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1. Playback D Scribe MiniPlayer is primarily designed for the playback of BWF audio files archived from a Sonifex Net Log audio logger The time displayed on the left of the window represents the starting time of the recording selected assuming a BWF recording whilst the time on the right of the screen represents the current end of the recording Should the recording be ongoing during playback this end time will change to represent the latest audio available The time displayed in the centre of the screen is the recorded time of the current playback position LLI gt a Z LLI sa U N Individual non archived audio files can also be played using MiniPlayer Select Open Other from the menu and choose your audio files using the standard Open File dialogue D MS Word Integration If MS Word is installed on your computer D Scribe MiniPlayer can paste links to the currently playing audio directly into an open document The links appear as small graphics which act as hyperlinks back to the audio Clicking on the link graphic in MS Word will run D Scribe MiniPlayer if not already running and open the audio file at the point when the link was activated To insert a link into an open MS Word document during playback press Shift and Insert Shift INS together on your keyboard 58 SONIFEX D Scribe User Handbook D Scribe User Handbook SONIFEX SONIFEX www sonifex co uk t 4
2. WAV CD Quality 44 1kHz 16bit stereo WMA Ripping Sources The ripping sources available to you depend upon the CD drives installed To choose a CD drive for ripping from select Control gt Ripper gt Source If you have only one CD drive this will be selected automatically 28 SONIFEX D Scribe User Handbook IDISORIBE STANDALONE i E Selecting Tracks To select tracks for recording first use the Refresh CD button to retrieve track information from the audio CD into the cut list Then use the checkboxes to the left of each track in the cut list to indicate which tracks require recording Refresh Recording Tracks EJ Press the Record button to begin recording the audio CD tracks Record ee g Aborting Ripping Process ee ee Press the Abort button to cancel ripping tracks from the 4 audio CD T Abort m Playing Recorded Tracks al Audio CD tracks that have been successfullv recorded can be cued to gt _Ue play in the playlist Right click on a track in the cut list and select Cue 2 Selection or Cue All Only recorded tracks can be cued for playback J gt Deleting Recorded Tracks mr Pai To delete recordings of tracks from your computer not those on the O Delete audio CD highlight the track to delete and press the Delete button D Scribe User Handbook SONIFEX 29 ce LLI gt LLI N LLI sa U N D 30 D SCRIBE SERVER 3 D Scribe Server Introduc
3. D SCRIBE STANDALONE Opening an HTTP or Streaming Source To open a file from an Internet source such as a file from a website or a live stream use the Open URL feature accessible from the File menu Select Open URL from the file menu Chrl o Open URL Ctrl U Save Chrl 5 Li Close All O Default Folders ef Define Inserts Q gt Exit ek N LLI ja a Qe ra Enter the URL or path to a media file on the Internet A i your computer or your network that you want to play http uw bbe co ukfivelivelive live as Fig 2 23 The D Scribe Open URL Screen 24 SONIFEX D Scribe User Handbook Recorder The recorder controls can be found on the Recorder tab at the bottom of the screen Fi Sonifex D Scribe Standalone V2 000 File Edit wiew Control Help Playback Recorder CD Ripper H Cue Delete Date Time File Duration 17 05 2006 11 03 55 17052006 110955 mp3 00 00 00 16 05 2006 16 05 54 16052006 160559 mp3 00 00 30 05 05 2006 16 01 53 05052006 1607 53 mp3 00 00 01 05 05 2006 16 07 09 05052006 160709 mp3 00 00 26 05 05 2006 16 00 30 05052006 160030 mp3 00 00 30 05 05 2006 15 38 25 05052006 153625 mp3 00 00 23 05 05 2006 15 19 25 05052006 151925 mp3 00 00 19 05 05 2006 15 18 48 05052006 151848 mp3 00 00 30 05 05 2006 15 73 35 05052006 151335 mp 00 00 30 05 05 2006 15 05 57 05052006 150557 mp3 00 00 28 05 05 2006 13 28 50 05052006 132850 mp3 00 00 17 03 05 2006 16 46 58 O3052006 16465
4. D Scribe Client Pentium 3 800MHz 256Mb RAM MS Windows 2000 MS Windows 2003 XP Pro D Scribe Standalone Pentium 3 800MHz 128Mb RAM MS Windows 2000 MS Windows 2003 XP Home XP Pro Equipment Type D Scribe Standalone DS STS3 D Scribe Standalone with DS FPS3 foot pedal 3 pedal version with 9 pin serial connector DS STU3 D Scribe Standalone with DS FPU3 foot pedal 3 pedal version with USB connector DS STO1 D Scribe Standalone licence 1 user licence DS STO5 D Scribe Standalone licence 5 user licence DS ST25 D Scribe Standalone licence 25 user licence DS ST100 D Scribe Standalone licence 100 user licence Equipment Type D Scribe Client amp Server DS SVR D Scribe Server licence note this needs MS SQL 2000 to operate DS CLO1 D Scribe Client licence 1 client licence DS CLO5 D Scribe Client licence 5 client licence DS CL10 D Scribe Client licence 10 client licence DS CL25 D Scribe Client licence 25 client licence DS FPS3 D Scribe foot pedal 3 pedal version with 9 pin serial connector DS FPU3 D Scribe foot pedal 3 pedal version with USB connector Licensing Each installation of D Scribe Server D Scribe Client and D Scribe Standalone requires the use of the correct USB dongle to unlock the full features of the software The software can be installed on any number of PCs but will only operate with all features if a USB dongle is attached D Scribe User Handbook
5. Forward button until the timer display has reached the required point Wa Forward then release LL aa Playing a File To begin playback of the currently selected media clip press the Play U button vv Play Q Pausing a File To pause the currentiv plaving media clip press the Pause button To resume playback press the Play button Pause Skip Back on Pause Media files can be forced to skip back a number of seconds after pressing the Pause button This can be a useful feature when transcribing audio that often requires pausing To enable the skip back on pause feature select Control gt Skip Back on Pause gt Enable from the menu The skip backwards can be set to two three four or five seconds Bleie Stopping a File To stop playback of the current media clip and return to the beginning press the Stop button Stop 14 SONIFEX D Scribe User Handbook n i IBE STANDALONE se N D ir id oe _ a EA The Playlist The playlist is situated above the play controls when in Normal Full Player mode see page 22 The media files that are opened are appended to this list and can be played through from beginning to end allowing you to create a single transcription file from multiple media files C 03052006 164123 mp3 00 00 07 CN03052006 164658 mp3 C 05052006 132850 mp3 Play Position 00 00 00 Time Remaining 00 00 51 Total 00 00 51 Fig 2 13
6. Recorded fates 19 04 20 Lite 14 78 0 TARG l fer L ATTI miig lil kt l Mi Hii i Pe a am PA i fa I Tr Hy B maa D Scribe Transcription Systems User Handbook This handbook is for use with the following software hardware products DS STS3 D Scribe Standalone with DS FPS3 foot pedal 3 pedal version with 9 pin serial connector DS STU3 D Scribe Standalone with DS FPU3 foot pedal 3 pedal version with USB connector DS STO1 D Scribe Standalone licence 1 user licence DS STO5 D Scribe Standalone licence 5 user licence DS ST25 D Scribe Standalone licence 25 user licence DS ST100 D Scribe Standalone licence 100 user licence DS SVR D Scribe Server licence DS CLO1 D Scribe Client licence 1 client licence DS CLO5 D Scribe Client licence 5 client licence DS CL10 D Scribe Client licence 10 client licence DS CL25 D Scribe Client licence 25 client licence DS FPS3 D Scribe foot pedal 3 pedal version with 9 pin serial connector DS FPU3 D Scribe foot pedal 3 pedal version with USB connector This handbook is for use with the following software versions D Scribe Standalone V2 0x D Scribe Client amp Server V2 0x Revision 1 01 September 2007 Sonifex Ltd 2000 7 All Rights Reserved Sonifex Ltd 61 Station Road Irthlingborough Northants NN9 5QE England Tel 44 0 1933 650 700 Fax 44 0 1933 650 726 Email sale
7. The D Scribe Standalone window opens with a blank transcript space ready for transcription Z to begin and the caption bar shows the filename of the transcript u mi sonica DP Scribe Standalone Y 000 O a m ETE 29106 2005 Lts kid 90 osai Fig 2 17 The D Scribe Transcription Screen D Scribe User Handbook SONIFEX 19 7 D SCRIBE STANDALONE fil Additional audio files can be opened and added to the plavlist for continual plavback This allows you to transcribe a number of audio files whilst working on transcription file C 03052006 164123 mp3 00 00 07 C 03052006 164659 mp 00 00 27 C 05052006 152950 mp3 00 00 17 Play Position 00 00 00 Time Remaining 00 00 51 Total Fig 2 18 The D Scribe Playlist Screen LLJ Defining Inserts Z D Scribe Standalone allows the user to quickly insert up to twelve items of text using O shortcut keys Ctrl F1 to Ctrl F12 lt x The inserts can be defined at any time during transcription for the most commonly typed A words or names To define the inserts select File gt Define Inserts from the menu A Lid pe Inserts 7 Insert Ctrl Fi Gerald Hoffman N Insert Ctrl F2 A Abrahams Q Insert Ctrl F3 G Hoffmari Insert Ctrl F4 Insert Ctrl F5 Insert Ctrl F Insert Cirl F7 Insert Ctrl F amp Insert Ctrl F9 Insert Ctrl F10 Insert Ctrl Fil Insert Ctrl Fi Fig 2 19 The D Scribe Inserts
8. all Channels LLI AST BI l a G U Days LLI e This Day all Days co Ss See EA AOL te L U l O Fig 4 9 The D Scribe Search Screen Searches can be limited to a specific Net Log and or channel and or day or can be unlimited to include all transcriptions that have been made To perform the search press the OK button Otherwise use the Cancel button to close the search screen Transcript items that match the search criteria will be displaved in the Cut List See Fig 4 5 52 SONIFEX D Scribe User Handbook B F MINIPLAYER y D Scribe MiniPlayer Introduction The D Scribe MiniPlayer application is essentially an audio file player without the video playback recorder CD ripper or transcription facilities available in the D Scribe Standalone installation Designed for ease of use when playing audio material archived from a Sonifex Net Log audio logger the MiniPlayer floats above other software used for transcribing whilst using a footpedal to control audio playback It also has limited interaction capabilities with Microsoft Word whereby the current audio position can be linked into a MS Word document which can later be used to re open position and begin playback of the audio Installation D Scribe MiniPlayer should be installed on a Microsoft Windows based desktop PC equipped with a sound card capable of playing the required audio and video material Install D Scribe MiniPlaver from
