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IndianaIEP User Manual

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1. 30 Notice of Reevaluation ananaa 31 Evaluation Process CHES ME TOA uuu aa pag aaa PR ED n DEE RE Eo gU Be hee GE ew ee d a 33 Assign MD Team RoleS EE RURAL OE COR CO ic Eo e 34 Parental Consent Contacts nana 35 dd Re AR MARS EE WA TEE RE ORR OT OE EE OE OE ee 36 Uploading Documents soucis sob ok xe x E Rok E ROS eee N Rhee eS 37 Assessment Data ee hh hh ek ek ee 38 Education EvaluationReportt s 39 Notice of Initial Findings and Proposed Actions 40 EE PUBLI UBLIC CONSULTING GROUP EE Table of Contents IEP Process MEER be Lu ua wot teas IIIA EUROS RE ECCE E EA w eee es 42 MARA OT KARRE OE SE EE AR dox x Re ded K RU od a Qk N ON Oa 44 Schedule CCC Meeting nnnanasa 45 Excusals RINviteS oe GO dede Cee RRS HORE och Eg 46 CCC Meeting Notice Iuuen w OE AO que aux r3 Ee Pr EPIS 3 ED 47 es hea ee eee ee n eee Behe Se a 49 Eligibility Information id 2 d ead 4 RUE Oe ee daa fun bed eee Ee 51 Noticeoflneligibility 53 Special Considerations _ i iss ai od AR eee Roh DOG ee 54 Behavioral COncerns i a ek ee ee ek ee as a ee 55 Manifestation Determination ee ee ee a a E
2. PUBLIC CONSULTING KOUE DOSE Reevaluation If the Purpose of Meeting is Reevaluation the following boxes will display at the bottom of the screen The Initial Eligibility Date and Anniversary Reevaluation Date appear for reference Initial Date Eligibility Confirmed 8282011 Anniversary Reevaluation Date GB A public agency must consider reevaluation for each student recelving specia education and related services 1 at least once every three years however reevaluation need nat occur Ifthe parent and the public agency agree that It Is unnecessary 2 H tha public agency determines at any time during the tres year cycle that additional Imatan Js needed n address the snerlal education or related servlras needs of the student and 3 ithe student s narent or teacher requests reevaluation Reevaluation may occur nat more than once a pear unless the parent and public agency agree otherwise There is a need for reevaluation information to diferent or additional ell category 50 day timeline echnology or a related service 57 day timeline Conference Notes Select Need for Reevaluation e Enter in Conference Notes optional Click SAVE amp CONTINUE SULTING ERN Create CCC Team e Select Teacher of Current Teacher of Record ORP Case Record Case Manager Manager Review Team Members To Add Team Members e Click SELECT TEAM to Legalguardian IEPteam Bet add other members
3. Finalize the ISP gt Be sure to accept the final document from the Response button UBLIC CONSULTING GROUP PUBLI LN Annual Service Plan If the student had a previous ISP complete the following steps If re evaluation for the student is needed complete the Pre Conference Planning and Evaluation Process Complete the ISP Process gt Select either Revise Service Plan or Annual Service Plan as the meeting purpose gt Select Yes to the question Has parent previously rejected provision of FAPE and unilaterally enrolled student in a non public school Finalize the ISP Accept the final document from the Response button UBLIC CONSULTING GROUP ESIBE JJ Wove n Service Plan Student s previous school used the IndianaIEP system Your District Administrator should request a file transfer once the STN appears in your system gt This is done through the transfer contact person for your corporation e Complete the ISP Process as normal Move In Service Plan from a non IIEP district Your District Administrator should add the last eligibility date from the previous school onto the Eligibility tab Complete all or part of Pre Conference Planning gt If reevaluation is needed complete all of the Pre Conference Planning and Evaluation Processes gt If reevaluation is not needed Select the suspected disability categories and click Save on the Eligibility Categories and Ass
4. J dc dae in gov standards Academicstandards index shtrp ENSEM CC ENSEM CEN View Details for All Goals Conference Notes Adding A Goal e Instruction Click here to be directed to the state quide for help writing effective goals Click ADD GOALS Enter WE Goal Title Present Level of Present Level Achievement and Performance Need Goal Click SAVE 8 CONTINUE ill lll ill NE ULITIN ENS Goal Details The Goal Details page includes information from the Add Goals page Method Instrumentation for Measuring Progress Employment Skills lf Transition Indicate if Goal Is to Support F Education Training Skills Standards Des criptive Documentation The measurement of the goal depends on the ability of the author to articulate performance in measurable terms Single Point The measurement of the goal depends on counting a number of instances or recording a score Single Rubric SUM The measurement of the goal depends on the articulation of progressive criteria intended to define increments of success Progress Monitoring Collection of Indicators The measurement of the goal is based on the direct assessment of one or more standard indicators and or elements Rubrics may be created for each element These are data points that permit longitudinal analysis based on standards itis the only option that interfaces with STAR Enter the Method Instrumentation for
5. Rubric Title Writing Not Evident notin course of study Introduced Element has been introduced Emerging In early stages of development Assessment one Rubric Developing Progress is evident Ondoing In advanced stages of developme Demonstrated Performed under direction or requi Applied performed independently student name page none Not Evident Introduced Emerging Teacher observation Simple 6 as Developing Ongoing Demonstrated Applied Select the category for the bank that you wish to add from the Add Rubrics from Users Bank page Place a check mark in the box in the Add column Then click on SAVE AND CONTINUE Add Rubrics from Users Bank for Zoe Hunter Reading vi none Add f Reading Rubric Details Vocabulary Reading Fluency Introduced Student will acknowledge nonfluent speech patterns himself as well as others Emerging Student will demonstrate requested rate of talking when producing phrases and modeled sentences fluent speech 8055 the time Developing Student will demonstrate phrasing technique when producing phrases and modeled sent
6. The student has recently been re activated in this school system and will soon require that a new IEF ISP IFSP be written The student has been determined Eligible far Special Education and will soon require their 3 year re evaluatian The student has been determined Eligible for Special Education but is past due for their 3 year re evaluation and is aut of compliance student has been referred and may have Parental Consent to Evaluate The student will soon need their initial Eligibility determination completed student has been referred and may have Parental Consent to Evaluate The student is now past due to receive their initial Eligibility determination and is aut af compliance Student will soon require an Evaluation student is past due for an Evaluation student has been referred ar is eligible but will soon require Parental Consent to Evaluate student has been referred or is eligible but is past due to receive Parental Consent to Evaluate The student is now aut of compliance student has been referred ta child study The student has nat received necessary action and is now aut of compliance Student has been referred to child study The student is coming clase to requiring further action i e they are in a warning state Student has been referred ta child study Gh kid IE ROUP PUBL LIEG ident Personal Info Personal Information for Ben Testing view Workspace 7 06 12 2000 Age 10
7. Click SAVE amp CONTINUE Accepted Rejected and student remains in general education Rejected Parent rejects provision of FAPE and intends to unilaterally enroll child in a non public school v B The goals will appear in Progress Monitoring IEP event Wizard as of the IEP begin date Non Eligibility Only a selection for an Initial IEP event IEP Rejected Allows user to continue event to the ISP process inl e ul Ehe EN Renaming Faxes For a users who have permission to rename fax links the Change Fax Labels button appears on the student s Documents tab This permission is available for users with a user type of Planning District Administrator District Administrator and Teacher of Record Students Student Info Eligibility Stude nt EF ry Pre Conference Pi anning Evalu E n F cess e Click on DOCUMENTS tab e Click CHANGE FAX LABELS button e Anew page appears showing only document that have received faxes N Change Fax Labels Relabel faxes for Kiwi Hancock Doc ID pate Generated Document EasyFax Date Received Label n force Notice of Case Conference Evaluation Signature 09 23 2011 Notice of Case Conference signature 2 Documents Update the Database Enter the new name for the fax in the label field gt If the Label field is blank the fax link displays Fax as it has always done Click UPDATE THE DATABASE button The results will
8. e Enter Conference Notes optional Update Team Bridget Tor Select Parents Guardians who Will receive IEP information Fee Select other users from same school pc Boh Pos Other Users at McLaughlin School Of Brilliance who can access IEF Information Cl ick SAV E amp CO NTI N U E User Name View Only P View ony The system populates the Create FI Dave Admin District Administrator El View Onhy CCC Team page with your i i selections qum p eee a Click SAVE amp CONTINUE Parents who will receive IEP Information lt lt Back Save amp Continue gt gt edule CCC Meeting e Enter Date Time amp Place of CCC Meeting e Enter Date Document was Sent to Parent 04 10 2012 The system calculates your dj IEP Dates timeline for compliance EP Begin Date zia Enter the Begin and End Date of the IEP e Dates will pre populate throughout the IEP process i e adding services Schedule CCC Meeting Case Conference Committee Meeting Information Select the nd ivid Ud Is nvited Position OE Requesting Consentto ras to erge to Eier Eens m mm to the meeting Select Enter required Attendees Current Teacher of Record TOR Case Manager Select Additional Ee Attendees from the CCC IO a team LL e L Enter Additional 3 Attendees se from the entire IEP meeting because the member s area of the curriculum or related servic
9. m Eligibility Categories and Assessments w il i il Lk SUME UL TING eS Vel GIL di LL FEY B gt C gt gt X mpliance Symbols Compliance Symbol Definitions General Education Student is not eligible for any type of special education This compliance symbol displays for any student for which a discontinuation of referral or parent consent denial occurred The student has returned to the general education population Special Education The student in fully compliant with all IEF ISP IFSP and Eligibility requirements The student has a new Proposed IEF ISP IFSP or SPED IFSP Eligibility and the system is waiting for the parents response to be entered The student has an overdue Proposed IEF ISP IFSP ar SPED IFSP Eligibility and the system is waiting for the parents response to be entered The students new IEP ISP IFSP or SPED IFSP Eligibility has been Rejected and a new one must be Proposed The student has a Rejected IEP SP IFSP or SPED IFSP Eligibility and it has been over a set period af time after the rejection The student is Eligible and has an IEF ISP IFSP and will soon require that a new IEP ISP IFSP be written The student is Eligible and has an IEF ISP IFSP butis now past due to have a new one written and is now out of compliance The student has recently transferred into this school system and will soon require that a new IEP ISP IFSP be written
10. Special Ed Services Click ADD SPECIAL ED Special Education Services SERVICES There are no Special Ed Services for this student yet Add Special Ed Services View as a PDF Save amp Continue gt gt Special Ed Services indirect Support Direct Services e Select desired services speech and or Language Services e Click SAVE amp CONTINUE Special Education Services Frequency Length Description yen Numberof Timeper pun To Support Sessions Session Employment Skills Education Training Skills Independent Living Skills Enter Initiation Frequency Length Duration and Location of services e Initiation and Duration automatically populate with the IEP Begin and End dates these dates may be edited by the user e If this is a Transition IEP user must select an option in To Support To Support does not appear if this is not a Transition IEP e Click SAVE or SAVE amp CONTINUE ons Related Services Special Education Services Click ADD RELATED SERVICES Related Services e Select desired services Click SAVE amp CONTINUE Related Services Frequency Length Description ees Number of Time per ES En Ee To Support Sesslons Sesslon Employment Skills Education Training Skills Independent Living Skills Enter Initiation Frequency Length Duration and Location of services Initiation and Duration automatically populate with the
