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Pontis Lite User Manual Version 1.1

1. CULVE Ratnera ia 0105150 HAMMONTON CREEK District 4 Atlantic 01 01 2 1937 US 30 HAMM Limit to 7800 0105151 LANDING CREEK District 4 Atlantic 01 01 B 1919US 30 LANDIN 24 isl 1 gt t gt l 150 BABCOCK CREEK District 4 Atlantic 01 01 25 2000 U5 40 BABCC 0107151 GREAT EGG HARBOR District 4 Atlantic 01 01 23 1928 RT US40 amp NJ5C 0107152 PLEASANTVILLE SEC District4 Atlantic 01 01 34 1929RTS 40850 PLE 0108150 US 40 District 4 Atlantic 27 Railroad 27 Railroad 34 1934 ABAND LINWC 0109150 JONATHANS THOROFA District 4 Atlantic 01 01 5 1958 US 40 JONATI 0109151 LITTLE HAY CREEK District4 Atlantic 01 01 4 1927 US 40 LITTLE 0109152 BIG HAY CREEK District4 Atlantic 01 01 4 1957 US 40 BIG HA 0109153 GREAT THOROFARE District4 Atlantic 01 01 93 1990 US 40 GREAT 0109154 BEACH THOROFARE District4 Atlantic 01 01 112 1990 US 40 BEACH Portis NIDOT Agency DB portis ANa 1172172003 Astart C 9 S H Micromanual Pontis mic Pontis 4 3 You are cu 45 NMS BYRD SM 9 28am On the left side of the screen near the retrieve button you will see a box called Limit Change this number to 8000 and press the RETRIEVE button looks like an open folder It may take 20 seconds to retrieve all the bridges to the desktop Now scroll down and select as may bridges as you want to export by holding down the control button and click on the structure no Bri
2. Reports a Retrieve 27 Limit to B000 3 Id Is otl ail 01 NJDOT The bottom of the screen will ask Exporting bridge data 9 bridges will be exported Do you want to continue If the number matches how many bridges you want to export click on Yes The screen will change while exporting and then will revert back to the export screen At the bottom it will read PDI Simple Export Result The PDI Simple Export run succeeded Click on OK Next press on Cancel to close the Export Data window Now you can either return to the Inspection Module for more inspection updates or you can email the PDI file to the NJDOT PRINTING SI amp A REPORTS To print an SI amp A report you have several options You can print one bridge at a time or you can do batch printing You can also create a PDF file of your report On the left side of the Inspection Desktop there is a Reports button Before you press this button highlight the bridge or bridges that you wish to print SI amp A reports for Now press the Reports button A pop up will come up Click on the button labeled View User Reports NOTE DO NOT USE THE Run SI amp A Inspection Sheet BUTTON THAT REPORT DOES NOT HAVE ALL OF THE STATE FIELDS INCLUDED 15 Inspection Reports Run heet Run Tabcard Inspection Report View Inspection Results A Report Selection screen will come up At the top left of the screen y
3. THE PROPER PROCEDURE 2 Get into the Inspection module 3 Select the structure s you wish to delete Itis good practice to click the Just Selected button to clearly view the set of structures you have selected before performing a delete 4 Click the Remove button You will be given a second chance to verify that you really want to delete the structure If you click OK the structure will be permanently removed from the database and all associated data will be lost 63 3 12 Exporting Inventory and Inspection Data Pontis data can be exported to standard NBI files or to a special Pontis Data Interchange PDI format which is documented in the Technical Manual Procedures for preparing these two types of files are presented below Note Data from any report can be exported to common text spreadsheet or database formats by using the Save Rows As menu item in the Report Viewer Data from the current structure list can also be exported to a variety of file formats by right clicking on the Structure List and selecting Export Data from the popup menu Exporting NBI Files 1 If your agency is not using bridge keys that are identical to the NBI Structure Number see your system administrator for assistance These ID s must match for the standard NBI export procedure to work properly 2 Get into the Gateway module 3 If your structure database contains structures that you do not wish to include in your NBI tape click on the Selec
4. desktop To do this select the structures and then click on the Translate button on the desktop toolbar 3 The condition ratings will be calculated for your selected structure s and the Translator Results screen will appear This screen shows the previous values and the calculated values 59 Current NBI Ratings Calculated NBI Ratings Insp Deck Sup Sub Culv Deck Sup Sub Culv Structure ID Date Rating Rating Rating Rating Accept Rating Rating Rating Rating gt 11 0053L 04234996 6 6 7 N Ci 6 6 7 N 11 0053R 04 234995 6 B 7 N 7 B B 7 N 11 0065L 04 244 996 6 7 7 N Ej 6 7 7 N 11 NNRSR n4 23n aan R 7 7 N r1 R 7 7 N 11 OO71L 04 24 996 6 7 7 N Ci 6 7 f N 11 OO71R 04 24 396 B 5 7 N B 4 7 N 11 0072L 04 244995 6 7 7 N ri B 7 jd N There were D errors There were O warnings There were 1 notices al Accept Accept All Help Print i Cancel NBI Translator Results Screen 4 The color of the Accept column indicates whether there were notices errors or warnings for the particular structure Red indicates an error which means that the calculated ratings for the structure may not be accepted Yellow indicates a warning blue indicates a notice and green indicates success The first 32 K bytes of the NBI Translator log file are shown in the window at the bottom of the screen You can click on a row and then click on the Find button to move to the error warning or notice associated with the selected str
5. 02 3 1958 OLD HOOK RD Limit to rano aluella IS Det E ET TEP T CONNU NN ES RR cr D20070A GOFFLE BROOK District 2 Bergen 02 02 1 10 1983 WYCKOFF AV t 0200186 PASSAIC RIVER District 2 Bergen 02 02 1 112 1923MARKET STREE 0201150 FORMER NYS amp W RR District 2 Bergen 01 01 1 30 1927 US 189 FORM 0201151 WOLF CREEK District2 Bergen 01 01 1 10 1957 US 1 amp 9 BRD AV 0202150 EAST HOMESTEAD AV District2 Bergen 01 01 1 17 1930 US 189 46 EH 0202151 EAST BRINCKERHOFF District2 Bergen 01 01 1 26 1930US 1 9846 E BI NED EAST CENTRAL BLVD E ITIN LN NEC E KET EET 0202153 PALISADES BOULEVAF District2 Bergen 01 26 1930US 1 9846 E F 0202154 EAST EDSALL BOULEN District2 Bergen 01 01 1 26 1930 U5 1 9846 E ES I mcm E I F PenisNiDOTEmplyDB pontis w wa 11242005 Novell GroupWise Mailbox rnpontis 4 3 You are curre CONEMEVSISBIOM 1 46PM Astart C BS wicromanual Pontis Mir Click on EXPORT button The export data window will pop up The following are the settings to choose in the export data window Export What must be PONTIS DATA INTERCHANGE FILE PDI Output File this will default to your out folder as shown Make sure that you change the last part of this line to rename your file Change EXPORT PDI to a file name unique for each time you export For Consultant Contracts file name should include Bridge List ID and submissio
6. 4 1 93 7 14 unused 54 4 1 94 Project Plan Module 15 unused 55 4 1 95 Project Plan Module 16 5 1 56 4 1 96 Project Plan Module 17 5 1 57 unused 97 Project Plan Module 18 unused 58 1 98 5 1 19 5 3 59 1 99 5 1 20 5 3 60 1 100 5 3 21 5 1 61 1 101 5 5 22 5 1 62 1 102 5 3 23 unused 63 4 2 103 5 5 24 unused 64 4 2 104 5 3 25 unused 65 4 2 105 5 3 26 5 3 66 4 2 106 5 1 27 5 1 67 4 1 107 5 2 28 543 5 1 68 4 1 108 5 2 29 5 3 69 4 1 109 5 3 30 5 3 70 4 2 110 5 3 31 4 2 71 1 111 4 1 32 5 3 72 4 1 112 5 5 33 5 42 73 unused 113 4 1 34 5 2 74 unused 114 5 3 35 5 2 75 Project Plan Module 115 5 3 36 4 1 76 Project Plan Module 116 4 1 37 5 5 77 unused 38 4 1 78 unused 39 4 1 79 unused 40 4 1 80 unused 19 Item Top and Item Top and Item Top and No Left Tabs No Left Tabs No Left Tabs A 64 BM M 64 6 1 AA 6 1 BN 6 1 FN 6 1 AB 5 1 BO 6 1 FO 6 2 AC 61 BP 6 1 FP 6 2 AD not used BQ 6 1 FR 6 2 AE 6 1 BR 6 1 FS 6 2 AF 6 1 BS 6 1 FT 6 2 AG 6 1 BT 6 1 FV 6 1 AH 6 1 BU 6 1 FW 61 Al 671 BV 6 1 FX 6 1 AJ 671 CA 6 1 GA 671 AK 671 CB 6 1 GB 6 1 AL 6 1 CC
7. 6 Calculated Ratings Previous Ratings 6 5 wey Accept _ Calculated Ratings 6 6 N js 11 0065L 04 24 1996 Previous Ratings Accept Calculated Ratings 1 0065A 04 23 1996 Previous Ratings Accept L Calculated Ratings 11 0071L 04 24 1996 Previous Ratings Accept _ Calculated Ratings 1 0071R 4 24 1336 Previous Ratings Accept L Calculated Ratings Accept All Help Print Cancel Sufficiency Rating Results Screen 5 To accept all of the calculated ratings and save them to the database click on the Accept All button To accept only some of the ratings click an X into the Accept column then click on the Accept button This will save the selected ratings to the database Ratings that are not accepted will be discarded and the previously existing ratings will remain unchanged in the database Click on the Cancel button to close the screen 3 9 Performing Data Validation Pontis can perform data validation checks such as the Federal Highway Administration FHWA Edit Update check for the selected bridges I Prior to performing data validation make sure the inspection data are up to date 2 If you are in the Inspection tab cards perform data validation for the current structure by clicking on the Validate button on the Condition card J You can perform data validation for a group of structures from the Inspection desktop To do this click on the Lay
8. 6 1 GC 6 2 AM 6 1 CD 6 1 GD GO 6 2 AN 6 1 CE 6 1 GP amp GQ 6 2 AO 671 CF 6 1 GR 6 1 AP 6 1 CG 6 1 GS 6 1 AQ 6 1 CH 6 1 GT 6 1 AR 6 2 Cl 6 2 GU 6 1 AS 6 2 CJ 6 2 GV 6 1 AT 6 1 CK 6 2 GW 6 1 AU 6 1 CM 6 2 GX 6 1 AV 6 1 CO 6 2 GY 6 1 AW 6 2 CP 6 2 GZ 6 1 AX 6 2 CQ 6 1 HA 6 1 AY 6 2 CR 6 1 HB 6 1 AZ 6 2 DA 2 HC 6 1 B 6 2 DJ 6 3 HD 6 1 BA 6 2 FA 6 1 HE 61 BB 6 1 FB 6 1 HF 61 BC 6 1 FC 6 1 SRI 6 3 BD 6 1 FD 6 1 BE 6 1 FE 6 1 BF 6 2 FF 6 1 BG 6 2 FG 6 1 BH 6 2 FH 6 1 Bl 6 2 FI 6 1 BJ 6 2 FJ 6 1 BK 6 1 FK 6 1 BL 61 FL 6 1 20 APPENDIX B System Basics Pontis has been installed successfull Now some of our staff need a basic tutorial on how 1o log in and operate the system How do we navigate to different modules How do we find information for a particular group of structures How do we print reports How do we get on line help his chapter covers logging on to Pontis and provides an introduction to the Pontis Desktop It describes how to use the basic menu options and tools available from the Pontis Desktop for selecting modules finding and viewing bridge information and viewing printing reports 22 2 1 Logging On 1 Make sure that the system administrator has set up ODBC profiles for the Pontis database s that you will be using and established user names passwords and user privileges for each database Note that the standard installation of Pontis with the ASA sample
9. Bridge 020007C ZH Bn C Metric EM Reports d 3 a_i O Bridge ID Feature Intersected sos Mo Om iC r E Segen B no po ET FHWA Error ID Severity Validation Message 020007C IEQ92A 3 WARNING THE FRACTURE INSP MONTH CODE IS NOT WITHIN RANGE 20007C IE092B 3 WARNING THE UNDERVVATER INSP MONTH CODE IS NOT WITHIN RANGE 20007C IE092C 3 WARNING THE OTHER SPECIAL INSP MONTH CODE IS NOT WITHIN RANGE Help Print close Press the PRINT button to get a hard copy of the edit check errors Go thru the errors and correct any data problems that are fixable Then run both the S R and VALIDATE programs one more time Now you can turn the edit to off and press the SAVE button DO NOT EXPORT A PDI FILE IF YOU HAVE NOT RUN THESE PROGRAMS AND CORRECTED ANY FIXABLE ERRORS COMMON PONTIS PROBLEMS TO AVOID AND HELPFUL HINTS e Accidentally creating duplicate inspections You only use the NEW inspection button ONCE to create the inspection Thereafter to modify inspection data you will use the OPEN PAST button to open and edit the current inspection If you use the NEW button again it will create another inspection with the same date To ensure that you do not have duplicate inspections check the drop down inspection dates button at the top of your inspection screen once you open the past inspection If you find duplicate inspections identify which duplicate inspections are to be deleted and notify the DBA so he ca
10. By default the Pontis elements match the AASHTO CoRe elements though new elements may be added See the discussion of the CoRe elements in Section 3 1 For each of these element structure unit combinations you must decide whether a single environment classification is appropriate or if you d like to split the element into two or more environments You will end up with a set of unique structure unit element environment combinations each of which must have a quantity To set up elements for a new structure 1 Select the Schedule card in the Inspection tab cards Make sure that the Element checkbox is selected under Types of Inspections Performed If it is not select it and click the Save button 2 Select the Condition card in the Inspection tab cards 3 Make sure that the Metric English radio button is set to the measurement units that you would like to use for specifying the element quantity 46 4 Click on the Create Element button The Add Element screen will appear par Element Ea dd a rew element to this structure Element ID RPSSETCNenTIMCICNRT TA Element Description Structure Unit TypecF e A Element record added Environment Be o e ae Quantity Count on SF Scale Factor hooo o o Element Record Trigger Off Ho Gael Add Element Screen 5 Select the Ement ID By default this list includes all of the CoRe elements See Section 3 1 for a discussion of the CoRe elements If your
11. Channel 61 8 Protected z Waterway 71 B Equal Desirab z Unrepaired t 1 000 SF Review Needed 7 Status App oved z Edit Elemert Remove Element NEI Translator A Validate C Quantity Percent Key 101 Structure Unit ID 2 Type Frame Elem Env _ Element Description Quantity UoM Pett Pct Pet3 Pct4 Pet5 gt 39 2 Unp Conc Slab AC Ovl ea 3 336 81 SF 100 of D 044 0 0 z D T D am 333 2 Other Bridge Railing 236 22 LF 100 0 0 0H 804 0 024 ooi 205 2 RiConcColumn zue tool coos conf ooa oom 2158 2 RiConc Abutment 68 90 LF 100 0 0 024 0 02 0 024 0 024 226 2 PIS Conc Submad Pile 18 00 EA 100 0 004 002 0 044 0 0 Compare 10 28 1997 AAA xl 100 0 0 0 0 0 0 0 0 0 Elernent Condition State 2 Distress lt 1096 v Patched areas and or potholes or impending potholes exist Their combined area is 10 or less of the n Inspection Tab Cards Condition Card Selecting an Inspection Pontis stores an unlimited number of inspections for each structure in the database Some of the information on the tab cards e g condition and appraisal ratings pertains to particular inspections while other information pertains to the bridge e g classification identification structural characteristics The Inspections selection list at the top center of the screen next to the Find button allows you to view data from previous inspections When the tab
12. agency has defined your own custom elements in the Configuration module these will also appear on the pick list 6 Select the Structure Unit for the element ys Select the Environment 8 Enter the total Quantity of the element on the selected structure unit The measurement units are automatically determined by the specification for the element in the Configuration module 9 Optional Enter the Scale Factor for this element This has a default value of 1 and must be greater than 0 This can be used to specify an additional measurement for the element that can be used to adjust project level cost calculations The type of scale factor is part of the element specification For example most deck elements have an overlay depth scale factor girders and stringers which are measured in lineal feet or meters have a depth scale factor cables which are measured in eaches have a length scale factor See the Technical Manual for further information 10 Optional Set the Ement Record Trigger for this element This item is used in conjunction with the Pontis Formula facility in the Configuration module which allows you to define formulas for modifying data For example a formula could be run to set initial values for the condition distribution for a given type of element or a default value for the scale factor for an element when this value is set to 1 When the Ement Record Trigger is set to ON formulas can change the information
