Home

Autologue User`s Manual – Multi-Store Page i Table Of Contents 18

1. e Select the desired option by pressing the correct function key Press the lt F1 gt Call Part key to screen display transfer details one transaction at a time The oldest transfer detail will be displayed Use lt F1 gt lt F8 gt and lt F9 gt keys to display other transfer details Press the lt F4 gt Delete Transactions key to delete transactions before a specified date The screen will prompt for the date and then delete all transactions before that date Press lt F7 gt Print Report key to print a Transferred Parts report Three prompts will appear allowing a report to be printed for all stores all parts send from one store or all parts sent to one store 18 11 Print Clear Common Customer Numbers Overview The Print Or Clear Common Customer Numbers menu option allows the common customer numbers for a single store or groups of stores to be printed or cleared 18 11 1 Printing Or Clearing Common Customer Numbers To print or clear common customer numbers perform the following steps e From the Multi Store Functions Menu enter 13 Print Common Customer Numbers and press lt Return gt Autologue User s Manual Multi Store Page 45 The Clear Common Customers screen will be displayed as shown CLEAR COMMON CUSTOMERS STRI TATA 2 STR2 FIRST CUSTOMER NUMBER W LAST CUSTOMER NUMBER STORE NUMBER tor A FOR ALL STORES START AGAIN PRINT COMMON CUSTOMERS CLEAR COMMON CUSTOMERS EXIT PROG
2. SPECIFY CHANGES AND ADDITIONS TO INVENTORY FILE SPECIFY MANUFACTURER S PRICE UPDATES SPECIFY AUTOMATIC PRICE ADJUSTMENTS gH REVIEW PENDING AUTOMATIC PRICE ADJUSTMENTS imam REVIEW PENDING CHANGES ADDITIONS AND UPDATES APPLY PENDING CHANGE FILES DISPLAY APPLICATIONS AND COMMUNICATIONS STATUS LOGS MAH EXIT PROGRAM ENTER A SELECTION I e With the cursor positioned at the ENTER A SELECTION prompt press the lt F1 gt Specify Changes And Additions To Inventory File key to specify changes and additions to the inventory file Autologue User s Manual Multi Store Page 36 The Product Line Change Addition screen will now be displayed as shown PRODUCT LINE CHANGE ADDITION PRODUCT LINE NO M CAT DATE PART NO UNIT PKG T PER CAR UT IN O2 S MINT MAXI 4 mINZ2 MAX2 GE ll PRICE B PRICE if PRICE or PRICE 3 PRICE q PRICE 5 CORE COST CORE SELL LABOR MIS POP CODE DESCRIPTION NEW PRODUCT LINE REVIEW PENDING CHANGES APPLY PENDING CHANGES SCROLL FORWARD BACKWARD WRITE CHANGE TO PENDING FILE EXIT MH CALL PART INSERT NEW PART AFTER gt MOYE PART AFTER Y DELETE PART e With the cursor positioned at the PRODUCT LINE NO enter a product line number 0 255 and press lt Return gt The screen will display the first part number in the product line entered As each part is displayed the current values for the various fields are shown to the right o
3. Once the product lines have been specified the price adjustment file is pending Press the lt F7 gt function key to begin applying the adjustments or press the lt F11 gt key to save the changes 18 8 5 Review Pending Automatic Price Adjustments To review pending automatic price adjustments follow the steps listed below e From the Multi Store Functions Menu enter 10 Centralized Inventory Control and press lt Return gt Autologue User s Manual Multi Store Page 39 The Centralized Inventory Control Menu screen will be displayed e Press the lt F5 gt Review Pending Automatic Price Adjustments key to review automatic price adjustments The screen will change and display the pending automatic price adjustment Press the lt F1 gt key to clear the screen and to delete the pending automatic adjustment file Up the arrow key and press lt Return gt to change any particular entry Press the lt F11 gt key to exit the program and save the pending automatic price change file The adjustment will be pending until applied 18 8 6 Apply Pending Change Files To apply pending inventory change files follow the steps listed below e From the Multi Store Functions Menu enter 10 Centralized Inventory Control and press lt Return gt The Centralized Inventory Control Menu screen will be displayed e Press the lt F7 gt Apply Pending Change Files key to apply pending change files The Apply Pending Changes Updates
4. Press the lt F2 gt Search Another Part key to return the cursor to the ENTER PART prompt 18 10 Transferred Parts Report Overview ee The Transferred Parts Report allows information to be screen displayed or printed on all transferred parts activity In addition the user has the ability to delete transactions created before a specified date For each transfer activity a record will be created in both the store merchandise is being transferred to and the store merchandise is being transferred from The record will contain the following information Part Number Transferred Store Shipped From Date of Transfer Store Shipped To Quantity Transferred Unit Price Counterman Performing Transfer Total Cost When printing a Transferred Parts Report the total dollar value of merchandise transferred between each store will also be listed 18 10 1 Using The Transferred Parts Reports To use the Transferred Part Report program follow the steps listed below From the Multi Store Functions Menu enter 12 Transferred Parts Report and press lt Return gt Autologue User s Manual Multi Store Page 44 The Transferred Part Report screen will be displayed as shown TRANSFERRED PART REPORT PART NUMBER fEB 3250 DATE TRANSFERRED 07 07 94 QTY TRANSFERRED 2 FROM STORE TO STORE PRICE PART 8 75 TOTAL COST 17 50 CNTM A F1 CALL PART Eti EXIT 2 SELECT OPTION F8 F9 SCROLL FWD BCKUD
5. With the cursor positioned at the PRINT THE REPORT Y N prompt enter Y and press lt Return gt to begin printing the report After the report is finished printing the cursor will be positioned at the IS THE REPORT COMPLETE Y N prompt Enter Y and press lt Return gt to delete the stock replenishment files of all transmitted branch stores 18 6 Remote Daily Sales Analysis Report Overview gt gt The Remote Daily Sales Analysis Report lists daily and month to date sales totals for each store by counterman and supplies grand totals for all stores The following totals are supplied for each counterman and store Net Sales Gross Receipts Labor Sales Taxable Sales Profit Percent Of Line Items A R Receipts Core Sales Charge Sales Cost of Sales of Invoices e Misc Sales Tax Collected Cash Sales Profit Dollars Autologue User s Manual Multi Store Page 28 In addition for each store a listing of Receipts Open Orders and Outstanding Special Orders is also printed The movement of daily sales analysis data from each store to the host store can be done by local manager at each branch store or by someone from the host location The Remote Daily Sales Analysis Report is printed at the host store It prints data from each branch store s Daily Sales Analysis sent to the host store Each store is printed individually on a separate set of pages In addition consolidated totals for all stores are supplied
6. e With the cursor positioned at the LAST CUSTOMER NUMBER prompt enter the last customer or vendor number and press lt Return gt e With the cursor positioned at the PRINT STATEMENT MESSAGE AT 1 TOP 2 MIDDLE 3 BOTTOM prompt enter a 1 2 or 3 and press lt Return gt e With the cursor positioned at the PRINT YOUR STORE S NAME AT TOP Y N prompt enter Y or N and press lt Return gt Entering Y will print the name and address information of customer 0 on the top of each statement page e With the cursor positioned at the AT BOTTOM Y N prompt enter Y or N and press lt Return gt Entering Y will print the name of customer 0 on the bottom of each statement e With the cursor positioned at the INCLUDE THIS MONTH S FINANCE CHARGES Y N prompt enter Y or N and press lt Return gt Entering Y will calculate a finance charge for all statements printed with an unpaid old balance based upon the total outstanding old balance of all stores and the finance charge percent of the host store Note Finance charges are only calculated on customer statements The service total dollar amounts within the customer records are NOT updated This prompt should be answered Y when printing statements as part of the month end procedure e With the cursor positioned at the PRINT A TEST PATTERN Y N prompt enter Y or N and press lt Return gt Entering Y will print several rows of XXXXXxX s that allows the user to check th
7. ACD 55 30 AC DELCO BATT 93 0 00 409 30 ACD 87 40 AC DELCO BATT 86 0 00 164 30 ACD 87 40 AC DELCO BATT 86 0 00 32 86 ACD 311 AC DELCO BATT 94 0 00 43 94 The Transmitted Purchase Order Report will list by store and product line part numbers to order and return This report can be used for developing individual picking tickets for each branch store 18 3 3 2 Sample Not Found Part Report TIME PRINTED 11 15 MM DD YY NOT FOUND PART REPORT STORE NAME STR1 PURCHASE ORDER 15 DATE MM DD YY PART NUMBER QUANTITY TYPE OF ORDER ACD 59 30 26 PURCHASE ORDER ACD 59 30 1 WARRANTY RETURN The Not Found Part Report lists part numbers transmitted but not found in the inventory file of the host store To add these part numbers to a purchase order use the lt F5 gt Add Parts function key 18 3 3 3 Sample Incorrect Quantity Report TIME PRINTED 11 26 MM DD YY INCORRECT QUANTITY REPORT INCORRECT CORRECT STORE OF ORIGINAL PART NUMBER QUANTITY UNITS PER ORIGIN PO ORDERED PACKAGE STR1 16 ACD R45TS 11 8 The Incorrect Quantity Report lists part numbers transmitted with an ordered quantity in disagreement with the unit pack quantity of the host store s inventory file Consolidated purchase orders will be numbered according to the next available purchase order number of the host store After the purchase order has been created the screen will return to the Consolidated Purchasing Program screen Autologue User s Manua
8. PURCHASE ORDER W PRINT TOTAL QUANTITIES V N _ STORE NUMBER tor A FOR ALL __ PRINT QUANTITIES ORDERED Y N _ PRINT PRICES CY ND _ INCLUDE VENDOR DISCOUNT W M _ 1 STRI 2 STR2 F11 RETURN TO PURCHASING S MAIN SCREEN 18 3 6 1 Printing A Consolidated Purchase Order With the cursor positioned at the PURCHASE ORDER prompt enter the multi store purchase order number to be printed and press lt Return gt If the entered number is a consolidated purchase order the cursor will appear at the PRINT TOTAL QUANTITIES Y N prompt With the cursor positioned at the PRINT TOTAL QUANTITIES Y N prompt enter Y or N and press lt Return gt Entering Y will print one line for each part number ordered with the total quantity ordered or received for all stores on the report The cursor will be positioned at the PRINT QUANTITIES ORDERED Y N prompt Entering N will list part numbers ordered by individual store on the reports The cursor will appear at the STORE NUMBER or A FOR ALL prompt To print only the items ordered or received by one branch store enter N at the PRINT QUANTITIES ORDERED Y N prompt and enter the branch store number at the STORE NUMBER or A FOR ALL prompt With the cursor positioned at the STORE NUMBER or A FOR ALL prompt enter a store number or A for all stores and press lt Return gt Entering A will print a separate report for e
