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1. 100 0000200260 2000 802775 001C0_ML_BEL 22 238 000001 68 04 2003 HOFFMANN PRCHG 100 0000200261 2000 002775 001C0_ML_BEL 22 824 000001 08 04 2003 HOFFMANN PRCHG 100 0000200270 2003 002775 001C0_ML_BEL 23 324 000001 08 04 2003 HOFFMANN PRCHG 100 0000200271 2003 002775 001C0_ML_BEL 23 943 000001 08 04 2003 HOFFMANN PRCHG 100 1000000000 2003 002775 001C0_ML_BEL 24 507 000001 08 04 2003 HOFFMANN 0000200270 PRCHG 2003 Number of indices 5 PBS a software Diagram 12 Contents of an object Secondary indices PBS archive add on CML for SAP R 3 Administration 25 3 9 Disk Space Requirement The PBS archive add on CML for Material Ledger Documents is constructed in da tabase independent file systems see Chapter 3 The system administrator s task here is to reserve free memory capacity for construction of the archive The amount of disk space to be made available depends on the number of docu ments that are to be kept in the SAP archive For each material ledger document different secondary indices are transferred into the PBS archive The disk space requirement for a material ledger document can be calculated after the first index ing run PBS ca software PBS archive add on CML for SAP R 3 Administration 26 3 10 Summary of the Archive Con struction Reorganization of the database with the SAP transaction SARA for the archiving object CO_ML_BEL Loading of the SAP archive files of the archiving object CO_ML
2. A This administration manual was written to make construction and administration of the PBS archive add on CML as easy as possible At first data archiving with transaction SARA is discussed the second topic is the PBS index construction from the SAP archive files The modular user manual of each PBS archive add on is composed of partial manuals Part A Installation Part B Administration Archive Construction and Maintenance Part C Application Programs Transactions Part D Migration Support R 2 gt R 3 if available There are additional manuals for the PBS utilities Conversion Tool Archive Browser Translation Tool Should you have questions regarding the installation of the PBS archive add ons or if you have problems when installing the software please call directly the Service Hotline of PBS Software GmbH Phone 49 6251 174110 Fax 49 6251 174 174 email hotline pbs software com Release Compatibility The PBS archive add on CML discussed in this manual runs with the basis pro grams of SAP AG D 69190 Walldorf Baden Release ERP 5 0 PBS a software PBS archive add on CML for SAP R 3 Administration 7 2 Overview on the PBS ar chive add on CML 2 1 Supplied Menus A global menu is supplied with the PBS archive add on CML for all products and utilities of PBS Software GmbH as well as a special menu for the PBS archive add on CML Up to release 4 5 this menu can be started via the
3. After the initial indexing process a PBS archive add on CML already exists from the last run If the next SAP archive with material ledger documents is to be added this is done as described previously initial construction You can select the CML archive to merge the new run in the selection screen The option Merge new CML archive with last CML archive has the advantage that you do not have to activate the archive between two indexing processes Start the indexing program again as a batch process A new CML archive is con structed from the selected CML archive and the selected CO_ML_BEL archives access The new CML archive contains the indices from the stock and the newly generated indices After a successful merge run the old CML archive stock can be deleted For this purpose use the option Delete previous run in the selection screen of the indexing program or the transaction PBS CMLD After a merge run the selection statistic could be as follows PROTOCOL LOAD PROGRAM SAP archive files read acquisition 2 012388 001CO_ML_BEL 012391 001CO_ML_BEL R cords read ACqUiSTELON 6 6 ss ssas ase ls See ee ee 226 PBS archive files read stock I 012406 001 PBS CML Records Tead SCOCE soara sth cig ain a E O sma O ERER 22 RR PBSo software PBS archive add on CML for SAP R 3 Administration 21 Index read from stock Indexing run of PBS archive add on CML finis
