(Exemption) Requests Student User Manual
Contents
1. Basis Course text field The Course Basis for Exemption field cannot be empty empty Course Hours Course hours completed can only be between 0 and 999 99 Completed contains invalid data Course Hours field The Course Hours Completed field cannot be empty empty Course Type not Please select a Course Type selected Course text field empty The Course To Be Exempted field cannot be empty 3 4 Grade field empty The Grade Received field cannot be empty 7 Institution Name field The Institution Name field cannot be empty empty Month field empty The Course Date Completed Month field cannot be empty Month for Course Date Select a valid month from the drop down list Completed field empty Next button clicked with You did not save yet Press the Save button to save or unsaved course changes press the Clear Screen button to discard the data on screen on screen from Course Type option and below Next button clicked You have not submitted any course for exemption yet without any course changes and without any saved exemptions CO 12 Program Level field Field Program Level Valid values are between 1 and 8 contains invalid data Program Level field The Program Level field cannot be empty empty 14 Program drop down field The Program field cannot be2. ation email will be sent to When the Submit button is clicked an email is sent to the Registrar s Office via the exemption algonquincollege com email address ACSIS displays the following message Your exemption request s has have been submitted and an email will be sent to you shorthly Courses have been submitted successfully Your application data was sent to theriam algonquincollege Clicking on the Back button indicated in the above ACSIS screen capture brings you back to the main exemption screen allowing you to submit other Internal or External exemptions To apply for a Iransfer of Credit Exemption select one of the following Internal Exemption External Exemption Click Here to Read the Procedures Before Continuing Modifying or Deleting Exemption Requests You can modify or delete exemption requests if you have not clicked on the Submit button Once the Submit button has been pressed you must contact the Registrar s Office to have the request changed or removed Modifying an Exemption Request To modify an exemption request from the ACSIS screen where your exemption requests are listed select the request to be modified Internal Exemption gt You applied to be exempted from the following courses To edit a row gt Click on it erm Program To Be Title Basis Title Exempted Course 2014W 0336X ST8276 Advanced Database Topics CST8202 I
3. section becomes active allowing you to upload a PDF of your transcript and course outline EXTERNAL EXEMPTION lt gt Submit your exemption request course by course All uploaded files must have a pdf extension lt gt Select or enter all required data for a course and upload course outline and transcript Please select the term Program Name Computer Programmer Program Level Course Type Course Number Computer Essentials Choose an Institution El University of British Columbia Basis Course Number 1519 Basis Course Name uu IU ice yee Course Date Completed Course Hours Completed Grade Received ud Optional Greyed out Validate Information before uploading files Validate Transcript already on file Attachments must be in PDF format Upload Transcript Upload Course Outline Add Another Course Review and Pay If your transcript is already on file in the Registrar s Office you are not required to upload a transcript If not on file the transcript must be uploaded Failure to do so will delay the processing of your exemption request All attachments must be in a PDF format Transcript on File Click on check box beside Transcript already on The Browse button is greyed out therefore no upload is required Transcript not on File Click on Browse at the Upload Transcript field to upload your transcript Course Outline Cli
4. We have processed your payment This Is your official receipt If you wish to submit another che ine Your application data and this receipt have been emailed to you for your records exemption request click on Gaa Your Transaction ID is 3777537 Transfer of Credit under the UTR Your Randhat omber ip 3006004 Courses i section of the m al n IDEM Payment amount 10 00 Non ACS S pag e FINANCIAL AID Submission Date Time Tue Jan 20 15 33 49 2015 tenuis Payment Details vw Card Type VISA Card Number 1111 PROGRAMS 8 Name of Cardholkder testuser View Program Status Requested on Tue Jan 20 15 33 49 2015 An application request email and a confirmation of payment e m al WI be Se nt to yo u See s vella i The charge on your credit card will list Algonquin College as the merchant m This transection was processed at bitps acss algonquincollege com E m al Se nt to Stude nt sectio n anm T oru For more information on this service please end the Registrar s Office at COURSES Algonquin College Timetable 1385 Woodroffe Ave Ottawa Ontario K26 Ive 613 727 0002 com Qui College considers af of your informadon personal axd private Al informaron min Pus systen i ke secure to your privacy For more eiformeador please see De Apongun On Line Privacy Pok y Modifying or Deleting Exemption Requests
5. Below is a sample copy of an email sent to you when your exemption request has been denied From exemption algonquincollege com Sent Mon 1 26 2015 8 03 To AC exemption Cc Subject Student Exemption Application Status Dear Marie Your exemption was reviewed by your academic department and returned to the Registrar s Office A thorough review of your request has been conducted and followmg decision resulted Transfer of Academic Credit request for the followmg course has been denied and is listed below BUS2305 Spreadsheet Applications Reason for Denial Grade is too low Also course outline is complete If you have any further questions or concems regarding the transfer credit exemption that was denied please contact the Registrar s Office or your Program Coordinator If this exemption request was for a College General Education Elective please contact the General Education Coordinator Mark Keedwell at keedwem algonqumcollege com to setup an appointment Smcerely Registrar s Office Telephone 613 727 0002 Toll ree 1 800 565 4723 Email exemption Zalgonqumcollege com Address 1385 Woodroffe Ave Room C150 Ottawa ON K2G 1V8 Have you been denied your exemption fot a core course Have you acquired college level leaming through life experience such as self directed study paid employment voluntary work travel and other leaming experiences Does this leamme match the leaming requirements that are indicated on the
