LimeSurvey Quick Start Guide: Version 1.5
Contents
1. a opening doors through technology www uoguelph ca ccs LimeSurvey yr Quick Start Guide Version 1 5 Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 1 Table of Contents Contents TAINS ON CONTON a E E E E E 2 TOCO e EA peeing EE EA EA ac neg EA T TE N 3 1 About Your LimeSurvey Account cccccccceesssssssssssssaaaecceeeeeeeesessssssssssseaaaaaaaeeeeseeeeeeessseesenssaaaanas 5 11L HOW ado lgeta LimeSurvey ACCOUNE ercicsson n ei 5 LA Howdolloe Wa CO ENS SU seriernas EEE 5 1 3 How do I change my LimeSurvey ACCOUNT S password cccccesseccccesseeeesesececeesececeeuseeeseenecessuaecessuees 7 1 4 Where is my survey data StOTEG Si cnoxecnciescncteuttiavcdienapcteetannnnsieuinedsatcicvaiieiceetanleiereiiacsertaukdaudevountosiens 9 1 5 HOW long is my survey data kept scisssiccssssteancsvssicosaveacoveiantiesiueteswaenesdeeiasesereuneeniannedelnawenesdteasedsinncesss 9 1 6 How can I get an overview of all my account s surveys in LimeSurvey sesssessesresesrreserreresrrresseee 9 1 7 How can colleagues on my research team work on the survey s development with me 10 1 8 Where can et help with LimeSurvey 2 secssanccdcorcindsosnaaccanancd teesananesdsnnesubanonaasiaveosdtandooanactcoosannanesaancts 11 1 9 What are the known issues with LimeSurvey sssessssssrreserrerssrrresrreresrrresereresrrressreresrrresrrereserresene 12 2 NavipaGne Win LMC SUEVCY esop a E a E EE 132. For more details on using this feature please refer to the CCS LimeSurvey Drill Down documents How to export your LimeSurvey data into Excel and How to export your LimeSurvey data into SPSS available on the CCS LimeSurvey web page http www uoguelph ca ccs software supported products limesurve Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 49 For more information on browsing your results refer to the relevant LimeSurvey documentation For more information on exporting your results to another application refer to the relevant LimeSurvey documentation Step 7 Close your survey after its completion After the period for collecting responses has passed you can close your survey by changing its expiration date to a date in the past Once your survey is closed you can still access your survey to review results but respondents will not be able to take your survey Caution Ensure you close your survey by following the procedure below rather than by deactivating it When you deactivate your survey you will not have access to any associated responses Your survey s expiration date is part of its metadata To change your survey s expiration date 1 Position your mouse over the Survey properties icon on the Survey toolbar and select the General settings choice from the resulting sub menu In Figure 30 below the Survey properties icon is pointed to by red arrow 1 and the General setting
3. http docs limesurvey org Tokens amp structure English Instructions for LimeSurve 4 Contact the Data Resource Centre by sending email to drchelp uoguelph ca 5 Give us your feedback Please contact us with your suggestions and comments about this Quick Start Guide by sending email to drchelp uoguelph ca Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 56
4. icon looks like a house and is pointed to by the red arrow in Figure D below Figure D You can click the Return to survey administration icon to return to a previous multiple toolbar display Browse responses A First Survey Oboe C668 AVE Response summary Click this icon to return tO punresponses 1 the previous multiple mee responses 0 a Total responses 1 toolbar display 5 4 Logging out When you have finished working with LimeSurvey you logout by clicking the Logout icon on the Administration toolbar The icon is pointed to by the red arrow in Figure E below Clicking this Logout icon ensures your session completes properly Figure E The location of the Logout icon on the Administration toolbar Please ensure you logout after completing your LimeSurvey session Administration Logged in as ccsdemo Survey A First Survey 1D 81853 The Logout icon Question groups Please choose Q ndi Torx Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 16 3 How to create a first survey The components of a survey in the LimeSurvey system Before creating your first survey it is helpful to understand the three main components that make up a survey in the LimeSurvey system These components are illustrated in Figure H below The three components are 1 The Survey container outlined in red in Figure H This is the box that holds all the v
5. Survey URL English https dev2 surveys ccs uoguelph ca limeSurvey index php sid 88687 amp lang en Description Welcome Administrator CCS Demonstration Account petermc uoquelph ca Start date time pacity temas Congratulations Your Template Guelph_CME_cornerstone_colours survey is now active Base language English Additional languages End URL Number of questions groups Survey currently active Yes Survey table name lime_survey_88687 Hints This survey is NOT anonymous It is presented group by group Participants can save partially finished surveys Regenerate question codes Straight By group Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 43 TIP You can deactivate your survey by clicking on the Deactivate this survey icon at any time The location of the Deactivate this survey icon is pointed to by the red arrow in Figure 24 below Deactivating a survey will enable you to make changes to questions answer options etc but you will not have access to the data you have collected once the survey is deactivated Before deactivating a survey that contains data you wish to keep ensure you have exported its data to Excel SPSS etc Step 6 below provides information on how to export your survey s data to Excel and SPSS Figure 24 The location of the Deactivate this survey icon on the Survey toolbar Administration Logged in as ccsdemo Fh
6. Updates to this area of the web page will be flagged via a news headline item in the area of the LimeSurvey login page pointed to by red arrow 2 in Figure II above Please review this section of the CCS LimeSurvey web page regularly for information you need to be aware of The URL for this page is http www uoguelph ca ccs software supported products limesurve ja BG http www uoguelph ca ccs software supported products limesurvey Essential Points you need to be aware of Before using LimeSurvey to create and or administer surveys you need to be aware of the following five key points 1 Known Issues Bugs There is a Please check this LimeSurvey that will corrupt a survey either a moved from one group toe area of the CCS group The current CCS recommenc remove conditions on ALL question LimeSurvey web groups or deleting any questions wit page regularly for CCS s liability for your respons information you response data is stored in a databas of Guelph The database is backed t need to be aware of surveys and their responses in place to restore survey data is limited to re system in the event of a catastrophic all surveys and responses as they we day s backup Survey administrator taking regular backups of their survey data by exporting their survey data to Excel SPSS etc Research involving human participants Ethical clearance must be obtained before conducting any research involving human part
7. Your survey is now active and is ready for announcement to your intended respondents Congratulations You have now created a survey with 1 Basic metadata such as its Title You will see your survey listed in the list accessible via the drop down arrow on the Administration toolbar see Figure 3B Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 42 2 Atleast one Question Group You will see your Question group s listed in the list accessible via the drop down arrow on the Survey toolbar pointed to by the red arrow in Figure 11 3 Atleast one Question selected from the list of available question types in LimeSurvey and configured via the form shown in Figures 14B and 15 You will see your question s listed in the list accessible via the drop down arrow on the Question group toolbar as pointed to by red arrow 1 in Figure 18 and 4 The survey has been activated Respondents can access the survey via its URL explained in Step 5 below and any responses they submit will be saved in the survey s response table The next step is to announce your survey to potential respondents Figure 23 The screen that appears when you have successfully activated your survey Administration Logged in as ccsdemo fm ARE A 68 Survey My first survey 1D 88687 P e UuUrzea tsa SB SPB BE Question groups Please choose J tae GD Title My first survey ID 88687
