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SRM-SUS-UM-Supplier

1. we de 88 Google http srmgas hclinsys x gt Aly amp E Page v G Tools gt 4 Start Page gt List of Purchase Orders gt Display Purchase Order gt Process Purchase Order _ Process Purchase Order J basic pata Document Number 1000000048 Document Name PO Document Date 27 11 2010 Purchase Order No 6100002026 l Requested Follow On Documents Purchase Order Response Shipping Notif Goods Receipt Invoice Status In Process z 60 days due net from GR date RAJKUMAR p raj hcl in sfdhds W hesena to Purch Be ml Done CE Internet Protected Mode Off 100 Click Confirm All Items after entering the exact delivery dates 5 22 Click the send option to send the PO Confirmation http srmqas hclinsys com 8000 sap bD 1IbiZjPTQ1MA bc bsp sap zzsrmsus default htm Windows Internet Explorer hitp semqashelinsys xmn ay gt Page Tools gt gt 4 Start Page gt List of Purchase Orders gt Display Purchase Order gt Process Purchase Order l Process Purchase Order Basic Data Document Number 1000000048 Document Name PO Document Date 27 11 2010 Purchase Order No 6100002026 Requested Follow On Documents Purchase Order Response Shipping Notif Goods Receipt Invoice Status
2. Purchase Order Collaboration Supplier Self Service History Back Forward 4 Start Page gt Goods Receipt List Find Rae Purchase Orders Sooo All Download to PDF Si Document Number lt Document Name Document Date Status a oe o 7000000033 GR 30 11 2010 New In Process o 7000000032 GR 30 11 2010 New Confirmed ae Partly Confirmed a eee io 7000000027 GR 27 11 2010 New era balieaeetee E 7000000023 GR 24 11 2010 New E EE o 7000000022 GR 24 11 2010 New RA o 7000000021 GR 20 11 2010 Document Read ieee o 7000000020 GR 15 11 2010 New Sent o 7000000010 GR 04 11 2010 Document Read Y Confirmations o 7000000005 GR 03 11 2010 Document Read Al E 7000000000 GR 02 11 2010 New In Process Page a1 of1 Completion Reported oo nwoo_ m m mS OO OEOmOE EOEOOOOEOEOEOEOEOEOOoee ee Rejected by Customer Approved by Customer Partially Accepted by Customer Canceled _ Notifications from Purchaser Goods Receipt All _ NTI OOOO I Done Ca Internet Protected Mode Off 100 v GIRN Notification for the shipments listed below To Check the GIRN Status Click the Document No HCL Infosystems Ltd 23 HCL SRM system Supplier Collaboration Process User Manual 5 34 The details of the GIRN doc will be visible like Material Code description Qty
3. SRM Manual Adobe Re India s Premi Welcome to Ena Infosys Links gt D 2e 7 36 PM Login using the User ID and Password provided by HCL Once the Supplier enters the Supplier Screen he has to search for locate the new released Purchase order HCL Infosystems Ltd 6 HCL SRM system Supplier Collaboration Process User Manual 5 Supplier Collaboration Process details with Screen shots The Purchase Order Collaboration process is carried out by Supplier in SUS Portal and by Buyer in existing ECC system For accessing the Supplier system User ID and Password are to be provided to the supplier in advance Purchaser will get a confirmation of PO and ASN details in the PO Confirmation TAB What Supplier has to do in Supplier Collaboration Process Give Confirmation on Delivery Date in PO amp give delivery schedules Create ASN amp Mention the Dispatch Details of Shipment like AWB No Courier Name Mode of shipment Shipment date qty expected date amp time of delivery etc and attach necessary doc like AWB invoice copy packing list etc 5 1 To access the transactions Logon to the SRM Enterprise Portal via HCL Infosystems Ltd Company Website or directly access the HCL SRM Website http www procurement hlIcinsys com O HCL Infosystems Windows Internet Explorer P a 27 http procurement hclinsys com irj portal File Edit View Favorites Tools Help we
4. Local intranet Protected Mode Off 100 v To View the consolidated Details Click the View Invoice Status Enter the P O No and Select Consolidated Details from Report Options and execute 5 43 Output of Consolidated details given below View Invoice Status SAP NetWeaver Portal Windows Internet Explorer h t com SOO otal hx we we u Invoice Status SAP NetWeaver Portal fp my v Page v Tools v ad i i UM Ce S w TL SSS EP Change Delivery Date View Invoice Status Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification History Back Forward 1 2010 30 11 2010 5105618467 30 11 2010 6100002026 10 HW121034 11213 HEXAGON NUT ss 500 000 5 000 00 2 2011 30 11 2010 5105618468 30 11 2010 6100002026 10 HW121034 1 2 13 HEXAGON NUT SS 500 000 5 000 00 29 HCL HCL Infosystems Ltd SRM system Supplier Collaboration Process User Manual f gt View Invoice Status SAP NetWeaver Portal Windows Internet Explorer ee wae http srmaas hclinsys com 50100 irj portal w d gt View Invoice Status SAP NetWeaver Portal fo gt Hv we Page v iG Tools v a SST ES View Invoice Status J Details Sort in Ascending Order Sort in descending order Change layout SS eS remit eee 5 he ii eS Gia O a5 8 Naty aa st y eas n a i man ALL pei e pei Zonet st C
5. Date 4 Start Page gt List of Purchase Orders gt Display Purchase Order gt Process Purchase Order la Process Purchase Order z Basic Data Document Number 1000000048 Document Name PO Document Date 27 11 2010 Purchase Order No 6100002026 Requested Follow On Documents Purchase Order Response Shipping Notif Goods Receipt Invoice Status In Process Payment Terms Contact Person E Mail Address EFT 60 days due net from GR date RAJKUMAR p raj hcl in Item Overview Number SDLN_IMAGE Status Product Line Type Short Text Order quantity Purchase Order Value Confirmed Quantity Requiredon Confirmed for TaxCode Tax Code Description Transportation Mode Warranty Ter 10 Q Confirmed HWw121034 1 2 13 HEXAGON NUT SS 1 900 each 19 000 00 INR 1 900 each 13 12 2010 13 12 2010 vi 10 INPUT TAX Road 1 Year from gr Page 1of1 Confirm All tems I S i BEEE ER eee be Done _ CE Internet Protected Mode Off 100 The Tick mark turns from RED to GREEN amp Click Send Button 5 13 This completes the Supplier s acknowledgement of the PO At this stage the Status of the S O PO in supplier system changes from In Process to Confirmed aa Self Service SAP NetWeaver Portal Windows Internet Explorer CN Hime coms010045 otal AA ww Fg Supplier Self Service SAP NetWeaver Portal fp gt D y Page v G Tools v d A A x lt a Help Logoff SAR View Invoi
6. Find PEREA A _Process ASN Al New pices tie Basic Data In Process Partly Confirmed i Document Name Po 30 11 2010 Canceled by Customer Document Date v Shipping Notificati Status Created All In Process Delivery Information m Sent sega areas Delivery Date Expected 13 12 2010 __ 0 All Delivery Time Expected 12 00 In Process Shipping Date 30 11 2010 Ea a eer Reported i Shipping Time 17 30 a Means of Transport Road z Approved by Customer Partially Accepted by Customer Transport Fight D Code Se L Canceled BL AWB Courier Details CTBT VBS IST nenn w Notifications from Purchaser Goods Receipt All Item Overview cE Goods Receipt New Number Product Description Quantity Unit of Measure Purchase Order No Order item DELETE a oe uL 10 HW121034 1 2 13 HEXAGON NUT SS id each 6100002026 10 T Cancellation of Goods Receipt New Page 1 0f1 Return Delivery All ae El Return Delivery New Read Messages Partner Information Administration z Done _ C Internet Protected Mode Off 100 In the ASN Delivery Information Supplier has to fill the Expected Delivery Date amp Time Shipping Date amp time Means of Transport Transporter Name in case of Road Flight No in case of Air Shipment amp Air Way Bill Courier BL AWB Courier Doc no etc is whichever applicable
