FileMaker Client User Manual
Contents
1. Cusio Technology Inc als and Objectives To select a goal click on the first word of the goal displayed in blue The program will automatically return to the Goal and Objective input screen that you were just on Use the Return button to move back a ET Ga SEE screen in the Goals and Objectives area e To return to the Goal Page without iimb pesos spaces and possessions beled wih a picture or word i selecting a goal or objective click on the IEP Rey pe l pee ed eaa fe g butt o n jel a siers by poirir ip pices lel p alor by paning lo prin an a piga hae gmin cope l ig Gag a2 HEP E wii GOALS AND OBJECTIVES Goal Statement Indicate Goal Area O Academic Ll Functional L Transition li apply word analysis skills to identify and understand unfamiliar words 14 eam e Click the Paste button on the input Cd illinois Learning Standard screen and the goal will be inserted Title s of Goal implementer s atte Gal Goals and Objectives Cont d e Repeat the copy and paste function for _ ee l the Objectives by using the OBJ button to navigate to the Goals and Objectives Menu Objectives are in black text C Transition Deleting Goals e Below the Goals and Paste buttons is a button to Delete Goal 4 Delete Goal 10 Updated 8 10 2015 e If YES is chosen from the Delete Goal Prompt the information including all objectives and data on that goal will be deleted The rem2. If there is data entered on any C Educational Services and Placement Next Year Engiiny Criteria Fist Name Last Name page an X will appear in the box i254 5 6 f 10 mOOOOONODD meamea Te Total Records Found 247 Individualized Education Program Conference Summary Report Current Grade Student 2 Test Legal iat Date of Last Evaluation Date of Next Reevaluation PURPOSE OF CONFERENCE Check all that apply 22 ves jess 1o Date ot Lam Evalunban ane anier O Review of Existing Data C Reevatuation O IEP RevewRevision C Manifestation Determination C Termination of Placement f CO initial Etiginility O iniiaeP C Transition C Graduation C Otherjeg FEAmIF STUDENT IDENTIACATION INFORMATION Students Address Street City State Zip Code SiS ID Number e From the selecte page in this case the IPP Conference Summary R port click on the Menu button to return to the Eligibility IEP Menu Jones M Placement To Be Completed After Placement Determination Disability s se rea Sut Suara NA Nol Eligible for Special Education Resident District OO Resident Schoo Sening District R Brving Schoo 6 Updated 8 10 2015 IEP INPUT Individualized Education Program Conference Summary Report Ta m Sanh Grade e Checkboxes are point and click but appear as Date of Most Recent 14 Date of Next PURPOSE OF CONFERENCE Check all har ape t Check
3. Learning Dis Additional Notes Information Developmental Delay lA Participation uidelines 3 Speech or Lang Impair Autism Spectrum Disorder Checklist Hearing Impairment Traumatic Brain Injury Functional Behavioral Assessment LI O O x LF X Le Eligibility Det Emotional Disability O E Oo E Intellectual Disability Visual Impairment o0o000 0 000 LILI UU Behavioral Intemention Flan Multiple Disabilities Save PDF IEF Summary x x x x x x x x E x E x Manifestation Determination lt a Summar of Perormance Post School Data Collection Sunrey Test Student 3 x Indicator 13 Data Entry S15 D o FACTS Tracking Sheet Consent for Medicaid Semwices Spanish Birthdate e Print All Checked Pages WEB Grint All Checked Pages Filehaker gt hark With Data fark All Unmark All L O L O L E O L O L O L L O O E O L O L O Steps to print e Simply check the boxes next to the pages to be printed e Then click the Print All Checked Pages FileMaker button e You can also click on the title of a particular page to print that specific page Notes The Mark With Data button will automatically insert an X in the Print Boxes for the forms with an X already showing in the Data Box The Mark All button will select every form regardless of whether there is data on the form or not 14 Updated 8 10 2015 ARCHI