8. a LimeSurvey account for members of the University of Guelph Guelph Humber community To request an account please send email to drchelo uoguelph ca Accounts are normally available within 2 3 business days of their request Once your account has been created you will receive an automated email message from the LimeSurvey system with your Username and Password The email message will also contain the link you click to login to LimeSurvey There is no limit to the number of surveys you can create or responses you can collect with your account 1 2 How do I log in to LimeSurvey You log in to LimeSurvey by clicking on the Login to LimeSurvey link on the CCS product page for LimeSurvey at http www uoguelph ca ccs software supported products limesurvey see the location pointed to by the red arrow in Figure below Besides containing the link to login to LimeSurvey the web page contains additional information and resources related to online surveys in general and LimeSurvey in particular For example you will find a link to e the latest version of this Quick Start Guide e anumber of LimeSurvey Drill Down Guides that provide detailed how to information for specific uses of LimeSurvey such as for online voting elections e various best practices articles related to online surveys Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 5 Figure The CCS web page for LimeSurvey showing the
9. above this section relates to computer system administrators wishing to install their own instance of LimeSurvey on a server 2 Quick Start Guide and Drill Down Guides on the CCS website The URL for the web page is http www uoguelph ca ccs software supported products limesurve Please review the above web page on the CCS website for the latest copy of this Quick Start Guide In addition CCS has prepared a number of Drill Down Guides that cover specific topics related to LimeSurvey You will find these Drill Down Guides in the User guides to help you use LimeSurvey section of the webpage 3 Contact a survey support analyst LimeSurvey is supported by staff in the University of Guelph Library s Data Resource Centre DRC The DRC is a joint initiative between Computing and Communications Services CCS and the University of Guelph Library If you need assistance with LimeSurvey please contact us by sending email to the Data Resource Centre drchelp uoguelph ca Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 11 1 9 What are the known issues with LimeSurvey Current information on the known issues with LimeSurvey is maintained on the CCS website The URL for the web page is htto www uoguelph ca ccs software supported products limesurve Please review the section Essential Points you need to be aware of on the web page regularly for the latest information on issues service updates etc
10. an answer from a pre defined list of choices Administration Logged in as ccsdemo i QS Surveys My first survey Py OQ Survey My first survey ID 88687 Wt RRA ss a al Question groups Demographics vi om a C3 Question group Demographics 1D 1898 y f z J ad ES A e Questions gender What is your gender w E F P o Question What is your gender 1D 23324 A AG Edit answer options English Base language Code Answer option Actions M Male 2 dj ants F Female 2 Save changes Qa 2 Predefined label sets Quick add Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 37 6 You can preview your question by clicking the Preview this question icon on the Question toolbar as illustrated in Figure 18 The preview will approximate what your question will look like when presented Note that in the current release of LimeSurvey when previewing a question with answer choices such as the List question type a No answer choice will appear in the list of answer choices regardless of whether you have specified the No answer choice should or should not appear via your survey s metadata When the full survey is previewed or accessed by your respondents the metadata specification controlling whether the No answer choice should appear is honoured the No Answer choice just always appears in the Question Preview Figure 18 The
11. counts are also shown Figure 29 below shows the Browse responses toolbar Red arrow 1 points to the Display responses icon and red arrow 2 points to the Export Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 48 responses to application icon Red arrow 3 points to the icon you click to return to the previous cascading display of toolbars Figure 29 The Display responses and Export responses to application icons on the Browse responses toolbar pointed to by the red arrows Note as well that basic response counts about your survey are also displayed Browse responses A First Survey OOBE GEES ase Response summary Full responses 1 Racic response Incomplete responses 0 Total responses 1 counts 3 Click on the Get statistics from these responses icon pointed to by red arrow 1 in Figure 29 to view basic descriptive summary information about your survey responses in LimeSurvey For more details on using this feature please refer to the CCS LimeSurvey Drill Down document How to get basic statistics about your survey response data in LimeSurvey available on the CCS LimeSurvey web page http www uoguelph ca ccs software suoported products limesurve 4 Click on the Export results to application icon pointed to by red arrow 2 in Figure 29 if you wish to view and or work with your response data in another program such as Excel or SPSS
12. location of the Preview this question icon on the Question toolbar Administration Logged in as ccsdemo a Qs Surveys My first survey ia 6 Survey My first survey ID 88687 eeomvnrRreaeas fe j Question groups Demographics FELA PA o Question group Demographics ID 1898 1 D ga A al Questions sender What is your gender aE PA o LY Question What is your gender 1D 23324 76D A Be Edit answer options English nguage 4 Code Answer option Actions M FP ia O Predefined label sets Quick add Save changes 7 Repeat steps 1 through 6 above to add additional questions and answers as required Note that you can move questions between Question groups and up and down within Question groups if needed Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 38 Congratulations You have now created a survey with 1 Basic metadata such as its Title You will see your survey listed in the list accessible via the drop down arrow on the Administration toolbar see Figure 3B 2 Atleast one Question Group You will see your Question group s listed in the list accessible via the drop down arrow on the Survey toolbar pointed to by the red arrow in Figure 11 3 Atleast one Question selected from the list of available question types in LimeSurvey and configured via the form shown in Figures 14B and 15 You will see your question s listed in the l
13. must enter is the survey s title and language which you specify on the General tab The General tab is the active tab in Figure 5 above On the General tab any text you enter in the Description field will appear at the top of each page of your survey Any text you enter in the Welcome message field will appear on the opening page only The Welcome message field is often used to provide your respondents with an overview of your survey Figure 6 Ensure you click the form s associated Save button to save your survey s metadata as you work from tab to tab This illustration shows the location of the Save button when you are viewing the metadata content on the General tab A form s associated Save button is always at the bottom of the form End URL http URL description Date format dd mm yyyy v Administrator CCS Demonstration Account Admin email petermc uoguelph ca Bounce email petermo uoguelph ca Fax to TIP To import an existing LimeSurvey survey you don t need to enter information in all of the tabs Instead go directly to the Import tab browse for and select the file usually a csv on your computer and then click the Import survey button Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 22 Figure 7 The contents on the Import tab of your survey s metadata Administration Logged in as ccsdemo b QAR e Survene tuave dices x P 6 Create import
14. or copy survey Generai Presentation amp navigation Publication amp access Control Notification amp data management Tokens Import Copy Select survey structure file Iss csv Convert resource links and y INSERTANS fields Import survey 4 When the survey has been created the Survey toolbar will appear beneath the Administration toolbar As illustrated in Figure 8 below look for hints on the page beneath the Survey toolbar In LimeSurvey hints are always displayed in red text in the form area beneath the lowest toolbar The hints illustrated in Figure 8 are advising that you need to add Question group s to your survey and that you need to add question s to your survey Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 23 Figure 8 Hints appear after you have created your survey Hints are displayed in the form area beneath the lowest toolbar Administration Logged mas as dame KE m AOA Survey My lirst survey 10 88687 a go ZR Af B 4 Question groups one 524 gt la x Title first survey ID 88687 Survey URL English Description Welcome Administrator CCS Demonstrabon Account petermc ucoqueiph ca Start date time Expiry date time Template Gueiph_CME_cormerstone_ Base language English Additional languages End URL Number of a questions groups Survey currently Hints about your De panit ia na seamen survey are sh
