LS5105 Document No 1 [PDF 1.6MB]
Contents
1. f Avaishle Resource Ubemans Rae Sait Member Usermame Qao Rae Nev South Wates NSA Batch Controllers Redaction reason 3 ISW Fil Redaction reason 3 NSW Batch Cortscfer Austratian Capital Tecetory ACD Rgq Redaction reason 3 NSW Batch Cerercter i Redaction reason 3 NSW Supennest Bali Redaction reason 3 HSW S cervisze Operators sematen gal Redaction reason 3 SA Operator Redaction reason 3l SA Opener Redaction reason 3 SA Operator E Redaction reason 3 SA Oper Redaction reason 3 NSW Opector 2 10 8 Deleting a User Done by a Batch Controller on batch control PC To delete a user you do the following 1 Select System Administration gt User Accounts the following User Accounts screen will appear PAVAS PON ASCE NLD RSI TREN 3 Re Abert Ena Piona Fax Systern Agny 3 6 Redaction reason 2 d eredretxe Database BE ajikeaaction reason 3 S rriteace Dakara Standard tes K F edaction reason 3 User Database 4 pe gineuecuun HeaDUlE Of u FAINcCUaiuil wav Af Zilltteaacuon reason 3 2 Select the staff member who you would like to delete 3 Click the Delete User button You will get the following dialogue box Page 29 EasyCount Senate User Manual Are you sure that you want2. Organize Documents library hangs by Pole F Includes 2 locations ce Favorites E Desktop 2g N Name i Date modified Downloads Z Recent Places pmd O372010 3 30 PRA 32 2510 3 59 PRA 2010 3 59 FM 227 2010 47 PRA ae oS 3H ee Loe SQL Server Management Studio Ssg Libraries s Visual Studio 2005 iS a fu Sa i Documents a tras RA H i4 Visual Studio 2008 2 ECS Backups 4 4 H aD Music E Pictures Fasyc ount Gemputers Accounts SAR UA eg Videos asyCount User Accounts 5 a SenateStateBTLPreferences 14316 NT 2 Computer 623 SenateStateFirstPrefsByPollingPtaceDownloa EL System C 2 CD Drive G U3 4 fuses suena nantes SS Filename EasyCount User Accounts EasyCountUserAccounts en z f Cancel ATO RN RTI 12 Click Open 13 You should then get a message saying the Staff have been imported successfully 14 The UserlD for the Data Entry Operators created from the file will be the first initial of their first name and then their surname for example Daffy Duck s UserID would be DDuck 15 If a user has the same initial and then surname a number 2 will be added to the Users ID Check the User Account Reports for any instances of this 16 The Password for the Data Entry Operators created from file will be their initials in lower case and then th
3. lube hip i VAW EAEE tet et PN CIES ESOPE EDDA EP NEED EPEA NS E snes E 2 To change a candidate s eligibility click the eligibility check box for the specified candidate Eligibility may also be changed by right clicking on the candidate and selecting eligibility 3 Click OK button to action all changes 2 9 User Accounts Done by Batch Controller on a batch control PC User account information can include a Users Given Name Users Surname Username State Role Authentication Email Phone Fax and Mobile You can create user accounts either manually or by loading a user file template which is handy if you have a lot of users When loading from the file template it will only create Data Entry Operators you cannot create Batch Controllers or Supervisors from the file template 2 9 1 Creating User Accounts Manually Done by a Batch Controller on a batch control PC 1 Select System Administration gt User Accounts The following screen will appear Page 19 EasyCount Senate User Manual Australlan Electoral Commission isra Spots Adecisictratices Redaction reason 21 s 7 Redaction reason 3 x P iRedaction reason 3 Redaction reason 3 Redaction reason 3 DY Redaction reason 3 Redaction reason 3 SS ae fea Redaction reason 3 i Adsr steation Role i Uses Frons TET Redaction reason 3 fea Redaction reaso
4. 6 Click the Open button 7 The following message will be displayed confirming the event has been imported successfully EasyCount Event imported successfully 8 If using two batch control PCs you will need to log out on the Backup Batch Control and then log back in to see the event information that you have just loaded Page 17 EasyCount Senate User Manual 2 8 Verify the Import of Event Data Done by a Batch Controller on batch control PC Data that has been imported from ELMS cannot be altered in EasyCount Senate except for candidate eligibility It is recommended that Batch Controllers print various reports and confirm that the data imported from ELMS is correct and relevant for your state etc 2 8 1 Ballot Parameters Report Done by a Batch Controller on batch control PC To ensure the Parameters are correct print the Parameter information and compare it to the information stored in ELMS 1 Select Reports gt Pre Election Reports gt Ballot Parameters Report The Ballot Parameters Report screen is displayed 2 Click the Print button to print the report to hard copy Use the report to compare to the information in ELMS 2 8 2 Group Report Done by a Batch Controller on batch control PC To ensure the pre loaded Groups are correct print the Groups information and compare it to the information stored in ELMS 1 Select Reports gt Pre Election Reports gt Group Report The Groups Deta
