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Road Inventory Field Data System (RIFDS)–Public User Manual

1. Fiscal Vear 33 Congressional District 99 46 Grade Deficiencies S PAGS 34 Owner Route Humber AAAAA 00221 a7 Sight Deficiencies OOOO cum 35 Drainage Condition gt vr E 48 Humber of Sharp Curves 99 Agency 36 Shoulder Condition A 49 Number of Stopping Restrictions 99 52 37 Number of RR Crossings 9 zi 50 Safety Study Reservation pa z T 38 RR Crossing Type m 51 Road Category A GENERAL REGULAR ROADS BIA Route Number 39 ROW Utility Code 0019 R 40 ROW Cost 1000mi 39 Section Number g30 s 52 Year of Construction Change 9999 Status Code IN PROCESS Latitude and Longitude SE 41 Begin Latitude deg decimal NOP SS 42 End Latitude deg decimal Last Update Date 43 Begin Longitude deg decimal 27 SEP 2007 E 3 44 End Longitude deg decimal Last Status Change Date 27 SEP 2007 Last Approval Date 24 APR 2004 Close Figure 15 Section Detail Form Un Reviewed Tab Table 24 Section Detail Form Un reviewed Tab Fields Field Name Definition road bridge name The name of the bridge or road county The county where the section is located congressional district The congressional district where the section is located owner route number The owner s route number drainage condition The drainage condition code shoulder condition The shoulder condition code number of RR crossing
2. essent 23 Table 17 Open Renumber Delete Request Resection Form Fields sss 25 Table 18 Open Renumber Delete Request Resection Fom Controls 25 Table 19 New Section Form Feld AANEREN 28 Table 20 New Section Form Controls esee nennen nennen nenne nennen nnne 28 Table 21 Route Summary Form Fields 30 Table 22 Route Summary Form Controls eene enne ener enne nennen 30 Table 23 Section Detail Form Reviewed Tab Fields sese 33 Table 24 Section Detail Form Un reviewed Tab Peldes esee ene 34 Table 25 Section Detail Form Remarks Tab Fielde eene 35 Table 26 Section Detail Form Controls Tab Fields rernnrrrrrennrnrrrovnvnrennrrvnrennrnsersvvensernrrenerevvrnsersvvensene 37 Table 27 Section Detail Form Controls Tab Controls essen ene 38 Table 28 Attachment Creating and Retrieving Form Fields eene 39 Table 29 Attachment Creating and Retrieving Form Controls eene 39 Road Inventory Field Data System RIFDS Public User Manual Draft The part of the Road Inventory Field Data System RIFDS that is accessible to authorized users over the internet is called RIFDS Public formally and RIFDS informally RIFDS is one of many modules in the Integrated Transportation Information Management System ITIMS RIFDS allows field users to manage route segment data and participate in the submittal approval process
3. If no region is specified in the toolbar then the entire bureau is reported New reports are being created regularly New any level reports will use the radio button means of configuring the report level 18 RIFDS Public User Manual Field Name Definition Level Options These radio buttons specify the level of report for the Alternate QA report and five crosstab reports These buttons never have the focus They can only be changed by clicking with the mouse or by using a speed key Bureau level crosstab reports like all crosstab reports are only one page long But other bureau level reports are huge and can run to many thousands of pages Think twice before running one because the system will slow for all users possibly for hours 3 2 3 Main Form Process Record Status Tab K Main Navigation Form TR Road Inventory Field Data System Main Navigation Form 9 Database H Navigation Process Record Status System Announcements User Status of Submissions and Other Work MH_SYSADMIN Location Road C Len C Field Region DOT Modify Role Status Reg Ag Res Rt Sec Hame L mi O N Remark Remark Remark Date GRIS SYSADMIN Ri Om IN PROCESS A 01 340 Rt 0001 10 4 15 IR 06 APR 2006 00 0 Dj CHANGED AT BIA A 01 340 Rt 0003 10 fa nafi o x T Fiscal Year DB J CH
4. Last Update Date 97 SEP 2007 22 Existing ADT 9999999 Additional incidental Percent Last Status Change Date 23 Trucks 99 30 Additional Incidental Percent d E P i Default ADT 50 JUDI pue 24 APR 2004 PI VL LE Upto 1 for fencing 9 for landscaping 9 for structural concrete Soss 3 for traffic signals and 3 for utilities Figure 14 Section Detail Form Reviewed Tab Detailed descriptions of the data fields and the rules governing their values is in the IRR Data Dictionary and that material is not reproduced here to avoid the risk of saying 32 RIFDS Public User Manual something different and creating confusion Consult that document for the best available and most authoritative description of each data field Table 23 Section Detail Form Reviewed Tab Fields Field Name Definition State The State where the section is located Ownership The Ownership Code Federal Aid Code The Federal Aid Code Class Code The Class Code Terrain Code The Terrain Code Construction Need Code The Construction Need Code Surface Type The Surface Type Code Shoulder Type The Shoulder Type Code Length of Section mi The length of the section in miles Surface Width ft The surface width in feet Shoulder Width The shoulder width in feet Enter 0 for no shoulder ADT Year The year the Average Daily traffic ADT was taken Existing ADT The