15. specify that the answer choices should be randomized rather than presented in the same order each time the question is displayed to a respondent Randomizing the display order of the answer choices for a question helps to remove bias To see the additional options for the question type you have selected click the Show advanced settings link that appears near the bottom of the form The link is pointed to by red arrow 1 in Figure 14b below The form s associated Save button is also visible in the form Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 33 Figure 14b Click the Show advanced settings link to see additional options for the question type you have selected The form s Save button Ensure Click this link you click this ses to see Question group Demographics w button to SAVE Option other yes No additional Mandatory yes No options for the question yo u r Position At end v config U rations Show advanced e the question Or import a question Select LimeSurvey question file Isq csv Browse Convert resource links 7 Import question 4 After entering your question details ensure you click the Save button at the bottom of the form to add the question to your survey The location of the Save button is pointed to by the red arrow in Figure 15 below Computing and Communications Services CCS LimeSurvey Quick S
16. use of the capabilities highlighted here ONLINE USERS Look to the far right for the main chapters to the manual Start with the chapter appropriate for y top of each page dad through the many sections of each chapter Otherwise scroll dowr 45 online users here and go directly to the topic you are interested in Still having trouble finding what you want Don t forget the general search box our General FAL discussion forums gi Remember that LimeSurvey g is an open source free software application See something missil documentation is a Wiki that can be edited by you or anyone else Or donate to help support ti difference Complete table of contents Installation Upgrading from a previous version Using ComfortUpdate Transferring an installation Installation FAQ Installation security hints Administering Limesurvey Global settings Manage users Manage user groups Label sets The template editor Localisation Survey Status Screen Getting Started First login Your user preferences Start with this section Creating surveys Introduction Creating a new survey Importing a survey structure Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 4 1 About Your LimeSurvey Account 1 1 How do I get a LimeSurvey account A LimeSurvey account is required to administer surveys in the LimeSurvey system An account consists of a Username and associated Password There is no charge for
17. used as the variable name if you export your data to statistical software such as SPSS Use one word names for your codes and ensure the code starts with a letter For comprehensive information on question types and associated settings refer to the relevant LimeSurvey documentation Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 31 Figure 14 The question details form that appears under the Group toolbar The form s associated Save button is not shown but is at the bottom of the form After completing the form you need to click the form s Save button to save your configurations for the question Question group Demographics ID 1898 al Questions Please choose v PA ox Add a new question oe a Each question must Question have a unique code fe 3 Sorce B Z U Bes aa E A English Base language Mi i ll ll Enter the text of your question here Help 03 Source B F ic HI HI 1i Mm Iii nn Il oe E Enter any additional help text you wish displayed here Click this drop down Indicate if the arrow to see the question is available questions mandatory i e types Question type Long free te must be answered oe a uestion group Demographics v here andatory yes No Validation TIP Click the drop down arrow beside Question type to see a l
18. Do How to create ANTS SUV Cy enseri ie ERE ERE E 17 Step 1 Create a New Surve y essssssssssesesressssrssesssrrosesesressssroresrssrssoseoressesroresrsressesroreseosrososeesesseseesees 20 Step 2 Create OS STON GOS ceca trrnetdecatecore rnn E EE 25 Step 3 Create Questions ecnrccssespvsisevseeaenesnniennecnetcabeqinivatecinseenshinbesaesintesvoniebeniediebienoneetuaccentectonanbweseventass 28 Step 4 Activate Your SUPVCY sssssessessessessessesserseoseoseeseeseeseesresreseesressesrrsresrrosrssroreoreesesseosreseeseeseeseee 40 SEP FO UIC YOU S UFVOV eE E 45 Step 6 View and optionally export your survey response data c cccecccseccceeececeeseceeseeseeeceeeeseeeness 48 Step 7 Close your survey after its completion eesssssssesesreeserreresrrrsssreresrrressrereserressreresereesrreresrrresene 50 A WO WEAN IM OCF a testa cedcuteadeedstarsdteesbemnaco pada teudetaescaetens 56 POE G0 AC feces cers E E A E E E 56 Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 2 Introduction LimeSurvey is a web application that enables members of the University of Guelph Guelph Humber community to create manage and deploy an unlimited number of online surveys e You can create deploy and manage your survey via the web no desktop software is required beyond a web browser and an internet connection e Once activated your survey can be completed by anyone on the Internet or it ca
19. GN E eY Surveys LimeSurvey Demonstration Surv w OE nS Lb Survey LimeSurvey Demonstration Survey ID 92792 D amp ZR A a B Question groups Please choose mi ey BE _ Edit survey settings General Presentation amp navigation i Publication amp access control Notification amp data management Tokens Resources Base language English Engl Additional languages 3 Onthe resulting page illustrated in Figure 32 below click the button beside the entry Expiry date time The button is pointed to by the red arrow in Figure 32 Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 52 Figure 32 The button to choose your survey s Expiry date and time LimeSurve Administration Logged in as ccsdemo N k Qe Surveys LimeSurvey Demonstration Surv w PA 6 Survey LimeSurvey Demonstration Survey 1D 92792 P e UAazARA SB Question groups Please choose Edit survey settings General Presentation amp navigation Publication amp access control Notification amp data management Tokens Resources List survey publicly Allow public registration Start date time Expiry date time Set cookie to prevent repeated participation Use CAPTCHA for Use HTML format for token emails 4 Next on the calendar that is displayed pointed to by the red arrow in Figure 33 below click on a date from the past for ex
20. New Survey 1 Click the Create import or copy a survey icon on the administration toolbar The location of the icon is pointed to by the red arrow in Figure 4 below TIP Whenever you scroll over an icon in LimeSurvey the icon s function appears as a pop up message or tooltip hi lighted in yellow Figure 4 shows the tooltip that is displayed when you position your mouse over the Create import or copy a survey icon Figure 4 The location of the Create import or copy a survey icon on the Administration Toolbar _Limesurvey _ a Ailministration Logged in as swam KE m AOA Logged in Create import ur copy a survey Welcome CCS Demonstrabon Account Click this icon to create a new survey Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 20 2 You will then be presented with a new screen containing several tabs as illustrated in Figure 5 below This is where you enter the general details i e your survey s metadata about your survey such as the welcome message users see on your survey s Opening page You can edit these metadata details later right up to the point where your survey is deployed and some metadata components can be changed even when your survey is active Click on each tab to enter review or edit its associated metadata information If you are not importing a survey you can ignore the Import tab When creating a survey you only nee
21. Qa Surveys My first survey PA OQ Survey My first survey ID 88687 RBewRreAat B l co Bag Question groups Please choose Fl ee i Title My first survey ID 88687 Survey URL English https dev2 surveys ccs uc Description Welcome Administrator CCS Demonstration Account petermc uoguelph ca Start date time Expiry date time Template Guelph_CME_cornerstone_colours Base language English Additional languages End URL Number of questions groups Survey currently active Yes Survey table name lime_survey_88687 Hints This survey is NOT anonymous It is presented group by group Participants can save partially finished surveys Regenerate question codes Straight By group Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 44 To learn more about activating your survey refer to the relevant LimeSurvey documentation Step 5 Announce Your Survey The simplest way to announce your survey to intended respondents is to send them a link to it via email or by placing the link to your survey within a prominent web page Key point Your survey must first be activated for respondents to be able to access it To determine the URL of your active survey 1 Choose your survey from the drop down list on the Administration toolbar as pointed to by the red arrow in Figure 25 below Figure 25 Click the drop down arrow on the Administration toolbar to list your surv
