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CEMPlanner Version 6.6 User Manual

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1. re dea eee A pts T Do get r er attend fhe wymi C Guardas de toes Pret view an r tee Ar vie TO hie cot a How to Turn Off Enable Editing in Microsoft Office 2010 w co ui File Home Insert Page Layout References Mailings Review View Developer Add Ins In order to turn the above bar off permanently 1 Openany Office 2010 application Ex Word or Excel 2 Click on Office or File button and select Options Wil zl 9 Ole Home Inser y 2 Options ES Ent 3 Under Options select Trust Center in the left pane 4 Clickon Trust Center Settings in the right pane Word Optiners G DN WS e Help keep your documents safe and your computer secure and healthy Display Prooting Protecting your privacy Save Microsoft cares about your privacy For mose information about how Microsett Word helps to protect your privacy please see the prwacy statements Languege P Meros CEJ May 4t m Advanced D I Lustomer Experience Improvement Program Cyertomite bbonn Quick Access Toolbar Security amp more Learn mote about protecting your privacy amd security from Office com Addins Microsoft Trustworttw Computing Microsoft Woed Trust Center The Trust Center contains secunty and piraty settings These settings help keep your computer secure We Trust Center Settings recommend that you do not change these settings zj CE ze 5 Click onthe Protected View in
2. F Trerqed after y Di iiot Viewed Leg Ad O Annex Cover Page inms ot regen H Grow Content O Authorities and References eng ot Charge Q Direction Control and Coordination teas gt Carpe H Show Content 2 Complete the plan by following the Basic Plan directions 3 Click Next This will open a screen where you can associate SOPs SOGs with your functional plan Incident Event Plans di Previstar Sr ro Ek Sevres ex mes ao ay Sur gt one Ln Chet e See De A Fore toed An fe er ie Ms Mer Tres te A 2 meer las ger 1 2 eter oa m9 pgrrort a E dare Penn il E ter Ferry DN Air 14 We ve covered the Basic Plan and Functional Annexes The third category of emergency operations plans is Incident Event E View Edit Annexes Click the button on the top right corner of the Functional Annexes box A Plan Development Rewew end Approval Incident Annexes herent Evert Pans Create New incident Plan or click on an existing Incident below to View Update Plan Cd Add New Incident Plan x Chemical Retease Location est Side Industrial Park There ara amp facibbies wth hntardous Charecals e thee area Invertorias are atieched Ales there are 4 schocia and 1 Hospital Mitte 2 mila rada S Show Agencies Be agus Memove Mespunsaitde Agencies A Flood Location Courty Wide There are 16 ficod prone areas in the county Evacuatior routes can become bloceed quickly and support wth gh water ve
3. To add or edit KML or RSS you must be a SysAdmin SEARCH of The Search Tab will allow searching for the location any items that have been created in the system anon den including contacts resources facilities sites skills Search for dl incidents events active incident facilities and deployed resources Searches can be made for the Search Results entire map as well as certain areas For searching a specific area the user can utilize the buffer and polygon search feature Canopy 15 x 10 Fasy Up Normal Search Canopy 15 x 15 Pole Canopy 20 x 20 Pole Canopy 20 x 7 Easy Up Canopy 40 x 20 pole 1 To search the map make a selection in the Search In pick list to define what you are ber fer wee fer fe searching for 178 2 Select your search type Normal searches the entire map 3 Type inthe search term and click the magnifying glass to execute your search Polygon and Buffer Search To then search in a polygon or buffer you change the search type Polygon allows you to draw a polygon on the map and then only displays the results that are found within that area Buffer allows you to place a pushpin on the map and then show you results that are within a defined range from that point After having select a 1 To search the map make a selection in the Search In pick list to define what you are searching for 2 Select polygon or buffer to search
4. 2 o ojo IS IS o o Mo lo DIV let o LC ls lt gt gt 5 a lo gt 5 olo jo js s 3 3 r O oa d o o Z e 5 Deele O jo YV o P J o 5 ele Z 2 o 23 lo o 3 Loi CT lo 5 0 er OH Lo GP 5 Y Io wn S Sie g S o 2 e S e P Y Si c Lo KS AH gd ME 3 KA og E O lt D oO w 5 S e O or e ct O gt w 3 a Lo D 5 D a a 5 Ann 2 4 5 5 S H We w ma a Oo D O A S 3 lt 5 D lt oO reate and update SOPs of Level IV Parent esource Inventory reate resources for their agency an view their resources and all other resources that are shared esource Tracking an create a resource requirement an create a resource request an pre stage deploy and demobilize their own resources an pre stage deploy and demobilize shared resources an Start an incident and invite other agencies an change ops period an activate incident facilities and 203 an add to incidents logs an edit ICS forms PLANNING MODULE OBJECTIVES By the end of this section you should understand how to utilize the CPS Planning Module to develop and maintain emergency operations plans EOP and their components including the basic plan functional Plans incident and event plans and site plans The Planner module focuses the user on the steps in the planning process The steps as described in FEMA s CPG 101 v2 direct users to conduct planning in a collaborative manner with community sta
5. A Incident Command Positions j E Incident Management Command Structure HL A ency Representative zj wis Area Commander EI ai Incident Commander 104 Finance and Administration Section cl oi Finance and Administration Section Ck CC F Compensation Claims Unit Leader rigs Claims Specialist F ai Compensation for Injury Mana L i Cost Unit Leader Procurement Unit Leader 3 11 Time Unit Leader Eg commissary Manager 3 If you have not associated your contacts with functional positions you can do so now by right clicking a functional position and selecting Add Remove Associated Contacts This will open a screen that allows you to associate contacts with existing functional positions 4 Check the checkbox beside the contacts you would like to notify and then click Save amp Back This has now attached the notification to the functional positions you want to notify during an emergency incident You are then returned to the Functional Positions screen Click Save to return you to the Notification Details screen You can now click Next or the Missions Tasks tab to continue creating your SOP SOG Missions Tasks There can be multiple tasks assigned to each SOP They can be categorized by incident phase priority time due and task order Also notice that attachments such as direction diagrams photos etc can be attached to the mission task As with notifications tasks can also be associated with fu
6. CPS Training uw Previstar CPS V 6 6 Copying scanning uploading and or distribution of this training in whole or part via the Internet CD DVD photocopied hand outs or any other means whether offered for free or for a fee without the expressed written permission from the copyright owner is illegal and punishable by law The copyright owner and publisher of this material appreciate your honesty and integrity and ask that you do not participate in or encourage piracy of copyrighted material Copyright 2014 Previstar Inc Contents Continual Preparedness System CPS OvervieW ccccccccccssssseecccccceeessecccceeseeeeseeeceeeeseeaseeeeeeeeeeaeeneeeeeeeeeas 11 NIMS and Prevista CP posan io caida 11 TAI ee TE 12 Prevista CP BISG gai een Reni oe ee pos 12 Hora la el ao Caco mere eer rr EA arnt tree rar reenter eee ere eater tor rere ee 12 nn Pe E nn O PR 13 VE d Leien A EE 13 Entering Data and Required Information ss nssssesessssserssserersserersssreresssrrresssreressereresserresssrereeseeeress 15 Usinge search to FInd Dania 15 ExXportine Data TO Eliana 15 Viewing and Downloading Reports cccccccsssseccccceeseccceeeeseccceseesecccesaeueceessaaaeccessuaaeeeesseaueceessagaeeeeees 15 Universal User TOONS erases nna RANA 17 U CF CA ET 17 Creating and Managing Incidents Response Onhyl 18 EEGEN OPA PUNO UA o IO A E E E E 18 Managime Creating an Meden sarioa l online 19 Changing are EE 1
7. Group Mane Ce of Borton Pubic Works Supervisor Namet Aen Potter Work Assignenent Debrs removal 27 Click Save to return to the Identify Requirements screen Ps A kientify Requirements Request Order amp Acquire Resource Check in amp Assign Mob ize Deployment Demobilize Resource Cost 4 Pri Next gt Ca Add New Resource Requirement Kind an y From 10 09 2009 To 02 10 2010 o Shortfall Identified All Terrain Cranes a Have 13 Need 0 1 gt showing 1 to 1 of 1 records The Identify Requirements grid displays resource requirements and identifies shortfalls by comparing the resource requirement to the number of that particular resource in the resource inventory When a shortfall is identified the resource requirement is highlighted pink The Identify Requirements grid allows you to view all requirements filter requirements by specific kind and filter requirements by date showing resource needs within a user defined date range As is standard with all grids the Identify Requirements grid contains search functionality Once a resource requirement is created and is displayed in the grid you can take action on the requirement To expand the resource requirement click next to the resource name identify Requirements Request Order amp Acquire Resource Check in amp Assign MoblizeDeployment Demobilize Resource Cost d Pri Next gt Ca Add New Resource Requirement Kind an
8. MEMA Region 2 Jonathan Whittaker Type 1 Request Date 10 1 2009 Jonathan Whittaker AfterHours 878 287 1265 Phone 878 982 9299 Email jonathan whittaker previstar com Requested To Request Details ID RES 1F0999C7101200911834PM 10 1 2009 Incident Commander MEMA Region 2 Jonathan Whittaker Date Needed Requested By Type 1 Request Date 10 1 2009 Requested To MEMA Region 3 Order By Resource Asc Di Qty Requested 1 Qty Committed Response Details Status Denied Committed ETA Dispatch Date Time Comments Qty Requested 1 Qty Committed Response Details Status ETA Forwarded Committed Dispatch Date Time Comments Request has been forwarded to Previstar By default the Request Order amp Acquire screen displays all requests that you have either sent or received You have the ability to filter the view to see only Sent Requests or Received Requests You also have the ability to order the requests by Resource Ascending Resource Descending Date Needed Ascending Date Needed Descending Request Date Ascending or Request Date Descending As is standard with all grids the Request Order amp Acquire grid contains search functionality Acknowledged In Progress Forwarded Dispatched As you can see in the image above each request is given a color coded status The statuses are Pending Acknowledged In Progress Forwarded Dispatched
9. I The list contains a search utility to help you quickly search for a keyword The list can span across multiple pages and you have the option to set the page size as ten 10 items twenty 20 items or fifty 50 items SETUP MANAGE INCIDENT FACILITIES When an incident is created the incident location is automatically created as the incident site This is the first incident facility You can then add additional incident facilities as they become necessary and both the incident site and each additional facility can have associated incident command structures To open the Activate Manage Incident Facilities screen expand Setup Manage Incident Command on the module navigation tree This will display two links Manage Incident Facilities and Manage Command Structure Manage Incident Facilities To activate a facility follow the steps below 1 Click Activate Incident Facility at the top of the screen Activate Incident Facility Facility Tyee Custam Attrihbetec Incident Hans Structure Type Locebom Contact A Kitsap FOC Facility Tyee locident Mame Structure Type See Neame Zo Location Lontact This opens the Incident Facility Details screen where you can select the type of facility you would like to activate General Information Incident Incident Facility Type Acute Care Center Select Incident Facility Type Structure Type Permanent wi Incident Facility Name ACC Ch
10. KN feet in ciewanon w XXX feet in elevan he Ku Fives ae Me mo weterways e the Couty The major Pampan routes in Juradic on sn Stale MJ y XX and mierdas KX det ieran Ieren p Te perisbotions that col Sie mgiemertanm of the EOP editing Exit out of the Microsoft Word document As Word closes a prompt will display asking you Do you want to save the content to the Planner Server Click Yes to upload your changes to CPS or No to cancel the upload Note Sections that are checked out MUST be checked back into Planner in order for another user to be able to check out that section OPTIONAL EXERCISES Add content to your new Functional Plan o Copy and Paste the plan template from supplemental packet into each section of your Functional Plan o Goto your functional plan and open a planning section o To add content follow the steps above in Adding content and editing the Plan Using the Microsoft Word o Add content to each section of your functional plan NOTES Writing the Plan Using CPS s Express Editor Feature CPS Express is an optional feature to further standardize the planning process CPS Express is a Turbo Tax like capability that asks users a series of questions by planning section Reports are automatically generated based on the answers to those questions Please contact Previstar if you are interested in exploring the Express Option further To use the Express Question feature follow the steps
11. MA Country United States US Zip Postal Code Description Flooding in Worcester County casuing varying degrees of problems from a state of emergency in Townsend to typical minor road flooding in nearby cities and towns Massachusetts Emergency Management Agency personnel in Townsend helping with pumping and sandbagging Several roads are closed including Greenville Old Turnpike Lower Turnpike Barker Hill and South Harbor When you login if there is no current incident you have not been associated with an incident or have only the Planning module you will see your current incident set to Daily Operations Managing Creating an Incident ia one To change incidents add a new incident or create a new i Mana Inciden ae i Current Incident p operational period for an incident or view all active Nor easter laniO incidents click Manage Incident The following window i will open S archive A pelete Ree Opurstirnal Varny d S aiana By default the Manage Incident screen displays all current incidents You can view detailed information for each of the incidents by clicking on the incident name You can also drill down to view incident location information and contact information for the associated responsible agencies Changing Incidents To open another incident click the radio button next to the desired incident and then click Select at the bottom of the screen It is importan
12. No file attached O Send notification via email 2 If applicable select the Incident for which the task is being created 3 Enter the task title and select a priority and a status If the task is a new task and has not been started leave the status field set to Not Started and the completion percentage at 0 If the task has any other status select the appropriate status and enter a completion percentage 4 Assign the task You can either assign the task to a user or a functional position During an incident the best practice is to assign tasks to functional positions If multiple people fill a role across Operational periods the task will continually be assigned to a role and not a single person 5 Enter a task description in the optional Description field The description can be detailed but the task creator also has the ability to attach files instructions documents pictures etc to tasks 6 Enter the task s start date time and due date time in the optional Start Date and Due Date fields NOTE Due Date is used to determine whether or not a task is overdue If you plan to track the timely completion of tasks it is important that you enter a date and time in the Due Date field 7 Check the Send Notification checkbox if you would like to automatically send the task information via email to the user functional position responsible for the task 8 Click Save to save the task or Cancel to abort Editing a Delega
13. Old Turnpike Lower Turnpike Barker Hill and South Harbor Managing Creating an Incident Current Incident E e To change incidents add a new incident create a new operational period for an incident or view all active incidents click Manage Incident This will open the window displayed below e Manage leckdents ES Add New Landes Support Plan For MEK Incidest Incident Type Chemical Haza Oueratinel Perm s Start Date 1 INIA PIDO a Mart Cata Eno Date Lara F100 AMA tetrneted ted Cate e T nt Stetes l Ap Crash Incident Type Aj Cras OQvereteenal Permis Stet Dete ted Dete 122010 12 00 AM Hart Dete 12 2010 13 00 MM batimatad fad Gate Current Mates Rot Somit Los sten Ride 1200 Mat Ape By default the Manage Incident screen displays all current incidents You can view detailed information for each of the incidents by clicking on the incident name You can also drill down to view incident location information and contact information for the associated responsible agencies Changing Incidents To open another incident click the radio button next to the desired incident and then click Select at the bottom of the screen It is important to select the appropriate incident when requesting assigning and deploying resources because all resource tracking is associated with the current selected incident Creating a New Incident 7 10 11 12 To create a new inci
14. Team Components Seerune Questy Le site Let Dete Deployed Saturday October 10 2009 11144 5 Monday October 12 2009 12 51 An Ambulans hs Ar e tve Nat Staten 1 Calculated Lies Lars travelled Depluyment Cost tot Calculated i 56 Click the resource name highlighted in green to open the Calculate Cost window If a Rate Unit Cost was associated with the resource when the resource was created that cost will be displayed If not enter a Rate Unit Cost 57 Enter Distance Traveled if applicable 58 Enter Mileage Rate if applicable 59 Choose the calculation parameters you desire You can calculate the resource cost by Time by Distance by Time and Distance or by Whichever is Greater If the resource is a team you also have the ability to calculate the resource cost by rolling up the cost of all individual components 60 Click the Click to Calculate link 61 Click Save RESOURCE REPORTING Located in the top right hand corner on all the pages in the Resource Management module is a report link This link provides access to resource S View and Download Reports inventory activity and tracking reports which are provided in an MS Excel format This feature provides an easy to use reporting format for briefings outside the system Each report is defined on the initial grid page which will open up when the user selects the view and download reports link By selecting the specific report that is needed t
15. any section can become a top level or subsection by dragging and dropping under the NOTE If a section seems to disappear after being dragged and dropped check to ensure that the section was not accidentally made a subsection of a top level section OPTIONAL EXERCISES Customize the plan structure based on the Sample Training Plan 1 Go to Plan Development Review amp Approval of the planning process then select the link to view the functional plans Select the plan that you created when completing the Agency Responsibility Matrix After opening the plan make sure the Plan Content link is selected it should be open by default At the top center of the screen select Edit the Plan Structure this is a green hyperlink OE ger er e Customize the plan structure of your newly created plan based on the example plan given in the Training Supplemental Packet 6 Click Add new Section to add new sections to your annex NOTES Creating a New Version of a Plan Archiving an Existing Plan When you create a new version of a plan you are also archiving the existing plan To do so follow the instructions below 1 Atthe top of the Manage Structure screen is the versioning control panel Version EOP Version 3 k Add New Version EOP Version 3 11 29 2009 Edit Delete To create a new version click Add New Version This will expand the panel to show a Version Name edit box
16. et Tt mg me mgs ug N GeoCod S Planning Response Shapes KML RSS Search Plum E New Category le Y A Rockville Wand Greater Upper Clin P o Croom 4 To help organize your shapes you may create shape categories To do so click and then enter a name such as Staging Areas or Routes ES New Category KML RSS TAB KML Keyhole Markup Language and RSS most commonly expanded as Really Simple Syndication are effectively open source map overlays which can be displayed within the GIS module For example a KML file could show locations for a variety of items from hurricane forecasts to fire hydrants Both file types can be organized into categories to improve the search and view capabilities Adding a New KML Layer From the GIS menu click the KML RSS tab In the upper right corner of the menu there is a KML icon To add a new KML layer click on the KML icon Clicking on the KML icon displays the Manage KML window To add a E new KML Layer click on the Add New KML Layer link Add New KML Layer Upload Document D Add KML KM Eile ed Url Feed Category Salect Hanase Catesory Select penis PF mer gt eg ome Here you can select a KML or KMZ File created by your GIS Department or from an external URL Feed Prior to selecting the file the category in which in the file needs be placed needs to be selected If the correct category does not exists the green link manage
17. required Enter the number of a particular resource To the right of the Quantity field select the unit of measurement from the dropdown Consumable If your inventory item is Materials amp Supplies a selection will be added to indicate whether or not the item is consumable This information will be used to determine resource costs when the resource is consumed Out of Service Damaged Quantity Enter the number of resources that are out of service or damaged This will help to determine the true number of available resources Resource Owner Clicking Select Agency will open the Agency list and allow you to associate the resource with an agency Share Select whether or not the resource will be shared outside your agency Enter Contact Owner Information Point of Contact is the only required information in this section Enter Home Location The Home Location is the physical location that the resource usually resides This is also the location where the resource will be displayed in the GIS 17 Upload image or document related to the resource If the file is an image there is a checkbox shown below that requires to be check for the system to display the file as an image ce Attachment s Browse Upload Cancel Total size should not exceed 20MB No file attached Team Components Tab only applicable to Teams To add component resources to a team select the Team Components tab and then click Add Re
18. screen and clicking the Go button Optionally if you want to download a plan with its table of contents check the With Table of Contents checkbox If you want to download a plan with its table of figures check the Table of Figures check box If you want to download plan with its associated SOP s check the With SOP checkbox Report Once you have made your selections click Download A message will be displayed stating Your request is being processed Shortly after you select Download you will receive an email to the email address associated to your username that includes a link to download your plan report Remember you can continue to edit the plan report in CPS until you are satisfied that you have your final report Note You can also download your plan directly from the Plan content screen of a plan that you are currently working in Select the Get Report link at the top of the window Plan Owner Agency State Emergency Management L anta rt A a IA M Changed efter Canceted PS nenga afte Viewed D ut viere S he T Esper All CG Plan Cover Page se Devsipmeni Y DI O show Cantant Promulgation apro Y O Shee entant O Record of Changes ppr Pond Yo O Shoe Content amp Darrell af Mietrihstionn a Edit Header Footer and Margins The View and Download Reports window allows you to edit the header footer and margins of the individual reports Clicking Edit Header Footer and Margin
19. your ownership A similar search exists for qualifications and facilities The Location Based Search d Map GH kind Materials amp Supplies iv a d Resource blankets vi F Agency Type Disciplina p AH y ES Views My Resources wl f Search from My Location L Location 76220 ban J tddent Related Facility FEMA JFO EI tschlnng Integrity d et Include in Results Expired Damaged Out of Service Par z i i Search Radius _ 5 _ 20 so 100405 E SEARCH d H gt Aa Map data d i Apo ma y Basic Serch DS Add New Inventory Item Export lo Excel Out of Service Expired Resource Inventory Wool Blankets Total 1000 each Avetabee 1000 eech e Rand Halet af A Supplies a D M ec ang es rr A As you can see in the image above location based searching offers an advanced set of search controls and includes a Google Maps result window Searching the resource inventory by location displays what CPS determines to be the best matches depending on your search criteria Sometimes a search may produce multiple results Up to five can be displayed on the map at one time If there are more than five results the results are divided into multiple pages which can be accessed by clicking through the page numbers at the bottom of the screen NOTE You can change your view of the map by using the mouse double click the left button to zoom in double click the right button to zoom out and click a
20. Annex Plans and Incident Event Annex Plans The fourth and last category of emergency operations plans is Site Facility D View Edit Plans Click the button on the top right corner of the Site Facility Plan box _ _ _ ee Ese Factors rae e kk on an Me Faciiy Plan betow to View Updatc Dan and Associated Standard Operating Procedures Tg Add Stte Facility Plan e County Schou A Address bei I to tf of 1 records This screen allows users to add new sites facilities view responsible agencies associated with sites facilities and add remove responsible agencies Writing the Plan for Sites Facilities To write a plan for a site facility follow the instructions below 1 2 Click the name of the site facility This will open the Site Details screen 4 Plan Oevelooment Review and Approval Site Plan Sie Le Corona Regens Pos pea wee Dotais Pee Contest Aasoceted Standard Ope wing ProcedetmOudance Lisi ext gt Back to List Requred Preids Sne Name Camina egona Hospial Facility Type Hospitais Seet Facilita Type Street 1 123 Any Street Sale 1 Lecatine Street 4 City Anytown County District Anyoounty Sate lt Anystate Country Zip Postel Code 345672 Attachments D cick bern tu attack file Check E attachment a e finor polen for view in CEMPtarmer GIS module de Name File Siee KB Floor Plan Delete Desert Landscape po 223 5 Y x If the site de
21. Assessment Team 11 By default the only available Resource Type option is Custom but you can add Resource Types to mirror NIMS typing or to meet your own internal needs by clicking Add New 12 Once you create your own resource type you can then add unique definitions for components metrics and attributes 4 To edita capability click Add New Capability 5 Enter the Capability Component Metric and Attribute and then click nsert to save the capability or Cancel to abort Each type can contain multiple capabilities and each capability can contain multiple components Below is a screenshot displaying an example Capability Table for Generators e namirin BAT thesle Des hear Cam by Ba Y ewe reg aS Tel etre Alim pe r r eve Agrate Arima gertat rg mo test sere o b w SIL pap 48 vote 1 Peete ka np 24 gei 28 GO ke fae 1610 cabach 1 El Sp kg we D overeat o Dinars OF Lg Me EE tet Pal ross Gree ge Gre e nd oe ta s re T A Oe Acto Z he S ee Ml as tire calhee Pure PR e mA cree twee aer e Ye rior gt IEF KX ep Remate Pre grg reger Tratar errot r m rre p or TINO pee 466 rte 4 eee de ME UD ma Td do thet tab lara Capel 1 1 belle MI e i ee fponte imge Y Sieg F tet Peono wrp seme ete we 1 ge t Hire tehes ee tee med rm rr jepe ar ies ir rie Lons bohas sr para Ser p eed ar gta a Ye rv rer are be Parr em rr wtert a on kr tr y te TTC mk 208 valia ease 4 eg da VOL ema el cala 1 M
22. CBRN Modeling is ERG 2008 compliant which is the guidebook for first responders utilized during the initial phase of a dangerous goods hazardous materials transportation incident Responder s can make plume models for Toxic Inhalation Hazards TIH Water Reactive Materials WRM and Chemical Warfare Agents CWA to assisted in the assessment of the need to evacuate people and animals CHEMICAL DATA The chemical section of CPS Predictive modeling has two parts 1 chemical list and 2 specific chemical details section section 2 will populate as a selection has been made in section 1 Chemicals are divided into in different categories W E TIH Toxic Inhalation Hazards WRM Water Reactive Material CWA Chemical Warfare Agent 180 As the image above defines in accordance to the response guide the 3 main chemical types have been defined in its own column Not all chemicals can be defined in 1 of the 3 types but if one is definable the image identifying the type will be displayed in the appropriate column next to the chemical name EES remos Hice Rato opos TU mb CWA Accumuletcre Sressurizec gt TBs of WC kal At AAN A scataicen ce amnmote lata ica rica A Acetic gc giacia tostic eoc ativiion more than 10 Sut not more tran 02 etid Act eric 2765 132 solution mora ther bot sce 4cotc enhoc ice scathone acetone zsyanchydan TOXIC Extremely Hazardous Hahiivead ey De fatal Minnalad zc ebearde