11. id 4 E had ESY Special Ed Services View em s PDE lt lt Beck Save Suwa amp Contions gt gt Indicate a reason to include an Extended School Year If ESY is not being considered click NONE You may add specific Special Education or Related Services that are tied to an Extended School Year Click on Add ESY Special Ed Services or Add ESY Related Services Select service and click SAVE amp CONTINUE The services are displayed under the Extended School Year section Enter Initiation Frequency Length Duration and Location of Services Click SAVE amp CONTINUE Special Ed Services Auden 1 i H DUccupabona Therapy Indirect Support Physacal Tharap Direct Services Paycnok on cal Services Speech and or Language Services 2 ark Service Enea Male ws Provisions Misc Aids Supports IS Support necessary to provide public agency personnel with the knowledge and skills necessary to implementthe students individualized education program Yes Document the types of supports that will be provided and the general intent of the supports El Are program modifications needed to enable the student to advance appropriately toward attaining the annual goals to be involved in and make progress in the general education curriculum to participate in extracurricular and other nonacademic activities or to be educated or participate with other students with disabilities and non disabled students MBT
12. Darcnbe the nons dor placasmant dabeermanabeon inched na ia Sine apbang Sone and tha raagong Thee DON ad alte zi Select LRE Placement Category system only show codes allowable 6 21 yrs Codes 50 to 57 Enter additional descriptors of the LRE Summarize potential harmful effects of suggested services Describe reasons for placement determination and rejected options PUBLIC CONSULTING GROUP General Considerations general e esa fo aior Fe student a Ee A text box displays for each question if answer is No General Considerations e Select Yes No to general questions concerning student s placement e Yes continue to next question e No text box appears to state exceptions and describe reason for exceptions Program Information e Verify district and school for School of Legal Settlement e Select district and school for School of Service Describe any other program information Click SAVE amp CONTINUE a m il PUBLIC CONSULTING GRO ary of Performance Summary of Performance is only required when Exit Secondary Education is selected as a Meeting Purpose Describe accommodations modifications and or assistive technology that have been most helpful to the student Describe what will help the student be successful after graduation Click SAVE amp CONTINUE Recommendations to Assist in Meeting Post Secondary Goals Describe the accommodatons modifications and or assistive t
13. Sart Date 05 02 2011 End Data 05 01 2012 Instrument name and ewaluator Test Information This Is taat Information entered Into the system as a means of testing system Hon entered inte the system as a means of testing system h the system as a means of testing system functionality This Is test Information entered Into the system as a maans of testing system functionality This Ia teat Information entered Into the system as a means of testing system functionality IW md PUBLIC CONS UL TING GRO Of Initial Findings amp Proposed Actions This section is only required if this is an Initial Evaluation Ed on Evaluation and Eligibility Process Student Mary Aniston Hotice of Initial Findings and Proposed Actions Provide a description and overall findings of each evaluation procedure assessment record or report the public agency used as a basis for proposed eligibility F Ej Provide a description of eligibility that may be proposed by the public agency including recommendations for services Provide an explanation of why the public agency may propose the eligibility Save amp Continue gt gt e Enter data in boxes e Click SAVE amp CONTINUE Not an Initial Evaluation see below e Click NEXT Ed on Evaluation and Eligibility Process Student Mary Purdue lotice of Inital Findings and Proposed Actions since tna meeting purposes are not Initial Evaluation initial First Step or Ini
14. an Mo VEE po N TY Ce GE SP one e ox Save amp Continue Notice of Reevaluation If you would like this document translated into another language select it from the list Create Draft Notice of Reevaluation Create Final Notice of Reevaluation No Notice of Reevaluation documents have been generated yet for Pilot Bates View Print Notice of a s Reevaluation e Click CREATE DRAFT OR FINAL Dem et Gem 097235 2000 Age I Curea rede eter v NOTICE OF REEVALUATION mp Za cR ONU T AD he system displays the Notice file mr Ee EE m m smm The seen me with the date generated e Click on the notice that you want OE EE Eie er 4 9 WA De e ue ie 0 LONE m i ao o vol g view and or print EP ERRARE omge T n o s fue TT c 9 9 V HOT ORR L3 p ere Aee eee beg YA qoe 9 PTE OE OC d STINE 4 e HEM c9 q BREED DERE 4 ra rea c m e cpm e DEE Hp s s a N r t w wo ereer c Gye HET SOP HOT AI The we n had er PRE MEET YA DEE YA ee of EES fete 7 95 47 79 cade m s m m amete ac oleme AI 49 OMS 4 POET o L9 KAA gt en OP Pe ALR HEHE Ri PL RE p 9 YA OP Der ep He MR mi Obis ace W Qe AAA BOUD h EVA HO SE KAWA ADA d c mes ord Om opp AR he aw Ana c s AA AAA N e 0 4 4 ord mo Be ccc w De HEES DE N HY BE EK mde were e pe a ivo da ut WA w MEME H
15. Data Report Start Date End Date Print Graph s Ee II ONSULTING X f PUBLIC ce Logging Wizards The Service Logging Wizards allow you to select student s from your caseload for which you would like to record a service There are three types of logging wizards Basic Logging Wizard Allows users to log one service at a time for a student e Monthly Logging Wizard Allows users to log multiple services provided in a specific month for a student before confirming them all at one time e Group Logging Wizard Allows users to log services for a student as a group and then add student specific information before confirming the service Logging wizards are available for the following e Pre School Speech and or Language Services Speech Language Psychological Services e Audiology Social Work Services Occupational Therapy e Nursing Services e Physical Therapy Errors If you record any services in error you must mark the service for deletion We need to have documentation that you have requested the deletion of a service You will then have to add the correct service to the system C CONSULIINC AKOR IDE EI PUB Log Out Main Menu Students MyDocs W Reports Wizards Schools School System Users B PCG Progress Monitoring Wizard This page lists the documents created by you and documents created by other
16. Describe the program modifications that will be provided Progress Report Timeline Describe when periodic reports on the progress the student is making toward meeting the annual goals will be provided Rationale Describe the rationale for providing these services and supports as well as describing reasons for rejecting other options El ae The student has an Emergency Evacuation Plan Aids Supports e Indicate if there is a need for support or program modifications If Yes a text box will appear to add details Progress Report Timeline Describe when periodic reports will be provided Rationale Describe rationale for providing aids and supports as well as reasons for rejecting other options Click SAVE amp CONTINUE Check box if the student has an Emergency Evacuation Plan PUBLIC CONSULTING CHNGOU IP ement 3 to 5 Years Education Setting Age Less than amp as of December 1 2011 Age 4 Calculated based on General Minutes per Percent of Time in General Education Setting kiTotal Minutes per k wee mute Wee zT hr 30 min LRE Placement Category based on Federal Program Types 23 Separate class Instructions Document tfe discussion surrounding Hie potential hamful effects that ihe proposed special education services may have on ihe childs education Additional descriptors of the Least Restrictive Environment Oh here we go again We had something good here from the two year
17. Hig Last IEP School Grade Hame Student ID Age Dis urent Teacher of Record TORVC ase Manager e Click on any header to sort list gt The compliance header will give you definitions to compliance symbols e Click the students name of the record you wish to review My Docs My Reports Wizards My Info PCG To Manually Search for a Student Criteria for Selecting Students to View e From the Main Menu select GES STUDENTS Mer ney e Select criteria you wish to search Student First Name 1 Esa Grade School Name last first e middle Student ID Status nm e Click VIEW STUDENTS button mm SortListBy studentstastName sd ET al ew ty Canad fill LIG CONSULTING GROUP PL ing Student Record Select a Student CP Last Elig LastIEP School Grade Name Student ID Ane Dis Current Teacher of Record TORNCase Manager Ll yi wn F 04 04 2011 05 30 2010 Ben Testing BT001 10 Years Ol Kristin Hunter elc Pele meemam mes ovela m 2 Students e Click on student s name to access account e Select reason for access Student Access Reason for Ben Testing Verify student information Rea for Access Testin If data is not correct notify ime your system administrator This a Record Review information must be changed Annual Review through Learning Connection i re ing Group Inc All rights rese jeducation com System inpilot Domain special Education StyleSh
18. Measuring Progress e If this is a transition goal indicate what it supports e This will not appear if transition is not being addressed e Add Standards that pertain to the goal e Select Type of Progress Monitoring Add Goals Objectives that pertain to the goal if required Click SAVE amp CONTINUE system returns to the main Goals page Click SAVE amp CONTINUE from the main Goals page to continue in the IEP process EN Adding Standards You may add standards from the following sources e Common Core State Standards e Functional Achievement Standards Indiana Standards e STAR Standards e STAR KR Standards Click the ADD STANDARDS button on the Goal Details page Select Category and drill down to the desired standard e Select appropriate standard Repeatthis process to select multiple standards for this goal Selected Standards for F Click SAVE amp CONTINUE L Looks at picture with interest Standard Category F Explores a book mmm ss Grade 3 5 English Language Arts Progress Monitoring Standard 1 Word Recognition Fluency and Vocabulary Development Standard 2 Information Text Structure Comprehension and Analysis Uses print for pleasure and information Engages with a book EE i Ili Indiana Department of Education PUB IC CONSULTING GROUP rogress Monitoring Progress monitoring is used to assess students academic perf
19. have a unique bar code for each document per student Receive document with necessary signature e Fax document to 888 865 5615 e Document will be scanned as a pdf and attached to the students record Load multiple documents for multiple students at once Viewing Document Click on Documents tab on the Student Menu bar students student Info Eligibility Parent Info Communications student History Pre Conference Planning Evaluation Process IEP Process ISP Process Documents Documents created for Student Test Del DociD Date Generated Document Status HE 3063 02 06 2012 Mati se Con 11 28 2011 11 28 2011 Tr 2748 11 29 2011 loti tal Evaluation An E in the Del column indicates that the document is associated with an Event A C in the Del column mdicates that the document is associated with a Parent Contact In either case the document can t be deleted until the associated event or contact is deleted EIN im PUBLIC SEN M lt UP EN Finding a Student In order to access a record a TOR or Team Member must be a member of the student s team which places the record on the user s caseload To Access Your Caseload Mew Students e Click STUDENTS gt VIEW MY CASELOAD View My Casa e The students on your Caseload will appear Select a Student C FW 04 04 2044 05 30 2040 Ben Testin BT001 10YearsJol Kristin Hunter else ele mese ner ovon so ass 2 Students CP Last
20. information sint DI SLIC CONSULTING GROUP PL EN Message Board For help with the IndianaIEP system send your issue through the secure Message Board Onthe Main Menu screen 2 Indiana IEP Ver 10 4 Message Board select SEND US A MESSAGE Send us a Message My Messages e Enter Message Type Review the License Agreement e Question e Bug Report Comment Suggestion e Enter subject Enter Page Title and STN if the ORE Issue occurred when working with a specific student record mer o Enter message or question in auai juu 5 i text box Be as detailed as possible e Click SEND MESSAGE button You will receive a confirmation that your message was sent Click BACK TO MESSAGE BOARD to return to the Main Menu 2 Thank You for the Question New Mail Subject Cant finalize IEP bu ira ND TE dia indianaiep pcgus com Message testing Back to Message Board atv il Mil PAN D PUBLIK CON 6 FINE GR BJP lessage Board cont To read responses to your messages and other automated messages Click MY MESSAGES or NEW MAIL Indiana IEP Ver 10 4 Message Board new Mail Send us a Message My Messages Review the License Agreement Click the subject read the message Messages for John Hancock amp new mail This page displays all of the messages you have sent in the Indiana IEP TM system and the responses that you have received If you have mess