9. 18 5 Stock Replenishment Report Overview srenrsrsnssrsnssrnenrsnnnnsnsnnennnnenennenennsnsnnenennsnsen 25 18 5 1 Transmitting The Replenishment Data To The Host Store scssssessseees 26 18 5 2 Printing The Stock Replenishment Report ssrsnrnnvnverennnnvnrersnvnrenevnsnverenevnserer 27 18 6 Remote Daily Sales Analysis Report Overview ssrnrsnvnrensvnsnvnrensvnsnvnrenevnsnserenevsensen 27 18 6 1 Transmitting The Daily Sales Activity To The Host Store sesrrersrsvrsrsrverse 28 18 6 2 Printing The Consolidated Daily Sales Analysis seserenrnvvnrerrnrnnvnrenvnverenevnserer 29 18 7 Consolidated Inventory Report Overview srsrsnrnnsnrerensnnvnrenennnnennnnennnnsnsnnensenenennsnsen 30 18 7 1 Printing The Consolidated Inventory Report By Product Line 00 31 18 7 2 Displaying The Consolidated Inventory Information ssscseeseseeseees 32 18 7 3 Printing The Consolidated Inventory Report By Purchase Ordet 34 18 8 Centralized Inventory Control Overview enrnnrnenrrnverenrnnrnrerennnnsnrensnnnnsnnenennsnvnnenennsnsen 34 18 8 1 Specify Changes amp Additions To The Inventory File cccssssssseeesesseseees 35 18 8 2 Specify Manufacturer s Price Updates mmmrsnssrersnsvrsnverensvnsusvnvnvnrenevnvnvnnenevnsnsen 36 18 8 3 Review Pending Change Files erensnrsnvnrenennvnverensnnsnnenennnnensenennvnvnsenennsnsnnenevnsnsen 37 18 8 4 Specify Automatic Price Adjustments srensnrsnve
10. M AUTOMOTIVE WAREHOUSE DATE 63 30 00 2654 MAGNOLIA FULLERTON CA 92633 7149524 dddq ITEM PART NUMBER DESCRIPTION PURCHASE ORDER 1 ACD 445 AC SPARK PLUGS PURCHASE ORDER UNIT QUANTITY QUANTITY QUANTITY CUSTOMER UNIT CORE EXTENDED PACK ON HAND ON ORDER RECEIVED B ORDER PRICE PRICE PRICE 8 13 el o 8 1 10 0 00 8 80 ORDERED BY STRI AND CONSOLIDATED Fl CALL NEW ITEM F10 RECORD ALL CHANGES Fd DELETE FROM ORDER F3 CALL NEW P O F8 F9 ITEM SCROLLING FS ADD PARTS TO ORDER Fill EXIT TO PUR MENU When performing an individual edit the top left corner of the screen will display the branch store number of each item being edited Performing an individual edit allows the quantity ordered or received in addition to the ability to add or delete part numbers to the purchase order for the branch store listed Editing the quantity ordered or received by a branch store does not update the original purchase order created and transmitted at the branch store Note Adding a part number to the purchase order not stocked by the host store will cause the system to create a part number record in product line zero of the host store As in the normal editing of a purchase order lt F1 gt will allow a particular item number to be displayed lt F8 gt will scroll forward throughout the purchase order lt F9 gt will scroll backwards lt F10 gt will record all changes and lt F11 gt will exit the edit func
11. N and press lt Return gt Entering N will print a quantity received column By printing the quantity received it s possible to print packing slips for each branch store e With the cursor positioned at the PRINT PRICES Y N prompt enter Y or N and press lt Return gt If Y was entered the cursor will be positioned at the INCLUDE VENDOR DISCOUNT Y N prompt e With the cursor positioned at the INCLUDE VENDOR DISCOUNT Y N prompt enter Y or N and press lt Return gt The report will begin printing 18 3 7 Updating The Branch Store s Inventory File When the purchase order is received at the branch store updating the inventory file is identical to the standard purchasing process The original purchase order that was transmitted to the host store is still open Autologue User s Manual Multi Store Page 18 The original purchase order should be received as ordered edited and then applied See the Purchasing section of the user s manual for step by step instructions on receiving and applying a purchase order 18 4 Consolidated Statements Overview Through Multi Store Statements statement detail from common and non common customers of each branch store can be transmitted to the host store for consolidating and printing Consolidating the statement detail of a common customer from several branch stores allows one statement to be printed for each customer regardless of the number of stores purchased from The consoli
12. Store Page 19 e From the Customer Vendor Update screen press the F4 Show Common Customers key and the Common Customer Number screen will appear as shown CUST250 COMMON CUSTOMER NUMBER COMMON CUSTOMER NUMBER B MATRIX STANDARD MATRIX ALTERNATE MATRIX NONE F1 NEW CUSTOMER F3 SHOW STATEMENT DETAIL F10 RECORD CHANGES F2 SALES ANALYSIS Fd RETURN TO CHANGE DATA F11 EXIT PROGRAM e With the cursor positioned next to the COMMON CUSTOMER NUMBER prompt enter the common customer number and press lt Return gt The common customer number of each account must match the customer s standard account number at the host store e Press the lt F10 gt Record Changes key to save the changes Repeat the steps above at each branch store Common customer numbers of a branch store can be printed out through the Common Customer Report 18 4 2 Transmitting Statement Detail To The Host Store To transmit statement details of common and or non common customers from a branch store follow the steps listed below e From the Multi Store Functions Menu enter 4 Transmit Statements and press lt Return gt Autologue User s Manual Multi Store The following screen will now be displayed as shown Page 20 PREPARE STATEMENTS FOR 1 PRIOR MONTH 23 CURRENT MONTH ENTER 1 OR 2 Bf Fil EXIT With the cursor positioned at the ENTER 1 OR 2 prompt enter 1 Current Month or 2 Prior Mont
13. answered the system will begin READING TRANSMITTED FILES Once all the transmitted files are read the following screen will be displayed e With the cursor positioned at the DO YOU WANT TO PRINT EVERY TRANSMITTED P O prompt enter Y or N and press lt Return gt Entering Y will begin printing a report for branch store listing the part number quantity and branch store purchase order number of each item to be consolidated or filled from stock After printing each branch store the system will then generate total the information of all store combined Next the system will display the time and date of the last transmitted purchase order from each branch store e With the cursor positioned at the DO YOU WANT TO GO AHEAD WITH CONSOLIDATION Y N prompt enter Y and press lt Return gt A Fill From Stock purchase order will now be created and the purchase order number will be displayed e After the fill from stock purchase order has been edited press the lt F6 gt Fill From Inventory key The Fill Purchase Orders From Inventory screen will appear as shown FILL PURCHASE ORDERS FROM INVENTORY PURCHASE ORDER W STORE NUMBER tor A FOR ALL __ 2 STR2 F11 RETURN TO PURCHASING S MAIN SCREEN e With the cursor positioned at the PURCHASE ORDER prompt enter the multi store purchase order number to be filled and press lt Return gt e With the cursor positioned at the STORE NUMBER o
14. branch store All functions including Point of Sale Purchasing and Month End for the branch store can be performed from the host store by logging into the desired branch store 18 3 Multi Store Purchasing Overview Through Multi Store Purchasing purchase orders created at a branch store can be transmitted to the host store to be either consolidated into one large order or filled from the stock of the host store Consolidating branch store purchase orders allows pooling of orders to receive volume discounts by buying direct from a manufacturer Filling purchase orders from the inventory of the host store automatically adjusts the inventory of the host store without the need of creating an invoice The first step in Multi Store Purchasing is to actually create individual purchase orders at each branch store and transmit the information to the host store Purchase Orders at each branch store may be created by the local manager or by the owner manager of the host store who can log into any branch store Once each store has transmitted its purchase order to the host store a consolidated or fill from stock purchase order can be created Additional functions of Multi Store Purchasing include the ability to edit or print Multi Store Purchase Orders collectively or individually 18 3 1 Creating Purchase Orders At The Branch Stores eff Purchase Orders can be created printed and edited at the satellite stores through the use of the men
15. displaying the information the user will be prompted to display either Prices or Quantities If displaying quantities the following information will be included pop code onorder on hand back order min1 max1 price 0 min2 max2 If pricing is selected the following information will be displayed core cost price3 core sell price 4 price 1 price 5 price 2 18 7 1 Printing The Consolidated Inventory Report By Product Line The report prints the parts in the order of the current store it was performed from The rest of the part numbers are then printed according to the ASCII order within the rest of the stores sorted To print the consolidated inventory report follow the steps listed below From the Multi Store Functions Menu of the host store enter 9 Consolidated Inventory Report and press lt Return gt Autologue User s Manual Multi Store Page 32 The Consolidated Inventory Price List screen will now be displayed as shown STRI CONSOLIDATED INVENTORY PRICE LIST OPTIONS 1 PRINT REPORT BY PRODUCT LINE 2 SCREEN DISPLAY BY PART NUMBER 3 PRINT REPORT BY PURCHASE ORDER ENTER 1 2 OR 3 E INCLUDE VENDOR DISCOUNT N STOCKED NON STOCKED BOTH S N B _ BEGINNING PRODUCT LINE ENDING PRODUCT LINE PURCHASE ORDER NUMBER F1 RESTART PROGRAM F11 EXITS PROGRAM e With the cursor positioned at the ENTER 1 2 OR 3 prompt enter 1 Print Report By Product Line and press
