Key2Image Lockbox® CD ROM User Manual
Contents
1. DexaDaeMWDD N p _ 4 Babe BeseTwnstadTo 00000 5 Tanaoton Sequence Niner Greater TmatmdTo joo My Search Results E Transaction Item Sequence Number Greater Than or Equal 0000 MM Greater Than or Equal SeachResuls 000 Close B g Foe mess 05050500000 Remember this Helpful Hint Lockbox CD ROM queries work best with Greater than or Equal to as the default Comparison fields In particular for the Lockbox Number field current procedures limit the data on each CD to one lockbox account Therefore it isn t necessary to input a specific value for Lockbox Number and the field can be left blank for Greater than or Equal to as the Comparison field Equal To would not be efficient as the Comparison field because a search cannot be completed based on a value Equal To blanks and therefore Lockbox Number would be required for every search request Key2lmage Lockbox Page 15 Example 2 LBABATCH Lockbox Deposit Date Batch Amount EF Search Results File Edt Wiew Hel Iu EnterpriseQuery LBABATCH deposit date batch amount Mi hi cic Edt Hep Baskets Tx m i My Search Results Searching By LBABATCH deposit date batch amount Lockbox Number Greater Than or Equal To Deposit Date DD Greater Than or Equal gH 5 4 Batch Amount Great2. R Key2lmage Lockbox Page 17 Example 6 LBACHKSER Lockbox Check Serial Deposit Date EF Search Results File Edit View Help E dm ke EnterpriseQuery LBACHESER check serial deposit date Wc Search Results EE Lackbox Number Greater Than ar Equal To BH EX Check Senal Number Greater Than or Equal To Deposit Date MM DD Y Greater Than or Equal Bos 0 Search Results F r Help press FI 000000 2 175045 Example 7 LBACUSTNO Lockbox Customer Number Check Amount EH Search Results Fie Edit View Hel E a EnterpriseQuery LBACUSTNO customer 7 check amount Of gt lt NM c ki rie cs Hep Baskets My TX My Search Results EX Lockbos Number Greater Than or Equal To Check Amour Greater Than or Equal To 0 Search Results For Help press F1 t mes D o p Key2lmage Lockbox Page 18 Example 8 LBAINVDAT Lockbox Invoice Invoice Date Deposit Date EF Search Results File Edit lew Hel fa EnterpriseQuery LBAINYDAT invoice invoice date dep date Ed Li x CT File Edit Help Baskets T c My Search Results Lockbos Number Greater Than or Equal m mo Invoice Date MM DD AP Greater Than or Equal To Deposit Date MM DO Arr Greater Than or Equal
3. Use the Rotate icons to rotate an image clockwise or counter clockwise 90 degrees from original orientation Key2lmage Lockbox Page 26 Viewing a Remittance Document continued EH KeyBank Lockbox CD Query System Clear View use to reverse all previous adjustments the image window Undo Last Action use to reverse only the most recent adjustment to the image Copy to Clipboard use to copy image of remittance document into other Windows applications for email letters or other correspondence Print the current page or the image in the active window Next and Previous Search Items to view remittance document images in the same order as listed in the Search Results box OR Next and Previous Page to view the second or any subsequent page of the remittance document or the next remittance document image within the batch of items See next page of training manual Script functions otart Stop Recording when recording is turned on all commands within Application Suite are recorded Playback Script File allow users to save and play back the recorded script Save Script Run DocuAnalyzer a data mining application Key2lmage Lockbox Page 27 Viewing a Remittance Document continued Go To the Search Results window Go To the EnterpriseQuery window for the Searching By function Exit The Go To Function Section Index This functi
4. e Every Check Amount matches the request for Greater Than or Equal To 100 00 e Deposit Dates listed match the request for Greater Than or Equal To 02 01 02 Use the up down and right left scroll bars to review each line 28 Search Results The number of search results shown in the first screen is always 29 and is reflected in the bottom left corner of the search results page Users must use ther mouse and click on the down scroll bar section to refresh the amount as a cumulative total In order to determine if there are additional search results other than what is viewable on the screen continue scrolling down with the scroll bar Ed Key2lmage Lockbox Page 23 Search Results continued Baskets Baskets