5. 1o REET eT A UPET Redactor oasen 3 usw Coua tori A A 7i SA SA 4 Redaction reason 3 SA Redaction reason 3 NSW NSW 2 Select the staff member whose event role you would like to change 3 Click the Change button and you will get a drop down list display Change Vo Gatch Centret Coanape thee tale ef Sue cae ted eats venti fe Beut Caneta fae Change to Supersinat d Redaction r reason 3 ag kanga toe sale of tha Oped Goris utesi bs Superonste HN Each Creste Band apte Change te Opetiter i Redaction reason 2 a ranga te seat te lected eerta vas tw premna een Speer ad Redaction reason 31 RDodartinn roascan 3 af Ranartion reacnan 3 Bs Redaction re reason 31 IF edaction reason 3l Fae Gach Cortrater Batch Comrater Saras Oprea Operator Operatce Cora Operates Operator 4 Select which event role you would like to change the staff member to for this example we are changing an Operator to a Supervisor 5 The Event Staff Management Screen will now show the staff member allocated to their new role Wh AE PAAA EO MAEDA aaa LL OEE a PENEAN EA ENN D a aaae AE LL a ANSE aE AAA AAR AAAA EAEE ANANA ENA AEA aA N SANASA a et Page 28 EasyCount Senate User Manual Australlan Electoral Commission
6. Studio Visual Studio 2905 Visual Studio 2003 cay Libraries Let Decuments dt Music fest Pictures Eg Videos 823 SenateStateFirstPrefsByPollingPlaceDownlea 28 Computer amp System C CD Drive G U3 OT 4 File namie EasyCount Computer Accounts ie elise Page 10 EasyCount Senate User Manual Australlan Electoral Commission 11 Click Open 12 You should then get a message saying the Computer Accounts have been imported successfully 2 4 Network the Two Batch Control PCs Together if required Done by a Batch Controller on batch control PCs In States or Territories that have more than one batch control PC networking is provided to allow full batch control functions to be used from both PCs A crossover network cable will have been provided to connect the two batch control PCs together All functions can be performed from both batch control PCs however circumstances may arise where both PCs are being used to perform the same function simultaneously When this occurs some safeguards are required to protect system integrity in the movement of batches and result slip data through the data entry process For example when exporting from both batch control PCs simultaneously the system will not allow the same batch to be exported from both PCs In this case the second attempt to access the batch
7. a network wireless or Bluetooth 10 FX DocuPrint P355 d should appear in the list 11 Click on the printer and click next 12 You should then get a message to say you ve successfully added the printer Page 13 EasyCount Senate User Manual 13 Click next 14 Select to print the test page and check that it prints 15 Click Finish 2 6 Export Event Data from ELMS 2 6 1 Allocation of Batch Numbers Before exporting event data from ELMS all polling places must be created in ELMS The function NCSB is then run by ESD Section in National Office to allocate batch numbers to each polling place NCSB is run after all polling places have been created and the ELMS event lock has been applied If ELMS is unlocked and a new polling place is added after NCSB has been run it will not have a batch number in the event load file created for EasyCount NCSB will need to be re run and a new EasyCount event file exported 2 6 2 Accessing ELMS To access ELMS you need to be using an AEC network PC not an EasyCount Senate PC Note Your selection options on any ELMS Menu depend on your ELMS access levels You may not see all of the options displayed in this document You will need to already have an ELMS logon Log on to the ELMS Production system by accessing the Production Icon on your AEC desktop The application automatically logs you in and you will be presented with the below screen SunOS AUSTRALIAN ELECTORAL COMMISSION Tue 29 N
8. edit a user account you can 1 Change a Users Surname Given Name State Phone Fax Mobile or Email 2 Change a Users Password 3 Change a Users Event Role Once a user is created you cannot edit their Username 2 10 5 Change a Users Surname Given Name State Phone Fax Mobile or email Done by a Batch Controller on batch control PC You can change a users Surname Given Name State Phone Fax Mobile or Email by doing the following 1 Select System Administration gt User Accounts the following User Accounts screen displays Page 25 EasyCount Senate User Manual Australian Electoral Commission 2 Select the staff member whose details you would like to change 3 Click the Edit User button and the following User Account screen will appear Redaction reason 3 falRedaction reason 3J Se A FA fa Redaction reason 3J Redaction reason 3 ag Redaction reason 3 a fa Redaction reason 3 BORO CGSERTET RESTA ORTERSHRSSSASEOHS SUASEFSEERE SESE RES ReESEREEHEBERSE 4 You will be able to over type or add in information in the users surname given name state phone fax mobile and email fields 5 Click the OK button The new details are now saved 2 10 6 Changing a Users Password Done by a Batch Controller on batch control PC You can change a users password by doing the following 1 Select System Administration gt User Accounts the followi