13. can use the scrollbar on the right side of the screen 10 For certain simple list style reports you can modify the sort order and filter criteria by using the Filter and Sort tools at the top of the Report Viewer If you are familiar with Infomaker you can experiment with these features to customize the report 11 To print the report click the Print button You can also export the information in reports to external files using the Rows Save As menu item 12 Click the Close button to close the Report Viewer window 36 APPENDIX C Inventory and Inspection Data Management We have loaded our existing structure inventory into Pontis and need to know how to keep this information up to date to reflect changes in our inventory We are also ready to collect element level inspection data on our structures and want to Rnow how Pontis can help us to plan and prepare data for these inspections When the inspections are completed how do we get the data into Pontis After we get the inspection data in what reports are available and how do we export data for NBI reporting and other purposes his chapter covers maintaining inventory and inspection information in Pontis and using this information to create reports NBI files and other export files for use in other systems It begins with an introduction to how Pontis inventory and inspection data is structured Instructions are provided for adding and removing structures from the inve
14. checked out structures and see if any have had data changed since the check out To do this click on the Layout button on the Structure List and select the layout called Checked out bridges xl checked out Structures that have had information modified since being checked out will show a Yes in the Changed Since Check Out column 66 24 Click on the Check In button on the Inspection or Gateway desktop The Check In Data window will appear 3 Select Pontis Data Interchange from the Import What list 4 Use the Browse button to navigate to the path and file name for the PDI file you wish to check back in 5 Click the Check In button 6 The system will check the structures in the PDI file against the database and make sure that they exist and that they have not already been checked in If a structure does not exist in the database or if it has already been checked back in an exception will be recorded If data for the structure have been changed in the master database after the structure was checked out an exception will also be recorded To review exceptions click Accept Exceptions Click an X into the Accept column for those structures you wish to accept into the database and then click on the Accept button To accept all exceptions click on the Accept All button Then click on the Re Check In button If you don t wish to accept any of the exceptions click Finished and then Cancel Note Overriding exceptions
15. databases will automatically set up profiles for the two sample databases which have a user named pontis with a password pontis 2 Select the Pontis program from your Windows Start menu For the default installation it will be under Programs AASHTOWARE AASHTO Pontis 4 3 Pontis 4 5 Program The Login to Pontis window will appear User Name pontis Database Ponlis40 ASA Sample DB Default structure st Default project list Cancel Hep Edi List Pontis Login Screen BRIDZE NAMAOEMENT 3 From the Database drop down list select the database that you will be using if different from the one already displayed 4 Enter your user name and password The checkboxes Default structure list and Default project list are for use in special cases Ignore them during normal logons 5 Click OK NOTEIf you get a database error at this point first try re typing your user name and passwotd If that doesn t work and you are certain that these are correct it means that the ODBC profile for the database you have selected was not properly set up or the Pontis name for the database you have selected does not match with the proper ODBC profile Call your system administrator for assistance 2 2 The Pontis Desktop Selecting a Module When you open Pontis you will see the Pontis Desktop If you are using Pontis for the first time the Inspection module will be active Otherwise the system will rest
16. first row you click will be the primary sort column the second click identifies the secondary sort column and so on Numbers 1 2 are placed in the columns to show the sequence by which they are to be sorted You can de select a row by clicking the Sort Order column again all the other selected rows if any will be renumbered to reflect the new sort order Or you can click Clear to remove all the selections 2 Specify whether a particular column sorts in ascending or descending order by clicking the Direction column By default it comes up Ascending but you can click the column to toggle between Ascending and Descending If you click a row s Direction column before its Sort Order column then the direction will be set to the default ascending order and the order column will be set to the next number in the sequence 3 Click the Apply Sort Automatically checkbox if you want to save the sort order you specify If this option is checked then the sort order is saved in a file on your hard disk and will be restored as the default when you next open the sort window Each time the data is retrieved it will automatically be sorted according to your specification 4 When you have specified at least one sort column click the Sort button to perform the sort and close the window FILTER The Filter window can be used when you want to select structures based on criteria other than those provided via the Find and Select buttons on t
17. for the date will be shown 01 01 1901 You may enter the actual dates in place of the missing 49 values to reflect inspections that were done before you started entering data into Pontis with one important exception Pontis will issue a warning if you attempt to enter a last inspection date that is BEFORE an existing inspection of the relevant type that is in the Pontis database and prior to the currently selected inspection For example if you are looking at an NBI inspection on 1 1 2000 and the Pontis database also has an NBI inspection on 1 1 1998 you will receive a warning from Pontis if you attempt to enter 1 1 1997 for Last NBI inspection date since Pontis knows there was actually one later than that on 1 1 1998 9 You can manually enter next inspection dates for the structure or you can have Pontis calculate them If you want Pontis to calculate the next inspection dates for each type of inspection based on the inspections in the database and the intervals click on the icon next to Next Date The update to the next inspection date does not occur automatically when you change the inspection frequency or last date you must click the inspection icon to calculate next inspection dates For the inspection types performed as part of the inspection the calculations of next inspection dates are performed relative to the date of the currently selected inspection shown in the Inspections drop down list at the top of the screen e
18. g Inspections 10 25 2001 That is the frequency is added to the CURRENT inspection date not the Last Inspection date For the inspection types not performed as part of the inspection calculations are performed relative to the Last Inspection date 10 If you want to see the next scheduled inspection dates of ALL types for a bridge considering data in all of the Pontis inspection records select Tools Next Inspection Dates from the menu Example There have been 2 inspections for the current bridge one for 2 5 1995 and another on 2 5 1997 Both of these inspections have element and Regular NBI checked under type of inspections performed If you select the 2 5 1995 inspection enter a frequency of 24 months for NBI and Element inspections and then click on the check mark above the Next Date column you will get a 2 5 1997 for these types of inspections Clicking on the check mark above the Last Date column will result in the missing value data for all types of inspections since there were no inspections prior to 2 5 1995 If you select the 2 5 1997 inspection with the same frequency of 24 months and then click on the check mark above the Next Inspection column you will get 2 5 1999 Clicking on the check mark above the Last Date column will result in the 2 5 1995 for NBI and Element inspections and a missing value date for the other types of inspections 11 In the Bridge Inspection Resources portion of the Sched
19. is a privileged function and appropriate security must be granted by the system administrator 3 14 Inspection Reports There are 10 standard Pontis inspection reports A brief overview of each report is provided below See Appendix D for more detailed report documentation These reports can be viewed and printed using the procedures in Section 2 4 insp001 inspection sia metric Do not use insp002 insp report metric Do not use insp003 inspection schedule shows inspection scheduling and planning information It lists the date and inspector for the most recent regular and special inspections on the structure It also lists the scheduled frequency of regular and special inspections along with the planned dates for the next inspections insp004 inspection resource req can be used to plan resources for new inspections It lists the dates of the previous and next inspections and the required inspection resources hours for crew flaggers helpers snoopers special crews special equipment insp005 bridge health index det shows the health index for the selected bridges along with detailed information about the element condition distributions that are used to calculate 67 the health index insp006 network element summary is the metric version of a report showing the network wide distribution of elements by environment and condition state insp007 inspection english is the same report as insp001 sia metric but with English units inst
20. list within the Select Structures window 2 Select View Reports from the Menu Bar or click on the Reports button on the Pontis Desktop Toolbar 3 The report selection window will appear Options will reflect the current module However all Pontis reports are accessible from all modules To generate a standard Pontis report select View lt module name gt Results e g in the Inspection module you would select View Inspection Results For custom reports select View User Reports 4 The Report Viewer will open A default report will be selected based on the module you are in Default reports for each module can be customized in the Configuration module see Chapter 7 To select a different report click on the name of the currently selected report in the Se cted Report drop down list to expand the list and then click on the one you want 34 E Pontis 4 3 Acceptance You are currently logged in as PONTIS Fle Display Rows Window Heb Open Preview a x n Retrieve First A Report Selection Inspection Selected Report jinsp003_inspection_schedule z New Report Click to View Long Comments gt 4 Prior gt Next d Last Filter Sort e INSPO03 INSPECTION SCHEDULE 528 Bridges Describe Report Generate Report Print First Page Prior Page Next Page Last Page Close olx YourState Department of Transportation Bureau of i Inspection Scheduling I
21. that cover specific bridge management activities The Menu Bar The menu bar contains five main items File View Tools Window and Help Available choices under each of these items vary depending on which module you are in and 24 what activity you are performing See the screen reference documentation available in the online help system and in Appendix B for complete information on menu options The most important options are as follows x Use File Close to close the current window Use File Save to save data in the data entry screens to the database Use File Exit to quit Pontis s Use File Print Screen to print an image of the current Pontis screen Use File Print to print or export the contents of the Structure List to a file Use View Retrieve All to retrieve all structures from the database that meet the current selection criteria Use View Reports to select view and print Pontis reports Use the Windows menu to select windows that may be hidden or minimized behind the current window Use the Help Reference menu to view context sensitive reference help for the current screen e Use the Help Tutorial option to see tutorial style help for the current module e Use the Help Glossary option to see a glossary of Pontis terms Use the Help About option to see your Pontis serial number and information on the software build you have installed Click the Syslnfo in the About Pontis window button for detailed informati
22. their version of PONTIS Lite for creating the new inspection cycle SI amp A sheets keeping the previous inspection data unchanged e Within two weeks of the inspection the Consultant will provide the Project Manager an exported PDI file with the revised Date of Inspection SI amp A Item 90 coded In addition all Items required to be revised as stated in the NBIS Scope 16 of Work shall be revised at the time of this submission The exported PDI file shall be emailed to this address pontis submission dot state nj us The Database Administrator will import the revised data into the Department s PONTIS database for the Project Manager s review and acceptance e Within 90 days of the date of inspection an SI amp A PONTIS data PDI file must be emailed to the pontis submission dot state nj us in order to meet the new Federal requirement This submission must be a complete update of all data on the bridge e When the preliminary report is submitted a marked up hard copy of the old SI amp A sheets indicating revisions and a copy of the new inspection SI amp A sheets will be provided by the Consultant Any errors revisions will be noted and the Project Manager will transmit them to the Consultant for correction revision After incorporating the Departments revision a revised PDI file will be resubmitted by the Consultant to the pontis submission dot state nj us for download review and acceptance e When all inspection dat
23. 0022 LOUGH District 3 State Highway Agency State Highway Agency 11 0023 NTO RIVER O District 3 I State Highway Agency State Highway Agency Structure 11 0024 JELL SLOUGH District 3 LI State Highway Agency State Highway Agency Centa 11 0026 UTTE CREEK OVRI District 3 State Highway Agency State Highway Agency Remove 11 0027 E CREEK District 3 State Highway Agency State Highway Agency 11 0028 NN COLUSA CANAL District 3 State Highway Agency State Highway Agency 11 0028 S CREE District 3 State Highway Agency State Highway Agency 11 0031 SACRAMENTO RIVER O District 3 State Highway Agency State Highway Agency 11 0032 BIG BUTTE CREEK OVEI District 3 State Highway Agency State Highway Agency 11 0033 BIG BUTTE CREEK OVEI District 3 State Highway Agency State Highway Agency gt rf Portis43 ASA Sample DB 3 amp N A 08 26 2003 12 48 7 Pontis Desktop Inspection Module Parts of the Desktop The basic elements of the Pontis desktop are the Menu Bar at the top of the screen the Toolbar along the left side of the screen the Status Bar along the bottom and the Structure List The seven control buttons across the top of the Desktop window are considered part of the Structure List Desktop features that are common to several modules are described below Features that are unique to individual modules are described in subsequent chapters
24. 2 02 1 8 1962 IVY LANE CR S6IIVY LANE CR S68 Validate 020004A HACKENSACK RIVER District2 Bergen 02 02 1 97 1908 COURT ST HACICOURT STREET C 0200048 HACKENSACK RIVER District 2 Bergen 02 02 1 98 1900SALEM ST CR 56 SALEM ST CO 56 Check Out O20004C RIVER LINE amp LEONIA At District 2 Bergen 02 02 1 134 1939 MAIN ST C 12 RV MAIN STREET CO Check In 020007A HACKENSACK RIVER District 2 Bergen 02 02 1 22 1897 OLD HOOK RD CCOLD HOOK RD C SEE 020007B DWARS KILL District 2 Bergen 02 02 1 20 1978 SCHRAALENBUR SHCRALENBRG C Create O20007C TENAKILLBROOK Distit 2 Bergen 02 02 1 16 1995 DEMAREST AV DEMAREST AVEN Remme 0200070 TENAKILLBROOK Distict 2 Bergen 02 02 1 12 1997 HIGH ST C RT 10 HIGH ST CR 104 020007F TENAKILLBROOK Distict2 Bergen 02 02 1 18 1969 0LD CLOSTER DCOLD CLOSTER DC Reports O020007G TENAKILLBROOK District2 Bergen 02 02 4 15 1968 HARRINGTON AVHARRINGTON AVC EEZ 020007H TENAKILLBROOK Distit 2 Bergen 02 02 4 15 1973DURIE AV TENADURIE AVENUE O020008 TENAKILLBROOK Distict2 Bergen 02 02 1 15 1987 GRANT AV TEN GRANT AVENUE Limit to J600 0200088 TENAKILLBROOK District 2 Bergen 02 02 1 12 1977 MADISON AVE CIMADISON AVE CF 2 usd 1 lt 21l gt u 020009A_ TENAKILLBROOK District 2 Bergen 02 02 1 10 1900HARDENBURGH HARDENBURGH A 0200011 PASSAIC RIVER District 2 Bergen 02 02 1 90 2002 UNION AV PASEUNION AVENUE 020005 PASSAIC RIVER District 2 Bergen 02 02 1 71 1898 PASSAIC AV PA