9. The D Scribe Playlist Re ordering Playlist Files To re order the media files in the playlist select the file you wish to move then right click to choose Move Up or Move Down Removing Playlist Files 7 To remove a media file from the playlist but not delete the media file from Remove your computer select the required media file then right click and choose Remove The Trackbar The media trackbar can be used to quickly move backwards or forwards through the media by selecting it and dragging it to the required position The timer display shows the recorded time at the current position in the media The trackbar is highlighted between the start and end marks this indicates the selected portion of the media Previous Rewind y Forward Next D Scribe User Handbook SONIFEX O JNOTVANVIS 39142S 15 LU O T Q lt l A LU aa c U A D 16 Bookmarks or File Markers Start and end markers can be added to an audio clip as reference points The marks for the most recent 50 media files are stored for later use bv D Scribe Standalone and are recalled upon loading the media file for plavback Start Mark The start mark can be added to the current position of a plaving audio or video media file by pressing Ctrl M Jump to Mark To jump back to the start mark at any moment during playback press Ctrl G End Mark The end mark can be added at the current position
10. VOB playback Option to control start stop of recording process via footpedal Option to swap FWD REW pedals to suit user Able to open audio video files from http source e eg http www sonifex co uk test a wmv e Able to playback and record http streams e Ctrl U also from menu e ASX and WVX streaming audio from Internet radio stations e g TalkSport http 194 46 8 124 talksport live asx e Record via Stereo Mix source into MP3 WAV g JINOIVANVLS 3gli DS D Scribe User Handbook SONIFEX 9 Foot Pedal Control D Scribe Standalone can be used with a USB DS STU3 and DS FPU3 or serial DS STS3 and DS FPS3 footpedal for convenient use of the playback controls USB Foot Pedals The USB foot pedal is detected automatically by D Scribe and so no user intervention is required If you attached the foot pedal after starting D Scribe you may need to restart D Scribe to use your foot pedal Once the USB foot pedal is connected the option to select the COM port for a serial foot pedal is disabled in the Control menu LU O lt Q lt l A LI ca U A D Fig 2 8 The D Scribe USB Footpedal Serial Port Foot Pedals If vour footpedal came supplied with a USB to serial converter cable please read the instructions and install the software supplied as required To select the port for the footpedal select Control gt Footpedal from the menu Then select Enable from the Co
11. AE NN IL Setup of Archives D Scribe MiniPlayer can select and playback archived audio file from two archive sources a primary and a backup For MiniPlayer to correctly display the recorded time date of the audio files Auto Archive must be configured to archive using BWF formatted audio file and the Use cut start time as folder name option checked Fig 5 7 D Scribe MiniPlaver Fig 5 8 Menu Button The D Scribe Menu button is located on the left of the screen From the popup menu you can open audio files for playback and control the function of your footpedal control Fig 5 9 Open Archive Menu Open Other Before archived audio files can be open MiniPlayer needs to know where to locate them Select Open Archives from the menu to display the Open Primary Archive dialogue Close All settings Before archived audio files can be open MiniPlaver needs to know where to locate them Select Open Archives from the menu to display the Open Primary Archive dialogue Fig 5 10 Setup Archive Sources To setup the primary archive source select Setup Primary Archive from the menu Set up the backup archive source in the same way SONIFEX D Scribe User Handbook LUDESCRIBE MINIPLAVER Erpen lor f migi F Fig 5 11 Selecting the Source Folder Select the archive source folder on either the local computer or on the network This folder should represent the tcp ip address of t
12. Date Time Displav 13 Fig 2 13 The D Scribe Plavlist 15 Fig 2 14 The D Scribe Video Panel 17 Fig 2 15 The D Scribe Open Media File Screen 18 Fig 2 16 The D Scribe Open Script Screen 19 Fig 2 17 The D Scribe Transcription Screen 19 Fig 2 18 The D Scribe Playlist Screen 20 Fig 2 19 The D Scribe Inserts Screen 20 Fig 2 20 The D Scribe Transcription Screen 21 Fig 2 21 The D Scribe Compact Player Screen 22 Fig 2 22 The D Scribe Email Screen 23 Fig 2 23 The D Scribe Open URL Screen 24 Fig 2 24 The D Scribe Recorder Screen 25 Fig 2 25 CD Ripper screen with 14 tracks selected on an audio CD 28 Fig 3 1 The D Scribe Server Dongle 31 Fig 3 2 The D Scribe Server Settings Screen 32 Fig 3 3 The D Scribe Netlog List 34 Fig 3 4 The D Scribe Client List 35 Fig 3 5 The D Scribe Status Screen 36 Fig 3 6 The D Scribe Control Screen 37 Fig 3 7 The D Scribe Archive Screen 38 Fig 3 8 The D Scribe Log Screen 41 il SONIFEX D Scribe User Handbook Fig 3 9 The D Scribe Database Screen Fig 4 1 The D Scribe Client Dongle Fig 4 2 The D Scribe Settings Screen Fig 4 3 The D Scribe Inserts Screen Fig 4 4 The D Scribe Net Log List Fig 4 5 The D Scribe Cut List Display Fig 4 6 The D Scribe Client Screen Fig 4 7 The D Scribe Small Player Fig 4 8 The D Scribe Email Screen Fig 4 9 The D Scribe Search Screen Fig5 1 The Welcome Screen Fig 5 2 The Licence Screen Fig 5 3 The Install Screen Fig 5 4 The Windows Found New Hardware Wizard
13. New Hardware Wizard eund Mew Par dwars Wirard Welcome to the Found New Hardware Wizard ico smart brome ani m Fig 2 5 The Windows Found New wa slut u ta l e kien Hardware Wizard Screen 4 uan mpenn ka This screen will ask Can Windows connect to Windows Cy ee th ee er Update to search for software C Y en now and gey time connect a device select No not this time and O amp npm hej 4 l click Next lt x Gik H Bs paira Q Z Die Cer lt x fe A mgd Her urdan Wirarii LLI Fig 2 6 The Windows Wizard ce Tha sapaa halga you rusted achana tar Install Screen U UED Security Kar A This screen will ask What do Q 15 ti pou hades come wiih an misista EB you want the wizard to do 9 a lepp dink event A nen Select Install the software ta at da jag mani hap arad bach automaticallv Recommended 2 retal he pfen autonal Fis emmerziedi and click Next Windows may CC bral bin 4 kal ar pte esate Aer l then create a Restore Point Disi Hest to cornice sura Hes blarceare Wirard Completing the Found New Hardware Wizard Ftu waged hao Buches iratalire the passa har FM USD Secunty Lay Fig 2 7 The Windows Installation Completed Screen Choose on Finish to complete the dongle installation Gih Firash Gc cigas he racer 8 SONIFEX D Scribe User Handbook RIBE STANDALONE Step 4 Run D Scribe Standalone by selecting Start gt All
14. Programs gt Sonifex gt D Scribe Standalone from the start menu Note you will need to have the dongle inserted into a USB port each time you use D Scribe Standalone Note Best practice is to use the same USB port each time for the dongle Using another port may require you to reinstall the drivers Step 3 V1 0 to V2 0 Upgrade Features Screen layout changes including support for XP themes using the manifest New trackbar allows start and stop marks also can stop on end mark Mute control added Stay On Top is now optional for compact and normal window size Start Bar caption can optionally display Play Position Recorded Time or Time Remaining Insert List on right of transcript space instead of a status bar e Ctrl shift l for show hide also from menu e Video Panel to left of transcript space e Ctrl shift v for show hide also from menu e CD Ripper can optionally rip in WMA format e Play Speed fast normal slow with constant pitch e Depends on soundcard drivers sample rate format of files e Tested with MP3 WMA audio WMV video e Play directly from audio CDs e MPEG4 video and audio playback mp4 m4a files e Requires third party driver in WinXP e Support for USB footpedal e Auto detected when starting application e No USB footpedal detected allows serial footpedal selection e Dongle Protected e Without dongle no save no copy recordings limited to 30secs popup message every 2 minutes DVD
15. SONIFEX RIPTION SYSTEMS a SWALSAS NOILdIHJSNVUL 19142S Lid lt O lt Q lt l A LU sa ce W N D D SCRIBENSTANDALONE Sa e z 2 D Scribe Standalone Introduction D Scribe Standalone includes features designed to play audio and video files for transcription purposes including audio CDs and DVDs record audio files using the line in or microphone sources of your computer and to record rip audio CDs to your computer s hard disk In addition media files can be sourced from the Internet using http protocols and streaming formats such as ASX and WVX are supported D Scribe Standalone can be used purely as a media player with footpedal control in conjunction with word processing packages such as MS Word for transcription production Licencing and Dongles D Scribe Standalone uses a USB dongle to unlock the full features and functionality of the software The software can be used for demonstration and evaluation purposes without a dongle but with limited functionality When using D Scribe Standalone without a dongle a screen reminding you of the limited functionality will be shown periodically Limited functionality precludes saving transcripts and copying typed text to the clipboard also recordings made in the Record Screen are limited to 30 seconds in length Fig 2 1 The D Scribe Standalone Dongle Installation of D Scribe Standalone and USB Dongle D Scribe Standalone should
16. Screen Fig 5 5 The Windows Wizard Install Screen Fig 5 6 The Windows Installation Completed Screen Fig 5 7 D Scribe MiniPlayer Fig 5 8 Menu Button Fig 5 9 Open Archive Menu Fig 5 10 Setup Archive Sources Fig 5 11 Selecting the Source Folder Fig 5 12 Opening Archived Audio Fig 5 13 Trackbar loaded with audio D Scribe User Handbook 42 44 45 46 47 47 50 50 51 52 53 54 54 54 55 55 56 56 56 56 57 57 57 SONIFEX SJANDIA LICENCE Licence Agreement This is a legal agreement between you the end user and Sonifex Limited BY PROCEEDING WITH THE INSTALLATION OR USE OF THE SOFTWARE YOU AGREE TO BE BOUND BY THE TERMS OF THIS AGREEMENT IF YOU DO NOT AGREE TO THE TERMS OF THIS AGREEMENT DO NOT INSTALL OR USE THIS SOFTWARE Sonifex Limited Sonifex and the individual or entity acquiring the Software Licencee agree as follows 1 Definitions Software means the computer program s in machine readable form furnished to Licencee by Sonifex or Sonifex s suppliers in whatever media and by whatever method Software includes any related update or upgrade programs that may be added from time to time Hardware means the equipment furnished to Licencee by Sonifex or Sonifex s suppliers to which the Software relates Hardware is to be used solely in conjunction with the Software 2 Software Licence a Sonifex hereby grants to Licencee a non exclusive non transferable licence
17. fF HE amp amp B ae 6 Open Clear Remove Edit Close Save _ Cut Copy Paste Print Time C Transter Media Samplesimawaudia 1way Play Position 00 00 00 otal 01 09 56 l volume Recorded Date Time E I I I i I I I CI 29 06 2005 Ie N Mute 12 z 50 06 stop Forward Next Fig 2 10 The D Scribe Playback Screen with a single media file loaded Play Controls The media playback controls are located at the bottom of the Playback screen Volume Recorded Date Time ET 49 04 2006 n la TINI L IMute 14 3 18 p 02 Previous Rewind Pause Stop Fig 2 11 The D Scribe Media Playback Controls SONIFEX D Scribe User Handbook THER isti s DzSERIBE STANDALONE e p m O M m Tah volume Volume Control and Mute The audio volume of the currently playing media clip can be a adjusted using the on screen volume and mute controls For further adjustment of the playback volume you may need to use your soundcard s mixer A shortcut for this usually resides in the desktop s system tray Playback Speed Playback speed can be adjusted using the Control gt Play Speed Recorded Date Time menu selections Alternatively use Shift Ctrl G fast Shift Ctrl S 19 04 2006 slow Shift Ctrl N normal The ability to alter playback speeds 14 18 02 depends upon the media type sound video drivers and codecs being used in your system g Timer Display The t