21. literacy Communication Skills Assessment of articulation fluency and voice Communication Skills Assessment of communication in mode of student Communication Skill Assessment of receptive expressive pragmatic and social communication Communication Skills Observation of students speech by an SLF Developmental assessment Cognitive ability and functioning Functional Performance Adaptive Behavior Adaptive behavior across environments and sources Functional Performance Adaptive Behavior Assessment of emotional behavioral functioning Functional Performance Adaptive Behavior A functional behavioral assessment Functional Performance Adaptive Behavior A systematic observation across various environment Motor and Sensory Abilities A statement from a physician if an organic cause suspected Motor and Sensory Abilities A written report from an optometrist or ophthalmologist Motor and Sensory Abilities An assessment of functional vision Motor and Sensory Abilities An assessment of motor skills and sensory responses Motor and Sensory Abilities An assessment of motor skills including travel skills Motor and Sensory Abilities Vision and hearing screening Motor and Sensory Abilities Written report from audiokxgist otokxgist otolaryngoksgist Amy other assessments or information necessary to determine eligibility and inform the CCC aaa TXAMHY9 7 59 9w9 98553759 117 aoa oo a Some assessments may reduire additional parental consen
22. on the account the system will not allow you to create a Final IEP c3 You cannot create a Final IEP at this time Please fix all errors To see a list of errors please click on Display Errors a Cacat iP Q Displey Eros e Click DISPLAY ERRORS to display all errors associated with the IEP The Create Final IEP button will appear when all errors are fixed You may create a Draft IEP at any time Create IEP Click CREATE DRAFT IEP or CREATE FINAL IEP System creates document Click on document to view print N 33 ing Dere Need te knew where ene dala come from t velik eben Report Paa ut anere ae Rape Present level of acedenic and unctenal peters ence Tan a where put a present won e GEM o ment enc pertermence Bee vslusber The case cenference comm tee hal drie ra med thet ere n need ter moevaluster mier m ster te wee tebe sig ham n ipe OS ALIA and IAA Len cel Click RESPONSE button to add parent response Complete form The Parent Signing drop down is populated from the Parent Info tab Legal Guardian and Include on IEP Team must be selected for the contact to appear here Accepted Rejected and student remains in general education Rejected Parent rejects provision of FAPE and intends to unilaterally enroll child in a non public school 06 24 2011 This Proposed IEP was Parent Signing Date of Signature v x 03 24 2011 Accepted
23. requesting mediation 511 LAC 7 45 2 andor a due it to the account process hearing 11 IAC 7 45 3 A parent of a student wih a disability has protection under the procedural safe guards The procedural document Inctudes a list of resources to contact for assistance in understanding the provisions of Indiana special education rules E have not previously received a copy of the procedural wil De provided with one inl ii il PUBL I vate UL TING Choose Required assessments suspected IK m wa based off disability disability c mnis ae categories selected will categories dp IF Cognitive Disability automatically be selected D Deaf or Hard of Hearing dp 7 Deaf Blind e Click any additional Eie ee evaluations to be Emotional Disability 7 Multiple Disabilities completed Orthopedic Impairment Other Health Impairment D Specific Learning Disability D Traumatic Brain Injury r Language Impairment Speech Impairment Assessment Domains to be Investigated for This Evaluation Academic Achievement Assessment of current academic skille Academic Achievement Assessment of progress and interventions Academic Achievement Observation to document academic progress behaviors in areas of difficulty Available educationally relevant medical information Available educationally relevant medical info and mental health information Social and developmental history Communication Skills An assessment of functional
24. users for students for whom you are the current teacher of record This also includes draft documents that have not expired The system will only display up to 75 documents at one time Use the search feature to narrow the number of documents Enter search criteria Document Age Document Age 1 EZ month s E Old Student Student Document name Click SEARCH MY DOCUMENTS Click the document name to view and print and individual document Date Created Created By Student Batch Document Year ReportPd Status eras or Milunssnssanamsxsacaam e NEE N e S5 N ss 0 o sea 0 gll Notice of Case Conference Evaluation For o N sea 0 dT e 8 8 Documen Update the Databa e View Document Batch To Batch Print Check the box under the Batch column of the desired documents Click VIEW DOCUMENT BATCH Use the printer icon that appears in the view toolbar iml LIC CONSULTING GROUP PL Log Out Main Menu Students My Docs My Reports Wizards Schools School Systems Users 2 PCG Progress Monitoring Wizard This tab lists all of the standard reports you have requested Most reports clear off the system after 7 days Click on the report name to view report For more information regarding reports please see the Reports section of this manual Reports for John Hancock Report Level Date Created Created By System School User Caseloads Report
25. 0 Place School Date of Report 07 29 2011 Individual Education Program Purpose s of the meeting Initial Evaluation gt Notice of Initial Findings and Proposed Action Please provide a description and overall findings of each evaluation procedure assessment record or report the public agency used as a basis for proposed eligibility Please provide a description of eligibility that may be proposed by the public agency including recommendations for Services Provide an explanation of why the public agency may propose the eligibility EE wn All il Ie CONSUERING GROUP PUB wretie rz lari Ghat d B a rr ef d Tha der with N Er ak saiz preis han Er the BOERE safeguards which arm pre vind wrth Paz nadine wed fai l can marampi d op mi Es precede safeguards at gm kiman The graoeduiral manqa qguardz daumen rickades a liat reseurces te aria ri ar erate WY nde rsEandirg Pha peT sl Indand EE imed individuals Tha diese crews will be pared Sg Eum meeting ether because fe ARE E M RAM Rd 4c because Sue mure agere haz ahama fet Shay Parse Enaw REGIE BT opecial aparina cegarding the rurani Email ipone aa agencies ENT rmaci m pareria ai te Aa aa manii abis TE ra an wi Fa mi ed tele rap salga g eat cee groe panan ta dit 2E Be er alt ideni He Arm an tere my Child 2 eduraSenal reranrd ia Has agpsetry am ppt cur ai an ected te mg Chika rans CERNE pE Ceres Ma Consent te Excuse Participant Tha bert
26. 06 05 2012 Kathy H Admin ves Mailing Labels 06 05 2012 Kathy H Admin ves Inactive Student List pan 06 05 2012 Kathy H Admin wes 5 Reports ELOISE ETE Inactive Student Listing Indiana IEP Training Site Special Education 06 05 2012 ID No Name School Dis Age Exit Date Exit Reason 721102001 Megan Abercrombie OHI 19 03 05 2012 Transfer to Another School System IN00254 Sally Aniston CSOC CD 10 09 13 2011 Transfer to Another School System 0004756 Johnny Balds MSOB SI 6 12 17 2011 Transfer to Another School System IN00184 Johnny Chastain CSOS 6 09 14 2011 Transfer to Another School System IN00613 Mary Favre CSOM AUT 15 03 28 2012 Transfer to Another School System KLGH00003 Ziggy Hunter GSOG SLD 7 10 03 2011 Transfer to Another School System REPORTS Test Report TS DD 7 11 15 2011 Transfer to Another a A anv Ul PUBL I SONI ING ROUP School System system Info Reports School System Information for Indiana IEP Training Site TR TIE TB Im Indiana IEP Training Site School Year 2010 2011 School System Code Training Phone Humber x Fax Humber N Ed E Mail Address Easyf ax Humber Bdo B55 5515 The School System tab provides general information concerning your corporation This is information is provide through the IDOE system Changes to this information should be sent to your IIEP District Administrator Depending on your user permissions you may have other tab
27. 1 03 2015 01 13 2012 01413 2015 01 13 2012 01 14 2013 Del Event ID Event Date Event Type Begin Date End Date User Document Date Created efe nm meo mmm EIER EE pem 6 Events The Student History Page shows a detailed list of events that have been created for a student in chronological order by event date Event ID ID given to each event for tracking purposes Event Date The date the event should take place this is the meeting date for IEPs ISPs and Eligibility Determinations Event Type Type of event occurring Begin End Dates Indicates the begin and end dates when appropriate User Name of user who created the event e Document Provides a document link if the event is associated with one Date Created The date the user created the event Details button Provides details of the event on a separate page Highlighted events indicate the most current events in effect on the record Here are the most common Light Green Previous IEP ISP Events created in error can be Blue Proposed IEP ISP inactivated by contacting your Gold Active Eligibility District Administrator tu dl PUBLIC CONSULTING GROUP Eligibility SSess Participations Accommodations Goals amp Objectives student History Special Ed Services Team Pecore ning Evaluation Frocess IEF Frocess ISP Process Documents Related Services Ed on Referral for Initial Provision of Services Process
28. C Parent Consent Granted Pes dH Date Parent Consent Response Received 05 10 2011 Evaluation Must be Completed and Conference Held By Add Parent Contacts Indicate which of the following contacts relate to meeting Person Making Person ad se Contact n om SN SM Kay Hancock Mom and Dad Testing Email Parent Agrees to Revise the IEP without a E Kathy Hancock Mom and Dad Testing Phone Call Call 03 31 2011 1 EIE EE Kathy Hancock Hancock Mom and Dad Testing EE o L Letter 04 21 20 1 Left Message Select Parent Response Enter Date Parent Consent Response Received e The system will calculate the Evaluation must be completed and conference held by date Select which parental contact is associated with this document Click SAVE amp CONTINUE Adding Parent Contacts For assistance with adding Parental Contacts see the Communications section of this manual m PUBLIC CONSULTING GKO EN Existing Data This information also appears in the Pre Conference Planning IEP and ISP processes Existing Data Enter specific existing data LU eem si rne on mis page aqu a minimum response of 50 characters in the appropriate box Date ie sie qia skede e Each response requires at least 50 characters Each box has spell check e Click SAVE button often as you complete the text Parental Concerns boxes Student s Strengths Describe the concerts of the parent for enhancing the ed
29. IEP dy p Nonpublic School Rep User Test2 PUBLIC B CONSULTING GIKO E EN Initial Service Plan Complete the Pre Conference Planning and Evaluation Process sections Complete the IEP Process gt Reject provision of FAPE on the Create IEP page by answering Yes The list of participants will disappear gt Click the Response button and select Complete the ISP Process gt Select Initial Service Plan as the meeting purpose gt Select participants on the Create ISP page Finalize the ISP and be sure to accept the final document from the Response button Initial Service Plan without creating IEP in your District There may be instances when another district is responsible for the IEP process and you need to create only the ISP NOTE If re evaluation for the student is needed complete the Pre Conference Planning and Evaluation Process Select the suspected disability categories on the Eligibility Categories 8 Assessments page in Pre Conference Planning and click SAVE e Complete the ISP Process gt Check the box by the statement The student attends a non public school that is not within the geographic boundaries of his her resident district gt Select Initial Service Plan as the meeting purpose gt Select Yes to the question Has parent previously rejected provision of FAPE and unilaterally enrolled student in a non public school
30. IEP Begin and End dates these dates may be edited e If this is a Transition IEP user must select an option in To Support e To Support does not appear if this is not a Transition IEP e Click SAVE or SAVE amp CONTINUE EN Provisions Misc Bo OEE GE AG DU eT LO EER Mb Dok QUI CUL D4 RE 5 E ed I4 erator EIE BART RE MOED im pr e HE System displays Si cras flo nos dd Ce BR EE DORSET CE ca AE cee assessment accommodations KROG QU 2 C EE Feat HELE AG TS EKT EYE DA KO TE RAT ES ME NET ede aca Link to NIMAS order form ET TA N awe IN zJ gt J Accommodations System displays state assessment accommodations Describe any additional accommodations Transportation e Indicate if transportation needs are the same as non disabled peers e If No a text box appears to justify needs Accessible Materials amp Assistive Technology Indicate if the student needs accessible materials or assistive technology If Yes a text box appears to add details Extended School Year w Get N DeC ETE ue we aae TAAR AO PG MORE T 3 EE ye 0972940 C I quer c MES Of 409 OE Cet N BOOR wa was manaa eerder eg T ecocanor wrvces eLO amp W OOS port of ME yoq UW Exon 5 WACUw T oou N ON OF jT woo MI NS c ao ER EO Z be ere are 10973 STRIP TF IN OSE Ged OO SE ANA AA T w 07 8 0 C 1 99 HE roo ID HORE None Cute nsed Koo Ven ipece F Oucaton berwnes harrat we