9. election Queensland l t IMayo By election l IWestern Australia l yne By election l South Australia i IGippsland By election l i ITasmania l 12007 Federal Election I t lAustralian Capital Territory l IWerriwa By election l INorthern Territory t 12004 Federal Election Jol ICunningham By election l teteecececceccecceeeceeeecnennnnnnnnnnne te tene nn nnn nn nnn nn oo eo ee ee eee The following screen displays with your AEC email address Press F1 to confirm extract 29 Nov 2011 14 04 Senate EasyCount Extract NEAS v1 i0 prdelms State NSW 2010 Federal Election This screen will extract Senate EasyCount load data for the selected State Senate EasyCount Load File ECS LOAD NSW_15508 gz The file name displayed above will be extracted for transfer to the EasyCount batch controller The file will be sent to the email address entered below The e mail recipient firstname lastname must be a current AEC email address The data file will be compressed and requires unzipping using WinZip Email Address firstname surname aec gov au Press the Fl key to initiate the extract Extract F1 Clear F3 Help F9 End F10 Command F11 ELMS will then send you an email with the extracted event file attached to the email Copy the file to your USB key then safely eject the USB 2 7 Import Event Data onto the Primary Batch Control PC Done by a Batch Controller on a batch control PC Insert the USB that contains the E
10. is locked out and the Batch Controller is advised that access has been denied The same rules apply to most batch control functions and care needs to be taken to minimise the extent to which similar functions are performed concurrently from both PCs Another area that needs careful attention is printing reports Printing can be conducted freely from both PCs The system cannot lock out the second request to print a report so take care with large print runs because if you happen to print the same report from both PCs it will print twice and will affect your ability to perform other functions while printing 1 Connect the crossover cable to the two batch control PCs 2 One batch control is your primary batch control and the other one is your backup batch control On the backup batch control go to System Administration gt Switch Server If you cannot see the Switch Server option then log out of EasyCount Senate make sure you have first created the batch control computer account and log back in using the administrator username and password 3 Click Switch Server 4 The Switch Server screen will display From the drop down list pick the IT asset number for your primary batch control Page 11 EasyCount Senate User Manual Ceklis 23 Eerad Sere d O85 fig Batch Mevsgeeert ing spees System Adraristaton Coreviers LM f 4 A S Letas Adevicesyebon Conmpsan z a
11. to delete this user 4 Click the Yes button to delete the user 5 The user is now deleted 2 11 Check Whether Group Voting Ticket Data is Included Done by a Batch Controller on batch control PC If your Group Voting Tickets GVT were entered by National Office and loaded into ELMS after Close of Nominations the tickets should have been contained in the event information from ELMS that you have loaded into EasyCount Senate To check the tickets you should run the Group Voting Ticket Report To ensure that all tickets have been entered correctly you can print the Group Voting Ticket Report and then compare it to the lodged GVT 1 Select Reports gt Pre Election Reports gt Group Voting Ticket Report The Ticket Parameters Report screen is displayed 2 You can choose a one group s ticket only or select all in this case you should select all 3 Click the Print button to print the report to hard copy If there is no ticket information because your Group Voting Tickets were not loaded into ELMS by National Office after close of nominations please contact National Office immediately 2 12 Export Event Data from Batch Control PC to Data Entry Laptops Warning DO NOT perform an ELMS event load direct to data entry laptops as this S Wil load ail y l Tz not desirable E ntc 2 12 1 Export Event Data from Batch Control PC Done by a Batch Controller on batch control PC Before the Batch Controller can load the event dat
