Individual Questionnaire Application Guidance for Credit Unions
Contents
1. amp 14 45 iar Section 10 Supporting Documentation Appicant ree af an3 Name 14 47 amp Applicant 17 Apr 2013 Name 11 36 Mar Section 12 Proposer Declaration 2 y 2013 Name 14 47 amp Individual Questionnaire Section 11 Applicant Declaration User Manual amp The applicant uses Guidance Material Export to Excel Submit to Proposer this to submit the Submit a Request This allows the user to export all sections into a i eee Page 24 Types of ONR Access Two different types of system accounts are available 1 Business Administrator and 2 User Personal information of a sensitive nature is provided as part of the Individual Questionnaire submission therefore it is recommended that careful consideration is given to the selection of the individuals within the credit union who will have access to the Individual Questionnaire return type on ONR The following people within a credit union can be Business Administrators and can submit an Individual Questionnaire application to the Central Bank on behalf of a credit union e Chair of the Board of Directors CUPCF 1 e Manager CUPCF 2 and e Chair of the Nomination Committee 1 Business Administrator Accounts gt Business Administrator accounts who have been granted administrator access to the Individual Questionnaire return type will have the ability to e View each Users Individual Questionnaire i e al2. What s the risk You can then edit the file name and save it in the desired folder on your computer see sample screenshot below Save Fe E Desktop gt Organize v New folder A i e Fr Favorites E A ibraries i Downloads System Folder Recent Places BD Desktop a Computer System Folder ow Libraries TOn r Credit Union Information Documents d f a Music aias 3 Ne t Pictures j Drafts amp Videos it File folder File folder X Search Desktop Pp val Exported IQ m Microsoft Excel Worksheet 8 14 KB Network System Folder Draft Letters File folder Exports File folder Filename Exported IQ Save as type Microsoft Excel 97 2003 Worksheet a Hide Folders e Do not edit the exported Excel spreadsheet If you do the system won t allow you to import the spreadsheet into an new Individual Questionnaire application Any required editing can be done via ONR once the data has been imported to the new application If you need to complete another Individual Questionnaire you can import the information within the saved Excel document Once you start a new Individual Questionnaire you need to complete Section 1 You will then be given the option to Import Previous see screenshot below Page 17 AE Bpy Banc Ceannais na h ireann C109618 FAP UAT Credit Union 2 Seep once peak or Ireland Applicant Name C109618 Home gt D
3. 1 Preliminary Questions Valid Section 2 Applicant Personal Details Valid we we amp Section 3 Professional Experience and Qualifications Valid i Applicant 16 Apr 2013 Section 5 Reputation amp Character Section 5 Reputation amp Character Name 14 46 Applicant 16 Apr 2013 Name 14 51 Applicant 16 Apr 2013 14 50 f 7 Applicar 16 Apr 2013 14 45 Section 6 Applicant Current and Previous Regulatory Approvals Ke We eE Section 7 Applicant Savings and Loans with the Proposing Entity ise Applicant 16 Apr 2013 Name 14 45 Applicant 26 Mar 2013 Name 14 47 Applicant 16 Apr 2013 Section 11 Applicant Declaration Name 14 50 K ee eee eee eee ee Section 10 Supporting Documentation we amp Applicant 26 Mar 2013 Section 12 Proposer Declaration Nana 14 47 4 Export to Excel Submit to Central Bank Se A dialog box will appear see example screenshot below press Save in order to save it on your computer Page 16 r File Download s Do you want to open or save this file Esja Name export xls Sa Type Microsoft Excel 97 2003 Worksheet 989KB From test onlinereporting cbfsai ie oen save canca i gt While files from the Intemet can be useful some files can potentially Q ham your computer If you do not trust the source do not open or save this file
4. 1 25 The Central Bank website content has bel le easier and more intuitive access to information you require from the Central Bank Euro Exchange Rates ECB Reference Rates at 27 06 2011 Annual report 2010 US Dollar 1 4205 The Central Bank today 30 May published its Annual Report 2010 The Annual Performance UK Pound 0 88970 Statement Financial Regulation 2010 2011 and the Irish Economic Statistics 2011 were also Japanese Yen 114 74 published The Central Bank of Ireland does not buy or sell foreign currency from or to the public Design Competition for Collector Coin In 2012 the Central Bank of Ireland will issue a 10 silver proof coin as part of the European Silver Coin Programme which provides an opportunity for each Eurosystem country to issue a collector coin Financial Statistics The Central Bank publishes a range of money banking and financial statistics which can be viewed here 1 Click the Online Reporting System button on the bottom left of the page By Rss Feeds Site Map Glossary Careers Contact Us Banc Ceannais na h ireann amp Aevances search Central Bank of Ireland Eurosystem Monetary Policy Financial Consumer Economic Policy Payments Systems amp Operations Stability Protection amp Statistics amp Currency Home gt Financial Regulation Are you interested in gt Establishing in Ireland Financial Regulation Industry Sec
5. Login ID Do you currently have an Online Yes O No OD Reporting account Amember of the board of directors of the credit union other than the proposed Fitness and Probity Business Administrator must authorise this request Signed Print Name Board Position Date Page 31 T 353 1 224 5333 www centralbank ie regulatorytransactions centralbank ie aoe Banc Ceannais na h ireann Central Bank of Ireland Eurosystem
6. Section 2 Personal Details You are required to select the proposed PCF role and principal sector in which you propose to operate as well as providing information such as your name address place of birth and passport details If you hold dual citizenship you are only required to provide details of one passport For credit unions the only principal sector option available currently in 2 1 a is the credit union sector Please note that an individual can only apply for one position in Question 2 1 b Page 7 Section 3 Professional amp Other Relevant Experience Educational Qualifications Professional Memberships and Relevant Training This section of the Individual Questionnaire requests details of your professional and other relevant experience within the last 10 years qualifications held and professional memberships along with any other experience prior to the last 10 years which is relevant to your application In particular details of any relevant credit union experience e g member of the board of directors should be included in Section 3 1 Professional and Other Relevant Experience Section 3 is an important part of the application as you must demonstrate you have the necessary qualifications experience competence and capacity appropriate to the relevant PCF s applied for You should provide details in chronological order commencing with the most recent employer organisation and the associated most recent role wi