Search Results Baskets are containers which store search results and allow users to create save and re use customized collections of search results Note the basket for Key2Image Lockbox CD ROM will only show the current search results of queries initiated through the EnterpriseQuery function Each CD ROM is read only and therefore data cannot be saved into a customized basket Tool Bar Icons New Basket this function is not available at this time as indicated above Open Basket only one basket will exist on Key2Image Lockbox CD ROM will open automatically in the active Search Results window after a query is initiated Save As this function is only available for ite
5. by changing the search criteria in the Document Type or Transaction Item Sequence Number EUN Nc Key2lmage Lockbox Page 29 The Section Index continued Section Index 94958 020403279099 0020003 C Mw The Document Type indicator in the section index above is a C which designates a check document To locate the offsetting invoice document users can do the following 1 Use the Locate function in the GoTo dialog box and type in the same data as the Section Index except for the C which should be replaced with an I OR 2 Use the LBAMASTER Topic Index in the Enterprise Query screen to search for the document and populate each field based on the data in the Section Index except for Doc Type 0 LEAMASTER dep date File Edit Help Search For Equal To Greater Than or E Lockbox 94958 eem m Deposit Date MM DD YY 04 03 02 Greater Than or E Batch 279099 5 Transaction Sequence Num Monete Thancre Transaction Sequence 002 Transaction Item Sequence Greater Than or E Transaction Item Sequence 0008 Greater Than or E a 3 Use of an l instead of a C for the Document Type will locate the offsetting remittance document invoice that belongs to the check This example shows that use of the LBAMASTER Topic Index and the Searching By dialog box allows the user to obtain the most specific and lowest level search results possible in other words
6. from the Taskbar ul Start And then Run from the Start menu Programs Favorites d Documents d os X mA Find d A x Hel e E s 2 T VI 4 Type in the appropriate drive for a CD ROM and raswin exe to launch the application Hun Ea Type the name of a program folder document ar Internet resource and Windows will open it For you Bun in separate meman space Cancel Browse Key2lmage Lockbox Page 6 Software Launch continued Note The first time users launch the software the dialog box below may appear Click the box next to Always perform this check on Startup to remove the and click Yes The box will not display the next time users access Application Suite Setting File Associations i1 X W252 DAF files are not associated with DocumentDirect Do you want an association tor these files i Always perform this check on Startup Mn Help 5 The EnterpriseQuery Dialog box will appear EE KeyBank Lockbox CD Query System Edit View Policy Options Window Help a Et ES eod es er i e i e 8 e en t vere e OO ees i EH Search Results File Edit View Help nmm al EnterpriseQuery B d Li x Edt Hep Baskets LT Li Searching 2 My Search Results Document Server T ewe 0 Search Results Close O Sal
7. remittance document Payor City The City that is listed within the address section of a check or invoice remittance document The State which is listed within the address section of a check or Payor State invoice remittance document Greater Than or Equal Locates documents with index entries greater than or equal to the value entered in the From field Less Than or Equal To Locates documents with index entries less than or equal to the value entered in the From field Greater Than Locates documents with index entries greater than the value entered in the From field Less Than Locates documents with index entries less than the value entered in the From field Between Locates documents with index entries between and inclusive of the values entered in the From and To fields Not Between Locates documents with index entries not between the values entered in the From and To fields Equal To Locates documents with index entries identical to the values entered in the From field Not Equal To Locates documents with index entries different from the values entered in the From field Key2lmage Lockbox Page 13 EnterpriseQuery continued Once a user enters a value in the From or To column click the Go button once to exit the field and then Click again to initiate a document search Another option to initiate a document search is to click the Go icon twice or press enter Close Close the Enterpr
