1 GBBR REAL ESTATE DOCUMENT PREPARATION
Contents
1. QE Pursuant Maryland Homeowners Sesion Ad c k Pursuant to Maryland Homeowner s Association Act 7 1066 HOMEOWNER S ASSOCIATION NOTICE Statutory Notice Required 8 S 3050 INSPECTION CERTIFICATION NELL gt EN E sait de PURCHASE Disclosure amp Acknowledgment LISTING CONTRACT eee SR 3048 EAS ANS R Ee e oaar AND YOUR DRINKING WATER A Homeowner s Guide AACARO1 REQUIRED NOTICE Pertaining to Anne Arundel County Land Use Plans Greater Capital Area Association of Realtors Forms tem GCAAR Form Form name Pen mue o 1 GC1304A ACKNOWLEDGMENT OF RECEIPT OF INFORMATION Required by Section 11 135 of the Maryland Condominium Act for resale by a unit owner other than a developer of a unit in a condominium containing seven 7 or more units ADDENDUM TO RESALE CONTRACT FOR SINGLE FAMILY HOMES NOTICE must be used in all cases involving a homeowners association Addendum of Clauses For use with either the Maryland Association of Realtors MAR Residential Contract of Sale or the Regional Sales Contract 4 SPM epe usea wi AAR Formgtsog ony e to be used with GCAAR Form 1306 only __ Transmitaof Documents Pursuant Manfend Homeowners Aesooalon Act Transmittal of Documents Pursuant to Maryland Homeowners Association Act 6 GC1317 AGREEMENT OF RELEASE _ _ _ _ _ gt gt gt O GC1502 BUYER S ESTIMATED SETTLEMENT COSTS 8 MC1310 COMMISSION2. CLEAR ALL DATA button reset all fields in the data entry screens to blank Select the all documents to be used for this transaction For example if this is a Residential Contract of Sale for Mr Jones you would likely select the contract the General Information Addendum the Notice of Purchaser s Rights Additionally if Mr Jones is a First Time Homebuyer you might select the First Time Homebuyer document Click on the checkbox to the left of a document name to select a document Since a contract is usually included in a contract package the contract is checked by default In case you do not want to print a contract you can clear the checkbox uncheck the contract and it will not be printed This is useful when you want to print an individual blank document say an Application for Tenancy or any Addendum or notice etc See Note 2 at the end of this manual on PRINTING A BLANK DOCUMENT After selecting all the documents needed for this transaction click the GO TO EDIT CONTROL button to proceed to the EDIT CONTROL screen The EDIT CONTROL Screen lists the document titles and at the bottom of the screen displays two buttons The title to this screen is displayed in blue 8 e Clicking on a title displays the list of documents that you have selected for this transaction and an EDIT button for each document Only the documents selected in the Document Selection screen are available on this screen lf you wish to add or remove doc
3. Internet activities go back in and check the Protect checkbox You will then need to get an expert to figure out how to individually configure the www mbaiforms net site to allow it to download code to the user s PC AOL America On Line problems 1 AOL users sometimes experience blockages introduced by AOL The best way to avoid these blockages is the following g Login to AOL h After the AOL welcome screen is displayed minimize the AOL window i Double click the Internet Explorer icon and go to www mbaiforms net directly using Internet Explorer This process essentially uses AOL as the connection mechanism to the Internet and bypasses all the additional logic that AOL includes on its screens This makes the system work more effectively and shows you the same information as any standard Internet Explorer user PRINTING ON LEGAL SIZE PAPER The documents generated by the all Maryland real estate associations included in this system use letter size paper However some documents from other organizations for example the Employee Relocation Council Broker Market and Strategy Report are designed to print on legal size paper Adobe Acrobat Reader versions earlier than version 6 will automatically shrink output intended for legal size paper to fit on letter size pages unless you take action to change either the Windows Print Driver settings or the Acrobat Reader settings to force it to print on legal size paper Adobe Reader Versi
4. MODIFICATION AGREEMENT COMMISSION MODIFICATION AGREEMENT 1 1 1 1 t GG nimorved Farmland and Acreage use this Contact th GOAAR Ferm FIS08A n Unimproved Farmland and Presa use this Contract with GCAAR Form 1306A Attach Jurisdictional Addendum and Required Disclosures FHA ADDENDUM 0 12 GC1302 REA EDD AUS RTT ERENTWINIAHESRENTDRCGUIS AWENOHREMO Regulations Easements and Assessments Disclosure and Addendum REA Required for all Listing Agreements and Sales Contracts in Montgomery County REA Reference Guide 14 MC910C Jurisdictional Addendum to Exclusive Right to Sell for Improved Real Property For use in Montgomery County Realtors MAR Residential Contract of Sale or the Regional Sales Contract 17 MARYLAND LEAD PAINT DISCLOSURE AND NOTICE STATEMENT Use with contracts for EE the sale of property constructed prior to 1979 Montgomery County Jurisdictional Addendum to Sales Contract Required For Use With MAR amp Regional Contracts 19 GC1304C NOTICE TO COUNCIL OF UNIT OWNERS Pursuant to Section 11 135 h of the Maryland Condominium Act to be completed at or after settlement and forwarded to the Council of Unit Owners 20 MC1326 NOTICE TO HOMEOWNERS ASSOCIATION Pursuant to Section 11B 106 c of the Maryland md Homeowners Association Act to be completed by the seller and forwarded to the homeowners association within thirty 30 calendar days after settlement 21 GC1309 Post Settlement Occupancy Agre
5. Tab 9 There are four checkboxes shown in the dialog box Make sure the Forms box is checked This checkbox sets Internet Explorer to remember your data entries in each field and then create dropdown lists for you to select from 10 Click OK to exit the Internet Properties box Once you have completed all this the package should run without a problem If it does not or if you need help with this configuration please call technical support toll free at 703 349 6405 Support If you have questions about anything in this manual or questions on the use of the product please call 703 349 6405 or email your question to info mbaiforms com Before you call for support e Gather the following information and call the Technical Support phone number listed above e Your name and company name e Version number of Internet Explorer e Information about your computer including operating system e g Windows 95 98 NT ME etc What you were doing when the problem happened e Your email address phone number and fax number Sometimes it will be necessary to get a copy of your data file in order to fix a problem If so we will give you instructions for sending this to us Visit our web site at www mbaiforms com for helpful tips on this product to order products or to find out about more products and services available from MB Associates Inc APPENDIX A FORMS INCLUDED IN THIS SYSTEM The forms available in this system are issued by