7. of the Individual Questionnaire should include details of any relevant credit union experience 3 June 2014 e Updated regarding returning of an Individual Questionnaire to credit unions if no AGM is scheduled e Updated to insert more information regarding completion of Section 8 1 of the Individual Questionnaire Page 3 Purpose of this Guidance This document provides guidance for credit unions and applicants in relation to submitting Individual Questionnaires through the Central Bank of Ireland s Central Bank Online Reporting System ONR for individuals who are proposed to hold Pre Approval Controlled Functions PCFs The following documents which are available on the Central Bank s website www centralbank ie should be reviewed prior to completing an application e Fitness and Probity Standards for Credit Unions e Guidance on Fitness and Probity for Credit Unions e Minimum Competency Code 2011 where applicable Please note that the submission of an Individual Questionnaire is a two stage process The applicant needs to complete Sections 1 to 11 as applicable and submit the application to the proposing credit union The proposing credit union then completes Section 12 and submits the Individual Questionnaire to the Central Bank for assessment Points on using the System Security Personal information of a sensitive nature is provided as part of the Individual Questionnaire submission therefore
8. particular function being carried out by you Please ensure you choose the appropriate dropdown when uploading MCC documentation Section 11 Applicant Declaration Questions 11 1 11 11 11 12 and 11 13 in this section are not applicable to applicants for a PCF role in a credit union Page 13 In relation to question 11 2 a material change is a change in the information provided in the application which would affect the applicant s ability to perform the PCF role s applied for An example of material change would include a change to passport details Following the completion of Section 11 and once all relevant information has been included in the application you should submit the application to the Proposer by selecting the Submit to Proposer option on the Individual Questionnaire application summary page Tip You may want to export your completed application now to your personal computer To export navigate to the Summary page and select Export to Excel at the bottom right of the screen For further information please refer to the Import Export section of this document Section 12 Proposer Declaration Section 12 must be completed and signed on behalf of the proposing credit union by one of the following e Chair of the Board of Directors CUPCF 1 e Manager CUPCF 2 or e Chair of the Nomination Committee A single point of contact in the proposing credit union is required for all q
9. saved Excel document that you have exported from a previous Individual Questionnaire you have completed Are you sure you want to import This will overwrite existing data Page 18 The applicant will then be required to validate the completed sections by reviewing the imported data and then selecting Save Form e Please note it is not possible to amend an Individual Questionnaire once submitted to the Central Bank if the Central Bank requires an amendment to be made it is necessary to complete a full new Individual Questionnaire by exporting the submitted information and then importing it in Page 19 Appendix 1 Using ONR The information below is summary of ONR full information in relation to ONR is available on the Central Bank s website at www centralbank ie About the System ONR is a web based application through which credit unions submit information to the Central Bank including Individual Questionnaires for individuals who are proposed to hold PCF Gaining Access to ONR You will need the following e Name of business administrator responsible for managing Individual Questionnaire access e Job title e Phone number e Email address Credit unions that require access to the Individual Questionnaire on ONR should complete the New Fitness amp Probity Business Administrator Setup Request Form contained in Appendix 3 and send to the regulatory transactions department regulatorytransactio
10. Fitness and Probity Individual Questionnaire Application Guidance for Credit Unions lt q y N gt Table of Contents Table of COnNteNtS sissies asini tegaccessebadecdnausacavabasueds vaneddes iaaa ienaa a aE a aSa 2 Purpose Of this GUIdANCE cccccccecessceceessscececssscececeeeececssseceeeesececeesesscsussesecusseseceeeeceesesaeesesseaeees 4 Points on USING THE SYStOM wssceessesnzcessesokensascuaceysesaedeysadedevs senaecuyandaecesseadecuy sedate vaseaatdasandancansesaeteysededeenss 4 Section 1 Preliminary QUESTIONS ciis c ccelvvsescevivescdecveseeacuosagcelevsencerustetdelevesueacsssageeluveencevivectdacveveueacavee 6 Section 2 Personal Details issceis cies sane vccuaxsizeresiens ens dented evens EERE e Ea aaea 7 Section 3 Professional amp Other Relevant Experience Educational Qualifications Professional Memberships and Relevant Training c cccccssscecesssncecesseeseceeseeeeceeseeeeceeseeeecssseeeecesseeaecseeeeaeeessenaeess 8 Section 4 Minimum Competency Code 2011 Credit Unions acting as Retail Intermediaries 8 Section 5 Applicant Reputation and Character ccccccccccccsssssssssceceeecsssessneseeeescessesscasseeseseessesssaeees 9 Section 6 Applicant Current and Previous Financial Services Regulatory Approvals cccscee 10 Section 7 Savings and Loans with the Proposing Entity cc cccccssssecesseneceseeeeceeeeeeeceseeeeeeeeeeaeess 10 Section 8 Applican