31. ISP process Transition page Not required in the ISP process State Assessments page State Assessments and Other Participations e Additional question concerning accreditation e If accredited you must enter accommodations for testing Anticipated Date of Exit from High School Is the student s attending school accredited Provisions page e Accommodations section only appears if school is accredited Transition Service only appears if transition was selected on the Transition Page LRE Placement page LRE Placement e There is no calculation for general education LRE Placement Category based an Federal Program Types setting minutes Code 56 IS only option for LRE Placement Category 5B Parentally placed in private school p mems Corne NETET SLOW Nog t Education Setting Create IEP page The list of participants will disappear when FAPE is rejected in the IEP Process but will be available to select in the ISP process Create IEP Create ISP da EEUE DER 03 23 2012 CCC Meeting Date 03232012 i LT BP EM 03 23 2012 ELE ET EP LH 03 23 2012 CCC Meeting Attendees amp Does the parent reject provision of FAPE and intend to unilaterally enroll child in a non public school If you would like this document translated into another language select it from the list Student Version10 Testi Public amp gency Rep Bridget Tor Create Draft IEP Create Final
32. In thas matrucbon or mtereenbon a Instructional Strategies amp Student Response ase zl Enter Progress Monitoring Data Progress Monitoring Data aey Piss ore ee EE MM levels of ach ievement may general education curriculum or for children in earty childhood parbcipation in appropriate acts be included from multiple Statement of Student s Present Levels users You will only have i MASELS EE EE Created by other users hers ord ed duer in re preston koe Wa aman cl Skin d coord wili ra acoso races om alg kasi spelling View Only Statemarnd by Kathy Hancock Ben was evaluated and s Mamma sbsiement of his academic achievement and Fandssral performance is provided hee PUBLIC CONSULTING GROUP EE Referral Decision Referral Decision oo Enter the Referral Date and Source e Click FINALIZE REFERRAL New referrals only T You must finalize the referral date before proceeding with the referral decision amp Referral Decisio Referral Date r AI 1 331 316 1810 1 1 6 B Parent Legal Guardian Factors Considered Describe the evaluation procedure assessment record report or other relevant factors used as a basis for proposing or refusing to conduct the evaluation Referral Decision Will the public agency conduct an educational evaluation at this time i Yes No The decision to conduct this evaluation was based on Referral Decision The decis
33. OE State wide announcements or changes gt District District announcements or changes 3 Files Provides a location for training manuals tip sheets and district specific files that users can access Log Out Main Menu Students My Docs My Reports Wizards Schools School System Users Super User Hi PCG User Documents Indiana IEP Ver 10 4 Message Board i PUBLIC ui Il CONSULTING Rm y liM l GROUP us a Message My Mossa view the License Agreement Indiana IEP This is a reminder that the system will be down for scheduled maintenance from 8 p m EST on Friday 1 11 through 12 noon EST Sunday 1 12 Helpful Tip When faxing a page with a barcode printed on it such as a signature page do not use an EasyFAX coversheet as that is needed only for a page without a barcode on it Fax only the page with the barcode and this will save time energy memory and costs Edit Aggregate Message Welcome to the IndianalEF training site Files Available On Line for Viewing Printing Del Pos Hew Pos Date Uploaded Uploaded By File Hame O27 2012 David L Mozsbarger Recorded training links docx 01092012 Kathy Hancock School Systems IndianalEP 2011 2012 Matt Johnson EP Vvalkthrough far Teachers of Record TOR Delete Reorder Documents Upload File s The Gray Menu Bar at the top of the screen is used to navigate the program Avoid using the back browser button This will not show updated
34. Sections A Type of Evaluation Existing Data y 2 Referral Decision y mm Eligibility Categories and Assessments Navigation Menu for Pre Conference Plannind Process LALALA g jm Type of Evaluation id E Existing Data Current Selection W Referral Decision V Eligibility Categories and Assessments v EEN III PUBLIC CONSULTING GR WP EN Type of Evaluation Select the purpose for the evaluation Type of Evaluation Purpose of Meeting M Initial Evaluation Initial following lack af progress in response to interventions Reevaluation amp Move in Expedited Evaluation Select the Type of Evaluation Click SAVE amp CONTINUE EN Existing Data This information also appears in the Evaluation IEP and ISP processes Existing Data Enter specific existing data 9 eem s nennen page requie a minimum reagense of sa enaracters in the appropriate box Date ie sie qia skede e Each response requires at least 50 characters Each box has spell check e Click SAVE button often as you complete the text Parental Concerns boxes Student s Strengths Describe the concerts of the parent for enhancing the education of the student E d Since the child received scientific research based interventions and did mot make adeguabe progress please describe 1 the instrucbonal strategies and reseanoh based intervenbons sn which ne student participabed and 2 the studenfs response
35. Updated 7 17 12 INDIANAIEP User Manual V 2 TI EES PUBLIC CCONSLULTINC GROUP EE Table of Contents Introduction to IndianaIEP PCG Overview lee ee eer ns s s i is ek ek ek ek ek hin sn sr a n s 5 AE AUNT ttt 1 I 2 FEE eee FEE EEN ma 6 Learning Connection 7 Main Menu SS Tfeen___ ek ek hh hr Ek ee 8 Message Board ansanzanzanan 9 Basic Information hrs 11 Capturing Sighatures na 13 Accessing Student Parent Information Finding A SHLIQent wee yao He SEE uyu ba ON OT ER OE 14 Accessing A Student Record nnnana 15 Visual Compliance nnana 16 Student s Personal Information 18 WAWA N EE EE VERE EE ET RO EE OE EE NA 19 Parent Guardian Information ee ee ee eae 20 COTES oo ee We ee EE a S GUE S W ee ee 9 9 b eee UQ R 21 SUA AE ie ous ER uya wao ma ple HL OE USC BER ee OSO S ee es 23 Pre Conference Planning Type of Evaluation ee ee es 25 adc die ir ee AE eQ P OQ 9 x S ee ee ee 26 Referral Decisioh ee es 27 Notice of Evaluation Refusal nna 28 Eligibility Categories and Assessments 29 NoticeoflnitialEvaluation
36. Wizard sssaaa ees 94 Miscellaneous UI ING U PCG Overview Public Consulting Group PCG is a national consulting firm specializing in public sector services e Provided consulting solutions amp implementation services for 24 years e 1 000 professionals in 35 offices serving clients in US Canada and Poland e Technology expertise and services in four primary areas e Education Services e Technology Consulting e Health amp Human Services e Consumer Direction of Care e Office in downtown Indianapolis PCG Education PCG Education has current projects in 32 states and five Canadian provinces and serves 13 of the 25 largest U S school districts PCG s client list includes State level clients e Indiana e New Jersey Tennessee New Hampshire District of Columbia District level clients e Chicago Public Schools IL e Minneapolis Public Schools MN Genesee Intermediate School District MI e Broward County Public Schools FL e Memphis City Schools TN zc ES im Mi l III PUBLIC CONSULTING ROUP security and Access Security The in IndianalEP server uses Secure Socket Layer SSL to encrypt the information as it flows across the Internet This is the same technology that is used to protect your credit card numbers and other sensitive information that is sent over the Internet e Private and confidential e Many safeguards to accommodate FERPA and HIPPA laws and re
37. Years Home School Unknown Serving Operating District Testing System Length of School Day 330 00 minute s Std Verify that you have selected the correct student by checking the demographic information for that student IMPORTANT If data is incorrect notify your System Administrator This information must be corrected through RealTime STN TIT PUBLI UBLIC CONSULTING GROUP Eligibility Eligibility Information for Kiwi Hancock 4 Feferral Date O62 71 2010 Referral Source Parent Legal Guardian Proj Parent Consent Date 09 20 2014 Parent Consent Date narne Proj Eligibility Date 953072014 Eligibility Date 18 30 2011 Eligible Yes Last IEP Date 18 30 2011 Proj IEP Date 10 01 2012 Current Eligibility Disabilities Next Disabilities 9 Primary Cognitive Disability Primary Cognitive Disability secondary NOHE Secondary norne Third nane Third nane Fourth none Fourth nane Fifth nana Fifth nana Evaluation Components Academic Achievement Assessment of current academic skills Eval Completed 0701 2011 Social and developmental history Eval Completed 0701 2011 Cognitive ability and functioning Eval Completed 0701 2011 Functional Performance Adaptmre Behavior Adaptive behavior across emironments and sources Eval Completed 07 01 2011 Any other assessments or information necessary ta determine eligibility and inform the CCC Eval Completed 07 01 2011 The El
38. age em TRI I LIG CONSULTING GROUP PL rocess Differences The Individualized Service Plan ISP is much like the IEP process with only a few pages with differences You will also find that the system has fewer error checks when you click the Save amp Continue button that allows you to complete a page with a green check mark Information that was entered in the IEP process will roll over to the ISP process workspace in order for you to accept or make revisions The differences are outlined below by page Meeting Purpose page Schedule CCC Meeting page A new check box allows for an initial ISP when a different EdPlan ISP district is responsible for the IEP ido E gt Initial Service Plan appears once this is checked Purpose of Meeting Purpose options are different Annual Service Plan Question regarding provision of FAPE from the Create IEP page is moved here gt FAPE must be rejected to complete an ISP Er Does the parent reject provision of FAFE and intend to unilaterally enroll child in a nan public school ISP Begin Date IEP Dates do not populate to ISP End Date ISP process Non public School Representative is listed under Invited Individuals Gb Invited Individuals Student Public Agency Rep Monpublic School Rep a il ill die eo 6 FINE PUDLI ocess Differences Special Considerations page Manifestation Determination is not in the
39. ages you have not read a New Messages section will appear at the top of the page Below any new messages a Previous Messages section will display all the messages that you have previously sent or received New Messages Mark as Read Check All Jl Check None IEEE Kathy Hancock 06 06 2012 00 17 00 RE Can t finalize IEP Completed O a Help Desk 06 06 2012 00 15 00 Automated Alert New Notice of CCC Document A new notice of CCC document h Mark Messages as Read From Date Message Type Subject Message Age hr min Previous Messages From Date Message Type Subject Message To Read Replied Age hr min John Hancock 06 06 2012 00 16 00 Cant finalize IEP testing PageName Create IEP p Help Desk Help Desk 05 04 2012 13 42 00 Automated Alert New Notice of CCC Document A new notice of CCC documenth John Hancock 32 days 10 hr aS gt E III PUBLIC CONSULTING GROUP EC Basic Information Here are a few definitions that may be helpful as you use IIEP Remember to use the All Actions in IndianaIEP are single clicks with the mouse toolbar at the top to navigate the system Check boxes are used in where more than one lv selection can be made NE Calendar boxes add a date you may click on AE the calendar and scroll through the screens to find the appropriate date Article 7 link Help Links for fields A Required field e Information Box includes helpful information
40. appear on the Documents page only Documents created for Kiwi Hancock Doc ID Date Generated Document Status EasyFax 2955 017 2 7012 Matice of Case Conference Evaluation For D Jj ll PUBLIC CONSULTING GROUP al IEP Process Documents Ed lari IEP Process Student Student Manual Additional IEP Process Documents Select which document you would like to create C Billing Medicaid for Health Related Services C Notice of Discontinuation of Special Education Notice of Initial Proposed IEP Rejection of Services in a Public School Procedural safeguards given to parent Required at referral and initial evaluation and then at least annually Procedural Safequards Procedural Safequards Spanish No documents have been generated yet for Student Manual Greate Frai Document The Additional IEP Process Documents page provides users with quick access to additional documents which may be needed for the students IEP Select document Click CREATE DRAFT DOCUMENT or CREATE FINAL DOCUMENT e Click CREATE DOCUMENT NAME e Click CONTINUES gt gt to return to first page Create Billing Medicaid for Health Related Services form for Ben Testing If you would like this document translated into another language select it from the list m Create Final Billing Medicaid for Health Related Services Document Click here to view the Billing Medicaid for Health Related Services Click link to view print p
