Fiscal Year 2016 Operating Budget Instructions ABEST Data Entry
Contents
1. Exp 2014 Exp 2015 Bud 2016 020 703 002 HAZARDOUS MATL EMERGENCY 2 500 2 500 52 500 1093 045 000 Special Programs for the 51 000 1 00 1 000 000 000 001 Comptroller Misc Claims Fed Fnd Pym W CFDA Totals 83 500 83 500 3500 Click OK to confirm your request CFDA Submenu Click the Supporting Information menu and Health Care Reform CFDAs submenu to navigate directly to the CFDA data entry screen EIGHTY FOURTH LEGISLATURE 34 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Supporting Information Balser aa Health Care Reform Health Care Reform Amounts x The first item strategy and MOF if previously added display in the drop down boxes To add a new MOF click Add MOFs as shown below Operating Budget Supporting Information gt Health Care Reform CFDAs HCR Item 1 Expanded Insurance wa Strategy 1 INSTRUCTION OFERATIONS 1 INSTRUCTION OFERATIONS 1 OPERATIONS SUPPORT w MOFs 224 Gov s Fed Project Fd Add Multiple CEDAS Select the appropriate MOFs and click Save The MOFs load into MOFs drop down box for the selected item and strategy Operating Budget Supporting Information gt Health Care Reform CFDAs HER Item 1 Expanded Insurance Strategy 1 INSTRUCTION OPERATIONS 1 INSTROUCTION OPERATIONS 1 OPERATIONS SUPPORT w e224 Gow s Fed Project Fad 273 Fed Health Lab Funding Excess Rew 555 Federal Funds 8138 FF Entitlement Demand2. DOES a gt Exp 2014 Exp 2015 Bud 2016 pJ 1001 SALARIES AND WAGES 22 000 22 000 22 000 pJ 1002 OTHER PERSONNEL COSTS 2 500 53 500 4500 3e 2001 _ PROFESSIONAL FEES AND SERVICES 52 000 52 000 52 000 1005 FACULTY SALARIES a OOE Totals Select the appropriate OOKs and click Save The OOKs load into the grid as shown below Enter the dollar amounts for each year and click Save OOEs 22 000 2 ea hoor saaresawowaces O o e one OTHER PERSONNEL COSTS e005 FACULTY SALARES i 001 PROFESSIONAL FEES AND SERVICES l 2009 OTHER OPERATING EXPENSE Too 310 3100 4 5 4 4 z 1010 PROFESSIONAL SALARIES vV OOE Totals o 927500 Add Multiple MOFs EIGHTY FOURTH LEGISLATURE 14 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Adding a Single OOE Use the gray section to add a single OOE Select an OOE from the drop down box enter the dollar amounts associated with each year and click Save The system will not save the data unless you have entered at least one amount for the OOE eee OE EX Exp 2015 Bud 2016 1001 SALARIES AND WAGES 22 000 22 000 22 00 1002 OTHER PERSONNEL COSTS 2 50 3 50 fo 84 50 3e 2001 PROFESSIONAL FEES AND SERVICES 2 000 2 000 I 2 00 1015 PROFESSIONAL SALARIES JUN a a eR a eS AINES 26 500 27 500 28 50 2005 TRAVEL 2006 RENT BUILDING 2007 RENT MACHINE AND OTHER See Important You cannot
3. Use the gray section to add new information to a corresponding grid and click Save NAVIGATION To move to the top of a long screen click the Top hyperlink at the bottom of the screen To move to the bottom of the screen click the Bottom hyperlink at the top of the screen ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Supporting Information Institutions may be required to enter supporting information for their operating budgets if they receive homeland security funds or are affected by the federal healthcare reform legislation If you are unsure whether your agency should complete these schedules contact your LBB analyst Homeland Security By state statute all state agencies including institutions of higher education that receive funding from the federal government for homeland security purposes must report it in their operating budget Some federal homeland security funds pass through state agencies that disburse them to other state agencies institutions and local entities Each state agency and institution that receives homeland security funding from the federal government and either spends or passes them through to local or state entities is responsible for reporting them in ABEST Homeland security funding falls into two categories Part A Terrorism and Part B Natural or Man made Disasters You will enter OOEs MOFSs including CFDAs and Pass Thru Funds for Parts A and B The steps are the same for b
4. CFDA menu EIGHTY FOURTH LEGISLATURE 30 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Important If a CFDA number cannot be found in ABEST send an email to CFDA lbb state tx us and provide the following information e Contact Information name and phone number of requestor e Agency code and agency name e CFDA number e Program name for the CFDA number you are requesting and e Notice of grant award or other documentation that demonstrates you have received Federal Funds along with its intended use For example a sub recipient who is under contract with a primary recipient of a grant award will need to provide a copy of the contract or agreement that they received from the primary recipient Amounts Submenu Add your federally funded MOFSs as mentioned earlier in the Method of Financing MOFs section above To enter amounts at the CFDA level click the magnifying glass located to the left of the federally funded MOF code as shown below Health Care Reform Item MOFs GOS MOF Exp2014 2014 Bud201e 2016 rT opera ron fund L_820 000 _ 820 000 a o 1 1 1 OPERATIONS D a 555 Federal Funds i a T e TT F E E E The HRC Item Strate and MOF load in the drop down boxes as shown below 9 9 9 Operating Budget Supporting Information gt Health Care Reform CFDAs HCR Item 1 Expanded Insurance Strategy 1 INSTRUCTION OPERATIONS 1 INSTRUCTION OPERATIONS 1 OPERATIONS SUPPORT w MOFs
5. LEGISLATIVE BUDGET BOARD Fiscal Year 2016 Operating Budget Instructions ABEST Data Entry for Institutions of Higher Education gt aT ttP NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Document Conventions This document may use the following symbolic conventions A Caution This symbol warns you of the possible loss of data i Important This symbol indicates information you need to know vv Tip This symbol indicates information that may be useful EIGHTY FOURTH LEGISLATURE l ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Contents DOCUMENT Conventio US eaaa R RRR E E AN O ERS 1 CEMEC Ea n T A 3 Da aide NCS naonana a E N sine EE E E TAE 4 Pe E AD Eo Eaa E A E E E E T 4 Logone Tierras aae are T A ee ee 5 Profile Selccti okenn a a a a AA 6 NewS OCI COI estrenn a a a ba ou ahaa nae een aia on awaeemeieuede auneetdebiads 7 TMS Paice Si acta Yarn anh Sie Wo hora cule T T soni ones Saalinseuce Golo ued ee Used ie uces enh ose ae wis uae 7 Contact Informa oiiae A bana tscaaiaace bai ncaa einen oleae ees 8 Chansine Your Status to Incomplete rnis a pil Wooaeiatenanas wove 8 Gautions and Important In ormat Oee ie oa eatin sieeve aes ads When kG tees ees 9 Data Entry Considera LIONS aorin sos sie ade creda ves edeciteasestaear senses wes ond aera es een ws 10 SUP DOECIMNS PN Ornato t ioone nean E E as uessanuceasescenceeeeaccee 11 Homeland OCU LILY ascistse nie sseisciiaauanadartetaaiis N E E Ta 11 ObDject oF Expense Q
6. 1005 FACULTY SALARIES Add Multiple MOFs MOFs A MOF S Funds Passed Exp 2014 Exp 2015 Bud 2016 E of E E ie 1 General Revenue Fund O as fe je PE OF Totaly SS OOE MOF Difference S08 rr 1 Exp 2014 Exp 2015 Bud 2016 Full Time Equivalents EIGHTY FOURTH LEGISLATURE 12 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Refer to the navigation options in the following table for reference NAVIGATION OPTIONS REFERENCE White Arrow Use this toggle switch to collapse expand a particular grid It will enable top right you to view the details above below a particular grid Shown below Use of Funds Hyperlink directs you to the first grid on the screen and displays the use of funds Character limit is 2 000 OOE Hyperlink directs you to the second grid on the screen and displays the OOE detail MOF Hyperlink directs you to the third grid on the screen and displays the MOF detail FTE Hyperlink directs you to the fourth grid on the screen and displays the FTE detail Top and Bottom Hyperlink positions the cursor at the top or bottom of the screen DOES 4 j a SS eee ee a Exp 2014 Exp 2015 Bud 2016 1005 FACULTY SALARIES ka oo ETs SSS The use of funds data previously entered has been copied to the operating budget Review the data copied forward and make changes as needed Click Save to retain your changes 2 2009 OTHER OPERATING EXPENSE Operating Budget Supporting Information gt Home
