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1. viii PUIG ONC c P viii Document Organization escaso beca kk cei orina cedo b ecd n o ndn id n kk kn viii 1 INTRODUCTION Pee 1 1 1 TB ACR GROG pero 1 DUE uns 1 13 ContactInformatlOn erint tete n ab n tut xh kaba aka sak MEER x ERE ED 2 2 LOG IN TO FMV IS pirat fat 3 ZT FMVRS Home PAGE nica ec ak konen oke kaa im kd ka a kk a ki a ke e ki n kn 3 2 2 Logging NA EE 6 2 3 Forgot Pass DER 9 3 MEHICLES MENU 246 cscs enkoni ion inkoni ae oak as eka anan ans saa ARE so apt 10 3 1 Vehicle Detail em 11 K N AR m r 16 3 9 MIN CHAN G aid aki kok kika ak rere rer rer crn A rr rrr LEE EFRON UNE 18 3 4 Vehicle Status Update cccccceeeeeseceeeeeeeeeeeeeeeeseeeeeeeeeeeeeaeesseeeeeeeseeneaeeeeeeeeseseenens 21 3 5 Look Up Vehicle Contact Info ccccecceeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 24 3 6 Transfer Vehicle to New Agency esseeeeeeeeeeeeeeene nennen nennen nnn nnn n nnns 26 3 7 Mass Update Vehicle POC vini kikit ti kx Ex x kx Y Exe x EN CP EE Vx x CU cx Y Ex EE EE Ew kk kk 30 4 SECURITY MENU 33 41 MUYAGCOUDLD uinci ora dw ei af fi n kf e n CK D ER QUUERE EN EORR KON LUE 33 4 2 Manage Accounts w vi kri pk ii wk e
2. 66 UNICOR elt Ee 67 UNICOR Order Maintenance Detail cccccceseeeeeeeeeeeeeeeeeeeeeeeneeeeeeeeeeeeeeeeeneees 68 EMVRS Home Page PERMET S 2 NoD M 3 My ACCOUN T 4 FMVRS Main MEM RETTEN 5 FMVRS Data Upload torrenti nr rna nna kk es basen Enna hann am n oken bene pike Ee ER ENEE 5 L MNF UMO01 01 vii October 6 2010 Sensitive But Unclassified A FMVRS User Guide PREFACE The Preface contains the following sections e Purpose e Audience e Document Organization Purpose The purpose of this User Guide is to provide instructions to Federal Government agencies on entering new vehicle information into the Federal Motor Vehicle Registration System FMVRS database Audience This User Guide is intended for all U S Federal government agencies Document Organization This Document is organized into the following sections gt Introduction The Introduction provides background and security information for the application Logging in to FMVRS Describes how to access FMVRS and log in to the system Vehicles Menu The Vehicles Menu allows you to manage vehicle records and VINs Security Menu The Security Menu allows you to manage User accounts Reports Menu The Reports Menu allows you to generate various reports Y Y ON V WV License Plates
3. eseseseeeeeeeeeeseeeeeeneennnnnnnennnnn nnne 46 Vehicle Tag StatUSE A s ri kat ko ai bn oi al pe ik l kan ao ii n op kaa in kase oken 47 License Plate LIST TT 49 Federal Tag Change Search een 50 Federal Tag CHANGE DM 51 Federal Tag Change Confirmation ccccccceeeeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneees 52 Assign License Plate to VIN Search eeeeeeeeeeeeeeeeeeeennnnnnn nnns 53 Assign License Plate to VIN oen nnn renun eun raro eu ati ak ruina cu A A cuu 54 Vehicle DEC kk udin kn a ki al kk e EENEG EEN EE a a kan DES 55 License Plate D MN kwit oi aa l a n a ke ka n n n a e a e a VS ka MH ka a a ka YS FLYER A 56 License Plate Assigned to VIN w sssusskeseskesskeeseekESSEKERSESEEKKSKEEREKESEKEEKKESKEESEKKREEERKKKNEEEeE 57 Update Plate VIN Assochatton EN 58 Update Plate VIN Association data 58 Disassociate License Plate from VIN eeeeeeeeeeeeeeeeeeeennn nnns 60 Disassociate License Plate from VIN with data ue 61 Disassociate License Plate from VIN warning message 62 Tag Disassociated from VIN iioc aaio cierran orina RE non DER nk tek aka k sake kk aka car are 63 License Plate Status Update cccccccssseceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeaaeeees 64 License Plate Status Update with data eseeeeeeeeeeuuuus 65 Vehicle Tag SCACUSOS
4. Tag information Agency Bureau T Status Expiration date Select 00 00 DA 00 0000 e New Status E Select z Click for list of all statuses History Date Time Status User ID 06 26 2009 09 13 AM AT Tag attached to a vehicle 7700JRM 06 29 2009 01 47 PM AT Tag attached to a vehicle 7700AZT 06 29 2009 01 48 PM AT Tag attached to a vehicle 7700AZT 06 29 2009 01 48 PM AT Tag attached to a vehicle 7700AZT 10 26 2009 12 51 AM AT Tag attached to a vehicle 7700AZT 03 02 2010 12 46 AM DA Tag Destroyed by Agency 7700GRM Comments 10 26 09 01 12 7700AZT Tag was disassociated from VIN ABBA 4 10 26 09 12 51 7700AZT Tag was associated to VIN ABBA Enter additional comments below Save Comments Clear Screen Figure 55 License Plate Status Update with data 4 Type any comments in the additional comments text box at the bottom of the page and click the Save Comments button Your comments will be saved and displayed in the Comments text box along with a time stamp and the User ID of the user making the change 5 Click the Update Status button The Tag status will be updated L MNF UMO01 01 65 October 6 2010 Sensitive But Unclassified User Guide for FMVRS Vehicle Statuses AC Active AN Available Now from OEM CC Shipped from OEM IN In Process by OEM IV Invalid Vehicle MS Missing SD Sold SP Scheduled for Production by OEM TR
5. Agency Bureau Status Expiration date Select New Status E Select Click for list of all statuses History Date Time Status User ID Comments Enter additional comments below Save Comments Clear Screen Figure 54 License Plate Status Update 2 Enter a Tag number in the Tag field and click the Search button If multiple tags exist with unique expiration dates select the appropriate tag by clicking the appropriate radio button in the Select column of the Tag Information table The Tag record will be displayed as shown in Figure 55 To reinitialize the data fields and remove all of the entries click the Clear Screen button 3 Select a status from the New Status drop down and click the Update Status button To view a list of tag status codes and descriptions click the Click for List of all Statuses link The Vehicle Tag Statuses screen is shown in Figure 56 The new status will be displayed in the History table L MNF UMO01 01 64 October 6 2010 Sensitive But Unclassified User Guide for FMVRS Brought to you by FMVRS FAS GSA gov BH CSA Fleet The Official Government Site to ka e d egister Federal Vehicles ek General Services Administration Main Menu About FMVRS ContactUs Privacy and Security Logout 7700AZT License Plate Status Update Select new status and click Update Status to modify Tag AAA Update Status
6. New Tag O Additional Tag L Make Ford gt Model Comt Model Year Poo Color Maroon F Fuel Type Gasoline Dedicated zl kri Vehicle Status AC Actve AM Override VIN check yess Fast Reported Yes Customer contact information Primary Garage Address Contact Secondary Contact International Address International Address Name on Jones Name JaneJones b Garage Address1 0003 Tom Jones ier S Address1 0303 Jones Blvd Garage Address2 FE tre ii Address2 Garage Address3 Garage Address4 Garage City Ji Jonesville City Jonesville S Garage State iowa x State iowa Garage Country UNTED STA E Country unr Garage Zip 3 Cep c IK TE Zip ESI xr xz zi Phone o3 ber ber ER in Phone 303 br be Fees AtPhon L UU MN atPhoe MEE Email address fomjonesBgsa gov o Email address jane jones gsa gov Required Figure 11 Vehicle Detail Modify 3 Modify the record as necessary and click the Modify button Avehicle with a status of MS Missing or SD Sold cannot be modified The Agency Bureau VIN and Status fields cannot be modified The Federal Tag field cannot be modified if a Tag is already attached If all of the entries pass validation the vehicle record will be updated and the message Vehicle Record Modified will be displayed If you are adding a Federal tag and the message
7. Agency 7 All Agencies Bureau 00 Al Bureaus Primary Garage Address Contact Secondary Contact International Address E International Address 7 Name Name Garage Address1 Address e ee Garage Address2 Address2 Garage Address3 e L il Address3 Ce i Garage Address4 Address4 S Garage City City Garage State Select Garage Country STATE I UNITED STATES Garage Zip RE Zip perm Br Phone Phone AkPhon LU UU BEEN atPhoe LU LU MN Email address p 00 o o A Email address pue ae Ooo Clear Screen Figure 19 Look Up Vehicle Contact Info 2 Entera VIN that exists in FMVRS and then click the Search VIN button The screen is populated with Customer Contact Information for the Vehicle as shown in Figure 20 To reinitialize the data fields and remove all of the entries click the Clear Screen button L MNF UMO01 01 24 October 6 2010 Sensitive But Unclassified User Guide for FMVRS FMVRS FAS GSA gov brought to you by The Official Government Site to GSA Fleet d A General Services Administration Register Federal Vehicles Logout Main Menu About FMVRS Contact Privacy and Security Look Up Vehicle Contact Info 7700AZT This program should be used to look up the current owner of a Federal vehicle outside of your Agency You may contact the current owner of the vehicle and request a transfer if the vehicle now
8. ecce eee e ecce eee ee eene 13 Figure 11 Vehicle Detail Record Added eere 14 Figure 12 Vehicle Detail Modlfy zanno r l ena neci pa ak ee o RR MM eeeeger 15 Figure 13 Vehicle List Leinen enini Liu uu kai Ex Cia iS a ERE A Ex EA EXER USER D A REA REM KK REM EM 17 Figure 14 VIN CHanQe S6AFCN mee 18 Figure 15 VIN CAN E 19 Figure 16 VIN Change Wearning eeee eese esee 20 Figure 17 Vehicle Status Update iuuat et teen io nua koke E ge su kl koka ak ek ko Pao geg aae en Eamus 21 Figure 18 Vehicle Status updated eese cesses eese eese esee 22 Figure 19 Vehicle Tag StafusGs o e ebat nanninannan ienna aaaea and Eege 23 Figure 20 Look Up Vehicle Contact Info essseeeeeeeeesseeeeeeeeeeennennenennnn nnn 24 Figure 21 Look Up Vehicle Contact Info with data uereererrrreeeeessasenooonnosnsnnnaannnn 25 Figure 22 Transfer Vehicle to New Agency eeeseeeeeeeeneeeeennnn nennen nennen 26 Figure 23 Vehicle Transfer aout ank kon so aaa ana ka 27 Figure 24 Vehicle Transfer Confirmation pop up eeeeeeeeeeeeseeeeeeeeen enn 28 Figure 25 Transfer Vehicle to New Agency Transfer Complete 29 DIT Meetic c
9. Figure 12 Vehicle List 2 Toreorder the list of vehicle records Select a value from the Re Order drop down list and then click the Re Order button The vehicle records will be sorted based on your selection 3 To filter the list of records Make a selection from one of the filter drop down lists Agency Bureau Model Year and Vehicle Status and then click the Search button The records matching your filter value will be displayed Records can be filtered on more than one value by selecting values from more than one filter drop down list If filters are applied one at a time each successive filter value will be applied to the list of records returned by the previously entered filter value e g if records are filtered for the model year 2000 a list of records matching that model year will be returned If another filter is then applied such as A Active from the Veh Stat drop down then the records for all vehicles for the model year 2000 with a Status of AC will be returned If multiple filters are entered simultaneously they will be applied from left to right e g if you select filter values from the Model Year Fuel and Veh Stat drop down lists the records will be sorted first by Model Year and then by Fuel Type and then by Vehicle Status 4 To search for records matching a specific value Enter a value in one of the search fields VIN Federal Tag Garage Zip Code and Additional Tag and then click the Sea
10. 8 If you need to update information for your tag click the Go to License Plate Detail link The License Plate Detail screen shown in Figure 46 will display your tag information Click the Go to Assign License Plate to VIN link to return to the Assign License Plates to VIN screen Brought to you by GSA Fleet CR AM General Services Administration FMVRS FAS GSA gov The Official Government Site to Main Menu About FMVRS ContactUs Privacy and Security Logout 7700AZT Assign License Plate to VI vin AGZETEGS Tag Fao Agency Bureau Status Expiration date Select 70 56 RC 312209 e Vehicle Information License Plate Information Agency m Bureau Es Agency 70 Bureau 56 VIN SGZETBGS Epe Tag DEET ed Federal Desst Additional Kees Order DESCH Shipping EE Tag Tag Make ba Model comet Status RO Tag received by Agency t Ka 11 30 2008 aos Color 91 Fuel Garage Type IGASDE Zip 00000 0000 Override Yes Fast iua E Reported Status AC Active Go to Vehicle Detail a Go to License Plate Detail Figure 44 Assign License Plate to VIN L MNF UMO01 01 54 October 6 2010 Sensitive But Unclassified A G SA User Guide for FMVRS Brought to you b FMVRS FAS GSA gov GSA Fleet The Official Government Site to Register Federal Vehicles General Services Administration GS YA Main Menu About FMVRS a Cont
11. Select the user s Agency and Bureau from the User Agency and User Bureau drop down lists For most users the User Agency field will default to your agency and only the User Bureau can be selected The User Bureau drop down will be populated once the User Agency is selected By default the user will have access to all bureaus in his agency 4 Enter the user s initials or any three letters that will make the User ID unique The User ID is composed of seven characters including a four digit agency bureau code and three letters The User ID will be displayed at the top of the screen upon login 5 Type a password for the user you need not adhere to the Password Rules at the bottom of the page the user will be required to change his password upon login The Violation Count will increment if incorrect passwords are entered After three failed login attempts the user account will be locked 6 Select a user type from the User Type drop down To allow a user to upload files check the Allow Data Upload box To allow a user to view and modify files check the Allow Read and Write check box L MNF UMO01 01 36 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 9 10 11 12 13 4 2 2 To give a Master User or Super User the ability to create and update user accounts check the Allow Manage Accounts check box If you are a Master User and do not have this privilege you will not see this item
12. below you are d confirming that this is indeed the case After selecting OK the current VIN will be changed to the New VIN supplied The current VIN status will be changed from Active to VIN Change and if there is a lag associated with the current VIN it will become associated with the New VIN es Figure 15 VIN Change Warning 4 Click OK If the system won t accept the new VIN and you re sure it is entered correctly you can override the VIN check by selecting _ s in the Override VIN Check checkbox This will prevent the system from validating the VIN The VIN will be changed and the status of the old VIN will be changed to VC The Vehicle History for the record will be updated If a tag was associated with current VIN it will become associated with the new VIN 5 To change another VIN click the Change Another VIN button You will be returned to the VIN Change search screen L MNF UMO01 01 20 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 3 4 Vehicle Status Update Vehicle Status Update allows you to update the status of a vehicle and enter relevant comments The status of a vehicle can be updated to one of the following statuses e AC Active e V Invalid Vehicle e MS Missing e SD Sold Note A vehicle in VC status cannot be modified To update the status of a vehicle 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in a
13. 30 Figure 27 POC Update Report Creation eese 31 Figure 28 POC Update En EEN 31 Figure 29 POC Update Process ive aaa k karesan sekans tnnt tnra kana ooo ako ke pan pasan p nn 32 Figure UE k a ai aa t ka w a t fk kt a k kt 34 Figure 31 Manage ACCDUMIS kwit kk ke k exte ok lk ak abi da kn k onda a ka kk kk ak ka Fa e kk a k kk ka kk 36 Figure 32 List of U SENS aues du na koi sad wa ou ala bani asa daki ba dad k ok dala bo dad asd dw ko ai doua pou d ke 39 Figure 33 Agency Vehicle Inventory aai oken kak kk kis k ek kek kk piki kok eka AMEN RM AERE ERR ek kak okki kak aki 40 L MNF UMO01 01 vi October 6 2010 Sensitive But Unclassified FMVRS User Guide Figure 34 Figure 35 Figure 36 Figure 37 Figure 38 Figure 39 Figure 40 Figure 41 Figure 42 Figure 43 Figure 44 Figure 45 Figure 46 Figure 47 Figure 48 Figure 49 Figure 50 Figure 51 Figure 52 Figure 53 Figure 54 Figure 55 Figure 56 Figure 57 Figure 58 Figure 59 Figure 60 Figure 61 Figure 62 Figure 63 Figure 64 Agency Vehicle Inventory Report uueeeeeeeeeeeeeeeeeeeeennnnnnn nnn nnne 41 Agency License Plate AVeNAtONY wii ssim irri cxx kk A ik SIS kx 6a AN AE AK ik 42 Agency License Plate Inventory Report vue 43 License Plate DECAN krie oi on ei nva ex n a ki e pk a EXC e EE REF n EC OUR SEEN CER A kk 45 License Plate Detail Modify