41. arent Contacts Cannot be associated with an IEP document fai PUBLIC CONSULTING GROUP munications cont Add Parent Contactfor Ben Testing Person making contact Kiwi Hancock Enter contact information e Person Contacted e Method e Date e Result e Notes Click UPDATE THE DATABASE ie EE Ja Person Contacted System displays the extra conic Contact Method Communication page with comactoate additions Notes Mom and Dad Testing Letter D s Update the Database Add Contact for Ben Testing Update the Database The Contact Date and Contact Results columns can be revised from the Communication page Click UPDATE THE DATABASE when complete Click the DETAILS button to see notes Del Contacting Person Person Contacted Contact Method Contact Date Contact Result Document Kathy Hancock Mom and Dad Testing 03 01 2011 Parent Agrees to Revise the IEP without a Meeting Kathy Hancock Mom and Dad Testing Phone Call 03 31 2011 No Response Kathy Hancock Mom and Dad Testing 04 21 2011 Len Message i Other Contacts Del Contacting Person Person Contacted Contact Method Contact Date Contact Result Unde the Database 7 m a PUBLIC CONSULTING GROUP Student History for Donnie Bolander y Status Referral Date Consent Date Proj Consent Date Elig Date ProjEligDate IEP Date Proj IEP Date SpecialEd 12 01 2011 0
42. chek Saa raspa i te fhe indeed agency Bageni kani balas iti ral Tie wadi Hei g gans af d DEERE WE d Sabai haz BEREA reier fhe amana epai ared that can reget repe B SE precedes Ede GEREG at um ra The precederal cafegwerch decumert mchedes a bot af re BEGEER ED E ST fer acta sm eee ha pp ees af inca lparad echucatan rukma anm pamm ERR im ll PUBL ELE ING EN Existing Data This information also appears in the Pre Conference Planning Evaluation and ISP processes Existing Data Enter specific existing data eem cem AU mapenze on inis page nomm response of 50 characters in the appropriate box Date ie sie qia skede e Each response requires at least 50 characters Each box has spell check e Click SAVE button often as you complete the text Parental Concerns boxes Student s Strengths Describe the concerts of the parent for enhancing the education of the student E d Since the child received scientific research based interventions and did mot make adeguabe progress please describe 1 the instrucbonal strategies and reseanoh based intervenbons sn which ne student participabed and 2 the studenfs response In thas matrucbon or mtereenbon a Instructional Strategies amp Student Response ase zl Enter Progress Monitoring Data Progress Monitoring Data aey Piss ore ee EE MM levels of ach ievement may general education curriculum or for children in earty childhood parbcipati
43. chool Te Click SAVE amp CONTINUE The system populates the Create MD Team page with your selections Click SAVE amp CONTINUE on the Review Team page to continue to the Assign MD Team Roles page T ii USLC CONSLIETING EROUL JI POISE an MD Team Roles Ed Evaluation and Eligibility Process Student Ben Testing Assign MD Team Roles cin Instruction Article 7 specifies the composition of the multidisciplinary team to include at feast the below individuals for each suspected disability category Other professionals can be included as members depending on the needs of the student Required Multidisciplinary Team Members by Disability Category Role Team Member Licensed Teacher Specialist Kristin Hunter School Psychologist Matt Johnson gt Other i qualified professional could be a Licet La aid wa list SLP School Psychologist AT Specialist Occupational Therapist Phys Amy Eg wi Kiwi Hancock Ryan Brown WA N ZI WI d AE TEL Mike Ruiz The list of roles on this screen are determined by federal and state reduirements for the suspected disability categories selected during the Pre Conference Planning Process Select a team member to fill a team role A person may satisfy more than one role Click SAVE amp CONTINUE ELM im PUBLIC SEIN M TC UP onsent Contacts Parental Consent Contacts Mi N E ACIES ILE ia CUR AE EIEN As this a reevaluation
44. considerstions regarding Braille Special Considerations If answer is Yes system displays a text box to describe the student s needs in this area Some considerations only appear if required by the disabilities previously selected or the purpose of the meeting Communication needs only appears if disability selected is deaf hard of hearing or deaf blind Braille instruction only appears if disability selected is blind low vision or deaf blind PUBL SULTING Behavioral Concerns Behaviors of Concern Describe the pattems of concerning behaviors Functions of Behavior Include the evidence of factors affecting behavior Positive Strategies Instructional Experiences Articulate the plan to provide behavior support interventions your replies by clicking this button Is an annual goal needed to address behavior skill development at this time Yes may be added by clicking on the button If behavior impedes learning select YES and complete the following Enter concerns functions and positive strategies instructional experiences in text boxes Select Yes No regarding need of a specific goal special education service or related service Click SAVE amp CONTINUE A im M ation Determination Manifestation Determination Date of Incident Describe the alleged misconduct and the action taken as a result of this misconduct Was the conduct in question caused by o
45. e To Be Determined Describe the reasons for eligibility determination including the other options considered and reasons these options were rejected Select Eligibility Decision Yes Creates an eligibility event for the student No Allows for the creation on Notice of Ineligibility To Be Determined Allows you to complete the page and later return to determine eligibility The page will show a red x until determination is made e Enter Eligibility Date Initial Eligibility Date The first eligibility date in the system gt Current Eligibility Date Only appears for subsequent decisions Enter reasons for eligibility determination Information cont Missed Timeline If the timeline for the eligibility decision is not met you must enter a reason from the drop down choices Parents missed two mutually agreed upon appointments Date nf receipt of Parent Response 01 15 2012 l Student transferred to another school Evaluation must be completed and conference held by BY2 2012 l district d u ri ng the eva uation process Indicate why the 50 day timeline for the eligibility decision was not met e Deadline missed other reason Parent revoked consent for testing Primary Disability Cognitive Disability iv Determine Disabilities e Select Prima ry Disability current cognitive disability Select Secondary Di
46. e 56 En s e EER EO EER ea ee EE RODEO ES Ree EET RR PP Oe Ex 57 State AssessmentS ee ees 58 Making Accommodations ees 59 fol TEM 60 Goal HP asas EE EE RE 2 REESE Ag 43540 x 61 Adding ISTIS DH E aoe hae oa de ENG ORR BERS a w w us kn OR EE je 0 OE 62 Edit Progress Monitoring 63 Creating Rubric Banks sia RE ROS HE Y OO Re 66 ManagingRrubricBanks annnanansannaa 67 Adding a RUDTIC IIIA e 38036 SCR Ge E DER VR OER Di 68 WA al ORE AR OR eee eee ae RE ER Qu S ED ee 69 LRE Placement N OE ER EE EET 75 Summary of Performance sasaaa aaa aaa aaa inihi inani nn 78 Review Conference Notes eee eee eee ee es 79 By Ka AE EE ER eee eee EE EE 80 Create IEP Parent Response ccc hmmm 81 PO SH IOO u ade bu ue ka s W ES a ae eee ee Eo 83 Additional Documents ee es 84 ISP Process ISP Process Differences 000 cee ee ee es 85 Initial Service Plan eee 87 ReviseorAnnualServicePlan anasa 88 Move In ServicePlan nna rrr n 89 EE SS PUBLI UBLIC CONSULTING GROUP Wa Table of Contents Wizards Caseload Setup Wizard 90 Progress Monitoring Wizard s 92 Service Logging
47. e po e c qe c ert Iu a EET o cp e poo cot qe a Gee The pete aeg NT HOTEL mec p b r 9 N ettet DOT ote tee vd Or MAY PP c REMEMBER INE KEN m ueque AA Oe n ch p Ww eo ce I Puer q m Ca VC I m qu e f t mes we eh s19 ed am m ELE goe s EE Da f Sune 9 cepe N Trl mo HA Te pubis eget 9 Pelo Qe e PYL le MAT OBP n Ceu Pe Se quete Only Final documents will ee IIC a s archive with the account You must create a final to complete this process il PUBLIC CONSULTING GROUP EN Evaluation Process Student Mary Purdue Y Roles y Existing Data Y EA Assessment Data 4 Notice of Initial Findings and Proposed Actions w Click EVALUATION PROCESS on the Student Menu bar Navigation Menu for Evaluation Process Parental Consent Contacts W Data Iv Notice of Initial Findings and Proposed Actions Create MD Team Choose a Teacher of eal hy adele Made Kristin Hunt Record Case Manager m EE ENE from the list provided Matt Johnson Amy Starzynski e Review team members Alisa Stovall Click SELECT TEAM to Leah Nell add other members TOR Bridget Test anp Mom and Dad Testing Both Parents View Only EP ian Evakiation and Eigibiity Process Select parents guardians who ee will receive IEP information Select other team members Parents who wal reesive IEP information from same s
48. echnology that have been most helpful to the student Describe what wil help the student be successful after graduation LT I SCS Ne IB MING GROUP EEN IBLI PUB Conference Notes Ed ari IEP Process Student Ben Testing Review Conference Notes General IEP Notes E Meeting Purpose Users may review and edit Conference Notes from the individual pages in the IEP Process e If a text box is revised remember to click the Save button ill lll ill UBL amp zie uh Create IEP Create IEP The Case Conference Committee indicated reevaluation was necessary based on the commitee s review of exisiting student data Begin the Pre Conference Process to generate the necessary forms to collect parental consent and record the date of consentto evaluate 04 11 2011 ee e ee 04 12 2011 04 12 2012 KW EEN EEN Additional Title Jolly Piersall Mom and Dad Jackson Amy Adams Char Smothers Grade One Teacher mien 3 0 JELLL ee Add Additional Attendees Review dates gt CCC Meeting Date gt IEP Begin Date and gt IEP End Date Select Yes No if parent rejects provision Select CCC Meeting Attendees who were present Click ADD ADDITIONAL ATTENDEES to enter any attendees that were at the meeting but not listed above gt An additional line will appear to manually add attendee EE A IBLIC CONSULTING ed PL ERE Create IEP cont If there are errors
49. em Il UBLIC CONSULTING GROUP PUBLI B g the Reset Button After an IEP is finalized no data is cleared out of the workspace Data can be reset or cleared by the system when you go back to the Meeting Purpose page to begin your next IEP e Select Annual Revise IEP or Revise IEP without a meeting as the meeting purpose e Check the box by Reset Pre Referral Planning Evaluation Process and IEP Process status at midnight Fields will clear overnight Fields Cleared when selecting Annual Meeting dates on Schedule CCC Meeting Info Page EP begin date and end date gt Invitees from CCC Meeting info Page gt All green check marks gt All dates for goals and services Ontransition page clear out the text box labeled Document the review discussion that occurred to determine that the goals listed above are appropriate and measurable All notes If Revise IEP or Revise without Meeting is selected as a purpose Meeting dates on Schedule CCC Meeting Info page gt IEP begin date gt All green check marks UI ING ig the Reset Button Fields Cleared when selecting Revise Service Plan gt Meeting dates on Schedule CCC Meeting Info page gt IEP begin date gt All green check marks Fields Cleared when selecting Annual Service Plan gt VV V V V V Meeting dates on Schedule CCC Meeting Info Page IEP begin date IEP end date Invitees from CCC Meeting info Page All gre
50. en check marks All dates for goals and services On transition page the text box labeled Document the review discussion that occurred to determine that the goals listed above are appropriate and measurable All notes cR ZA CX iml ll PUBLI UBLIC CONSULTING GROUP
51. ences fluently 8096 of the time Ongoing Student will produce phrases and sentences fluently in structure speaking situations Demonstrated Student will produce 2 to 3 connected sentences fluently 80 of the time Applied Student will produce sentences fluently during structured conversational activities within the therapy setting 80 ofthe time EEN HII PUBLIC s ONE FINE ROUP 1S Transition Services Transition Services appears only if the Transition was selected for the student Click ADD TRANSITION SERVICES Transition Services There are na Transition Services for this Student yet Enter Description Skills to Support By Whom and Date of Completion e Date of Completion automatically populates with the IEP End Date Click SAVE amp CONTINUE Ed IEP Process Student Student Manual Provisions Transition Services Independent Living Skills 05 23 2012 Document the written information that was presented to the parent and student regarding available adult services provided through state and local agencies and other organizations to facilitate student movement from the public agency to adult life ali Ven asa POF e Transition Services are displayed on the Provisions page Document information presented regarding adult services Click SAVE You must finish the rest of the Provisions page to continue PUBL SULTING S
