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(Under MR Head) - CESU Authentication Screen

1. SUBMISSION OF BID The Bidder shall complete and submit the Bid Document in duplicate enclosing all documents at clause 8 above in two sealed envelops for Original amp Duplicate separately super scribing Tender Notice Date Tender Specification No Date of Opening amp Description of lt Equipment Material gt E M D The bidder shall submit E M D as a part of the bid in the prescribed manner for the amount mentioned in Clause No 4 of Section The E M D is required to protect the CESU it s representative against the risk of bidder s conduct which would warrant the security s forfeiture The E M D shall be in the following form A C Payee Demand Draft in favour of the CESU of Orissa issued by a Scheduled Bank payable at Bhubaneswar only Unsuccessful bidder s E M D shall be refunded back as promptly as possible but not later than thirty 30 days after the expiry of the period of bid validity The successful bidder s E M D shall be discharged upon furnishing of the performance security The E M D may be forfeited due to following reasons 1 If the bidder withdraws bid during the period of bid validity specified by the bidder in the bid form 2 In case the successful bidder fails to sign the contract in specified time and or fails to submit the requisite performance Bank guarantee 3 In case of failure to supply the Materilas Equipments during the contractual delivery
2. CENTRAL ELECTRICITY SUPPLY UTILITY OF ODISHA Head Office IDCO TOWER 2 Floor Janpath Bhubaneswar 751022 TELEPHONE 0674 2549895 2545681 2541727 FAX 0674 2543195 website www cescoorissa com www cesuodisha com Purchase amp Stores Cell TENDER SPECIFICATION NO CESU P amp S 314 2015 16 Supply of Hand Held Spot Billing Machines for Energy Meter Reading amp Billing against Buy back of old SBM Under MR Head Last date of Sale of Tender Paper Dt 23 11 2015 upto 5 P M Pre Bid Meeting Dt 16 11 2015 at 11 A M Last Date of Receipt of Document Dt 24 11 2015 upto 1 P M Opening of Tender Document Dt 24 11 2015 at 3 30 P M Place CESU Head Office 2 4 Floor IDCO Towers Bhubaneswar of 58 SECTION No Section I Section Il Section Ill Section IV Section V Annexure Annexure Il Annexure IV Annexure V Annexure VI A Annexure VI B Annexure VII Annexure VIII CONTENTS DESCRIPTION Tender Notice Invitation for Bids IFB Instruction to Bidders ITB General Terms and Conditions of Contract GTCC Technical Specification of Spot Billing Machines List of Annexure Schedules amp Formats Abstract of GTCC Declaration Form PBG Format GTP of Spot Billing Machines Price Schedule Spot Billing Machines amp Batteries Technical Deviation Sheet Commercial Deviation Sheet Self D claration Form Se
3. packing in cess 0 Gin heen Rs Per Unit 8 9 Rs 14 In Rs Rs in Rs Rs 1 2 3 4 5 6 7 8 8 9 SBM with 6 years 1 guarantee 300 A having Impact Printer Batteries 2 suitable for 900 NA B above SBMs GRAND TOTAL Signature of Bidder with Seal amp Date Note 1 Any Column left blank shall be treated as NIL Inclusive of 2 Unit Price under column 11 is inclusive of all Taxes amp Duties In case of discrepancy between unit price and total price the unit price shall prevail over the total price Bidder shall also quote the unit rate of taxes amp duties Alternate Price bid shall be rejected outright Mandatory spares shall be supplied to CESU free of cost along with the above SBMs as per Clause No 25 4 of Section ll ITB The bidders are requested to quote full quantity as per the above schedule otherwise the bid shall not be considered for evaluation Oo W N The above is to be duly filled up signed and submitted in sealed condition in a separate envelop superscribed as Part II Bid Price Bid 540158 ANNEXURE VI TECHNICAL DEVIATION FORMAT Clause Prescribed as per Tender No Specification Deviation in the bidder s Offer Bidder s Signature with Seal N B The bidder has to mention all technical deviations in his offer which differs from the Technical Requirement of this Tender in above format D
4. 1 Corrupt practice means behavior on the part of officials in the public or private sectors by which they improperly and unlawfully enrich themselves and or those close to them or induce others to do so by misusing the position in which they are placed and it includes the offering giving receiving or soliciting of anything of value to influence the action of any such official in the procurement process or in contract execution and ii Fraudulent practice means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the CESU and includes collusive practice amount Bidders prior to or after Bid submission designed to establish Bid prices at artificial non competitive levels and to deprive the CESU of the benefits of free and open competition Will reject a proposal for award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practice in competing for the contract in question Will declare a firm ineligible either indefinitely or for a stated period of time to be awarded an contract if he at any time determines that the firm 15 engaged in corrupt or fraudulent practice in competing for or in executing the Contract Further more Bidders shall be aware of the provision stated in the General Terms and Conditions of Contract 16 of 58 30 0 LITIGATION HISTORY The Bidder should provide accurate information on any litigati
5. EC will be charge for 2 months iii ED will be charge basing on the EC iv Meter Rent will be charge for September month only that means only for single month v So present month bill 1 month Sept FC EC for 2 months ED as applicable 1 month Meter Rent Or Total amount pres Bill amount arrear P adj Amt Rebate 200 50 10 paise units advanced house lock units rebate Note if units advanced house lock units is ve then rebate will be 0 T BL BY DUE DATE Total amount rebate Note The above mentioned specifications are not final and may be modified The successful bidder has to modify the software as per present Tariff order amp supply code specified by the OERC Odisha Electricity Regulatory Commission and as and when required by CESU during the implementation Guarantee Warranty AMC period Further additional details of software requirement specification is mentioned at section of specification amp implementation of spot billing software 440f58 STRUCTURE FOR SBM SOFTWARE Field Name Length D Field description Detail Description Customer Identification Number which is unique Consumer Number 8 char Consumer Number through out a division Name 30 char Name Name of the Customer Present 1st Address of the address1 30 char address1 customer Present 2 4 Address of the address2 30 char address2 customer Group of
6. to SBM to from base computer desktop shall be in the form of flat text format any format as specified by CESU files The upload and download of SBM with data shall be selective That is selected records through any criteria only be downloadable from to SBM to from desktop Example Data of 500 customers who are to be billed and loaded onto SBM But out of these 500 customers only 100 are billed But out of these 100 nos records of 50 consumers were already down loaded The billed data of the remaining 50 billed customers only shall be transferable from SBM to desktop without disturbing data of other customers Transfer of data from SBM to Server through GSM GPRS The SBM shall have the capability to collect and store meter readings time of meter reading route etc and should be capable of calculating generating and printing the bills correctly Concurrently it should store update billing information at the designated remote server of CESU in online real time mode AUTO or manually by accessing through special menus of software Functionalities e GSM GPRS in built multi band CDMA modem to connect to remote central server from meter readings being carried out in field The Device should provide sufficient OFFLINE working capability so that any unforeseen or unexpected break in internet connectivity does not 350f58 adversely affect the billing software e Device must store billing as as billed DATA until s
7. Bank in favour of CESU encashable at Bhubaneswar only for an amount of 10 ten percent of the Contract Price Full Order value in accordance with the General Conditions of Contract in the Performance Security Form provided in Section V of Bidding Documents The Bank Guarantee shall be valid for a period not less than 90 days over and above the guarantee period If the materials are not delivered within the schedule date of delivery then the Performance Bank Guarantee shall be extended accordingly considering the actual last date of delivery of all order materials at departmental store The said extended BG shall be submitted for necessary confirmation amp approval BUY BACK For equal number of old machines bidders are requested to quote the buy back price of old SBM Machines separately in the price schedule format They are allowed to visit stores subdivision Bhubaneswar as per the time schedule indicated at Clause 4 of section I However before such visit they may contact Sr GM IT CESU Mob 8895591496 to arrange such inspection The old SBMs shall be handed over to the successful bidder only after receipt amp acceptance of ordered new SBMs at our stores CORRUPT OR FRAUDULENT PRACTICE CESU requires that the Bidders observe the highest standard of ethics during the procurement and execution of the Project In pursuance of this policy CESU Defines for the purposes of this provision the terms set forth below as follows
8. Inspection after Delivery After delivery of materials at stores required software shall be developed and installed in the delivered SBMs by the supplier in consultation with IT Head CESU After installation of software supplied SBMs shall be tested by the authorized inspectors of CESU Any defect noticed at this stage should be rectified by the supplier free of cost The supplied SBMs shall be taken into account only after satisfactory testing at this stage B Inspection For Additional 900Nos Batteries to be supplied The inspection shall be carried out after delivery at our destination stores by the authorized inspectors of CESU The above batteries shall be taken into account only after successful inspection at our stores N B 1 CESU has the right to have the test carried out at his own cost by an independent agency whenever there is a dispute regarding the quality of supply il CESU at its discretion may re test the Materials at its own laboratory or laboratory of his choice for reconfirmation of the test results iii Besides the above CESU reserves the right to conduct pre amp post dispatch inspection by engaging third party TRAINING FACILITIES The Contractor shall provide all possible facilities for training of CESU s Technical personnel when deputed by CESU for acquiring first hand knowledge in assembly of the equipment and for it s proper operation and maintenance in service 20 of 58 9 0 10 0 10 1 10 2
9. Rent if applicable 5 Tariff Rates 6 Monthly Minimum Fixed Charge MMFC Sl No Category of Consumers Monthly Minimum Monthly Fixed Charge Fixed Charge for first for any additional KW or KW or part Rs part Rs LT Category 1 Kutir Jyoti KJ RGGVY BGVY 80 2 Domestic other than Kutir Jyoti 20 20 3 General Purpose LT lt 110 30 30 4 Specified Public Purpose 50 50 390f58 8 7 Energy Charge Domestic category code 01 Energy Charge for supply for domestic consumers availing low tension supply shall be as under Domestic consumption slab Energy charge Consumption 0 amp 50 Units 250 paisa per unit Consumption gt 50 amp 200 units 420 paisa per unit Consumption 200 amp 400 units 520 paisa per unit Consumption gt 400 units 560 paisa per unit 9 Kutir Jyoti KJ consumers will pay the monthly minimum fixed charge Rs 80 month Note If the consumption unit is more than 30 units month then the bill calculation will be as per domestic category This category can be divided into 3 category category code 05 ID RGVY category code 02 category code 04 10 General Purpose LT lt 110 category code 06 Slab Energy charge Consumption gt 0 amp lt 100 Units 530 paisa unit Consumption gt 100 amp 300 units 640 paisa unit Consumption gt 300 units 700 paisa unit 11 Specified Public Purpose at LT categor
10. algorithms in the software up to downloading to the BCS remains secure during the process USB High speed USB 2 0 3 0 host device The SBM s shall have GPRS facilities with TCP IP communication Protocol and with Antenna for data transferring to the central server 17 0 System Performance The system should respond to data transfer and other database queries within reasonable time The vendor shall conform the time required to download data from various meters manufactures The SBM shall have various degree of access through password for system operation and configuration The SBM shall have an auto reconfiguring system on power on off b Self Diagnostic Features 5 1 5 2 Indications to show the satisfactory performance of the SBM should be provided There should be a defined diagnostic cycle for instance during start up and shut down and if some malfunctioning occurs the SBM shall display the malfunctioning of the SBM The supplier should furnish the details of the self diagnostic features The meter shall have internal diagnosis feature to monitor micro control functions to ensure integrity of data and to prevent loss of any data 19 0 Processor amp PC compatibility High Speed 32 bit Processor with Minimum 72 MHz speed The SBM must be PC compatible and run latest MS DOS Version Linux windows Unix OS or higher with at least versions editions The Facility to upgrade the BIOS OS shall be available without exposing th
11. and Current Meter Status is O Step1 SBM will check as per Procedure No 1 After re checking everything is OK as per MR then bill will be generated as per meter status recorded Step2 Bill will be generated as per Procedure No 2 7 Previous Meter Status S and Current Meter Status S Step1 SBM will check as per Procedure No and bill will be generated on as cases mentioned in Procedure No 3 without future adjustment Status 0 5 D R HET 0 0 005 STATU S D NP NP A NP R NP NP 5 0 O OK Billing A Average billing Never possible NP Not possible for meter reader to give current meter status PROCEDURE NO 1 For OK billing CU Consumed Units ULF Units as per load factor AC Average Consumption If CU ULF then Message shall be pop up that Re check reading After rechecking if current reading is OK then bill will be generated on according to meter status code Else If CU 5096 of AC then Message shall be pop up that Re check reading After rechecking if current reading is OK then bill will be generated on according to meter status code Else Continue as per normal procedure End if PROCEDURE NO 2 Billing as per Normal procedure Bill will be generated as per following status wise and reading wise Previous Reading PR and Current Reading CR are same Bill will be generated on