5. RIFDS contains a document store designed to hold electronic copies of relevant documents associated with the system This user manual contains the information a user needs to make full use of RIFDS including a description of each function and capability as well as step by step procedures for access and use New versions of RIFDS are released from time to time This manual describes the software as of ITIMS 04 01 02 1 Introduction As manager of the Indian Reservation Roads IRR Program the Bureau of Indian Affairs Division of Transportation BIADOT has commissioned the development of RIFDS The RIFDS software application was developed for the BIADOT by the U S Department of Transportation US DOT John A Volpe National Transportation Systems Center Volpe Center in Cambridge Massachusetts 1 1 Manual Purpose and Scope The purpose of the RIFDS User Manual is to describe the operation ofthe RIFDS to users This manual is for users who report use approve or review RIFDS data The RIFDS User Manual scope covers the parts of the system these users access Other modules of the Integrated Transportation Information Management System ITIMS which interface with RIFDS have their own manuals This is an incomplete version of the final manual with the principal omission being the report descriptions RIFDS Public User Manual 1 2 Organization This manual is organized according to system function with most fun
6. The Attachment Creating and Retrieving Form is used to attach related supporting document to In Process records Double clicking on a row will open the document Table 28 Attachment Creating and Retrieving Form Fields Field Name Definition File The name of the file to be attached Attachment Type The type of file being attached The available types vary depending upon whether the form is being used at the section route or tribe level Perm The permanent flag Newly created attachments are not permanent and may be deleted However once an update referencing the document has been approved the document is permanent and may never be deleted Year The year associated with the document RIFDS is an annual record system It retains a full set of data for each year of operation Documents attached last year are actually attached to last year s record Documents attached this year are attached to this year s record The year field shows the year of the record the document is attached to For example after some years of operation a section might have eight photos attached to it This field will show which photos are old photos and which are current Name The name of the document The name must have an extension txt jpg doc etc just like a file When the document is downloaded and opened the extension is used by the operating system to select the program to open it in The system assigns defau
7. Used to create attachments on the selected new route number Submit Request The Submit Request Button validates the resection requests and submits the request Checks are made for consistency missing attachments and missing narratives If the submission is cancelled then a submission validation warning see Figure 10 below is displayed Save The Save Button saves the new route number new section number delete flag narrative and remark fields If the request is not submitted these values will persist and be displayed the next time the route is selected to be part of a renumber request Missing attachments gt Strip map needed Rt0012 Strip map needed Rt0011 Strip map needed Rt 002 Missing narratives gt 0012 10 Submit cancelled Figure 10 Submission Validation Warning After a successful submission the form closes automatically 26 3 2 7 3 2 7 1 RIFDS Public User Manual New Section Form Road Inventory Field Data System New Section Form yw ns R r sg Wa Enter the new section mmber for G Eastem Ok G03 Ardmore G03906 Chickasaw Nation Seele ie Rt2101 which abeady has sections 10 20 30 40 50 60 70 80 90 100 Save Process sections may be deleted from the Route Summary Form Official sections may be deleted through the Resection Request Process c m RON Close J Figure 11 New Section Form Detailed Description The New
8. Pressing the Abandon All In Process Changes Button destroys the process record for the current section losing any work in progress and leaving only the official record if there is one Any documents associated with the process record are also deleted Save Process Record Pressing the Save Process Changes Button saves the work to the process record validates the data and performs the CTC calculation Save Direct to Official Press the Save Direct to Official Button to save the process record as the official record All data must first pass core validation by saving the process record and getting the PASS result 3 2 14 Attachment Creating amp Retrieving Form Ki Attachment Creating amp Retrieving TRR Road Inventory Field Data System Attachment Creating amp Retrieving Database UD E ae MH SYSADMIN Role CRIS SYSADMIN Rt Fiscal Year NR Region s Agency 52 Reservation mey BIA Route Number 0310 R Section Number s Status Code Attach Document File Attachment Type _ Documents Perm Year Browse Name r Type Type Hame Last Validation Result Last Update Date Last Status Change Date Last Approval Date ad New Name Rename B Delete Figure 18 Attachment Creating and Retrieving Form 38 RIFDS Public User Manual
