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Capability Analysis - 2059

1. Overtime and Acting up Analysis Check All Stations Security b System Maintenance System Help Ctrl F1 Menu Bar The Resource window will appear as shown penis Sal J apability Analysis System Help Ctrl F1 z Menu Bar 7 Click onto the Green Tick Mobilisation Response Categories Locations ago Location Deut F Minders Piden Pager I Poston p SI wi OTH D u 2 para AT WT PA 4 5 1 fata eu WT ATH z 2 E pas amp TEU or fi MALL jn A T0 OFF g HUTCHINGS TO a mo oc PAP 4 5 1 TOS TO AT PMP i 4 4 rom lafo am lo ho 2 Any records that have been previously entered will appear in the TOEN 3 TO OTH 0 3a Tok md OTH E 5 TE El 5 fos mo lar ae li i Resources window pag Apo OTH U ean Als EWP i u To create a new Resource e Click onto Add button Add Resource Details window will appear Enter the details into the boxes Resource Details e Call Sign enter a code it could be letters or numbers Help e Location enter the name of the Brigade Callsign I 1 ee Location Dis Available Depots Location DADL e Type choose one of the options this is what links the ype m Resource Types and Resource Index A e Position if you have more than one position for the same Duy wr y location enter 1 2 3 etc into the position box Pager ID Ee e Duty click onto the arrow and choose one of the options This links the Resou
2. Cancel The Response Profile window will appear Weight of Attack how many Skills or Roles Help meon A is are required Weight of attack 5 Notes to response Response element Please select Notes to Response free text notes field Please select Incident condition Accident Investigation Officer Generic Air bound agent Area M nap Poraa sone ree Attached The Response Element is the Resource Capability Biological hazard a Chemical Spil previously created select as required e g Swift Water Chemical advisor Di s Incident Conditions Command and control capability Explosives Rescue Command Support Heart Failure Cancel Command Unit Officer Humanitarian Co Responder Multiple stories Crew Manager Persons reported DI Resource Capabilities ROLE Radiation dispersal DI Resource Capabilities SKILL Single storey EFAD Driver Use ladders Fire Investigation Support Team Foam tanker Ground monitor Group Manager 4 Group Manager B Hazmats Officer Heavy rescue capability Hose laying capability Inner Cordon Officer Logistics Officer Paramedic co responder Pumping capability Qualified Firefighter Rescue capability Rescue Pump Road Traffic Collision Rope Operator Rope Supervisor Station Manager 4 Station Manager B Swift Water Rescue Watch manager Response Element select from the drop down list the relevant Resource Capability Notice Resource Element drop
3. Click onto the Add button Hainai Decupabonal adi Hamna Wocstonal Duais iior Add The Skills Group Type dialog box will open Skill Group Type e Entera Code Code DI SGPT e Enter the Name of the Code Meta Dis Skil Group Type F OK Cancel e Click onto the OK button OK Coca ESIPOS Setup total lines 5 As you can see Di s Skill Group Type has now been 2 entered into the Skill Group Types list Habana Vio steers Chusbhcation ae i n Type Administration gt Skill Manager gt Skill Groups gt Click onto an code O Skil Group Type GEneral National Vocational Qualification option gt Click onto Add gt Click onto the Type arrow Name Intemal National Occupational Standards National Yocational Qualification SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 24 Skill Manager e Within Global Navigator Menu e Click onto Training button Training Window Training planner T iain Training instructors g waiting list Competency training needs Training will now appear in your toolbar at the top of the screen EE Campera beket amina 7 IPDS Skill manager Training manager o Training statistics Click onto Training Menu Bar Training budget Scroll down to Administration n Training queries e Click onto Skill Manager Menu Ear Skill Group Folder The Skill Manager window will open AAA a n a gt Steere Wi fees
4. Faapo Whale tna punga Turnout Pattern of Special Rescue Team will require the Capabilities and E Surja OFRE Gi cs Lover P F Monday sr e Skills indicated the SRT Resource Capability Profile These resources are FF Tusda a Fi MAG E mf APUL Armi pub E A FF wednesday lie r available 24 hours a day 7 days a week as indicated by the pattern F Thursday CPL Combined platiem ladder F Friday Ex Chesrmcal niari m E Soheday DISDP Cri Sanma Deke Fiafia F r From on FIRE q l fa Resource turnout pattern E ete aad _ Dessripion__ Response Sun Mon Tue Wed Thu Fi Sat Fron com Resource Turnout Pattern Whole Time with One Turnout Pattern This example indicates that any Resource assigned to the Resource C j j pos i A ret Turnout Pattern of Whole Time will require the Capabilities and Skills Hesponse WHOLETIME Serce Debrery Profiles F Sunday CF Cafe gt op PRE CL Comtrend plate nd F indicated the WT Resource Capability Profile These resources are F Tusedey Q ese al ed m E wedneade sog co c available 24 hours a day 7 days a week as indicated by the pattern F Thursday IMT adri Manager Team F F Friday LART LLAR Stating Stators r y Saturday MEDIC Medcal O fa Resource turnout pattern From yom O Oloke E D Response Tue Wed Fri Fron 2 ee T aj EE Response Sun Mon Tue Wed Fri Sat oK Cancel Resource Turnout Pattern Whole Time
5. Rota then it makes no sense to group by Duty System The analysis can be performed for the following groups or system entities Duty option selected Groupby Duty Duty System Rota The Duty shows all Capabilities selected their Duty Rota Pattern and shortage or surplus of personnel skill on that day Duty System option selected Group by o Duty e Duty Susten C Rota The Duty System shows all Capabilities selected their Duty Rota Pattern and shortage or surplus of personnel skill on that day on that day Rota option selected The Rota shows all Capabilities selected their Duty Rota Pattern and shortage or surplus of personnel skill on that day on that day SOPHTLOGIC COMMERCIAL IN CONFIDENCE SMT wT CE SNRO Senior Officers Rota HAZ Officer HAZ SNRO Senior Officers Rota 56 MTwetiFe Ss EMI W 123 45 amp fF amp YF WH 12 SHAD Serko Oficeri Flota El ala ale al eal al al e al el AFTE 17 5 HOURS HiT MAD Seren Dicen Hola i E a ea ea ee a Fal APTE Puris arira ye daa aaa ele e D Chutes Hz SHAD ora Ulery Rola Bi Duit bA EN 609 e 601 659 621 6551 60 a 600 l 60 te PAGE 43 Month and Year This will automatically pre populate with Today s month and year If you want to change the Month or Year e Click onto the Month arrow e Change the Month har February Year 2010 OR e Click into the Year
6. is now DAY CAEwING Lots Level Piik Activity entered at the bottom of the Mobilisation Response Categories window To locate Di s Mobilisation Response Categories gt Go to Rotas amp Availability gt Other Configuration Options gt Resource Turnout Systems gt Click onto one of the options gt Click onto the Patterns button gt Click on Amend gt Click onto the Response button SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 15 Resource Turnout Systems The Capability exists within the system to set up a Resource that has a base Location and a Duty System which has associated Duty System Patterns Resource Turnout System Pattern Service Delivery Profiles are associated to a Resource and thus a Location via the This provides the system with the flexibility of different profiles being active at different times of day and on different days of the week For example a Resource could be Wholetime during the day Monday to Friday Retained during the night Monday to Friday and Retained during Saturday and Sunday Against each Resource Turnout System one or more Service Delivery Profiles can be selected This means that the Skill and Role requirements could change over the course of the day and day of the week Turnout Systems are accessed via the Click onto Rotas and Availability Scroll down to Other Configuration options Click onto Resource Turnout System
7. they obtain to determine if the available Resource specified is over or under the Weight of Attack within the Service Delivery Profile for that day The report has selection criteria to enable you to analyse different combinations of Location Duty System and Rota All lists with the exception of Duty are dependent on Base Establishment Data The report also has the ability to perform an analysis of the number of personnel on specified Availability Keys and Duty System Pattern Elements on each day within the selected month or to exclude this type of Availability Key or Duty System Pattern element from the number of available personnel Within Global Navigator Menu e Click onto Rotas and Availability button Rotas and Availability Configure Duty Systems Configure Duty Systems gt Other Configuration Options a E Control front screen Rotas and Availability Aoc Mera Station Resources Availability Duty Rotas Absence Analysis Rotas and Availability will now appear in your toolbar at the top of the screen Overtime and Acting up Analysis Check All Stations Security gt System Maintenance e Click onto Rotas and Availability e Click onto Capability Analysis The Capability Analysis window will appear as shown ES Capability Analysis 16 102000 LOS B amp amp F E mi Cie Fret Excel Abbecote Emad Arabia OAC
8. of the Code Click onto the OK button PAGE 9 1 x Options View 9 Ss slal alia As you can see the Di s Incident Conditions has Incident conditions now been entered into the Incident Conditions Persons reported Air bound agent win d OW Radiation dispersal Explosives Biological hazard Single storey Multiple stories Use ladders Humanitarian Attached Chemical Spill Heart Failure Di s Incident Conditons Total entries 13 To see where the I ncident Conditions would be used Response profile Help Weight of attack Notes to response i i i H 1 H H esponse element lease selec Configuration gt Service Delivery Profile gt Click onto option gt Pessi __ Incident condition Generic Click onto Amend gt Click onto the Add button gt Click onto eee Attached the Incident Conditions arrow gt Di s Incident Conditions Biological hazard Chemical Spill To open Service Delivery Profile Incident Command gt m m m Di s Incident Conditons will be in the drop down list pg 11 Explosives Cancel Heart Failure Humanitarian Multiple stories Persons reported Radiation dispersal Single storey Use ladders SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 10 Service Delivery Profiles The next task is to create Service Delivery Profiles against which Resource Capabilities can be assigned The Service Delivery Profile is a mechanism of groupi
