AARP Tax Aide Recruitment Web System User Manual
Contents
1. How did you learn about program Select Have you ever completed your own or someone else s tax return Select sl Howrcomfortablesrsivolusiigaicomputereamiscect Ml Please tell us about your previous Volunteer experience positions held max 500 characters Please list your previous employers and job title CL he En Are you fluent in any language other than English Select zl When could you be available for help I Weekdays I Evenings M Weekends What is your year of birth yyy What is your ethnicity I American Indian or Alaskan Native I Asian Pacific Islander I Black or African American I White Caucasian I Hispanic Latino T Other What is the highest level of education you have completed Select What is your current employment status Select z Do you have any disability or chronic condition that keeps you from fully participating in work school house work or other activities Select z In the last 10 years have you been convicted of a crime A yes is not an automatic disqualification Select Anything else you would like us to know max 500 characters Copyright 2002 AARP All rights reserved VMIS Privacy Policy The Add prospective volunteer screen will display User must enter all mandatory fields marked in red Note that more field options will be displayed when the Show Additional Prospective Volunteer Information link is selected When done click the Submit button Once the pros2. e g mm dd yyyy End Date e g mm dd yyyy E m k Done g Local intranet 100 v Once approved Prospective Volunteer has been processed the volunteer ID will be provided in the popup message
3. AARP Tax Aide Recruitment Web System User Manual Version 1 0 1 0 2 0 3 0 4 0 5 0 6 0 Table of Contents Login to the Recruitment internet nnn evenneerenneevennervenn 3 Volunteer Registration to access Recruitment internet 6 Approve Reject OnHold Inprogress Prospective Volunteers 11 Login to VMIS Intranel 5 onmens we ees 13 Add Prospective Volunteer through VMIS nnee 14 Process Prospective Volunteers nonnen ev enneerennervenvervenveren 18 1 0 Login to the Recruitment internet Go to the following location https volunteers aarp org taxaide internet the below screen Screen 1 will be displayed Screen 1 FOUNDATION Registered Already New User Enter the email address and password you Please register in order to access Tax Aide selected during registration to access Tax Aide Prospect Volunteer data Prospect Volunteer data Email Address Register aes o o Password eet ooo password must contain minimum 6 characters forgot password If Registered Already Enter valid email address and password in the login window Note please use the same email address and password created in the registration process Screen 2 AARP Logged in as Ronica Krishnan Log out FOUNDATION CONFIDENTIALITY AND PRIVACY POLICY In accordance with AARP policy use of this application and data is restricted Only AARP Tax Aid
4. Rec Ter 234 VMIS Rec Ter ASHBURN VA 20147 VIENNA VA 22182 Aaron Doe Jr 500049941 1234 Brisbane Cir 26 Mills Rd ASHBURN VA 20147 VIENNA VA 22182 2 volunteers found Viewing last page of search results Go To Page Add a Person Page 1 of 1 Previous Next First Last Copyright 2002 AARP All rights reserved VMIS Privacy Policy C internet 100 User can click on existing volunteer to update profile information or system will allow adding another volunteer even First name and Last name is same by clicking on Add Volunteer button Screen 17 Home Tax Aide Site Locator My Report Docs Log off Volunteers Sites Reports Labels Letters Recruitment Help se Add New Volunteer Assignments Edit Volunteer amp Assignment Information Edit Volunteer Assignments Red titled fields are required Honorific alla Ml Rd Ed First Name VishTest02 Nick Name Middle Name A Information has been updated Supervisor ID Inactive Last Name Jeo Suffix Select w Tax Aide Start Year 2010 Reason for Inactive Status Address Information Add Address Start and End dates are required for Seasonal addresses Address Type MALING v Tax Aide Address Address 204 LEE ST Zip Code 20877 County Montgomery County District City GAITHERSBURG State Maryland v Split State Code MD1 Start Date