6. be used again if you want and send the data file to the server to be merged with the documents you selected to build the completed Adobe Reader documents for viewing and printing 4 If you wish to save the PRINT FILE you can download it to your PC and then view the file print it or email it to your client or others who have an Adobe Reader That is all there is to it Step by Step Instructions Please read this section while you are on the system and do each operation as you read about it 1 Open Internet Explorer to the web address www mbaiforms net a Login using the email address and password you gave us 2 From this point on during a session i e while you are preparing a contract except for special circumstances DO NOT USE THE FORWARD AND BACK BUTTONS ON THE BROWSER MENU LINE AT THE TOP OF THE SCREEN These buttons control the operation of Internet Explorer and can cause you to lose the data that has been entered Instead use the navigation control buttons shown on each screen a You can use the Back button to return to the Document Categories screen For example if you have completed a contract saved the data file and want to now do a lease you would click the BACK button Clicking the BACK button will cause the system to delete all the screens and return you to the Document Categories screen Using the BACK button in this situation is akin to leaving the system returning to it and logging in All data in t
7. e mail packages this will store the complete message and attached file in the outbox of Outlook Express You will need to use Outlook Express to actually send the message 13 To save the Print File so that you can e mail it to others e g your client at a later time you can download the print file and save it on your PC To do this a Click on the numeric file name with the right mouse button and a menu will be displayed with a series of choices i Click on Save Target As and the system will download the file to the location you specify The location is the folder and file name you assign to the file For example assume the numbered file name assigned by the server is 500912345 pdf When you select the Save Target As option you change the name to Bob Buyer of Howard County pdf Since this file will be used as an attachment to an e mail message you may want to make it very visible Therefore save it to your Desktop b Alternatively when you are viewing the PRINT FILE while on line you can click the floppy disk icon save a copy in the Adobe Reader button bar That will enable you to store the PRINT FILE in a local folder on your PC 14 NOTE Whether you choose to download the file or display it in an Internet Window Internet Explorer actually downloads it to your system The difference is that a File Download Dialog box is only displayed when the Save Target As choice is made This dialog box is not display
8. equivalent installed on your system See the system requirements section of this user manual if you do not have an Adobe Reader a Click the numeric file name with the left mouse button and the file will be displayed in the same Internet Window You may want to scroll through the print file to insure that it contains the information you need b After review print the file by clicking the printer icon shown in the Acrobat window c If you need to change information in the print file close this window and you will be shown the FINISH window Select the button named GO TO EDIT CONTROL to return to the Edit Control Screen Using the document editing buttons go to the data entry screen containing the data you wish to change and modify it d After completing any changes additions or deletions click on the FINISH button Save the data file and then click on the BUILD DOCUMENT button e When the PRINT FILE number is shown click the file number and view and print the completed documents 12 You can e mail the Print File directly to others at this point While viewing the document click the MAIL button in the Internet Explorer Button Bar That will display an email message dialog box Enter the email address of the recipient enter a subject in the subject line and write the message that will accompany the file Then send the message That will send the Print File as an attachment to your email For users of Outlook Express and other
9. is initially displayed in black letters After data has been entered in a data entry screen the title on the EDIT button is displayed in red The only significance to this color change is to remind a user that data has been entered in the data entry screen for the document Click the EDIT button to display the data entry screen for the selected document The document data entry screens display the data fields that are required to be filled for the selected document 8 b At the top of each screen there are six buttons i The GO TO DOCUMENT SELECTION button returns you to the Document Selection screen i The GO TO EDIT CONTROL button returns you to the EDIT CONTROL screen iii The NEXT button displays the next data entry screen among the selected documents ivy The PREVIOUS button displays the previous data entry screen v The Clear This Screen button clears all data entered on this screen vi The FINISH button displays the FINISH screen At the bottom of each screen there is a Top of Screen title Click the top of screen title to quickly scroll to the top of the displayed screen The FINISH screen lists the titles of documents and displays seven buttons at the bottom of the screen The title to this screen is displayed in Red 8 Clicking on a title name expands the title to list the documents that you have selected for this transaction NOTE Some selections made on the Document Selection screen only pertain to checkb
10. or Lease of Other Real Estate ae MAR Third Party Approval zs all MAR Unimproved Land Contract Addendum nae MAR Unimproved Land Contract of Sale Bu Maryland Real Estate Commission Understanding who R E s represent Maryland Real Estate Commission Consent for Dual Agency ev Maryland Residential Property Disclosure Disclaimer 22 Mid Atlantic Realty Services MARS Lockbox Addendum to Listing Contract 23 Booklet EPA Booklet protecting your family from lead in your home English MY EPA Booklet protecting your family from lead in your home Spanish HUD 92564 CN For Your Protection Get A Home Inspection a6 Bo GBBR Document Preparation System User Reference Manual this document 27 Booklet Configure Internet Explorer for the GBBR Docum ent Preparation System Greater Baltimore Board of Realtor Forms lItem Form Name Addendum to Residential Dwelling Lease 2 Application for Tenancy Baltimore City exemption from Tenants Right of First Refusal Baltimore County Notices and Disclos ures Baltimore County Well Water Law Amendment Addendum the Blank Addendum used for your additions or modifications to the contract package Buyers Exclusive Agency Agreement 8 CARROLL COUNTY NOTICES AND DISCLOSURES ADDENDUM 9 Columbia Covenant Compliance Addendum 10 Condominium Resale Addendum ure and Receipt of Substantial and Material Amendments to Disclosures and Documents 12 Disclosure of Informati