9. s alal alex Service Delivery Profiles Close Chemical pi eam Croxteth New a alas release Amend a e Car fre Delete As you can see Di s Service Delivery Profile is now entered at ip fire Assist police g a S the bottom of the Service Delivery Profiles window comme Rota RAT 1 pump station 2 pump station Combined platform ladder PRIME MOVER One Pump Station Pump 1 Two Pump Station Pump 1 Two Pump Station Pump 2 LLLAR Staffing Stations Di s Service Delivery Profile Total entries 22 Resource turnos pattem Hey Lapin E A tl e E To locate Di s Service Delivery Profile gt Go to Rotas amp ara li ei r Tudo CPL Combined platio ladder Availability gt Other Configuration Options gt Resource P winien ri Fisica ME resident Team Turnout Systems gt Click onto one of the options gt Click onto the B LART LLL Sl Seaton Suday MMC Hedcal agu r en lie ml Patterns button gt Click on Amend gt Look in Resource Capability m M PAME HOVER os Profiles 9 tm SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 13 Service Delivery Profiles Two Pump Station Pump 1 Enter the Details Help Code Description TwoPumpStation Pump ssi OW Incident group Other El Reponse element EFAD Driver Qualified firefighters 2 Watch Manager 1 Weight of attack YA Add Amend Delete OK Cancel Service Delivery Pr
10. 10 Incident groups E 0 x Options Yiew S S 5 8 tale As you can see the Di s Incident Group has now been entered into the Incident Groups window False alarms Other Di s Incident Group Total entries 4 To see where the I ncident Group is used Enter the Details Help Code fo OFF SDP Description Di s Officer Service Delivery Profile z Incident group False alarms Go to Service Delivery Profiles window Click onto option 7 eight of attack Click onto Amend Click onto the Incident Groups arrow Di s Incident Groups will be in the drop down list ti l Add Amend Delete OK Cancel SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 8 Response Conditions Response Conditions were the user would setup the Incident Conditions drop down list in the Response Profile window in Service Delivery Profile The setup as follows e Global Navigator Menu IR e Click onto Incident Command Incident Command Rotas and Availability Start Command Array Shutdown Command Array Gall Manager Incident Manager Resource Manager Address Manager Map Manager PDA Manager Creer eter eee Cet eee eee etter ee ee ee eee eee eee eee e eee ee eee eee The Incident Command is now in the menu toolbar e Scroll down to Configuration e Click onto Response Conditions The Incident Groups window will appear as shown
11. 12 10 10 9 7 12 12 9 10 9 10 172 12 8 8 9 8 dis o ee SRR MRR RPMs eee aes 012 Corby Lil 4 2 2 319 14 12 9 8 4 2 1 STIA t 2 9 ee PA eae Bb WE OE LAA be WA eo a 012 Corby Cll in i 1 ti 1 i AA IS a lid Dl DAMA o a DDN oo DADA o o 1 OO cid Cee aparato pec SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 46 Automatic Allocation Allocate Deselect the Allocate checkbox from the toolbar at the top of the window unless the system is automatically allocating shifts to SRT Automatic allocation analyses the requested shift chronologically e g through the days of the months in the 8 week period e An individual holding 3 skills will cover 3 capability gaps e An individual allocated a shift must hold the required skill profile required at the time of allocation Shifts are allocated based on the following criteria e The SRT Team member whom has worked the least number of hours first within the 8 week period will be allocated shifts first e The 2 criterion within Automatic allocation applies to weightings e g as previously defined via Station Activity Types The SRT team member with the highest weighting will be allocated the shift first NB No difference in weighting will be applied to an SRT team member whom holds e g 3 skills and a member who only holds 1 skill Automatic Allocation will only accept or decline shifts that have been flagged as being analysed via Capability Analysis SRT
12. Day Crewing will require the Capabilities and Skills l Sunday OFFICE Office Cover m F Monday aeaa indicated the Day Crewing Resource Capability Profile These resources F Tuesday lt wo wtsbon DE OL sat poco n i F Wednesday sola r are available from 07 30 to 1800 hours a day 5 days a week as Thursday CPL Combined platform ladder o F Friday Chemical release cr indicated by the pattern FT Soha DISDP Dis Service Delivery Profile O n 070 FIRE Feecal F Ter 18 00 pte Rosacea Ty fa Resource turnout pattern Description Response Sun Mon Tue Wed Thu Fri Sat Fron o f cma DAYCREWING DAY CREWI NO Resource Turnout Pattern Retained Weekday OOOO This example indicates that any Resource assigned to the Resource Denpi Fatani Weekday Fesponbe wake time purga Turnout Pattern of Retained Weekdays will require the Capabilities and I Sundey OFFICE Onzi Coven ne FF Mendes SAT Special Reset Team 2 Skills indicated the Retained Resource Capability Profile These FF Tusedyy nis Dee Puno Slaton Pump E spice O resources are available from 06 00 to 1800 hours a day 5 days a week LF a he O F Tarda GLO Combred platicas lakia m EN F Fadey CX Chemical oleae n as indicated by the pattern FP Saladas DISDE i Serce Debray Profle E Fron Tr on FIRE Far cal j LLART LLLAR Staffing Sinira Oe fa Resource turnout pattern Response Sun Mon Tue Wed Thu Fri Sat Fron ae a
13. Senior Officer Group OD PO Station Manager Station APTC Full Time Rider APTC Crew Manager Other Duties Control Blue Watch EFAD Driver Part Time 5 days Officer Green Watch Qualified Fire fighter Wholetime Shift Other Red Watch Watch Manager Retained Non Rider White Watch Non Ops 10 day Retained Flexi Duty OD Running the Capability Analysis Before you can run Capability Analysis Pre conditions must apply e Capabilities relating to an Appliance must have a Profile Class Appliance e Capabilities relating to Personnel must have a Profile Class Uniformed Non Uniformed or Non service e Capabilities relating to a Skill must have a Profile Class Skill e When entering a Capability Code for a skill the code entered must match the skill profile code of the skill This will have been set up via Training Administration Skill Manager Skill Register e Personnel must have been assigned appropriate skills NOTE Skill can do as many skills as required i e if a person held the skill of a Boat Operator and Chainsaw Operator one person could cover both required skills Role A role will only be counted once i e if there was the role of Watch Manager and Crew Manager one person could only cover one role It will not be possible to analyse capability unless one of the following criteria have been selected Location Duty System or Rota SOPHTLOGIC COMMERCIAL IN
14. _ Ifyou need to set up a Skill Group Heading pasen ee peos ee e i E ay e Click onto the Skill Group Folder di e Click onto the Add button Add The Skills Group dialog box will open Type Code ls Stull Group Type e Click onto the Type arrow Name Internal f National Occupational Standards Choose the Type of Skill Group National Vocational Qualification Cancel Type Dr s Skill Group Type y e Enter a Code A Code DISGO 1 e Enter the Name of the Code Mame Di s Skill Group Qualificatior x N e Click onto the OK button OR Cancel As you can see Di s Skill Group Qualification has now been entered at the bottom of the Skill Group list Ti foto the reece bom be afach d hanada roma ut ap a O A EA apro Pe rabo al o r be sk piece Wi u u y reta des bep aay co fo marae h r io LA Ly Li Ce aranes pi eedepiy Oe en Sti PLM APPLE ls OFRVER F koe pi de pl Coy E eee ee A ee F Fre Fees Pido prab kr efector piires FF er und pra dih FFE Arda era ridi Ft mcr bom for cil tido atera Sapte creme of gegara mipira inner te de ae y la fe ace pre iritare ia les aiey iuir lo mna ik pout coy You now need to set up different Skills within the Group you have just created SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 25 Skill Register Folder The Skill Register folder is where all Skills Qualifications NVQ s etc are setup When setting up the Skills the code MUST be the
15. e Select a Duty from the droop down list Rota Drop Down List Bote Tay If Rota is selected then the analysis will be performed for the specified Rota Officer C2 a e Click onto the Rota arrow Group by officer D2 na end e Select a Rota from the droop down list statue DAY CREWING i RETAINED pul Ma AT ers sj SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 42 If you select a Duty System drop down list this will pre populate the Duty drop down list grey out the Duty Group By option and enter the Rota Pattern in the Duty Pattern Tab If you select a Duty drop down list this will Pre populate the Duty Pattern tab but will not grey any of the Group By option If you select a Rota drop down list this will grey out the Duty System and Duty Group By option and default to Rota This will also pre populate the Duty Pattern Tab Group By Button Group by e Duty Duty System i Rota These radio buttons control the report grouping mechanism The user should then select the grouping entity bearing in mind the hierarchical relationship between Duty Duty System and Rota The user should note that the order of the radio buttons reflects the hierarchical relationship between the three entities The subsequent rows return the shortages of the Capability Skill Relate to the capability that has been set up being a requirement of the resource assigned to this location For example if you select a
16. Button Transaction Status All 6 Accepted These radio buttons control the status of the transactions included in the analysis When transactions are input via the Duty Rota Book or Station Resources then they are automatically assigned a status of Unauthorised This has no effect upon the global availability figures but offers a mechanism of allocating shifts for Self Rostering purposes The options for Transaction Status are All or Authorised when running Capability Analysis for the Senior Officers Rota All should be selected The report should normally be run with All selected All transactions will be analysed regardless of status For Self Rostering the report should be run with the Authorised radio button selected Only authorised transactions will be included in the initial analysis If the Allocate checkbox is selected then shifts will be allocated and automatically authorised according to certain criteria This will be discussed in more detail in the Automatic Allocation section of this document It will not be possible to analyse capability unless a capability profile element has been selected SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 44 Capability Tab The user should select the resource capability elements they would like to analyse The report will show the number of personnel with the required Skill or Role over or under the combined weight of attack for e
17. Capabilities G Roles E Skill register C Skill Groups Special Rescue Team Dev SRTD Station Manager E E Skill profiles 3 Station Manager SM ROLE E FAD D river E FAD Rien pep Special Rescue Team Comp sarf SKL 3 Skill task groups Special Rescue Team Dev tada idia TEEN Sai D ee Hazmat HAZ Ez Skil training methods Sl Water Rescue e istwR skL a Tasks used for skills EFAD DRIVER Crew Manager CM ROLE EFAD Driver EFAD SKL ELVD Driver ELVD Driver ELVD APP Hazmat Officer HAZMAT HAZ ISKL Group Manager Group Manager GM ROLE SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 27 Setting Up Availability Keys Availability Constants This is where you set up a breakdown for Leave Flexi Duty Training Sickness Medicals Bank Holidays etc e Within Global Navigator Menu e Click onto Rotas and Availability button Rotas and Availability Rotas and Availability will now appear in your toolbar at the top of the screen e Click onto Rotas and Availability Cont rank eee entail Scion Ressurs Polibio e Click onto Configure Duty Systems E e Click onto Availability Constants Oven end eng Pra co niin nT A Groups vil ayy Syston Mantenance ERR raa saranen Sraten Heb cur The Availability Constants window will appear as shown ax jor Tie bn Lie Oo Era Liter CE iiite Lene GF Pudo Molde go Di T aha cl qu pa Pude Lira ea qu cir 64 EE bea