6. You can modify or delete exemption requests if you have not clicked on the Review and Pay button Once the Review and Pay button has been pressed you must contact the Registrar s Office to have the request changed or removed Modifying an Exemption Request To modify an exemption request from the ACSIS screen where the exemption requests are listed select the request to be modified External Exemption You applied to be exempted from the following courses Ta edit a tow Click am it Title 2014W 033i ST8775 Advanced Database Topics IG2012F WIRELESS COMMUNICATION 10 00 2014W 578277 Enterprise Application Programming ABCDi1234 TELECOMMUNICATION 10 00 201 03365 GENEDL General Education Elective GED5300 SCIENCE OF EVERYDAY LIFE 10 00 Nate Before pour exemption request can be processed you must pay the Non Aefundable amount indicated Once yor pay wil receive Canfimation Emails of your Application and Payment Receipt sent to Amount To be paid 20 00 Non Refundable ACSIS brings you back to the previous screen and both the Save and Delete buttons are active The only information you can modify is the PTERMALDXMPTION 0000000000000 Eaa lt gt Select or enter all required data for a course and upload course outline and transcript information IS greyed out Change the Please select the term DEED Basis Course Number and press Save Pagan Name Compute
7. 07 56 2014 Payment Details Card Type VISA Card Number 1111 Name of Cardholder testuser Requested on Thu Nov 13 16 07 56 2014 The charge on your credit card will list Algonquin College as the merchant This transaction was processed at https acsis algonquincollege com For more information on this service please contact the Registrar s Office at Algonquin College 1385 Woodroffe Ave Ottawa Ontario K2G 1V8 613 727 0002 askus algonquincollege com Scheduling and System Support Page 19 Email when Exemption Request is Approved Below is a sample copy of an email sent to you when your exemption request has been approved From exemption algonquincollege com Sent Mon 1 26 2015 8 03 To AC exemption Cc Subject Student Exemption Application Status Dear Marie Your exemption was reviewed by your academic department and retumed to the Registrar s Office A thorough review of your request has been conducted and the following decision resulted Transfer of Academic Credit request for the following course has been granted and is listed below ACC2385 Micro Applications in Accounting If you have any further questions please contact the Registrar s Office or your Program Coordinator Sincerely Registrar s Office Telephone 613 727 0002 Toll free 1 800 565 4723 Email exemption Zialgonquincollege com Address 1385 Woodroffe Ave Room C150 Ottawa ON K2G 1V8 Email when Exemption Request is Denied
8. Below is a sample copy of an email sent to you when your exemption request has been denied From exemption algonquincollege com Sent Mon 1 26 2015 8 03 To AC exemption Cc Subject Student Exemption Application Status Dear Marie Your exemption was reviewed by your academic department and returned to the Registrar s Office A thorough review of your request has been conducted and followmg decision resulted Transfer of Academic Credit request for the followmg course has been denied and is listed below BUS2305 Spreadsheet Applications Reason for Denial Grade is too low Also course outline is complete If you have any further questions or concems regarding the transfer credit exemption that was denied please contact the Registrar s Office or your Program Coordinator If this exemption request was for a College General Education Elective please contact the General Education Coordinator Mark Keedwell at keedwem algonqumcollege com to setup an appointment Smcerely Registrar s Office Telephone 613 727 0002 Toll ree 1 800 565 4723 Email exemption Zalgonqumcollege com Address 1385 Woodroffe Ave Room C150 Ottawa ON K2G 1V8 Have you been denied your exemption fot a core course Have you acquired college level leaming through life experience such as self directed study paid employment voluntary work travel and other leaming experiences Does this leamme match the leaming requirements that are indicated on the c
9. Exemption gt You applied to be exempted from the following courses To edit a row gt Click on it Program To Be Title Basis Exempted Course 2014W 0336X CST8277 Enterprise Application Programming CST8207 Linux Operating Systems I 2014W 0336X GENED1 General Education Elective At GEN1957 Science Fiction 2014W 0336X CST8276 Advanced Database Topics a CST8300 Achieving Success in Changing Envir Please ensure to submit your application Note Once you click on the Submit button a confirmation email will be sent to theriam algonquincollege com Deleting an Exemption Request To delete an exemption request from the ACSIS screen where your exemption requests are listed select the request to be deleted Internal Exemption gt You applied to be exempted from the following courses To edit a row gt Click on it erm Program Title Exempted 2014W 0336X ST8276 Advanced Database Topics CST8202 Intro to Network Operating Systems 2014W 0339 518277 Enterprise A pplication Programming CST8207 Linux Operating Sy stems I 2014W 36 GENED1 General Education Elective GEN1957 Science Fiction ACSIS brings you back to the previous screen and INTERNAL EXEMPTION both the Save and Delete buttons are active ee m by course To delete the exemption request click on Delete vein ers balan re ne E M Click on Next to review the course s submitted during this session 5 Cli
10. active You have two choices you can add another exemption request or proceed to the Next step Save Add Another Course Application is saved updated successfully To add another exemption request click on Add Another Course the fields are cleared allowing you to make another exemption request At any time you can clear the information in the fields by pressing the Clear Screen button The Back button brings you back to the main page allowing you to change from an Internal Exemption to an External Exemption request or vice versa or to exit the application To proceed to the next step click on Next ACSIS displays the following screen listing the exemption request s you submitted You can make a change to an existing request by highlighting the exemption request and clicking the Back button or you can click on the Submit button to submit the exemption request s Click on Submit to submit your request Internal Exemption gt You applied to be exempted from the following courses To edit a row gt Click on it erm Program To Be Title Basis Title Exempted Course 2014W 0336X GENED1 General Education Elective GEN1957 Science Fiction 2014W 0336X CST2234 Systems Analysis and Design CST8101 Computer Essentials Submit our email address will be displayed here Please ensure to submit your application Note Once you click on the Submit b theriam amp algonquincollege com
