iView MediaPro 3.1 User Manual
Contents
1. Vocabulary Editor Choose a Reveal vocabulary Vocabulary Default x n vocabulary files on the desktop Choose a field m Field IPTC Scene HJ to view or add Add remove a z terms i Terms description vocabulary D 010100 headshot gt 010200 half length 010300 full length a 010400 profile Sy 010500 rear view A Constrain 010600 single P editing to 010700 couple defined t rmis 010800 A view of two people Double click to This option locks 010900 A view of more than two people edit any term a 011000 general view the addition 011100 panoramic view of terms to a 011200 aerial view particular field 011300 under water outside of the 011400 night scene rq Vocabulary 011500 satellite v Editor To lock the entire vocabulary _ Constrain editing to defined terms Add remove e Use constrain option to restrict editing of terms to the terms froma you must check entries defined in this list only field this box for e Terms can be separated with commas Use quotes to treat every field in a phrases as single entries Co vocabulary Vocabulary Editor In MediaPro a vocabulary is a set of annotations When you annotate a media item in the Info or Organize panel there is a list of available anno tation terms that appear as a drop down list A vocabulary then is a collection of all those lists of known terms for each field For example one list for keywords one list for people etc T2. fashion industry stock travel agencies and also take personal photos You could create a vocabulary called Personal and this would contain among other annotations the names of your family and friends in your pho tos You can choose this vocabulary when anno tating personal photos and switch to another vocabulary for the photos for your clients This way by switching between the two vocabularies you will be see annotation terms appropriate to the catalog at hand A vocabulary may contain a very large number of terms taken along time to create or may need to be backed up or copied from one computer to another Each vocabulary is created in a separate folder The name of the folder is the name of the vocabu lary You can show the location of these folders using desktop icon in the upper right corner So to back up the Default vocabulary click this but ton and make a copy of the Default folder on the desktop Locking a vocabulary By choosing the Constrain editing to defined terms means that only terms in that annotation field in a vocabulary can be used to annotate media items When this option is selected you cannot enter annotations in any part of MediaPro such as the Info or Organize Panels other than the Vocabu lary Editor To lock an entire vocabulary you must check Constrain editing to defined terms for every anno tation field An example of when this might prove useful is if a photographer hires an assistant to hel
3. he Vocabulary Editor enables you to edit this list to set up annotation terms that are associated with each other create multiple sets of annota tions vocabularies for different purposes and also lock the vocabulary so that only annotation terms in a vocabulary can be used The Vocabulary Editor can be found in Edit gt Pref erences Windows or iView MediaPro application menu gt Preferences Mac OS X Editing a vocabulary Choose the vocabulary you want to edit from the top drop down menu For most users one vocab ulary will be all you need to use so Default will be the only option in this menu Choose the annotation field that you want to edit using the Field drop down menu Use the plus and minus buttons at the bottom of the win dow to add or remove an annotation term This way you can build up a list of annotation terms you know that you may use You can also remove entries that may be mistakes or you can double click a term to correct any mistake Set up annotation associations For a field that can contain more than one anno tation term per field Keywords Categories People Scenes and Subject Codes you can save time by associating multiple annotation terms This way when you enter one of the terms you have the option of applying all the associated annotation terms at the same time Enter all the annotations separated by a comma in the terms section of the Vocabulary Editor You will get a message asking if
4. n example of this would be a stock photographer who wants to use many keywords in an image so that it can be found easily For a photographer who regularly shoots landscapes it might be worth setting up the associations sea blue water and landscape When sea is entered as a keyword you can optionally apply all four key words at the same time see figure left Terms descriptions You can enter a description of an annotation term or group of associated annotations in the Vocabu lary Editor When you select a term in the Info or Organize Panel this description will appear to the right of the annotation in grey This is useful when the actual annotation that is to be entered may need clarification For example scientific Latin names could be described by their modern language equivalent Another example is an annotation term which could contain a code instead of readable text The IPTC Scene Codes are number strings that repre sent specific types of scene For example 010100 is the code for a Headshot You could enter all the codes as terms and use the Terms description as a readable explanation of that code Create multiple vocabularies The majority of MediaPro users will only need to use one vocabulary Default is the vocabulary that is created when MediaPro is first launched MediaPro can have multiple vocabularies This is useful if you have many different uses for MediaPro You might regularly take photos for cli ents in the
5. p enter annotations By requiring the assistant to choose from existing annotation terms the photographer ensures the annotations will match existing ones and would result in a much more accurately annotated catalog A locked vocabulary is also called a controlled vocabulary According to David Riecks an expert on metadata vocabularies a controlled vocabu lary makes a database easier to search Since we have many different ways of describ ing concepts drawing all of these terms togeth er under a single word or phrase in a database makes searching the database more efficient as it eliminates guess work says Riecks However arriving at this efficiency requires consistency on the part of the individual indexing the database and the use of pre determined terms To learn more about controlled vocabularies see David Riecks web site http www controlledvocabulary com MediaPro Basics 29 D Q D a as g D v A WN
6. you wish to treat this as one annotation or multiple annotations when MediaPro Basics 27 a Y Za aa O See amp 5 Vocabulary Editor Terms E Sea Water Blue Landscape Terms description SS I i C E i Add terms Click the plus sign in the lower left corner to add a term Terms can be a set of comma separated words This way when you apply a term containing four words MediaPro will split them into four keywords This makes add multiple keywords faster Keywords Sea Water Blue Landscape Categories Entering terms In the Info Panel double click to add keyword Begin typing the term and MediaPro s auto complete function will automatically type the nearest available term in the vocabulary Keywords Landscape Glue Water Sea Separate keywords When you are done entering a string of terms press the Return or Enter key MediaPro will automatically split multiple terms in separate keywords This is handy if you cut and paste a comma separated string of terms into one field MediaPro automatically converts the string into single keywords 010100 010200 010300 010400 010500 rear 010600 010700 Term descriptions When you select a term in the Info or Organize Panel the term description will appear to the right of the annotation in grey IVIEW MEDIAPRO USER MANUAL this entry is used to annotate a media item see figure left A
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