11. or endorsed by the Greater Baltimore Board of Realtors and selected by the GBBR Regional forms committee They include the jurisdictions of Baltimore City and County Carroll County Harford County and Howard County Forms endorsed by the GBBR include documents issued by the Maryland Association of Realtor certain Maryland Government agencies and HUD EPA The forms are grouped in document sets to enable contract preparation in each of the jurisdictions covered The following tables list the forms that are included in these jurisdictions In these tables the item numbers are strictly a sequence listing They have no significance with respect to the forms themselves FORMS ISSUED BY MARYLAND ASSOCIATION OF REALTORS MAR GOVERNMENTAL ENTITES HUD MDE and others Item Form Name MAR Disclosure of Licensee Status MAR Environmental Inspection MAR FHA Financing Addendum MAR First Time Maryland Homebuyer Transfer Tax Recordation MAR Gift of Funds Addendum MAR Inspection Certification Well MAR Inspection On Site Sewage Disposal System Inspection and Test OSDS 1 a V MAR Inspection Radon 8 MAR LEAD BASED PAINT HAZARD INSPECTION ADDENDUM 9 MAR Mold addendum MO MAR Non Resident Seller Transfer Withholding Tax Addendum Mol MAR Property Inspections Addendum 12 MAR Purchase Price Escalation Ws fo MAR Removal Kickout of Contingency M fo MAR Residential Contract of Sale HS fo MAR Sale Settlement
12. screen unavailable eee eese esee tenen enata tnn sn ennt to tenen sao testa tonos enne tenen enun 8 AOL America On Line problems ssis 8 PRINTING ON LEGAL SIZE PAPERS E i0S 9 Adobe Reader Version 6 paper selection capability sese eene tenente tenentntene tenen tenente tenen tenente en 9 Adobe Acrobat versions earlier than Version 6 paper selection oes ces esssesseseseetesescsesueecseeceseasacaneseseacstsusueeteceteasavacaneseacessueeeasaness 9 System ReguirementS E S S0S0R 10 Parameter Seitings Introduction eee ieteeset etate ste thee est eese is eias aep rd on inse od ave c EES Ren E Dude diea bae soaaeeiseae Hk cesdceasSeosansssassesessiabsdendanseneeaes 10 NT II H 10 SUPPOTE 11 APPENDIX A FORMS INCLUDED IN THIS SYSTEM sssessessessssseorsecsseoreseseeoeoosesescooeeeerooreeeseoresoeseoessooseoeseoeesesvoresesseoesseseseereoseseseorssssssoesse 12 FORMS ISSUED BY MARYLAND ASSOCIATION OF REALTORS MAR GOVERNMENTAL ENTITES HUD hu DET OUNCES a A A T I NEES TENETE EN E A E E E E E E E E AA 12 Greater Baltimore Board of Realtor Forms seoseossosssoscoceseeseeseoosoosoosso
13. BLANK DOCUMENT OR A SINGLE PAGE 1 On the Document Selection screen clear the check from the contract and check the single document you wish to use Follow the remainder of the process through to the FINISH screen where you submit the document to the server 2 When the Print File number is shown open it and print whatever pages you wish to print THE BUILD DOCUMENT BUTTON DOES NOT RESPOND Sometimes Internet Explorer will not react to the BUILD DOCUMENT button If this happens to you try the following alternatives 1 One possible cause is that a software package on your system may be preventing Internet Explorer from opening a second window a Software packages that have caused this include some anti virus software packages that are configured to also stop pop up advertising windows b Some Advertising Blockers or AD Block software will prevent Internet Explorer from opening a second window c To determine the precise cause of the problem i Disable each program in turn while using this Document Preparation system and see if the BUILD DOCUMENT function works properly ii If it does you may want to turn the conflicting software package off while using the Document Preparation System There are no advertisements included in the Document Preparation System so you will not see any pop up ads caused by or allowed by this system iii You may also want to have an expert help configure the conflicting program so that the Build Document scree
14. a o GBBR Real Estate Document Preparation System on the Internet Introduction ssssssssesssesesesssesssssssesessessesssssssecsssessesssssssssssseseessseees 1 Features of the GBBR Real Estate Document Preparation System eee ee ee eese eee ene ttn en ene tenen ene ttn en ene tenth ene ten inen etes en enses en sn sten en ennt 2 How to use TNE systemi m 2 OVERVIEW m 2 Step b Step INSU UCT ps 3 Forms Characteristics e 6 Adobe Acrobat Redder NOtCSsiisesisescrscevcsissssesissrarssersedsorsecsscssessassrsiaccscaseseansocsedsssssabsdssecvenseseseascosecssnssesssusnstecsassssbsssbessecsessecnsnssebessdsebesesestessessees 7 System Usage Hints Frequently Asked Questiony c sssscssssssssssssssssssssesssssscsssscssssscssescscsscasscssessscacenssesssessessacsessesesesceasecaesesceseaseesesassescessecassesees 7 WAVING DATA UIN Ec 7 PRINT A SINGLE DOCUMENT HS 8 THE BUILD DOCUMENT BUTTON DOES NOT RESPOND ssessessessesseseoscoscoscoesooseosessesuoseoseoscoesooseesesseseoscoseossoesooseesssssssossossossoese 8 Windows XP makes the Document Selection
15. ay the list of print drivers in your system 1 2 right click using the right mouse button directly on the printer you have stocked with legal size paper 1 3 in the printer dialog box that appears find the setting for paper size 1 4 in the paper size setting select Legal 81 2 x 14 paper 1 5 click Apply and then OK or just OK to make that the default paper size selection 1 6 From then on Adobe Reader and all other programs will be printing on legal size paper 2 Your printer has multiple trays and you stock one tray with letter size paper and another with legal size paper 2 1 click Start Settings Printers That will display the list of print drivers in your system 2 2 right click using the right mouse button directly on the printer you have stocked with legal size paper 2 3 in the printer dialog box that appears find the setting for paper source 2 4 select the tray that has legal size paper in it 2 5 find the setting for paper size 2 6 in the paper size setting select Legal 81 2 x 14 paper 2 7 click Apply and then OK or just OK to make that the default paper size selection 9 2 8 From then on Adobe Reader will select the correct print tray to print on legal size paper if the document is designed to print on legal size paper and it will print on letter size paper if the document is designed to print on letter size paper 3 Your printer is usually stocked with letter size paper and you want