22. ample yesterday Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 53 Figure 33 The calendar from which you select your survey s expiry date LimeSurve Administration Logged in as ccsdemo S b kp Surveys LimeSurvey Demonstration Surv w Py OQ Survey LimeSurvey Demonstration Survey 1D 92792 gt GFR RBR fa B Question groups Please choos a S WEE Edit survey settings General Presentation amp navigation Publication amp access control Notification amp data management Tokens Resources List survey publicly Allow public registration Start date time Expiry date time Set cookie to prevent repeated participation Use CAPTCHA for Use HTML format for token emails 5 Lastly click the form s Save button at the bottom of the form as pointed to by the red arrow in Figure 34 below Your survey s expiration date will be set to the date you have selected If the date is a date from the past the survey will be immediately closed to further responses Tip you Can re open an expired survey by following the above steps and selecting a date in the future Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 54 Figure 34 The location of the Save button to save your survey s expiration date information LimeSurve Administration Logged in as ccsdemo CA amp oy Surveys LimeSurvey Demonstration Surv
23. arious pieces of your survey and the metadata that describes things such as how the survey should be presented The Survey container is usually just referred to as the Survey You give your survey a Title and the Title is how you distinguish one survey from another in your LimeSurvey account You can have numerous surveys in your account You configure your survey s metadata to control such things as whether your survey is publically available or requires a password when it should open and close what template i e colour scheme it should use etc 2 Question Groups there are three such groups shown in Figure H they are outlined in blue Question Groups are the boxes within your survey that hold questions A survey must contain at least one Question Group Often you put similar questions into the same Question Group For example questions related to demographics such as Gender Age Location etc could all be placed in the same Question Group A second Question Group could be used to hold questions on say the respondent s retail shopping habits and a third Question Group could be used to hold questions on say the respondent s recreational activities Often you configure your survey s metadata so that all the questions in a Question Group are displayed on the same page to your respondent as the respondent proceeds from page to page in your survey what they see are the questions in that page s Question Group 3 Qu
24. click the Test this survey icon to see their effect Refer to Step 1 of this section of the Quick Start Guide for information on your survey s metadata TIP When previewing your non activated survey any responses you enter are not saved When you are satisfied with the appearance and behaviour of your survey the next step is to activate it Note that once you have activated your survey you cannot change many aspects of its metadata nor can you add or delete groups or questions However you can change some metadata such as the survey s title expiration date and template and you can modify the text of questions and the text of answer choices 2 Activate your survey by clicking on the small green arrow Activate this survey icon as pointed to by the red arrow in Figure 20 Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 40 Figure 20 The location of the Activate this survey icon on the Survey toolbar Administration Logged in as ccsdemo Survey My first survey 1D 88687 gewre ra B i Q aa Question groups Demographics Aa ae PA f gt a Ques group Demographics 1D 1898 y CF S ij Questions gender What is your gender w A C gt 3 When you begin the process of activating your survey you will receive a warning screen about changes to your survey that will no longer be possible while your survey is active The screen you will see is illustrate
25. d at least one Question group in Step 2 above Click the Question Groups drop down arrow on the Survey toolbar pointed to by the red arrow in Figure 12 below to show the available Question groups and select your choice of the Question group you wish to add a question to LimeSurvey lets you move questions around between Question groups and up and down within a Question group so you can make changes later if needed Figure 12 The location of the Groups drop down arrow Click the drop down arrow to list your groups and select the group you wish to work with Administration Logged in as ccsdemo N k Qs Surveys My first survey x P Survey My first survey ID 88687 mM Z R Question groups Please choose i Aa i u Title My first survey ID 88687 Survey URL e 5 ee z https dev2 surveys ccs uoguelph ca limeSurvey mdex php s 86878 amp Jang en Enalish diiit F n Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 29 2 After choosing a Question group the Question Group toolbar will appear as illustrated in Figure 13 Click on the Add new question to group icon pointed to by the red arrow in Figure 13 Figure 13 The Group toolbar and its Add new question to group icon Clicking this icon will let you add a question to this group Administration Logged in as ccsdemo T ARE Survey My first survey ID 88687 W 7 R RB a B Q
26. d enter its Title and Language as a starting point You can return to the survey s metadata to make modifications to the various other metadata components later if desired Figure 5 illustrates the metadata contents on the General tab CCS has prepared a LimeSurvey Drill Down Guide that provides more information about what the metadata settings on the other tabs are for The document is available on the CCS LimeSurvey web page here The URL for the web page is htto www uoguelph ca ccs software supported products limesurve TIP remember that in LimeSurvey you specify specific content by completing the form fields that appear beneath the lowest toolbar Ensure you click the form s associated Save button to Save your specifications Figure 5 The tabs containing your survey s metadata Click each tab to review and edit the associated metadata about your survey General Presentation amp navigation Publication amp access contro Tokens impuri Copy Base language English Title The survey s metadata is organized on tabs Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 21 TIP The tabs may appear on one line across your screen depending on your monitor s resolution and your screen size 3 When you have finished reviewing entering editing your survey s metadata information be sure to click the Save button at the bottom of the form page The only metadata information you
27. d in Figure 21 below After reviewing this information click the Activate survey button to activate your survey Figure 21 The screen of warning messages displayed when you activate your survey After reviewing the warning messages click the Activate survey button Administration Legged in as c adem g T SSB ee eevwreanr B Question groups Haar zocos PA gel Activate survey 88687 Warning READ THIS CAREFULLY BEFORE PROCEEDING You should only achvate a survey whan you are absolutely certan that your survey setup is finned and will not nead Changing Note the warning Once a survey ts actrveted you can no longar message advising S Ach Sr duns CLRI what you can and 4060 of dalade sibquestons or ci niet cannot do once Edit your questions code titte text and advanced options YOU activate your Echt your group names or descriptions Add remove of e t answer ophons survey Change survey Name or desorption Once data has been entered mito Mis survey if you want to add or remove droupe of questions you wil need to deactvate this survey which wil move all data that has already been entered rito a seperate archived table 4 Unless you need strict control over who can access your survey you can ignore the Switch to closed access mode button that next appears see Figure 22 below and instead click the Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 41 No thanks button I
28. ervices CCS LimeSurvey Quick Start Guide Version 1 5 26 3 Ignore the Import question group tab unless you have a set of questions you have already exported from another survey s group and wish to import into this one 4 Referring to Figure 10 above ensure you click the Save question group button to add this Question group to your survey After clicking this button the Question group toolbar will appear under your Survey toolbar as shown in Figure 11 The Question group toolbar is outlined with a red rectangle in Figure 11 Figure 11 Showing the location of the Group toolbar and the location on the Survey toolbar of the drop down list of your survey s groups pointed to by the red arrow Administration Logged in as ccsdemo FE Qa Surveys My first survey Survey My first survey 1D 88687 ae72reear B Question groups Demographics Question group Demographics 1D 1898 H Wes Questions Please choose Title Demographics 1898 Description Repeat the above steps for each Question group you wish to add If you only create one Question group and subsequently need to separate your questions into different groups you can create the other Question groups later and move the questions as required CCS has prepared a LimeSurvey Drill Down Guide that provides information on how to move questions within a group and between groups The document is available on the CCS LimeSurvey web page here Computin