23. Content To open a plan section for writing editing review and submission click the Show Content button Searching the Plan Sections For HTML Editor Users only If utilizing CPS s built in html editor to create edit your plans you will have access to a search utility that is located in the upper right corner of the window To search for a specific word in the plan enter the word in the search box and click the magnifying glass icon The search results will be displayed on the Search and Replace screen pictured below Tas esarched tar CEP Negloce it with Introduction gt fase Pian The fasic Plan outlines the general purpose cope sad methodology of the plan coordination control and organtealional structure Concept of operations and identifies responsibilities af all aguenscios and resources mobilized by the county to assist in recovering from a disaster The CEMP enables the Consolidated City of Jacksonvilbe Deval County to discharge its responsibility for providing direction and control during any large scale disaster Commmunitcatineas Ae discussed above thi CEMP os divided mio fur sections The Basic Plan including a mitigetan composent and two 2 anmerxes that address Hazard Specific Plans HSPs aed Interagency Coordimating Procedures 1CMs For the purposes of Chapter 152 38 F S and 96 6 0023 FAC the Basic Plan and the netigation component shall be considered the Duval County Comprehensive Emergency M
24. Denied and Received OPTIONAL EXERCISE e Request a Resource Required data when requesting a resource includes Resource Quantity Required and Requestor Information Because a requestor cannot send a resource request to his her own agency this exercise requires a minimum of two separate agencies in attendance If the class is comprised of staff from only one agency the class instructor will demonstrate how to respond to a request NOTES Responding to a Request When a request is sent to you You will receive an email in the CPS Message Center A notification message will also be sent to your primary e mail address outside CPS Both messages contain links to the resource request You can also find your received requests by navigating to the Request Order amp Acquire screen and then select the Received Request view Follow the steps listed below to respond to a resource request 32 Click the name of the resource to open the Resource Request Details screen 33 After reviewing the resource request details scroll to the bottom of the request to Response Details a Select a Response Status When you receive the request the Response Status is set to Pending Your selection options are Acknowledged In Progress Dispatched Denied and Forwarded b Enter a Quantity Committed c Enter the Estimated Time of Arrival d Enter Date Time Dispatched e Enter Response Comments 34 Once a resource arrives and is ready to be c
25. HAVE COMPLETED THE FIELDS CLICK SAVE THIS WILL RETURN YOU TO THE MSEL SCREEN YOU CAN EDIT AN INJECT BY SIMPLY CLICKING ON THE UNDERLINED HYPERLINKED INJECT SUBJECT RUNNING AN EXERCISE 1 TORUN AN EXERCISE CLICK THE RUN ICON Y Exercise Library Type to Sesrch Add New Exercise oo amo ee TA La el Ca May 13 2009 JTF CapMed Prototype Demonstration a A Train Derailment Chemical Spill 2 THIS WILL DIRECT TO THE FOLLOWING WINDOW AS YOU CAN SEE THE WINDOW DISPLAYS BOTH THE CURRENT TIME AND AN EXERCISE CLOCK TO HELP THE EXERCISE CONTROLLER MAINTAIN TIME THERE IS ALSO AN EXERCISE STATUS CONTROL THAT ALLOWS THE EXERCISE CONTROLLER TO START THE EXERCISE PAUSE THE EXERCISE FAST FORWARD TO IMMEDIATELY SEND THE NEXT INJECT OR SKIP TO SKIP AN INJECT BY DEFAULT EXERCISES RUN AUTOMATICALLY HOWEVER A MANUAL RUN MODE IS AN OPTIONAL SETTING AT ANY TIME THE EXERCISE CONTROLLER MAY ALSO ADD NEW INJECTS BY CLICKING ADD NEW INJECT v Exercise Train Derallment Chemical Spill rercisa Clocks w _ Reser Emerviee ttait Start STOP CLOCK participants report to aspgaed area in the Emergency Operatons Center EOC Controller Eege intial Briefing on functional operations STOP CLOCK ALL HANDS REPORT TO EOC Participants recerce informabon Gescnbing inital dispatch Bis reported that a tren hat erathed eet the Gowrtiown aen KAO hi reeponded ond e tabliched incident Command Rival
26. IM Team Member Incident Viewer MEN Chief Planner La B reate your own plans Form planning teams and set permissions eview plan content for your agency dit plan content for your agency Approve plan content for your agency ubmit plans to Level II for Approval Work on any plan that has been assigned to you by another planning agency View SOPs reate and update SOPs esource Inventory reate resources for their agency reate resources for levels below an view their resources and all other resources that are shared esource Tracking an create a resource requirement an create a resource request an pre stage deploy and demobilize their own resources an pre stage deploy and demobilize shared resources an start an incident and invite other agencies an change ops period an activate incident facilities and 203 an add to incidents logs an edit ICS forms Level IV Planning Resource Response r Level IV System Administrator Resource Manager Responsible Officer IM Team Member Resource Viewer Incident Viewer reate New Agencies Add Users and set Roles for your agency HE Agency Resource Owne dit plan content for their Level III parent eview Plan Content of their Level IIl parent O S S 2 2 mMIS 5 olu oO o lo 3 D lt 2 lt Zix G y 515 o Nilo le D o o Ullo lv SS c Slo o VN n SES EI iz OO Lei a Y e I2 Io a gt io 5 o 2 gt D 5
27. Incident Facility Tornado X Unit NS EE EE SS A NS NS SN atanan aaa SN ELE A MAR RIDER DD O A AL Operations SRA ceecec eens Planning Section Logistics Section 41 gt showing 1 to 5 of 5 records Assignment Lett ICH 204 1 Incident Manne 2 Operational Period Tornado Date Fromm 10735230011 Date To Cave DCS Time From 12 00 AM Time Ta i Incident Facility 4 Operations Personnel Tornada Hame ICS Position Contact Number Thomas E Frider Incident Commander 4046353111 5 Resources Assigned o Resource Assignment Found 6 Work Assignments o Work Assignment Found 3 Limit 7 Special Instructions E Communication Kane Function lao Frequency S Yate Channel Safety Officer CellfPager Anna MoCann Area Commander Liasion Offer information Of rCer Hal Griab Incdent Commander Signature Date Time ICS form 214 and the Event Log The Unit Activity Log ICS 214 integrates with the CPS Event Log When a user logs an event in the 214 form they have an option to select a link that will create a new event to the system Event Log and populate data If the event is later update in the ICS form or the Event Log the system will update the data at both locations Date From 11 07 2012 Date To Time From 12 00 AM Time To 5 Home Agency and th 6 Position Assigned do Position Found Date Time Notable Activities Modified By 11 16 2013 12 00 AM d
28. Materials amp Supolles es Home Location Resource Packaged Orirkirg Water Owner Agency Lacetion 1 POC Mrt att Syste 1705 Salina Street 2 Wichita Sedgwick Kansas 67203 United States US Once a search is performed the results are displayed at the bottom of the screen in the Resource Inventory section In this section a picture of the resource is displayed if one is associated total quantity and available quantity resource home location along with links to view the owner agency and POC information and the resource type information You can view the resource s entire library of information by clicking on the resource name The image above displays a resource that the user has viewing rights to but not edit rights as there is no x displayed next to resource name OPTIONAL EXERCISES e Search for a Resource Using the Basic Search e Search for a Resource Using the Location Based Search NOTES RESOURCE TRACKING Previstar CPS Resource Tracking workflow gives you the ability to 1 Record initial identification of resource requirements 2 Request order and acquire needed resources 3 Check In and assign resources 4 Deploy resources 5 Demobilize resources 6 Track the cost of resource deployments The system supports the following Resource Tracking workflow C Resource Managers C Any Users Ae E REQUEST SE e a Agency A Agency b AgencyC Security Accessibility User Levels Identify
29. Planning TeaM ccccccsssecccseccccessccceeneeeseaecesseeeesseeseesaes 59 ae LAM Ia E 59 Planning Tean MEMOS Ss sc zssscacsseae ons cacsssuetorere Say aunsasieasirensue o 59 ASeNGY RESDOMSIDINNITICS MM a de ee En LA 60 See Permissions TOR ELE 60 Assigning Primary Support and Coordinating Agencies with plans 61 Adding New Functional Incident and Site Facility Plans cccccccccccccccceeeeeeeceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 61 Adding a New FUNGtOM al E a 62 Editing Functional Plan Description 62 Deleting Functional Plans caia eas 62 e elteren SE EE 64 Editing Incident Event Plans Name or Numbering ccccccccccccccccceceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeeeees 64 Deleting incidenty Event PLAN Sido 64 Ee elteren BEE 64 Editing Site Facility Plans Name or Numbering 65 Dele Ne SIRE Facility PIAS alla 65 Planning Step Two Understanding the Stuatton sisane acii E TAES 67 EE Eeer ee 67 Addine a New Haza lindo 67 Assessment DOCU Su A A AAA ARA 68 Planning Step Three Planning Goals and Objectives s nnssennssensssensssersssersssersssrrsssrrsssrrsssersssrresserssserns 70 Aading New Goals S amp OBJECTIVES aa 71 Viewing Delegating and Managing Tasks inroriarssrr aiin enn nuar a T oTa E ENE E EE 71 Planning Step Four Development Review amp Approval 72 Emergency Operations Plat ada 72 Pie Charto eae E E EEA O A E N 72 VIEWS Editing Plans acaricio 73 THEBIS e E EE 73 BEE 73 in
30. Requirements The Identify Requirements tab helps to identify the items and personnel needed to successfully respond to an incident or an event During a major incident resource requests can take days or even weeks to fulfill and by predicting what resources may be needed personnel can begin acquiring the needed resources ahead of time This section will provide you with the fundamental knowledge to add and view Resource Requirements Adding a New Requirement 26 Click Add New Resource Requirement to open the Resource Requirement Details window This screen captures the details of the requirement including quantity required dates needed and work assignment a Resource Kind is selected from the dropdown list but not required b Resource required is also selected from a drop down list c Resource Type is not required but is selected from a drop down list Remember that the type specifies the capabilities you require from the resource d Quantity required defines the number of resources you require e From Date required defines when the resource is needed f The remaining fields are optional However we recommend that all known information be entered to ensure that the required resources are requested and ultimately received Resource Requirement Details Requred Feide Resource Kind Equipment D Resource Al Terrain Crones 2 Ads mesones Resource Type Quantity Required From Date Unit fiw
31. S E terre Ferry DA B arrer as di KA Sege Sept B bee Tetris ert fier Viti SS ineubacet Mace wr eter N ur Tigres L t A A A PA ds Doa E a ES dd 1 4 PAT a reg A D Ser Ds A ir W ert keltesche EECH Zem We ve covered the Basic Plan The second category of emergency operations plans is Functional Plans To open the Functional Annexes list KE click on the top right corner of the Functional Annexes box Funcders end SON g to pre e Click on a Function below to View Update functional Plan Le Add New Plan A Lmergoncy Support Function ESF 01 Transportation Soria Hemsuep Ceardenater Agents Dadas Remove Coordinator A Agencies yy Emernency Support Function ESF103 Public Works and LIDO es Dad remo Courbmetor amp Apumies This screen allows users to add new functions view responsible agencies associated with functions and add remove coordinators and responsible agencies Writing the Plan for Functional Annexes To write a plan for a functional plan follow the instructions below 1 Click the name of the functional plan This will open the Plan Content screen Note If you would like to change the name of the plan you can select the Function Details link 4 Plan Development levies and Approval Funcional Annex Funciona Fusi Storage Par PARA Fencten Detats Pue Loner SLEGSCHZ Lat Plan Version MI new version a Edit Plan Structure d Previous Mest p
32. a new SOP SOG please review that section of the documentation To activate a mission follow the steps below 1 Click the SOP SOG you would like to activate This will open the Activate Mission screen Activate Mission Activation Date Status Estimate Completion Date Estimate Cost To Date 2 Ata minimum enter the required fields Activation Date and Status Once you have completed the entry of the mission s basic information click Next This will open the Initial Notifications screen a Mission Tast VO Mi Veet Pi a acid Facilities 2 Add Mew Ft sgtun LA oct em Alert Mission rs Vederway x The marcos has begun Pases ioport to you Gasignetec opereton coria Ffaactinal Puetieas A Comarct Oriens ESF Lheprenms tatoo Cuntects i ick Seve Lagutas Lector Ora Curtects ich Sern pr besen tte tf of recado aiius 3 Select the notifications you would like to activate If you would like to edit a notification click the notification title to open its details You also have the option of adding a new notification on the fly by clicking Add New Notification This screen allows for the simultaneous activation of notifications Selected notifications are sent to the defined functional positions when you click Next d Previous Acute Care Center Possible Facility Locations Number Required 1 Doctors Express Urgent Care Activated Facilities None has been activated Ground Point of Distr
33. a specific area 3 Type in the search term 4 Move over to the map and right click at boundary area of the polygon search continue to define the boundary by right clicking as you are moving the mouse over the area When the boundary has been defined left click To do a buffer search you select buffer as search type and define the kilometers km that you want the buffer size to be the buffer will be drawn out on the map Below is an image of a polygon search Geotode AE Planning Respons Shapes KML RSS Search INS Search mn Resour les gt Search Typa in Potygon e Search for ambulance pom l 4 l Search Results at NOTE The search result will be shown in the Search Results box Clicking on an individual result will highlight the result on the map You can then click the displayed pushpin to see the item s details 179 PREDICTIVE MODELING OBJECTIVES By the end of this section you will understand how to use the predictive modeling functionality within CPS The Predictive Modeling Module provides chemical information and plume modeling of Toxic Inhalation Hazards TIH Water Reactive Material WRM and Chemical Warfare Agent CWA that can be used during a real time response effort for a CBRN Chemical Biological Radiological and Nuclear disaster or in the hazard planning phase Ta ot e Teh O O a j Se EE MA S IL RK Lapar 421115 Pres mpl ac m e de kg tr aren pr Tren lerge br cr mes Fri pai
34. agencies adding modifying users and their roles creating modifying the command structure s and adding modifying resources and capabilities in the Collaborative Agencies Master Resource List amp ES Users Roles Capabilities Typing Administrative Activities e n Command Structure Units Functional Positions And Responsibilities Master Resource List Note The Administrative activities module is only available to users that have the role of System Administrator The Administrative Activities portion of training is divided into the following sections e Collaborative Agencies e Users amp Roles e Command Structure Units Functional Positions and Responsibilities e Master Resource List amp Capabilities Typing COLLABORATIVE AGENCIES Collaborative Agencies represent the Agencies Organizations that have personnel dde and resources and that may or may not be involved in the planning process During an incident agencies may require resources or be able to provide resources When you click Collaborative Agencies either the icon in the action pane or the link in the navigation pane the Collaborative Agencies screen is displayed By default the agencies are displayed in a tree view below E Add New Agency 5 Export To Excel E My Planning Agency O Tree View O Grid View a dR Training J Training Level 2 Training Lewel 3 The agencies can also be viewed in a grid view which shows
35. assigning more tasks adding more resource needs and activating additional incident facilities by opening the mission from the Active Missions screen Damage Assessment Incident Damage Assessment is a grid that displays surveyed damage and its estimated cost By default only damages associated with the current incident are displayed but the viewer can expand the view to all incidents as seen below Damages are divided into regions and each region can be expanded to view detailed damage information including the types of structures that sustained damage and damage severity El Incident Damage Assessment 1 Functional Position Responsibilities E Plan Activations Si View and Download Reports Incident Command Incident Command Forms Incident Status amp Logs Event Log Message Log Actvated SOP SOG Status Damage Assessment d Previous ES Add New Damage Assessment Region Type l Total Cost CoBRA Municipality Monday January 24 2011 20622 00 Northern Section of Rt 3 County Sunday December 05 2010 124000 00 NW County Thursday December 02 2010 1200600 00 EXERCISE The most effective process for a jurisdiction in order to ensure that their planning and training is efficient is to conduct exercises The CPS EXERCISE MODULE ALLOWS YOU TO BUILD AND RUN realistic scenarios that are structured but flexible While simulating a real incident you will have predetermined injects at predetermined times But t
36. by Chief Planners penig ear Understanding Stuntor ecnng Soeh Development Revew 6 Approval Ser molementaton Panrreng gerzas Pseanng ear Vertters Agency Responediiity Matris O a Tags fang Plans Ir het Event Pons Ger Facility Diaen Previous Next gt Eg Add New Plan Pn 2 Select the agencies that will be part of the planning team Note for local users the agencies will be pre selected Hierarchal users will select from the list of agencies in the hierarchal entity structure Users can select the column header of Agency Name to sort alphabetically Lay Fhese Altas tesserae Piece Ke AS REN wan CR 156 5 wee at aut 3 Once you have selected the agencies click Next 4 Select which user will have access to work on the plan or annex You can also select if they have Edit or View Only permissions If Edit is selected the user can perform the functions permitted by the specific Planning role assigned to them by the System Administrator e g Chief Planner Planner and Approver Assigning Primary Support and Coordinating Agencies with plans Once the name of each annex is created the next steps are to 1 associate coordinators with the functional annex and 2 associate agencies with the functional annexes The purpose of associating functional coordinators with functional annexes is to designate a person agency or position to have overall responsibility for each annex Typically this
37. category can be used to add a category 3 When you have finished adding close this window and in the CPS GIS section click on the Reload button The new layer will be added in the category you selected under the KML RSS tab Click on the category that the KML you want to display is in You can then zoom on the map or type a location or ZIP code in the search Clicking on a map icon will display detailed information regarding that location Delete a KML Layer To delete a KML layer simply re select the KML icon from the GIS screen and select the E icon at the far right of the screen RSS RSS most commonly expanded as Really Simple Syndication is a family of web feed formats used to publish frequently updated works such as blog entries news headlines audio and video in a standardized format RSS feeds allow users to avoid manually inspecting all of the websites they are interested in and instead subscribe to websites such that all new content is pushed onto their browsers when it becomes available Add an RSS Feed Create New GeoRSS is an easy way for users to quickly and easily add basic geographic content such as geographical points and polygons of interest and related feature descriptions To add one click the RSS link 176 You have an option to pick up a RSS feed from an external source or create one in the CPS map and use it as feed Title abegory Published URL y Significant River Flood Outlook
38. designated as a header that contains no content it will have no status displayed and also have a different color tint than sections that will contain content No work has been done on this section or the section has been deleted and therefore contains no content yor ce hee The section contains content but has not been submitted for approval Approval Pending The section has been submitted for approval The section has been approved Section Flags amp Star Icons M cha nged after Concurred F Cha nged after Viewed FM Not Viewed Y New Comment Each section is flagged to alert the user of changes that may have occurred since they last visited reviewed the section D If the content in a section has changed after a user has reviewed a section and has marked that they concur with the content if the content in a section has changed since the last time the user reviewed a section F If the content in a section has never been viewed by the user it will be marked with a blue flag Ww Ifa comment be made in a section Record of Changes Changes made to plan sections are audited By clicking on the Record of Changes button a user can view the following information 1 the date of the last update and the name of the person that made the last update 2 the submission date and the name of the person that submitted the section 3 the approval date and the name of the person that approved the plan section Show Content EJ Show
39. left side of the page The section on the left side will then refresh and display the matching chemical information 181 From a small package or small leak From a large package or many small from a large package packages Acetone cyanohydrin stabilized ID No 1541 HIGHLY FLAMMABLE Will be easily ignited by heat sparks or flames Vapors form explosive mixtures vith air indoors outdoors and sewers explosion hazards Most vapors are heavier than air They vill spread along ground and collect in low or confined areas sewers basements tanks Vapors may travel to source of ignition and flash back Those substances designated with a P may polymerize explosively when heated or involved in a fire Substance vill react with vater some violently releasing flammable toxic or corrosive gases and runoff a Contact with metals may evolve flammeble hydrogen gas Containers may explode when heated or if contaminated with water HEALTH TOXIC inhalation ingestion or contact skin eyes with vapors dusts or substance may cause severe injury burns or death The detail section earlier refer to as section 2 of the chemical is divided into two parts Section A general guide of the chemical from which the responder s can determine the potential hazard of the material recommended Public Safety measures and Emergency Response steps This part of The Details section is available for all chemical items Section B this p
40. listed below 1 Navigate to the one of the Pre Populated Express Plans i e Basic Plan Functional Plan or Site Plan di Previstar Same eee Ei Aere LE et a E weer lagar TS E de Aas turira Pr Sere tame Eaa L a TARE ees eon De de ONAREN c ee Sg g Comercio Rato tur eet Me Vat We ae Pr a A ae Mr emmer he Trad 1 a A E A A e der Ceesgraeg 27 rr lema 1 om eit es E aema rdg FS B amoy Penig DN A an nara D aeee a B wrr 7 8 KT Ma tmm eT ees Taren a 2 Select Show Content H Show Content next to the desired planning section 3 To use the Express Plan Feature click Express Plan displayed directly below the Section name as shown below hase Pres ee ores 4466 DA Shee 0 10 pelee gy re adoita ti eters mm Mos Seege yet A tee Fran MMM best O PLAN cove H PALA hapres a Prrabrorg 7 e AET Daprewe Nee ber hon y METE Parr Se MA wel Carte HA any eet ei Yen Men Ves Lerertmrte o HIEIAITD SUPPORTING PLANS ted ee e e on o rs Fa vs A mm S stra Lapanra Has akeeft Lar Aprons Y Denias wrot Dew ateeteente 4 Ifthe selected plan section contains Express Content the content will appear in a window as text boxes drop down menus or checkbox selection statements AA as rer De cap oa TAO 00 mg geg reg ww a ey ev umes IFE eg ee T Wet s rer mmer mama eg rg ze Thee ez fe UI TE rs nii sgr rap Li eke eae d ao mog ro Ren or me oe
41. of cause size location or complexity in order to reduce the loss of life and property Previstar CPS is used to develop a single all hazards all disciplines scalable incident response plan based on the best information available The software is intended to be applicable across a full spectrum of potential incidents and hazardous scenarios regardless of size or complexity In any combination of incidents the Previstar CPS represents a comprehensive effective solution Previstar CPS was engineered as a supporting technology to support all phases of the incident life cycle preparing for preventing responding to and recovering from domestic incidents It was designed to be applicable at all jurisdictional levels and across functional disciplines consistent with NIMS doctrine CPS also supports each of the NIMS components e Command and Management e Preparedness e Resource Management e Communications and Information Management e Supporting Technologies e Ongoing Management and Maintenance As a supporting technology the Previstar CPS achieves a high level of interoperability regardless of what systems are being used by operational partners from other jurisdictions agencies The interoperability of the Previstar CPS also applies to the Resource Management component of NIMS Resource management begins during the Preparedness phase and continues through Incident Response and Recovery phases This includes mutual aid agreements and the
42. on the contact view agency contact information by clicking on the agency or view the floor plans by clicking on the floor plan file name X Alexandria Office Previstar HQ Agency DIC Foor Plans Mo Floor Plan found 2331 M N cad Ste 100 Alexaridria Virginia 22314 Unid States US X High School Facility Type EN base 2503 terrett Ave Alexandle Virginie 22301 United States het CS lt lt SCSCSttS OPTIONAL EXERCISE e Adda New Resource Required data when adding a new resource are Resource Resource Name and Quantity It is important to note there are more than 50 other data points that can be captured for most types of resources Best practice is to record all available data for each resource NOTES RESOURCE SEARCHES When searching for resources within the CPS you can r use a basic search or a location based search The Basic Search The basic search allows Kind Materials amp Supplies a to choose from Resource blankets v different dropdown ese menus enter a keyword ea ee a tC el optional and then click View Search Results are then Tas SEARCH displayed at the bottom of the page When searching equipment teams materials supplies you can enter the kind and resource agency type and then choose whether you would like to limit your search to inventory that is owned by a specific agency hierarchy level or resources that you own or to expand the search to shared inventories outside
43. paralelis state Zeite octlined in the State of Florida CEMP federal actrees cet forth m the National Response Pian and desowbes how local state and national resources wi be coorinated to supplemes local response and recovery capabldky The CEMP i compaarce with the otena mujod by the State of Honda Onision of Emergency Management FOGM Chapter 96 20 F A C purmuant to FS 675 The CEMP ww both A Ge and an operabons based document iat prondes Guidance for af aspects Of emergency management The CEMP mM orcamiod rio four essential dements The Basc Plan incluane a metoeston component and thwee 3 anneres that address Marard Soecte y D t K Deg MED y eu inter agericy Loch Procedures ICP 9 The tv cf Jckrorretbe Z Da County fre A Rescue Departmert Emergency Preparedness Owimon extends gr aporeciabon to orgorazabors who parbopated in the planmng git to croate this document To edit the plan section click the Edit button This will open a powerful editor that contains a full set of design and editing tools Users can also utilize the Content History drop list to compare the contents of the current version to the contents any past version This is a helpful tool that allows planners to evaluate the progress and evolution of a plan O Executive Summary s Under Develugment Content history Currera y Concurrod By EZ HEF amer 28 8 2 2 EDAD E im A he Comprehenmwe Emargency Managament Plan CEMP estaniches the organi
44. screen or click Cancel to abort Note The Responsibilities Matrix is a special section in the Basic Plan This section generates the responsibilities matrix into the report when it is generated in MS Word The matrix will populate automatically based on the agencies identified as Primary and Support while completing the Agency Responsibilities Matrix Be careful not to uncheck this section if you would like the matrix to appear in your Basic Plan Below is an illustration of the matrix in the generated plan report Responsibilities Matrix This section has not been approved E Sc E CHE IE n KS a 03 o c Ss z 6 Es 2 2 8 2 SIS fee les SIS 12 E 12 153 L d 5 El K ins 123 e E 2 2 faf Bao g E Do o a o 7 mo eis fet s 4 e E TRE SW Hs 9 5618 18 3 1 MESES Ss s s2 5 amp je B l ee HI Ww wi wi wo wi Department of Transportation CSS S ps tsi s sa Fire and Rescue SiS esS PEP TS SIS Law Enforcement S S Ki S S S National Guard S 5 S St Public Health P Public Works S S S S Region 1 madrastra 8 region 2 MI EKS Region 3 RE a SET SS a Y State Emergency Management HAINE AMES To add a new subsection follow the instructions below 1 To add a new subsection click a section of the plan The section will become highlighted 2 Right click the highlighted section A popup menu will be displayed and contains
45. the agencies in a table and includes information such as agency type hierarchy level state region jurisdiction and contact information Eg Add New Agency El export To Excel O Tree View Gi Grid View E My Planning Agency Name Agency Type Hierarchy Lewel State Region Jurisdiction Phone After hours E Training Training 1 865 837 7377 Training Lewel 2 Training 2 Training 865 534 4344 865 242 4244 Training Level 3 Training 3 Training Training Level 2 865 728 7288 1 gt showing 1 to 2 of 3 records There is a search bar at the top right of the screen that can be used to search for specific agencies There is also an Export to Excel link that can be used to export the entire list of all the collaborative agencies including their details Adding a New Agency 1 Tocreate anew agency click Add New Agency The Agency Details screen will open 2 Enter the agency s general information Only the Agency Name and Hierarchy Level are required but we recommend that you complete all general information fields for which you have data Note An agency s hierarchy level determines permissions with respect to viewing and adding certain types of information within CPS For example a Level Il agency can review a Level III agency s plans but not a Level agency see Roles and Permissions Overview for breakdown of permissions by Hierarchal Level 3 Enter the agency s location information by clicking the Select