7. In Process m 60 days due net from GR date RAJKUMAR p raj hcl in Message from Purchaser sfdhdsffiugdsof a RBA 1 CE Internet Protected Mode Off 100 Click Sent Button to Confirm the PO S O HCL Infosystems Ltd 17 HCL SRM system Supplier Collaboration Process User Manual 5 23 Now the P O S O Successfully Acknowledged Buyer Gets the P O S O Acknowledgement and it is viewable in P O Confirmation Tab http srmaas hclinsys com 8000 sap bD 1IbiZjPTQIMA bc bsp sap zzsrmsus default htm Windows Internet Explorer we od 88 gt Google e http srmqas hclinsys X Dv Ey r E Page v G Tools v 4 Start Page gt List of Purchase Orders gt Display Purchase Order l Messages M Success Your changes have been adopted successfully as _ Display Purchase Order Create ASN Display History Display Document Flow Download to PDF Basic Data Document Number 1000000048 Document Name Po Document Date 27 11 2010 Purchase Order No 6100002026 oT Requested Follow On Documents Purchase Order Response Shipping Notif Goods Receipt Invoice Status Confirmed 60 days due net from GR date ge SECTION 2 ASN CREATION 5 24 Create ASN http srmaas hclinsys com 8000 sap bD 1IbiZjPTQ1MA bc bsp sap zzsrmsus default htm Windows Internet Explorer
8. Qty E Message to Purchaser Ihave done Spited Delivery against the Order Qty Page 1 of1 Partner Information Partner Number Name Street House No PostCode Location Telephone Fax E mail D Bill to Party 2000273 HCL infosystems Ltd E 4 5 6 Sector XI 201301 Noida 201301 91 44 455070181920 Ship To Address 2000273 HCL INFOSYSTEMS LTD 78 Ground Floor South Phase 600058 Chennai 91 44 455070181920 Ordering Address 600034 AARTI KUMARIA 13 A EARI STREET POLICE STATION 1023 700026 CALCUTTA lalit manchanda uday s hcl com Done _ CE Internet Protected Mode Off amp 100 Type the Message to Purchaser in the Right Side Box and choose option Save Text HCL Infosystems Ltd 11 HCL SRM system Supplier Collaboration Process User Manual 5 10 For Confirming the PO go back to Item Overview Supplier Self Service SAP NetWeaver Portal Windows Internet Explorer EJ http srmqas hclinsys com 50100 irj portal MAEI Ve lt fe 2 Supplier Self Service SAP NetWeaver Portal G dh v i Page v E Toos v gt TT 7 SS SS View Invoice Status Purchase Order Collaboration Change Delivery Date Supplier Self Service View Open Purchase Orders View Shipping Notification Page gt List of Purchase Orders gt Display Purchase Order gt Process Purchase Order gt Process ltem chase Order Change Item Details lument Number 10000
9. 00048 cument Name PO quested Follow On Documents for tem Purchase Order Response Shipping Notif Goods Receipt Invoice eck Back to Item Overview asic Data E tem Status Product Revision Level Product Type Short Text Order quantity Purchase Order Value Confirmed Quantity Requiredon Confirmed for Tax Code Tax Code Description Transportation Mode Warranty Terms 10 GR ProcessHW121034 Material 1 2 13 HEXAGON NUT SS 1 900 each 19 000 00 INR 1 900 each 13 12 2010 13 12 2010 V1 10 INPUT TAX Road 1 Year from gr date 13 12 2010 0 000 850 000 fi 14 12 2010 0 000 500 000 fi 15 12 2010 0 000 550 000 fi vw E rr Done CE Internet Protected Mode Off amp 10 v Click on Back to item Overiew the below screen will appear 5 11 Follow the same process in case of multiple line items and send PO confirmation Supplier Self Service SAP NetWeaver Portal Windows Intenet Explorer EA FS http srmaas hclinsys com 50100 irj portal x gt gt fh B v am Page Tools v THE aaa SS SSS Y View Invoice Status Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date Supplier Self Service History Back Forward L 4 Start Page gt List of Purchase Orders gt Display Purchase Order
10. 5 26 In the ASN Item Overview enter the Qty shipped in the 1 schedule oe srmqas hclinsys com 8000 sap bD 11biZjPTQIMA bc bsp sap zzsrmsus default htm Windows Internet Explorer E amp http srmqas hclinsys com 8000 sap bD1IbiZjPTQ1MA bc bsp sap zzsrmsus default htm X aa gt w mn ok omnis e AA a x Cle A om Page v G Tools v CEES a l Shipping Notifications Status All In Process l Delivery Information Sent arr Delivery Date Expected 13 12 2010 All Delivery Time Expected 12 00 In Process Shipping Date 30 11 2010 D Sra RRA AEE Shipping Time 17 30 a Means of Transport Road Approved by Customer Partially Accepted by Customer Transport Flight ID Code SAFEX COURIER Canceled BL AWB Courier Details C7871897937 v Notifications from Purchaser Goods Receipt All I Item Overview Goods Receipt New Number Product Description Quantity Unit of Measure Purchase Order No Order Item DELETE ae rer fea ae 10 HW121034 1 2 13 HEXAGON NUT SS each 6100002026 10 i Cancellation of Goods Receipt New l Jo Return Delivery All A Return Delivery New i Read Messages Partner Information a a s Partner Number Name Street House No PostCode Location Telephone Fax E mail Bill to Party 2000273 HC
11. EE HS ee aL PR De eg eo TT Ra a Hh eg ta et POT oe a The output of the Consolidated Report comprises of Invoice details Payment Details C Form _ Details Thus in the Supplier Portal the Supplier is able to view complete details of all the documents related to any Purchase Order accepted amp executed by him Complete Purchase cycle can be tracked in one system PO ASN GIRN can be tracked in the PO document flow and Invoice Payment C Form details can be tracked in View invoice Status Report This will help him in tracking his delivery amp Payments easily KKK 6 How to contact HCL for Support For any issues external suppliers can contact HCL at support srmproc hcl com This e mail ID is available in our HCL Website URL www hclinfosystems com gt HCL SRM gt Supplier Portal screen ee END kkkk HCL Infosystems Ltd 30 HCL
12. L Infosystems Ltd E 4 5 6 Sector XI 201301 Noida 201301 9940511139 044 26243160 Ship To Address 2000273 HCL INFOSYSTEMS LTD 78 Ground Floor South Phase 6000538 Chennai 91 44 455070181920 i Attachments Name Document Number Delete The table does not contain any entries Done l Internet Protected Mode Off amp 10 v Fill the Shipped Qty in Qty Field HCL HCL Infosystems Ltd 19 SRM system Supplier Collaboration Process User Manual 5 27 Click the Add attachment option to upload the Shipping Documents like Invoice Packing Slip AWB Details etc http srmaqas hclinsys com 8000 sap bD 1LIbiZjPTQIMA bc bsp sap zzsrmsus default htm Windows Internet Explorer El x a Y z 4 http srmqas hclinsys com 8000 sap bD1IbiZjPTQIMA bc bsp sap zzsrmsus default htm X E Google P y Y gt we a BS 9 Google http srmaas hclinsys X D A v i Page v G Tools v Al a In Process I Delivery Information Sent SS Delivery Date Expected 13 12 2010 All Delivery Time Expected 12 00 In Process Shipping Date 30 11 2010 myn cra nae i Shipping Time 17 30 Means of Transport Road h Approved by Customer Partially Accepted by Customer Transport Flight ID Code SAFEX COURIER Canceled BL AWB Courier Details C7871897937 Notifica
13. Number 1000000048 Document Name PO Document Date 27 11 2010 Purchase Order No 6100002026 Requested Follow On Documents Purchase Order Response Shipping Notif Goods Receipt Invoice Status In Process Payment Terms Contact Person E Mail Address EFT 60 days due net from GR date RAJKUMAR p raj hcl in Number SDLN_IMAGE Status Product Line Type Short Text Order quantity Purchase Order Value Confirmed Quantity Requiredon Confirmed for Tax Code Tax Code Description Transportation Mode Warranty Terms 10 In Process HW121034 1 2 13 HEXAGON NUT SS 1 900 each 19 000 00 INR 0 each 13 12 2010 V1 10 INPUT TAX Road 1 Year from gr date Pagel 1 of1 Messages iB TE S E E ee Tae a ne eae an E are OE Done _ CE Internet Protected Mode Off 100 5 20 Suppliers View the Delivery Dates confirmed by Buyer Ay Self Service SAP NetWeaver Portal Windows Internet Explorer ip emaastclnys com000 poral ix we ow Z Supplier Self Service SAP NetWeaver Portal fy v dh v Page v Gj Tools v ii Click Back to Item Overview HCL Infosystems Ltd 16 HCL SRM system Supplier Collaboration Process User Manual 5 21 If the Delivery date is accepted by Buyer then enter the exact delivery date last schedule in the Confirmed for option of Item Overiew http srmqas hclinsys com 8000 sap bD 1IbiZjPTQIMA bc bsp sap zzsrmsus default htm Windows Internet Explorer _