12. LMS Event Load file You will need to unzip the file which will be a xml file before importing the file into EasyCount Senate Unzip the file by double clicking on it and pressing extract and saving the file to your USB key 1 Go back into EasyCount Senate and make sure you have the USB key inserted that you copied the ELMS event data onto 2 Select Home gt Import Event The following box will appear Page 16 EasyCount Senate User Manual Australian Electoral Commission ie Are you importing 2 load workstation file onto an Easycount 3 workstation i 3 Click No as you are importing an event onto a batch controller PC if you were importing the event onto a data entry laptop from a batch controller PC you would select yes The following screen will appear iig Downloads Z Recent Places B Documents Sog Libraries 4 Documents di Music pect Pictures EB Videos 1K Computer amp System C DVO CO RW Din 2 CD Drive E U3 4 em Cruzer F gt File game ae easycount loadsenateserver ACT EasyCount Load Senate Server v OURETO E ERE A EI ETE RS I TT A EN TT TRE Quere o 4 Click on Computer and then select the drive that the file is saved on eg F or H for USB key 5 Select the EasyCount Load Senate Server file if you can t see the file it is probably because you have not unzipped it
13. LS5105 Released Document No 1 2 First Steps Setting Up Computer Equipment for the Central Senate Scrutiny After polling Central Senate Scrutiny CSS sites are set up in each State and Territory Below the Line BTL Senate ballot papers are sent to the CSS for entry into EasyCount Senate NOTE The screenshots in this user manual are taken from the interface visible to batch controllers If you log in with the EasyCount Senate administration username and password not all menu options will be available to you Be sure to create computer accounts import the event data from ELMS and create user accounts before attempting to use any other functions Once a user account has been created for a batch controller you will be able to log in as a batch controller and access the full functionality of EasyCount Senate 2 1 Set Up Batch Control PCs The Batch control PC PCs will arrive with an operating system Windows 7 preloaded and also with EasyCount Senate preloaded This will be done by an administrator using administrator login details Batch Control PCs can be used in isolation or in the case of States or Territories with two batch control PCs networked together using a crossover cable Each Batch Control PC will have an existing User ID and Password to logon to the operating system Windows 7 and also an existing administrator username and password to logon to EasyCount Senate This will be supplied with the PCs The Batch Control
14. PC PCs just need to be connected to power before switching on 2 2 Set Up Data Entry Laptops The data entry laptops will arrive with an operating system Windows 7 preloaded and also with EasyCount Senate preloaded Each data entry laptop will have an existing User ID and Password to logon to the operating system Windows 7 and also an existing administrator username and password to logon to EasyCount Senate This will be supplied with the PCs The data entry laptops just need to be connected to power before switching on 2 3 Create Computer Accounts Done by Batch Controller on a batch control PC You can create computer accounts either manually or by loading a computer file template which is handy if you have a lot of PCs 2 3 1 Creating Computer Accounts Manually Done by a Batch Controller on a batch control PC The first time you login to EasyCount Senate you will need to use the EasyCount Senate administrator username and password This will be supplied with the PCs 1 Login into EasyCount Senate using the administrator username and password Page6 EasyCount Senate User Manual 2 Go to System Administration gt Computer Accounts gt New Server 3 Type should be Server Batch Control Name should be the IT asset number of the PC you are working on and the Alias is a name you nominate for this PC a good format for Alias is BC for batch control and then the number for each BC eg BC1 BC2 Comments is a free fiel
15. a onto the data entry laptops they must firstly export the event data from the batch control PC on to a USB key so that the data can be loaded on to each Data entry laptop 1 Insert a USB key into the batch controller PC 2 Select Home gt Export Event The following screen will be displayed Page 30 EasyCount Senate User Manual Expoit Event To Workstation Ses gt Computer Cruzer Hi Sl NT ITAA OAN RECONNECT OOM IEE OIE MEO SEERA TES oan a i a a ll clei Organize New folder 3z v KZJ Date modified 4 A Libraries LA Documents J Music Be Pictures B video E Documents ae Computer amp System c CO Drive G U3 System B m Cruzer H File game aec easycount loedworkstation Save as type EssyCount Load Workstation Cami a Hide Folders 3 Click Computer and then select the USB drive normally the F or H drive 4 Click Save to save the aec easycount loadworksation file 5 You should get a message saying event exported successfully 6 Eject the USB by right mouse button clicking on the Safely Remove Hardware and Eject Media button on the Windows taskbar 7 Select Eject U3 Cruzer Micro or if using a different type of USB key select y 2 122 Import Event Data onto Data Entry Laptops Done by a Batch Controller on data entry laptops The Batch Controller must log on to each individual data entry laptop using the EasyCount Senate administrator username and password 1 O