8. 020403279099 00900036 010 0003 94958 020403279099 01000036 011 0003 C 94958 020403279099 0110003 coo 012 0003 94958 020403279099 01 2000131 012 0004 94958 02040329099 01 200040 013 0003 94958 020403279099 01 300051 013 0004 C 94958 020403279099 1300040 014 0003 94958 020403279099 01400030 015 0003 94958 020403279099 01500030 O16 0003 C 94958 020403279099 01600030 Else a 0003 C 34558 020403279099 0170003 018 0003 94958 02040329099 01850003C 019 0003 C 94858 020403279099 01 90003 020 0003 C 94958 020403279099 0200003 021 0003 94958 020403279099 02100036 022 0003 I 94958 020403279099 022000531 022 0004 C 94958 020403279099 0220004 023 34558 020403273033 k 57 Search Results CI th Note Users can also choose to remove the Section Index column from the Search Results screen if necessary by using the drop down menu under View Search Results Ele Edi d A a eee Baskets TT Se Report Section Server IL 004 Column Separator Report Version 002 003 005 Device Status 006 007 007 O08 009 010 O11 012 012 Status cons arch Results lu Transaction Item ae Bx 0005 DOLES 0005 0004 DOES 0004 0004 DOLES 0005 0005 0004 ITI I TS Toa aaa 34358 34358 34358 34358 34358 34358 34358 34358 34358 34358 34358 34358 34358 34358 34358 Sectio
9. To D Search Results For Help press F1 2 I Example 9 LBAINVDUE Lockbox Invoice Number Net Amount Search Results File Edit lew Hel fa EnterpriseQuery LBAINYDUE invoice number net amount E Ga ME File Edit Help Baskets T m c My Search Results Lockbor Number Greater Than or Equal m 4 Met Amount Greater Than or Equal D IC OY WES i 12 C Key2lmage Lockbox Page 19 Example 10 LBAPAYCITY Lockbox Payor Name State City EF Search Results File Edit View Help We Go Li Fa EnterpriseQuery LBAPAYCITY payor state city ET File Edit Help i To Lockbox Number Greater Than or Equal m o mo o Greater Than or Equal Oe T Example 11 LBAPAYOR Lockbox Payor Name Deposit Date Search Results File Edit Wiew Hel fa EnterpriseQuery LEAPAYOR payor name deposit date a du Li 9 BR c Edt Hep Baskets My T E c My Search Results EI Lockbor Number Greater Than or Equal o Deposit Date MMDD Arr Greater Than or Equal To C C C EN YY i 12 17277777 Key2lmage Lockbox Page 20 Example 12 LBARTDDA Lockbox Routing amp Transit 4 Check a EnterpriseQuery LBAR TODA rout
10. _ 4 00000 S Tanaoton Sequence Greater TmatmdTo joo Bo E 31 Greater Than or Equal My Search Results SeachResuls 00 Close E g ZZ The following describes the columns and fields in the EnterpriseQuery dialog box Displays the row number in numerical order Search For Displays the search fields available for the Topic Index that was selected for the query These fields will automatically change to reflect the appropriate Topic Index Comparison Boolean Logic fields that allow a user to search for exact matches or ranges Note that default comparison fields are set based on the Topic Index selected but the user can change them if appropriate From The beginning of a range if the query requires a range of values The end of a range if the query requires a range of values Key2lmage Lockbox Page 11 EnterpriseQuery continued Each column also has various fields Default Fields for every Topic Index Version Lockbox Number The Version will always be listed as Most Recent under the From field The Locate icon s functional in the From field but is only used to view different versions for other applications Note standard procedure to search for images should prohibit use of this icon by Key2Image Lockbox CD ROM users A bank assigned number per lockbox client that represents the unit under which lockbox remittance