4. Mtg Student 15 Consent for Exchange of Confidential Information 16 Prior Written Notice Regarding Parent Revocation PDF Preview All users Hold 1 Explanation of Procedural Safeguards English Spanish room 2 Policy Statement LRE Spanien A their web browser First Name SIS ID Birthdate Nj oo ono nk wh Total Records Found 1 Records OOOOOOOO0O000 000000000000 LTDA LiL cmd English Preview Print Spanish Preview Print e Along with the option Parent Guardian for Spanish Preview and te of Birth 1 14 1992_ sch each att elle een lali i NAME OF CHILD DATE OF BIRTH Spanish Print other J 9e ee program features such as the Menu Back Forward and Preview buttons are accessed Parent Names Address Parent 2 Names Address if different Bloomington Each school district shall ensure that a full and individual evaluation is conducted for each child being t h esamet h rou g h out considered for special education and related services The purpose of an evaluation is to determine Whether the child has one or more disabilities t h e N otice an d The present levels of academic achievement and functional performance of the child Co nsents se cti on Whether the disability is adversely affecting the childs education and Whether the child needs special education and related services An evaluation considers domains areas related to the suspect
5. the E 3 aaa Eligibility IEP Program button to access System the IEP data for that student Do net hype on this rocod Message Board We have updated the estended school year forms Please note the new dates and times Locations have also changed for the year Please print of a copy when completing your students annual review and send fo the special education office afer the student s annual review Piesase contact us if you have any questions All acords were archived an 7 202011 es gt Eligibility LIEP Menu Date IEP ai l j Wala Completed as needed E Present Levels of Academic Achievement and n Disorder Checkliat Team Assessment Functional Parkmance 3 Pages x Fu C Behavioral Intervention Plan CO Manitestation Determination J Oseeaves 1B O EE EE E space cen TET on nl teach Ts me Wi Cer neg Si La Noon ooo ooo C Consent for Medicaid School Based Services E boemia Access to individual IEP pages can be obtained by clicking on any of the page titles To access a specific goal click on the goal number on the menu 123 oror ot Progress on Annual O L E Educational Accommodations and Supports E Assessment E Educational Services and Placement 2 Pages Eligibility E Documentation of Evaluation Results 7 e C Etigiwmy C Documentation of Evaluation Results F Research Based Evidence tor Interventions The checkboxes aligned with each page title are called Data Boxes
6. FileMaker Client User Manual McLean County Unit District No 5 1 Updated 8 10 2015 CONTENTS Page FileMaker Client User ACCESS ou e ceeesccsssssccsscsnscecssseecesseeceeaeecesaeecesenscescaeeesaes 3 MENCA a eee et ce ee eee ee ee ee 5 EE MENU seapaacisasstepegensy cae esey onc E A E 6 EPIPOLAR 7 Saving and Printing from Preview e se sssseesesesesesssenereseressseressreresereresesrresseee 8 GOalS and ODJECUVES senaoricineriroei ani E AA N 9 State Standard speir asnon aa oa tastementyomaebeeesiwnarmee 12 Notceand CONSENT srrrrrrntrn rnana saeavnnae eavacmtaxeacoengnaesesneeneeas 13 MOU VIGIL cuie E E 14 ArchiYe PIGS seaserpnn nona 15 How to Attach the Conference Notice to an Email osc eescssseecseesteeeeeees 16 2 Updated 8 10 2015 FILEMAKER CLIENT USER ACCESS How to get to FileMaker Client Double click the FileMaker Client Shortcut on your computer desktop If you don t have FileMaker Client installed follow the instructions fond en in the document in your Special Education Flash Drive titled Instructions to Install and Setup FileMaker Client 14 The installation must be done at your school and can t be done outside of FileMaker Pro the district PDF copies of FileMaker manuals and installation SPECIAL EDUCATION instructions are available on the Unit 5 website and in your Special Education flash drive Navigate to www unit5 org click on the Staff I Menu and click on Special Educa