9. hierarchy Table 3 Key Commands Kind of Object What is done Keys to press Picture of Keys Button Activate the button with the focus Enter a I Combo Box Select the previous item in a combo box Up Arrow 1 h r Combo Box Select the next item in a combo box Down Arrow D Field Open a large edit or viewing window on Control E i the field with the focus RIFDS allows navigation to un editable as well as editable objects so that users who might need the assistance of a text reader can hear the contents of any object spoken through the text reader 11 RIFDS Public User Manual Field Move the cursor forward one character Right Arrow in a field Field Move the cursor backward one character Left Arrow fe ina field Field Delete the character after the cursor ina Delete field Field Delete the character before the cursor in Backspace a field Hierarchy Retrieve data below the reservation Control E route data or route section data that has the focus in the main navigation hierarchy Hierarchy Select the previous item in a hierarchical Up Arrow f 1 list hrs Hierarchy Select the next item in a hierarchical list Down Arrow D Hierarchy Open or close a category item in a Enter a hierarchy Navigation Move the focus to the next block Like Shift Page Up tab but
10. Changes E 24 APR 2004 2 Inventory Change Sheet Save Process Record Figure 17 Section Detail Form Controls Tab Several reports are also available from this tab page The reports are scoped to show just the current section Inventory Change Sheet or route Inventory Data Sheet and Greenbook The record with all its data and section level attachments can be deleted using the Abandon All Process Changes Button There is also a button for saving un reviewed updates directly to the official record The procedure is however somewhat awkward Here is what has to be done 1 Enter the updates to be made to the official record on the un reviewed tab 2 Save the process record Yes that s right It is necessary to first save the process record because the direct to official update will complain if the current validation result for core validation only is no PASS Core validation does not include attachment checking or checking for the narrative regional coordinator and inventory taker 36 RIFDS Public User Manual 3 Examine the validation report to see if the core validation part is PASS If it is not PASS then the issues preventing the PASS need to be corrected and this might necessitate changing values on the reviewed tab which is OK because as soon as the un reviewed data is stored the process record is to be abandoned 4 Save the process record with core validation passing 5 Save direct to o
11. Section Form is used to create new sections on an existing route The new section is added to the route displayed on the form This was the route that was selected in the main navigation hierarchy at the moment the form was opened The form will not open if a route is not selected Existing section numbers on the route are displayed as a convenience only the form will refuse to add a duplicate section number Section numbers are always numeric and RIFDS lists sections in displays and reports according to increasing section number When a section is created here it has a status code of IN PROCESS and a validation result of NOPASS All its other attributes are undefined Since such sections do not effect any calculation no approvals are required for this action The next steps after adding a section is to go to the route summary form open the section and provide values for its attributes Eventually the section will be submitted as part of an inventory update on the route and after approval become part of the official data 27 RIFDS Public User Manual 3 2 7 2 Preparation of Inputs Results Table 19 New Section Form Fields Field Name Definition Section Number The section number for the new section being created The section number entered can not already exist for the route Table 20 New Section Form Controls Controls Description Save The Save Button saves the new se
12. another The Close Button logs the user off of the RIFDS system Once logged out the user Close i should also close the browser window Some forms also have tab pages or just tabs that organize information on the form You can switch tab pages by clicking on the tab by pressing the tab key until the navigation sequence leads to the next tab page or by pressing F2 to pull up a selectable list of tab pages DA process record is any section record that does not have the status code OFFICIAL A section record that has status code IN PROCESS is a process record but so is a section record that has status code APPROVED or any other status code except OFFICIAL 16 RIFDS Public User Manual 3 2 2 Main Form Navigation Tab 78 Main Navigation Form TRR Road Inventory Field Data System Main Navigation Form amp Database mms H Navigation Process Record Status System Announcements User x izati sat SS M Routes by Organization Reports MH SYSADMIN dii a Role Reservation Level Forms CRIS_SYSADMIN_R 1 HewDelete Route Fiscal Year 2 Resection J 2007 Region Route Level Forms Ageny o e 3 Hew Section EE Rese 4Route Summary BIA Route Humber R Section Humber s Historical Report Configuration Status Code Year 2007 Last Validation Result Scope for 5 System Reports C 7 Bureau Last Date ae cux State 0 ALABAME C gstate Last Status Change Date F 9 Region T