12. at the bidding stage my bid contract shall be liable for truncation cancellation termination without any notice at the sole discretion of the CESU Yours faithfully Place Date Signature of the bidder With seal This form shall be duly filled up and signed by the bidder amp submitted along with the original copy of the Bid 570158 VIII SELF DECLARATION FORM FOR SUCCESSFUL EXECUTION OF PURCHASE ORDERS Name of the Purchaser Central Electricity Supply Utility Of Odisha CESU Tender Notice No Tender Specification No CESU P amp S 314 2015 16 for Procurement of Spot Billing Machines Sir With reference to above I we the undersigned do hereby declare that I we have successfully executed following Purchase Orders for tendered Spot Billing Machines minimum 50 of the quoted offered quantity during any one of the financial year in the relevant years as provided under Clause 6 1 1 b Section of your Tender Specification mentioned above Specification Date of S Name and of Spot Quantity completion of No P O No Dt Address of the billing Supplied in delivery Buyer Machines Nos supplied Yours faithfully Place Date Signature of the bidder With seal 580f58
13. case for purposes of interpretation of the Bid the English translation shall govern DOCUMENTS COMPRISING THE BID The Bid prepared and submitted by the Bidder shall comprise of two parts i e Part I Techno Commercial Part amp Part II Price Bid A The Part I Techno Commercial Part must contain the following documents a One sample of offered SBM with application software offered printer and communication cables along with the test reports shall be submitted along with the offer b Bid Document signed by the bidder in every page all other Schedules Formats enclosed in the Bid Document i e Annexure I IL IV V VI A VI B VII duly filled in amp signed by the bidder with seal Bids containing information in formats other than our prescribed formats as above shall not be acceptable and may make the bid non responsive Requisite Bid Security EMD as per clause No 4 of Section IFB In a separate envelop super scribed as EMD d Following Documentary evidence establishing in accordance with Clause 6 IFB that the Bidder is qualified to perform the Contract if the Bid is accepted Self attested copies of Purchase Orders executed in last 3 Years ii Self attested copies of Performance Certificates Successful contract completion Certificates from above buyers preferably from Electricity Distribution Utilities Government Organizations iii Type Test Reports from any Government ap
14. facilities at manufacturer s work with copies of calibrated certificates of the major testing equipment vi If the manufacturer is having collaboration with other firm s details regarding the same vii A list of Purchase orders executed during the last three years along with user s certificate and copies of Purchase orders Bids may not be considered if the past manufacturing experience is found to be un satisfactory as mentioned under clause 6 of the IFB LANGUAGE AND MEASURES documents pertaining to the contract including Specifications Schedule Notice Correspondence Operating amp Maintenance instructions Drawings or any other writing shall be written in English language The metric system of measurement shall be used exclusively in this contract DEVIATION FROM SPECIFICATION It is in the interest of the Tenderers to study the Specification drawing etc specified in the tender document thoroughly before tendering so that if any deviations are made by the Tenderers the same are prominently brought out on a separate sheet in the Technical amp Commercial Deviation Formats enclosed at Annexure VI A amp VI B in this document Deviation mentioned in any other format or any other part of the offer document shall not be considered as a deviation amp in such case it will be presumed that the bidder has accepted all the conditions stipulated in the tender Specification notwithstanding any exemptions mentione
15. from the seller either from the bills pending or may recover from the Performance Guarantee submitted by the firm Bidder shall submit a Performance Bank Guarantee in favour of the CESU as per Clause No 27 0 of Section II ITB B FOR BATTERY bidder shall guarantee for satisfactory operation of the battery for a minimum period of 18 months from the date of last supply of the materials equipments in good condition In the event of any defect in the equipment materials arising out of faulty design inferior quality of raw material used or bad workmanship within the guarantee period the Seller shall guarantee to replace to the satisfaction of the CESU the defective batteries free of cost Should however the manufacturer fails to do so within a reasonable time CESU reserves the right to recover the amount from the seller either from the bills pending or may recover from the Performance Guarantee submitted by the firm If during the defect liability period any services performed found to be defective these shall 22 of 58 16 03 17 0 18 0 19 0 19 01 20 0 21 0 21 01 21 02 21 03 22 23 24 25 0 25 01 be promptly rectified by seller at its own cost including the cost of dismantling and reinstallation on the instruction of CESU It is the responsibility of the bidder to ensure proper seal on each amp every machine within the 6 years of guarantee period RELEASE The seller s Performance Bank Gua
16. period BID PRICE Bidders have to quote for the full quantity of each item as the case may be covered under this specification strictly as per the enclosed format in Section V The total Bid Price shall also cover all the Supplier s obligations mentioned in or reasonably to be inferred from the Bidding Documents in respect of Design Supply testing inspection Transportation to Site stores all in accordance with the requirement of Tender Documents The Bidder shall complete the appropriate Price Schedules enclosed herein at Annexure V stating the Unit Price for each item all other leviable taxes amp duties transportation insurance separately and thereby arriving at the total Price Price of battery and consumables offered should be valid for 6 years from the date of placement of P O In case there is any increase in the number of units as compared to those mentioned in the IFB the Contract Price shall be subject to increase proportionately on prorata basis The Price offered shall be inclusive of all costs as well as Duties Taxes and Levies paid or payable during implementation of the contract If the Bidder is exempted from Excise duties concession in the Sales Tax Levy of Entry Tax the same should be clearly mentioned supported with documentary evidence Prices quoted by the Bidder shall be FIRM and not subject to any price adjustment during the performance of the Contract A Bid submitted with variable Price or an adj
17. the Bidder MODIFICATION AND WITHDRAWAL OF BIDS The Bidder may modify or withdraw his Bid after the Bid s submission provided that written notice of the modification or withdrawal is received by CESU prior to the deadline prescribed for submission of Bids The Bidder s modification or withdrawal notice shall be prepared sealed marked and dispatched in accordance with the provisions of Clause 17 amp 18 A withdrawal notice may also be sent by fax but must be followed by an original signed confirmation copy No Bid may be modified subsequent to the deadline for submission of Bids No Bid may be withdrawn in the interval between the deadline for submission of Bids and the expiry of the period of Bid validity specified by the Bidder on the Bid form as per clause 14 13 of 58 22 0 22 1 23 24 24 1 24 2 24 3 24 4 25 25 1 25 2 25 3 25 4 25 5 EVALUATION OF BID PROCESS TO BE CONFIDENTIAL Information relating to the examination clarification evaluation and comparison of Bids and recommendations for the award of a contract shall not be disclosed to Bidders or any other persons not officially concerned with such process Any effort by a Bidder to influence CESU s processing of Bids or award decisions may result in the rejection of the Bidder s Bid CLARIFICATION OF BIDS To assist in the examination evaluation and comparison of Bids CESU may at its discretion ask the Bidder for a clarifica
18. the principles of restitution or unjust enrichment or otherwise for any loss expense or damage whatsoever which may arise from or be incurred or suffered in connection with anything contained in this Document any matter deemed to form part of this Document provision of Services and any other information supplied by or on behalf of CESU or its employees or otherwise arising in any way from the selection process for the Supply provision of Services for the Project Though adequate care has been taken while issuing the Bid document the Bidder should satisfy himself that documents are complete in all respects Intimation of any discrepancy doubt shall be sent in the CESU address for speedy response This document and the information contained herein are Strictly Confidential and are for use of only the person s to whom it is issued It may not be copied or distributed by the recipient to third parties other than in confidence to the recipient s professional advisors COST OF BIDDING The Bidder shall bear all costs associated with the preparation and submission of its Bid and CESU will in no case be responsible or liable for those costs BIDDING DOCUMENTS The Scope of Work Bidding Procedures and Contract Terms are described in the Bidding Documents In addition to the covering Letter accompanying Bidding Documents the Bidding documents include a Invitation of Bids IFB Section I b Instruction to Bidders ITB Section
19. 0458 AVERAGE CONSUMPTION AC For a period meter remained defective or was lost the billing shall be done as per Rule 1 If the consumption as per Rule 1 is not available then billing shall be done as per Rule 3 If the meter installed in the consumer premises is not accessible and meter reading can not be taken due to house lock or any other reason then bill should be raised as per Rule 2 with future adjustments If the consumption as per Rule 2 is not available then billing shall be done as per Rule 3 with future adjustments Rule 1 Average consumption for the last three billing cycles for domestic agriculture consumers and average consumption for the last six billing cycles for all other categories of consumers Rule 2 Last month Recorded Consumption LRC Rule 3 In case none of the above average is available than calculate the average consumption based on ULF UNITS As Per LOAD FACTOR To calculate units as per load factor formula as follows Domestic Category CL Connected Load Load Factor 2096 Running Hours 24 Days 30 Units as per Load Factor CL 0 2 24 30 Eg CL 1KW Units as per load factor 1 0 2 24 30 144 Units For GPS Pl Category CL Connected Load Load Factor 3096 Running Hours 24 Days 30 Units as per load factor CL 0 3 24 30 CL 1 Units as per load factor 1 0 3 24 30 216 Units The status authentication of meter is as follows O K meter r
20. 11 0 12 0 b c REJECTION OF MATERIALS In the event any of the materials equipment supplied by the Contractor is found defective due to faulty design bad workmanship bad materials used or otherwise not in conformity with the requirements of the Specification CESU shall either reject the materials equipment or ask the Contractor in writing to rectify the same The Contractor on receipt of such notification shall either rectify or replace the defective equipment free of cost to CESU If the Contractor fails to do so CESU At its option replace or rectify such defective equipment and recover the extra costs so involved from the Contractor plus fifteen percent and or Terminate the contract for balance work supplies with enforcement of penalty Clause as per contract for the un delivered materials and with forfeiture of Performance Guarantee Composite Bank Guarantee Acquire the defective equipment materials at reduced price considered equitable under the circumstances EXPERIENCE OF BIDDERS The bidders should furnish information regarding experience particularly on the following points 1 Name of the manufacturer il Standing of the firm and manufacture of equipment quoted iii Description of equipment similar to the quoted supplied and installed during the last 3 three years with the name s of the party s to whom supplies were made iv Details as to where installed etc v Testing
21. HI c General Terms and Conditions of Contract GTCC Section II d Technical Specification Section IV e List of Annexures Section V The Bidder is expected to examine the Bidding Documents including all Instructions Forms Terms and Specifications Failure to furnish all information required by the Bidding Documents or submission of a Bid not substantially responsive to the Bidding Documents in every respect will may result in the rejection of the Bid 9 of 58 6 2 6 3 AMENDMENT OF BIDDING DOCUMENTS At any time prior to the deadline for submission of Bids CESU may for any reason whether at its own initiative or in response to a clarification requested by a prospective Bidder modify the Bidding Documents by way of issuing an addendum The Amendment Addendum shall be part of the Bidding Documents pursuant to Clause 6 1 and it will be binding on the Bidder s In order to afford prospective Bidders reasonable time in which to take the Amendment into account in preparing their Bids CESU may at its discretion extend the deadline for the submission of Bids LANGUAGE OF BID The Bid prepared by the Bidder and all correspondence and documents relating to the Bid exchanged by the Bidder and the CESU shall be written in the English Language Any printed literature furnished by the Bidder may be written in another Language provided that this literature is accompanied by an English translation in which
22. ION INSTRUCTION TO BIDDERS ITB 8 of 58 1 1 3 2 33 3 4 5 2 SECTION II INSTRUCTION TO BIDDERS ITB SOURCE OF FUNDS CESU hereinafter referred to as the Purchaser is desirous of procurement of Spot Billing Machines loaded with desired software Batteries amp other accessories for generation of energy bills to be served to its consumers from the funds available under MR Head SCOPE OF WORK The scope of work in brief shall include design manufacture type testing inspection supply loading at factory transportation to site unloading at stores including guaranteed obligation of complete supply of materials As per Clause 5 of Section I IFB in conformity to the technical specification enclosed herewith in Section IV Besides above the scope includes supply of mandatory spares as indicated at Clause 25 4 of this section without any additional cost The above new SBMs shall be supplied on Buy back of old machines available with CESU DISCLAIMER This Document includes statements which reflect various assumptions which may or may not be correct Each Bidder should conduct its own estimation and analysis and should check the accuracy reliability and completeness of the information in this Document and obtain independent advice from appropriate sources in their own interest Neither CESU nor its employees will have any liability whatsoever to any Bidder or any other person under the law or contract