18. Click onto the Amend button Amend Resource turnout pattern Help Description Di s Officer Turnout Patter Response Di s Officer Mobilisation Responce Resource Capability Profiles MV Sunday cx Chemical release OZ Y Monday DIOFF Di s Officer Service Delivery Profle V E 7 adios DI S SD Di s Service Delivery Profile Vv epee HF House fire x 7 Oo la IMT Incident Management Team O Thursday MEDIC Medical o M Friday OF Office fire a IV Saturday OFF 4 Officer Flexii Group 4 Vv From 00 00 OFF DIF Di s Flexi Officer 1 M To 259 RIPUM Retained One Pump oO y OK Cancel that is your Resource Turnout Patten link to the Service Delivery Profile SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 37 4 Incident Types Grouped to Service Delivery Profile Let s Open Service Delivery Profiles 10Service Delivery Profiles 0 xj Options View e Click onto Incident Command e Scroll down to Configuration Chemical release Toxic substances release Office fire e Click onto Service Delivery Profiles e Click and highlight the incident e Click onto the Amend button ae Shed Road Traffic Collision Medical Special Rescue Team Incident Management Team Retained Pump Officer Flexii Group 4 Retained One Pump Di s Service Delivery Profile Di s Officer Service Delivery Profile Di s Flexi Officer 1 J Total entries 18 Enter the Details Help Code Di OFF SDP Description Di s O
19. Ea aan scm landless 43 Monthand XCD ada 44 AMLO MACANO CAN E EAS A A Sa einai teas ae 46 Interpretation of the Capability Analysis ROD OTE A A NA AAA EA AIR 49 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 2 Setting Up Capability Analysis Introduction The Capability Analysis is a reporting function which may be used to identify shortages of skills and roles required to meet certain predefined criteria This document is designed to give an overview of the setup requirement and functions of the Capability Analysis and provide the user with 4 specific examples of its use For example the Fire and Rescue Service may have a dedicated which has to have certain Skills and Roles the examples below are subject to change depending on Brigade Search and Rescue Team SRT Senior Officers Rota SNRO Skill based requirement of Role based requirement of Skill based requirement of Role based requirement of 1 Chain Saw Operators 1 Crew Manager 2 Chain Saw Operator 1 Area Manager 2 Co Responders 1 Watch Manager 1 Rope Operator 2 Group Managers 3 Road Traffic Collision 1 Swift Water Rescue 4 Station Managers 4 Rope Rescue Operator 4 Urban Search Rescue 2 Hazmat Officers 1 Rope Supervisor 1 DIM Officer 3 Swift Water Rescue 4 Urban Search Rescue Fire Call FIRE Two Pump Station Pump 2 2PP2 Skill based requirement of Role based requirement of Skill based requirement of Role based requirement of 1 EFAD Driver 5 Qualified Fir
20. Frequency for compet monitoring months T f data stored e lean yes no a Te a e Enter the Code of the Skill tandard Ge Notes If the Skill is a Driving Skill 7 Operations 7 Driver Skill ae Sear Click the Driver Skill box Make sure the relevant Skill Code is the same as the Code you want the Skill to be linked up to in Resource Capability The rest of the boxes are optional to fill in e Click onto the OK button SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 26 As you can see Di s Skill Code DI RC has been ELA PETT ai entered in the Skill Register list a Shi pros AREAS MI E Ta Eli tack groups Des le DM a Amend 29 hiram iati Eonar Dy Taka ued ter sells Remember When entering a Skills into the Skill Register Folder the Skill Profile Code should be the same as the Capability Code element of class SKILL SKL in Resources Capability window which is visible from the Incident Command gt Configuration gt Resource Capabilities El Skill register Resource Capabilities Mame 1 Code DENNIS DRIVER DEN D s Skill DIAC Cim Officer DRIVER Anne Rescue Techrician Ors Resource Capability Ol RE SKL RAG Basic Options view fj Resource Capabilities Eskil manager total lines 86 NTN Help Format Access Records els sls ale 44 5 Ba Findclass el fbeainewith l Resource
21. Resource Turnout Pattern LLAR This example indicates that any Resource assigned to the Resource Turnout Pattern of LLAR Staffing will require the Capabilities and Skills F Sunday SHR Serie Dices Rota nz FF Monday at SR indicated the LLAR Resource Capability Profile These resources are P Tussdiy rics ir F Wednesday CO Cui r available 24 hours a day 7 days a week as indicated by the pattern FF Thad CPL Comba platform laddai mi E Frid tx Cheracal indevece E F Saudy DISDE D Serios Deiere Prois fa Resource turnout pattern FIRE Pre cal Saar Hi anes Po Description _ Response Sun Mon Tue Wed Thu Fri Sat From CO cu SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 20 Resources I ndex The Resources Index sets up the Resources Appliances that are linked to the Resources Types Groups For Capability analysis to work effectively the Duty e g WT SRT OFF etc within Resource Index MUST match the Code within Resource Turnout System Rotas and Availability Window Configure Duty Systems gt Other Configuration Options Resource Types Resource Register Control front screen o Click onto Rotas and Availability Resource Manager Resource Status Codes Resource Turnout Systems li j Resource Index e Choose Other Configuration Options Moro ncn J Resource Attributes e Click onto Resource Index saree ale nae attendance Categories
22. The Resource Turnout Systems window will appear as shown lol x Options View 9 s S ula amp Resource turnout systems Wholetime Retained RT Whole time retained WTRT Am Day Crewing DC Special Rescue Team SRT Delet m Pattern Total entries 5 The Resource Turnout Pattern window will appear Enter a Description Enter a Code Click onto the OK button The Response Profile window will appear Highlight the one of the options n Click onto the Pattern button Pattern SOPHTLOGIC COMMERCIAL IN CONFIDENCE Rotas and Availability Window Configure Duty Systems Other Configuration Options Resource Types Resource Register Resource Status Codes Resource Turnout Systems Control front screen Resource Manager Station Resources Resource Index Availability Duty Rotas System Controls 3 Resource Attributes Absence Analysis y N Attendance Categories Overtime and Acting up Analysis ee F Mobilisation Response Categories Check All Stations i z Locations Security b System Maintenance gt System Help Ctrl F1 Menu Bar Attendance Planner Capability Analysis System Help Ctrl F1 Menu Bar To add a new Resource Turnout Pattern Click onto the New button New Resource turnout systems 3 Help Description Di s Resource Turnout System Code DIRTOJ We Cance
23. down list was set up in Resource Capability The Incident Condition should be left as the default value of Generic this has no effect on the Capability Analysis Incident Condition usually would be Generic but specific condition can be selected for detailed profiling Notice I ncident Condition drop down list was set up in Response Conditions 7 Click onto the OK button e g The weight of attack for Swift Water Rescue is 3 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 12 As you can see Di s Resource Capability has appeared within the Response Elements window Enter the Details Help Enter a Response Element for every type of Role and or Code ET Skill that is required to respond to the Type of Incident being Pes ttien Dis Service Delivery Profie Incident group Dis Incident Group entered Condition Reponse element Weight of attack Di s Incident Conditions DI Resource Capabilities SKILL 5 pu Di s Incident Conditions DI Resource Capabilities ROLE 1 Generic EFAD Driver 1 Generic Qualified firefighter S 3 roa i i Generic Hazmats Officer 1 Once you have finished entering in your Response Elements Click onto the OK button Ej Add Amend Delete Cancel Remember SRT Service Delivery Profile code should now mirror the Skill and Role code requirements of the SRT 10 xI Options View S
24. same as the code of the Skills SKL that have been set up in Resource Capabilities Personnel must have been assigned appropriate Skills Skill can do as many skills as required i e if a person held the skill of a Boat Operator and Chainsaw Operator 1 person could cover both required skills Role A role will only be counted once i e if there was the role of Watch Manager and Crew Manager 1 person could only cover 1 role To set up Skills Qualifications NVQ s Ski manager total lines i 2101 o TT e Click onto the Skill Register Folder e Click onto the Add button Add Bo Poor oh i ai mi ai ai oe i Pa Ph bh ie oe on Bo O O O m3 G a The Skills Register window will open Save and preserve endangered life Support effectiveness of operational response Support the development of colleaques in the workplace i Take responsibility for effective performance e Click onto the Group Arrow Fire Fighter 1 e Do u b e cl ick O nto one of th e S ki G rou p r h ea d In g S eiii educate your community to improve awareness of safety matters Protect the environment from the effects of hazardous materials Resolve operational incidents J Operational Skill FF Driver Skill o OK Cancel Soe Help Group Di s Skill Group Qualification z Name Di s Skill i 4 f e Enter the Name of the Skill Code DI RAC Sort
25. team members whom have marked themselves as unavailable will not be allocated a shift via Capability Analysis e An individual will not be automatically allocated a Day shift following a Night shift e An individual will not be automatically allocated a Day shift following a 24 hr shift Once you have made your selections Analysis Click onto the Analysis icon Analysis To automatically allocate shift to the SRT gt Capability Analysis can only be run per month so for an 8 week period the Capability Analysis will need to be run twice ge Retrieving Availability Data While the system is analysing the following message will display Adding Totals Once the search is completed the information appears the window as shown below When automatic allocation is complete the report will show the number of the capability elements being analysed above or below the weight of attack set on the Service Delivery Profile E g 1 chainsaw Operator SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGI 0 If the number is below the weight of attack then the value under is shown in red text enclosed by brackets Numbers above the weight of attack are shown in blue text El If the weight of attack matches the capability requirements the square will be blank A list display labelled Resources Allocated This Session will display at the bottom of the window with the following columns Name Role Location Rota Skill