7. Log in Pin Your FileMaker password the EP E ta ai password will not show as you type You can double click in the box to verify the password after you finish entering it Click Continue with the mouse do not use the Enter key Note If you are having a problem logging in contact Nora Bardi bardini unit5 or 4 Updated 8 10 2015 MAIN MENU After completing the Log in process the program opens to the Main Menu screen ml T Agusta 2011 gy Click any button to access an area of the Mackinaw Valley Special Edu ation Association database after finding the appropriate Eligibility IEP Program Kids nt Da student record Notice and Consent 3 individualized nl Y tcchie F Always exit the program properly by using the Exit Program button on the Main Menu If this button is not used to ee EN exit the database information MAY NOT 3 BE SAVED First Hame Last Name Student Record sis io Birthdate Ente Fied Peefoem Fang Find Jt Date of Last Archive 7 20 2011 Do not type on firs record Message Board We have updated the extended school year forms Please note the mew dates and times Locations have also changed for the year Please print oll a copy when completing your Sudan s annual ravits and send to the special educalion office after the students annual review Please contact us if you have any questions The Message Board is used to post oe eee ee ane messages or reminders to sta
8. VE About Thursday August 4 2011 Mackinaw Valley Special Education Association individualized Archive This Student Data Z Records First Name Last Name Student Record Total Records Found SIS ID Birthdate A Finda Date ofLastArchive 71201201 Do not type on this record Me sage Board We have updated the extended school year forms Ple se note the new dates and times Locations have also changed for the year Please print off a copy when completing your studegfs annual review and send to the special education office after the student s annual review Please contact us if you have any Auestions All records were archived on 7 20 2011 Archiving Procedures e Archiving backing up a student s IEP is completed by Lori Strickler the button is disabled to other users e You must request an archive following a completed annual review or following any meeting where data is changed on the student s record This should only be done when the meeting has been finalized all data has been entered and updated from all related service staff e You must request to have a student IEP archived when you make any changes to the current document This must be done after an IEP meeting where you have made changes to the document in any way e Email the archive request to Lori at strickla unit5 org send a hard copy of the entire IEP to the Special Services Center and place a copy in the student s cumul
9. aining goals will then be moved up one goal page so that all goals are in order with no ea EE gman ag edi Do you wish to sontinue blank goals mixed in A fan SAA hw Joa EY Foa mar a g ei i omy on EE C n p _ E ii vies JAD ara aha A Aalata thie OU are about to delete this g e When preparing for an annual review it is ves Cee necessary to delete the information on the goals and objectives pages in order to develop the new IEP Deleting the goal makes this process much faster e Make sure you have hard copies of the goal pages before you delete the goals 11 Updated 8 10 2015 STATE STANDARDS Customized Technology Inc Goak and Objectives ings aiir Slandaide Geol 1 Head wih onder sia rding and uenir e Access to the State Standards is obtained on each of the goal pages by clicking the Standard Number to the left of the goal JA ApH wend miea ded ogbun Shi wo comp hnd stein Temenstrate that pictures and eymisHa hesa meaning and prin Caries s message TA jaoi a a ee Ai named By an ada Pe eg bri J Note that only the goal number links to the ifea personal space and possessions bbe wih a pidua ar word Sta ndards not the objectives Hae Hepes aed perin end derek ea fea fel a siers by poing io pices bef a sior by ping Ip pinl an a paga irt Sa i ca ee h purchase gone copy cl hig Gog Back 2 eee Cu Score EP ii e This form can be printed to keep with your IEP or used as a reference e Pri
10. ative folder in your building This should be done after an annual review as well as any meeting where changes have been made to the IEP 15 Updated 8 10 2015 How to Attach the Conference Notice to an Email If you have not already done so install PDF Creator on your laptop o All Programs o Click the folder Microsoft System Center 2012 R2 o Click Software Center o Click Find additional applications from the Application Catalog o Click in the Search box and enter PDF Creator o Click Install in the bottom right hand corner scrolling may be needed to see this button o Click Yes you will see a window informing you when the install is done In FileMaker open the Notice of Conference that you want to attach to an