11. documents are grouped for processing Each CD contains data for only one Lockbox Number Fields that Vary by Topic Index Document Type Deposit Date Batch Batch Sequence Batch Amount Transaction Sequence Transaction Item Sequence Routing amp Transit Check DDA Check Amount E Represents the type of image and will display either a or an I for Check or Invoice respectively Invoice I will represent any documents which are not processed as checks Date that is entered at the start of processing day which is the date that checks will be deposited Numeric reference for a group of items processed as part of a Lockbox deposit The numeric reference to an item s location within a batch or the order or sequence in which checks are processed within a batch Dollar total of a grouping of items within the Lockbox deposit Some Lockbox accounts will have one or more grouping totals that equal the Lockbox deposit total A number assigned to a document which uniquely identifies it s position within a group of incoming or outgoing work such as within a batch A number assigned to a document that will uniquely identify its position within a transaction A nine digit number that is part of the MICR line printed at the bottom of a check and which breaks down into groups of numbers the first two digits identify FED District next one digit identifies Main FED Office Branch Office or
12. search Ifthe message occurs frequently try narrowing your search criteria or ask your system administrator to increase the value of P cessianLimit B5 Search Results FUZ2VM xxx 1s not valid input Invalid type of data cf 2 17 iNCVelililauc LUUANUA C J 7 2 4 2 2 Logging Off Application Suite 1 Close all open windows in the application by clicking on the X in the upper right hand corner of each active window The background screen within Application Suite should now be blank KeyBank Lockbox CD Query System File Edt View Script Policy Options Window Help Feed o ole 2 exit Application Suite click on the X again in the upper right hand corner of the main window or click on the Door icon located on the toolbar E 3 The CD can now be removed from the CD ROM drive
13. with the appropriate data available a single unique remittance document can be pinpointed in a document search Key2lmage Lockbox Page 30 The Section Index continued To view how the Section Index is displayed on the Search Results screen for the same LBAMASTER inquiry users must scroll to the right of the screen by using the left right scroll bar at the bottom to see the rest of the columns Search Results Oo File Edit View Help Commands View Baskets Search Results Lockbox Number Batch Number Transaction Sequence Nu 4 My Search Results Print Search A Search Results OO 2 The Section Index continued Key2lmage Lockbox Page 31 The rest of the columns are displayed to the right along with the Section Index Search Results _ Oy File Edit View Help ul Ese E F Commands Baskets My Search Results Search Results NEN CNN view C 2 0020003 os 1 C specs 004 0003 C 94958 erie dT 7 7040003 005 0003 94958 020403279099 00500036 O06 0003 94958 020403279099 006 0004 C 94958 020403279099 0060004 Print Bur 0003 94958 020403279099 00700051 zz 007 0004 C 94958 020403279099 00070004C O08 0003 I 94958 020403279099 008000531 O08 0004 C 94958 020403279099 00850004C 009 0003 94958
14. Amount Transaction Sequence and Transaction Item Sequence e Optional search fields which include Check Serial Customer Number Invoice Number Net Amount Payor Name Payor City and Payor State e ability of users to search for exact matches or ranges using Boolean logic such as Greater than or equal to Less than or equal to Between and Equal to e Additional convenience for users because the viewing software is loaded directly onto the CD instead of users having to download and install the viewing software onto every desktop PC The viewing software will automatically launch from the CD when loaded into the CD ROM drive Specific hardware requirements include e Intel Pentium or compatible 100 MHz processor Pentium 266 MHz or higher recommended 16 Mb RAM 32 or more recommended Key2lmage Lockbox Page 3 About this Training Guide This training guide is designed to acquaint users with the features of Document Direct Application Suite v1 3 and how to use Application Suite to search for Lockbox remittance documents It includes instructions terms and definitions After completing this guide users will be able to Load the CD ROM to launch Application Suite Understand the components of the EnterpriseQuery Searching By dialog box Search for an item Understand the components of the Search Results box View Lockbox Remittance Documents Use Navigation functions Exit Applicatio