26. where the user would setup the Response drop down menu within Resource Turnout Pattern window The setup as follows Rotas end Avellablity Window x P Resource Types Resource Regier e Global Navigator Menu Ecole ito Anova atu Codos e Click onto Rotas and Availability button caca da Ana Resource ARributes rios ror ue Locations The Rotas and Availability is now in the menu toolbar ree eee A Attendance Paneer al Attendance Planner Payrol System Help CuFt e Scroll down to Other Configuration Options a e Click onto Mobilisation Response Categories The Mobilisation Response Categories window will appear as shown Mobilisation response categories 5 x Options view S S alaa E Mobilisation response categories If there is nothing in the window m Click onto the Paint Brush icon lo Whole time pumps Retained pumps DAY CREWING Low Level Risk Activity 1 Total entries 4 If any entries that where previously entered will appear in the Mobilisation Response Categories window as shown above 7 Click onto the New button Mobilisation response categories Help os e Enter a Code Description Di s Mobilisation Responce Categories o Response time 10 Enter the Description of the Code e Enter the Response Time cancel ox e Click onto the OK button Pel Mobilisation response cotegories As you can see Di s Mobilisation Response Categories
27. with Two Turnout Patterns Day and Night Resource burnout patbern Surly F Mier Cr E z Murales ste si 1al Rett Taai m i X p FPL Two PneStuton Pune M This example indicates that any Resource assigned to the Resource APOL Ayit polos m FF efedrecdey i i ipii The ia Turnout Pattern of Whole Time Day and Night shift will require the CPL Lonbird pletion ladder Go F Ende ex Chemical release E o ya F Sahada DISOP De Service Debe Pree T Capabilities and Skills indicated the WT Resource Capability Profile You From 530 FIRE Fre col i E Ta E ct lees Y can also setup the pattern for a Day and a Pattern for a Night as the example below shows E Sunday OFFICE Olies Cowes cr 7 F Monday SAT Special Rescis Taam o fea Rezource turnout pattern F Tuesday FP WeRapsume Aep2 C Fron F Wednerdiy co raro WT N 18 30 08 30 Whole time F Thuridoy CPL Conbinadelatieentadiie o WTI D 08 30 18 30 Whole time pes YES YES WES YES YES YES 2108 Friday Cx Chemical release F E Saud DISOP Dis Service Delivery Proite E Fooex wo FIRE Feecal F te i os LART LLAR Stating Sitore O gt j J co Resource Turnout Pattern Retained Rota Hele dea Ma This example indicates that any Resource assigned to the Resource popor Samed pumpi ica De ga e ra Turnout Pattern of Retained Rota will require the Capabilities and Skills OFFICE Gies Cover E pen eet RETA Retained Pump m indicated the
28. 104 1940 fl Lb UNA D Leave LDO lerio 2004 1900 20102004 1040 0 Li LAS Ln cid criar Ll pta A 1940 5 1004004 19 40 HO UNA lateris Leave wo 27102004 1900 20102004 1000 B TH UNA Tisna leave 3510004 1940 26105004 1340 0 19 UNA Tesora eve 2 ZF 1020 1920 210404 1400 li wi UNA winst Annual ao 2710200 1940 20102004 1340 0 ddd Fal UNA a ra 2 101004 1940 22100114 1940 fl aa it UNA day Leave Dep a lero zo04 tan 20102004 1940 0 I UNS Lose A 2 101004 1940 22100114 1940 fl AT AVA AMA indem Training ay amas o lomo 0000 o ET A ANA Eanair T ira ET n 01 006 2000 01 ANO oo fl 1 avd Tose FOG A 410 A 14445 AAA AA Availability key Help The Availability Key dialog box will appear as shown Status Description Internal code e Click onto the Status Arrow Effective from Effective to Allowance e Choose one of the Options Di s Availability Constants DI Data Exempt Period QR xe A 14 Training Centre Instructors 13 Modified Duty QN Di s Availability Constants DII Special Rescue Team SR e Default start time Default hours As you can see the Di s Availability Constants is now available in the Status drop down menu Also after Di s Availability Constants there is a DI that is the code 0 00 Available Unavailable TT Do not allow if confidence deficit FF Include in Capabi
29. CONFIDENCE PAGE 41 Location Drop Down List Location THQ Suffolk Headquarters gt When selecting a Location the Duty Systems and Rotas will populate the criteria in the drop down menus for that specified Location If no Location is selected then the Capabilities listed will be all those assigned to Resource Turnout Systems The list of Resource Capabilities will be restricted to those currently assigned to resources based at that Location y lea Click onto the Location arrow e Select a Location from the droop down list zE E If you do not enter one of the options from the Duty System Duty or a A katone al athe lode Location or Duty System or Duty or Rota Rota drop down list The Duty Pattern tab will not populate and a Error Message will appear Duty System Drop Down List Duty System whole Time Shitt If a Duty System is selected then the list of Rotas in the Duty Systems tab will be restricted to those assigned to the Duty System It will also restrict the Duty list as a Duty System has only one associated Duty e Click onto the Duty System arrow e Select a Duty System from the droop down list e AS Ti Second APTO D acarin BC T aa y AH Ca he Duty Drop Down List Duty Fides If Duty is selected the Duty will constrain the Duty System list to those personnel having the selected Duty e Click onto the Duty arrow
30. Di s Resource Capabilities SKI LL ROLE in the Resource PAGE 6 Incident Groups This will be were you would setup the Incident Groups drop down list in Services Delivery Profile window The setup as follows ieee Command Trata PAC PIN Corman Array e Global Navigator Menu nnn E j fuldrase Manager Click onto Incident Command S ncident Command O diia Hora Baiar Start Her Cal QuHT The Incident Command is now in the menu toolbar A A leg hi Epia Saben Help Cul ti e Scroll down to Configuration Banize Diir Profiles e Click onto Incident Groups _ cent stp ine AE AL kmper PDA Set Adra Mike at Coil Sawa The Incident Groups window will appear as shown betta Peras Bor 10 Incident groups AAA E Options View If there is nothing in the window Find code z J equal to Jll x Incident groups 7 Click onto the Paint Brush icon Total entries O 10 Incident groups E Me x Options View If any entries that where previously entered will appear in Close New A Amend Delete the Incident Group window as shown False alarms 7 Click onto the New button Total entries 3 Incident groups f Help Code DE IG de Description Di s Incident Groug R Enter the Code of the Incident Group Enter the Description of the Code Click onto the OK button Cancel ox SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 7
31. I D Aeros Lacabdia EFAD BFAD rhan j a Al Fae leelo Sepan Y 5 5 i 5 as PATM Hares Dificer Let s take a look at the Search Criteria SOPHTLOGIC COMMERCIAL IN CONFI DENCE Attendance Planner Capability Analysis System Help Ctrl F1 Menu Bar If there is nothing or data missing in the Capability Tab you will need to check your setup It will not be possible to analyse Capability unless one of the following criteria have been selected Location Duty System Duty or Rota and a Capability Profile must be selected PAGE 40 Capability Analysis Search Criteria The data selected in the Search Criteria will be returned in the list display when the Capability Analysis is run When selecting the Rota option the list will only load those Rota s that are active for the month selected Depending on what Location or Duty System selected will dictate what will appear in the other dropdown menus and Capability tab For example Location Duty System Duty Rota Capability Tab Special Rescue Team Special Rescue Team SRT SRT SRT Crew Manager Rider Co Responder Chain Saw Operator EFAD Driver Hazmat Officer Rope Operator Rope Supervisor Swift Water Rescue Watch Manager Senior Officer APTC full time Rider APTC 17 5 hrs Area Manager Area Manager Control AMX Dim Officer Incident Investigation Team Officer AM1 Group Manager Non Ops Non Rider IIT Hazmat PO Group Non Ops 10 day IIT Officer
32. Retained Resource Capability Profile These resources are ATC Piosd Traific Cofision w wT bins f f A Pe ig T available 24 hours a day 7 days a week as indicated by the pattern FF Suniy SHAO Senior Officer Flota C From 00 00 ote leen O E Resource turnout pattern uc ee a Description Response Sun Mon Tue Wed Thu Fri Sat Retained Retained pumps YES YES YES YES YES YES YES 2201 20 c f I ot SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 19 Resource Turnout Pattern SNRO Senior Officers Rota This example indicates that any Resource assigned to the Resource SNRO Serax Ovficers Mota E WHOLE TIME j ALLL Turnout Pattern of Senior Officer Rota will require the Capabilities and E Sunday Serax Officees Rota F p e F Mdai SRT Special Rescue Team r Skills indicated the SNRO Resource Capability Profile These resources are Ps PP Two Pump Stahon Pump 2 C F Wednesday cian ore available 24 hours a day 7 days a week as indicated by the pattern F Thaid CP Combined pistfoem ladder F Fidiy ox Chamaca minate O F Saadiy DISOP Dis Service Dake Profle r y From 00 00 FIRE Feecal O en Resource turnout pattern Ta lanl ates on Response Sun Mon Tue Wed Thu Fi Set Fron o coa Resource Turnout Pattern Day Crewing A This example indicates that any Resource assigned to the Resource Description DAY CREWING Response DAY CREWING 3 Turnout Pattern of
33. SDP Description Di s Officer Service Delivery Profile Incident group Di s Incident Group Make sure you have the right Resources needed for the Response Reponse element Weight of attack i i i i A Di s Officer Resource Capability 2 Elements you have entered into this window is what will be shown in Dis Resource Capabiiy RM meer ape i Hazard 2 the Resource Capability Profile Element box Qualified firefighters Watch Manager 1 l Add Amend Delete OK Cancel As you can see the Resource Capabilities are in the Resource Capability Profile Element 10 Capability Analysis 03 05 2007 16 52 E amp ES EE M Close Print Excel Analysis Fill Lot AA Resource Capability Profile Elements Duty system an Rota an CM Crew Manager y n ae T BIOFRC Di s Officer Resource Capability uy PARA Paramedic co responder Month May Year 2007 DIRCAP Di s Resource Capability x Well Done Now that you have checked that everything is linked up let s go and re open Capability Analysis window and let s take a look in what exactly does it do SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 39 Capability Analysis Using Capability Analysis The main function of the Capability Analysis is to identify shortages of Skills and Roles required to meet certain predefined criteria To produce a report on the number of personnel and the Skills