email Select Preview in English or Spanish as needed Select the File Menu and select Print In the Select Printer window scroll if needed and double click on PDF Creator In the PDF Creator window give the file a name that will help you identify the file later A suggestion might be noticeab where ab are the initials of the student Don t worry about entering any information in the remaining areas of this window Click on Save Select a location to save the file such as your H Drive or Google Drive Click on Save The PDF version of the Notice will open you can just close it Press the Enter key to exit preview mode in FileMaker Now you can open Outlook and create a new email Then simply attach the PDF file of th
11. d Objectives input screens can be gained through the IEP Menu or by forwarding through the Data IEE Dia Comp ried as needed E Conference Summary Report L MAA Participation Guidelines E Present Levels of Acedemic Achirrement and C Autism Specirem Disorder Checkiist C Team Assesement sean ore Glee eee IEP Input screens F Transition Services O Mantestation Determination eT Tamane Emit IEP O Post Schoo Dat Collecion bervey W e The buttons 1 20 on the screen will allow access to any iT S O00000000 a erry of the goals previously written for the student ai a2 13 1 1 16 17 1 t am i y e Each goal contains space for three objectives Consider i 4 Fesortot Progress en A ae nO E er Se ae i keeping goals to three objectives rather than having goals E Assesament 1 Documentation of Evatuation Results F esmcatoma Services and Pacamaan 2 Pagos E search Ganed Evinnce tor inarnions that continue onto another goal page Aceon Noted ledoernalice 12 34 6 7 amp HOOUUODODODDOO aon Total Records Pore ofc e The Goal Bank is only available by remoting into the client version of FileMaker Goals and e Clicking on the Goals button will az Objectives Complete for initial IEPs and annual reviews Anyone responsible for implementing fhe ap e g goals and objectives accommodations 5 navigate to the Goals and Objective modifications and supports must be notiied of her
12. e must be a made from the list and typing Resident District McLean County Unit 5 Serving District your own text is not available Resident School Serving School i Notes Use the Back and Forward buttons to navigate to the next or previous screen If a screen includes a Save button generally located on screens where long narratives are written such as the Present Levels of Academic Achievement page you can click it to save any data that has been entered without navigating to another page and then returning to save the data on the screen Navigate to the IEP menu screen from any page by clicking on the Menu button Spell check is a feature of FileMaker Client 7 Updated 8 10 2015 SAVING To save data entered on a screen the user must move from one screen to another using the Back and Forward buttons or when available click on a Save mewu 4 ssa b mms see button Save buttons are located on the top of screens where a significant amount of data is entered such as the Present Levels page PRINTING FROM PREVIEW Individualized Education Program Conference Summary Report STUDENT Student 3 Current Grade Get trem Cea Notes ee i Date of Most Recent Date of Next gt PURPOSE OF CONFERENCE Check all that apply 524 Tree years to Dwie o Last Fualuason and wnim D N a C fR ig E is a STUDENT IDENTIFICATION Students Address Street Ciy State Zip Code udents Date of Birth S
13. e notice to the email 16 Updated 8 10 2015
14. ed disability that may be relevant to the educational problems experienced by the individual child under consideration The nature and intensity of the evaluation including which domains will be addressed will vary depending on the needs of your child and the type of existing information already available The IEP Team of which you are a member determines the specific assessments needed to evaluate the individual needs of your child Within 60 school days from the date of parent guardian consent a conference will be scheduled with you to discuss the findings and determine eligibility for special education and related services The IEP team must complete page 2 of this form prior to obtaining parental consent for evaluation 13 Updated 8 10 2015 PRINT MENU Main Menu IEP Wenu Eligibility IEP Menu P int a i a l oa Conference Summar Report Report of Progress on Annual Goals Present Levels of Academic Achiewement and Functional Fert Documentation of Evaluation Results 2 Pages Secondary Transition Transition Services Documentation of Evaluation Results SLOJ P lt OO m z 3 gi T D Goals and Objectives Benchmarks Research Based Evidence for Interwentions 3 pages Educational Accommodations and Supports Assessment Autism LI Orthopedic Impairment Educational Semices and Placement Deat Blindness Other Health Impair Educational Semices and Placement Next Year Deafness Specific