16. d Windows Print Drivers There are unique print drivers for each of the printers that are available for Windows That means that your System has a print driver for your HP Canon Epson Brother or whatever printer manufacturer and model number that you use Settings People use printers for different purposes such as printing letters printing contracts printing brochures pictures etc The printers are configured set up differently to satisfy each purpose Printing some documents may require legal size paper How you choose to force the printer to print on legal size paper depends on the configuration and primary usage of your printer The different conditions are 1 Your printer always is stocked with legal size paper and you always want the system to print on legal size paper 2 Your printer has multiple trays and you stock one tray with letter size paper and another with legal size paper 3 Your printer is usually stocked with letter size paper and you want the printer to print to legal size once in a while Otherwise you want the printer to print on letter size paper 4 You have multiple printers and one is stocked with letter size paper and another with legal size paper When printing you can either set page sizes in the Windows Print Drivers or in Adobe Reader Your printer always is stocked with legal size paper and you always want the system to print on legal size paper 1 1 click Start Settings Printers That will displ
17. e are currently approved documents 6 Data files are saved either on the users PC using standard Windows conventions or on the mbaiforms net web server Data files saved on the users PC can be saved to a hard drive floppy writable CD network server or anywhere your System can store files 7 PRINT FILES are generated as Portable Data Format pdf files These files are viewed and printed with Adobe Acrobat available at no cost from Adobe Corporation PRINT FILES can be saved under any name and in any folder you choose 8 Additionally PRINT FILES can be emailed to others using standard compatible Windows based email packages Email of these documents is particularly useful since they can be viewed and printed by anyone that has a copy of Adobe Acrobat Reader 9 Documents can be printed to any printer supported by Windows 10 Blank documents can be printed 11 Complete contract packages or individual forms can be selected and printed 12 The Windows auto complete feature retains a record of data entered in each field When entering data in most fields Windows will usually offer a set of previously entered values for you to select from and thereby reduce typing time 13 A user can Open saved data files to use in new transactions This feature can be used to create template files in which default values can be pre set Template files might include Company name address telephone MLSID etc Associate name address telep
18. ed for any other option a Download times can be several minutes depending on the number of documents used in a transaction and the speed of your communications link to the Internet A contract package that includes 30 or more pages may require more than a minute to download using a modem connection and may be almost instantaneous on a cable or other broadband connection On the other hand if you are just downloading a single document say just a contract with no addenda the download time will be a few seconds even on a dial up line b Selecting Save Target As causes a File Download dialog box to be presented by Internet Explorer rather than a blank screen This download dialog box displays the estimated download time and shows the progress of the download and the time remaining This information lets you know what is happening and eliminates unnecessary false starts and frustration 15 After the contract package has been printed downloaded or both you are done with this transaction Close the PRINT FILE window and return to the FINISH screen 16 If you saved the PRINT FILE on your PC and when you have completed the transaction you can disconnect from the Internet and use the document locally i e on your PC At this point you have all the facilities of the Adobe Acrobat Reader available to you to view search print copy the file to another location or email the file to another person Forms Characteristics There are two typ
19. ement This form may be used for post settlement occupancies of not greater than sixty 60 days If greater than sixty 60 days use appropriate jurisdictional lease agreement GC1503 SELLERS ESTIMATED EXPENSES MONTGOMERY COUNTY GC1303B VA ADDENDUM GC1304B RESALE CERTIFICATE use only for condominium projects of seven 7 or more units Prince George s County Association of Realtors Forms Form fam Number Buyer s Broker Agreement 6 1204 Rental Application ooo 8 1205B PG County Lease Addendum 1 9 1205C PG County Lead Based Paint Notice 49 PG COUNTY Teacher Transfer Tax Credit Addendum Employee Relocation Council Forms Broker Market Analysis and Strategy Report This report provides a Comparative and Competitive market analysis and a strategy for selling a home It is used to convince a client to engage the realtor to list and sell their home It is primarily used to help convince a company to use the realtor to sell homes of employees that are being sold by the company
20. enu or use the Ctrl F shortcut Type in the word water and the Acrobat Reader will find the first instance and display the document at that point To find the next instance of this word click on Edit and Find Again or use the Ctrl G shortcut and Acrobat Reader will display the next instance of the selected word b Go to a specific screen of the completed set of documents Click on Document and select Go to Screen or use the Ctrl N shortcut and select the screen you wish to go to c Use the scroll bar to the right of the document to scroll through all the screens of the document to get to the one you want d To print a single screen or a single document Click on File and select Print in the pull down menu If the screen you want to print is on the screen select Print Current screen Alternatively enter the screen numbers you want to print and print them System Usage Hints Frequently Asked Question SAVING DATA FILES Data files are not documents Documents in this system are PRINT FILES A PRINT FILE is the document created by pressing the BUILD DOCUMENT button It is a contract lease etc that is printed and signed by people Data files are the files used in the data entry screens When the BUILD DOCUMENT button is pressed the Data File is sent to the web server where the data are merged with the documents that have been selected for a contract lease etc Data files are saved either on the users PC us