16. lt Return gt to print a report e With the cursor positioned at the INCLUDE VENDOR DISCOUNT Y N prompt enter Y or N to include the vendor discount and press lt Return gt e With the cursor positioned at the STOCKED NON STOCKED BOTH S N B prompt enter an S Stocked N Non Stocked or B Both and press lt Return gt Enter S to only print stocked parts N to only print non stocked parts or B to print all parts regardless of stocked non stocked status Stocked parts are those where the following criterion is true min1 max1 gt 0 or quantity on hand gt 0 e With the cursor positioned at the BEGINNING PRODUCT LINE prompt enter the beginning product line number and press lt Return gt e With the cursor positioned at the ENDING PRODUCT LINE prompt enter the ending product line number and press lt Return gt e With the cursor positioned at the BEGIN REPORT Y N prompt enter Y and press lt Return gt 18 7 2 Displaying The Consolidated Inventory Information e From the Multi Store Functions Menu of the host store enter 9 Consolidated Inventory Report and press lt Return gt Autologue User s Manual Multi Store Page 33 The Consolidated Inventory Price List screen will now be displayed With the cursor positioned at the ENTER 1 2 OR 3 prompt enter 2 Screen Display By Part Number and press lt Return gt to screen view a specific part number With the cursor positioned at the INCLU
17. on the final page 18 6 1 Transmitting The Daily Sales Activity To The Host Store To transmit the daily sales activity from a branch store to the host store follow the steps listed below e From the Multi Store Functions Menu of the branch store enter 3 Transmit Daily Sales Analysis and press lt Return gt The Daily Sales Analysis By Counterman screen will now be displayed as shown DAILY SALES ANALYSIS BY COUNTERMAN FIRST DAY OF NEW MONTH Y N UPDATE MONTHLY TOTALS Y N BEGINNING COUNTERMAN CA ENDING COUNTERMAN cA 2 2 PRINT DAILY SALES TOTAL ONLY PRINT REPORT Y N Y TRANSMIT THE DATA Y N F1 RESTART PROGRAM F11 EXITS PROGRAM Note Point of Sale activity should be halted at the branch store during the transmitting of the daily sales activity The screen will display the default Dsa field values that are setup through the System Command Specify System Setup Options menu selection e With the cursor positioned at the FIRST DAY OF NEW MONTH Y N prompt enter Y or N and press lt Return gt or just press lt Return gt to use the default value Autologue User s Manual Multi Store Page 29 Typically you will want to answer N to this prompt See the Daily Sales Analysis section of the User s Manual for additional information on running the daily sales analysis report e Enter Y at the UPDATE MONTHLY TOTALS Y N prompt at the end of each day and press lt Return gt Entering Y
18. screen Autologue User s Manual Multi Store Page 34 18 7 3 Printing The Consolidated Inventory Report By Purchase Order The report prints the parts in the order they are in on the purchase order To print the consolidated inventory report by purchase order follow the steps listed below e From the Multi Store Functions Menu of the host store enter 9 Consolidated Inventory Report and press lt Return gt The Consolidated Inventory Price List screen will now be displayed e With the cursor positioned at the ENTER 1 2 OR 3 prompt enter 3 Print Report By Purchase Order and press lt Return gt e With the cursor positioned at the INCLUDE VENDOR DISCOUNT Y N prompt enter Y or N to include the vendor discount and press lt Return gt e With the cursor positioned at the STOCKED NON STOCKED BOTH S N B prompt enter an S Stocked N Non Stocked or B Both and press lt Return gt Enter S to only print stocked parts N to only print non stocked parts or B to print all parts regardless of stocked non stocked status Stocked parts are those where the following criterion is true min1 max1 gt 0 or quantity on hand gt 0 e With the cursor positioned at the PURCHASE ORDER NUMBER prompt enter the purchase order number and press lt Return gt e With the cursor positioned at the BEGIN REPORT Y N prompt enter Y and press lt Return gt 18 8 Centralized Inventory Control Overview Cen
19. t 8 9 10 Enter a nunber J Store 1 Login stri Printer 1 Release 7 1 Build 15 From the Multi Store Functions Menu enter 1 Transmit Purchase Orders and press lt Return gt Autologue User s Manual Multi Store Page 5 The Purchasing Program screen will be displayed as shown PURCHASING PROGRAMS MENU OPTION DESIRED W CREATE NEW PURCHASE ORDERS PRINT OR TRANSMIT PURCHASE ORDERS EDIT PURCHASE ORDERS DELETE PURCHASE ORDERS APPLY RECEIPTS AND BACK ORDER REMAINDER APPLY RECEIPTS AND CANCEL REMAINDER PRINT OPEN PO RGN CORE RETURN REPORT RECEIVED AS ORDERED DISPLAY OPEN PURCHASE ORDERS RETURN TO PURCHASING S MAIN MENU EXIT THE PURCHASING PROGRAM Note that all functions are identical to the standard purchasing menu with the exception of the F2 PRINT OR TRANSMIT PURCHASE ORDERS e When the purchase order is ready to be transmitted to the host store press the lt F2 gt Print Or Transmit Purchase Orders function key e With the cursor positioned at the PURCHASE ORDER prompt enter the purchase order to be transmitted and press lt Return gt e With the cursor positioned at the PRINT THE P O Y N prompt enter N and press lt Return gt Entering N will display PO Total Dollars and Total Weight calculated figures for the purchase order on the bottom of the screen e With the cursor positioned at the TRANSMIT TO MAIN STORE Y N prompt enter Y and press lt Retu
20. will add the counterman s daily sales totals to the counterman s monthly sales totals and clear out the daily totals to prepare for the next day s business activity To generate a test Daily Sales Analysis report enter N to both the FIRST DAY OF NEW MONTH Y N and UPDATE MONTHLY TOTALS Y N prompts The report will print and none of the daily or monthly sales totals will be updated or cleared e With the cursor positioned at the BEGINNING COUNTERMAN A Z OR 0 9 prompt enter the beginning counterman code to run the report from and press lt Return gt or just press lt Return gt to use the default value It is recommended that the beginning counterman code be A to begin the report and eliminate any chance of forgetting to update a counterman s monthly sales totals by mistake e With the cursor positioned at the ENDING COUNTERMAN A Z OR 0 9 prompt enter the ending counterman code to run the report to and press lt Return gt or just press lt Return gt to use the default value It is recommended that the ending counterman code be 9 to end the report and eliminate any chance of forgetting to update a counterman s monthly sales totals by mistake e With the cursor positioned at the PRINT DAILY SALES TOTAL ONLY prompt enter Y or N and press lt Return gt or just press lt Return gt to use the default value Entering Y will print only the daily sales activity and a listing of all applied receipts Entering N will print t
21. Addition To This Parts key to delete any pending changes to a particular part number Press the lt F5 gt Print Entire Pending File key to print the entire pending change file After each change press the lt F10 gt Write Update To Pending File key to rewrite the change to the pending change file Changes are only permitted on part numbers that are in the inventory file of the host store The STATUS field indicates the type of change or addition that will occur to the displayed part number record i e PART CHANGED INSERTED AFTER PART XXXX MOVED AFTER PART XXXXX DELETED 18 8 4 Specify Automatic Price Adjustments To specify the adjustments of prices to specific product lines follow the steps listed below e From the Multi Store Functions Menu enter 10 Centralized Inventory Control and press lt Return gt The Centralized Inventory Control Menu screen will be displayed e Press the lt F3 gt Specify Automatic Price Adjustments key to specify automatic price adjustments The screen will change and display the automatic price adjustment screen e Enter the price adjustment changes for the desired pop codes price levels and so on When all appropriate price adjustments have been entered press the lt F3 gt key and the BEGINNING PRODUCT LINE and ENDING PRODUCT LINE prompts will be displayed e Enter the beginning product line and press lt Return gt e Enter the ending product line number and press lt Return gt
22. Autologue User s Manual Multi Store Page i Table Of Contents 18 Introduction Multi Storeuassammuragusemadnenennikmisnt emirnne 1 18 1 Definitions Of Vocabulary siscccccciecssecsssadecscevcasessussrsustsdasdscdoerseevcsidacedsccnsetescesdcsssesteaseres 2 18 2 Accessing A Remote Store sva sacs tae testers censdcusstelisecsnsssandetesseestsiTasenossloaeesetevesentetssies 3 18 3 Multi Store Purchasing Overview srenrsnsnrerenrenvnrensnnsrensnnsnnvnennnnsnennsnnnnennenennsnsnnenennsnsen 3 18 3 1 Creating Purchase Orders At The Branch Stores srersnrevvnrervnrnnvnrennvserenevnsnser 3 18 3 2 Transmitting Purchase Orders To The Host Store rsrsnrnnvnrerrnrnnvnrensvnenvnrsnsnser 4 18 3 3 Creating A Multi Store Purchase Order At The Host Store cccsssseeees 5 18 3 3 1 Sample Transmitted Purchase Order Report rsnrnrevnvrnvnrensvnnserenevnserer 9 18 3 3 2 Sample Not Found Part Report cscscscsessssssssssssssssssssssssssssssssssseseeseees 9 18 3 3 3 Sample Incorrect Quantity Report sssnrevsnrvnvnrevnnrenverevevnenvnnenevesnsersnevnsesen 9 18 3 4 Editing A Consolidated Purchase Order ssesesesesessososeseseseseosesereseseseseseseesososeses 10 18 3 4 1 Performing A Consolidated Edit sersnvnvevnvrnvnrevnvrenvnrevevnnvnrenevessverenevnsnser 10 18 3 4 2 Performing An Individual Edit essnooovevevvvrenvnrevnvnnvnrenevnvnvnrenevnssverenevnsesen 11 18 35 Fill From Stock Option 2unanaeveaneenarmkrinmnnmninnihd 12 18 3 5 1 Perform
23. DE VENDOR DISCOUNT Y N prompt enter Y or N to include the vendor discount and press lt Return gt With the cursor positioned at the STOCKED NON STOCKED BOTH S N B prompt enter an S Stocked N Non Stocked or B Both and press lt Return gt Enter S to only print stocked parts N to only print non stocked parts or B to print all parts regardless of stocked non stocked status Stocked parts are those where the following criterion is true min1 max1 gt 0 or quantity on hand gt 0 The Consolidated Inventory Screen Display screen will now be displayed as shown CONSOLIDATED INVENTORY SCREEN DISPLAY STRI OPTIONS 13 DISPLAY QUANTITIES 2 DISPLAY PRICES ENTER 1 OR 2 E PART NUMBER F1 RESTART SCREEN With the cursor positioned at the ENTER 1 OR 2 prompt enter a 1 to display quantities or a 2 to display pricing information and press lt Return gt With the cursor positioned at the PART NUMBER prompt enter a part number to view information for and press lt Return gt The screen will display the requested pricing or quantities information for the entered part number and the cursor will again be positioned at the PART NUMBER prompt Enter another part number to be viewed or press the lt F1 gt Restart Screen key to position the cursor back at the ENTER 1 OR 2 prompt or press the lt F11 gt Return To Previous Screen key to return to the Consolidate Inventory Price List