23. Monthly Minimum Charges MMC If CR is greater then the PR Bill will be generated on actual consumed units If CR is less then the PR Message will pop up on the screen of SBM that current reading is less then previous reading MR will again re check reading and after re checking if as per MR reading is OK Then he will record R status 430458 Bill will be generated on to R case Current Meter Should be Change as R PROCEDURE NO 3 For average billing the billing shall done on the average consumption If average reading is not available then billing shall be done as per load factor units Structure The required structure is attached For new consumer bill month will be calculated taking consideration of bill date old date where connection date equal to Old date Some Typical Case Study House Lock Billing with Example vii Current Month Bill Calculation Let present month is May Example Let Domestic consumer having meter rent Rs 15 per month Load 1 kw Previous Meter Reading 25200 For August month bill is prepared on house lock Now the meter reader input the present Meter Reading 5400 date 15 09 08 Units Advanced 200 House Lock Units 50 This is previous months billed units Provisional amount to be adjusted Rs40 p adj amt House Lock Months 1 Arrear Rs 300 Let the bill is prepared on the month of September The fixed charge FC will be calculate only for one month i e charge for only September month ii
24. N OF CONTRACT For the purpose of dispute resolution this agreement shall be governed by the provision of Arbitration and Conciliation Act 1996 23 of 58 25 02 26 0 26 1 27 0 28 0 28 01 28 02 disputes shall be subject to exclusive jurisdiction of the Court at Bhubaneswar and Writ Jurisdiction of Hon ble High Court of Odisha at Cuttack EVENTS OF DEFAULT Events of Default Each of the following events or occurrences shall constitute an event of default Event of Default under the Contract a Seller fails or refuses to pay any amount due under the Contracts b Seller fails or refuses to deliver Commodities conforming to his Bid document specifications or fails to deliver Commodities and or execute the works assigned to them within the period specified in P O or any extension thereof c Seller becomes insolvent or unable to pay its debts when due or commits any act of bankruptcy such as filing any petition in any bankruptcy winding up or reorganization proceeding or acknowledges in writing its insolvency or inability to pay its debts or the Seller s creditors file any petition relating to bankruptcy of Seller d Seller otherwise fails or refuses to perform or observe any term or condition of the Contract and such failure is not remediable or if remediable continues for a period of 30 days after receipt by the Seller of notice of such failure from CESU CONSEQUENCES OF DEFAULT a If an E
25. SU and or black listed by the CESU any of the distribution Utility shall not be eligible to participate in this tender CESU reserve the right to waive the minor deviation if they don t materially affect the capacity of the bidder to perform the contract 6 of 58 Financial The minimum average annual turn over during best 3 financial years out of last 5 financial years shall be as follows SI No Description of Materials Tendered Minimum Average Annual Turn over in Rs 1 Spot Billing Machines 1 02 00 000 The bidders must furnish self attested Audited Annual Accounts of last 3 best financial years to establish their Turn Over requirement Documentation The Bidders shall furnish the documents as per Clause 8 of section II A pre bid meeting will be held on Dt 16 11 2015 at 11 00AM in the Conference Hall of the CESU for giving clarifications if any on the bid documents to the respective bidders who may choose to attend the meeting as detailed in the bid documents However it is 6 1 4 ITB of this tender specification along with their bid 7 0 PRE BID CONFERENCE discretion of the CESU to call for Pre Bid Conference 8 0 correspondence with regard to the above shall be made to the following address Chief General Manager Purchase amp Stores CESU Head Quarters znd Floor IDCO Towers Bhubaneswar 751022 Ph 0674 2545681 Fax 0674 2543125 7 of 58 SECT
26. Sd Chief General Manager Purchase amp Stores Memo No 27188 Dt 06 11 15 Copy forwarded to CFO CESU Sr G M Tech Sr GM LT DDO CESU Head Office Cash Section Notice Board of this office for information amp necessary action P R of this office for information amp necessary action This Tender Notice is to be published in India Times Portal Two Leading ORIY A and Two leading English News Papers with all India circulation at the earliest Sd Chief General Manager Purchase amp Stores 3 of 58 SECTION I INVITATION FOR BIDS IFB 4 of 58 1 0 3 0 3 1 CENTRAL ELECTRICITY SUPPLY UTILITY OF ORISSA Head Office IDCO TOWER 2 Floor Janpath Bhubaneswar 751022 TELEPHONE 0674 2542895 2545681 2541727 FAX 0674 2543125 Purchase amp Stores Cell INVITATION FOR BIDS IFB FOR SUPPLY OF SPOT BILLING MACHINES COMPETITIVE BIDDING Tender Specification No CESU P amp S 314 2015 16 SECTION l For and on behalf of the CESU the undersigned invites bids under two part bidding system in sealed cover in duplicate duly super scribed with tender specification No CESU P amp S 314 2015 16 amp date of opening from reputed manufacturers only for design manufacture supply type testing inspection loading at factory transportation to amp unloading at site stores including guaranteed obligation for supply of i Hand held Spot Billing Machines SBM with Impact Prin
27. a records of customers who are yet to be billed ii Billed data output records of customers who are billed iii Billed output data records of customers who were already billed and which are already downloaded from SBM to desktop e Provision should be available to add additional records of customers to the existing records at any stage Example i Records of 1000 customers are loaded on the SBM ii Out of these 1000 Nos 500 customers were billed and their data was updated iii Out of these 500 records of customers who have already billed 300 records were downloaded to desktop Server from SBM At this stage it should be possible to add 500 more records of additional customers who are yet to be billed f Performance timing of SBM to be optimized as per given parameters i Printing of the bill single copy within 40 sec ii Searching of consumers within 2 sec iii Navigation in SBM Software optimized at the least time g The bidder should supply SBM along with application software executable amp Source Code amp compiler if itis not platform independent The application software should be supplied with clear documentation of all details the processes involved should be explained through Source code The following should necessarily accompany the quotation 360f58 h iv v vi vii 1 Hard copy of source code application software 2 Soft copy of floppy or any other media of application
28. ank address and code No Bhubaneswar in writing on or before date we shall be discharged from all liability under this guarantee thereafter Contd P 2 510f58 2 5 We the Bank further agree that the CESU shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said Agreement or to extend time of performance by the said Contractor s and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said Contractor s or for any forbearance act or omission on part of the CESU or any indulgence by the CESU to the said Contractor s or by any such matter or thing whatsoever which under the law relating to sureties would but for this provisions have effect of so relieving us 6 The Guarantee will not be discharged due to change in the name style and constitution of the Bank and or Contractor s 7 We the Bank lastly undertake not to revoke this Guarantee during its currency except with the previous consent of the CESU in writing Dated the day of Two thousand Not withstanding anything contained herein above Our liability under this Bank Guarantee shall not exceed Rs Rupees only The Bank Guarantee shall be valid up to only We or our Bank at Bhubaneswar Name amp Address of the Local Bank are liable to pay the guaranteed amount depending on the filing
29. based on desktop to from Spot Billing Machines 38 Communication Speed 115 k to 57500 Baud rate or more with TCP IP communication Protocol and With Antenna 40 Data security and integrity features Multi level Password gi Time required to download data from Reasonable time meters of IR RF communication 42 Access security features Multi level Password 43 Operating Namie MS Windows Dos Linux System of Unix Open Source 44 SBM Booting Time less than 1 minute 45 Flash RAM 256 MB minimum 46 Memory Minimum 1 GB 47 Upgradeable Upto 8 GB 48 Type Quartz Crystal type amp independent of power supply 49 Real Time Type of battery used for RTC Li on other 50 Cisek Life of the battery Minimum 10 years back up 51 Time synchronization with BCS Synchronized 52 Type of battery Li on rechargeable 53 Capacity MAH Minimum 2000 MAh 54 ee Auto power saving feature Within 5 minutes 55 Suppl Data retention period Minimum 3 years pply eee Battery Charge level indication with 56 Indicators for Battery condition Audible low battery indication and automatic cut off 57 Provision for trickle charging Maximum 3 hrs 58 Shook Proof 58 Excessive Temperature proof 60 Fire Proof 61 Water Dust Proof 34 of 58 SPECIFICATION amp IMPLEMENTATION OF SPOT BILLING SOFTWARE 1 0 Software i ii iii a b Integration amp customization of SBM billing softwa
30. clusters combine to form a section for ease of bill cluster 2 char cluster distribution Identification of the customer according to the geographical area a group of routes forms route number 3 char route number the cluster Consumer Code allotted account number 20 char account number depending upon the location Category of the consumer e g category 2 char category Dom Com PI Customer s Parent Divisional division 19 char division name office Name m Customer s Parent Sub S subdivision 15 char subdivision name Divisional office Name Customer s Parent Section m seccode 15 char section code office Name lt E Meter Serial Number for 5 identification written on the meter SI No 16 char meter Serial Number meter itself of the meter install at a customer premises e g im Electrostatic meter or Electro z magnetic Single Phase or Three gt mtrTp 2 char meter type Phase etc E Meter Multiplying x Factor Calibration Factor for a m meter It is different for mf 2 Number multiplicative factor different meter Ownership of the meter supplied by Party or mtrown 1 char metre own CESU The Maximum Digits of the meter digits 2 int meter digits meter that can read meter make 5 char meter make Meter Make usage 7 char purpose of connection The Contract Demand Connected Load of the load 6 float load Customer omtrred 7 long old meter reading Previous meter reading value Initial Power Supply Date of the connection
31. d Day shall mean the calendar day Codes and Standards shall mean all the applicable codes and standards as indicated in the Technical Specification Offer Sheet shall mean Bidder s firm offer submitted to CESU in accordance with the specification Contract shall mean the Detailed Purchase Order issued by the CESU Contract Price shall mean the price referred to in the Detailed Purchase Order Contract Period shall mean the period during which the Contract shall be executed as agreed between the Contractor and the CESU in the Contract inclusive of extended contract period for reasons beyond the control of the Contractor and or CESU due to force majeure Goods Materials shall mean all items to be supplied under Purchase Order whether raw materials processes materials equipment fabricated Materials drawings or other documents as applicable Store shall mean the CESU s store as defined elsewhere in this tender document Project Unit shall mean supply of Materials as per enclosed technical specification 19 of 58 3 0 3 01 3 02 4 0 4 01 4 02 4 03 5 0 5 01 6 0 7 0 8 0 CONTRACT DOCUMENTS amp PRIORITY Contract Documents The Specification terms and conditions of the contract shall consist solely of these Tender conditions and offer sheet Priority Should there be any discrepancy between any term hereof and any term of the Offer Sheet the
32. d Supply of Spot Billing Machines with impact printer batteries amp other accessories as per Schedule of Requirement Section I Specification No CESU P amp S 314 2015 16 In addition to the information required in sub clause a and b above the inner envelope shall indicate the name and address of the Bidder to enable the Bid to be returned unopened in case it is declared Late pursuant to Clause 20 The Bidders have the option of sending the Bids by post Courier services or in person Bids submitted by Telex Telegram Fax will not be accepted No request from any Bidder to CESU to collect the proposals from Airlines Cargo Agents etc shall be entertained by CESU DEADLINE FOR SUBMISSION OF BIDS The original Bid together with required copies must be received by the CESU at the address specified in Clause 17 3 not later than Dt 24 11 15 1 00PM IST on the due date as indicated in the invitation for bids CESU may at its discretion extend the dead line for the submission of Bids by amending the Bidding Documents in which case all rights and obligations of CESU and Bidders previously subject to the deadline will thereafter be subject to the deadline as extended ONE BID PER BIDDER Each Bidder shall submit only one Bid LATE BIDS Any Bid received by CESU after the deadline for submission of Bids prescribed by CESU pursuant to Clause 18 will be declared Late and rejected outright and returned unopened to
33. d and submitted to the CESU before the closing time for submission of the bid The Bid proposal should be divided into two parts and should be submitted in two separate sealed envelopes addressed to CESU AII the envelopes should bear the Name and Address of the Bidder and marking for the Original and the duplicate copy The envelopes should be super scribed with the title of its contents as follows 1 TECHNO COMMERCIAL BID ENVELOPE Shall contain the Bid Security Cost of Tender Document all supporting documents for qualifying requirement of this tender duly filled in formats Abstract of General Terms amp Conditions Declaration Form Technical Data Schedule Technical amp Commercial Deviations formats Un quoted blank 12 of 58 17 3 19 19 1 20 20 1 21 21 1 21 2 21 3 21 4 Price Schedule etc enclosed at Annexure I IL IV V VI A VI B VIII at Section V of this document ii PRICE BID ENVELOPE Shall contain the Price schedule duly filled in amp ink signed as per Annexure V at Section V of this document This shall be submitted in a double sealed envelope separately The inner and outer envelopes shall a Be addressed to the Purchaser at the following address Chief General Manager Purchase amp Stores CESU Head Quarters 274 Floor IDCO Towers Bhubaneswar 751022 Ph 0674 2545681 Fax 0674 2543125 b Bear the Project name as Design Manufacture Testing Inspection an
34. d therein 2 of 58 13 0 13 01 b 14 0 14 1 14 2 14 3 15 0 15 01 16 0 16 01 16 02 PRICE BASIS Bidder shall quote FIRM price The breakup of prices shall indicate all types of taxes Duties and other Levies of whatsoever nature indicated separately and clearly packing amp forwarding transportation to store including transit insurances and entry tax Exemption from any duties taxes if any shall be supported with relevant documentary evidence The above Prices shall also include loading at factory site amp unloading at CESU s Stores Price evaluation will be based on total landing cost taking into account all taxes and duties TERMS OF PAYMENT FOR SBMs 100 value of SBMs with its mandatory spares shall be paid within 30 days of receipt of materials in Good conditions at stores desired destination and verification there of subject to approval of the Guarantee certificates Test Certificates successful integration of software certificate from IT Head and acceptance of Performance Bank Guarantee equivalent to 10 of Total Contract Price which includes cost of SBM including mandatory spares and cost of additional battery on non judicial stamp paper worth Rs 100 in the prescribed format from a Scheduled Bank encashable at Bhubaneswar only Or else an equivalent amount of 10 96 of the Total Contract Price shall be deducted from the invoice of the first consignment amp the same shall be ref