15. HKSEH check serial deposit date LBACUSTNO customer H check amount My Search Results ices CHE es T g il Z The following Topic Index combinations are available on the drop down list sorted in alphabetical order TOPIC INDEX NAME FIELD DESCRIPTION 1 LBAMASTER Lockbox Deposit Date Batch Transaction Sequence Transaction Item Sequence 2 LBACHKBTCH Lockbox Deposit Date Batch Batch Sequence 3 LBACHKAMT Lockbox Check Amount Deposit Date 4 LBACHKSER Lockbox Check Serial Deposit Date 11 LBARTDDA Lockbox Routing amp Transit Check DDA 12 LBAPAYOR Lockbox Payor Name Deposit Date Key2lmage Lockbox Page 10 EnterpriseQuery continued Any Topic Index such as LBAMASTER will populate the EnterpriseQuery dialog box with the appropriate fields for a query EF KeyBank Lockbox CD Query System File Edt View Script Policy Options Window Help gt BRE IEF Search Results File Edt View Help EnterpriseQuery LBAMASTER dep date batch tran seq tran seg gt Es Bake 0000 r E m Searching By LBAMASTER dep date batch tran seq tran item Document Server Topic LBAMASTER Bras SearchFor Compain From T qmemmem DexDaeMWDD N
16. Key2lmage Lockbox CD ROM TRAINING GUIDE For DocumentDirect Application Suite v1 3 Tr Last Update 5 17 02 Key2lmage Lockbox Page 2 Overview Key2lmage Lockbox is a new service for retrieving viewing and storing images of Wholesale Lockbox remittance documents Key2lmage Lockbox represents the name of the entire image product offering for KeyBank Wholesale Lockbox and includes all channels for image delivery such as CD ROM Internet KTT and Direct Transmission Image delivery via CD ROM is currently available effective May 2002 Internet delivery via the Key Total Treasury KTT web site for same day access to images is currently in development Direct transmission of images is a future enhancement The software that will be used to access and view checks and documents under Key2llmage Lockbox CD ROM will be DocumentDirect Application Suite v1 3 Application Suite is a Windows based program provided by Key s Enterprise Archive vendor Mobius Management Systems Inc Features of the software include e he compatibility of DocumentDirect Application Suite with Windows 95 Windows 98 Windows 2000m Windows NT 4 0 and Windows XP e MultipleTopic Index combinations that allow users to easily search for items based on criteria entered into the viewing software e Standard search fields which include Lockbox Routing Transit Check DDA Check Serial Deposit Date Batch Batch Sequence Batch Amount Check
17. Special Collection the next one digit identifies Immediate Credit or Not the next four digits identify a unique bank number and the last digit is a Check Digit The checking account number is also part of the MICH line printed at the bottom of a check and can be varied in length The checking account number determines which bank account will be debited for the check amount Hand written or machine printed number on a check that is applied as the payment received Key2lmage Lockbox Page 12 EnterpriseQuery continued These fields represent optional search fields in which data can be populated through the Data Entry Service or retrieved from an OCR line Check Serial The number located on the check document assigned by the check issuing bank which identifies the sequence of documents as they are issued for payment against the checking account Customer Number A unique identification number assigned to a customer by a billing company which is used to identify a customer and to apply payments on the appropriate account Invoice Number The identification number associated with a document that accompanies a single check or group of checks and which describes the account information pertinent to the client Net Amount The dollar amount listed on the invoice document as total payment due Payor Name The First and last name including titles initials etc listed on the first line of the address section of a check or invoice
18. er Than or Equal To Oe 1 T1 File Edit View Help Ge Li BE Fie Edt Hep Baskets My Tx m 5 My Search Resulta SearchFor Fem To 3 BeweTmeatmdTo se Check Amount Greater ThanrEquelTo _ _ Deposit Date Greater Than or Equal To Bess DI CEN 1 21 172277770 Key2lmage Lockbox Page 16 Example 4 LBACHKBTCH Lockbox Deposit Date Batch Batch Sequence EF Search Results File Edit View Hel EnterpriseQuery LBACHEBTCH deposit date batch H batch seq MG Li x BE cic Edt Hep Baskets TN ts My Search Results 2 LockbowNunber Depost Das W OD GwmeThmwEmdTo _ 4 Basude emeThmwEmaTo Batch Sequence Mumber Greater Than or Equal To Bo Oe 1 T1 2 7 Example 5 LBACHKDAT Lockbox Check Amount Check Date IEF Search Results File Edit View Hel EnterpriseQuery LBACHEDAT check amount check date 2 2 File Edit Help Baskets My T F My Search Results NX Lockbor Mumber Greater Than or Equal To Check Amount Greater Than or Equal To Check Date Greater Than or Equal Be 8 Search Results Far Help press F1 t Fm mx