5. e volunteers and other system users who have a legitimate job related need to use VMIS information files or records are authorized to access such information It is a violation of AARP Policy to access use duplicate alter or disclose AARP information for reasons not related to job duties and without appropriate authorization Use of this system can and may be monitored Clicking Cancel will take the user back to the Login screen If the user clicks on I Agree the following recruitment main page Screen 3 will be displayed Screen 3 AARP FOUNDATION Logged in as Arthur Welch Log out AARP TAX AIDE PROSPECTIVE VOLUNTEERS Click on prospective volunteer name to view the details To filter prospective volunteers select the status criteria and click the Filter button Show prospective volunteers by status All Lr Filter 8 print Prospective Volunteers List swarna kavi 222 222 2222 swarna kavi 234 456 7980 VishTestEnv One 123 456 7890 VishTestEnv Six 123 456 7890 VishTestEnv Four 123 456 7890 VishTestEnv Five 123 456 7890 VishTestEnv Three 123 456 7890 skavi aarp org skavi aarp org aarp aarp org aarp aarp org aarp aarp org aarp aarp org aarp aarp org 08 25 2009 Pending 08 25 2009 Pending 08 25 2009 Pending 08 25 2009 Pending 08 25 2009 Pending 08 25 2009 Pending 08 25 2009 Pending l G Trusted stes 8 2 0 Volunt
6. eer Registration to access Recruitment internet If not registered Go to the following location https volunteers aarp org taxaide internet the below screen Screen 4 will be displayed Please click on Register link from the login screen Screen 4 K FOUNDATION Registered Already New User Enter the email address and password you Please register in order to access Tax Aide selected during registration to access Tax Aide Prospect Volunteer data Prospect Volunteer data Email Address Register Password mmm password must contain minimum 6 characters forgot password The below registration screen Screen 5 is displayed once the Register link is selected Screen 5 AARP FOUNDATION Sign up to access AARP Tax Aide Prospective volunteer information required First Name Last Name Email Address Password Minimum of 6 characters and should have at least one numeric character Confirm Password Birthday mmfdd yyyy Zip Code Volunteer ID I Yes I agree to the AARP s Terms of Service and Privacy Policy Copyright 1995 2009 AARP All rights reserved User must enter all mandatory fields to proceed and click Sign Up button when done Note The user must be the following roles to view their recruitment application DC ADS PVC SC Once registration is completed the following confirmation screen Screen 6 is shown Screen 6 FOUNDATION Your pr
7. f education Less than high school Current Employment Status Not Employed Lid Volunteering related information Any diability or chronic conditions Yes Availability Weekends Any convictions of crime Yes By selecting the DC is the dropdown list and review the prospective volunteer with any choices approve reject on hold in progress the selected prospective volunteer will be approved rejected maintained in the queue and system will navigate user back to recruitment main page 4 0 Login to VMIS Intranet Login to the Tax Aide Program and proceed to the Recruitment tab There will be two options available to the user e Add Prospects e Process Prospects Screen 12 My Report Docs Labels Letters Reports Recruitment Process Prospects Flat Rate Payments rivacy Policy Copyrights 2005 All rights reserved AARP Programs Change Password Feedback System Admin 5 0 Add Prospective Volunteer through VMIS Select the Add Prospects options from the Recruitment tab The following screen Screen 13 Home Tax Aide Site Locator My Report Docs Log off Volunteers Sites Reports Labels Letters Recruitment Add Prospective Volunteer Red titled fields are required Honorific First Name Middle Name Last Name Suffix Nick Name a CO Address 1 Phone Ext Address 2 Email Address 3 City State Select bd Zip Code How can we best contact you max 500 characters
8. gin screen If the user clicks on I Agree the following recruitment main page Screen 9 will be displayed Screen 9 AARP FOUNDATION Logged in as Arthur Welch Log out AARP TAX AIDE PROSPECTIVE VOLUNTEERS Click on prospective volunteer name to view the details To filter prospective volunteers select the status criteria and click the Filter button Show prospective volunteers by status All z Filter 8 Print Prospective Volunteers List swarna kavi 222 222 2222 skavi aarp org 08 25 2009 Pending swarna kavi 234 456 7980 skavi aarp org 08 25 2009 Pending VishTestEnv One 123 456 7890 aarp aarp org 08 25 2009 Pending VishTestEnv Six 123 456 7890 aarp aarp org 08 25 2009 Pending VishTestEnv Four 123 456 7890 aarp aarp org 08 25 2009 Pending VishTestEnv Five 123 456 7890 aarp aarp org 08 25 2009 Pending VishTestEnv Three 123 456 7890 aarp aarp org 08 25 2009 Pending le i di elf trustedistes 4 By zip code Tax Aide Prospective Volunteers applicants will be maintained in the queue of DC SC PVC ADS Note If user has only District Coordinator in Tax Aide Application then he she will see only Pending Approval From DC and In Progress statuses of prospective volunteers in the queue 3 0 Approve Reject On Hold In Progress Prospective Volunteers After successfully login to Tax Aide Recruitment by users DC SC PVC ADS the following recruitment ma