35. date 10 char connection date Consumer old date 10 date old meter date Previous meter reading Date 450f58 Data Field Name Length Type Field description Detail Description Meter Condition whether old status 1 char old status Ok Defective No Meter dps 8 float dps DPS amount charged misc charges 8 float misc charges Miscellaneous charges Credit Adjustment made type Cradj 10 float Credit adjustment of Payment Debit Adjustment made type of Dradj 10 float Debit adjustment Payment Provisional Billed amount In Pamount 10 float Present amount case of House Lock Hl units 7 long units House Lock units Average Units of last 3month or old average 5 Number old average 6 month consumption Istpaydt 10 char last pay date Last Payment Date last rcptno 12 char book number Last Payment Book No Payment mrcptno 14 char m receipt number Last Payment Receipt No totpayamt 10 float total pay amount Total Payment Amount No of months for which bill is noOf Months 3 int no Of Months served eg in case of HL etc edExempt 1 char electricity duty Exempt Ed Exempted or Not AIFI 5 Number AIFI Arrear Inspection Fee new meter slno for meter new mtrno 16 char new meter 51 change case newmtr initial readi new meter initial new meter initial reading for ng 7 long reading meter change case mtrchange dt 10 date meter chan
36. e hardware of the SBM The additional program necessary to transfer application programs with USB port shall be provided 20 0 TestReports The equipment offered i e SBM shall be fully tested at any independent test laboratory by the as per the latest version of the relevant specification and valid test reports shall accompany the bid failing which the bid will be liable for rejection The following test reports shall be supplied a 50 500c temp Cycle test dry heat and cold test b Vibration test as per standard specification applicable c Shock test as per standard specification applicable d EMI EMC test if applicable e Radio interference measurement as per standard specification applicable f Tests of protection against penetration of dust and water as per IS 12063 g Damp Heat Cyclic Testas per IS 9000 3 of 58 h Free Fall Tests as per IS 9000 i Testing parameters of samples shall also compliance with attached GTP 21 0 Sample One sample of offered SBM with application software offered printer and communication cables along with the test reports shall be submitted along with the offer 22 0 Acceptance Tests and Routine Tests All the acceptance tests stipulated in the relevant standard and specification shall be carried out by the supplier in the presence of the purchaser s representative as per the testing parameters as mentioned in the GTP b Quality Control and Inspection c The manufact
37. e with barcode readers battery charger etc 13 2 The SBM shall have provision to provide power supply to optical sensor used for meter reading application provision for Interfaces between Meter and SBM 11 2 The interface between a meter and SBM should be with a flexible shielded cable of length more than 1400 mm having suitable connector with electrical circuit 11 3 The two ends of the cable shall be stress relieved 11 4 This cable shall be supplied along with the SBM Interfaces between SBM and Base Computer Station 1 1 The interface between a SBM amp computer should be with a flexible shielded cable of length more than 1400 mm having suitable connector with electrical circuit 1 2 Thetwo ends of the cable shall be stress relieved 1 3 This cable shall be supplied along with the SBM 16 0 Communication The SBM shall be required to communicate a For downloading uploading data from to Meter b For uploading downloading data to from Base Computer Station 30 of 58 c For Manual entry of data into the SBM The SBM shall have portable printer and shall be able to print the data in a prescribed format The SBM shall have flexible baud rate ranging 300 Baud to 115200 Baud 115 K or 57 500 baud rate from SBM to PC amp PC to SBM from and optionally to higher baud rate so as to cater other communication needs The SBM supplier would ensure that the data extracted from the meters using manufacturer specific
38. eading when meter is functioning normally S D R Meter not available on site Meter Defective due to stuck Round Complete when meter is functioning normally P Meter Reading was not taken in the previous month Present Meter Status METER STATUSWISE BILLING LOGIC 12 13 Previous Meter Status O and Current Meter Status 0 Step 1 SBM will check as per Procedure No 1 After re checking everything is OK as per MR then bill will be generated as per meter status recorded Step 2 Bill will be generated as per Procedure 2 Previous Meter Status and Current Meter Status R In case of round complete the current reading should be less than the previous reading i g Case of meter with 6 digit previous reading was 999300 and current reading is 000350 then the unit billed will be 999999 999300 1 350 Previous Meter Status P and Current Meter Status Bill will be generated on actual consumed units The amount which we have already charged will be adjusted Previous Meter Status P and Current Meter Status R Bill will be generated on actual consumed units The amount which we have already charged will be adjusted 420f58 2 0 Previous Meter Status D and Current Meter Status D Step1 SBM will check as per Procedure No 3 and bill will be generated on as per cases mentioned in Procedure No 3 without future adjustment 6 Previous Meter Status is R
39. ected Due Date 10 Date Bill Due Date Bill Due date lt Disconnection date 10 Date Disconnection Date Disconnection date E Meter Reading taken time a Meter Reading Time 6 Number Meter Reading Time hhmmss Bildate 10 Date Billdate Bill generation date Total 771 Note The above mentioned structure is not final It may change as per the requirement of CESU during 72 Months guarantee period 470f58 SECTION V LIST OF ANNEXURES SCHEDULES AND FORMATS 480f58 Ne 10 a b 11 12 13 14 15 16 17 Annexure I CENTRAL ELECTRICITY SUPPLY UTILITY OF ORISSA Head Office IDCO TOWER 2 Floor Janpath Bhubaneswar 751022 TELEPHONE 0674 2542895 2545681 2541727 FAX 0674 2543125 ABSTRACT OF GENERAL TERMS AND CONDITIONS Spec No CESU P amp S 314 2015 16 Whether the bidder is a Manufacturer amp furnished relevant documents Yes No Address of the local service centre at Bhubaneswar 2 Quantity Offered Required Cost of Tender Furnished Yes No Required Earnest Money Bank Draft Furnished Not Furnished Whether Type test certificates enclosed with the bid Yes No Manufacturer s past supply experience including user s certificate furnished or not Yes No Audited annual reports for the last 3 years furnished or not Yes No Deviation to the specification if any List enclosed or not Yes No Whether agreed
40. ensure specially a Personnel safety against electric shock b Personnel safety against effects of excessive temperature C Protection against spread of fire d Protection against penetration of solid objects dust amp water Size and Weight of SBM The SBM shall have to be handy light weight and small in size for the ease of portability The weight of the SBM with printer including batteries shall not be more than 1 kilogram Enclosure The casing shall be electrically insulating high thermal amp mechanical stability and chemical solvent resistant parts which are subject to corrosion under normal working conditions shall be protected effectively Any protective coating shall not be liable to damage by ordinary handling or damage due to exposure to air under normal working conditions SBM shall withstand solar radiation Display i The SBM shall have LCD having High Clarity 128 x 64 Pixels Graphic Display better with Backlight The LCD should be bright The minimum character height shall be 4 mm ii display module shall be well protected from the external radiations iii LCD shall have easy readability in varying ambient light conditions iv It shall be possible to adjust the contrast and the brightness of the LCD to have better readability in all ambient conditions V The display shall be with user friendly menus Keyboard The key board shall have following attributes 6x5 dust water proof key
41. ervisors or labour inefficiencies of similar occurrences Mechanical breakdown of any item of Seller s or Sub Seller s equipment plant or machinery Delays due to ordinary storm or inclement weather or Non conformance by Sub Seller Unless the delay arises out of a Force Majeure occurrence and is beyond both Seller s and Sub Seller s or Seller s control and an alternate acceptable source of services equipment or material is unavailable Additionally Force Majeure shall not include financial distress of Seller or any Sub Seller In the event of either party being rendered unable by Force Majeure to perform any obligation required to be performed by them under the Contract the relative obligation of the party affected by such Force Majeure shall be suspended for the period during which such cause lasts Time for performance of the relative obligation suspended by Force Majeure shall then stand extended by the period for which the cause lasts 24 of 58 28 03 28 04 29 29 1 30 30 1 31 32 33 Upon the occurrence of any Force Majeure event the party so affected in the discharge of its obligation shall promptly but no later than seven 7 days give written notice of such even to the other party The affected party shall make every reasonable effort to remove or remedy the cause of such Force majeure or mitigate its effect as quickly as possible If such occurrence results in the suspension of all or part of the work
42. ery respect may result in rejection of the Bid However CESU s decision in regard to the responsiveness and rejection of bids shall be final and binding without any obligation financial or otherwise on CESU DEFINITION OF TERMS lt CESU gt shall mean the Purchaser on whose behalf this bid enquiry is issued by its authorized representative officers Bidder shall mean the firm who quotes against this bid document issued by CESU Contractor Seller shall mean the successful Bidder s whose bid has been accepted by CESU and shall include his heirs legal representatives successors and permitted assigns Site shall mean the Electricity Distribution Area of the lt CESU gt Specification shall mean collectively all the terms and stipulations contained in those portions of this bid document known as Instruction to Bidder Bid form and other forms as per Section V General Conditions of Contract Specifications and the Amendments Revisions Deletions or Additions as may be made by the CESU from time to time Letter of Intent shall mean the official notice issued by CESU notifying the Contractor that his proposal has been accepted and it shall include amendments thereto if any issued by CESU The Letter of Intent issued by the CESU shall be binding on the Contractor The date of detailed Purchase Order shall be taken as the effective date of the commencement of contract Month shall mean the calendar month an
43. ery housed within its enclosure or equivalent to give operation with minimum 2000 mAH Capacity for 8 hrs b Theaverage capacity of charged battery will be sufficient to generate 200 bills c The average capacity of charged battery will be sufficient to communicate with meters and base computer station for at least i 4 hours while communicating through optical interface of meters and ii 6 hours without powering Input Output ports for optical interface d To reduce the equipment down time and inventories there will be provision to charge the SBM battery without being removed from the equipment A suitable battery charger with input voltage 90 220 V for charging of SBM battery shall be provided e There should be provision for Auto Power Save which force the instrument in the power saving mode in case of no activity f The battery used for data retention should have a minimum of 3 years backup capacity g The SBM shall have battery charge level indication with audible low battery indication and automatic cut off to avoid further drain of the battery h SBM will have facility of trickle charging i Fast amp Intelligent charging with maximum of 3 hrs j Low battery amp Full Battery indications Input Output Ports 13 1 SBM shall have 1xRS232 serial port 2x USB Port One Master HOST port 1x LAN RJ45 connector 1xMicro SD Card interface Optical RF IR amp GPRS The SBM shall have capability to interfac
44. eviations not mentioned in above format but mentioned in any other format or in any other part of the offer document shall not be considered as deviation and the bidder shall be deemed to have accepted our technical requirement without deviation 550f58 ANNEXURE VI COMMERCIAL DEVIATION FORMAT Clause Prescribed as per Tender No Specification Provided in the bidder s Offer Bidder s Signature with Seal The bidder has to mention all commercial deviations in his offer which differs from the Commercial Requirement of this Tender in above format Deviations not mentioned in this format but mentioned in any other format or in any other part of the offer document shall not be considered as deviation and the bidder shall be deemed to have accepted our commercial requirement without deviation 560158 ANNEXURE SELF DECLARATION FORM Name of the Purchaser Tender No Sir 2 I We the undersigned do hereby declare that I We have never ever been blacklisted and or there were no debarring actions against us for any default in supply of material equipments or in the performance of the contract entrusted to us in any of the Electricity Utilities of India 3 In the event of any such information pertaining to the aforesaid matter found at any given point of time either during the course of the contract or
45. for a continuous period of more than 10 ten days the parties shall meet and determine the measures to be taken Any delay or failure in performance by either party hereto shall not give rise to any claims for damages or loss of anticipated profits if and to the extent such delay or failure is caused by Force Majeure NAME PLATE MARKING the equipments and materials supplied with name plate marking as provided under Clause No 26 of Section IV Technical Specification AFTER SALE SERVICE The bidder will keep sufficient nos ready spare machines loaded with CESU software at their local service center at Bhubaneswar for immediate replacement of the defunct SBMs The nos of spare machines to be decided by the bidder considering as a percentage of failure from the past experience so that CESU never suffers from delay in taking meter readings SERVICE SUPPORT The Bidder will assign an authorized service engineer for CESU s service center as and when required for perform repairing of the defunct SBM s The vendor will ensure that all the defective SBM shall be repaired within 3 days from the date of receipt of the same INSURANCE _As the materials are to be delivered at our stores the goods in transit may be insured with the bidders own insurance underwriter at their cost and risk CESU will be no way responsible for any trouble to be arrived on this account with the Insurance Company or their transporters However necessary shortage