7. 200 Unspecified or not applicable SS es e i AgencyTotar S SS Adding a Single Agency Use the gray section to add a single agency Select the Passed Agency from the drop down box enter the dollar amounts associated with each year and click Save The data will not save unless you have entered at least one amount for the Agency Agency E Passed Agency Exp 2014 Exp 2015 Bud 2016 Enter data below L 701 Central Education Agency B Central Education Agency Rei Po 20000 Enter Part B Natural or Man made Disasters just as you did earlier for Part A Terrorism See pages 11 24 for data entry details Health Care Reform This screen applies to all agencies and institutions affected by the federal health care reform legislation enacted in March 2010 in H R 3590 and H R 4872 Read the Detailed Instructions for information about the data required on this screen The data you enter on this screen produces two reports Schedule 4 F A and Schedule 4 F B Click the Supporting Information menu and the Health Care Reform submenu as shown below EIGHTY FOURTH LEGISLATURE 24 ID 2616 NOVEMBER 2015 News Status LEGISLATIVE BUDGET BOARD Operating Budget rT j CCT TC PPC yt f aF i Supporting Information Kae uA E EA Health Care Reform Health Care Reform Amounts Health Care Reform CFDAS Adding Health Care Reform Detail Use the gray section to add the Short Name
8. Contact Us Phone Numbers Helpdesk 512 463 3167 Main 512 463 1200 Fax 512 475 2902 Email It is our goal to respond to you within 1 business day regardless of whether you make contact by phone or email Your Email LBB_ Applications CC LBB lbb state tx us Your Phone 512 463 1200 Ext Subject ABEST Help Request Message Send Email Cancel Changing Your Status to Incomplete 1 Click the Status menu as shown below EIGHTY FOURTH LEGISLATURE 8 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Operating Budget News ou must use Internet Explorer for ABEST data entry Other browsers i e Firefox and Google Chrome will not work consistently and can reate problems in the ABEST application The suggested version for Internet Explorer is version 10 Version 11 will not work consistently 1 jin the ABEST application i Important ABEST will not allow you to enter data until you set the status to Incomplete 2 Select the Incomplete radio button and click Save News Operating Budget Status ie ee a Status EMPTY INCOMPLETE SE 0N Ze Ci Important As you enter data closing edits will appear on the status screen You must clear the edits before you can submit your operating budget You must set your status to complete when you have completed your data entry See Changing Budget Status to Com
9. Select a MOF from the MOF s drop down box then click Add Multiple CFDAs to select the CFDAs associated with that item strategy and MOF Tip The nine digit CFDA codes display leading zeroes To add CFDA 16 555 select 016 555 000 from the CFDA listing EIGHT Y FOURTH LEGISLATURE 35 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Operating Budget Supporting Information gt Health Care Reform CFDAs Bottom HER Item 1 Expanded Insurance sf strategy 1 INSTRUCTION OPERATIONS 1 INSTRUCTION OPERATIONS 1 OPERATIONS SUPPORT w MOFS EEE SE a sae lee del Add Multiple CEDAS Add MOEs Select the appropriate CFDAs and click Save The CFDAs load into the grid as shown below Enter the dollar amounts for each year and click Save A i ag Exp 2014 Exp 2015 Bud 2016 000 000 001 Comptroller Misc Claims Fed Fnd Pym 500000 600000 700000 083 516 000 Disaster Assistance 30000 30000 30000 x 000 000 002 Single Retention Bonus Payment V E fe Total CFDAs _ 9 CFDA save cance Important You cannot modify the CFDA code once the item is saved To modify this field delete vv Tip Click the back button on your browser to review the CFDA totals rolled up Strategy gt Budgeting menu the existing row and re add the information Deleting CFDA Data Save any unsaved data first and then click the magnifying glass U next to the federally funded MOF Click the red
10. below for more details Adding a Single MOF Use the gray section to add a single MOF Select an MOF from the drop down box enter the dollar amounts associated with each year and click Save The system will not save the data unless you have entered at least one amount for the MOF MOFs ta by Eee Ffi eneraiRevenue Fund ocavaoenes sooo sao eS Fees __ E se 955 AppropratesReceiis _ sioualAgeney ee a OOE MOF Difference 26 600 27 600 28 600 Important You cannot modify the MOF code once the item is saved To change the MOF code delete the existing row and re add the information The MOF grid displays a Local Agency hyperlink when MOF amounts are added to the grid The Local Agency link directs you to the pass thru funds See the Pass Thru Funds section on page 23 for more details MOFs E o MOF Funds Passed Exp 2014 Exp 2015 Bud 2016 se h General Revenue Fund Local Agency 20 000 20 000 20 000 3 555 Federal Funds Cw go o o EIGHTY FOURTH LEGISLATURE 17 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Tip You can access pass thru funds Parts A and B by clicking the Local Agency hyperlink or you can click the Supporting Information menu Homeland Security and Pass Thru Funds submenus The Local Agency hyperlink for an MOF appears only after the MOF data is saved Deleting MOF Data Save any unsaved data first and t
11. Disaster Fund K MOF EEL ala E Add Multiple CEDAS Click the Supporting Information gt Homeland Security gt OOEs MOFs menu to review the OOE and MOF detail The CFDA detail rolls up for the corresponding MOF and the CFDA amounts are not editable from the MOF grid as shown below MOFs ix MOF C CSC SLSCSFin s Passed Exp 2014 Exp 2015 Bud 2016 me General Revenue Fund Local Agency 20 000 20 000 9 92 Federal Disaster Fund LE E E E 555 Federal Funds PER Appropriated Receipts enc ooa 000 oa ooo e 810 Permanent Health Fund Higher Ed sooo soo 510 000 2 Available School Fund a ce OOE MOF Difference 18 236 19 236 20 236 EIGHTY FOURTH LEGISLATURE 21 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Revising CFDA Data Click the magnifying glass to update the CFDA entries for the corresponding MOF Select the appropriate CFDA revise any dollar amounts associated with the CFDA and click Save Important You cannot modify the CFDA code once the item is saved To modify this field delete the existing row and re add the information Deleting CFDA Data Save any unsaved data first and then click the magnifying glass next to the federally funded MOF Click the red x to the left of the CFDA as shown below Add Multiple CEDAS Funds Z E 3 9 012 000 000 DOD MAINTENANCE sasol s4 500 51 500 012 351 0
12. Full Name Legal Authority Description Assumptions Concerns and click Save The system will automatically add a sequence number upon clicking save Seq ShortName FullName Legal Authority Description Assumptions Enter data below Insurance m Insurance R 3590 betar demos A impact 10203 a a a O in this Tip You can expand some multi line text fields by double clicking in the field Use the enter key to start a new line of text in a multi line text field Click the cursor outside the field or press Tab to move out of the field Save your work by clicking Save Click in the drop down box and hover the cursor over the names to show the items listed in the drop down box Enter the detail based on the criteria listed in the following table HEALTH CARE REFORM DETAIL CRITERIA Magnifying glass Seq Sequence Short Name Full Name Legal Authority Description Assumptions Concerns EIGHTY FOURTH LEGISLATURE Directs you to the CFDA amounts screen The system automatically adds a sequence number Use the up down arrows to re sequence if necessary shown below Double click in the field to enter the short name The character limit is 35 use the character counter described on page 10 if needed Double click in the field to enter the full name The character limit is 210 Double click in the field to enter the legal authority The character limit is 100 Double click in the field to
13. ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Operating Budget Supporting Information gt Homeland Security CFDA Bottom Homeland Security Part MOF 555 Federal Funds Add Multiple CEDAS T e o J o a 012 420 000 miary MeacalReseare frocatageney so so 9 012 800 000 Air Force Defense Resear gency 50 Adding Multiple CFDAs Click the Add Multiple CFDAs hyperlink to add multiple CFDAs Tip The nine digit CFDA codes display leading zeroes To add CFDA 16 555 select 016 555 000 from the CFDA listing Operating Budget Supporting Information gt Homeland Security CFDA Bottom Homeland Security Part MOF Add Mui yle CFDAs Funds q o a 3 012 000 000 DOD MAINTENANCE Local Agency 9 012 351 000 Combating Wpns of Mass Destruction 9 012 420 000 Military Medical Researc Select the appropriate CFDAs and click Save The CFDAs load into the grid as shown below Enter the dollar amounts for each year and click Save Funds a O o o oae 9 012 000 000 DOD MAINTENANCE Local Agency 1 500 1 500 1 500 012 351 000 Combating Wpns of Mass 012 420 000 Military Medical Researc gency 1 100 1 100 1 100 9 012 431 000 Basic Scientific Researc Local Agency 500 500 500 2 012 800 000 Air Force Defense Resear Local Agency 600 600 600 se 097 108 000 Hmid Sec Rsich T