14. To allow a user to make changes only to vehicles for his her bureau check the Restrict Changes to Bureau check box To give a user permission to change Tags and VINS for his her agency check the VIN Tag Change Authority check box To restrict a user to viewing vehicles only for his her bureau check the Restrict View to Bureau check box By default a user can view vehicles for all of the bureaus in his agency Click the Add button The user account will be added as indicated by the message User Record lt user id added Modifying a User Account Only Super Users and Master Users with Allow Manage Accounts permission can modify a User Account To modify a user account 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the Manage Accounts link in the Security Menu module You must be a Super User or Master User and have permission to manage accounts in order to see the Manage Accounts link on the Main Menu The Manage Accounts screen shown in Figure 30 will be displayed Access the record to be modified by entering a User ID in the text field next to the Search User ID button and clicking the Search User ID button or by selecting a user name from the Search User Name drop down and clicking the Search User Name button To filter the list of user names that will be displayed in the Search User Name drop down list select an agency bureau from the User Agency User Bureau dro
15. as described in Section 2 2 Logging in and then click the Manage Accounts link in the Security Menu module You must be a Super User or Master User and have permission to manage accounts in order to see the Manage Accounts link on the Main Menu The Manage Accounts screen shown in Figure 30 will be displayed L MNF UM001 01 35 October 6 2010 Sensitive But Unclassified User Guide for FMVRS Brought to you by FMVRS FAS GSA gov GSA Fleet The Official Government Site to AN General Services Administration Main Menu About FMVRS ContactUs Privacy and Security Logout LEAL YAN Manage Accounts Use the filters below to adjust the records displayed in the User Name dropdown below User Agency Z7Z AllAgentis W User Type Select E User Bureau 00 All Bureaus Please enter user details and dick Add or Search on Lid or Name First Name N Middle Initial Last Name l geg D UserAgency 77 AllAgenies 2 User Bureau 00 Ail Bureaus zl User Initials ke Password User Type User x Violation Count Allow data upload Allow read and write Allow Manage accounts Restrict to Bureau C VIN Tag Change Authority Last login date Required Eu Clear Screen Password Rules Must be 8 characters long Must contain only A Z or 0 9 Figure 30 Manage Accounts Enter the user s name in the First Name Middle Initial and Last Name fields
16. 00 a m 7 00 p m EST M F Contact Information Phone Toll free 1 866 472 6711 Email gsafleetQgsa gov For questions or concerns about policy issues related to the FMVRS contact the GSA Office of Governmentwide Policy Contact Information Email Vehicle Policy gsa gov Phone or email Karl Wolfe 202 219 0446 karl wolfe gsa gov For questions or concerns about license plate production or orders contact UNICOR Contact information Dwayne Brennan 301 784 1000 extension 3011 dbrennan central unicor gov L MNF UMO01 01 2 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 2 Logging In This chapter describes how to access the FMVRS web page and how to log in to the system 2 1 FMVRS Home Page This section describes the functionality of the FMVRS Home Page To access the FMVRS Home Page 1 Open your internet browser and enter the URL for the FMVRS web site fmvrs fas gsa gov The FMVRS Home Page shown in Figure 1 will be displayed rought to you by FMVRS FAS GSA gov pie The Official Government Site to GSA Fleet amp Register Federal Vehicles x About FMVRS ContactUs Privacy and Security Continue Supported Browsers System Status Figure 1 FMVRS Home Page 2 To access a list of supported browser Configurations Click the Supported Browsers link at the bottom of the page A list of browsers that have been certified for use with the oper
17. AAAAA 1 ford comet 2009 Red Gasoline Dedicated Tami Skinnerb Lake Plaza North 134 Union Lakewood CO 5 03 0 ii AAAAAA ford comet 2009 Red Gasoline Dedicated aaaaaaaaaaaa LKJHLKJHHLK LKJHLKJH AA 6 3 00 Y BWSBDBDB AZ15 ford comet 2009 Red Gasoline Dedicated aaaaaaaaaaaa LKJHLKJHHLK LKJHLKJH AA 7 03 Dr N AA720539 TRANSPOfTrailer 1980 White Non Fueled Constance F 14800 Oak Grove 2722 Pasadena CA 8 3 Ki Y AB12345678912345N HONDA ACCORD 1999 Orange Gasoline Dedicated pGOWDA ARLI ARLINGTON 9 703 Dr Y JYA3AWEOX9C012587 YAMAHA G 2009 Red Non Fueled abercrombie B 2 A laPlata MD 10 03 Ki Y JYA3AWE019C012588 YAMAHA G 2009 Red Non Fueled abercrombie B 2 2 laPlata MD 141703 Kit Y JYA3AWE029C012597 YAMAHA G 2009 Red Non Fueled abercrombie B 2 2 laPlata MD 12 03 97 Y JYA3AWE039C012589 YAMAHA G 2009 Red Non Fueled abercrombie B 2 2 laPlata MD 13 03 Ki Y 2HGFAB5579HT10015 honda def 2009 Red Non Fueled abercrombie B 2 2 laPlata MD 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 M M rMVRSSheet1 2 Z7 UU m Figure 33 Agency Vehicle Inventory Report L MNF UMO01 01 41 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 5 2 Agency License Plate Inventory The Agency Vehicle Inventory module allows you to create a License Plate Inventory Report that lists the license plates assigned to your agency bureau The report can be customized to di
18. Available Now from OEM DA Destroyed by agency CC Shipped from OEM DS Destroyed by UNICOR IN In Process by OEM MS Missing IV Invalid Vehicle PD Pending Destruction MS Missing RC Received by agency and stored SD Sold RT Returned and received by UNICOR SP Scheduled for Production by OEM SH Shipped to agency TR Transferred TC Tag Change VC VIN Change Figure 18 Vehicle Tag Statuses L MNF UMO01 01 23 October 6 2010 Sensitive But Unclassified A G SA User Guide for FMVRS 3 5 Look Up Vehicle Contact Info Look Up Vehicle Contact Info allows users to look up Customer Contact Information for any vehicle in FMVRS regardless of Agency Bureau To look up the owner of a Federal vehicle 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the Look Up Vehicle Contact Info link in the Vehicles Menu module The Look Up Vehicle Contact Info screen shown in Figure 19 will be displayed FMVRS FAS GSA gov The Official Government Site to Main Menu AboutFMVRS ContactUs Privacy and Security Logout 7700AZT Look Up Vehicle Contact Info This program should be used to look up the current owner of a Federal vehicle outside of your Agency You may contact the current owner of the vehicle and request a transfer if the vehicle now exists in your Agency s inventory To FIND a record search on VIN vw Customer contact information
19. Code Code Repot VIN Number Tag Tag Make Model Year Color Type Contact Address Address2 City State Zip Phone Alt phone Contact Address1 7 Wd Y TITTTTGGE TEST4123 test test 2005 Red Non Fueleitest asdfg asdf Orlando FL 32810 123 407 1234 407 303 3 TESTER test 7 99 Y 666CR11U 1566666 FORD RANGER 1996 LSI NON FUEI CLAUDIA 2127 HILL FICENZA IT oo000000C 00000000 00000000Ctester 2127 HILL M M FMVRSSheet1 Figure 27 POC Update Report 7 Review the report to be sure that it contains only the records that you want to change and then click the Continue button on the POC Update screen 8 The POC Update Process screen shown in Figure 28 will be displayed L MNF UMO01 01 31 October 6 2010 Sensitive But Unclassified User Guide for FMVRS Brought to you by FMVRS FAS GSA gov cn GSA Fleet The Official Government Site to a 3 Register Federal Vehicles ERE One Services Administeton xMain Menu About FMVRS Contact Us Privacy and Security Logout POC Update 7700AZT Please enter the POC information that you would like to change update in the previously searched records NOTE From the fields listed below only the ones where data is entered will be modified Fields that are left blank will not be over written International Address Name Garage Address1 liLB l Garage Address2 li a Garage Addres
20. LE 70 APPENDIX B AGENCY UPLOAD SUPPLEMENT ee eeeeee enn nnne 71 AtFOQUCCAON s 1 AUQAIE C P M 1 FUND OSC item e UE i REM RE e MEE 1 BACKONOU MO on io 1 Preparing Your Dale e oie bemerkt eoo Ol OO CR EO OUR kk kk E EO EU A A Ak 1 Logging in to FMVRS asc 2 posce ER 2 WOG GING Bn NEE 2 Updating Your Account Information sen 4 Uploading Your Data esee jn ok kk kk ak kk a n kk kk kk kk XU OD UO Ak kk A Ak kok kk kek n Uc CE 4 L MNF UMO01 01 V October 6 2010 Sensitive But Unclassified FMVRS User Guide Table of Figures Figure 1 FMVRS Home e E 3 Figure 2 Supported Browsers uueeeeeiissiseeesseeeelliieeeeenn nennen nnn nn nnn nnn nnn nnn n nnn 4 PUD ME me c v aa 6 Figure 4 User ACEDUHLD ai cinia Da ii ak pna a S pa cS a ae Ius Dua pi xS bua AMA IE pk a a ai MM SNR annann ananman 7 Figure 5 Main rn m 8 Figure 6 Forgot Password ME 9 Figure 8 Vehicle Detail Add eniin entrent tatnen s k kasika senk sank k k kis tx ERE REF REN INEO MEE IE MEER x 11 Figure 9 Vehicle Tag Statuses Seu eerie ener aeuo ext aure on di ae ke ce ku eun ena aes ero oka xe eki kankan 12 Figure 10 New Tag error message
21. Menu The License Plates Menu allows you to manage License Plate records Vv Appendix A Acronyms Contains a list of the acronyms used in this document Appendix B Agency Upload Supplement Contains instructions for performing a bulk upload of vehicle data to the FMVRS database L MNF UMO01 01 viii October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 1 Introduction This chapter contains Background information Security Requirements and Contact information 1 1 Application Background In accordance with existing requirements GSA must maintain a database of vehicle information on all vehicles registered to federal government agencies Beginning with the 2009 ordering year the Federal Motor Vehicle Registration System FMVRS began collecting information on new vehicles at their ordering point in the Requisitions Ordering and Documentation System ROADS system and on new tag production from the UNICOR system This information which includes the Vehicle Identification Number VIN Tag number and Contact information for each vehicle is stored in the FMVRS database 1 2 Security Requirements Security Requirements include the following gt J Users will be distinguished by Agency and Bureau and can only access information for their own Agency Bureau gt Users will be locked out after three consecutive unsuccessful login attempts gt User IDs will be 7 characters in length e Characters 1 a
22. Plate Detail 9 To assign the license plate to the VIN click the Assign VIN and Tag button The Tag will be assigned to the VIN The message Tag Assigned to VIN will be displayed as shown in Figure 47 The status of the Tag will be changed to AT If the vehicle was in one of the ROADS submitted statuses the status will be changed to AC Active L MNF UMO01 01 56 October 6 2010 Sensitive But Unclassified User Guide for FMVRS Brought to you by FMVRS FAS GSA gov GSA Fleet The Official Government Site to M Mi General Services Administration Main Menu About FMVRS Contact Us Privacy and Security p Logout 7700AZT Assign License Plate to VIN vin AGZETEGS Tag SCOOT Tag assigned to VIN Agency Bureau Status Expiration date Select 70 56 AT 122009 e Vehicle Information License Plate Information Agency bo Bureau Ee Agency ro Bureau Es l Equipment re ii faBcoo221 Exp fi VIN SGZETBGS D Tag 2 date P Federal Dese Additional Kees 3 been Shipping BER ai li Taq Tag Order TESTI bu Maki n Mod 1 comet E a attached Last para a piye T Sion m update oke Color ot Fuel Garage Ty IGASDE Zip 00000 0000 1 Override Vo W Fast n ua Reported Status ac Active s Go to Vehicle Detail Go to License Plate Detail Figure 47 License Plate Assigned to VIN L MNF UMO01 01 57 October 6 2010 Sensitive But Unc
23. Tag does not yet exist is displayed shown in Figure 9 then the Tag does not exist in the FMVRS database i If you see this error message but want to add the Tag anyway check the New Tag check box and then click the Modify button again Note Adding a tag that does not exist in the FMVRS database will result in the tag being created without an expiration date and if the tag was ordered from UNICOR a duplicate will be created once the tag is uploaded to the database If a tag was ordered from UNICOR it should not be attached to a VIN until the tag has been uploaded by UNICOR to the FMVRS database ii Click OK on the displayed pop up if you want to add the Tag The vehicle record will be updated L MNF UMO01 01 15 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 3 2 List of Vehicles The List of Vehicles functionality displays a list of vehicle records GSA super users can view all vehicle records while field administrators can view only records for their agency The List of Vehicles screen allows you to customize the list of records displayed in three different ways Reordering The list ofrecords can be re ordered by selecting a value from the Re Order drop down list Records can be reordered by VIN Federal Plate Make Model Garage Zip Additional Tag Filtering The records displayed on the List of Users screen can be customized by selecting a value from one of
24. Transferred VC VIN Change FMVRS FAS GSA gov A The Official Government Site to Register Federal Vehicles Vehicle Tag Statuses Tag Statuses AT Attached to a vehicle DA Destroyed by agency DS Destroyed by UNICOR MS Missing PD Pending Destruction RC Received by agency and stored RT Returned and received by UNICOR SH Shipped to agency TC Tag Change Figure 56 Vehicle Tag Statuses L MNF UMO01 01 66 October 6 2010 Sensitive But Unclassified GSA User Guide for FMVRS 6 8 UNICOR Order Maintenance The UNICOR Order Maintenance module allows users to view a list of tag orders and update the status of an order To view update an order 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the UNICOR Order Maintenance link in the License Plates Menu module The UNICOR Order Maintenance screen shown in Figure 57 will be displayed Note An order may contain one or many tags All of the tags that are uploaded in a single file with the same order number will be represented by a single record on the Order Maintenance screen If a second file is uploaded with the same order number a separate record will be displayed with the same order number For any given tag record The Tag Start field displays the first tag number in the range of tags for that order The Tag End field displays the last tag number in the range of tags for that order
25. Updated March 2 2010 Figure 5 Main Menu 3 To view the User Guide Click the FMVRS User Guide link at the bottom of the screen 4 To access the current spreadsheet template Click the Current Spreadsheet Template link at the bottom of the screen The Current Spreadsheet template is used to enter vehicle data for multiple vehicles if you want to perform a bulk upload 5 To perform a bulk upload of vehicle information i Access the Current Spreadsheet template ii Enter your vehicle information in the template iii Click the Bulk Data Upload icon in the center of the screen to initiate the Bulk Upload process iv For instructions on uploading your vehicles using the Bulk Upload process refer to Appendix B Agency Upload Supplement L MNF UMO01 01 8 October 6 2010 Sensitive But Unclassified GSA User Guide for FMVRS 2 3 Forgot Password This section describes how to retrieve a forgotten password To retrieve a forgotten password 1 Access the FMVRS Home Page as described in Section 2 1 FMVRS Home Page and then click the Continue button The Login screen shown in Figure 3 will be displayed 2 Click the Forgot Password link The Forgot Password screen shown in Figure 6 will be displayed ge Brought to you by Qi a FMVRS FAS GSA gov GSA Fleet A The Official Government Site to NI gt Register Federal Vehicles y About FMVRS Contact Us Privacy and Security Federal M