46. full quantity of each item indicated above failing which their bid may not be considered 6 0 6 1 6 1 1 a b c d e f QUALIFICATION OF BIDDERS Criteria for qualification Technical The bidder should be a manufacturer of Spot Billing Machines for which he submits his offer The bidder has to quote 100 of the tendered quantity of the Spot Billing Machines for which he submitted tender covered under this specification The bidder should have supplied spot billing machines minimum of the tendered quantity during any one of the financial year out of the immediate past three financial years Bidders shall submit self attested copies of P O s executed successfully for the relevant years and abstract thereof to prove the quantity as supplied The bid shall be accompanied by user s certificate from any distribution Utility reputed private organization State Govt Central Govt or their undertaking s in support of satisfactory performance of their above materials supplied earlier The offered materials should have been tested at any Govt approved laboratory NABL accredited laboratory such as ERTL CPRI ERDA etc The bid shall accompany with type test reports for the offered materials conducted within five years from date of tender Bids not accompanied with such test reports conducted within five years shall not be considered for evaluation The bidder s who have earlier failed to execute the Purchase Order s of the CE
47. ge date meter change date S D Interest change Security deposit to SD AVAIL 10 float available Security deposit interest E Additional Security A S D 10 float Deposit Additional Security Deposit amp ASD Arrears changed to Security Deposit Additional Security Deposit SDINST ADJ IN ARR 10 float adjusted in Arrears Arrears New requirement for SBM INSTALLATION NO 12 Number Installation No Billing E New requirement for SBM Bill no 14 Number Bill No Billing a New requirement for SBM Cust ID 12 Number Customer ID Billing a Contents ofthe field will be printed at time of Bill A Bill print header 24 char Bill Print Header generation Contents of the field will be 5 printed at time of Bill Bill print footer1 50 char Bill print footer1 generation prev yrs arr 10 float Previous Arrear Previous Arrear yr arr 10 float Current Year Arrear Current Year Arrear ULF 7 Number Units Load Factor Units as per Load factor Last Recorded Units consumed in previous LRC 7 Number Consumption Month Abnormal high reading if units consumed 10 times of abnormal reading 10 Number Abnormal high reading average consumption 460f58 Data Field Name Length Type Field description Detail Description Bill Month 3 char Bill Month Month for which bill is issued Max Limit of ECS It is the max amount t
48. greement with M s hereinafter called the Contractor for supply of name of the material and whereas CESU has agreed 1 to exempt the Contractor from making payment of security deposit 2 to release 100 payment of the cost of materials as per the said agreement and 3 to exempt from performance guarantee on furnishing by the Contractor to the CESU a composite Bank Guarantee of the value of 10 ten percent of the Contract price of the said Agreement 1 Now therefore in consideration of the CESU having agreed 1 to exempt the Contractor for making payment of security deposit 2 to release 100 payment to the Contractor and 3 to exempt from furnishing performance guarantee in terms of the said Agreement as aforesaid we the Bank Address code No hereinafter referred to as the Bank do hereby undertake to pay to the CESU an amount not exceeding Rs Rupees only against any loss or damage caused to or suffered by the CESU by reason of any breach by the said Contractor s of any of the terms or conditions contained in the said Agreement 2 We the Bank do hereby undertake to pay the amounts due and payable under the guarantee without any demur merely on a demand from the CESU stating that the amount claimed is due by way of loss or damage caused to or suffered by the CESU by reason of any breach by the said Contractor s of any of the terms or conditions contained in the said Agreement or by the reason of any breach by t
49. he Contract to the successful Bidder whose Bid has been determined to be the lowest evaluated responsive Bid provided further that the Bidder has been determined to be qualified to perform the Contract satisfactorily CESU at its option discretion may split the total quantity to be supplied between two or more Techno Commercially responsive Bidders in case of the bid prices are same and early delivery is required by the owner CESU S RIGHT TO VARY QUANTITIES 15 of 58 26 5 26 5 27 0 27 1 28 29 29 1 29 2 b c CESU reserves the right to vary the quantity i e increase or decrease the number of materials without any change in terms and conditions at the time of placing the orders or during the execution of the Contract LETTER OF INTENT NOTIFICATION OF AWARD The letter of intent Notification of Award shall be issued to the successful Bidder s whose bid s have been considered responsive techno commercially acceptable and evaluated to be the Lowest L1 The successful Bidder shall be required to furnish a letter of acceptance within 7 days of issue of the letter of intent Notification of Award by CESU PERFORMANCE SECURITY Within 30 days of the receipt of Notification of Award Letter of Intent from CESU the successful Bidder shall furnish the Performance Security in the form of Bank Guarantee executed on non judicial stamp paper worth Rs 100 Rupees One hundred only issued by a Scheduled
50. he said Contractor s failure to perform the said Agreement Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the Bank under this Guarantee However our liability under this guarantee shall be restricted to an amount not exceeding Rs Rupees only 3 We the Bank also undertake to pay to the CESU any money so demanded not withstanding any dispute or dispute raised by the Contractor s in any suit or proceeding instituted pending before any court or Tribunal relating thereto our liability under this Agreement being absolute and unrevocable The payment so made by us under this bond shall be valid discharge of our liability for payment there under and the Contractor s shall have no claim against us for making such payment 4 We the Bank further agree that the guarantee herein contain shall remain in full force and affect during the period that would be taken for the performance of the said Agreement and it shall continue to remain in force endorsable till all the dues of the CESU under by virtue of the said Agreement have been fully paid and its claim satisfied or discharged or till CESU certifies that the terms and conditions of the said Agreement have been fully and properly carried out by the said Contractor s and accordingly discharge this guarantee and will not be revoked by us during the validity of the guarantee period Unless a demand or claim under this guarantee is made on us or with Local B
51. icable 1 2 3 4 This is a functional specification and it is the responsibility of the bidder to design the equipment and furnish full details along with tender to evaluate the offer The equipment shall conform to IS IEC CBIP and any other relevant standards for satisfactory functioning without any trouble in the field Unless otherwise specified elsewhere in this specification the SBM shall conform to the latest version available of the standard as specified above Compliance to 61000 4 2 Level3 IEC 61000 4 3 IEC61000 4 4 IEC 61000 4 5 IEC 61000 4 6 IEC 61000 4 8 IEC 61000 4 9 all level 4 It is not the intent to specify completely herein all the details of the design amp construction of material However the product shall conform in all respects to high standards of Engineering Design amp Workmanship amp shall be performing in continuous commercial operation in manner acceptable to the purchaser 3 0 Material Used The equipment shall be made out of high quality materials to ensure higher reliability and longer life It should be compact and of reliable design to make it immune to vibration and shockin normal transportation and should be capable of withstanding severest stresses likely to occur in actual service 27 of 58 4 0 Service Conditions The equipment materials offered will be entirely satisfactory for operation under the climatic conditions indicated below a Maximum ambient air temperatu
52. ill punch select account no manually 20 The consumer account no name address will display on the screen of SBM 21 MR will ensure that correct account no has been assessed 22 MR will enter CMS Current Meter Status based on the CMS SBM prompts for CR Current Reading 23 SBM will process as per the procedures for checking and calculation of bill 24 Bill components such as Energy charges Electricity Duty Meter Rent and Total Amount will appear on the screen so that the MR can view how much amount will be generated 25 MR will print bill by pressing Enter key confirming the amount 26 MR will print bill and handover the bill and obtain the acknowledgement 27 The SBM has facility to generate Intermediate reports as follows How much bills have generated and how many consumers are left for billing as per tariff code wise gt How much amount has collected by cash or cheque gt Daily cash or cheque collection report gt Upload to upload report BILLING PROCESS FOR SPOT BILLING MACHINE Abbreviations which are used in script as follows 1 PR Previous Reading k PMS Previous Meter Status 1 Current Reading m CMS Current Meter Status n CU Consumed Units Last month recorded consumption p AC Average Consumption q ULF Units as per Load Factor r MR Meter Reader s SBM Spot Billing Machine t A Average Billing M Monthly minimum charges v O Normal Billing 41
53. keys alphanumeric keypad Built in 24 Column high speed Alpha numeric Impact printer High speed USB port for communication to PC Optional Second Port Built in Battery minimum 2 000 mAH Li on amp associated intelligent charging circuitry Built in Battery Status indicator Housed in ABS Plastic case with carrying case and one cable for communications User manual AC Adapter Carrying bag Weight less than 1 kg Printing time of single bill Approx 30 cm Less than 40 seconds Booting Time Less than 60 seconds GPRS GSM facility for data transmitting from SBM to Server amp Server to SBM with TCP IP communication Protocol and With Antenna Data security and integrity features Multi level Password GUARANTEED TECHNICAL PARTICULARS OF ADDITIONAL 900NOS BATTERIES 1 Built in Battery minimum 2 000 mAH Li on amp associated intelligent charging circuitry NB Bidders are requested to accept sign and submit the above GTP along with the bid documents 530f58 Annexure V Price Schedule for Materials Equipments Offered as per Specification No CESU P amp S 314 2015 16 Name of Bidder Excise Buy back CST Forwa Ex works m 2 rding Total cost of old price per wi 5 ntry SBM in SI Component Quantity unit Educati 889115 Landing Tora COSE Mp 4 F f t tand Cost Rs in Rs No Description in Nos including on Form In
54. lf D claration Form for succesful execution of Purchase Orders 2 of 58 PAGE NO 3 4 7 8 17 18 25 26 47 48 49 50 51 52 53 54 55 56 57 58 CENTRAL ELECTRICITY SUPPLY UTILITY OF ORISSA Head Office 2nd Floor IDCO Towers Janapath Bhubaneswar 751022 Phone 0674 2545681 2543721 Fax 0674 2 543125 Purchase amp Stores Cell TENDER NOTICE Tender Notice No CESU HqrsJ P amp S 612 2015 16 Vol I 27187 Dt 06 11 2015 For and on behalf of the CESU the undersigned invites sealed tenders in duplicate on two part bidding system from the eligible bidders who comply to the terms and conditions for the supply of following materials super scribing the Tender Specification No Name of the material amp date of opening as mentioned in the specifications The tender papers can be obtained from the undersigned at the above address on payment of the cost of Tender Paper indicated below in D D drawn on any Scheduled Bank in favour of the CESU payable at Bhubaneswar The cost of tender paper is non refundable SCHEDULE OF MATERIALS TENDERED Item Cost of Sh Tender No Name of Materials Unit Quantity Tender PMD No Specification No Rs Paper Rs Hand held Spot Billing Machines with Impact Printer loaded with 314 2015 16 5 i against Buy back of 300Nos of old SBMs New Batteries suitable for 2 2 above SBMs Nos 900 TIME SCHEDULES SI N
55. ll be considered for evaluation Supplementary financial proposal submitted by the bidder after due date of opening of part I bid shall not be considered for evaluation unless otherwise specifically asked by CESU CESU s evaluation of a Bid will take into account in addition to the Bid price the following factors in the manner and to the extent indicated in this Clause a Delivery Schedule b Deviations from Bidding Documents as mentioned in Non Compliance Schedule c Past performance and capability to execute the contract d Test reports from any Govt approved NABL Accredited Lab Bidders shall base their Bid price on the terms and conditions specified in the Bidding Documents The Cost of all quantifiable deviations and omissions from the specification terms and conditions specified in Bidding Documents shall be evaluated CESU will make his own assessment of the cost of any deviation for the purpose of ensuring fair comparison of Bids AWARD OF CONTRACT In normal circumstances CESU will generally award the Contract to the successful Bidder whose Bid has been determined to be the lowest evaluated responsive Bid provided further that the Bidder has been determined to be qualified to perform the Contract satisfactory If the lowest evaluated price L1 of more than one responsive bidder s are same then in such event the tender quantity shall be awarded in equal proportion However for timely completion of project CESU may dist
56. lling software 2 Supervisory level for functions for upload download time setting and other related supervisor related functions and 3 Meter Reader Bill Collector level for starting the meter reading and closing the reading viii Bidder shall arrange all the hardware software environmental tools required for ix successful operation of spot billing at places at his own expense and shall also maintain it for the operational period Basing on requirement SBM OEM shall provide support for injection of CESU provided software especially Java based in the SBM device for the purpose of billing collection reporting communication etc The above mentioned specifications are not final and may be modified The successful bidder has to modify the software as and when required during the implementation Guarantee Warranty AMC period KEK K K KK K K KK KK KK KK KK K K KK K KKK K 370f58 Software Requirement Specification for Spot Billing Application Version I 380f58 IMPLIMENTATION OBJECTIVE The objective of this project is to automate the meter reading activity by introducing Spot Billing Machine and on spot bill generation CONSUMER COVERAGE Central Electricity Supply Utility of Orissa CESU will cover approx 19 Lakhs LT voltage supplied consumers with contract demand less than 100KW 110 Kva on spot billing CATEGORY OF CONSUMERS The Category of Consumers who are to be billed on spot billing