11. an existing request by highlighting the exemption and clicking the Back button or you can click on the and Submit button to submit your exemption request s and pay the required fee Click on Pay and Submit to submit your application and pay the required fee External Exemption edil a new gt Click on il erm Prog Course gt You applied to be exempted from the following courses SETTE REIR 2014W i 2014W 03136X GENED Genera Education Elective XG2013F WIRELESS MOBILIT Note Before your exemption request cam be processed pow must pay Dre Non Refondable amount indicated below Once pow pay you nil receive Confirmation Emads of your Aspiration and Fayment Recegx sent fe corn Amount To be paid 20 00 Hon Refundable ack rmn ACSIS displays the following screen You must pay the fee before the transaction can be finalized The payment will be added to your sub ledger in GeneSIS Click on Proceed with Payment ACSIS brings you to the Payment screen e Cardholder Name as it appears on your credit card Credit Card Number Expiry Date MMYY e Security Code for Visa and Master Card it is a digit code for American Express it is a 4 digit code Click on Pay with Your Credit Card button to complete the transaction EXEMPTION CHECKOUT Exemption Fees Balance Total to be paid 20 00 The above total includes HST Business Number 106699549
12. courses completed during the last five 5 years will be considered for transfer of credit excluding General Electives which have no time restriction For detailed information refer to policy 09 Transfer of Academic Credit Internal External Transfer of Credit Exemption For Studies Completed at Other Institutions The College will award transfer of credit to students for courses completed at other recognized post secondary institutions on the basis that the learning outcomes are equivalent and current to the courses within their program of study Normally only those courses completed during the last five 5 years will be considered for transfer of credit excluding General Electives which have no time restriction A minimum grade of C or equivalent is required For detailed information refer to policy AA10 Transfer of Academic Credit External Prior to processing each application must be supported by an official transcript course outline and a payment of 10 00 per external course credit requested non refundable Special Nate for International Students Applications for transfer of international credits may require a third party assessment It is not a quarantee of credit transfer The suggested organizations for assessment are World Education Services or International Credential Assessment Services of Canada Should you have any questions please visit our FAQs site or contact us via email at askus algonquincollege com or by
13. displays the menu selection screen From the COURSES section select Transfer of Credit Woodroffe Only New ACSIS displays the Transfer of Academic Credit Exemption information screen select the type of exemption nternal or External and click on Click Here to Read the Procedures Before Continuing The two options below are greyed out You will not be able to move forward until you access the Procedure page You will only be prompted to read the Procedure page the first time you log onto the Transfer of Credit application and every 30 days thereafter See Appendix A for content of this screen capture STUDENT INFORMATION SYSTEM YOUR ONE STOP SHOP Student Hambier cocoon pum number Crear ary bpn ar hyphen and icu ag CR be Tha Ferr GAMA Password oe eee Pee T T mu apor heu loan ws iB eer Debe oi Birth in posing zd p ag Arar 80 yout Poder Bi mmnm yyy Cg L3 mar 19840 hinini Problems begging in Read our begin FAO Algonquin Cobege considers all of your inlormmation personal and private All information within this Sysbem E kept secume to eure your privacy For more infonnealion pear see Ihe Algonquin College Privacy WELCOME THE ALGONQUIN COLLEGE STUDENT INFORMATION SYSTEM 515 Tuition Fees Due Dates for most programs Fall Term ne x Winker Ter
14. empty empty Scheduling and System Support Page 23 nd Condition Message Program text field The Program field cannot be empty empty 16 Review amp Pay button You have unsaved application data please finish and press the clicked before saving Save to save or press the ClearScreen button before entered data continuing clicked with no existing application Review amp Pay button You have not submitted any course for exemption yet Year field empty The Course Date Completed Year field cannot be empty Attempt to save with no Nothing changed to Save Term field empty The Term field cannot be empty changes sixth GENED course 21 Attempted to apply for You cannot exceed more than 5 GENED courses per term exemption in a single term 22 Basis Course Internal The Basis Course Number was NOT found on your transcript found please provide the correct course number 23 Basis Course entered Cannot use a course with NO GRADE or with a grade such as Internal does not qualify EX F or W for exemption and Year picked in the appropriate month future and Year picked in the future Combination of Month The month cannot be in the future in this year Select an Combination of Month The year cannot be in the future Select an appropriate year 26 6 Course exemption successfully deleted The course is deleted successfully
15. on ACSIS Confirmation Email of Exemption Request From exemption algonquincollege com Sent Wed 1 21 2015 1 29 F To Marie Theriault Ge Subject Your Exemption Application Hello We have received your request s for the following course exemption s 01 2015W 1456X ACC0048 Principles of Auditing Basis for Exemption ABCD123 GFSDFG We will notify you by email once your submission has been assessed Please allow 2 3 weeks for processing The Registrar s Office may request submission of original documents If requested the documents must be received within 10 business days or any granted exemption may be rescinded If you have made an error in this submission please contact the Registrar s Office at the number indicated below Thank you Registrar s Office Telephone 613 727 0002 Toll free 1 800 565 4723 Email exemption 9algonquincollege com Address 1385 Woodroffe Ave Room C150 Ottawa ON K2G 1V8 Confirmation Email of Credit Card Payment From exemption algonquincollege com To Marie Theriault Cc Subject Your Exemption Receipt We have processed your payment This is vour official receipt Your application data and this receipt have been emailed to you for your records Please e mail askus algonquincollege com if you have suggestions regarding this service Your Transaction ID is 3673851 Your Receipt Number is 2976428 Payment amount 20 00 Non Refundable Submission Date Time Thu Nov 13 16