16. asyCount Senate menu select System Administration gt Computer Accounts The following screen is displayed f Corante Hama Bas Servers Batc h Cante Redaction reason 2 sin Netkatations Data Entry Redaction reason 2 2 Select the Computer you would like to change and click the Edit button The following screen will appear Page 24 EasyCount Senate User Manual Australlan Electoral Commissia 3 In this screen you can change the Type Name Alias and Comments for this computer Click OK when finished 2 10 3 Check User Accounts Done by a Batch Controller on a batch control PC To check that you have set up all the User Accounts correctly you can print the User Account Report and then check it against your users 1 Go to System Administration gt User Account Report 2 You can choose to sort the report by User ID or Surname User Reportso Sort Report By 43 User D es Surname 3 Pick what you would like to sort the report by and then click OK 4 Click the Print Icon on the Report Preview Dialog screen to print the report 5 Check the report against your users to make sure they are all recorded correctly 2 10 4 Edit a User Account Done by a Batch Controller on a batch control PC There are three different ways to
17. control PC The user file template can only create Data Entry Operators it cannot create Batch Controllers or Supervisors these need to be done manually 1 Go to System Administration gt User File Template The following screen will appear prompting you to save the user file template somewhere GOS Documents Documents library Includes 2iecations ASS Favorites Desktop Sd Downloads S2 Recent Places tange by Folder v a Mame ste meddfied 29019 2 39 PRA SQL Server Management Studio RND 3 59 BEA Visual Studio 2095 42 27913 3 53 FRA eae i Veual Studio 2099 23 02 2010 547 PM AB Pictures 2 SB EasyCount Computer Accounts I0IEM AM t BB Videos i 29 SenateStat eBTLPreferences 14316 NT 0423 PM Eig SensteStateFitstPrefsByPollingPlaceCownloa Hage ee ECS Backups coe Libraries 288 Computer ie id File pime EasyCount User Accounts Save as type EasyCount Uzer Account Template esy neyti ye Hide Folders ete tment NERA 2 Select a location to save the file and then click Save to save the file Page 21 EasyCount Senate User Manual 3 Open the file which will be called EasyCount User Accounts 4 The file will have seven columns contained in it Surname First Name Year of Birth State Phone Mobile and Email Note Phone Fax Mobile and Email is not mandatory but all other fields shoul
18. d be completed Regaction reason 3 Redaction reason 31 Redaction reason 3 A Redaction reason 3 fo if 5 In the Surname column you should enter the surname of the user 6 In the First Name column you should enter the first name of the user 7 In the Year of Birth Column you should enter the year of birth of the user in the following format DDMMYY 8 In the State column you should enter the state the user is working in 9 You can then enter information in the Phone Mobile or Email columns for the user if you wish 10 Once you have entered your data save the file 11 Go back into EasyCount Senate and go to System Administration gt Create Users From File The following screen will appear prompting you to select the EasyCount User Accounts file Select the location of the file where you saved it ital COMES EENAA SLO MIMOSA DIN LI te aaa A AAA A ta RENN LIE beans MORAL ESL RANA Lhe ALE mE AAO RIEL RTE Hitt AAAI AA a tt nDO ANA OARE tint SAAANA EAE pile Enia Page 22 EasyCount Senate User Manual Australlan Electoral Commission ao OGLE EAMES O IER b Libraries gt Documents gt
19. d to record any comments you want Edit Computer iM e i M i 38x New Edit Delete Server Workstation Computer Accounts Computer Name Abas Type Comenerts Servers Batch Control 1 Reaction reason see os 5 If you have two batch control PCs create another Server Batch Control account for the other batch control PC make sure you use its IT asset number and name its Alias different eg BC2 Computer Accounts Manage 39x New New Edit Delete Server Workstation Computer Accounts Computer Name Abas Type tae ry R h otro Redaction reason 2 Server User Guide Screen Shot User Guide Screen Shot 6 You now need to create computer accounts for your data entry workstations 7 Click New Workstation Page 7 EasyCount Senate User Manual Australan pectoral Commission P 8 Type should be Workstation Data Entry Name should be the IT asset number of the data entry laptop Alias is a name you nominate for this PC a good format for Alias is DE for data entry and then a number for each DE PC eg DE1 DE2 DE3 Comments is a free field to record any comments you want Computer Hams Redaction reason User Guide Sareza Stat User Gide Sereen Sat Workstations iData Entry monn Redact Redaction reason 2 User Guide Screen Shot 10 If you have more than one data entry laptop you will need to create a Workstation Data Entry account for each data entry laptop Make sure you u