26. Vehicle Status Update Allows a vehicle status to be updated e Look Up Vehicle Contact Info Allows a user to look up contact information for any vehicle registered in FMVRS regardless of which agency it belongs to e Transfer Vehicle to New Agency Allows an Agency Bureau to transfer a vehicle to another Agency Bureau e Mass Update Vehicle POC is used to update point of contact POC information for multiple vehicles L MNF UMO01 01 10 October 6 2010 Sensitive But Unclassified A G SA User Guide for FMVRS 3 1 Vehicle Detail Vehicle Detail allows you to add a new vehicle record and to modify Vehicle Information and Customer Contact Information for an existing record To add a new record 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the Vehicle Detail link in the Vehicles Menu module The Vehicle Detail Add screen shown in Figure 7 will be displayed LA a Brouaht ta you by FMVRS FAS GSA gov GSA Fleet A The Official Government Site to Mii egister Federal Vehicles Cis yai General Services Administration Main Menu AboutFMVRS ContactUs Privacy and Security Logout Federal Motor Vehicle Registration System FMVRS 7700AZT Vehicle Detail in vn SS To FIND a record search on TAG or VIN To INSERT a NEW record enter data and click ADD Vehicle information Agency 77 All Agencies z Bureau 00 All Bureaus F VIN kom Eq
27. be displayed Brought to you by GSA Fleet ERFA General Services Administration xMain Menu AboutFMVRS xContactUs Privacy and Security Logout 77O0AZT POC Update FMVRS FAS GSA gov The Official Government Site to Please select Search Key POC amp click Find Records This program should be used to mass update the point of contact POC incormation on several vehicles at the same time To begin select a Search Key and a desired POC enter the Search Criteria you are looking for in this field and then click Find Records All records matching this search criteria will be found and returned in an on screen document You will then be able to review the document confirm these are the records you want to change enter change data and process the modification Search key Select one z w Poc seed one zi Search Criteria E Find Records Required Figure 25 POC Update 2 Make a selection from the Search Key drop down depending on the criterion you want to use to select the records to be modified Contact Name Contact Phone or Contact Email 3 Make a selection from the POC drop down list depending on whether the selected Search key belongs to the Primary Contact or the Secondary Contact 4 In the Search Criteria field type the name phone no or email address of the primary or secondary contact For example if you want to update all of the records that have Wild Bill l
28. displayed 2 Enter your User ID and Password and click the Sign In button If you don t know your password click the Forgot Password link and refer to Section 2 3 Forgot Password The Main Menu shown in Figure 5 will be displayed The user ID of the logged in user will be displayed at the top of the page L MNF UMO01 01 7 October 6 2010 Sensitive But Unclassified User Guide for FMVRS py i A Brought ta you b FMVRS FAS GSA gov Ke TR b t gt The Official Government Site to be E set x gt Register Federal Vehicles ett General Services Administration gt z About FMVRS ContactUs Privacy and Security Logout Federal Motor Vehicle Registration System FMVRS 7700AZT Main Menu Click on a link to access the option Vehicles Menu Vehicle Detail List of Vehicles 4 Security Menu VIN Change Sa MyAccount Vehicle Status Update e A Manage Accounts Look Up Vehicle Contact Info List of Users Transfer Vehicle to New Agency Q Mass Update Vehicle POC Bulk Data Upload License Plates Menu License Plate Detail qe List of License Plates Reports Menu S Eederal Tag Change Agency Vehicle Inventory gt Assign License Plate to VIN Agency License Plate Inventory a wt y Update Plate VIN Association Report 3 Disassociate License Plate from VIN License Plate Status Update UNICOR Order Maintenance Current spreadsheet template FMVRS User Guide Version 5
29. one of the following statuses SH Shipped RC Received e The VIN must not have a tag attached and must be in a status of AC or one of the following ROADS submitted statuses AN Available Now CC Shipped N In Process SP Scheduled for Production To assign a Tag number to a VIN 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the Assign License Plate to VIN link in the License Plates Menu module The Assign License Plates to VIN screen shown in Figure 43 will be displayed Brought to you by FMVRS FAS GSA gov The Official Government Site to GSA Fleet Register Federal Vehicles ERA General Services Administration Main Menu AboutFMVRS ContactUs Privacy and Security Logout Federal Motor Vehicle Registration System 7700AZT Assign License Plate to VIN FMVRS viw u SEN Enter VIN to be assigned and click Search VIN Enter Tag to be assigned and click Search Tag Agency Bureau Status Expiration date Select Vehicle Information License Plate Information Agency Bureau Agency Bureau 1 Equipment A Em Exp VIN E Tag dd Fees Eeer Aikiitional SSS Order Fm Shipping S Tag Tag Make Model Status pian an Color Fuel Type Garage Zip Override 7 Fast E VIN check L Reported Status z Go to Vehicle Detail Go to License Plate Detail Figure 43 Assign License Plate to VI
30. the tags that were attached to the vehicle will also be updated The new status will be saved and Vehicle Status Updated will be displayed at the top of the screen as shown in Figure 17 Note A VIN in VC status cannot be modified 4 Enter comments in the Enter Comments text box as necessary and then click the Save Comments button Your comments will be saved in the Comments text box along with a date time stamp and the User ID of the logged in user FMVRS FAS GSA gov L y icc A The Official Government Site to GSA Fleet ek General Services Administration Main Menu AboutFMVRS ContactUs Privacy and Security Logout K VAS Vehicle Status Update Vehicle status updated vin SE Vehicle information Bureau FED Tag Make Model Status 03 TOMJONES Fod comet SD Sold New Status so Sold z History Date Time Status User ID 12 15 2009 12 23 AM AC Active TTOOAZT 12 15 2009 12 32 AM SD Sold TTOOAZT Comments 12 15 09 12 32 7700AZT This vehicle was sold to Tom Dolittle Enter additional comments below Save Comments Figure 17 Vehicle Status updated L MNF UMO01 01 22 October 6 2010 Sensitive But Unclassified User Guide for FMVRS FMVRS FAS GSA gov amp The Official Government Site to Register Federal Vehicles Vehicle Tag Statuses Vehicle Statuses Tag Statuses AC Active AT Attached to a vehicle AN
31. 26 October 6 2010 Sensitive But Unclassified User Guide for FMVRS ght to you by FMVRS FAS GSA gov p Fleet GSA A The Official Government Site to Register Federal Vehicles General Services Administration Main Menu About FMVRS Contact Us Privacy and Security Logout LETT VAS Transfer Vehicle to New Agency This program should be used to transfer a vehicle from your Agency Bureau to another Agency Bureau After the transfer is processed the vehicle and all associated history will be moved to the new Agency Bureau and you will no longer have access to the vehicle vm baue Click on Transfer Vehicle button to Transfer Vehicle information Agency o Bureau p VIN AA185 HA12835 Equipment lesa oi Federal Tag if ll Additional Tag kri Make ford Model Mo 1 Model Year bom Color pe E Fuel Type CNG Dedicated L Garage Zip 802280000 Override VIN check ves Fast Reported uc E Status TR Transferred Go to Vehicle Detail Go to Vehicle Status Update Transfer Vehicle Figure 22 Vehicle Transfer 4 Select the Agency and Bureau to which you wish to transfer the vehicle and then click the Submit button 5 A warning message shown in Figure 23 will be displayed asking you to confirm your decision L MNF UMO01 01 27 October 6 2010 Sensitive But Unclassified User Guide for FMVRS FMVRS FAS GSA gov The
32. 48P AT Tag attached No MELISSA DEARIN 1800 12TH STREET 000000 1GNDT13x AT Tag attached No MIKE EVETT 2800 SOUTH EASTE Figure 35 Agency License Plate Inventory Report Address3 Address4 City M N O E Q State Country Zip Code FORT WO TX UNITED 76115 0000 ALBUQUE NM UNITED 87104 2208 ALBUQUE NM UNITED 87104 2208 ALBUQUE NM UNITED 87104 2208 ALBUQUE NM UNITED 87104 2208 HOUSTONTX UNITED 77002 0000 BATON R LA UNITED 70809 3564 ALBUQUE NM UNITED 87104 2208 OGDEN UT UNITED 84401 0000 OKLAHON OK UNITED 73129 7600 TULSA OK UNITED 74128 4636 OKLAHON OK UNITED 73129 7600 OKLAHON OK UNITED 73129 7600 TULSA OK UNITED 74128 4636 ALBUQUE NM UNITED 87104 2208 ALBUQUE NM UNITED 87104 2208 ALBUQUE NM UNITED 87104 2208 ALBUQUE NM UNITED 87104 2208 FORT WO TX UNITED 76115 0000 OKLAHON OK UNITED 73129 7600 BATON R LA UNITED 70809 3564 FORT WO TX UNITED 76115 0000 OGDEN UT UNITED 84401 0000 OGDEN UT UNITED 84401 0000 OGDEN UT UNITED 84401 0000 ALBUQUE NM UNITED 87104 2208 OKLAHON OK UNITED 73129 7600 L MNF UMO01 01 43 Sensitive But Unclassified October 6 2010 A User Guide for FMVRS 6 License Plates Menu This chapter allows you to manage License Plates The License Plate Menu module contains the following sections License Plate Detail allows Tag records to be updated List of License Plates displays a list of Tag numbers for your agency bureau Federal
33. 6 Must not contain the User ID 7 Must not contain any 3 consecutive characters from the previous password Figure 29 My Account 2 Modify your Contact Information as necessary Fields marked with a red asterisk are mandatory 3 Modify your Security Information as needed follow the Password Rules displayed at the bottom of the screen to enter a new password and then click the Submit button Your information will be updated L MNF UMO01 01 34 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 4 2 Manage Accounts Manage Accounts allows GSA super users and field administrators to add new users and to manage user accounts GSA super users can manage all accounts while field administrators can only manage accounts for their agency Three types of users can be designated 4 2 1 Super User Super Users are GSA administrators They can create Super Users Master Users and Users Super Users have access to all agency bureau records Master User Master Users are agency administrators They can create Master Users and Users A Master User can only grant access to records in his agency and can limit the ability of other Master Users to manage accounts and change tags and VINs User A User will have Read permission by default Adding a New User You must be a Super User or Master User and have Manage Accounts permission to add a user To add a new user 1 Access the FMVRS Main Menu
34. FMVRS FAS GSA gov BUDE a YD UNS The Official Government Site to ie Fleet A MON Register Federal Vehicles CE General Services Administration Main Menu About FMVRS ContactUs Privacy and Security Logout LEAL VAS Federal Tag Change A Tag should only be changed because of inaccurate Tag information provided by the Agency during bulk upload manual entry or by the manufacturer during ordering Once an inaccurate Tag is changed it will no longer be usable in the FMVRS Enter Tag to be changed and click Search Tag Selection are Fn dat Agency Bureau Status Select Figure 40 Federal Tag Change Search 2 Enter the Tag Number of the tag to be changed in the Old Tag field and click the Search button The Tag Record will be displayed as shown in Figure 41 L MNF UMO01 01 50 October 6 2010 Sensitive But Unclassified User Guide for FMVRS FMVRS FAS GSA gov brought to you b The Official Government d to GSA Fleet el General Services Administration Main Menu AboutFMVRS ContactUs Privacy and Security Logout 7700AZT Federal Tag Change Please confirm you want to change the Tag entered After confirmation enter the new Tag and click Submit to change Tag Selection Old Tag TOMJONES New Tag Tag Information Bureau 03 Congressional Committees and Subcommitte f Additional Tag AT Taga cle Shipping Number kee
35. Figure 60 Login 2 Enter the User ID and Password provided by your agency s point of contact and then click the Sign in button Unless you are logging in for the first time The Main Menu shown in Figure 62 will be displayed If you have already updated your account information skip the section Updating Your Account Information and continue with the section Uploading your Data If you are logging in for the first time The My Account screen shown in Figure 61 will be displayed and you will be prompted to enter your account information and change your password If you are logging in for the first time continue with the next section Updating Your Account Information Federal Motor Vehicle Registration System 3 GSA Agency Upload Supplement for FMVRS Updating Your Account Information If you are logging in for the first time the My Account screen will be displayed when you attempt to log in and you will be prompted to update your account information and change your password You can update your account information anytime by clicking the My Account link on the Main Menu screen under Security Menu To update your account information 1 Access the My Account screen shown in Figure 61 and enter your personal information Entries are required in all fields 2 Create a new password following the Password Rules displayed at the bottom of the screen and then click the Submit button 3 Once you have successfull
36. GSA Federal Motor Vehicle Registration System User Guide Document No L MNF UM001 01 Prepared for GSA FAS OCIO October 6 2010 Sensitive But Unclassified This submittal includes SBU information that shall not be disclosed outside the Government and shall not be duplicated used or disclosed in whole or in part for any purpose other than for the Government s official use under GSA Blanket Purchase Agreement GS TFMG BPA 09 0001 This restriction does not limit the Government s right to use the information contained herein if it is obtained from another source without restriction FMVRS User Guide Lee Hein Lockheed Martin Program Director Approvals FAS Applications Maintenance and Enhancements Kevin J Payne ATM Division Director FAS Applications Maintenance and Enhancements Beverly Bowden GSA FAS OCIO Contracting Officer s Technical Representative FAS Applications Maintenance and Enhancements Date Date Date L MNF UMO01 01 Sensitive But Unclassified October 6 2010 A FMVRS User Guide Document History Version Description Date Updated document 10 1 2009 Updated document 12 30 2009 Updated document 2 4 2010 Updated document 3 1 2010 60 Updated document 10 6 2010 L MNF UMO01 01 iii October 6 2010 Sensitive But Unclassified A FMVRS User Guide Table of Contents PREFACE osi oi kaa ee VIII iique
37. GSA Fleet A ni 1 The Official Government Site to A is E ue r H MI General Services Administration ONES gt Register Federal Vehicles 3252 Main Menu AboutFMVRS ContactUs Privacy and Security Logout Federal Motor Vehicle Registration System FMVRS 0003TMJ Vehicle Detail me wf Tag does not yet exist Check the New Tag box and re submit to add the Tag along with the vehicle record Primary Contact information will be used for the the tag POC Vehicle information Agency 00 United States Congress d Bureau 03 Congressional Committees and Subcommitte z Se VIN JAFDS6798A76FD987A Equip Number Federal Tag TOMJONES New Tag M Additional Tag Make Ford Model Comet Model Year 2010 Color Maroon E Fuel Type Gasoline Dedicated zl Vehicle Status AC A B Override VIN check Yes 7 Fast Reported Yes 8 Windows Internet E xplorer Only existing license plates with no expiration date can be manually entered into the FMYAS via this process Plates recently ordered with expiration dates will see in the FMYAS after they are produced Int gt and shipped by UNICOR Manually adding these plates will result in duplicates once the UNICOR submitted plate records are received in the FMVRS Contint CN Garage Address2 Address2 Garage Address3 Address3 Garage Address4 Address4 Garage City Jonesville City Jonesville Garage State Iowa ka State iowa ka Garage Country UNTED 5 UNITED S Ga
38. Garage Address4 Garage City B Garage State Seetoe Ss Garage Country Seetoe sl P Garage Zip l ET Keel Phone k ati NI 77 e Alt Phone Em d a zs Email address Processs Figure 28 POC Update Process 9 Type entries in the fields that you want to update and then click the Process button The records will be updated Only the fields for which you typed an entry will be modified The other fields will remain unchanged L MNF UMO01 01 32 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 4 Security Menu This chapter covers the management and update of individual accounts by Users as well as the management and creation of new accounts by administrators The Security Menu contains the following sections e My Account allows you to update your account information e Manage Accounts allows super users and administrators to manage user accounts e List of Users displays a list of users for your agency 4 1 My Account My Account allows users to update their Contact and Security information If you are logging in for the first time the My Account screen will be displayed when you attempt to log in and you will be prompted to update your Contact and Security information You can update your Contact and Security information anytime by accessing the My Account screen To update your account information 1 Access the FMVRS Main Menu as described in Section 2 2 Loggi