14. Partal F p F Pi Page iL Taak ii Ei t Purchase Order Cminbhnrnikn Eug pier Sell Servane View Gan Purchase Driers View Innis Sites Aatery Sack Reference invorce Humber Purchase Order Miniter BI c0oos026 E Irate Date a Report options Inrobce Cental Payment Details Forn Gediails Consolide Dialis i id i i i p i I B sa1 soca ci Leal minimet Protected Machi Hi E ints To View the C Form Details Click the View Invoice Status Enter the P O No and Select C Form Details from Report Options and execute HCL Infosystems Ltd 28 HCL SRM system Supplier Collaboration Process User Manual 5 42 View Consolidated Report View Invoice Status SAP NetWeaver Portal Windows Internet Explorer gt http srmqas hclinsys com 50100 irj portal gt x Bai abe ae View Invoice Status SAP NetWeaver Portal a Dr h Page v G Tools v Change Delivery Date View Invoice Status Supplier Self Service View Open Purchase Orders View Shipping Notification History Back Forward Reference Invoice Number _ Purchase Order Number 61900002026 Inovice Date to Report options i Invoice Details O Payment Details O C Form Details pe Consolidated Details E E E a d
15. SYSTEMS LTD 78 Ground Floor South Phase 600058 Chennai 91 44 455070181920 Ordering Address 600034 AARTI KUMARIA 13 A EARI STREET POLICE STATION 1023 700026 CALCUTTA lalit manchanda uday s hcl com O T E E E EIN E EE SRS AS TEE TEENE OEI E E EREE A Ee pa Done _ CE Internet Protected Mode Off amp 100 v Click the Message to Purchaser 5 9 Type the Message in the Right Side Box and save The same can be viewable by Purchaser Aa Self Service SAP NetWeaver Portal Windows Internet Explorer aa E http srmagas hclinsys com 50100 irj portal j gt We S88 YouTube Govindha Har Supplier Self Service S X HCLInfosystems Portal fa y Gy am v i Page G Tools PELLET v Help Log off SAP Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date View Invoice Status Supplier Self Service History Back Forward _ Ra RERe S POR rv sv Art PERI SAPO T PEO Oh FAT SPREAD REBOOT SETA ORS DURES 8 TA OM pNP TOG Aer PENA SYR Roe EErEE SPRL Ta V RE ER ROPTY NM AEA LAL ANSTEY Sen Te CPST RNG RPA ate Reesor OR WE EER OO OT De A RA a Price Information Condition Price Per Value Net Value Ordered 10 00 INR 1 each 19 000 00 INR Net Value Confirmed 10 00 INR 1 each 19 000 00 INR Messages Description Preview Message to Purchaser E Message from Purchaser have done Spilted Delivery against the Order
16. Supplier Relationship Management System SRM Supplier Collaboration Process USER MANUAL for SUPPLIERS Doc Rev 3 0 Release Date 16 May 2011 Created by SRM Core Team HCL Copyright 2011 All Rights Reserved HCL Infosystems Ltd HCL SRM system Supplier Collaboration Process User Manual Conients Topic Page No 1 Introduction 3 2 System Requirement for SRM Supplier Collaboration Process 3 3 Supplier Collaboration Process for Supplier Process Steps 3 4 How to access the Supplier System 5 5 Supplier Collaboration Process details with screen shots 7 6 How to contact HCL for Support 30 HCL Infosystems Ltd 2 HCL SRM system Supplier Collaboration Process User Manual 1 Introduction In SRM Supplier Collaboration process Supplier Self Service SUS the Supplier will get access to SUS Portal to view the purchase Order P O made by Buyer and it is visible as Sale Order S O in Supplier system Here Supplier can view the Purchase Order online and respond to P O Like P O acknowledgement Delivery Schedule confirmation create the ASN Advance Shipment Notification Also Supplier gets the Status of GIRN Invoice Payment and C Form issue details wherever applicable Complete Purchase cycle can be tracked by him in the Supplier Portal including the Payment details By this process Buyers will get the P O Confirmation in the Buyer system
17. X fm Gm v i Page v iG Tools v _Display Purchase Order i Basic Data Document Number A 1000000048 Document Name PO Document Date 27 11 2010 Purchase Order No 6100002026 Requested Follow On Documents Purchase Order Response Shipping Notif Goods Receipt Invoice Status Confirmed Payment Terms Contact Person E Mail Address EFT 60 days due net from GR date RAJKUMAR p raj hcl in ao Item Overview C New Number SDLN_IMAGE Status Product LineType Short Text Order quantity Purchase Order Value Confirmed Quantity Requiredon Confirmed for Tax Code Tax Code Description Transportation Mode Warranty Terms 10 Confirmed HW121034 1 2 13 HEXAGON NUT SS 1 900 each 19 000 00 INR 1 900 each 13 12 2010 13 12 2010 V1 10 INPUT TAX Road 1 Year from gr date Page o j Messages F Description Preview Message from Purchaser I nesso voneuctaser O smagas O Een E fe aUI i Partner Information Oa Done CE Internet Protected Mode Off 100 v HCL Infosystems Ltd 22 HCL SRM system Supplier Collaboration Process User Manual Supplier Self Service SAP NetWeaver Portal Windows Internet Explorer FS http srmqas hclinsys com 50100 irj portal gt Bly ab v cp Page G Tools v Help Log off SAP Supplier Self Service History Back Forward gt Purchase Order Collaboration Supplier Self Service View Open Pur
18. a 27 HCL Infosystems Ch Home Q Feeds 3 d h Print SRM Enterprise Portal User ID Password Done ye a ee a ry Local intranet R10 5 A start 22 Windows iv SRM Revers kwi SRM Bidding CS from Bala amp E SRM Manual Adobe Re India s Premi welcome to HCL Infosys Links 2 2302 8 23 7 36pm Please logon with your User Ild and password provided by HCL HCL Infosystems Ltd 7 HCL SRM system Supplier Collaboration Process User Manual SECTION 1 PO CONFIRMATION 5 2 On the SUS screen Select TAB Purchase order Collaboration gt Supplier Self Service oy Self Service SAP NetWeaver Portal Windows Internet Explorer ae E http srmqgas hclinsys com 50100 irj portal X a gt gt ISKCON CBD Belapur Con Supplier Self Service S X gt gt B h r E Page v G Tools v Harrr AHHH i Y SS Help Log off SAP View Invoice Status 00 00 Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date History Back Forward ogu Find Purchase Orders All All Purchase Orders All Confirmations New New 2 and Changed 2 Accepted and Partially Accepted Changed Rejected In Process Create deoe All Goods Receipts Partly Confirmed All Canceled Goods Receipts Rejec
19. artially Accepted by Customer Canceled Notifications from Purchaser Goods Receipt All ess TERR A TORE ELLE Re RARE AU MERTEN Done _ CE Internet Protected Mode Off 100 v 5 18 Click Process to change or confirm the P O Joa Self Service SAP NetWeaver Portal Windows Internet Explorer gt http srmqas hclinsys com 50100 irj portal gt x we Ge 2 Supplier Self Service SAP NetWeaver Portal f gt Bly hE Page v G Tools v BT ee ee A View Invoice Status Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date Supplier Self Service HCL Infosystems Ltd 15 HCL SRM system Supplier Collaboration Process User Manual 5 19 Click the Item Line to view the delivery Dates confirmed by Buyer Ana Self Service SAP NetWeaver Portal Windows Internet Explorer Hip emaastclnyscom000 pr hx we ae Fg Supplier Self Service SAP NetWeaver Portal Bl ae eb Page v G Tools v gt gt gt DN HTH N Help Logoff SAP View Invoice Status Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date Start Page gt List of Purchase Orders gt Display Purchase Order i ea ee ae NS i Display Purchase Order Download to PDF Basic Data i Document
20. ase 0t Chennai 7124 S0T OI StS A fiachenenia aa iinme ks Document humiae Debvte ZMMEOSAMT wii apotpogaJ ii H Add attaches Y Done i Intemet Protected Mode OH 210 Now the File has been attached HCL Infosystems Ltd K 20 HCL SRM system Supplier Collaboration Process User Manual 5 29 Now the ASN to be sent to the Buyers aaa srmaas hclinsys com 8000 sap bD 1IbiZjPTQIMA bc bsp sap zzsrmsus default htm Windows Internet Explorer A http srmaas hclinsys com 8000 sap bD1IbiZjPTQLMA be bsp sap zzsrmsus default htm 4 x gt wd EGE http srmaas hclinsys 2 em gt Dr amp r Page vi Tools a 4 StartPage gt List of Purchase Orders gt Display Purchase Order gt Process ASN T pacchuey Orders Process ASN hy New Changed In Process Confirmed i Res am Document Name PO 30 11 2010 Canceled by Customer Document Date w Shipping Notifications Status In Process All In Process l Delivery Information Sent v Confirmations Delivery Date Expected 13 12 2010 5 Ae Delivery Time Expected 12 00 a Shipping Date 30 11 2010 Rei Shipping Time 17 30 i z Means of Transport Road X Approved by Customer Partially Accepted by Customer Transport Flight ID Code SAFEX COURIER Canceled BL AWB Courier Details 7871897937 Notifications from Purch