46. the left pane of Trust Center window 6 Uncheck all the Protected Mode Options below even the one saying Enable Data Execution Prevention mode although it is checked below Trust Center eo x Trusted Publishers Protected View Trusted Locations Protected View opens potentially dangerous files without any secunty prompts in a restricted mode to help minimize harm to your computer By disabling Protected View you could be exposing your computer to possible security threats Enable Protected View for files originating from the internet Trusted Documents ADO Ami Actrrex Settings Enable Protected View for files located in potentially unsafe locations Macro Settings y e Enable Protected View for Outlook attachments Data Execution Prevention Message Bar e Enable Data Execution Prevention mode File Block Settings Piracy Options oe ee Lo Trouble Shooting Office 2010 on Windows 7 Sometimes in certain network environments the Previstar Planner MS Word Add In will appear as if it is not working even after applying the steps above If operating normally after clicking the link in the Planner application the user will be asked if they wish to Save or Open the document Users should choose to Open the document MS Word will then open but the user will not be asked if they wish to Check Out the document from the server This is usually becau
47. the wind compass Select appropriate spill value and also the time of the spill The plume is then given a name and if there is a description it can be defined in the text box The plume location is then defined by zooming into the incident area on the map and right click on the incident location A plume will automatically be drawn with the selected data To save the plume select Save as Plume button saves Plume 184 CREATE A PLUME BASED UPON NUCLEAR DATA To create a nuclear plume the user navigates based upon the Chemical Nuclear Radiological tabs in the top area on the page The first step is the same as a chemical plume choosing the wind s direction which is done by selecting in the wind compass The check box below the compass called _ autoupdate gives the user an option to have CPS auto update the model based upon the Google map weather The suggested radius is then selected from a drop down option there are 4 options for this radius option se ect one of the four options Suggested Radius for Radiological Emergencies select Unshielded or damaged potentially dangerous source Major spill from a potentially dangerous source meters Explosion Fumes involving a potentially dangerous source exploded or unexp Initial isolation distance for all the directions is auto populated based upon the previous selection User then defines the downwind distance Incident location can then be entered by typing with
48. to the Communications Center can send and view chat messages Sending a Message Once in the Communications Center you can send messages to all groups and individuals who are logged in Simply type your message in the text box at the bottom of the screen and click Send or press the Enter key When you first enter the Communication Center you will be in the Daily Operations group It will be highlighted in white as you Daily Operations can see in the image to the left Because all Previstar users are Downtown Jacksonville continually associated with Daily Operations all users logged into the Communication Center have the ability to see messages sent to the Daily Operations group Anthrax Release Command Staff Y dk If you are associated with an incident the Incident name will be displayed in the Groups list Any messages you send to the Incident group will be displayed to Previstar users associated with that Incident Users not associated with that Incident will not have access to that chat group You can switch between groups by simply clicking on the group name in the Groups list As you switch groups you may notice that the users in the Users box changes While all users will be listed as part of Daily Operations it is unlikely that the same set of users will have access to all Incident groups Creating a Group There may be times during Daily Operations or in the heat of an Incident when you want to create your own Chat Group
49. up to the minute information ee Users can scroll up and down to view more summary GE Widgets information or click on the widget s active links to drill Jl Weather deeper in to the reported data and navigate to the data s S gc source For example if the user was searching the JO New Messages Deployed Resources widget right to see what was actively Add to 1 Column 2 Column 8 3 Column deployed for the current incident he could scroll up and down within the widget to see all active deployments If he wanted to see more information i e past deployments or deploy more resources he could click Manage Deployment That would open a new action window where he could quickly complete his task The user could then close that action window to return to the Incident Home screen To add a widget to the Incident Home screen simply click Create Widget in the upper left hand corner of the Home Screen or Incident Home screen Check the box for the widget you d like to add and then select where you d like to position the widget column one two or three Functional Position Responsibilities Aa SS At the top of the screen is the Functional Position ASL Responsibilities link This link can be used by each incident responder as a quick reference of their functional responsibilities Clicking on the link displays the list of responsibilities that were defined in Administrative Activities Functions Position Aree Commander I gbt
50. user s details simply click on the last name of the user The Edit User Information screen will open and allow you to edit the user s information When you have finished editing click Save to keep your changes or Cancel to discard your changes e To delete a user click the delete button located in the last column of the grid Tracking user activity User who has admin rights has the ability to run a user activity report and a user login report The link for these reports is on the top right hand corner on the administrative activities main page The reports are provided in excel format User activity report allows the user to choose the activity time frame and it provides a report specifying user account activities during that time frame User log in report provides account creation modifications and lock date as well as by whom Y Viem end Prrevreboeed Merete y laborative Agencies Es A Adminestratwe Actiwetws sn Aructure Units Funcional nitions And Skills A OPTIONAL EXERCISES Add New Planning Team Member You should already have an agency that you created in the last exercise Now create a new user Open the Users amp Roles screen and click Add New User Select your Agency Fill in the User ID Create Password Note this is a temporary password that user can change after they log into the system Fill in other Required Fields required fields have red if not already popul
51. 08 RESOUNC CIN e O OP EPA o tes anna censeunesagoeaaeueacine I aameeteunmmetatenas 109 ao A OT 109 VIEW ANG DOWMIGAG PIAS ceja ad aida 111 Viewing and Downloading Plans Created Edited using the HTML Version 113 Viewing and Downloading Plans Created Edited in Microsoft Word 114 Edit Header Footer ANA MATES id 115 Planning Step Five Plan implementation and maintenance 116 Response Dal Operations 117 Creating and Managing Incidents irain eE A NEE SENE TE E INE 117 Current inciden tia ida 117 Managine Creatineran Incidente idos 118 Changing IVC EE 119 Begleet E 119 Creating a New Operational PEO ii seeds debeidacdan sateseliel dads cecdtaneeees 119 MENE dla e eene Le EE 120 Medene ole TEE 121 MV CLUS chaos EE een 121 Functional Gd ele Ree ue UE 122 Setup Manage Incident Facilities ansia ia 123 VENU 123 Manage ele E E ge dis 126 Ncident Command ForS assi aaa 127 ICS TONM E dadas 128 ESTO ZOA locali 128 ICS form 214 and the Event LOE tinurina iia 129 Heident status ana Lost ia cia 130 SE EE 130 COMIMURICIION HOP tras 130 SOP SOG A CU V ALON tU tada 131 Damage Assessment as 134 Seier ud dd dado 134 Resource Management risas iii 139 Resource INVENTO EE 139 Equipment Teams Materials amp Supplies cocccccccnnnnnnnnnnnnonononononononononononononononononononononnnnononononinininenos 139 EIERE ELE Eeer 141 ON 142 Resource gl 146 MA EE 146 THE LOCATION ere Cal Cll cic e EE antag panna a E 146 PRES OUNCE TICA E A
52. 2010 Authority Jan 2010 Organization Jan 2010 situation amp Planning Assumptions Feb 2010 Roles amp Responsibilities Feb 2010 Concept of Operations Mar 2010 Readiness Condition Action April 2010 Hurricane Evacuation Study Data Feb 2010 May 2010 Save Cancel 2 Enter a Goal required 3 Select a Status optional The Status field defaults to Pending Other options include In Progress Achieved and Not Achieved 4 Enter a Proposed Start Date and a Proposed End Date both optional 5 Enter Goal Details 6 Click Save to save the goal objective or click Cancel to abort Viewing Delegating and Managing Tasks Tasks can be associated with each goal objective The steps to view and add tasks were already covered in the Tasks section Please refer to that section for detailed instructions on viewing delegating and managing tasks O gt oo y ns Sheets romo Note In order to directly associate a task to a goal objective it must be created in the Goals Objectives step of the planning process Note Export to Excel link allows you to export a log of all tasks from the system PLANNING STEP FOUR DEVELOPMENT REVIEW amp APPROVAL N The Development Review amp Approval step of the planning process is where plans are written where review and approval occurs and where the standard operating procedures guidance are developed This step is where users spend most of their time
53. 9 Creatina a ING VG taaan aR 19 Creating a New Operational Period 20 DOSS ACC CIN Practice 23 EC 25 Creatina a New Task osmero inienn EREE E ET EE E 26 Editing a Delegated Task sviarinaa indi iii 27 Editing Tasks Assigned Tovou 27 Global Contact EE 29 Adding Ee eh e E 29 Editing Contact Details ii A ee 30 IMPONE CONTAC carito 30 EE eebe 30 leo ici sais on 30 EENEG 32 Wala RING FOI CRS tad 32 GIO Dal e 33 Uploading a Ke ir EE 33 e elt TEE 34 DISCUSION Diada 36 OPENING the discussion BOARS ri 36 Startne ana Uzinei ead ee E a a 36 Displayed ahd Searchable INFOMMAEION E 36 Live Chat Communications Center 37 Opening the Communication Center 37 Gene te o A E EC PO A o Re ea 37 Lee Hate RE 37 AA A ee Eech 38 Delete a Gl OW seaside dc aaa 38 Mie 38 BE leegen 38 e ele E ee EE 41 Be Eelere Une EE 42 Addine a NCW Arenas 42 Ee ER EE A4 Deleting an APO EE 44 UA EE 46 Addine a NeW US A O 46 Activating a Self registered Usos dais 48 Editing ana Deleting ai Ud 48 Ree Ee EE 48 Command Structure Units Functional Positions and Skills 50 Master Resource List amp Capa bilitieS TY DING wccostevcsicicveescsceiechesnatvancentevcniesdseencaweitenseaateaneeadecanaeneseenesbeneine 51 AGG a NOW ReSourCe ii AA AAA AAA AA RSS 51 Adding Editing Resource Capabilities iii ai ii ii iia 51 Roles and Responsibilities Overview Matrix 54 A A 54 Cereal src 55 RI 56 E EE 57 A E 58 Planning Step One Forming a Collaborative
54. AA Na 149 Era E atagadecds a Mars eau 149 Regus ee nian tvaieees A ES 153 RESOUIPESIGIIEC KHIM AS Nic 158 Mo bilize Deployme t ausin iaa 161 DEMODE a A AAA AAA AAA AE AOS 164 PESO UCSC OSU ricos 167 RESOURCE REDO MEINE ido 168 GIS IVI NIV as 169 GIS Navigation Basica caro A AS 169 settine TNE Map IDE Cae WOW anita 169 WSING the Google FU dd 169 sing The CPS GIS Men dd bd 170 Fare allel E 172 Elte E 172 RESOUTCE Soare a a a 172 Stelle he 172 N geli D UE 172 RESDOMSC added 172 PP RR 172 SE 173 Active eege E 173 Deployed RESOURCES EE 173 A 173 Berl 173 KME RSS TAB aaa 175 Addine a New KIMI LY A deans eens 175 Delete a ML CV AA a 176 Ro E NT tects 176 AdO AMR A a e e 176 A ORO 178 Delete ain RSS FECU od 178 SL 178 Normak SE all CI aroen sa 178 Polygon le Rn E ei NEEN 179 Predictive Modeline ds 180 CIV Vil Call Al ET 180 Bif VEU OC DE et EE 183 Create a plume based upon Chemical data 183 Create a plume based UPON Nuclear data 185 CONTINUAL PREPAREDNESS SYSTEM CPS OVERVIEW NIMS AND PREVISTAR CPS The National Incident Management System NIMS emerged in response to a February 28 2003 Presidential Directive HSPD 5 requiring the Secretary of Homeland Security to develop and administer a system capable of providing a consistent nationwide template which would enable all government private sector and non governmental organizations to better work together during domestic incidents Domestic inciden
55. AICA E A A ege VA EN EX em me SR LN weil Er weer es eee F ps s gr Lowey bee e were fe re eren m EA ES er Tee zeg t o Trg et Sanger e ww ga 8 pa irae t zogen fra te et SN E ew s Li e wed sf wf eeben Ei eneen e pg Seit fte rer Z fren 4 amp Triage fm MA AAA Het ee le te tee EN at bg ET rer mg In ef fe Cay ET T me rn Set cede zf wm 2 e zet res re ft geg od gr emer 1 e et TA gt aga Feo ua re t Z e seso reg el ere Zi eg or ot Zenn Vers re eet rk fe ont eg ma T mg E mm g o as t fe tg CP rora Ee EE ER AE ow e za S e gz rg E r Te gege ST IS Femme Er Ye 2301 Cp Pee 5 Once you have made your selections and or input all information click Save at the bottom of the screen To view or make additional edits follow the steps below 1 To edit the plan section click View Plan This will begin the process of downloading the plan section to your local machine so that it can be edited in Microsoft Word fuse Mer ee arom Agasi na Taat AAN E 1 apret A Mies versae Cune CA reg rien ra kest gt P charged afer Carwerred P nerged efter Wend Peg OF O PLAN COVER PAGE Amores a Perstsay Poeme dl hermes U cede Lag ETA Tee Bente Y ten Pared pn Maree wet Gasty 101 Caron Da Qaes Leo Yma rien Hew Larmmiarts oO RATED SUPPORTING PLANS TE ee re eet arenes Yernes of here el he Lantai SA iis emm br ei ent o in fien Ken Laminert O It Wa anpas e Taben Y st of Com
56. Add New SOP S0G Associated with plan related to this incident Y AR Missions SO SOG Description Matar Anima Maca Tal DU Magro al TUBE Patali Menanamant 3 Martuary DECIA zg Tameecation of Goods and Materiais lanspsciaien a Pesos than Sanri i sc 1 LT 8 rm showing I te DT of 13 recorde Dale Actwated Est Complete Data Estunatad Cost Activ eted By default the Active Missions screen displays SOPs SOGs that have been associated with the plan related to the type of incident that is currently in progress To see a complete list on missions click the All Missions radio button displayed above It is important to note that the Active Missions screen displays both active and inactive missions In the example only one mission is currently active Evacuation It is displayed with a Status and a Date Activated and is denoted as activated by the green button in the Activated column There are two columns currently not being utilized by the Evacuation mission Estimated Completion Date and Estimated Cost Those fields are often populated as the mission unfolds ACTIVATING A MISSION Near the top of the Active Missions page you will notice an Add New SOP SOG link This allows you to create new SOPs SOGs during an incident Instructions on creating new SOPs SOGs were discussed in the Planning section of this training manual in a sub section titled Standard Operating Procedure Guidance For information on now to create
57. Check It In e Check In Multiple Resources Find the resource by using the Kind and Resource filters at the top of the screen Then complete the Check In Details and click Save Required data when checking in resources includes Incident Facility and Check In Date All other fields are optional NOTES Mobilize Deployment Once a resource is checked in it is considered available for use deployment Clicking the Mobilize Deployment tab will open a window that displays all mobilized resources Resources can be filtered to show past or current deployments By default the current deployments are displayed Resorte Dischi E Aan S Export To Excel Deploy New Resource Currer e hepte p rietta DO_Airoali Law Entorcement Observation Aircraft Fixed Wing DI Dor Legs Hody fags D I tes Driver Bus Oriver a O0_Debdets Removal Team Debris Removal Team D I Hand Crew Hand Crew 00_Mobile Communications Unit Mobde Communications Unit 1 aw f ire DI Social Worker Social Worker ad 00_Tub Grinder Tub Grinder Uctiica Usguyrert Dewetetre 4 reveus Hunt gt Depteyed Quantity 1 Deployed Quantity 20 Deptoyed Quantity 1 Deployed Quantity 1 Deployed Quantity 1 Deployed Quantity 1 Deg inyed Quantity 1 Depinyed Quantity 1 fa easy tu Of ef rr Deploying a Resource Follow the steps listed below to deploy a resource 41 Click Deploy New Resource The Resource Deployment screen is opened and all checked in
58. Content section Information Buttons An information button is displayed to the left of each plan section that contains guidance When a user clicks an information button section guidance and sample content is displayed in a pop up window CPG 101 v2 Guidance has been added by Previstar in standard sections However users can customize the content to provide specific guidance for their planners as they work on particular sections Expanding All Plan Structures are made up of sections and subsections which can be I Purpose Scope Sitwatioi expanded and collapsed Sections that can be expanded are displayed with a i i GI Situation Overview ap plus sign to the left of the section title Users can click on the plus sign to expand individual sections IIL Concept of Operations If a user would like to expand all sections and subsections he she may click the Expand All button To collapse all sections and subsections the user would click the Collapse All button which is displayed when all sections and subsections are expanded Monitoring Changes There are several methods for a user to keep track of changes and to monitor progress throughout the process 1 Section Status 2 Section Flags and 3 Record of Changes Section Status The section status is displayed to the right of each plan section that can contain content The statuses are Not Started Under Development Approval Pending and Approved If a section is
59. Deacon Sere A trv t PSS arr Tt Ass Assessmnem locemens 4 Previous Next gt OPTIONAL EXERCISES e Complete a Hazard Analysis Form e Create a folder inside the Assessment Documents titled Agency Specific Hazards and save a document from your local machine into the newly created folder e Add your organizations agency s URL to the newly created folder NOTES PLANNING STEP THREE PLANNING GOALS AND OBJECTIVES The third step of the planning process is establishing planning goals and objectives This step provides a simple project management function designed to identify and track goals and objectives specific to completing planning processes and the tasks needed to meet each goal and or objective EK The following is an example of how goals and objectives could be formed During hazard analysis you identify flooding as an immediate hazard that your organization needs to address As a result you create a planning goal named Complete Flood Plan in 90 Days With a goal objective created users can now monitor the goal objective s overall status while also addressing individually assigned tasks that can be created for and associated with the overarching goal objective Navigate to the Planning Goals screen by clicking the Planning Goals and Objectives icon from the Planning Home screen or by selecting Planning Goals from the navigation menu The resulting screen provides a summary of all of the goals obj
60. ES Begin Building a Sample Incident Event Plan in Agency Responsibility Matrix The CPS System Administrator added agencies and planners as part of the Administrative Activities training Now assign your agencies as Primary Support or Coordinating Agency to the various components of a plan Incident Event Plans etc This information can always be modified later In this step we will actually be creating a new Incident Event Plan that you will be customizing throughout the training Select Form a Collaborative Planning Team Click Agency Responsibilities Matrix Ensure Incident Event Plan radio button is selected Click Add New Plan Enter Event 00 as the Function Number Function Enter Your Name Training Event e g Joe s Training Event as the Plan Description Select Save For your test plan use the Set Permission feature to select agencies and then select agency users that will or will not have permissions to access you plan o Select Save O O O O O O O NOTES PLANNING STEP TWO UNDERSTANDING THE SITUATION Understanding the Situation is the second step of the planning process and is comprised of ATs two parts the Hazard Analysis and the Assessment Documents library During this planning el dd step you will collect information about the hazards and vulnerabilities the planning team should consider during the planning process HAZARD ANALYSIS Planner s Hazard An
61. From 10 09 2009 To 02 10 2010 Shortfall Identified YH All Terrain Cranes Req 1 Have 13 Need 0 S All Terrain Cranes Resource Requests Si Request This Resource Div Group Unit City of Boston Public Works Request Date Requested to Resource Check In Ca Check In from Inventory Check In Location Check In Date Resource Required 1 each Resource In Inventory 13 each Resource Need 0 each Work Assignment Debris removal lt 1 gt showing 1 to 1 of 1 records Once expanded you can either request the resource by clicking Request This Resource or check in the resource by clicking Check In from Inventory OPTIONAL EXERCISE e Identify a New Resource Requirement Required data when entering a new resource requirement includes Resource Quantity Required and Date Required NOTES Request Order amp Acquire In the event a resource is required but the inventory is showing a shortfall or the resource is owned by another jurisdiction agency the resource can be acquired via a resource request The Request Order amp Acquire tab allows you create a request and then track its status as it follows the request workflow Clicking the Request Order amp Acquire tab will open a window that will list all requests that have been made and the status of the requests The color coding gives the user a quick status overview If the resource was defined as required and requested from previous page it will be liste
62. Lat and Long or located by right click directly on the map Adding the title of the plume is required information in order to save the plume A plume description is optional for nuclear plume like it is for a chemical plume To save the plume select Save as Plume button Save As Plume 185 To view all plumes created in predictive modeling navigate to CPS GIS and go to Plume section Pheene Information Xx o O lata rl bs YAI A Geode Alt AC S y Respomse Shepes KIM ASS Seerch Pleme wis HR laastin si hon TAP 355 CU ago Incident Pure Plumes can be turned off and on by selecting the check box next to the plume Plume data can be matched with other vital GIS information to evaluate the best response effort in the event there is a chemical spill 186
63. Location link next to Address 1 This will open the Location Management screen where you can either enter a new location or select a location that already exists If the agency s location has not been entered into CPS follow the steps listed below a From the Manage Location screen click Add New Location b Enter the agency s name required and all other location information you have available Note Leave the Incident Related checkbox unchecked More information about creating locations will be discussed below c Click Save d Select the radio button of the location you just created and click Select If the agency s location already exists in CPS follow the steps below a From the Manage Location screen enter a search term into the search bar and then click the Search icon b Select the radio button next to the desired agency and then click Select 4 Enter the agency s additional information 5 Click Save to save the agency or click Cancel to abort When you save the agency you will be Is this agency a Planning Partner or additional Planning Entity Select Planning Partner if this agency will be added as a planning partner agency This agency can work on plans created by the Authorized Planning Entity Additional Planning Entity if you would like this agency to have its own Planning entity This agency can create its own plans as well as be a planning partner to the Authorized Planning Entity By s
64. Metro ir providing medical coverage fave mcan amang vr non chemists have derailed One of the cher cars ruptured and e lesung t white chemical gas into the surrounding area Al least pecp e ave reported derd ot the stene In addon m the immediate comenunty is feared that mary may be trapped in their homes Several other comnmurvty member are stunned and dicnerted as a result of the Mi Ths it reet Ellis Knor County Deputy EMA Directos The County EOC is mow fully activated due to the acerdent near the Village Green ares According to on ene offical we moy have todt chemical release A large mwrnber of camas are expected tale his lb SUE RESOURCE MANAGEMENT ro OBJECTIVES By the end of this section you should understand the functions that will help you manage resources during both daily operations and incidents events This section will be divided into two parts Resource Inventory and Resource Tracking RESOURCE INVENTORY Resources are divided into three sections 1 Equipment Teams Materials amp Supplies 2 Qualifications and 3 Facilities Each of the three sections is displayed as a grid containing resources grouped by resource type Clicking the Resource Inventory icon opens the Inventory screen to the Equipment Teams Materials amp Supplies tab The Qualifications and Facilities tabs are also available from that screen The next three sections of the training will fully describe the three tabs types of resource
65. Regional Commander position He is then given the option to 1 add a new section group branch 2 rename the section group branch 3 delete the section group branch or 4 assign a person to the position If the IC chooses to assign a person to the position a Select Contacts screen will be displayed that lists all persons qualified to fill the Regional Commander role If no qualified person is available the Incident Commander will simply be shown a list of all available contacts NOTE An individual contact cannot be added under any other functional position When you select a contact from the Select Contact window you will only see contacts that are not assigned a functional position INCIDENT COMMAND FORMS Previstar CPS contains a majority of the ICS forms necessary for handling an incident These dynamic forms are automatically populated with relevant incident information already entered into the system Manually entering data into the forms is similar from one to the other so the training will only focus on a few forms The ICS forms are developed from the NIMS policy The implementation goal for FEMA is to ensure that all jurisdictions local as well as state utilize a uniform response and similar forms to facilitate the ability of response workers from outside the specific jurisdiction to smoothly join and contribute to response team of the affected jurisdiction Previstar CPS s goal is to give the user a format that makes the ICS re
66. To create your own Group follow these steps Daily Operations 1 Click the Add button located on the top right side of the Groups Downtown Jacksonville box EA Anthrax Release 2 Entera Group Name and then click on the Check mark icon a 3 Now that a Group is created you can add users to the group by right clicking on individual users and selecting Add to Group You will need to select users from Daily Operations and Incident groups because no users will be in your group when you first create it Deleting a Group Only the creator of the Group has the ability to delete it In order to do so click the Delete button located next to the Group name as is shown in the image to the right Daily Operations After clicking the Delete button a message will be displayed explaining Downtown Jacksonville that deleting a Group removes all users from the Group If you click OK Anthrax Release the Group will be deleted Command Staff qh Direct Messages In EST to sending chat messages to Groups you can also send a Chat participant a Direct Message To mi do so right click on a User that is logged in to the Communications Center Their name will be displayed in a bold font and then click Send Direct Message This action will open a message box and allow you to send a Direct Message to a single user The Direct Message will be displayed in the lower left side of the Communications Center screen and the recipient will be able to re
67. View message error when you work on Planner planning sections in MS Word To enable editing please complete the following steps to adjust the settings of MS Word Step 1 Select the link This file originated from an internet location and might be unsafe Clock for more details A AA Step 2 Click Protected View Settings intonation about Adoption cb e Ae Ac 2 A3l 9 d ee en Td kttereg ie Ire verte A W enn se nx Ta Ms Y eye o RI EE a tee P if br one LIA on geg rt woe Obl me Ki ot heme DAA waya RTE ER di et be eet s Ar Ar e ss te e we Teen Fata k Step 3 Uncheck all boxes A CR ta ER zm sai es 1 negen TeriitL Ir A A fam u ve a pretested Yoo lalo A View teres Ohne ey meee rl Trt 10d Ett de nep es tere A wer ar ep de g erera A rf r A ty ren ORs vererty erg Tn Pte fg ree te TE cet per nr brew tee perrot A ser ee Fr DE Dar E a ENEE re mee EU gt Dones aee oe Se A gitstegtat TT hatm ote O gue Pete ET EEN Step 4 Select File Block Settings Select Word 2003 and Plain xml Documents so that it is highlighted Select the 3 radial button only Open selected file types in Protected View and allow editing Select OK Dd o adan etiim ml Oh as A a EL Par own tte pres ET ret ot he al ord st eee oe R foutected view od y Let wae er E DG E EI iK O d e r E D n Ae e 6 Ee E E gt E