34. SOPHTLOGIC Capability Analysis 2059 SP14 User Manual For more information E diane mcgovern sophtlogic com T 01473 255552 Content SE ETING UP CAPABILITY ANALYSIS oranin eaa aE E ae ia a a iaaa Ea E Eie E EAE EAE a 3 AM A E AA head 0 EE N E EAE E EE Pasacincct 3 RESOURCE CAPABLES ee Ener Ora COR ee Sie o Si 4 Resource Capability SCC DS iaa 5 INCIDENT GROUPS reien ic eins A atin iss wis IA AE ESA AR LS A af oe edd bon 7 RESPONSES ONDITION Sii tE AAA AA a sos akc A A de nee AAA 9 SERVICE DELIVERY FROFILES A OR 11 MOBIEISATION RESPONSE CATEGORIES tad NA IA A AAA AAA ONE Ar 15 RESOURCE TURNOUT SYSTEMS 350 A A A A A A AA AA AA AA AAA SA 16 RESOUICO Turnout Patterns eiie AA A AAA AAA EA AA AAA AE AAA ARA AE AAA AA AAA AA A AAA 17 IRE SOURCES NI D EO EEEE F EEE ios 21 Resource Sla S O T a S EE 22 SETTING UPSKRILES AND ROLES si sicesssssvecssecoanerevesumacacasaspoansuicodsssauussosesuwessiseuucauapdenoaaiaudsyosasssessaauuuesban IRA AREA aN EEDAN aeea aaia aiaa 24 SKEE rR OMB TYPES oyen E E O E A cy cnc ae aaa al ic eee 24 STE MANAGER uta dt AI as 23 RE a E a E Ea E a E ea a aa N A 25 Skil Rebister Folder sunie e E E E TOA E E ON E cane E A E 26 SETIINGUPAVAILABILITY KEYS wsssssctstccockdecsssscesssveseacansescsdudssscabuveceatedveseavdesaseidanestcacsnscnsssceuavonudscesssbadasoecsdascsessdevebeussesussandkoas cascsdencasiseausansncnseis 28 AVAILABILITY CONSTANTS hienen se a nase a A aa aa 28 AVATAR EE A A E LE a a aa a a e 30 D R
35. ach selected element The combined weight of attack is calculated by adding the weight of attack of like elements within all Service Delivery Profiles active at the location being analysed The user should recall that the Service Delivery Profiles are linked to a location via the Resource Turnout System for Resources based at the location The lines in the report resulting from the analysis of the Capability are shown in Black Capability Duty Pattern Availability A e Select the Capability Profile elements they wish to analyse The Z selection of at least one Capability Profile element is mandatory EFAD EFAD Driver FF Qualified firefighters PARA Paramedic co responder i TL Team Leader Ww i Watch Manager The Capability will display the Skill requirements of the Special Rescue Team for each shift required Capability Duty Pattern Availability ats E g Code Description Resource Rota i CORE CO Responder CSO Chainsaw Operator D 08 30 18 30 CORE CO Respondes CSO Chainsaw Operator N 18 30 08 30 S iai cso Chain Saw Operator RO Rope Operator NB It would be usual for all shifts to be analysed at the same time although it is possible to analyse the shifts separately e g Days then Night or vice versa e Check the Analyse check box for each capability that requires analysis Duty Pattern Tab The Duty Pattern list is built from the Dut
36. al code Ds Availability Constant ACI Di s Officer Cover Group OC Effective from Uncertied sickness Sul Specify duty status for A A A AAA Audit F Help Status None selected Status Remarks None selected aja Asaia ion ji s Availability Constant one Di s Officer Cover Group Post Drills MA gt Leave Annual Rank Medicals Overtime Watch Public Holiday Sickness S Zone PAGE 29 Availability Keys There are two ways to enter Availability Keys Rotas and Avellabity Window Qeher Configuration Options G Duty Systems Control front screen A One way is through the Availability Keys P o A Mt Public Holklays Click onto Rotas and Availability ee ek y valley Program Groups ae En gt Awada Progra Click onto Configure Duty Systems pa AAPP AREA System Hol Chelo Fl q AA Miera Eun Click onto Availability Keys Salem Hilo awmi a Meria Bar The Availability Keys window will appear as shown fey Availability keys botal lines 05 DAA 1930 27102004 1140 L UMA dera Summer Leave AL 20102004 154 10 In the Availability Sub Constants L PLS Lec beet criar pale 27 10 A 1940 2h 10 404 1440 fl LI UNA Less 200 21020 1420 2102404 1400 5 j La UNA Laava 2004 ta 27102004 190 20102004 1940 20 e Click onto the Add button LA ANA Ana Sunan Lepra 2 0A 1940 201002104 1440 14 U6 UNA Leave 2006 w io 01 2006 00 00 5 LE UNA Lon Longer dessipbor LE fF 10104 1940 22100
37. box e Change the Year Analyse By Resource Rota Checkbox ay elisa by Resource Hota Capability fy ode Description oo Resource Rota Analyse EFAD EFAD Driver i Ma al FF Qualified firefighters Mu HAZ Hazard Capabliy 4 Er Availability 3 i PARA Paramedic co responder a ad 4 The Ana lyse by Resou rce i i Code Description Resource Rota i Analyse TL Team Leader i 2 EPAD TAPAD i e PR O y pero Aaaa ee eee e ft z mer i i EFAD EFAD Driver Wholetime LO Rota box shows the FF Qualified firefighters Retained Capability Duty Patten Availability FF Qualified firefighters Wholetime Code Description Resource Rota Analyse Resource setup for that HAZ Hazard Retained CSO Chain Saw Operator SATDay 08 30 18 0 7 CSO Chain Saw Operator SRT Night 18 30 08 30 7 Rank Skill in the EFAD EFAD Driver l Retained A Availability ae ae oes SAT 24H Code Description Resource Rota Analyse Capability Tab a iodo il Pe Crew Manager 2 Pump Station Pump 2 O S EFAD EFAD Driver 2Pump Station Pump 1 E EFAD EFAD Driver 2Pump Station Pump2 7 FF i Fire Fighter i 2 Pump Station Pump 1 i r FF i Fire Fighter i 2 Pump Station Pump 2 E O a This ensures that the system analyses the allocation of shifts by skill based requirement and by the shifts required e g Days and Nights This ensure the weight of attack is analysed by shift and not purely by skill N Transaction Status Radio
38. ct each 8 week period or alternatively 1 employment condition can be created which is continuously updated to reflect the current 8 week period Add an Employment Condition e Enter the Effective from Date the start date of the 8 week period e g 05 09 08 Enter Hours per Week e g 42 00 The SRT work a 42 hour week e g 336 8 42 00 e Enter the Renewal Frequency defines the number of weeks in the period e g 8 e Select the required Availability Profile A drop down list of all Availability Profiles previously created will display e g SRT Crew Manager fictive Toiael The Availability Keys previously set as Duty Keys will display Fira Fis E pon Camisea Pir n 3110 006 2512 05 Duty Days Dur Hott Dist D aie N 102 I rath Daba aor 12 2 The Contract Phase and Start and Finish dates are tae krpi Mires Frees Ceci To tive A Mumia a iol automatically updated to reflect the next 8 week period e g 0 ie oe eee val gana o o Su Specs Peons Team Urea URA aja ala 1 1 0 31 10 08 25 12 08 Ej CHE cone SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 34 The Five Linking Checks Before we look at Capability Analysis let us go through the checks to make sure everything is linked together 1 Resource Turnout System linked to Resource Index Let s Open Resource Turnout System l0 Resource turnout systems Z oj x Optio
39. ctual Riders Status Notes The rest of the boxes are optional EA OK Cancel Appliance Status Choose one of the options is the Appliance Available Off the Run Unavailable Duty System enter the type of Shift Pattern Effective As At Enter the date this Resource becomes Effective Status Depending what you chosen in the Appliance Status the Status will show AVA or UNA Ridership Factor Enter the max needed to Man the Appliance Minimum Riders Enter the minimum needed to Man the Appliance When entering Resource for an Officer it is likely that an Officer will not use any resources or riding an appliance so you don t need to put anything in the Ridership Factor or the Minimum Riders boxes The rest of the boxes are optional 7 Click onto the OK button when done SOPHTLOGIC COMMERCIAL IN CONFIDENCE Resource Status E AA Appliance status A Duty System Di s Officer Resource Turnout Syst Effective As At 01 01 2007 00 00 00 Status AVA Ridership Factor 0 y e Minimum Riders q PAGE 22 The information you have just entered is now in the Resource Status History window showing that this Resource is Available and will be linked to the chosen Resource s e Click onto the Close button The Scale button is used to create a list of Equipment or Entitlement against a Location or Resource e g Di RTOS can have 2 extra ladders This is very rarely used This is ex
40. e AM and AM in their skill profile who have an availability transactions where the key has been set to C Change of Duty to Cover on 25 04 2008 10 Capability Analysis 21 10 2008 05 17 h amp s BIO Close Print Excel Analysis Allocate Location SNRO Senior Officers Rota 0000 Duty System an Rota All e Duty Officer Group by Duty Duty System Rota p i ae aa g Month April Year 2008 E i i i SNRO Senior Officers Rota Officer SME P E CC 5 09 00 Hrs 23 98 an nae C Change of Duty to Cover Capability Analysis Example for Senior Officers Rota let us go through the checks to make sure everything is linked together The user should click on the Analysis button to run the Capability Analysis report e The user should first select the Location followed by Duty System Rota and Finally Duty using the notes above as guidance e The user should select the Month and Year e The user should then select the grouping entity bearing in mind the hierarchical relationship between Duty Duty system and Rota The group by entity should always be lower in hierarchy than the lowest entity selected from the drop down lists For example if you select a rota then it makes no sense to group by duty system e The user should then select the Transaction Status This should normally be All Transactions e The user should then select the Capability Profile elements they wish to analyse The
41. e Fighter 1 EFAD Driver 1 Crew Manager 1 135 Ladder 1 Watch Manager 2 Qualified Fire Fighter 2 Pumping Capability 1 Command amp Control Capability 1 Rescue A Resource Capability should be setup to mirror the Skill and Role requirements of the SRT SNRO This section sets up the Resource Capability Profile Element box within the Capability Analysis window You will be able to look up the Resource and Skill Capability within a Location e The main function of the Capability Analysis is to report on the number of personnel over or under the weight of attack specified within the Service Delivery Profile e The report has selection criteria to enable the user to analyse different combinations of Location Duty System and Rota e The report also has the ability to perform an analysis of the number of personnel on specified Availability keys and Duty System Pattern Elements on each day within the selected month or to exclude this type of Availability Key or Duty System Pattern Element from the number of available personnel e Returns only those skills that have not expired based upon the frequency on the Skill and the date obtained on the Skill Profile SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 3 Resource Capabilities Introduction When creating the Resource Capabilities that are required at an operational level it is now poss
42. ern Resource turnout pattern Enter a Heading into the Description ee AAA Description Di s Resource Tumout Pattern Click onto the Response button and choose one of the options Response Dis Mobiisation Responce Categd Service Delivery Profes i V Sunday APOL Assist police 0 Tick the boxes of the Days needed P Monday CF Carfie f dw CPL Combined platform ladder O 7 Enter a Times in the From and To boxes NS C Cheni alelbsse o aii DISDP Di s Service Delivery Profile Vv Tick the Service Delivery Profiles Code that relates to the eens IMT Incident Managent Team m M Friday LLART LLLAR Staffing Stations O Description M Saturday MEDIC Medical O From 00 00 OF Office fire O m Click onto the OK button To 23 59 PM ME MOVER O xj Cancel To set up the Response drop down list Go to Rotas and Availability gt Other Configuration Options gt Mobilisation Response Categories To set up the Resource Turnout Pattern Service Delivery Profile box Go to Incident Command gt Configuration gt Service Delivery Profile SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 17 This example indicates that any resource assigned to the Resource Turnout Pattern of Wholetime SRT will require the Capabilities and Skills indicated the SRT Resource Capability Profile Resource turnout pattern q Options View 9 sl alal Ulea E Resource turnout paren These resources are available 24 hours a day 7 days a wee