21. ase Order Number 6199002026 Inovice Date to Report options y Invoice Details O Payment Details O C Form Details O Consolidated Details FsavscseuenssuacscacscsuenenensaensousvscovanenenenssesssesuavaveueneneseseaususcavevenenenssusuacavacaueneneneseneausuasouaneneneneseausuauaveveuenenesesesssavovavenensauacsussavesanenensseaunsauacauouenssenensasassuavavensneneseauseneasavsvenenenenesesuaseusueneuensseseneasacssoueneneneneausussavaveneueneneaenecuavavanenensneneaesuasavenenenenssuauacavavaseueneseneneauauacaveuenenensseausesuauassnensneneneausuasenenenensnssuacasavsusnenenensaeneauauasouenenenenssenssusuavasenenenesuseauscavessueveneneseauasavssauenensneneneauasauevanenenenuseassuauavessueneseaesesuauaveveuenensauacauasavasenenenssuacauavacstaneseusnensaeassuanaseseneneacauscaescseWeNeVeTONe Done C Internet Protected Mode Off Fill the Invoice No or Purchase Order No or Date Range And Select options for Invoice Details to View the Invoice Details 5 38 Refer Invoice Details listed below by executing the above report Output of Invoice Report View Invoice Status SAP NetWeaver Portal Windows Internet Explorer E gt hip aastcnycom100 otal hx we ae Invoice Status SAP NetWeaver Portal yr Ry me sp Page v O Tools v ie Purchase Order Collaboration Change Delivery Date View Invoice Status Supplier Self Service View Open Purchase Orders V
22. aser Goods Receipt All Item Overview Goods Receipt New z Cancellation of Goods Receipt All 10 HW121034 1 2 13 HEXAGON NUT SS leach enecins p e Cancellation of Goods Receipt New of1 Return Delivery All l Page 1 ziz Return Delivery New v Messages Read Messages Partner Information Gi Done _ CE Internet Protected Mode Off 100 v Click Goods Delivered to Recipient Option to Confirm the ASN 5 30 Now the Status of the ASN is changed from In process to Sent http srmaqas hclinsys com 8000 sap bD 11biZjPTQ1MA bc bsp sap zzsrmsus default htm Windows Internet Explorer x gt gt we we EE 7 J Google http srmqas hclinsys X m n E eee gt L o Puronase orere gt Ds Purchase Order gt Dapy ASN z N I Messages cate E Success Your changes have been adopted successfully New Changed In Process Confirmed Partly Confirmed Rejected Ci Scott heel _ Display ASN v Shipping Notifications All In Process Sent Basic Data i v Confirmations All Shipping Notit 5000000082 In Process Document Name PO Completion Reported Document Date 30 11 2010 ee ree Status Sent Approved by Customer i Delivery Information Canceled a ee Delivery Date Expected 13 12 2010 ae Delivery Time Expected 12 00 Goods Receipt New Shipping Date 30 11 2010 Can
23. ce Status Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date 4 Start Page gt List of Purchase Orders gt Display Purchase Order Messages Success Your changes have been adopted successfully Display Purchase Order Basic Data Document Number 1000000048 Document Name PO Document Date 27 11 2010 Purchase Order No 6100002026 Requested Follow On Documents Purchase Order Response Shipping Notif Goods Receipt Invoice Status Confirmed Payment Terms Contact Person E Mail Address EFT 60 days due net from GR Z RAJKUMAR p raj hcl in k Done __ CE Internet Protected Mode Off 100 5 14 The Supplier Acknowledged the P O received by him and the same is reflected in the PO confirmation TAB in the Buyer s PO HCL Infosystems Ltd SRM system Supplier Collaboration Process User Manual Thus at this stage the Buyer gets the P O confirmation 5 15 Now buyer decides whether the dates given by supplier is acceptable to him or to be changed If Dates are acceptable buyer will update these dates in delivery Schedule and saves the document with the version update If the release Procedure is applied PO has to be released also by Buyer If delivery dates are not acceptable Buyer can send message to Supplier for revised delivery Schedule option Message from Purchaser After mutually agree
24. cellation of Goods Receipt All Cancellation of Goods Receipt New Shipping Time 17 30 Return Delivery All Means of Transport Road van Transport Flight ID Code SAFEX COURIER 7 BL AWB Courier Details C7871897937 Read Messages a ed x I Ham Maniam E Done _ P Q Internet Protected Mode Off 100 v For the next scheduled shipments of the same PO click Copy option and Repeat the ASN Cycle till the complete Order Qty is shipped HCL Infosystems Ltd 21 HCL SRM system Supplier Collaboration Process User Manual 5 31 The ASN details are now reflected as Inbound Delivery in the Buyer s PO under Confirmation TAB in ECC6 MM system Buyers can see the ASN Details in P O Confirmation Tab Like ASN Qty ASN No and In bound Delivery SECTION 3 GR NOTIFICATION 5 32 Now in Buyer system GR to be made w r t inbound Delivery No Once GR made for the particular In bound Delivery GR notification will be sent to Supplier in auto mode GIRN No will be visible to supplier in the Supplier Portal You can go to Confirmed purchase Order List Select the PO Select Display Document flow and Choose the GIRN no f gt http srmqas hclinsys com 8000 sap bD LIbiZjPTQIMA bc bsp sap zzsrmsus default htm Windows Intenet Explorer i fol i X CS ae E http srmqas hclinsys com 8000 sap bD1IbiZjPTQIMA bc bsp sap zzsrmsus default htm R i 3 2 w de g J Google http srmagas hclinsys
25. chase Orders View Shipping Notification Change Delivery Date View Invoice Status 4 Start Page Find Purchase Orders ah All All Purchase Orders All Confirmations New New 3 and Changed 2 Accepted and Partially Accepted Changed In Process Rejected 2 neo Confirmed and Partially Confirmed Create DELTE AIL ASNs D Partly Confirmed Create All Canceled Goods Receipts Rejected All Return Deliveries Canceled by Customer Shipping Notifications All 2 Own Data In Process Sent v Confirmations The table does not contain any entries All In Process Completion Reported Rejected by Customer Approved by Customer Partially Accepted by Customer Canceled v Notifications from Purchaser Goods Receipt All Goods Receipt New ly Done _ CE Internet Protected Mode Off 100 Supplier Can view the GIRN Status of the shipments dispatched Click on Goods Receipts All 5 33 List of GIRN documents will be displayed Choose the desired GIRN no Anam Self Service SAP NetWeaver Portal Windows Internet Explorer iL gt http srmqas hclinsys com 50100 irj portal gt x we amp _ P gt gt 2 Supplier Self Registration lz Supplier Self Service S X fa v map v cb Page v iG Tools v mH ll So a se E Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date View Invoice Status
26. clinfosystems com and select SRM gt Supplier Portal gt SRM Enterprise Portal and login with the Login amp password provided to them HCL Infosystems Ltd 3 HCL SRM system Supplier Collaboration Process User Manual Step 3 For a PO created by Buyer in ECC6 M M it will be sent to SRM Supplier system SUS as S O Sale order with status New The SO contains all relevant info of the PO like PO no PO date Buyer Name Payment Term Incoterm Header amp Item Text Message to amp from Purchaser Material Code with Description Qty Delivery date PO value etc Step 4 S O can be moved through various status New Changed In Process Confirmed Partly Confirmed or Rejected or Cancelled Step 5 After selecting the desired PO SO Supplier has to select option Process to do any modification updation in the SO Step 6 If the Delivery dates are not suitable for the supplier he can change date in the Confirmed for option of the SO else he can enter the same date and send his acknowledgement Step 7 If the supplier wants to split the delivery schedules he can Select New Row and enter the different Delivery dates with Qty in Multiple Rows Step 8 On the SO there is an option to send Message to Purchaser where supplier can enter any text which will get updated in PO text Step 9 Supplier can Select Option Check to verify the Changes in PO SO Once verified the line item can be selected