15. ff members Be sure to check it for any messages Finding a Student e Single click the Enter Find button The fields on the screen will blank out and the cursor will flash in the field that contains the First and Last Name of the student e Type the student name in the First and Last Name field and then single click the Perform Find button e fa response of Student Not Found comes on the screen contact Lori Strickler at Field Special Services Center or by email strickla unit5 org The record has not been entered or the spelling may be incorrect e If you are having problems locating a student it may because of a misspelling Try entering just the last name or first and last initial such as AC Be sure to have a space between the initials However using this approach can lead to locating more than one record To find the record you want just click the up and down Records arrows_until you locate the correct record Once you locate the correct name click Enter Find type the who and click Perform Find This will result in the Total Records Found equat To avoid inadvertently placing data on another student s record only enter the database with Total Records Found equaling 1 Records _ Total Records Found 15 Total Records Found 1 5 Updated 8 10 2015 IEP MENU e Once a student has been located on the Main Menu and Total Records Found y __Elighilty IEP Progr Kids equals 1 simply click on
16. his specific Menu Se __CURRENT ACADEMIC ACHIEVEMENT AND FUNCTIONAL include a brief statement of the acad aac or functional peronmance deficil that Is to be addressed GOALS AND OBJEC Do ned select both Academic and Functional choose only one For students ower 14 12 always check Ti Goal Statement Indicate Goal Area Academic Functional Transition IL Leeming Standard Common Core Title s of Goal Implementer s Customized Technology Inc EP Goals and Objectives gt English Language Arts gt English Language Arts CC gt Speech Language Communication and Preverbal Language gt Social and Emotional e Review the list and click on the blue arrows to gt Mathematics gt Science see the Learning Standards gt Social Science gt Fine Arts Customized Technology Inc Goals and Objectives gt Physical gt Deaf and English Language Arts gt Blind Vist Minois Learning Standards Goal 1 Read with understanding and fluency gt Oo rie nt atio Minois Learning Standards Goal 7 Read and understand literature representative of vanous societies eras and ideas Minois Learning Standards Goal 3 Write to communicate for a variety of purposes gt Transition Minois Learning Standards Goal 4 Listen and speak effectively in a variety of situations gnment with Early Lea Minois Learning Standards Goal S Use the language arts to acquire assess and communicate information 9 Updated 8 10 2015
17. marks on your input screen E ix T fe E Transition GraduatonEdt C STUDENT IDENTIFICATI A SS D Fuma e After navigating to an IEP input screen it does ee ee E ee not appear that there are any drop down arrows to Gener Antopaled Gale of HS Graduabon allow for data choices but simply clicking in any field May 2074 E n n gt onthe page will make the arrows appear Tas D Gal hEm Te Disability S oe rity Despo Jeni E Resident School Serving School e Now the arrows are visible at the right end of the field e When using drop down lists you must make a choice from the list Individualized Education Program Conference Summary Report Current Grade ooo Date of Meeting Date of Most Recent Date of Next To remove a previous choice PoC RURPOSE OF CONFERENCE Check all that apply 0 mres years to Date of Last Evaluation and aniar m choose the Blank attheendof g r i f i 7 the drop down list Ste Pp STUDENT IDENTIFICATION student s Address Street Ciy State zip Code dees Date of Birth SIS ID Number scroll bar if needed To type tex a _ other than the choices on the list I Date of HS Graduation choose other and type the text mag i in the field adjacent to the drop Case Manager down list If the word other is Disability sae isast Cesersicn LSU not listed then a choic