18. faster depending on your settings Previous and Next buttons allow you to go to the previous and next recordings respectively which is useful where a long session has been captured over a number of recordings There are also volume amp playback speed controls The Play Pause Forward amp Rewind buttons can be controlled with the optional DS FPS3 or DS FPU3 foot pedals O The transcription window has a spell checker and 12 user defined function kevs can be used to enter repetitive material such as names places and recurring events The recorded time amp date and the current time amp date are also available D Scribe contains Auto Archive and Auto Delete software so that you can define how long recorded audio files amp scripts are stored on the server e g files can be automatically removed after a period of time between 2 and 99 days eliminating an administration task Sonifex Net Log Audio Logger The Sonifex Net Log is a 4 channel audio logger which can record weeks of programming on a large internal hard disk The unit was designed as dedicated hardware for reliability reasons i e there s no PC motherboard in this machine Although PC based systems are great for playback they generally aren t robust enough for continuous recording 24 7 365 The Net Log was designed from the ground up to offer High reliabilitv for continuous operation High quality audio mpeg compressed SWALSAS NOILdIHJSNVUL 19142S e Comp
19. ipelate be aeanch kar Windows connect to Windows Yea that ime ory Update to search for software ea mov and pep Gime ooren a dee sel 1 L Ma oth ng as ect No not this time and click Next E Hi mat bo nomina SONIFEX D Scribe User Handbook hm CRIBE MINIPLAYER Fig 5 5 The Windows Wizard l his sapaa haea pou ised nalimman kar Install Screen IB Genai Ear This screen will ask What do 5 M pou hudem come with an inisla am EB you want the wizard to do a epee ika enen Al cree Select Install the software ta hat dda jaq mani hap ard bo ch automatically Recommended Eiran the poftei nomi al Fissemmendee and click Next Windows may ic a A then create a Restore Point Gik Has ix parti O N A JJ mend Hes lardan Wivard a Fig 5 6 The Windows Installation Completed Screen b IE iva 1 lt Choose on Finish to complete re the dongle installation JJ Gii Fruzh o cigas ths gwd Step 4 Run D Scribe MiniPlaver by selecting Start gt All Programs gt Sonifex gt D Scribe MiniPlayer from the start menu Note you will need to have the dongle inserted into a USB port each time you use D Scribe MiniPlayer Note Best practice is to use the same USB port each time for the dongle Using another port may require you to reinstall the drivers Step 3 D Scribe User Handbook SONIFEX 55 LLI gt l am Li co U N D 56
20. recordings per channel can be made Each Net Log has its own IP address so a number of machines can be installed on the same network Automated voice recording each channel can start and stop recording automatically bv setting audio threshold levels which means that it can be used for voice controlled svstems and telephonv recording Fail safe alarm indicators and remotes Password protection and security access rights to system Synchronising Time on the System Using the Net Logs together with D Scribe Server and Client it is very important to synchronise the PCs used and the Net Logs to a known reference time There are a number of standard clock systems that can be used to accurately set a PC servers time but to synchronise the Net Logs you must use the Sonifex Mentor Time Server software This can also be used to synchronize the time for any number of PC s on a network from a server with a known accurate time N 2 LJ fas A gt A O l a U A a x Lu aa x U A D For more information on the Mentor software please contact Sonifex 4 SONIFEX D Scribe User Handbook ETT da TT f 3 7 WD SCRIBE IRAN D Scribe Transcription Technical Specification Minimum System Requirements D Scribe Server Pentium 3 800MHz 512Mb RAM Disk space required depends on how long archived audio is kept and bitrates used MS Windows 2000 MS Windows 2003 XP Pro MS SQL 2000
21. saving any changes press the Abort Abort button on the transcription toolbar Note Use the Abort button after using the Save button when you have finished transcribing the audio file to select a new file to plav and transcribe D Scribe User Handbook SONIFEX 21 D SCRIBESTANDALOI Saving Transcriptions Once you have completed the transcription for the current audio clip be Save sure to save the text you have entered The saved transcription will be automatically associated with the audio clip and will be available for later retrieval It is recommended that you save your transcription at regular intervals to reduce the risk of lost input due to systems errors To save the transcription press the Save button on the transcription toolbar Cut Copy and Paste LLI dt The standard editing tools of Cut Ctrl X Copy Ctrl C and Paste A Cut Ctrl V are available from the transcription toolbar l E Compact Plaver If you wish to playback audio material without the need for the 2 Copy transcription window select View gt Compact from the menu m The small player gives you control over the audio playout volume N al control and use of the foot pedal control LLI tA Paste To return to the full window for track selection select View gt Normal te from the menu FM Sonifex D Scribe Standalone V2 000 C audio 1 txt ee File Edit View Control Help Q Playback Recorder CD Rippe
22. the Sonifex Software Installation CD ROM by selecting D Scribe MiniPlaver Installation and follow the on screen instructions You must have Administrator Rights to install this product successfully Step 1 Run Setup exe I a TPecrife Standdlsne Iratalbhl Nirgr Fig5 1 The Welcome Screen WAERDE Pei gece iri ti pol etedi bry erpig i lie jiri D Scribe User Handbook SONIFEX O UJAVIdINIW 494142S 53 LU gt a l a Z 2 LU co U N D 54 sisi mield Wizard 15 18 legal agreement Between roa Ee end user fife Limited PRGCEER ES ITH THE INSTALLATION Of TSE OF THE Fig 5 2 The Licence Screen TULARE TOF LAREE T BE BOUND BT THE TEARS GF THIS KAREE ENT IF TOO fe BOT sOBEE Th TEE TERE OF THES WOREERENT GO WOT INSTALL Of ORE THIS SoFTUARE ee ee A 2 1 T ribe Stand hire Irial me f fm midi neay bo eet Paii Tih Fa te beg the ala I au eee ta aa or g arqa arer dl your irafulafiam settima ich Mard Click Carnell ba ita ka i Fig 5 3 The Install Screen Step 2 Insert dongle into a USB port Step 3 Windows will start Found New Hardware Wizard pund Haw Plardtmarz Wira m A Welcome to the Found New Hardware Wizard einer mill caah kor summer snd updated miamy FIN ae nhs temihame ro oben hep irha Lipia ta 8b mie leah aan peered Fig 5 4 The Windows Found New Hardware Wizard Screen This screen will ask Can a ta Windiswa
23. time a recording is ended Once vou are happv with the settings press the Update button and thev will be written to the Net Log shown in the Net Log selector Format of Archived Files The archived files are stored in sub directories beneath the directorv name that vou have defined The format is depending on the selected file type ce IP Address Service Name dd mm yyyy hh mm ss wav ce TT or ii IP Address Service Name dd mm yyyy hh mm ss mp2 en or ce U IP Address Service Name dd mm yyyy hh mm ss g7a gt Where IP Address is the Net Log s IP Address Service Name is that defined in the Service Name tab of the Options dd mm vvvv represents the date of the recording in dav month year format and hh mm ss is the start time of the recording in hours minutes seconds format Auto Delete FS Use the delete button to force deletion of archived audio files that are Delete older than the required age as indicated in the Settings Screen Fig 3 2 Any transcripts associated with deleted audio will remain untouched 40 SONIFEX D Scribe User Handbook a The Event Log To view the Event Log press the Logs button on the toolbar The Event Note The Event Log displavs the last 300 events KOL lira ii bal U af i EAE 1347 AD LU 1rd Lora jA af ono AT TA SOLE 1941 29 eer oe eT HoLa ef IM rA Le 13 07 ane at ieee J m ia i Darian er si IERS MITT LOT II III IEAI TTIE Ekma HN Fina Dam ram
24. to use the Software for Licencee s internal purposes only on any computer possessed by Licencee on which the Software is designed to operate such use to be in accordance with and subject to the terms and conditions of this Agreement l LU LU LU ee U et LLI U LU U b Licencee shall not distribute lend incorporate modifv or use the Software for anv purpose except as expressly provided herein Licencee may transfer rights under this Agreement on a permanent basis provided all copies of the Software and all written materials are transferred and the recipient agrees to the terms of this Agreement c If Licencee fails to comply with the provisions of this Agreement the Licence is automatically terminated d Except for the rights expressly granted herein to Licencee the title and all intellectual property rights in and to the Software and any copy of the Software which may be made by Licencee hereunder remain the sole and exclusive property of Sonifex and or Sonifex s licensors IV SONIFEX D Scribe User Handbook tE Jms i LICENCE AGREEMENT E 3 Limited Warranty amp Remedies a Sonifex warrants to Licencee that the media containing the Software will be free from defects in materials and workmanship under normal use and service for a period of ninety 90 days from the date of delivery b Sonifex further warrants that a the Software will perform substantially in accordance with the accom
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26. 6 V1 0 to V2 O Upgrade Features 9 A Foot Pedal Control 10 Plavback 12 Transcription 18 Opening an HTTP or Streaming Source 24 Recorder 25 CD Ripper 28 3 D Scribe Server 30 Introduction 30 Installation 30 Licencing 30 Licencing and Dongles 31 Setup 31 The Status Screen 36 The Control Screen 37 The Archive Screen 38 The Archiving Process 38 Auto Delete 40 The Event Log 41 Email Status Report 41 The Database Maintenance Screen 42 4 D Scribe Client 44 Introduction 44 Installation 44 Licencing and Dongles 44 Setup 44 Foot Pedal Control 45 The Cut List 47 Plav Controls 48 Transcription 49 Small Plaver 50 Send As Email 51 Searching Transcriptions 52 5 D Scribe MiniPlayer 53 Introduction 53 Installation 53 Setup Of Archives 56 Transport Controls 58 Trackbar 58 Volume Control 58 Playback 58 MS Word Integration 58 D Scribe User Handbook SONIFEX i FIGURES Fig 1 1 D Scribe Server amp Client Diagram 2 Fig 2 1 The D Scribe Standalone Dongle 6 Fig 2 2 The Welcome Screen 7 Fig 2 3 The Licence Screen 7 Fig 2 4 The Install Screen 7 Fig 2 5 The Windows Found New Hardware Wizard Screen 8 Fig 2 6 The Windows Wizard Install Screen 8 ke Fig 2 7 The Windows Installation Completed Screen 8 Fig 2 8 The D Scribe USB Footpedal 10 U Fig 2 9 The Control Menu 11 LL Fig 2 10 The D Scribe Playback Screen with a single media file loaded 12 Fig 2 11 The D Scribe Media Plavback Controls 12 Fig 2 12 The D Scribe Recorded