43. es Rebuild Data Lists Import PDA s Set Active g g A Make Status Codes The Service Delivery Profiles window will appear Serasttus Verify CAP Menu Bar p y 10 Service Delivery Profiles O xi Options view Click onto the New button salaj aji Serice Delivery Profiles Close EE H er HF House fire Mew Cx Chemical release Toxic substances release Amend Office fine Car fire Delete Ship fire assist police q hed Road Traffic Collision MEDIC Medical SAT Special Rescue Team IMT Incident Management Team RET PMP Retained Pump OFF A Officer Flexi Group A FiPUMP Retained One Pump 4 Total entries 18 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 11 The user should then add each Resource Capability required by the Service Delivery Profile this is labelled Response Element Each response element has a Weight of Attack which is the number of each Skill or Role required by the Service Delivery Profile The Response Condition should be set to Generic as this has no effect on the Capability Analysis A dialog box will appear Enter the Details Code DI SDP Description Di s Service Delivery Profile Y Enter a Code and Description Incident group Fire cal E Condition Weight of attack Select the Relevant Incident Group from the dropdown list Special Rescue Team Click onto the Add Button r4 z Add Add Amend Delete
44. ese are setup as follows Sandee Command ray e Global Navigator Menu POA Manager e Click onto Incident Command button button ex orien The Incident Command is now in the menu toolbar e Scroll down to Configuration e Click onto Resource Capabilities The Resource Capabilities window will appear 1012 Options View 9 55 19 ula CA As you can see previous entries that have been entered will appear im Descnpho Code Class Pumpy capabdty CAPUSA JAPP a Amend Rescue capabdty CAPUSA APP Foam tanker CAPUSA APP Delete Aenal capability CAPUSA APP Command and control capabiity CAPUSA APP Click onto the New button Heavy rescue capebdty CAPUSA APP Name in charge RDRNIC APP Rank n chaga RDRAIC APP CAPUSA PER Quakhed frebghtess FF APP 135 ladder CAPUSA APP H EIn Chemical advisce CAPUSA PER y montar CAPUSA APP Hose laywng capabdty HOSE APP Rescue Pump RP APP Paramedic corresponder PARA SKL Tes L TL SKL EFAD Dirver EFAD SEL Command Una Oificer cud SKL Inner Cordon Officer 100 SKL Watch Manager WM ROLE Crew Manage CM ROLE Hazard Z SKL 4 rf Resource capabilities Help e Enter a Description of the Resource into the Description box sel ait Bi tice Resource Capi Capability code DI S OFF AC e Enter a Description Code into the Capability Code box Profile class I e Click onto the Profile Class pick one of the options e g Skill ee Non service Role Appl
45. fficer Service Delivery Profile e Click onto the Incident Groups arrow nd l ncident group False alarms Weight of attack Di s Incident Groups will be in the drop down list Watch Manager Add Amend Delete OK Cancel 5 Resource Capabilities is linked to Service Delivery Profile amp Capability Analysis 10 Resource Capabilities Options View Let s open Resource Capabilities Heavy rescue capability APP i Name in charge Rank in charge Delete Rank Qualified firefighters 135 ladder Chemical advisor Ground monitor Hose laying capability Rescue Pump Paramedic co responder e Click onto Incident Command e Scroll down to Configuration e Click onto Resource Capabilities Command Unit Officer Inner Cordon Officer Di s Resource Capability 5DO Fire Investigation Support T fam Command Support Di s Officer Resource Capability Di s Boarders Officer Role Total entries 29 SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 38 Let s Open Service Delivery Profiles e Click onto Incident Command e Scroll down to Configuration e Click onto Service Delivery Profiles e Click and highlight the incident cats e Click onto the Amend button inciden M anpami Tae Agere Puro Dices Flea Boop A Matsirad Dine Pur Dit Sanica Dit Prania As you can see the Resource Capabilities are in the Response Help Element Code DI OFF
46. gt Personnel Configuration gt Ranks option When entering a Resources Capability element of class SKILL SKL the Capability Code should be the same as the Skill Profile Code visible from the Training gt Administration gt Skill Manager gt Skill Register menu 8 Resource Capabilities Options View of alal ala Description Code Class RP Rescue Pump APP Help Format Access Records Paramedic co responder PARA Team Leader TL 3 Era EFAD Driver EFAD 3 Payment rate descrip Saved queries AE Command Unit Officer m Inner Cordon Officer 7 Payment reasons Gd Find rank code para mee 3 Payment types Le eee ee A 3 Payment status C Pension Schemes 3 Post Categories 3 Posts 3 Progression Steps Rank Oak Name Type Seniority 7 7 SUBD M5ub Officer Day Dul whole time SUBRIA Sub Officer Retaine Retained WMA Watch Manager A Whole time YES a 3 Reasons for leaving C Religious Beliefs 4 The Duty Rota Book can then be used to show based on the Appliances at each Location the number of personnel on Day and Night Watches and the number of Shortages of personnel with the required Skills to meet confidence to ride those Appliances SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 4 Resource Capability Setup Th
47. iance a e Click onto the OK button Attribute OK Cancel When entering a Capability Code for a Skill the code entered must match the Skill Profile Code of the Skill that will have been setup Those Capabilities that relate to Appliances need to be assigned to a Profile Class of Appliance Those Capabilities that relate to Personnel need to be assigned to a Profile Class of Uniformed Non uniformed or Non service Those Capabilities that relate to Specific Skills must be assigned the Profile Class of Skill SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 5 Goa y Resource Capabilities Service Delivery Profile window Open Service Delivery Profile then Click onto one of the options Click on New Amend Select an option click onto Add Amend Di s Officer Resource Capabilities Di s Resource Capabilities will be in the Response Element drop down list As shown Capability Analysis window You can also locate Di s Officer Resource Capability and Di s Resource Capability Capability Profile Element Option Copabiry Anal 18 10 SNC Tae October ear Doce SOPHTLOGIC COMMERCIAL IN CONFIDENCE are entered in Resource Capabilities List Locator lE IPSDILT Di Location Testing AAA ieee Ja a Ja Dit ae gt pte C Duo Du Epia e lala Er OO Din Dic Pescara Capabll As you can see the
48. ible to use the Duty Rota Book as a tool for identifying which Watches have Shortages of particular Skills based upon Resource Capability Profiles which have been setup for particular Incident Response Types For example a Brigade may have a dedicated Search and Rescue Team which have a requirement of a e EFAD Driver e Team Leader e First Aider e Minimum number of Qualified Fire fighters e Senior Officers SNRO e Special Rescue Team SRT This and any number of Response Profiles may be loaded into the MIS and assigned against a particular Resource Turnout System T Code CAP USA CAPUSA ICAPUSA la Watch Manage wit IROLE Cro Marsga ES Skill manager total lines 288 Help Format Access Records E Skill register 3 Skill Groups 3 Skill profiles First Aid FA EFAD Driving Instructor Na EFADI Aerial Platform Ladder Instructor DR3123 EFAD Driver EFAD Hydraulic platform operator Aerial ladder platform driver Driver Skill 1 Driver Skill 2 Driver Skill 3 Wakar Chill 3 Skill task groups 3 Skill training methods Tasks used for skills Name Code Mode When entering a Resources Capability element of class ROLE the EME Capability Code should be the same as the First Two Characters of the Rank Code visible from the Personnel gt Establishment
49. ickness 5 e Zone 09 Flexi Duty AVA 10 Flexi Duty UNA Riding 11 Cover Officer Av e Scroll down and select your Group heading Reason 13 Modified Du l Incident Number pt Period Click onto the Remarks arrow i cora Support Code Special Rescue Team Specify duty status for D A WRIGHT Audit Reference O as at 27 08 2009 Help Status AZ You Should have a drop down list of the Availability Keys Status Di s Availability Constants Remarks Di s Availabilty Key that you created earlier to choose from Location Di s Availability Key e Select one of the options e Select a Location Post Rank Watch and Zone Once you have completed filling in the boxes e Click onto the OK button The Code that you entered in Key in Availability Keys will now appear in the Duty Rota SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 33 Employment Conditions The SRT work 336 hrs over an 8 week period an employment condition needs to be created against every SRT team member to reflect this working pattern To Setup Employment Conditions for SRT Contact Details Dependants Documents and Images Employer Details Employment Conditions Financial Claims and Trangac Medical Calender Medical Records e Click onto the Personnel button e Click onto Personnel Record Card e Click onto Employment Conditions sub option El An Employment Condition can be created to refle
50. ister IP Derry reich ERA Pusteesher Ekia Tested Zj Eimi Teire reiru Make sure the Resource Capabilities Code matches the Code in the Skill Manager folder Notice the CODE DIRCAP in Resource Capabilities is the same as the CODE DIRCAP in the Skill Manager that is your Skill link for that Resource SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 36 3 Resource Turnout Pattern link to Service Delivery Profile Let s Open Resource Turnout Pattern e Click onto Rotas and Availability e Scroll down to Other Configuration options e Click onto Resource Turnout System e Highlight the one of the options e Click onto the Pattern button Pattern Options View S s amp l Es Resource turnout pattern Response Sun Di s Officer Turnout Pa Di s Officer MYES N Mon Tue Wed Thu Fri Sat Fron YES YES YES YES YES YES 0205 pa A 4 gt J Total entries 1 Tick the Resource Capability Profile to the Description e Click on OK 10 Resource turnout pattern Delete 10 Resource turnout systems Options View S alaj alza E Resource turnout systems Wholetime Retained Day Crewing Wholetime SAT Flexi Duty Officer Di s Resource Turnout Syst Di s Officer Resource Turnout Syst Close New Dae Delete Pattern R Total entries 7 iol xi e Highlight the Resource Pattern e