68. a Date edit box and three radio buttons 1 Blank Structure 2 Copy Structure and 3 Copy Structure and Content Version EOP Version 3 Y Add New Version Wersion Name po Date ES Blank Structure AS Copy Structure Copy Structure and Content Add Cancel 2 Enter a Version Name and select a Date 3 Choose the structure type you want for the new version of your plan Blank Structure a new version with no structure Copy Structure a new version that contains the structure of your current plan but no plan contents Copy Structure and Content a new version that contains both the structure of your current plan and all content it contains 4 Click Add to save the new version or click Cancel to abort Editing Deleting a Plan Version To edit a plan version follow the instructions below 1 Atthe top of the Manage Structure screen is the versioning control panel Version EOP Version 3 Y Add New Version EOP Version 3 11 29 2009 Edit SS Delete To edit a plan version select the version you would like to edit by selecting it from the Version droplist 2 Click the Edit button E33 This will expand the panel to show a Version Name edit box and a Date edit box 3 Edit the Version Name and or Date 4 Click Save to save the edited version information or click Cancel to abort You can delete a plan version by clicking the Delete button Pasts A message will display t
69. al Plan that you will be customizing throughout the training Select Form a Collaborative Planning Team Click Agency Responsibilities Matrix Ensure Functional Plan radio button is selected Click Add New Plan Enter ESF 00 as the Function Number Function Enter Your Name Training Annex e g Joe s Training Annex as the Plan Description Select Save Select Add Remove Coordinator amp Agencies Select the agency you created For your test plan use the Set Permission feature to select agencies and then select agency users that will or will not have permissions to access you plan o Select Save O O O O O O O O Y NOTES Adding a New Incident Event Plan Planner allows planners to create multiple plan types Many planners use the Incident Event Plan section to add plans such as COOP Pandemic Flu Exercise Plans etc Functional Plans Incdent EventPians O Site Faciity Plans 1 From the Agency Responsibility Matrix screen click the Incident Event Plans radio button 2 Click to open the Incident Type Details screen Ca Add New Incident Type 3 Enter an Incident Event Plan Name required Select an Incident Type optional Enter a Location Name if applicable Enter Comments optional 4 Attach supporting documentation for the Incident Event Plan optional 5 Click Save to save the function or click Cancel to abort Editing Incident Event Plans Name or Numbering T
70. alysis is essentially an electronic version of FEMA s Hazard Profile Worksheet When you navigate to Understanding the Situation the Hazard Analysis screen opens to display a summary of all hazard and vulnerability assessments Planning Team Understanding Situation Planning Goals Development Review amp Approval Plan Implementation Hazard Analysis Assessment Documents Adding a New Hazard 1 To create a new Hazard click Add New Hazard The Hazard Profile Details screen will open 2 Enter a Hazard Name Type required 3 Enter optional information Potential Magnitude Frequency of Occurrence Seasonal Pattern Likely Areas Affected Probable Duration Potential Soeed of Onset and Warning Time 4 Ifa vulnerability analysis exists select Yes for Does a Vulnerability Analysis Exist An upload link will be displayed Clicking on the link will allow you to upload and attach a copy vulnerability analysis to the hazard profile Once a hazard profile is created you can open it for viewing and or editing by simply clicking on the hazard name ASSESSMENT DOCUMENTS Assessment Documents is where you can upload and store detailed assessment information including documents maps URLs and pictures that pertain to specific hazards identified during hazard analysis By selecting the Assessment Documents tab at the top of the screen you will see the complete collection of assessment documents METI es Sete series Sheik Fe vet Sse
71. an Add New Sub Section option Plan Cover Page Promulgation 3 Click Add New Sub Section This will open the Add Edit Plan Section screen 4 Ifyou want to create a section as a header only i e a plan section that will contain no content check the header checkbox Otherwise continue to step 5 5 Ifyou want to use section numbering enter a Section Number Otherwise continue to step 6 6 Place your cursor in the top text editor and enter the section header 7 Place your cursor in the bottom text editor and enter section guidance and sample content Your planners will see the guidance during the planning process when they click the AN associated with the plan section 8 Click Save to save your changes and return to the Manage Structure screen or click Cancel to abort Note Users can add sub sections to sub sections Editing Plan Structure Sections To edit a plan section follow the instructions below 1 To edit a new subsection click a section of the plan The section will become highlighted 2 Right click the highlighted section A popup menu will be displayed and contains an Edit option 3 Click Edit to open the Add Edit Plan Section screen Rearranging the Order of the Sections By default new top level sections will appear at the bottom of the plan structure However the order of the sections can be rearranged by simply dragging and dropping the header into the desired location In addition
72. an rwmadon on H puzban waia be monbe of peaple and the seg attected et hi avatares ani procimemer af permea tequirsment of facil lhe EP sang ren nodo Bare Camp Felet sg et D raggeldg acct regar rements of anar hon tyisen ei future weather hebra tam BAD and D es ather roman reqnered for response from all avalable sources aoe the crtustorn betrorniene Y ere one teei Me Mineras teased of Ce ede wee MITA NINO an EEST TE evtalilnt enge pro rer kr nng warch A rric anid sebel detras tran rare eck feqperenients for meetenance of Loy peel opie nati etc arr of tive madeo cite ml mete an IN well hep e the eel madre aithantes about the sftiuathan 49 pet miden Iren Poem HL ercheved in nneame l and teart hos sibiana reve Seii appear for vrpiermemtgren of AC anil UC if considered necessa y the FL ii evtabbeh appropriate IRS anger ater with Section Sanche Diam sad ar Let haved an the span of control and ale of the incident om estan Facts te pla e Thees wil he one Hessen gf the mndemt tr mltesndicnana Ewer a reeetule om nh omplete CAIMAN pMn ri A MITE po rel mos Tee ten 1 EP in cue of total destruchan of baldas tenti os temporary shetters mas be med H appropiate or enough pace not ridad the Lectio can Menchon fom a dtterent converter Dap there hold dbe popei Ad tal pate contact with thet Hr one to provi ho pect asostence te anaiita Ha the LAP n prepeete couse Chat team menes are bereted on pertarmince of vano actrees 4 aal lap
73. an with an Emergency Support Function designation simply enter the ESF or Annex number letter in the top field and a descriptive name in the lower field If you are not using ESF s leave the top line blank and add a functional descriptive name Tip To have numbered Plans appear in numerical order you may have to add a zero ESF 01 The CPG Planning Guidance information was preloaded from the CPG 101 for planning support and cannot be modified However this section can be filled out by users when new Functional Plans are created Click Save to save the function or click Cancel to abort Editing Functional Plan Description To edit a functional plan s number or plan s description simply click the functional plan name on the Functional Plan screen This will open an edit screen After completing your edits click Save to save the Functional Plan Number or Description or click Cancel to abort Deleting Functional Plans To delete a functional annex click the delete button tothe right of the functional plan name OPTIONAL EXERCISES Begin Building a Sample Training Plan in Agency Responsibility Matrix The CPS System Administrator added agencies and planners as part of the Administrative Activities training Now assign your agencies as Primary Support or Coordinating Agency to the various components of a plan Functional This information can always be modified later In this step we will actually be creating a new Function
74. anagement Plan CEMP and shall be approved by the lecksonvelle City Council The Basic Plan and the mitigation component provide an overview of the emergency management syeteen de primary audience is executrves emergency managers denarimental mangers and anyune interested in reviewing or learning about broad concepts of emergency operations im the Consalidated City of Jachsoaville Duval County 11 is expected that the content within these sections will change infrequently On the other hand by their very nature the content within the two 2 aanexes that address Hazard Specitic Plans HSPs aed Interagency Coordinating Procedures TCPs will Bhely change frequently As such in order to remain timely and accurate the HSPs and toolkit 1CPs are approved by the Security and Emergency Preparedness Planming Council SEPPC and the FIN related CPs ere approved by the Jacksonville fire A Reece Emerpency Preparedness Division Chie Introduction gt Coordination the Comprehensive Emergency Management Plan CERP extablrahes the organizational and precedural framewark to ensure that the Consolidated City af Anyabere Any County will be edequately prepared to deal with all harards threatening the lives and property of Any Coenty ctizens The CEMP outlines the responsibilities and coordination mechanisms of County agencies municipalities aed other taxing districts in a disaster The Emp akso coordinates response and recovery activities with voluntary o
75. ap Der for WE Louderi Meseege Terter Terin Teecaseen Poorid v s Globe Costect Lut Beotereece Mirae Live Chat Adivresmicasticon Ar lietos Marreng Boza ntag leds heer eteaee Loge ora Setas Mesege Ircidert Commend inotent Carmiracrd Larrea lain Statue amp Loge Cantar Fura aad Habas Hearde Rewer es Mera qerrast soose 515 butat Same w asaan Port Nome re rare Sist fete 104 Ps 241 de imoise teed TA Leger LA Ei hada Sees fe emm fret Seed Chen E Start ete LND Ll beets Sle fp ee faoded Rana le oyeron Laasteape Ansemsaieowrte la rem Lara a alll Vial tee oR ioden tare P enn Tete Cegg mn Sees gg e Regen C Er 4 1 La sem itse Lpastbeet Maras ce pri a fesbtg Co Cr OT Laca Gey 1191 1100 ar Ei Der uge hai Umar eee Seer Le mm pn it Tecb e Geer e mm rm my Localia rr min mr Iezr est Hagen os E rs ran Fechte ames LL imaia fey TL ien ren res Dateegug imeem hrs LA d A Lraesigten Aesgrspeg Let iit ci geit eee Egal Fiegen Peme ti 11 aT bis RAA thenent Pak Artea 113 Ai S into two pieces the Universal User Tools and the Module Navigation Tree The navigation pane can be best understood by breaking it Current Incident e Manage Incident 8 H H 8 r Fii F cil L Pe Message Center As the name suggests the Universal User Tools are available to all users At the top of this list of t
76. art of the details section is available for those chemicals which are belong to TIH WRM CWA providing the capability to display the potential plume and describe the downwind affected areas 182 PLUME MODELING Plume modeling allows the user to draw out the risk area based upon the three chemical types that were earlier discussed Those 3 types are TIH WRM and CWA The plume that is created in predictive modeling can be displayed in the CPS GIS module A plume model can also be drawn based upon the know parameters of the nuclear event p LE U S Surg paiya CREATE A PLUME BASED UPON CHEMICAL DATA The following steps are taken to create a chemical plume Search select a chemical from the left hand side chemical list If a WRM type chemical is selected a message box will ask Was the material spilled in water if yes click on OK button or Cancel If no it will only show the details of the material with Potential Hazard of the material Public Safety measures and Emergency Response steps Select the earth icon next to the material name It will open the following page with a GIS map and all predefined downwind calculation for the selected material to make an appropriate plume 183 Wind Direction O Degree O small SPILL LARGE SPILL pay O wieHt Initial Isolation ER Km Distance In all direction Dovmvind Distance Leg Origin Lat Long Select the actual wind direction from
77. asa 44 Hz Ory gn Ai Pal re Stir OF abr 2 a ee 0 HI g e ZC wi Igel eet seit e y pd ee mal o et 4 ga kr e a eu De of Mo E 1 que air vert eo d ree mitra Setra rms ct free Eerst fe po pura wert eye ei Ing gi 8 Do 40 KT Liter gin mei etter A See serio Ath enz st ittage Mehm uv pe pu 1359 Ms 106 vota Pear amp gp Ww BIL Arya 290 tote l Mace Si mp Lee aa r bio The hee tare capartty 4 betas rimas L9 sog ed t ke Te s n L Leg ll Tel Peepers erregt gege Legterieg id pur ekip temp gg To e KR IE S i besti ege Wie cars Yar A gf ta gr wire teed ei ated ei User defined resources can be edited by clicking the resource name Their capabilities can be edited by clicking Manage Capabilities next to the resource o To delete a new resource click the delete button located in the last column of the grid OPTIONAL EXERCISES e Create a New Resource e Edit the New Resource by Specifying Resource Capabilities Required data when creating a new resource include Resource Kind and Resource Name NOTES ROLES AND RESPONSIBILITIES OVERVIEW MATRIX Level I Response Level IM Team Member Responsible Officer Incident Viewer Level reate New Agencies Determine Hierarchal Level all levels Add Users and set Roles and Permissions all levels Define Master List of Command Structure Skills Certifications all levels Define Master Resource List all levels reate your own plans o
78. ated Assign Role o Select Create User O O O O O Create a New User from an Existing Contact NOTES COMMAND STRUCTURE UNITS FUNCTIONAL POSITIONS AND SKILLS When you click the Command Structure Units Functional Positions and Skills icon from the action pane or Define Command Structure from the navigation pane the Define Command Structure screen is displayed In CPS command structures are created in preparation for incidents For example before an incident occurs an entire incident management command structure can be created and contacts can be associated with each of the positions When an incident is activated an administrator can instantly activate a manned command structure Functional positions skills that are created in this section become resources within the Resource Management module For example the administrator can create a functional position skill of Spanish Translator in this module and then associate users contacts with the position skill in Resource Management During an incident CPS users could then quickly find all users contacts that could serve as a Spanish Translator To create a new skill or credential 1 Right click on the Skills link or folder where you would like to add the new skill or folder category ie RI TOARN 2 Iesha RACIAL Saluty Oe Ghillie e SJ Add New Folder w A vr v A KIT Lies Drrartor Nencal Laange 2 Select Add New Folder to add a new fold
79. ation as possible prior to an emergency or disaster a Facility Name required User defined Users are encourage to use common to identify the name Facility Type required Click Select Facility Type for a list of facility types If the desired facility type is not listed click Add Facility Type to add a new type Location Information required Click Select Location to search for the location in the system If the location has not been defined simply click Add New Location to create it Remember to include the street address city and ZIP to ensure that the facility will geo code properly in the GIS module Attachments Chemical data floor plans or other required information can be associated with the facility Contact Information Click Select Point of Contact to open the Global Contacts List you created earilier Search for the desired contact and click the appropriate radio buttton to select Remember you can add a contact if they do not exist in the system already Possible Incident Facilities Select Click here to Add Remove Possible Incident Facility Types to associate possible types such as shelter base camp EOC etc wit the facility 25 When all facilities information is completed click Save Once the facility is saved it will be displayed in the Facilities grid From this grid you can open the Facility Details screen by clicking on the facility name view facility contact information by clicking
80. ational period Dl copy IAP When a new operational period is initiated the system allows for the IAP to be copied over from the previous operational period To do so click the Copy IAP checkbox Managing an Active Incident You will need to return to the Manage Incidents screen as the incident progresses to update the incident status and to add remove the agencies that are active in the response Remember adding an agency grants access to the incident and removing an agency removes its access to the incident INCIDENT HOME When you navigate to Response Daily Operations you initially arrive at the CPS Incident screen which provides you with the information needed to determine situational awareness Most of the screen is utilized to display customizable widgets At the top of the screen is a link to Functional Position Responsibilities and as with most screens a View and Download Reports link 2 Ceatec Walgets e Weather a x Quick Link AT Evemt Log a ex Weather Oich te Seiee Chanee Os View AN Events ams Lnciahert Name Arne LI S Conditions ter Daviman MC st 11 51 are EST wa Event Mame 7 PH eveet Start Date 1211 2513 3 00 PH Active Incident Facilities 2 x 0 Locatinn e AA View AM Jociten cunde Inchtert Name ei ary we fh Sunny 45 F incidunt Name Daty Gite A Event Name 314 amd avert log Facility Gereneret Carter DOT Start Duie 12 11 3913 57 90 AM Forecast Location Location The Partly Cloudy Hig
81. biankets Mississippi Tara Alabama Ge Cl racing Drinking Water ES 4 Minnesota uN Resource Information X sconsin Kind Materials amp Supplies Ka Quantity 100 iat Gs Naukee peli Owner Anna s County CS Location Location 1 ch 1705 Salina Street 2 1220 ergeet Wichita Sedgwick e Kansas 67203 United CU E ee q States US H STT ep R J Colorado fT PS Y y mee Y Missouri St Louis J When locations are entered in CPS the system automatically attempts to geo code the locations by address so they can be displayed on the GIS map Features that are geo coded correctly are indicated in the GIS module with a globe icon A Features associated with locations that could not be automatically geo coded are indicated in the GIS module with an alert icon dis To correct a failed geo code click on the alert icon A GIS Information screen will open and display the feature s physical address and latitude longitudinal information All information can be edited and the location can again be geo coded or you can right click the map to move the feature to an exact point Click Save when you have completed your modifications You can also edit successfully geo coded features by clicking on the globe icon Again a GIS information screen will open that allows you to view and edit the feature s location by either correcting the location s physical address or by using the mouse
82. chieved the user can right click and click Set as default viewport Once set the map will reopen to that view oan OP A General Edward Lawrence Logan International Airport Using the Google Features The Google map has 4 layers that can be utilized with the CPS functions Weather Rain Traffic and Transit Each Icon represents a different layer Users can select one or multiple icons and the map will display the selected layer of information This information can also be utilized simultaneously with the mapping information provided by CPS d l gt y Using the CPS GIS Menu Located on the upper right hand corner of the screen you will see a collapsible menu box When the box is expanded five tabs are displayed Planning Response Shapes KML RSS and Search The Planning and Response tabs contain various data layers created either during planning or in response to an incident Planning contains five data layer sections Global Contacts Resources Facilities and Sites Possible Incident Facilities and Personnel Skills Response contains four data layer sections Global Contacts Incident Events Active Incident resources Facilities and Deployed Resources Facilities Sites To the right of each layer section Personnel Skills By Business Address there is a Y Reload icon Clicking the Reload icon will refresh that layer s data from the database During the planning phase there will be little need to
83. configured to enable all users to add edit documents in their respective departmental jurisdictional regional folders and share documents for viewing access across all levels Users will only be able to upload to their own level e g a department level user would be able to upload documents for his her own department Users will be able to view all shared documents Only document owners and all system administrators will have edit delete capabilities Adding a URL Add Up Toadd a URL to the Reference Library follow the steps below Highlight the folder in which you would like to place the URL Click Add URL from the top toolbar This will open the Add URL window i Enter a URL name and the web address i e http www live com 4 Click Save to add the URL or Cancel to abort NOTE If you would like to rename either a folder or an uploaded file right click on the folder or file and click Rename A Rename window will open and allow you to enter a new name If you would like to delete either a folder or file right click the folder or file and click Delete OPTIONAL EXERCISES e Upload a Document to the Reference Library e Adda URL to the Reference Library Uploaded files cannot exceed 20 MB Also required data when adding a URL includes Name and URL NOTES DISCUSSION BOARD The discussion board is a secondary communication tool that can be used beyond the message center Opening the discussion boards The discussion boar
84. ctivities section titled Command Structure Units Functional Positions and Associating Qualifications with Contacts To associate Qualifications with Contacts 18 Click the Resource Management menu link 19 Click to expand Resource Inventory 20 Click Qualifications 21 Click Associate Qualifications with Contacts 22 Right Click any Qualification with which to associate Contacts Please note that Contacts can only be associated with Positions not Units 23 Select a Contact or multiple Contacts then click Save amp Back As the image below shows after user has been associated with a qualification when you left click you can see the users that have the skill Mortuary Personnel Nurse Nurse Assistant Associated Contacts 3 Personnel In Proc Physician Name Agency Primary Phone Ce P A AC McCann Annas County 703 969 5749 WS Bill Josko Anna s County 111 111 1111 a Public Assistance Joe Gordon Anna s County 813 244 7774 di Respiratory Thera AL The Contact s are now listed in the Qualifications grid Repeat this process for as many Positions Qualifications as necessary When a user is associated with a skill that specific user can track details associated with that skill As image below shows amp Add Remave Possible Qualified Positions Fuactional Position Issued By Date Issued Expration Bate Hours Completed Comments Daramedic EMT In time as the list of Contacts associated with Qua
85. d Drun shin acetone ails initial Ger mas de inteting r foe and mes Sender your serge of small cet iria Contes eth ges of ligues gsp May Taute Berns pevare Mikey nr reacia acetil bromide Fre wil procuce imitating corrcene enc of taxir pares Rune tom fire sontral mea cause polktion iseti ionda len acety ane These materia are axtoermely larenable set lane Sieecivec Acetylene scivent May De grind by heat pares of Samer un capos from linua ead que sra inittally heavier ther an an zoraaa along pound icarriarna UT rrmiidare aed Propylene in mixture Sunch map vente fire or asciccion baszard eligereted Saud Gw Thyfw ot eee 91 9 tteylene renta tele Zeen Pagar 1 118 Munt War fare evoclceve mrrturas wi er lt epoce may raval ta snore cf igrufce and fash cack Tifindara exposed tc fre mey wert anc release toms eco Narmasie gas Eggs As earlier defined the chemical section of predictive modeling has two parts 1 list of chemicals identifying the chemicals full name ID guide number and whether it is belongs to TIH WRM CWA or not In this section the user can search for a specific chemical to review the response recommendations Part 2 defines the details of the selected chemical in section 1 in accordance to the information provided by the response guide A chemical search can be conduct by the chemical name ID or guide number To complete a search the user enters the information in the search box on the top
86. d edit the plan content from the Plan Content screen 4 Man Development Bevtiew and Approval Basic Plan Basc Pur Man Content ansocatos Mandard Operating Procetures Gudece a Plan Versi n Q Plan Cover Page approves O Promulgation room Hendes oe Record of Changes Urddas Dewwla rest To view or add content to a section click H Show Content to the right of the section you wish to view edit This will expand the section to reveal both the section s contents and its controls The expanded section contains an Edit button a Submit button a Concur button and a Concurred By drop list o H xecutive Summary unes lies aiagenes L teg is Hale Lootent A ro tute tus Apperaat Y 10051 Concut ef Corra Pr Joe Gordon Emergency Managerrert Office s Me Comprehenive Emergency Management Plan CEMP establuhes the orgarmitabonal and procedural franewort Lo nsure that te Consoh med Cay of Anywherajdny County wil De adegusntely prepared to des with of hazarde Uvesteng the kyes and property ol Ariy County ofze The CEM outlines the respomibities and coordmnation mechanisms of Courty agences mmwopaibes and other taung etrets e a Gesaster The CEMP also coordinates response and recovery activ res with voluntary organizations active m disasters and the comprehensive approach to reducsig the effects of a disaster D Vo The Plan addresses the four phases of emergency management Le preparedness response recovery and mibgaton
87. d here as well If the resource was not defined as required and requested from the previous step users can make the request from this page by clicking Make New Request Adding a New Request 28 Click Make New Request a Define the Resource Kind b Choose the specific Resource required If applicable choose a Resource Type c Enter a Quantity required d Enter Date Needed required e Return Date is not a required field but enter it if you know this information f Requestor Information is automatically filled out based on login g Authorized By is optional but recommended 29 Click Select Location to open the Locations window Here you can select a reporting location either from the Incident Related Facility Locations list or the All Locations list If the location does not exist it can be added at this time 30 Select a Resource Owner POC that you want to receive the request by clicking Select Agency Point of Contact and then selecting a POC 31 Click Save to return to the Request Order amp Acquire screen identify Requirements Request Order A Acquire Resource Check in amp Assign Mobiize Deployment Demob ize Resource Cost d Previous Next Export To Excel In Progress Forwarded La Make New Request Pending Acknowledged Dispatched Denied Received View Sent Requests D Backhoe Loader Request Details ID RES C1548ED7101200913742PM Date Needed 10 7 2009 Requested By Incident Commander
88. d is accessed via the upper menu on the left side by selecting the link called discussion board The discussion categories are posted differently pending on the modules the user is utilizing If the user group is a planner user the discussion board filters the discussions based upon a specific plan with an added miscellaneous category In the event the use group is utilizing the Response or Resource Manager modules the category miscellaneous will be available Starting and utilizing a thread As the image below shows after you select the category all the threads under that category will appear The yellow flag next to the thread name shows that the thread has a un red post in it All the posts in the thread can be displayed by selecting a specific thread On the thread page you can choose to post a message by using the m Reply in the top right hand corner If there is a need for a new discussion the Y New Thread link on top of the page can be used to great a new board Displayed and searchable information The search feature on the right hand side of the page allows for searching all discussion groups at ones The search can be made based upon the user who posted of the content of the post Teto Sear La New Thread HMGP results Edit Joe Gorton County 2 Y System 2dminrimator County 2 Topic 1 Misc P Stem Adtiminetrator County 2 There are 3 categories of data tracked and showed on the main screen on t
89. d with the D icon While the Standards based sections cannot be deleted they can be deselected by unchecking the check box Once deselected the standards based section will be removed from the plan that is being viewed and completed by the planning team Note 3 Standard Section Title names cannot be modified only the text case of the Section Titles i e ALL CAPS section numbering and guidance can be modified Adding New Sections and Sub Sections to a Plan Structure There are two ways to create new plan sections 1 add a new top level section or 2 add a new subsection To add a new top level section follow the instructions below 1 To add a new top level section click the Ca Add New Top Level Section button that is located in the top right corner of the screen This will open the Add Edit Plan Section screen EC mm OO a me of tee mehr to pf taha y 1 fra mi mr eg tree fame Ow o e e ft rent ta meee ett ga eel es sei He pte re pe y ae eee Pe 2 For all plan types except the basic plan by default each new section create will be checked to only add the new section to the document you are currently in However by un checking the first box a new box will appear under it allowing you to not only share the section title with all sections but the system also enables the content added to the section to be shared with all plans of the same type i e function incident event or site facili