57. machine are mentioned below e Domestic Kutir Jyoti Consumers category code 05 9 Domestic Other Consumers category code 01 10 General Purpose GPS Consumer category code 06 11 Specified Public Purpose PI Consumers category code 22 12 RGGVY consumer category code 02 13 BGJYconsumer category code 04 BILL CALCULATION PROCEDURE The bill calculation procedure for Retail consumers is as follows c d e f Units Consumed UC Current Reading Previous Reading MF Energy Charge EC UC Tariff Rates Minimum Monthly Fixed Charges MMFC As per Tariff Rates Electricity Duty ED EC 0 04 if applicable Note Where the ED exceeds 40 paise per unit on above calculation it shall be limited to 40 paise per unit Meter Rent MR As per meter rent specified in Tariff Code if applicable Current Bill Amount EC ED MR Amount Payable before Due date Previous Years Arrear Current Year Arrear Current Bill Amount Rebate Amount Payable after Due date Previous Years Arrear Current Year Current Bill Amount 1 TARIFF Structure Different Charges The tariff structure for Category of Consumers who are billed on spot billing machine 1 1 Kutir Jyoti consumers Monthly Fixed Charge Rs Month 1 2 Other classes of consumers a Energy Charge Paise unit b Monthly Minimum Fixed Charge MMFC Rs KW Month c Electricity Duty if applicable d Meter
58. o Description of Event Date amp Time 1 Last Date amp Time for selling of tender papers Dt 23 11 2015 upto 5 P M 2 Pre Bid Meeting Dt 16 11 2015 at 11 A M 3 Last Date amp Time for submission of tender papers Dt 24 11 2015 upto 1P M 4 Last Date amp Time for opening of tender papers Dt 24 11 2015 at 3 30 P M The intending bidders can also download the tender document from our website cesuodisha com However the bidder has to furnish an Account Payee Bank Draft drawn on any Scheduled Bank in favour of the CESU payable at Bhubaneswar for the cost of the bid documents indicated above along with his bid failing of which the bid will be rejected outright In the event of any specified date for the sale submission or opening of bids being declared a holiday for CESU the bids will be sold received opened up at the appointed time on the next working day CESU also reserves the right to accept or reject any or all tenders without assigning any reason thereof if the situation so warrants Request for tender document through postal is not acceptable The bidders are requested to inspect the Old machines SBM at our Bhubaneswar Stores before submission of bids In consultation with Sr GM IT CESU For detail Tender Specification amp Terms and Conditions please visit our website www cescoorissa com www cesuodisha com For any further amendment amp modifications on this tender if any please visit our website regularly
59. o be ECS Limt 10 Number amount collected through ECS Upto this date the ECS facility is ECS Validity Period 10 Date Validity of ECS period available to Consumer 599 pmtrred 7 Number present meter reading Present Meter reading pstatus 1 char present status Power Supply Status Blank ES mtr sts 1 char Meter Condition Meter Condition gt Meter Installation mtr inst sts 1 char Status Meter Installation Status units 5 Number units Units To Be Billed bbasis 1 char bbasis Bill Basis N A gt eng chg 9 Number energy charges KWh Charges gt meter multiplyin mmf chg 8 Number factor red i Me harpes A mtrrent 8 Number meter rent Meter Rent ed chg 8 Number electricity duty charge Ed Charges ptotal 10 Number ptotal Current Month Billing Total Rebate 8 Number Rebate Rebate Amount E Actual Amount To Be paid by E considering previous month aa btotal 10 Number btotal payment amp arrear a pavg 5 Number present average Average Units Billed 24 Money Receipt No if Consumer pays atthe time when reading gt rcptNo 14 char receipt Number is taken Cheque No if Consumer pays at a chqNo 10 char cheque Number the time when reading is taken Cheque date if Consumer pays e atthe time when reading is lt chqDt 10 char cheque Date taken Name of issuing bank of cheque if Consumer pays at the time bank 10 char bank name when reading is taken gt rcptAmt 10 Number receipt Amount Amount coll
60. of claim and any part thereof under this Bank Guarantee only and only if you serve upon us or our local Bank at Bhubaneswar a written claim or demand and received by us or by Local Branch at Bhubaneswar on or before Dt otherwise bank shall be discharged of all liabilities under this guarantee thereafter For indicate the name of the Bank N B 1 Name of the Contractor 2 No amp date of the Purchase order agreement 3 Amount of P O 4 Name of Materials 5 Name of the Bank 6 Amount of the Bank Guarantee 7 Name Address and Code No of the Local Branch 8 Validity period or date up to which the agreement is valid 9 Signature of the Constituent Authority of the Bank with seal 10 Name amp addresses of the Witnesses with signature 11 The Bank Guarantee shall be accepted only after getting confirmation from the respective Banks 520158 ANNEXURE IV GUARANTEED TECHNICAL PARTICULARS OF SPOT BILLING MACHINES SBM Em OY UL aoo IESU wem H A oH RP RP n WN 15 16 17 18 19 20 21 22 T S No CESU P amp S 314 2015 16 High Speed Processor 72 MHz Bit rate 32 bit At least 64 MB SD RAM At least 256 MB program memory At least 1 GB Data Memory Paper width 57 mm Host System Any DOS WIN UNIX LINUX or any other Recharging time maximum 3 hrs Real time clock with Battery backup High Clarity LCD 128 x 64 Pixels Graphic Display with back light Minimum 30
61. on or arbitration resulting on contracts completed or under execution by him over the last three 3 years A consistent history of awards involving litigation against the Bidder or any Partner of a consortium may result in disqualification of Bid 17 of 58 SECTION GENERAL TERMS AND CONDITIONS OF CONTRACT GTCC 18 of 58 1 0 1 01 1 02 1 03 1 04 1 05 2 0 2 01 2 02 2 03 2 04 2 05 2 06 2 07 2 08 2 09 2 10 2 11 2 12 2 13 2 14 SECTION III GENERAL TRMS AND CONDITIONS OF CONTRACT GTCC GENERAL INSTRUCTIONS the Bids shall be prepared and submitted in accordance with these instructions Bidder shall bear all costs associated with the preparation and delivery of its Bid and CESU will in no case shall be responsible or liable for these costs The Bid should be submitted by the Bidder in whose name the bid document has been issued and under no circumstances it shall be transferred sold to the other party CESU reserves the right to request for any additional information and also reserves the right to reject the proposal of any Bidder if in the opinion of CESU the data in support of Tender requirement is incomplete The Bidder is expected to examine all instructions forms terms amp conditions and specifications in the Bid Documents Failure to furnish all information required in the Bid Documents or Submission of a Bid not substantially responsive to the Bid Documents in ev
62. or breakage certificate will be made available to you by the consignee within thirty days of receipt of equipments FREE REPLACEMENT Free replacement for loss or damage of materials during transit shall be made by you immediately on receipt of information from the consignee without waiting for settlement of your claim with your transporters Insurance Company SOFTWARE SUPPORT The vendor will develop the Spot Billing Software application free of cost as per the Software Requirement Specifications SRS details mentioned at Section IV Technical Specification The vendor will also give software support for any minor modification in the software due to tariff changes or any other billing related changes etc as and when required during 72 months Guarantee Period 25 of 58 SECTION IV TECHNICAL SPECIFICATION FOR SPOT BILLING MACHINES 26 of 58 SECTION IV TECHNICAL FUNCTIONALITIES OF SPOT BILLING MACHINES 1 0 Scope of Supply i ii iii iv v vi This specification covers the design manufacture testing before dispatch supply and delivery of SBM having impact printer for Spot Billing and Spot Collection simultaneously in a single SBM Spot Billing refers to Regular Billing based on Meter reading adhoc billing like meter installation billing penal billing etc and similarly spot collection should be available for the above mentioned billing Additionally the SBM should also be capable of raising tro
63. pad minimum 30 keys membrane amp any alphanumeric character shall be available with sequential operation of maximum three keys b Longoperational life of more than 1 000 000 operations c Feedbackfor key press acknowledgement to user d Legible and non fading key pad imprints for al alpha numeric characters symbols e Key board with 0 9 numbers all alphabets usable with shift key if necessary function keys and keys for normal functions like ESC SPACE 5 etc Memory 8 6 Separate programme memory of atleast 64 MB SDRAM 256 MB Flash ROM Memory extendable up to 2 GB if required BIOS DOS COMMUNICATION and SETUP capable of holding operating systems of hand held SBM devices and application software 8 7 Memory data pack of atleast 1 GB effective meant for storing data 8 8 TheSBM shall have provision for add on data memory Real Time Clock RTC a The SBM offered should have a real time clock based on a quartz crystal with a battery totally independent of power supply b Suitable clock with speed not less than 15 MHz 29 of 58 12 0 13 0 14 0 15 0 c RTC with internal lithium or equivalent battery for about 10 years backup d Itshall be possible to synchronize the time of the SBM and Base Computer Station Power Supply Battery The SBM should have the following features for its power requirements a The SBM should be powered by built in rechargeable Li Ion batt
64. proved Laboratory NABL accredited laboratory such as ERTL CPRI ERDA etc for the offered equipments along with the copies of drawings duly approved by the Type Testing Agency for the tests conducted not before 5 years from the date of opening of Bids iv Copies of Profit amp Loss Accounts amp Audited Balance Sheet indicating Turnover for best 3 financial years out of last 5 financial years e Power of Attorney Board resolution indicating that the person s signing the Bid have the authority to sign the Bid and as such the Bid is binding upon the Bidder during the full period of its validity in accordance with clause 14 f Requisite Cost of Tender Document as per clause 4 of Section IFB in shape of Bank Draft from a Scheduled Bank issued in favour of the CESU of Orissa Payable at Bhubaneswar is to be enclosed along with the Bid if the document is downloaded from our web site Or else the Original Copy of Money Receipt for the payment made towards the cost of Tender Document is to be enclosed along with Bid if the document is directly purchased from our Cash Counter at our Head Office 10 of 58 9 2 9 2 1 9 2 2 9 2 3 9 2 4 9 2 5 10 10 1 10 2 10 3 10 4 B Part II Price Bid Shall contain the price schedules as per prescribed format at Annexure V duly filled in amp signed by the bidder with seal This shall be submitted in a double sealed envelop separately duly superscribed as Price Bid
65. rantee the technical particulars given in the tender supported with necessary reports from concerned authorities 4 I we do hereby certify to have furnished a copy of the tender specifications by remitting Cash Demand draft amp this has been duly acknowledged by you in your letter 5 I we do hereby agree to furnish the composite Bank Guarantee the manner specified acceptable by THE lt CESU gt amp for the sum as applicable to me us as per clause No 3 in Annexure III of this specification within fifteen days of issue of Letter of intent Purchase Order in the event of Purchase order being decided in my us favour failing which I we clearly understand that the said LOI P O shall be liable to be withdrawn by the CESU Signed this ree 2015 Yours faithfully Signature of Tenderer with Seal This form should be duly filled up amp signed by the bidder amp submitted along with the original copy of the bid 500f58 ANNEXURE Ill PROFORMA FOR COMPOSITE BANK GUARANTEE FOR SECURITY DEPOSIT PAYMENT AND PERFORMANCE This Guarantee Bond is executed this day of by us the Bank at P O P S Dist State Indicate designation of CESU Where as the CESU Address Head Office 2 Floor IDCO Towers Janapath Bhubaneswar 22 a Body corporate constituted under the Electicity Act 2003 here in after called the CESU has placed Purchase Order No Dt hereinafter called the A
66. rantees will be released without interest within thirty 30 days from the last date up to which the Performance Bank Guarantee has to be kept valid as defined in Clause 16 01 TECHNICAL INFORMATION DATA CESU and the Contractor to the extent of their respective rights permitting to do so shall exchange such technical information and data as is reasonably required by each party to perform its obligations and responsibilities The CESU and the Contractor agree to keep each other in confidence and to use the same degree of care as he uses with respect to his own proprietary data to prevent its disclosure to third parties of all technical and confidential information The technical information drawings records and other document shall not be copied transferred traced or divulged and or disclosed to third party in full part nor misused in any other form This technical information drawing etc shall be returned to the CESU with all approved copies and duplicates In the event of any breach of this Contract the Contractor shall indemnify the CESU against any loss cost of damages of claim by any party in respect of such breach EFFECTIVE DATE OF COMMENCEMENT OF CONTRACT The date of the issue of the detailed Purchase order shall be treated as the effective date of the commencement of Contract The bidder shall quote the basic price as well as all taxes amp duties as per the enclosed format for bid prices PENALTY If supply of i
67. re in shade 45 C b Maximum ambient air temperature under sun 55 C c Maximum daily average ambient air temperature 40 C d Maximum yearly average ambient air temperature 40 C e Maximum humidity 95 f Altitude above M S L Up to 1000M g Average No of thunder storm days per annum 50 h Average No of rainy days annum 90 i Average Annual Rain fall 750mm j Normal tropical monsoon period 4 months The overall climatic condition is moderately hot and humid tropical climate conducive to rust and fungus growth 5 0 Technical Requirements a b d 6 h k D Spot Billing Machines SBM with high speed CPU capable of floating point arithmetic and built in Impact printer with 24 32 columns attached to SBM so that SBM and printer can be used as single unit The printer is to be operated with roll of width not less than 57 mm for Impact printer The impact printer shall be alphanumeric amp high speed 2 7 lines Sec The SBM should be of duty cycle of producing 250 500 spot bills a day each bill of length about 30 cms The SBM shall be capable of communicating with RS 232 or any serial port for i Transfer of data from to SBM to from MS Windows DOS Open Source O S Based Desktop and vice versa ii Transfer of operating system driver s application software or any other software from a MS Windows Open Source O S based desktop to SBM Additional port similar to above to be