11. You must provide details of all current and previous regulatory approvals held within the last 10 years including approvals by other financial services regulators in other jurisdictions It is important that you provide as much detail as possible regarding all financial services regulatory approvals refusals withdrawals prohibitions restrictions and suspensions where applicable Where approvals have ceased the reasons for cessation must also be provided You must also disclose your time commitments to all current roles listed in this section e If you are importing a previously exported application you must ensure that you update the information e g if you have been granted additional approvals since your previous submission Section 7 Savings and Loans with the Proposing Entity If you answer Yes to Question 1 5 this section is mandatory You must provide details of any e Savings or intended savings within the next 12 months in the proposing credit union e Loans or intended loans within the next 12 months or guarantees in respect to a loan with the proposing credit union e Loans with the proposing credit union that are or have been in arrears for a period greater than 90 days in the past year Page 10 Section 8 Applicant Shareholdings Business Interests in Financial Entities and Other Firms The purpose of Section 8 Applicant Shareholdings Business Interests in Financial Entities and Firms is for applican
12. and 15 hours in 2012 If you were a sole trader at 1 January 2007 commission statements for a four year period can be submitted as part of your assessment instead of a Statement of Grandfathered Status Full details on the criteria for Grandfathering arrangements can be found in the Minimum Competency Code 2011 Where relevant you must also provide documentation demonstrating that you meet the CPD requirements as set out in the MCC Section 5 Applicant Reputation and Character If this section is applicable you must answer all questions You should be candid and truthful and provide a full fair and accurate response to all questions Failure to disclose an issue or provision of insufficient information in response to a Yes answer to any question may result in a delay in processing or in a rejection refusal of your application Page 9 Section 5 is mandatory for all applicants excluding those who are currently approved by the Central Bank or another Financial Services Regulator within the EEA to a similar position in the same sector for which you are now applying If you are in any doubt about a response please disclose the issue and provide additional documentation via the upload facility in Section 10 to allow the Central Bank to determine if the issue is material or not to your application Section 6 Applicant Current and Previous Financial Services Regulatory Approvals This section is mandatory for all applicants
13. ata gt Individual Questionnaire Applications C109618_03530d1d_0 Section 1 Preliminary Questions Are you currently approved by the Central Bank of Ireland or any of its predecessors If Yes question 6 1 in Section 6 Applicant Current and Previous Financial Services Regulatory Approvals is mandatory If yes to 1 1 are you seeking approval for a Pre Approval Controlled Function PCF based on a similar role that you currently perform If No Section 5 Applicant Reputation amp Character is mandatory Yes No If you answered Yes to this question please choose one of the following options Are you currently approved by another Financial Services Regulator within the EU EEA If Yes question 6 4 in Section 6 Applicant Current and Previous Financial Services Regulatory Approvals is mandatory Yes No If yes to 1 3 are you seeking approval for a PCF based on a similar role that you currently perform If No Section 5 Applicant Reputation amp Character is mandatory Yes No If you answered Yes to this question please choose one of the following options Do you have savings or loans with the proposing entity or have you had any loan s in arrears fora period of greater than 9 weeks with the proposing entity in the last five years If Yes Section 7 Applicant Savings and Loans with the Proposing Entity is mandatory A dialog box will appear see example screenshot below allowing you to browse for the
14. e entire Individual Questionnaire to a read only Excel document and save it on their computer At a later stage if they need to complete another Individual Questionnaire and following the completion of Section 1 of the new Individual Questionnaire the applicant may import the previously completed data into the new Individual Page 15 Questionnaire All of the information from the previous application Sections 2 3 6 7 8 and 9 are copied into the new Individual Questionnaire Note Only Sections 2 3 6 7 8 and 9 will be populated after importing as these sections do not contain declarations The applicant will then be required to validate the completed sections by reviewing the imported data and then selecting Save Form e If you are importing a previously exported application you must ensure that you update the information e g if you have been taken up additional positions or resigned from any positions since your previous submission Upon completion of your Individual Questionnaire you will have the option to Export to Excel as highlighted in the screenshot below Click Export to Excel in order to save the information in an Excel document on your computer Application C109618_03530d1d_00004 Applicant Applicant Name Status Finalised Last Updated B Section Status Last Updated Applicant 16 Apr 2013 Name 14 45 Applicant 16 Apr 2013 Name 14 46 Applicant 16 Apr 2013 Section
15. elevant recognised qualification for that particular function The new entrant must act under the Page 8 immediate direction and supervision of another nominated person who is a qualified person or a grandfathered person in respect of the particular function being carried out by the new entrant You must attach documentary evidence that you have undergone a training programme organised by the credit union on whose behalf you are acting are working towards obtaining a relevant recognised qualification and are acting under the immediate direction and supervision of another nominated person who is a qualified person or grandfathered person in respect of the particular function being carried out by you Full details on the criteria for New Entrants can be found in the Minimum Competency Code 2011 Grandfathering Arrangements An applicant can avail of the grandfathering arrangements if on 1 January 2007 the applicant was dealing with the retail financial product or specified activity in respect of which he she is availing of the grandfathering You must attach documentary evidence of four years experience providing the retail financial product in question for the period 1 January 1999 to 1 January 2007 a Statement of Grandfathered Status signed by the regulated financial services provider and documentary evidence that 40 hours of Continuing Professional Development CPD were undertaken in 2008 2009 and 2010 15 hours in 2011