29. estions there are nine questions shown in Figure H These are the actual questions you wish to present to the respondent LimeSurvey has a wide range of question types you can choose from as documented in the LimeSurvey User Manual here When a respondent accesses your survey LimeSurvey will present the questions in the order shown by the green arrow in Figure H i e It will start with the first question in the first Question Group and proceed linearly through to the last question in the last question group You can assign conditions to questions to provide control over whether a question will or will not be shown depending on the respondent s answers to earlier questions in the survey Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 17 Figure H Illustrating the three main components of a survey in the LimeSurvey system 1 the Survey Container 2 Question Groups and 3 Questions Question 1 Question 4 Question 6 N m C vc 5 f am O Q N aD S j O gt O dd aL Q 2 5 jan O h vc 5 Sun O Question 7 Question 8 Question 9 Question PECHIN Survey Container Question Group Question Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 18 The seven steps to create a survey There are seven steps to creating a basic survey in the LimeSurvey system Each of the seven steps is explained next in this gu
30. eys and select the survey you wish to work with Administration Logged in as ccsdemo j Like it Di Version 1 91 Build 10315 LimeSi 2 Onthe resulting Survey toolbar that appears check that the survey is active The large green arrow on the left of the Survey toolbar pointed to by the red arrow in Figure 26 below indicates that the survey is active Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 45 Figure 26 The large green arrow appears on the Survey toolbar when a survey is active Admimistration Logged in as ocod nmn A KEE mmm AOA Survey A First Survey ID 8 1853 9 m R BAAB The large green arrow indicates your survey is active Survey Start date time Expiry date time Template Guelph_cortverst fase language Engish Additional languages End URL Number of afs questions groups Survey currently active Yas Survey table name ime _purvey 58135 Hints Anawers to This survey ae anonymizod It presented quastion by queshon Parbopants can save p artialty firasteed s Regenerate quesbon codes 3 Copy and paste the Survey URL into wherever you wish to publish the announcement about your survey The location of your active survey s URL is pointed to by the red arrow in Figure 27 below Figure 27 The URL for your active survey is shown here Administration Logged in as ccsdemo k QB E Surveys A First Survey Y PA OQ Su
31. f you need this strict control over who can access your survey refer to the LimeSurvey documentation on tokens Tokens are how panels are implemented in LimeSurvey Panels are defined groups of people who are authorized to take your survey CCS has also provided a LimeSurvey Drill Down document on tokens How to work with Panels in LimeSurvey The document is available on the CCS LimeSurvey web page here http www uoguelph ca ccs software suoported products limesurve Figure 22 Click the No thanks button unless you need strict control over who can access your survey If you need strict control over who can access your survey you will be working with panels i e a group of people authorized to complete your survey In LimeSurvey panels are implemented by a concept known as tokens Administration Logged in as ccsdemo k Surveys My first survey P PA OQ Survey My first survey ID 88687 gt O B R QC BEE Question groups Please choose SiS Activate survey 88637 Survey has been activated Results table has been successfully created This survey is now active and responses can be recorded Open access mode No invitation code is needed to complete the survey You can switch to the closed access mode by initialising a token table with the button below Switch to closed access mode No thanks ce eames After clicking the No thanks button in Figure 22 the content of Figure 23 will appear
32. g and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 27 The URL for the web page is htto www uoguelph ca ccs software supported products limesurve Congratulations You have now created a survey with 1 Basic metadata such as its Title You will see your survey listed in the list accessible via the drop down arrow on the Administration toolbar see Figure 3B 2 Atleast one Question Group You will see your Question group s listed in the list accessible via the drop down arrow on the Survey toolbar pointed to by the red arrow in Figure 11 The next step is to add questions to your survey To learn more about Question Sroups refer to the relevant section of the LimeSurvey documentation Step 3 Create Questions Now that you have completed step 2 and have created at least one Question Group in your survey the next step is to add questions Before proceeding with this step you may wish to review the various question types available in LimeSurvey here Adding questions to your survey is basically a repetitive process of a selecting the LimeSurvey question type that best gives you the information you want to collect and then b configuring the question in LimeSurvey to customize it for your particular need Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 28 To begin creating questions 1 Choose which Question group you wish to add questions to You create
33. he drop down list pointed to by the red arrow in this Figure LimeSurve Administration Logged in as cc edemo f HOG Responses ns Response Anonymired Pull Partial Total ii aia S Owner Access 1 7 How can colleagues on my research team work on the survey s development with me As the survey owner i e the survey administrator in LimeSurvey terminology you can assign various rights to the survey to colleagues who also have LimeSurvey accounts in the University of Guelph LimeSurvey system For example you can grant a colleague editing rights to your Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 10 survey so they can make changes to your survey s questions answer choices metadata etc and grant another colleague view response rights so they can view responses to your survey as they are submitted Please refer to the LimeSurvey Drill Down Document How to grant rights to your survey to another LimeSurvey user for more information The document is available on the CCS webpage for LimeSurvey here http www uoguelph ca ccs software supported products limesurve 1 8 Where can I get help with LimeSurvey You can get assistance in three ways 1 Official LimeSurvey documentation The URL is docs limesurvey org tiki index ohp page Englisht Instructionst for LimeSurve http Start with the Creating Surveys Introduction section The content
34. he form Figure C below illustrates the form that appears when you click the Add new group to survey icon on the Survey toolbar The icon is pointed to by red arrow 1 Clicking this icon is what caused the form to be displayed Note how the form is displayed beneath the lowest toolbar Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 14 Figure C The form that appears when you click the Add new group to survey icon on the Survey toolbar Remember to click the form s associated Save button to save your input Administration Logged in as ccsdemo i GMT ONDA ney isi 6 Survey A First Survey ID 81853 a Q a g lt a Toolbar Question groups Please choose Add question group English Base language Import question group Title Description i ot El Sore B Z U i E m4 a Form with fields you complete The Save button for this form mae save question croup Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 15 3 Toolbar Reduction Some icons when clicked replace all the cascaded toolbars with just one toolbar This is done to provide more space in the form area beneath the toolbar When this happens you can click the Return to survey administration icon on the singly displayed toolbar to return to the previous multiple toolbar display The Return to survey administration
35. icipants Human Participant applications are reviewed by the Research Ethics Board Importing text from Microsoft Word Text from Microsoft Word cannot safely be directly imported into LimeSurvev via the standard cut and paste Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 12 2 Navigating within LimeSurvey 1 Toolbars tooltips icons and drop down lists When you first login to LimeSurvey you will be presented with the Administration toolbar as shown in Figure A below Note that LimeSurvey toolbars contain various icons displayed from left to right across the toolbar Place you mouse over any icon and a tooltip will be displayed that summarizes the action of that specific icon In Figure A the Administration toolbar is outlined with a red rectangle An icon on the toolbar is pointed to by red arrow 1 The resulting tooltip displayed when you mouse over the icon is pointed to by red arrow 2 As well as containing icons many toolbars contain drop down lists of choices you can make selections from These drop down lists are always on the toolbar s right side Red arrow 3 in Figure A points to an example drop down list On the Administration toolbar the drop down list contains the list of surveys associated with your account You can select the survey you wish to work with by clicking on its name in the list Figure A The Administration toolbar This is the only toolbar displayed when you login
