Behavior Observation Tracking System (BOTS) User Manual
Contents
1. Table of Contents Moodie uont BO LS irean a E atone 3 L ss moOBOL crer a maaeeaue ania demcesd tae tegen 4 EValtiatiOn Entorno Student ata ensesier a a ichnubntsiwendan bane Mawes 5 Buildings Student Goals and Schedules sisiniiisniopirni ain indedt yi Huai ieee es 6 Jigme ste Cendan E a estseacrteGuiatnea ee thich ier aen ee sehrengeaneter rh dans aeuent yearn aaaencmaes 9 Viewing and Running RK CDOIS is sicadencssnsesesnsannsacsue sured neaindenasubrwseensnacinccuesaaied ea a eak aati 10 VeCOUGUH KO 021 101000 E E E tenor tte re Let iam aise rere a ewer nem 17 http www nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Page 2 of 17 Introduction to BOTS The Behavior Observation Tracking System BOTS is an electronic student database that allows teachers to document student behavior over time Using BOTS teachers can monitor students daily progress toward behavioral goals Teachers can also review and run reports on students behavioral history BOTS makes student information accessible and easy to track Ultimately the database assists teachers in enhancing students success in and out of the classroom http www nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Page 3 of 17 Logging into BOTS Enter your user name and password See the next section Evaluation Entering Student Data for an explanation of how to use this screen http www2. Demo Student 125 Demo Student 126 Demo lt Ik Period Filters Select periods that satisfy the following criterias Grades Kindergarten First Second Third Teachers Abbenhaus Mark Bambusch Bates Bates Lisa Bispham Leslie Applied Arts Fine Arts Career Education Elective report Time Interval C Today Monday November 26 2007 Current week Sunday November 25 2007 Saturday December 01 2007 C Current month November 2007 Current year 2007 thru Average Scores Daly Weekly Monthly Yearly 3 Click the Report button at the bottom right hand corner of the screen 4 The report opens in a new window Behavior Tracking System S t u dent Student Name Demo STUDENT 114 Interval considered 01 01 2007 12 31 2007 Data averaged Weekly Score Table Revised 4 scale classification Student ID Program Demo Program 1 Student Grade Tenth Current Program Form Used Paciic Academy Assessment Appropriate 105 102 99 a 96 http www nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Progress Report Page 13 of 17 5 To print this report go to File gt Print The print window displays Click OK Edit View History E New Window Ctrl N New Tab Ctrl T Open Location Ctrl L Open File ctr o0 Close Ctrl Ww
3. December http www nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Page 9 of 17 Viewing and Running Reports Report Types BOTS offers several different types of reports To access the reports menu select the Reports tab F i m a A m mi SEPORTS Baar Does cryc MIY PROFILE Goal List This report provides a list of all the student behavioral goals used by your site 1 Torun select Goal List under the Maintenance Report heading Maintenance Reports 2 To print select the Printer friendly link Printer friendly 3 Goto File and select Print General Student Data Report To run this report 1 Select General Student Data Report under the Student Data Reports tab Student Data Reports General Student Data Report Student Progress Report Quantiaive Goals Student Report Student Progress Report wi Incidents 2 Select Report Type Group Filter Time Interval and Average Scores as desired You may select any or all subjects and students and filter the information by goal grade or teacher Progresas rep o rt H Report Type Program C3 Siudent L Teacher 1 Grade E Subset C Goal 2 Group By report variable C Pogra EE Teacher Grade 2 Goal z P sA Filtar By Goals ee M Time Interval C Today Monday Movember 24 2007 C Curreri week Sunday Movember 25 2007 Saturday December 01 2007 EE Acoapt medica loiha nh g 2007 EE ae CI Curent m
4. Demo I Student 138 Demo l Student 140 Demo I Student 141 Demo I Student 142 Demo I Student 143 Demo I Student 155 Demo I Student 156 Demo I Student 159 Demo I Student 164 Demo l Student 165 Demo IT Student 177 Demo I Student 180 Demo 7 Student 288 Demo I Student 289 Demo IT Student 291 Demo I Student 294 Demo I Student 314 Demo IT Student 320 Demo IT Student 98 Demo If you wish to use the schedule as a template for future schedules 1 Click on Save this schedule as a template 2 Name the template 3 Click Save http www nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Page 8 of 17 Using the Calendar Feature The Evaluation screen contains a calendar in the upper left hand corner that displays the current day month and year The Legend on the right hand side of the calendar highlights the current date in blue and dates with recorded scores in yellow The date you have selected is outlined in red 4 3 6 fF 8 3 W 4612 13 14 15 16 1 To view a student s scores for a previous day month or year select the student you wish to view then use the drop down menus in the calendar to adjust the day month and year accordingly November 2007 E November f gpm 7 seus Sa a 120 February March gt w J April a May 8 9 10 45 6 June July 19 16 M mE 12 13 August September fe 13 4 October November t f 6 os 4 5 6 fF