39. H STREET 000000 1G2ZJ57K AT Tag attached No MELISSA DEARIN 1800 12TH STREET 000000 1G22J578 AT Tagattached No DANA COTTON 1919 SMITH STREE SUITE 840 2 000000 1G22J57K AT Tagattached No PHYLLIS CAGNOL 5211 ESSEN LANE SUITE 4 000000 2G1WB58 AT Tag attached No MELISSA DEARIN 1800 12TH STREET 000000 2B3CA4CI AT Tag attached No GREG BELL 324 25TH STREET 000000 2G1WB58 AT Tagattached No MIKE EVETT 2800 SOUTH EASTE 000000 2G1WB58 AT Tagattached No SHARLA YOUNG 1603 S 101 E AVE SUITE 101 Tomm 2G1WB58 AT Tagattached No MIKE EVETT 2800 SOUTH EASTE 000000 2G1WB58 AT Tagattached No MIKE EVETT 2800 SOUTH EASTE 000000 2G1WB58 AT Tag attached No SHARLA YOUNG 1603S 101 E AVE SUITE 101 Tomm 2G1WB58 AT Tag attached No MELISSA DEARIN 1800 12TH STREET 000000 2G1WB58 AT Tagattached No MELISSA DEARIN 1800 12TH STREET 000000 1G1ZS57F AT Tagattached No MELISSA DEARIN 1800 12TH STREET 000000 1G2ZG57E AT Tagattached No MELISSA DEARIN 1800 12TH STREET 000000 2DBHN44E AT Tagattached No DANA COTTON PO BOX 60768 501 W FELIX I 7000000 1GNDS13 AT Tag attached No MIKE EVETT 2800 SOUTH EASTE 000000 1D8GP24E AT Tag attached No PHYLLIS CAGNOL 5211 ESSEN LANE SUITE 4 000000 1FTRX12V AT Tagattached No DANA COTTON PO BOX 60768 501 W FELIXI 000000 1J4GL48K AT Tagattached No GREG BELL 324 25TH STREET 000000 3GSDL43 AT Tag attached No GREG BELL 324 25TH STREET 000000 3GSDL43 AT Tagattached No GREG BELL 324 25TH STREET 000000 1U8HR
40. JOOSITCN J0499T 9 SH c 45075959 45075959 0001 JOO3OMNA 30030MNA 1 SH e 45075975 45075975 0001 J0004T I 300117 8 SH o 45076205 45076205 0001 J0001MCD J0504T 38 SH c 45076218 45076218 0001 J0050MNA JOOSOMNA 1 SH 10373187 2008_11_21 193633868 0001 5019 N7303355 N9802594 146 SH 10375381 2008 12 09 135825959 0001 5034 N425302 N452590 113 SH e 10375997 10375997 0001 1097 G620001H G620002H 2 RC c 10376034 2008 11 21 191602559 0001 5039 N5409362 N9802611 214 SH c 10376567 2008 11 28 181038724 0001 5045 N5215237 N9747908 23 SH 10377375 2008 12 18 133716969 0001 5059 N5409389 N9651213 4 SH 10377859 2008_12_18 134249747 0001 5068 N9651568 N9747949 5 SH C 10378996 10378996 0001 1037 676767 519 RC c Next Figure 57 UNICOR Order Maintenance L MNF UMO01 01 67 October 6 2010 Sensitive But Unclassified GSA User Guide for FMVRS 2 Select an order as follows i First select the desired record either by clicking the radio button in the Select column for the desired record or by entering an order number in the Order field clicking the Search button to display the records with that order number and then clicking the radio button in the Select column for the desired record ii Once the desired record is selected click the Show Details button The Order Maintenance Details screen shown in Figure 58 will display details for the specified record To reinitialize all of the fields and clear y
41. N Search 2 Enter a VIN in the VIN field and click the Search VIN button The VIN must be in Active AC status and not have a Tag attached L MNF UMO01 01 53 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS The Vehicle Information fields will be populated with the vehicle information 3 Toreinitialize the data fields and remove all of the entries click the Clear Screen button If you need to update vehicle information for the VIN click the Go to Vehicle Detail link The Vehicle Detail screen shown in Figure 45 will display your vehicle information Click the Go to Assign License Plate to VIN link to return to the Assign License Plates to VIN screen 5 Enter a Tag number in the Tag field and click the Search Tag button The tag must have a status of RC Received or SH Shipped and it must belong to the same agency as the VIN 6 If the Tag and VIN pass validation a list of possible matches for the Tag Number will be displayed in the table above the vehicle and tag information fields shown in Figure 44 7 Inthe Select column click the radio button that matches your tag information There may be more than one tag listed if a tag exists with multiple expiration dates The License Plate Information fields will be populated with the tag information and the Assign VIN and Tag button will be displayed as shown in Figure 44 To clear you entries and start over click the Clear Screen button
42. Now from OEM CC Shipped from OEM IN In Process by OEM IV Invalid Vehicle MS Missing SD Sold SP Scheduled for Production by OEM TR Transferred VC VIN Change FMVRS FAS GSA gov A The Official Government Site to Register Federal Vehicles Vehicle Tag Statuses Tag Statuses AT Attached to a vehicle DA Destroyed by agency DS Destroyed by UNICOR MS Missing PD Pending Destruction RC Received by agency and stored RT Returned and received by UNICOR SH Shipped to agency TC Tag Change Figure 38 Vehicle Tag Statuses L MNF UMO01 01 47 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 6 2 List of License Plates The List of License Plates functionality displays a list of license plate records GSA super users can view all license plate records while field administrators can only view records for their agency The List of License Plates screen allows you to customize the list of records displayed in three different ways Reordering The list of records can be re ordered by selecting a value from the Re Order drop down list Currently records can only be ordered by Federal Tag Filtering The records displayed on the List of Users screen can be customized by selecting a value from one of the filter drop down lists Records can be filtered by Agency Bureau Unless you are a Super User with access to all records the Agency filter wil
43. Official Government Site to Register Federal Vehicles ht to you by GSA Fleet G S P General Services Administration Main Menu AboutFMVRS Contact Us Privacy and Security Logout EEAU TAS Transfer Vehicle to New Agency This program should be used to transfer a vehicle from your Agency Bureau to another Agency Bureau Windows Internet Explorer xj j The vehicle will now be transferred to the Agency Bureay selected If a Federal Tag is currently associated to the Vehicle it will be disassociated and placed in PD status Pending Destruction Press OK to EN Agency 10 Judiciary Bureau U1 Administrative Office of U S Courts z proceed or CANCEL to stop the transfer Vehicle Information Agency po VIN AA185JHA12835 Federal Tag Make ba Bureau po Equipment aen Additional Tag n Mode NAS Model Year 2003 Color Othe Ki Garage Zip 802280000 Fast Reported No E Fuel Type CNG D Override VIN check Status Go to Vehicle Detail Go to Vehicle Status Update Figure 23 Vehicle Transfer Confirmation pop up 6 Click OK to proceed The vehicle will be transferred to the new Agency Bureau and the message Transfer complete will be displayed shown in Figure 24 The vehicle will be assigned the status of TR Transferred If a tag was associated with the vehicle it will be disassociated from the vehicle and assigned the status of PD
44. On Screen or By Email radio button to indicate whether you want to save the report to disk or receive it by email Your email address will default to the email address that you previously provided but can be modified A License Plate Inventory report for your agency similar to the one in Figure 35 will be generated L MNF UMO01 01 42 October 6 2010 Sensitive But Unclassified GSA User Guide for FMVRS The report will only display records for the Agency for which the Agency Code matches the first two characters of the user s User ID and will be sorted by Bureau 8 2010081313393299 xis Read Only B G 2 Agency Bureau Federal Code Tag 2 G100246H 02 G103941F 02 G103942F 02 G104451H 02 G104566H 02 G107828H 02 G108167H 02 G111175D 2 G112466H 02 G117248F 02 G117250F 02 G117254F 02 G117269F 02 G117470G 02 G117719G 02 G119981F 02 G120747D 02 G121058F 02 G412063H 02 G413140D 02 G414777D 02 G421027H 02 G610507D 02 G610766G 02 G610775G 02 G610834H 02 G611275A FMVRSSheeti 2 D E F G H J K Tag Expire Associatec UNICOR C Tag Internation Contact Address1 Address2 Date VIN Number Status Address Name 000000 1G22J57K AT Tagattached No DANA COTTON PO BOX 60768 501 W FELIX 000000 1G1ZS57F AT Tag attached No MELISSA DEARIN 1800 12TH STREET 000000 1G1ZS57F AT Tagattached No MELISSA DEARIN 1800 12TH STREET 000000 1G22J57K AT Tagattached No MELISSA DEARIN 1800 12T
45. Page Number 003 Eza Agency Bureau Fed Tag esM hex Addtl Tag VIN Tag Status ovi pase cl z d z 15 13 ACU2768 0000 00 PD 2009 04 08 15 13 ACU8976 0000 00 PD 2009 04 08 15 13 ACW3458 0000 00 PD 2009 04 08 15 13 ACW4607 0000 00 PD 2009 04 08 15 13 ACW4608 0000 00 PD 2009 04 08 15 13 ACW4873 0000 00 PD 2009 04 08 36 09 AD 0000 00 RC 2009 12 17 15 13 ADA9953 0000 00 PD 2009 04 08 15 13 ADR0402 0000 00 PD 2009 05 06 15 13 ADR0468 0000 00 1FAHP56S25A114366 AT 2009 05 06 15 13 ADU0366 0000 00 2G2WP542751304442 AT 2009 05 06 15 13 ADY5453 0000 00 PD 2009 05 06 15 13 ADY9066 0000 00 2FAFP71W12X158892 AT 2009 04 08 36 09 AE 0000 00 AE AT 2009 02 03 15 13 AEA0320 0000 00 1FAHP56S75A129641 AT 2009 05 06 Page Number 003 Figure 39 License Plate List 2 To reorder the list of user records Select a value from the Re Order dropdown list and then click the Re Order button Currently Federal Tag is the only value available The records will be sorted based on your selection 3 To filter the list of records Make a selection from one of the filter drop down lists Agency Bureau Expiration Date Tag Status and then click the Search button The records matching your filter value will be displayed Records can be filtered on more than one value by selecting values from more than one of the filter drop down lists If filters are applied one at a time each successive filter value will be applied to the list of records returned by
46. Pending Destruction L MNF UMO01 01 28 October 6 2010 Sensitive But Unclassified User Guide for FMVRS A The Official Government Site to General Services Administration Brought to you by FMVRS FAS GSA gov GSA Fleet Main Menu About FMVRS ContactUs Privacy and Security Logout 7700AZT Transfer Vehicle to New Agency This program should be used to transfer a vehicle from your Agency Bureau to another Agency Bureau After the transfer is processed the vehicle and all associated history will be moved to the new Agency Bureau and you will no longer have access to the vehicle Transfer complete VIN Search VIN Enter VIN and click Search VIN Vehicle information Agency Bureau VIN Equipment Federal Tag Additional Tag Make Model Model Year Color Fuel Type Select Garage Zip Override VIN check Fast Reported Status Go to Vehicle Detail Go to Vehicle Status Update Figure 24 Transfer Vehicle to New Agency Transfer Complete L MNF UMO01 01 29 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 3 7 Mass Update Vehicle POC Mass Update Vehicle POC is used to update POC information for multiple vehicles To update POC information 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the Mass Update Vehicle POC link in the Vehicles Menu module The POC Update screen shown in Figure 25 will
47. SA gov GSA Fleet The Official Government Site to CEA General Services Administration Main Menu AboutFMVRS xContactUs Privacy and Security Logout 7700AZT Agency Vehicle Inventory Please select options and click Submit Agency 77 All Agencies D a Bureau IEEE vi Report Type Excel format On Screen By Email C aubrey zetrouer amp gsa gov We Required Figure 32 Agency Vehicle Inventory L MNF UMO01 01 40 October 6 2010 Sensitive But Unclassified A G SA User Guide for FMVRS 2 Select an entry from the Bureau dropdown 3 Click the On Screen or By Email radio button to indicate whether you want to save the report to disk or receive it by email Your email address will default to the email address that you previously provided but can be modified 4 Click the Submit button A Vehicle Inventory Report for your agency similar to the one in Figure 33 will be generated The report will only display records for the Agency for which the Agency Code matches the first two characters of the user s User ID and will be sorted by Bureau Gi 2010081112153228 xis Read Only 5X A B G D NEN E G H l J K L M N o P Q E 1 2 Agency Bureau FAST Vehicle Equipment Federal Additional Vehicle Vehicle Vehicle Vehicle Fuel Primary Primary Primary Primary Primary 3 Code Code Repot VIN Number Tag Tag Make Model Year Color Type Contact Address1 Address2 City State 03 00 Y
48. Subcommitte E Order Number iii 4 Additional Tag r Tag Status AT Tag attached to a Vehicle Shipping Number een o Tag Expiration Date 00 0000 Last update 12717 2009 s Ga tp License Plate Detail Screen Windows Internet Explorer ki A Tag should only be changed because of inaccurate T ag information provided by the Agency during bulk upload manual entry or by the manufacturer during ordering By selecting OK below you are tl confirming that this is indeed the case After selecting OK the Old Tag will be changed to the New Tag supplied The Old Tag status will be changed to Tag Change and if there is a vehicle associated with the Old Tag it will become associated with the New Tag teen Figure 42 Federal Tag Change Confirmation 4 Click OK to proceed After validation the status of the old tag will be changed to TC and the New Tag will be created with the Old Tag information If the Old Tag was attached to a VIN the New Tag will be attached to the VIN and the Vehicle Record will be updated to reflect the New Tag L MNF UMO01 01 52 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 6 4 Assign License Plate to VIN Assign License Plate to VIN allows a user to associate a License Plate with a VIN In order to associate a License Plate with a VIN the following conditions must be met e The Tag and VIN must belong to the same Agency e The tag must be in
49. Tag Change allows a Tag Number to be modified Assign License Plate to VIN allows a Tag number to be assigned to a VIN Update Plate VIN Association allows an existing association between a license plate and a VIN to be updated to reflect a new expiration date Disassociate License Plate from VIN allows the association between a license plate and a VIN to be terminated License Plate Status Update allows the status of a Tag to be updated UNICOR Order Maintenance allows users to view a list of tag orders and update the status of tags on an order The License Plate Status table shown in Table 1 describes the various statuses that can be assigned to a license plate Table 1 License Plate Status Table Code Status Meaning AT Attached The tag is attached to a VIN DA Destroyed by Only tags that do not have an expiration date can be destroyed Agency by an Agency tags with expiration dates must be returned to UNICOR for their final disposition DS Destroyed Tag has been destroyed by UNICOR This status can only be assigned by UNICOR MS Missing The tag is missing or unaccounted for PD Pending The tag has been sent back to UNICOR for destruction This Destruction status is assigned by the Agency RC Received The tag has been received by an Agency and Stored and the Tag Data file has been uploaded to the FMVRS database RT Returned The tag has been returned to UNICOR This status is assigned by UNICOR
50. The Tag Qty field indicates the total number of tags associated with that specific order number The Status field indicates the status of all of the tags associated with that specific order number gt Brought to you by FMVRS FAS GSA gov The Official Government Site to GSA Fleet Y Register Federal Vehicles EKYAY General Services Administration m Main Menu AboutFMVRS ContactUs xPrivacy and Security Logout Federal Motor Vehicle Registration System FMVRS 7700AZT UNICOR Order Maintenance ones Select an order and click Show Details Order Job Serial Web ID Tag Start Tag End Tag Qty Status Select 10376036 10376036 0001 1100 G620099H G620100H 2 RC laj 10381789 10381789 0001 1038 A348780 A350279 1500 RC c 10380647 10380647 0001 1038 1600032 1600081 50 RC c 10380818 10380818 0001 1038 1471000 1471119 120 PD c 45074479 45074479 0001 1011622 1433562 3438 RC 10380910 2009 02 06 193255454 0001 5129 J0001MNA J0001MNA 1 SH 45072187 45072187 0001 J0486T J0486T 1 SH C 45073161 45073161 0001 J0052CAA JOOSSCAA 4 SH c 45074149 45074149 0001 3131480 J131779 300 SH c 45075298 45075298 0001 30101BRO J0104BRO 4 SH c 45075434 45075434 0001 J0001WXR J0006WXR 6 MS c 45075474 45075474 0001 J0031MIA JOO32MIA 2 SH 45075798 45075798 0001