13. before the update can move forward An issue might be that required data is missing supplied data is inconsistent or supporting documentation needs to be attached The validation report attempts to explain as clearly as possible what needs to be done on Detail TRR Road Inventory Field Data System Section Detail 9 Datebase Reviewed Unreviewed Remarks Controls H Veg E aud Derived or Loaded Data derived values are recalcuiated only after a Save to Process that passes validation MH_SYSADMIN a Update Year A TTAM GPR Humber 53 TTAM Future ADT CRIS SYSADMIN Rt TTAM Future Surface Type TTAM ADS Humber VMT o Fiscal Year N e P 2007 Incidental Grade Drain Aggregate Pavement Additional Incidental Bridge Region TTAM Percent 30 o o 0 Re E 8 TTAM Adj Rate 1000 mi goo 00 soo 0 0 0 0 ft d Work Specific CTI 4000 goo goo goo 0 0 00 0 0 Lee 001 H Calculation Hote CTI complete All four base rates are zero The CTI will be zero too Raw TTAM CTI 1090 0 0 BIA Route Number r SEI BIA Share 21 Section Number BIA TTAM CTl 4000 00 830 s Status Code IN PROCESS The Effective Tribe Level Documentation Validation Report LRTP Last Validation Resuh NOPASS TR Last Update Date 27 SEP 2007 Route and Section Reports Last Status Change Date 27 SEP 2007 Macri lb Ge
14. ghgency Last Approval Date y Reservation Close S Refresh The Routes Tree 6 Open the Selected Report Figure 4 Main Form Navigation Tab There are four distinct areas on the navigation tab These are the navigation tree the form selection controls the report navigation tree and the report configuration controls The navigation tree provides the ability to select a particular region agency reservation or route and orients the RIFDS system on the data for the selected entity It allows the user to drill down to a specific region agency reservation or route an entity Selecting a particular entity positions RIFDS at that location as is evidenced in the vetical toolbar The navigation tree shows all the entities that a user has been configured to see in the row level security RLS system For most users this is a single reservation The screen shot to the right is more typical for a BIADOT or administrative user because it shows several regions The BIADOT administrator controls the RLS settings Table 8 Main Form Navigation Tab Route Navigation Tree Controls Controls Description CH The Plus and Minus Chevrons in front of each entity on the navigation tree allow the user to expand and contract the tree which enables the user to see or hide all of the sub entities below the current level Pressing the Refresh the Routes Tree Button reloads the hierarchy This is necessary after adding a route 5
15. is determined by the extension in the document name 40 RIFDS Public User Manual 4 Operating Instructions RIFDS is straight forward to operate The user launches an internet browser and opens the ITIMS website on the BIA intranet Users learn the specific URL to use when they receive their accounts from the system administrator 4 1 User Account Privilege Set up A system administrator configures new users in the IM module which has a separate User Manual 4 2 Initiate Operation Operation is initiated by navigating to the ITIMS website using an internet browser Once at the website the user clicks a button or hyperlink pointing to the module to be used A login screen appears and the user enters the connection information that the system administrator provides The user then consents to the DOI site notice and the Main Form opens ITIMS originally used the web page shown below but has since replaced it with a much nicer enterprise web page However it was not available for inclusion here Nevertheless it will always have buttons or hyperlinks that open ITIMS modules just as this one does 41 RIFDS Public User Manual Indian Reservation Roads Program Welcome to the Integrated Transportation Information Management System Click here for 10g RIFDS Back Office the ITIMS Road Inventory and Field Data System module Click here for 10g RIFDS Public the ITIMS Road Inventory and Field Data System module C