5. Save Page As Ctrl S Send Link Page Setup Print Preview Print Ctrl P Import Work Offline Exit 6 To save a copy of this report instead of printing go to File gt Save Page As Save as a Web Page complete the default format Save As 12X Save in Desktop v gt 2 Ee Ev nE My Documents o My Computer Recent My Network Places Contribute Test Site Custom Stamps 3 HyperSnap BOTS files Desktop Images s E Shortcut to Purchasing fg Shortcut to Software license keys LI E Shortcut to Technology Division My Documents My Computer My Network i Places File name PacAcadProgressReport aspx v Save Save as type Web Page complete v http www nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Page 14 of 17 Quantitative Goals Student Report To run this report 1 Select Quantitative Goals Student Report under the Student Data Reports tab 2 Select Students Quantitative Goals Time Interval and Average Scores as desired You may only select one student at a time Quantitative g o a 1 p r ogres s report Students Quantitative Goals Time Interval Graebner Eve C Today Monday November 26 2007 oe 7 a C Current week Sunday November 25 2007 Saturday December 01 2007 Student 109 Demo Consequences STDO apnea Sunday Novem ae Student 110 Demo Self Time Out _ Current month November 2
6. have any ideas to make this applicabon befer Type Bug matfuncfon error Please describe in detail you may even the error message Suggestion idea O Need support help O Other Message Your IP Address 172 16 14 35 Your Browser Mozilla 0 Windows U Windows NT 5 1 en US rv 1 8 1 9 Gecko 70071025 Firefox 0 0 9 http www nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Page 17 of 17
7. nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Page 4 of 17 Evaluation Entering Student Data Begin by navigating to Evaluation the main student screen This screen automatically loads when you log in but if you need to get back to it at any time select Evaluation from the menu at the top of your screen MAINTENANCER EVALUATIONG REPORTS FeenBacK LoG OFF MY PROFILE 1 Select the student that you will be entering data for by clicking on the drop down window next to Student Select the applicable week W Student Graebner Eve aP Week w Fom Hretcanu Virgil Student 110 Demo Student 111 Demo Save Reci Student 112 Demo l Student 113 Demo Chidant 11d Manman 2 Once the student has been selected the student s goals will appear The scoring table on the right hand side of the screen will describe the grading or rating scale being used 3 To enter student performance for individual goals select the drop down menu within each column 4 Youcan also auto fill in each column using the Fill all with option in the upper left hand corner 3 rd 1 0 5 You can reset the columns back to a blank value by clicking the Reset grid link next to the fill all with option Clicking this will clear anything you have entered so be sure you want to reset before you click it gra 6 Don t forget to click Save Record when you have finished Save Record htt
8. 007 Student 111 Demo a n Student 112 Demo Current year 2007 Student 113 Demo thru Student 114 Demo Student 115 Demo Student 116 Demo Student 117 Demo Student 118 Demo Average Scores Student 119 Demo Day Student 120 Demo Daily Weekly _ Monthly Yearly Student 121 Demo Report gt ort gt Student 122 Demo P Student 123 Demo Student 124 Demo Student 125 Demo Student 126 Demo ba Click the Report button at the bottom right hand corner of the screen The report opens in a new window To print this report go to File gt Print The print window displays Click OK To save a copy of this report instead go to File gt Save Page As Save as a Web Page complete the default format A Pe A Student Progress Report w Incidents To run this report 1 Select Student Progress Report w Incidents under the Student Data Reports tab 2 Select Students Goals Filters Time Interval and Average Scores as desired You may select any or all goals and filter the information by grade teacher or subject However you may only select one student at a time Progress report Students Goals Period Filters Time Interval Select periods that satisfy the following criterias Graebner Eve A All Grades Today Monday November 26 2007 Hretcanu Virgil Prepared E A i Student 109 Demo Paticipate F A Current week Sun