25. 4 3 To add a new structure unit click the Create button and then enter information for the new unit Note that only one structure unit may be designated as the default structure unit Any new elements that are created are assigned to this structure unit To modify the default structure unit select the structure unit that you want to be the default from the grid style list at the top of the card and then check the Default Bridge Unit item The default designation is automatically removed from the previous default structure unit 4 To remove a structure unit first make sure that it has not been designated as the default unit If it has you will need to designate another unit as the default Then click the Remove button You will be asked to confirm the deletion 5 Click the Save button to save your changes to the database Entering and Updating Roadway Information When a structure is first created in Pontis a default roadway on the structure is created To edit information for this roadway and create roadways on or under the structure 1 Select the Inventory Roads tab in the Inspection tab cards A Bridge Inspection Mode Edit Type Regular NBI Key FXZV Bridge FDHO01 z Fina 1 Inspections 07713 2001 Metric C English Reports Save 2Nots 3WoRK 4 APPRAISAL SINVENTORY ZSCHEDULE 8 MEDIA a Roadway Name On Under NBI Route Ref Post Kind Highway Create toute O cture Remove Roadway Ide
26. 5 96 amp 97 Items can be found on the Project Plan Module To go to the Project Plan Module you select the Project Plan button on the left side of the Pontis Desktop just as you do for Gateway or Inspection modules Once the Project Plan module opens at the top left of the screen make sure that he Bridges radio button is selected At the top of the screen you will see a bridge list layout which operates exactly like the Pontis desktop To edit the NBI project items for a particular structure you must have that bridge hi lighted in the structure layout window To edit the items you press the NBI Project Info button on the left side of the screen The NBI Project data pop up window will appear When you are done editing the items press save NOTE code whole dollars not thousands i e 50 000 as 50000 not 50 10 Desktop Project Planning Count Find Select Save Select All Just Selected Refresh Bridges SACOM PARE CU ee ef ae Projects i Feature Intersected Dist Cnty Own Maint Sync Lists 0508150 DENNIS CREEK 03 South Cape May 01 NJDOT 01 NJDOT Programs 050815 BRANCH OF DENNIS C 03 South Cape May 01 NJDOT 01 NJDOT Funding 0508152 BRANCH OF DENNIS C 03 South Cape May 01 NJDOT 01 NJDOT NBI Project Info 0508153 EAST CREEK 03 South Cape May 01 NJDOT 01 NJDOT TOES 0508154 WEST CREEK 03 South Cape May 01 NJDOT 0509150 NBI Project Data Bridge 1111111 B Ret a 6 at 06 09 Propos
27. At the top of the FIND STRUCTURE screen you will see different fields that you can search on But before you search press Clear Criteria button Note Make sure ALL buttons next to search boxes read Contains If they do not click on them until they do Any other button will likely result in a failed search Remember Bridge ID is the same thing as our Structure Number If you are looking for structure no 1212150 you enter that number in the Bridge ID box and then press Find Records based on Current Criteria Your Bridge or a list of bridges will appear in the lower window If you want to look at an OLD inspection or modify an EXISTING inspection highlight the bridge you want by clicking on it once then press the OPEN PAST button This can be used to review existing old inspections or to modify an existing inspection that you need to correct data on VERY IMPORTANT THIS BUTTON IS NOT TO BE USED TO CREATE NEW INSPECTIONS IF YOU DO YOU WILL OVERWRITE THE PREVIOUS INSPECTION AND DATA WILL BE LOST CREATING A NEW INSPECTION To create a NEW inspection highlight the bridge and press the OPEN NEW button The NEW Inspection setup mode screen will appear Change the Inspection date to the ACTUAL inspection date for this new inspection All checkmarks the rest of the screen should look as below for most cases Make sure the Duplicate Previous box is checked if you wish to copy the previous inspection cycle data to t
28. Bridge ID text box 15 Select Structures Lx Current NHS Status 1 On the NHS Inspection Due Date on or before 08 12 2001 selection xl Select any of the following Clear Selection Show Only Selected Rows All fv Not Applicable Unknown KOSjMODOC O4 HUMBOLDT O5 TRINIT All Iv NHS Status All 7 S Admin Areas C Within 3 months C Due by 07 12 2001 C Past due only Bridge ID Aaa All v Find Contains Bridge in 24 0051 Click the Count button to see how many structures your criteria will retrieve Help Cancel English Where Count Select Structures Screen 2 When you are finished making your selections click OK The subset will appear on the Structure List 33 If you want to create a subset based on items that are not on the Select Structures screen you can right mouse click on the Structure List and select Filter from the popup menu Instructions on using the Filter menu option are provided above in Section 2 2 2 4 Viewing and Printing Pontis Reports To view and print a Pontis report 1 Tf the Structure List is visible in the module you are in Inspection Gateway or Project Planning and you want your report to be based on a subset of structures either select these structures by hand using mouse clicks combined with lt Ctrl gt or lt Shift gt if necessary or use the Select button to set criteria for the
29. E THAN 3 YEARS OLD 11 0011 E017 WARNING LONGITUDE IS NOT WITHIN THE STATE BOUNDARIES 11 0011 IE115 2 WARNING THE YEAR OF FUTURE ADT IS 17 YEARS FROM INSP DATE 11 0011 RCO4 WARNING ITEM 30 IS MORE THAN 4 YEARS OLD 11 0011 RC21 WARNING ITEM 90 IS MORE THAN 3 YEARS OLD IEO17 WARNING LONGITUDE IS NOT WITHIN THE STATE BOUNDARIES IE115 2 WARNING THE YEAR OF FUTURE ADT IS 17 YEARS FROM INSP DATE 11 0012 RCO4 WARNING ITEM 30 IS MORE THAN 4 YEARS OLD IV Show All Results Hep Print Close Validation Results Screen 3 10 Deleting an Inspection Caution Deleting an inspection permanently removes it from the Pontis database It is strongly advised to make a backup of the database or use to PDI export feature see Section 3 12 to save a record of the inspection prior to performing this operation 1 Check with the system administrator to make sure that you have the necessary privileges to delete an inspection NOTE CURRENTLY YOU DO NOT HAVE PRIVILIDGES TO DELETE AN INSPECTION IF YOU IDENTIFY AN INPECTION FOR DELETION CONTACT YOUR PROJECT MANAGER FOR THE PROPER PROCEDURE 2 Get into the Pontis Inspection module 3 Use the Find button OR double click on the structure in the structure list OR single 62 click on the structure and then click on the Open Past button to open the Inspection tab cards for the structure 4 If more than one inspection exists for the structure use the Inspections selection list at the top of your s
30. Gateway modules If you want to use field computers for inspections instructions are provided in Section 3 13 Procedures for entering the inspection information into either the Pontis master database or into the Pontis database on the field computer are provided in this section Creating a New Inspection Note When a new structure is added into Pontis the program automatically creates an initial inspection Thus the process of creating a new inspection outlined below can be skipped for the first inspection for a structure However be sure to enter information for this initial inspection Ll On the Inspection desktop select the structure for the new inspection from the desktop Structure List 2 If you want the new inspection to be created with the same information as the last 51 inspection select the Duplicate checkbox If you want the new inspection to be blank with elements initialized to the best condition state de select the Duplicate checkbox 3 If the new inspection is an element level inspection select the Element checkbox Otherwise make sure this box is empty 4 Click the New button The New Inspection Setup screen will appear Enter the date that the new inspection was done the name of the Inspector and the primary type for the inspection Check off the specific types of inspections to be done Note that all of this information can be modified later However if you will be entering element inspection data be
31. Import button The Import Data window will appear Select Pontis Data Interchange File PDI from the Import What list Use the Browse button to navigate to the path and file name for the Pontis 4 PDI file you wish to import Click Import You will be prompted to confirm the name of the file to import Click Yes 7 You will be prompted to confirm that you wish to continue with the import Click OK 8 Atthe end of the import you will be informed whether the import succeeded or not Click OK as needed once you have read the message s Then click on the Cancel button to exit the Import Data window 9 Verify that the data was imported as expected Return to the INSPECTION Screen and you should see a list of the structures for your project pog nm FINDING A STRUCTURE At the top of the Inspection page you will see a button called Find Click on that button COMETE eer ey es arene eerie E NC PEIUS ERA I Bridge ID Contains I Feature Intersected Contains I Structure Name Contains I Route Contains I Facility Carried Contains I KM Post Between f 2i and o Structures Found Retrieval complete Os r j Bridge ID Feature Intersected Dist Cnty Own Maint Area Meters _ j 0704150 PASSAIC R NJ TPIK CO District2 Essex 01 01 1 1 094 F j 0901150 PASSAIC HACKENSZ District 2 Hudson 01 01 1 4 542 F j 7 7 Ji gt I Open Mew Open Past Help Cancel English Where Count
32. NJDOT Pontis Lite Users Manual NJDOT 2006 Verl 1 007 Pages 16 amp 17 Revision marked in red Table of Contents Getting to Know Pontis ccceeee cece es 3 Peni PONS 06 siecle os fee eta 3 Importing Data into Pontis suusss 4 Finding a Str etute oii c ta Eee her e Re 5 Creating a NEW Inspection 06 6 Common Problems to Avoid and Helpful Hints 9 Exporting Data from Pontis 12 Printing SI amp A Reports suuesess 15 Pontis SI amp A Workflow for Consultant Inspection CONAC AE ET 16 Pontis Software Support ccc cece eee 17 Appendix A NBI State Items Locator 18 Appendix B System Basics 2 Appendix C Inventory and Inspection Data Manace mentore uenientem a e ee bt 37 Pontis Lite Users Manual GETTING TO KNOW PONTIS It is essential that you familiarize yourself with Pontis before you start utilizing this program Time invested here will save you much time and frustration To familiarize yourself with the program see Appendix A which is a list indicating the locations of all the NBI and NJDOT Items on the Pontis input screens Also read Appendix B SYSTEM BASICS and Appendix C INVENTORY AND INSPECTION DATA MANAGEMENT Not everything in these chapters will apply to creating and updating inspections however it will form a good basis of knowledge for using Pontis OPENING PO
33. NTIS Double click on your desktop icon to open Pontis 4 3 1 Pontis 4 3 Program Login with Username and Password For Consultants Username and Password are supplied by NJDOT Make sure Database is Pontis NJDOT Agency DB Login to Pontis Database NJDOT Pontis Database Default structure list Default project list Cancel Help Edit List The Inspection Module screen will come up Wait while it loads bottom left corner of screen will read Ready See screen below Pontis 4 3 You are currently logged in as PONTIS es ele x File View Tools Window Help Desktop Inspection j specion Layout Count Find Select Save Select All Just Selected Rows 1to31o0f591 Layout Default Structure Layout E New Bridge ID Feature Intersected Em SE Maint Area FEES Built Structure Rae En ED EAM cosa E ROO ee RU TS RICSIDE AV CIfBROOKS F Element 0200018 HO HO KUS BROOK IE 2 ET 02 E 9 1900BRKSIDE n O20001C RAMSEY BROOK District 2 Bergen 02 02 1 8 1913W CRESCENT AVW CRESC AVE CF Translate 020001D HO HO KUS BROOK District 2 Bergen 02 02 1 10 1927 WEST CRES AVEWEST CRESCENT SURE O20003A HIRSCHFIELD BROOK District 2 Bergen 02 02 1 12 1996N PROSPECT AVNORTH PROSPEC Demre 0200038 METZLERS BROOK District 2 Bergen 0
34. PASSAIC AVE CF 0200016 PASSAIC RIVER District 2 Bergen 02 02 1 93 1908MONROE ST P MONROE STREET 0200017 PASSAIC RIVER District 2 Bergen 02 02 1 120 1989 OUTWATER LANEOUTWATER LANE 0200018 PASSAIC RIVER District 2 Bergen 02 02 1 80 1904 MORLOT AV PAMORLOT AVENUE O20010A HIRSHFELD BROOK District 2 Bergen 02 02 1 12 1978W MADISON AV W MADISON AV C 0200108 HIRSCHFELD BROOK District 2 Bergen 02 02 1 13 1980 LAFAYETTE AV LAFAYETTE AVEN 020011A FLEISCHER BROOK District 2 Bergen 02 02 1 9 1975KIPP AV FLEISCKIPP AVENUE 0200118 FLEISCHER BROOK District 2 Bergen 02 02 1 9 1979 MARTHA AV FLEMARTHA AVENUE 020012A CARLTON HILL SPUR Distrit 2 Bergen 02 02 1 28 1993 MONTROSS AVE MONTROSS AVEN 020015A OVERPECK CREEK District 2 Bergen 02 02 1 11 1951 NORTH DEAN C NORTH DEAN STR 0200158 FLATROCKBROOK _District2 Bergen 02 02 4 10 1976BRD AV FLAT R BROAD AVENUE L 4 gt Ready PenisNiDOTAgenyDB ponis 9 wa 1179 2003 PMstart c D Foon Paint I Pontis 4 3 You are cu IR NO TECUM SS SEC 1027 an On your initial use of Pontis your database is empty Therefore no structures will show on your inspection screen To get started you will have to import the initial bridges for your project utilizing the GATEWAY screen from the drop down menu at the top left of your screen IMPORTING DATA INTO PONTIS To Import a Pontis Data Interchange PDI File Get into Pontis and select the Gateway module Click the
35. a has been coded for the project final PDI files for all bridges in the project shall be submitted to the pontis submission dot state nj us for download review and acceptance Any questions regarding coding etc should be directed to the Project Manager PONTIS SOFTWARE SUPPORT DO NOT contact AASHTO AASHTOware or Cambridge Systematics for software support No one is authorized to contact them directly except the NJDOT Each consultant shall designate one 1 person as the point of contact for software related issues That person and that person only is to act as the liaison for any software related questions That person s name phone number and e mail address is to be provided to the Project Manager For software related issues errors only contact either of the following Marty Tobin 609 530 2562 Marty tobin dot state nj us Gaurang Patel 609 530 2444 Guarangkumar Patel Q dot state nj us 17 APPENDIX A NBI Items Locator Left Tabs Top and Left Tabs Item No Top and Left Tabs 1 5 1 41 4 1 81 unused 2 5 1 42 5 1 82 unused 3 5 43 5 42 83 unused 4 5 1 44 542 84 unused 5 5 3 45 5 42 85 unused 6 5 1 45 3 46 5 2 86 unused 7 5 1 47 5 3 87 unused 8 5 1 48 5 22 88 unused 9 5 1 49 5 2 89 unused 10 5 3 50 5 2 90 7 11 5 3 51 5 3 91 7 12 5 3 52 5 2 92 7 13 5 3 53
36. art in the module that was active when Pontis was last shut down The name of the currently selected module 23 will appear in the main window title e g Desktop Inspection The module name and its icon will also appear in the upper left corner of the main window To switch to a different Pontis module click on the down atrow next to the name of the current module to make the module selection list active and then click on the module you would like to work with Pi Pontis 4 3 Acceptance You are currently logged in as PONTIS File View Tools Window Help Desktop Inspection y Inspection d Layout Count Find Select Save Select All Just Selected New Bridge ID Feature Intersected Dist Cnty Own 11 0009 GLENN State Hic r H gency fe Duplicate 11 0011 WALKER CREEK District 3 11 GLENN State Highway Agency State Highway Agency Iv Element QUINT C istri i Open Past 11 0012 QUIN ns District 3 11 GLENN State Highway Agency State Highway Agency 11 0013 BRUSH CANAL District 3 State Highway Agency State Highway Agency Translate NTO R 11 0017 MER District 3 State Highway Agency State Highway Agency SufRate 11 0018 State Highway Agency State Highway Agency Validate 11 0019 NTO 1 State Highway Agency State Highway Agency Transfer Data 11 0020 CRAMENTO JNN State Highway Agency State Highway Agency Check Out 11 0021 NTO RIVER State Highway Agency State Highway Agency Check In 11