51. a kk a a n a e aa ka ak n ka ka a n a ka n n e kk CMEK RUE 35 4 2 1 Adding a New User 35 4 2 2 Modifying a User Account eene nennen enne enne nennen enn nnn nnns 37 4 3 WSU Ga m 38 5 REPORTS MEN 40 5 1 Agency Vehicle Inventory uiusssixeiiinsixtkixckortkig en eua n Exo OVER bx un Nba baa RUYER IN A Pa a IY un Mb nnna 40 5 2 Agency License Plate Inventory iier unu run enu unu innu uuu a ai a uso a A m 42 6 LICENSE PLATES MENU eege 44 L MNF UMO01 01 iv October 6 2010 Sensitive But Unclassified A FMVRS User Guide 6 1 License Plate Detall 1 eerie ask ake nena a ea pano ne Xo stop konne k k ko saa aee ya nu FER FER nr UE 45 6 2 List of License Plates kad kikit ka a Eege 48 6 3 Federal Tag Charge retreat tont kek nek kk kak a kn kek kob oke 50 6 4 Assign License Plate f VIN wiii vini ou ak a ki kk ak ik ke e n ke e A ki A GE 53 6 5 Update Plate VIN Association oieeerrre nennen nnne nna hun unu eu na unu nu un uana euuErunu CHER UEER ERE UES 58 6 6 Disassociate License Plate from VIN ccccceseeseseeeeeeeeeeeeeeeeeeneeeeeeeeeeeeeeeeeeeeeeeees 60 6 7 License Plate Status Update cccceeceeeeeeeeeeeeeeeeeeeeeeeeeaeeseeeeeeeeeeeeeaeeeeeeeeeeseenees 64 6 8 UNICOR Order Mainf MAN G iii kari kika kika erroe nex exu eene cp a x cx cx gue a cx cu A KAKA Ak a ak bk W KAD 67 APPENDIX Red ROW hd
52. act Us Privacy and Security Logout _ Vehicle Detail 7700AZT Federal Motor Vehicle Registration System FMVRS rag SERINE vn beem Make changes and click Modify to update Vehicle information Agency po Deparment er een Security EE Bureau 56 Federal Protective Service GSA VIN JAGZETBGS Equip Number Federal Tag aBcoo22 New Cha r Additional Tag Make ford Model comet Model Year 2005 Color Red ER Fuel Type Dedicated sl Vehicle Status E Override VIN check Yes F Fast Reported Yes 7 Commercially leased No x Click for list of all statuses AC Active Customer contact information IE Transfer POC information from previous record Primary Garage Address Contact Secondary Contact International Address International Address Name omi jones Name jane jones S Garage Address fom jones blvd Address1 jane jones blvd E Garage Address2 Address2 Garage Address3 Address3 Garage Address4 Address4 Es Garage Cty oes je city ona J Garage State CD State anan m Garage Country Country UNITED STATES E Garage Zip 22244 pza l Ez Zi Phone pzz p2 ES PZ Phone EES 3 Alt Phone EZE EH Alt Phone 2 Email address ftomjones gsa gov Email address janejones gsa gov Required Go to Assign License Plate to VIN Figure 45 Vehicle Detail L MNF UMO01 01 55 October 6 2010 Sensit
53. ange Close Window Figure 8 Vehicle Tag Statuses 9 Enter Customer Contact information in the Customer Contact Information section Mandatory fields are denoted by a red asterisk To transfer contact information from the previous Vehicle Detail record check the Transfer POC Information check box 10 Click the Add button If all of the entries pass validation a new record will be created and the message Vehicle Recorded Added shown in Figure 10 will be displayed If the message Tag does not yet exist is displayed shown in Figure 9 then the Tag does not exist in the FMVRS database i If you see this error message but want to add the Tag anyway check the New Tag check box and then click the Add button again L MNF UMO01 01 12 October 6 2010 Sensitive But Unclassified User Guide for FMVRS The pop up error message shown in Figure 9 will be displayed Note Adding a tag that does not exist in the FMVRS database will result in the tag being created without an expiration date and if the tag was ordered from UNICOR a duplicate will be created once the tag is uploaded to the database If a tag was ordered from UNICOR it should not be attached to a VIN until the tag has been uploaded by UNICOR to the FMVRS database ii Click OK if you want to add the record The vehicle record will be added M Ad Brought to you by EI SIN FMVRS FAS GSA gov
54. ating system in FMVRS will be displayed along with instructions for downloading them See Figure 2 L MNF UMO01 01 3 October 6 2010 Sensitive But Unclassified User Guide for FMVRS FMVRS FAS GSA gov amp The Official Government Site to Register Federal Vehicles Supported Configurations Microsoft Microsoft Netscape Internet Internet Navigator Netscape 6 x Netscape 7 x AOL 3 Explorer 5 x Explorer 6 x 4 7x Microsoft Windows 9x Microsoft Windows ME Microsoft Windows NT Windows XP Macintosh OS 8 x Macintosh OS 9 x Macintosh osx N A The browsers marked as Yes have been certified for use with the associated operating system in FMVRS If you choose to use a configuration other than the ones listed you may encounter problems in the FMVRS system that GSA Support may not be able to resolve On a regular basis we will evaluate new browser versions and certify them for use with FMVRS on the Web Supported Browsers To download an updated browser please click on the appropriate link below and follow the download instructions Netscape browsers Netscape Navigator 4 7x Windows 95 98 Windows NT Windows ME and Windows 2000 Netscape 6 x Windows 95 98 Windows NT Windows ME Windows 2000 and Macintosh OS 8 9 Netscape 7 x Windows 95 98 Windows NT Windows ME and Windows 2000 Microsoft browsers Internet Explorer 5 x Windows 95 98 Windows ME Windows 2000 and Macintosh OS 8 9 Internet Exp
55. atus E Go to Vehicle Detail Go to License Plate Detail Figure 50 Disassociate License Plate from VIN 2 Enter the VIN or Tag number and click the Search VIN or Search Tag button The Vehicle and License Plate data will be populated under Vehicle Information and License Plate Information as shown in Figure 51 and the Disassociate button will be displayed To reinitialize the data fields and remove all of the entries click the Clear Screen button To clear the fields on the screen and start over click the Clear Screen button L MNF UMO01 01 60 October 6 2010 Sensitive But Unclassified User Guide for FMVRS Brought to you by FMVRS FAS GSA gov GSA Fleet The Official Government Site to EE Register Federal Vehicles E General Services Administration Main Menu About FMVRS ContactUs Privacy and Security E Logout Disassociate License Plate from VIN 7700AZT The process below will disassociate a VIN and Tag that are currently associated or attached within the FMVRS Press Disassociate to process the disassociation or Cancel to return to the Main Menu without processing VIN JAAAAAAAAA NAD067AT n ees Se License Plate Information Bureau pz Agency Fo Bureau be Exp Agency Fo VIN AARARAAAA Equipment Tag enger um pooo Federal Tag NAOUSZZT Additional Tag 2 Shipping Order Make Trailer Model System feier 7 Last Color BESSER Status AT Tag aftached
56. ck OK on the dialog box to open the file 3 Accept any security certificate requests and wait for the FMVRS application to download If requested click Run to run the application The FMVRS Data Upload screen shown in Figure 63 will be displayed FMVRS FAS GSA gov Brought to you by The Official Government Site to ES w egister Federal Vehicles About FMVRS ContactUs Privacy and Security Logout Federal Motor Vehicle Registration System FMVRS Main Menu Click on a link to access the option Vehicles Menu Vehicle Detail Security Menu Vehicle List e 4 MyAccount VIN Change Vehicle Status Update Vehicle Status Update Bulk Data Upload License Plates Menu License Plate Maintenance ist of Li Assign License Plate to VIN License Plate Status Update Figure 62 FMVRS Main Menu S juieUstosd Directory Upload Figure 63 FMVRS Data Upload Federal Motor Vehicle Registration System 5 Agency Upload Supplement for FMVRS 4 Click the Select Files button A file open dialog box will be displayed 5 Select the Text Tab Delimited file that you created and click Open 6 Click the Upload button in Step 3 on the Upload screen to upload your file The record count which will be displayed in the Status column will increment as the data is uploaded When the upload is complete the status of the upload will be displayed in the Status column and a file containing u
57. earch fields Records can be searched by User ID Name First Last or Initial To access a list of user records 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the List of Users link in the Security Menu module The List of Users screen shown in Figure 31 will display a list or User records sorted by LID If there is more than one page of records the Next button will be displayed at the bottom of the page The list of records displayed will depend on your security level Unless you are a Super User with access to all user records only the records for your agency will be displayed Your agency will be displayed in the Agency column L MNF UMO01 01 38 October 6 2010 Sensitive But Unclassified User Guide for FMVRS Brought to you by FMVRS FAS GSA gov The Official Government xs to m Fleet FAN General Services Administration Register Federal Vehicles Main Menu About FMVRS Contact Us Privacy and Security Logout List of Users Click search button to apply filters and Click Reset Criteria to clear all values in search criteria the filter and search criteria up x Page Number 004 La TEN User Permissions Agency Bureau User ID Initial Type Upload Write Manage Last Login si x Select x Select d Select z Select z 1400NRW U Y 00000000 14 06 1406ALG Al Green u Y Y 20090807 14 07 1407CAM Joanna Campagna u Y Ab 20090805 14 07 1407GIR Be
58. ed at the first login Enter details and click Submit to change details Contact information International Address User ID 7 00AZT City nm ii First Name m M 1 State Seectone S Middle Initial Country UNTED STATES Last Name i 71 Zip Code s be 2 Address1 ii International Zip ri SEE Address2 anm Phone Kan LH Ess e Address3 ES International Phone i SE Addres Eat al Security information Secret question Secret answer pe r sm w Old Password Ke New Password kot Confirm New Password li ei Required Password Rules 1 Must be 8 characters long 2 Must not have spaces 3 First and last characters must not be numeric 4 Must have at least one special character one number and one letter 5 Must not be re used 6 Must not contain the User ID 7 Must not contain any 3 consecutive characters from the previous password Figure 4 User Account 3 Once your account information is updated click Main Menu at the top of the User Account screen to continue 2 2 2 Logging in to FWVRS This section describes the normal procedure for logging in to FMVRS If you are a First Time User see section 2 2 1 Logging in to FMVRS for the First Time To log in to FMVRS 1 Access the FMVRS Home Page as described in Section 2 1 FMVRS Home Page and click the Continue button The Login screen shown in Figure 3 will be
59. election oamp Figure 13 VIN Change Search 2 Enter the VIN to be modified in the Old VIN field and click the Search button The vehicle record will be displayed in the VIN Change screen as shown in Figure 14 If the vehicle is a Fleet vehicle the VIN cannot be modified in which case the following error message will be displayed Fleet Vehicles Cannot be Modified in FMVRS L MNF UMO01 01 18 October 6 2010 Sensitive But Unclassified User Guide for FMVRS Brought to you by FMVRS FAS GSA gov geen GSA Fleet The Official Government Site to ma Register Federal Vehicles ERI General enee Administration Main Menu AboutFMVRS ContactUs Privacy and Security Logout 7700AZT VIN Change Please confirm you want to change the VIN entered After confirmation enter the new VIN and click Submit to change VIN Selection Old viu AFDS6798A76FD987A gt New VIN Change Another VIN Vehicle Information Q0 United States Congress Bureau 03 Congressional Committees and Subcommitte VIN AFDS6798A76FD987A Equip Number n ee ii Federal Tag TOMJONES Additional Tag l mn Make Fod CS Model Comt Model Year poi Color Fuel Type GASDE Garage Zip Jooooo l ooo Override VIN check Yes Y Fast Reported ves Si Vehicle Status AC Active Go to Vehicle Detail Figure 14 VIN Change The Go to Vehicle Detail link at the bottom of the page will take
60. et General Services Administration Main Menu AboutFMVRS ContactUs Privacy and Security Logout Federal Motor Vehicle Registration System FMVRS Update Plate VIN Association Select the version of the tag that you would like to associate to the VIN and press Update After the submission process the Tag selected will change to Attached AT status and the previous Tag in the association will change to Received and Stored RC status Tag Information Bureau Status 51 T AT 04 2018 51 SH 05 2018 Click Update to change assignment Vehicle Information l License Plate Information Agency 70 Bureau E Agency 70 Bureau 51 VIN ooo Equipment Ins c EET ul Tag Daszi1451 Exp date pazis Federal Tag BHSZ11451 Additional Tag 7 Order 321321321 Shipping S Make F00 Model Windstar Status SH ShippedtoAgenty Last update 8 80 2008 Model Year pos Color Wie Fuel Type GASOUINE Garage Zip 15322 1308 Status ACAcive 8 Figure 49 Update Plate VIN Association data L MNF UMO01 01 58 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 3 Select the version of the tag that you want to associate with the VIN by clicking the appropriate radio button in the Check column of the Tag Information table The License Plate Information fields will be updated with the new tag data as shown in Figure 49 4 Click the Update b
61. exists in your Agency s inventory VIN 7241231 Search VIN Customer contact information Antitrust Division Bureau 03 15 Department of Justice Secondary Contact International Address M International Address M Name ineaNielsen Name Tina Hastings Garage Address1 Commander NAVFAC NW Address1 1322 Patterson Ave SE Garage Address2 ITO7W Lexington SSCS Address2 Suite 1000 Garage Address3 Address3 T Garage Address4 Address4 Garage City OakHarbor City Wash Navy Yard Garage State Was n C oie Garage Country Primary Garage Address Contact ees al ee zw Durs fose MN Phone Beo Eer ene ay Phone 202 es be Ait Phone 52 o Ee RS Alt Phone 360 Fe 3348 Email address linni com Email address fineha com Figure 20 Look Up Vehicle Contact Info with data L MNF UMO01 01 25 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 3 6 Transfer Vehicle to New Agency Transfer Vehicle to New Agency allows you to transfer a vehicle from your Agency Bureau to another Agency Bureau After the transfer is processed the vehicle will be moved to the new Agency Bureau along with all of its associated history and the transferring Agency Bureau will no longer have access to the vehicle To transfer a vehicle to another Agency Bureau 1 Access the FMVRS Main Menu as described in Secti
62. for all U S Federal government agencies Purpose The purpose of this supplement is to help Federal Government agencies upload vehicle information for existing vehicles to the Federal Motor Vehicle Registration System FMVRS database Background In accordance with existing requirements GSA will begin collecting vehicle information on all vehicles registered to Federal Government agencies This information which will include the VIN Tag number and Contact information for each vehicle will be stored in the Federal Motor Vehicle Registration System FMVRS database FMVRS will start collecting this information on new vehicles at their ordering point in the ROADS UNICOR systems beginning with the 2009 ordering year In order to collect information on outstanding vehicles in agency fleets an upload process will be initiated to allow users to perform bulk uploads of vehicle information on existing government vehicles This upload process will only be available to users during the initial data collection period Once FMVRS goes live and the collection of new vehicle information begins the bulk upload process will be suspended and agencies will be required to add vehicle information to the database online on an individual basis Preparing Your Data Before your data can be uploaded your Excel spreadsheet must be prepared To prepare your spreadsheet 1 Open the Microsoft Excel spreadsheet that contains your list of vehicles 2 Ope