90. day care center located beyond the elernentary school and several children were reported to be playing in the outside play area at the time of the crash STOP CLOCK Facilitate Discussion with PHEOC staff on what should happen now The message above should cause the Knox County Health Department to Notify the State Public Health 0 06 0 Emergency Preparedness Office and Initiate the notification roster for county employees for activation of the PHEOC Hi This 15 Chief Ellis Knox County Deputy EMA Director The County EOC 8 now fully activated due to the accident near the Village Green area According to on scene officials we may have a toxio 0 0100 chemical release A large number of casualties are expected edd showing ft to 10 of 11 records 5 TO ADD INJECTS CLICK ADD NEW INJECT THIS WILL OPEN A NEW WINDOW NEXT PAGE 6 The Inject Detail screen is where you will select the functional position s that will receive the message create the message and associate attachments and set the delivery time Expected outcome can also be entered to assist the exercise controller we Inject Details hequred Freida Funcional Position Subpect Messager Origin Phone F ax Media Message comer moore 7 Locatron if any Expected Outcome File Attachment Attachments B S tat ber to attach Mile Total size should cot exened 2060 _ File Name NNN Delete te file emached Coane Cancel 7 ONCE YOU
91. dent click Add New Incident in the top left hand corner of the Manage Incidents action pane Once the Incident Details screen opens select the incident category and incident name The incident will automatically be given an incident disaster number Select an incident type optional an incident status optional and enter a start date and time Click Select Location to open the Manage Location screen create a new location or select an existing location Enter a description of the incident and click Save amp Back The newly created incident will be added to the Manage Incidents page Click Add Remove Responsible Agencies to associate agencies with the incident This association is what allows that agency s responders access to the incident and its associated information within CPS Creating a New Operational Period Incidents that span more than 12 hours typically have multiple operational periods When the end of an operational period is reached Previstar CPS allows you to easily add a new operational period Operational Periods tg New Operational Period Start Date End Date 11 5 2011 6 00 PM Current F 11 5 2011 4 00 PM 11 5 2011 6 00 PM Fd To create a new operational period simply click New Operational Period This will open a screen that allows you to enter a new operational period s Start Date and Time The previous operational period will then be given an End Date that is equal to the start date of the new oper
92. designation is for planning purposes since there are agencies and or designated agency representatives responsible within the plan for operational implementation Following are the steps for associating coordinators and agencies with functional annexes 1 Click La Add Remove Coordinator amp Agencies This will open the Select Responsible Agencies screen 2 Type in the name of your Functional Coordinator e g Person agency department 3 Select agencies you would like to associate with the annex by checking the checkbox beside the agencies You can then identify the agencies level of responsibility as Primary Support or Coordinating via the Agency Type selection box NOTE Some organizations use additional classifications which may appear in the dropdown as well 4 Click Save to save the functional coordinator and agency assignments or click Cancel to abort Adding New Functional Incident and Site Facility Plans The following sections of the training document will discuss specific plan type details for Functional Plans Incident Plans and Site Facility Plans Adding a New Functional Plan O Basic FunctionalPlans Incident EventPlans Site Facility Plans 1 From the Agency Responsibility Matrix screen click the Functional Plans radio button o E Add New Plan Click to open the Plan Description screen Enter a Functional Plan Number and a Functional Plan Description If you are creating a functional pl
93. e departments at one location The location will only need to be added once and the departments can simply be associated with the single location 2 Keeps data correct across CPS If location details are changed the updated information is reflected on all screens and plans across CPS NOTE The Add New Location screen contains an Incident Related checkbox that is used by Previstar s Response Daily Operations module During a live incident temporary locations can be entered staging areas PODs CCPs etc When the incident is closed archived these temporary locations are removed from the system View Edit Agency Details From the grid view collaborative agencies can be edited by clicking on the agency name This will open the Agency Details screen where changes can be made Remember to click Save to save the changes or Cancel to abort From the tree view right click on the collaborative agency you d like to edit and click View Edit Deleting an Agency Agencies can be deleted but deletion privileges are based on the permission structure that is described in the next section Users and Roles OPTIONAL EXERCISES Add New Agency o Open Collaborative Agencies screen and click Add New Agency o Create agency name called your name Training Agency e g Joes Training Agency o Select Location f the location is not currently in the database Add New Location Export Collaborative Agencies o Click Export to E
94. eck here if a command structure is going to be activated at this facility Status Available Active Activation Date 11 01 2011 ER Close Date EN Comments Click Select Incident Facility Type to open the Incident Facility screen Select an incident facility type and click Select Enter the Structure Type the Incident Facility Name and the Status These are required fields If a command structure is going to be activated at the facility check the command structure activation checkbox Complete the other fields optional and then click Next You now must select a specific facility to activate Click Select Facility to open a list of available facilities All facilities that match the facility type selected in step two will be displayed first for selection If there are no facilities matching the type you selected in step two all facilities will be listed Select a Facility by clicking the radio button located next to the facility name and then click Select You will be returned to the previous screen where you are given the option to select a point of contact for the facility Once you have associated all required information with the facility click Next 8 Click Done to complete the activation process MANAGE COMMAND STRUCTURE The Manage Command Structure screen allows you to activate command structure s The command structure displayed on the left hand side is the Planned Command Structure that was predefined i
95. ectives created for the planning process Pere ege e tergis Fat A rms Kin Apes ipoe Per poro tur d Previnws Munt g dd New oele amp Ubomttiveas 0 OH Lapert le Laa RA Complete Finnd Plan m meet Mi A Lregte a Mrricane Flan mit CM L tarta Gert D E Geet end update DOP St WIER gem Tree P aret Ere 1 A Uninad Bnp COF min CE Plenner oo Seen gz b Arras fp eee 1 te OT wf pete The screenshot above is displaying a list of goals objectives Each goal objective is comprised of a Name i e Create a Hurricane Plan a Status and Goal Details View Tasks EI Archive To the right of each goal are a View Tasks link and an Archive button Tasks can be associated with each goal objective and each goal objective can be archived once they are completed Once goals objectives are archived they are no longer considered active ee m and are therefore removed from Planning Goals screen You can still access urent archived goals objectives by switching the Planning Goals view from Current Archived to Archived Adding New Goals amp Objectives 1 To create a new goal objective click Add New Goals amp Objectives The Goal Details screen will open Goal Details Required Fields Goal Create a Hurricane Plan Status tn Progress y Proposed Start Date 1 1 2010 Proposed End Date 5 31 2010 P El Details Introduction Jan 2010 Purpose Jan
96. eed to find and click the search icon the magnifying glass You can clear the search by clicking the other icon the magnifying glass with the red minus button over it Exporting Data to Excel From most pages containing data displayed within a grid you can export the data to Microsoft Excel This is especially useful if you want to see all of a particular dataset This feature also allows you to easily sort and group data print lists of data and save datasets to a file SI Export To Excel Viewing and Downloading Reports Within the major modules Planning Response Daily Operations and Resource Management there are a variety of reports that are available to users These reports are generated either in Microsoft Word or Microsoft Excel To view and download reports click View and Download Reports at the top right hand side of the module window This will open a window that displays the available reports Select the desired report to view and download its contents OPTIONAL EXERCISE e Explore the Self Registration Process Instructions Logout of the system and click Self Registration Enter sign up information and personal details to understand what a first time registrant will experience when self registering 3 Login as yourself and go to Administrative Activities gt Users Roles Find and open the user who is Pending Approval 5 Update the information and privileges mark the user as active and save your chan
97. eholders who are involved in most if not all responses as primary support or coordinating agencies Agencies can be added into CPS as complete agencies organizations e g Emergency management Public Health Red Cross State Police Public Sector organizations NGOs etc or can broken into departments or divisions e g the HazMat Division of a City Fire Department The Planning Agencies list will be automatically pre populated based on the agencies added by the System Administrator in the Administration Activities module Note If the Chief Planner is part of a multi hierarchal Planner deployment the Chief Planner can select Planning Team agencies from a multi entity hierarchal list by selecting Add Remove Agencies Planning Team Understanding Situation Planning Goals Development Review amp Approval Plan Implementation Planning Agencies Planning Team Members Agency Responsibility Matrix Eg Add Remove Agencies Name Agency Type Hierarchy Level 1 3 Has Plan Phone After hours Training Training 1 i 865 837 7377 Training Level 2 Training S Training fas 865 534 4344 865 242 4244 Training Lewel 3 Training E Training Training Level 2 Yes 3265 728 7288 lt 1 gt showing 1 to 3 of 3 records PLANNING TEAM MEMBERS Planning Team Members are the people who will collaboratively contribute to the development and approval of plans The list of potential Planning Team Members is automatically populated based on the Pla
98. electing this you acknowledge that this agency will be added as an additional entity to the Authorized Agency s Master License Agreement and the Authorized Agency will be responsible for any additional entity license fees Previstar will be notified Note For CEMPlanner users select Planning Partner unless authorized by Previstar though a License Agreement Select Location Ca Add New Location SelectName Location Description Address City County Districtstate Province Country Zip Postal Code EditDelete C Apple Valley High School Knox County High School300 Apple Valley Drive Knoxy Knox TN United States US 37924 7 e Cherokee Children s Hospital Hospital 809 Perk Street Knoxy Knox TN United States US 37920 Health Department Health Department 300 West Market Street Suite 100Knoxvw Knox N United States US 37920 Alcoa Community Center Community Center 3019 Alcoa Highway Alcoa TN United States US Ambulance Service Ambulance Service HQ 300 Gay Street Knoxville TNKnox TN United States US 37912 Resource Warehouse 1 Animal Shelter Bus Company Carolonas HealthCare Hospital 1 CERT Cc D e Q C e e e Wi Vi ViVViViQVeaer X HN MAN HAAN 1123456 showing 1 to 10 of 54 records Whether entering agencies facilities or sites you will utilize the location management screen Storing all location information in one place 1 Removes the need for repetitive data entry For example a city hall may contain multipl
99. en will open to the Required Information tab This tab contains all the required fields The additional tabs displayed depend on the type of resource you are creating NOTE For most resources you will see four tabs Required Information Capabilities Attributes Request amp Availability and Cost amp Deployment A resource defined as a team will also display a Team Components tab 14 Enter the required information 15 16 NOTE The Required Information tab is divided into three sections General Information Contact Owner Information and Home Location This tab must be filled out before the user can navigate to the other tabs j Resource Kind required select the kind of resource from the dropdown list Selecting a particular kind will filter the available resources in the Resource field Resource required Select the name of the resource created by the Administrator in the Master Resource List Type required Select the resource type Clicking Select Resource Capability Type will open a window showing the different NIMS or custom types Simply select the radio button for the type you are adding If it is a custom type you can define the attributes from this screen Resource Name required Enter the name you designate for the resource i e Ambulance BLS Alias Enter the common name given to a resource i e BLS 2 Ladder 19 etc This is an optional field Total Quantity
100. ent Team Member for users who need limited access rights to the Response Daily Operations Module Team members can view and take action in the Incidents they are a part of but cannot create update delete archive Incidents or activate Command Structures Incident Viewer for users who need view only access to all incidents d For Administrative Roles select from the following System Administrator for users who need access to the Administrative Activities module creating agencies users managing resources None for all other users Note See Roles and Permissions Overview for breakdown of permissions by Hierarchal Level Click Create User to add the user to the system An automatic email is sent to the new user to confirm the activation Activating a Self registered User Self registered users that are pending approval are displayed in the Users amp Roles grid with an alert icon To activate a self registered user follow the directions below 1 First click the Status column header This will sort the users and place those pending approval at the top of the grid 2 Click on a user s last name to open the User Information screen 3 Review the user s information to ensure that the data entered and the permission settings are correct 4 Ifthe information is correct set the User Activation Status to Active An automatic email is sent to the new user to confirm the activation Editing and Deleting a User To edit a
101. enu Select Export to a file and click Next Select Comma Separated Values Windows and click Next Select Contacts and click Next Provide a file location such as on your desktop and click Next Click Finish In Previstar CPS Global Contacts List click Import Contacts Browse the file on which you have imported contacts Browse to the file you exported from Outlook select it and click Open 10 Click the Import Deleting a Contact ye To delete a contact from Global Contacts click the Delete button to the right of the contact Only contacts that are not system users can be deleted from the Global Contact List Searching for Contacts To search the Global Contact List type in all or part of a contact name or agency that you wish to find then click the search icon the magnifying glass You can clear the search by clicking the other icon the magnifying glass with the red minus button over it OPTIONAL EXERCISES e Adda New Contact e Search For an Existing Contact Required data when creating a new contact include First Name and Last Name All other fields are optional The contact you create here will be converted into a full user in a later exercise Please enter the contacts name in the notes area below NOTES REFERENCE LIBRARY The Reference Library is the common repository of documents such as plans SOPs images URLs and any other pertinent reference materials that might be useful in daily operations or duri
102. ep is to add any predefined notifications and then proceed through the steps by clicking Next or selecting a specific step Notifications Q initial Notification Notifications are the first step in the wizard To add a new notification click Add New Notification and then complete the form You may create multiple notifications and use the Notification Order to arrange them in the chronological order in which they should occur Notice at the bottom of the screen you can assign the notification to positions and contacts FO wanne Tei Walp kenen Newt Zb icien Facilita ment Es i the tyveceation Fian hes buss activetod Cantar sour supervisor for more details Swesthle DOC Activation Fuectional Positions amp Contact Details EST i trenepertetioe Contacta Chk hers ER Contacta y Choh hers cara Cantects Okk here Cantect Glee hers d ED har been activated Lorier 4 Please check in and recort ta your sugerisenr Functional Positives A Contact Details EST L Tremepertetios Cantacta ich hers ERF A Cimrmani atone ore Cantata y Clink here lecdem mandes Cantacta 1 Click here Cantante Lk here Associating Notifications with Functional Positions 1 Click the Add Remove Functional Positions amp Contacts button at the bottom of the screen This opens the Functional Positions List screen where you can associate the notification with functional positions 2 Select the checkbox beside the desired position
103. eps below a From the Manage Location screen enter a search term into the search bar and then click the Search icon b Select the radio button next to the desired agency and then click Select 7 Attach supporting documentation If you would like to upload a floor plan be sure to check the Floor Plan checkbox to ensure that the file is uploaded for optimal display 8 Enter Select the facility s contact information by clicking Select Point of Contact 9 If the Site Facility could be used during an incident as a supporting site facility i e point of distribution center staging area shelter etc click Add Remove Possible Incident Facility Type If the desired incident facility type is not in the list click Add New Incident Facility create a new facility type select it and click save 10 Click Save to save the site facility or click Cancel to abort Editing Site Facility Plans Name or Numbering To edit a Site Facility Plan name or numbering simply click the plan name on the Site Facility Plan screen This will open an edit screen After completing your edits click Save to save the plan information or click Cancel to abort To edit agencies or users associated with a Site Facility Plan click the set permissions link See Setting Permission for Plans for more details Deleting Site Facility Plans To delete a Site Facility Plan click the delete button tothe right of the functional annex name OPTIONAL EXERCIS
104. er category e g IS Courses or select Add New Skill to add a new skill 3 You can also rename delete and associate contacts to each skill Note Any skills and positions created in the master list will be available to associate with specific contacts in the Global Contact List MASTER RESOURCE LIST amp CAPABILITIES TYPING By default the Master Resource List contains a list of the 120 NIMS Resources Administrators cannot edit or delete the standardized NIMS resources but administrators do have the ability to add resources that may or may not include user defined resource capabilities and types When you click the Master Resource List amp Capabilities Typing icon from the action pane or Master Resource List from the navigation pane the Master Resource List screen is displayed Note update the Master Resource List can only be administered by the Level administrator Adding a New Resource 1 To add anew resource click Add New Resource 2 Select the Resource Kind or add a new Resource Kind by clicking Add New 3 Enter a Resource Name and then click Save to add the new resource to the Master Resource List or click Cancel to abort Adding Editing Resource Capabilities 10 To add edit capabilities of a user defined resource click the Manage Capabilities link beside the newly created resource This will open the Resource Attributes screen Debris Management Team Debris Removal Team H Manage Capabilities de Disaster
105. formadon BULLON Srl abs sos 73 A A Ne 73 Montoneros ai 74 Searching the Plan Sections For HTML Editor Users only ccccccoooonccnnnnnncnnnonccnnnnnccononanonnnncnnonanonononnos 75 Managing the Plan Structure adi 76 Adding New Sections and Sub Sections to a Plan Structure cccccccccssccceseceeseceeenceceneeeeeceeeeceseneeeeneees 77 Editing Plan Structure e COAST e 79 Rearraneinetne OFder OF TAS Seccion 79 Creating a New Version of a Plan Archiving an Existing Plan 81 Editing Deletine asPlan Version iii oo 81 Installing MS Word Add In for Ms Word 2010 Users ccccccconccnnncnnoccnnnnnnononononnnnnnnnnnnnncnnnnnnnncnnnnnnnacnnnnnnanos 83 Trouble Shooting Office 2010 ON Windows JN 87 Adding content and editing the Plan Using the Microsoft Word 88 Writing the Plan Using CPS s Express Editor Feature ccccccccssssecceccsssecccceessscecseeueceeseaasseeesauaeeeesseees 91 PS SEME TOODI ne r cea 96 Retegtergr EE CG 99 Whiting the Plantor Functional ANO 100 meident Event Plan Seana EE 101 Writing the Plan for Incident Event Annexes 102 SITS IFAC IN UY EE 104 Writing the PIANTO sites Facite S idad 105 Standard Operating Procedure Guidance 106 Adding a New SOP SOG to the Master Libra Vii si iia 106 e SOPISO6 SUE doo terio titles 106 least 107 Associating Notifications with Functional Positions sssseeesssseerssssrerossererosssrresssreresssreressereresserress 107 MESS E A II II A A II ION 1
106. ges NOTES UNIVERSAL USER TOOLS OBJECTIVES By the end of this section you should understand how to update your user system administrator create and manage incidents use the Message Center manage Global Contacts information and password sign out of the system access the online help files contact the manage materials stored in the Reference Library and open and use the Previstar Communications Center Live Chat The Universal User Tools portion of training is divided into the following sections Current Incident e Manage Incident e Incident Creation and Management Message Center e User Controls e Message Center Tasks e Tasks Discussion Board e Global Contact List Global Contact List e Reference Library Reference Library e CAP Alerts Response Only mitad Liwe Chat e Live Chat Communications Center USER CONTROLS Welcome System Administrator Sign Out Help Contact Us After signing in to CPS your name will display at the top right hand side of the screen Clicking on the name link will open the Profile Details page The Profile Details page is where you go to change your password and add edit your personal information name job title phone numbers and address After you edit the profile click on the Save button to save your changes or click Cancel to abort The User Controls area also contains four buttons Home Sign Out Help and Contact Us e Click Home to return to t
107. h 46 Low 32 Incdent Name Fri Showers High 47 Low 41 Fay 65 ST Inckient Name Anne PLI v Sat RainThunder High 66 Low 35 i ab z i L 1705 Saina St 2 Event Name eden 214 Sen Senny Migtr 4 Low 17 Mon Partly Cinudy Might 81 Lew 34 Sedgwick Kansat Mew Lasks 2 A Incident Rame Aana 11 full Forecast ei Farce Weether Facility Ama 011 y beggen Location Lacali n 1 1703 Sana rat 2 vectra VY Aa iS y DD dr Vide update orac wo Damage Assessments s ix GUE Assigrtt By A WO Vire All Damage Arsesmenty Date Assigned 11 77 701 1 7499 PM Im sten Mame Arns 011 Reina Annn Peque Widgets Using widgets you can configure the Home Page and the Incident Deployed Resources el Status screen to create your own dashboard of summary S W y ver information In the example above the user has set up his screen o a Incident Name Diesel Spill im to utilize six widgets Requested Resources ICS Forms News Resource brown colored sendbes Messages Tasks and the Event Log Also available are Weather Gusr 6 Location temporary sewage dam United States US Status Board Damage Assessments Active Incident Facilities and pet nen Incident Mame Diese Spill Deployed Resources Resource brown colored sandbag Quantity 50 I arainn toners como danm Loo Ekz ce TUE Each of the individual widgets can be manually refreshed at Create Widgets any time to give the user
108. hat looks like a facial profile with a key 3 Contacts that are not system users vendors committee or working group members volunteers etc are displayed in the grid with an icon that looks like a figure in front of an envelope There is one important difference between the two contact types System Users can receive messages in CPS and have the ability to take actions Contacts can receive messages from CPS but receive in outside mailboxes Contacts also have no ability to take actions because they don t have access to CPS Following are the step by step instructions for adding editing and importing contacts Adding New Contacts 1 Click Add New Contact to open the Contact Details window 2 Enter the contact information for an individual First Name and Last Name are the only fields required to save the entry 3 Click Save amp Back to save the entry or Cancel to abort Note when adding a new contact the check box called share with other agencies is checked by default Editing Contact Details 1 Click on the contact s name from the Manage Contacts window to open the Contact Details screen Make any desired changes and then click Save amp Back to save the entry or Cancel to disregard the changes Importing Contacts The import function allows you to import contacts from Microsoft Outlook into the Global Contacts list To do so 9 Do E O A A A A Open Outlook Select Import and Export from file m
109. he home screen e Click Sign Out to sign out of CPS e Click Help to access the online help manual e Click Contact Us to contact a person who can assist you with CPS questions or issues CREATING AND MANAGING INCIDENTS RESPONSE ONLY When an event or emergency transpires a new incident can be created either from the Message Center in response to an e mail or by clicking Manage Incident in the navigation pane As an incident progresses a new operational period can be created with the click of a button In CPS the creation of an incident is usually followed by the creation of incident related facilities the establishing of command structures and the activation of standard operating procedures SOPs their tasks and their missions Current Incident Current Incident e When you login to Previstar CPS you are automaticall Current Incident e Manage Incident y 6 SR ys l y associated with an incident It is displayed in red as a hyperlink You can click on the name of the current incident to view the incident details Incident Details Regured Fields General Information Incident Category Nor easter Manage Categones Incident Name Nor easter Jan10 Incident Disaster Number INC 3993d5d2TZi6 Type 2 Select Type Status Open Start Date 01 10 2010 200 AM O Location Information Location Name townsend Select Location City Townsend County District Boroughs Parish Worcester State Province
110. he previous operational period will then be given an End Date that is equal to the start date of the new operational period When a new operational period is initiated the system allows for the IAP to be copied Copy IAP ouer from the previous operational period To do so click the Copy IAP checkbox OPTIONAL EXERCISE e Create a New Incident e Add Responsible Agencies to the Incident e Create a New Operational Period Required data when adding a new incident include Incident Category Incident Name Incident Disaster Number Start Date and Location NOTES MESSAGE CENTER The Previstar CPS Message Center is a specialized e mail Message Center system with unique features customized to support the planning incident resource management processes You can send messages to functional positions contacts teams or individual e mail addresses Message RS egw eae recipients can reply and forward e fe gt incida Corindia d Ee mails as well as initiate CPS actions Date Beet Mey 45 2000 06 47 shot Su datnoudaiined directly from the message Actions Ruqerted Se Rent dun Deo os such as requesting resources eee ars performing resource check ins and i subject Roport te the poc A ION deploying resources can be regen municane suntas aci n ci n Carmen accomplished by clicking on the From order Joel incident Ceremandar Stage Pan Actions button inside the received EE EE penance Gen message A Subject Ropert t the
111. he right hand side of the thread name ES Post E Last Post 1 Joe Gordon 2 AC MoCann F3 System administrator The number of posts made in each thread the last user who posted in the thread Archive F Archive Fr Archive Archive users have the ability to archive the thread when the discussion is completed Archived threads can still be reviewed the information will just not appear immediately when the use log in to the function LIVE CHAT COMMUNICATIONS CENTER Live Chat o In addition to the Message Center and the discussion board em Previstar s Live Chat Communications Center allows users to send instant messages to Previstar CPS groups Daily Operations groups incident groups or user defined groups and individuals Opening the Communication Center The Communications Center can be opened from any screen within the Previstar CPS by clicking the Live Chat button in the navigation pane Although Live Chat is a separate application from Previstar CPS clicking Live Chat will log you directly into the Communications Center and will not require you to re enter your CPS user name and password Getting Started When you enter the Communications Center you will see your name listed as a User in the Users box Users logged in to Chat will be displayed in the User box in a bold font Users that are logged in to the Previstar CPS but not the Communications Center will be displayed in a light gray font Only users logged in