27. de Off 100 v Click the Item Description to View the GIRN No in Buyers system in ECC6 MM 5 35 Supplier has to Accept the doc for GIRN confirmation an Self Service SAP NetWeaver Portal Windows Internet Explorer B i maeshcinycomS010 6p Ix gt gt Registration F lt Supplier Self Service S X fp gt v dh v b Page v Oj Tools v VIIEIIEESEESSASEITES EIEEEI SEET 7 an A a N SE Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date Purchase Order Collaboration View Invoice Status History Back Forward E 4 Start Page gt Goods Receipt List gt Display Goods Receipt gt Display Item a Tn Goods Receipt Display Item Details Purchase Orders All Document Number 7000000032 Maw Document Name GR f Changed In Process Back to Item Overview Confirmed Partly Confirmed Basic Data Cl Rejected f Canceled by Customer ltem Product Revision Level Description Purchase Order No Purchase Order Item Ordered Goods Receipt Quantity Goods Receipt GR Item Shipping Notifications 1 HW121034 1 2 13 HEXAGON NUT SS 6100002026 10 1 900 each 850 each 52001548292010 1 H Al E Partner Information i Sent v Confirmations Partner Number Name Street House No PostCode Location Telephone Fax E mail All Bill to Party 2000273 HCL infosystems Ltd E 4 5 6 S
28. ected t H All Return Deliveries Canceled by Customer Shipping Notifications All a Own Data PORD M v Confirmations The table does not contain any entries All nnn EEE In Process Completion Reported on Rejected by Customer Approved by Customer Partially Accepted by Customer Canceled Notifications from Purchaser Goods Receipt All Goods Receipt New z Done CE Internet Protected Mode Off 100 To View the Invoice Status Click on View Invoice Status The below screen appears 5 37 Based on the Purchase Order no supplier s Invoice No or Invoice Date date range Report will be visible for Invoice Details Payment details C Form Details Consolidated Details for the above three options Note These Invoice Payment and C Form documents are created in Buyer s system in ECC6 and document details intimations are sent to SRM Supplier portal HCL Infosystems Ltd 25 HCL SRM system Supplier Collaboration Process User Manual View Invoice Status SAP NetWeaver Portal Windows Internet Explorer hp masts com SO0 pona ix gt wow View Invoice Status SAP NetWeaver Portal fy v dh v b Page v Gj Tools v TH ll SSS SU ss ET Change Delivery Date View Invoice Status Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification History Invoice details Reference Invoice Number urch
29. ector XI 201301 Noida 201301 9940511139 044 26243160 In Process i Completion Reported Rejected by Customer Approved by Customer Partially Accepted by Customer Canceled _ Notifications from Purchaser Goods Receipt All pec Bae a a LEE EE E E EEE ee en a a ne Done _ CE Internet Protected Mode Off amp 100 v Supplier now get the GIRN No of the material dispatched In the same way for all the dispatches made by supplier supplier can view amp Accept HCL Infosystems Ltd 24 HCL SRM system Supplier Collaboration Process User Manual SECTION 4 INVOICE NOTIFICATION REPORT 5 36 Supplier can View Invoice Status created in Buyers system Supplier Self Service SAP NetWeaver Portal Windows Internet Explorer ox RA z http srmqas hclinsys com 50100 irj portal Google 2 f a i ra gt gt w k 88 Z Supplier Self Service S X http srmaas hclinsys co fh GX v am i Page v G Tools ALLL YL VT Ss oa Help Log off SAP Supplier Self Service History Back ard 4 Start Page a Find v Purchase Orders Start Page All All Purchase Orders All Confirmations New New 3 and Changed 3 Accepted and Partially Accepted Sar In Process Rejected Proceed F3 Confirmed and Partially Confirmed Create Confirmed B w All ASNs All Goods Receipts Partly Confirmed eee Create All Canceled Goods Receipts Rej
30. ed Page 1 of1 Rejected n i Canceled by Customer PEA In Process Sent i Al In Process Completion Reported Rejected by Customer Approved by Customer Partially Accepted by Customer i Canceled i v Notifications from Purchaser Goods Receipt All eee Done _ C Internet Protected Mode Off 100 Supplier can view the new P O list Click the document no as shown above Note Buyer P O Purchase Order will be read as Supplier S O Sales Order If you do any amendments HCL Infosystems Ltd 8 HCL SRM system Supplier Collaboration Process User Manual 5 4 To acknowledge the PO Supplier has to select the Process option to open the PO in Change mode Asay Self Service SAP NetWeaver Portal Windows Internet Explorer OF ip maeshcinyscomS010 port ix fe Supplier Self Service S X i fh EX 7 ab v i Page v G Tools v od w we 00 OO gt lt lem TILL SSS View Invoice Status Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date History Back Forward Supplier Self Service 4 Start Page gt List of Purchase Orders gt Display Purchase Order a Find i Purchase Orders Messages Al Message from Purchaser sfdhdsffiugdsof f New Changed In Process Confirmed Partly Con
31. firmed Rejected Canceled by Customer Display Purchase Order _ es In Process oe Sent a a Document Number 1000000048 a meee Document Name PO Completion Reported Document Date 27 11 2010 A herea an E tai Purchase Order No 6100002026 Approved by Customer Requested Follow On Documents Purchase Order Response Shipping Notif Goods Receipt Invoice Partially Accepted by Customer Req i Canceled Status New Notifications from Purchaser Payment Terms Contact Person E Mail Address icine Receipt All EFT 60 days due net from GR date RAJKUMAR p raj hel in ee ee ee ae Dl Done CE internet Protected Mode Off 100 Click Process Option 5 5 Now the P O to be acknowledged with Delivery Date confirmation Supplier can change the Delivery Date if the Delivery Date is not acceptable to him or accept the same delivery date as mentioned in Required on option if he can ship the Order Qty in one Delivery Schedule Also Supplier can give the Spilt up delivery schedule aa Self Service SAP NetWeaver Portal Windows Internet Explorer BM hesar cy comST10 9 pot ww C ISKCON CBD Belapur Con Supplier Self Service S x P N EP N E T A Tools LESTE EEELESERLEEL ECESE EEEE 74 4 LL NS Tsang Change Delivery Date Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notificatio
32. gt Process Purchase Order Process Purchase Order Send Hold Cancel Check Download to POF Basic Data Document Number 1000000048 Document Name PO Document Date 27 11 2010 n Purchase Order No 6100002026 Requested Follow On Documents Purchase Order Response Shipping Notif Goods Receipt Invoice Status In Process Payment Terms Contact Person E Mail Address EFT 60 days due net from GR date RAJKUMAR p raj hcl in Item Overview Number SDLN_IMAGE Status Product Line Type Short Text Order quantity Purchase Order Value Confirmed Quantity Requiredon Confirmed for Tax Code Tax Code Description Transportation Mode Warranty Te 10 aj GQin Process HW121034 1 2 13 HEXAGON NUT SS 1 900 each 19 000 00 INR 1 900 each 13 12 2010 13 12 2010 V1 10 INPUTTAX Road 1 Year from g Page 1 of1 z 4 gt Done CE Internet Protected Mode Off 100 Click on Confirm All Items 12 HCL HCL Infosystems Ltd SRM system Supplier Collaboration Process User Manual 5 12 Send the Confirmed PO to Purchaser 2 Self Service SAP NetWeaver Portal Windows Intenet Explorer R imac comsonoo pora AA ve fe 2 Supplier Self Service SAP NetWeaver Portal gt gt BR gt amp ageri Tools gt INH Gj ASS Hep I oaot SARg View Invoice Status Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery
33. ially Confirmed Ee All Goods Receipts All Canceled Goods Receipts All Return Deliveries AILASNs Create Done _ CI Internet Protected Mode Off 100 v Click Changed Option to View the list of Changed P O S O HCL HCL Infosystems Ltd 14 SRM system Supplier Collaboration Process User Manual 5 17 Click the S O to view the amended P O S O som Self Service SAP NetWeaver Portal Windows Internet Explorer gt http srmqas hclinsys com 50100 irj portal gt x w ake Fg Supplier Self Service SAP NetWeaver Portal a X v r csp Page v Z Tools con PO iii SSS EX View Invoice Status Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date Supplier Self Service 4 StartPace gt List of Purchase Orders A a ee eres List of Changed Purchase Orders New Document Number 7 Document Name 2 Document Date 7 Status a Total Value 7 Purchase Order No i7 i Tari E 1000000048 PO 27 11 2010 In Process 19 000 00 INR 6100002026 Contd 1000000016 PO 04 11 2010 In Process 10 000 00 INR 6100002009 Partly Confirmed oO 1000000013 PO 04 11 2010 In Process 10 000 00 INR 6100002007 cata Page __1 of1 Canceled by Customer hgg In Process Sent err In Process Completion Reported Rejected by Customer Approved by Customer P
34. iew Shipping Notification 30 11 2010 Se 6100002026 40 HW121034 1 2 13 HEXAGON NUT SS 500 000 5 000 00 30 11 2010 5105618468 30 11 2010 6100002026 10 HW121034 1 2 13 HEXAGON NUT SS 500 000 5 000 00 HCL Infosystems Ltd 26 HCL SRM system Supplier Collaboration Process User Manual View Invoice Status SAP NetWeaver Portal Windows Internet Explorer gt http srmqas hclinsys com 50100 irj portal x j gt w abe Invoice Status SAP NetWeaver Portal d m Son faa E Page v g Tools LALLA q gt SS Help Log off SAP Supplier Self Service View Open Purchase Orders View Shipping Notification Purchase Order Collaboration Change Delivery Date View Invoice Status Back Forward View Invoice Status History snsnsnsnsnnnnsnsnensnsnsnansnssnansnsnensnsnsnssnsnsnsnensnsnsnsnasnsnsnansnsnsnsnsnasanasnansnsnsnensnsnasnansasnsnsnensnanssssasnansnsnsnsnsnsnssnsnensnsnsnsnsnsnnassasnensnsnsnsnanasnsnansnsnsnsnansnansnssnsnsnsnsnsnsnsnnnsansnsnsnsnsnansnssnsnsssnensnsnsnsnanssnsnsnsnsnsnsnsnsnnsnansnsnsnsnsnsnsnsnnsnsnsnsnsnensnanannsssnsnanensnansnsnsansnsnansnansnsnsnsnssnansnsnsnsnensnsnenssnsnsnensnsnsnsnsnesnanensnensnsnenssnanssanensnsnsnsnsnnnnsnanensnensnsnsnsnsnensnensnsnsnsnsnnsnsnanensnensnansnssansnanensnsnensnenssssnansnsnsnsnsnnnnannsnsnsnsnsnsnsnensnnsnsnenensnsnssansnsnsnsnensnsnansnnsnsnenensnsnsnsnensssnanensnsnsnsnsnsnennensnsnsnsnensnsnnassnany G
35. in ECC6 MM and ASN Details of Supplier are tracked easily For a Supplier to access the Supplier System he must be provided with User ID and Password in advance in Supplier Portal 2 System Requirement for SRM Supplier Collaboration Process Supplier User computer system should be installed with the following for using SRM Module Supplier Collaboration Process a Windows XP or Windows 7 Operating system b Internet Explorer IE ver 6 or 7 or 8 c Java version 1 6 update 23 specifically required for Reverse Auction Process 3 Supplier Collaboration Process Steps In this process Suppliers are provided access to HCL s system via SRM Enterprise Portal Step 1 This process is initiated when a PO Is created by Buyer in ECC6 MM and released and SUS message is created and saved for the PO and sent electronically to Supplier system In the PO item level Confirmation option TAB Confirmation should be set amp Ack Read option should be ticked to enable response to this PO from SRM supplier system SRM to Buyer System ECC 6 MM Also Supplier should be enabled for Supplier Collaboration Process in Vendor Master Step 2 Suppliers have to login to Supplier portal to view the PO available as SO in the Supplier System Note For enabling suppliers to use SUS process user ID and password need to be provided by HCL to them in advance Use lE Internet explorer and goto HCL Company Website http www h
36. ing on some date the buyer will update the date in delivery schedule of PO and send the P O to supplier where supplier can view the same in PO changed status The modified PO is available in the Changed Purchase Order List in Supplier System 5 16 Now Supplier Can Veiw the Amended P O in Changed Option The P O S O listed in Change mode is Amended P O S O Supplier Self Service SAP NetWeaver Portal Windows Internet Explorer e x CN H a hcin comsmon pona i gt D E Page v G Tools v gt Help Log off SAP History Back Forward we ow Fg Supplier Self Service SAP NetWeaver Portal Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date View Invoice Status Supplier Self Service hy tm 4 Start Page Find v Purchase Orders All New Changed In Process Confirmed Partly Confirmed Rejected Canceled by Customer v Shipping Notifications Al own data 3 a M Confirmations The table does not contain any entries All In Process Completion Reported Rejected by Customer Approved by Customer Partially Accepted by Customer Canceled v Notifications from Purchaser Goods Receipt All Goods Receipt New x Start Page All Confirmations Accepted and Partially Accepted Rejected Create All Purchase Orders New 1 and Changed 3 In Process Confirmed and Paft
37. m HCL Touch HCL SMB HCLite Alumni HCL Infosystems Ltd is India s premier hardware services and ICT systems integration company offering a wide spectrum of ICT products that includes Computing Storage Networking Security Telecom Imaging and Retail HCL is a one stop shop for all the ICT requirements of an organization India s leading System Integration and Infrastructure Management Services Organization HCL has specialized expertise across verticals including Telecom BFSI eGovernance amp Power HCL has India s largest distribution and retail network taking to market a range of Digital Lifestyle products in partnership with leading global ICT brands including Apple Cisco Ericsson Kingston Kodak Konica Minolta Microsoft Nokia Toshiba and many more Chairman Speaks Know Us What s New x System Integration Capabilities x HCL ecosafe Join the Green Bag Campaign gt http www hclinfosystems com srmyindex html HE lok eal E Internet 100 4 start E Startup 2 User Manuals B iw SRM Reverse A kwi SRM Bidding Pr S from Bala amp SR SRM Manuals fo Adobe Reader India s Premi Links LO RBS OLB 7 29 Pm Using Internet Explorer access HCL Website http www hclinfosystems com Select HCL SRM under GROUPSITES option and enter the Supplier Portal screen HCL Infosystems Ltd 5 HCL SRM system S
38. n View Invoice Status History Back Forward Supplier Self Service E 4 Start Page gt List of Purchase Orders gt Display Purchase Order gt Process Purchase Order IS Process Purchase Order Download to PDF Basic Data E Document Number 1000000048 Document Name PO Document Date 27 11 2010 L4 Purchase Order No 6100002026 Requested Follow On Documents Purchase Order Response Shipping Notif Goods Receipt Invoice Status In Process Payment Terms Contact Person E Mail Address EFT 60 days due net from GR date RAJKUMAR p raj hcl in Item Overview Number Status Product Line Type Short Text Order quantity Purchase Order Value Confirmed Quantity Required on Confirmed for Tax Code Tax Code Description Transportation Mode Warranty Terms 10 Gn Process HW121034 1 2 13 HEXAGON NUT SS 1 900 each 19 000 00 INR 1 900 each 13 12 2010 13 12 2010 Ea v1 10 INPUT TAX Road 1 Year from gr date Page 1 of1 Confirm All tems I Yv L4 gt Done La Internet Protected Mode Off 100 Click the Confimed for option and update the same delivery date as mentioned in Required on option if you can ship the Order Qty in one Delivery Schedule HCL Infosystems Ltd 9 HCL SRM system Supplier Collaboration Process User Manual 5 6 Also Supplier can give the Spilt up Delivery Schedule Joy Self Service SAP NetWeaver Portal Windows Inte
39. n be given maximum up to Order Qty Beyond Order Qty It will show 10 HCL HCL Infosystems Ltd SRM system Supplier Collaboration Process User Manual 5 8 For sending any message to Purchaser or receive any message from Purchaser two message options are available Message to Purchaser and Message from Purchaser Supplier Self Service SAP NetWeaver Portal Windows Internet Explorer CMA tin amaechcinycomS0100 4 pot we we gf JE YouTube Govindha Hari se Supplier Self Service S X le HCL Infosystems Portal D n a ae gt l SELL gg LT v N Help Log off SAP Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date View Invoice Status History Back Forward AAE Da AOE S NAA RO OCS N Ie CNS IAN LO A Se OT SLI EA a OSLO EL ON O A RS SOR SAE LN A OSS A eI ATER ANON GH ERI RA NN att NC EO E ah CE EON LAS a Net Value Ordered 10 00 INR 1 each 19 000 00 INR Net Value Confirmed 10 00 INR 1 each 19 000 00 INR Description Preview Message to Purchaser E Message from Purchaser Page 1 of 1 Pal Save Text Partner Information Partner Number Name Street House No PostCode Location Telephone Fax E mail D Bill to Party 2000273 HCL Infosystems Ltd E 4 5 6 Sector XI 201301 Noida 201301 91 44 455070181920 Ship To Address 2000273 HCL INFO