63. g Vehicle Information License Plate Information Agency BU Bureau o Agency fo 7 Bureau bs VIN A Equipment 5 Exp l PARRA quip Tag N amp 00874T dat et Federal Tag Additional Tag em z Order ne Shipping ko gt Make Trailer Model Sistem Trailer 3 Last Model Year 1980 Color 14 Status RC Tag received by Agency update partzi2010 Fuel Type NONE Garage Zip 00000 0000 Override VIN A SUEDE Yes KE Fast Reported No f Status AC Active Go ti iicle Detail Go to License Plate Detail Clear Screen Figure 53 Tag Disassociated from VIN L MNF UMO01 01 63 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 6 7 License Plate Status Update License Plate Status Update allows you to update the status of a Tag assigned to your agency bureau To update the status of a Tag 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the License Plate Status Update link in the License Plates Menu module The License Plate Status Update screen shown in Figure 54 will be displayed Brought to you by FMVRS FAS GSA gov GSA Fleet The Official Government Site to G S fa General Services Administration Main Menu About FMVRS ContactUs Privacy and Security Logout 7700AZT License Plate Status Update Enter License Plate number and click Search Tag Update Status Tag information
64. ge Number 002 CRITERIA SORTED BY VIN Agency Bureau VIN Fed Tag Make Model Year Fuel Color Gar Zip yon Addtl Tag Y Y Y 000000000 hd Local Trailer Util 21 19 AASF2 eR EA 8X20 1972 NONE Green 577028170 AC 14 36 AA172JHB26198 INTERNATIONAL NA 2004 G White 303450000 vc 14 36 AA172JHB26227 INTERNATIONAL NA 2004 G White 303450000 vc 36 01 AA1723HB39412 INTERNATIONAL 4600 SWEEPER 1980 GASDE White 233370000 TR 17 00 AA172JHT16766 N9636939 INTERNATIONAL 1724 1978 Unleaded White 982570000 AC 00 AA172JHT16788 INTERNATIONAL 1724 1978 Unleaded White 982570000 vc 80 02 AA185BCA11362 NA000584 INTERNATIONAL 1854 1980 DSLDE Green 940350000 SD 10 01 AA185JHA12722 ford NA 2003 CNGDE Green 802280000 vc 10 01 AA185JHA12722A ford NA 2003 CNGDE White 802280000 Iv 14 36 AA185JHA12834 INTERNATIONAL NA 2002 D White 802280000 Iv 10 01 AA185JHA12835 ford NA 2003 CNGDE White 802280000 vc 14 36 AA185JHA12906 INTERNATIONAL NA 2005 D White 802280000 vc 14 36 AA185JHA13159 INTERNATIONAL NA 1971 G White 802280000 vc 01 01 AA185JHA13160 INTERNATIONAL NA 1971 G White 802280000 TR 21 25 AA185JHA18263 IH 1854 WRECKER 1979 DSLDE Black 292070000 AC 00 00 AA185JHA99999 TJONES Ford Comet 1951 GASDE Blue 999999999 MS 21 16 AA185JH232991GD Mee leds m ES INTERNATIONAL 1980 GASDE YELLOW 217020000 AC 14 00 AA185KHA20173 INTERNATIONAL NA 1976 D White 802280000 TR 14 36 AA185KHA20177 INTERNATIONAL NA 1975 D White 802280000 AC 03 97 AA720539 E sio b Trailer 1980 NONE White 911090000 TR
65. gure 58 UNICOR Order Maintenance Detail 3 To update the status of the order select a status from the New Status drop down list and click the Update Status button The status of the order will be updated This will update the status of all of the tags associated with that order The new status will be displayed in the History table 4 To update the bureau associated with the order select a bureau from the Bureau drop down and then click the Update Agency Bureau button The agency associated with the order cannot be changed L MNF UMO01 01 68 October 6 2010 Sensitive But Unclassified User Guide for FMVRS The bureau associated with the order will be updated This will update the status of all of the tags associated with that order 5 To add any comments for the order enter your comments in the Enter Additional Comments text box and click the Save Comments button Your comments will be saved to the Comments text box A date time stamp and your User ID will be inserted next to your comments L MNF UMO01 01 69 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS Appendix A Acronyms This Appendix contains a list of acronyms used in this document Abbreviation Definition ATM Asset and Transportation Management FAS Federal Acquisition Service FMVRS Federal Motor Vehicle Registration System GSA General Services Administration MNF Mai
66. how to log into FMVRS if you have recently obtained a new user account and have not logged in before Before you can log in you must obtain a User ID and Password from your Agency Fleet Manager To log in to FMVRS for the first time 1 Access the FMVRS Home Page as described in Section 2 1 FMVRS Home Page and click the Continue button The Login screen shown in Figure 3 will be displayed FMVRS FAS GSA gov The Official Government Site to a Register Federal Vehicles Ci General Services Administration About FMVRS Contact Us x Privacy and Security Federal Motor Vehicle Registration System FMVRS S08 ED PED Please Enter your User Id amp Password Forgot Password Figure 3 Login 2 Enter your User ID and Password and then click the Sign In button If you do not have a User ID and Password contact your Agency Fleet Manager The User Account screen shown in Figure 4 will be displayed and you will be prompted to enter your account information and change your password See the Section 4 1 My Account for instructions on updating your account information L MNF UM001 01 6 October 6 2010 Sensitive But Unclassified User Guide for FMVRS Brought to you by FMVRS FAS GSA gov GSA Fleet The Official Government Site to p Hl General Services Administration as Main Menu AboutFMVRS Contact Us Privacy and Security Logout 77O0AZT My Account Contact and security info should be updat
67. ique VIN and Tag ate meant to be associated with each other for the life of a vehicle Are you sure you want to process this disassociation 2 Fuel Type NONE By clicking OK below you will process the disassociation which will cause both the VIN and Tag to become unattached and independent A permanent notation will also Override VIN appear in the Status sections of both the VIN and T ag indicating the disassociation was made the date time and the user processing check L Eus Go to Vehicle Detail Go to License Plate Detail Clear Screen Figure 52 Disassociate License Plate from VIN warning message 4 Click OK to proceed The Tag and VIN will be disassociated and the following message will be displayed on the screen as shown in Figure 53 Tag disassociated from VIN The Status of the tag will be changed to RC Received and can be reattached to another VIN L MNF UMO01 01 62 October 6 2010 Sensitive But Unclassified User Guide for FMVRS FMVRS FAS GSA gov htto you by The Official Government Site to Me General Services Administration d Register Federal Vehicles Main Menu AboutFMVRS ContactUs Privacy and Security Logout 7700AZT Disassociate License Plate from VIN The process below will disassociate a VIN and Tag that are currently associated or attached within the FMVRS Enter VIN or Tag to be disassociated Tag disassociated from VIN uicem e Ta
68. isted as the primary contact you would select Contact Name in the Search Key field Primary Contact in the POC field and enter Wild Bill in the Search Criteria field 5 Click the Find Records button The POC Update Continue screen shown in Figure 26 will be displayed L MNF UMO01 01 30 October 6 2010 Sensitive But Unclassified User Guide for FMVRS FMVRS FAS GSA gov ought to you by The Official Government Se to GSA Fleet Register Federal Vehicles General Services Administration xMain Menu About FMVRS ContactUs Privacy and Security Logout 7700AZT POC Update Report created click here if report does not open A new document has been created with vehicle records that match your search criteria Please review this document and ensure that these are the records you want to change Once you have reviewd the records please make a selection below Figure 26 POC Update Report Creation To cancel your search and start over click the Restart Search button 6 If the report does not open click the here link at the top of the page An excel vehicle report similar to the one in Figure 27 will be displayed 2010081312130557 xis Read Only MX Im B rm Y E F G H 1 J K L M N o En R s T u v E 2 Agency Bureau FAST Vehicle EquipmentFederal Additional Vehicle Vehicle Vehicle Vehicle Fuel Primary Primary Primary Primary Primary Primary Primary Primary Secondary Secondary 3
69. ive But Unclassified A G SA User Guide for FMVRS Brought to you by FMVRS FAS GSA gov Eua The Official Government Site to KS GSA Fleet ek General Services Administration Register Federal Vehicles J a Main Menu About FMVRS ContactUs Privacy and Security Logout License Plate Detail Federal Motor Vehide Registration System FMVRS 7700AZT Tag a Make changes and click Modify to update Agency l Bureau Status Expiration date Select 70 56 AT 12 2008 e Tag information Agency 70 Department of Homeland Security sj Bureau 56 Federal Protective Service GSA z I Federal Tag faBcoo221 Additional Tag Order Number s Shipping Number ESSE Tag Status AT TagafWachedioavehidle dick for list of all statuses Last update 08 15 2010 Tag Expiration date baam Tag Order Contact information International Address Name John Pogash e State District of Columbia z Address1 50012 Street SW Country UNITED STATES Address2 8th Floor Zip Code 20024 Address3 ire 4 International Zip SS e Addess Phone 202 n pss City Washington International Phone 7777777 08 16 10 11 54 7700AZT Tag was associated to VIN AGZETBGS Comments H Enter additional comments below E Save Comments Required Modify Go to Assign License Plate to VIN Figure 46 License
70. l be disabled Expiration Date Tag Status Searching Individual records can be returned by entering a value in one of the search fields Records can be searched by Federal Tag Additional Tag VIN To sort filter or search the license plate list 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the List of License Plates link in the License Plates Menu module The License Plate List screen shown in Figure 39 will display a list of license plate records sorted by Federal Tag If there is more than one page of records the Next button will be displayed at the bottom of the page The list of records displayed will depend on your security level Unless you are a Super User with access to all license plate records only the records for your agency will be displayed Your agency will be displayed in the Agency column L MNF UMO01 01 48 October 6 2010 Sensitive But Unclassified User Guide for FMVRS FMVRS FAS GSA gov A The Official Government Site to Register Federal Vehicles Federal Motor Vehicle Registration System FMVRS Click search button to apply filters and search criteria 7700AZT Click Reset Criteria to clear all values in the filter and search criteria Brought Main Menu AboutFMVRS ContactUs Privacy and Security Logout to you b GSA Fleet General Services Administration License Plate List Federal Tag si
71. lassified GSA User Guide for FMVRS 6 5 Update Plate VIN Association Update Plate VIN Association allows an existing association between a license plate and a VIN to be updated to reflect a more recent though identical plate with a new expiration date To Update a Plate VIN association 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the Update Plate VIN Association link in the License Plates Menu module The Update Plate VIN Association screen shown in Figure 48 will be displayed FMVRS FAS GSA gov Brought to you t The Official Government Site ta GSA Fleet Sp egister Federal Vehides General Services Administration P Main Menu About FMVRS Contact Us Privacy and Security Logout Federal Motor Vehicle Registration System FMVRS Update Plate VIN Association This program should be used to update an existing plate VIN association with an Identical new plate having a more recent and unique expiration date To FIND record search on TAG or VIN Figure 48 Update Plate VIN Association 2 Enter the Tag Number or VIN of the Tag VIN to be updated and then click the Search Tag or Search VIN button The Vehicle Information fields will be populated with record data from the associated vehicle as shown in Figure 49 d Brought to you by BM NW FMVRS FAS GSA sov EN The Official Government Site to Le GSA Fleet kt x gt Register Federal Vehicles
72. lorer 6 x Windows 98 Windows Me Windows NT 4 0 with Service Pack 6a SP6a and higher Windows 2000 or Windows XP America Online default browsers AOL 5 0 Windows 95 98 Windows NT Windows 2000 and Macintosh OS 8 9 AOL 6 0 Windows 95 98 Windows ME and Windows 2000 If you have more questions about FMVRS please e mail us at gsafleet gsa gov Figure 2 Supported Browsers L MNF UMO01 01 4 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 3 To view system status information Click the System Status link at the bottom of the page 4 To view information about FMVRS Click the About FMVRS link at the top of the page 5 Fortechnical assistance with the FMVRS application Click the Contact Us link at the top of the page 6 For privacy and security information Click the Privacy and Security link at the top of the page L MNF UMO01 01 5 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 2 2 Logging in to FMVRS When you log in to FMVRS the Main Menu will be displayed The Main Menu contains the following sections e Vehicles Menu This module allows you to manage vehicles and VINS e Security Menu This module allows you to manage User accounts e Reports Menu This module allows you to generate various reports e License Plates Menu This module allows you to manage License Plate records 2 2 1 Logging in to FMVRS for the First Time This section describes
73. n Tag Expiration Date 00 0000 Last update 2717 2009 Go to License Plate Detail Screen Figure 41 Federal Tag Change The Go to License Plate Detail Screen link at the bottom of the page will take you to the License Plate Detail screen and populate it with the Old Tag information 3 Enter the New Tag number and click the Submit button Unless the New Tag already exists a pop up message shown in Figure 42 will be displayed that will describe the conditions under which a Tag can be changed and will ask you to confirm your decision If the New Tag already exists the following error message will be displayed The New Tag already exists in FMVRS If the Old Tag is in TC status an error message will be displayed informing you that the Old Tag is in Tag Change status and can no longer be used in FMVRS L MNF UMO01 01 51 October 6 2010 Sensitive But Unclassified User Guide for FMVRS FMVRS FAS GSA gov brought to you by A The Official Government S to GSA Fleet Register Federal Vehicles ek General Services Administration Main Menu AboutFMVRS Contact Us Privacy and Security Logout 7700AZF Federal Tag Change Please confirm you want to change the Tag entered After confirmation enter the new Tag and click Submit to change Tag Selection Old Tag TOMJONES gt New Tag Tjones2 Tag Information Agency 00 United States Congress Bureau 03 Congressional Committees and
74. n Frame OCIO Office of the Chief Information Officer OGP Office of Government wide Policy POC Point of Contact ROADS Requisitions Ordering and Documentation System SBU Sensitive but Unclassified UM User Manual UNICOR Federal Prison Industries VIN Vehicle Identification Number L MNF UMO01 01 70 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS Appendix B Agency Upload Supplement This Appendix contains a copy of the FMVRS Agency Upload Supplement which was intended to help Federal Government agencies perform bulk uploads of vehicle information to the FMVRS database L MNF UMO01 01 71 October 6 2010 Sensitive But Unclassified C A GSA Agency Upload Supplement For Federal Motor Vehicle Registration System FMVRS Version 1 0 Fleet and Transportation Management System Asset Transportation amp Management Division Federal Acquisition Service FAS 2008 10 09 Prepared By e UNISYS U S Federal Government Group 2200 Crystal Drive Arlington VA 22202 Agency Upload Supplement for FMVRS Table of Contents Introduction Audience illieer E Background Preparing Your Data Logging in to FMVRS Accessing FMVRS Logging in Updating Your Account Information Uploading Your Data Federal Motor Vehicle Registration System ii Agency Upload Supplement for FMVRS Introduction Audience This Agency Upload Supplement is intended