27. 8 mp3 00 00 27 03 05 2006 16 41 23 03052006 164123 mp3 00 00 07 co om om E ws ha ee o Record Format MPS 5EkBitfs 24 000kKHz Stereo 30 Second Split Recordings Source Microphone Level Record Status CJ RECORDING e j METERING f LEFT 21dB 00 00 17 Recut ELE RIGHT 20d Fig 2 24 The D Scribe Recorder Screen Recording Formats To choose the format of the next recording select Control gt Recorder gt Format from the menu and choose from the following MP3 Medium Quality 56kbps 24kHz stereo MP3 Low Quality 32kbps 24kHz mono WAV CD Quality 44 1kHz 16bit stereo WAV Radio Qualitv 22 05kHz 8bit mono e WAV Telephone Quality 11 025kHz 8bit mono Note The ability to record in the MP3 formats will depend on the version of Windows Media Player and associated codecs installed on your computer Itis recommended that you upgrade to the latest version of Windows Media Player if MP3 recording is unsuccessful D Scribe User Handbook SONIFEX g INOIWGNVWLS AGIOS 25 LE pm tE Fy HE D SCRIBEISTANDALONEEE Recording Sources The recording sources available to vou depend upon the capabilities of vour soundcard and the driver that is installed To choose the source for the next recording select Control gt Recorder gt Source from the menu You can expect to see Line In Microphone and Stereo Mix options possibly more depending on your s
28. F1 to Ctrl F12 j The inserts can be defined at anv time during transcription for the most commoniv tvped LLI words or names T The inserts also appear in the status bar to remind the user what is defined To define the inserts select File gt Define Inserts from the menu ce U Inserts A Q Insert Ctrl F1 Insert Ctrl F2 Insert Ctrl F3 Insert Ctrl F4 Insert Ctrl F5 Insert Ctrl F Insert Cirl F7 Insert Ctrl F8 Insert Ctrl F9 Insert Ctrl F10 Insert Ctrl Fil Insert Cbrl Fi2 Fig 4 3 The D Scribe Inserts Screen 46 SONIFEX D Scribe User Handbook IE The Net Log List The list of available Net Log archive material is located to the top left of the screen Archives are grouped by Net Log channel and day of recording i Net Log 01 a 7 5006 40 24 06 2006 3 Channel 2 g Channel 3 Channel 4 i Net Log U Net Log U3 NetLog 04 Net Log 05 Net Log DE Fig 4 4 The D Scribe Net Log List LN3112D 4941402S The Cut List The Cut List displavs the archive material available for the selected dav sal i gt Saunt Tie bde Duain En Tie Suha File cz jkakii wmn ea aTi TG resting 192 1 Charred NOOA oon 16 55 00 died MAJJAL TAH Q Jerar T12 hare 1 Lm Trio BES ew 170500 lik Aap Di AREA ee l SE hed B DE 2 noo TP rs Ma Thad Her Bands Dep WT 1G renting ii 1 Chere 1 ie ag ORES TA BRO Mm TRTE hipy Paes Di VRETENO Ar ET
29. G TOE ct CE FS Ce Co a Hamr Aaria Deir AIA TAG Preeti E i A hard 1 al wa 17 20 BRE Meo ca Hiner aes Qh WTAE TEA O t FE TERO A hira E aia 1h ies th han He Maries Core V0 2 0 rtig 1 Chel Te rea 17 Di hie Oo Taw Hisap adi Cirih MIL TE Chel TOGOG M bi Fig 4 5 The D Scribe Cut List Display Each audio clip is displayed with its unique identifier an indicator to show when the clip is being used by a D Scribe Client start time start date duration end time current status and filename of the audio archive The icon to the left of the audio clip changes when text is added to an audio file and an exclamation mark indicates that the file is currently being transcribed by another Client D Scribe User Handbook SONIFEX 47 D SCRIBEJ LIENT lt E volume E Mute LLI Recorded Date Time T 19 04 2006 14 18 02 ce 2 K a Previous Q Rewind Forward 48 SONIFEX Play Controls The audio playback controls are located at the bottom of the screen Volume Recorded Date Time olme _ CO 19 04 2006 wu lalel an el Ppl Dp dl 14 3 18 z 02 Previous Rewind Play Fause Stop aad Mext The volume control adjusts the playback level and ranges from Oto 100 The timer display shows the recorded date and time of the current position in the audio clip Move to the Previous File To move to the previous media clip in the playlist press the Previous button Move to the Next File To move to t
30. ORM PROPERLY AND IN SUCH EVENT LICENCEE SHALL ASSUME THE ENTIRE COST AND RISK OF ANY REPAIR SERVICE CORRECTION OR ANY OTHER LIABILITIES OR DAMAGES CAUSED BY OR ASSOCIATED WITH THE SOFTWARE A m Z A m T Q Ad m m m mr SONIFEXS SOLE LIABILITY AND LICENCEE S SOLE REMEDY IS SET FORTH ABOVE D Scribe User Handbook SONIFEX vV LICENCE AGREEME 5 Object Code Licencee shall not attempt to reverse translate de compile or otherwise attempt to derive the source code of the Software In the event any source code is explicitly licenced to Licencee as part of the Software such limitation will not apply to such source code Licencee shall not alter or remove from the Software any copyright trademark or other proprietary notices of Sonifex and or Sonifex s licensors Any use or attempted use of the Software in violation of the foregoing restrictions is a breach of the Agreement which will cause irreparable harm to Sonifex entitling Sonifex to injunctive relief in addition to all legal remedies 6 Limitation of Liability a Licencee agrees that Sonifex s entire liability to Licencee and Licencee s sole remedy hereunder for any cause whatsoever regardless of the form of the action and at Sonifex s option shall be limited to either a the price paid to Sonifex for the Software and Hardware or b repair or replacement of the Software or Hardware that does not meet Sonifex s Limited Warranty and which is return
31. Screen 20 SONIFEX D Scribe User Handbook es tr B ME g i STANDALONE Insert List E Use Insert List from the menu to show hide the list of quick inserts The Edit Insert List is displayed to the right of the transcription space Editing Transcriptions To begin transcription of an audio clip or to edit an existing transcript press the Edit button on the transcription toolbar Any existing transcription associated with the selected audio will already be displayed in the transcription window FM Sonifex D Scribe Standalone V2 000 C audio 1 txt File Edit wiew Control Help w Playback Recorder CD Ripper P a x B BI 6e Aa 8 N Open Clear Remove Edit Abort Save ut Copy Paste Email Print Time mad Gerald Hoffman didn t see the driver of the other H Gerald Hollman W Chl F2 4 Abrahams m car It passed me too quickly CHF G Hofman U A Abrahams Are you sure Is thatthe truth l FA H Ctl F5 G Hoffman Yes itis SA A Abrahams But that contradicts your original Chl witness statement na gt l r Ctrl F10 Ctrl F11 2 Ctrl F12 m C Transterbledia samples mavkaudia 1 waw 01 03 56 Playing Play Position 00 15 47 Time Remaining 00 54 09 Total 01 09 56 kl l Recorded Date Time eee 29 06 2005 POFTEI Er TTET 13 E 05 B 53 Previous jiena Play Pause Stop Rego Next Fig 2 20 The D Scribe Transcription Screen Aborting Transcriptions 2 To abort the transcription without
32. This screen also shows the record parameters and displays the filenames of archives currently being written to disk Ez amg Lisl a Hi Log OT a d mp Rebel ma EE i ur T ag FI kem gf Be Log lt eo mg ig ee Fi mhi 8911 za lir Log kari d Cint hal oc sales 44 4 ii ee ti an i E AP ek e NG SA y R AT AL tn ii il G Thai 4 E cm i L E A man i sey eana S IET IKEL eweg Ay ae RP peel go ID oR cs 1 bua ea dee a B Hemh ee MON PA BA Fig 3 7 The D Scribe Archive Screen The Archiving Process Archiving is the process of getting Net Log to automatically and continuously create audio files wav mp2 or g7a files on a selected drive or device Long recordings can be re formatted into smaller files of a fixed duration for ease of use Typically this is so that a long term archive of recorded material can be stored on a separate hard drive such as on a server where many people can access historic files without interfering with the operation of the Net Log Additionally the server could then be used to make permanent archives on to CD R DAT or DVD R using conventional low cost IT technology To configure the options correctly you need to know the IP Address of the networked PC and the designated share name of the folder to which you want to archive to You must also have write access to this folder SONIFEX D Scribe User Handbook ka L D SCRIBE SERVER Archiving is configured for individual recordi
33. Win it is suggested that a user such as User20 is defined as just having Archive Control and Record Control but no Play Control and this user used by Net Log Auto Archive This is so that only 1 stream licence is used by the archiving process The Net Log List D Scribe Server displavs the defined list of Net Log units down the left side of the screen When a particular unit has been logged on the username is displaved in brackets This list can be edited by selecting Tools gt Settings from the menu Net Log List eg Net Log 01 useriD SS Net Loq 02 useriD E Net Log 03 E Net Log O4 been Net Log U5 E Net Log DE E Net Log OF E Net Log 08 E Net Log 09 Fig 3 3 The D Scribe Netlog List SONIFEX D Scribe User Handbook RIBE SERVER cle z n iii f FIR if Fy i e z e Qie ae Login To perform archiving of audio material from a Net Log D Scribe Server is required to log on as a user with archive control You can manually login to a Net Log by right clicking on the required unit and selecting Login from the popup menu Alternatively D Scribe Server can automatically log into each defined Net Log by using the Auto Login feature To do this select Auto Login from the System menu Logout You may wish to log out from a Net Log when performing administrative tasks using Net Log Win You can manually log out from a Net Log by right clicki
34. a haa LEE TE PER mail Fir Caida GET GE BEL FEI qa eg OF TE MOB Ee Ti Da ohm ead l TEL ee ee A TAL IMI Bi GA FR La oes HN Tu a es kwa fT Wh moezij ta E T ee ee a E feet al d Pith LR li KBAR A eens ape Rajeg HE PH IBA A EJ bierg ree eee 1 Fine ma HC Mii EPA EA SBA em Pietie iN Ti bet Dormas bonieeockl Bea WEN f e L armi ba NRE HA BB ee i ee he ee Paki come PER ge Dim ime bead AL Yh cpa MET ja Ce ee IL ee Piel kg A PTL PO EY l De Ha iiai ba hg DA Piei EA PEE A N CEE GTEC AG LSD ma Rela TEL Lewis h Fi ikd GE TPS ped O Er Diaki ie iir i Ba a A Raa PP CS L iai Belai TL OE erke aam Ponting GJ FAD GADER Abian bit bb g Reagan HE i eC eer Patel ong Ol OP ree perl Se ee Lo Reia T A A E CC LO E eer Piel og OS ADR Pree es aes eek Pietie GA THA B Pal egy a az Bg ig l ka BIL Feike OE CL Hed GU COL CITIES LOG WS Det ae Pii cg TCS IBA B BA refi ered Petal ogg Cod REG VP der lu tte Bo Mee Ling A Relat mi MGS teat SPY Ure Be eer Mikii EU TEJ Dae mene raji hd Peli 07 SHG BMG Fl irere in raran ee Ling I Beda mid es ee Bariai MO BAGRI i memni am izieni all Relat ML Bi 0 beeing 1 cel ia Log il Piste mai TE PAANI iR Fl PD He mn fa ea bore amm l Fig 3 8 The D Scribe Log Screen D Scribe User Handbook Email Status Report Use the E mail button to force sending of the selected email reports as set in the Settings Screen Fig 3 2 to the specified recipient Log is use
35. atibility with existing broadcast amp Windows based systems saves bwf files e Automatic operation with very simple to use software All audio created by Net Log is Windows Media Player compatible so files can be emailed to colleagues and customers and played out on any PC with a sound system There are many applications for Net Log from radio stations recording their broadcasts for regulatory purposes to small call centres law firms and security companies using them for monitoring Net Logs have been installed in court rooms amp police interview rooms for audio surveillance and when combined with the D Scribe transcription system offer a cost saving desk top based logging amp filing system for audio amp transcripts D Scribe User Handbook SONIFEX 3 EZ ag a J 7A f he j ri c D Seribe Key Features of Net Log Dedicated reliable multi channel recording hardware Easy to use Windows remote operation for playback archiving streaming and configuration e Independently configurable channel pairs to record at different sample rates different bit rates and in mono or stereo Recording duration configuration of the channels to suit vour needs e g 2 channels of low qualitv logging for 6 months together with two channels of high qualitv logging for 1 week on one machine Record inputs can be controlled remotelv e g snoop recording from a mic live output of a mixer Up to 250 000