112. he system will run the report and provide the information from that functional area in excel Resource Invento Facilities Facilities With Custom Attributes Resource Requirements Resource Check Ins Resource Deployments Resource Demobilizations Resource Costs Contact Report EN Reports for each of the function areas listed in the grid format above can also be Export To Excel exported directly from each separate functional page The link on the right hand side can be found on all of the grid format pages in the Resource Management module OBJECTIVES By the end of this section you will understand how to use the geo location es functionality within CPS Search bax The GIS Geographical Information System Module provides a bird s eye or map oriented view of the database which allows you to interact with the system in a visual and intuitive way for added situational awareness The location of major events facilities organizations resource deployments and other critical data is displayed onto maps for flexible information access and query GIS NAVIGATION BASICS Setting the Map Default View When the GIS module is opened for the first time the yz map is zoomed out to the world view see image Ci above Zoom in to a specific area of interest by utilizing the pan zoom features in the upper Left corner of the screen or by right clicking on the map Once the desired zoom is a
113. hecked in you can change the Request Status to Arrived Check In to begin the Check In process OPTIONAL EXERCISE e Respond to a Request Because a requestor cannot send a resource request to his her own agency this exercise requires a minimum of two separate agencies in attendance If the class is comprised of staff from only one agency the class instructor will demonstrate how to respond to a request NOTES Resource Check in amp Assign Clicking the Resource Check In amp Assign tab will open a window that will list all checked in and assigned resources This tab displays information on how many of the checked in resources are deployed from staging and how many are available for deployment emo Es rta Reca Ord dl Acgure Seance rechter TJ Check In Assien New Resource Sach ar Alr Ambetance freed Wing Nhamkrts Body hags amp Bus Driver Debris Removal Team Disaster Recovery Team Hand Crew Law Enforcement Observation Aiecraft Fixed Wing Nobile Communications Unit Law Fire Portable Pump KKK amp EEEEE 17 ah 1 te 10 04 11 recorda Checking in a Resource Follow the steps listed below to check in a resource 35 Click Check In Assign New Resource to open the check in screen e bid Wim ere Mire y fezesgeg 40 r Ce Ez S Pl e Ge i ET Za S tye ey a eee 1h e Gen on pe L button erat r ore chee er Save Samer ta C etic pment TEE EE TA x _ CA AN rm ve TSS J gt s LF f 1 Le
114. ibution Site Possible Facility Locations Number Required 1 Atlanta Distribution Center an None has been activated 4575 Lake Mirror Place Atlanta GA 30297 4 Select the tasks you would like to activate If you would like to edit a task click the task title to open its details You also have the option of adding a new task on the fly by clicking Add New Mission Task This screen allows you to simultaneously activate multiple tasks Those assignments become active when you click Next d Prewiows Next gt La inatal Neathestion Ze incidess Factlitics 4 Add New Resource Need Warne Hered Av uwilahis Shortfall Delete Aid Unit Faulnmrent 5 I7 each Dent FEuacuatios Coordination Team Team I each O anch i each Van pescsenger varicia LO aach 3 each whew 1 te 3 f of 9 records 5 Select the resource needs you would like to activate You also have the option of adding a new resource needs on the fly by clicking Add New Resource Needs This screen allows you to simultaneously activate multiple resource needs Those needs become active displayed in Resource Needs when you click Next 6 Select the incident facilities you would like to activate Please note that only incident facilities associated with the current SOP SOG are available for activation This screen allows you to simultaneously activate multiple incident facilities You can continue to edit the active mission sending more notifications
115. ident Annexes Report Site Plan Report Plans and their associated SOP SOG Reports Standard Operating Procedures Guidance Report Task Report Contact Report Chat Report The method you ll use to view and download your reports depends if you are using the MS Word or HTML versions of CEMPlanner Note Other than Chief Planners nobody can view amp download reports of Basic Plan Functional Plan Incident Event Plan Site Plan and Plans amp their associated SOP SOG Reports from the View and Download Plans window However non chief planners do have the ability to download plans from the Plan Content screen of plans they have permission to access Viewing and Downloading Plans Created Edited using the HTML Version Click the name of the report you d like to open For the purposes of this guide we will use the Basic Plan Report as our example By default the Current Version of the plan is displayed However you can change to another version by selecting the desired version from the Version dropdown box on the top right of the screen and clicking the Go button e Report with sop Version Current version EJ Download with Table of Contents Demo Emergency Operations Plan This section has not been approved yet The Comprehensive Emergency Management Plan CEMP establishes the organizational and procedural framework to ensure that the Consolidated City of Jacksonville Duval County
116. ies custom style at the top of the page as well as three template styles you can choose from If you have been assigned the role of Chief Planner you will have permission to edit the custom structure To edit select the style name link On this screen a Chief Planner can set the style for the top three levels of the headers as well as the default text for the body of the text After making adjustments for each level click Apply style to save and to preview how the style will appear for that level Style 1 Font Arial m Font Size pt 16 Le Font Weight bold me Font Style auto Text Decoration auto Le Font Colar d E ps Een Height pt auto Border Width pt auto Le Border Color L Horizontal Line Header Level 1 Once you have all four levels set at the bottom of the page click Save amp Back Save aac Note Users can Edit Headers Footers and Margins in the Planning tool View amp Download Plans Once you select a report style you are ready to view and print your plans click the View and Download Plans link This will open the list of available reports in a new popup window Basic Plan Report Functional Plan Reports Site Plan Reports Plans and their associated SOP SOG Reports Plan Modification Report Other Agencies Task Report Resource Need Conflict Report Contact Report Chat Report The reports include e Basic Plan Report Functional Annexes Report Inc
117. in Planner because this is the step where the planning documents are actually created This section of the training will be broken into two major parts 1 Plan Development 2 Standard Operating Procedures Guides EMERGENCY OPERATIONS PLAN Navigate to the Emergency Operations Plan by clicking the Development Review amp Approval icon from the Planning Home screen or by selecting Development Review amp Approval from the navigation menu The resulting screen provides a visual representation of the statuses of the four categories of plans as well as links to access those plans w Previstar e ere C Leyre rr amm e a f o ot a e O were Ee ers Pe ista rere mr Lente z t PA Wei Era e A factor Pan tee Wer eet A Mr pre Le a 2 nano Za e per 1 3 rpe Zea proa D E taz e Terra a g emre terry Wi E crre Aa Air 5 4 Perret den Fae lin Vie da Mae a wr Dyr cS Se moa IAR Geter Dar 1 34 mer lema E aema rr e A Ser rvs erty E anoe EE E Pie Charts The EOP pie charts indicate relative progress based on the number of planning sections created for each of the four plan categories For example if there are 30 sections to the basic plan the chart will indicate percentage of completion on those 30 sections In the case of the other plans and annexes they are a compilation of all of the sections for all of the plans created So in this case if there are 15 functional plans each with 20
118. information can be logically grouped for quick recovery To create a child folder right click the parent folder and select New Folder A dialog box will open Name the folder then press Save to add or Cancel to abort Global Folder The Global Folder is a system wide share folder that allows any user within CPS to upload share and access documents The Global Folder name is a default name that cannot be changed however users can create subfolders to organize their information Keep in mind that any documents uploaded to the Global Folder and dd References sub folders are shared system wide so only upload Y BEOP documents that you are willing to share with all users across CPS La Global Folder Uploading a Document Upload To upload a document to the Reference Library follow the steps below 1 Highlight the folder in which you would like to place the document 2 Click Upload from the top toolbar This will open the Upload window 3 Click Select to open file explorer Select a file and click Open You can select multiple files to upload The maximum file size is 20 MB 4 Once all desired files are selected click Upload Add URL 4 Search My Documents e After a document has been uploaded you can rigth click on the file name the menu shown below will appear To share the file woth other users select properties and check the sharebox Rename New Folder Upload Properties The Reference Library is
119. ive Activities module into a tree view allows you the ability to perform administrative activities such as accessing Perform Administrative Activities collaborative agencies creating users and assigning roles defining command structures and managing the master resource list po Administrative Activities Home 2 Collaborative Agencies SH Users amp Roles Each module and its capabilities will be discussed in detail in e a F ZE Define Command Structure individual sections of this training document Master Resource List Entering Data and Required Information Throughout CPS you will notice that some data entry fields have an asterisk beside them This asterisk denotes that the field is required First Name Anna LastName McCann As you Can see in the example to the right First Name Last Name and Agency are required fields Alternate Alternate Email Email is not a required field If you click Save on a data entry screen but do not enter the required information the system will prompt you with a warning message and define which required field s are incomplete Using Search to Find Data e As your database grows the amount of data in each data grid can extend for several pages CPS provides a search function that will help you find the data you need Within each data grid you will find the Search Bar in the top right hand corner of the grid To search type in a word or part of a word that you n
120. keholders Previstar understands the importance of stakeholders taking ownership of their respective portions of the plans and therefore Planner provides tools to assist and document that participation Below is a screenshot of the planning life cycle F Select Report Style F View and Download Plans Form a Collaborative Planning Team Understanding Situation Hazards amp Vulnerabilities Planning Goals and Objectives Plan Development Review Approval Plan Implementation amp Maintenance This section of the training will be divided into five parts one for each step of the planning process Also users can print copies of the plan at any time and will always have the most recently plan content You don t need to wait until the entire plan is complete to have a working copy This allows the plan to remain a continually evolving document PLANNING STEP ONE FORMING A COLLABORATIVE PLANNING TEAM To begin the planning process the first step is to form a collaborative planning team The planning team is comprised of all the stakeholders involved in the creation of the plan s Stakeholders will be able to develop edit view and approve plans based on 1 which plans they have been assigned to by the Chief Planner 2 their planning role which is determined by the Chief Planner and 3 their user role which was set up by the System Administrator PLANNING AGENCIES Planning Agencies are those stak
121. lick of a button In CPS the creation of an event is usually followed by the creation of incident related facilities the establishing of command structures and the activation of standard operating procedures SOPs their tasks and their missions Current Incident If at login you are associated with an active incident you will see that incident as the current incident If you are not associated with an active incident you will see Daily Operations as the current incident The current incident is displayed by name as a red hyperlink Click on the name of the current incident to view the incident details Current Incident e Manage Incident Incident Details General Information Incident Category Incident Kame Incident Disaster Number Type Status Start Date Location Information Location Name City County District Boroughs Parish State Province Country Zip Postal Code Description Required Fields Nor easter e Nor easter Jan10 INC 3993d5d2TZi6 d Select type Open 01 10 2010 700 AM Townsend Townsend Worcester Ma United States US Flooding in Worcester County casuing varying degrees of problems from a state of emergency in Townsend to typical inor road flooding in nearby cites and towns chusetts Emergency Management Agency personnel in Townsend helping with pumping and sandbagging several roads are closed including Greenville
122. lifications grows the Qualifications grid will become a valuable tool for identifying Personnel trained with specific skills For example if in the aftermath of a structural collapse a Structural Collapse Rescue Manager is needed simply navigate to the Qualifications grid and search for Structural Collapse Rescue All Personnel qualified as Structural Collapse Rescue Managers along with their contact information are immediately displayed Facilities Facilities are an important component of resource management The Facilities function allows you to define all critical facilities prior to the emergency By defining facilities you create the locations that will become possible incident related facilities These facilities can then serve as locations where resources will be housed and where resources will be checked in and or deployed during an incident When capturing facility data you need to specify the facility s location information contact information and determine whether or not it could function as a possible incident facility Floor plans and other critical data can also be attached to the facility and will be available to users when drilling down into map layers in the CPS GIS module Adding a New Facility 24 To add a new facility click Add New Facility to open the Facility Details window The only required fields are Facility Name Facility Type and Location Information However it is a good idea to capture as much inform
123. mporary passwords or 2 users can self register and administrators can then approve or deny access to the user Once a user is successfully created the user receives an e mail containing the CPS web address along with username and password To retrieve a forgotten password click the Forgot your password link You will be asked for your e mail address and the system will then send your password to the e mail account associated with your username If you continue having difficulty logging in or have questions that you would like to direct to the administrator click the Need Help link This link will allow you to send an e mail directly to an administrator Self Registration The login screen contains a self registration link Any visitor to the CPS login screen has the ability to click Self Registration and apply for access to the system During the registration process the user is asked to enter their credentials Upon completing the form their information is entered into the system and can then be approved by a System Administrator Navigation in CPS The left hand side of the screen contains the navigation pane that you will use to navigate through CPS The right portion of the screen is action pane where you will be presented with the information you need to determine situational awareness and the tools you ll use to navigate through daily operations and manage incidents L d Previstar lewrert Incetere j Marga Trcxgsng TD i a Z
124. n Administrative Activities module Planned Incident Command Structure Activated Incident Command Structure e Explosion 4 Explosion joint Commander incident Management Command Structure T Test Unit 1 JA Finance and Admin e A Unit heeft Y Logistics gt Unit Chief y Oper y ESE1 Pests Unit Chal anons The command structure displayed on the right hand side is the Activated Command Structure This is where you will place your desired units functional positions and contacts to build the Activated Command Structure for the incident or event Prior to a command structure being activated users will see guidance text located on the right hand side that indicates no command structure has been activated To activate a planned command structure simply drag it from the Planned Organization Structure section left to the right side and dropping the structure directly on top of the text that reads Activated Incident Command Structure The positions and the people associated with the positions are now moved to the Activated Command Structure You can manage the active command structure by right Activated Incident Command Structure KI Explosi n ai Joint Commentar W Finance ai ae F Rename int E a JET STT gt m sw Assignapersontoths position musta lt clicking on a section group branch position within the tree In the example to the right the Incident Commander IC has right clicked on the
125. nctional Annewes Report functional Annasse ESF 01 Trantportation ESF 02 Commurntationa EOF O2 Public Works and Engineering EOF 04 Fue Fighting EGF OS Ervergency Management TOF Ot Mars Care Emergency Assistance Housing D Human Serecer PLANNING STEP FIVE PLAN IMPLEMENTATION AND MAINTENANCE The final and last section of the planning process is Plan Implementation and Maintenance The feature controls are the same as found in the Reference Library and Hazard Vulnerabilities Assessment Documents You can upload and store detailed Implementation information such as After Action Reports AARs Post Incident Critiques Completed amp Maintenance Plans or any other type of reference you would like to use when updated your plans over time a ee a Tea eee Seyret far p ap RESPONSE DAILY OPERATIONS OBJECTIVES By the end of this section you should understand the functions that will help you manage an incident including how to setup your home screen how to manage incident facilities and command structures how to complete incident command forms and how to manage the various incident status and log forms CREATING AND MANAGING INCIDENTS When an event or emergency transpires a new incident can be created either from the Message Center in response to an e mail or by clicking Manage Incident in the navigation pane As an incident progresses a new operational period can be created with the c
126. nctional positions RRA eet e Adi Rew Phen ene A WT ik dud tete in pe ant 1 kee et pe Em Chii emeng Resource Needs wk Resource N a Resource requirements needed to implement this SOP are identified in this section Identified resource requirements are automatically compared to the CPS Resources Inventory which will then display the existence of potential resource shortfalls If a shortage is identified the user is prompted to identify a shortfall resolution A es ad remanso OY AA eas Zb ao betes presse tener mh ACA AAA on Incident Facilities Incident Facilities are locations which may be needed in order to _ SB incident Facilities implement the SOP SOG Incident related facilities could include locations suitable for shelters PODS casualty collection points warehouses etc In this section the user can identify the need review the facilities inventory and choose facilities which may be suitable and associate them to this SOP Once an incident has occurred the user can consult this list of possible locations and chose the ones to be used for the specific incident anyer 11 Symi ls Teme P Fmd Cee mre Sie rs Aree There are three sections to this form First the user identifies the facility type and number needed They specify any specific features custom attributes which the facility needs to have for this purpose For example this may be a minimum square footage restr
127. nd hold the left button and move the mouse to change the position of the map 1 Resource Search Box The Resource Search Box offers you a variety of search combinations Search For This is where you enter the specific resource you would like to find the fields are the same as what a basic search offers View By default the CPS search will display resources owned by your agency You can also expand the search to shared non owned resources Search From When you search for resources CPS is designed to show you the resources that are in closest proximity to your home agency s location There are also two other options 1 you can search for resources close to another location by clicking the Location radio button and then typing the location name into the Location field and 2 you can search for resources close to an incident related facility by clicking the Incident Related Facility radio button and then selecting an incident related facility Include in Results By default the search only shows resources that are available and ready for use You have the option to include Expired resources and Damaged Out of Service resources Search Radius By default the search results show resources that are within a five mile radius of your selected location You can expand that radius to 20 50 or 100 miles 2 Resource Inventory Search Results Bisteri ite Bottole Total 500 bottles buallabie 4M botties gt Kind
128. ng an incident event Documents in any Microsoft compliant format can be loaded into the Reference Library and be shared across agencies and jurisdictions Reference Library Reference Library E SS Pe XAO Upload Add URL 4 Search My Documents isl F References Filename Size 4 F MEMA THomeland Security Regions 334210 al Shared Planning Resou TeMassachusetts Municipalities 152580 When you navigate to the Reference Library your agency s folders and documents are displayed This is the default view As you add more documents and folders library will sort the documents in alphabetical order You can view the shared documents that reside in other agencies by clicking the down arrow located on the My Documents button Shared documents can be viewed on user defined levels these levels are defined at setup installation You can search shared documents by clicking the Search button This allows you to search shared documents by file name or by keyword Following are the step by step instructions for managing folders uploading and managing documents and adding URLs Managing Folders The Reference Library is structured through the use of folders Tocreate a new top level folder click the folder icon on the top toolbar A dialogue box will open e Name the folder and then press Save to add or Cancel to abort You can create folders with parent child relationships so
129. nning Agencies selected these are users that belong to those agencies The Chief Planner will then designate which of these Planning Team Members will work on specific plans annexes in the Agency Responsibilities Matrix Planning Team Understanding Situation Planning Goals Development Review 4 Approval Plan Implementation Planning Agencies Planning Team Members Agency Responsibility Matrix d Previous Next Last Name First Name Title Rank Agency Primary Phone Secondary Phone Assigned Roles Baldridge Billy Training 865 726 2727 Viewer Kellen Liam Planner Training Level 2 827 272 7727 Viewer Spencer Kenny Emergency Manager Training 865 253 4234 865 212 5000 Chief Planner AGENCY RESPONSIBILITIES MATRIX Chief Planners can create an unlimited number of Functional plans Incident Event Plans and site facility plans The Agency Responsibility Matrix allows Chief Planners to 1 Designate which Planning Team Members can work on specific plans by Setting Permissions 2 Assign primary support and coordinating agencies to Plans 3 Create edit and delete the titles of Plans Actions performed in the Agency Responsibility Matrix automatically populate certain sections of the plans and Plans including the Agency Responsibilities chart in the Basic Plan and the list of participating agencies in each of the Functional Plans Setting Permissions for Plans 1 Click Te Set Permission for any plan or annex Note action performed
130. nsible Officer Chief Planner Concord fee Deoartrment Resource Manager Responsible Officer System Admuruetrater lt 373 chowing ft to 10 1 wt 30 recorda Adding a New User The directions below describe how to add a new user 4 Click Add New User This will open the Create User and Role window 5 If you would like to create a user from an existing contact click Create from an existing contact and move on to step 3 Otherwise continue to step 4 6 Select the contact by clicking the radio button next to the contact and then click Update You may have to search for the contact remember that you can search by both name and agency Only the contacts that are not already users are displayed Note The User ID is usually the primary email address of the user All email notifications generated by CPS will be sent to this email address 7 On the Create User Roles screen enter the user information agency user ID password first and last name and primary phone are required fields 8 Select Roles for the user a For Planning Roles select from the following Chief Planner for users who need full access rights in the Planning section Chief Planners can create update delete all plans plan structuresand all SOP SOGs They can also unlock approved plan sections and create new plan versions Approver for users who need to view write and approve any section of any plan throughout the system An approver can c
131. o confirm the deletion Click OK to delete the version or Cancel to abort Adding Content and Editing the Plan Using the Microsoft Word Add In Feature In order to use the MS Word Editor you must first download the Word Add In This one time task will have to be performed the first time Planner is accessed on a new computer The instructions for installing the add in can be found below 1 Click on Select Report Style on the Planning Home a My Plain Hire d GITT Hits form a Cobaborativa Punning Team ke Planning Process Undentantieg Winahon iHazards A Vuleeratedities Plannen Goals sed Ohjectwes Aperi p Gerpesetetty Meter tuntana Mars METAS TES EN Zei ip At EST O editar Seamer Mar Development Review Aoproval nasad Ananasas Pan IDntietergatcaen A Manta e A complarmerbeta previstar net Training Site eader Level 1 3 Save the file to the computer and then run the file accepting the default options e mm Oranas Extract af l wt pomes MK Dnitcp 8 Dosricads we l d feet Place SW Presi CEP tanned Setus Ei rare Ze urrert D Mayr me he Triage video el omegroup b L d Zbt 05105 e yetre crt Note If you are using MS Word 2010 please see the instructions below Installing MS Word Add In for Ms Word 2010 Users If you are using MS Word 2010 you will be able to install the MS Word Add In however you will notice a Protected
132. o edit an Incident Event Plans name or numbering simply click the plan name on the Incident Event Plans screen This will open an edit screen After completing your edits click Save to save the incident annex information or click Cancel to abort To edit agencies and user permissions with an Incident Event Plan click the Set Permissions link See Setting Permission for Plans for more details Deleting Incident Event Plans ES To delete an Incident Event Plan click the delete button to the right of the functional annex name Adding a New Site Facility Plan 1 From the Agency Responsibility Matrix screen click the Site Facility Plan radio button 2 Click to open the Facility Details screen a Add New Site Facilit 3 Enter the Facility Name required 4 Enter the Facility Type required by clicking Select Site Facility Type If the desired facility type is not in the list you can create a new site facility type select it and click Save 5 Select the Agency that owns manages the facility 6 Enter Select the Location required If the location has not been entered into Planner follow the steps listed below a From the Manage Location screen click Select Location b Enter the location name required and all other location information you have available c Click Save d Select the radio button of the location you just created and click Select If the location already exists in CPS follow the st
133. o keep your responders on their toes you may also manually trigger injects on the fly This will help PLAN FOR FUTURE EMERGENCIES REVEAL ANY WEAK POINTS IN CURRENT PLANNING AND PROCEDURES AND MAKE THE USERS MORE PREPARED TO MAKE DECISIONS WHEN AN ACTUAL INCIDENT OCCURS BUILDING AN EXERCISE The Exercise screen gives you a simple interface to add edit build run and delete exercise This is the platform from which you will build the Master Scenario Event Lists MSEL that will contain messages along with optional video and or audio attachments that will be sent to specific Functional Role s defined in the ICS structure To build a new exercise follow the steps below 1 Click Add New Exercise Y Exercise Library Description May 13 2009 JTF CapMed Prototype Demonstration Train Derailment Chemical Spill 2 This will allow you to add a description for the new exercise Enter a description and click Insert Y Exercise Library Add New Exercise Edit Description Description Insert Cancel May 13 2009 JTF CapMed Prototype Demonstration Train Derailment Chemical Spill 3 ONCE YOU HAVE ADDED A DESCRIPTION AND CLICKED INSERT THE NEW EXERCISE IS NOW ADDED TO THE DATABASE IF YOU WOULD LIKE TO EDIT THE DESCRIPTION CLICK THE EDIT ICON TO BEGIN BUILDING OUT THE EXERCISE SIMPLY CLICK THE BUILD ICON Y Exercise Library Add New Exercise Description Edit CA May 13 2009 JTF CapMed Prototype Demons