16. requests are listed select the request to be deleted External Exemption You applied to be exempted from the following courses To edit a raw gt Click on it Course Title Number 2014W 0336X C5T8277 Enterprise Application Programming ABCDi1234 TELECOMMUNICATION 10 00 2014W 03364 GENEDI ral Education Elective GED5300 SCIENCE OF EVERYDAY LIFE 10 00 2014W 03368 CSOTE276 Database Topics COMP3id56 WIRELESS COMMUNICATION 10 00 Note Before pour exemption request can be processed you must pay the Nan Refundable amount indicated below Once yat pay vou wil receive Confiomaton Emails af your A poication and Payment Receipt sent tn thenami amp galgonguincnllege com Amount To be paid 30 00 Non Refundable ACSIS brings you back to the previous screen and both the Save and Delete buttons are active To delete the exemption request click on Delete EXTERNAL EXEMPTION Program Name Program Level Course Type Course Number Enterprise Application Programming Choose an Institution A X Carleton University Basis Course Number za YEZ Basis Course Name 0 Ce Yer Course Date Completed Course Hours Completed Grade Received Transcript already on file If you need to change the uploaded files then select different files now Upload Transcript Browse o Upload Course Outline Browse ACSIS displays the and Submit sc
17. telephone at 613 727 0002 or using our toll free no at 1 800 565 4723 To apply for a Iransfer of Credit Exemption select one of the following Internal Exemption External Exemption Click Here to Read the Procedures Before Continuing Proceed with Exemption Application IMPORTANT INFORMATION AND PROCEDURES This application must be completed in full Enter the course code and name of the course successfully completed at the academic institution i e Algonquin or other Colleges Universities CEGEP etc that is equivalent and that is the basis of your exemption request The Registrar s Office will automatically process the request for transfer credit if the course s appears on the transfer credit database Table of Recognized Course Equivalencies based on College approvals previously granted Where a course has not previously been evaluated for equivalency the application will be forwarded to the appropriate Academic Administrator Normally transfer credit exemption will only be granted for courses completed during the last five 5 years excluding General Electives which have no time restriction You may submit older courses for review A minimum grade of C is required for external courses only Should a student status drop from full time to part time as a result of granted exemptions they are encouraged to meet with their Program Coordinator or Student Success Specialist to select other courses if pos
18. 5 FINANCIAL AID i Pinata check http vw akypmquincollege com Begietrarsodfice for important Dates for Ube Full acoder PROGRAMS TM COURSES APPLY FOR A TRANSFER OF ACADEMIC CREDIT EXEMPTION latemal Traesfer of Credit Uxeeglian Far Studicz Completed af Mposquin Tha Collage recogeces that coutas delivered within tha C teh the Cokes a a an gurbet satus b cores Eher f For idmana refer Ixternal lransier ei Credal Lvemplina for Siedics Compleled al Other lestiletions Tha vell pound d creda to students for c unses osmplebed Bt olfver recogen poboy AALS Trander of Aosdemi Creda External Prior each sppbca maus be D ed Dy Cus burit cutie pod a parent of 10 00 per course cred nequinibed Special Wale lor international Simdeals bor brent of inberrationad may s hind party assessment Honora gusrsnbre oi credi 1 a Ta apply Tor 3 Treaster al Credat Ewemplion select ene of Ehe folowing a Internal Exemptican Lxternad Exemption dink Frere Fo Read Plan Prose ebore aae Scheduling and System Support ACSIS displays the following procedures please read the procedures and press Continue when done See Appendix A for content of this screen capture INTERNAL AND EXTERNAL TRANSFER OF CREDIT EXEMPTION PROCEDURES IMPORTANT INFORMATION AND PROCEDURES This appl
19. 7 2 Course grade entered Cannot use a course with NO GRADE or with a grade such as External missing or EX F or W does not qualify for exemption Scheduling and System Support Page 24 lc UE 28 Duplicate Internal You have already submitted an exemption request for this course exemption for course Course Number with the term Term same student number term and course number 29 Exempt course same as Course number cannot be the same as the Course to be basis course Exempted from 30 Failed to delete record Network not responding please try again later If the problem persists contact the Registrar s Office at 613 727 0002 31 Failed to save changes Network not responding please try again later If the problem persists contact the Registrar s Office at 613 727 0002 32 Failed to save data to Network not responding please try again later If the problem database persists contact the Registrar s Office at 613 727 0002 33 Failed to save record Network not responding please try again later If the problem persists contact the Registrar s Office at 613 727 0002 34 General database error Database error contact the Registrar s Office at 613 727 occurred 0002 35 Invalid course code Course Number is an invalid course number If you cannot locate the course number check the website at http www3 algonquincollege com future students full
20. Academic Term This document outlines the steps that you must follow when submitting internal and external exemption requests on ACSIS Email Address on File If your student profile does not have an email address you will receive a warning message to add an email address by editing your student profile on ACSIS You will be prevented from applying for an exemption until you have added an email address on file Who can use this application Students who have a returning or a paid confirmed status or have been registered can use this application Grades Not Accepted When requesting an exemption for a basis course with one of the following grades you will not be able to submit your request e EX W AU FSP AG MB N NSC SC IA IA IB IB IB e C IC IC ID ID ID IF IP Acceptable Method of Payment When requesting an external exemption you must pay an external exemption fee using a credit card If you do not have a credit card you may purchase a pre paid credit card at any number of retail stores Scheduling and System Support REQUEST FOR TRANSFER OF CREDIT EXEMPTION The following outlines the procedures and screens you will go through when applying for an exemption Launching the Transfer of Credit Application Log onto ACSIS using this link https acsis algonquincollege com students At the ACSIS login screen type your Student Number and Password and click on Login ACSIS