14. LAF Part A Summary of Federal Health Care Reform Schedule A preview using Crystal Reports displays as shown below Use the arrow keys at the top to navigate through multi page reports To use the search feature click on the binoculars icon at the top of the screen Return ap oh fe i P H 1 4 wr Maan Rapport tt chiens VE HOMELAND SECURITY FUNDING SCHEDULE PART A TERRORISM DATE SISHI TRE 11 40 Fih Repelar Senka Focal Yew 2006 Operating Budget Anomia Poder and Eraka Sram of Texas ABEST Apes oie Tal Apiacy nis The aberi of Teast af Auction CODE DESCRIPTION EXP Wis EXP is BUD b QRIECTS OF EXPENSE 100 SALARIES AMD WAGES Taa O ae 72 000 it OTHER PERSONNEL COSTE 2 500 34 200 i 0 WS FACULTY SALARIES Eeo Te n 5 ca 30 000 001 PROFESSIONAL FEES AND SERVICES Te Oe 42 000 62 000 200 OTHER OPERATING EXPENSE 43 000 sAN jti TOTAL ORJECTS OF EXPENSE 59 sie Saha METHOD OF FINANCING 1 Geraral Erw Find Tmo Ate Oe 520 000 Seabtotal MOF Tenma Revese Fundi imo 5000 pein ai 666 Appropriated Receipts 45 008 45 000 TLE SLO Pemamen Health Fund Higher Ed 310 000 s ETG 0000 Tabal OOF Rb Funds 13 000 13 000 13 000 To print click the printer icon below the return button If you click the printer icon for your browser the report will not print See the example below EIGHTY FOURTH LEGISLATURE 39 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD T Seamed fee a IVE HOMELAND SECURITY FUNDING SCHEDULE PART A TERRORISM
15. data first and then click the red x to the left of the OOE as shown below Click OK to confirm your request Health Care Reform Item MOFSs cos MOF Exp 2014 Exp 2015 Bud 2016 Li abit biay area rie EX SUPPO Fund 20 000 20 000 taal OPERATIONS 1 1 TEACHING 1 General Revenue E School Fu w MOF Totals l 500 Jee 500 nel 500 OOE MOF Difference 5 000 5 000 5 000 Important Review the OOE MOF Difference for each strategy This total should be zero for each year listed You cannot set your status to complete until each strategy has its financing MOFs and expenditures OOEs in balance CFDAs You can add federally funded MOFSs from the Health Care Reform Amounts submenu or from the Health Care Reform CFDA submenu Select the option that works best for you e Use the amounts submenu if you want to add federally funded MOFs along with your other MOFs See Amounts Submenu section below e Use the CFDA submenu if you want to navigate directly to the CFDA data entry screen to add your federally funded MOFs and CFDAs See CFDA Submenu section below vv Tip You can navigate to the CFDA data entry screen by clicking the Supporting Information gt Health Care Reform Amounts menu and then the magnifying glass displayed to the left of a federally funded MOF or you can go directly to the CFDA data entry screen by clicking the Supporting Information gt Health Care Reform
16. modify the OOE code once the item has been saved To change the OOE code delete the existing row and re add the information As you save the data notice that the OOE Summary Totals at the bottom of the grid updates OOEs 2 POE Ep 014 Exp 20 Bu 20 foot swAReSAnowaces Mm zT 9 1002 OTHER PERSONNEL COSTS PCT 00 000 00 9 2001 PROFESSIONAL FEES AND SERVICES x pice OTHER oPeRATNGENPENGE E arn rr 1010 PROFESSIONAL SALARIES ee ee po OE Totals 26 500 827 500 28 500 Deleting OOE Data Save any unsaved data first and then click the red x to the left of the OOE as shown below DOES ooo OOE Exp 2014 Exp 2015 Bud 2016 3 1001 SALARIES AND WAGES 22 000 22 000 22 000 pJ 1002 OTHER PERSONNEL COSTS 2 500 4 500 2e 1005 FACULTY SALAREES 3e 2001 PROFESSIONAL FEES AND SERVICES 2 000 2 000 2 000 rw 1070 PROFESSIONAL SALARIES PE Totals 826 500 827 500 828 500 EIGHTY FOURTH LEGISLATURE I5 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Click OK to confirm your request Message from webpage Are you sure you want to delete Raw 4 bh Method of Financing MOFs Scroll down to the MOF grid or click the MOF hyperlink as shown below Operating Budget Supporting Information gt Homeland Security Use Of Funds OOE MOF FTEs Bottom Homeland Security Part Natural or Man made Disasters Enter amounts for each MOF displayed and click
17. x to the left of the CFDA as shown below EIGHTY FOURTH LEGISLATURE 36 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD DA Exp 2014 Exp 2015 Bud 2016 020 703 002 HAZARDOUS MATL EMERGENCY 2 500 2 500 2 50 093 045 000 Special Programs for the 1 000 1 000 1 000 000 000 001 Comptroller Misc Claims Fed Fnd Pym CFDA Totals Click OK to confirm your request Click the Supporting Information gt Health Care Reform Amounts menus to review the OOE and MOF detail The CFDA detail rolls up for the corresponding MOF and the CFDA amounts are not editable from the MOF grid as shown below Health Care Reform Item MOFs 2014 2015 Bud 2016 1 1 1 OPERATIONS a oe General Revenue 1 l l e l 1 1 SPENE 224 Gov s Fed Project SUPPORT Funding Excess Rev SOC sl a E SUPPORT Demand 1 1 2 TEACHING 1 General Revenue oe EXPERIENCE SUPPLEMENT 81 500 500 1 500 1 500 1 1 1 OPERATIONS SUPE w 2 Available School Fu w C ai i MOF Totals 551 523 651 504 751 502 Changing Your Budget Status to Complete You must change the budget status for your institution from incomplete to complete to submit your operating budget Although you can print reports at any time you should print the final copies after changing the status to complete Click the Status menu select the Complete radio button and click Save as shown below Operating Budget Status O INCOMPLETE COMPLETE re If y
18. 00 Combating Wpns of Mass i o x ecc DN Local Agency 2 500 2 500 2 500 9 012 420 000 Military Medical Researc 100 saa 3 012 431 000 Basic Scientific Researc O so 500 a 500 3 012 800 000 Air Force Defense Resear Te 5600 5600 097 108 000 Hmid Sec Rsrch Tstng Eval and eset ese 200 5200 C l Demon eee me 130 000 Nti Nuclear Forensics Expertise o o see 000 000 001 Comptroller Misc Claims Fed Fnd Pym CFDA Totals 7 064 87 064 S 7 084 Click OK to confirm your request i Important Note the imbalance for the OOE MOF Difference as shown below Any differences will appear as a closing edit and will prevent you from submitting your operating budget a Co mi General Revenue Fund gency 20 000 20 000 a a e 810 Permanent Health Fund Higher Ed 10 000 10 000 i 9 Available School Fund zae e a A A OOE MOF Difference 19 536 20 536 21 536 EIGHTY FOURTH LEGISLATURE 22 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Homeland Security Pass thru Funds Click the Supporting Information menu the Homeland Security and the Pass Thru Funds submenus to enter funding passed through your agency to local regional governments and to other state agencies News Status Operating Budget Supporting Information eure OOEs MOFs Reports Health Care Reform CFDA Health Care Reform Amounts Pass Through Funds prer Tor ABES j a entry aie ANNI O Heal
19. 2e 093 045 000 Special Programs for the 1 000 O soo sao E 012 002 000 Procurement Technical As 1 _ CFDA 88500 O O Saboo 88 500 EIGHTY FOURTH LEGISLATURE 32 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Tip Click in the drop down box and hover the cursor over the names to show the items listed in the drop down box Repeat the steps above to add as many CFDAs as needed To add additional federally funded MOFs from the CFDA screen select the appropriate item and strategy then click Add MOFs shown below Operating Budget amp Supporting Information gt Health Care Reform CFDAs Bottom ACR Item 1 E spanded Insurance Strategy 1 INSTRUCTION SOPERATIONS 1 INSTRUCTION S S OPERATIONS 1 OPERATIONS SUPPORT r MOFs 555 Federal Fundas Ma Add Multiple CFDAS Add MOFs CFDA Exp 2014 Exp 2015 Bud 2016 020 703 002 HAZARDOUS MATL EMERGENCY 2 500 32 500 32 500 gt e o93 045 000 Special Programs for the 1 000 1 000 1 000 012 002 000 Procurement Technical As i i Yd Top Select the appropriate MOFs and click Save The MOFs load into MOFs drop down box for the strategy as shown below Operating Budget Supporting Information gt Health Care Reform CFDAs Bottom HCR ltem 1 Expanded Insurance nf otrategy 1 INSTRUCTION OPERATIONS 1 INSTRUCTION OPERATIONS 1 OPERATIONS SUPPORT w MOPS Pee ede he f