24. Entering Y allows statement details within a date range to be transmitted With the cursor positioned at the STARTING MM DD YY prompt enter the starting date and press lt Return gt With the cursor positioned at the ENDING MM DD YY prompt enter the ending date and press lt Return gt With the cursor positioned at the ACCOUNTS WITH COMMON NUMBER Y N prompt enter Y or N and press lt Return gt Entering Y will transmit statement detail of common customer accounts to the host store With the cursor positioned at the ACCOUNTS WITH NON COMMON NUMBER Y N prompt enter Y or N and press lt Return gt Entering Y will transmit statement detail of non common customer accounts to the host store With the cursor positioned at the BEGIN TRANSMISSION Y N prompt enter Y and press lt Return gt to begin transmission of statement detail from the branch store to the host store Perform the steps above at each branch store Do not send a second statement detail file to the host store until the first file has been consolidated and printed Transmission of a second file will overwrite the previous statement detail file Statements transmitted with date limits will also include a Previous Current Balance value if any statement detail does not fall into the date limits specified 18 4 3 Printing Multi Store Statements At The Host Store When all branch stores have transmitted their statement detail files statements may be pri
25. IVE Y N prompt place the price update diskette in the drive and enter Y and press lt Return gt The screen will display all available price updating files on the diskette With the cursor positioned at the ENTER PRODUCT LINE FILE NAME prompt enter the price updating file name and press lt Return gt The system will create a pending change file for the new prices and the cursor will return to the ENTER PRODUCT LINE FILE NAME prompt Enter a new product line file name and press lt Return gt or press lt F11 gt to return to the Multi Store Functions Menu 18 8 3 Review Pending Change Files To review or print the current pending file prior to applying the changes follow the steps listed below From the Multi Store Functions Menu enter 10 Centralized Inventory Control and press lt Return gt The Centralized Inventory Control Menu screen will be displayed Press the lt F6 gt Review Pending Changes Additions And Updates key to review the pending change files Autologue User s Manual Multi Store Page 38 The screen will change and display the first pending change from the lowest product line number to be changed As each part is displayed the current values for the fields are shown under the ORIGINAL column and the pending changes under the CHANGES column Press the lt F8 gt Scroll Forward and lt F9 gt Scroll Backward keys to display the part numbers to be modified Press the lt F4 gt Cancel Change
26. L STORES lt lt PURCHASE ORDER EDIT PO 246 VENDOR 150 A amp M AUTOMOTIVE WAREHOUSE DATE 03 30 00 2654 MAGNOLIA PHONE 7149524 4444 FULLERTON CA 92633 a grr eneren RE ITEM PART NUMBER DESCRIPTION TYPE OF ORDER 1 ACD 445 AC SPARK PLUGS PURCHASE ORDER U PKG 8 UNIT 1 10 CORE 0 00 EXTENDED 17 60 STORE ORDER RECEIVED ORDER RECEIVED STRI 0 STR2 8 0 Fi CALL NEW ITEM F10 RECORD CHANGES F3 CALL NEW P O F8 F9 ITEM SCROLLING F11 EXIT EDIT When performing a consolidated edit each item s ordered and received quantities can be viewed for all branch stores simultaneously The ordered or received quantities can be edited but user s cannot add or delete items from the purchase order while in the consolidated edit mode Note Editing the quantity ordered or received by a branch store does NOT update the original purchase order created and transmitted at the branch store 18 3 4 2 Performing An Individual Edit With the cursor positioned at the INDIVIDUAL OR CONSOLIDATED EDIT I C prompt enter I Individual and press lt Return gt With the cursor positioned at the STORES NUMBER or A FOR ALL prompt enter the number corresponding to the store number to be edited or A All and press lt Return gt Autologue User s Manual Multi Store Page 12 The Purchase Order Edit screen will appear as shown ALL STORES lt lt PURCHASE ORDER EDIT PO 246 VENDOR 150 A amp
27. OR VENDORS C V prompt enter C or V and press lt Return gt Enter a C to print consolidated customer statements or V to print consolidated vendor statements e With the cursor positioned at the FIRST CUSTOMER NUMBER prompt enter the first customer or vendor number and press lt Return gt e With the cursor positioned at the LAST CUSTOMER NUMBER prompt enter the last customer or vendor number and press lt Return gt e With the cursor positioned at the PRINT STATEMENT MESSAGE AT 1 TOP 2 MIDDLE 3 BOTTOM prompt enter a 1 2 or 3 and press lt Return gt Autologue User s Manual Multi Store Page 24 e With the cursor positioned at the PRINT YOUR STORE S NAME AT TOP Y N prompt enter Y or N and press lt Return gt Entering Y will print the name and address information of customer 0 on the top of each statement page e With the cursor positioned at the AT BOTTOM Y N prompt enter Y or N and press lt Return gt Entering Y will print the name of customer 0 on the bottom of each statement e With the cursor positioned at the INCLUDE THIS MONTH S FINANCE CHARGES Y N prompt enter Y or N and press lt Return gt Entering Y will calculate a finance charge for all statements printed with an unpaid old balance based upon the total outstanding old balance of all stores and the finance charge percent of the host store Note Finance charges are only calculated on customer statements The service tota
28. RAM e With the cursor positioned at the FIRST CUSTOMER NUMBER prompt enter the first common customer number and press lt Return gt e With the cursor positioned at the LAST CUSTOMER NUMBER prompt enter the last common customer number and press lt Return gt e Enter the store number or A for all stores and press lt Return gt e Select the desired option by pressing the correct function key Press the lt F2 gt Print Common Customers key to print the common customer numbers for the range and stores given Press the lt F4 gt Clear Common Customers key to clear the common customer numbers for the range and stores given Autologue User s Manual Multi Store Page 46 18 11 2 Sample Common Customer Report PRINTED FROM STR1 DATE MM DD YY 15 07 59 PAGE 1 COMMON CUSTOMER REPORT FOR STORE STR4 COMMON CUSTOMER CUSTOMER CUSTOMER NUMBER NAME NUMBER 300 M AND K MOTOR REBUIL 270 305 GOODYEAR AUTOMOTIVE 260 310 R D TRUCK AND TRAILE 250 324 AUTOMOTIVE JOBBERS S 310 328 MISSION AUTO SUPPLY 312 252 ANAHEIM AUTO REPAIR 325 362 FREEHOLD EXXON 340 371 GENERAL BRAKE SUPPLY 344 377 JOES ALIGNMENT 361
29. ach branch store Entering a specific store number will only print a report for the specific store Autologue User s Manual Multi Store Page 17 e With the cursor positioned at the PRINT QUANTITIES ORDERED prompt enter Y or N and press lt Return gt Entering N will print a quantity received column By printing the quantity received it s possible to print packing slips for each branch store e With the cursor positioned at the PRINT PRICES Y N prompt enter Y or N and press lt Return gt If Y was entered the cursor will be positioned at the INCLUDE VENDOR DISCOUNT Y N prompt e With the cursor positioned at the INCLUDE VENDOR DISCOUNT Y N prompt enter Y or N and press lt Return gt The report will begin printing 18 3 6 2 Printing A Fill From Stock Purchase Order e With the cursor positioned at the PURCHASE ORDER prompt enter the multi store fill purchase order number to be printed and press lt Return gt If the entered number is a fill from stock purchase order the cursor will appear at the STORE NUMBER or A FOR ALL prompt e With the cursor positioned at the STORE NUMBER or A FOR ALL prompt enter a store number or A for all stores and press lt Return gt Entering A will print a separate report for each branch store Entering a specific store number will only print a report for the specific store e With the cursor positioned at the PRINT QUANTITIES ORDERED prompt enter Y or
30. an Code With the cursor positioned at the ENTER 1 2 3 OR 4 prompt enter a 3 Salesman and press lt Return gt With the cursor positioned at the BEGINNING SALESMAN prompt enter the beginning salesman code and press lt Return gt With the cursor positioned at the ENDING SALESMAN prompt enter the ending salesman code and press lt Return gt Valid salesman codes are A Z and 0 9 With the cursor positioned at the CUSTOMERS C VENDORS V OR BOTH B prompt enter a C V or B to print customer and or vendor statements and press lt Return gt The cursor will move to the DATE LIMITS Y N prompt 18 4 2 4 Printing Statements By Report Code With the cursor positioned at the ENTER 1 2 3 OR 4 prompt enter a 4 Report Code and press lt Return gt With the cursor positioned at the REPORT CODE prompt enter the report code and press lt Return gt Autologue User s Manual Multi Store Page 22 Valid report codes are A Z and 0 9 With the cursor positioned at the CUSTOMERS C VENDORS V OR BOTH B prompt enter a C V or B to print customer and or vendor statements and press lt Return gt The cursor will move to the DATE LIMITS Y N prompt With the cursor positioned at the DATE LIMITS Y N prompt enter Y or N and press lt Return gt Entering N will transmit all details regardless of dates The cursor will then be positioned at the ACCOUNTS WITH COMMON NUMBER Y N prompt