16. hips with members of the Board of Directors and or Senior Management Team within any of the entities listed in Section 8 of the Individual Questionnaire For example Parent Child Partner Husband Wife Aunt Uncle Employer past present or any other relevant relationship Beneficial Ownership occurs when a person may exercise control through voting or other influence even though the title is not held in their name e g the title to the shares may be held in a trust the title to the shares may be held by a spouse or close relative Page 11 Section 9 Positions as an Executive Non Executive Director Chairman Manager or Financial Service Provider in any entity Financial or Other where the position has not been approved by a Financial Services Regulator If you answer Yes to question 1 7 this section is mandatory You must provide details of all current and previous positions in financial or non financial entities which are not regulated and therefore are not included in Section 6 of the application You must disclose the amount of time expressed as a number of days per annum you commit to each of the current roles listed Where applicant is importing a previously exported application the applicant must ensure s he updates information e g where relevant if the applicant has taken up new positions since previous approval e If you are importing a previously exported application you must ensure tha
17. idle for more than 20 minutes and any unsaved data will be lost In order to avoid any loss of data please ensure your application is saved at regular intervals Save Form and Save with Errors At the top of every section other than Section 1 you will see the Save Form and Save with Errors buttons Section 1 only contains the Save Form button Save Form allows you to save the completed section provided there are no errors Once Save Form is clicked any errors will be highlighted in red indicating fields you must complete Save with Errors is used where you wish to save incomplete sections or sections with errors The errors will be highlighted in red the next time you log into the section in question The completed form cannot be validated and submitted to the proposer until all the saved errors have been rectified Page 5 gt If you have any questions before you submit your Individual Questionnaire application please refer to the guidance videos and other material available on the Central Bank s website www centralbank ie gt For further information on using the ONR system and gaining access to the system please see the Appendices Section 1 Preliminary Questions This section of the form must be completed by all applicants You must complete Section 1 of the application before proceeding to the other sections The remaining sections of the Individual Questionnaire are e
18. in a specific sector in another EEA country and propose to take up a similar role in the same sector in Ireland you must attach evidence to demonstrate that you are currently entitled under the laws of the EEA country to perform those functions 2 If you wish to include any other material information in respect of your application Note for those subject to the MCC 1 For those holding a recognised qualification a copy of the qualification must be attached 2 For those availing of Grandfathering arrangements please attach documentary evidence of 4 years experience providing the retail financial product in question for the period 1 January 1999 to 1 January 2007 a Statement of Grandfathered Status signed by your employer and documentary evidence that 40 hours of CPD were undertaken in 2008 2009 and 2010 15 hours in 2011 and 15 hours in 2012 If you were a sole trader at 1 January 2007 commission statements for a 4 year period can be submitted as part of your assessment instead of a Statement of Grandfathered Status 3 If you are applying as a New Entrant you must attach documentary evidence that you have undergone a training programme organised by the credit union on whose behalf you are acting you are working towards obtaining a relevant recognised qualification and that you are acting under the immediate direction and supervision of another nominated person who is a qualified person or grandfathered person in respect of the
19. it is recommended that careful consideration is given to the selection of the individuals within the credit union who will have access to the Individual Questionnaire return type on ONR The following people within a credit union can be Business Administrators and can submit an Individual Questionnaire application to the Central Bank on behalf of a credit union e Chair of the Board of Directors CUPCF 1 e Manager CUPCF 2 and e Chair of the Nomination Committee Further information on system security and confidentiality is contained in the Appendices Page 4 Date Fields Whenever a date field is being input the required format of the field is set out in the question itself For example the date 30th July 2013 should be input as e 30 07 2013 where format is DD MM YYYY e 07 2013 where format states MM YYYY e 2013 where format is YYYY Text Box Fields The maximum number of characters permitted is 1000 If you are providing information exceeding the 1000 character limit please provide the information in a Word document and attach upload to Section 10 Drop down List Boxes Some fields require you to select an entry from a drop down list box If the question is relevant but a suitable entry is not available please choose the entry Other Navigation Use the ribbon menu across the top of the page to navigate through the ONR Inactivity For security reasons you will be logged out of ONR if the system left