20. Cancel Apply EIGHTY FOURTH LEGISLATURE 5 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD 1 From the LBB website www lbb state tx us click Agencies Portal Under Data Entry Applications click Operating Budget as shown below HOME BUDGET PUBLICATIONS FISCAL NOTES ABOUT THE LEB EXTERNAL LINKS AGENCIES PORTAL l ers Agencies Portal Logon Information Agency Logon Request Form PA Agency Logon Help What s New Biennial Operating Plan BOP Instructions Jul 2015 FNS Committee Logon Request Form e Performance Measure Reporting for State Agencies Apr 2015 Performance Measure Reporting for Institutions of Higher Education Apr 2015 Crystal View Download ABEST USAS Reconciliation Instructions Jan 2015 B e Fiscal Notes Guides Jan 2015 Frequently Asked Questions FAQ Data Entry Applications Instructions Reference Documents ana Strategic Plan Measure Definitions Strategic Plan Instructions peel eee Base Reconciliation Base Reconciliation Instructions oe ee Legislative Appropriations Request Legislative Appropriations Request LAR Method of Finance MOF Codes LAR to PDE Instructions Object of Expense 00E Codes Operating Budget Operating Budget Instructions Revenue Object Codes Actual Performance Measures Performance Measures Ci Important Refer to the options below if you already have a user ID and have forgotten your user ID and or password e From the LBB website click Agencies Portal Under Logon Informat
21. EST et 1 500 sasol 81 500 l OOE Totals Revising Data You cannot modify the GOS OOE codes once the item has been saved To change these codes delete the existing row and re add the information Deleting Data Save any unsaved data first and then click the red x to the left of the OOE as shown below Health Care Reform Item OOEs ES SS 2014 2015 Bud 2016 1 1 1 OPERATIONS 1005 FACULTY 1 1 2 TEACHING F TRE ao a Pape SUPPLEMENT 2004 UTILITIES Soo Soo sao 1 1 1 OPERATIONS SUPF 1001 SALARIES AND w pp OE Totals 26 500 826 500 26 500 Click OK to confirm your request EIGHTY FOURTH LEGISLATURE 28 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Method of Financing MOFs Scroll down to the MOF grid or click the MOF hyperlink as shown below See the details below to add multiple strategies and OOEs or a single entry Operating Budget Supporting Information gt Health Care Reform Amounts OOE MOE ETE Bottom Health Care Reform Item 1 Expanded Insurance Adding Multiple Entries Click the Add Multiple MOFs hyperlink to add multiple GOSs and OOEs dd Multiple MOFs Health Care Reform Item MOFs he PSs 0E Exp 2014 _ Exp2015 Bud 2016 1 1 1 OPERATIONS 1 1 1 OPERATIONS SUPF 1 General Revenue Fu e pM Totas SOS Select the appropriate GOS MOFs and click Save The entries load into the grid as shown below Enter the do
22. Evaluation System of Texas ABEST Welcome tstagy4 N 84TH LEGISLATIVE REGULAR SESSION Operating Budget S60 OPERATING BUDGET 721 The University of Texas at Status EMPTY 84TH LEGISLATIVE REGULAR SESSION v Operating Budget Y 721 The University of Texas at Austin V EIGHTY FOURTH LEGISLATURE 7 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD 2 Click the Help icon to get detailed information about the screen you are using The user manual opens and links to the information based on your screen location Operating Budget News Contact Information Contact the LBB Help Desk by clicking on Contact Us as shown below DEV Automated Budget Evaluation System of Texas ABEST Welcome tstagy4 Logout Help Beg LS 84TH LEGISLATIVE REGULAR SESSION Operating Budget 60 OPERATING BUDGET 721 The University of Texas at Status EMPTY 84TH LEGISLATIVE REGULAR SESSION Operating Budget v Y 721 The University of Texas at Austin V You can also contact the LBB by calling the help desk at 512 463 3167 Be prepared to leave a message when calling the help desk Your call goes directly to voicemail at all times A typical call back response from the help desk is within 30 minutes We will respond to email inquires as soon as possible however it can take as long as the end of the next business day in some cases Contact Us Webpage Dialog
23. NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Select the appropriate export format from the drop down list and click OK The report will download into the appropriate application Save your file http 10 27 200 225 Export the Report Windows Internet Explorer o E File Edit View Favorites Tools Help x 5Convert PD Select Export Options Please select an Export format from the list Acrobat Format PDF v Enter the page range that you want to Export All Pages From 1 Click Return to go back to the Reports screen IVE HOMELAND SECURITY FUNDING SCHEDULE PART A TERRORISM PISS E EEN Pih Fapa bere Fecal Year 016 Operating Budget Aom Bader and Evaka Sem of Texas ABEST Agency code TZ Ahas mic The aheri of Teaan af Anita CODE DESCRIPTION EXP Wi EXP S15 BLD 2hL OBJECTS OF EXPENSE IE SALARIES AND WAGES Te Pad i i tO OTHER PERSONNEL COSTS 2 500 3 300 IOS FACULTY SALARIES 1 00 i008 200 PROFESSIONAL FEES AND SERVICES 2 000 2000 OS OTHER OPERATING EXPENSE 3 100 3 100 TOTAL OBJECTS OF EXPENSE Smi kii METHOD OF FIA ASCIAG 1 Geraral Ersu Fund Tma TaI 20 000 Tabira MOF Oeral Fer Fonds TD Tonio Empi BA Appopnied Recap 5 Ot 5 dad 53 000 BLO Permasenr Health Fond Higher Ed 10 000 10 000 300 000 Tabea KOF hh Feed 13 000 515 000 EPEN i EIGHTY FOURTH LEGISLATURE 4 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Troubleshooting Review the following tabl
24. OES encra a E E bosuaseensiuusssumaias 14 Methodo Pinnen MOES iin cites arataicancteden din E anaduimemetecin a staaaauemepenaaen 16 Pulls Tame Equivalents FTES hacni en eae ncuresa rea toheplaneteieviae tenes rich sheotanalys 18 CEDAS oio E uealaasdeaatedede tet E code ep a temeieeatdas 18 Homeland Security Pass thru Funds 0 0 ceeccsseccccccceeeesseeccccceecaeeesseececeeessaeeesseseeeeeeeaaas 23 Fea lth Care Relm een O O E bated ae bien aaaaaaee 24 Healthy C dre Reform AMOU eee E 26 CEDA aeee E E TO E E 30 Changing Your Budget Status to Complete ccccccecceccesccscescesccsccsccssceccescescescescess 37 Resolving Close Hi C1tS scsasucesantastcareauanaatvscdlacatdonieadasaplncaiuonnniaaisavivedanamsausaeicadstaspeaabenies 38 Table Resolutions for Glosin Edite sci ssccesteavsdvaresaceaiiesediookesdasdetacasdenieaniesnduavadassandaadsauines 38 G eneralino EDO LCS aer A E cede eorc onesie esas E Ea 38 Table Section Layout tor ReporiS xs acsscacsarsavniearsdevcadarnsheagidcainedenceeenReanaebteaustencsaaraeetsausauvens 39 TE POUDIES NO OCINOG aaria e ress uli duc mixiaeasbbseesabtdieedacesousieebins 42 Submitting and Posting Your Operating Budget ccccsscsscssccsccsccsccescescescescesceecs 42 EIGHTY FOURTH LEGISLATURE 2 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Getting Started The agency submissions portion of the Automated Budget and Evaluation System of Texas ABEST is a web based application I
25. S 555 Federal Funds ta Adding Multiple CFDAs Click the Add Multiple CFDAs hyperlink to add multiple CFDAs for the selected item strategy and MOF Tip The nine digit CFDA codes display leading zeroes To add CFDA 16 555 select 016 555 000 from the CFDA listing EIGHTY FOURTH LEGISLATURE 3 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Operating Budget Supporting Information gt Health Care Reform CFDAs Bottom HCR ltem 1 Expanded Insurance ba strategy 1 INSTRUCTION OPERATIONS 1 INSTRUCTION OPERATIONS 1 O0PERATIONS SUPPORT w MOPS 224 Gov s Fed Project Fd P Add Multiple CFDAs Add MOFs iS ee Exp 2014 Exp 2015 Bud 2016 Enter data below 000 000 001 Comptroller Misc Claims Fed Fnd Pym w ee CFDA Totals SO ST y O Select the appropriate CFDAs and click Save The CFDAs load into the grid as shown below Enter the dollar amounts for each year and click Save Add Multiple CFDAs Add MOFs Bud 2016 x 6 T5002 HAZAROOUS MATL ENERGY SATA SO A O Adding a Single CFDA Use the gray section to add a CFDA for the item strategy and MOF listed Select the CFDA from the drop down list enter the dollar amounts associated with each year and click Save The system will not save the data unless you have entered at least one amount for the CFDA Oooo y OA O Exp 2014 Exp 2015 Bud 2016 2 020 703 002 HAZARDOUS MATL EMERGENCY 2 500 H