40. nnqas hclinesys com Beep bl bey P TO eo 9 bob fap en susdetaulthtm Windows Intent Explorer a E gt E Pttpofsrmgas heinn eame Aii sap eOLibizyP TO Ass y ba bsp rapire default wo o Se A Googe E httpaismgashelinsyt X Eio Eor ooe iy Bage Tok Shipping ainesta Status Se a Af i Piebmii j Delivery information Seni Pare fercruniicetrs Getrery Gate Expected 13123010 A EFT Datvery Tima Lxpecteds LE in Process Srippng Dars 9 2 i z bic Shipgaig Tere 17 40 Ii a Aageted by Cusheener Mnaona of Trani mond r Sp ptoved by Cimbi z a Pariisiy Accepted by Customer Transport Fight D Code Pde Canoeied BL 0 av Courner Datais ETE ERTEN poifbiibeni Tom Purchaser e Goods Receipt AN insets can im Goods Aecsipt Haw Number Preguct Desenphen Guantay Unt of Measure Purchase Order Ns Order bem DELETE Conceleie of Goods Pacet As 10 Troracrh PG MAGN NUT G Bad euch Perc 10 ff Cateetaten of Goats Packi New si E Bo ki Ba a Return Deeeery j ee ae ez Et Return Bebvery Noe j pr e a eae Snine Al Deaninct Al Propose Outstanding Quacdiien Reed Messages Partner Information TI admniarita oo has i I I Own D Pariner Humber Home Street House No PostCode Loca on Telephone Fax ma Hilts Party 3000273 HCL Bifoiy asar Lari E 4 58 Sector XI 301301 Moa 20130 TERET 44 8340 180 Ships fd eg Dp HCL NFOSYSTEUS LTO STE Ground Fino South Ph
41. on New Row Supplier Self Service SAP NetWeaver Portal Windows Internet Explorer CA tian hcinyscomSt100 po Ix gt ww Gh gt BG E Page K Tools CLISILELELESELLELSELLLELECETELETLSELLE Purchase Order Collaboration oo oo Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date View Invoice Status History Back d 4 Start Page gt List of Purchase Orders gt Display Purchase Order gt Process Purchase Order gt Process Item a i Purchase Order Change Item Details Document Number 1000000048 Document Name PO Requested Follow On Documents for tem Purchase Order Response Shipping Notif Goods Receipt Invoice Back to Item Ove Basic Data tem Status Product Revision Level Product Type Short Text Order quantity Purchase Order Value Confirmed Quantity Requiredon Confirmed for Tax Code Tax Code Description Transportation Mode Warranty Te 10 GR ProcessHW121034 Material 1 2 13 HEXAGON NUT SS 1 900 each 19 000 00 INR 1 900 each 13 12 2010 13 12 2010 v1 10 INPUT TAX Road 1 Year from Enter Delivery Times Delivery Date Order quantity Confirmed Quantity DELETE 13 12 2010 0 000 850 000 m 14 12 2010 ia 0 000 500 000 ii 15 12 2010 0 000 550 000 m CE Internet Protected Mode Off 100 Click New Row for Multiple Delivery Schedule Note Delivery Schedule ca
42. ponding to the Invoice Payment doc to be created at Buyer end in MM in ECC6 Once this is processed it will be visible in SRM in Invoice report HCL Infosystems Ltd 4 HCL SRM system Supplier Collaboration Process User Manual Step 19 Option is available for Viewing the C Form w r t Vendor Invoice and date This will be visible in the Invoice Report once C form nos are updated by Accounts in ECC6 Note The Above Process is applicable for Domestic Purchase Cycle The Process steps for Imports amp Service Pos are same as done in Imports Cycle amp Service Purchase cycle done in ECC with the exception that PO ASN is created in SRM and subsequent MM docs are created w r t the Inbound Delivery in SRM 4 How to access the Supplier System To access the Supplier Portal for Supplier Collaboration or Supplier Self Service SUS process supplier has to access the SRM Enterprise portal India s Premier Hardware IT Services and ICT Systems Integration Company Windows Internet Explorer Go gt E attp www helinfosystems com Fi 491 Live Search File Edit view Favorites Tools Help w a India s Premier Hardware IT Services and ICT System A Home RY Feeds 3 a Print HOME ABOUT US PRODUCTS SERVICES INVESTORS CAREERS SUPPORT CONTACT US GROUPSITES HCL Online Store HCL Infinet HCL Enterprise HCL Infosystems MEA HCL Security HCL SRM EW HCL S Sp i Relationship Management Syste
43. received GR date PO no etc Ana Self Service SAP NetWeaver Portal Windows Internet Explorer gt http srmqas hclinsys com 50100 irj portal gt x we od a Supplier Self Registration 27 Supplier Self Service Sa x A a v dh v Page v Gj Tools v i DEE ff eI SS PEER SAR Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date f Purchase Order Collaboration View Invoice Status Supplier Self Service History Back Forward E 4 Start Page gt Goods Receipt List gt Display Goods Receipt A i Find Purchase Orders pt Al Accent New Changed Basic Data E In Process Confirmed Document Number 7000000032 Partly Confirmed Document Name GR Rejected Document Date 30 11 2010 i Canceled by Customer Shipping Notifications Status New heyr In Process Item Overview m i Sent i All 1 HW121034 1 2 13 HEXAGON NUT SS 6100002026 10 1 900 each 850 each In Process Page 1 of1 Completion Reported ars Rejected by Customer Partner Information Approved by Customer Partially Accepted by Customer e ii uto a Ean i ca Bil to Party 2000273 HCL Infosystems Ltd E 4 5 6 Sector XI 201301 Noida 201301 9940511139 044 26243160 v Notifications from Purchaser Goods Receipt All E e ee a ee Ne ee ee nee Done Ca Internet Protected Mo
44. rnet Explorer x E Hpac com000 poral AA a X d v Page v Tools v d Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date View Invoice Status History Back d Start Page gt List of Purchase Orders gt Display Purchase Order gt Process Purchase Order gt Process Item la Purchase Order Change Item Details Document Number 1000000048 Document Name PO Requested Follow On Documents for tem Purchase Order Response Shipping Notif Goods Receipt Invoice Back to Item Ove Basic Data tem Status Product Revision Level ProductType Short Text Order quantity Purchase Order Value Confirmed Quantity Requiredon Confirmed for TaxCode Tax Code Description Transportation Mode Warranty Te 10 GR ProcessHW121034 Material 1 2 13 HEXAGON NUT SS 1 900 each 19 000 00 INR 1 900 each 13 12 2010 13 12 2010 V1 10 INPUT TAX Road 1 Year from Enter Delivery Times Delivery Date Order quantity Confirmed Quantity DELETE 13 12 2010 0 000 1 900 000 m Price Information Condition Price Per Value Net Value Ordered 10 00 INR 1 each 19 000 00 INR m en ieee Tito roe vo eel oe nan on en ts eee nie ue ap nae Mtl en os CO Lon onan Se ee ees oe Done CE Internet Protected Mode Off 100 Click the Line Item for Spilt of Delivery 5 7 For Multiple Delivery Schedules for a particular line item select opti
45. sa eA http srmqas hclinsys com 8000 sap bD1IbiZjPTQIMA bc bsp sap zzsrmsus default htm 3 Google e http srmqas hclinsys X ve a fal CE Internet Protected Mode Off 100 v _ Display Purchase Order Create ASN Display History Display Document Flow Download to PDF 7 Document Number 1000000048 Document Name PO Document Date 27 11 2010 Purchase Order No 6100002026 Requested Follow On Documents Purchase Order Response Shipping Notif Goods Receipt Invoice Status Confirmed F z 60 days due net from GR date Messages Message from Purchaser sfdhdsffiugdsof 4 x I gt Done CE Internet Protected Mode Off amp 10 v Click Create ASN Advance Shipment Notification of the Material Dispatched HCL Infosystems Ltd 18 HCL SRM system Supplier Collaboration Process User Manual 5 25 Update ASN Details for the list delivery schedule http srmaas hclinsys com 8000 sap bD 1IbiZjPTQIMA bc bsp sap zzsrmsus default htm Windows Internet Explorer E A E EE 3 Goj ae E http srmqas hclinsys com 8000 sap bD1IbiZjPTQIMA bc bsp sap zzsrmsus default htm e http srmqas hclinsys X v z Page v g Tools v i fy My amp a ao 4 Start Page gt List of Purchase Orders gt Display Purchase Order gt Process ASN
