Scheduler System User Manual
Contents
1. at the top of the list then you will have successfully deleted the Tier and received a success message on the bottom of the page shown below All of the existing Tiers that had the deleted Tier as their Parent will no longer have a Parent Tier Delete existing Equipment Classification Tier Information In this page you will be able to select any pre existing Equipment Classification and delete it To delete a Classification search for the Classification by name in the Drop Down List and click on it After selecting the Classification click Delete to delete the Classification Note that you can not delete the None at the top of the Drop Down List Select Equipment Classification to Delete Tier 52 x Successfully deleted classification 5 3 Locations A location consists of many parts including a name an equipment class a facility divisions and the time blocks specifically assigned A user should create the specific components aforementioned before they try to create a location so that a location will not have empty values Upon clicking the Locations tab on the menu bar the user will be presented with four different views for manipulating locations Create List Update and Delete Simply left click on any of these views to switch and start working within them Create aa Create new Location Create i Location L d Create Name tse Create Equipment Level aad Create Facility l piate ne ocation y2. Create Division elet 1 Location r I L To create a new location first click the Create Location tab on the left Then fill out the Create Name box the Create Equipment Level drop down the Create Facility drop down and select any divisions the room is a part of in the division checkbox list To submit the new room click the create button List Search for existing Locations Search Facility ocations Name Division s Equipment Level l Opiate Location P In the salmon colored text box will be a list of all the facilities that have been created so far To see a table with all of the locations that have been created with the selected facility just click the Search button at the bottom Update existing Locations Update Facility Update Location Search Name to Update Equipment Level to Update Facility to Update Division to Update a pdat To update a location choose a facility from the drop down and then from the Update Location drop down select the location that you would like to edit and click Search Once the bottom portion of the page populates you can change the name equipment class facility and different divisions To save the changes click Update Delete Delete existing Locations Delete Facility Delete Location ocations l Gpdate 7 Location P To delete a location you first need to click on the
3. divisions are a main component of the Scheduler System They consist of two separate parts the name and the description The first step is to create a division Once a division has been created the user can view modify or delete any of the existing divisions 5 1 1 Creating a Division The first step to create a division is to select the link circled in red on the left in the picture below labeled Create Division Create a New Division r Information Below you will be able to create a new Division Each Division has a name and a description A Division Name must be supplied below no forms of None allowed while a Division Description is not necessary After finished click the Create Division button Division Name note the division name cannot be a duplicate of a pre existing division r Delete i Division L d Division Description x Create Division Cancel __ The next step is to supply a division name Be sure the division name is not duplicated as the scheduler System will not accept duplicate entries Though a description for the division is not necessary it can be useful when using abbreviated division names The last step is to create the division Do this by selecting the Create Division button circled in red at the bottom of the above picture If in the process you would like to start over simply hit the Cancel button and it will clear the fields See
4. second picture with blue font Create new Equipment Classification Tier Information Below you will be able to create a new Equipment Classification Each Equipment Classification has a Name Description and a Parent A Tier Name must be supplied below no forms of None allowed while a Tier Description is not necessary To have the Classification refer to no Classifications or to a specific Classfication select that appropiate Classification by its Name in the Drop Down List After finished click the Create Tier button Note that the Tier Name you enter can t be a duplicate of a pre existing Tier s name Tier Name Desired Name goes here Description can have a value or can be left empty Tier Description Parent Tier Tier 52 v Successfully created new Equipment Classification Tier 5 2 2 View Tiers A table will list all of the existing Tiers alphabetically by Tier Name Each row in the table corresponds to an existing Tier and displays its Name Description and Parents Name None if Tier has no parent The table on the View Tiers page should look like the table below with different Tiers in it Read existing Equipment Classification Tier Information Below you will be able to view information on existing Equipment Classifications made available in a table sorted by each Classifications Name To read a Tier simply scroll down the page and find the Tier in the table Tier Name Parent Name Change
