Kronos (Full/Java) for Student Employees: Quick Reference
Contents
1. A Special ID is provided to specific employees who are notified directly by Payroll Services with instructions Kronos Basic HTML Kronos Full Java and password information To log on with a Special ID Streamlined for Basic functionality plus Historical Edits Y Audit Functions Cornell NetID Y Entering Time click to log on A Approving Timecards click Kronos Full Java under Have a Special ID Cornell NetID click to log on Y Checking Accruals Y Sc ules If you have problems with your log on contact o S 5ce helpdesk cornell edu l Recommended for Most Users O System Requirements for Kronos Full 1 1 The Basic edition of Kronos work most browsers and The Full edition of Kronos requires Java and a supported 3 You may see a security warning Check the Do not show in aa Da ik pioeiiis A aeaii ay ii oe end salt eee Rend the Technica again for this app box and then click Run essential tasks Requirements for Kronos 4 When Kronos opens your timecard is visible Note for Employees with Supervisor Roles When Kronos opens Security Warning you ll see information about your employees To see your timecard click My Information and then click My Timecard Do you want to run this application An application from the location below is requesting permission to run Location www kronos cornell edu imgr viewld 15708J Cornell University 1 GENERAL MYGENIES v S2. 12 15 Y 7 00AM v Fri 12 16 v 3 00PM Add Comment Sat 12 17 v 2 Choose an appropriate comment from the list After you choose a comment from the list you can add additional information in the Notes box Comments and notes are visible in the audit trail so remember to be professional 3 Click OK and then click Save A yellow memo pad icon appears in the cell where you added the comment To view the comment and any notes click the Comments tab at the bottom of the timecard TOTALS amp SCHEDULE ACCRUALS AUDITS COMMENTS Date Comment Thu 12 15 Bereavement Notes e To delete a comment or note in the Comments tab right click the comment or note and then choose Delete e Comments in signed off pay periods cannot be deleted e Deleted comments remain in the audit trail Getting Help Full documentation http www dfa cornell edu payrollservices services kronos e FAQ http www dfa cornell edu payrollservices services kronos fag cfm CIT HelpDesk Monday through Friday 8 a m to 5 p m e 607 255 8990 e helpdesk cornell edu Kronos for Student Employees v 3 2 20 2013 Page 5 Full Documentation http Awww dfa cornell edu payrollservices services kronos howtoguides cfm Payroll Kronos Website htto www dfa cornell edu kronos
3. CHEDULING v MY INFORMATION vY Click Cancel to stop this app or Run to allow itto continue Timecard Schedule People Reports My Timecard My Reports RECONCILE TIMECARD DAILY l Do not show this again for this app Security Warning When you re finished click Log Off and then quit the browser to make sure no one can log in to Kronos using your account Cornell University 2 GENERAL MY INFORMATION v Kronos for Student Employees v 3 2 20 2013 Page 1 Full Documentation http www dfa cornell edu payrollservices services kronos howtoguides cfm Payroll Kronos Website htto www dfa cornell edu kronos Enter Time in the Current Pay Period Best Practices e You must enter the In and Out time for any hours you work You must enter meal breaks e Enter your time daily to ensure that you are paid for your hours e Enter time using AM and PM or in military time 2PM or 1400 e Acceptable time formats 2pm 2p 2 00p 2 00pm 1400 If you don t enter AM or PM Kronos enters the time as AM e Always click Save after making a change 1 Click the In box and enter the time you started work For regular time do not enter an earnings code Leave the box blank 2 Click the Out box and enter the time you finished work If you took a meal break enter the time you left for the break and then use the second set of In and Out boxes to enter the time you started work after the break an
4. Kronos Full Java for Student Employees Quick Reference What is the Full Java Version of Kronos Kronos is offered in a full Java version and a Basic HTML version Both versions provide the basic functionality of entering time worked and approving timecards The full version includes additional functions that employees may need less frequently For many employees and supervisors the HTML basic version of Kronos will meet their needs most of the time However they may occasionally need to access the full version of Kronos for advanced functions such as historical edits the audit record of changes creating reports and creating or adjusting standard work schedules The following functionality is not available in the HTML version e Users cannot make historical edits corrections to previous pay periods e The Audit function which displays an employee s detailed time reporting history dates times action user location etc is unavailable e Users cannot create or update work schedules If you experience trouble using the Full Java version you may want to try the Basic HTML version instead Log On to Kronos Kronos Cornell Employee Time Reporting System 1 Navigate to https www kronos cornell edu 2 Under Kronos Full Java click Cornell NetID To begin choose either the Basic or Full edition of Kronos If you use a Special ID log on with the links under Ai Have a Special ID below Note