36. icon and read the resulting tooltip Figure 9 The location of the Add new group to survey icon on the Survey toolbar Administration Logged in as ccsdemo Qe Surveys My first survey m P ol 2 Survey My first survey 1D 88687 emrrRreeaas Question groups None Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 25 3 Referring to Figure 10 below on the resulting form that is displayed give your Question group an appropriate title e g Personal details or Demographics The Question group s description is optional Depending on the template you choose for your survey the template is part of your survey s metadata the Question group s name and description may or may not be displayed to your respondents when they view your survey As always ensure you click the form s associated Save button to save your specifications Figure 10 Enter your Question Group s name and optionally description then click the Save question group button Administration Logged in as ccsdemo ia Qe Surveys My first survey PA OQ Survey My first survey ID 88687 M G 2 R R A B Question groups None S gE Add question group English Base language Import question group Title Demographics Required Description Wt El Some B Z7 U i i E B a iti HI llil lhl HI Save question group Computing and Communications S
37. ide Step 1 Create a new survey and enter general details about it i e Create the Survey Container as illustrated in Figure H The general details may be thought of as the survey s metadata e g your survey s title welcome text description text activation date expiration date template for the colour scheme and images access mode public or restricted to members of a panel the web page to be loaded after the respondent submits their responses etc Step 2 Create at least one Question group to contain your questions A Question group in LimeSurvey is a container to hold questions and is also known as a block or a page in other online survey tools All questions in LimeSurvey must belong to a Question group You can place related questions in their own Question groups to help organize your survey if desired In your survey s metadata you can specify that your survey should be presented one question at a time or Question group by Question group Step 3 Create questions and any associated subquestions and answers After you have completed Step 3 you will have the pieces shown in Figure H Step 4 Test and activate your survey Step 5 Announce your survey to intended respondents Step 6 View and optionally export your survey response data Step 7 Close your survey after its completion Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 19 Step 1 Create a
38. ist accessible via the drop down arrow on the Question group toolbar as pointed to by red arrow 1 in Figure 18 The next step is to Activate your survey Tip by default all questions in your survey are displayed to the respondent however you can place conditions on questions The conditions determine whether the question will be shown or not shown depending on the respondent s answer to previous questions CCS has provided a Drill Down Document on conditions in the User guides to help you use LimeSurvey section of the CCS LimeSurvey web page here To learn more about questions refer to the relevant LimeSurvey documentation Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 39 Step 4 Activate Your Survey 1 You can test your survey prior to activation by clicking on the Test this survey icon on the Survey toolbar as pointed to by the red arrow in Figure 19 Figure 19 The location of the Test this survey icon on the Survey toolbar Administration Logged in as ccsdemo Surveys My first survey Survey My first survey ID 88687 mer RRMA ohms bi a Question groups Demographics cm PA liz Question gr emographics 1D 1898 j hmn tan A al B Questions gender What is your gender 1 gt PA diz Question What is your gender 1D 23324 A BALG safis E TIP Prior to activating your survey you can change various settings of your survey s metadata then
39. ist of all available question types Mouse over any of the question types to see a preview of what the question looks like Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 32 Tip Clicking the drop down arrow beside Question type lists the available question types Mouse over any question type in the list to see a preview EJ TE y MOIS CRU litre our ey retou E Be dt Yew Higtoty Bookmarts loots Help _ Z Gryph Mait Inbox 7 E The Requested Page Cannot De Dipl H UrmeSurvey CCS cs LeneSarwey u r 5 wh gt LJ 4 LY Gees ee Mipsy derd surveys cct soqueph ca lime surwey eden smn php achon sddquesbonGiuds T9 ngi 4 print screen wercows Preview displayed when one mouses over a question type List dropdown dofault option Choose one of the following answers ive ree teat n Sigis choice quaestione p HAO Defaut opton sive New answer mt irado Third ansees opaor vay List of question na Arrey 19 part choc hs Tre ursy port chpice types creese Same Dec ease amay io aras EVL Aay lusts Arro Mc ec t 3 Or in mey eo att Array ty colurn Select LimeSurvey question tite Isq csv Aray due scai Mash Qvestion Convert resource links Sse h upiied Tenge Language sevice TIP Most question types have additional options that govern their appearance and or behaviour For example for the List question type you can
40. link you click to login to LimeSurvey pointed to by the red arrow gt E http www uoguelph ca ccs software supported products limesurvey 7 IC opening doors through search technology Academics Campus Libraries LimeSurvey About Search LimeSurvey is a web based system for creating deploying and managing web i e online surveys With LimeSurvey you can design deploy and manage More lik your web surveys through a web interface There is no software to download or install all that is required is an account on the LimeSurvey system a web browser and access to the internet e Re Sstart survey Se evening LimeSurv i i e LimeSurv How to obtain a LimeSurvey account assworc s e LimeSurv In order to create web surveys you must be set up with a username and password to access the LimeSurvey system To request a LimeSurvey account please send email to drchelp uoguelph cal There is no charge for a LimeSurvey account for members of the University of uelph Humber from the e LimeSurv 12 community You will receive your account via an emi LimeSurvey system How to access LimeSurvey Once you have a LimeSurvey account you can login to LimeSurvey here User Guides to help you use LimeSurvey Clicking the login to LimeSurvey link on the above web page will bring you to the LimeSurvey login page shown in Figure II below Enter your LimeSurvey Username and Password and then click the Login bu
41. mit will be saved in the survey s response table 5 The survey has been announced to your potential respondents by letting them know its URL pointed to by the red arrow in Figure 27 The next step is to view and optionally export your responses TIP if your survey is in closed access mode i e you are using a panel or list of people authorized to complete your survey tokens are used and emails can be sent out to intended respondents through LimeSurvey s token capabilities The invitation email message sent to potential respondents in your panel contains a unique link to your survey for each respondent CCS has also provided a LimeSurvey Drill Down document on tokens How to work with Panels in LimeSurvey The document is available on the CCS LimeSurvey web page here http www uoguelph ca ccs software suoported products limesurve To learn more about tokens refer to the relevant LimeSurvey documentation Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 47 Step 6 View and optionally export your survey response data You can browse your survey responses with basic tools included in LimeSurvey and obtain basic frequency counts of responses to your survey s questions You can also export your response data to Excel SPSS etc for backup purposes before deactivating a survey and for more indepth reporting and analysis To obtain basic statistics and frequency counts of respo