9. 007 100 11 2007 100 12 2007 96 43 12 2007 100 To export this report to Excel 1 In the report menu locate the drop down menu that says Select a format Behavior Tracking System lid 4 1 jof3 bo Pl Select a format Export Fi 2 Select Excel Iq 4 of3 gt bi a 3 A window opens asking if you wish to open the report or save it Opening generic xls Ps You have chosen to open B generic xis which is a Microsoft Office Excel 97 2003 Worksheet from https appl2 nwresd k12 or us What should Firefox do with this file D Open with Microsoft Office Excel default http www nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Page 11 of 17 8 Select Save to Disk and click OK NOTE Although Save to Disk is automatically selected the OK button may be greyed out To fix this select the Open With option but DO NOT click OK then re select the Save to Disk option Click the OK button again The report automatically downloads To open it navigate to your desktop or wherever you have chosen to save the file and locate the Excel file It will likely be named generic Double click the Excel file al generic The report opens in Excel To export the report to PDF l 2 3 4 Use the Select a format drop down menu to select Acrobat PDF file Click once on Export A window displays asking if you want to open the file or save it Select Sa
10. Select the goals needed for the student s schedule then click on Add Selected Goals Week schedule WeekA F Add goals 7 Copy celltothe right IT Copy celldown delete day schedule To add goals Select the goals to be added and click Add selected Goals Add Selected Goals Close Behavioral Goals M Accept redirecton feedback when given M Accept and respond to staffin fmely manner a M Accept redirection appropriately I Accept redirecton interaction from staff L Accept redirecton interacton from stafin a posiive neutral ae eee manner L Alert staff when feeling anxious C Apply strategies when feeling frustrated angry L apply organiza on skills in class to complete work L Appropriate M Appropriate conversation IM Appropriate conversafoninterac ons I Appropriate interactions with peers C Appropriate physical contact with peers appropriate seek inifale assistance wheniif needed M Appropriate vocal volume v 4 It is now possible to copy the schedule created to other days If you wish to do so 1 Click on the link Copy this day s schedule to other day s Copy this day s schedule to other day s 2 The tab expands Select the days you want to copy the schedule to and click Apply Copy this day s schedule to other day s LC E E C L Monday Tuesday Wednesday Thursday Friday Apply If you will be using the same schedule for the entire week simply put a checkmark in all the days of the week listed O
11. day November 25 2007 Saturday December Student 110 Demo Appropriate Eua 01 2007 Student 111 Demo Follow Directions C Student 112 Demo Draw only during free time Second a a Current month November 2007 Student 113 Demo Remain on topic 75 of the time Third Current year 2007 Student 114 Demo LD Use age appropriate tone of voice Teachers O thru Student 115 Demo Use appropriate coping skill Student 116 Demo refrain from engaging in sexualized te Abbenhaus Mark 4 Student 117 Demo Test goal as Bat a z Student 118 Demo Baes ih a Student 119 Demo a Tali a Average Scores Student 120 Demo Aon Student 121 Demo Subjects Daily Weekly Monthly Yearly Student 122 Demo Student 123 Demo Applied Arts Fine Arts s Student 124 Demo Career Education Student 125 Demo Elective Student 126 Demo Vl a Geography 4 3 Click the Report button at the bottom right hand corner of the screen http www nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Page 15 of 17 4 The report opens in a new window Behavior Tracking System Student Progress Report Student Name Demo STUDENT 110 Interval considered 01 01 2007 12 31 2007 Score Table USER CUSTOM VALUES Fraction Values Data averaged Weekly Student ID Program Demo Program 1 Student Grade Tenth Current Program Form Used Pacific Academy Assessment Appropriate Pa
12. nce applied as you click through to the other days of the week on the schedule you will see that the schedule and goals were carried over from the first day Students with Similar Schedules If you have a student with a schedule already built that you wish to use for another student 1 Click on Load schedule from student Load schedule from student 2 A list of students will appear Select the student whose schedule you wish to copy and click the Load button If you wish to copy the schedule you just built to another student 1 Click on Copy schedule to student s http www nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Page 7 of 17 2 The tab expands Select the students you wish to copy the schedule to and click Copy Copy this day s schedule to other day s Load schedule from student Copy schedule to student s Save this schedule as a template The selected students schedules will be automatically changed I Hretcanu Virgi I Student 110 Demo l Student 111 Demo I Student 112 Demo I Student 113 Demo I Student 114 Demo I Student 115 Demo I Student 116 Demo I Student 117 Demo IT Student 118 Demo IT Student 121 Demo IT Student 122 Demo IT Student 123 Demo IT Student 124 Demo l Student 125 Demo I Student 127 Demo I Student 128 Demo IT Student 129 Demo IT Student 130 Demo IT Student 131 Demo IT Student 132 Demo IT Student 134 Demo IT Student 135 Demo I Student 137