134. ools the current active incident is displayed You can click the incident name to view Discussion Board details about the current incident If there is not an active incident Daily Operations is displayed Below the incident section are links to the Message Center the Tasks screen Reference Library the Discussion Board the Global Contacts List the Reference Library and the Previstar Communications Center Live Chat Tasks Global Contact List CAP Alerts Live Chat The individual components and their functionality will be discussed in the training section titled Universal User Tools The bottom portion of the navigation pane contains the Module Administrative Activities Navigation Tree which contains seven modules Administrative Activities Planning Response Daily Operations Resource Management Exercise GIS and Predictive Models Response Daily Operations Planning Active modules can be clicked to expand their navigation tree while ee inactive modules are grayed out and are not selectable see Predictive SA Models module in the example to the right All available modules can be expanded but one the GIS module opens a GIS application in a new window GIS Clicking on a module results in the display of the module s navigation tree The image to the bottom right shows the Administrative Administrative Activities Activities tree view fully expanded As you can see expanding the 0 Administrat
135. ooms showers loading dock etc Finally the user can select possible sites listed in the Facility Inventory or add new facilities to the inventory as needed All new facilities added here are added to the master inventory and can be accessed reused elsewhere in CPS Previous End Process When the user is finished building their SOP SOG they can select the End Process link which is located of the top right corner of the SOP SOG Incident Facilities tab or simply exit out of the window VIEW AND DOWNLOAD PLANS The first step to view or exporting your plans is activating and selecting a report style 1 On the Planning Home Screen click Select Report Style If it is your first time in Select Report Style you can select Add new style to create your own custom report style or you can choose from an existing style template J Previstar e A meere eeng tas ze ied p a oe m Pte Piserdraj terme form a Cotivbperaties Funrirg Tear ade retar Lat di Planning Process gt ig a Arle ar o library H Loraiersiareireg satan eS uo Chet iasaid A rvreabtakiter Fang Lows m Obi pectrees Sates leet sert Bars p Pangea ad Morne Faso vw Mew Lost Lat Pes Pin Devetoperient Sewn Ma tee Ss Pie traders reotas Arts Al zaas ld 1848 haria tart Daia tae Pasen Lange Caseras Tecna bh Apprise ERAS cami esc Pas De geil opea bates icuderesrtaine Mertleaee s 2 A new window will open indicating your entit
136. ords Demobilizing a Resource Follow the steps listed below to demobilize a resource 51 From the Demobilize screen click next to the resource The resource details expands Air Ambulance Fixed Wing Air Ambulance Incident Facility Checked In 1 Camp Whittaker Quantity 1 Date Checked In Tuesday September 15 2009 1 22 PM Leader Operator Total Personnel Blankets Checked In Deployed EI E KR Ei El EEE Body Bags Bus Driver Debris Removal Team Hand Crew Law Enforcement Observation Aircraft Fixed Wing Mobile Communications Unit Law Fire Social Worker Tub Grinder lt 1 gt showing 1 to 10 of 10 records Checked In Checked In Checked In Checked In Checked In Checked In Checked In Checked In Deployed Deployed Deployed Deployed Deployed Deployed Deployed Deployed 52 Click Demobilize to open the Resource Demobilization screen e Resourte Demtbill ation Bennurg Kr Aosstalgreg Mmad Wing Reser e Name har Botte Resoorcn Cantect The Gere eter Store Shere Zei Quandy Chected in Date hes ted ta Tusstiow September LL 200 1 33 PM bech ton Location amp APTA Quantity Deetoyed Quantity Oemeotilicne Date Demuoliidized 53 Enter the Quantity of the resource that you want to demobilize Partial demobilizations are allowed The time and date are automatically filled in but can be overridden by the user 54 Click Sa
137. ownload Reports orient Cortera nadert Conard Forms inciden Statue Logs Event Log L opgrutec bz Loy SOPISOD Actvation Status Damage Ascesomert Previous Next ve New Message Curent inculdent Subject Exercise Message Thunderstorm To do Incident Name mad Actiom t Fnden Thomas P t Incdert Commander Incident Commander Incdant Press eye Le tate de a eee National Weether service hes asued thunderstorm warning for Cobb County Date Sent Jen 20 2022 03 21 Attachment SOP SOG Activation Status The Activated SOP SOG Status displays the standard operating procedures guidance that have been activated as a result of the current incidents Included information are the SOP SOG description status activation date estimated completion date and current estimated cost a SOP SOG Activation Status honden nara Fret Corrmand Porres eiert Sabios 5 Logs Evert Log L t ez Log SOP SOO Actwation gut Ditet ALL mart e 409 06 BOP SOL Descrip ns Matus Dain Activated Est Cunadotn Dato 1 Chamec Incident Acivaten Y L2 24 2011 12 47 PMH Acute Cere Cervters 1117 2012 12 51 PM Carerol of Affected Area and Population 1 20 2012 2 12 PM apo honing tte Zi nf trucos Previous Next ta tewsatod set To activate an SOP SOG click Activate SOP SOG This navigates the user to the master library of SOP SOGs Here the incident team can activate incident missions gt Active Press Es
138. ply to that Direct Message NOTE Direct Messages are a quick way to send a message to one user but if you want to start a dialogue between yourself and another person it is a good idea to create a new group and add the other person to that Group Chat Invitations When in the Communications Center you will notice that some users names appear in bolded font while others are grayed out The users displayed in bold font are users that are currently logged in to the Communications Center The users displayed in a gray font are logged in to the Previstar CPS but are not logged in to the Communication Center To invite users from Previstar CPS to join the Communications Center right click on their name and then click Invite User to Chat This action causes the toolbar in Previstar CPS to replace the gray Chat button with a blinking orange Chat button When the invited user clicks the button their Communications Center will open NOTE All messages sent through the Communications Center including all Daily Operations Incident Group and Direct messages are logged and archived OPTIONAL EXERCISES e Log into the chat room e Start your own chat group and invite one user This exercise requires that at least two users are logged into the system NOTES ADMINISTRATIVE ACTIVITIES OBJECTIVES By the end of this section you should understand the functions that an administrator can utilize adding editing collaborative
139. re associated with a valid geo coded address or specific geocoded coordinates Events Events displays incident events across all active incidents that are associated with valid geo coded addresses Active Incident Facilities Active Incident Facilities displays active facilities across all active incidents that are associated with valid geo coded addresses Deployed Resources Deployed Resources displays all actively deployed resources across all active incidents that are associated with valid geo coded addresses SHAPES The Shapes tab allows you to mark up the map by adding a custom marker polygon Y A or polyline Creating Shapes There are three ways to create shapes Click on the Pushpin icon and right click on the map to select a spot This feature may be used to mark incident facilities such as staging areas Click on the Polygon icon and left click on the map to place markers and line intersections This A feature may be used to mark an affected area ae Click on the Polyline icon and left click on the map to place markers and line intersections This feature may be used to illustrate road closings or specific routes Once complete right click to stop drawing and a Marker Details box will pop up to allow you to label and give a description and or attach docs photos etc to the drawing Once you are finished drawing custom shape s click Save icon to exit the drawing mode see example below
140. reate update delete any SOP implementation for any annex Note Once a plan section is approved that section is locked to additional editing by Approvers and Planners and can only be unlocked for editing by the Chief Planner Planner for users who need to write and update any section of any plan A planner can create update delete any SOP implementation for any annex and can also submit any section of the plan for approval Viewer for users who need view only access rights in the Planning section Viewers can view all Incident Plans SOPs and their implementation details as well as add comments to each plan section but cannot create update delete plan content b For Resource Management Roles select from the following Resource Manager for users who need full access to edit delete create resources at their agency level and below Agency Resource Owner for users who need full access to their own agency s resources and a read only access all other agencies shared resources Resource Viewer for users who need view only access to all shared resources c For Response Roles select from the following Responsible Officer Executive for users who need full access rights in the Response Daily Operations Module Responsible officers executives can create update delete archive any Incident and activate Command Structures They will receive all incident related messages not assigned to a specific recipient Incident Managem
141. recies and hebcopters may be needed ke Sh vz It E Add Hemurs Responsive Agencies MA Hurricane Location Tampa Florida h Shh Ve i b i Ada Reenuve Respunaiide Agencies This screen allows users to add new Incident and Event plans view responsible agencies associated with incident plans and add remove responsible agencies Writing the Plan for Incident Event Annexes To write a plan for an incident event annex follow the instructions below 1 Click the name of the incident event annex This will open the Incident Event Plan Details screen meke Gent Plans Alpa Crash Incident Event Pian Detalls Plan Content b Okk here to attach Tike Total site should not ee ANS No fie attached 2 Ifthe incident event plans details are correct click Next This will open the Plan Content screen Plan Owner Agency Training Site Fe zeg Metz Evert Arpana pap od ee Depp Pus Contest Acad anda CEerg re Procede Lg Phan Verne Cuert 3 Complete the plan by following the Basic Plan directions 4 Click Next This will open a screen where you can associate SOPs SOGs with your functional annex plan Site Facility Plan ra De Jm Fore tora Pam St se er jr MA Weg Taa E nio Zem ct aw 3 eper Zoe apro pn E uzme rengn eme Ferr n 1D e B arrer as Mir ta tur Dent ie Vian tr Tras cS E Sete Ceeegreg E aw IU a Perars SS Ea 178 We ve covered the Basic Plan Functional
142. requirement for personnel and equipment certifications Seamless integration between pre incident preparation activities operational tools and interoperability combine to make Previstar CPS highly efficient and effective when supporting multiple jurisdictions agencies responding to the full spectrum of response contingencies associated with domestic incidents TRAINING OVERVIEW The Previstar Continual Preparedness System Previstar CPS training manual breaks down each of the program s modules into a separate lesson These lessons begin with an overview that discusses the basic functionality of the module and are followed with step by step instructions on how to perform each user function Although the training was designed to be incorporated with a live trainer the training manual can be utilized as a standalone learning device PREVISTAR CPS BASICS In order to successfully utilize the full functionality of the Previstar CPS you must first understand the basic software functions that enable you to access the system navigate the system and enter manipulate and maintain your data Logging on to CPS After navigating to the URL associated with Previstar CPS you will see the Login Screen To login enter your username and password and click the Sign In button Previstar thPrevistar Contact Orewtetar i 4 System users can be added into the system in two ways 1 an administrator can create users and assign them te
143. resources are displayed in a grid 12 Cha n Pr badat tie ed a Mea ond pr Ara nl gl co Dap You ep cn Ten operahan ond s Brserzr Deg rte trees mre Lied A Avateble Menssria mpdirprenel Dotas Presita Pera K r c gkwe Matta loros AK I D Song omg LC leh ETTORI yore sain raga ar Setz Iratetn fewer Tove e beaan s Meee Tu Greate ara o cegar Dy eg dr 0 HAMA Pepe zi temi Lmanee LO Tadei St Aagegr na em Let sf emp Oh pet a Ar gerftsi cg Puet z 3 a r atbera Tisas rg Caru APA Carte Whettaber 01001 Leger rees UG s f jne seses Lf te 101 of jooned 42 Click the K button next to a checked in resource on the left side list 43 Provide the remaining Resource Deployment Details on the right side of the screen 44 Click Deploy 45 Continue this process for all resources you want to deploy 46 When finished click Done to return to the Mobilize Deployment tab Ending a Deployment Follow the steps listed below to end a deployment 47 From the Mobilize Deployment screen click next to the resource The deployment details expands 48 Click End Deployment to open the End Resource Deployment screen e tnd Resource Deployment resterne Arsourte Mame Qeeetity Depluyed Date Deployed Lie gz Depluyed asatity Seturwed End Dale Ceployment Rete Destaco Traveled Me spr Aalto 49 Enter the quantity you d like to return to its check in location Yo
144. rganizations active in disasters and the business community The pisn unifies the efforts of these aroups for s comprehensive approach te rodena the effects of a disaster In our example CEMP was the search text As you can see each of the sections that contained CEMP are represented with a header their full text and with the search text highlighted Built into the results page is a replacement tool It displays You searched for CEMP the search text and allows the user to enter replacement a text Clicking the Replace button results in a global replacement of the search text Associating Standard Operating Procedures Guidance To link supporting SOP SOGs to a plan you can click the Associated Standard Operating Procedures Guidance List link that is located directly beneath the Basic Plan tab near the top of the screen This will open the Associate SOP SOG screen where you can add or remove SOPs SOGs from your plan Editing the Plan Structure A Edit Plan Structure The plan structure also referred to as the planning template or plan outline represents the layout and organization of the plan Out of the box CPS provides a CPG 101 v2 standards based EOP structure However the structures can be completely customized by any Chief Planner To open the Edit Structure screen click on the Edit Plan Structure link Managing the Plan Structure Managing plan structures is only available to Chief Planners The next few sec
145. rm planning teams and set permissions eview plan content for your agency dit plan content for your agency eview Plans from Level II Approve Plans from Level II eview SOPs reate and update SOPs O I S DIiriImininian O jo OH gt A O O lt m CD DI OH 2 lt 5 o o D O 5 o gt y D Di gt O DI Li lt o O P CD 5 D its H hei Wi 5 Y o DO lt 3 CD o er O lt O c o lt K 5 O cr CD ker o Ep 5 gt 5 a w a CD 5 O lt esource Inventory reate resources for their agency reate resources for other Level agencies and below an view their resources and all other resources that are shared esource Tracking an create a resource requirement an create a resource request an pre stage deploy and demobilize their own resources an pre stage deploy and demobilize shared resources O an start an incident and invite other agencies an change ops period an activate incident facilities and 203 an add to incidents logs an edit ICS forms Level II Resource Response Level II ncy Resource Owner System Administrator Resource Manager Resource Viewer Responsible Officer Incident Viewer reate New Agencies for Levels below Add Users and set Roles for your agency and levels below reate your own plans or be planning partner to Level orm planning team
146. s Equipment Teams Materials amp Supplies Clicking the Resource Inventory tab will display the Equipment Teams Materials amp Supplies grid Equipment Teams Maserials A Supplies Quasicanons Facts Kind Materias A Supplies E Resource blankets o v Agency Type Discipline 2 All A A View A wl SEARCH Location Based Search ES Add New Inventory Item Si Export To Excel Out of Service Expired Resource Inventory Blankets Total 492 wach yallable 492 each Kind Materials A Supplies Home Location Resource tearkets Owner Location 4 POC 4770 Buford Hwy ME Atlanta GA 30341 United States US A Wool Blankets Total 1000 eech Available 100 each Kind Materias A Supplies More Location Resource branbets P e Owner Agency Anna s County gt IX Prewestar POC zorgon Jus Here you can add a new resource search for a specific resource filter by kind or specific resource view resources associated with a specific agency or export all resources to Microsoft Excel Within each of the individual resources you can see the quantity available quantity the resource owner the home location contact details and resource capabilities You can view more resource information or modify the resource by clicking the resource name highlighted in red as a hyperlink Adding a New Resource 13 To add a new resource Click Add New Inventory Item in the top left corner of the window The Resource Details scre
147. s Ze Gab Betten e Der npma Iraror f Mesimsrta thech jpe batata Cbr ta Batawa Teno 0 Sains Mercal Ier Dra Live Dame Retevery Tear 2 ise Maras Tamer Calas a oar Tee MEDET Cua Eston rbd E a a tow Sa Semi Jud wees Owe a bla e reeremez Hretgreng ta te ereere Saree e be Dere Laa Evcriarram Ctesressss Arriah Faro Arg Ors fren sade Tiperetar O Mya ia isa l matast Laberewatane Moire Carer eengteers Leet Len tret Ca Liu Letal Sargrsnes tae rre Lire Lense Departa ra fame arm al reser Eegen Mara ee This page is divided into two sections The list on the left side shows resources that are in the inventory and available for check in The section on the right is the form that needs to be filled out to check in a resource You can search for individual resources by using the Search utility or filter the resource list by kind or resource If the resource being checked in 36 37 SO 39 40 is not already in inventory the new resource can also be added by clicking Add New Resource Inventory Click the La button to select the resource from the available resources list Provide the remaining Resource Check In Details on the right side of the screen Click Save to Check In Assign Continue this process for all resources you want to check in When finished click Done to return to the Resource Check In amp Assign grid OPTIONAL EXERCISES e Find an Individual Resource in the Resource Inventory and
148. s and set permissions eview plan content for your agency dit plan content for your agency Approve plan content for your agency ubmit Plans to Level for Approval eview Plans from Level III Approve Plans from Level III Work on any plan that has been assigned to you by another planning agency View SOPs reate and update SOPs X E ES X x x x lt S 1 ream member AAN BD Race OOOO MANN E O D v miuxinio olg O Te olo OD h gt lt sis o olo lt lt DI W L IV ctr ctr o lo DIE Din ON e O SEI a lo 010 CZ 213 5 a Lo ctr Z O er c 5 UY Lo Z mn O o ch gt O fed ct O 5 WN D ka lt oO WN esource Inventory reate resources for their agency reate resources for levels below an view their resources and all other resources that are shared esource Tracking an create a resource requirement an create a resource request an pre stage deploy and demobilize their own resources an pre stage deploy and demobilize shared resources ee Mix EA ESE pap A E a Bxi x O an start an incident and invite other agencies an change ops period an activate incident facilities and 203 an add to incidents logs an edit ICS forms Level III Planning Resource Response Level IlI System Administrator Responsible Officer Resource Manager Resource Viewer
149. s beside the Basic Plan Report expands the screen to display controls that can be used to create and edit the left side middle and right side header the footer and the report margins Use the Text Style tool to customize the style of headers and footers Basic Plan Report Left Side Header of Report Middle Header of Report Right Side Header of Report Left Side Footer of Report Middle Footer of Report Top Margin of Report inch Left Margin of Report inch Right Margin of Report inch Bottom Margin of Report inch Select Header Text Style Font auto Le Font Size pt auto e se Font Calor Border Color Text Decoration auto Border Width pt auto Le Font Weight auto Le Background Color e Left Side Header Middle Header Any Town Basic Plan 1 00 1 00 ER 1 00 E EER DP 4 Font Style auto Le Height pr auto Le _ Horizontal Line You can also edit the header footer and margins of the Functional Annexes Report the Incident Annexes Report and the Site Plan Report To do so click on the link to view download one of those reports and you will see 1 an Edit Report Margins link in the top right of the screen that will allow you to edit the report margins for all reports within that report section and 2 an Edit button beside each individual annex site that can be used to edit the header and footer for each individual annex site report v Fu
150. s screen allows you to create new tasks open and edit existing tasks and export the entire tasks list to Excel You can also filter the tasks via the View and Incident selection lists A View Selector allows you to view the tasks change the tasks view from the default view Active Tasks to Due Today Overdue Tasks Completed Tasks Delegated VIeOWw Active Tasks Tasks System Tasks or All Tasks Active Tasks tasks currently incomplete Due Today tasks with a due date equal to the current date Overdue Tasks open tasks with a due date time that is prior to the current date time Completed Tasks tasks with a completed status Delegated Tasks tasks you have assigned to other team members System Tasks tasks generated by the application based on predefined conditions View All Tasks all tasks On the bottom of task window is a legend of the graphical representation of each task status e In Progress Completed xRejected overdue Creating a New Task 1 Click Add New Task to open the New Task window v New Task Required Fields Incident Daily Operations Y Tier Operations Meeting Priority Medium Status Not Started Complete Assign To User Name administrator System Description Operations Meeting Start Date 43 97 2011 Due Date Disposition Attachments W Click here to attach file Total size should not exceed 20MB
151. scue Department Emergency Preparedness Drepp extends its appreciation to al partner organizations who participated in the panning effort to create this document I Deap 3 HTML As part of the plan creation and review process planning team members can make comments on each section of the plan by using the Comments button at the bottom of the screen Once the Comments button is clicked the comments box is made visible 4dd Comments Gordon Jos 329 2010 145 PM Eclit Gordon Jos 3 6 2010 225 PM Eclit a Gordon Joe 38 2010 9 11 AM Eclit i Comments A user can add a comment by clicking the Add Comment link view a comment by clicking the individual comments in the grid or edit his her own comment by clicking Edit CPS s HTML Toolbar ABD e SADA 032 4 ESAS e E EI Ka Due to the number of tools contained within the toolbar we have included a chart to offer a few details regarding the operation of each of the toolbar s features ER Hotkey Tool Description Find and Ss Ctrl F Opens the Find and Replace dialog Replace ER Ctrl P Prints the selected contents or the whole page Spell a ef Launches the inline Spell Checker Checker We Cuts the selected content and copies it to the clipboard Copies the selected content to the clipboard ES Pastes copied content from the clipboard into the editor ES Disregards the last action Redo Ctrl Shift Z Ctrl Y E Image Ctrl G Opens the image dialog Manager In
152. se the Temporary Internet Files folder is restricted This is where the document is loaded from the Planner site However the MS Add In can t process the document because of the folder restriction This is usually resolved by simply selecting File gt Save As and saving the document to another location on the PC Documents or Desktop will work After doing this the MS Add In will then be able to access the document and ask the user to Check Out the document from the server This is an additional step that needs to be done when downloading documents from the Planner site each time When finished editing the document users should then select File gt Save and then close MS Word A pop up will then ask the user to save changes to the server Users should then choose to save to the server Adding content and editing the Plan Using the Microsoft Word To add content follow the steps below Navigate to Plan Development Review and Approval Select View Edit of the plan type you wish to edit To view or add content to a section click Show Content to the right of the section you wish to view edit This will expand the section to reveal the section s controls Plan Cover Page nder Desala presen Vea Benn Apr 4 The expanded section contains a Submit button a Concur button and a Concurred By drop list 5 To edit the plan section click View Plan This will begin the process of do
153. sections the chart will indicate the percentage complete of all 300 sections More specific details can be found as you open each of the four plan categories Viewing Editing Plans To view a plan click the View Edit Plan button located in the top right corner of each z of the four plan boxes This will navigate you to the screens you will use to view and control the plan s structure write edit the plan s content view and determine the plan s status track changes made to the plan and eventually approve and submit completed plans The next few sections of the training manual will explore each of the four categories of emergency operations plans the Basic Plan the Functional Plans The Incident Event Plans and the Site Facility Plans The Basic Plan After clicking the View Edit Plan button for the Basic Plan you will see the Plan Content screen The Plan Content screen provides the portal through which you will develop your Basic Plan The next few sections of the training guide will discuss how to fully create a plan Plan Version Pia Verion Users can view previous versions of the plan by selecting the Plan Version at the upper Left corner of the screen By default the current plan is displayed when you first enter the Plan Content screen Note This is meant to be used as an archive feature only for the Functional Incident Event and Site Facility Plans this feature is located in the specific plan s Plan
154. sert a Ctrl K Makes the selection a hyperlink Hyperlink Remove a Ctrl Shift K Removes hyperlink from the selected text number or Hyperlink image Redoes the last undone action ER Hotkey Tool Description Q 8 Insert Special Character A Add Adds checkbox s into the editor Checkbox Track Provides a comparison between two contents Changes Ctrl B Applies the bold formatting to the selected text ES Ctrl I Applies the italic formatting to the selected text EH Ctrl U Applies underline formatting to the selected text Align Left NN Aligns the selected paragraph to the left CES Aligns the selected paragraph to the center Inserts special character s Align Right UN Aligns the selected paragraph to the right ty Justifies the selected paragraph to the left and to the right Numbered Creates a numbered list from the selection List Bulleted List UN Creates a bulleted list from the selection Insert Table a Inserts a table in the editor Hotkey Tool Description Increase Indents a paragraph to the right Indent Decrease Decreases the paragraph indent to the left Indent Text Color Changes the color of the selected text Foreground Text Color Changes the background color of the selected text Background UN Sets the font size Functional Plans fore tered Pa tee er poa 4 E weer lar sra 1 p auro etg O gt wr Zeg jos 8 3 eter Tea pr eoret
155. sources This screen allows you to add the resources that make up the team Capabilities Attributes Tab The Resource Capabilities section is automatically populated based on the resource type you chose in the Required Information tab The Resource Attributes section must be filled out manually Here you will provide additional details about the resource such as VIN serial number dimensions and weight The Manufacturer Information Section is available for all resources except Teams Resource Request amp Availability Tab This tab collects information regarding lead time deployment duration any restrictions on use and special instructions on how to request the resource Cost and Deployment Tab This tab collects information regarding the operational cost for the resource as well as purchase cost for expendable items You can also use the fields in this tab to capture and track other purchasing and FEMA tracking information as well as any other logistical or deployment considerations Qualifications The Qualification section allows for the association of Functional Positions and or Qualifications with Contacts Once Qualifications have been associated the Qualifications grid serves as an inventory of human resources making it easy to quickly locate Personnel with specific training or skills Before Qualifications can be associated the Functional Position Command Structure must be defined This is done in the Administrative A
156. sponse easier and user friendly and integrates the forms with existing data The ICS forms included in the Previstar CPS are Incident Objectives ICS 202 Organization Assignment List 203 Division Assignment List ICS 204 Communications Plan ICS 205 Medical Plan ICS 206 Safety Message Plan ICS 208 Incident Status Summary ICS 209 Unit Log ICS 214 Risks Mitigation and Safety Plan ICS 215a This training document will not discuss each of the included ICS forms in detail Instead this training will highlight the common features found across all forms Below is a partial screenshot of Incident Objectives ICS 202 n Incident Objectives ICS 207 4 Previous Next Operetboneal Vurnd OTS POLL L200 AM umer Ir Hiert T ertbte we center kd L A INCIDENT OBJECTIVES ICS 202 1 Incident Name 7 Dperatonal Period Tornado Date From 10 25 2011 Tine From 12100 AM 3 Objective s in priority order tes SA 1052031207 S204 105205 105206 1052086 68209 S214 Ka 215A The Incident Command Forms tab contains a menu displayed above that allows you to quickly navigate between available forms You can also navigate page to page forward and back by using the Previous and Next buttons located to the upper right hand side of each ICS form Operational Period 3 73 2011 12 00 AM 3 24 2011 12 Incident Facility MBK EOC Each form also has two picklists displayed above that allo