20. done in test using easycount t M8 Computer 4 2 anki amp System C 23 CD Drive 6 U3 oom Cruzer H 5 Documents Save as type easy ount Computer Account Tem lat Hide Folders 2 Nominate the location to save the file and then click Save to save the file wo Open the file which will be called EasyCount Computer Accounts Page9 EasyCount Senate User Manual 4 The file will have four columns contained in it Computer Name Alias Type and Comments 5 In the Computer Name column you should enter the AEC IT Asset number of the PC ern aa be name you want allocated to the PC ZA 7 Inthe Type Column you should enter whether the PC is a Server or Workstation 8 In the comments column you can enter comments you would like Ciwan Weer Gade Uras Gas ier Grge ka 43 9 Once you have entered your data save the file 10 Go back into EasyCount Senate and go to System Administration gt Create Computers From File The following screen will appear prompting you to select the EasyCount Computer Accounts file Select the location of the file where you saved it Documents library Includes 2focations Recent Ploces ECS Backups SQL Server Management
21. eir date of birth For example Daffy Duck whose date of birth is 230495 would have the password of dd230495 2 10 Check Computer Accounts User Accounts and Event Roles Done by a Batch Controller on batch control PC An administrator can create computer accounts but will not have access to functions such as reports You will need to log in as a Batch Controller import an event create user accounts and assign event roles before all menu options including reports become available 2 10 1 Check that Computer Accounts are Correct Done by a Batch Controller on a batch control PC To check that you have set up all the Computer Accounts correctly you can print the Computer Report and then check it against the PCs 1 Go to System Administration gt Computer Report 2 Youcan choose to sort the report by Computer Name Computer Type or Alias Page 23 EasyCount Senate User Manual 3 Pick what you would like to sort the report by and then click OK 4 Click the Print Icon on the Report Preview Dialog screen to print the report 5 Check the report against your batch control and data entry laptops to make sure they are all recorded correctly 2 10 2 Edit a Computer Account Done by a Batch Controller on a batch control PC If you find an error when you check your computer account report against your PCs you can go back into EasyCount Senate and edit the computer account that requires fixing 1 From the E
22. g message should appear 8 Click OK The event data has now been loaded onto the data entry laptop 9 Exit EasyCount Senate and then the Data Entry Operator can logon to EasyCount Senate using their data entry logon 10 You need to carry out this process on each data entry laptop Once completed the data entry laptops are ready for use Page 32 EasyCount Senate User Manual
23. ils Report screen is displayed 2 Click the Print button to print the report to hard copy Use the report to compare to the information in ELMS 2 8 3 Candidates Report Done by a Batch Controller on batch control PC To ensure the pre loaded Candidates are correct print the information and compare it to the information stored in ELMS 1 Select Reports gt Pre Election Reports gt Candidate Report The Candidate Details Report screen is displayed 2 Click the Print button to print the report to hard copy Use the report to compare to the information in ELMS ensure eligible candidates have a True in the Eligibility field Page 18 EasyCount Senate User Manual Austrailan Electoral Cominission 2 8 4 Altering Candidate Eligibility Done by a Batch Controller on batch control PC This function is normally only used if a candidate dies before polling day 1 Select Ballot Paper Design gt Candidates The Candidate Management screen is displayed Balot Postion Group C conway vOsT DAVID i TUCKER KIRSCHBA I DENEOROUGH HUW MPHRIES MYERS DAVIDSON MILAT qj i te TA A le 18 18 ic je r ma E E iF F iG _ oengoRousn ey ed Jie Ea Ea aaa a Ue fie fia Bal taal a fa Gaal fi a jie Ba Bq a4 EIS STS Ses SiS fan Pae o