16. jumps further Navigation Move the focus to the previous block Shift Page Down Like tab but jumps further Navigation Move the focus to the next object Tab TA Navigation Move the focus to the previous object Shift Tab Ce Ca Tabular Display Move to the next record in a tabular Down Arrow fr display of data K Tabular Display Scroll a tabular display to the next set of Page Down ras records Tabular Display Scroll a tabular display to the previous Page Up re set of records e Tabular Display Move the focus a page up Control Page Up Tabular Display Move the focus to next column Tab Tabular Display Move the focus to previous column Shift Tab Tabular Display Move the focus a page down Control Page Down Up Arrow Move to the previous record in a tabular Up Arrow D display of data Radio Button Choose a radio button Must use a speed key In addition all push buttons and all radio button choices have speed accelerator keys The accelerator key varies from button to button and works regardless of where the focus is The speed key is always shown with an underline on the button label For example the speed key for the button shown in Figure 2 is Alt 2 because the 2 in the label is underlined Pressing Alt 2 on the form where the button occurs is the same as clicking on the button or placing the focus on the button and pressing enter In each case the button performs its action 12 RIFDS Public U
17. section on an existing section and editing the attributes of the two new process sections but the cloning is much faster and less error prone 18 Pressing the Open Section Button has the same effect with respect to the selected section The official sections have nothing to do with an update They are listed for informational purposes and to make it convenient to create process sections Y ou could ask to have the update returned for correction for example Cloning is a common need because sections are supposed to be homogeneous This means for example that when a five mile long section gets an overlay over the first two miles that the section should be divided into a 2 mile section and a three mile section exactly what the clone operation accomplishes Afterwards the SCI attribute for the part that received the overlay would be adjusted to 100 to reflect its new surface but the SCI of the remaining 3 miles would be left at its original value or lowered to reflect its actual condition 29 RIFDS Public User Manual The form also makes reports and summary information available and provides a way to delete a process record that is unneeded 3 2 8 2 Preparation of Inputs Results Table 21 Route Summary Form Fields Field Name Definition Road Name The name of the road This is a section level attribute that can vary from section to section When RIFDS needs to attach a road name to the entire rout it uses
18. the entered route number for consistency when the request is submitted If necessary the system will insert a new route record when the request is submitted New Section The new section number The system will check the entered section number for Number consistency when the request is submitted Delete Flag Checking the Delete Flag requests that the section be removed from the IRR program Narrative A narrative description of the change The narrative is required for every section whether it is changed or not Field Remark The field remark Region Remark The region remark BIADOT Remark The BIADOT remark St The State County The County O The Ownership Code C The Class Code as defined in the Final Rule CN The Construction Need Code as defined in the Final Rule Table 18 Open Renumber Delete Request Resection Form Controls Controls Description The Add Button adds the selected route to the Routes on Request box Control E will open a large edit or viewing window on the field 25 RIFDS Public User Manual Get Sections The Get Section Button retrieves sections to the tabular display for each of the routes listed in the Routes on Request box Inventory Data Sheet Opens the indicated report Inventory Change Sheet Opens the indicated report Greenbook Opens the indicated report Route Attachments New Rt
19. 36 Figure 18 Attachment Creating and Retrieving Form 38 Figure 19 Help Library Forms eee RD Eee Rte Hide 40 Figure 20 ITIMS Welcome Screen nitet e EE ert Rede e e Rte ei eue ect a E e 42 Figure 21 ITIMS RIFDS Lopin Screen a re dte e eee ree dr EE 42 Ligure 22 DOISite Notice Screen eno ie Ee erii nS m 43 Figure 23 Status Tie iun oen skrus 44 Figure 24 Dialog Box rus an RR 44 List of Tables Tablet RIEDS FEu nctiolis 2e ei E eee RS Eer 7 Table 2 Field EE 9 Table 3 Key Commands oett tea n I ie eet enee sde EE 11 Table 4 Use sof e EE 13 Table 5 RIEDS Forms iei rd catch Peel emp i Tp dtd Pee Adel SEA 14 Table 6 Main Form Vertical Toolbar Pelde esee 15 Table 7 Main Form Vertical Toolbar Controls rennen ener 16 Table 8 Main Form Navigation Tab Route Navigation Tree Controls eene 17 Table 9 Main Form Navigation Tab Form Selection Controls eee 18 Table 10 Main Form Navigation Tab Report Navigation Tree Controls sess 18 Table 11 Main Form Navigation Tab Report Configuration Controls Fields 18 Table 12 Main Form Process Record Status Tab Fields 20 Table 13 Main Form Process Record Status Tab Controls esee 20 Table 14 Main Form System Announcements Tab Fields eene 22 Table 15 New Route Delete Route Form Fields esee 23 Table 16 New Route Delete Route Form Controls