37. ase create layouts for the card in Infomaker and set the necessary configuration options to make the card active The Technical Manual provides detailed instructions on setting up custom forms in Pontis Updating Inventory Appraisal and Schedule Information As part of entering new inspection data it is good practice to review and update information on the Inventory Appraisal and Schedule cards Instructions for the Inventory and Appraisal cards ate provided in Section 3 3 Instructions on updating schedule information are provided in Section 3 4 3 6 Using Paper Forms for Inspection Data Entry You may choose to print out the SI amp A sheet for the previous inspection and mark up any changes in the field 3 7 Calculating NBI Ratings from Element Conditions NOTE THIS FEATURE IS NOT TO BE USED TO CALCULATE NBI RATINGS FROM ELEMENT CONDITIONS FOR NJ BRIDGES HOWEVER THIS CAN BE USED AS A QUALITY ASSURANCE CHECK BY THE INSPECTOR NBI condition ratings deck superstructure substructure culvert can be automatically calculated from element inspection data using the NBI Translator which is based on code developed for and maintained by the FHWA See the Technical Manual tor more information 1 If you are in the Inspection tab cards you can calculate NBI ratings for the current structure by clicking on the NBI Translator button on the Condition card 2 You can also calculate ratings fot several structures at once from the Inspection
38. aying a bare concrete deck would change its element ID or the result of an error in the previous inspection information If there are errors in the previous inspection information you should select the first inspection that includes the error and modify the element information there The changes will be propagated to all of the later inspections If there was an actual physical change in the structure since the last inspection make the modifications on the current inspection Past inspections will not be affected by the change When an element is deleted from an inspection any work candidates that were previously 52 created on the Work card based on that element will still exist These should be modified or deleted See the section below on Entering Inspector Work Candidates In addition projects may have been created based on the old elements These should be reviewed modified or deleted as well See Chapter 6 for information on reviewing and modifying projects f Select the Condition card and check that the system is in edit mode If the Edit Status Block on the bottom of the screen says EDIT OFF click the block to toggle to EDIT ON 2 If you do not see any element information or buttons for creating editing or removing elements this means that the inspection you are editing was not designated as an Element inspection Select the Schedule card and select the Element checkbox under Types of Inspections Perform
39. be placed as you drag it around 3 To save your current column positions to the current Structure List layout right mouse click on the Structure List select Customize Column Positions from the popup menu and then select Save Column Positions As Default This customization is stored on your personal computer and will not effect users on other machines To revert to the default column order select Restore Default Column Positions from the Customize Column Positions submenu To revert to the original column order prior to customization select Restore Original Column Positions To hide a column 1 Right mouse click on the column you wish to hide but not in the headings row select Customize Column Positions from the popup menu and then select Hide Column from the submenu Zs To save the current Structure List layout to maintain the hidden column s select Save Column Positions As Default To show the columns select Restore Default Column Positions from the Customize Column Positions submenu b To un hide a column 1 If you have saved the column positions as the default since you hid the column you must select Restore Original Column Positions from the Customize Column Positions submenu Otherwise you can select Restore Default Column Positions 31 2 3 Finding and Selecting Structures Most agencies have inventories with thousands of structures This section covers ways of narrowing down the list of structures to work wi
40. cards are opened the most recent inspection is shown by default The number next to this list e g 2 Inspections indicates how many inspections are in the database for the current structure Selecting Measurement Units There are radio buttons for selection of English or metric measurement units at the top of the screen to the right of the Inspections selection list Pontis stores data in metric units but you can enter or view information in English units by selecting the English radio button NOTE For NJ make sure the English radio button is ALWAYS chosen Finding NBI and Other Information on the Tab Cards Different cards and their contents ate as follows 1 Condition This card shows both NBI and element condition information for the inspection date indicated in the Inspections selection list at the top of the screen NBI condition ratings are shown for the structure at the top of the card followed by element level condition information You can add and remove elements and enter condition information from this card You can also calculate the sufficiency and NBI ratings and 41 perform data validation See Sections 3 7 3 8 and 3 9 2 Notes This card contains free form notes about the structure and about findings of the current inspection click on pencil icon to write notes s 3 Work This card consists of a list of work candidates identified by the inspector and a record detail for the work candidate se
41. creen to select the date of the inspection you wish to delete The inspection information will be displayed 5 Check that the system is in edit mode If the edit status block on the bottom of the screen says EDIT OFF click the block to toggle to EDIT ON 6 From the menu bar at the top of your screen select Tools Delete Inspection If this option is grayed out either you do not have permission to delete inspections or the edit status block is showing EDIT OFF a A confirmation message will appear at the bottom of screen Click Yes to complete the deletion All data associated with the inspection will be deleted permanently 3 11 Deleting a Structure Caution Deleting a structure permanently removes it from the Pontis database It also causes all of the information associated with the structure including inspections projects scenario results etc to be removed from the system Therefore it should only be done with extreme care by someone who fully understands the impacts on all aspects of the system It is strongly advised to make a backup of the database or use to PDI export feature see Section 3 12 to save a record of the data prior to performing this operation 1 Check with the system administrator to make sure that you have the necessary privileges to delete a structure NOTE CURRENTLY YOU DO NOT HAVE PRIVILIDGES TO DELETE A STRUCTURE IF YOU IDENTIFY AN STRUCTURE FOR DELETION CONTACT YOUR PROJECT MANAGER FOR
42. cture from the database 11 EXPORTING DATA FROM PONTIS You can export a PDI Pontis Data Interchange file for one or many structures It is preferable to send several at a time To open the GATEWAY module click once on the black down arrow next to INSPECTION at the top left of your Inspection desktop screen Pontis 4 3 You are currently logged in as PONTIS File View Tools Window Help g Count Find Select Save Gel Feature Intersected Dist Cnty N BRANCH NEWTON C District 4 Camden ABSECON CREEK District 4 Atlantic ROUTE 9 District 4 Atlantic DOUGHTYS CREEK District 4 Atlantic New Iv Duplicate M Element Translate TTT 0102151 NACOTE CREEK District 4 Atlantic _SuiRete_ 0103150 PENROSE CANAL District4 Atlantic Validate 0103151 VENICE LAGOON District 4 Atlantic The Module buttons will appear and you can choose GATEWAY File View Tools Window Help Layout Count Find Select S Rows 1 to 26 of 7738 Layout Default Structure La Bridge ID Feature Intersected ii 004A006 N BRANCH NEWTON C 0101150 ABSECON CREEK Distric 0101151 ROUTE 9 Distric 0102150 DOUGHTYS CREEK _Distric 0102151 NACOTE CREEK _Distric D103150 PENROSE CANAL Distric 0103151 VENICE LAGOON Distric 01 BEACH THOROFARE Distric 0103153 DUCK THOROFARE Distric 0103154 NEWFOUND THORCFA Distric 0103155 JONATHAN S THOROFA Distric 0103157 WEAVERS DITCH Distric 3 Pr
43. d Set a Priority for your work candidate This appears on the standard Pontis report plan002_projects_candidates which shows work candidates and scheduled projects for a set of selected structures e The Date Recommended will by default be set to the inspection date You can modify this if you wish f Enter the Target Year for the work this is the year that you recommend the work be completed g For Work Assignment select whether the work is likely to be done by contractor or inhouse agency forces h Select a Status for the work candidate This item can be used for management of the work candidate review process i Enter the Estimated Cost fot the work candidate j Enter free form notes about the work candidate click on the pencil icon to expand the Notes field k Choose File Save from the menu or click the Save button to save your entries Entering Agency Information NOTE This is where you will find all NJ inspection data items DO NOT modify any data on the Structure Unit tab at this location If your agency has added a customized inspection information table and form containing special data elements that are not in the standard Pontis database select the Agency card and enter the required information This card can contain additional information about bridges structure units roadways and inspections To use the Agency card your system 58 administrator must create the new data items in the Pontis datab
44. dge ID to select each row you want for export NOTE We are NOT using the check in check out buttons at this time Use EXPORT only Once you have selected the bridges for export the screen will look something like below 13 Pontis 4 3 You are currently logged in as PONTIS Desktop Data Gateway EN l8 xj File View Tools Window Help rw Gateway Layout Count Find Select Save Select All Just Selected Rows 1 to 28 of 7460 Layout Default Structure Layout EN Bridge ID Feature Intersected Dist Cnty Own Maint Area Meters Built Structure Name 020080C CSX District 2 Bergen 02 02 1 60 1980 CEDAR LANE Een 0200614 TENAKILL BROOK District2 Bergen 02 02 1 8 1955 COLUMBUS DRI Import 0200634 SADDLE RIVER District 2 Bergen 02 02 4 6 19460LD STONE CHL 020063B PINE BROOK District 2 Bergen 02 02 4 0 1978E SADDLE RVR Check Out 020063C WEST BRANCH SADDL District 2 Bergen 02 02 1 7 19200LD STONE CHL GENTE 020063D SADDLE RIVER District2 Bergen 02 02 4 1974LAKI ESTC RT2Y BH PLEASANT BROOK ae a RN Override 020064A HO HO KUS BROOK District 2 Bergen 02 22 1999 WYCKOFF AVEI 0200648 HO HO KUS BROOK District 2 Bergen 02 02 1 27 1997 HOPPER AV H 020064C HO HO KUS BROOK District2 Bergen 02 02 1 6 1995 PROSPECT ST 0200664 MUSQUAPSINK BROOK District 2 Bergen 02 2 1973PASCACK RD I EE a GNU ER RN EIE SESE MUSQUAPSINK BROOt District 2 a
45. e by selecting Route on Structure from the Position Prefix 5a Item but you can have an unlimited number of UNDER records To designate a roadway as the ON roadway first make sure that an ON roadway does 45 not already exist if so remove it or designate it as an under route To exclude the roadway from NBI reporting de select the NBI Roadway item There are five free form fields at the bottom that can be used to store additional items about the roadway 3 To add a new roadway click the Create button and then enter information for the roadway If a roadway ON the structure already exists you will need to designate the new roadway as a roadway UNDER the structure 4 To remove a roadway first make sure that it has not been designated as the ON route If it has you will need to designate another roadway as the ON route Then click the Remove button You will be asked to confirm the deletion 5 Click the Save button to save your changes to the database Entering and Updating NBI and Appraisal Information Enter the most up to date NBI items for the structure on the Condition Inventory Appraisal and Schedule tab cards Appendix B provides a guide to the location of the various NBI items Creating Elements for the Structure You will need to identify the elements that are present on each structure unit that you have set up See the Element Specifications card in the Configuration module for element descriptions
46. e PDI file a checksum file will be created with same name and an extension of SUM This checksum can be used to ensure the file was transmitted accurately from source to destination 3 13 Check In Check Out Procedures for Field Inspections In order to support the field inspection process Pontis allows a set of structures to be checkedout to an export file This file can then be loaded onto a field computer running Pontis Lite ot another inspection program which can import and export Pontis Data Interchange PDT files After inspection data is entered on the field computer a PDI file is exported from the field computer database The structures are checked back into the master database When structures are checked out records are written to the check in check out 65 control table recording the bridge ID brkey the date and the ID of the user doing the check out If data are changed in the master database for the structures that were checked out a record is written to an exceptions table Pontis will not check in data for those structures unless the person performing the check in specifically reviews and overrides the exception 1 Create a check out PDI file containing data on the structures you wish to inspect in the field To do this click on the Check Out button on the Inspection or Gateway desktop Then follow the procedures for exporting data to a PDI file in Section 3 12 Exporting or Checking Out PDI Files 2 Install Pon
47. e measurement units for each element When elements are first set up in Pontis the total quantity of the structure must be supplied Environments The deterioration of a structure is partially determined by its environment and operating 39 practices e g weather conditions or use of road salt To capture these effects four standard environmental classifications have been defined Benign No environmental conditions affecting deterioration Low Environmental conditions create no adverse impacts or are mitigated by past non maintenance actions or highly effective protective systems Moderate Typical level of environmental influence on deterioration Severe Environmental factors contribute to rapid deterioration Protective systems are not in place or are ineffective Each element on a structure can belong to one or more of these environment classifications While the full quantity of an element on a structure is typically in a single environment there may be cases where an element should be split into more than one environment for example if one portion of a structure is subject to salt spray If an element is in more than one environment the total quantity of the element in each environment must be determined Condition Measurement During a Pontis inspection each combination of structure unit element and environment is assigned one of up to five condition states A condition state categorizes the natu