21. es of documents e those that have data entry screens and allow you to fill the data fields and separately e those that are files in Adobe Acrobat pdf format The tables listing the documents by jurisdiction include both types of documents Documents that have no data entry screen are generally booklets that are provided either to you or to your client For example the EPA Document Protecting your Family from Lead in Your Home is a booklet These booklets can be downloaded from the server or printed directly off the server independently of any contract package This user reference manual is listed as one of those documents as is the Internet Explorer Configuration description also shown in this document under Settings Documents for which there are data entry screens have the following attributes 1 Individual data entry screens may include computations as for example the GCAAR data entry screens for Buyer and Seller Expense calculations These data entry screens act as calculators You fill in the various fields and the form calculates the expenses 2 Documents are grouped in form sets These sets of forms work together 2 1 When you enter data that is common to more than one form that data is propagated to all forms automatically For example when you enter the Buyer Name Seller Name and Property Address in the Data Entry Screens for the contract of sale those fields are automatically carried into all addenda that require
22. he data entry screens are deleted 3 The first time you use the system on any PC you will be shown a Microsoft Security Warning This Warning asks if you want to accept certified code from MB Associates Inc If this is a PC that you will be regularly using for Document Preparation click YES to the Always Trust box and then click OK If this is a PC that you do not use regularly only click OK Clicking the Always Trust box will cause Internet Explorer to bypass this warning each time you log in to the system If you do not click the Always Trust box the warning will be shown each time you log in 4 The purpose of the Document Categories screen is to select the type of contract to be generated for this transaction The forms that are applicable to the contract package are made available 5 Select the type of contract you want and click OK to display the Document Selection screen a This displays the first of the three major screens the Document Selection screen b NOTE When this screen opens the web server either downloads an Active X Control to your PC or a JAVA Script file The time required to download the code depends on the speed of your connection but in any case usually takes less than 30 seconds The code remains active in your PC while you are working in the system When you exit from this series of screens the code is no longer available It is downloaded each time you use the system This system does not automa
23. he term that Microsoft has applied to code that is downloaded from a server to a client PC that stores data locally To allow this code to operate a parameter needs to be set in the Internet Explorer browser Tools Internet Options area Settings This section describes the parameter settings needed to run our package and how to set them On the Windows Desktop Click the START button Click on Settings Click on Control Panel Click on Internet Options in the control panel display Bom Alternative 1 Right click the Internet Explorer icon on the Desktop Alternative 2 While you are in Internet Explorer click the TOOLS command on the menu line In the dropdown menu select Internet Options Using any of the above methods you will be shown the Internet Options dialog box 1 Click on the Security tab 2 make sure the Internet Globe is selected 3 Click the Custom Level button at the bottom of that tab 4 n the Security Settings window that appears find the parameter titled Initialize and Script ActiveX Controls not marked as safe and select the Prompt radio button Do not change any other parameters in the Security Settings window 5 Click OK at the bottom of the Security Settings window 6 The system will ask do you really want to change this setting Answer Yes 7 Click the Content Tab at the top of the Internet Options dialog box 8 Click the AutoComplete button in the Personal Settings area of the Content
24. hone email MLSID etc 14 Addenda numbers are automatically assigned to the documents in the order they appear on the document selection screen A user can change the number sequence to number the addenda in the order they prefer on the FINISH screen If documents with no addendum number are interspersed in the sequence the addenda numbers will print correctly without regard to the interspersed documents 15 Individual documents can be selected either at data entry time or after the contract package has been completed and the PRINT FILE has been generated This can be useful when modifying an existing contract package when printing an individual document which is not part of a contract package and when printing a blank form How to use the system OVERVIEW The flow of events in this system is the following 1 login 2 Usethe Document Categories Document Preparation System screen to select the type of transaction you are dealing with e g Residential Contract of Sale Residential Dwelling Lease Unimproved Land Contract etc 3 This brings you to the main sequence of screens There are 3 major screens in this sequence namely a Document Selection select the specific documents to be included in this transaction b Edit Control enter data for each of the documents that are included in this transaction c Finish save data and BUILD DOCUMENT select the sequence of documents for printing save the data file on your PC so that it can
25. ing standard Windows conventions or on the mbaiforms net web server Data files saved on the users PC can be saved to a hard drive floppy writable CD network server or anywhere your System can store files Features saving data files on the web server 1 2 3 4 Data files saved on the server are only accessible to you There is no need to select a folder in which to save the data file This makes finding a file for re use simpler since you do not need to remember in which folder you had saved it Data files saved on the server are accessible from any PC You can start a contract at home save the data file go to the office and then open the same data file and complete the contract at the office Data files saved on the server are retained for 90 120 days measured from the last date the file is updated After this period the file is deleted Data files saved on the server omit all data related to Social Security numbers Features saving data files on a client PC 1 2 3 4 Data files saved on your PC are only accessible from your PC Data files saved on a local PC are saved in a folder of your choosing You can keep all contract data files and PRINT FILES together in this single folder Data files saved on the users PC remain on the PC until the user deletes them Data files saved on the users PC include Social Security numbers if they are used in forms PRINT A SINGLE DOCUMENT SELECT AND PRINT A SINGLE