51. k as indicated by the pattern above onse AE im Di s Reso TNE ate TE bilisa 408 a e Click onto the Close button Close You should now be back in the Resource Turnout Systems window 4 J Total entries 1 Resource turnout systems ioj x Options View 158 ala The Resource Turnout Pattern is has now been set up and E Resource turnout systems linked to the Resource Turnout System DIRTOS stem Whole time retained Day Crewing Special Rescue Team Click onto the Close button Close Total entries 6 Your Resource Turnout System Code MUST matched the Resource Index Duty 4 E Resources E E A e BPRS i aE CHUS OTH TT DIATOS PMP ee Resource turnout systems Dis Resource Turnout System DI ATOS W holetine Retained Whole time retained Day Crewing Special Rescue Team DI Ale For the SKILLS and ROLES to show in Capability Analysis you will need to assign a Resource to the Resource Turnout System Pattern To check a Resource has been assigned or to setup a Resource follow the instructions on how to check setup Resource Index SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 18 Here are some more examples of different Resource Turnout Patterns Resource Turnout Pattern Special Rescue Team Resource burnout patibenn This example indicates that any Resource assigned to the Resource oie SS
52. l SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 45 Availability Tab The list of Availability Keys consists of those where the Include in Capability Analysis Duty Rota Summary checkbox has been selected on the Availability Key Rotas and Availability gt Configuration Options gt Availability Keys The user can analyse the number of personnel who are on any of the listed Availability Keys by selecting the Analyse checkbox The Capability Analysis will then provide a summary of the number of personnel having an availability transaction of type key grouped by location If all locations are selected and Capability Profile element The lines in the report resulting from the analysis of the Availability Key are shown in Blue The user can choose to Exclude the availability key from Capability Availabilty i being included in the total analysis by selecting the Exclude S 2esetintin Analyse Exclude From Total NY New Year s Day Late Start O i O From Total checkbox This means that if a person has an j eoon leave submited E i availability transaction of type key on a particular day but the ER e T__ Copebiiy 4 Duty Patten 4 Avalobity 4 Casua on ime Key Description Analyse i Exclude From Total key has been excluded from the total then the person will not St SpecielRescus Team 2tHow Co LJ J Sd Special Rescue Team Day i O i Vv count towards the total number of available pers
53. l OK PAGE 16 Resource Turnout Pattern To associate a Resource Turnout System to a Service Delivery Profile the user should either select an existing Turnout System or create a new Turnout System as shown above To create a new Turnout Pattern the user should specify the days of the week and times of day the pattern is active and then select the Service Delivery Profiles which will be active while the resource is on this Duty System Pattern The user should note that it is usual to specify 24 7 availability for a resource This type of Turnout System pattern is shown below The capability exists within the system to set up a resource so that it can have different turnout patterns depending on the time of day For example a Resource could be Wholetime during the day Monday to Friday Retained during the night Monday to Friday and Retained during Saturday and Sunday Against each Resource Turnout System one or more Service Delivery Profiles can be selected so that the system knows which Response and Skill profile is required The Resource Turnout Pattern window will appear 10 Resource turnout pattern el ES Options View fu mead Eya MEHE al e Click onto the New Button fa Resource turnout pattern Close Description Response Sun Mon Tue Wed Thu Fri Sat Fron New Amend Delete New 4 gt Total entries 1 To setup a Resource Turnout Patt
54. lity Analysis Duty Rota Summary The total number of resources having this Availability Key will be calculated I Show as Accepted or Declined Cancel Availability key Help that you entered in the Availability Constants window Status Description Internal code Effective from Effective to e Enter an Internal Code and Key usually the same Allowance Di s Availability Constants DI F Di s Availability Key f DK Key DK j 24 08 2009 00 00 20 Default start time e Enter an Effective From and To Date Defaukhous 000 a Ayailabl C Unavailable e Enter an Allowance SOPHTLOGIC COMMERCIAL IN CONFIDENCE V Do not allow if confidence deficit IV Include in Capability Analysis Duty Rota Summary The total number of resources having this Availability Key will be calculated Cancel PAGE 30 The Effective from Effective to and Allowance fields all relate to the Leave Allowance 01 04 2003 00 00 facility 31032010 00 00 For Example If individuals are allowed a maximum of 20 days summer leave for the year 2007 then a sub group record for Summer leave would need to exist where the Effective from date 01 04 2007 the Effective to date 31 03 2008 and the Allowance 20 The Availability System would then prevent any entries where Leave entered via the Duty Rota Book or the Station Resou
55. ng the required skills and roles together into a profile In order to create a Service Delivery Profile for a location or incident type the user should first enter a meaningful Code and Description and select the relevant Incident Type Group from the dropdown list For example the Response Element required for the Search amp Rescue Team is different to that which is required to attend a Chemical I ncident The MIS enables any number of Resource Capability profiles to be assigned to different Service Delivery Profiles Codes At present these Service Delivery Profiles Codes are independent from Service Delivery Profiles maintained via the Operational MIS module which enables other type responses to be created such as the Special Rescue Team The setup as follows Incident Command Training Operational Start Command Array O Global Navigator Menu Shutdown Command Array Gall Manager e Click onto Incident Command pps 0700000070009000 970000000E Incident Manager Incident Command dela Map Manager PDA Manager Home Stations Start New Call Ctrl T A 7 Button Box Ctrl B The Incident Command is now in the menu toolbar as gt Configuration Communication Methods Logs gt Resource Types g g Aa a Resource Capabilities e Scroll down to Configuration Home Stations A uM Resource Status Codes A e Click onto Service Delivery Profiles Je e Response Condon 3 Incident Stop Cod
56. ns View 9 S 5 S eale E Resource turnout systems e Click onto Rotas and Availability Close New Amend e Scroll down to Other Configuration Options Delete Pattern Wholetime Retained Day Crewing Wholetine SAT Flexi Duty Officer Di s Resource Turnout Syst Di s Officer Resource Turnout Syst e Click onto Resource Turnout Systems Total entries 7 Now Open Resource Index e Click onto Rotas and Availability e Scroll down to Other Configuration Options e Click onto Resource Index e Click onto the Green Tick icon GOFF RTOS DS ATOS e Check you have the correct Location linked Make sure the Resource Turnout System Code matches the Duty in the Resource Index Notice the CODE Di OFF RTOS in Resource Turnout System is the same as the DUTY Di OFF RTOS in the Resource I ndex that is your link for that Resource SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 35 2 Resource Capabilities link to Skills Register Let s Open Resource Capabilities e Click onto Rotas and Availability e Click onto Resource Capabilities Dia Offices Armure Capablip Dis Boarders Olloer Role Now Open Skill Manager Cheer Command PEC 4 Lordor Y Paro hr bor del Cipe Mano Cu Costa Pioaan Tiaras Dect i ms e Click onto Training e Scroll down to Administration e Click onto Skill Manager e Click onto the Skill Reg
57. ofiles Ship Fire Enter the Details Help Description Special Rescue Team Incident group Ship fre Condition Reponse element Weight of attack Chemical Spill Ground monitor la Generic Pumping capabilty 2 Persons reported Qualified frefighters 5 Generic Qualified frefighters 3 Add Amend Delete OK Cancel Service Delivery Profiles Chemical Fire Incident types Help Code Ex Description Chemical release Incident group Other Condition Reponse element Weight of attack Air bound agent Aerial capability 1 pa Air bound agent Chemical advisor 1 Generic Pumping capability 1 Generic Qualified firefighters 5 Add Amend Delete cme Service Delivery Profiles Fire Call Enter the Details E Help Code SRT Special Rescue Team Incident group Fire Call Description Reponse element Chain Saw Operator Crew Manager Rope Rescue Swift Water Rescue Urban Search and Rescue Watch Manager Weight of attack ee ee f Add Amend Delte Cancel Service Delivery Profiles and their associated Resource Capabilities must then be assigned to the Resource Turnout System that should already have been setup via the Rotas and Availability Setup menu if this is not the case follow instructions on SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 14 Mobilisation Response Categories Mobilisation Response Categories is
58. oix Options View 5 1B ula Incident conditions Close New Amend Delete 4 Tatal entries N If any entries that where previously entered will appear in the Incident Group window as shown 7 Click onto the New button Nem Incident conditions Help Code DI IC Description Di s Incident Conditiond R Cancel OK SOPHTLOGIC COMMERCIAL IN CONFIDENCE Home Stations Start New Call Ctrl T Button Box Ctrl B Site Manager Communication Methods Configuration Logs b Resource Types Resource Capabilities Home Stations Resource Status Codes System Help Ctrl F1 Menu Bar Incident Groups Service Delivery Profiles Response Conditions Incident Stop Codes Rebuild Data Lists Import PDA s Set Active Make Status Codes SaraStatus Verify CAP Menu Bar If there is nothing in the window Click onto the Paint Brush icon i BJ Incident conditions loj x Options View S S sa alaa Incident conditions Close New Amend Delete Persons reported Air bound agent Radiation dispersal Explosives Biological hazard Single storey Multiple stories Use ladders Humanitarian Attached Chemical Spill Heart Failure J Total entries 13 Enter a Incident Conditions Code Enter the Description
59. onnel on that Sn Speciel iescueTesmNigt E ONS Su Special Rescue Team Unavailable Vv i O day z If the key is of status UNA then this obviously will not make any difference The user should note that the Exclusion of an Availability Key from the total takes precedence over the inclusion of a Duty System Pattern element e Select the Availability Keys to be analysed and excluded from the total 10 Capability Analysis 29 04 2010 15 27 BE 8 5 F T A Close Print Excel Allocate Email Analysis i Duty Pattern i Availability Location NTHOI2 Corby i 3 i SLC TENNE r ui ce ol eT T oe _ Analyse Duty System Wholetime Shifts Rota All z BA e BA Wearer Duty Rider Group by E Duty E Duty System Rota crap Emergency Fire Appliance i Month April Year 2010 TT Analyse by Resource Rota HYP DR HYP Driver E O HVP OP HVP Banksman E Ma Transaction Status All Accepted ha TFSSMTWTFSSMTWTFSSMTWTFS SMTWT EF 1 2 3 4 5 6 7 8 9 1011 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 A AA lololnInl 1 1 foflolw w tt ololw w Plot Nt Nt O12 Corby Ll 16 5 161 5 15 5 151 151 5 41 51 5 5 5 IE O E 0 0 1 E E O O 0 O CI A E E A A AR 012 Corby El ale mba 1 2 1 1 1 A ARS S A A nna ann naan nMARees 012 Corby CI 2 0 0 8 9 12