75. n the Save As dialog box File gt Save As 3 Display the Save as type drop down list and select Text Tab delimited 4 Click OK and Yes on the dialog boxes that pop up and then close Microsoft Excel Federal Motor Vehicle Registration System 1 Agency Upload Supplement for FMWVRS Logging in to FMVRS Accessing FMVRS To access the FMVRS Home Page 1 Open your internet browser and enter the URL for the FMVRS web site fmvrs fas gsa gov The FMVRS Home page shown in Figure 59 will be displayed FMVRS FAS GSA gov Brougnt to way The Official Government a to GSA Fleet Register Federal Vehicles CIAM General Services Administration About FMVRS Contact Privacy and Security Continue AY Big SAA MONS E 9l a fd o gt A Ayi Ng 4p Figure 59 FMVRS Home Page Logging in To log in to FMVRS 1 Access the FMVRS Home Page shown in Figure 59 and click the Continue button in the upper right corner The Login screen shown in Figure 60 will be displayed Federal Motor Vehicle Registration System 2 Agency Upload Supplement for FMVRS FMVRS FAS GSA gov Abo you Sy The Official Government Ke to GSA Fleet Register Federal Vehicles et General Services Administration si About FMVRS ContactUs Privacy and Security Federal Motor Vehicle Registration System FMVRS User ID KH Password case sensitive rp Sign In Please Enter your User Id amp Password Forgot Password
76. nd 2 will be the user s Agency e Characters 3 and 4 will be the user s Bureau e Characters 5 7 should be the user s initials gt Three types of users are defined e Super User Super User permission level will be the highest permission level and will be for GSA Fleet OGP etc administrators that require access to all Agencies and Bureaus A Super User Should be able to create users in any Agency Bureau and define permission level Can be either read or read write for record access Privilege option for modifying users create user reset pass e Master User Master permission level will be the second highest level and is intended for Agency administrators A Master User Should allow the user to create and distribute LIDs to others in any Bureau within the Agency at or below Master or User level Can be either read or read write for record access Can be given upload permission Privilege option for modifying users create user reset pass e User User permission level will be the lowest level A User Has Agency access by default but can be restricted at the Bureau level Has Read permission by default Can be given upload permission L MNF UMO01 01 1 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 1 3 Contact Information For technical assistance with the FMVRS application contact the GSA Fleet Technical Support Team by phone or email Hours of Operation 8
77. nd then click the Vehicle Status Update link in the Vehicles Menu module The Vehicle Status Update screen shown in Figure 16 will be displayed FMVRS FAS GSA gov brought to you by The Official Government e to GSA Fleet ei E General Services Administration Main Menu AboutFMVRS ContactUs x Privacy and Security Logout 7700AZT Vehicle Status Update Enter VIN and click Search VIN l Update Status Vehicle information Agency Bureau FED Tag Make Model Status New Status Select one m Click for list of all statuses History Date Time Status User ID Comments mi Enter additional comments below ini Figure 16 Vehicle Status Update L MNF UMO01 01 21 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 2 Enterthe VIN ofthe vehicle to be modified in the VIN field and click the Search button The screen will be populated with the Vehicle Information To reinitialize the data fields and remove all of the entries click the Clear Screen button 3 Select the appropriate Status from the New Status drop down list and then click the Update Status button To display a list of vehicle status codes and descriptions click the Click for List of all Statuses link see Figure 18 If MS Missing is selected from the New Status drop down a pop up will be displayed asking the user to confirm whether the tags are also missing If so the status of
78. ng Number edad Last update 12 17 2008 information International Address M Name TomJones Address1 0003 Tom Jones Way Address2 a D n NT Address3 jinan A Address4 Km A amp as ma U UO Country UNITED STATES Zip Code 30303 bam gt International zip pe Phone 303 oo Box UN City Jonesville vw International Phone me 12 15 09 08 35 OOO3TMJ Tag was associated to VIN AFDS6798A76FD987A Comments Enter additional comments below Save Comments Required Figure 37 License Plate Detail Modify 3 Modify the Bureau or Shipping Number as necessary These are the only fields under Tag Information that can be modified 4 To display a list of tag status codes and descriptions click the Click for List of all Statuses link The Vehicle Tag Statuses screen shown in Figure 38 will be displayed 5 Modify Contact information as necessary 6 Add comments in the Enter Additional Comments text field as needed and then click the Save Comments button to save your comments The Comments will be saved in the Comments text box A time stamp and the User s ID will be added automatically 7 Click the Modify button to save your changes The message Tag Record Changed will be displayed 46 October 6 2010 L MNF UMO01 01 Sensitive But Unclassified User Guide for FMVRS Vehicle Statuses AC Active AN Available
79. ng in and then click the My Account link in the Security Menu module The My Account screen shown in Figure 29 will be displayed L MNF UMO01 01 33 October 6 2010 Sensitive But Unclassified A G SA User Guide for FMVRS Brought to you by FMVRS FAS GSA gov GSA Fleet ana Official Government Site to e E General Services Administration Main Menu About FMVRS Contact Us Privacy and Security Logout Federal Motor Vehide Registration System FMVRS FETU VAS My Account Contact and security info should be updated at the first login Enter details and click Submit to change details Contact information International Address x 7700AZT City Adington First Name bon o oo o State Vor Middle Initial T Country uires Last Name hos m 1 1 7 w Zip Code 2202 L Bax Ts Address 2100 Crystal Plaza International Zip rasi SO Phone ES Ee Ee Address3 be me e al International Phone ae Address Email ld faubreyzetouerBg5a g0V Security information Secret question fwhosyourdaddy Secret answer aa me 4 s Old Password E F New Password Eje Confirm New Password e Required Password Rules 1 Must be 8 characters long 2 Must not have spaces 3 First and last characters must not be numeric 4 Must have at least one special character one number and one letter 5 Must not be re used
80. ns to be accepted by the syste m unless the Override VIN check field is set to Yes Only set the VIN override to Yes if the VIN will not pass validation and you are sure that the VIN you are entering is valid If you are assigning a tag to the vehicle enter the tag number in the Federal Tag field 5 If the tag is a new tag i e it does not exist in the FMVRS database check the New Tag check box Checking the New Tag check box will cause the system to create a new Tag Record without an expiration date 6 Enter the Make Model and Model Year in the corresponding fields Select the Color and Fuel Type from the corresponding drop down lists Vehicle Status will default to AC Active and cannot be modified here To view a list of tag status codes and descriptions click the Click for List of all Statuses link The Vehicle Tag Statuses screen is shown in Figure 8 FMVRS FAS GSA gov NW The Official Government Site to Register Federal Vehicles Vehicle Tag Statuses Vehicle Statuses Tag Statuses AC Active AT Attached to a vehicle AN Available Now from OEM DA Destroyed by agency CC Shipped from OEM DS Destroyed by UNICOR IN In Process by OEM MS Missing IV Invalid Vehicle PD Pending Destruction MS Missing RC Received by agency and stored SD Sold RT Returned and received by UNICOR SP Scheduled for Production by OEM SH Shipped to agency TR Transferred TC Tag Change VC VIN Ch
81. on 2 2 Logging in and then click the Transfer Vehicle to New Agency link in the Vehicles Menu module The Transfer Vehicle to New Agency screen shown in Figure 21 will be displayed Brought to you by FMVRS FAS GSA gov GSA Fleet The Official Government Site to ed General Services Administration Main Menu About FMVRS ContactUs Privacy and Security Logout LEGIT VAN Transfer Vehicle to New Agency This program should be used to transfer a vehicle from your Agency Bureau to another Agency Bureau After the transfer is processed the vehicle and all associated history will be moved to the new Agency Bureau and you will no longer have access to the vehicle vw Enter VIN and click Search VIN Vehicle information Agency 1 Bureau E d VIN e e S Equipment IR ee Federal Tag l zl Additional Tag ni Make Model oi Model Year fi 7 Color Othe RS Fuel Type Select Garage Zip kr Override VIN check No E Fast Reported vss Status Select Go to Vehicle Detail Go to Vehicle Status Update Figure 21 Transfer Vehicle to New Agency 2 Enter a VIN that exists in FMVRS and then click the Search VIN button If the vehicle is in MV status an error message will be displayed The screen is populated with the Vehicle Information 3 Click the Transfer Vehicle button The Vehicle Transfer screen shown in Figure 22 is displayed L MNF UMO01 01
82. otor Vehicle Registration System FMVRS Forgot Password C M General Services Administration Please enter User ID and click Search User ID T 1 Name pec e Secret question e eege mA Secret answer New Password Confirm New Password pre Required Password Rules 1 Must be 8 characters long 2 Must not have spaces 3 First and last characters must not be numeric 4 Must have at least one special character one number and one letter 5 Must not be re used 6 Must not contain the User ID Figure 6 Forgot Password 3 Enter your User ID and then click the Search button The Name and Secret question associated with the User ID will be populated 4 Enter your Secret answer Enter and confirm your new password following the Password rules at the bottom of the page and then click the Submit button Your password will be changed and an email will be sent to your email address informing you that your password has been changed L MNF UMO01 01 9 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 3 Vehicles Menu This chapter covers the management of vehicles and VINS The Vehicles Menu contains the following sections e Vehicle Detail Allows a vehicle record to be added or modified e List of Vehicles Allows a list of vehicle records for your agency displayed e VIN Change Allows a VIN to be modified e
83. our screen click the Clear Screen button FMVRS FAS GSA Brought to you by A The Official Government ida GSA Fleet et General Services Administration Main Menu AboutFMVRS Contact Us Privacy and Security Logout 7700AZT UNICOR Order Maintenance Enter a new status or Agency Bureau to update all tags on the order Onderk New gu Sat E Cl Bureau 00 Archiectofihe Capioi Agency UNICOR Order Information Agency fr Bureau foo Web ID 1100 Order 10378036 Job 10376036 Serial 0001 Range Start G620099H Range end ce20300H Start format NNNYWN End format NANNAN Variable characters fas Shipping rtr ml Order quantity a Order status Rc Contact Sandra Baumganner City Bismarck n Address 1 1513 South 12m Street State NB Address 2 B x 0m 0 HH Zip code 8504 0000 Address 3 m L Phone rovzsoaa18 Address 4 mec Email diana wilcoxQosa oov History Date Status User ID 04 15 2009 RT Tags have been returned T700NRW 04 16 2009 RC Tags received by agency 7700GRM 04 16 2009 RT Tags have been returned 7700GRM 0416 2009 RT Tags have been returned 7700NRW 04 16 2009 RC Tags received by agency T700NRW 09 03 2009 MS Tags missing or unaccounted for 7700GRM 03 11 2010 RC Tags received by agency 7700JRM Comments Enter additional comments below Save Comments Clear Screen Fi
84. p down lists at the top of the page if applicable and or select a user type from the User Type drop down list and then click the Select User Names button to enter the selection criteria The specified user record will be displayed Update the record as necessary and then click the Modify button The record will be updated and the following message will be displayed User Record Changed To delete the User Record access the desired record and then click the Delete button L MNF UMO01 01 37 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 4 3 List of Users The List of Users functionality displays a list of user records GSA super users can view all user records while field administrators can only view user records for their agency The List of Users screen allows you to customize the list of records displayed in three different ways e Reordering The list of records can be re ordered by selecting a value from the Re Order drop down list Currently records can only be ordered by LID e Filtering The records displayed on the List of Users screen can be customized by selecting a value from one of the filter drop down lists Records can be filtered by Agency Bureau Unless you are a Super User with access to all records the Agency filter will be disabled User Type Permissions Upload Write or Manage e Searching Individual records can be returned by entering a value in one of the s
85. pload error messages will be created in your temp folder as indicated in Step 4 on the Data Upload screen The number of files Accepted and Rejected will be indicated on the lower left of the screen 7 Once the upload is complete click the EXIT button 8 Log out of FMVRS and close the browser 9 To review the records that were rejected by the upload process and to see the reject codes go to C temp FMSVRSERR x1s Federal Motor Vehicle Registration System 6
86. rage Zip 30303 SL Zip 30303 0303 Phone 303 Jop 3030 Phone 303 poo de Alt Phone Alt Phone k e Email address tomjones gsa gov lt Email address ane jones gsa gov y Required d Figure 9 New Tag error message October 6 2010 Sensitive But Unclassified A G SA User Guide for FMVRS FMVRS FAS GSA ov Brought to you by The Official Government Es to GSA Fleet Register Federal Vehicles ett General Services Administration Main Menu About FMVRS Contact Us a Privacy and Security Logout Federal Motor Vehicle Registration System FMVRS 0003TM3 Vehicle Detail u ENE NEZZXZMO Vehicle record added Vehicle information Agency 00 United States Congress Y Bureau 03 Congressional Committees and Subcommite VIN AFDS6798A76FD987A Equip Number SSCS Federal Tag 1 New Tag O Additional Tag a Make Ford l Model Comet e Model Year pow E Color Maroon ml Fri Fuel Type Gasoline Dedicated Vehicle Status AC Actve AM Override VIN check Yes Fast Reported Yes z Customer contact information Primary Garage Address Contact Secondary Contact International Address International Address Name Tom Jones e Name Lane Jones Garage Address1 0003 Tom Jones Way Address1 bam JonesBivd Garage Address2 Address2 kel Garage Address3 Address3 te Garage Address4 Address4 E T Garage City Jonesville City Jones
87. rch button One or more records matching your search value will be displayed 5 To clear your searches and start over Click the Reset Criteria button Your list of records will be reset to display all records sorted by the value in the Re Order field L MNF UMO01 01 17 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 3 3 VIN Change VIN Change allows you to modify a Vehicle Identification Number A VIN should only be changed because of inaccurate VIN information provided by the Agency during bulk upload manual entry or by the manufacturer during ordering Fleet vehicles cannot be modified in FMVRS To modify a VIN 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the VIN Change link in the Vehicles Menu module The VIN Change Search screen shown in Figure 13 will be displayed FMVRS FAS GSA gov Braugnitd yon py The Official Government ae to GSA Fleet Register Federal vehicles CEA General Services Administration Main Menu About FMVRS Federal Motor Vehicle Registration System FMVRS 7700AZT VIN Change Contact Us Privacy and Security Logout A VIN should only be changed because of inaccurate VIN information provided by the Agency during bulk upload manual entry or by the manufacturer during ordering Once an inaccurate VIN is changed it will no longer be usable in the FMVRS Enter VIN to be changed and click Search VIN S
88. rder Number Shipping Number Tag Status Click for list of all statuses Last update Tag Expiration date Tag Order Contact information International Address 7 Name ba State Beret one zi Address1 Country UNTED STATES Address2 Zip Code Address3 International Zip 2d Address4 Phone pou City International Phone Comments il Enter additional comments below Fi Required Figure 36 License Plate Detail 2 Enter a License Plate Number in the Tag field at the top of the screen and click the Search Tag button The tag record will be displayed and the Modify button will appear at the bottom of the screen as shown in Figure 37 L MNF UMO01 01 45 October 6 2010 Sensitive But Unclassified User Guide for FMVRS FMVRS FAS GSA gov The Official Government Site to Main Men 7700AZF Tag TOMJONES Make changes and click Brought to you by GSA Fleet el General Services Administration About FMVRS ContactUs Privacy and Security License Plate Detail u Logout Modify to update Bureau Status Expiration date Select 03 AT 00 0000 c Tag information Agency 00 United States Congress ai Federal Tag TOMJONES Order Number Eol ai Tag Status bro attached to a venicle record Tag Expiration date eo oooa Tag Order Contact Bureau o3 Congressional Committees and Subcommitte EE Additional Tag Shippi