19. ing amp transit 7 check ODA Topic LB amp RTDDA Lackbox Number Greater Than or Equal To Routing Transit Humber Greater Than or Equal To Check ODA Number Greater Than or Equal To Key2lmage Lockbox Page 21 Initiate a Query for Remittance Documents 1 Select LBACHKAMT for this example Note that the appropriate fields appear for this Topic Index under Search For Lockbox Check Amount Deposit Date EF Search Results File Edit View Help EnterpriseQuery check amount deposit date i Li x s File Edit Help My Search Results Searching By LBACH KAMT check amount deposit date Document Server Topic LBACHKAMT Braise rr RE Lr eese Gee tacan O L3 demas joon 4 Deposit Date MM DD YY Greater Than or Equal To 2 Populate the fields under From to initiate a query e The field for Lockbox Number should remain blank e Enter a dollar amount of 100 00 in the From column on the line for Check Amount Decimal places will appear as default and do not have to be keyed 9 Enter a date of 02 01 02 in the From column on the line for Deposit Date Display masks for dates forward slashes will appear in the date field MM DD YY as default and do not have to be keyed The column for To can be left blank on each line 3 Click the Go button twice Remember users can a
20. iseQuery dialog box without initiating a query Note Users can navigate through the fields by using the mouse or tab key Note The New Search Icon EJ Is not available at this time EnterpriseQuery Dialog Box Examples The examples on the following pages are screen prints of the Enterprise Query dialog box for each Key2lmage Lockbox Topic Index The first example is for LBAMASTER which contains the following fields Lockbox Deposit Date Batch Transaction Sequence Transaction Item Sequence Document Type Notice that each Search For field defaults to the appropriate fields noted above The Search For fields will always change based on the Topic Index selected under the Searching By option The Comparison fields in this example all default to Greater Than or Equal but can be changed by clicking the appropriate drop down box Key2lmage Lockbox Page 14 Example 1 LBAMASTER EF KeyBank Lockbox CD Query System File Edit View Script Policy Options Window Help i i e ed S Maal BOLO ees Glo EH Search Results File Edit View Help aM EnterpriseQuery LBAMASTER dep date batch tran seq tran item seg m gt Baskets 00 0 1 E Searching By LBAMASTER dep date batch tran seq tran item Document Server Topic LBAMASTER Bras rom
21. lso click the Go icon or press the Enter key twice Key2lmage Lockbox Page 22 The Search Results Window The Search Results window appears with data that matches the search request Search Results P File Edit View Help BGHAaAx Tse mk Baskets My Search Results Lockbox Number Check Amount Deposit Date MMDD Ar Commands View Search Results 4 84358 0000100 00 0401 02 34358 0000100 00 0401 02 34358 0000100 00 0401 34358 0000100 00 0401 02 34358 0000100 00 0401 02 34358 0000100 00 0401 34358 0000100 00 04 02 02 94958 0000100 00 04 02 02 34358 0000100 00 04 03 02 34358 0000100 00 04 03 02 94958 0000100 00 04 03 02 34358 0000100 00 04 03 02 34358 0000100 00 04 03 02 34358 0000100 00 04 03 02 34358 0000100 00 04 03 02 34358 0000100 00 04 03 02 34358 0000100 00 04 03 02 34358 0000100 00 04 03 02 34358 0000100 00 04 204 02 34358 DOO Od 34358 0000100 00 04 05 02 34358 0000100 00 08 2 34358 0000100 00 08 02 34358 0000100 00 08 2 34358 DO Od 08 2 34358 0000100 00 044 08 2 34358 0000100 00 044 03 02 34358 0000100 00 04 11 02 29 Search Results 2 Oe 9 nd 1 2777 My Search Results Notice the column headings under My Search Results correspond to the fields in the Topic Index LBACHKAMT used for the query e Lockbox Number is listed for each line