60. ota BOOK 2 E AAA E E E E cIcA 32 EMPLOYMENT CONDITIONS wssedscicesssccsscseticiscscsadsssssescicsvoscuusesteabosscccsussscaschcavesucscecsdhsteseevasesecseved sassuauesesedachoobausdesondessdsoueussesessbssdaskeussssencasssoauacsaosasete 34 ADDAN EMPLOYMENT CONDITION eisen a a das 34 UNA IAN INCA IS AAA N ARE EE OEO ASAAN AEE NA 35 1 Resource Turnout System linked to Resource IndeX si TA A AAN A 35 2 Resource Capabilities link to Skills AR COSA A A A ad 36 3 Resource Turnout Pattern link to Service Delivery Profile o ooooooooocononnccnnnononanonnnnnnnnonocnnnonnnnnn nn rnnnnnnonnnnnnnnnnn nn nn nn nn nn nn nnnnnnnnnn nn nn nn nn nnnnanannnnnnnnnnnss 37 4 Incident Types Grouped to Service Delivery Profile idad 38 5 Resource Capabilities is linked to Service Delivery Profile amp Capability Analysis occconnnnnononoconnnonnnnnononnnnnnnnnnnnnonnnnnnnnnnnn nn nn nnnn no nn nnnnannan nano 38 CAPABILITY ANALYSIS painiin O 40 USING CAPABILITY ANALYSIS nl a A N 40 CAPABILITY ANALYSIS SEARCH CRITTER tai a seas a a a AE A E E a 41 R nnine the CADA NN Analysts ASA EA AAA EE E E E AAA E ERA AAA 4 TOC ALON Drop Down DASE rip ia dd dadas 42 DUTY SS VSTCHUTIVON DI OVO TIS esse crete Saath restated bee Roles NOOO Cosa 42 IO Drop A Oy Ay ERAN ene A O tee FETT RATE NR Oa ORT SRSA ORD A Pee En AE RRR ARIE RNA ee 42 Rota Drop DOWA A REE OSA Ae ai ooo a odian Un AG Nena aaeaainy 42 Group VT ON NN E ERAS A A ales dt sistent E E E E A EE E
61. plained in more detail in the Equipment Management Module fo Allocate scales of issue OM O ES Frddesonption femas AS e Click onto the Scale button Oks 6S ESE Sort by description Total entries 0 Scale Description Scales Cancel OK Available scales Equipment 1 4 Notes Alf 2 Cutting Gear 4 Resource turnout systems Dr s Resource Turnout Systern DI ATOS W holetine Retained Whole time retained Day Crewing Special Rescue Team a a A BPRS an aE NE A a DI RATOS SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 23 Setting Up Skills and Roles Skill Group Types When you set up a Skill Group Type heading it will allow for multiple types of Assessment Criteria ie National Occupational Standards NOS National Vocational Qualifications NVQ Internal Skills such as Driving to be The setup as follows 1 Training Window e Global Navigator Menu aia ar H on Training Peltor e Click onto Training button wk Competeney raring nerds Adnunistration af Be Record Arthy The Training is now in the menu toolbar Se Contem Actives Tenia bolt Honor e Scroll down to IPDS IA Pestormace Appraisal and Development Plans e Click onto Setup al e Click onto General Setup Boe Peras Char The IPDS Setup window will appear mros Setupe total lines 4 x aj xj e Click onto the Skill Group Types Folder GE reer H abong yaz giana Dusihesion interme
62. rce Duty to the Resource Turnout System Code these must match TA A AA Cancel e Pager ID if you don t have a ID leave blank e Click onto the OK button resources total limes 1 54 Pile As you can see the DI 1 is now entered into the Resource window and will be linked to any other record that has a PMP Type and to a Resource Turnout which has a DI RTOS Duty SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 21 Resource Status History The Resource Status button is were you would setup or amend the Resource Status to Available AVA Unavailable UNA or Off the Run type of Shift Pattern Minimum Ridership and when the Resource became Effective In the Resource Index window Highlight a Resource 7 Click onto the Status button Status A toa Options View els slal je a fa Resource status history Date and time Status Ridership factor Actual Ric New Amend Delete The Resource Status History window will open 7 Click onto New button Total entries 2 New The Resource Status window will appear Resource status n Help Fill in or amend the boxes Enter the details into the boxes Appliance status Di s Resource Status Code AvA Duty System Di s Resource Turnout System z Effective As At 24082009 00 00 00 Status AVA da Ridership Factor 5 a Minimum Riders la Crewed From Crewed To OIC Rank OIC Name A
63. rces exceeded in total 20 for that year fe Available f Unavailable Available Unavailable Radio buttons This determines whether the person will be Available or Unavailable whilst this Availability is occurring There are constants such as Training and Meetings where the person could be either Available or Unavailable in this case you can set up keys for each There are three check boxes Do not allow if confidence deflect Tick this box M Do not allow if confidence deficit Include in Capability Analysis Duty Rota Summary Tick this box e Include in Capability Analysis Duty Rota Summary The total number of resources having this Availability Rey will be calculated Show Accepted Declined This is used for Self Rostering The Key will show a until the Shift has been accepted One the Shift has been accepted by the line manager the will change to letters that was chosen for this Key SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 31 a Constants window Fee Care CLP ia Espacial rara Taam The other way is Through the Availability Sub Constants e Click onto the Group Heading e Click onto Availability Sub Constants e Click onto the Show button e Click onto the Add button Add Duty Rota Book To see how these Keys work you will need to open the Duty Rota Book e Click onto the Rota and Availability e Click onto Duty Rotas This will open the Dut
64. s all skills held relating to the Self Rostering profile separated by commas Availability Description Start date Hrs balance Activity Weighting Comments An overview of the report selection criteria is given below The user should note that this is only a guide since all lists with the exception of Duty are dependent on base establishment data SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 48 Interpretation of the Capability Analysis Report The report will show the number of the response element being analysed above or below the weight of attack set on the Service Delivery Profile If the number is below the weight of attack then the value under is shown in red text enclosed by parentheses Numbers above the weight of attack are shown in blue text In the example below there is a shortage of 1 Area Manager AM on 05 04 2008 15 04 2008 and 25 04 2008 There is a surplus of 3 Area managers over the required 1 on every other day in April The Analysis of the Duty System Pattern element CC S 09 00 Hrs 23 98 is shown in Indigo text The report shows that there are 3 resources having role AM and AM in their skill profiles available working the Duty System Pattern element CC S 09 00 Hrs 23 98 throughout April with the exception of 05 04 2008 15 04 2008 and 25 04 2008 where there are none The analysis of the Availability Key C Change of Duty to Cover is shown in blue text The report shows that there are 4 resources having rol
65. selection of at least one Capability Profile element is mandatory e The user should then select the Duty Pattern elements to be analysed and excluded from the total e The user should then select the Availability Keys to be analysed and excluded from the total SOPHTLOGIC COMMERCIAL IN CONFIDENCE PAGE 49
66. uty LAV Ca 10 Pla Ci PLL GL 1 Crem ioir er Dni H 1 Heber Ent 00 na Tusrang Certen reiua r GF jane sco Lawes Mol Ageroved 00 S Sica OA Do a Esp Peso 5A a Prout T eae e Click onto the Add Edit Add Availability constant Enter a Key Key Oo ge m Enter an Internal Code Intemal Code Di Enter a Description of what the code means Description Dis Availabilty Constants Cut Off months Click OK amines e Cancel Di Availabe y Crt ab lola sala Berve As you can see Di s Availability Constant Group Heading is now been entered into the list of Availability Constants 00 30a Si OF Daia Fusni Period D O O O C O OOO m O O SA Special flea Team SOPHTLOGIC COMMERCIAL IN CONFI DENCE PAGE 28 The Key column These are some of the letters that will display on the Duty Rota Book Squares when the Availability Constant has been chosen against an individual You will find this drop down list in the Availability Key window Click onto a heading and then New Amend button and it will be in the drop down list for Status As shown You will find this drop down list in the Rota Book Status window Open Rota Book then Click onto one of the boxes Di s Availability Constant will be in the Status drop down list As shown SOPHTLOGIC COMMERCIAL IN CONFIDENCE Availability key Help Status Leave Annual La ka Description Intern
67. y Rota Book E Duty Bi a rre e 4 003 HPA IRS ajajaja Ea BB Location 10 SOPH TLOGIL Pore Sieg more E ls Dup apodera A Pelar ja Manite A vex 20 Day xa En oa 1 F J CERSEI wH LEWIN TOR A EE EE RE Ww Sin WM WRIGHT DAD Fin KE WH WH 52 Patt Oe DJ Duti JA EL On we SF EM HARAIS AD AL dd EE RE sim 80 CM ALLA AE FDS KE WH BOM Bt ol p eo ol CM RANE COA EJE EG ML ECM ace JCM GRICITENTACH Fj a ke GR acy 56 CM ADEEATS PEI Flake GA BEH Sh ejojejoja LFF TRINDER MA wo ee ih lol wl a Dole mln cM RTS e wo lll wo va wo ree ae A a b SOPHTLOGIC COMMERCIAL IN CONFIDENCE As you can see Di Availability Keys is now available in the Availability Sub OG 06O eate T a on Bact R OW 107 P rada Uron Leave A Stree Don t for get to close the applications to re set the systems data Click onto the Location Arrow Choose a Location Click onto the Rota icon Rota Click onto one of the boxes PAGE 32 Specify duty status for D A WRIGHT Audit Reference 0 as at 27 08 2009 E Click onto the Status arrow Help Status Status Di s Availability Constants x Remarks Covet pes agi j Location Elena As you can see the Di s Availability Constants that was set up in the pa aoe tte a D4 Other Leave Availability Constants is now displayed in the Status drop down list mo 0E Oven Taken Back vias 08 S
68. y System Pattern linked to the AAA IM i Symbol Start Finish Hours Analyse Exclude From Total Duty or Duty System selected by the user The list will only be build when e oe ae a eg E E A zg a om Total a the user selects either of these entities Each line in the list corresponds to N 180 085 148 5 M a distinct pattern element Each element will have the same Symbol Start 2 0 0 0 a Time and Hours The list will only consist of pattern elements which are 2 yg available e have a start time and hours The user can analyse the number of personnel who are available on any of the elements in the Duty Pattern list by selecting the Analyse checkbox The Capability Analysis will then provide a summary of the number of personnel available on each selected Duty System pattern element grouped by location If all locations are selected and Capability Profile element The lines in the report resulting from the analysis of the Duty System Pattern are shown in Indigo The user can choose to exclude the pattern element from being included in the total analysis by selecting the Exclude From Total checkbox This means that if a person is available on a Duty System Pattern on a particular day but the pattern element has been excluded from the total then the person will not count towards the total number of available personnel on that day e Select the Duty Pattern elements to be analysed and excluded from the tota

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