48. ead of metric units insp008 insp report english is the same report as insp002 inspect report metric but with English units instead of metric units insp009 network elem sum english is the same report as insp006 network element summary but with English units instead of metric insp010 bridge condition summary shows the facility carried last inspection date SD FO status sufficiency rating and NBI condition ratings for deck superstructute substructure culvert and channel In addition the Tabcard Inspection Report is a special report which sends images of all of the Inspection tab card screens directly to the printer This report is not available from the Report Viewer To print this report 1 1 Make sure your printer is on and ready 2 2 Select a structure on the list with the mouse 3 3 Click on the Reports button 4 4 Click on the Run Tabcard Inspection Report button This report will be automatically sent to the printer 68 PontisLiteManual_v1 lcopy 69 of 69
49. ed Select the structure without changing the selection of any existing structures 4 lt Ctrl gt click a structure on the list 5 Inspection module only Opens the Inspection tab cards for that structure Double click a structure for data review and modification Sort structures by the value of that column If you click again the sort will Click a column name toggle 27 between ascending and descending order PT on the border Change column widths between two columns and drag Select from a list of alternative layouts for the structure list by clicking on the Click Layout down arrow beside the drop down list that is displayed and selecting the desired layout Then click again on Layout to toggle the drop down list off and redisplay the other control buttons Click Count oe a message box with the total number of structures on the structure Locate a structure based on its ID name facility carried feature Click Find intersected and or route km post by setting criteria within the Find Structure window See Finding a Structure below for more detailed instructions Restrict the structure list to a selected group of structures based on Click Select structure location route system ownership inspection schedule status or ID by setting criteria within the Select Structures window See Looking at a Subset of Structures below for more detailed instructions Click Save Save your current structure list layo
50. ed Click the Save button Select the Condition card again and you should see the element related buttons and whatever elements were set up on the previous element inspection 3 To change the quantity of an element on the structure edit the quantity directly on the Condition card You will be asked to confirm that you want to change this quantity for this and any later inspections 4 To change the structure unit or environment for an element click on the Edit Element button and make the changes on the Edit Element Detail screen Click OK You will be asked confirm that you want these changes to be made for this and any later inspections 5 To replace an element on the structure you will need to add a new element using the Create Element button and then delete the old one using the Remove Element button When you remove an element you will need to confirm that you want to remove the element from this and any existing later inspections You will also be given the option of removing any work recommendations and project work items for the element Entering Condition Information and Inspector Notes If you are entering information for an element inspection you will need to enter information on quantities by condition state for each element on the condition card You may then also enter NBI condition ratings directly at the top of the card If you are entering information for another type of inspection you should not see any element in
51. ed Work 75A 34 Widen w Deck Rehab etrieve g 4 C Replace Bridge Work To Be Done By 75B _ Unknown NBI Limit tof OG TPWPATA at 0609 2 Improvement Length 78 1122 999 f Desktop C Replace Bridge Improvement Cost in 94 145000 Three panels Roadway Improvement Cost in 95 62000 Explorer Total Cost in 96 150000 C Bridge List 2 Cannas Year of Estimate 97 poos Reports Help Close e Do Not Modify data on Agency Structure Unit Tab e Pontis Database Place holders Unfortunately the Pontis database does not tolerate blanks for many items Therefore in many cases you will see a 1 or 2 or for dates a 01 01 1901 as place holders DO NOT blank these out as they will cause problems during import or export of data Only change them to valid values as needed THIS IS VERY IMPORTANT e Never change a bridge s structure number If a bridges structure number changes due to changes in ownership etc Notify the NJDOT Project Manager and he will get it changed through the NJDOT Pontis Database Administrator DBA e DO NOT use the CREATE button on the Inspection Desktop If a new structure is to be created notify the Project Manager and the NJDOT Pontis DBA will create the new structure and provide you with a PDI to add it to your database e Deleting a Structure If a structure is to be deleted notify the Project Manager and the NJDOT Pontis DBA will delete the stru
52. een different Pontis databases 1 Get into the Gateway module 2 If you want your PDI file to contain data for a subset of structures set a filter by clicking on the Select button above the structure list Then click on the Export or Check Out button Alternatively use the Find button to manually select a set of structures and click on the Export or Check Out button within the Find window to export these structures 3 The Export Data or Check Out Data window will appear Select Pontis Data Interchange File from the Export What selection list 4 Enter the name of the output file you wish to produce Use the Browse button to navigate to the desired location for the output file m Select what data are to be included in the PDI file Options are to export bridge data only use this option for field inspections non bridge data all data data from a single selected table data from a custom list of tables scenario summary data or scenario detail data If you wish to use the custom list of tables option use a text editor to enter the names of tables to be included in the file CUSTOM TXT which is located in your pont_home directory as specified in your PONTIS40 INI file See the Technical Manual for more information 6 Select which structures to include in the PDI file If you have set a filter condition you will want to select the All Bridges Meeting Filter Criteria option T Click Export or Check Out In addition to th
53. en To enter notes 1 Pontis is designed to store notes about the bridge as a whole about each structure unit and roadway on under the bridge about the overall inspection and about each element inspected The notes for the bridge structure unit and roadways are part of the inventory and do not change when you switch inspections or enter a new inspection Notes about the inspection and the elements change with each inspection Notes about the bridge and the overall inspection can be entered on Notes card Notes about structure units and roadways are entered on the Inventory card structure unit and roadway sub tabs To enter notes about a particular element select the Condition card click on the element and then click on the pencil icon next to the E ement Condition label at the bottom of the screen 2 When you have finished your edits choose File Save or click the Save button to commit your changes to the database Entering Inspector Work Candidates NOTE THIS FEATURE CURENTLY NOT BEING USED DO NOT ENTER WORK CANDIDATES AT THIS TIME Inspector work candidates may be entered on the Work tab card as part of the inspection data entry process These work candidates are used in the Project Planning module Their impacts on bridge and element conditions can be simulated and they can be used to create projects All information entered about a work candidate is carried over if it is selected to become part of a project If a work candida
54. formation on the Condition card Note that all information for special inspections can be recorded on the Notes and Schedule cards To entet condition ratings 1 Select the Condition card and check that the system is in edit mode If the Edit Status Block on the bottom of the screen says EDIT OFF click the block to toggle to EDIT ON 53 Zi For element inspections only If you want to enter the percent of each element in the different condition states click on the Percent radio button on the left side of the screen If you want to enter the actual quantity in each condition state click on the Quantity radio button If you are entering quantities select either English or metric units from the radio buttons at the top of the screen 3 For element inspections only Fill in the percent or quantity of each element in condition states 2 5 The remaining percent or quantity will automatically be put into condition state 1 If your enter quantities or percentages which exceed the total quantity of the element or 100 percent a message will be displayed and you will need to modify your entries before moving to a new element For elements which have the Inspect as Each option selected on the Element Specifications card in the Configuration module you must enter 100 percent in a single condition state By default all deck elements are designated as Inspect as Each 4 Enter NBI condition ratings at the top of the scre
55. g with its seven control buttons across the top allows you to e Browse through the different structures in the inventory Define a subset of structutes to wotk with Find a particular structure and Select structures for various operations available from the Toolbar e g editing exporting data calculating sufficiency ratings etc When Pontis is first installed the default Structure List is shown This list shows all structures sorted by Bridge ID and includes basic information about each structure including Bridge ID feature intersected district county owner maintenance responsibility area length in metets year built structure name and facility carried Alternative layouts for the Structure List can be defined and made available for selection These layouts can include a different set of data items different fonts a different sort order and a filter criteria e g restrict list to structures in a single district Several example layouts are included with the Pontis product See Chapter 3 of the Pontis Technical Manual for information on how to create new layouts The following table summarizes how to use the various controls for the Structure List om emm o Click z on a structure Select the structure and de select all other structures Nx lt Shift gt click a structure Select the structure and any structures between it and the closest selected structure above it or below if no structures above were select
56. hat the Inventory and Appraisal cards have side tabs as well 5 Check that the system is in edit mode If the Edit Status Block at the bottom of the screen says EDIT OFF click the block to toggle to EDIT ON Then fields that can be edited will change color from gray to white 6 Make your desired changes and then either select File Save or click the Save button to save them It is recommended that you save often Ti To return to the desktop select File Close Items 75 76 and 94 97 pertain to project information for the structure and are therefore located in the Project Planning module instead of in the Inspection tab cards Caution Important Note on Adding New Inspections vs Editing Old Inspections When you double click on a structure in the Structure List or select it and click Open Past you will be viewing and changing information for a previous or existing inspection If you want to create and add information on a new inspection select the structure and click the New button on the desktop For information about adding inspections see Section 3 5 3 3 Adding a New Structure 43 Creating a New Structure A NEW STRUCTURE CAN ONLY BE CREATED BY THE NJDOT DATABASE ADMINISTRATOR DO NOT CREATE ANY NEW STRUCTURES YOURSELF If a new structure is required to be created contact NJDOT Entering and Updating Structure Unit Information NOTE FOR NEW JERSEY YOU ARE NOT TO CHANGE STRUCTURE UNIT DATA The default value
57. he Structure List Note that any filter that you define here will be applied on top of the current selection criteria that have been set via the Select Structures screen 1 For each item you d like to include in your filter condition select an option from the Relation column and enter or select filter values 29 To see and select from a list of possible values for the item the database either right click on the row or left click on the row and select the Filter Values button This brings up a window with a list of the different values that are present for the current Structure List You can select one or more of these values for your filter criteria To select multiple values select the Multiple Selection option To filter based on whether values are NULL enter IsNull in the value column 2 If you are filtering based on more than one criteria select an option from the And Or column AND if you want all of the filter criteria to be met OR if you want at least one of the criteria to be met oy If you would like only the structures that are currently selected on the list to be included click the Selected option If you would like the structures that are currently selected on the list to be excluded click the UNSelected option 4 Click the Apply Filter button to apply the filter and close the window 5 To eliminate the filter click on the Retrieve Icon or re open the filter window and click Cancel SPLIT This
58. his current inspection K RIVER VISIICL Z pergen Uz uz New Inspection Setup Mode New Duplicate Type Regular NBI E x X Current Inspection Inspection Date I 1 19 2003 Inspector ggpantis r Primary Type Regular NBI z Inspection Types Performed NBI M Element M Fracture Critical 7 Underwater 7 Other Special Iv Duplicate Previous Help Cancel m Inspection date should be the date of actual inspection NBI 90 For Inspection Types Performed you should only check off the boxes for Fracture Critical Underwater and Other Special if they were performed on the SAME date as the NBI Inspection If all is well press OK button The verify Inspection Schedule Screen will popup The top half of this screen Summary and Types of Inspections Performed are relevant to the Inspection Date in the Summary which is the current Item 90 The lower half Schedule 1s for Fracture Critical Underwater and Other Special inspections performed on other dates i e previous and future schedules Make revisions as required Remember the date 01 01 1901 is really a place holder and not an actual date and should be treated as a blank and ignored E Verify Inspection Schedule Regular NBI p pontis 1 v Help Cancel Press OK The new inspection tabs will now come up for you bringing in the data from the previous inspection to edit as needed Pontis 4 3 You are cu
59. idges that have been loaded into the Structure List The number of bridges that have been loaded appears on the top of the structure list For example Rows 1 18 of 528 indicates that 528 bridges have been loaded and the first 18 are currently visible on the list All Bridges Meeting Filter Criteria include bridges which meet the current criteria as specified in the Select Structures screen All Bridges in Database include all bridges Bridges Specified by Report Definition include bridges meeting criteria specified in the later report Specify Retrieval Criteria screen This option ignores any selections or filters on the Structure List 35 8 For many reports the Specify Retrieval Criteria screen will appear For example summaries of element condition insp005 and insp009 allow you to select which elements to include reports listing projects or work candidates allow you to specify project ID s year s in which the work is scheduled status etc You may enter one or more criteria for each column Multiple criteria for a single column are joined by a logical OR Criteria for different columns are joined by a logical AND You can leave this screen blank to retrieve all recotds Click OK to apply your criteria and close the screen 9 When your report appears you can use the First Page Prior Page Next Page and Last Page buttons or their shortcut keys to scroll through the different pages Or you