26. Save See the details below to add additional MOFs Adding Multiple MOF s Click the Add Multiple MOFs hyperlink to add multiple MOFs to Part A Add Multiple MOFs MOFs HSE Ee osc Funds Passed 2014 Exp 2015 Bud 2016 l h General Revenue Fund ET 000 520 000 ET _ 20 0 aT 000 3 555 Federal Funds S O 2 Available School Fund T F Totals 20 000 20 000 820 00 OOE I MOF Difference 39 600 saosoo 41 600 Important The OOE MOF Difference Totals must equal zero to avoid closing edits Select the appropriate MOFs and click Save The MOFs load into the grid as shown below Enter the dollar amounts for each year and click Save EIGHTY FOURTH LEGISLATURE 16 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD MOFs _ MOF Funds Passed Bud 2016 Br General Revenue Fund Local Agency 20 000 20 000 20 000 3 555 Federal Funds Ooo S o 666 Appropriated Receipts 3 000 3 000 3 000 EZE Permanent Health Fund a ae Ed Local Agency 000 0 000 10 000 OOE MOF Difference 26 600 27 600 28 600 pona pons Buas JET Equivalents LCL QQ QQ ee Important Federally funded MOFs are defined at the CFDA level Select the federally funded MOF from the list and click Save ABEST will save the MOF and add zero dollar amounts for each year Click the magnifying glass to enter dollar amounts by CFDA See the CFDAs section
27. To clear this closing edit click the Supporting Information menu and the Health Care Reform Amounts submenu Select the item identified in the closing edit Make sure the MOF and OOE totals match for each year and strategy HCR Short Name Full Name Click the Supporting Information menu and the Health Care Reform submenu For the item Legal Authority and described in the closing edit enter the missing information and click Save Description Assumption Generating Reports ABEST can produce several reports based on the operating budget data you submit You can generate these reports at any time regardless of your budget status However before printing your final submissions you must change your status to complete Review the Section Layout for Reports table below EIGHTY FOURTH LEGISLATURE 38 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Table Section Layout for Reports REPORTS BY TYPE AND PART NUMBER ABEST TAB SUBMENU Supporting Schedules re 4 E Homeland Security Funding Schedule Reports Supporting Info 4 F Part A Budgetary Impacts Related to Federal Health Care Reform Schedule 4 F Part B Summary of Budgetary Impacts Related to Federal Health Care Reform Schedule Reports Supporting Info Click the Reports menu the plus sign to expand the category and a report name Operating Budget Reports Supporting Info iA Homeland Security Funding id F Part B Federal Health Care keform Schedule
28. ally imbalances change your status to complete print and submit reports as required in the Detailed Instructions e Submit your operating budget in the Document Submissions application For more information see Submitting and Posting Your Operating Budget on page 42 e Post your operating budget in PDF format on your agency s website Important If your institution has no homeland security or health care reform funding to report change your budget status from Empty to Incomplete and click Save Then change your budget status from Incomplete to Complete and click Save again See the Changing your Status to Complete section on page 37 for more information EIGHTY FOURTH LEGISLATURE 3 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Data Guidelines Review the Data Guidelines below to ensure that your data is entered correctly e Include all funding sources expended by your institution for homeland security programs e Federal funds that pass through your institution need to be reported only by the expending institution e Report funding your institution receives for homeland security goods or services via procurement contracts as interagency contracts not federal funds The institution originally receiving them should report them as federal funds e If your institution is the original recipient of any federal funds that you pass through to a non state 1 e local or regional entity report them as federal funds
29. cked click on the status bar to activate the counter The character counter will display in the bottom left portion of the screen when you enter data into a text field COLOR CONVENTIONS e Unsaved numbers appear blue in color Saved numbers are black e Grayed out data cells are read only and may not be changed Contact your analyst to request any changes EIGHTY FOURTH LEGISLATURE ENTERING DATA Click in the data cell and enter o the data Press Tab to move across to the next cell At the end of a row manually click the cursor in a cell ona new row to enter more data You can expand some multi line text fields by double clicking in the field Use the Enter key to start a new line of text in a multi line text field Click the cursor outside the field or press Tab to move out of the field Save your work by clicking Save Use the built in calculator by double clicking in any active data entry cell After making the calculation and clicking the button click Send to Grid The number you calculated transfers to the cell in which the cursor appears IF THE EXPLORER STATUS BAR DOES NOT APPEAR Open the Tools menu in e Internet Explorer and choose Internet Options Click the Security tab and select Trusted Sites Click the Sites button and enter Ibb state tx us LEGISLATIVE BUDGET BOARD SAVING DATA Save data by pressing Enter on your keyboard or by clicking Save on the screen
30. e Agencies affected by the federal healthcare reform legislation are required to submit this information If you are unsure whether your agency should complete the schedule contact your LBB analyst If you have questions about the operating budget data read the Detailed Instructions first If you cannot find the answer contact your LBB budget analyst To determine which analyst 1s assigned to your agency visit the LBB website at www lbb state tx us Select About the LBB and Staff then click Analyst Assignments If you have a problem with the application that you cannot resolve using these procedures call the ABEST Help Desk at 512 463 3167 Accessing ABEST Follow the steps below to request a user ID and password If you have forgotten your user ID or password see the Logging In section below 1 To request a user ID click Agencies Portal from the LBB website www lbb state tx us Under Logon Information click Agency Logon Request Form LEGISLATIVE BUDGET BOARL HOME BUDGET PUBLICATIONS FISCAL NOTES LBB TEAMS ABOUT THE LBB EXTERNAL LINKS AGENCIES PORTAL Logon Information Agency Logon Request Form Agency Logon Help Ly Agencies Portal What s New EIGHT Y FOURTH LEGISLATURE 4 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD 2 Fill out the form shown below Forgot Password Logon Request Form Contact Us Please ensure that you have approval from your supervisor to request a userid Agency 000 Unspec
31. e CFDA data entry screen by clicking the Supporting Information Homeland Security gt OOEs MOFs menu and then the magnifying glass 4 displayed to the left of a federally funded MOF or you can go directly to the CFDA data entry screen by clicking the Supporting Information gt Homeland Security gt CFDA menu Important If a CFDA number cannot be found in ABEST send an email to CFDA lbb state tx us and provide the following information e Contact Information name and phone number of requestor e Agency code and agency name e CFDA number e Program name for the CFDA number you are requesting and e Notice of grant award or other documentation that demonstrates you have received Federal Funds along with its intended use For example a sub recipient who is under contract with a primary recipient of a grant award will need to provide a copy of the contract or agreement that they received from the primary recipient Click the Supporting Information menu Homeland Security and CFDA submenus to navigate directly to the CFDA data entry screen Eee Pee ee eee ee 2 A Supporting Information Kae AE EAA OOEs MOFs Health Care Reform CFDA Health Care Reform Amounts Pass Through Funds OS eE E Part A and the first federally funded MOF added on the OOEs MOFs submenu load in the drop down boxes Enter amounts for each CFDA displayed and click Save See the details below to add additional CFDAs EIGHTY FOURTH LEGISLATURE 19