68. re according to the prevailing tariff code amp supply code specified by the OERC Odisha Electricity Regulatory Commission under guidance and supervision of CESU technical team within Two Months of delivery of the material equipment SBM The interface design development customization shall be done in close co ordination guidance and supervision of CESU technical team to meet the owner operational and security requirement The following are the sample copy of user required specification for developing the application software to be loaded on a Spot Billing Machines SBM for carrying out Spot Billing The following activities which are to be menu driven are to be enabled on SBM a Loading master data from desktop to hand held computer b Billing process and printing the bill c Bill Generation d Generation of Bill Receipt e Uploading data of billed customers from hand held computer to Personal Computer Server through GPRS GSM and through cable USB RS232 The SBM should supply with utility software for transfer of data software from to Windows DOS Open Source O S based desktop to from Spot Billing Machines This utility software should work on desktop with Windows operating system including Windows 10 Open Source O S Linux The software of this tool should be valid and with proper license to use offered number of SBM Soft copy of such software shall be supplied with license certificate Data transferred from
69. resistant of 19 Degree of Protection thermal chemical thermal solar r adio Enclosures Non hygroscopic non aging and of 20 Material tested quality 21 Suitability of the material used Resistant proof n High Clarity LCD 128 x 64 Pixels 22 Type of display Graphical Graphic Display 23 Size character height 4 mm minimum 24 Resolution High Display gt 25 Back light Adjustable 26 Brightness and Contrast control Adjustable 27 Details of data to be displayed User friendly menu 28 Type of keyboard Button Based Minimum 30 keys Legible and non 29 No of keys feeding Key Pad imprints all Key Board alphanumeric characters amp Symbols 30 Operational life more than 1 000 000 operations 31 Key press acknowledgment Feedback No of ports Minimum 5 input UN CTI ne Master ort 1x RJ45 connector SD interface Optical RF IR 34 Physical Type of cable Flexible Shielded cable 33 of 58 SI No Item Description Requirement Parameters 35 Interface Length 1400 mm minimum 36 With Meter With Suitable port i Flexible shield cable of length 1400 mm with suitable connector with electrical circuit ii Utility software for transfer of 3 ds 22 from to Windows Communicati DOS Open Source 0 5
70. rge under Specified Public purpose category LT HT which shall be over and above the normal rebate for which they are eligible 400f58 14 Meter Rent The monthly meter rent shall be charged from the consumers to whom meter has been supplied by the licensee After recovery of the Landed cost of the meter no meter rent is charged further The scale of meter rent including associated equipment applicable to various classes of consumers is given below Type of Meter Rent in Rupees 1 Single phase electro magnetic kwh meter 20 code 01 2 Single phase Static kwh meter 40 code 03 3 Three phase electro magnetic kwh meter 40 code 02 4 Three phase static kwh meter 150 code 09 Rounding off of consumer billed amount to nearest rupee The rounding off of the electricity bills to the nearest rupee should be done and at the same time the money actually collected should be properly accounted for SPOT BILLING AND COLLECTION METHOD 15 Through Desktop a Flat file is generated from CESU database as input file to SBM for carrying out spot billing work Input Data which is picked up should contain the following details a Previous billing data b New Consumer detail and adjustment if any c Payment How much consumer had paid d Average consumption For average 16 The input file for SBM should not be editable 17 Flat file is uploaded in the SBMs 18 MR Meter Reader goes to consumer premises with SBM 19 The MR w
71. ribute the order among the bidders maximum three at L1 rate In case of distributing between two bidders the ratio shall be 7096 L1 3096 L2 or the quantity offered quoted by the bidders whichever is less Similarly in case of distributing among 3 bidders the ratio shall be 5096 L1 3096 L2 2096 L3 In case L2 or L3 bidders does not agree to match the L1 prices negotiation can be held with other techno commercially responsive L4 L5 bidders in sequence to match 11 price Landed Cost CONTACTING CESU From the time of Bid opening to the time of contract award if any Bidder wishes to contact CESU on any matter related to the Bid he should do so in writing Any effort by a Bidder to influence the CESU and or in the CESU s decisions in respect of Bid evaluation Bid comparison or Contract of Award will result in the rejection of the Bidder s Bid CESU S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS OR TO RELAX ANY TERMS AND CONDITIONS CESU reserves the right to accept or reject any Bid and to annul the Bidding process and reject all Bids at any time prior to award of Contract without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the CESU s action In the interest of work CESU reserves the right to relax any terms and conditions without affecting the quality amp price of the equipments CESU will award t
72. rrection of the non conformity EVALUATION AND COMPARISON OF BIDS The evaluation of Bids shall be done basing on the delivered cost competitiveness basis of all items taken together Cost of SBM amp cost of Battery The price evaluation shall be based upon the price quoted for SBM cost having 6 years guarantee and cost of additional 900Nos of battery within this period Bidders are requested to quote SBM cost having 6 years guarantee considering the cost of mandatory spares As per 1 25 4 No separate rates shall be quoted for mandatory spares Cost of additional 900Nos of battery shall be quoted separately as per the price schedule enclosed at Annexure V Mandatory Spares To be supplied at the time of delivery of ordered SBMs 1 Printer Excluding printer head 30Nos 2 Printer Head 30Nos 3 Display 30 Nos 4 Mother Board including all types of cards 30Nos The evaluation of the Bids shall be a stage wise procedure The following stages are identified for evaluation purposes In the first stage the Bids would be subject to a responsiveness check as detailed in the clause 24 The Technical Proposals and the Commercial terms amp conditions of the Bidders would be evaluated and discussed as per clause 26 of this document 14 of 58 25 5 26 0 26 1 26 1 1 26 1 2 26 2 26 2 1 26 2 2 26 3 26 4 Subsequently the Financial Proposals submitted along with the Techno commercially bid sha
73. s Notwithstanding Clause 14 1 above the CESU may solicit the Bidder s consent to an extension of the Period of Bid Validity The request and the responses thereto shall be made in writing or by Fax ALTERNATIVE BIDS Bidders shall submit Bids which comply with the Tender Documents Alternative bids shall not be considered for evaluation FORMAT AND SIGNING OF BID The original Bid Form and accompanying documents as specified in Clause 9 clearly marked Original Bid plus one copy of the Technical and un priced Commercial Proposal must be received by the CESU at the date time and place specified pursuant to Clauses 17 and 18 The Price Bid in Original should be submitted in a separate sealed envelope marked as Price Bid In the event of any discrepancy between the original and the copies the original shall govern The original and the duplicate copy of the Bid shall be typed or written in indelible ink and shall be signed by the Bidder or a person or persons duly authorized to sign on behalf of the Bidder Such authorization shall be indicated by written Power of Attorney Board Resolution accompanying the Bid The Bid shall contain no interlineations erasures overwriting except as necessary to correct errors made by the Bidder in which case such corrections shall be initialed by the person or persons signing the Bid SEALING AND MARKING OF BIDS Bid submission One Original Hard Copy of all the Bid Documents shall be seale
74. sibility to enhance the functionality of software by adding additional features The software should be such that it can be added with such feature The name plate shall fix rigidly in such a way that it cannot be detached amp letter shall be indelible 32 of 58 GIST OF TECHNICAL SPECIFICATION N No Item Description Requirement Parameters 1 Name of the Bidder 2 General l SBM Type Information 3 SBM Model 4 IS IEC CBIP and any other relevant IS IEC CBIP and any other relevant standards standards 5 puoi Furnishing Type Tested Report Type Tested Report 6 Furnishing Trouble Shooting Furnishing Trouble Shooting Manual Operating Manual Manual Operating Manual 7 Physical Size LX H X D mm3 Small size and handy 8 Characteristi Weight Kgs Less than 1 KG 9 cs Ruggedness tested quality 10 Operating temperature range 5 50 Degree Celsius 11 Storage temperature range 0 40 Degree Celsius 12 Humidity Max 9596 750 mm 13 SBM Printer size 24 32 columns 57 mm or more 2 7 lines sec 14 Type of Printer Impact 15 General Printer operated with paper Roll Size 16 0 Capable of Printing BARCODES in case of Thermal 2 Printing 17 Printing time of single bill Approx 30 Less than 40 seconds 18 Booting Time Less than 60 seconds high
75. software 3 Soft copy of pseudo code Source Code amp Executable Code of application software 4 The required compiler to compile application if needed 5 The software professional of the Vendor should explain all the details of application software step by step n The application software is to be C Java or any other 3 GL or higher The application software for Spot Billing is developable on any desktop system PC with Windows operating system Open Source O S and the executable so formed shall be transferable to SBM If the language of the application software for Spot Billing Spot Collection is not in any standard 3 GL or higher then the offer shall include the following i Manual for such language ii Licensed compiler One license hard copy and one copy of media with valid document of license Software should be GSM GPRS enabled with an option for Offline Online In case of corruption of SBM s operating systems facility to be provided for loading the operating system into those SBMs Further the vendor should ensure to prevent such kind of corruption of SBM s OS Software should provide a daily billing collection summary as well as an Overall Summary Report with total number of services loaded into the unit services billed unbilled amount collected total amount billed etc The software shall provide 3 levels of Password Protection 1 Super Admin for Loading of Operating System amp bi
76. tems equipments is delayed beyond the supply schedule as stipulated in Purchase order then the seller shall be liable to pay to the CESU as penalty for delay a sum of 0 596 half percent of the contract price for every week delay or part thereof The total amount of penalty for delay under the contract will be subject to a maximum of five percent 596 of the contract price The CESU may without prejudice to any method of recovery deduct the amount for such damages from any amount due or which may become due to the seller or from the Performance Bank Guarantee or file a claim against the seller VALIDITY OF THE ORDER The Order is valid for 10 weeks beyond the schedule date of delivery for each item unless otherwise extended by the Competent Authority The Order shall stand cancelled automatically beyond the validity period without any correspondences and liabilities to the CESU PACKING The Materials Equipments shall be packed by the seller suitably as per the standard procedure for safe transport to the site store The cases shall be clearly marked showing distinctly the name and address of the consignee In case of special instructions such as this 27 66 end up fragile handles with care etc the same shall be clearly displayed on the cases COMMISSIONING SPARES The sellers shall replace free of cost any spares which may be found defective by the buyer during commissioning DISPUTE RESOLUTION AND JURISDICTIO
77. ter loaded with desired software battery amp other accessories on Buy back basis amp ii New Batteries suitable for above SBMs Submission of the Bids The Bidders are required to submit a detailed and comprehensive bid consisting of Technical and Commercial Proposal and conditions schedule of non compliance if any The submission of the Bids shall be in the manner specified in the instruction to Bidders The due date of submission shall be Dt 24 11 15 up to 1PM CESU will not be responsible for any costs or expenses incurred by bidders in connection with the preparation and delivery of bids CESU reserves the right to cancel postpone withdraw the invitation for Bids without assigning any reason thereof and shall bear no liability whatsoever consequent upon such a decision if the situation so warrants 4 0 E M D amp TIME SCHEDULES Description Date amp Time d date amp Time for sale of bid Dt 23 11 2015 upto 5 P M ocument Dt 16 11 2015 at 11 A M Submission of Bids Dt 24 11 2015 upto 1P M Opening of Bids Dt 24 11 2015 at 3 30 P M Required Quantities of Materials As indicated at clause 5 below Schedule of Requirement Completion of the delivery 90 Days from the date of issue of Purchase order as per delivery schedule Cost of Bid Document Rs 15 750 00 Rupees Fifteen Thousands Seven Hundred amp Non Refundable Fifty Only including 5 VAT in shape of Cash Acco
78. terms of these tender document shall prevail SCOPE OF WORK The Scope of Work shall be on the basis of Bidder s responsibility completely covering the obligations responsibility and workmanship provided in this Bid Enquiry whether implicit or explicit CESU reserves the right to vary the quantity i e increase or decrease at the time of placing order or during project execution relevant drawings data and instruction manuals and other necessary inputs shall be under the scope of contract GENERAL REQUIREMENTS The seller shall supply deliver best quality Materials Equipment amp conduct the testing at their works of highest standards The seller shall be responsible amp shall comply with the provisions of all statutory acts i e Electricity Act 2003 Indian Electricity Rules 1956 Income Tax Act 1961 INSPECTION amp TESTING A For new Spot Billing Machine along with Impact Printer the inspection shall be carried out in two stages as follows Stage I Pre dispatch Inspection Before dispatch the ordered SBMs shall be inspected by authorized inspectors of CESU in the factory premises of the manufacturer supplier During this inspection all acceptance test amp routine test shall be carried out in accordance with the provisions of Technical Specification GTP provided in the Purchase Order Tender After successful inspection the material inspected shall be delivered to the destination stores of CESU Stage II