20. ANGED AT BIA A 01 340 RE 0003 20 4 r rk 2007 D J CHANGED AT BIA A 01 340 Rt 00030 CT s2 1 1 amp Region D CHANGED AT BIA 4 01 340 Rt 0003 40 4 r rk amp IA OB j CHANGED AT BIA A 01 340 Rt 0003 50 4 s l 1 E Agency D ICHANGED AT BIA A 01 340 Rt 0003 60 4 Dik 101 B ICHANGED AT BIA 4 01 340 Rt 0003 70 p 22h fi kk Reservation OD IN PROCESS a 01 340 Rt 0005 10 ischt 01 AUG 2006 00 0 1340 id D APPROVED A 01 840 RtO006 0 4 22 S 2 my ch zer ILSEP20071500 BIA Route Number B IN PROCESS A 01 340 Rt 0007 70 fa nik 26 SEP 2007 00 00 Wat R OD N PROCESS a 01 340 Rt 0009710 4 ei fi amp 13 SEP 2007 00 00 Section Number pm IN PROCESS A 01 340 Ri 0010 10 STEVES SECTIONFOR TST A 13 1 1 ssaAPP 12 SEP 2007 00 08 E s D IN PROCESS A 01 340 Rt 0015 10 fe rmx 12 APR 2005 00 0 SEH OD ICHANGED AT REG a 01 340 Rt 0017 10 a 175 4 amp E D ICHANGED AT RE A 01 340 Rt 0405 10 4 opn TE 3 D j IN PROCESS A 01 340 Rt 08400 4 rofi o 14 JUN 2006 00 01 be OD j m PROCESS 01 340 Rt 0840 20 4 107 1 o 16 MAY 2006 004 DERNIER D IN PROCESS A 0I 840 Rt 777710 4 EE 09 MAY 2006 10 Ee D RSS a01340Rt 7777 20 4 09 MaAY 2006 10 Last Status Change Date Sort 09 MAY 2006 Last Approval Date 1 Time Descending 3 Location Descending 8 Open Route 9 Enter QBE 2 Time Ascending 4 Location Ascending Close 3 2 3 1 Figure 5 Main Form Process Record
21. Bureau of Indian Affairs ivision of Transportati Branch Engineering Office 1001 Indian School Road NW Albuquerque NM 87104 Road Inventory Field Data System RIFDS Public User Manual Draft RIFDS2 A component of ITIMS 4 01 02 October 22 2007 Table of Contents T INTRODUCTION eer 5 1 1 Manual Purpose and Scope evnrennvennvennvennvnnennnvennvennsenennnnennennnennnennnennneennvennsensnenennennennnennnennenennsenee 5 1 2 Organization p H 6 1 3 NU CR EE 6 1 4 Project References me 6 1 5 Primary Business Functions erernvennvennvennvennennvennvennvenesnnennnennnesnnennnvnnnennnvennseneneneennnennennnnnnnennesnnesnnne 6 2 SYSTEM CAPABILI IES EE 7 2 1 System Purpose and Scope ccscccsscssssssscsscssscesscssscssscsssssssessssssssessssssessesssssssessssssssssesesesesssseeee 7 2 2 General enn m 7 2 3 General System Guidance ssanasenesnnesnnennvennnennennnennnennnenenennnennnennnennnennennneennennnennneennenneneneennennnesnneenneen 9 2 4 Privacy Act Considerations eee eee eee eee eee eene ense enses sensns enne tuse tn seta setas tasto seta seasons snn 10 3 DESCRIPTION OF SYSTEM FUNCTIONS ccce 10 3 1 General System Navigation Functions ereenvennvsnnvsnnvnnnvennvennennnennennneennvennvennvennvenneennenneennernnene
22. Business Process Add a new route New Route Delete Route Form Add a new section New Section Form Attach supporting files Attachment Form Both Check status of a renumber request Main Form Renumber Check status of an update request Main Form Update Correct a returned update request Section Detail Form Update Delete a route New Route Delete Route Form Delete a section Open Renumber Delete Request Renumber Delete an in process record Route Summary Form or Update Section Detail Form Discharge a denied renumber request Main Form Renumber Discharge an approved renumber request Main Form Renumber Discharge an approved update Main Form Update Move sections between routes Open Renumber Delete Request Renumber Renumber a section Open Renumber Delete Request Renumber Split a section Route Summary Form Update Submit an update Route Summary Form Update Update section data Section Detail Form Update Validate an updated section Section Detail Form Update Directly update limited official section data Section Detail Form 2 3 General System Guidance Keep these points in mind for optimal system use and to avoid loss of data e Do not confuse an inventory update request with an inventory renumber or delete request e Save your work often Idle sessions are disconnected after only 10 minutes 3 A renumber request can combine and divide routes When this happens the request is for the group of routes This is deleting a route with no sectio
23. N Remark 001 I pma Section Number 1830 5 status Code 55 FIELD Remark IN PROCESS bk gt eh Last Validation Result INOPASS Last Update Date 27 SEP 2007 Last Status Change Date 27 SEP 2007 CERE 56 Tribal Coordinator _ mr Figure 16 Section Detail Form Remarks Tab Table 25 Section Detail Form Remarks Tab Fields Field Name Definition BIADOT Remark Remarks that are editable elsewhere by users having the CRIS BIADOT ROLE Region Remark Remarks that are editable elsewhere by users having the CRIS REGION ROLE Field Remark Remarks that are editable by users having the CRIS FIELD ROLE Tribal Coordinator The name of the tribal coordinator Inventory Taker The name of the person taking the inventory 3 2 13 Section Detail Form Controls Tab This tab page contains the controls Most activity will consist of saving the process record after editing the section data Saving the process record always performs validation and re writes the validation report If the section passes validation then PASS will be visible at the top of the report Otherwise NOPASS is visible at the top In either 35 RIFDS Public User Manual case clicking on the report or using control e opens the full report in a large viewing window A NOPASS result will prevent the route from being submitted for update So the issues causing the NOPASS result need to be resolved