46. t Options and execute HCL Infosystems Ltd 27 HCL SRM system Supplier Collaboration Process User Manual 5 40 Output of payment details given below View Invoice Status SAP NetWeaver Portal Windows Internet Explorer e Ey http srmqas hclinsys com 50100 irj portal vr a ra gt We Ge z View Invoice Status SAP NetWeaver Portal gt gt Bl amp E Page v G Tools v Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date View Invoice Status View Invoice Status History Back Forward E 30 11 2010 5 200 520 00 ET 4400000011 30 11 2010 5 200 00 520 00 4 680 00 01 12 2010 1100000011 O seveusesussosevasavosususensnscuavecssussuo4cosousususvesevousovousessdbeveveveusovevesssovasevesseuusoussscnsevesevevesuseusovousuasesesauencovouseseavesavanessousueeessveveuacsovaverscosoveuausvosueuscasovevavavevussueusovouseuessuvavexessovevseavovevaracsovaeusecouovevausvosueuscasovesseeeTVVOVTWE Output View of Payment Details This report lists the invoice No Invoice Date Invoice Amount TDS Deduction done Amount paid Payment doc reference no buyer system generated in ECC6 Fl amp Payment posting date in Buyer s system SECTION 6 C FORM REPORT 5 41 View C Form Details gt Wiew imamin Shau SAP NetWeaver Portal Windas internet Explorer a fier Do Vin voet Satu SAP Nei ieayesr
47. ted All Return Deliveries Canceled by Customer Shipping Notifications All amp Own Data In Process SS __I lt a ae Messages v Confirmations The table does not contain any entries All In Process Completion Reported Rejected by Customer Approved by Customer Partially Accepted by Customer Canceled v Notifications from Purchaser Goods Receipt All Goods Receipt New x Done _ CE Internet Protected Mode Off R100 v Click on All Purchase Order gt New 5 3 Select the new PO An Self Service SAP NetWeaver Portal Windows Internet Explorer OF ip maas ncinoys comS010 pot hx aN X n gt e0 ISKCON CBD Belapur Con l Supplier Self Service S X gt deb gt Page v i Tools v X amp J HHH b oS Help Logoff SAP View Purchase Order Collaboration Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date Invoice Status History Back Forward E E E E E E E ae a ee a ve eee a ee Start Page gt List of Purchase Orders List of New Purchase Orders All ip Download to PDF T pa E Document Number Document Name Document Date 2 Status iF Total Value 7 Purchase Order No a i e o 1000000048 PO 27 11 2010 New 19 000 00 INR 6100002026 Leica Oo 1000000012 PO 04 11 2010 New 10 000 00 INR 6100002006 Partly Confirm
48. then select Confirm item amp select lt back gt to Item Overview amp then Send Step 10 Once PO is confirmed acknowledged by supplier the confirmation details are updated and visible in the PO confirmation tab in ECC 6 Step 11 If the delivery schedule is acceptable to the buyer the schedule lines can be changed for PO in MM by Buyer as per conf details in PO confirmation received from Supplier PO is saved and version changed Step 12 Corresponding to changes in PO SO version also changes Step 13 Once the supplier sends ships the material to HCL he can select option Create ASN to create the Advance shipment Notification with Shipment date amp Qty Expected Delivery Date amp Qty AWB details Flight details Transport details etc Step 14 Documents like Supplier Bill Invoice Copy AWB details etc can be attached with ASN doc Step 15 Once ASN is created in SRM by Supplier it creates an Inbound delivery in PO confirmation TAB in ECC6 MM i e Buyer system in Auto mode Step 16 Once material is received at HCL GR doc to be created w r t Inbound delivery in MM system ECC6 and intimation for the GR done will be sent visible in auto mode to the Supplier Step 17 In MM module ECC6 at Buyer end Vendor Invoice to be created w r t Inbound delivery and posted as per the standard MIRO for Domestic PO amp Through ZIMP module for Imports PO This invoice will be visible in Invoice Report in SRM SUS Step 18 Corres
49. tions from Purchaser Goods Receipt All Item Overview zi Goods Receipt New Number Product Description Quantity Unit of Measure Purchase Order No Order Item DELETE Soporte chs ain te 10 HW121034 1 2 13 HEXAGON NUT SS each 6100002026 10 i Cancellation of Goods Receipt New 7 of 4 Return Delivery All Return Delivery New zi Read Messages Partner Information wv Administration a Partner Number Name Street House No PostCode Location Telephone Fax E mail Bill to Party 2000273 HCL infosystems Ltd E 4 5 6 Sector XI 201301 Noida 201301 9940511139 044 26248160 Ship To Address 2000273 HCL INFOSYSTEMS LTD 78 Ground Floor South Phase 600058 Chennai 91 44 455070181920 i Attachments mi Name DMS Document Number Delete The table does not contain any entries Done_ CE Internet Protected Mode Off 100 v Click Browse Button to search for the scanned copy of the Shipment Documents files from Supplier s computer and click on Upload option NOTE Maximum Three Files can be attached File Capacity 1 MB for each attachment NOTE Supplier should create the scanned files for attachment with naming convention as PO doc no INV PO doc no AWB PO doc no DC etc For Example File 1 as 61 2026 INV File 2 as 61 2026 AWB File 3 as 61 2026 DC 1 two digits last few non zero digits of the PO no separated by sign 5 28 The necessary documents are attached with the PO SO for Buyer s reference F bttpoife
50. uanti Netvaiue Tax vawe Total Amount 30 11 2010 51 05618467 130 1 1 2010 6100002026 10 HW121034 1 2 13 HEXAGON NUT SS 500 000 000 00 5 200 00 30 11 2010 5105618468 30 11 2010 6100002026 10 HW121034 1 2 13 HEXAGON NUT SS 500 000 5 000 00 200 00 5 200 00 E E T 3d Local intranet Protected Mode Off amp 100 v This report shows the Supplier Invoice No Supplier Invoice Date PO no Buyer s system generated Invoice Posing no amp date of posting in Buyer s system Item no ltem Description Net value line item wise Tax value and total value line item wise as well as Total Invoice Value SECTION 5 PAYMENT NOTIFICATION REPORT 5 39 View Payment Details View Invoice Status SAP NetWeaver Portal Windows Internet Explorer gt lis Di s N i w k View Invoice Status SAP NetWeaver Portal fh aa v gm v Page iG Tools v Supplier Self Service View Open Purchase Orders View Shipping Notification Change Delivery Date View Invoice Status Reference Invoice Number Purchase Order Number 6190002026 A 7 m _ y Inovice Date to _ Report options O Invoice Details e Payment Details O C Form Details eS Consolidated Details Local intranet Protected Mode Off 100 v To View the Payment Details Click the View Invoice Status Enter the P O No and Select Payment Details from Repor
51. upplier Collaboration Process User Manual Welcome to Supplier Relationship Management System Windows Internet Explorer S EA v je http liv helinfosystems comi srmlindex html fr X Live Search File Edit View Favorites Tools Help ejz w a Welcome to Supplier Relationship Management System fap Home Q Feeds J d h prit Supplier Portal Online Supplier Registration ROS User Manual Are you interested in supplying Products amp Services to HCL Infosystems Contact us instantly SRM Enterprise Portal Existing user logon to HCL SRM E Portal now For any queries related to the HCL SRM portal please mail us at su rt srmpri hcl com Copyright 2010 HCL Infosystems Limited ane TTT TT trtermet Ro gt 3 A start CQ Startup C9 User Manual fH SRM Revers w SRM Bidding A from Bala amp SRM Manual Adobe Re India s Premi welcome t Links gt OD RBS OG 7 32PM Select SRM Enterprise Portal HCL Infosystems Windows Internet Explorer A 8 x LONA e Wy EY gt http procurement hclinsys com irj portal X 2 x File Edit view Favorites Tools Help w we gt HCL Infosystems D Home gt R Feeds 3 dah Print SRM Enterprise Portal 2008 SAP AG All rights reserved Po EOE E oaint Rioo gt 3 A start 2 Windows tw SRM Revers E SRM Bidding S From Bala amp

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