31. at the statements are properly loaded and aligned Entering N will begin sorting and printing of the consolidated statements 18 5 Stock Replenishment Report Overview The Stock Replenishment Report is printed at the host store and lists unit sales core returns and warranty returns by part number for each branch store One report is generated for each store with no system wide consolidation The Stock Replenishment Report is useful for determining inventory replenishment and monitoring core and warranty returns at each branch store The first step in generating a Stock Replenishment Report is for each branch store to transmit its replenishment data to the host store Once each branch store has transmitted it s data the host store can print the Stock Replenishment Report for each store Autologue User s Manual Multi Store Page 26 PRINTED MM DD YY 12 41 20 STORE STR1 STOCK REPLENISHMENT REPORT PART DESCRIPTION SALES CORES WARRANTIES ACD 49 30 AC DELCO BATTERIES ACD R45TS AC DELCO SPARK PLUGS ACD 46 AC DELCO SPARK PLUGS CAP M112 REMANUFACTURED WATER PUMP CAP M112 REMANUFACTURED WATER PUMP CSP N9YC CHAMPION SPARK PLUGS ECI 11A BRASS FITTINGS MAE 3041 MONROE SHOCKS WIX 51040 WIX OIL FILTER ka 1 e HONNOHOBO Note Inventory returns will subtract from the unit sales column 18 5 1 Transmitting The Replenishment Data To The Host Store To send the stock replenishment data from each branch store follow the steps l
32. ching codes e With the cursor positioned at the POP CODES prompt enter the specific report code characters to filter part selection by or just press lt Return gt to not filter by popularity code When popularity codes are entered purchasing will only scan those parts that have matching codes e With the cursor positioned at the PURCHASE ORDERS _ prompt enter the Y to create a purchase order and press lt Return gt The next two prompts CORE RETURNS and WARRANTY RETURNS _ will be skipped and automatically defaulted to N e With the cursor positioned at the VENDOR DISCOUNT _ prompt enter Y or N and press lt Return gt Autologue User s Manual Multi Store Page 8 Enter Y to include any discounts in the host store s product line file on the multi store purchasing creation report With the cursor positioned at the FILL FROM INVENTORY _ prompt enter Y or N and press lt Return gt Enter Y to create a purchase order to be filled from the stock of the host store When creating a purchase order to be filled from the stock of the host store no branch store purchase orders should be transmitted from the host store on the product lines being filled Enter N to create a consolidated purchase order to be ordered from a supplier other than the host store Once all the prompts have been answered the system will begin READING TRANSMITTED FILES Once all the transmitted files are read the following screen will be displayed T
33. dated statement will list the detail from all stores onto one statement Both Open Item and Balance Forward accounts can be consolidated An additional feature of Multi Store Statements is its ability to impose date limits when transmitting statement detail from a branch store to the host store The first step in Consolidated Statements is to transmit the statement detail from each branch store to the host store 18 4 1 Assigning Common Customer Numbers Before statement detail from branch store customers can be consolidated at the host store common customer numbers must be assigned and entered at each branch store A common customer number is assigned to allow a customer to purchase merchandise from more than one branch store and still only receive one statement at the end of each week or month The common customer assigned is that of the customer s standard customer number at the host store For consolidated statements to function properly the branch stores must know the common customer number of each common customer To enter the common customer number at each branch store follow the steps listed below From the Autologue Main Menu of the branch store enter 3 Customer Vendor File and press lt Return gt The Customer Vendor Update program will be displayed and the cursor will be positioned at the ENTER CUSTOMER NAME OR NUMBER prompt Enter the customer number and press lt Return gt Autologue User s Manual Multi
34. e of the Autologue Multi Store Software Listed below is a short summary of the major functions PURCHASING BRANCH STORE e Create and transmit purchase orders to the host store PURCHASING HOST STORE e Create consolidated or fill from stock purchase orders e Edit consolidated or individual purchase orders e Print purchase orders for an individual or all stores STOCK REPLENISHMENT REPORT BRANCH STORE e Transmit stock replenishment data to the host store STOCK REPLENISHMENT REPORT HOST STORE e Print stock replenishment data for each store DAILY SALES ANALYSIS BRANCH STORE e Transmit daily and month to date sales analysis information to the host store DAILY SALES ANALYSIS HOST STORE e Print daily and month to date sales analysis for each branch store and supply grand totals of all stores STATEMENTS BRANCH STORE e Transmit statement detail to the host store e Set date limits when transmitting statement detail STATEMENTS HOST STORE e Print consolidated statements for common customers e Print non common customer for each branch store at the host store CONSOLIDATED INVENTORY REPORTS ALL STORES e Print inventory pricing sales and quantities from each branch store e Display on screen inventory pricing or quantity information from each branch store CENTRALIZED INVENTORY CONTROL ALL STORES e Specify Pricing Min Max Unit Pack Per Car Unit Weight Pop Code Description Changes and apply them to some or a
35. eipts Entering N will print the full six page Daily Sales Analysis report With the cursor positioned at the KEEP TRANSMISSION FILES prompt enter Y or N and press lt Return gt Entering N will remove the Daily Sales Analysis transmission files once this program is exited Entering Y will retain the Daily Sales Analysis transmission files so a consolidated report can again be run without having to retransmit the sales information again With the cursor positioned at the START PRINTING REPORT Y N prompt enter Y and press lt Return gt to begin printing the report After the report is completed the screen will return to the Multi Store Functions Menu 18 7 Consolidated Inventory Report Overview The Consolidated Inventory Report function can be performed from any branch store Information can be screen displayed or printed from all stores on the system ff o o ee o Autologue User s Manual Multi Store Page 31 The following information will be included on the printed consolidated inventory report by part number and store on hand back order price3 unit pack current qtr priced min1 max1 last qtr core cost min2 max2 stockouts core sell on order price 0 The following information will be included on the printed consolidated inventory report by product line and store Beginning Month Profit Percent Cores Sales Inventory Net Sales Net Purchases Cost of Sales When
36. f each field heading To the right of each field value are fields that can be used to enter change values and the cursor will be positioned at the first field Use the lt F1 gt Call Part lt F5 gt New Product Line lt F8 gt Scroll Forward and lt F9 gt Scroll Backward keys to display the part numbers to be changed Use the lt F2 gt Insert New Part lt F3 gt Move Part and lt F4 gt Delete Part keys to add move or delete part numbers After each change is entered press the lt F10 gt Write Change To Pending File key to write the change to the pending change file Changes are only permitted on part numbers that are in the inventory file of the host store 18 8 2 Specify Manufacturer s Price Updates To specify Manufacturer s Price Updates follow the steps listed below e From the Multi Store Functions Menu enter 10 Centralized Inventory Control and press lt Return gt The Centralized Inventory Control Menu screen will be displayed e Press the lt F2 gt Specify Manufacturer s Price Updates key to specify manufacturer s price updates Autologue User s Manual Multi Store Page 37 The Product Line Price Updates screen will now be displayed as shown PRODUCT LINE PRICE UPDATES IS THE PRICE UPDATE DISKETTE IN THE DRIVE Y N W REVIEW PENDING PRICE UPDATES APPLY PENDING PRICE UPDATES EXIT With the cursor positioned at the IS THE PRICE UPDATE DISKETTE IN THE DR
37. fying new changes 18 8 7 Display Application amp Communication Status Logs Pending change files are applied to branch stores in the background allowing the terminals of each store to be free for performing point of sale or other activity The amount of time required for applying the changes to each branch store will depend upon the amount of changes and additions made and the type of multi store configuration in use A distributed configuration will require additional time for the phone transfer of the change files The background programs applying the pending changes at each store will send the result and status of the changes to a status log file that can be reviewed at a later time To display the applications and communications status logs follow the steps listed below e From the Multi Store Functions Menu enter 10 Centralized Inventory Control and press lt Return gt The Centralized Inventory Control Menu screen will be displayed e Press the lt F10 gt Display Applications And Communications Status Logs key to review the application and communication status logs The screen will change and display the Multi Store Centralized Inventory Status menu e With the cursor positioned at the Selection prompt enter the corresponding status log number to review and press lt Return gt When displaying a status logs press the lt Space Bar gt key to scroll forward one full screen and the lt Return gt key
38. h and press lt Return gt The Send Charges And Credits screen will now be displayed as shown SEND CHARGES AND CREDITS SEND BY 1 _CUSTOMER 23 VENDOR 3 _SALESMAN 4 _REPORT CODE ENTER 1 2 3 OR 4 I DATE LIMITS Y N _ STARTING MM DD YY __f_ of ENDING MM DD YY __f_ ACCOUNTS WITH COMMON NUMBER N ACCOUNTS WITH NON COMMON NUMBER Y N BEGIN TRANSMISSION Y ND _ F1 RESTARTS Fil EXITS Autologue User s Manual Multi Store Page 21 18 4 2 1 Transmitting Statements For A Range Of Customers With the cursor positioned at the ENTER 1 2 3 OR 4 prompt entera 1 Customer and press lt Return gt With the cursor positioned at the BEGINNING CUSTOMER prompt enter the beginning customer number and press lt Return gt With the cursor positioned at the ENDING CUSTOMER prompt enter the ending customer number and press lt Return gt The cursor will move to the DATE LIMITS Y N prompt 18 4 2 2 Transmitting Statements For A Range Of Vendors With the cursor positioned at the ENTER 1 2 3 OR 4 prompt enter a 2 Vendors and press lt Return gt With the cursor positioned at the BEGINNING VENDOR prompt enter the beginning vendor number and press lt Return gt With the cursor positioned at the ENDING VENDOR prompt enter the ending vendor number and press lt Return gt The cursor will move to the DATE LIMITS Y N prompt 18 4 2 3 Printing Statements By Salesm