52. es n Discontinue impersonating Kiwi Hancock click on his her name on the li Students student Info Eligibility Parent Info Communications Team student History Pre Conference Planning Evaluation Process IEP Process Documents Personal Information for Ben Testing view Et LAU iY Name Ben Testing The view determines the source of data that is displayed onscreen for an 06 12 2000 Age 10 Years IEP or ISP toy a ene view is editable The background color changes when not viewing Prim Language current workspace Seming Operating District Testing System Length of School Day 330 00 minute s Std ZA S IBI ILIE j PL ONSULTING ROUP ENT Visual Compliance Select a Student Del CP Last Elig LastiEP School Grade Name Student iD Age ear sese e anale Te reses ente obese GOC OC a epe haas re e e mans er uva View compliance for each student f Student is in compliance and has all necessary documentation Something is coming due and will need to be addressed T Something is overdue Rules of Completion are applied to each page when you click Save amp Continue In order to finalize a document the account must be compliant Ti Page is compliant se Something on this page is not complete or doesn t satisfy the rules of completion blank Nothing has been touched on this dPlan Referral Process page z Existing Data X 2 Referral Decision
53. es Here e Friend Legal Guardian z 9 E Mail Educational Surrogate Parent some Prone 9 Gen Ed Teacher Note For consistency if both parents work enter the father s work phone number first and the mother s second Public Agency Rep Eae A Non Public Agency Rep M Include on IEP Team u Docto r Comments e Other Update the Database Parents Guardians for Ben Testing Del Pos New Pos Hame Relation Home Ph Work Ph Cell Ph Update the Database 9 Add new parent quardian 9 ll i il PL al dee EN Communications and other source Keep a running log of all parent guardian communications To track this information you will need to click COMMUNICATIONS on the top menu bar Eligibility Parent Info Communications Team Student Info Student History Pre Conference Planning Evaluation Process IEP Process Documents Parent Contacts for Ben Testing View Workspace v Parent Contacts Person Contacted Contact Method Contact Date Contact Result Document Del Contacting Person Kathy Hancock Mom and Dad Testing 03 01 2011 TE Parent Agrees to Revise the IEP without a Meeting y Details Other Contacts Contact Method Contact Date Contact Result Del Contacting Person Person Contacted Update the Database Aad Gonza Click ADD A CONTACT or ADD A NON PARENT CONTACT Parent Contacts Can be associated with a document in the IEP process i e received permission to evaluate Non P
54. es is not being modified or discussed in the meeting Option 2 Con euse them from the portion of the IEP meeting that does nat involve their expertise Option 3 Con cuse them from the entire IEP meeting Input from these members will be su ce or to the meeting or has been included in this notice Option 4 The attendance of the general educator is not necessary because the student is not and will not be participating in the general educatio ronment ill lll ill x ze ULTINC xcusals amp Invites suit Student Manual a t p LL Parent Genera Ed Teacher EE I N EI Team XM AA AE EE aI Requesting Excusal Options Option 1 Consent to excuse from the entire IEP meeting because the member s area of the curriculum or related services is not being modified or discussed in the meeting Option 2 Consent to excuse them from the portion of the IEP meeting that does not involve their expertise Option 3 Consent to excuse them from the entire IEP meeting Input from these members will be submitted prior to the meeting or has been included in this notice Option 4 The attendance of the general educator is not necessary because the student is not and will not be participating in the general education environment R ti COE tt Consentto Consent to Position Additional Title E Museo invite Invite ppm cna Heeded Granted Meeting Excusal Certain required attendees may request excusal from all or pa
55. essments page e Complete the ISP Process Select Yes to the question Has parent previously rejected provision of FAPE and unilaterally enrolled student in a non public school e Finalize the ISP e Enter the parental response through the Response button A iml IDE UBLIC CONSULTING GROUP eload Setup Wizard Users can setup their own caseloads by using the Caseload Setup Wizard Click WIZARDS on the Main Menu bar N Log Out Main Menu Students My Docs My Reports School System RE PCG Progress Monitoring Wizard Click CASELOAD SETUP WIZARD Review caseload Available Wizards gt ui Caseload Setup Wizard e The system displays your current caseload Caseload Setup Wizard Current Caseload for John Hancock ra new Mail Current Teacher of Record TOR Case Manager Team Member Student School Grade DOB Current Current Teacher of Record TOR Case Manager 2 Students Update the Database Add More Students to Caseload To Delete Students from Caseload e Uncheck box of student to remove Utilize the CHECK NONE buttons if needed Click UPDATE THE DATABASE iil Ps A DI LIG CONSULTING GROUP PL ad Setup Wizard cont To Add Students to your Caseload Click ADD MORE STUDENTS TO CASELOAD e Select search criteria by gt Grade Caseload Setup Wizard Search for Students to Add to Caseload of John Hancock new mail Grade Level au Grade
56. flkjk Select which assessment you wish to enter Enter Assessment Begin Date End Date Instrument Name and Evaluator Narrative must be at least 200 characters Repeat for all assessments shown Enter a synthesized summary of all assessments mi TR PUBLIC CONSULTING CROLIP N Evaluation Report If you would like this document translated into another language select it from the list Create Draft Education Evaluation Report Create Final Education Evaluation Report m Education Evaluation Rapoaorti Draft Create Draft or Final of Education Evaluation Report Click CREATE DRAFT or FINAL EDUCATION EVALUATION REPORT Click on the document name to view Click SAVE amp CONTINUE Indiana IEP Training Site Education Evaluation Report Date of Report 0502 2012 Individual Education Program STN IN00601 Current Grade 11 Instrument name and evaluator Test Information This Is taat Information entered Into the system aa a means of testing system Tunctionality This le test Informa Hon entered Inte the system as a means of testing system functionality This la test Information entered Into the system as a means of testing system functionality This Is test Information entered Into the aystem as a maane of testing system functionality This le teat Information entered Into the system as a means of testing system functionality Available educationally relevant medical information
57. g mysimd ia included all at Sum maai whe are neque iq rheme The pubibragenc rearesen tuom the teacher af ascen a aana amp Puraqtan wacker and fe murtrnurfanal siaip may be waua nm all ar lare Cha marg z agreed praet bs Pa masing that fee attendance a us Maabara nar BEOETI AD BsclRUIA Bh mabara cee af Hus preuar ar related maran m mai Reg meei er deurs m Ee meeting In addien fee maebarz mas be SINDHI BA te fe mering when fie mesira AFRI d WA raten im br doruinn wf Esa mmbacz ace a BERE EE P Ue meres Henta the par ef dhe mastng thet reeetess tho memberi BERG EIE ac Pu mambe sek sm Eng n fhe parr and cate ceerence MAA qug TOE the davmiapemueni a4 the indrirual mad Fowcatee CeBanam prer te Sim mesing Tha beau maed hane rege shed yapar opment be Ba DATE Kara hs aca Pr retin Because Pea diendemi F fh ganacal SOUCHET rz m mamam urary Gerace mue riddari ES nad and wil nat be BASEER WEES m ite peran BETREE BERT T Lissar Ed Teacher Hare macher ge my DENDA te PONTIF V ue BATE ART aise In absence al fs ai Eg marticmmar in reed aa odaee under whee feat d pacer s 4 eni w E a dial hac grasie reier the ore cede tairgear drr Heat CAN request EERS F TE maaana LAERE ET at any HE The BEERS safeguards Snura mre d IT ef CEIGHUTIATI SE caniari ter aromien iN undarit4rdmg Hes prgsinkemro mi aa serial ddradan rules A parent a a hedei wth divak diy bas pretecten under the prscecural s4deguacdz which con e ani e
58. gulations A secure system needs your help Do not save documents or reports on an unsecured computer Do not email unsecured documents or reports Do not leave computer unattended when in ITEP Other Security Issues No Auto Save You must hit an update button to save your changes e Do not use the browser s Back button A j PUISE UBLIC CONSULTING GROUP earning Connection IndianaIEP IIEP is a single Sign On system You must access the system through Learning Connection e Click the IIEP button under the APPS tab This will bring you to the Main Menu in ITEP Inbox Calendar Help Logout Test User PLAN LESSONS sd RECENT ANNOUNCEMENTS amp MY CLASSES No active classes RECENT FORUM THREADS Multiple Corporation Users You should have an Indiana IEP button for every corporation for which you need access Contact your Learning Connection Administrator if you do not have Indiana IEP as an option on your Application tab im Indiana Department of Education PUBLIC CONSULTING GROUP ENT Main Menu Screen The Main Menu is separated into three main sections 1 Message Board Allows you to send and receive messages in a secure environment to protect all FERPA and HIPPA regulations 2 Announcements Allows PCG DOE and district administrators to post important deadlines or updates gt PCG Information on updates and scheduled system maintenance gt D
59. igibility tab shows general information concerning the student record e Clicking on the compliance symbol displays the Student History page The top portion shows the last date in the system for the last Referral Parent Consent Eligibility and IEP The Eligibility Date is used to track the eligibility of the students and to allow the notification of deadlines in the IEP compliance process gt A Referral Date is NOT required if an IEP has already been generated gt An Eligibility Date is NOT required if an IEP has already been generated The Current Eligibility Disabilities indicate what is active on the record The Next Disabilities indicate what will go in place when the next eligibility event is created This column is not active on the record yet The bottom portion shows a list of evaluations for this record and the date the evaluation was completed PUBLIC CONSULTING GROUP n Parent Information Enter Parent and Non Parent information on the PARENT INFO tab Click PARENT INFO tab to on the blue menu bar e Click ADD NEW PARENT GUARDIAN button to add information to the file e Complete information Click UPDATE THE DATABASE Relationship Options Add Parent s Guardian for Ben Testing Both Pa rent Full Narne e Father Relationship BotnParens H s M oth er Language Zj T Address Legal Guardian City State Zip Code Other Relative V student Liv
60. ion to conduct this evaluation was based on Describe the Factors Considered e Indicate Evaluation Decision e An appropriate text box appears to document your decision e If the decision is No create the Notice of Evaluation Refusal e Click SAVE amp CONTINUE a a LIC CONSULTING GR BJP III TUM Pl of Evaluation Refusal Create Draft Notice of Evaluation Refusal e Click CREATE DRAFT NOTICE OF EVALUATION REFUSAL e Click document name to view e Click SAVE Notice of Evaluation Refusal If you would like this document translated into another language select it from the list Create Draft Notice of Evaluation Refusal Create Final Notice of Evaluation Refusal No Notice of Evaluation Refusal documents have been generated yet for Ben Testing Make Final Notice to send and to archive in system Click CREATE FINAL NOTICE OF EVALUATION REFUSAL e Click document name to view and or print Click SAVE amp CONTINUE indiana IEP Training Site Notice of Evabuation Refusa REMEMBER ord ze a ee You must create Date of Birth 06 12 1996 Age 13 Current Grade Gender M proposing or refusing to conduct the evaluation Je considered nis grades d D rUGD3D Sc and send a Final The public agency is refusing to conduct an educational evaluation at mis time Notice to archive The decision not to conduct this evaluation was based on As the parent have a right to contest the agency s decision by
61. ions based on your selection and the age of the student Assessments appear for current grade previous grade next grade e Complete the assessments that will apply to your student when state testing is administered Algebra Language Arts End of Course Assessment without accommodations End of Course Assessment with accommodations Biology Student has participated in student assessment prior to this year Tested course is not yet in students course af study hath id Math 51 Math 6 STEP with ocommoadatans Langua ge Aris a ACET ai ak TT TERT HET Language Arts i When an assessment is selected with accommodations a button appears Click ADD ACCOMMODATIONS e Select accommodations for that test and click SAVE amp CONTINUE e Do this for each test that has accommodations Area Math 7 Accommodations Timing Scheduling Time af day for testing altered Timing Scheduling Student provided with additional breaks Timing Scheduling Test administered in several sessions Enter Rationale Describe plans for other testing Click SAVE amp CONTINUE chosen EE ees E EEE eni describe WA ESME EE EE eea an arem aci Pec z Ma Goals The information bar provides a link to the Indiana Standards Users may organize goals on this page by either changing the position of or deleting the goal Details may be viewed on next page 2b Click on the link below to view the Indiana Standards http