21. Al prices are in CDN funds Proceed With Payment Cancel You must type the following information Review Your Order Total Amount CAD 20 00 Pay With Your Credit Card Cardholder Name Enter credit card no Credit Card Number Expiry Date MMYY Security Code Present v CVV2 is the Visa term for the 3 digit security code on the back of the credit card Visa and MasterCard For American Express it is 4 digits and located on the fron 58 Pay With Your Credit Card Your private information is secured using SSL Secure Sockets Layer the leading security protocol on the Internet Information is encrypted and exchanged with an https server Secure Payment provided by E xact Transactions Ltd TRANSACTIONS If you enter incorrect information in the payment screen the system displays an error message See example below Review Your Order Total Amount CAD 20 00 Pay With Your Credit Card Cardholder Name testuser Credit Card Number Expiry Date MMYY Security Code 9 CVV2 is the Visa term for the 3 digit security code on the back of the credit card Visa and MasterCard For American Express it is 4 digits and located on the front e eA Pay With Your Credit Card When the payment has been processed ACSIS displays the information as indicated below It also brings you back to the main ACSIS screen ACCOUNT EXEMPTION CHECKOUT
22. Automation of Transfer of Credit Exemption Requests Student User Manual GU DIGI GO SUCCEED CREATED July 2015 Table of Contents NER RUG c 3 REQUEST FOR TRANSFER OF CREDIT EXEMPTION 4 STUDENT APPLICATION PROJGCESS esee 4 Launching the Transfer of Credit 4 Internal Exemption Application 5 Modifying or Deleting Exemption Requests ccccssssecccecsseeccccceesseccessaesseeeesaueseceessauaseceeesuaneeessaaaes 8 Ema semn O eee ne ee eee ee eee ree eee ee eee 10 External Exemption ADDIICSLIOTLa s ern terrx a YER eE 12 Modifying or Deleting Exemption 16 Emails dtes M 19 APPENDIX A CONTENT OF INSTRUCTION PAGES eres eene nnns 21 Content of Main 21 Scheduling and System Support INTRODUCTION The automation of the Transfer of Credit Exemption application process using ACSIS has been developed to facilitate the submission of exemptions for students The launch of this application took place January 2015 for the Winter 2015
23. ccounting l Basis for Exemption ADV1601 Ad Workshop We will notify you by email once your submission has been assessed Please allow 2 3 weeks for processing If you have made an error in this submission please contact the Registrar s Office at the number indicated below Thank you Registrar s Office Telephone 613 727 0002 Toll free 1 800 565 4723 Email exemption algonquincollege com Address 1385 Woodroffe Ave Room C150 Ottawa ON K2G 1V8 Scheduling and System Support Page 10 Email when Exemption Request is Approved Below is a sample copy of an email sent to you when your exemption request has been approved From exemption algonquincollege com Sent Mon 1 26 2015 8 03 To AC exemption Cc Subject Student Exemption Application Status Dear Marie Your exemption was reviewed by your academic department and retumed to the Registrar s Office A thorough review of your request has been conducted and the following decision resulted Transfer of Academic Credit request for the following course has been granted and is listed below ACC2385 Micro Applications in Accounting If you have any further questions please contact the Registrar s Office or your Program Coordinator Sincerely Registrar s Office Telephone 613 727 0002 Toll free 1 800 565 4723 Email exemption Zialgonquincollege com Address 1385 Woodroffe Ave Room C150 Ottawa ON K2G 1V8 Email when Exemption Request is Denied
24. ck on Back to return to the previous page The asterisk indicates a mandatory field that must be filled in Please select the term Program Name Computer Programmer Program Level Course Type Refs Boer sips cote Course Number Advanced Database Topics ACSIS displays the Submit screen with one request d Intro to Network Operating Systems Course Hours Completed 60 00 removed Press Submit to submit the exemption Grade Received Additional Information requests Internal Exemption gt You applied to be exempted from the following courses To edit a row gt Click on it erm Program To Be Title Basis Title Exempted Course 2014W 0336 CST8277 Enterprise Application Programming CST8207 Linux O perating Sy stems I 2014W 0336X GENED1 Generel Education Elective GEN1957 Science Fiction Note Once you click on the Submit button a confirmation email will be sent to theriam algonquincollege com Please ensure to submit your application Emails Sent to Students Confirmation Email of Exemption Request Below is a sample copy of an email sent to you when internal exemption requests are submitted on ACSIS From exemption amp alaonquincollege com Sent Tue 1 20 2015 3 52 To Marie Theriault Cc Subject Your Exemption Application Hello We have received your request s for the following course exemption s 01 2015W 1456X ACC2301 Financial A
25. ck on Browse at the Upload Course Outline field to upload the course outline When all required documents have been uploaded click on Save to save your exemption request Transcript already on file Attachments must be in PDF format Upload Transcript Browse Upload Course Outline Hine Browse Add Another Course Review and Pay When you click on Save the Application is saved updated successfully message is displayed upload document fields are emptied and the Save button is greyed out The Add Another Course and Review and Pay buttons become active You have two choices you can add another exemption request or proceed to Review and Pay Transcript already on We Attachments must be in PDF format Upload Transcript Browse Upload Course Outline Browse Add Another Course Review amd Pay Application is saved updated successfully To add another exemption request click on Add Another Course the fields are cleared allowing you to make another exemption request At any time you can clear the information in the fields by pressing the Clear Screen button The Back button brings you back to the main page allowing you to change from Internal Exemption to External Exemption request or vice versa or to exit the application To proceed to the next step click on Review and Pay ACSIS displays the following page You can make a change to