5. d the time you ended your shift 3 Ifnecessary to enter time for a third shift on the same day click the Arrow icon for the day 4 Ifyou are an employee who has to transfer shifts your supervisor will explain the specifics you need Use the Transfer column to transfer to a different cost center job number or MY TIMECARD supervisor For more information see the Kronos Full Java user manual maA EEN 5 Click Save I f i i Actions v Note After you save your timecard the data is entered in the audit trail You must add a comment explaining any changes you ve made For more information see Add and Delete Comments and Notes in Transfer Out What Do the Red Boxes Mean x E Solid box Indicates a missing time entry You entered an In time but not an Out pam N time Enter the missing time Outline box Indicates an absence an exception or an unscheduled time entry punch Your department will tell you if you have a work schedule set in Kronos Approve Timecard You must approve your timecard before the end of the pay period Your supervisor will also approve the timecard You are the only person who can remove your timecard approval but your supervisor can make edits You ll receive an email notification that someone edited your timecard You can view the edits on the Audit tab at the bottom of your timecard Your department will tell you when approvals are due 1 Review your timecard to be sure the hour
6. gs Codes Amount In Transfer Out In Transfer Out x hu 322 Per 78 x amp fFis23 8 00AM xJ l Sat 324 X x S Sun 3 25 v eae j Add Historical Amount with Retroactive Pay Calculation x Pay Code lt None gt v gt A apple Crisp 1234569 000 Effective Date 4 10 2012 T Historical Dates 3 22 2012 4 04 2012 Current Pay Rule CUNU 7Hr No Day Calculate Differences gt Effective Histori Z k Impact Include a Account Pay Code Amount 2 Comments Date Date Accruals in Totals 4 10 2012 3 23 2012 EST 0000 611 0000 0000 000 REG 5 0 incorrect Calculat After you edit time the hours will appear in the Historical Amounts tab on the edited timecard and on your current timecard in the Totals and Schedules tab When you and your supervisor approve your current timecard the approval will also apply to the historical edited amounts Your next paycheck will include payment for those hours For more information see the Kronos Full Java user manual Kronos for Student Employees v 3 2 20 2013 Page 4 Full Documentation http www dfa cornell edu payrollservices services kronos howtoguides cfm Payroll Kronos Website http www dfa cornell edu kronos Add and Delete Comments and Notes You can add a comment to a time entry 1 Inthe In Out or Earnings Codes cell right click and then choose Add Comment Date Earnings Cod Amount In Transfer Thu
7. s are entered correctly and that there are no missing In Out times 2 Ifnecessary fix errors and add comments notes For more information see Add and Delete Comments and Notes 3 Click Approvals and then click Approve _ Save Actions Punch Amount Y Accruals Comment Approvals eon Date Earnings Cod Amount In Remove Approval Kronos for Student Employees v 3 2 20 2013 Page 2 Full Documentation http Mwww dfa cornell edu payrollservices services kronos howtoguides cfm Payroll Kronos Website htto www dfa cornell edu kronos Edit Timecard in the Current Pay Period After Timecard is Approved You may need to correct an entry on your timecard 5 6 e Ifyou have not approved your timecard make the corrections the same way you normally enter time See Enter Time in the Current Pay Period e Ifyou have already approved your timecard use this procedure e Ifthe Pay Rep has signed off on your timecard edit procedures may be different Contact your supervisor and Pay Rep for assistance If your supervisor approved the timecard you need to request that your supervisor remove their approval before you can make corrections To remove your approval click Approvals and then click Remove Approval Save _ Actions Punch Amount Y Accruals Comment Approvals Date Earnings Cod Amount In 3 RREmo ve Approval Edit your timecard The changes you made will appear in the audit trail for
8. your timecard Add a comment note explaining any changes you made For instructions see Add and Delete Comments and Notes Click Save Reapprove your timecard and notify your supervisor to reapprove it as well Notes After you save your timecard the changes you made will appear in the audit trail on your timecard Kronos for Student Employees v 3 2 20 2013 Page 3 Full Documentation http Awww dfa cornell edu payrollservices services kronos howtoguides cfm Payroll Kronos Website htto www dfa cornell edu kronos Edit Timecard in Prior Pay Period You may need to correct an entry on your timecard from a prior pay period This is called an Historical Edit Note If the timecard has been signed off approvals cannot be removed 1 On your timecard change the display to show the time period you need to correct In the Time Period box choose Previous Pay Period or enter a specific date or range or dates Previous Schedule Period Current Schedule Period 2 Click Amount and then click Add Historical with Retroactive Pay Calculation 3 A window will open showing a duplicate timecard Enter the In and Out times for the missing hours and then click Calculate Differences 4 Adda Comment and then click Save gt Add Historical Amount with Retroactive Pay Calculation 1234569 000 A apple Crisp Historical Dates W22 2012 4 04 2012 Current Pay Rule CUNU 7Hr No Day Date Earnin
Download Pdf Manuals
Related Search