4. PBS CMLA The master data of the ma terial ledger documents of the PBS archive add on CML can now be displayed with the display transactions Chapter 3 of this manual describes the programs for the construction and activation of the PBS archive add on CML PBS a software PBS archive add on CML for SAP R 3 Administration 12 3 Construction of the PBS archive add on CML 3 1 Procedure To archive material ledger documents first use the SAP archiving tool to remove the data from the R 3 database Call up the tool via transaction SARA The archiv ing is made object oriented CO_ML_BEL is the archiving object for the material ledger documents You must create a variant before archiving By doing this the amount of the data to be archived and various options for the archiving process are determined Controlling area 1000 Order type Order number 900000 9001 86 Processing options Testrun Archive Archive and delete Diagram 5 Maintenance of the archiving job variant The archived data is written to sequential files outside the database by the SAP ar chiving program The reorganized data can no longer be displayed easily using the standard trans actions The degree to which the load on the R 3 database is reduced can be measured using the PBS Database Analyzer The SAP archives that are created can be written to the PBS archive add on CML using the PBS indexing program transaction PBS CMLL The indexin
5. above for a stringent and successful ILM concept PBS is considered as an expert for complex integrated data ac cesses to archived and database data and meanwhile also to data that is located on decommissioned SAP systems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out suc cessfully This is the basis for a permanently high performing SAP system In prin ciple you can indeed retain posted documents in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increasing operation costs The daily backup becomes difficult for large data stocks for example A convenient display and evaluation of archived transaction data as the SAP user is used to for database data can often only be carried out in a very restricted manner using SAP standard means depending on the application module This is particularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start with a C for Complete in their description For example PBS archive add on CCOPA for the SAP module COPA Using the PBS archive add ons you can quickly and easily access your archived data even after
6. data archiving during your day to day business The unrestricted data access is realized by an intelligent indexing concept It extends the SAP ar chive infrastructure components and integrates itself optimally with SAP archiving Archive data that has been indexed can still be provided after a release upgrade immediately without restrictions and without migration effort The PBS archive in dex is stored in sequential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar transactions The SAP user can display the data from the SAP database and the PBSo software PBS archive add on CML for SAP R 3 Administration 4 archive data simultaneously via the PBS archive add on index For the user it seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to sub sequent and previous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used The potential benefits of the ILM concept raises substantially if you take into ac count the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved disk storage can be tripled by performing
7. in ADK format you have the possibility to remove all older secondary archives which are accessed less fre quently from storage into an optical archive PBS ca software PBS archive add on CML for SAP R 3 3 8 Archive Tool Administration 24 The transaction PBS CMLS is available for the administration of the PBS archive add on CML PBS archive add on CML Archive tool eC ET Diagram 11 Selection screen of the transaction PBS CMLS With the help of this transaction the secondary indices can be displayed directly from the PBS archive add on CML To do this insert the required secondary index in the field Index of the selection screen The field has an F4 selection help Therefore you can select a table and an index from the archive without a problem After starting the transaction using the PF8 key a basic list of the objects of the secondary index is displayed The indices for the object can be displayed via the function button Select or by double clicking on an object If you select LOG in the field Index the runs of indexing programs already car ried out are listed From this list you can select by double click the run for which the document statistic is to be displayed The content of the run table is displayed when RUN is selected in the field Index PBS archive add on CML Archive tool Indices MANDT BELNR KJAHR ARCHIVEKEY ZOFFSET LINE ARC_DATUM USER_NAME AWREF AWTYP AWORG