26. course outlme Through Prior Leammg Assessment and Recognition PLAR you may be able to obtam a credit by writmg an exam preparmg a portfolio or other Have you been denied your exemption for a General Education Elective course Have you acquired significant knowledge and skills through employment seminars military training or service corporate volunteer work or community service personal and professional development travel or hobbies If yes you have the opportunity to have your learning related to the appropriate Gen Ed theme assessed and possibly recognized m the form of academic credit Through Prior Learning Assessment and Recognition PLAR you may be able to obtain a credit by preparing a portfolio assignment Jwww3 algon For more mformation visit h mcollege com plar or email Administrator at plar 2 algonqumcollege com Scheduling and System Support APPENDIX CONTENT OF INSTRUCTION PAGES APPLY FOR A TRANSFER OF ACADEMIC CREDIT CEXEMPTION Internal Transfer of Credit Exemption For Studies Completed at Algonquin The College recognizes that courses delivered within the College in different programs may lead to essentially the same learning outcomes With the College assigning an equivalency status to courses this allows students to receive an internal transfer of credit for identical or equivalent College courses when entering another program of study Normally only those
27. erm i e GENED1 GENED2 etc In the following example Core Course Type was selected therefore you must type the Course Number you want exempted and the Basis Course Number all remaining fields will be auto populated You can add additional information limit of 250 characters that will be made available to the Registrar s Office who processes exemptions and academic departmental staff who approve deny exemptions Click on Save to save the exemption request INTERNAL EXEMPTION Ibmit your exemption request course by course 1 Select or enter all required data 2 Click on Save to save the entered information Click on Add Another Course to enter another internal exemption Click on Next to review the course s submitted during this session Click on Back to return to the previous page The asterisk indicates a mandatory fiekd that must be filled in Please select the term ram rogram Name Computer Programmer Core Gene i Course Number Systems Analysis and Design Basis Course Number Computer Essentials Course Date Completed 15 Dec 3013 Course Hours Completed 60 00 Grade Received B Additonal informaton a TTE PRELATI Optional Back Save add Anot Clear Screen When you click on Save the Application is saved updated successfully message is displayed and the Save button is greyed out The Add Another Course button is now
28. exemption request pressing the Do Not Proceed and Exit button brings you back to the main ACSIS screen Make sure Internal Exemption is selected and click on Proceed with Exemption Application To apply for a Transfer of Credit Exemption select of the following Internal Exemption O External Exemption Click Here fo Read the Procedures Before Continuing Any time you hovers over a field a description of that field is displayed INTERNAL EXEMPTION bmit your exemption request course by course 1 Select or enter all required data 2 Click on Save to save the entered information Click on Add Another Course to enter another internal exemption 4 Click on Next to review the course s submitted during this session Click on Back to return to the previous page 5 The asterisk indicates a mandatory field that must be filled in Please select the term EUGUI RER Program Name GAS One Year Pre Nursing Program Level Program of Study General Education course covers an Basis Course Number area of general interest such as 1 Arts in Society 2 Civic life 3 Social and Cultural Understanding 4 Personal Understanding 5 Science and Course Hours Completed Technology Grade Received Course Date Completed Additional Information Optional Add Another Course Review and Submit ACSIS displays the following screen Fields with an asterisk are mandatory fields that m
29. exemption request was made and not completed You need to Pease sect eter t NC complete this transaction by Program Level PM pressing Review and Pay In the following example Core Course Type is selected therefore the following mandatory fields must be completed e Course Number to be exempted from srERNAL EXEMPTION Choose an Institution USE th d rop lt gt Submit your exemption request course by course All uploaded files must have a pdf extension down list or select 99 Other and type lt gt Select or enter all required data for a course and upload course outline and transcript the name of the institution Please select the term EXTA DEL Program Name Computer Programmer Basis Course Number Program Level Basis Course Name Course Type KOKSA Course Number Computer Essentials Course Date Completed Choose an Institution 99 Grade Received Baci Course Mumber Basis Course Name Not Mandatory Additional Course Date Completed Course Hours Completed Information can be provided You Grade Received can add additional information limit of 250 characters that will be made Validate Information before available to the Registrar s Office who uploading files processes exemptions and academic departmental staff who approve deny rad art _ exemptions Click on Validate to are bon validate the data Once clicked the ETT aD Uploading
30. ication must be completed in full Enter the course code and nane of the course successfully completed al the academic institution ie Algonquin er other Colleges etc that rs equivalent ind that is the bags of your axgrmabian request M The Registrar Office will Automatically process the request For Eransfar credit if the courses appears on the transfer credit database Table of Recognized Course Eguivalencies based on College approvals preioushy granted Where course has not previously been evaluated for eguivaliency the application will be Farererded bo The appropriate Academic Administrator Normally transfer credit exemption will only be granted for courses completed during the last five 5 years excluding General Electives which have no time restriction You may submit ekler courses for review A minimum grade of required for external courses only 5 student statis dop from f ul lirme to part time asa resull of geanted exemptions they are encouraged to meet with their Program Coordinalor or Student Success Specialist to select other courses if possible bo add to their A change in totus may affect funding from OSAP Students wht request transfer credit after the fourth week of term wall have their request processed for the upscamirsg term Students should attend classes until a decision has been made regarding the exemp