24. n 3 e e 3 Enter the required information note Phone Fax Mobile and Email is not required but all other fields should be completed 4 Select the appropriate Event Role There are three types of users available Batch Controller Allows full access to all functions on Batch Control PCs and data entry laptops except for data entry and verification Supervisor Provides access to functions not available to Data Entry Operators eg Correction functions can also do data entry and verification Operator Applies to Data Entry Operator staff Operator is limited to data entry verification and import export functions only 5 Once you have entered all the required information on the user click on OK 6 The new user will now appear on the User Accounts screen Page 20 EasyCount Senate User Manual Australian Electoral Commission fast Hane Userame Rake Poke Athea Eed Phos Fax Mbia EsiRedactionteason 2 eT aaar Dase Reda nreason AET Amarta Ostabase J Standard Users Hi Redaction reason 3 ALT Ue Oxsbsse E Red Q ET Cxawaze f LAESA Dgs ALT 7 Click on the New User button to create another new user 8 Once you have created all users log out of EasyCount Senate and log back in using your new batch controller logon 2 9 2 Creating User Accounts from a User File Template Done by a Batch Controller on batch
25. n the data entry laptop double click on the EasyCount icon and login using the EasyCount Senate administrator username and password 2 Insert the USB key that you just saved the aec easycount loadworksation file onto 3 Select Home gt Import Event The following box will appear EasyCount i m Are you importing a load workstation fite onto an Easycount l workstation i riaa GMan 4 Click Yes The following screen will appear Page 31 EasyCount Senate User Manual Z 2 Recent Places Flame Date modified Type 34 APS 5 Recruitment 22OL OL LST Ph File fold lt Libraries OLG S36 PIA Fide folded DA 2G10 5 35 BRA Pile fald 172030 2 34 FM File fo Jee 3 Documents Ee Documents ai Music ee Pictures Videos ie System amp Test Data a c easycoun htransfer SEIN Bor aec easycount securitysettings2ocml 2 Batch Export Screen Textxm 325 Computer Eis System C ff we CRUZER F Cia Network ase 5 Click Computer and then Select the USB key drive normally the F or H drive and select the aec easycount loadworksation file 6 Click Open 7 The followin
26. ng User Accounts screen will appear Page 26 EasyCount Senate User Manual Australlan Electoral Commission a Syne Adaria EriRedaction reason 2 1 ORRE F Sandard Useri 2 Redaction reason 3 ERIR eg 0 ed 2 Select the staff member whose password you would like to reset 3 Click the Reset Password button and the following Reset Password screen appears Resel Passwe Hew Parswed eeooccee Username Redaction reason 2 Confirm New Password seeseves 4 Enter the new password and then re enter the password to confirm 5 Click the OK button The new password for that user is now saved 2 10 7 Changing a Users Event Role Done by a Batch Controller on batch control PC Youcan change the type of event role that a user has by doing the following 1 Select Home gt Staff the following Event Staff Management screen will appear Page 27 EasyCount Senate User Manual He Avatsbe Resource omar Sate alt Herber Userame 7 Sate New South Wales NSW Batch Controtiers 3 ge H Redaction reason 3 HOW E Redaction reason 3 ISW Aimaksn Capital Territory ACTI n 112 Redaction reason 3 HSW
27. ork connection at the back of the printer The picture on the cable matches the picture on the back on the printer Page 12 EasyCount Senate User Manual Australian Electorai Commission 2 The other end of the cable is a USB connection and should be connected to one of the USB connections on the PC 3 The PC will automatically recognise the printer and will carry out the install process 4 The printer is now installed and set as your default printer To share the printer between both batch controls you need to change the default printer on the Primary Batch Control to a shared printer by doing the following 1 Select Start gt Computer gt Open Control Panel gt Hardware and Sound gt Devices and Printers ji Add a device oc Adda printer 4 Devices 4 q E Pp ouzoe De Quetrey Redaction f Keybestd Mouse amp reason 2 Printers and Faxes 2 f i i PX OonPint f PDoc i P355 d PCL ASERT REN g Redaction reason 2 T a Gitems Se 2 Select your printer likely a Fuji Xerox DocuPrint P355 d 3 Right mouse button click on the printer and select Printer Properties 4 Go to the Sharing tab 5 Tick the Share this Printer box 6 Enter the share name as FX DocuPrint P355 d 7 Click Apply 8 Click OK 9 Now go to your backup batch control PC and select Start gt Computer gt Open Control Panel gt Hardware and Sound gt Devices and Printers gt Add Printer gt Add