8. statistic of the indexing program PBSco software PBS archive add on CML for SAP R 3 Administration 19 3 5 Activate Index After the PBS archive add on CML has been constructed using the indexing pro gram the administration table has to be loaded into the SAP R 3 system By doing this the PBS archive add on CML is activated The transaction PBS CMLA can be used to update the corresponding administration table The request screen of the report is displayed as follows g ala eae BAR Annon fe Os PBS archive add on CML Activate archive Q E Select run for index construct Use last run Select run manually PBS archive Delete indices Diagram 9 Request screen of the transaction PBS CMLA Activate last run If you set this parameter the last indexing run is activated as main archive Select run manually Especially in the introductory and test phase it can be useful not to delete older in dexing runs but instead to keep them for a while You can activate an earlier run at any time with this parameter Delete indices You can switch off the main archive with this parameter Then you can activate the archive again at any time All further parameters are in connection with the creation of secondary archives and are described in detail in chapter 3 7 PBS a software PBS archive add on CML for SAP R 3 Administration 20 3 6 Further Indexing Processes Merge Runs
9. transaction PBS PBS All programs described in this manual and the user transactions are contained in the menu From release 4 6 the navigation has completely changed due to the im plementation of the SAP Easy Access technique This has also had an effect on the transactions in the environment of the PBS archive add ons The PBS archive add on CML contains area menus PBS PBS main menu of the PBS modules and PBS CML functions for the PBS archive add on CML From these menus you now have to generate activity groups 4 6B or roles from 4 6C respectively which can then be integrated into the user master You can also cre ate an activity group role directly from the Easy Access menu system Hel 18 C e S08 20a SAP Easy Access SAP R 3 GE amp aa othermenn S A w Lh Creqe role Diagram 1 Creating your own role PBS a software PBS archive add on CML for SAP R 3 Administration 8 You can freely define the name of the activity group role the name can also be within the PBS namespace A PBS area menu is then transferred by pressing the function key Transfer menus from area menus by indicating the corresponding PBS menu name During the transfer the system query for the explosion of the area menu should be answered with yes The role activity group created in this way can now be integrated in the correspond ing user master We recommend that you assign the global activity group role PBS PBS to administr
10. 79 which provides more in formation about the error described above PBS a software PBS archive add on CML for SAP R 3 Administration 23 3 7 Creation of Secondary Archives The runtime of the index generation program increases with an increasing number of documents in the PBS archive If the runtime has reached an unbearable level for example more than 15 hours it is possible to transform the active main ar chive into a so called secondary archive with the transaction PBS CMLA For this use option Transform into secondary archive You can start with the creation of a new main archive without merging in the next indexing run When creating the new main archive a CML archive is created with out merging as in the first indexing run When creating new CML archives with the indexing program it is only checked if the selected SAP archive files have already been processed with the active main archive It is not checked if the SAP archive files are already available in a secondary archive The administrator should make sure that SAP archives are not processed several times Particular care should be taken during the automatic selection of the SAP archives All CML archives can be used as secondary archives It is not checked if the ar chives are disjunct during the creation of a secondary archive The current main archive and all active secondary archives are always considered during the read access As the PBS archives are stored
11. PBS a software CML the PBS archive add on for Material Ledger Documents Manual Part B Administration Compatible with SAP ERP 5 0 SAP Certified May 01 2013 Powered by SAP NetWeaver PBS archive add on CML for SAP R 3 Administration 2 1999 2013 PBS Software GmbH Schwanheimer Stra e 144a 64625 Bensheim Germany Phone 49 6251 174 0 Fax 49 6251 174 174 eMail info pbs software com Internet www pbs software com z PBS archive add ons is a registered trademark of PBS Software GmbH Ben sheim SAP R 3 SAP ERP SAP NetWeaver ABAP are registered trademarks of SAP AG Wall dorf Baden Acrobat Reader is a registered trademark of Adobe Systems Incorporated PBS a software PBS archive add on CML for SAP R 3 Administration 3 Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information related to the time when it is used taking into account its total costs and compli ance A conclusive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data storage Furthermore an easy access to archived data is decisive and for example its transfer during inter nal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solutions to put into practice the requirements that were described