9. in page Sereen 10 is displayed Screen 10 AARP FOUNDATION Logged in as Arthur Welch Log out AARP TAX AIDE PROSPECTIVE VOLUNTEERS Click on prospective volunteer name to view the details To filter prospective volunteers select the status criteria and click the Filter button Show prospective volunteers by status All mai Filter 8 print Prospective Volunteers List swarna kavi 222 222 2222 skavi aarp org 08 25 2009 Pending swarna kavi 234 456 7980 skavi aarp org 08 25 2009 Pending VishTestEnv One 123 456 7890 aarp aarp org 08 25 2009 Pending VishTestEnv Six 123 456 7890 aarp aarp org 08 25 2009 Pending VishTestEnv Four 123 456 7890 aarp aarp org 08 25 2009 Pending VishTestEnv Five 123 456 7890 aarp aarp org 08 25 2009 Pending VishTestEnv Three 123 456 7890 aarp aarp org 08 25 2009 Pending By clicking on any existing prospective volunteer in the queue the following screen Detail prospective volunteer page Screen 11 is displayed Screen 11 AARP Logged in as Arthur Welch Log out FOUNDATION AARP TAX AIDE PROSPECTIVE VOLUNTEERS change splitstate prospect Name VishTestEnv Three Age 0 123 456 7890 aarp aarp org 123 silk court lee st 2466 Herndon VA 20171 votunteer Experience 8 Personal Information 12 years Languages Known Greek i Work Experience Ethnicity Asian Pacific Islander Apple VP Highest level o
10. ofile has been successfully created Please click the Proceed to Login button to login with your email address and password PROCEED TO LOGIN Clicking the Proceed to Login button navigates the user to the login screen screen 7 Note please use the same email address and password created in the registration process Screen 7 AARP FOUNDATION Registered Already New User Enter the email address and password you Please register in order to access Tax Aide selected during registration to access Tax Aide Prospect Volunteer data Prospect Volunteer data Email Address Register Password password must contain minimum 6 characters forgot password Below confidentiality screen Screen 8 is displayed once the email address and password are entered correctly from the login screen Screen 8 AARP FOUNDATION Logged in as Ronica Krishnan Log out CONFIDENTIALITY AND PRIVACY POLICY In accordance with AARP policy use of this application and data is restricted Only AARP Tax Aide volunteers and other system users who have a legitimate job related need to use VMIS information files or records are authorized to access such information It is a violation of AARP Policy to access use duplicate alter or disclose AARP information for reasons not related to job duties and without appropriate authorization Use of this system can and may be monitored Clicking Cancel will take the user back to the Lo
11. pect is added a prompt will be displayed on the Add Prospect Volunteer screen Screen 14 Screen 14 Successfully added prospect volunteer sonia khurana 6 0 Process Prospective Volunteers Select the Recruitment Process prospects tab Screen 15 Process Prospective Volunteer Search Prospect Information District Coordinator Information Please enter First Name Last Name OR Zip Code OR Split Please enter First Name Last Name Email OR District Coordinator ID State First Name OO OR District Coordinator First Name MO Last Name District Coordinator Last Name Fe Zip Code MO District Coordinator Email MO Split State District Coordinator ID Copyright 2002 AARP All rights reserved VMIS Privacy Policy User can enter prospective volunteer information or district coordinator information to search for approved Prospective volunteers Upon clicking Search approved prospective volunteers will be displayed If the prospective volunteer is in Konnects or VMIS database system will display the prospective volunteers list as shown in the below screen Screen 16 Screen 16 Home Tax Aide Site Locator My Report Docs Log off Volunteers Sites Reports Labels Letters Recruitment Help Search Results Page 1 of 1 Previous Next First Last Go To Page Add a Person 2 volunteers found Aaron Doe ASHBURN VA ID Name Address Seasonal Address Aaron Doe 500049935 234 VMIS
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