22. m Far Help press F1 2 Key2lmage Lockbox Page 7 The EnterpriseQuery Dialog Box The lower left corner of the EnterpriseQuery window has three icons that have different functions Desktop icon represents server communication When the icon background is grey communication is not in progress A black background would indicate that communication is in process ER e Stop Sign icon halts communications with local document servers The icon is red when communication is in progress A grey stop sign indicates communication is not required For this application local server communication is not required therefore these icons will never be active gll e he Printer icon brings up the DocumentDirect Print Manager window which lists documents in the printer queue KeyBank Lockbox CD Query System File Edit View Script Policy Options Window Help S ss ES JE ES S a 91 LIL Delete Help OS 10010000 Key2lmage Lockbox Page 8 EnterpriseQuery continued The EnterpriseQuery Dialog box allows users to search for Lockbox remittance documents using specific criteria based upon the fields within each Topic Index Searching By Used to select a topic index for the search request The drop down list displays all of the topic indexes available for use Once a specific topic index is selected the appropriate search fields change the columns below
23. ms that are saved in other applications because Key2lmage Lockbox CD ROM media is read only Copy To and Move To these functions become active once an item is highlighted in the Search Results box but have the same limitations as the functions above Delete use this function wisely Send Basket this function creates an E mail message from a script with an image attachment and works with Microsoft Outlook Locate Basket ltem this function lets users search up or down for a specific item in the Search Results window Locate Basket Item Locate What Direction Asis Case Sensitive Up Down Cancel Enterprise Query function takes a user back to the Searching By screen to initiate another query Help function Key2lmage Lockbox Page 24 Search Results continued Commands Close If the Search Results box does not contain the particular item desired exit this screen by clicking on the close button Then click on the Search Icon to return back to the Searching By screen and initiate another query Search Users can also quickly return back to the Searching By screen to initiate another query by simply by clicking on the Search button Print This is a quick print function while in the Search Results box which does not bring up a dialog box but prints the line item that has been chosen highlighted View This button allows a user to view the item tha
24. n 020403279099 00020003C 020403279099 00300030 020403279099 00040003C 020403279099 00500030 020403279099 00600031 020403279099 0060004 020403279099 0000031 020403279099 pz 0004C 020403279099 008600031 020403279099 00850004C 020403279099 00950003C 020403279099 01000030 020403279099 01100030 020403279099 01 200031 020403279099 01200040 Comr Key2lmage Lockbox Page 32 Error Messages Application Suite will search through a group of 500 remittance documents to locate an item for a query but will not continue through another 500 unless approved by the user An error message will appear on the screen during the search which only requires the user to click on Yes or AN FO2 TM Reached search limit of RUE Have found TI items Continue If additional error messages appear a user can access the on line help menu by clicking the Help icon A help index can be used to find details on any error message EH Search Reszul Ele Edit View lt DocumentDirect Application Suite Edit Bookmark Options Help Bees om gt Search He FOO4E matching data found Print earch Continue Where xxx Value of the SessionLimit key in the processing profile yyy Number of topic items that matched the search criteria Reason DocumentDirect Application Suite reached the search limit specified by cessianLimit Action Continue or cancel the
25. n Suite 00000 0 0 Important Notes 1 2 CD ROMs for Key2lmage Lockbox are read only media In order to properly run the CD ROM application an additional DLL file may be required for users that have the Windows 95 Operating system If the error below appears upon launching the CD ROM application Windows 95 users must install the necessary file before proceeding any further Error Starting Program OF The necessary Windows Sockets 2 file WS2_32 DLL can be obtained from a KeyBank representative or can be downloaded by a user from the www microsoft com web site The CD should not be removed from the CD ROM drive unless Application Suite has been properly closed Improper removal of the CD could require the user to terminate all open applications and shut down the desktop PC 2 Lockbox Page 4 Table of Contents Software Launch 5 The EnterpriseQuery Dialog Box 7 Topic Index Descriptions 9 Fields In EnterpriseQuery Box 10 Topic Index Examples 14 Initiate A Query 21 Search Results 22 Search Results Tool Bar 23 View a Remittance Document 25 Viewing Tool Bar 26 Section Index 27 Go To Function 27 Error Messages 32 Exit Application Suite 33 Key2lmage Lockbox Page 5 Software Launch 1 Load the CD into the CD ROM drive 2 The software should automatically launch once the disc drive is closed 3 The software can also be opened through the desktop PC by clicking on Start