12. _BEL into the PBS archive add on CML using the transaction PBS CMLL The PBS archive add on CML has to be activated with transaction PBS CMLA Access to the archive can be tested with the transaction PBS CMLS PBS ca software PBS archive add on CML for SAP R 3 Administration 27 3 11 Definition of the Path to the PBS archive add on CML Archiving objects The PBS archive add on CML contains a indexing program that is assigned to an archiving object Logical data paths are assigned to each archiving object via the SAP customizing These logical data paths represent a physical data path The PBS archive add on CML contains the following archiving object PBS CML PBS archive add on CML Material Ledger Documents Maintenance via transaction SARA The Customizing settings of the PBS archive objects can be modified via the trans action SARA gt SARA gt Customizing gt Technical Settings PBS ca software PBS archive add on CML for SAP R 3 Administration 28 4 Transactions of the PBS archive add on CML The following table provides an overview of the transactions supplied in the PBS archive add on CML The display transactions are explained in detail in manual part C Application Programs Transactions PBS SAP Transaction description PBS PBS Main menu of the PBS archive add ons PBS CML Menu of the PBS archive add on CML PBS CML_ABO Administration Board PBS CMLL Index
13. ators and the special function menu PBS CML to the end users User STEFFEN Wastehangedby STEFFEN 12 09 2009 13 08 33 Status Saved Ls Address ENA Roles AeA A 1 Tre es 2 Diagram 2 Assigning the role in the user profile PBS ca software PBS archive add on CML for SAP R 3 Administration 9 2 2 Basic Information about the PBS archive add on CML The PBS archive add on CML for Material Ledger Documents is a package of ABAP 4 programs which enables the comfortable and performant display and evaluation of archived material ledger documents in the R 3 online system All transactions displaying archived data are based on the SAP transactions This guarantees that the users can work immediately with the archive transactions with out special training The administrative task of the PBS archive add on is to construct and activate the PBS archive and in the event of problems to analyze the archive with the tools that are shipped together with the software The construction and use of the PBS archive add on CML always requires suc cessful data archiving with SAP means and access to the archive file created in this way From 4 0B this access can also be realized with Archive Link via an op tical archive system In each case the status of the archive file must be Accessi ble The PBS archive add on CML uses the archiving runs of the archiving object CO_ML_BEL Material ledger docs MLHD IT PP PPF CR CRF CRP Th
14. d the new CML archive will be merged with the last CML ar chive The last archive will be defined with table ADMI_RUN Merge new CML archive with active CML archive With this option the new CML archive will be merged with the currently active CML archive You can activate an archive with transaction PBS CMLA O Index activation This parameter then activates the indexing process of the archive If you want to carry out various indexing processes one after another this parameter should be set only during the last process If this parameter was not set you can separately activate the archive via transaction PBS CMLA at any time CO Delete previous run If you set this parameter the data from the previous run will be deleted after the current indexing run has been successfully completed It often makes sense in the introductory period that this parameter is not set and that the previous run is kept Older runs can be deleted separately via transaction PBS CMLD at a later date PBS a software PBS archive add on CML for SAP R 3 Administration 17 3 4 Initial Indexing Process Initial Construction If all necessary entries were made in the selection screen of the indexing program the selection screen can be stored as a selection variant for the initial construction of the PBS archive add on CML and the program can be started as a background process Important The PBS archive add on CML has to be constructed for each cl