60. ime Block Block i Block Block Ready Pontis43 ASA Sample DB S N A 06 26 2003 1250 The system status block which shows various messages generated by Pontis When the system is waiting for you to do something this block will say Ready When the system is busy this block will contain an indication of what is being done If you click once on this block the Message History List will be displayed This list shows the latest messages that were displayed in the system status block The database status block which indicates which database you are using For example if you are using the sample database this block will say Pontis 40 ASA Sample DB If you click this block the Login to Pontis window will appear allowing you to login to a different Pontis database without quitting the system The edit status block which will say N A for Not Applicable on the main desktop 26 This block is used when Pontis data entry screens are active and allows you to toggle between Edit On and Edit Off modes to allow disallow data edits The date time block which indicates the current system date and time This can be turned off by de selecting the Date and Time option on the View menu You can also toggle among different date time formats by clicking on this block The Structure List The Structure List is available in the Inspection Gateway and Project Planning modules The Structure List alon
61. into the Limit To field underneath the Retrieve Icon all structures are retrieved if the limit is set to 0 The set of five buttons directly below the Limit To field is called the scroller 25 widget These buttons operate as follows when you click on them with the left mouse button Display info about the number of rows in the Structure List Il lt Scroll to the first line in the list of data set the current row to that first line lt Scroll up a page gt Scroll down a page l Scroll to the last line in the list of data Two of these keys can also be used to control the amount of zoom when you hold the lt Alt gt Ctrl Alt or Shift Alt key s down and click with the right mouse button l lt Zoom smaller the default is 5 smaller gt Zoom larger The amount of zoom done by the lt and gt keys is modified as follows If you hold down both the control lt Ctrl gt and lt Alt gt keys while right mouse clicking one of the zoom buttons then the zoom amount is reduced by half e g 2 5 instead of 5 This gives you finer control over the zoom amount Still finer control is provided if you hold down both the lt Shift gt and lt Alt gt keys in that case the zoom changes just one percent This lets you size the display precisely The Status Bar The Status Bar across the bottom of the screen includes from left to right System Status Database Status Edit Status Date T
62. itials plus the month and year etc 56 b If the structure has more than one structure unit you can either specify the structure unit on which the work is recommended or you can select All Units from the Structure Unit dropdown list c Select the Acton you want to recommend from the dropdown list This list will include the action types that have been defined for the selected element in any condition state on the Element Specifications card in the Configuration module d Set a Priority for your work candidate This appears on the standard Pontis report plan002_projects_candidates which shows work candidates and scheduled projects for a set of selected structures e The Date Recommended will by default be set to the inspection date You can modify this if you wish f Enter the Target Year for the work this is the year that you recommend the work be completed g For Work Assignment select whether the work is likely to be done by contractor or inhouse agency forces h Select a Status for the work candidate This item can be used for management of the work candidate review process i Enter the quantity of the element needing work The Estimate button sets the Estimated Quantity to the total quantity for the element in all environments in the selected structure units s as recorded on the Condition card For example if a bridge had a 3 000 SF deck with 1000 SF in structure unit 0 and 2000 SF in structure unit 1 a
63. lected from the list Note that all work candidates for a structure are displayed on this card from the both the current and all previous inspections Wotk candidates that are added here may be viewed in the Project Planning module and used to create projects You may use the Show Projects button to display projects that are associated with the work candidate 4 Appraisal This card has two tab cards of information The first 1 Other Ratings shows NBI structure appraisal information including the sufficiency rating clearances and navigation data The second 2 Load Ratings shows operating and inventory ratings and the posting status of the structure 5 Inventory This card has five tab cards of information 1 ID Admin contains structure identification location age and service and management information 2 Design has information on the structural and geometric characteristics of the deck and spans 3 Roads has data on roadways on or under the structure including traffic clearance and classification data 4 Structure Units contains descriptive information about structure units 5 Classification has miscellaneous administrative and descriptive classificatory values on the structure including a set of open 30 character width fields that your agency can use for any purpose it chooses 6 Agency This card contains all of the New Jersey inspection Items NOTE Areas in RED within these Agency tabs are NOT to be updated or
64. modified 7 Schedule This card contains the date and type s of the selected inspection as well as information about the scheduling of subsequent inspections and inspection resource requirements See Section 3 4 Reviewing and Updating Inspection Schedules for a more detailed explanation of the contents of this card 8 Media This card is currently not used but may be in the near future Tip Right clicking on any field in Pontis and then selecting Field Definition from the popup menu will bring up a screen documenting the item Clicking Details in the Field Definition window will bring you to the Pontis help system topic for that field If the field is an NBI item the text from the NBI guide is included in the help Data Review and Update Procedure To view and update existing inventory and inspection information for a particular structure 42 1 From the Inspection desktop double click on a structure OR single click on a structure and then click on the Open Past button You can also use the Find button to locate the structure enter your criteria in the Find Structure window Select the structure in the list and then click on the Open Past button Zi The Inspection tab cards for the most recent inspection of the selected structure will appear 3 Select the inspection you wish to view edit from the Inspections selection list at the top of the screen 4 Select the tab card with information you wish to edit Note t
65. n date and submission number For example Contract ST4B submitted on 4 11 06 and being the 3 submission of the contract would be ST4B 20060411 Sub3 PDI for the file name Files incorrectly named will not be accepted Include must read lt 02 gt Bridge InspectionData as shown lt VERY IMPORTANT Export which bridges Make sure you choose only bridges selected on desktop for export Press EXPORT 14 Desktop Data Gateway Layout Count Find Select Save Select All Just Selected Rows 1 to 25 of 7874 Layout Default Structure Layout Feature Intersected Dist Cnty Own Maint O04A006 N BRANCH NEWTON C 03 South Camden 04 City Municipal 04 City Municipal 0101150 ABSECON CREEK 03 South Atlantic 01 NJDOT 01 NJDOT impen 0101151 ROUTES D3 South Atlantic 21 Other State Agen 1 Other State Agen 0102150 DOUGHTYS CREEK 03 South Atlantic 01 NJDOT 01 NJDOT Check Qut Check In Override 0102151 0103150 0103151 0103152 0103153 0103154 0103155 0103157 0103158 0103160 0104152 NACOTE CR amp LINDBEFO3 South Atlantic 01 NJDOT 01 NJDOT Export Data Export What PONTIS DATA INTERCHANGE FILE PDI Only Bridges Selected on Desktop C Only Bridges Listed on Desktop All Bridges Meeting Filter Criteria C All Bridges in the Database 0105150 bp Heb 0105151 m 0105152 Cedar Brook 03 South Atlantic 01 NJDOT
66. n delete them The best way to check for duplicate records is to check the drop down list of inspections See graphic below Pontis 4 3 1 You are currently logged in as TPWROGE File View Tools Window Help Bridge Inspection Mode Edit Type 1 Regular NBI Key SZAR Bridge 1206151 Find 6 Inspections aconomon 2mors awork aappmasaL smvenroRY Metric English Reports Save Inspection Date Key 8 22 2005 SZAR NBI Rating Deck 58 le Satisfactory Substructure 60 f 8 12 2003 JPGU N Not applicabl v 8 1 2003 UOFF Superstructure 59 7 Good Unrepaired spalls 1 000 SF 9 Above Desira v XBNI FAHX hiis _ Quantity Percent Key 6 Type M Main X Elem Ew EementDeseription Quantity UoM oy one as oys oys 42 2 Iii connie ni camal n Ml n amp i n ei Things to check prior to updating an inspection o Verify that there are no duplicate inspections for the structure If there are determine the inspection date s and key s to delete and notify the Project Manager o Verify that the correct inspection date is the one you wish to modify DO NOT EDIT A PREVIOUS CYCLE INSPECTION o Verify that the units button at the top of the inspection screen is set to English units o Save often e Coding of SRI and Item DJ Code for each over and under record on Agency tab 6 2 e Coding of NBI Project Items 75 76 94 9
67. nd a work candidate was set up to include only structure unit 1 the Estimate button would calculate a quantity of 1000 SF j Enter the Estimated Cost for the work candidate k If you want to simulate the impacts of a work candidate in the Project Planning module select which condition states you would like the action to be applied if feasible Click on the applicable condition states or click on the Select All button to apply the action to all condition states It is recommended that you select all condition states here only actions which have been defined as feasible for a given condition state on the Element Specifications card of the Configuration module will be applied l Enter free form notes about the work candidate click on the pencil icon to expand the Notes field m Choose File Save from the menu or click the Save button to save your entries For Flexible work candidates 57 a Enter an ID for your work candidate This ID can be anything you choose e g a sequential number inspector initials plus the month and year etc b If the structure has more than one structure unit you can either specify the structure unit on which the work is recommended or you can select All Units from the Structure Unit dropdown list c Select the Action you want to recommend from the dropdown list This will include all of the flexible actions that have been set up on the Actions card of the Configuration module
68. nformation Recent Bridge inspections With Future Schedule By Type Underwater Regular Inspection Fracture Critical Bridge ID 24 0004R 24 0068L 24 0069R 2403813 Facility INTERSTATE 305 INTERSTATE 5 55 INTERSTATE 5 NB RAMP CONNECTOR 14 Inspector 03A 035 034 O34 Last 1214 9392 02 24H 393 02 24 393 03024993 mo 24 24 24 24 Hext Due 1244934 8274n895 02 244 995 03024995 Last mo Next Due Last 12441992 6012444997 12444992 02 24 1993 02 241 993 03 02 8993 mo Next Due 24 2 4994 48 2 24987 48 2 241997 48 3124937 09 231993 24 09 234995 6 01394 24 06011996 STATE ROUTE 20 06 01 1994 24 06 01 1996 STATE ROUTE 20 6 1394 24 6011996 RN INE zs oe 24 0274M 160011 16 0010 160018 03A 034 034 STATE ROUTE 20 Pontis Report Viewer 5 Click in the field next to the report name to view comments about the report Or click Describe Report if you want to see detailed information about the selected report including the SQL statement that is used to retrieve the data 6 Click Generate Report to run the report T For reports that present information on individual structures e g SI amp A reports inspection schedules lists of needs for each structure the Select Bridges for Report screen will appear Options are Bridges Selected on Desktop include bridges you have selected highlighted on the Structure List Bridges Listed on Desktop include br
69. ntification Traffic and Accidents RoadiRoute Name Lanes 28 1 Medians esed 1 kph NBI Roadway ADT Class Position refix 5a Route On Structure Recent ADT 29 g 1 Year 30 H Kind Hwy Rt Prefix 5b E E Future ADT 114 Year 115 mi Desig Lvl Service 5c Truck 96ADT 108 1 Rte Suffix 5d e fA Unknown NBI x Detour Length 1 a f 1 0km Det Speed 1l kph Critical Facility 6b Not Applicable Accident Count F1 Rate 1 Highway Networks amp Service Classifications Clearances Widths Kilometer Mile Point 11 1 000 km Verlical 1 0 1 0 m Appr Road ax 1 0 m National Base Net 12 Unknown NB v Heiz a7 10m Roadway 51 1 0m LRS Inventory Rte 13a Sub 13by 1 Alternate Classifications Tall Facility 20 Unknown NBI z Defense Hwy 1 00 Unknown NBI x Functional Class 26 Unknown z Nat Hwy Sys 1 04 0 Not on NHS z School Bus Traffic Direction 102 Unknown NBI z Fed Lands Hwy 105 Unknown NBI z Transit Agency Roadway Fields Nat Truck Network 110 Unknown ST z Emergency s E E lt a e E oO o a N Q 4 m e c 5 e gt a o 2 e c 8 E 5 o EE wo e s o wo a Eo E 8E M Inventory Roadway Tab Card 2 Enter update the items on the card these are primarily NBI items Only one roadway may be designated as a route ON the structur
70. ntory viewing and updating structure information planning and conducting inspections and recording inspection information The chapter concludes with sections on common data export procedures such as producing an NBI file and available inspection reports 3 1 Important Concepts 38 The Pontis database stores all of the NBI required structure inventory and condition data and the system can be used for handling the standard NBI reporting requirements In order to take advantage of the modeling and optimization features of Pontis you will need to expand your inventory information to include identification of the major types of elements on each structure and the quantity of each element When inspections are done you will need to assess and record the condition of each element In order to prepare for this approach to structure inspection it is important to understand some key concepts and definitions related to how structures are represented in Pontis and how element conditions are determined Representation of Structures A structure is a bridge culvert tunnel or any other structure for which data are required for the analysis Structures can be divided into one or more smaller units called structure units A structure unit is any logical grouping of structure components usually having the same structural design and material Although a structure unit can be an individual span structure units can be used to represent groups of spans ha
71. oject Plan NE Dee 12 This is the gateway Desktop Pontis 4 3 You are currently logged in as PONTIS File View Tools Window Help Desktop Data Gateway wll eem Layout Count Find Select Save Select All Just Selected Rows 1 to 26 of 7738 Layoul efault Structure Layout Frige D E EET E Dist Cnty Maint Area Merer Built Structure Nam 4 Le MM COR RN AICS BLV Em 0101150 ABSECON CREEK District4 Atlantic 01 16 1954US 9 ABSECC Import 0101151 ROUTE 9 District 4 Atlantic 21 Other State A Other State Agenci 23 1939 ATLANTIC CITY 0102150 DOUGHTYS CREEK District 4 Atlantic 01 01 5 1915U5 9 DOUGH Check Out 0102151 NACOTE CREEK District4 Atlantic 01 01 77 1822US 9 NACOTE TEE 0103150 PENROSE CANAL District 4 Atlantic 01 01 25 1949 U5 30 PENRC 0103151 VENICE LAGOON District 4 Atlantic 01 01 56 1946 US 30 VENICE Override 0103152 BEACH THOROFARE District4 Atlantic 01 01 1946 US 30 BEACH 0103153 DUCK THOROFARE District 4 Atlantic 01 01 92 1952 U5 30 DUCK 0103154 NEWFOUND THOROFA District4 Atlantic 01 01 78 1952US 30 NEWF 0103155 JONATHAN S THOROFZ District 4 Atlantic 01 01 14 1952 U5 30 JONATI 0103157 WEAVERS DITCH District4 Atlantic 01 01 5 1952US 30 WEAVE 0103158 GARRETT S DITCH District 4 Atlantic 01 01 32 1994US RT 30 GAF Reports 0103160 ABSECON CREEK District 4 Atlantic 01 01 17 1963 US 30 amp CR 64t u 0104152 CULVERT District 4 Atlantic 01 01 2 1980US 30