89. specific value Enter a value in one of the search fields User ID First Last or Initial and then click the Search button One or more records matching your search value will be displayed 5 To clear your search values and start over Click the Reset Criteria button Your list of records will be reset to display all records sorted by the value in the Re Order field L MNF UMO01 01 39 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 5 Reports Menu This chapter covers the creation of various agency reports The Reports Menu contains the following sections e Agency Vehicle Inventory report e Agency License Plate report 5 1 Agency Vehicle Inventory The Agency Vehicle Inventory module allows you to create a Vehicle Inventory Report for your agency The report will be created in an Excel format listing all of the vehicles assigned to your agency bureau and can be viewed on screen or sent to your email address To create a Vehicle Inventory Report for your agency 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the Agency Vehicle Inventory link in the Reports Menu module The Agency Vehicle Inventory screen shown in Figure 32 will be displayed Fields marked with a red asterisk are mandatory Unless you are a Super User with access to all vehicle records the Agency field will display your agency and cannot be modified Brought to you by FMVRS FAS G
90. splay tags in any specific status or tags in all statuses except for those in a status of AT Attached To create a License Plate Inventory Report 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the License Plate Inventory link in the Reports Menu module The Agency License Plate Inventory screen shown in Figure 34 will be displayed Fields marked with a red asterisk are mandatory Unless you are a Super User with access to all vehicle records the Agency field will display your agency and cannot be modified Brought to you by gt FMVRS FAS GSA gov The Official Government Site to 5 GSA Fleet Register Federal Vehicles hs yaw General Services Administration MainMenu AboutFMVRS Contact Us Privacy and Security Logout 7700AZT Agency License Plate Inventory Federal Motor Vehicle Registration System FMVRS Please select options and click Submit Agency 7 A Agencies DI Bureau 00 Au Bureaus zl s License Plate Status AT Attached to Vehicle zl Report Type Excel format On Screen By Email aubrey zetrouer gsa gov Se Required Figure 34 Agency License Plate Inventory 2 Select the Bureau for which you want to run the report 3 From the License Plate Status drop down select a tag status You can choose to create a report for tags in a specific status or for all tags except for those in a status of AT 4 Click the
91. th Girardi u Y Y 00000000 14 07 1407LUC Melissa Lucas u Y Y 20090724 14 09 1409DEN Dennis Marglin u v Ni 20090807 14 10 1410 DF John Godfrey uU Y Y 20090220 14 10 1410KNI Christine Knierim u Y Y 00000000 14 10 1410SCB Scott Sobetsky u SA Y 00000000 14 11 1411JAT Tom Jatko u Y Y 20090610 14 11 1411MAM Marge Mascher u Y Y 00000000 14 11 1411WBN William Neuendorf U Y Y 00000000 14 12 1412MAG Maud Gaddy U Y Y 00000000 14 12 1412PRA David Pradt u Y Y 20090806 14 17 1417ARM Ernestine Armstrong u Y Y 20090611 Page Number 004 Figure 31 List of Users 2 To reorder the list of user records Select a value from the Re Order dropdown list and then click the Re Order button Currently LID is the only value available The records will be sorted based on your selection 3 To filter the list of records Make a selection from one of the filter drop down lists Agency Bureau User Type Upload Write or Manage and then click the Search button The records matching your filter value will be displayed Records can be filtered on multiple values by selecting values from more than one of the filter drop down lists Filters can be applied individually or simultaneously If filters are applied individually each successive filter value will be applied to the list of records returned by the previous filter value but if multiple values are entered simultaneously they will be applied from left to right 4 To search for records matching a
92. the filter drop down lists Records can be filtered by Agency Bureau Model Year Vehicle Status Searching Individual records can be returned by entering a value in one of the search fields Records can be searched by VIN Federal Tag Garage Zip Code Additional Tag To sort filter or search the vehicle list 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the Vehicle List link in the Vehicles Menu module The List of Vehicles screen shown in Figure 12 will display a list or vehicle records sorted by VIN If there is more than one page of records the Next button will be displayed at the bottom of the page The list of records displayed will depend on your security level Unless you are a Super User with access to all user records only the records for your agency will be displayed Your agency will be displayed in the Agency column L MNF UMO01 01 16 October 6 2010 Sensitive But Unclassified User Guide for FMVRS d RS FMVRS FAS GSA gov Brought to you by WA The Official Government Site to GSA Fleet x Register Federal Vehicles et General Services Administration Main Menu AboutFMVRS Contact Us x Privacy and Security Logout Federal Motor Vehicle Registration System FMVRS Vehicle List Click search button to apply filters and Click Reset Criteria to clear all values in search criteria the filter and search criteria VIN E Pa
93. the previously entered filter value e g if records are filtered by Expiry Date a list of records with an expiration date that matches the entry will be returned If another filter is then applied such as Tag Status the records for all vehicles with the specified expiration date and tag will be returned If multiple filters are entered simultaneously they will be applied from left to right 4 To search for records matching a specific value Enter a value in one of the search fields Federal Tag Additional Tag and VIN and then click the Search button One or more records matching your search value will be displayed 5 To clear your searches and start over Click the Reset Criteria button Your list of records will be reset to display all records sorted by the value in the Re Order field L MNF UMO01 01 49 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS 6 3 Federal Tag Change Federal Tag Change allows you to change the Tag Number attached to a tag record A Tag should only be changed because of inaccurate Tag information provided by the Agency during bulk upload manual entry or by the manufacturer during ordering To change a Federal Tag 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the Federal Tag Change link in the License Plates Menu module The Federal Tag Change Search screen shown in Figure 40 will be displayed Brought to you b
94. to a vehicle e Lon pemons Model Year 1980 Fuel Type RB Garage Zip amona Override VIN E check L Fast Reported Nc E Vehicle Information Go to License Plate Detail Go to Vehicle Detail Clear Screen Figure 51 Disassociate License Plate from VIN with data 3 Click the Disassociate button A pop up will display a message shown in Figure 52 warning the user that continuing the process will cause the VIN and Tag to become unattached October 6 2010 L MNF UMO01 01 61 Sensitive But Unclassified User Guide for FMVRS dee B FMVRS FAS GSA gov Brought to you by P The Official Government ee to GSA Fleet d Register Federal Vehicles ett General Services Administration Main Menu About FMVRS ContactUs Privacy and Security E Logout 7700AZT Disassociate License Plate from VIN The process below will disassociate a VIN and Tag that are currently associated or attached within the FMVRS Press Disassociate to process the disassociation or Cancel to return to the Main Menu without processing vin ARAARAAAA Tag INADOGTAT i Vehicle Information License Plate Information Agency Fo Bureau o Agency bo Bureau fo VIN AAAAAAAAA Equipment e Exp Tag NADOB74T dato ooon Federal Tag NA0os74T Additional Tag TS e EE Order amp Shipping Make Trailer Windows Internet Explorer Model Year 1980 9 Une un
95. uip Number a Federal Tag e 3 New Tag C Additional Tag gt i Make E Mod Le Model Year Rat Color Select zl prei Fuel Type Seet Hp Vehicle Status Select Click for list of all statuses Override VIN check No F Fast Reported Yes E Commercially leased No Customer contact ini ion M Transfer POC information from previous record Primary Garage Address Contact Secondary Contact International Address m International Address Home Name Garage Address1 Address1 a Garage Address2 Address2 Garage Address3 Address3 7 7 Garage Address4 Address4 Garage City ge City gt Garage State seme Mi State fr h Garage Country UNITED STA Country UNITED Ti Garage Zip Zip mee I 1 n Phon Abt Phone LI UI Mn AtPhone LU Fe Ee e a f8 Email address F or tt Email address Required Figure 7 Vehicle Detail Add 2 Select your agency and bureau from the Agency and Bureau drop down lists and enter vehicle information for the new vehicle in the Vehicle Information section Mandatory fields are denoted by a red asterisk 3 Enter the Vehicle Identification Number in the VIN field and change the Override VIN check to Yes if necessary L MNF UMO01 01 11 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS The VIN must pass several industry standard validatio
96. utton A message will be displayed Tag assignment is updated The status of the tags will be changed to reflect the updated status the tag that was previously associated with the VIN will be placed in PD status L MNF UMO01 01 59 October 6 2010 Sensitive But Unclassified GSA User Guide for FMVRS 6 6 Disassociate License Plate from VIN Disassociate License Plate from VIN allows a tag to be removed from association with a VIN to which it is currently attached To disassociate a License Plate and VIN 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the Disassociate License Plate from VIN link in the License Plates Menu module The Disassociate License Plate from VIN screen shown in Figure 50 will be displayed FMVRS FAS GSA gov The Official Government Site to Main Menu About FMVRS ContactUs Privacy and Security Logout 7700AZT Disassociate License Plate from VIN The process below will disassociate a VIN and Tag that are currently associated or attached within the FMVRS Enter VIN or Tag to be disassociated vin I tel j EZEN Tag a Vehicle Information License Plate Information Agency Bureau Agency Bureau VIN Equipment Sj Exp F Tag date Federal Tag Additional Tag cs Order Shipping Make Model Last Model Year Color Status update Fuel Type Garage Zip Override VIN e chick Fast Reported St
97. ville Garage State m AU State ms Rm Garage Country UNITED STATES UNITED STATES Garage Zip 30303 Je F Zip 30303 _ 0303 S Phone 303 030 00 PZ Phone 303 a bor AitPhon L L 1 SS AttPhone PAKA a Email address ane jones gsag Required Figure 10 Vehicle Detail Record Added To modify an existing record 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the Vehicle Detail link under List of Vehicles The Vehicle Detail Add screen shown in Figure 7 will be displayed 2 Enter in the Tag or VIN field the Tag Number or VIN of the record to be modified and then click the Search Tag or the Search VIN button The record will be loaded and the Modify button will be displayed in place of the Add button as shown in Figure 11 L MNF UM001 01 14 October 6 2010 Sensitive But Unclassified A User Guide for FMVRS FMVRS FAS GSA gov brought to you by A The Official Government Site to GSA Fleet Register Federal Vehicles el General Services Administration Main Menu AboutFMVRS Contact Us Privacy and Security Logout Federal Motor Vehicle Registration System FMVRS Vehicle Detail wO EE nn Vehicle record added Vehicle information Agency 00 United States Congress Y Bureau 03 Congressional Committees and Subcommitte VIN AFDS6798A76FD987A Equip Numbe Federal Tag
98. when the tag is in their possession SH Shipped The tag has been shipped from UNICOR This status is assigned by UNICOR when the tag has been shipped TC Tag Change The tag number has been changed A tag can only enter this status through the tag change process and is not selectable L MNF UM001 01 44 October 6 2010 Sensitive But Unclassified A G SA User Guide for FMVRS 6 1 License Plate Detail License Plate Detail allows you to modify Tag Records and enter Contact Information The only Tag Information that can be modified is the Bureau and the Shipping Number To modify a Tag record 1 Access the FMVRS Main Menu as described in Section 2 2 Logging in and then click the License Plate Detail link in the License Plates Menu module The License Plate Detail screen shown in Figure 36 will be displayed Mandatory fields are indicated with a red asterisk AT J d Brought to you by ZA FMVRS FAS GSA gov GSA Fleet po A M n A The Official Government Site to AF Register Federal Vehicles ei General Services Administration Main Menu AboutFMVRS ContactUs Privacy and Security Logout Federal Motor Vehicle Registration System FMVRS 7700AZT License Plate Detail ef Search on Tag to inquire and update Agency Bureau Status Expiration date Select Tag information Agency 77 All Agencies zj Bureau 00 All Bureaus EE Federal Tag Additional Tag O
99. y submitted your new account information and password click the Main Menu selection on the menu bar at the top of the screen to continue The FMVRS Main Menu shown in Figure 62 will be displayed Brought to you by FMVRS FAS GSA gov GSA Fleet The Official Government Site to Register Federal Vehicles el General Services Administration Main Menu AboutFMVRS ContactUs Privacy and Security Logout Federal Motor Vehicle Registration System FMVRS My Account Please enter old amp new passwords and click Submit User ID 1505TTT Name Reegel Phone Email Id Secret question Secret answer Old Password New Password Confirm New Password Required Password Rules 1 Must be 8 characters long 2 Must not have spaces 3 First and last characters must not be numeric 4 Must have at least one special character one number and one letter 5 Must not be re used 6 Must not contain the User ID 7 Must not contain any 3 consecutive characters from the previous password Figure 61 My Account Uploading Your Data Before you can upload your data your Excel spreadsheet must be saved as a Text type as previously described To upload your data 1 Access the Main Menu shown in Figure 62 and click the Bulk Data Upload icon in the middle of the screen A dialog box will be displayed Federal Motor Vehicle Registration System 4 GSA Agency Upload Supplement for FMVRS 2 Cli
100. you to the Vehicle Detail screen and populate it with the Old VIN information 3 Enter the new VIN in the New VIN field and click the Submit button A pop up shown in Figure 15 will be displayed that will describe the conditions under which a VIN can be changed and will ask you to confirm your decision L MNF UMO01 01 19 October 6 2010 Sensitive But Unclassified User Guide for FMVRS irought to you by FMVRS FAS GSA gov Bp IA a Rn The Official Government Site to e GSA Fleet n G S A General Services Administration Main Menu About FMVRS Contact Us Privacy and Security Logout 7700AZT VIN Change Please confirm you want to change the VIN entered After confirmation enter the new VIN and click Submit to change VIN Selection ovis RFDSETSSATSFDSETA Now VIN RFDSEMGATEFDS676 Vehicle Information Agency 00 United States Congress Bureau 03 Congressional Committees and Subcommitte f VIN AFDS6798A76FD987A Equip Number li il Federal Tag TOMJONES Additional Tag SCS Make Foo Model Comet CS Model Year pono Color Fuel Type GASDE Garage Zip ooo Joooo Override VIN check Yes z Fast Reported Yes 7 Vehicle Status AC Active Windows Internet Explorer 9 A VIN should only be changed because of inaccurate VIN information provided by the Agency during bulk upload manual entry or by the manufacturer during ordering By selecting OK

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