32. e regarding calls previously made to the LBB Help Desk Log into ABEST and change your user profile to Session 83 R and click Save Selections Click the Reports menu to generate view and print reports How do print my agency s operating budget reports from the previous session Attach and submit your operating budget in the Document Submissions application Click on the Document Submissions link changed my status to Complete How do submit my operating found on our website www lbb state tx us under Agency Data budget to the LBB Entry For additional information refer to the help menu on the logon screen in Document Submissions and or the Detailed Instructions Call your LBB budget analyst who will contact Application Support to have ABEST reopened After modifying your operating budget contact the ABEST Help Desk at 512 463 3167 to have Document Submissions reopened Submit your revisions to Document Submissions changed my status to Complete but now need to revise something First make sure you are using the correct CFDA format on the drop down list which uses leading zeroes For example if you are looking for 16 59 2 search for 016 059 002 If a CFDA number cannot be found in ABEST please send an email to cfda I bb state tx us and provide the following information e Contact Information name and phone number of requestor Agency code and agency name CFDA number The CFDA I need does not appear How do r
33. enter the description and or assumption The character limit is 2 000 Double click in the field to enter any concerns The character limit is 2 000 25 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Seq ShortName Legal Authority Description Assumptions n g B E 3590 Budgetary impact g Sec ae shown in this Provide H R 3590 Assumes an coverage to 25 sec 1001 additional 5000 a a a i Important To modify the Seq field use the up down arrows to re sequence Revising Health Care Reform Detail Click in the appropriate fields to modify the details and click Save Deleting Health Care Reform Detail Save any unsaved data first and then click the red x to the left of the magnifying glass Click OK to confirm i Important Any dollar amounts associated with the detail will be deleted Health Care Reform Amounts Click the Supporting Information menu and the Health Care Reform Amounts submenu You can also click the magnifying glass on the Health Care Reform grid mentioned above Supporting Information Kau E ae ea a Health Care Reform Health Care Reform Amounts Health Care Reform CFDAs The screen loads the first sequenced Item in the drop down box To change the item click in the Health Care Reform Item drop down box as shown below Operating Budget amp Supporting Information gt Health Care Reform Amounts OOE MOE FTE Bottom Health Care Reform I
34. equest a new CFDA Program name for the CFDA number your are requesting Notice of grant award or other documentation that demonstrates you have received Federal Funds along with its intended use For example a sub recipient who is under contract with a primary recipient of a grant award will need to provide a copy of the contract or agreement that they received from the primary recipient Submitting and Posting Your Operating Budget Institutions are required to submit a PDF document electronically to the LBB through the Document Submissions application From the LBB website www lbb state tx us click Agencies Portal Under Data Entry Applications click EIGHTY FOURTH LEGISLATURE 42 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Document Submissions For additional information refer to the help menu on the logon screen in Document Submissions In addition institutions are required to post completed operating budgets on their websites i Important Create a searchable PDF when possible Scanned documents are not accessible for the blind or visually impaired who rely on screen readers to retrieve the content from a website EIGHTY FOURTH LEGISLATURE 43 ID 2616
35. he top of each screen The agency status associated with these settings 1s also included DEV Automated Budget Evaluation System of Texas ABEST Welcome tstagy4 Logout Help Contact Us 84TH LEGISLATIVE REGULAR SESSION Operating Budget 60 OPERATING BUDGET 721 The University of Texas at N Status EMPTY 84TH LEGISLATIVE REGULAR SESSION Operating Budget Y 721 The University of Texas at Austin YV Important Before you enter data verify that you are in the correct session business process and agency Note that you will not be able to access the menus if your status is set to restricted or locked status is located at the right top portion of the profile screen The LBB uses these specific statuses to indicate that work is in progress Other agencies will appear in your agency drop down box when their status is set to complete in ABEST If the Current Profile Settings are not correct click in the drop down boxes to select the appropriate settings and click Save Selections News Screen The News screen provides important information and often conveys details about upcoming deadlines ABEST may direct you to this screen if this 1s your first time to log in or if the News screen has been updated Help You can view this manual online or get help based on your screen location 1 Click the Help button to view the entire user manual as shown below x DEV Automated Budget
36. hen click the red x to the left of the MOF as shown below Funds Passed Passed Exp 2014 Exp 2015 Bud 2016 E E General Revenue Fund 20 000 20 000 20 000 3 555 Federal Funds T a 666 Appropriated Receipts 000 000 00 pae Permanent Health Fund Higher Ed gency sooo saoooof 140 000 2 Available School Fund PP OF Totals 33 000 33 000 83 000 OOE MOF Difference 26 600 27 600 28 600 Click OK to confirm your request i Important Review the OOE MOF Difference This total should be zero for each year listed You cannot set your status to complete until MOFs and OOEs are in balance Full Time Equivalents FTEs Click in the FTEs grid enter the FTEs for each year and click Save as shown below FTEs E E E T Bud 2016 Use Of Funds OOE MOF FTEs Top CFDAs You can access the CFDA screen from the OOEs MOFs submenu or from the CFDA submenu Select the option that works best for you e Use the OOEs MOFs submenu if you want to add federally funded MOFs along with your other MOF See Method of Financing MOFs section above EIGHTY FOURTH LEGISLATURE 18 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD e Use the CFDA submenu if you want to navigate directly to the CFDA data entry screen to add CFDAs Federally funded MOFs must be added on the OOKs MOFs submenu before they are available on the CFDA submenu vv Tip You can navigate to th
37. ified or not applicable Full Name Password Confirm Password Phone Fax Pager Email ID L ABEST Automated Budget Estimate System of Texas Includes Base Recon LAR Submissions Operating Budget Actual Performance Measures Access Needed for USAS Reconciliation Document Submission AFR FNS Fiscal Notes System NCR Non Tax Collected Revenue System m 3 When complete scroll down and click Submit You should receive an email asking you to confirm the logon request You must respond to this email otherwise your request will not be processed If you do not receive a confirmation email call the ABEST Help Desk at 512 463 3167 The LBB will email you a user ID and password for ABEST within one business day Logging In You must use Internet Explorer for ABEST data entry Other browsers 1 e Firefox and Google Chrome will not work consistently and can create problems in the application The suggested version for Internet Explorer is version 10 Version 11 will not work consistently in the ABEST application The recommended screen resolution is 1280 x 1024 as shown below Gs E lt Display Screen Resolution Change the appearance of your display Identify Display 1 HP L204ow Wide LCD Monitor Resolution 1280 1024 be Orientation Landscape z Adwanced settings Mlake text and other items larger or smaller What display settings should I choose ORK
38. ion click Agency Logon Help Enter your user ID or email address and click Remember Me e Call the Help Desk at 512 463 3167 2 Enter your username and password and click Login DEV Automated Budget Evaluation System of Texas ABEST Hello Guest Login Login Request Login vv Tip You can also access the Logon Request Form mentioned earlier by clicking Request Login Profile Selection The profile screen appears upon successfully logging into ABEST Options selected on this screen determine the menu layout for a particular business process 1n EIGHT Y FOURTH LEGISLATURE 6 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD ABEST 1 e Operating Budget Base Reconciliation Legislative Appropriations Request etc 1 From the available drop down boxes select 84th Legislative Regular Session Operating Budget S60 Operating Budget and your agency DEV Automated Budget Evalua 55 6 Reconciliation Welcome tstagy4 Logout Help Contact Us Strategic Plan Measure Definitions ae A R A Legislative Appropriation Request SBR Base Reconciliation 529 Hith amp Human Svcs Comm Status COMPLETE 84TH LEGISLATIVE REGULAR SESSION i 721 The University of Texas at Austin Save Selections Recommendation Reports 2 Click Save Selections to update your profile The options selected will display on the profile settings bar which is at t