26. on lets a user go directly to another remittance document image using the Section Index or reference number which is unique to every remittance document Locate p4558 020403279099 0020003 Sector 020403279095 0020003C 020403279099 00300041 0204037790939 00300021 020403279099 0030003 020403279099 00400041 Cancel 020403779039 00400021 020403279095 0040003C 020403779039 00500041 0204037790939 00500021 Help Page il of 1 Sub page of 1 The Section Index is also displayed in the status bar at the bottom of the image window when a remittance document is being viewed E 2 Section 34958 020403279098 000080 Poto Key2lmage Lockbox Page 28 The Section Index continued S Section 34958 020403278098900200000 The Section Index 94958 020403279099 00200003 C is broken down into six different fields 94958 Lockbox Number Less than or equal to 7 numeric characters 020403 Deposit Date 6 numeric characters Displayed here in YYMMDD format 279099 Batch Number Less than or equal to 7 numeric characters Transaction Sequence Number 3 numeric characters 0003 Transaction Item Sequence Number 4 numeric characters C Document Type 1 alpha character Using the Section Index a user can locate an offsetting transaction for any remittance document e locate invoice s that belong to check s or check s that belong to invoice s
27. t has been chosen highlighted in the Search Results box The following pages will introduce users to the View function Key2lmage Lockbox Page 25 Viewing a Remittance Document View Once the desired item is located highlight the appropriate line in the Search Results box and click the View button Another option is to double click the highlighted selection The software will return the first page of the item selected zt 21 Lockbox CD Query System Oo x File Edt View Scnpt Policy Options Window Help B Eg ac e E E i S 101 gt E HPT DAF 1894958 05 10 2002 08 27 14 50 81 213 act LL TRUSTCO BANK YOUR HOME TOWN BANK RY MALL OFFICE CHES IPE KEIT RY EIEH SM 1 a irat GLIFPON COUNTRY ROAD CLIFTON PARK NEW YORKE 12065 Xx 47 uL at0233008121 gt d Section 94958 020403279099 0080003 wu n m Note all confidential information has been removed from the image for this training manual The remittance document image can be enlarged by clicking the maximize button in the upper right hand corner Users can also close the remittance document image clicking the X in the upper right hand corner To view another image click on the Search Results icon to return back to the Search Hesults screen Use the Reduce and Enlarge icons to decrease or increase the image window by 25
28. within the dialog box to reflect the request Document Server Reflects the same name of the topic index chosen under the Searching By option This will always read Topic lt name gt Browse This button opens a dialog box that lets users select a different Document Server name however the software will not function properly if this happens Note standard procedure to search for images should prohibit use of this button by 21 Lockbox CD ROM users EE KeyBank Lockbox CD Query System File Edit View Script Policy Options Window Help BERE EH Search Results File Edit View Help ra EnterpriseQuery File Edit Help Baskets ET m A Searching A Document Server Browse My Search Results Dese B cl a For Help press F1 2 Key2lmage Lockbox Page 9 EnterpriseQuery continued A Topic Index can be selected from the drop down menu under Searching By to initiate a query KeyBank Lockbox CD Query System Miel x File Edit View Scnpt Policy Options Window Help lets e ele edem vola e Lo ed es eso e v Search Results File Edit View Help aT E nterprisel B Li x Edt Hep Baskets 00007 E ils Searching By LBABATCH deposit date batch amount Document Se LBACHEAMT check amount deposit date LBACHEBTCH deposit date batch batch seg H LBACHKDAT check amount check date LBAC
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