39. he Consolidated Purchasing Program screen will appear as below STORE NAME TIME OF LATEST TRANSMITTED PURCHASE ORDER FILE DO YOU WANT TO PRINT EVERY TRANSMITTED P 0 With the cursor positioned at the DO YOU WANT TO PRINT EVERY TRANSMITTED P O prompt enter Y or N and press lt Return gt Entering Y will begin printing a report for each branch store listing the part number quantity and branch store purchase order number of each item to be consolidated or filled from stock After printing each branch store the system will then generate a total for all of the stores combined Next the system will display the time and date of the last transmitted purchase order from each branch store With the cursor positioned at the DO YOU WANT TO GO AHEAD WITH CONSOLIDATION Y N prompt enter Y or N and press lt Return gt Autologue User s Manual Multi Store Page 9 The following page will list examples of the reports that can be generated during the creation of a Multi Store Purchase Order Once all branch stores have successfully transmitted the purchasing detail enter Y and press lt Return gt and the system will continue creating the multi store purchase order The message CONSOLIDATION IN PROGRESS will be displayed 18 3 3 1 Sample Transmitted Purchase Order Report TIME PRINTED 11 02 MM DD YY TRANSMITTED PURCHASE ORDER REPORT STORE NAME STR1 PURCHASE ORDER PART NUMBER DESCRIPTION QTY UNIT PR CORE TOTAL
40. he full six page Daily Sales Analysis report e With the cursor positioned at the PRINT REPORT Y N prompt enter Y or N and press lt Return gt or just press lt Return gt to use the default value Entering N will return the cursor to the first prompt and allows new values to be entered e With the cursor positioned at the TRANSMIT THE DATA Y N prompt enter Y and press lt Return gt The information will be transferred to the host store Repeat the steps above at each branch store 18 6 2 Printing The Consolidated Daily Sales Analysis Once the daily sales activity from each branch store has been transmitted to the host store following the steps listed below to print a Consolidated Daily Sales Activity Report Autologue User s Manual Multi Store Page 30 From the Multi Store Functions Menu of the host store enter 8 Print Remote Daily Sales Analysis and press lt Return gt The Consolidated Daily Sales Analysis screen will now be displayed as shown STRI CONSOLIDATED DAILY SALES ANALYSIS PRINT DAILY SALES TOTAL ONLY KEEP TRANSMISSION FILES CANSWER Y IF YOU NEED TO RUN AGAIN W O RE TRANSMITTING START PRINTING REPORT Y N _ With the cursor positioned at the PRINT DAILY SALES TOTAL ONLY prompt enter Y or N and press lt Return gt or just press lt Return gt to use the default value Entering Y will print only the daily sales activity and a listing of all applied rec
41. ing A Fill From Stock sesererovrevvnrevsvrenvnrevnvnenvenevevnsnvnnenensensnnnnenesnse 13 18 3 6 Printing Multi Store Purchase Orders rerenrnvvnrerenrnnsnrerensnnennenennnnevesnsnnerenevnseser 15 18 3 6 1 Printing A Consolidated Purchase Order rsssnrersvrenvnrrsnrenenrsnenserenevnsnrer 16 18 3 6 2 Printing A Fill From Stock Purchase Orde ssssssesecsssessrsesssseeseoees 17 18 3 7 Updating The Branch Store s Inventory File sssrsnrnrenverevnvnsnvnrensvnnverenevnserer 17 18 4 Consolidated Statements Overview snsnrnrsnrnrnrnrerenenenennsnrnrnrsnenenenennsnsnennsnenenenevnsnsneneer 18 18 4 1 Assigning Common Customer Numbers enennsererenrvnsvverenrenevrenennvrenevnsnvnrenevnsnser 18 18 4 2 Transmitting Statement Detail To The Host Store ssrsrssssrssverevevnssverenevnsnrer 19 18 4 2 1 Transmitting Statements For A Range Of Customers ccsseseseeees 21 18 4 2 2 Transmitting Statements For A Range Of Vendore csssssssssereeees 21 18 4 2 3 Printing Statements By Salesman Code srssrwrsvnvrenvnrevnvnenvnrenevnsnserenennsnsen 21 18 4 2 4 Printing Statements By Report Code srsrnsrssvnrsvnvrsnvnnennnnsnvnnennnnsnsenenennsnsen 21 18 4 3 Printing Multi Store Statements At The Host Store rrsnverenrnrvnverensenenserneenee 22 18 4 3 1 Printing Common Customer Statement rsnrevrnnverennvrenrsnrensevvenennverennser 23 18 4 3 2 Printing Non Common Customer Statements srnnnrerenrvnrenrevvevnnnverevnser 24
42. ion will update the Fill B O field within the host store s inventory file The host store s inventory file is updated but the branch store s inventory files are not The original purchase orders created at each branch store must be received edited and applied through the Main Menu of each branch store Receiving the original purchase order at each branch store and applying receipts will update both the branch store s inventory and vendor files Using vendor statements the dollar value of merchandise shipped from the host store to each branch store can be tracked and printed during month end 18 3 6 Printing Multi Store Purchase Orders eff gt When printing a multi store purchase order there are several options that allow for the following Print totals of all stores all stores individually or one particular branch store only Print the report with or without prices Include the vendor discount when printing prices Print the quantity ordered or shipped To print a purchase order follow the steps listed below From the Multi Store Functions Menu enter 6 Consolidate Purchase Orders and press lt Return gt Autologue User s Manual Multi Store Page 16 With the cursor positioned at the MENU OPTION DESIRED prompt press the lt F2 gt Print Purchase Orders function key to print a purchase order report The Print Consolidated Purchase Orders screen will appear as shown PRINT CONSOLIDATED PURCHASE ORDERS
43. isted below e From the Multi Store Functions Menu enter 2 Transmit Stock Replenishment Data and press lt Return gt The Transmit Stock Replenishment Data screen will now be displayed as shown TRANSMIT STOCK REPLENISHMENT DATA CHECKING PRODUCT LINE 5 490 PARTS CHECKED FROM PRODUCT LINE 5 1 PARTS TRANSMITTED FROM PRODUCT LINE 4 PARTS TRANSMITTED OUT OF PARTS The system will begin checking product line by product line for sales core and warranty returns When all product lines are checked the data will be transmitted to the host store and the sales totals at the branch store will be reset to zero Repeat the steps above at each branch store The sales data transferred will include items currently on open workspaces To omit this information transferred delete all open workspaces before accessing the Transmit Stock Replenishment Data screen Autologue User s Manual Multi Store Page 27 18 5 2 Printing The Stock Replenishment Report Once the stock replenishment data from each store has been transmitted to the host store follow the steps listed below to print a Stock Replenishment Report From the Multi Store Functions Menu of the host store enter 7 Print Stock Replenishment Data and press lt Return gt The Stock Replenishment Report screen will now be displayed as shown STOCK REPLENISHMENT REPORT PRINT THE REPORT Y N W IS THE REPORT COMPLETE Y ND _ EXIT PROGRAM
44. l Multi Store Page 10 18 3 4 Editing A Consolidated Purchase Order After the purchase order has been created the host store can edit the order either individually or collectively Editing a purchase order individually allows the quantity ordered and received to be edited for an individual branch store Parts numbers can also be added or deleted from the order Editing a purchase order collectively allows the quantity ordered and received to be edited simultaneously for all branch stores User s cannot add or delete from the order when editing collectively To edit a consolidated purchase order perform the following steps From the Consolidated Purchasing Program screen press the lt F3 gt Edit Purchase Orders function key The Edit Consolidated Purchase Orders screen will appear as shown EDIT CONSOLIDATED PURCHASE ORDERS PURCHASE ORDER INDIVIDUAL OR CONSOLIDATED EDIT 1 0 7 _ STORE NUMBER Cor A FOR ALL 1 STRI 2 STR2 F11 RETURN TO PURCHASING S MAIN SCREEN With the cursor positioned at the PURCHASE ORDER prompt enter the purchase order number to edit and press lt Return gt 18 3 4 1 Performing A Consolidated Edit With the cursor positioned at the INDIVIDUAL OR CONSOLIDATED EDIT I C prompt enter C Consolidated and press lt Return gt Autologue User s Manual Multi Store Page 11 The Purchase Order Edit screen will appear as shown AL
45. l dollar amounts within the customer records are NOT updated This prompt should be answered Y when printing statements as part of the month end procedure e With the cursor positioned at the PRINT A TEST PATTERN Y N prompt enter Y or N and press lt Return gt Entering Y will print several rows of XXXXXX s that allows the user to check that the statements are properly loaded and aligned Entering N will begin sorting and printing of the consolidated statements Only the last transmitted statement detail file of each branch store will be sorted and printed 18 4 3 2 Printing Non Common Customer Statements Statements for non common customers can be printed by following the steps listed below e With the cursor positioned at the COMMON OR NON COMMON CUSTOMERS C N prompt enter N and press lt Return gt e With the cursor positioned at the STORE NAME ENTER A FOR ALL STORES prompt enter a store or A for all stores and press lt Return gt Non common customer or vendor statements will only be printed for the store requested e With the cursor positioned at the CUSTOMERS OR VENDORS C V prompt enter C or V and press lt Return gt Enter a C to print consolidated customer statements or V to print consolidated vendor statements e With the cursor positioned at the FIRST CUSTOMER NUMBER prompt enter the first customer or vendor number and press lt Return gt Autologue User s Manual Multi Store Page 25