13. onth Newember 2007 Corser Educatien renr Eve Pr an lane F ile Borthen Hreinn rg Aonect ndinechoiniesciion froma E Current yir imo Seognachy Student P Dema kamati fi hru Grou Student 110 Dam F Haath aud 110 Cer Marclergartet Hern Fear Sued 112 Cer bes Language Aris Sukri 113 Dern Second Lunch Student 114 Demo The p gbAverage Scores Math Student 115 Dera E me Eu EE Mahama Student 116 Deere Teachers i Dey E Wiser I Retort Yearly Me aaa Studer 117 Deere ay Prytcal Eduenebien Sugden 113 Derry Abpenhaus Mare PLATO Sudert 119 Dems Eambusch Bates FJ Add a comment Science Student 122 Dema Bates Liss z e ie Tocil Sudas Dudan 121 Dihan Laika E lt Pick a comment or add a new ones Delete if Report Options C Hije graph Tie the mpot General Suchen Date Kepari Daplay Report 3 Click the Display Report button at the bottom right hand corner of the screen Display Report http www nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Page 10 of 17 4 The report opens in a new window General Student Data Report Run Date 11 26 2007 Subject Applied Arts Fine Arts Data grouped weekly Time interval Current year 01 01 07 12 31 07 Student 110 Demo Student 111 Demo 05 2007 95 68 05 2007 100 06 2007 99 07 06 2007 95 37 07 2007 98 15 07 2007 88 89 08 2007 98 46 08 2007 95 83 09 2007 98 77 09 2007 90 74 10 2007 98 15 10 2007 100 11 2
14. p www nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Page 5 of 17 Building Student Goals and Schedules Selecting and Adding Students To create a new schedule for an existing student 1 Select Maintenance gt Students from the main menu 2 If you are altering an existing student schedule type the student s name in the Search Student or add a New One box 3 A menu of student names appears Select the student whose schedule you wish to create To add a new student 1 Select Maintenance gt Students from the main menu 2 Enter the student s first and last name 3 Select the student s grade level 4 Select the scoring table you will be using for this student Note Only one scoring table may be available Building the Schedule To build the student s schedule 1 Click the Week Schedule tab 2 Click the lt no period gt link to assign the period number 3 Click the lt no class gt link to assign a specific class to the period Monday Sort Del lt no period gt no class gt NOTE There are ten 10 periods available for each day Fill out only as many periods as you have at your Site Building Goals To add goals to the student s schedule Add goals 1 Click the Add goals link 2 A new section opens up that contains a list of goals to choose from http www nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Page 6 of 17 3
15. rticipate _ Remain on topic 75 of the Use age appropriate tone Draw only during free time Prepared time of voice l l Follow Directions refrain from engaging in Test goal Use appropriate coping skill sexualized talk behavior 105 63 sore Average Percentage 5 To print this report go to File gt Print The print window displays Click OK 6 To save a copy of this report instead go to File gt Save Page As Save as a Web Page complete the default format http www nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Page 16 of 17 Additional Options Maintaining Your Account To view or change your login ID and password select My Profile in the main menu MUAINTENAN CEad EVALUATION REPORTS FEEDBACK LOG OFF Mi PROFILE You may type in a new login ID password or email address as desired MY User Profile for Pacific Academy generic Admin Full name He a Loginid n chen Password max 20 characters Ay Ema i cr User Support If you experience problems using BOTS or if you have suggestions for improvement and would like to let Northwest Regional ESD know select the Feedback button in the BOTS menu window MAINTENANCER EVALUATIONEY REPORTS FEEDBACK LOG OFF I My PROFIL Select the type of issue and include your comments in the Message box Click Submit Please letus know if you
16. ve to Disk and click OK NOTE Although Save to Disk is automatically selected the OK button may be greyed out To fix this select the Open With option but DO NOT click OK then re select the Save toDisk option Click the OK button again The report automatically downloads To open it navigate to your desktop or wherever you have chosen to save the file and locate the PDF file It will likely be named generic Double click the PDF file The report opens in Acrobat Reader http www nwtoolbox org files BOTS User Manual doc Last Updated 11 27 2007 Amy Alexander Page 12 of 17 Student Progress Report To run the report 1 Select Student Progress Report under the Student Data Reports tab 2 Select Students Goals Filters Time Interval and Average Scores as desired You may select any or all goals and filter the information by grade teacher or subject as desired However you may only select one student at a time Progress Students Goals Graebner Eve a Al a Hretcanu Virgil Participate E Student 109 Demo Prepared Student 110 Demo Approp Student 111 Demo Follow Directions Student 112 Demo Interact appropriately with peers Student 113 Demo remain disengaged from staff interver School appropriate words Student 115 Demo Student 116 Demo Student 117 Demo Student 118 Demo Student 119 Demo Student 120 Demo Student 121 Demo Student 122 Demo Student 123 Demo Student 124
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