20. l their credit unions applications for a PCF e Starta new Individual Questionnaire application for their own proposed appointment s as Applicant e Submit User s completed Individual Questionnaires other than their own to the Central Bank for processing as Proposer gt The Business Administrators s is responsible for setting up and managing the credit union s User accounts see below for access of user accounts for their relevant return types i e notifying the User of their login credentials and resetting passwords when necessary gt A Business Administrator with access to the Individual Questionnaire return type only can only set up and manage Users with access to the Individual Questionnaire return type Likewise a Business Administrator with access to other specific return types can only set up and manage Users with access to those specific return types Page 25 gt Unless existing Business Administrator s have the rights to administer at their own level an option defined at initial set up of a Business Administrator on ONR they cannot add additional Business Administrators gt If a Business Administrator is provided with the capability to administer at own level he she can add another Business Administrator profile without contacting the Central Bank This permission may only be exercised for return types that are currently available to the Business Administrator aspx Windows I
21. lf and click the Login para ee Login Name Usert Enter Login Details and Click Password eoccce If you have forgotten your login details please contact your Firm Administrator If you are unsure who your administrator is you can contact us for assistance make sure to include your name and institution in the message Central Bank Website 2010 Central Bank of Ireland Conditions Of Use Privacy Statement Contact Us NOTE If logging on to the Online Reporting System for the first time you will be prompted to change your password and provide answers to security questions at this point Passwords must contain at least one number and both lower and upper case letters 3 When the user selects Login they will be brought to the homepage screen From here they can navigate through the System Please see the screen shot on the next page for a detailed breakdown of all the available links on the home page NOTE See Online Reporting System User Manual here if you have issues logging in Page 22 Home Page Click to Return to the Home page from any other page Tasks Tasks that are due for Banc Ceannais na h ireann Central Bank of Ireland Eurosystem Home Page j From here you can perform any of the actions shown opposite 2 J aS Messages about the system and industry reporting requirements are displayed on the right of this page Click on a message to
22. nabled or disabled based on the answers provided in this section Questions 1 1 to 1 4 relate to current approvals by the Central Bank or by another Financial Services Regulator within the European Economic Area EEA If you are currently approved to a similar role in the same sector as you are now applying for Section 5 Applicant Reputation and Character does not need to be completed In all other cases Section 5 Applicant Reputation and Character is mandatory e If you are seeking to apply via this reduced regime you must submit evidence that you are currently entitled under the laws of the EEA country to perform some or all of the functions which are equivalent to the PCF in that other jurisdiction If you are currently approved by the Central Bank or another Financial Services Regulator you must provide the time commitments to the role s in Section 6 of the application as this forms part of the Central Bank s assessment of the application Question 1 5 refers to savings and or loans with the proposing credit union and will enable or disable Section 7 Applicant Savings and Loans with the Proposing Entity of the application depending on your response The EEA comprises of the member states of the European Union EU together with the following countries Iceland Liechtenstein and Norway Page 6 Question 1 6 refers to shareholdings and business interests and will enable or disable Section 8 Applicant Shareh
23. ness and Probity Business Administrator account for your credit union and return by email to the Regulatory Transactions Division The Fitness and Probity Business Administrator must be one of the following e the chair of the board of directors e the manager or e the chair of the nomination committee As Fitness and Probity Business Administrator you are responsible for managing other Fitness and Probity Business Administrator and Users of the online reporting system within your credit union and for ensuring that the appropriate personnel of the credit union have the correct Fitness amp Probity access Where another Fitness and Probity Business Administrator and or User leaves the firm or moves position the Fitness and Probity Business Administrator must remove their access to the system If the Fitness and Probity Business Administrator responsible for managing other Fitness amp Probity Business Administrator and User accounts changes the credit union must notify the Central Bank immediately and send this form with details of the New Fitness and Probity Administrator to the Central Bank via the email address below Credit Union Name Institution Code Fitness and Probity Business Administrator contact details fitName OOOCC S Surname Position chair of the board of directors O manager O chair of the nomination committee O Telephone Number Email Address If yes to the above please provide your Online Reporting
24. nformation stored about you by the system e The Individual Questionnaire SUMMARY page i as Banc Ceannais na h ireann C109618 FAP UAT Credit Union 2 GOSTA Central Bank of Ireland Applicant Name Eurosystem Home gt Data Individual Questionnaire gt Applications C Sections Application C109618_03530d1d_00004 Applicant Applicant Name Status The Individual Questionnaire Incomplete application is divided into Section 1 Preliminary Questions Valid novican pa aga Complete each section that Name 14 45 Applicant 17 Apr 2013 Name 11 35 Applicant 17 Apr 2013 Nam 11 35 applies to your application and Clear Section submit the application to the Proposer Section 2 Applicant Personal Details Blank E amp Section 3 Professional Experience and Qualifications Blank Exported application Excel files ase 5 0 cannot be edited if you wish to 2 Applicant 17 Apr 2013 subsequently import them to Section 5 Reputation amp Character Memes 11 35 repopulate an application i 3 FARE ppl Section 6 Applicant Current and Previous Regulatory Approvals a i Before You Start Section 7 Applicant Savings and Loans with the Proposing Entity i i i 2 Please note this Individual n This validates the Questionnaire application will z i oe i close down and unsaved data will be lost if left idle for more than 30 mins Activates help for we amp amp ke E