39. land Security Funds are federal grants for a variety of projects including nuclear forensics anti terrorism software defense threat analysis antibody design drug delivery technology language and culture education international business education and research chemical identification T5A canine breeding and development List the strategies from which the funds are expended and describe the type of activities or expenses included in the amounts for example surveillance EIGHTY FOURTH LEGISLATURE 13 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD equipment purchases and so forth If relevant also describe the methodology used for allocating costs to Homeland Security Object of Expense OOEs Click in the OOEs grid and enter amounts for each OOE displayed and click Save See the details below to add additional OOKs Adding Multiple OOEs Click the Add Multiple OOEs hyperlink to add multiple OOKs to Part A Operating Budget Supporting Information gt Homeland Security Use Of Funds OOE MOF FTEs Bottom Homeland Securly Part eros OSOSOSOCOCOCSCSCSCSC SY Use Of Funds Funds are federal grants for a variety of projects including nuclear forensics anti terrorism gsotitware defense threat analysis antibody design drug delivery technology language and culture education international business education and research chemical identification TSA canine breeding and development Add Multiple OQOEs
40. lere 555 Federal Funds k Click the Supporting Information gt Health Care Reform Amounts menu to return to the amounts submenu The CFDA detail rolls up for the corresponding MOF and the CFDA amounts are not editable from the MOF grid as shown below EIGHTY FOURTH LEGISLATURE 33 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Health Care Reform Item MOFs 1 1 OPERATIONS 1 General Revenue SUPPORT Fund la 2 1 1 1 OPERATIONS SUPPORT la s 1 1 1 OPERATIONS 273 Fed Health Lab i SUPPORT Funding Excess Rev 1 1 1 OPERATIONS _ 11 1 2 TEACHING 1 General Revenue OOE MOF Difference Important Note the imbalance for the OOE MOF Difference as shown above Any differences will appear as a closing edit and will prevent you from submitting your operating budget You can clear these edits by examining the amounts you entered for the OOEs and MOFs Revising CFDA Data Click the magnifying glass to update the CFDA entries for the corresponding item and MOF Select the appropriate CFDA revise any dollar amounts associated with the CFDA and click Save i Important You cannot modify the CFDA code once the item is saved To modify this field delete the existing row and re add the information Deleting CFDA Data Save any unsaved data first and then click the magnifying glass next to the federally funded MOF Click the red x to the left of the CFDA as shown below
41. llar amounts for each year and click Save Add Multiple MOFs Health Care Reform Item MOFs gos MOF Exp2014 Exp2015 Bud 2016 lt n T 1 e ETE us a Revenue 20000 2 1 1 1 ETOR 1 1 2 TEACHIN 1 General Revenue 1 1 oreo si 1 1 1 OPERATIONS SUPF V 2 Available School Fu v E OOE MOF Difference 26 500 _save yl Ci Important Federally funded MOFs are defined at the CFDA level Select the federally funded MOF from the list and click Save ABEST will save the MOF and add zero dollar amounts for each year See the CFDAs section below to enter dollar amounts by CFDA Adding a Single Entry Use the gray section to add a single GOS and MOF Select items from the drop down boxes enter the dollar amounts associated with each year and click Save The system will not save the entry unless you have entered at least one amount EIGHTY FOURTH LEGISLATURE 29 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Health Care Reform Item MOFs Sa 2014 SE 2015 Bud 2016 ee 1 1 OPERATIONS 1 General Revenue San Fund 20 000 000 520 000 000 __ 20 000 000 1 LP 1 Sf Eile 1 1 2 TEACHING 1 General Revenue BEM ears cl 2 Available School Fu V AlCl B Revising Data You cannot modify the GOS MOF codes once the item has been saved To change these codes delete the existing row and re add the information Deleting Data Save any unsaved
42. oth categories These instructions will use Part A Terrorism as an example The submenus default to the Part A Terrorism To view Part B click in the Homeland Security Part drop down box and select Natural or Man made Disasters as shown below Operating Budget Supporting Information gt Homeland Security Use Of Funds OOE MOF FTEs Bottom Use Of Funds Click the Supporting Information menu Homeland Security and OOQEs MOFs submenus News Status Operating Budget Supporting Information fale Raa OOEs MOFs m Reports Health Care Reform CFDA Health Care Reform Amounts Pass Through Funds orer tor ABES data entry T application The suggeste EIGHTY FOURTH LEGISLATURE II ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Part A Terrorism loads on the screen as shown below The OOE and MOF codes previously used for your agency display on the screen Operating Budget Supporting Information Homeland Security Use Of Funds OOF MOF FTEs Bottom Use Of Funds Funds are federal grants for a variety of projects including nuclear forensics anti terrorism software defense threat analysis antibody design drug delivery technology language and culture education international business education and research chemical identification TJA canine breeding and development Add Multiple QOEs SSS ee ee plo sows ee 1002 OTHER PERSONNEL COSTS 9 2009 OTHER OPERATING EXPENSE
43. ou have no closing edits the budget status will change to complete when you click save EIGHTY FOURTH LEGISLATURE 37 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Important Imbalances or problems with display on the status screen You cannot change the budget status to complete until you clear these edits See Resolving Closing Edits below to resolve any issues Change your status to complete when you have cleared all the closing edits Once you change the status to complete your LBB budget analyst and GOBPP analyst can view the operating budget Call your LBB budget analyst if you need to make changes after setting the status to complete You must change the status back to complete after making any revisions Resolving Closing Edits Resolve the items listed on the status screen The closing edit will disappear from the status screen once the issue is resolved See the table below for resolutions to closing edits Your budget status cannot be changed to complete until you correct all errors Table Resolutions for Closing Edits Part A and Part B totals for OOEs and MOFs must match To clear the closing edit click the Supporting Information menu the Homeland Security and OO0es MOFs submenus Review the OOE MOF Difference totals for Parts A and B All difference totals must equal zero Homeland Security OOE MOF Difference HCR OOE MOF Difference For any Health Care Reform item the totals for OOEs and MOFs must match
44. plete Cautions and Important Information A Caution You will lose data if ABEST is inactive for 30 minutes or more Always click Save if you leave your computer for more than a few minutes If ABEST becomes inactive you must close and reopen your browser and log back in Any unsaved data must be re entered A Caution You will lose data if you move to another grid without saving first Save your work frequently by clicking Save Any unsaved data must be re entered Important Read the News screen when ABEST directs you to it It often conveys important information regarding changes and upcoming deadlines EIGHTY FOURTH LEGISLATURE 9 ID 2616 NOVEMBER 2015 Data Entry Considerations Refer to the following table for information regarding data entry DATA ENTRY REFERENCE TEXT LIMITATIONS e You may copy text from a word processing application and paste it into ABEST but you should review it and correct formatting problems if necessary Bulleted lists may not copy properly Avoid outline styles that combine numbers and bullets e Numeric fields allow 12 digits maximum Enter only whole dollar amounts not decimal places You do not need to enter commas in numeric fields Use the steps below to activate the character count in Internet Explorer 10 o Open IE10 o Press the Alt key to display a menu at the top of the screen o Click View Toolbar Verify that the status bar is checked If it is not che