24. PR 2004 i x e mp mme Clone i Close Submit Route Select the process section to be cloned Provide the length the section number and press Clone Figure 12 Route Summary Form 3 2 8 1 Detailed Description The Route Summary Form is a kind of control center for managing the sections on a route This is where an inventory update request is created and submitted The form can be opened from the main navigation form by pressing a button or double clicking a route in the navigation hierarchy It can also be opened from other locations always using a button where it might be convenient 28 RIFDS Public User Manual The tabular display lists all section records associated to the route both official sections and process sections are listed here Records are selectable Double clicking a process record opens it in the Section Detail Form but only process records with status of IN PROCESS ore RETURNED TO FIELD may be opened this way Double clicking an official record opens the associated process record in the Section Detail Form creating an IN PROCESS record if an IN PROCESS or RETURNED TO FIELD record did not already exist When an IN PROCESS record is created this way it is an exact copy of the OFFICIAL record except that the status code has been changed Once an update has been submitted you must wait until it has been approved or returned before you can create or revise respectively an update on the s
25. Red cube OL a etaed ceo e eT HER Get me teda ds 43 5 ERROR HANDLING eeeeeeseseseeeeeeeenn nennen nnn nennen nnn n nnn nnn nn nnn 44 6 HELP FACILITIES La 44 6 1 1 Help Labrary ORE eR n DER eR e RE 44 6 1 2 Status ET 44 6 1 3 Advisory RE 44 APPENDIX A GLOSSARY ACRONYMS rrnnnnnnnnnnvnnevnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnr 45 List of Figures Figure 1 RIDFS State Transition Diagram for Section Records 8 Ligure 2A Button with EOCUS 26 oie e oC ed d eie et d te ed b eee ea steaks 11 Figure 3s Common heater gente is anes de We gue Bareer 15 Figure 4 Main Form Navigation Tab NENNEN 17 Figure 5 Main Form Process Record Status Tab 19 Ligure OBE Mode3 e trt EE Ee enn 21 Figure 7 Main Form System Announcements Tab 21 eme 8 New Route Delete Route Form iere moie o e ee HR ER e rakne ae 22 Figure 9 Open Renumber Delete Request Resection Form 24 Figure 10 Submission Validation Warning eene eene nennen nennen nenne 26 Figure New Section Form 2 oer bt qe D LE er pe eee 27 Figure 12 Route Summary Form s esororosrororeroronpnverererarenennnvnranenenerenpernnenensrruvererenenensenererekennnenenresererennnrer 28 Fi ure 13 Section D tail Borm ier etr WE i mp eere tert aeree 31 Figure 14 Section Detail Form Reviewed Tab 32 Figure 15 Section Detail Form Un Reviewed Tab 34 Figure 16 Section Detail Form Remarks Tab 35 Figure 17 Section Detail Form Controls Tab
26. Refresh The Routes Tree Besides the attachment form that is accessible from the vertical toolbar four additional forms are available from this form 17 RIFDS Public User Manual Table 9 Main Form Navigation Tab Form Selection Controls Controls Description 1 New Melete Route This button opens the New Route Delete Route Form 2 Resection This button opens the Open Renumber Delete Request Form 3 New Section This button opens the New Section Form 4 Route Summary This button opens the Route Summary Form The report navigation tree is used to select a report Most reports require the user to enter report parameters e g Fiscal Year Some of these reports are any level reports which maybe automatically configured to report the one entity region agency reservation or route displayed in the vertical toolbar Note that role level security settings applied to the entity navigation tree limits the entities available to a particular user Table 10 lists the associated controls Table 10 Main Form Navigation Tab Report Navigation Tree Controls Controls Description ES The Plus and Minus Chevrons in front of each Report category on the report navigation tree allow the user to expand and contract the tree which enables the user to see or hide all of the reports in the selected category etiske Pressing the Open the Selected Report Button will generate and display
27. Road Inventory Field Data System Main Navigation Form Database a H Navigation Process Record Status System Announcements ume ru Messages MH_SYSADMIN Content Author p Date NE M res MH SYSADMIN 26 SEP 2007 CRIS SYSADMIN Rt E Ja message MH SYSADMIN 26 SEP 2007 re Fiscal Year L 2007 1 E eege ed Region TI i Agency L E Reservation i 1 ri BIA Route Humber Cl amp j i Section Humber mil _ s Status codal gt i l SH Seed Last Validation Result amt Ude am Hew Announcement Lost Status Change Data Insert Delete Last Approval Date a m Close Figure 7 Main Form System Announcements Tab 17 A message to this effect is displayed at the bottom of the screen so you don not need to remember this command 21 RIFDS Public User Manual 3 2 4 1 Detailed Description The System Announcements Tab is used BIADOT to broadcast relevant messages This screen is always the first screen displayed after login If there is a new message not yet 10 days old it is automatically opened in a large viewing window The screen shot shows controls that are used to manage the messages but these will be invisible when you use the system 3 2 4 2 Preparation of Inputs Results Table 14 Main Form System Announcements Tab Fields Field Name Definition Content The message content Author The user name of the of the message creator Date T