36. be installed on a Microsoft Windows based desktop PC equipped with a sound card capable of playing the required audio and video material Install D Scribe Standalone from the Sonifex Software Installation CD ROM by selecting D Scribe Standalone Installation and follow the on screen instructions You must have Administrator Rights to install this product successfully Step 1 Run Setup exe SONIFEX D Scribe User Handbook D SCRIBE STANDALONE HI 3 icribe Stand bare lta tela Wire Chee ilu tif rdf mur seba To corre g eli kient WATS ThE prog ari bi probate bri ertig a liwi ii ir usrantizral beater his 18 4 legal imffti mtit bet es Fou EE tti USEE Aife Limited PRGCEERENG FITH THE TS TALLATION Of DEE oF THE ABE TOR GREE To BE BD BT THE TERNS F THES BEERENT IF Tod ih NOT WOBEE T TEE TERHES OF THES LOREE ENT bO OT INSTALL Of DRE TIS OFTULEE ee ee ee en i OO dda eet xeni Che ira fi ta ees gee Dut he 7 izribe Stand bare lagtaltneld Wires Resty ha Imal Hee Progen Phe matted ti reah Lo beah fel halef Che aol te bee the ean T au mari tai or g arqa ory of yor raion satira ich Pack Chick Carmel ba D Scribe User Handbook Fig 2 2 The Welcome Screen Fig 2 3 The Licence Screen Fig 2 4 The Install Screen SONIFEX g JINOTVANVIS 39142S D SCRIBESTANDALOI Step 2 Insert dongle into a USB port Step 3 Windows will start Found
37. ble to the attached Clients Audio files are automatically linked to the transcriptions allowing you to systematically arrange and classify the stored information Quick amp Simple Searching For Audio or Text From Your Desktop The D Scribe Client allows you to search for recorded audio by recorded Net Log recorded channel which could be a particular microphone in a court a channel on a recorded radio frequency or a particular meeting room or by recorded time and date Once you find the audio that you wish to transcribe you can take ownership of it which will notify other Clients that you are working on it if they try and transcribe it You can then use either the software controls or the optional foot pedal to begin transcription in a dedicated text window SONIFEX D Scribe User Handbook he D SCRIB I RANS IPTLON SYSTEMS Once transcription is finished the text is available and is linked to the audio file It can then easily be referenced emailed or exported You can globally search transcriptions for text refining the audio files that you search by Net Log recording day channel time and date or script status new audio only text only audio amp text or open Foot Controlled Playback amp Function Key Text Insertion Standard audio controls for transcription include Play Pause Fast Forward and Rewind by defined amounts Holding the Rewind and Fast Forward buttons makes them decrement and increment
38. by pressing Ctrl E Stop on End Mark To automatically stop playback of a media clip upon reaching the end mark select Control gt Bookmark gt Stop on end mark from the menu Clearing Marks To clear the start and end marks reset back to beginning of the file press Ctrl N Recalling Marks The marks that you use with an individual media file do not have any destructive effects upon the file SONIFEX D Scribe User Handbook ar IBE STANDALONE B a b C TranstersMedia Sampleg am video 1 wry 00 00 57 Play Position 00 00 01 Time Remaining 00 00 56 Total 00 00 57 Volume Recorded Date Time 1 03 05 2006 wl l gt m ml n Mute 09 7 00 p o7 Previous Rewind Play Pause Stop Forward Next INOIWGNVWILS AGIOS Fig 2 14 The D Scribe Video Panel The Video Panel Video media can be opened for playback and transcription using D Scribe Standalone with the same features available as for audio media Select View gt Video Panel from the menu to show hide the video panel The video panel is displayed to the left of the transcript space Supported Video Media The ability to playback AVI MPEG and VOB DVD video files depends upon the version of Windows Media Player and codecs installed on your computer Also DVDs must be finalised in order to ensure playback Non finalised DVDs can give spurious playback results MPEG4 video and audio playback mp4 m4a
39. d to track events such as archiving client connections disconnections email alerts and auto deletions SONIFEX g UJAHIS 39142S 41 D SCRIBEJSERVER iri The Database Maintenance Screen Select Tools gt Database Maintenance from the main menu to display the Maintenance screen The Database Maintenance Screen is used to clear unwanted audio clips and transcriptions from the system LLI ce LLI Va LLI sa U N TEL A Cute pee a gy Cute a ti BI CMs D Fig 3 9 The D Scribe Database Screen The Channel List The Channel List displavs the Net Logs Channels and Davs for which audio tracks have been archived for transcription purposes The Track List The Track List displays details of the tracks related to the Net Log channel currently selected in the Channel List Each audio track has a six digit unique identifier which is used to associate the transcript with the audio file the name of the Client with ownership of the audio file start and end times and a status indicator 42 SONIFEX D Scribe User Handbook D SCRIBE SERVER Tools Delete Selected Net Log Deleting the selected Net Log will also delete its associated channels Met Log days audio and script information Delete Selected Channel Pall Deleting the selected channel will also delete its associated days audio Channel and script Tr Delete Selected Day fi Deleting the selected dav will also delete the a
40. e transcribe and then file audio recordings with their transcripts Applications include transcriptions for police interviews law courts solicitors offices amp council meetings D Scribe Client and Server operates seamlessly with the Sonifex Net Log audio logger Audio recorded on up to 20 Net Logs can be archived to a defined server IP address where audio files can be stored and logged The audio files automatically appear in the database structure of D Scribe Server with the recorded time and date available Additionally recording and archiving on the Net Logs can be controlled from D Scribe Server lt y wooy 4 woox 4 Zwooy Server running Xn D Scribe Server and Net Log 02 Microsoft SQL Server F D Scribe Client 01 E Mail D Scribe Standalone EEEL D Scribe Client 02 D Scribe Client 03 Net Log 03 f Net Log 04 i Fig 1 1 D Scribe Server amp Client Diagram Organisational Efficiency Link Audio amp Text Files Automatically D Scribe Client and Server is a software suite which runs under Microsoft SQL2000 on MS Windows 2000 Server or Windows 2003 Server It provides an environment where pre recorded audio files can be categorized searched and then transcribed and is ideal for environments where you have multiple channels of audio recordings which need to be transcribed by many people on a network Recordings are stored in the D Scribe Server software where they are categorised and made availa
41. ed to Sonifex with a copy of Licencee s receipt or invoice Any replacement Software or Hardware will be warranted for the remainder of the original warranty period or 30 days whichever is longer b TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW SONIFEX AND ITS SUPPLIERS SHALL NOT BE LIABLE FOR ANY OTHER DAMAGES WHATSOEVER INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION OR OTHER PECUNIARY LOSS ARISING OUT OF THE USE OF OR INABILITY TO USE THIS SONIFEX PRODUCT EVEN IF SONIFEX HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES IN ANY CASE SONIFEXS ENTIRE LIABILITY UNDER ANY PROVISION OF THIS AGREEMENT SHALL BE LIMITED TO THE AMOUNT ACTUALLY PAID FOR THE SOFTWARE AND HARDWARE l LU LU LU x U lt x Lt U LLI U sal 7 Copyright The Software is owned by Sonifex and is protected by United Kingdom copyright laws international treaty provisions and all other applicable national laws This Agreement is governed by the laws of England vi SONIFEX D Scribe User Handbook 4 az ll J TR T 4 1 D Scribe Transcription Systems Introduction to D Scribe Standalone D Scribe Standalone DS STS3 or DS STU3 is a package of PC transcription software together with a 3 pedal foot controller for simple fast and effective transcription of pre recorded audio files The software was designed for third party transcription services and anyone using D Sc
42. eee fae wet Hie Tee u A ia i Anora E cumra E oma Fig 3 5 The D Scribe Status Screen For more details regarding the Net Log status indicators please refer to the Net Log User Handbook Tools section SONIFEX D Scribe User Handbook The Control Screen Ir To view the Control Screen press the Control button on the toolbar The Control Screen gives vou immediate access to the record and archive controls of the connected Net Log units control Each Net Log displavs its channel names has independent record and archive control for each channel or pairs if used in stereo mode and record and archive status indicators Archive LED states Note Make sure that vou are logged in with permissions to change Record and Archive settings otherwise the buttons will be lowlighted mi pred oe Re ibe Ge eee FIL oo be ee 688 T a E Bis Cemal kis imm Aa behe ie tie eet TA ioniral Se ji SP ee IE peer gt Harga BI peel gf Uri gy Ba ee oada ioca m ri UI JE 1 D D im om a oO 0 im fi oO Oo o o Fig 3 6 The D Scribe Control Screen D Scribe User Handbook SONIFEX O UJAHIS 39142S 37 38 ce Lu ce Lu N LU fea ce Y N D The Archive Screen ca To view the Archive Screen press the Archive button on the toolbar The Archive Screen can be used to control the archive process of the currently Archive selected Net Log
43. he next media clip in the playlist press the Next button Rewinding a File To rewind the current media clip press and hold the Rewind button until the timer display has reached the required point then release Forwarding a File To move forward through the current media clip press and hold the Forward button until the timer display has reached the required point then release Playing a File To begin playback of the currently selected media clip press the Plav button Pausing a File To pause the currently playing media clip press the Pause button To resume playback press the Play button D Scribe User Handbook ET _D SCRIBE CLIENT E Edit Abort Save dt Cut Copy B Paste Skip Back on Pause Media files can be forces to skip back a number of seconds after pressing the pause button This can be a useful feature when transcribing audio that often requires pausing To enable the skip back on pause feature select Control gt Skip Back on Pause gt Enable from the menu The skip backwards can be set to two three four or five seconds Stopping a File To stop plavback of the current media clip and return to the beginning press the Stop button J N A JJ w m The audio trackbar can be used to quickly move backwards or forwards 2 through the audio clip to a required position The timer display shows the recorded time at the current posi