45. re TAE LseaAM Sich Regalar Gernon Fiscal Year 2016 Operating Budget Austomated Budget and Evalaation rrem of Texas ABEST 22 000 He H PROFESSIONAL FEES AND SERVICES 52 000 OTHER OPERATING EXPENSE i TOTAL OBJECTS OF EXPENSE i ae Hel silai METHOD OF FINAMCING T General Erea Fund hi i 20 OG Subtotal MOF General Force Fund ii hate Ligii i SLU Prriment Health Fund Highe Ed 10 000 Takei MOF be Feeds EPET ai To export click the first icon in the upper left corner of the ABEST screen i b H ili C K Main Report w t l Ei ES teil maisaa OI IWE HOMELAND SECURITY FUNDING SCHEDULE PART A TERRORISN DATE FHH TRE iiirMAM Fih Repelar Secnes Fiscal Vea 2015 Operating Budget Aumicouned Pudge and Evalsahon Sem of Texas ABEST Apay onde TZ Aber fice The Uaivertig of Tram of Ama COE DESCRIPTION EXP Mia EXP Mit BLD 206 OBJECTS OF EXPENSE 1001 SALARIES AMD WAGES Io TIL 77 000 002 OTHER PERSONNEL COSTS 62 500 3 100 0000 loo FACULTY SALARIES piirun SER 30 000 20 PROFESSIONAAL FEES ASD SERVICES Pe i a E 2 Od 300 OTHER OPERATING EXPEXSE 43 100 3000 3 100 TOTAL OBJECTS OF EXPENSE 29 600 Sb 0 tod METHOD OF FINANCING 1 Dema Revecur Find toe pes 520 000 Sgbtotal MOF Derri Reverue Funds 20 000 0000 000 BS Appoprated Reep 45000 5000 53 000 BLO Pereamest Health Fond Higher Ed 310 TOTO 10 000 Subsotal MOF Ohir Fide 13 000 135 000 row EIGHTY FOURTH LEGISLATURE 40 ID 2616
46. sing Eval and arate 200 oT 200 097 130 000 Ntl Nuclear Forensics Expertise Local Agency 64 000 000 001 Comptroller Misc Claims Fea Fna eyn Vm f _ _t S7LOG4 Ci S70G4 OO 7 064 Save canca EIGHTY FOURTH LEGISLATURE 20 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Adding a Single CFDA Use the gray section to add a CFDA Select the CFDA from the drop down list enter the dollar amounts associated with each year and click Save The system will not save the data unless you have entered at least one amount for the CFDA Funds eG 3 012 000 000 DOD MAINTENANCE Local Agency 1 500 91 50 1 500 012 351 000 Combating Wpns of Mass f i Fa Destruction ocal Agenc 2 500 2 500 2 500 3 012 420 000 Military Medical Researc gency 1 100 1 100 1 100 9 012 431 000 Basic Scientific Researc 50 500 3 012 800 000 Air Force Defense Resear Local Agency 601 600 moa aca Hmid Sec Rsrch Tsing Eval and ocal Agenc 200 200 000 301 001 Information and Referral lt n CFDA Totas 87 064 87 064 s7om Tip Click in the drop down box and hover the cursor over the names to show the items listed in the drop down box If necessary select another MOF from the dropdown box and repeat the steps above Operating Budget Supporting Information gt Homeland Security CFDA Bottom Homeland urity Part 2 Federal
47. t is the application used by the Legislative Budget Board LBB to track agency requests for appropriations through the stages of the legislative appropriations process and agency performance through the biennial budget cycle This document contains instructions for institutions of higher education to enter operating budget data into ABEST for the 2016 17 biennium You will be entering expended data for fiscal years 2014 and 2015 and budgeted data for fiscal 2016 The data entry process for post session operating budgets is similar to the data entry for pre session legislative appropriation requests LARs but less extensive You will enter supporting information for homeland security and health care reform as applicable to your institution The recommended process for entering your operating budget data 1s e Read this manual which has been updated for session 84R e Change your budget status in ABEST from Empty to Incomplete e Check add revise and delete data as needed Enter your data in the order given in this manual e Read Operating Budget Instructions for Executive and Administrative Agencies Appellate Courts and Judicial Branch Agencies for Fiscal Year 2016 hereinafter called Detailed Instructions for information about operating budget data and submission requirements including deadlines It is available at www lbb state tx us under Agencies Portal Instructions Operating Budget Instructions e Clear any closing edits usu
48. tem 1 Exspanded I Add Multiple aoe s Health Care Reform item OoOc Es 0 Gos Enter data below 1 1 1 OPERATIONS SUPF 1001 SALARIES AND pp OE Totas OP o Add Multiple Vor s Health Care Reform Item MOF s GOS Enter data below 1 1 1 OPERATIONS SUPF 1 General Revenue Fu II PEE MOO Totais OP ST OOE f MOF Difference EIGHTY FOURTH LEGISLATURE 26 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Review the navigation options below NAVIGATION OPTIONS REFERENCE White Arrow Use this toggle switch to collapse expand a particular grid It will enable top right you to view the details above below a particular grid Shown below OOE Hyperlink directs you to the top portion of the screen and displays the OOEs you have entered for the selected strategy MOF Hyperlink directs you to the bottom portion of the screen and displays the MOFs you have entered for the selected strategy Top and Bottom Hyperlink positions the cursor at the top or bottom of the screen Health Care Reform Item OOEs Exp 2014 Exp 2015 Bud 2016 ee 1 1 OPERATIONS VS FACULTY iS 28 000 SUPPORT SALARIES 1 1 2 TEACHING ele E ar aed 1 LLL Si ts00 f sasol Ts 1 1 4 WORKERS COMPE v EA V ro De OOE Totals Objects of Expense OOEs Scroll down to the Health Care Reform OOEs grid See the details below to add multiple strategies and OOKs or
49. th Care Reform CFDAs Two grids display on the Homeland Security Pass Thru Funds screen as shown below Terrorism Part A displays in the first drop down box and the first MOF code displays in the second drop down box To change these items click 1n the drop down boxes at the top of the screen Operating Cudget lt Supporting Information gt Homeland Security Pass Thru Funds Local Agency Bottom Homeland Security Part Terrorism MIC a General Revenue Fund 000 Unspecified or not applicable Agency Total Local Agency Top Local Funds Enter the data in the Local grid if your agency passes homeland security funds through to local and or regional governments as shown below Enter a location description along with the dollar amounts and click Save O Local Total 84200 oao Sawo EIGHTY FOURTH LEGISLATURE 23 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Agency Funds Enter data in the Agency grid if your agency passes homeland security funds through to other state agencies including institutions of higher education Adding Multiple Agencies Click the Add Multiple Agencies as shown below Select the appropriate Agencies and click Save The agencies load into the grid Enter the dollar amounts for each agency and click Save Add Multiple Agencies Passed Agency Exp 2014 Exp 2015 Bud 2016 Enter data below
50. to make a single entry Adding Multiple Entries Click the Add Multiple OOKs hyperlink to add multiple Goals Objectives Strategies GOSs and OOKEs Operating Budget Supporting Information gt Health Care Reform Amounts Health Care Reform ltem 1 Expanded Insurance Add Multiple QOES Select the appropriate GOS OOEs and click Save The entries load into the grid as shown below Enter the dollar amounts for each year and click Save EIGHTY FOURTH LEGISLATURE 27 ID 2616 NOVEMBER 2015 LEGISLATIVE BUDGET BOARD Add Multiple OOEs Health Care Reform Item OOEs _Exp2014 Exp 2015 Bud 2016 Hl o08 1 1 OPERATIONS ER FACULTY Lug SALARIES 25000 25000 25000 1 1 2 TEACHING m OOE Totals r r Add Multiple MOFs Health Care Reform Item MOFs eT Bud 2016 Se 1 1 OPERATIONS eo 1 1 1 OPERATIONS SUPF V 1 General Revenue Fu V m es a MOF Totals SOT SO SO OOE MOF Difference _ Save pl Cancel Adding a Single Entry Use the gray section to add a single GOS and OOE Select items from the drop down boxes enter the dollar amounts associated with each year and click Save The system will not save the entry unless you have entered at least one amount Health Care Reform Item OOEs a ia OE Exp 2014 Exp 2015 Bud 2016 1 1 1 OPERATIONS 1005 FACULTY eae ans 595 0 aoa SUPPORT SALARIES 25 000 25 000 25 000 11 2 TEACHING E 1800 resect Se
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