5. the display table will be updated to reflect the removal of the location Please Select a division to search by MATH NOTE Red table row indicates that a class has not been scheduled during one or more of its time blocks CRN Name Descripton Locatins mms ooo ooo SSSI MATH a6 MATH iD M20000 PN 13000 PNF T0000 PM S3000PMW ZO PM 3000M 5 Location successfully removed from time block You can also clear all of the events locations by simply clicking the Clear All Locations button below the Run Scheduler button on the Scheduler Runner page 5 6 Reports The reports page allows you to have a variety of option in which you can view how the events were assigned to locations There is the option to look at a specific location and see all the events that are mapped to it the option to see all the events and their room assignment and the option to see all the events within a division To choose between these options you should see the side panel of the page and click on the appropriate link r Ev Jiz i b y I Divi ision Events in a Location To view the events in a specific location you should use the first drop down to select a facility Please choose afacility Please choose m an N Get Weekly View Olin Hall Maher Hall Sera Hall Donald P Shiley Center for Science and Technology Next the user should use the bottom drop down to select a room Pleas
6. type in your new values To change the selected Tiers Parent open the drop down list labeled Parent Tier and select an existing Tier to be the new Parent To successfully update a Tier you must meet the following requirements the Tier that is being updated can t be updated to have its Parent be itself Tier must be given a Tier Name the new Tier Name can t be any form of the word None the new Tier Name can t be a duplicate of another existing Tier s Name and the Tier that is being updated can t be the None item at the top of the drop down list Failure to meet any of these requirements when the Submit Changes button is clicked will result in an error message at the bottom of the page and the desired changes to the selected Tier will not be performed If the requirements are met when the Submit Changes button is clicked then all of the desired changes will be performed on the selected Tier and a success message will appear in place of an error message shown below Successfully updated Tier 5 2 4 Delete Tier To delete a Tier simply open the drop down list and select the Tier you wish to delete After selecting the Tier you want to delete click on the Delete button next to the drop down list Know that if the selected item from the drop down to delete was the item called None a error message will be presented at the bottom of the page If you clicked Delete and the selected item was not the None
7. Delete Location on the left of the page After that choose the facility in which the location you want to delete is located Next from the drop down list Delete Location choose the location you want to delete and click Delete WARNING Once a Location is deleted it cannot be recovered 5 4 Events 5 4 1 Viewing Events by Division To view events by division click on the Events link in the navigation panel then select the division of the events that you want to view A screen like this should appear Events Equipment Divisions Facilities Locations Scheduler Reports DIVISION a Name Description Priority 2058914 ENGL 202 Shakespearean Literature II 8 moor 4829501 ENGL 200 Shakespearean Literature 3 moor 2953824 ENGL 101 Introduction to Literature II 4 Moniry 5435691 ENGL 100 Introduction to Literature I 5 MODIFY Figure 5 4 1 5 4 2 Creating Events To input an event into the system first select the division you want the event to appear under Then click the ADD button to get a screen like this Events Equipment Divisions Facilities Locations Scheduler Reports Event Details Unique ID Name Description Location Priority 1 x Times Day Start Time End Time Equipment Schedule a Time Dav amda W Start Time End Time Figure 5 4 2 From this page enter the information about the event then click the Submit button To add a time to the event choose the app
8. Modify None CCU R Modify selected Division Division Name Note Name Division Description Submit Changes Once you have chosen a division simply 1 input a new name or description for the division and 2 select submit changes See the picture below for an example Select Division to Modify COMP M Modify selected Division Division Nan ne cannot be duplicated or none ee x computer science Division Description Note that the division name still cannot be a duplicate none or left empty 5 1 4 Deleting a Division In order to delete a division simply select the Delete Division link on the left hand of the page circled below in red Then select a division from the dropdown list to be deleted and hit the Delete button on the right hand of the page circled below in red pessssees 7 Create Division 1 Lu aeas ess Delete Existing Division Information In this page you will be able to select any pre existing Division and delete it To delete a Division search for the Division by name in the Drop Down List and click on it After selecting the Division click Delete rarest a to delete the Division ip ig og gl 4 Select Equipment Classification to Delete Fr aaa Se a mn ee a See the picture below as an example Select Equipment Classification to Delete Successfully deleted division 5 1 5 After Divisions After you ve cre
9. Scheduler System Instruction Manual Application Developers Betty Wong Cameron Askew Jacob Rogers John Lopez John Stefanski Luis Retana Megan Mahoney Mike Nichols Nick Nobles Nick Sardo Stanley Zhou Project Manager Nick Sardo 1 Introduction The Scheduler Class and Event Management System makes it easy for you to schedule and manage academic and nonacademic events from simple one time meetings to those with complex multi occurrence time patterns Scheduler includes the easy to use web based publishing system which provides rich capabilities for posting events on campus web pages and portals 2 Systems Requirements Scheduling System requires a computer running Microsoft Windows The machine must have the following software installed e IIS 5 e ASP net 4 0 e MSSQL Server 2008 3 Installation Of System 1 Run Installation sql in MSSQL Management Studio Express This will create the scheduler database in the server 2 Copy and paste the Scheduler folder into your inetpub folder located on the C drive of the server 3 Open up IIS and configure an ASP net 4 0 website that points to the Scheduler folder 4 Modify the web config in the Scheduler folder change the connection string to point to the database server 4 Uninstallation 1 Right click the database in MSSQL and click Delete 2 Right click the Scheduler folder in inetpub and click Delete 5 Operations Guide 5 1 Divisions The