72. on about your database profiles and drivers installed You may invoke the menus by the following three methods all standard to Windows Click a menu item to display the drop down list of submenu items and then click on your desired menu selection s Press lt Alt gt together with the underlined letter appears after you press lt Alt gt in the top level menu to display the drop down list of submenu items Then select a submenu item Use short cut keystrokes as indicated on the menu to reach your desired choice e g press F1 for screen help The Toolbar The Toolbar down the left side of the screen contains buttons for commonly performed functions which change as you select different modules For example in the Inspection module there are buttons for creating structures and inspections in the Project Planning module there are buttons for creating and deleting projects The Reports button on the Toolbar is present in all modules with the exception of Configuration and has the same function as the View Reports menu option it allows you to select view and print Pontis reports The Toolbar also contains some items that operate in conjunction with the Structure List The Retrieve Icon allows you to refresh the structure list by retrieving all structures meeting the current selection criteria from the database If you have a large database and only want to retrieve a limited number of structures you can enter this number
73. option will split the Structure List window vertically in the location that you right mouse clicked To remove the split right mouse click in the same location and select Split again EXPORT DATA This option will export the rows in the Structure List to a range of file formats DBF XLS SQL HTML Text etc PRINT DATA This option will print the rows in the Structure List INFO This option shows a window with information about the number of rows in the Structure List SQL SYNTAX This option shows a window with the SOL that was used to retrieve the current set of rows in the Structure List PRINT DESKTOP This option is the same as the menu option File Print Screen It sends an image of the desktop to the printer 30 ZOOM This option allows you to set a zoom factor for the Structure List so that it appears larger or smaller CUSTOMIZE COLU MN POSITIONS This option allows you to select from a set of tools for changing the order of the columns in the Structure List and for hiding certain columns To move a column 1 Right mouse click on the Structure List select Customize Column Positions from the popup menu and then select Turn on Column Move from the submenu 2 Hold down the lt Alt gt key and drag the column you wish to move to its new position click the label at the top and hold down the left mouse button as you move the mouse left ot right to reposition the column A ghost will indicate where the column will
74. ou will see a drop down menu labeled Selected Report Click on the drop down arrow to see the list of available reports Select the report named njdot_sia_english_port_no_notes and press the button labled Generate Report A window will pop up asking you to select which bridges to include in the report Select the radio button for Bridges Selected on Inspection DeskTop Then press the OK button A window will pop up at the bottom of the screen asking you Execute Report on 3 Bridges Report NJDOT_SIA_ENGLISH_PORT_NO_NOTES will be run for 3 bridges Do you wish to continue If the number of bridges is correct press the yes button The data for these bridges will be retrieved and a preview of your SI amp A report will show on the screen There is also a Reports button within the Inspection Module at the top of the screen This is for conveniently printing an SI amp A sheet for the bridge you are currently editing The procedure is the same as above except that you can only print the report for the current bridge that you have open PONTIS SI amp A WORKFLOW FOR CONSULTANT INSPECTION CONTRACTS e When initiating a Consultant NBIS Inspection program the NJDOT Project Manager will provide the Consultant with a PDI Pontis Data Interchange file from the Department s PONTIS database containing all the current SI amp A data for the bridges in the contract The Consultant will import this file into
75. out button and select a layout You will normally want to select all of the structures on this list using the Select All button If you prefer you can select smaller groups of structures from the list by clicking on them individually while holding down the cfr key 4 Click the Validate button on the desktop toolbar The data validation will be performed for your selected structure s and the Validation Results screen will appear The top pane of the screen displays the selected structure s The bottom pane shows warnings and fatal errors generated by the data validation routine 5 To display the validation result for all selected structures check the Show All Results 61 checkbox To view the result for one structure at a time uncheck the checkbox You must close the screen to edit the data La alidation Results Ea Feature Intersected Dist Cnty Own Maint 11 0009 CENTRAL IRRIGATION t District 3 11 GLENN State Highway AgencyState Highway Age 11 0011 WALKER CREEK District 3 11 GLENN State Highway AgencyState Highway Age 11 0012 QUINT CANAL 11 GLENN State Highway AgencyState Highway Ag afl FHWA Error ID Severity Validation Message 11 0008 IEO17 WARNING LONGITUDE IS NOT WITHIN THE STATE BOUNDARIES 11 0009 IE115 2 WARNING THE YEAR OF FUTURE ADT IS 17 YEARS FROM INSP DATE 11 0008 CEO024 WARNING ITEM 51 MUST NOT BE GREATER THAN ITEM 52 11 0009 RCO4 WARNING ITEM 30 IS MORE THAN 4 YEARS OLD 11 0009 RC21 WARNING ITEM 90 IS MOR
76. r use the Find button to navigate to the tab cards for the structure 2 Click on the Schedule card 48 Bridge Inspection Mode Edit Type Regular NBI Key FXZV Bridge FDHO01 Fina 1Inspections 07713 2001 z Metric C English Reports Save 1cowomo zwors swork 4 APPRAISAL ZSCHEDULE _ amp MEDIA Summary Types Of Inspections Performed Inspection Date fori 3 2001 National Bridge Inventory v inspector P Pontis 1 Element v Primary Type Regular NBI z Fracture Critical Review Required Jv Underwater Jv Inspection Group IE Other Special Schedule Required YIN Last Date a Frequency Next Date S NBI 80 orn 3 1999 91 24 mos orn 3 2003 Fracture Critical 82 93A 0170171901 2a mos Jotioti801 r Underwater 32B Iv 935 0371771999 s28y 60 mos 7 13 2006 Other Special 82C E 930 01011901 g2cx r mos 010171901 Element NA p4 mos 0771312003 Bridge Inspection Resources Next Inspector P Pontis 1 Crew Hours H Snooper Hours fi Bridge Group E Flagger Hours H Special Crew Hours H Helper Hours H Special Equip Hours fi Inspection Schedule Tab Card 4 Check that the system is in edit mode If the Edit Status Block on the bottom of the screen says EDIT OFF click the block to toggle to EDIT ON 5 Click on the Inspections pick list at the top of the screen to make sure that you are looking at the most recent inspec
77. re and extent of damage or deterioration on a bridge element Each bridge element can have up to five condition states some have less Condition state one is always defined as no damage The higher the condition state the more damage there is on the element Condition states for each element have been precisely defined in terms of the specific types of distresses that the elements can develop 3 2 Overview of Pontis Inventory and Inspection Data Inspection Tab Cards If you double click on a structure on the Inspection desktop Structure List you will see the Inspection Tab Cards These tab cards contain all of the Pontis inventory and inspection information Click on the tabs to switch cards Note that the order of the tab cards can be customized by an agency Also there is an optional agency tab card not shown in the screen shot below which may be added containing additional bridge inventory or inspection information specific to the agency Two of the tab cards Inventory and Appraisal actually contain sets of sub tabs which can be selected by clicking on the side tabs 40 4 Bridge Inspection Mode Edit Type Regular NBI Key AAAA Bridge 11 0018 z Find 2 Inspections 1072871997 C Metric English Repotts Save 4CONDITION 2NOTES 3 WORK 4 APPRAISAL SINVENTORY Z SCHEDULE NBI Rating Deck 58 7 Good Substructure 60 Good Culvert B2 N NZA NBI Superstructure 59 7 7 Good z
78. related to the element When it is set to OFF formulas will not be able to update the information See the Technical Manual for farther information 47 11 Optional Enter a detailed description of the element 12 Click OK to save the information 3 4 Reviewing and Updating Inspection Schedules The Inspection module can be used to maintain information about inspection frequencies assigned inspectors and special inspection requirements for different structures These data items can be used to produce reports listing which structures are due for inspection within a selected time period and what the associated resource requirements are Updating Inspection Planning and Scheduling Information If you d like to use the inspection planning and scheduling features of Pontis you can either manually enter the next inspection date for each structure or you can have the system calculate the next dates based on when the last inspection was and the required frequency of inspections If you want Pontis to calculate the next inspection date you will need to update information on the most recent inspection type and date for each structure You will also need to ensure that NBI items 90 92 on the types of required inspections and associated inspection frequencies are accurate To enter and update inspection scheduling information le Get into the Inspection module 2 Double click on the structure of interest on the structure list o
79. rrently logged in as PONTIS Regular NBI Key JFHW X 7 Good N N A NBI 9 Excellent s E Bank H 9 Above Desirab si 1 000 New Greate Element EditElement Remove Element NBITranslator SuffRate Validate Quantity C Percent ie men wem vonl emo me m e ot _ 2 a a z 103 00 m Ready Asor A e Eon MPontis 4 3 You are cu CISSNSXBUTESSN ner ios aM At the bottom of the screen you should see edit on and your quantity boxes will now have a white background indicating that they can be edited If you are only changing the Inspection date click on SAVE button at the top right and click on FIND to go to your next structure Or If you have other items to edit go ahead and make the changes on the various tabs remember they are at the top and also on the left side of the screens NOTE It is recommended that you press the SAVE button often each time you change any item This will ensure that you minimize any data loss should there be a program error Once you have made all your changes go ahead and press SAVE again NOTE While the edit on is showing go back to the 1 Condition tab You will need to run both the SUFFICIENCY RATING button and the VALIDATION button If these tasks are not performed the Sufficiency Rating and the Bridge Status Structurally Deficient Functionally Obsolete will NOT be updated and the built in edit check program will not be run to identify coding e
80. rrors NOTE THE NBI TRANSLATOR BUTTON IS NOT TO BE USED TO DETERMINE CONDITION CODES Pontis has the capability to code the NBI Condition Rating Items 58 59 60 amp 62 by using the built in NBI Translator button The Translator suggests codes for the Condition Rating Items by analyzing the PONTIS CoRe Element condition states and determining the proper NBI codes NJDOT has NOT adopted the use of the Translator for coding these items as we have not verified its accuracy However it can be used as a Quality Assurance tool to determine if the NBI condition codes chosen by the inspector are reasonable The SUFFICIENCY RATING button runs the Sufficiency Rating formula for your bridge or bridges selectd with the changed data If it looks correct click on the accept box to check it off and then press the ACCEPT button at the bottom Sufficiency Rating Results Struct Deck Under SR SR SD FO Structure ID MBating Geom Clmc Prefix Rating Status 11 0028 1119 2003 Previous Ratings 7 7 N sp Calculated Ratings 7 7 w ssp o In E Accept All Help Print Cancel To run the Federal Edit Update Program to check for data errors Press the VALIDATE Button The Validation Results screen will pop up Pontis 4 3 You are currently logged in as PONTIS m E File View Tools Window bake Bridge Inspection Mode New D uplicate ular NBI Key JFHW E
81. s are set when the structure is created In NJ each bridge is treated as a single structure unit Structure Unit information must be set up first because other information for the new structure references it When a structure is first created in Pontis a default structure unit is created with the label Structure Unit 1 To edit information for this structure unit and create new structure units 1 Select the Inventory Structure Units tab in the Inspection tab cards A Bridge Inspection Mode Edit Type Regular NBI Key FXZV Bridge FDHO01 Fina 1 Inspections 07713 2001 Metric C English Reports Save LCONDITION 2NOTES 4 APPRAISAL 5 INVENTORY Z SCHEDULE _8 MEDIA __UnitKey Type Unit ID Default Description Create EN m Structure Unit 1 EET Structure Unit Remove Help Structure Unit Information Unit Key 1 Structure Unit Description Unit ID Structure Unit 1 lt New Structure Unit Type MMain o Default Bridge Unit M S E 5 x e a 15 o a N o 5 2 a m e z 2 o 5 5 7 oy 5 E eo A E i s o D Inventory Structure Units Tab Card 2 Edit the Unit ID Type and Description for the structure unit You may enter longer notes about the structure in the notes block at the bottom of the screen The key is assigned automatically and may not be changed The Defau t Bridge Unit item is covered in the following step 4
82. s will move to condition state 1 For Bridge work candidates a Enter an ID for your work candidate This ID can be anything you choose e g a sequential number inspector initials plus the month and yeat etc b Select the Action you want to recommend from the dropdown list This list includes actions in the Structure Replacement or Improvement categories on the Action card in the Configuration module c Set a Priority for your work candidate This appears on the standard Pontis report plan002 projects candidates which shows work candidates and scheduled projects for a set of selected structures d The Date Recommended will by default be set to the inspection date You can modify this if you wish e Enter the Target Year for the work this is the year that you recommend the work be completed f For Work Assignment select whether the work is likely to be done by contractor or inhouse agency forces g Select a Status for the work candidate This item can be used for management of the work candidate review process h Enter the Estimated Cost for the work candidate i Enter free form notes about the work candidate click on the pencil icon to expand the Notes field j Choose File Save from the menu or click the Save button to save your entries For Element work candidates a Enter an ID for your work candidate This ID can be anything you choose e g a sequential number inspector in
83. sure that the Element checkbox is selected under Inspection Types Performed Click OK 5 The Verify Inspection Schedule screen will appear Edit information on the inspection schedule and resources and click OK to create the inspection If you do not want to create the inspection click Cancel and then File Close from the menu When prompted to save changes to bridge inspection click No Note Ifyou are creating a duplicate inspection Pontis copies information from the latest inspection to the new one If the new inspection is an element inspection but the prior one was not Pontis copies element condition information from the most recent element inspection in the database Tf the Configuration Module Option called COPYNBIONLY is set to YES the lates NBI inspection will be copied Otherwise the default information from the latest inspection of any type will be copied 6 The Inspection Condition card will be active with edit mode set on You can proceed to enter inspection information see below If you wish to enter the data later click File Close from the menu and when prompted to save changes to bridge inspection click Yes Modifying Element Information When a new inspection is conducted it is possible that the types quantities structure units ot environments observed for the elements may not match those entered for the previous inspection This may be the result of actual physical changes on the bridge e g overl