26. mproved within a development or for initial sale of a lot within a development containing 12 or fewer lots 29 Owner Financing Addendum up Md OCCUPANCY AND NOTICE OF TERMINATION ADDENDUM TO RESIDENTIAL DWELLING LEASE j m ull dB OCCUPANCY AND NOTICE OF TERMINATION ADDENDUM TO RESIDENTIAL DWELLING LEASE Private Sewage Notice Disposal System Private Water System Notice Addendum Purchaser s Rights Addendum 35 Release of Obligation and Release of Deposit Agreement created under contract of sale 36 Rental Housing License Notice Baltimore County for use with Residential Dwelling Lease and or Exclusive Right to Lease Agreement 37 Residential Dwelling Lease 13 Security Deposit Receipt note this is not a separate form It is included as the last screen of form 1006 VA Financing Addendum 40 Baltimore Real Estate Board Forms Tenants Rights Documents Affidavit right of first refusal forms A 1 thru A5 41 Baltimore Real Estate Board Forms Tenants Rights Documents notice before contract forms N 1 amp N 2 42 Baltimore Real Estate Board Forms Tenants Rights Documents Re offer contract form N 3 43 Baltimore Real Estate Board Forms Tenants Rights Documents waiver Right of first refusal form W APPENDIX B Other Maryland form sets from MB Associates Inc Anne Arundel County Association of Realtors Forms Item Aacar form Form Name number of the Real Property Article of the Annotated Code of Maryland
27. n will be available while the conflicting program is in operation 2 A second possible cause concerns a switch in the Windows Operating system that allows more than one Internet Window to be open on the PC at the same time If the BUILD DOCUMENT screen does not appear on your system do the following a Get out of Internet Explorer b Click the Windows Start button in the taskbar c Select Run d In the Open box enter regsvr32 urlmon dll without the quotes e Click OK f When this process completes return to the Internet and see if the BUILD DOCUMENT button works Windows XP makes the Document Selection screen unavailable 1 Windows XP may prevent the user from seeing the contract page 1 1 This may be due to the use of the Internet Connection Firewall ICF that is supplied as part of XP The user needs to temporarily disable this firewall and see what happens To work around this issue temporarily disable the ICF by following these steps 1 1 1 Click Start and then click My Network Places 1 1 2 Under Network Tasks click View Network Connections 1 1 3 Right click the connection that you use for the Internet and then click Properties 1 1 4 Click the Advanced tab 1 1 5 Click to clear the Protect my computer and network by limiting or preventing access to this computer from the Internet check box If this allows you to access the contract page but you still want the protection of the ICF for the rest of your
28. on 6 paper selection capability Adobe Reader Version 6 can be set to print to the correct size paper using the Choose paper source by PDF page size option on the first screen of the print dialog box When this is set Adobe Reader will automatically select the correct tray the paper source in the printer for the size paper it needs A printer with a single tray should be stocked with legal size paper when printing these documents For printers with multiple trays if one tray holds legal size paper and another holds letter size paper Adobe Reader version 6 will automatically select the correct tray depending on the size of the page being printed If you print legal size documents we recommend that you download and install Adobe Reader version 6 or later specifically because of this feature Keep in mind that Adobe Reader is available at no cost from Adobe Systems Corp Adobe Acrobat versions earlier than Version 6 paper selection Adobe Acrobat versions earlier than version 6 do not have the option to Choose paper source by PDF page size The following information applies to these versions Adobe Acrobat works through Windows Print Drivers to actually print on paper This means that the Adobe Acrobat program sends its output to the Windows operating system The Windows operating system then controls the physical printer attached to the PC The part of the Windows operating system that controls printers is name
29. on on Lead Based Paint and Lead Based Paint Hazards for Housing Sales 3 Disclosure to Buyer initial sale contract by builder developer to purchaser who does not intend to occupy or rent the lot for residential purposes 4 Disclosure to Buyer initial sale of lot within development consisting of more than 12 lots 5 Disclosure to Buyer resale of a lot improved or unimproved within a development or for initial sale of a lot within a development containing 12 or fewer lots 6 Exclusive Buyer Tenant Brokerage agreement includes GBBR forms 3817 3818 and 3819 Our version is 2screens instead of the original 3 7 Exclusive right to lease brokerage agreement includes form 4002 as second screen File name is 4001 mdf 8 Exclusive Right to Sell Brokerage Agreement this electronic form includes the two paper forms 3821 amp 3822 9 Financial Information Sheet 20 General Information Addendum Howard County Addendum al i BASED PAINT ADDENDUM TO RESIDENTIAL SALE LISTING CONTRACT Lead Paint Disclosure Lease or Rental 24 Lead Based Paint Addendum to Exclusive Right to Lease Brokerage Agreement 25 MAR LEAD BASED PAINT HAZARD INSPECTION ADDENDUM ues to Buyer initial sale contract by builder developer to purchaser who does not intend to occupy or rent the lot for residential purposes 27 Notice to Buyer initial sale of lot within development consisting of more than 12 lots 28 Notice to Buyer resale of a lot improved or uni