25. ns centralbank ie who will arrange access for your credit union Minimum System Requirements ONR may be accessed using most modern internet browsers however it has been tested using the following Internet browsers e Internet Explorer 7 0 or later e Mozilla Firefox v3 0 or later Logging into the ONR System 1 Open a web browser and enter the address www centralbank ie 2 Click on the Financial Regulation Homepage link on the menu on the ribbon menu at the top of the page 3 This form is also available on the Central Bank website at www centralbank ie regulation processes fandp creditunions Pages default aspx Page 20 E Rss Feeds Site Map Glossary Careers Contact Us Banc Ceannais na h ireann Advanced Search Central Bank of Ireland Eurosystem Monetary Policy Financial Financial Consumer Economic Policy Payments Systems amp Operations Stability Regulation Protection amp Statistics amp Currency ECB Interest Rates Deposit facility 0 50 Central Bank Inspection Ide Compliance Concerns in Contracts for Difference and Financial Spre ing Firms The Central Bank today 16 June publishe ings of a themed inspection of contracts for difference CFD and financial spread betting Main refinancing operations fixed rate tender 1 25 Marginal lending facility 2 00 Maintenance Period 11 05 2011 14 06 2011 Website Re Organisation Remuneration Rate
26. nternet Explorer ye enim 2 http testonlinereporting Home Administration Users _add 4 x sing ring Add User Firm AddUs X f my ITB learning space ONR pre reg guidance D a E By O amp O Add User Add User To set up a new user on the Login Names Online Reporting system enter the required details and click the Add button Titles The login name must be unique First Names for all users within an institution Surnames You must assign a default Passwords Tick box to allow password which the user will Administrator to then need to change the first Confirm Passworde Nix time they log in to the system administer at own level Account Types Business Administrator X It is especially important to ensure the email address is correct as the system will use that address to communicate with the user Email Addresse User can administer at own Fj level m Telephone Numbers Central Bank Website Job Titles Whatis a strong password Contact Us Gu Local intranet Protected Mode On 2 User Accounts User accounts who have been granted applicant access to the Individual Questionnaire return type will have the ability to o Starta new Individual Questionnaire application o Edit their own Individual Questionnaire applications and o View their previous Individual Questionnaire applications within the credit union gt User accounts are available
27. oldings Business Interests in Financial Entities and Other Firms of the application depending on your response If you answer Yes to question 1 7 relating to positions you hold have held in other entities you must complete Section 9 Positions in any entity Financial or Other where the position has not been approved by a Financial Services Regulator of the application for each position and include your time commitments to these roles Questions 1 8 and 1 9 determine if the Minimum Competency Code MCC is applicable and therefore careful consideration should be given when answering these questions You must ensure that you have selected the correct option when confirming how you will meet the MCC requirements as this will enable or disable Section 4 Minimum Competency Code 2011 of the application accordingly You must also ensure that you attach the necessary documentation in Section 10 Supporting Documentation Files of the application e If you do not submit the correct documentation relating to your compliance with the MCC such as evidence of qualifications grandfathering status new entrant status and or continuing professional development your application will be rejected as incomplete If you are submitting an Individual Questionnaire as part of a credit union s application for approval authorisation or re authorisation approval e g as part of an amalgamation you must answer Yes to question 1 10
28. only from a credit union s Business Administrator not the Central Bank gt The credit union s Business Administrator may setup one or more User accounts for their credit union gt The User account cannot create or edit Business Administrator accounts or other User accounts Page 26 Functionality of Business Administrator and User Accounts View an Individual Questionnaire Amend an Individual Questionnaire Submit an Individual Questionnaire to the Proposer Submit an Individual Questionnaire to the v Central Bank Edit Profile v Change Password v Add a Business Administrator Account v Reset a Business Administrator password v ii Add a User Account v Reset a User Password v Edit a User Profile v Disable a Business Administrator Account v Delete a Business Administrator Account v Disable a User Account v Delete a User Account v Add delete the Individual Questionnaire return type for Business Administrators Page 27 and Users Edit a User s Access v x Export to Excel v v Messages v v Print Individual Questionnaire v v Tasks v v These options are only available if a Business Administrator is provided the capability to administrator at their own level Page 28 Appendix 2 System Security and Confidentiality Restriction on Use ONR is intended solely for use by financial instituti
29. ons operating in the Republic of Ireland which are regulated by or otherwise obliged to report to the Central Bank Only those institutions which have been set up on the system by the Central Bank are permitted to use the system and only employees of these institutions or responsible agents in good standing are allowed to log in to the system to view or enter data Any unauthorised use of this system is strictly prohibited it may only be used by the institutions and individuals authorised to do so and only for its intended purpose Account Passwords The following should be noted in relation to account passwords gt Itis the Business Administrator s responsibility to store their login name and password securely gt The Central Bank will not reset User account passwords these should only be reset by the credit union s Business Administrator gt Every individual who uses ONR is assigned a unique name and password It is their responsibility to keep these secure passwords should never be disclosed to anyone for any reason gt Therefore every individual is ultimately responsible for his or her own use of the system and for any activities carried out on accounts for which they are responsible This specifically includes all data entry and modification gt Business Administrators are responsible for their credit union s overall use of the system and in particular for the activities of the other Users that