42. n be restricted to a defined group of users known as a panel e Surveys can be created from scratch or imported and subsequently modified from other LimeSurvey surveys e You can view your survey responses and generate basic frequency counts of replies with tools within LimeSurvey In addition you can export your survey results to products like Microsoft Excel or SPSS for more indepth analysis and reporting e As the survey s administrator you can grant various rights to your survey to colleagues who also have LimeSurvey accounts For example you can grant a colleague the right to browse responses to your survey and grant another colleague the right to edit your survey s questions e LimeSurvey is supported by Computing and Communications Services CCS please contact us if you need assistance You can reach us by sending email to drchelp uoguelph ca This guide shows you how to create a first survey with LimeSurvey the CCS supported product for online surveys Some material in section 3 of this guide was adapted from a guide developed by Steve Pallett at the University of Ballarat Australia CCS extends our appreciation to Mr Pallett for permission to use his guide as a basis for this material The complete user guide for LimeSurvey is available here The URL is http docs limesurvey org tiki index php page English Instructions for LimeSurve When viewing the user guide start with the Creating surveys Introduction sec
43. ng list Click the Pencil icon beside your username Only your Username will have the Pencil icon beside it Note the pencil icon is used throughout LimeSurvey to let you edit various content Figure 2 Your LimeSurvey Username will have a Pencil icon beside it indicating you may edit information about this account Click the pencil icon to access the information ccs PEER emo petermc uoguelph ca Demonstration Account 3 Clicking the Pencil icon will display the form shown in Figure 3 below Update the form s fields with any changes you wish to make such as your Password then click the Save button You can change the email address full name and password associated with your LimeSurvey account Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 8 Figure 3 Information you can change about your account is displayed Ensure you click the Save button after making changes to update your account Administration Logged in as ccsdemo k a AB e Editing user Username Email Full name Password ccsdemo petermcHucgueipn ca CCS Demonstration Account seeeseeeceres Save 1 4 Where is my survey data stored Your survey data is stored in the CCS data centre at the University of Guelph The data centre is a secure facility with access restricted to authorized personnel only All traffic between your web browser and the LimeSurvey web server is SSL encrypted Similarly all
44. nses to your survey s questions with LimeSurvey s tools please follow these steps 1 On the Survey toolbar mouse over the Responses icon From the submenu that appears choose Responses and statistics Refer to Figure 28 for the location of these items Figure 28 The location of the Responses icon on the Survey toolbar pointed to by red arrow 1 Note that when you mouse over this icon a submenu will appear pointed to by red arrow 2 From the submenu select the Responses and statistics choice LimeSurve Adenentetratirom Logged in a scene SSB ps kes A 0 Servey A first Survey 10 1055 D O Ej R IA f a Question groups Merse choos o Tithe A First Survey ID A Responses amp s o 2 Survey URL English t l Data eritry screen Description This 1s the descrpt Welcome E Partial saved responses Straten su estes pel ieies Ls Administrator CCS Demonst TEET Start date time Expiry date time Template Gvusbh_comerstio Base language English Additional oaquages End URL Number ot 2 The Browse responses toolbar appears replacing all other toolbars Recall that to restore the other toolbars click the icon that looks like a house on the extreme left of the toolbar The Browse responses toolbar gives you several options with the most commonly used being Display responses and Export responses to application Note also that basic response
45. own its presented group by group in red Participants can save partially finished surveys Regenerate question codes sight By tints Survey cannot be activated yet TIP You can review and edit your survey s metadata anytime by clicking on the Survey properties icon on the Survey toolbar The Survey properties icon is pointed to by red arrow 1 in Figure 8 Congratulations You have now created a survey with 1 Basic metadata such as its Title From now on you will see your survey listed in the list accessible via the drop down arrow on the Administration toolbar see Figure 3B Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 24 The next step is to create at least one question group in your survey To learn more about creating and importing surveys refer to the relevant section of the LimeSurvey documentation Step 2 Create Question Groups Now that you have completed step 1 and have supplied the metadata about your survey the next step is to create a least one Question group or container to hold questions All questions in a survey must belong to a Question group Before you can create questions in your survey you must create at least one Question group 1 Referring to Figure 9 below on the Survey toolbar click on the Add new group to survey icon pointed to by the red arrow in Figure 9 Remember that to see what an icon does place your mouse on the
46. rvey A First Survey ID 81853 D RRA B Question groups Please choose Title A First Survey ID 81853 Survey URL English https dev2 surveys ccs uoguelph ca limeSurvey index php sid 8 1853 amp lang en Description This is the description Q a gels G gt a This is the URL of your Administrator CCS Demonstration Account petermc uoguelph ca Start date time survey Expiry date time Template Guelph_cornerstone Base language English Additional languages End URL Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 46 Congratulations You have now created a survey with 1 Basic metadata such as its Title You will see your survey listed in the list accessible via the drop down arrow on the Administration toolbar see Figure 3B 2 Atleast one Question Group You will see your Question group s listed in the list accessible via the drop down arrow on the Survey toolbar pointed to by the red arrow in Figure 11 3 Atleast one Question selected from the list of available question types in LimeSurvey and configured via the form shown in Figures 14B and 15 You will see your question s listed in the list accessible via the drop down arrow on the Question group toolbar as pointed to by red arrow 1 in Figure 18 and 4 The survey has been activated Respondents can access the survey from their web browser by going to your survey s URL and any responses they sub
47. s choice on the resulting sub menu is pointed to by red arrow 2 Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 50 Figure 30 Accessing the General Settings for you survey 4 LimeSurvey Pa Administration Loc in as ccsdemo Reco EA Surveys LimeSurvey Demonstration Surv w O Survey properties Survey LimeSurvey Bn ration Survey ID 92792 D amp Jim Q B lt Please choose v D oa Ti Survey Engli Descript Welcoi l just a short survey to illustrate a few of LimeSurvey s Administra Be JOANE termc uoguelph ca Start date ti egadciga sistas Expiry date ti Template Gueipn_correrstorie Base language English Additional _ languages End URL https surveys ccs uoquelph ca limeSurvey index php sid 6 7688 amp lang en Number of questions groups ort ete Survey table name lime_survey_92792 Hints Answers to this survey are anonymized It is presented question by question A question index will be shown participants will be able to jump between viewed questions Dacnmancoac anll ha data ctamnad 11 2 2 Onthe resulting page select the Publication amp access control tab pointed to by the red arrow in Figure 31 below Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 51 Figure 31 The Publication amp access control tab LimeSurve Administration Logged in as ccsdemo CA
48. tart Guide Version 1 5 34 Figure 15 The location of the Save button on the question details form HU hhh il EJ ini ni Help iz 33 Souce B Z U 255 Question type Long free text Question group Demographics Mandatory yes No Validation Show advanced settings Save OF import a question ion file Isq csv Browse invert resource links 7 Import question Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 35 5 LimeSurvey question types that have pre defined answers e g the ist question type require you to add the answers choices to the question so that your respondents can choose them from a list If answers choices are required for the question type you have specified you will see the You need to add answer options to this question tip after you have saved the question details Click the Edit answer options for this question icon to add the answers you wish the respondents to choose from See Figure 16 for an illustration In Figure 16 the tip is pointed to by red arrow 1 The tip has appeared because the question is of type List which requires answer options Click the icon pointed to by red arrow 2 to add the answer options Figure 16 Illustrating the location of the You need to add answer options to this question tip and the associated icon you click to add answer options Administration Logged in as ccsdemo Sur