30. oxes in paragraph 46 of the Residential Contract of Sale and the Land Or Lot Contract of Sale These selections do not require a document to be printed and therefore they are not shown on the FINISH screen Clicking on each title will display all the documents selected under that title with a default sequence number to its left This is the sequence in which the documents will print To change the sequence put the cursor in each sequence number box and change the numbers to the sequence you want for this transaction 4 c The sequence numbers also control the automatic assignment of addenda numbers Addenda are numbered in the same order as the sequence numbers However if the printed package includes documents that omit addenda numbers the addenda numbers will be sequential without regard to the documents that do not have addenda numbers For example if the document Understanding Whom Real Estate Agents Represent is between addendum 1 and addendum 2 the addenda will be correctly numbered as 1 amp 2 and will not be 1 amp 3 d Clicking on the BUILD DOCUMENT button sends the data file to the web server where it is merged with the selected documents to generate the PRINT FILE e The seven navigation control buttons displayed at the bottom of this screen are i GO TO DOCUMENT SELECTION 1 Click this button to return to the DOCUMENT SELECTION screen to add or remove documents ii GO TO EDIT CONTROL 1 Click this button to return
31. s explains the usual system operations in a shortened description Features of the GBBR Real Estate Document Preparation System 1 This system can be used from any PC that has Internet Explorer version 5 or later Therefore you are not tied to a single PC All you need is your email address and password to use the system 2 Datais only entered once and then used wherever it is needed For example Buyer Name Seller Name Property address etc are entered one time The system uses that data on all documents that require it 3 Numeric to verbal conversions are automatic When entering a numeric amount that must also be written verbally the System automatically converts the number to a verbal statement and completes the verbal field Only the numeric amount is shown on the data entry screens and both the numeric and verbal fields are printed 4 Arithmetic calculations are automatically performed by the system 5 There are never any updates required to be installed by users of this system The updated documents and updated versions of this system are automatically downloaded to the user when selecting a contract package In this system when we receive an updated document from a board or from GBBR Real Estate that document is placed on the server Documents that are declared obsolete or discontinued by the board will no longer be available Therefore the user does not need to take the time to do updates and is assured that the documents in us
32. ssosesessesosoosooseoseoesocesesoescsoossossossossosssesessoseoseoseossocsecseesessossossossossossesssse 12 APPENDIX B Other Maryland form sets from MB Associates INC s s ssssssssssssssssssssssessssssessssssssssssssssssssesssssssssesssssesenssssssesssssesesssssesesesens 14 Anne Arundel County Association of Realtors Forms seesseoscoscoscossoecoeeoseoseoscossossocsocsoesoesoesosooscossossoeseeeoeeoscossossossocsoesoesoescesossoseossossossseesse 14 Greater Capital Area Association of Realtors Forms sssscssscsssssssssscsssssssssscsessssessecsssssesssscsssssecsssosssssessssecessessssssssesesessesasosscessesessesesece 14 Prince George s County Association of Realtors Forms eerte eee esee eene tnt tn tatnen tn tasa nen ts sa sata to atate toss nta ts tasas toss sna tos sa sn tnssae 15 Employee Relocation Council FOr e M P 15 GBBR Real Estate Document Preparation System on the Internet Introduction The purpose of this user manual is to explain how to use the web based system This Internet base Document Preparation System is easy to use This system requires the Microsoft Internet Explorer web browser which is usually included with PC purchases If your PC does not have this package you can download it from Microsoft s web site www microsoft com as described at the end of this document The accompanying MBAIFORMS Fast Start manual 4 page
33. the printer to print to legal size once in a while Otherwise you want the printer to print on letter size paper 3 1 In this case you want to leave letter size paper as the default selection in Windows Print Drivers since you are usually printing letter size documents Therefore you will select legal size paper in Adobe Reader 3 2 Open the document in Adobe Reader The document is open when you can see it on the screen This occurs either 3 2 1 when you click on the PRINT FILE NUMBER while on the web or 3 2 2 after you download the document to your PC and then either double click on it or launch Adobe Reader and click FILE OPEN and select the document 3 3 click FILE PRINT 3 3 1 this displays a Print dialog box 3 3 2 click the PROPERTIES button 3 3 3 find the tab that includes Paper Size 3 3 4 in the Paper Size box select Legal Size 8 5 x 14 in 3 3 5 click OK That will bring you back to the main page in the Print dialog box 3 3 6 At this point you can print the document and it will print on legal size paper Make sure that legal size paper is installed in your printer System Requirements You must have the following packages installed on your PC to use this system 1 Internet Explorer 5 or later At the time of this writing the current version is IE 6 0 2 Adobe Acrobat Reader version 4 0 or later current version at time of this writing is 6 0 To see the version of Internet Explorer IE that
34. those bits of information 6 2 2 The grouping of data entry screens in the form sets is defined by your company If you would like to change the groupings of the form sets please contact the forms coordinator in your company That person will then coordinate with MB Associates Inc to change the groupings as required During the PRINT FILE process the system automatically generates the verbal amount when a numeric value also must be displayed verbally For this type of data field you only enter the numeric amount One obvious example is the Purchase Price in the contract of sale When the form is printed both the numeric amount and its verbal representation are printed in their respective fields on the document The system automatically checks the appropriate box on the MAR contract of sale in paragraph 46 for all the addenda you select to use with a Residential Contract of Sale If no pre printed checkbox is shown in paragraph 46 for an addendum the system will check the other addenda box and list the selected addendum on the explanatory lines afforded in paragraph 46 Adobe Acrobat Reader Notes There are several features of the Acrobat Reader that are particularly useful These are a Find all instances of a word in the contract package For example say you want to locate the word water in any document in the package Click on the Edit command in the menu line of Acrobat Reader and select Find in the pull down m