28. ov 2011 13 39 MAIN MENU E ELECTION MANAGEMENT SYSTEM t A AECPAY l i t j J 1 I t B EEC BOOKING l C ATSIC ELMS l l T TASK MANAGEMENT 1 I S LOGON ADMINISTRATION l L LOGOUT i Please Select Option SunOS AUSTRALIAN ELECTORAL COMMISSION Tue 29 Nov 2011 13 35 ELECTION MANAGEMENT SYSTEM E ELMS Production L ELMS Learning S ELMS Simulated Election T ELMS Test Menu R Return to Main Menu Please Select Option Page 14 EasyCount Senate User Manual Austrailan Electoral Commission l l l Please select correct option l codrop12 Il Polling Place Management gt PPMS 12 Polling Place Staffing Estimates gt MEST I3 Election Financial Management gt PEEM 4 Nominations gt I NOMS I5 Election Processing gt REPR I61Election Inquiry gt IQEIS I71System Functions gt Zsy s 8 Historic Functions gt HIST Press Select Command or an option between 1 and 8 Select Fl Command F11 End F10 Exit F12 Main Menu F2 2 6 3 The EasyCount Senate Event Load Extract ELMS will provide event data such as the event parameters candidates groups polling places and batch numbers This data must be downloaded from ELMS and loaded onto the Primary Batch Control PC There are two ways to access the Senate EasyCount Extract screen a Via the ELMS fastpath NEAS or b By navigating through the various ELMS menus To acces
29. rs ard liassa PC merbars we canrect Syre Adeiniszaton Lead Escon dsia cota the Barh Contetion PC Hora begat Eveod Be both ba tess Rentz Ye Gacha Cents urd Bakes Farerams Repent TI are not melosed tallow elere Ts py GITT 3 Tekes H Grep boeg Ti unda checkist Entry of GY 5 You should then get the following message to say the Server changed successfully edas Erky of GVTs 3S Setup of CSS i fa n Management ng rpates System Advinisvation Corpaersi i LRS iie gt A DF i fe Tie ne deriraxt ation Corgans 1 ard Abvenes IPC mares are catrect So etern haadeiat ation f Serata User Marsal ete GUT ave NR cheted Ery of Grle bed GT 6 Click OK to continue The Batch Controls are now networked 2 5 Setup the Printer Done by a Batch Controller on a batch control PC A printer will need to be connected to the batch control PC to allow reports to be produced Each Batch Control PC has been configured to use a Fuji Xerox DocuPrint P355d formerly a Lexmark T644 connected locally via a USB connection as the default printer States or Territories that have more than one batch control PC have the option of connecting a printer to each batch control or sharing one printer connected to the primary batch control To install a printer on a batch control PC do the following 1 The printer will come with a cable that attaches to the local netw
30. s the Senate EasyCount Extract screen via the ELMS fastpath NEAS press F11 to activate the command prompt and type NEAS into the command window and press Enter 29 Nov 2011 13 53 Main Menu v1 20 prdelms codrop12 ee ee 1 Polling Place Management gt PPMS 121Polling Place Staffing Estimates gt MEST I31Election Financial Management gt PEFM I41Nominations gt I NOMS t IS Election Processing gt REPR I l6lElection Inquiry gt IQEIS I171System Functions gt zsys I8IHistoric Functions gt IHIST tt l tetet n nnn een ee ee ee Press Select Command or an option between 1 and 8 Page 15 EasyCount Senate User Manual Alternatively to access the Senate EasyCount Extract screen via the ELMS menus select Nominations from the Main Menu by highlighting the nominations row and pressing F1 or by just pressing the number next to nominations in this case the number 4 Then select Senate Nominations from the Nominations Menu Then select Senate EasyCount Extract from the Senate Nominations Menu At the Senate EasyCount Extract screen you will be prompted to select the event and then the state as shown below 5 aa daa a a da ct a Fn a ita v1 18 PeoSeenaS eee S SSSSSS 5 V1 6 Election Event l l State l tate nnn nn nnn oo on oe oo 5 tetecen nnn n neo 2 e 12010 Federal Election J 1 New South Wales f IHiggins By election t IVictoria l Bradfield By
31. se each data entry laptops IT asset number and name its Alias different eg DE2 Page8 EasyCount Senate User Manual Australian Electoral Commission Type Comanerts Servers Batch Contra em ARESE ga pak l Redaction reason 2 Server User Guids Screen Sha Redaction reason 2 Server Uber Guide Screen Shot Workstations Bata Entry e _ lRedaction reason 2 Workstaten User Gud Serera Shat gl edaction reason 2 Workstation User Guede Screen Shot 2 3 2 Creating Computer Accounts from a Computer File Template Done by a Batch Controller on a batch control PC Generally this step will already have been done by National Office prior to despatching IT equipment to the CSS site National Office will also provide the Computer Account File as an excel file that contains the laptop asset numbers This will allow CSS Managers to align the labelling of each data entry workstation with alias names assigned to each laptop 1 Go to System Administration gt Computer File Template The following screen will appear prompting you to save the computer file template somewhere Plame 5 Simulated Election Testing Backup for defect 18 ECS Event Load Test dene in test using 2007 event ECS ATL Export Testing done in test using 2007 event es Documents at Music E ECS GVT Import Testing done in test using easycount u i ECS BTL Import Testing
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