10. ated all the divisions just select any of the other links at the top of the page to create view or modify other components in the Scheduler System 5 2 Equipment Classes Equipment Classifications Tiers have multiple attributes including a Tier Name Tier Description and a Parent Tier Operations available to you to perform on Equipment Classifications include Creating a new Tier Viewing all Tiers Updating an already existing Tier and Deleting an already existing Tier All of these operations can be performed by clicking on the appropriate link on the left side of the Equipment page 5 2 1 Create Tier As stated earlier each Tier has a Name Description although Description can be left empty and a Parent Tier Tier Name and Tier Description can be set by typing the desired values into the appropriate boxes and Parent Tier can be set by selecting any item from the drop down list at the bottom In order to successfully create a new Tier certain requirements must be met Tier Name must be given a value and can t be left blank Tier Name can t be any form of the word None such as none and Tier name can t be a duplicate of another existing Tiers name Violation of these requirements will result in a error message being displayed at the bottom of the page when Create Tier is clicked If all requirements are met then the Tier will be created and a success message will appear at the bottom of the page shown underneath in the
11. d Tier 45 to Tier 5 4th Level Ryxx Tier mn 5 2 3 Update Tier This page is very similar to the Create Tier page with the only major difference being that an existing Tier is selected from a drop down list and then has any of its fields name Description and Parent modified To update a Tier you must first select a Tier to modify from the drop down list labeled Select Tier to Modify After this the Tier Name Tier Description and Parent Tier fields in the Modify selected Tier section will present the select Tiers current attributes example shown below Update existing Equipment Classification Tier Information Below you will be able to select a pre existing Equipment Classification and modify either all or some of its attributes including Tier Name Tier Description and Parent Tier None at top of list in not modifiable Note that once again a Tier Description is not needed although a Tier Name still is required Tier Name can t be a duplicate of another pre existing Tiers Name Tier Name can t be None and the Tier being modified can not have its Parent be itself Select Tier to Modify Tier 52 x Modify selected Tier Tier Name Tier 52 This is Tier 52 s original description t before modification Tier Description Parent Tier None Submit Changes If you wish to change either the Tier Name or Tier Description then simply remove the text if any from the appropriate text boxes and
12. duler Run Scheduler L Runner y ee el There will be a single button named Run Scheduler Click it once Events Equipment Divisions Facilities Locations Scheduler Reports Class Scheduler NOTE Running Scheduler will override all previously scheduled locations and events Continue continue Scheduler L Runner y The page will warn you that running the scheduler will override all previously scheduled locations and events and ask you to confirm that you still want to run the scheduler Click Continue to confirm or Cancel to cancel 5 5 2 Modifying Results After scheduling an event or even just creating an event it can be modified using the Scheduler link on the task bar An event can either be located by division under Search by Division or by facility under Search by Facility search By Division First using the drop down list please select the division of the event of which you are locating When selecting an event the page will display all the events under the selected division Manual Location Override Search By Division Please Select a division to search byf MATH COMP NOTE Red table row indicates that O not been scheduled during one or more of its time blocks z 7 tion ENGL CRN Name Descrip Ee ee A a Ee ener pei a ie hee Se Search By Location First using the Facility drop down list select a facility After a facility is selected a seco
13. e ch choose a pany w O Hall 1100 ec eC nnns Finally after both the facility and the room are chosen click on the Get Weekly View button and a table will show up with all of the events All Events If you wish to view all the events click on the respective link and they will appear on that page Events by Division To view the events in the division click on the respective link Next choose the division you would like to view through the drop down Please choose aydivision After a division is chosen click the Go button The events within that division will then shop up in a table END
14. n event that is missing a location for one of it s time blocks will also be highlighted red These events can be changed using the Modify button CEN Name Description Locations Times CRN Name Description Locations Times O O O O O O OO When the modify button is selected the page will include information about the event that corresponds with that modify button The division name is displayed along with the event name For example Math is the name of the event currently being looked at MATH is the division that was selected therefore the display name after selected modify will be MATH Math Then the description of the event is shown below the display name In this case the description associated with the event Math is Tier A Event Name MATH Math Event Description Tier A WOTE Red midicates an unscheduled timme block Time Facility Lo cation Edit Location Delete Location Edit Location Delete Location Edd Location Delete Location Now we can selected on the time blocks on an event to either edit the location or delete it When editing a location a location can be assigned to the event s time block Current Location None When an event is selected Another message appears stating whether or not another event is already located at that room If another event is located there then a message will appear stating that the event conflicts with another event H