30. rocess the application prior to the scheduled AGM The credit union should discuss with their Central Bank supervisor the correct time frame in which Individual Questionnaires should be submitted It is strongly recommended that applicants read the MCC in full before completing the questions in Section 4 If you answer No to any question in Section 4 of the application you do not meet the MCC requirements for New Entrants and applicants availing of Grandfathering Arrangements and you will not be able to continue with the application If you answer Yes to any of the questions in Section 5 you must provide documentary evidence in support of your answer for example court reports regulator decision notices etc Delays in application assessment may occur if insufficient information is provided in relation to each Yes response provided in this section of the application Please note the applicant and the proposer will not be able to submit the application if any mandatory fields are left unanswered or un ticked If following review by the proposer the applicant needs to amend any section of the application they must resubmit the application to the proposer Import Export Function The import export function has been provided to assist when completing subsequent Individual Questionnaire applications in the future At any stage during the completion of the Individual Questionnaire the applicant has the option to export th
31. see its full text The Task List at the bottom of the page shows what you need to do now a lt Ei S Tasks Guidance Material Submit a Request 2013 Continue completion are listed here View Edit Data View or edit return data My Profile View or update the information the s Prudential Return for 12 Apr 2013 nee Continue your current open applicatio Administration Configure how your Institution use sthe system View user messages Requests View my requests Manage User Accounts Setup new users reset theif passwords Manage User Accounts ss Click to setup new users reset their passwords etc Only visible to Business Administrators em stores ayy C109618 FAP UAT Credit Union 2 Proposer Name is to be submitted Nhis return must be submitted by the 30 A y eview Review or Submit Application for all upers for whom you sre the Proposer Messages This page shows all the messages from Central Bank of Ireland that applies to you or your institution You have no new messages Go to Message Archive gt gt New Messages General Announcements related to the system appear here View Edit Data Displays the types of returns to which you have been assigned access to Administration Manage existing and setup new user accounts View Edit your user profile details Change your password My Profile Click to display or edit i
32. t Shareholdings Business Interests in Financial Entities and Other Firms 11 Section 9 Positions as an Executive Non Executive Director Chairman Manager or Financial Service Provider in any entity Financial or Other where the position has not been approved by a Financial Services Regulator c s s 2csereseecesaes besssdegeeeeslecscevaan cacdeesicndebsen atzerbssdeBevsanersunges eeebenceteenededetess 12 Section 10 Supporting DOCUMENTATION cece ee ceneeceeeeeeeeeeaaeaeeeeeeeseesaaaeaeeeeeeeeeeaaaaeeeeeeeeneeeaaaaeess 12 Section 11 Applicant Declaration lt sctscccesccccesessceceseeccecesaticecesssscccedssicecescaccecesedicccesuicddesaaiceceseacccees 13 Section 12 Proposer Declaration ccccsccccssssececesseneeceeseeeeceeseeeeceeceeeeceesenseceseuesecseeeeseceseeaeesseenaeees 14 Gee fal GUIDANCE crecnceet leave hese cecuus iiaee iennet Ea N riea aa eTEN ira ENE aN Ea NEEE EE K TETEE VISE EE EEANN 15 lmiport Export FUNGON ea a e E E cide adeed 15 Appendix 1 Using ONR issscciissees cinsseRicnceed dheaevacgeeidssedh cansesaieeebac chaneiasgrenasaedh SPAS AAPA deaeiaceeeateddiaass 20 Appendix 2 System Security and Confidentiality cc ccccsccsssscssseecssesessecsssaeceeeeesseeessaeesseeeee 29 Appendix 3 New Fitness amp Probity Business Administrator Setup Request Form 31 Page 2 Version Date Amendments 1 June 2013 e Initial Guidance 2 September 2013 e Updated to reflect that Section 3
33. t you update the information e g if you have been taken up additional positions or resigned from any positions since your previous submission Section 10 Supporting Documentation This section of the Individual Questionnaire form allows applicants to upload documentation to support their Individual Questionnaire application All documentation must be submitted in one of the following formats e MS EXCEL xls xlsx e MS WORD doc docx e TIF tif tiff e JPEG jpg jpeg e PDF pdf Please note the system supports up to a maximum size of 8MB per file uploaded If you need to provide additional information but have insufficient space within the form to provide the detail required you should upload a document containing the additional information in Section 10 Certain applicants are required to submit scanned copies of documentation to support their application for example documentation to support minimum competency documentation legal or other to Support a Yes answer in Section 5 or where seeking to apply via reduced regime you must Page 12 evidence that you are currently entitled under the laws of the EEA country to perform some or all of the functions which are equivalent to the PCF in that other jurisdiction You must choose the appropriate option from the dropdown menu to specify what the document to be uploaded relates to You should select Other 1 If you are currently approved for a PCF role with