79. tion of its Bid All responses to requests for clarification shall be in writing and no change in the price or substance of the Bid shall be sought offered or permitted PRELIMINARY EXAMINATION OF BIDS RESPONSIVENESS CESU will examine the Bids to determine whether they are complete whether any computational error have been made whether required sureties have been furnished whether the documents have been properly signed and whether the Bids are generally in order Arithmetical errors will be rectified on the following basis If there is a discrepancy between the unit price and the total price per item that is obtained by multiplying the unit price and quantity the unit price shall prevail and the total price per item will be corrected If there is a discrepancy between the Total Amount and the sum of the total price per item the sum of the total price per item shall prevail and the Total Amount will be corrected Prior to the detailed evaluation pursuant to Clause 25 CESU will determine the substantial responsiveness of each Bid to the Bidding Documents including production capability and acceptable quality of the materials offered pursuant to Clause 13 Substantially responsive Bid is one which conforms to all the terms and conditions of the Bidding Documents without material deviation A Bid determined as not substantially responsive will be rejected by CESU and will not subsequently allowed to be made responsive by the Bidder by co
80. to CESU s Delivery schedule Yes No If agreed Date of commencement Rate of delivery per month Whether agreed to CESU s Guarantee clause Yes No Whether agreed for 180 days validity period of Prices Yes No Whether the Prices are FIRM Yes No Whether agreed to furnish security deposit in shape of encashable at Bhubaneswar in case his tender is successful Yes No Whether agreed to penalty for delayed delivery Yes No Whether agreed to CESU s standard terms of payment or not Yes No Valid ITCC amp STCC furnished or not Yes No Signature of the bidder With seal of the Bidder This form is to be duly filled up amp ink signed by the Bidder along with seal amp submitted along with the Part I of tender 490f58 Annexure II CENTRAL ELECTRICITY SUPPLY UTILITY OF ORISSA Head Office IDCO TOWER 2 Floor Janpath Bhubaneswar 751022 TELEPHONE 0674 2542895 2545681 2541727 FA X 0674 2543125 DECLARATION FORM Spec No CESU P amp S 314 2015 16 To Sir Having examined the above specifications together with the Tender terms and conditions referred to therein 1 I we the undersigned do hereby offer to supply the materials covered thereon in complete shape in all respects as per the rules entered in the attached contract schedule of prices in the tender 2 I we do hereby undertake to have the materials delivered within the time specified in the tender 3 I we do hereby gua
81. uble tickets on demand The SBM should be capable of providing the customers a printed receipt bill the above mentioned functions The SBM shall be supplied with all necessary accessories like communication cables power cables rechargeable batteries battery charger carrying case etc The bidder shall furnish a copy of detailed operating and troubleshooting manual along with each of SBM The manual shall be with all details like syntax of language used on the SBM libraries used functions mechanical details features available etc The copy should be available in both Hard copy and soft copy format The bidder shall be responsible for all the software modification during the operation period on the account of software hardware malfunction fixation tariff change category redefinition business rule change and change in CESU billing amp collection software modification promptly and with the time frame specified by the owner for the purpose Sometimes the bidder may require deputing their technical team at CESU Headquarter Bhubaneswar for modification testing and implementation purpose The bidder shall provide the owner the compilers used if necessary for building the software for the supplied SBM The bidder shall ensure that the supplied SBMs inbuilt printer uses Impact Printing Technology with non erasable ink which is available and procurable from various vendors in Indian market 2 0 Standards Appl
82. unded after approval of the required Performance Bank Guarantee or expiry of Guarantee Period which ever is earlier FOR BATTERY 100 value of additional Batteries of each consignment shall be paid within 30 days of receipt of batteries in Good conditions at stores desired destination and verification there of subject to approval of the Guarantee certificates amp Test Certificates PAYING OFFICER The Divisional Manager Electrical Stores Division CESU Cuttack 0671 2334228 shall be the paying officer He shall issue the required documents to the firm on request PRICE VALIDITY bids submitted shall remain valid firm and subject to unconditional acceptance by CESU for 180 days post bid date For award of Contract the prices shall remain valid and firm till contract completion GUARANTEE A FOR SPOT BILLING MACHINES SBMS WITH IMPACT PRINTER The bidder shall guarantee for satisfactory operation of the equipment for a minimum period of 72 months from the date of last supply of the materials equipments in good condition In the event of any defect in the equipment materials arising out of faulty design inferior quality of raw material used or bad workmanship within the guarantee period the Seller shall guarantee to replace repair to the satisfaction of the CESU the defective equipments free of cost Should however the manufacturer fails to do so within a reasonable time CESU reserves the right to recover the amount
83. unt Payee Demand Draft issued in favour of CESU OF Orissa payable at Bhubaneswar Only Amount of E M D payable Rs 51 000 Rupees Fifty One Thousand only in shape of A c payee Bank draft issued in favour of the CESU of Orissa payable at Bhubaneswar only NB The bidders are requested to inspect the Old machines SBM at our Bhubaneswar Stores before submission of bids In consultation with Sr GM IT CESU 5 of 58 5 0 SCHEDULE OF REQUIREMENTS amp DELIVERY Schedule Delivery period from date of Item Description of material Units Quantity Placement of the Order for the ordered SI No materials Hand held Spot Billing Machines SBM with impact printer as per the specification given in Section IV loaded with desired 1 software batteries amp other Nos 300 300Nos to be delivered within 03 months standard accessories necessary for communication with desktop PC and server if required with 06 years guarantee 900Nos new additional batteries to be delivered in 3 consignments as detailed below Description of material Ist 2nd 3rd Additional new batteries suitable Nos 900 Consignment Consignment Consignment for above machines of Batteries of Batteries of Batteries During 18th During 36th During 54th Month Month Month 300 300 300 Note CESU may re schedule the due date of delivery as per their own requirement ii Bidders have to quote
84. urer shall have a well organized Quality Assurance Program QAP based on ISO 9000 Series to assure that items and services comply with this specification d All design manufacturing processing testing and inspection operations affecting the equipment or material shall be governed by Quality Assurance procedures in accordance with the directives of the ISO 9001 standards 24 0 Manufacturing Facilities 12 2 It is desirable that the bidder should have in house facilities for manufacturing of the materials In case some of the above items are bought out the bidder should furnish detailed list of such items and also indicate the name and address of the firms The bidder should also give the details of quality assurance procedures followed by him for these items 12 3 The sample supplied may be tested for evaluation by 3rd party or any other organization if desired by CESU Management 25 0 Drawings Leaflets amp Descriptive Literature Manufacturers Drawings Literature shall be such that they should fully illustrate the details of the equipment offered 26 0 Nameplate Marking The Nameplate shall be clearly marked etched embossed The nameplate shall indicate purchaser s name purchase order number date month and year of manufacture serial No etc The word CESU must be marked etched embossed on the nameplate The words 72 months Warranty should also be marked etched embossed on the nameplate There is pos
85. used as standby The SBM shall be suitable to be carried in hand from one meter installation to the next in order to download upload data from to static electronic meters of different make having communication facilities with adequate data security and facility of fraud detection but without interfering performance of the metering system The SBM shall also be suitable for data entry through keyboards of SBM for spot billing purpose The SBM shall also be used as data logger for storing retrieving and printing data The SBM shall be with user friendly menus with features close to normal PCs The SBM should be enclosed in good casing with shoulder belt with a suitable holding strap for proper gripping and should be capable of operating satisfactorily at all temperatures 5 500 and at all weather conditions in Odisha and it should be weather proof insulating material used in the construction of the SBM shall be non hygroscopic non aging and of tested quality The SBM Printer shall use Paper Roll width Approx 55 to 60 mm 60 GSM roll Dia 70 mm amp about 40 meters length The SBM shall be of GPRS compatible The SBM should also be capable of running web enabled Billing Collection application The SBM should boot within 60 seconds 28 of 58 6 0 7 0 8 0 9 0 10 0 11 0 The SBM shall be designed and constructed in such a way as to avoid introducing any danger in use and under normal conditions so as to
86. ustable price clause shall be treated as non responsive and rejected outright 11 of 58 10 5 The Prices quoted in the Price Schedule shall be treated as final The bidders should take care of specifying the break up prices along with the rates of taxes amp duties in respective columns in the Price Schedule 10 6 revised supplementary price bids offer after the due date of opening of the price bid shall not 11 11 1 12 12 1 13 13 1 14 14 1 14 2 15 15 1 16 16 1 16 2 16 3 17 17 1 be considered unless specifically asked by the CESU CONTRACT PRICE The Ex Works Prices quoted for the Contract shall remain FIRM as per the above Parameters and CESU shall not compensate Bidder for any variations However any variation in the taxes amp duties within the Scheduled date of delivery shall be borne by CESU else the same shall be borne by the Bidder In case the CESU revise the scope of woks bidders shall be compensated based on the Unit Rate Ex Works agreed upon before Order placement or as per mutually acceptable rates BID CURRENCIES Prices shall be quoted in Indian Rupees Only DOCUMENTS ESTABLISHING CONFORMITY TO THE BIDDING DOCUMENTS The bidder shall confirm by documentary evidence of the Good s conformity to the Bidding Documents by submitting lt Materials equipment gt data sheets PERIOD OF VALIDITY OF BIDS Bids shall remain valid for 180 days from the date of opening of Bid
87. vent of Default occurs and would be continuing CESU may forthwith terminate the Contract by written notice In the Event of Default CESU may without prejudice to any other right granted to it by law or the Contract take any or all of the following actions 1 present for payment to the relevant bank the Contract Performance Bank Guarantee Recover any losses and or additional expenses CESU may incur as a result of Seller s ii default FORCE MAJEURE The term Force Majeure as employed herein include acts of God or force of nature landslide earthquake flood fire lightning explosion major storm hurricane typhoon cyclone etc or major storm warning tidal wave shipwreck and perils of navigation act of war declared or undeclared or public enemy strike excluding employee strikes lockouts or other industrial disputes or action solely among employee of Contractor or its subcontractors act or omission of Sovereign States or those purporting to represent Sovereign States blockade embargo quarantine public disorder sabotage accident or similar events beyond the control of the parties or either of them Force Majeure shall not include occurrences as follows Late delivery of materials caused by congestion of Seller s facilities or elsewhere and oversold condition of the market inefficiencies or similar occurrences Late performance by Seller and or Sub Seller caused by unavailability of raw materials sup
88. y code 22 VOLTAGE OF SUPPLY ENERGY CHARGE Specified Public Purpose LT 560 paisa unit 12 Delay Payment Surcharge DPS If the payment is not made within the due date Delayed Payment Surcharge shall be charged for every day of delay at 1 25 per month on the amount remaining unpaid excluding arrears on account of DPS in respect of Specified Public Purpose PI category of consumers only Due Date of Payment The due date of payment for all consumers shall be fifteen days from the bill date If the due date of payment is a public holiday then succeeding working day shall be treated as the due date 13 Incentive for prompt payment 0 Arebate of 10 paisa unit shall be allowed on energy charges if the payment of the bill excluding arrears and electricity duty is made by the due date indicated in the bill in respect of the following categories of consumers LT Domestic General purpose 110 kva There is no provision of Rebate for Kutir jyoti consumers Note For the above mentioned categories rebate date is same as that of due date Specified Public Purpose PI consumers shall be entitled to a rebate of 196 one percent of the amount of the monthly bill excluding arrears and electricity duty if payment is made within 3 days of the presentation of the bill Further Hostels attached to the Schools recognised and run by SC ST Dept Govt of Odisha shall get a rebate of Rs 2 40 paise per unit in energy cha
89. ynchronization with the remote server The application software should have facilities of downloading amp uploading the data between DATABASE in the remote server and SBM with option of synchronisation in ONLINE as well as OFFLINE mode The SBM application software shall connect to Remote server through internet GPRS connectivity and send required billing parameters to the server Bill calculation is to be carried out at the SBM side and data to be transmitted to the Server In the absence of internet GPRS connectivity the bill calculations and printing should be carried out by SBM in standalone OFFLINE mode and as and when connectivity becomes available Billed data from SBM should be transmitted to the server The Application software at the server side should have the capability to re check the offline data sent by SBM for software version bill calculated elements etc and if any ambiguity found should store in event logs for analysis e Exception handling and Report Generation for recorded exceptions e SBM should have both online amp offline connectivity as well as batch process capability for transmitting the data from the SBM to the remote Server SBM should have full IP protocol stack support to facilitate the data transfer from the terminal to the remote Server in any form of standard TCP IP HTTP S amp S FTP etc d Provision should be available for checking the data on SBM and identity i Master input dat

(Under MR Head) - CESU Authentication Screen

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