15. nd drop down list will contain all the locations within the facility Manual Location Override Search by Location Please Select Facility Maher Hall gt Please Select a Peeation Olin Hall Serra Hall NOTE Red table row Donald P Shiley Center for Science and Technology ing one or more of its time blocks CRN Name Deseription Locations Times poepoe men promenis ERDAS a 5 After the facility is selected choose a location from the Location drop down list Manual Location Override Search by Location lhoreoe s that a class has not been scheduled during one or more of its time blocks CRN Name Description Locations Times 7 W Maher Hall 123 F Olin Hall 110 W 1 00 00 PM 2 00 00 PM F 1 00 00 PM 2 00 00 102508 MODIFY ee aain ee M Olin Hall 110 PMM 1 00 00 PM 2 00 00 PM After searching by division or searching by location a table of events in the division or location will appear NOTE Red table row indicates that a class has not been scheduled during one or more of its time blocks E CRN A Description Locations Times 1023750 gt Ico CO MP Tier B Su Maher Hall 123 su 10 35 00 PM 10 35 00 PM moor W Maher Hall 123 F Olin Hall 110 W 1 00 00 PM 2 00 00 PMF 1 00 00 PM 2 00 00 10259812 COMP Ticr Bt Olin Hall 110 PM M 1 00 00 PM 2 00 00 PM The events highlighted red represent events that have not been scheduled to have a location A
16. owever whether if there is a conflict or not the page will prompt you if you want to continue with the change If this change were to occur the page will reload and display the table with the new information If the location was changed despite a conflict then the event that had the same location will no longer have a location Change to New Location Current Location None Maher Hall B 123 Change to New Location Change conflicts with COMP amt Evestion Change Note The conflicting events will no longer be scheduled if changes are submitted Once a change has been submitted The page will reload to display the table with the event and the new location of the event Please Select a division to search by MATH e NOTE Red table row mdicates that a class has not been scheduled during one or more of tts time blocks CRN Name Description rations To delete a location from an event Select modify again Then select delete location WOTE Red indicates an unscheduled time block W 10 00 00 11 30 00 MH 123 EaitLocatiog n eer After selecting delete location You will be prompted if you are sure whether or not to delete the location To continue press submit change and the location will be removed tt Location Change Note The event will no longer be scheduled I a i Once the event location is removed the location section of that event in
17. picture below for an example Division Name COMP note the division name cannot be a duplicate of a pre existing division computer sci ence Division Description Cancel 5 1 2 Viewing the Divisions After creating a few divisions it is helpful to view the divisions in order to make sure they are correctly spelled and to see if there are any changes that need to be made View the divisions by selecting the link on the left hand of the page circled in red in the picture below labeled View Divisions View Existing Divisions Information Below you will be able to view information on existing Divisions made available in a table sorted by each Division Name To read a Division simply scroll down the page and find the Division in the table Division Name Division Description mo obo ma enaish Just browse through the table to see all the divisions 5 1 3 Modify a Division To modify an existing division select the link in the left hand column labeled Modify Division circled in red in the picture below After selecting this link browse through the given drop down labeled Select division to modify r Create Division Modiy Existing Division u ll Information Below you will be able to select a pre existing Divisions and modify either of the attributes Note that once again a Division Description is not needed although a Division Name still is required Select Division to
18. ropriate day start time end time start date the first day the event will occurs and end date the last date the event will occur and select Schedule Time Also choose the appropriate equipment tier for each scheduled time A table of descriptions of each of the available tiers to choose is available at the bottom of the page 5 4 3 Modifying Events After an event is created you may still modify it from the same page you use to view events Choosing the Modify button from figure 5 4 1 you will get a page similar to the ADD page but this time it will be pre populated with information about the event you want to modify Simply modify the fields you wish to change and click the Submit button 9 4 4 Deleting Events If you choose to delete an event from the system you may also do so from the same page you use to view events Click the Delete button next to an event in order to delete it from the system 5 5 Event Scheduler 5 5 1 Scheduling Events Events Equipment Divisions Facilities Locations Scheduler Reports Class Scheduler Scheduler L Runner To schedule all events first click the Scheduler link at the top of the page Events Equipment Divisions Facilities Locations Scheduler Reports Class Scheduler a Runner ria Next on the menu on the left click Scheduler Runner Events Equipment Divisions Facilities Locations Scheduler Reports Class Scheduler aera ee a ly Sche
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