62. n are w Es avabab s di fe anrea CASE OER TBRICR CARTER mesing The precedural aipania decwmect had E bet rmuqarcuan im cendect ter aorta iN ami Hus prmaTniama ad bed pec sdur aan PURE eeting Notice cont Additional pages of the CCC Meeting Notice A parent may request Be paris s ameter ndadosl where ari hat deisrrinsd hai krawisdgs ec p cial ia regarding Sue rhesi ac nigram Garey tam Pit ep an eto bq Hoe tal rais Sembe nce maa mpira mazi be cert ig a Bart D rep Ria at Esa request a ii BE the croc g Cha eri Sun Paar nean acters The theckent will ba rected te hee Cama DRD RDADIBA Manir ence Hus studies n 7 EA age E Ba BRAM PE BE en SF ES URAN eer an majia C EU mu 4 pgs al g She right that were kp rna precede fhe EED n parents head ianzie te Sun cbodaci erect Ah BE hat been recente gr dn educebaal REEERrEK OE bat BRA dERAiRA E manis ated E reguszi parturien by aar FRED RAL tuck az BREER L am unam is uiid Pais michels hae pirer my availablity gm His Mm E am raids i aen Pin die rename Pa maa mug ETARE cree Maa Chee maetes plea BOEI Tum gr We VERO anne lummnacmmg fe pLIlullsen pats Sia aret dedacrnanabenz a ha Case Carj ececcs DAHAR Consent be Disciase Peconal y klent iabie Information KAA Student indiana Tesi ete aS Gerth gar Tam Agel TE Gurren res S ender H Diris g Eapart DO ee 1 Decca dar dies Fregrarr grem pennant PF Ale SR Ere esabi Redes trem Pro
63. nd target dates must within the dates of the IEP gt Frequency of Collection mi Progress Monitoring Assessment Subject Area Rubric Parameters to Build Graph Freguency of Collection Not Evident Introduced Emerging nitia Initial nns Lm Demonstrated Teacher observation Simple 6 assessment Speech and Language Applied Add Rubric s from Bank Collection of Indicators Enter the following areas Rubric Parameters to Build Graph e The initial and target dates must within the dates of the IEP gt Frequency of Collection gt Objectives Benchmarks Del Progress Monitoring Assessment Subject Area Rubric Parameters to Build Graph Frequency of Collection Objectives Benchmarks Not Evident Element has not been introduced Introduced Element has been introduced Emerging In early stages of development MI testing testing Developing Progress is evident mitai lle TIS 04 02 2012 ven sing verg C Observation and charting Reading iid t Assessments per testing testing testing Ongoing In advanced stages of developme Tape IE Target 04 02 2013 day sel sel pale ercen ale Demonstrated Pe
64. occurs fit or asiler amii mninaum bydie Cr student wil be 17 years old Student will be 12 years oid on the IEP Begin Data on the IEP End Date da EA sania 15 peers of me all of che kipi Sormerty provided so She scudents parent shall TEER Te student unless s guardian or an BOSTON DONE ETE IE ES DEE wosia for TE STAAT The sos of Ss ohid does require x Branson IEF be cece si Els Ere dh eS ndn hm rri EC HE i n E HT Tue indication of ned dor UIE TEEF BEERSE IS mod BI cumiculser commections urs Bst support Basi devedonmeni of karai skis i Zummesrize Ese di ussion pons Regarding inidenendern Lung aer high school wal Fegeniing Educsaon srd Training emer high school wil If the answer is Yes a different box appears to Cite evidence to support the decision that an Independent Living Skills goal is not applicable Enter information in all text boxes Click SAVE amp CONTINUE ls there evidence that this student has achieved sufficient skills for independent living Yes l Cite evidence to support the decision that an Independent Living Skills goal is not applicable Enter Anticipated Graduation Date gt Not required for students younger that 3 d grade e Select Graduation Option Ed am IEP Process Student Ben Testing State Assess ments and Other Participation s Select Graduation Option High School Diploma The system displays assessment opt
65. old May not generalize goals across settings if full time in the ET classroom This is where you say that your placement is the best choice at this point in time Select LRE Placement Category system only show codes allowable 3 5 yrs Codes 26 to 37 Enter additional descriptors of the LRE Summarize potential harmful effects of suggested services Describe reasons for placement determination and rejected options dl ZX IC CONSULTING GROUP ili PUB lacement 6 Years The system provides guidance to help determine LRE placement Verify Update the Total of Educational Minutes per week Enter minutes per week spent in Special Education Setting System calculates and displays minutes per week spent in General Education System displays time in General Education setting by percentage and hh mm Total Instructional Minutes J Special Education Setting General Education Setting irsnutes par waak minube par weak Tr uza Ages plus As af Deceesber 1 7011 Age 20 Percent af Time in General Education Setting sesde id cn used Mee pr eek Total Minutes per week Instructions Dooumanr rhe discus pami sumounmchng the pocannal harmful effects har rfe proposed spec education sanvicas may have on rfe chairs Te de Addmtiocal desonminns of the Least Petite e Environment s s APA Soden Of any petetuhy harmful ed asas GT Phe Suggs PES ST VORS OF AE gient Of OF Ihe Suskhy OF 8827 bes DEBIET EI
66. on in appropriate acts be included from multiple Statement of Student s Present Levels users You will only have i MASELS EE Created by other users hers ord iiw duer s produ koe Wa mma walli Skin core all lien mamaa kako ron lla kani spelling View Only Statemarnd by Kathy Hancock Ben was walunted and s Mamma sbsiement of his academic achievement and Fandssral performance is provided hee PUBLIC CONSULTING GROUP CCC Team has reviewed existing data and has determined Reestablish eligibility for special education and related services 72 month timeline Determine that the studentis eligible far special education Under a different or additional eligibility category a6 day timeline Inform the students case conference committee of the student s related service needs such as the student s need for assistive technology or a related service a0 day timelina There is no need for reevaluation information Conference Notes Motes from Existing Data page Reminder Please make sure ta complete the Pre Conference Planning section before moving forward with the IEP Process Select the determination based on the existing data EE illt II IDLI PL UK ONSULTING ROUR Eligibility Decision The case conference committee has determined that the student s disability adversely affects the student s educational performance TE pis 0710512011 Initial Eligibility Dat
67. ormance and evaluate the effectiveness of instruction IndianalEP has four types of monitoring available Descriptive Documentation The measurement of the goal depends on the ability of the author to articulate performance in measurable terms Single Point The measurement of the goal depends on counting a number of instances or recording a score Single Rubric The measurement of the goal depends on the articulation of progressive criteria intended to define increments of SUCCESS Collection of Indicators The measurement of the goal is based on the direct assessment of one or more standard indicators and or elements Rubrics may be created for each element These are data points that permit longitudinal analysis based on standards It is the only option that interfaces with ISTAR Editing Progress Monitoring 1 Select type of Progress Monitoring and click Edit Progress Monitoring button Descriptive Documentation The measurement of the goal depends on the ability of the author to articulate performance in measurable terms Single Point The measurement of the goal depends on counting a number of instances or recording a score Single Rubric The measurement of the goal depends on the articulation of progressive criteria intended to define increments of success Collection of Indicators The measurement of the goal is based on the direct assessment of one or more standard indicators and or elements Rub
68. p Continue to Zoe Hunter gt gt Lm Za PUBLIC CONSULTING GROUP ii Il Managing Rubric Banks You can manage your Rubric Banks by categorizing them under a specific name You can also import all rubrics you have created for different students categorize them and place them in your rubric bank Categorize Rubric Banks e Click on CREATE CATEGORIES FOR MY RUBRIC BANK button e Enter category names e Click SAVE amp CONTINUE Create Categories for my Rubric Bank The rubric should appear at the top of the Manage Users Rubric Bank page Import Rubrics from Caseload Click IMPORT RUBRICS TO MY RUBRIC BANK FROM MY CASELOAD button Select from where to import rubrics Click SAVE amp CONTINUE You dont have any categories for your rubric bank yet To add categories enter them below New Category Math English Writing Behavior Import Rubrics to my Rubric Bank from my Caseload Import Rubrics from Users CaseLoad F Import Rubrics fram Zoe Hunter C Include students for whom am Current Teacher of Record TORUGCGase Manager _ ooo EE c baal ol Save amp Continue gt gt gt Il A C CONSULTING GR BIP PUBL To Add a Rubric to your goal Manage Users Rubric Bank Category Select a category e Click SAVE 8 CONTINUE TO student name The system returns to the Add Rubrics from Users Bank for none
69. r had a direct and substantial relationship to the students disability Was the conduct in question the direct result ofthe public agency s failure to implement the students individualized education program Additional findings regarding manifestation determination Manifestation Determination is created with the IEP if Yes is answered to either or both of the questions If Manifest Determination was selected as Meeting Purpose then questions regarding the incident appear on the Special Considerations and Behavioral Concerns page e Enter Date of Incident Describe the alleged misconduct and the action taken e Answer questions concerning cause of conduct e Caused by or had a direct and substantial relationship to the student s disability e The direct result of the public agency s failure to implement the student s individualized education program Enter additional findings Click SAVE to continue on this page sn K C OIRESU ILIR CG PUB Ma Transition Transition is required for students aged 14 years and older or grade 9 and up and will be an optional area for all other students If you Choose to do transition you must complete all portions The system shows the age of the student at the beginning and ending of the current IEP Ed lan IEP Process Student Mary Purdue Transition instruction S17 IAC 73434 The COC must devel T ee Vie gade D or 2 hees 14 pees of age Where
70. r the Documents tab on the blue menu bar File Requirements Permitted file extensions are PDF DOC XLS TXT RTF PPT TIF JPG and PNG No file may be greater than 3 00 MB in size Click to reveal hide Assessment Data Permitted file extensions ars PDF DOG ALS TAT RTF PPT TIF JPS and PNG No file may be greater than 3 00 MB in size File Name if not provided the file name will be used Upload Fil WEE Save No uploaded files for Ben Testing Assessments to be completed Academic Achievement Assessment of current academic skills Academic Achievement Assessmentof progress and interventions HI Academic Achievement Observation to document academic progress behawviors in areas of difficulty Dates Assessed Indicate instrument s evaluator s and completion date s for this domain Frovide a narrative regarding this domain Any other assessments or information necessary to determine eligibility and inform the CCC Available educationally relevant medical info Social and developmental history Provide a synthesized summary of all assessments completed or reviewed sddddf3sdkf4sdkfdjlsdifklsdj frlsdijfkldfjjdrleflijkisddddfjsdifjsdrfdjlsdkt fklsdj k 4 er fjsdkfdjlsdkfklsdjfklsdjfkldfjjdklsflkjisddddfjsdkfjsdkfdjlsdkfklsdjfklsdjfkld j jdklsflkjksddddfjsdkfjsdkfdjlszdkfkilsdjfklsdjfkld jjdklsflijksddddfjsdk jsdk djls di fklsdjfklsdjfkldfjjdklsflkjksddddfjsdk fjsdkfdjlsdkfklsdjfklsdjfkld jjdkls
71. rformed under direction or requi o mE ele em testing Applied Used to complete complex tasks t Apply Defaults Add Rubric s from Bank ii ii IE CGONSUGHING PUB _ Creating Rubric Banks A user can customize a rubric bank where you can save and manage rubrics that you have created for your students The rubric bank is accessed through the IEP Process gt Goals gt Goal Details gt Progress Monitoring e Select Single Rubric or Collection of Indicators for type of progress monitoring Click EDIT PROGRESS MONITORING x e Click ADD RUBRIC S FROM BANK button in Rubric column mw Developing Addition Ongoing Demonstrated Applied eater on Add Rubrics from Users Bank for Zoe Hunter e Click MANAGE RUBRICS IN BANK There are no Rubrics in your bank Rubrie na was Enter a rubric title e NOTE You must enter a title for the rubric in order Enter the details of the rubric gt Click SAVE Introduced Poms to objects in pictures Emerging Names objects with picture cues Developing Points to actions and descriptive w Ongoing Demonstrated Applied Names pictures in spontaneous s lt lt Back to Zoe Hunter Save Save am