46. ll of the branch stores inventory file e Specify part number additions deletions moves and apply these changes to all or some branch stores Autologue User s Manual Multi Store Page 2 e Perform automatic price adjustments and have it adjust each stores inventory prices if selected e Report inventory changes to be applied e Create a copy inventory change file to a disk REMOTE PART LOOK UP TRANSFER ALL STORES e Look up and transfer merchandise from one store to another store TRANSFERRED PARTS REPORT ALL STORES e Print or Screen Display all items transferred from one store to another PRINT CLEAR COMMON CUSTOMERS ALL STORES e Print Customer Number Name and Common Customer Number from each branch store on the local computer system e Reset common customer numbers to zero for each branch store on the local computer system Multi Store functions are intended to provide a host store with the ability to monitor and control the functions of inventory purchasing accounts receivable and daily sales activity for each branch store With the Multi Store software the host store manager can access any branch store and perform any function from one central location This concept is known as a Virtual Terminal 18 1 Definitions Of Vocabulary Store A collection of the following files system customer product line inventory description counterman lost sales corebank and kits files A store with this data usua
47. lly represents a single location Multi Store Single System A single system with more than one store on its hard disk Terminals and Configuration printers are linked to the branch stores via modems and telephone lines In each multi store configuration one store must be designated as the HOST store It is from the host store where all consolidated functions are performed Host Store A designated main store among all the stores All consolidating functions take place at the host store Satellite Store Each branch store is a satellite store The main store is both the host and a satellite at the same time Common Customer When other stores share the same account as the host A common customer does not need to have the same account number at each branch store Common Customer Is the customer number of the main store All branch stores at which this Number customer has an account must also have the customer s Common Customer Number in the customer record Non Common Customer A customer who does not have a common customer number Sucha customer has an account with only one store Autologue User s Manual Multi Store Page 3 18 2 Accessing A Remote Store Users can log into a branch store from any terminal on the computer system When the computer displays the login prompt enter in the specific branch store login setup and press lt Return gt Next the system may prompt for a password before permitting access to the requested
48. nted at the host for common and or non common customers When printing common customer statements the system will consolidate the details of all branch stores onto one statement When printing common customers the system will scan the transmitted statement files of all branch stores Autologue User s Manual Multi Store Page 23 If details from the host store are to be included on the consolidated statement the host store must first transmit the detail before consolidating When printing non common customer statements the system will print the statements of one branch store or all branch stores To print statements follow the steps listed below e From the Multi Store Functions Menu enter 5 Consolidate Statements and press lt Return gt The Consolidated Statements screen will now be displayed as shown CONSOLIDATED STATEMENTS COMMON OR NON COMMON CUSTOMERS C N M STORE NAME CENTER A FOR ALL STORES CUSTOMERS OR VENDORS C V FIRST CUSTOMER NUMBER LAST CUSTOMER NUMBER PRINT STATEMENT MESSAGE AT C19TOP C2dMIDDLE 3 gt BOTTOM _ PRINT YOUR STORE S NAME AT TOP Y ND _ AT BOTTOM YZN _ INCLUDE THIS MONTHS FINANCE CHARGES W M _ PRINT A TEST PATTERN CY ND _ F1 RESTART Fil EXIT 18 4 3 1 Printing Common Customer Statements e With the cursor positioned at the COMMON OR NON COMMON CUSTOMERS C N prompt enter C and press lt Return gt e With the cursor positioned at the CUSTOMERS
49. ote Part Lookup To look up a part number at another store follows the steps listed below e Within an open workspace within point of sale and with the cursor positioned under the MFR PART NO column field press the lt SEND gt key Autologue User s Manual Multi Store Page 42 The Remote Part Look Up screen will now be displayed as shown REMOTE PART LOOK UP REMOTE PART LOOK UP ALLOWED IN FOLLOWING STORES 1 STR2 ENTER PART REB 3252 STR STORE NAME ON HAND ON ORDER BACK ORDER DESCRIPTION 1 STR2 4 D 0 REBUILT STARTER DO YOU WANT TO ORDER Y N M Fl SEARCH ANOTHER STORE F8 F9 SCROLL STORES FUD BUD F2 SEARCH ANOTHER PART Fil EXIT RETURN TO POS COUNTERMAN SCREEN F3 EXIT CRETURN TO POS WORK SPACE SCREEN AT THE LAST PART FOR PART LOOK UP If a part number was previously called up within the workspace the last part number called up will be automatically looked up and the quantity and ordering information will be displayed If a part number was not previously called up within the workspace the cursor will be positioned at the ENTER PART prompt e With the cursor positioned at the ENTER PART prompt enter the desired part number to be looked up and press lt Return gt Remote part lookup reads the inventory file for the part at all the branch stores and displays the information on the screen If entered part is not found in one the branch stores inventory the screen will bee
50. p and will display aNOT FOUND OR BUSY message under the parts description If the part was found the on hand on order backorder and description information will be displayed for each store the part was found within After the part look up information is displayed the cursor will be positioned at the DO YOU WANT TO ORDER Y N prompt e With the cursor positioned at the DO YOU WANT TO ORDER Y N prompt enter Y or Nand press lt Return gt e If Yis entered and with the cursor positioned under the STORE column heading enter the store number and press lt Return gt e With the cursor positioned under the QTY column heading enter the quantity to transfer and press lt Return gt Autologue User s Manual Multi Store Page 43 With the cursor positioned under the COMMENT column heading enter a comment message of up to 54 alphanumeric characters and press lt Return gt The comment message will print on the inter store transfer pick ticket at the branch store The inventory levels of both stores will be adjusted and the cursor will return to the STORE prompt allowing inventory from another store to be transferred Transferring inventory from one store to another will print a pick ticket at the store from which the items are being transferred Parts Transfers will print out for both 17 and 8 line invoices All transferred parts activity is recorded in both stores and can be reviewed from the Transferred Parts Report program
51. r A FOR ALL prompt enter a store number or A for all stores and press lt Return gt Autologue User s Manual Multi Store Page 15 The host store item quantities will be reduced by the quantities ordered from the branch stores Users can choose to fill the orders from each branch store separately or as a group When filling orders as a group the system will automatically fill in sequential store number order If six stores each order ten units of a part number and the host store only has thirty units on hand it would fill 100 of the orders from the first three stores and fill backorder the quantities ordered by the remaining stores Immediately upon filling the orders of a branch store from the host store the inventory of the host store will be adjusted Users have the option to use the consolidated edit function to display and modify the fill quantities of each branch store To print packing slips for each branch store use the lt F2 gt Print Purchase Orders function from the Consolidated Purchasing Program menu After printing packing slips for each branch store select the lt F5 gt Delete Filled Items amp Backorder Remainder key to delete all items filled and backorder any items not filled If no backorders are maintained for the branch stores select the lt F4 gt Delete Purchase Orders key to delete the remaining backordered items from the purchase order Items backordered using the Fill From Stock funct
52. ress lt Return gt e With the cursor positioned at the FIRST PRODUCT LINE prompt enter the beginning product line number to start scanning from and press lt Return gt e With the cursor positioned at the LAST PRODUCT LINE prompt enter the ending product line number to scan to and press lt Return gt e With the cursor positioned at the REPORT CODES prompt enter the specific report code characters to filter part selection by or just press lt Return gt to not filter by report code e With the cursor positioned at the POP CODES prompt enter the specific report code characters to filter part selection by or just press lt Return gt to not filter by popularity code e With the cursor positioned at the PURCHASE ORDERS _ prompt enter the Y to create a purchase order and press lt Return gt The next two prompts CORE RETURNS and WARRANTY RETURNS _ will be skipped and automatically defaulted to N e With the cursor positioned at the VENDOR DISCOUNT _ prompt enter Y or N and press lt Return gt e With the cursor positioned at the FILL FROM INVENTORY _ prompt enter Y and press lt Return gt Enter Y to create a purchase order to be filled from the stock of the host store When creating a purchase order to be filled from the stock of the host store no purchase orders from the host store should be transmitted on the product lines being filled Autologue User s Manual Multi Store Page 14 Once all the prompts have been
53. revevnsnverevevnenverennvnsvsvnvnvenenevnsnsen 38 18 8 5 Review Pending Automatic Price Adjustment rnsnrrevrvrvnrerenrnnsnrerevnvnenevnserer 38 18 8 6 Apply Pending Change Files eveeverevsvvesvevsvssvensevensenenseneenensenenssnenseneneseensensnseneee 39 Revision 11 07 Linux Version 7 1 Autologue User s Manual Multi Store Page ii 18 8 7 Display Application amp Communication Status Logs srrverevrvvnrerssverenevnsnrer 40 18 8 7 1 Sample Application amp Communication Status Log rsseeressvvssversvevssurer 41 18 9 Remote Part Lookup OVerview csissecescsdiceicesssssssecaiesecsscassvecioscostecssensesaadecucedesssansodeests 41 18 9 1 Performing A Remote Part Lookup ssrrevennvnverenrvnrnrerennenenrensvnvnvnrensvnsnverenevnsesen 41 18 10 Transferred Parts Report Overview ssrerensvrsnvnrenennsnverenennsnsnnsnvnnenennvnsnnenennsnsnnenennsesen 43 18 10 1 Using The Transferred Parts Reports esssseseresesesesesesessorososeserercososesesereeseseseee 43 18 11 Print Clear Common Customer Numbers Overview ssernsrsssersesrsssensensensesssensensees 44 18 11 1 Printing Or Clearing Common Customer Numbers rererenenrsrerersvenrnrvnvnrnrerer 44 18 11 2 Sample Common Customer Report srsnrnnsnrersnnnnenrerennnnsnrsnnnnvnvnrenennsnvnnenevnsnser 46 Revision 11 07 Linux Version 7 1 Autologue User s Manual Multi Store Page 1 18 Introduction Multi Store This document describes the functions available through the us