15. data archiving Thus time is saved for the data backup PBS ca software PBS archive add on CML for SAP R 3 Table of Contents 1 2 4 Introduction Overview on the PBS archive add on CML 2 1 Supplied Menus 2 2 Basic Information about the PBS archive add on CML Construction of the PBS archive add on CML 3 1 Procedure 3 2 The Administration Board 3 3 Indexing program 3 4 Initial Indexing Process Initial Construction 3 5 Activate Index 3 6 Further Indexing Processes Merge Runs 3 7 Creation of Secondary Archives 3 8 Archive Tool 3 9 Disk Space Requirement 3 10 Summary of the Archive Construction 3 11 Definition of the Path to the PBS archive add on CML Transactions of the PBS archive add on CML PBS ca software Administration 5 on N QO 12 14 15 17 19 20 23 24 25 26 27 28 PBS archive add on CML for SAP R 3 Administration 6 1 Introduction The PBS archive add ons are constructed in modular form and cover the applica tion modules Fl SD MM CO etc with a special program package for exactly this application You can easily see from the name which PBS archive add on belongs to which SAP module CFI CSD CMM CCO etc All PBS archive add ons have in common that they can be easily installed in the SAP R 3 system via the SAP trans port utilities tp and SAINT For installation details of the PBS archive add ons please see the specific installation manual manual part
16. e SAP archiving program is carried out with transaction SARA Standard archiv ing is not described in this manual Changeable settings File note File name RC0O04071 Logical path ARCHI E_GLOBAL_PATH phys file name fusr sap 146 SYS global RC004071 ARCHIVE Archive file is accessible Diagram 3 Status of an archiving file PBS ca software PBS archive add on CML for SAP R 3 Administration 10 You can determine the status of the archive files for the various archiving runs via transaction SARA see Diagram 3 In order to display material ledger documents correctly and during reporting via the PBS archive add on CML the deletion run of the SAP archiving must have been performed successfully The generated SAP archiving runs are read and written into the file system of the PBS archive add on CML by the PBS indexing program see installation manual During this process secondary indices are created in the file system to enable effi cient access If a PBS archive with indices already exists the indexing program merges these indices with the new indices for the SAP archive PBS ca software PBS archive add on CML for SAP R 3 Administration 11 5o E SAP Archive files Existing PES archive New PBS archive Diagram 4 Construction of the PBS archive add on Once the PBS archive has been constructed it still has to be activated in the R 3 system To do this please run transaction
17. g program reads the SAP archive files creates secondary indices and stores this data in compressed form on magnetic disks outside the database PBS a software PBS archive add on CML for SAP R 3 Administration 13 In this way the archived material ledger documents are available for online proc essing and can be evaluated easily using the PBS transactions The PBS transac tions correspond to the functionality of the SAP transactions However they can read and display the resident data in the R 3 database as well as the archived data from the PBS archive add on CML As the data in the PBS archive add on CML is no longer changed a regular data backup of the archive is not necessary The SAP archive file that is created during the next reorganization of the database can be added to the existing PBS archive add on CML using the indexing program PBS ca software PBS archive add on CML for SAP R 3 Administration 14 3 2 The Administration Board The PBS Administration Board is the central administration instrument for the indi ces that are generated via the ADK technique and that were stored in so called ar chiving runs index areas Administration and archive data indexing can be exe cuted centrally from an interface in the Administration Board You can call it directly using the transaction PBS CML_ABO g alaB eee GAR anna fH ee Administration Board CML 1 Main Indices Y 0 S8 8 B ae 0 2 mmaa Mai
18. hed successfully Diagram 10 Document statistic of the indexing program PBS a software PBS archive add on CML for SAP R 3 Administration 22 Note If the indexing process terminates with the message ABAP 4 run time error SYSTEM_NO_MORE_PAGING or EXTRACT_NO_MORE_ PAGING this is due to the SAP paging file being too small What should be done 1 You can obtain an overview of the roll and paging memory occupancy by the active users and their transactions via transaction SM04 Goto gt Memory Try to clarify whether there is another program and not the cur rent program that requires so much memory The transaction ST02 also displays the memory capacity 2 Check the two parameters rdisp ROLL_MAXFS and rdisp PG_MAXFS with the transaction RZ11 in the current instance profile These values in dicate the current block sizes for the roll or paging area 1 block 8 kilo bytes 1 kilobyte 1024 bytes 3 Compare the size of the common partition in the system for the roll and paging area with the values from transaction RZ11 If the converted value does not reach the size of the partition the parameters rdisp ROLL_MAXFS and rdisp PG_MAXFS have to be adjusted ac cording to the value of the provided partition 4 Restart your system If the parameter has been modified repeat the run after reloading the backup of the PBS archive add on CML In addition we refer you to the SAP correction no 147