18. nt by using the Print FileMaker button e To return to the Goal Bank Main Menu use the Home button e Togo back one screen use the Return button 12 Updated 8 10 2015 NOTICE AND CONSENT e Access the Notice and Consent forms Menu from the Main Menu e To print forms place a check in the appropriate forms box under Print English or Print Spanish e Click the Print all Checked Pages FileMaker button Notic and Consent Forms Unmark All Last Name Print All Checked Pages Web Print All Checked Pages FileMaker o Forms Menu Test Student 3 Print Print Prior to printing this form from the Web set your Page English Spanish Data Setup options to Landscape Notification of Decision Regarding Request for Evaluation Consent for Initial Evaluation Pg 1 Consent for Reevaluation Pg 1 Consent for Eval Pg 2 Identification of Assessments Notification of Conference ios Faves Notification of Conference Recommendations Consent for Initial Provision of Special Ed amp Related Serv Notification of IEP Amendment Minor IEP Changes Excusal of an IEP Team Member Notification of Transfer of Rights Due to Age of Majority Delegation of Right to Make Educational Decisions Mutual Written Agreement to Extend Evaluation Timeline For students with or suspected of having SLD only New Navigation to Other Notices 13 Consent for Agency Invitation to Transition Mtg Parent 14 Consent for Agency Invitation to Transition
19. tS 1D Number Gender Anticipated Date of HS Graduation May 2014 Language Used by Student Mode of Communication Used by Student Case Manager Disability s See Geeset Desereecn Seem Resident District McLean County Unit 5 Serving District Resident Schoo Serving School To produce a Preview of how the document will look when printed select the Preview button on the right corner of the input screen FileMaker Pro lep5 Unit 5 FMS 14 IEP oy File Edit View Help UNIT 5 INDIVIDUALIZED EDUCATION PLAN CONFERENCE SUMMARY REPORT STUDENT Blank Record CURRENT GRADE Last Legal Firs Waddle DATE OF MEETING DATE OF MOST RECENT EVALUATION DATE OF NEXT REEVALUATION sanity i Resident Schon Related Services Serving District Serving School H PARENTHCLUARDLAN INFORMATION H i 1 Parents Name O Educational surogata Parent 2 Parents Name O Educational unnogate Parant i HD1 Parents Address Strast City State Zip Code 1T dittarant 2 Parents Address treet City Stats Zip Code if aifterent To return to the input screen from this preview screen press the ENTER key e WARNING NEVER enter information on the preview screen although it is possible to do so the data is unreliable and can cause problems with the database To print the previewed page simply click File and then click Print Updated 8 10 2015 GOALS AND OBJECTIVES e Access to the Goals an
20. tior w click on p FileMaker access p F p NOTE Web users also access the web version of d FileMaker at this site but if you are a client user b DO NOT use the web version of FileMaker p SPECIAL EDUCATION Home FileMaker Access Assistive Technology Software Tips for using iPad and iPod Secondary Transition Special Education Forms Speech and Language Training Home FileMaker Web User Links FileMaker Access 2 FileMaker Web Access 2 FileMaker Web User Manual Software Tools Tips for using iPad and iPod b Special Education Forms FileMaker Client User Links 2 FileMaker Client User Manual Speech and Language Training 2 Instructions to Install and Setup FileMaker Client 3 Updated 8 10 2015 fe Double click on lep5 or single click and then filemaker unit5 filemaker unit5 org Click on Done y Tep5 Open database lep5 with Account Name mciep Account Name and Password Password MC839 Account Name Password Type in the above Account Name and Password click OK This information is case sensitive The Caps Lock on the keyboard should be off Type them exactly as shown above Mac Users DO NOT check the Add to Keychain box PC Users DO NOT save password Enter Log in Name Your Username Press the Tab Key to move to the Log in Pin box Enter Log in Name Ld Enter Log in Pin C Enter
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