34. th that employer organisation If you have experience prior to the most recent 10 years that is relevant to the PCF s now being applied for information in relation to this experience should also be provided in Section 3 All gaps in professional and other relevant experience over the last 10 years exceeding 12 weeks of duration must be explained in full All relevant types of training can be mentioned including on the job and in house courses Applicants who are subject to the MCC and who hold a recognised qualification must ensure they enter details of the qualification in question 3 3 Section 4 Minimum Competency Code 2011 Credit Unions acting as Retail Intermediaries If you answer Yes to Question 1 8 and 1 9 and are a New Entrant or are availing of Grandfathering arrangements you are required to complete Section 4 Minimum Competency Code 2011 e If you do not submit the correct documentation relating to your compliance with the MCC such as evidence of qualifications grandfathering status new entrant status and or continuing professional development your application will be rejected as incomplete New Entrant Arrangements An applicant may avail of the New Entrant arrangements where certain conditions are met The new entrant must first undergo a training programme organised by the credit union on whose behalf the new entrant is acting which is relevant to the function to be exercised or have obtained part of a r
35. they create gt The Business Administrator is ultimately responsible for managing users of the specific returns they have access to and for ensuring only valid personnel of the credit union have access This specifically includes where a business administrator and or user leaves the credit union or moves position access to the system is also deleted disabled where appropriate Page 29 gt The Central Bank is responsible for the overall security of the system and for maintaining the confidentiality of all data submitted by the credit unions using the system Legal Basis gt Using ONR to submit data is intended to be a more efficient way of processing returns than the existing methods which include paper and email In all cases the legal basis on which the data are submitted is the same and the rights and responsibilities of both the submitting institution and the Central Bank are not affected gt In particular the use of ONR by an authorised person to submit data is considered to have the same legal standing as submitting the data with a paper or electronic signature Use of the system is deemed to constitute an acceptance of this policy Page 30 Appendix 3 New Fitness amp Probity Business Administrator Setup Request Form Banc Ceannais na h ireann New Fitness amp Probity Business Bap Bane Ceannais na h ire Administrator Setup Request Form P ns Please complete this form to request a new Fit
36. tors PTV E NA Are you looking for regulatory information about Faku gt Consumer Protection gt Credit Institutions gt Investment Intermediaries gt Minimum Competency gt Credit Unions gt Moneylenders gt Enforcement gt Electronic Money Institutions gt Bureaux de Change A nisen atia gt Funds gt Mortgage Intermediaries gt Industry Funding Levy gt Fund Service Providers gt Payment Institutions gt Anti Money Laundering gt Insurance Reinsurance Intermediaries gt Regulated Markets gt Insurance Reinsurance Undertakings gt Retail Credit Firms Home Reversion Firms 10 June 2011 Solvency Il Frequently Asked Questions 27 May 2011 Central Bank publishes guidance on frequently asked questions on the Corporate Governance Code for Credit Institutions and Insurance Undertakings 24 May 2011 EU Restrictive Measures in View of the Situations in Lybia and Syria 10 May 2011 EU Restrictive Measures in View of the Situation in Syria 04 May 2011 Review of the Consumer Protection Code Second consultation Page 21 2 The Login to Online Reporting page appears Enter your login credentials and click Login Banc Ceannais na hEireann Online Reporting System Central Bank of Ireland Eurosystem Login Instructions Login to Online Reporting Enter the Institution Code and Login Name given to you by your administrator and the password you use to identify Institution Code C12345 ourse
37. ts to declare any business interests in entities This information is used by the Central Bank in assessing any potential conflicts of interest that may arise If you answer Yes to Question 1 6 this section is mandatory You must provide details of all current and previous business interests in financial and non financial entities You must also provide details of personal liabilities guarantees provided in respect of financial liabilities and any services provided for remuneration to the proposing credit union within the last 3 years In relation to Question 8 1 Current Shareholdings in Financial and or Other Entities the following should be included in Section 8 1 1 Current shareholdings in financial or other entities that constitute 10 or more of the issued share capital Applicants should disclose the class of shares and the voting rights if any associated with this 2 The beneficial ownership of shareholdings if they are 10 or more of the issued share capital 3 Any entitlement and or contracts in place to purchase shares in a company at a future date e g share options as part of an employment scheme or contract for difference trades This disclosure should be made where the applicant has a future potential to hold in excess of 10 of the issued share capital of any entity In relation to personal relationships referred to in Question 8 7 the applicant must provide details of any work or personal relations
38. ueries that may arise in relation to the application The point of contact provided should be the individual within the proposing credit union with responsibility for completing the declaration on behalf of the proposing credit union Queries in relation to all sections of the Individual Questionnaire will be addressed to the point of contact including questions which may need to be referred to the applicant All questions in Section 12 with the exception of question 12 10 must be answered before the application can be submitted for consideration by the Central Bank e Please note Section 12 must be completed and submitted by the PCF who is electronically signing the declaration at the bottom of Section 12 otherwise the application will be rejected Page 14 General Guidance If the Individual Questionnaire is completed by a person whose name does not match the name of the applicant or submitted by a person whose name does not match the name of the proposer the Individual Questionnaire will be rejected If the Individual Questionnaire is submitted to the Central Bank before an AGM has been scheduled by the credit union or more than 2 months before an AGM is scheduled to take place the Individual Questionnaire will be returned to the credit union to ensure the assessment of Fitness and Probity is based on the most current information Credit unions should submit Individual Questionnaires in sufficient time to allow the Central Bank to p
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