19. ient During run time the program generates the PBS archive add on CML from the ar chive files When doing this secondary indices are created from the material ledger documents from the SAP archive The first run will not be merged Important It is recommended to perform a data backup of the created files after each con struction of the PBS archive add on CML but basically this is not mandatory since the indexing program can be restarted PBS ca software PBS archive add on CML for SAP R 3 Administration 18 Job protocol After each run of the indexing program a statistical report is generated which can look as follows This statistic is also stored in the PBS archive add on CML and can be displayed later using the transaction PBS CMLS PROTOCOL LOAD PROGRAM SAP archive files read acquisition 1 012328 001CO_ML_BEL Records read acquisition 0 22203 TES PBS archive files read stock ssessess f 0 Records read SEOCK occcasea cee sseea ceed ranana 0 Tables read processed CKMLCT 5 0 MLCR 30 0 MLCRF 5 0 MLCRP 27 0 MLHD 5 5 MLIT 6 6 MLPP 0 0 MLPPF 5 0 Total 113 11 Index written from acquisition HDO 5 HD1 1 ITO 5 TEL 5 IT2 6 Total 22 Index written total HDO 5 HD1 1 ITO 5 TEL 5 IT2 6 Total 22 Index table written total HDO L HD1 1 ITO a ETL 1 IT2 1 Total 5 Indexing run of PBS archive add on CML finished successfully Diagram 8 Document
20. ing program of the PBS ar chive add on CML for Material Ledger Documents PBS CMLA Program to activate the archive PBS CMLS Archiving tool for inspecting the cur rent constructed archive PBS CMLD Program for deleting the archive PBS CMLM Program for the display of archiving runs SARA PBS CKM3 CKM3 Display Material Ledger Data PBS CKMB CKMB Display Material Ledger Document PBS CKMS CKMS Search Material Ledger Documents PBS CKMPCD CKMPCD Display Price Change Document PBS CKMPCSEARCH CKMPCSEARCH Search Price Change Documents Table 1 Transactions of the PBS archive add on CML PBS a software
21. n indices i L term indices Inactive indices f Index 30892 Created on Users ADK status Index status Oldest archive file Latest archive file Corment ST a Enn 8 08 2005 HOFFMANN CO Complete CO Main index 05 08 2005 Diagram 6 Administration Board CML Description of the individual icons You can use this function to convert the main index into a long term index By activating an index area the indices are made available for the user Only deactivated index areas can be activated Deactivation of an index area means that these indices are no longer available to the user The deletion of an index area results in all dependent table contents and physical files being deleted The log of an index area is displayed Start of the archive tool The indexing program is started PBS a software PBS archive add on CML for SAP R 3 Administration 15 3 3 Indexing program The PBS archive add on CML enables archived material ledger documents from R 3 to remain available for online processing To do this construct the PBS archive add on CML for the SAP archive files using the indexing program transaction PBS CMLL The selection screen of the indexing program with its delimitations is displayed below o 23189 060 888 2545 ff OB PBS archive add on CML Load archive SAP achive Run Select documents Process all documents Process documen
22. ts 1 to 9 999 999 Merge archive Merge new CML archive with last CML archive 002777 Merge new CML archive with active CML archive 002777 Post proc progr Execute the following programs after a successful index setup M Activate archive M Delete previous run Diagram 7 Selection screen of the indexing program Parameters Select manually With this option the SAP archive files that are currently available can be selected by pressing the button SAP archive PBS ca software PBS archive add on CML for SAP R 3 Administration 16 Select automatically If this option is selected all available SAP archive files that were created after the date indicated are processed automatically Delete old run With the help of this option a list of the SAP archive files that are currently stored in the PBS archive add on CML is displayed after pressing the button Run In this list the runs that are to be deleted from the PBS archive add on CML can be se lected Process all documents If this option is selected the SAP archive files that are selected automatically or manually are completely processed Process documents 1 to 999999999 This option enables you to process exactly one manually selected SAP archive file in several runs All material ledger documents of the selected SAP archive file are counted Merge new CML archive with last CML archive If this option is selecte

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