44. he source Net Log unit t Open Primary Archive AUDITORIUM 20706 2007 14 13 54 FIRST MEETING TODAY COMMITTEE ROOM 1 2r r 06 2007 15 15 00 SECOND MFETING 26 06 2007 15 40 00 LAST MEETING OFTHE DAW 25706 2007 09 07 2007 10 07 2007 12 07 2007 16 07 2007 2070772007 13 08 2007 15 06 2007 16 08 2007 2208 2007 Cancel Fig 5 12 Opening Archived Audio If your archive folders have been set up correctly you should be presented with a list of channels dates and cut start times of audio archived from a Net Log The left hand column is used to display and change channels The centre column is used to display and change dates from which to load audio files To load the archived audio into MiniPlayer select a cut start time from the right hand column J 00 Fig 5 13 Trackbar loaded with audio D Scribe User Handbook SONIFEX g UJAVIdINIW 3494142S 57 D SCRIBEIMINIPLAVEREE Transport Controls D Scribe MiniPlaver has a simple user interface for controlling plavback of audio Plav Stop Forward and Reverse are commoniv supported on media plavers Trackbar In addition to these MiniPlaver presents the user with the Trackbar that can be used to quickly move backwards and forwards through many hours of recordings The trackbar is marked at 15 minute intervals Volume Control The playback volume control is present on the right of the screen and controls the left and right output of D Scribe Miniplayer
45. imer display shows the recorded date and time of the current position in the media clip If the currently selected playing file does not have an associated recorded time i e not a broadcast wave file the creation date and time of the file is used Altering the Recorded Date Time To alter the date and time that a recording was made for example of an audio CD track click on the Recorded Date Time heading on the Timer Display Use the displayed calendar to set the required date time then click OK JNOTVAQNVIS 39414DS Note The selected date time is stored locallv for use bv D Scribe and does not alter the audio file in any way Recorded Date Time Ed Mon Tue Wed Thu Frio Sat Sun 1 2 3 4 5 E 7 8 9 10 11 12 13 14 15 16 17 18 END a z g 24 25 26 27 28 29 30 Today 15 05 2006 Start Time 141802 Fig 2 12 The D Scribe Recorded Date Time Display D Scribe User Handbook SONIFEX 13 D SCRIBENSTANDALONE E Move to the Previous File To move to the previous media clip in the playlist press the Previous button Previous Move to the Next File To move to the next media clip in the playlist press the Next button Rewinding a File To rewind the current media clip press and hold the Rewind button Rewind until the timer display has reached the required point then release al x Q Forwarding a File E To move forward through the current media clip press and hold the
46. is also supported but this does require a third party driver in Windows D Scribe User Handbook SONIFEX 17 D SCRIBE STANDALONE Transcription Opening a File for Transcription Open To locate and open a file for playback and transcription press the Open button on the toolbar audio 13 wav Lhd El audio L4 wav Cl audio 15 wav l audio 4 Bit Rate 1411kbps audio 10 waw E l audio 16 wav Size 705 ME l O J audio 11 4ay El audio 1 way Cl audio 15 wav q Ie l A hemenw Files of type Media Files wavs mp2 mp3 gra eda we Cancel U her A iI Q Fig 2 15 The D Scribe Open Media File Screen Use the Open Media File screen to locate the required audio or video file then press Open Audio CDs cda can also be used for playback without the need for recording ripping to the hard disk D Scribe Standalone will try to select a transcript text file with the same name as the selected audio or video file If this file has not yet been created press Edit to create this as a new file to associate with the selected media file see page 21 Transcript files created with the same name as the selected media file will be automatically opened next time the media file is selected 18 SONIFEX D Scribe User Handbook C Documents and Settings Program Files U0 WN A File name 5 w m VN Fig 2 16 The D Scribe Open Script Screen m
47. n menu to display the Settings screen See Fig 3 2 This screen is used to enter the list of Net Logs on vour network and also emailing configuration information The software can send an email to a defined address via a SMTP address based on the Net Log alarms an error or just a status update D Scribe User Handbook SONIFEX 31 E Mail SMTP Address Port 25 E mail Status Report Address Ta E mail Error Report Address From J E mail Archive Marn Interval hours For General Status Report _ E mail Archive Alarm Auto Delete Archives ee Delete Delay days Deletions are permanent 4uto Delete Enabled LLI a Device List Lu Hame Address User Name Password Connect N Net Log 192 168 0 60 uzerli userl TES LLI Met Log Oe 132 16B 0 b1 user user es ta Met Laq 03 142 168 U b2 userjl userili TE Net Log 04 192 168 0 63 uzerli user es Of Net Log 05 192 166 0644 userlU userl es U et Laq Ub 1142 168 U bb userjl userili Yeg N Net Log OF 192 168 0 66 uzerli user es A a ee nearer E ie e a Net Log Mame TCFJIF Address Met Log 01 192 168 0 60 Auto LoginfLogout User Mame Password RAI Clock Option Net Logs do not require GMT to LocalTime conversion Fig 3 2 The D Scribe Server Settings Screen SMTP Address amp Port Enter the address and port number of the SMTP email server on your network E Mail Reports D Scribe Server can be configured to e mail regular status report
48. n of new recordings select File gt Default Folders gt Select Recordings Folder from the menu 26 SONIFEX D Scribe User Handbook IBE STANDALONE Making a Recording New recordings are given filenames according to the time and date the recording commenced Simply press the Record button to begin a new Record recording KA Pausing a Recording ne Recordings can be paused by pressing the Pause button at any time during the recording process To resume the recording press the Pause Resume button that has replaced the Pause button qd A g Stopping a Recording P To stop a recording press the Stop button Once a recording has been A stopped it cannot be overwritten or appended to Stop vs m A Deleting a Recording To delete a selection of recordings or all the recordings right click a Delete on the cut list and choose Delete All or Delete Selection Multiple o recordings can be selected from the cut list for deletion through use of gt the Shift and or the Ctrl keys O l Plaving a Recording a To queue a selection of recordings or all the recordings in the cut list m Cue right click on the cut list and choose Cue All or Cue Selection Multiple recordings can be selected from the cut list for playback through use of the Shift and or the Ctrl keys Adjusting Recording Levels The recording controls do include a level control f
49. n on your desktop which you can use to start D Scribe Server Should you wish to uninstall D Scribe Server after a trial period from the Windows Start menu select Control Panel gt Add Remove Programs then locate D Scribe Server and select Remove Licencing Net Log Licence When connecting to a Net Log unit an available stream licence is required to perform the archiving process Using Net Log Win it is suggested that a user such as User20 is defined as having Archive Control and Record Control but no Play Control D Scribe Server will then only use one stream licence when connected to a Net Log unit Please refer to your Net Log user manual for more information regarding licencing and users SONIFEX D Scribe User Handbook 122 D SCRIBE SERVER A Licencing and Dongles D Scribe Server uses a USB dongle to unlock the full features and functionality of the software The software can be used for demonstration and evaluation purposes without a dongle but with limited functionality When using D Scribe Server without a dongle a screen reminding you of the limited functionality will be shown periodically Limited functionality precludes multiple clients attaching to the server for transcription purposes Also connections to Net Log units for archival purposes is limited to one O UJAHIS 39142S Fig 3 1 The D Scribe Server Dongle Setup Select Tools gt Settings from the mai
50. ng channels or pairs of channels depending on the recording options settings For each channel the following settings should be configured Alarm Enabled This option allows you to disable the archive warnings and alarms It is primarily for users who don t wish to use Archiving and therefore don t want the distraction of having the archive warnings and alarms activating when data is overwritten Buffer Size The buffer size 5 1000Mbytes for MPEG 1 200Mbytes for G 729A is the amount of un archived data stored on the Net Log before archiving will start If you set the buffer 0 to 150MB the Net Log waits until it has that much data before it archives to the selected WV destination The size of the buffer you select is really dependent on network activity If your A network is quite busy you might want to set the buffer at a relatively low size 5 50MB JU WwW Warn Time m In normal operation the Net Log records continually overwriting information initially N recorded on the drive when it reaches the end The warn time is the amount of time prior to m data loss on the Net Log 5 mins to 14 days and provides a warning that data will soon be overwritten which has not been archived Once data is overwritten the archive alarm will ITI JJ activate Please note that if you have a busy network you should set this time quite high to give enough time to archive the data This option has no effect if the Alarm Enabled option is disabled A
51. ng on the required unit and selecting Logout from the popup menu Alternatively D Scribe Server can automatically log out from each defined Net Log by using the Auto Logout feature To do this select Auto Logout from the System menu The Client List The Client List appears to the bottom left of each screen and displays a list of the currently connected D Scribe Clients Client List 4S CLIENT_PC1 il KE CLIENT_PC2 il KE CLIENT_PC3 il KE CLIENT_PC4 AG CLIENT_PCS Fig 3 4 The D Scribe Client List D Scribe User Handbook SONIFEX O UJAHIS 39142S 35 LLI ce LLI VA LLI sa U N D 36 7 D SCRIBE SERVER The Status Bar The status bar has transmit Tx and receive Rx indicators which can be viewed to confirm the connection to the selected Net Log The Status Screen i i To view the Status Screen press the Status button on the toolbar The Status Screen displavs the current status of each connected Net Log Statys Each Net Log has the following status indicators Drive Alarm Cut Change Program Change Config Change And each channel of each Net Log has the following status indicators Record Active Archive Active Archive Enabled Auto Purge Archive Warn Archive Pending Archive Alarm i LI LI j Feild Sheree e Pean Goga bbei hem ka imkien icis Ma Kren Picador Pi ka ge bi ijb ints al Bain d abi al Bahr Suri ReCuith
