PowerPoint 2010 051012 13 De Montfort University IT Training 2012 gt Add the following to the bottom of the list e Extinct species No longer living To change a second level bullet point into a first level point Either e Use the Decrease List Level button in the Paragraph group on the Home tab Decrease List Level a Or e Hold down the Shift key while pressing the Tab key Notice that the lines of text have been automatically adjusted to make room for the new lines As you start to type the last line an AutoFit Options button is displayed next to the placeholder AutoFit Options gt Click the drop arrow to display the options r Ol anor Text to Placeholder Stop Fitting Text to This Placeholder Split Text Between Two Slides Continue on a New Slide Change to Two Columns amp Control AutoCorrect Options The Autofit Text to Placeholder option is selected by default gt Click away from the list to hide the options PowerPoint 2010 051012 14 De Montfort University IT Training 2012 You can cont
79. w presentation is started automatically and contains one blank slide By default the first slide is a Title Slide and contains two placeholders one for the title of the presentation and one for a subtitle Insert Design Transitions Animations Slide Show Review View Acrobat EZ Layout s J a z c ifii p EER l A Find E Reset 33e Replace 7 Paste New za B U S abe Aa z Shapes Arrange v A Eel E i z W Select 7 Clipboard Slides Editing Slides Outline X Placeholders Click to add notes Slide 1 ofi Office Theme This is usually ideal for the first slide and is used to introduce yourself and the subject you will be talking about However you can choose to change the layout of this and any other slide that you add to the presentation SLIDE LAYOUTS To display the available slide layouts gt Click Layout from the Slides group of commands on the Home tab 2 EE Layout E Reset New m Slider Section slides PowerPoint 2010 051012 8 De Montfort University IT Training 2012 The following is displayed gt Select Two Content The slide changes to the selected layout Insert Design Transitions Animations E Layout fy Reset Zz B Z U S ae AV Ar A Shapes Arrange Quick a Z z hd Styles 7 Click to add text i e Clickto add text af ba stat PowerPoint 2010 051012 9 De Montfort University IT Training 2
80. werPoint After the course you will be able to create an animated presentation including images and charts Knowledge assumed experience of using a computer for example the keyboard and mouse experience of using Windows icons loading software and click boxes Areas covered creating a presentation creating a screen show using transitions and animations applying designs master slides Slide layouts PowerPoint 2010 051012 1 De Montfort University IT Training 2012 Document signposts Instructions for you to type Bold text Shortcuts Reminders Notes Exercises PowerPoint 2010 051012 2 De Montfort University IT Training 2012 GETTING STARTED The aim of this document is to guide you through creating and modifying a screen show using PowerPoint 2010 gt Double click the PowerPoint 2010 shortcut icon on the desktop Or gt Click the Start button gt All Programs gt Microsoft Office gt Microsoft PowerPoint 2010 The PowerPoint opening screen is displayed Tabs Ribbon Title slide P gt regentatior icrosott Po erroni 0 x x File Home Insert Design Transitions Animation Slide Show Review View Acrobat aA B Layout 5 a z t ifi p a1 34 Find a Reset Jac Replace 7 Paste New n B Z U S abe A Aa i Shapes Arrange r Slider B Section va D Lg Select 7 Clipboard Slides Font Paragraph Drawing Editing Slides Outline xX
81. will be added to the slide Select the slide containing the picture of the tiger Add a sound but this time choose Other Sound from the list Vv Y V WV Select TigerGrowl from the list of sound files in the PowerPoint folder on drive C gt Run the presentation from the previous slide to hear the effect PowerPoint 2010 051012 39 De Montfort University IT Training 2012 ANIMATING SLIDE CONTENT In addition to using a transition when the slide is displayed you can animate text graphics and other objects on your slides so you can focus on important points control the flow of information and add interest to your presentation You can have each main bullet point appear progressively one after the other or they can all appear at the same time gt gt gt gt Select slide 1 Position the insertion point in the slide title Endangered Species Select the Animations tab in the Animation group hover the mouse pointer over some of the animations in the gallery to see the effect on the title text Click the More button to display a larger list of animations in the gallery vA Ir Float In Split Animation Click here to display more animations in the gallery Entrance r x x x Las WA Jr A Appear Fade Fly In Float In Split Wipe Shape Wheel a aS Ba s Xx r ems N Random Bars Grow amp Turn Zoom Swivel Bounce Emphasis WY nvr Par x X X KE KR whe ke Oe Pulse Color Pulse Teeter Spin Grow Shrink Desatura
82. you can see the slide underneath gt Select Gradient fill Format Background Fin Picture Corrections Solid fill Picture Color Gradient fill Picture or texture fill Pattern fill E Hide background graphics Preset colors Type Linear Direction Artistic Effects Angle 90 Gradient stops j_ r ta Sty ow Position 0 Brightness p 0 Transparency g Rotate with shape PowerPoint 2010 051012 34 De Montfort University IT Training 2012 The dialog box expands to give more options gt Click the arrow next to the Type box and select Radial to see the effect gt Try some of the other options to see the effects in the preview To undo all of the background changes that you experimented with gt Before closing this dialog box click Reset Background gt Click Close PowerPoint 2010 051012 35 De Montfort University IT Training 2012 SLIDE DESIGNS In the centre of the Design tab is the Themes group These are built in designs that enable you to format all of the slides in your presentation instantly p ons D mz pm i Effects gt Click here to see more themes ae Themes gt Move the mouse pointer over the themes to see an example on the selected slide gt Select one of the themes to apply to your presentation Be aware that some of the themes will resize the pictures and text on your slides Check headi

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