35. tically save anything on your PC 6 The Document Selection screen lists the documents that are part of this form set and displays four buttons a The Document Selection screen displays a unique combination of documents for each Contract Package a form set The documents available for the Residential Contract of Sale are different than those available for the Residential Dwelling Lease etc Each of the titles shown on the screen e g Contract Financial Terms Jurisdictional Addenda etc controls the group of documents that relate to that title b Clicking on a title displays a list of each of the documents available in that group along with a checkbox or radio button enabling you to select each document Expansion and contraction of the document list is a method of allowing more information to be displayed on your monitor without the necessity of scrolling up and down c The four buttons at the bottom of the screen are titled GO TO EDIT CONTROL OPEN DATA FROM LOCAL PC CLEAR ALL DATA and OPEN DATA FROM SERVER i Clicking the GO TO EDIT CONTROL button moves you to the EDIT CONTROL screen 3 9 ii Clicking the OPEN DATA FROM LOCAL PC button allows you to open a data file that you have previously saved on your PC This is the complementary button to the SAVE DATA TO LOCAL PC button on the FINISH screen iii Clicking the OPEN DATA FROM SERVER button allows you to open a data file that you have previously saved on the server iv The
36. to the EDIT CONTROL screen to change or add data iii SAVE DATA TO LOCAL PC 1 Click this button to save the DATA FILE on your PC This feature uses the standard Windows file save logic and allows the user to save data to any device or folder available to the users system This includes floppy drives folders on the hard drives writable CD s network servers etc 2 NOTE Save your data file to the same folder all the time We recommend that you create a folder on the hard drive named My Contracts That way whenever you want to use an existing data file you will know that it is in the My Contracts folder 3 NOTE Save your data file with a suffix of txt to remind you that it is a text file and not a print file For example if this data file pertains to the brown house on green street name the data file the brown house on green street txt This text file is the file you select when you use the open data button on the Document Selection screen Use of this suffix differentiates the file name from the same file name for the Print File The Print File has a suffix of pdf which means it is an Adobe Acrobat file which can be viewed but not changed iv BUILD DOCUMENT 1 Click this button to send the data file to the server where it will be merged with the documents to create the Print File v CLEAR ALL DATA 1 Click this button to clear all the data in all screens return to the document selection screen and start o
37. uments you have selected use the GO TO DOCUMENT SELECTION button at the bottom of the screen to return to the Document Selection screen and change your document selections The two buttons at the bottom of the EDIT CONTROL screen are labeled GO TO DOCUMENT SELECTION and FINISH i Clicking the FINISH button displays the FINISH screen ii Clicking the GO TO DOCUMENT SELECTION button displays the Document Selection screen Documents are not shown on the EDIT CONTROL screen under either of two conditions i Titles for which no documents have been selected in the Document Selection screen will not expand when that category is clicked on the EDIT CONTROL screen ii lf a document has been selected that has no unique data fields it will not be displayed Many addenda only have the buyer name seller name property address addendum number and in some cases the broker names as data fields These data fields are common to many documents and they are automatically filled from information entered in the contract Broker screen Buyer Seller screen and Property Description screen Therefore these documents do not require any data to be entered and are not shown on the EDIT CONTROL screen Examples of this type of document are the Private Water System Notice and Addendum form 1110 MAR Inspection Certification Well form 1313 Financial Information Sheet form 1500 etc Each document is listed with an EDIT button to its left The EDIT title on the button
38. ver vi SAVE DATA ON SERVER 1 Click this button to save the DATA FILE on the server Data files saved on the server can only use lower case letters in their names No other characters are allowed vii SAVE DATA ON SERVER AS 1 Click this button to save an existing DATA FILE on the server using a new file name This function allows you to retain an existing data file and generate a new one without disturbing the existing file This is useful for example if you used a template data file and want to save the new data file under the name of the buyer or seller It is also useful if you want to retain the original version and create a new version of the same document 10 The server merges the data with the selected documents and creates an output file in Acrobat Portable Document 11 Format pdf This action opens another window on your PC The purpose of this window is to display the status of building the PRINT FILE i e the documents and makes the PRINT FILE available a The merge of the data with the documents can take a few seconds During this period a message is displayed telling the user that the document is being prepared b When the merge is complete the message changes to state that the document is available and shows a file number The file number is a long number followed by the suffix pdf At this point you have several options To use any of these options you must have the Adobe Acrobat Reader or
39. you have do the following While you are using Internet Explorer click on the HELP command in the menu line at the top of the IE window In the pull down menu click on About The screen that appears includes the version number If it is not version 5 0 or later please download and install the current version Download time will vary based on the speed of your internet connection so make sure that you have the necessary time set aside to do this Upgrades from older versions of IE are available at no cost directly from Microsoft http windowsupdate microsoft com If you do not already have a copy of the Acrobat Reader it is available at no cost from www adobe com Please click on the Adobe button to download and install this package The download and install time varies depending on the speed of your connection so make sure that you have the necessary time set aside to do this Probably less than 15 minutes Parameter Settings Introduction The parameter settings for Internet Explorer must be set as shown below If you have never changed any settings in Internet Explorer these are most likely the settings you already have Each time you access the system it downloads an Active X control into your PC The purpose of this bit of software is to allow you to save your data files on your PC and open your data files from your PC Because we are storing data on your system we mark the Active X control as unsafe for scripting That is t
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