31. ntro to Network O perating Sy stems 2014W 033 518277 Enterprise A pplication Programming CST8207 Linux O perating Sy stems I 2014W GENED1 General Education Elective GEN1957 Science Fiction Enter y our username Note Once you click on the Submit button a confirmation email will be sent to theriam algonquincollege com Please ensure to submit your application ACSIS brings you back to the previous screen INTERNAL EXEMPTION and both the Sa ve 77 Delete 77 buttons are som by course active 2 i Click on Save to save the information 3 Click on Add Another Course to enter another internal exemption 4 Click on Next to review the course s submitted during this session 5 Click on Back to return to the previous page The only information yOU can modify IS the 6 The asterisk indicates a mandatory field that must be filled in Basis Course Number All other information DUNMUCHEM is greyed out Change the Basis Course Number and press Save to save the change meme Basis Course Number Intro to Network Operating Systems Course Date Completed 18 Dec 20 Course Hours Completed 60 00 Advanced Database Topics Grade Received B Additional Information Optional M swe ACSIS displays the Submit screen noting the change in the Basis Course Number press Submit to submit the exemption requests Internal
32. ourse outlme Through Prior Leammg Assessment and Recognition PLAR you may be able to obtam a credit by writmg an exam preparmg a portfolio or other Have you been denied your exemption for a General Education Elective course Have you acquired significant knowledge and skills through employment seminars military training or service corporate volunteer work or community service personal and professional development travel or hobbies If yes you have the opportunity to have your learning related to the appropriate Gen Ed theme assessed and possibly recognized m the form of academic credit Through Prior Learning Assessment and Recognition PLAR you may be able to obtain a credit by preparing a portfolio assignment Jwww3 algon For more mformation visit h mcollege com plar or email Administrator at plar 2 algonqumcollege com Scheduling and System Support External Exemption Application Pressing Proceed with Exemption Application enables you to enter an exemption request pressing Do Not Proceed and Exit brings you back to the main ACSIS screen Make sure External Exemption is selected and click on Proceed with Exemption Application To apply for a Transfer of Credit Exemption select one of the following Internal Exemption External Exemption Click Here to Read the Procedures Before Continuing Proceed with Exemption Application 4 Do Not Proceed and Exit ACSIS dis
33. plays the following screen Fields with an asterisk are mandatory fields that must be completed All other fields are auto populated EXTERNAL EXEMPTION lt gt Submit your neqwest cours course AA uploaded files must howe a pdf extension lt gt Feleti or enter required dala lor course and upkoad course outline and transcript Program Name Computer Programmer Program Level FREE Tm tal dager Comes eer Sereen Select the Term if the exemption request is for a term other than the one listed ACSIS auto populates the Program No Program Name and Program Level fields based on what you are confirmed accepted and or registered into Select the Course Type There are two possible scenarios Core Course When selected you must enter both the Course Number and the Basis Course Number e Course Number must be a valid course offered at the College e Basis Course Number must be a course appearing on your transcript with a passing grade General Education Course When selected ACSIS auto populates the Course Number field with GENED 1 you only have to enter the Basis Course Number You cannot exceed more than 5 exemption requests per term i e GENED1 GENED2 etc Note If you login and get the EXTERNAL EXEMPTION bua It means that a previous lt gt Select or enter all required data for a course and upload course outline ag anscript
34. pplication is saved updated successfully successfully C1 Course Number must NOT be either one of the following GEDO0011 GED0012 GED0013 GED0014 or GEDO0015 Selected Core course type and entered one of the following course codes GEDOO 1 1 GEDO0012 GEDO013 GEDO0014 or GEDOO15 49 Student data not found Network not responding please try again later If the problem persists contact the Registrar s Office at 613 727 0002 0 Student data not found There is no student information on database otudent has no email You currently do not have an email address on your profile To address continue please add an email address on your profile using 5 ACSIS 52 Table creation error Network not responding please try again later If the problem persists contact the Registrar s Office at 613 727 0002
35. r Programmer Program Leve to save the change Course KOLSA Course Number Advanced Database Topics If you want to change the Course SEE Basis Course Number Byin yl Number you must delete the current Basis Course Nome t ourse Date Completed 2 2012 v request and type a new Course Number a EN Grade Received Optional Validate Information before uploading files Add Another Course Review and Pay ACSIS displays the Submit screen displaying the change in the Basis Course Number press Pay and Submit to pay the required fee and submit the exemption requests External Exemption You applied to be exempted from the following courses Te edit a row Click on it erm Prog Course Title Basis Title Fee Number Course 2014W 0336X CST8277 Enterprise Application Programmi ABCD1234 TELECOMMUNICATION 10 00 2014W 0336X GENED1 General Education Electve GED5300 SCIENCE OF EVERYDAY LIFE 10 00 2014W 0336X CST8276 Advanced Database COMP3456 WIRELESS COMMUNICATION 10 00 Note Before your exemption request Processed you must pay the Non Refundable amount indicated below Once you pay you will receive Confirmation Emails of your Application and Pay ment Receipt sent to Amount To be paid 30 00 Non Refundable Deleting an Exemption Request To delete an exemption request from the ACSIS screen where the exemption