49. tion The content before this section is only relevant for computer system administrators who wish to install their own version of LimeSurvey on a web server Figure i below shows the opening page of the LimeSurvey user guide and indicates where you should start in the table of contents Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 3 Figure i The opening page of the LimeSurvey User Guide The URL for the guide is http docs limesurvey org tiki index php page English Instructions for LimeSurve gt ia http docs limesurvey org tiki index php page English Instructions for LimeSurvey isa LimeSurvey user manual we MENU a LimeSurvey allows users to quickly create intuitive powerful online question and answer sy Wiki surveys that can work for tens to thousands of participants without much effort The survey Wiki Home software itself is self quiding for the respondents who are participating This manual is thus i oath iaa focused at how to install the application administer the installation and support survey g creators administrators and report generation users alike List Pages Orphan Pages i a idio g To get an overview of the vast range of question types look at Question types Multiple Print i ia amina There has been a big ramp up in development the last few years leading to many new features and changes Make sure to upgrade to the latest version to make
50. to LimeSurvey Subsequent toolbars appear as you work with LimeSurvey s features LimeSurve As you work with LimeSurvey additional toolbars frequently appear as illustrated in Figure B below The toolbars cascade one beneath another down the web page Note that each toolbar s name is displayed in its upper left corner In Figure B below four toolbars are shown the Administration Survey Question group and Question toolbars The location of the toolbar s names is outlined with red rectangles in Figure B Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 13 Figure B Additional toolbars frequently appear and they are presented i e cascade one beneath the other ees the page This Wes shows four toolbars their names are circled in red mmm AOA First Survey 10081853 Treaa Question groups s is Question group his is my growp 1D 1025 TEL ia amp stil tow are you feeling today ae 13742 A St S DE Code Hoi Question How are you feeling today Help Type List rar Mandatory No 2 Forms Often when you click on a toolbar s icon you are presented with a form that you complete to supply specific information The form is always displayed beneath the lowest toolbar on your webpage After completing the desired areas of the form be sure to click its associated Save button to save your input The form s associated Save button always appears at the bottom of t
51. traffic between your survey respondents web browsers and the LimeSurvey web server is also SSL encrypted CCS strictly adheres to the University of Guelph s policies governing the privacy and protection of personal information 1 5 How long is my survey data kept Survey data is stored for two years To keep your data beyond this time period you can export your responses to Excel SPSS etc 1 6 How can I get an overview of all my account s surveys in LimeSurvey Click the List surveys icon on the Administrative toolbar the icon is pointed to by the red arrow in Figure 3A below A summary of all your account s surveys will be displayed as illustrated in Figure 3B below Note that clicking on a survey s name in the list will let you access that survey for editing reviewing responses etc You can also access a survey by selecting it from the drop down list pointed to by the red arrow in Figure 3B Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 9 Figure 3A The location of the List surveys icon on the Administration toolbar LimeSurve ai ns Surveys Please choose ca Pp OQ Like it Donate to List surveys Version 1 91 Build 10494 LimeSurve Figure 3B The display summarizing all your account s surveys Clicking on any survey s name will let you access it for editing reviewing responses etc You can also access a survey by selecting it from t
52. tton pointed to by red arrow 1 in Figure II below Note the area pointed to Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 6 by red arrow 2 in Figure Il This area is used to display current information about the service Figure II The LimeSurvey login page y P uoguelph ca https dev2 surveys ccs uoguelph ca limeSurvey admin a ic J Soogie LimeSurve You have to login first Username Password Language Default Forgot your password July 12 2011 LimeSurvey has been upgraded to the latest release Please click here for details 1 3 How do I change my LimeSurvey account s password After you login to LimeSurvey you can change your password by following these three steps 1 Click the Key icon on the Administration toolbar The location of this icon is pointed to by the red arrow in Figure 1 below Note that a tooltip is displayed when you mouse over any icon in LimeSurvey The tooltip summarizes the action of the icon The tooltip for the Key icon is visible in Figure 1 to the right of the red arrow and reads Create edit users Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 7 Figure 1 The location of the Key icon on the Administration toolbar LimeSurve Administration Logged in as ccsdemo am QO seven Create edit users 5 noy Logged in 2 Find your Username in the resulti
53. uestion groups Demographics Surveys My first survey HOE Question group Demographics 1D 1898 FRE oos Please choose S Py dis Title Demographics 1898 Description 2 You can now create and configure the question you wish to add to this Question Group by completing the form that appears below the Group toolbar as illustrated in Figure 14 below Via the form you can customize the question with such details as Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 30 the question s unique code the question s text that will be displayed to the respondent any help text that should be displayed to the respondent the question s type you choose this from the pre defined list of LimeSurvey s question types whether the question is mandatory the Question Group wherein the question should be located answer options the respondent can choose from if the question is of type List for example the List question type presents a list of choices and the respondent selects a choice from the list etc Recall that in LimeSurvey forms always appear beneath the lowest toolbar You click the form s associated Save button to save you specifications The Save button is always at the bottom of the form Note that every question in your survey must have a unique code eg gender age etc By default the code is not displayed in your survey but it will be
54. vey My first survey 1D 88687 aeevzrzrRreapr eB Question group Demographics 1D 1898 z Q wel al Questions gender What is your gender w ps PA Question What is your gender I1D 23324 2 Cli ck this icon to add ARAG F answer options for your POB Code gender Optional question q uestion Question What is your gender m Ef aj Question groups Demographics ar PA Help Type List radio Warning You need to add answer options to this question H Mandatory No Figure 17 below illustrates the form that appears when you click the Add answer options icon Ensure you give each desired answer a unique code and appropriate text The text is what is displayed to the respondent as a choice they can select To add additional answers click the Add new answer button pointed to by red arrow 1 in Figure 17 below When you have added all the answers for the question click the Save changes button red arrow 2 in Figure 17 below Clicking the Save changes button will not change the display it merely saves your answers you can add more answers or you can click one of the icons on the toolbars to proceed to other tasks Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 36 Figure 17 The form that allows you to add answer options for questions You only add answer options to a question for LimeSurvey question types such as List where your respondent selects
55. w O i Agr Survey LimeSurvey Demonstration Survey ID 92792 D F M R RAB Question groups Please choose Edit survey settings General Presentation amp navigation Publication amp access control Notification amp data management Tokens Resources List survey publicly Allow public registration Start date time Expiry date time 13 07 2011 00 00 Set cookie to prevent repeated participation Use CAPTCHA for Use HTML format for token emails Save amp edit survey text elements Computing and Communications Services CCS LimeSurvey Quick Start Guide Version 1 5 55 4 To Learn more 1 Drill Down Guides that cover specific LimeSurvey topics in more detail are available in the User guides to help you use LimeSurvey section of the CCS web page for LimeSurvey here The URL is http www uoguelph ca ccs software supported products limesurve 2 The LimeSurvey User manual is available here Start with the Creating surveys introduction section The content before this section is for system administrators wishing to install LimeSurvey on a server The URL is http docs limesurvey org tiki index php page English Instructions for LimeSurve 3 If you wish to restrict access to your survey to a defined list of people i e a panel then you would use LimeSurvey s tokens capabilities To learn more about tokens refer to the relevant LimeSurvey documentation The URL is
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