54. rn gt The file will then be transmitted to a holding area that is used when later consolidating The steps above are repeated at each branch store 18 3 3 Creating A Multi Store Purchase Order At The Host Store When the purchase orders from all branch stores have been transmitted to the host store the host store can create a consolidated or fill from stock purchase order from the detail transmitted by each of the branch stores e From the Autologue Main Menu enter 15 Multi Store Functions and press lt Return gt Autologue User s Manual Multi Store The Multi Store Functions Menu will be displayed Page 6 From the Multi Store Functions Menu enter 6 Consolidate Purchase Orders and press lt Return gt The Consolidated Purchasing Program screen will appear as below CONSOLIDATED PURCHASING PROGRAMMER MENU OPTION DESIRED W CREATE NEW PURCHASE ORDERS PRINT PURCHASE ORDERS EDIT PURCHASE ORDERS DELETE PURCHASE ORDERS DELETE FILLED ITEMS amp BACKORDER REMAINDER FILL FROM INVENTORY PRINT OPEN PO RGN CORE RETURN REPORT RECEIVED AS ORDERED DISPLAY OPEN PURCHASE ORDERS RETURN TO PURCHASING S MAIN MENU EXIT THE PURCHASING PROGRAM With the cursor positioned at the MENU OPTION DESIRED prompt press the lt F1 gt Create New Purchase Order function key to create a purchase order The lt F1 gt Create New Purchase Order function key allows for the creation of con
55. screen will be displayed as shown APPLY PENDING CHANGES UPDATES MARK STORES TO WHICH THE PENDING CHANGES UPDATES SHOULD BE APPLIED WITH AN X OR MARK ALL WITH AN X FOR ALL STORES BALL a SSRI a SBIN RESTART ER BEGIN APPLYING CHANGES UPDATES EXIT e With the cursor positioned at the _ ALL prompt enter X and press lt Return gt to apply the pending change files to all stores or just press lt Return gt Pressing lt Return gt without entering an X allows only selected stores to be updated e Press the lt F5 gt key when ready to apply pending change files Autologue User s Manual Multi Store Page 40 e With the cursor positioned at the ARE YOU SURE prompt enter Y and press lt Return gt to apply the pending change files to the selected stores The system will begin automatically transferring the change files to each selected store and invoke the inventory change programs in the background The changes can require from five to twenty minutes to apply depending upon the amount of changes applied As each store applies the specified changes it logs all problems encountered and reports these back to the Centralized Inventory Status Logs Later the user can check these logs to determine the result of all inventory changes and updates After the pending change files are successfully initiated and given a job number the pending change files are deleted so that it is possible to begin speci
56. solidated or fill from stock orders from each of the branch store s transmitted purchase orders Autologue User s Manual Multi Store Page 7 The Consolidated Purchasing Program screen will appear as below CONSOLIDATED PURCHASING PROGRAMMERE RESPOND Y OR N VENDOR ll REPORT CODES PURCHASE ORDERS FIRST PRODUCT LINE __ POP CODES CORE RETURNS Cor 8 FOR SPECIAL ORDER WARRANTY RETURNS VENDOR DISCOUNT LAST PRODUCT LINE CREATE NEW PURCHASE ORDERS PRINT PURCHASE ORDERS EDIT PURCHASE ORDERS DELETE PURCHASE ORDERS DELETE FILLED ITEMS amp BACKORDER REMAINDER FILL FROM INVENTORY PRINT OPEN PO RGN CORE RETURN REPORT RECEIVED AS ORDERED DISPLAY OPEN PURCHASE ORDERS RETURN TO PURCHASING S MAIN MENU EXIT THE PURCHASING PROGRAM e With the cursor positioned at the VENDOR prompt enter the vendor s account number and press lt Return gt e With the cursor positioned at the FIRST PRODUCT LINE prompt enter the beginning product line number to start scanning from and press lt Return gt e With the cursor positioned at the LAST PRODUCT LINE prompt enter the ending product line number to scan to and press lt Return gt e With the cursor positioned at the REPORT CODES prompt enter the specific report code characters to filter part selection by or just press lt Return gt to not filter by report code When report codes are entered purchasing will only scan those parts that have mat
57. tion Always press lt Return gt and lt F10 gt after performing all edits of the quantity ordered or received for each item 18 3 5 Fill From Stock Option Purchase orders created by a branch store can be filled from the inventory of the host store when the FILL FROM STOCK prompt is answered Y during the creation of the multi store purchase order Autologue User s Manual Multi Store Page 13 Filling purchase orders from the inventory of the host store will reduce the quantity on hand of host store by the quantity ordered by the branch store When the branch store orders a quantity greater than what is on hand at the host store users have the option to backorder or cancel the quantity unable to be filled Backordering items ordered but not filled will update the Fill Backorder field within the inventory file of the host store Fill backorders are also maintained in the multi store purchasing menu as open purchase orders if not deleted 18 3 5 1 Performing A Fill From Stock To fill a branch store s purchase order from the inventory of the host store follow the steps listed below e From the Multi Store Functions Menu enter 6 Consolidate Purchase Orders and press lt Return gt e With the cursor positioned at the MENU OPTION DESIRED prompt press the lt F1 gt Create New Purchase Order function key to create a purchase order e With the cursor positioned at the VENDOR prompt enter the vendor s account number and p
58. tralized Inventory Control provides the ability to specify changes to be made to the inventory of one store several stores or all stores with a single operation The Centralized Inventory Control program can perform the following changes Add new Part Numbers Delete or Move existing Part Numbers Change Per Car Unit Pack Unit Weight Min1 Max1 Min2 Max2 Descriptions and Prices of existing Part Numbers Apply Manufacturer s Price Updates Perform Automatic Price Adjustments Using the Centralized Inventory Control functions change files are first created containing the changes to be made These change files remain pending in a temporary file until the user decides to apply them While pending the change files can be modified adjusted or printed When satisfied the user selects which stores are to be updated Next the system will Autologue User s Manual Multi Store Page 35 transmit the pending file to each selected store where the changes will be applied automatically Later the results of each change file can be reviewed for each store 18 8 1 Specify Changes amp Additions To The Inventory File To specify changes and or additions to the inventory file follow the steps listed below e From the Multi Store Functions Menu enter 10 Centralized Inventory Control and press lt Return gt The Centralized Inventory Control Menu screen will now be displayed as shown CENTRALIZED INVENTORY CONTROL MENU
59. u selection 7 Purchasing from the Main Menu of each branch store Purchase Orders can be created based upon one of four methods listed below Min1 Max1 Replenishment Min2 Max2 Special Orders Multi Store Purchasing requires that the host and all branch stores use identical product line numbers for all part numbers to be consolidated or filled from the host store s inventory Example If AC Delco Spark Plugs is Product Line 10 at the Host Store Product Line 10 at all branch stores should be AC Delco Spark Plugs Autologue User s Manual Multi Store 18 3 2 Transmitting Purchase Orders To The Host Store Page 4 Additional information is available on creating printing and editing purchase orders in the Purchasing section of the User s Manual To transmit a purchase order created from a branch store to the host store follow the steps listed below From the Autologue Main Menu enter 15 Multi Store Functions and press lt Return gt The Multi Store Functions Menu screen will appear as shown Autologuettm gt MAIN MENU STRI Point of Sale Inventory File Customer Vendor File Counternan File Systen Backup do every day Transaction Register Purchasing Product Line File Lost Sale File Daily Sales Analysis Report Processing Month End Processing Systen Commands Miscellaneous Functions Mult i Store Functions W D Transmission Functions Shut System Down Tracking Functions 1 3 4 5 6
60. will scroll forward one line e With the cursor positioned at the Selection prompt enter 10 Exit and press lt Return gt to exit back to the Centralized Inventory Control Menu screen Autologue User s Manual Multi Store Page 41 18 8 7 1 Sample Application amp Communication Status Log Central IU And APA Application Function Status Log Thu Mar 30 14 34 01 2000 STATUS REPORT START STORE STRI FUNCTION Inventory Update JOB NO 1 UPDATE COMPLETED Thu Mar 30 14 34 01 2000 STATUS REPORT COMPLETE Thu Mar 30 14 34 51 2000 STATUS REPORT START STORE STR2 FUNCTION Inventory Update JOB NO 1 UPDATE COMPLETED Thu Mar 30 14 34 51 2000 STATUS REPORT COMPLETE er End Of Status Log Press RETURN To Exit eki one moment please 18 9 Remote Part Lookup Overview Remote Part Lookup allows a counterman through point of sale to examine and transfer inventory from a different branch store to his store In addition the Remote Part Lookup program can also be accesses by management through the Multi Store Functions Menu Management can allow any branch store s inventory to be examined by countermen at all other stores Optionally restrictions can be setup as to which stores can examine the inventory of other stores The Remote Part Look Up screen displays the following information per part number quantity on hand description quantity on order and quantity on backorder 18 9 1 Performing A Rem

Autologue User`s Manual – Multi-Store Page i Table Of Contents 18

Contents

Download Pdf Manuals

Related Search

Related Contents

Autologue User`s Manual &ndash; Multi-Store Page i Table Of Contents 18

Contents

Download Pdf Manuals

Related Search

Related Contents

Autologue User`s Manual – Multi-Store Page i Table Of Contents 18