36. reen with one request removed Press and Submit to submit the exemption requests External Exemption gt You applied to be exempted from the following courses edit a row gt Click on it erm Prog Course Title Basis Title Fee Number Course 2014W 0336X GENED1 General Education Elective GED5300 SCIENCE OF EVERYDAY LIFE 10 00 2014W 0336X CST8276 Advanced Database Topics COMP3456 WIRELESS COMMUNICATION 10 00 Note Before your exemption request can be processed you must pay the Non Refundable amount indicated below Once you pay you will receive Confirmation Emails of your Application and Payment Receipt sent to theriam amp algonguincollege com Amount To be paid 20 00 Non Refundable Click on Proceed with Payment ACSIS brings you to the Payment screen You must i i ALGONQUIN type the following information COLLEGE Acsis Stage Payment Stage Review Your Order e Cardholder Name as it appears on the credit card Pay With Your Credit Card Credit Card Number E ce e Expiry Date MMYY __ 25 e Security Code for Visa and Master Card itisa digit code for American Express it is a 4 digit Fm sacar nana Pay With Your Credit Card i Click on Pay with Your Credit Card button to roa mn mtr Sacha Pe arg nat etn Pert ae complete the transaction Emails Sent to Students Below are samples of emails sent to you when external exemption requests are submitted
37. sible to add to their timetable A change in status may affect funding from OSAP Students who request transfer credit after the fourth week of term will have their request processed for the upcoming term Students should attend classes until a decision has been made regarding the exemption If an exemption is approved the student will be withdrawn from the course in question by the Registrar s Office Credit based on knowledge and skills gained through life or work experience will be evaluated through the Prior Learning Assessment and Recognition PLAR Office For information about PLAR please call 613 727 4723 ext 7027 The Registrar s Office may request submission of original documents If requested the documents must be received within 10 business days or any granted exemption may be rescinded TIMELINES 1 Students who wish to add course s to replace the transfer credit granted must request the transfer credit at least three weeks prior to the start of term 2 Students must request exemptions for the current term within the first four weeks of term exemption requests are processed towards the current term after this time period has passed approved requests will be posted to the following term APPENDIX DISPLAY MESSAGES The following table describes messages displayed on course exemption screens Unless the condition indicates otherwise the message applies to both internal and external course exemptions
38. time and enter the proper course number or contact the Registrar s Office at 613 727 0002 36 Invalid program code Program Code is an invalid program If you cannot locate the program code check the website at http www3 algonquincollege com future students fulltime and rA enter the first 5 characters of the Program Code or contact the Registrar s Office at 613 727 0002 Example Program Code 1111X 3 Network not available Network not responding please try again later If the problem persists contact the Registrar s Office at 613 727 0002 38 No active term available No Active Term available please contact the Registrar s Office for term availability periods 39 No course outline The Course Outline File field cannot be empty specified No Institution Please select or type the Institution name 41 No program picked from Please Choose a Program drop down list 42 No transcript specified The Transcript File field cannot be empty 43 PDF file creation error Network not responding please try again later If the problem persists contact the Registrar s Office at 613 727 0002 44 PDF file successfully Your exemption request for Course Number has been created successfully submitted Program drop down list There is no program to select from contains no programs 6 Record already saved You already saved this record Record saved A
39. tion ff ani Amp E approved tht student will be withdrawn From the course in question by the Registrars Office enu Credit based on knowledge and siis gained through life or work experiance will he evaluated through the Prior Learning Assessment and Recognition PLAR Office For infarmatian about PLAR please call 613 727 3723 ext g The Regetrar s mary ieis submission al original documents requested the decunments rust be rioth within D0 business days ar amy granted exemption may be rescinded TIMELINES 1 Students who wish bo add courses t replace the transfer credit granted must request tee transfer credit of least three Weeks prior to the Start of term 2 Shadents must request exemptions for the currant term within the first four weeks of term ex rmgption requests Are processed towards the current term after this time persad has passed approved requests vell be posted to the folkwang enm 4 Pressing Continue brings you back the previous the two options become active To apply for a Transfer of Credit Exemption select of the following Internal Exemption External Exemption The system auto populates the Term Program no Program Name and Program Level fields based on the program selection you made Internal Exemption Application Pressing the Proceed with Exemption Application button enables you to enter an
40. ust be completed All other fields are auto populated INTERNAL EXEMPTION Submit your exemption request course by course 1 Select or enter all required data 2 Click on Save to save the entered information 3 Click on Add Another Course to enter another internal exemption 4 Click on Next to review the course s submitted during this session 5 Click on Back to return to the previous page 5 The asterisk indicates a mandatory field that must be filled in Please select the term Program Name Computer Programmer Course Number Emm Basis Course Number Course Date Completed Course Hours Completed Grade Received Additional Information Optional Select the Term if the exemption request is for a term other than the one listed ACSIS auto populates the Program No Program Name and Levef fields based on your program status confirmed accepted and or registered Select the Course Type There are two possible scenarios Core Course When selected you must enter both the Course Number and the Basis Course Number e Course Number must be a valid course offered at the College e Basis Course Number must be a course appearing on your transcript with a passing grade General Education Course When selected ACSIS auto populates the Course Number field with GENED 1 you only have to enter the Basis Couse Number You cannot exceed more than 5 GENED exemption requests per t
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