157. t JFO has been dosed bot Add To Event Log Signature Date Time INCIDENT STATUS AND LOGS In addition to the ICS forms Previstar CPS contains other statuses and logs integral to incident management These include the Event Log the Communications Log SOP SOG Activation Status and Damage Assessment s For the purpose of this training only the SOP SOG Activation section will include detailed instructions Event Log The Event Log captures major incident event s and includes the event description location start date status and displosition Events can be filtered by incident and operational period Event logs can also be searched by keyword To create a new event log click Add New Event Log r Event Log Furcliiaaal Permtien Recpencibilitie hodt Conme incidert Command Fons Feiert Status 5 Logs Event Log Coretrurucatiions Lag SOP S06 Action Status atte AGR 4 Previous Next add New Event Log Current Incsdewt Cunent Guardec Slavated bl Le incidemnt Namea Tomada Logged Ry Tromas F Feder Start Date 1 20 2012 3 10 PM Location not Spectied Denceq Gan Hot Specdfed Communications Log The Communications Log is essentially an extension of the Message Center within the Response Daily Operations section By default only communications associated with the current active incident are displayed To create a new message click New Message y Communications Log Me a Pai ian es g View and D
158. t to select the appropriate incident when requesting assigning and deploying resources because all resource tracking is associated with the current selected incident Creating a New Incident 1 To create a new incident click Add New Incident in the top left hand corner of the Manage Incidents action pane 2 Once the Incident Details screen opens select the incident category and incident name The incident will automatically be given an incident disaster number 3 Select an incident type optional an incident status optional and enter a start date and time 4 Click Select Location to open the Manage Location screen create a new location or select an existing location 5 Enter a description of the incident and click Save amp Back The newly created incident will be added to the Manage Incidents page 6 Click Add Remove Responsible Agencies to associate agencies with the incident Creating a New Operational Period Incidents that span more than 12 hours typically have multiple operational periods When the end of an operational period is reached Previstar CPS allows you to easily add a new operational period Operational Periods V New Operational Period Start Date End Date 11 5 2011 6 00 PM Current 11 5 2011 4 00 PM 11 5 2011 6 00 PM A To create a new operational period simply click New Operational Period This will open a screen that allows you to enter a new operational period s Start Date and Time T
159. tails are correct click Next This will open the Plan Content screen Plan Owner Agency Training Site Sule La County Schou X Sia Doais Plan Content Associated Bonaud Operating PromdresGadinos List Plan Version e suert e L t Phat Structure e Get Report d Previows Next gt wi hanged ater Conpurred a hanged Fw amd GL General Information geet at Changes Q IL Policy Recod uf Changes UT Responsibilities Act of Charge GIN Direction and Control Recon of Charges Complete the plan by following the Basic Plan directions Click Next This will open a screen where you can associate SOPs SOGs with your functional annex plan STANDARD OPERATING PROCEDURE GUIDANCE Generally plans and annexes address overall guidance and coordination and assignment of responsibilities Standard Operating Procedures SOPs or Standard Operating Guidance SOGs help to answer the questions What do do and or How do do it They contain the details needed to bring plans to life and make them truly operational CPS hosts a master library of SOP SOGs From this library the planning team can develop SOPs SOGs that can then be associated with one or more plans or annexes To access the SOP SOG library click the Standard Operating Procedure Guidance radio button on the Development Review amp Approval tab 4 Standard Operating Procedures t Kann te Paving Teer rederelattng Stuver Sere ere trwa TSENT roere date Es
160. ted Task You can edit the tasks you delegate until the assigned user makes any update to the delegated task Once a user edits his her assigned task the task title and description are locked to the task creator delegator Editing Tasks Assigned To You The task Title and Description fields are read only You cannot edit these fields You can also not add or remove file attachments All other fields can be edited OPTIONAL EXERCISE e Create a Task and Assign It To Someone Attending this Class Required data when creating a new task includes Incident Name Title Priority and Status The task must also be assigned to someone before it can be saved NOTES GLOBAL CONTACT LIST Global Contact List ed The Global Contact List is a list of all contacts that may need to be contacted either during daily operations or during an incident or event The Global Contacts screen contains both CPS system users and contacts that do not have access to CPS e Global Contact List re La Auk New Contact e import Comtarte Oo View y Contacts RA Order My i First Name Asr Y G system User d comtact but not System User Delaney Carol Tithe Agency Primary Phone Fe onitary Phone ch Spencer Kenny Agancy Primary Phose bes t ass Maeone Email 3 Dement hoger Trt Agency Prmery Phone Secondary Phone Emai rclement De mom shewing ft te 3f of 3 records Es System Users are displayed in the grid with an icon t
161. tg er hpc ncep noaa gow kmlitopifop kml Fire Enrara t htta lamn coe naaa aed nent enr hures wml Adding an external feed require the URL and title from where the feed has been published on To create a new RSS utilizing the CPS map the image below will be displayed after the RSS has been defined with a name and URL r GeoRSS Details ary ss Weather Y Manage Category Title Wind Direction Published File Mame e Gomis Chem Details 3 To publish the new GeoRSS click the category that the info had been added to E To view the new RSS feeds close out of the Manage GeoRSS window and click the Refresh icon on the KML RSS tab 177 aveport eMinden Ruston Monroe o gd J _ port Vicksburgs aa L So ge Natchitoch Ch gt E va Natchez ai O EN vr Alexandria d d A Jal Q P mm D Ze je galusa elousas R dy em 2 Covington zas siana ar F t E dos A few Der Orleans d Edit an RSS Feed To edit an RSS feed click on the RSS icon and the detailed view of all the RSS feeds will be displayed Select title of the feed make the appropriate edits and click the Save button to save your edits or Cancel to cancel changes Delete an RSS Feed To delete an RSS feed click on the RSS icon From the Manage RSS window click the X icon to the right of the feed you wish to delete A confirmation window displays Click OK to confirm the deletion or Cancel to abort the deletion
162. the upload z EET aC AABO ARCA ABACO Ama Ae TF j y gen x E Ae y o aA a 3 is gt ir Erre a Mesang 1 Mural wing Ladtrt te tte rd ban Mape gt ias Mow conrrunies Vr section should De y Alvar ad Rotura Ba MO MA UA ud rebsenced Te teste ir Dario erro trea the cote roi Te mg PW par ert te Maps treat be mocha rat e rketfez mm ity mires o here INS a a shor vesa d ve te Mae E ll GON soe artritis Jurie etion porta P Mr gt em a Wester Vegna approorutely AX mues from Hietegecel Attack Spatz re OOOO 8 binno FX awl longhi XX Y Own rr ata red I liters of SECrGrrn trh KX square mies aut had 2 pouason semesta animas mma L at A prorrata XXX ie IA Terran ar from ene eden repeat S AK feet m ciewapon tu XXX feet in Even he JOA bt seg the ikke Er ae De rego watorweys e the Covety Cort lia gd moer rr tra the cheked autores sad ca at nieta teers parda of 5 140 ffe e AAA 20918 AAA sech ATTE AT of e ected arte may rut De willas of du llar and the ocr The mau Paupo mutes nm Juradic on u tale away XX ated AA KX det eras ieren p Te perisbotions that powi siod argenta om of the EOP Note Each time you go back into the Express Plan link and Save any changes all previous edits or information will NOT be saved by default Writing the Plan Using the HTML Editor The HTML editor allows Planning Team Members to view write an
163. tions of this help file detail how Chief Planners can manipulate a plan s structure and create multiple versions of a plan e Manage asic Plans Structure Version Curent vw Current 12 6 2031 d Est Right Click an a tree mode to add edit delete 4 Add Mew Toe Level Sectiun Ur heck sarien d you de eet tnad th wee it le parir plan ndara Dest Sractices oe Span Cover Page Wi MPromudgation e WRecord of Changes Approval and beclementation Record of Changes Record of Datrbution Responsibilities Matrix Epurpose Scope Situsbon and Assumptions Ki DSituation Overview Concept of Operations HOrgan aton and Assignment of Responsivines Atigec teen Control and Coordination e Mindormabon Colecton Analysis and Dessemmnabon Se Commurcavons Wi Vadnmetration Finance and Logistics Upitan Development and Maintenance F GaAuthonties and References The Manage Structure screen allows the Chief Planner to create and customize plan structures Customization includes the ability to choose which sections to incorporate into the plan the ability to add new sections and subsections the ability to rearrange the order of sections Out of the box CPS includes an industry standards best practices based plan structure based on CPG 101 v2 Those sections of the structure are indicated by the l icon As you create your own sections they will not be labele
164. to manually place the feature on the map PLANNING The Planning Tab contains information pertinent to both the Planning phase and Daily Global Contacts Operations such as Global Resources Contacts Resources ee Facilities Sites Possible Incident e Facilities and Personnel Skills Personnel Skills By Business Address Global Contacts Global Contacts displays all geo coded contacts in your Global Contact List The contacts are geo coded by the location information entered in the contact s home address Resources Resources displays all resources that reside in the Resource Inventory that are associated with valid geo coded addresses Facilities Sites Facilities displays all facilities that are associated with a valid geo coded address Personnel Skill Personnel Skills displays personnel in terms of the skills qualifications they possess Unlike Global Contacts which geo codes to individual home addresses Personnel Skills geo codes to the address of the employing agency Skill association is an administrative activity and can therefore only be performed by an administrator RESPONSE The Response tab contains information related to active incidents such as incident location s incident events incident related facilities CP Staging 2 Areas Shelters etc and deployed a resources Active Incident Facilities Incident TE Toe 3 The Incident layer displays all active incidents that a
165. toc Y Incident Hama Hunicene Gustas Am Pam ann add Hew Feier Date lud i War 25 2007 Ge A Pepita Pororce t i wer Le Requested Ac tien wire Astros Check Pata HP es Sat Spented COSTA P iGorC z When CPS is connected to an external message service any message originated within CPS will be sent to the recipient s external email addresses in addition to their CPS message center inbox Messages received by external emails will include the message sender the sender s agency and the sender s external email address i e CPS username Message Center When a new message is received the Message Center module button in the navigation pane will change to orange This is to alert users that a new message has been received Previstar messages can also be received on outside email accounts OPTIONAL EXERCISE e Create and Send a Message to someone attending this class Required data when creating a new message includes Incident Name and Message Subject You must also select at least one recipient before the CPS will allow you to send the message NOTES TASKS Tasks Tasks can be assigned to either users or functional positions When you first open the tasks screen the default view displays your active tasks The task title related incident status and status icon assigner due date assignee and assignment date are displayed for each task L Add New Task Title O el CEMA Cigars The task
166. tration Train Derailment Chemical Spill 4 CLICKING THE BUILD ICON WILL OPEN THE MSEL SCREEN THIS IS WHERE YOU WILL INSERT YOUR NEW INJECTS THE NAME OF THE EXERCISE IS LISTED AT THE TOP OF THE SCREEN AND THE INJECT TABLE DISPLAYS THE INJECT SUBJECT THE MESSAGE THE DELIVERY TIME ALONG WITH LOCATION INFORMATION AND AN EXPECTED OUTCOME Train Derailment Chemical Spill Master Scenario Event List MSEL ES Add New Inject E Type to Seater ag Expected Message DayHrMinSeclocation Dutcame STOP CLOCK participants report to assigned area in the Emergency Operatons Center EOC o 00 15 Controller provides intial briefing on functional operators STOP CLOCK ALL HANDS REPORT TO EOC Participants receive information describing iniiai dispatch It is reported that a train has crashed near the downtown ares KFD has responded and established Incident Command Rural Metro is providing medical coverage Five railcars carryno unknown chemials have dersiled One of the tanker cars ruptured and is releasing a white chemical 945 into the surrounding area At least 6 people are reported dead at the scene In addition in the o on zg immediste community it is feared that many may be trapped in their homes Several other comenunity members are stunned and disoriented as a result of the release and are complaining of difficulty bresthing Fumes from the crash scene are traveling towards the elementary school to the north There is algo a
167. trena Upper oikara ESP 4 Prenous Next Co Adil Mew Ser SOS Chek on 5027506 Descnpean sseccete nobhicacora tasks etc whem cen be ectrested dunng en mccert Ste O06 Oeeonpties k F par animal Managemen d Lei Demis Lama D Adding a New SOP SOG to the Master Library To add a new SOP SOG follow the instructions below 1 Click Add New SOP SOG at the top left side of the screen 2 Once the screen refreshes enter a name for the new SOP SOG in the SOP SOG Description field 3 Enter general information related to the use of the SOP SOG in the Plan Content field 4 Click Save to save the SOP SOG or click Cancel to abort Now that you have added an SOP SOG to the master library you can continue to develop it by associating notifications tasks resource needs and incident facilities with the SOP SOG The SOP SOG Structure In CPS SOPs SOGs contain four components Notifications Tasks Resource Needs and Incident Facilities Each of these components is an actionable item specific to implementing a plan To begin the development of an SOP SOG click on the SOP SOG Description you want to develop This will open an SOP SOG development wizard that will guide you through the process Notif atom 5 SOPIS50G Detalles Demobitzaton 9 mins gegen a Mision Task we Hesoetce Need De tacident Facilities Next p 23 Add New Notification No Nothcation found ns whoring t te 0 Cot A records The first st
168. ts include e Natural disasters such as floods earthquakes hurricanes tornadoes and epidemics e Accidents such as chemical spills industrial accidents radiological or nuclear incidents explosions and utility outages e Civil or political incidents including the domestic effects of war nation state attacks and unrest or disorder resulting from riots public demonstrations and or strikes e Terrorist or criminal incidents including chemical biological radiological nuclear explosive and cyber threats or attacks e Special events requiring enhanced security measures Established wisdom recognizes that domestic incidents are not mutually exclusive and may occur individually simultaneously or in combination Previstar s Continual Preparedness System CPS was developed to be an effective supporting technology for jurisdictions organizations and other entities that have adopted or are in the process of adopting the National Incident Management System NIMS guidelines Its purpose is to provide supporting capabilities essential to implementing and refining NIMS In short the role of Previstar CPS mirrors the defined role of NIMS The National Incident Management System provides a systematic proactive approach guiding government agencies at all levels the private sector and nongovernmental organizations to work seamlessly to prepare for prevent respond to recover from and mitigate the effects of incidents regardless
169. ty plans 3 If you want to create a section as a header a plan section that will contain no content select the header checkbox Note Headers identified as Headers without any content will appear in the generated report Sections that have no content and are not identified as Headers without any content will not appear in the generated report If you would like this section to appear prior to the Table of Contents when exporting the plan select the corresponding box By default each new Level section header will show up on a new page when exported to MS Word If you do not want the section to begin on a new page simply uncheck the box If you want number the sections enter the number in the Section Number field If you want an outline style indicate the level in alphanumeric characters in this box i e 1 2 I Il etc Place your cursor in the top text editor and enter the section name Remember to be consistent with the use of upper and lowercase in the section headers Note Specific Special Characters e g will cause a system error if used within a section header and are noted in the information bubble Place your cursor in the bottom text editor and enter section guidance planning standards or sample content Your planning team will see the guidance when they click the w associated with the plan section in the plan upload screen Click Save to save your changes and return to the Manage Structure
170. u can also edit the Deployment End Date and Deployment Rate and enter Distance Traveled and Mileage Rate 50 Click Save This will return the resource to its check in location and make it available for redeployment OPTIONAL EXERCISES e Deploy a Single Resource e Deploy Multiple Resources Find and deploy the resources you checked in during the previous exercise Required data when deploying resources includes the Location of Deployment the Quantity and the Start Date NOTES Demobilize Clicking the Demobilize tab will open a window that displays all resources that can be demobilized You can use the Search Tool to find specific resources and resources can be filtered by kind By default all resource kinds are displayed Resource Cost Identify Requirements RequesvOrder amp Acqure Resource Check in amp Assign MobaizeDeplyment Demobiize 4 Previous Next gt Export To Excel Kind fan 5 Air Ambulance Fixed Wing Blankets Body Bags Bus Driver Debris Removal Team E Checked In Checked In Checked In Checked In Checked In Checked In Checked In Checked In Checked In Checked In Deployed Deployed Deployed Deployed Deployed Deployed Deployed Deployed Deployed Deployed bk E El ERE Hand Crew bk Law Enforcement Observation Aircraft Fixed Wing Mobile Communications Unit Law Fire Social Worker Tub Grinder EE E lt 1 showing 1 to 10 of 10 rec
171. use the reload button but it becomes increasingly important when viewing the GIS during a large scale incident response as facilities are activated events occur and resources requested moved deployed assigned and utilized en m Clicking on any layer section will Planning _ Response Shapes KML RSS Search Plume expand the section to show categories incident of information i e the Resources Events section expands to reveal Aircraft Equipment Materials amp Supplies Active Incident Facilities E Services and Team Deployed Resources Clicking on the category will expand it to show all data layers within that category The image below is showing a detailed list of the resources in the Aircraft and Material amp Supplies categories By selecting a resource category it will expand the resource to display all individual resources that match that resource heading TN Y Z Oklahoma Kansas City Wortho Dallas To view details of a specific more resource the user selects the specific resource icon on the map and can then view the resource name kind quantity owner and specific location see image Geo coding Locations TAS lt D 0 D 5 Indianapolis Co Resources K gt Aircraft O z Missouri St Louis afi d Nal Y l W T nalicoprera Firefighting Kentucky Gi gt Equipment Tennessee Ze e Arkansas sooo Materials amp Supplies bk afin ZF
172. ve to complete the demobilization OPTIONAL EXERCISES e Demobilize a Resource Find and demobilize the resources you deployed during the previous exercise Required data when demobilizing a resource is simply the Quantity of the resource you are demobilizing Remember partial demobilizations are allowed NOTES Resource Cost Clicking the Resource Cost tab will open a window that displays all resources that have been mobilized during the incident Request rte A Acpure Export To Excel Tutal Fotie sai 12 1067 PO Air Aenbulance Air Ambulance Fixed Wisg Cost 657 03 All lerraie Crasna AM Terrain Cranes Cust 333 L Ambulance Task Force Amba soce Task Force Cust Blankets Blankets Cost hottind Welter Gotthed Water Cost Disa er Recovery Team Disaster Recovery Team Cunt Hand Crow Hand Crow Cost 127 906 04 LEO Aircrett Low Enforcement Observation Aircraft Fimned Wing Costi Log sticien Logistician Cost Portable Pump Portable Pump Coat KK CU TO DES KKK RK s fr dewy be 101 of 1d parda CPS tracks mobilization time from resource deployment to the resource s return to staging Resources can be deployed multiple times and CPS will track every mobilization for accurate cost reporting Calculating Resource Cost 55 Click to expand the details of a particular resource This will display the deployment details Lenine Unit 2 Locatian Pre Staten 1 Exel Goeter MA mad States US
173. verse H s n tanto keem Dap ee 1ye Rer fre A FF i dassi fr Parera Hel Daute Het Carl Le Curent E ven Lorent O EXECUTIVE SUMMARY 2 lt lt lt Y par Oerwer Dt ra 2 After clicking View Plan a pop up box will be displayed asking Do you want to check out this section for editing Click Yes This ensures that no more than one person at a time is editing the same section If you are just viewing the content with no desire to make edits click No Add Edit content O ge gegen ke Se Do you want to check out this section for editing Tee 3 Edit the file by typing in content or cutting and pasting content from existing documents 4 Select Save As and Select Word 97 2003 to ensure that all users will be able to access the content no matter which version of Word is installed on the machine A Save As window will be displayed that will allow you to save the file to your local machine 5 Select the location to which you would like to save the file and click Save Note DO NOT change the file name Use the default file name as this is required for saving the revised content into the database Note A best practice is to create a folder that you will use to store all files that you download for editing 6 Exit out of the Microsoft Word document As Word closes a prompt will display asking you Do you want to save the content to the CEMPlanner Server Click Yes to upload your changes to CPS or No to cancel
174. w you to view ICS forms associated with particular operational periods and the individual facilities associated with the incident Versioning the ICS forms for the operational periods and creating and storing separate forms for each of the incident facilities becomes increasingly important as incidents grow For example an incident may begin with a single communications plan As the incident expands to involve more organizations and a greater number of incident facilities multiple communications plans may be required The benefit of Previstar CPS form management is that forms that span across operational periods and are owned by multiple entities are available to all parties in real time ICS form 203 The Organizational Assignment List ICS 203 and the Organizational Chart ICS 207 are automatically created when the incident command structure is activated The 207 form is located under the reporting tool in the top right hand corner ICS form 204 The Division Assignment Sheet ICS 204 is automatically created for each division activated on the 203 Only the Section Chief for each section has the ability to edit their form Below is a screenshot of the ICS 204 Unit List top and an individual Unit Assignment List bottom Incident Command Incident Command Forms Incident Status amp Logs ICS 202 ICS 203 1207 ICS 204 KS 205 ICS 206 ICS 208 IES 209 ICS 214 ICS 2154 4 Previous Next Operational Period 10 25 2011 12 00 AM Current X
175. will be adequately prepared to deal with all hazards threatening the lives and property of Duval County citizens The CEMP outhnes the responsibilities and coordination mechanisms of County agencies municipalities and other taxing districts in a disaster The CEMP also coordinates response and recovery activities with voluntary organizations active in disasters and the business community The plan unifies the efforts of these groups for a comprehensive approach to reducing the effects of a disaster If you are satisfied with the layout and content of the plan you can download the plan to Microsoft Word by clicking Download Optionally if you want to download a plan with its table of contents check the With Table of Contents checkbox If you want to download plan with its associated SOP s check the With SOP checkbox L with Table Of Contents with sop If you want a quick print a printed copy of the plan in HTML format simply dek Print click Viewing and Downloading Plans Created Edited in Microsoft Word If you created and edited your reports using the Microsoft Word Version you can begin downloading your report by clicking the name of the report For the purposes of this guide we will use the Basic Plan Report as our example First click Basic Plan Report By default the Current Version is set for download You can change to another version by selecting the desired version from the Version dropdown box on the top right of the
176. wnloading the plan section to your local machine so that it can be edited in Microsoft Word Complete steps are listed below 6 After clicking View Plan a pop up box will be displayed asking Do you want to check out this section for editing Click Yes This ensures that no more than one person at a time is editing the same section If you are just viewing the content with no desire to make edits click No Add Edit content ol Do you want to check out this section for editing ee 7 Edit the file by typing in content or cutting and pasting content from an existing document s 8 Select Save As and Select Word 97 2003 to ensure that all users will be able to access the content no matter which version of Word their machine has A Save As window will be displayed that will allow you to save the file to your local machine 9 Select the location to which you would like to save the file and click Save Note DO NOT change the file name Use the default file name as this is required for saving the revised content into the database 10 Note A best practice is to create a folder that you will use to store all files that you download for E IS SE eee wee taba Aaf Ae Aer Asaba Aaf E ER la Saja epps Mus 1 Themi Song rie 11 ee PA A EES EN ben e D NS n e hos Vegna Nie A ihe Kn evi ingrid Kita H Zog cpprosrriaiely AXA square mics aut had 2 poumon of errnvrra igk KKK e DIA Termen from
177. xce NOTES USERS amp ROLES amp In order to allow a person access to CPS you must create them as a user The roles you assign them will determine their permissions within the system Users can either be created as new activated from a self registration request or can be converted from existing contacts from the Global Contact List When you click Users amp Roles either the icon in the action pane or the link in the navigation pane the Users amp Roles grid is displayed export To Excel Primary bhna Los first en gien Job Title Agancy Assigned Roles incdert Menagermert Tesm Member Resource Viewer Views Chat Planner 665 482 Resource Viewer Responsible Officer Che Planner Resource Manager Responsible Officer Syetem Adrmimustretor Resource Manage Responsible Officer Sytem Adrniwustratce Viewer Incident Menagernent Teer Member Resource Manager Viewer Chief Planner Pramingham Fire Deparment Sa Resource Manager Responsible Officer Chef Planner Resource Manager Responsible Officer Syutarn Adminstrator Chef Planner Johnny Preman Framingham Pre Department Chief Technology Mass Emergency Management Dicar Agercy Concord Fre Department City of Bastos Boston Public Works Concord Police Departrnari Resource Manager Responsible Officer System Adminstrator Chef Planner Framingham Fire Department Boston Fire Department 617 Ch Resource Manager Respo
178. zational and procedural framework to ensure that Consoidated City of Anywhere any County wil be adequately propared to deal with all hazards threatening the ives and property of Any County citizens The CEMA outines the resporsibiltes and coordination mechanems of County agencies mopalites and other tadng distrcts in a dsaster The CEMP also coordmates response and recovery activities with voluntary Organizations actwe in dsesters and the business community The plan unifies the efforts of these groups for a comprehensive approach to reducing the effects of a disaster e Plan addresses the four phases of emergency management iLe preparedness response recovery and mitwatan parallels tate activities outhned in the State of Flonda CEMP federal activities set forth in the National Response Plan and describes how ocal state and national resources wil be coordmated to supplement local response and recovery Capabiity The CEMP ig in omplance with the entera issuec by the State of Flonda Onision of Emergency Management FDEM Chapter 9G 20 F A C pursuant ta F S 252 The CEA i both a planning end en operstions besed document that prowdes guidance for al aspects of emergency management The CEMP is organized into four essentia elements The Basic Plan including 4 mitigation component and three 3 annexes that address Hazard Specific Plans HSP s and Interagency Coordinating Procedures 1CP s City of Jacksonville Duval County Fre and Re

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