84. t Find Structure Screen 2 Click the Find Records Based on Current Criteria button and a list of structures meeting the current criteria will appear 3 Click on the structure s you are trying to find Different buttons will appear depending on which module you are using In the Inspection module click on the Open Past button to open the existing inspections for the first selected structure on the list Click on the Open New button to create a new inspection for the structure In the Project Planning module clicking the Apply Selected Bridge button will select it on the Structure List and add it to the Tree View 32 In the Gateway module clicking the Export or Check Out buttons will allow you to export or check out information on the selected structures to a PDI or NBI file Looking at a Subset of Structures To restrict the Structure List to a subset of structures 1 Click the Select button on the top of the Structure List The Select Structures window will appear This screen allows you to set selection criteria based on district ownership functional class county administrative area NHS status inspector and inspection due date To select structures based on one of these criteria make sure the All checkbox for the criterion is blank and then click on the values that you wish to include You may also select structures having a bridge ID that equals begins with or contains a text string that you enter into the
85. t button above the structure list and set a filter condition for the structures you wish to include Tip You may wish to save a layout with this filter condition so that you don t have to set it each time you export NBI files To do this click the Save button above the Structure List When the Save Structure List screen appears enter a name for the layout It must begin with XL_ and have no embedded spaces e g XL NBI Enter a comment to describe the list e g Bridges for NBI Export Then click OK to save the new layout 4 Click on the Export button The Export Data window will appear 5 Select Metric NBI File or English NBI File from the Export What selection list 6 Enter the name of the output file you wish to produce Use the Browse button to navigate to the desired location for the output file y Select which structures to include in the NBI file If you have set a filter condition you will want to select the all bridges meeting filter condition option 8 Click Export See the Technical Manual for details on how Pontis data fields ate converted to NBI fields 64 Exporting or Checking Out PDI Files The procedures for exporting and checking out PDI files are almost the same and are both covered below Use check out if you are preparing a PDI file for field inspections which will be checked back in to the master database Use export to prepare data for use in external systems or to transfer data betw
86. te has been selected for inclusion in a project the Assigned item on the Work card will say Yes and clicking on the Show Projects button will bring up information about the project 54 Note that all work candidates for a structure that have been entered on all inspections to date will be shown on the Work tab card This allows you to see a complete record of the recommendations that have been made When projects are actually completed you can delete work candidates that are no longer relevant or you can choose to maintain a historical record of the inspector work candidates If you choose to keep a historical record you may wish to use the Satus field to keep track of which work candidates have already been addressed and should no longer be examined in the project planning process To add a new work candidate 1 Select the Work card and check that the system is in edit mode If the Edit Status Block on the bottom of the screen says EDIT OFF click the block to toggle to EDIT ON A Bridge Inspection Mode Edit Type Regular NBI Key AAAA Bridge 11 0012 Find 2 Inspections 10 28 1997 Metric C English Reports Save 3 WORK Work Candidate ID Scope Work Date Rec Target Yr Create DOTUD1 0 Bare Concrete SlallRepl Elem 10 7po01 Remove Help Select Type of Work Element Shaw Projects Type of Work Element Candidate ID 4 DOT001 0607BAC3 00000000 Estimated Quantit
87. th or finding a particular structure on the list Finding a Structure To find a particular structure 1 Click the Find button above the Structure List Enter search criteria into one or more of the fields at the top of the screen Bridge ID Contains O O 2 Feature Intersected Contains SACRAMENTO RIVER Structure Name Contains eee Route Contains o Facility Carried Contains m KM Post Bewenl 4 and p S Structures Found Retrieval complete Clear Criteria Find Records Based on Current Criteria i Feature Intersected Dist Cnt Own Area Meters 11 0017 SACRAMENTO RIVER District 3 11 GLENN State Highway AgencyState Highway Agency O06 1 338 11 0018 SACRAMENTO RIVER District 3 11 GLENN State Highway AgencyState dighway Agency O06 24 11 0019 SACRAMENTO RIVER District 3 11 GLENN Stale Highway AgericySlale digliway Agency 06 30 11 0020 SACRAMENTO RIVER District 3 11 GLENN State Highway AgencyState Highway Agency O06 34 11 0021 SACRAMENTO RIVER District 3 11 GLENN State Highway AgencyState Highway Agency 06 19 11 0023 SACRAMENTO RIVER District 3 11 GLENN State Highway AgencyState Highway Agency O06 129 11 0031 SACRAMENTO RIVER District 3 11 GLENN State Highway Agency State dighway Agency O06 46 24 0051 SACRAMENTO RIVER District 3 SACRAMER State Highway AgencyState Highway Agency 17 190 Open New Open Past Help Cancel English Where Coun
88. tion for the structure this is displayed by default 6 If you have not yet entered any actual inspections into Pontis for this structure in this case there will be an empty inspection record corresponding to when you added the structure modify the Inspection Date Inspector if available and Primary Type to reflect the last inspection Most typical element inspections have a Primary Type of Regular NBI While each inspection has a primary type for reporting purposes it is common practice for more than one type of inspection to be done at the same time e g a regular condition inspection and an underwater or fracture critical inspection It is important to check off what types of inspections were actually performed this information is used to determine the next inspection dates for each required type Ts Verify the accuracy of the information on required inspection types and frequencies in the Schedule section of the card Most of this information is required for NBI reporting purposes 8 If you want Pontis to re calculate the last actual inspection dates for each type of inspection based on the inspections in the database click on the icon next to Last Date Note that Last Date refers to the last date prior to the inspection currently being edited Pontis will search for an inspection of each type prior to the currently selected inspection If there ate no inspections of a particular type in the Pontis database a missing value
89. tis onto the field computer using the Lite installation option on the Pontis Installation CD You will need to install an empty database that matches the structure of the master database the working database is fine assuming no customizations have been made and set up an ODBC data source on the field computer for this database using the ODBC tool in your Windows control panel 3 Copy the PDI file onto your field computer or attach your field computer to the network 4 Import the PDI file into the database on your field computer following the procedure described in Section 1 3 5 Add inspections and enter inspection data for each of the structures in the field computer database 6 In the field computer export completed inspections to a PDI file using the procedure described in Section 3 12 Ti Copy the PDI file with the completed inspections onto your office computer hard disk or network drive or attach your field computer to the network 8 Check in the PDI file with completed inspections into the master database following the procedure described below The Pontis Lite installation option includes only the Inspection and Gateway modules and is designed to support the field inspection process Checking in a PDI File Note only structures that have been checked out using the Check Out feature can be checked in For other structures use Import instead of Check In 1 Prior to checking in a PDI file review the status of
90. ucture If necessary correct problems indicated by the errors warnings and notices and re run the translator to obtain acceptable results 5 To accept all of the calculated ratings and save them to the database click on the Accept All button To accept only some of the ratings click an X into the Accept column then click on the Accept button This will save the selected ratings to the database Those ratings that were not accepted will be discarded and the previously existing ratings for those structures will be kept Click on the Cancel button to close the screen 3 8 Calculating Sufficiency Ratings Pontis can calculate the NBI sufficiency ratings Appraisal ratings Structural Deck Geometry and Underclearance and SD FO status based on the standard items in the Pontis database 1 Prior to calculating sufficiency ratings make sure that the NBI ratings upon which the sufficiency rating depends are up to date Zs If you are in the Inspection tab cards you can calculate the sufficiency rating for the current structure by clicking on the Sufficiency Rating button on the Condition card 3 Click the Suff Rate button on the desktop toolbar The sufficiency ratings will be calculated for your selected structure s and the Sufficiency Rating Results screen will appear 60 This screen shows the previous values and the calculated values 5 Sufficiency Rating Results Structure ID ix R 04 23 1996 Previous Ratings 6 5 N
91. ule tab card select the inspector to whom the next inspection is assigned from the list of inspectors This defaults to the inspector for the current inspection You can also assign the structure to an inspection group Enter the group designation into the field and it will be added to the pick list for subsequent 50 inspections on this and other structures 12 You may enter the number of hours for personnel and equipment for the inspection under the Inspection Resources section This information may be helpful for scheduling available inspection resources 13 Select File Save or click the Save button to commit your changes to the database Reviewing Existing Inspection Scheduling Information d Get into the Inspection module 2 Select the structures of interest by clicking on them or using the Select button 3 View and print report insp003_inspection_schedule to see the current inspection intervals and due dates for the selected structures See Section 2 4 for information on viewing Pontis reports 4 View and print report insp004 inspection resource req to view inspection resoutce requirements for the selected structures Only those structures for which this information has been entered will appear on this report 3 5 Entering Inspection Information Inspection information can be entered directly into the master Pontis database or on field computers running Pontis or Pontis Lite which includes only the Inspection and
92. ut under a new name by setting up a new entry within the Structure List window Click refers to one click of your left mouse button assuming you have a right handed mouse 3 Shift Click means holding down the Shift key and then clicking with your left mouse button lt Ctrl gt Click means holding down the lt Ctrl gt key and then clicking with your left mouse button Double click means two quick clicks of your left mouse button 6 lt Alt gt click means holding down the lt Alt gt key and then clicking with your left mouse button Dos n ofder io Click Select All Un select Select highlight all rows Un select remove highlight all rows All Click Just Selected All Display only the selected highlighted rows Display all rows Rows Right clicking on the Structure List displays a pop up menu of options These options are as follows 28 Field Definition Sort Filter Split Export Data Print Data Info SQL Syntax Print Desktop Zoom Ld Customize Column Positions These options are as follows FIELD DEFINITION If you have right clicked on a data item the Field Definition option will appear Selecting this option brings up a help screen with documentation for the particular database column that you clicked on SORT Selecting this option allows you to define and optionally save complex sort orders for the list 1 Specify the sort order by clicking the Sort Order column the
93. ving the same structural design and material or portions of the structure that might be rehabilitated separately e g approach spans might be one unit the main span another In order to keep data collection manageable it is best to define the smallest possible set of structure units that adequately captures the major structural components To keep inspections as simple as possible a structure need not be divided into multiple structure units the entire structure can be identified as a single structure unit Note Here in NJ the entire structure is identified as a single structure unit An element is an individual component type that together with other elements constitutes the structure Pontis uses the Commonly Recognized CoRe structural elements which were developed by a task group of bridge engineers from six State highway agencies and the Federal Highway Administration FHW A The purpose of the CoRe elements is to provide a uniform basis for data collection for bridge management systems and to facilitate sharing of information across agencies A guide to CoRe elements is published by the American Association of State Highway and Transportation Officials AASHTO As stated in the introduction to this guide In general all girders trusses arches cables floor beams stringers abutments piers pin and hangers culverts joints bearings railings decks and slabs are included as CoRe elements The CoRe element guide defines th
94. y Structure Unit All Units Type unk gt 0 00 sq m Estimate Element 38 Bare Concrete Slab x Estimated Cost Action fat ReplElen I Priority foHigh ej Applicable Condition States Date Recommended f10 28 1997 i Select All Target Year poor Assigned No Work Assignment 0 Agency gt Status known o d Generated by pontis on 03 16 2003 Inspection Work Tab Card You can customize the options for the Status field on the Parameters card in the Configuration module the table and column name are insp wcand agency status 2 To add a work candidate click the Create button A detail screen for the new inspector work candidate will appear 3 Use the pick list to select the Type of Work Bridge Element or Flexible Select Bridge if you want to recommend structure replacement or improvement actions 33 Select Element to recommend a preservation action on a particular element Select Flexible if your agency has set up flexible actions in Pontis and want to recommend one of them Flexible actions are defined on the Actions card of the Configuration module They can be used to define packages of element work e g replace the deck and joints all superstructure elements They also contain rules which tell the Pontis simulation what impacts they will have on element conditions e g when flexible action Replace Deck is done all deck and joint element

Pontis Lite User Manual Version 1.1

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