72. rics may be created for each element These are data points that permit longitudinal analysis based on standards t is the only option that interfaces with ISTAR Progress Monitoring PUBL SULTING ess Monitoring cont Enter assessment title and subject area then click ADD ASSESSMENT button gt A metric is required to add an assessment when Single Point is selected gt You can add more than one assessment for each goal Subject Area 2 Progress Monitoring Assessment Complete chart for Progress Monitoring Assessment and click SAVE amp CONTINUE button gt The system returns to the Goal Details page gt Click SAVE amp CONTINUE button to return to the Goals page gt Click SAVE amp CONTINUE button to continue in the process 3 Descriptive Documentation no additional information is required Det Progress monitoring assessment Subject area Metric ED TesserobsvatonSinle6 assessment OO l Single Point Enter the following areas gt Parameters to build graph The initial and target dates must within the dates of the IEP gt Frequency of Collection S eum E Target ee Date 04 02 2013 E ze Tm x A C CONSULTING EKOR PUBI Monitoring cont Single Rubric Enter the following areas gt Rubric gt Parameters to Build Graph e The initial a
73. rt of the meeting e Choose an excusal option e Indicate parental consent to excuse Consent to Invite e Indicate if consent is needed for Additional Attendees e Indicate parental consent for Additional Attendees ili in ill x AGS EIE EE C Meeting Notice Click Create Draft CCC MEETING NOTICE or Final CCC MEETING NOTICE button System creates document e Click on document to view or print e Enter Conference Notes optional Click SAVE amp CONTINUE Create Draft CCC Meeting Notice Create Final CCC Meeting Notice No Notice of Case Conference have been generated for this student Add Parent Contacts Indicate which of the following contacts relate to meeting Select Person Making Contact Person Contacted Contact Method Contact Date Contact Result John Hancock John and Kathy Testing John Hancock John and Kathy Testing hone Cal Tm Phone Cal Tm Link a parent contact with the consents granted on this page by clicking the box next to the appropriate contacts in the Select column Notice of Initial Findings and Proposed Action only prints on the notice when the purpose of the meeting is initial evaluation Indiana IEP Training Site Notice of Case Conference EI x A Student Indiana Test7 STN TEST7 Date of Birth 05 31 2000 Age 11 Current Grade 5 Gender M A date time and place for a Gase Gonference Gommittee meeting for the above student has been mutually agreed Date 08 12 2011 Time 1
74. s x School School An Schools he I Limited to those schools you have access to gt N a m e Student Last Name Exact Match Student First Name Exact Match 9 STN Student Middle Name Exact Match Student ID Exact Match 9 gt Status General Ed Special Ed Child Study IEP Referral Discontinued Eligibility e Click VIEW STUDENTS ente Susessizsame Hoa i Status e Check TOR or Team Member box for desired students Click ADD STUDENTS TO CASELOAD or ADD STUDENTS TO CASELOAD THEN FIND MORE Current Teacher of Record TOR Case Manager Team Member Check Al Student School Grade DOB Current Teacher of Record TOR Case Manager Mary Appleseed om 03 13 1887 Johnny Appleseed KSOE 08 09 2002 Johnny Appleseed om 03 11 1997 Lance Armstrong 08 08 2002 Lance Armstrong 4 Students Add Students to caseload Add Students to caseload then find more j PUBLIC CONSULTING el Goal Information Includes The system Goal Statement Method Instrumentation Objectives Benchmarks Standard s Element s Parameters Graph Graphs progress of goal Data NOTE This is an example of a simple rubric Each type of progress monitoring will look Data entry Assessment History different Report Select Start and End dates Select PRINT GRAPH to view report and print onitoring Wizard displays the following
75. s on the School System menu Procedures for special tasks can be found in the Administrator Manual 30l System Reports From the Main Menu click SCHOOL SYSTEMS REPORTS PCG provides a base level of reports to users Not all available reports are detailed here as t is recommended and encouraged by PCG that users run the reports to become familiar with their format and contents Reports come text Excel or PDF Adobe Acrobat Text files can be imported into other software Excel Access or other report software to review and or formulate into their own reports gt To convert txt formatted reports to Excel e Right click on the link to the report Save Target As rename save to a place on your computer e Right click on the newly saved txt document e Click Open With select Excel Report data opens in Excel document which can be saved Once a report is generated it can be saved to your local hard drive as it will only be available for a brief time on the system Reports are scheduled to run overnight so that it doesn t impact server performance for the users You will receive an email confirming that the report has run and is available for pick up Your report will appear at the bottom of the Reports page or on the My Reports tab Reports for John Hancock Report Level Date Created Created By System School User Active Student Listina PDF 06 02 2011 Abetadans ves lemeran vor aer ke g
76. sabilities if needed Enter Conference Notes optional Click SAVE amp CONTINUE Remember Your options are limited to those selected in the Pre Conference Planning process If Cognitive Disability is selected a drop down appears to select severity Emotional Disability level is selected on the LRE Placement page otice of Ineligibility When No is selected for the Eligibility Decision the system will allow you to create a Notice of Ineligibility Student Johnny Henne Create Draft Notice of Ineligibility e Click CREATE DRAFT NOTICE OF INELIGIBILITY e Click document name to view Create Final Notice of Ineligibility Click CREATE FINAL NOTICE OF INELIGIBILITY e Click document name to view and or print Click SAVE amp CONTINUE Does the student have needs related to Limited English Proficiency Yes Describe the language needs related to Limited English Proficiency Are there considerations regarding the students language and communication needs opportunities for direct communications with peers and professional personnel in the students language and communication mode academiclevel and full range of needs including opportunities far direct instruction in the students language and communication mode Yes Describe the students language and communication needs Are there considerations regarding the instruction in Braille and the use of Braille Describe the
77. t EET from outside sides may Taza additional parental consent for release of information fo the school A lll PUBLIC SON SIBLING ROUP Notice of Evaluation Refusal you would like this document translated into another language select it from the list Create Draft Notice of Evaluation Refusal No Notice of Evaluation Refusal documents have been generated yet for Ben Testing of Initial Evaluation Create Final Notice of Evaluation Refusal View Print Notice of Initial Evaluation Click CREATE DRAFT or FINAL NOTICE OF INITIAL EVALUATION The system displays the Notice file with the date generated Click notice that you want to view and or print ower Luo Lo kin al s eX e Cate ef Bo 2777 999 Ape t Te Pad HEDE lt PERE rw wo UG 8 74 ORAE OS cator PL c e SES N ARE Pi eee em sme Met gt OR EO VERE c ce WA Q w HOE dag DOER EE Q Qupa Q EED ee Pa Po Sere EO 4 i2 7 Wm E SE U annia ume S a cow TO gt Z r MEE a ORE i DE SOS DU 2 DEP L Z 7 T HEDE 8 LA BE D EI RE or gt e GO qc TE AAA u Qe v Te CR EE acce EE GEE EE I4 p BOT BEE age xw SAM ME 97 WP ole Gey U q Pe rue Q VEE et by Pe DEE MEE MAW Pe m9 Oo i TOCUL Pe GED WYD ST M HA N OS w tolg HO LA f swe c 2m Ua oom Z Te PAS OS foeacco Gg TY WA x e x fe e SEDES Wax 22A wwe OT OE X 0340 Pe Cre AAA DO p UC Pe wo Te we lt 00 m s 25 sap TE ea
78. tabs Goal Information Graph Data Report Goal Information Annual Goal Statement Kiwi will not be afraid of numbers Method Instrumentation for Measuring Progress Assessment one Objectives Benchmarks None selected Standard s Element s Aligned to Goal e Practices Habits of Learning Accepts changes e LAB1 1 1 Opens book Parameters to Build Graph Metric Rubric Initial Value Not Evident on 07 05 2011 Target Value Ongoing on 07 05 2012 Frequency of Collection 1 per week Goal Information Graph Data Report Progress Line Target Line 7 Trend Line Applied 8 Tao emonstrated Ongoing Developing Emerging Introduced Not Evident 08 141 090141 10 0141 11 0141 1201M1 01 0142 0240142 03 0142 0401M2 05 0142 0640142 07 0142 1 per week Goal Information Graph Data Report Collection Date Not Evident Element has not been introduced Introduced Element has been introduced Emerging In early stages of development Developing Progress is evident Ongoing In advanced stages of development Demonstrated Performed under direction or request Applied Used to complete complex tasks or solve problems Single Rubric Assessment Not Evident Fidelity Notes Demonstrated Assessment History Applied Delete Rubric Fidelity Notes 07 25 2011 Developing 07 24 2011 Ongoing Goal Information Graph
79. tial following lack of progress In response to Interventions this section Is not required Notice of initial Findings and Proposed Actions Current selection Z A im PUBI oN M ARN TU IEP Process Student Johnny Sampras X Meeting Purpose V 2 Create CCC Team y 2 LRE Placement w Fi Summary of Performance Y u Review Conference Notes y Ez Create IEP y 4 Additional IEP Process Documents Click IEP PROCESS on the Student Menu bar Navigation Menu for IEP Process EE III LIC CONSULIING GROUIF Hi EN Meeting Purpose EdPlan IEP Student Johnny Sampras Meeting Purpose Purpose of Meeting E Initial Evaluation E Initial follow ing lack of progress in response to interventions 7 Reevaluation Review FI Annual FI Move in 7 Manifestation Determination E Revise IEP 7 Exit Secondary Education 7 Revoke Consent for Special Education al Consider Placement in an Alternative Program Consider Placement at a State School 7 Consider Placement at a Private Faciliby E Consider Service Plan E Public Agency Placement with Different Public Agency of Service E Interim Alternate Educational Setting al Out of school Placement 60 Day Review E Revise IEP without a meeting 7 Transition Conference Notes Select Purpose of Meeting Click SAVE amp CONTINUE Move In e Enter Enrollment Date m This will start the 10 day timeline mm
80. to make informed decisions concerning that page Del allows user to delete the entry Pos shows what position order the items are in Used with goals contacts etc New Pos allows you to reorder the line items d PUBLI l UBLIC CONSULTING GROUP Create Draft Notice of Create Final Notice of Update the Database Save Save amp Continue Isic Information cont Drop down menus are used when a selection can be made from a List Creates a draft of a particular document This document will have a draft watermark at the top of the page The document is not permanent Creates a final notice of a particular document This is your formal document to mail It will become part of the student s permanent file Update the Database saves the information on the current page Save saves new information and leaves you on the current page It does not check for errors Save amp Continue saves changed information runs it against a list of error checks and continues to the next screen Document Translations You may request to create a document in another language At this time only Spanish is available When selected the system creates two versions of the same document One in Spanish and the other in English EE PUBLI UBLIC CONSULTING GROUP pturing Signatures IndianaIEP uses EasyFax to capture signatures on notices Each finalized document will
81. ucation of the student E d Since the child received scientific research based interventions and did mot make adeguabe progress please describe 1 the instrucbonal strategies and reseanoh based intervenbons sn which ne student participabed and 2 the studenfs response In thas matrucbon or mtereenbon a Instructional Strategies amp Student Response ase zl Enter Progress Monitoring Data Progress Monitoring Data aey Piss ore ee EE MM levels of ach ievement may general education curriculum or for children in earty childhood parbcipation in appropriate acts be included from multiple Statement of Student s Present Levels users You will only have i MASELS EE Created by other users hers ord iiw duer s produ koe Wa mma walli Skin core all lien mamaa kako ron lla kani spelling View Only Statemarnd by Kathy Hancock Ben was walunted and s Mamma sbsiement of his academic achievement and Fandssral performance is provided hee PUBLIC CONSULTING GROUP oading Documents oie file EIE are POF DOC XLS TAT RTF PPT TIF JPG and PNG Upload File Fi Uploaded pa ume e 0502202 TID Mary Furdue Temp File File xx asx Users may upload certain file types to the account Indicate the name and location of the file Name document Optional Click SAVE To view document click on document name Documents may be printed All documents can also be found unde

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