52. ntrol gt Footpedal menu 10 SONIFEX D Scribe User Handbook Mer Segoe STANDALONE Contral Recorder Ripper Play Pause Playback Stop Playback Play Speed Bookmark Skip Back on Pause For otpedal Serial Pork Press and Hold Play Action Left Right Pedal Action w Playback Screen Enable Recorder Screen Enable Fig 2 9 The Control Menu Defining Left and Right Pedals Should you feel uncomfortable using the left pedal for forwarding and the right pedal for rewinding media the operation of these pedals can be swapped by selecting Control gt Footpedal gt Left Right Pedal Action from the menu Playback Control To use the foot pedal to control playback functions select Control gt Footpedal gt Playback Screen Enable from the menu Recording Control To use the foot pedal to start stop the recording process in the Recorder Screen select Control gt Footpedal gt Recorder Screen Enable from the menu D Scribe User Handbook SONIFEX JNOTVANVIS 39414DS 11 LU O e Q lt l WV LI U WV D 12 FS D SCRIBESTANDALONEZ JL Playback The Playback screen is used to view the text for transcription and to control the audio selected for playback D Scribe uses an embedded MS Media Player so can open any compatible media player audio file E Sonifex D Scribe Standalone V2 000 File Edit View Control Help Playback Recorder CO Ripper wv D xX
53. nu to display the settings screen shown here The name of each D Scribe Server running on the network will appear Select the required server and press the Default button Settings L 5Scribe Server SOL Server 3 NETLOGPL METLOGFPL F N A Ww m A a m Z j Fig 4 2 The D Scribe Settings Screen Foot Pedal Control D Scribe Client can be used with a USB or serial footpedal for convenient use of the playback controls USB Foot Pedals The USB foot pedal is detected automatically by D Scribe and so no user intervention is required If you attached the foot pedal after starting D Scribe you may need to restart D Scribe to use your foot pedal Serial Port Foot Pedals If your footpedal came supplied with a USB to serial converter cable please read the instructions and install the software supplied as required D Scribe User Handbook SONIFEX 45 D SCRIBENGLIENT died To select the port for the footpedal select Control gt Footpedal from the menu Then select Enable from the Control gt Footpedal menu Defining Left and Right Pedals Should you feel uncomfortable using the left pedal for forwarding and the right pedal for rewinding media the operation of these pedals can be swapped by selecting Control gt Footpedal gt Left Right Pedal Action from the menu Inserts D Scribe Client allows the user to quickly insert up to twelve items of text using shortcut keys Ctrl
54. or the selected record source However you may also need to adjust the source level for optimum recording quality such as the volume on your microphone or line input equipment Note Recording can be controlled by the foot pedal See page 11 for further information D Scribe User Handbook SONIFEX 27 mla Bay D SCRIBE STANDA LONE N CD Ripper The CD Ripper is used to record from audio CDs to your computer as either compressed MP3 linear WAV or WMA files for later playback and transcription E Sonifex D Scribe Standalone V2 000 File Edit View Control Help Playback Recorder CD Fipper File LLI Track 01 ia Ripping 19 422 ChTrarseriedia Samples Track Ol mp3 Track 02 00 0529 55 46 MB Z Track 03 00 03 06 31 32 MB O Track 04 00 05 09 52 13 MB Track 05 00 03 21 33 83 MB lt Track 0E 00 04 11 42 32 MB Q Track OF 00 05 30 55 67 MB Z Track 08 00 05 28 55 13 MB l i Track 09 00 04 26 44 92 MB Track 10 00 03 52 33 07 ME N Track 11 00 06 23 64 52 MB LLI Track 12 00 04 35 46 31 MB 2A Track 13 00 03 58 40 11 MB rome Track 14 00 04 08 41 78 MB ce U N ee Q Ripping Format MPS 128Kbps High Quality Ripping Status ae RIPPING 6 m 1 a A 1 Record Abort Fig 2 25 CD Ripper screen with 14 tracks selected on an audio CD Ripping Formats To choose the recording format select Control gt Ripper gt Format from the menu and choose from the following MP3 High Quality 128kbps 44 1kHz stereo
55. oundcard The Stereo Mix option allows you to record audio that is currently being played through your soundcard for example audio from a video or audio file being played in the Playback screen VOX Automated Recordings LLI Automated start stop of recordings can be useful when recording conversation or Z monitoring sources where long periods of silence are anticipated To enable or disable this O feature select Control gt Recorder gt VOX Start Stop from the menu To alter the trigger et values for this feature click on the start or stop values on the recorder screen The value a increments in steps of 5dB from 40dB to OdB x Split Recordings Recording sessions can be split into recordings of set durations Select Control gt Recorder ly gt Split Recordings from the menu and then choose the required duration of the recordings from 30 Seconds 1 Minute 2 Minutes 5 Minutes 10 Minutes 30 Minutes 1 Hour ce To enable the split recordings feature select Control gt Recorder gt Split Recordings gt Enable from the menu A Recorder Cut List The recorder cut list contains details of tracks in the currently selected Recorder Folder The recordings are listed in date time order with the most recent recording first If a recording is currently being made this will be displayed first and will display a duration of 00 00 00 until the recording is stopped To change the default locatio
56. panying Product Manual s for a period of ninety 90 days from the date of delivery and b any Sonifex supplied Hardware accompanying the Software will be free from defects in materials and workmanship under normal use and service for a period of one year from the date of receipt Any implied warranties on the Software and Hardware are limited to ninety 90 days and one 1 year respectively or the shortest period permitted by applicable law whichever is greater c Any products which are not returned to Sonifex within the warranty period or which have been subject to accident abuse misuse alteration neglect or unauthorised repair or installation are not covered by warranty 4 Warranty Disclaimer EXCEPT FOR THE ABOVE EXPRESSED LIMITED WARRANTIES SONIFEX MAKES NO WARRANTIES ON THE SOFTWARE WHETHER EXPRESSED IMPLIED STATUTORY OR IN ANY OTHER PROVISION OF THIS AGREEMENT OR COMMUNICATION WITH LICENCEE AND SONIFEX SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE SONIFEX DOES NOT WARRANT THAT THE OPERATION OF THE SOFTWARE BY LICENCEE WILL BE UNINTERRUPTED OR ERROR FREE LICENCEE ASSUMES RESPONSIBILITY FOR SELECTION OF THE SOFTWARE AND HARDWARE TO ACHIEVE ITS INTENDED RESULTS AND FOR THE PROPER INSTALLATION USE AND RESULTS OBTAINED FROM THE SOFTWARE EXCEPT FOR THE ABOVE EXPRESSED LIMITED WARRANTIES LICENCEE ASSUMES THE ENTIRE RISK OF THE SOFTWARE PROVING DEFECTIVE OR FAILING TO PERF
57. pecific content A numberof D Scribe Clients can be installed on a network with access to a shared store of audio and transcriptions managed by the D Scribe Server Installation D Scribe Client should be installed on a MS Windows based desktop PC equipped with a sound card capable of plaving the archived audio material Install D Scribe Client from the Sonifex Software Installation CD ROM by selecting D Scribe Client Installation and follow the instructions as per D Scribe Standalone on page 7 The D Scribe Client installation will place a shortcut to the application on your desktop which vou can use to start D Scribe Client Should vou wish to uninstall D Scribe Client after a trial period from the Windows Start menu select Control Panel gt Add Remove Programs then locate D Scribe Client and select Remove Licencing and Dongles D Scribe Client uses a USB dongle to unlock the full features and functionality of the software The software can be used for demonstration and evaluation purposes without a dongle but with limited functionality When using D Scribe Client without a dongle a screen reminding you of the limited functionality will be shown periodically Fig 4 1 The D Scribe Client Dongle Setup Server Selection When D Scribe Client is used for the first time you may need to select a D Scribe Server to connect with SONIFEX D Scribe User Handbook TA Select Tools gt Settings from the me
58. r Playing Play Position 00 24 39 Time Remaining 00 45 17 Total 01 09 56 eae ere TIT a EERE SEEE PET TE TE IET 7 volume Recorded Date Time a FI 29 06 2005 m nim Mute 13 14 3 A5 Previous Rewind Pause Stop Preen Next Fig 2 21 The D Scribe Compact Player Screen Stay On Top To force the D Scribe Standalone screen to float above all other applications such as a word processing package that you may be using select View gt Stay On Top from the menu Start Bar Caption D Scribe s start bar caption can be used to display either the current Play Position Recorded Time or Time Remaining Make your selection via View gt Start Bar from the menu 22 SONIFEX D Scribe User Handbook D 5 RIBE STANDALONE D Send As E mail D Scribe Standalone can be used to e mail individual audio clips and or associated transcriptions to interested parties Press the E mail button on the transcription toolbar to email the selected audio clip transcription D Scribe Standalone uses your current default e mail program such as Outlook to send e mails FM Email Ta Address TEDIpIentiziv LU Zormparip com Script File G audia 1 tst 4 x Audio File L Transter media Samples way audio l a Fa x Subject Transcript Complete Message Please find attached the requested transcription AINOTWONVWLS 39142S Cancel Fig 2 22 The D Scribe Email Screen D Scribe User Handbook SONIFEX 23
59. ribe Client and Server who needs to transcribe audio files off site For use without the foot pedal D Scribe Standalone licences can be ordered DS STO1 DS STO5 DS ST25 DS ST100 D Scribe Standalone is the perfect transcription package to use for quick simple voice to text conversion which can be used either with it s own text editor or which can float on top of another application such as MS Word D Scribe Standalone has all the transcription features of the full Client amp Server version but doesn t have the management database structure for multiple clients Standard audio controls for transcription include Play Pause Fast Forward and Rewind by defined amounts Holding the Rewind and Fast Forward buttons makes them decrement and increment faster depending on your settings Previous and Next buttons allow you to go to the previous and next recordings respectively which is useful where a long session has been captured over a number of recordings There are also volume amp playback speed controls A foot pedal is supplied as standard with this package which controls the Play Pause Forward amp Rewind buttons Bookmarks allow you to define new start and end playback points and the recorded time and date can be altered on screen to create a time start reference point A playlist can be compiled to play through multiple files and the playback speed can be altered between slow normal and fast at a constant pitch The
60. rrange Archive Audio into Fixed Duration Files When this box is ticked the audio transferred from the Net Log to the archive destination drive will be split into fixed length files determined by the Target File Duration option Without this option enabled the audio files will appear on the archive destination drive as they do on the Net Log Target File Duration This is the duration 5 60mins of the files that will be created on the destination drive For example if it is set to 5 minutes then the files on the target drive or device will be of a five minute duration This option is only valid when the Arrange Archive Audio into Fixed Duration Files box is ticked File Type This determines the type of file that is created wav mp2 or g7a Destination IP Address This is the IP Address of the PC on the network that you want to archive to Target Folder Share Name This should be set to the share name of the folder where you want the archives to be stored at the destination IP Address Only the share name should be entered not the path of the shared folder To find the share name locate the target folder in Windows Explorer then D Scribe User Handbook SONIFEX 39 D SCRIBEJSERVER E right click on this folder and select Sharing from the popup menu When the archive begins sub folders will be created automaticallv Auto Purge on Record Stop Enabled When this box is ticked all available audio is archived each
61. s sonifex co uk or technical support sonifex co uk Web http www sonifex co uk Information in this document is subject to change without notice and does not represent a commitment on the part of Sonifex Ltd Sonifex Ltd shall not be liable for any loss or damage whatsoever arising form the use of information or any error contained in this manual No part of this manual may be reproduced or transmitted in any form or by any means electronic or mechanical including photocopying recording or information storage and retrieval systems for any purpose other than the purchaser s personal use without the express written permission of Sonifex Ltd Unless otherwise noted all names of companies products and persons contained herein are part of a completely fictitious adaptation and are designed solely to document the use of Sonifex products SONIFEX D Scribe User Handbook CONTENTS a Contents Licence Agreement Definitions ii Software Licence ji Limited Warranty amp Remedies iii Warrantv Disclaimer iii Object Code i Limitation of Liabilitv Copvright 1 D Scribe Transcription Systems lt lt lt Introduction to D Scribe Standalone 1 Introduction to D Scribe Server amp Client 2 Sonifex Net Log Audio Logger 3 A Synchronising Time on the System 4 O D Scribe Transcription Technical Specification 5 2 2 D Scribe Standalone 6 Introduction 6 m Licencing and Dongles 6 Installation of D Scribe Standalone and USB Dongle
62. s to someone such as a system administrator by completing the Address To and Address From fields There are four types of e mailed reports available from D Scribe Server Status Report e Error Report Archive Warn Report e Archive Alarm Report 32 SONIFEX D Scribe User Handbook se L D SCRIBE SERVER 3 The General Status Report can be emailed at the interval defined by the Interval hours field Status Report The general Status Report includes information regarding the known current state of all defined Net Log units including Login logout timings and audio input status This report can also be generated manuallv bv pressing the E Mail report button on the toolbar of the main screen Error Report Error reports are generated when a communication error has occurred with a single Net Log unit The error tvpe will be included within the report Whilst some of these errors will be 0 critical such as Connection Error some are not such as User Unavailable WV A Possible errors are JJ A A J w nyala Ucerame Username is not recognised by Net Log unit na Check Options i Invalid Password Password is not recognised by Net Log unit Check Options mi JJ User Unavailable User is already logged in Check connected users with Z Net Log Win m JJ No Bad Response Connection broken Check network cabling No Valid Licences Net Log has not been licenced Use Ne
63. software includes options to change the functionality of the foot pedal To allow one touch start stop of the play pedal of hold down to play operation playback can skip back a number of seconds on pausing fast forward and rewind pedals can be reversed and recordings can optionally be controlled by the foot pedal A spell checker is available and 12 user defined function keys can be used to enter repetitive material such as names places and recurring events The recorded time amp date if transcribing Net Log audio files and the current time amp date are also available Finished transcripts can be simply emailed by clicking the on screen email button which runs your standard email client to send the text file D Scribe Standalone operates with all MS Windows Media Player standard file types broadcast wav wav aif aifc aiff asf asx wax wma wMv WVX wmp Wmx avi mpeg Mpg m1v mp2 mp3 mpa mpe mpv2 and m3u V2 0 D Scribe Standalone adds a number of additional features including support for video playback from DVD See page 9 for further information D Scribe User Handbook SONIFEX YD SCRIBE TRANSERIPTLON SYSTEMS dq SWALSAS NOILdIHJSNVUL 19142S A L l A gt A O l a x U A lt x x l Lu aa x U A D D SCRIBE Introduction to D Scribe Server amp Client D Scribe Server and Client is a database svstem which can be used to categoris
64. ssociated audio and script Day information Please note that the selected day only relates to the Net Log it is associated with Delete Selected Audio x Deletes the audio files related to the currently selected tracks Audio Delete Selected Audio and Scripts ry Deletes the audio files and script information of the currently selected Clip tracks Reset Status of All Fail Attempts to locate the audio file and script information of all tracks This Reset All may change the status of each track if either the audio files or the scripts have been deleted Reset Selected Status jal Attempts to locate the audio file and script information of the selected Fieset track This mav change the status of the track if either the audio file or the script have been deleted Release Ownership ki Releases ownership of the currentiv selected tracks It mav be necessarv Release to release ownership of tracks if a client switches off their computer without logging out properly Refresh Refreshes the information displayed in the Database Maintenance Refresh Sereen D Scribe User Handbook SONIFEX g UJAHIS 39142S 43 l LU 1 U Lil co ce U A D 44 4 D Scribe Client Introduction The D Scribe Client software is used to locate and plav back audio material archived to a database by the D Scribe Server This audio can then be transcribed using D Scribe Client and the transcriptions can then be stored for later retrieval or searched for s
65. t Log Win to issue licence Valid licences in use All licences are in use Connection Error Unable to connect to Net Log Check network cabling No Disk Space Archive target has no useable space remaining ees Change archive destination or make some space available Archive Warn Report Archive Warn reports are generated when a Net Log input channel is about to overwrite material that has not yet been archived This usually happens when the input channel has not been Archive Enabled Archive Alarm Report Archive Alarm reports are generated when a Net Log input channel is overwriting material that has not been archived This usually happens when the input channel has not been Archive Enabled Auto Delete If Auto Delete is enabled previously archived audio material will be deleted after the specified number of days Any transcripts associated with the deleted audio will remain D Scribe User Handbook SONIFEX 33 c LLI gt LLI N LLI cA U N D 34 Device List Define your list of Net Log units using the Add Replace and Delete buttons To enable successful archiving on each Net Log be sure to use the username and password that has Archive Control rights See the Net Log Win user manual for more information on users and rights When connecting to a Net Log unit an available stream licence is required to perform the archiving process Note Using Net Log
66. tion The D Scribe Server software is used to simultaneously and automatically connect to a number of Net Log units and archive recorded audio material to an Microsoft SQL Server based server Archives are created as short 5 60 minute MPEG broadcast wave tracks Which are used as the basis for the transcriptions Each track can then be separatelv transcribed bv one or more D Scribe Clients with the transcription text entered into an SQL database that can be fullv searched Net Log Setup Please refer to the Net Log User Handbook for details on how to set up the Net Log s record stvles archive parameters and user information MS SQL Setup D Scribe Server and Client use Microsoft SQL Server to store and retrieve details of audio cuts and the related transcripts Before you install D Scribe Client and Server SQL 2000 must be installed on the target PC For details on how to use SQL please refer to the manuals supplied by Microsoft Installation D Scribe Server should be installed on a MS Windows based server with hard disk storage for the required audio archive material Install D Scribe Server from the Sonifex Software Installation CD ROM by selecting D Scribe Server Installation and follow the instructions as per D Scribe Standalone on page 7 The installation disk installs the D Scribe files and configures the SQL database needed to run D Scribe Server The D Scribe Server installation will place a shortcut to the applicatio
67. tion in the audio 2 j Transcription Editing Transcriptions To begin transcription of an audio clip or to edit an existing transcript select the required audio item from the cut list and then press the Edit button on the transcription toolbar Any existing transcription associated with the selected audio will be displayed in the transcription window Aborting Transcriptions To abort the transcription without saving any changes press the Abort button on the transcription toolbar Saving Transcriptions Once you have completed the transcription for the current audio clip be sure to save the text you have entered The saved transcription will be automatically associated with the audio clip and will be available for recall by yourself and other D Scribe Clients It is recommended that you save your transcription at regular intervals to reduce the risk of lost input due to systems errors To save the transcription press the Save button on the transcription toolbar Cut Copy and Paste The standard editing tools of Cut Ctrl X Copy Ctrl C and Paste Ctrl V are available from the transcription toolbar D Scribe User Handbook SONIFEX 49 FO D SCRIBE CLIENT SCRIBE CLIENT D Fig 4 6 The D Scribe Client Screen Small Player If you wish to playback audio material without the need for the transcription window select View gt Small Player from the menu The small player gives you con
68. trol over the audio play out volume control and use of the foot pedal control To return to the full window for track selection select View gt Full Player from the menu Pl Sonifex D Scribe Client V2 000 File Edit wiew Control Tools Help voume Recorded Date Time J 19 04 2006 wl al p r E bn we 14 18 02 Previous Rewind Play Pause Stop Fm Next Fig 4 7 The D Scribe Small Player 50 SONIFEX D Scribe User Handbook 2 D SCRIBE CLIENT 4 Send As Email D Scribe Client can be used to email individual audio clips and or associated transcriptions to interested parties Press the Email button on the transcription toolbar to email the selected audio clip transcription D Scribe Client uses the current default email program such as Outlook to send emails FM Email Ta Address TECIpIEnt OUT COripan cor Script File C audio 1 tet Fa x O Audia File U TranstermMedia Samples way audio 1 way ca x Subject Transcript Complete Message Please find attached the requested transcription LN3411 398142S Cancel Fig 4 8 The D Scribe Email Screen D Scribe User Handbook SONIFEX 51 D SCRIBESCLIENT Searching Transcriptions D Scribe Client can be used to search through transcription texts for specific occurrences of words H D Scribe Search Search Cuts From i Met Logs f This Net Log all Net Logs l Channels This Channel

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