28. Status Tab Detailed Description The process record status tab page is where you can see the current status of your submitted update and renumber requests Every process record that your RLS settings allow you to see is displayed here If there are too many records to examine conveniently you can enter a QBEP defined filter to show only those that match a QBE pattern P Users who unnecessarily launch over sized report jobs may find their access revoked or BIADOT might eliminate everyone s access to these reports if there is abuse 4 Any record where the status code is not OFFICIAL is a process record 15 Query by Example 19 RIFDS Public User Manual Approval and denial notices can be discharged by pressing the D button on the row containing the notice Pressing D on another row is harmless but does show an error message 3 2 3 2 Preparation of Inputs Results Table 12 Main Form Process Record Status Tab Fields Field Name Definition Status The Status Code Location Gives the location of the section in terms of region agency reservation route and section e g M 25 710 Rt 0336 10 Road Name The name of the route to which the selected section belongs The road name is stored at the section level The name displayed here is taken from the first section the one with the lowest section number in the route CL The Class Code as defined in final rule Len Length in miles of
29. ain road and segment data e Validate proposed change data e Manage the approval process record changes at various levels e Generate a variety of reports Field engineers typically provide the needed information and submit process records for region and BIA approval Once field users have entered changes to the data the system validates the data and queues the approvals for review through the appropriate chain of command Process records are reviewed and approved by the regions and BIA RIFDS RIFDS Public User Manual makes this information available through a series of reports In performing these functions RIFDS recognizes that the data will build up in RIFDS indefinitely There is no plan for data to be aged out of the system 2 System Capabilities 2 1 System Purpose and Scope RIFDS addresses the need for field level users to be able to manage their own route data RIFDS allows editing of route data creation of re sectioning and route deletion requests and a rich reporting capability RIFDS provides visibility of the process record status and backlog and enables the management and measurement of workload accomplishments RIDFS Public supports the submittal and approval process for these process records while insuring proper data validation 2 2 General Description RIFDS is an interactive system accessed through a web browser and functions using forms and reports As a module of ITIMS RIFDS uses ITIMS management fa
30. al BIADOT will advise new users of the values to type in these three fields in order to connect to RIFDS Access to RIFDS is limited to authorized users This screen notifies the user of DOI policy regarding use of DOI information systems After reading the information on this screen the user presses one of the two buttons to confirm their status as an authorized user or to leave RIFDS ga GOVERNMENTAL SYSTEM ACCES Figure 22 DOI Site Notice Screen 4 3 Maintain Operation No particular user actions are required to maintain operation 4 4 Terminate and Restart Operations 4 4 1 Logout To log off of RIFDS click the Close Button on the bottom of the Main Form The browser window remains open and while harmless it is prudent to close it also Closing the browser without first logging out of RIFDS kills the session and loses unsaved edits 4 4 2 Timeout Idle sessions are disconnected after about 10 minutes 43 RIFDS Public User Manual 5 Error Handling Errors generally display an error message All errors are logged at the server There are no user actions that can be taken in response to errors but it is nevertheless helpful to bring errors to the attention of the system administrator Not every message Is an error Indeed most messages advise the user of some condition or constraint or request permission or confirmation for an action 6 Help Facilities Ordinary BIA Helpdesk facilities should be used to report
31. al coordinator and inventory taker are also entered here Controls the controls tab page has the controls used to save your work review validation results open relevant reports for quality assurance activity and discard the to record when that is indicated P P 3 2 10 Section Detail Form Reviewed Tab Ki Section Detail TRR Road Inventory Field Data System Section Detail amp Database Reviewed Unteviewed Remarks Contr ls RE wu ier Core Bridge IMH_SYSADMIN e 7 Bale 7 State 18 Bridge Number A15 CRIS_BYSADMIN_Rt 8 Ownership 3 STATE 19 Bridge Condition 9 Federal Aid Code 3 NHS FAP sl 20 Bridge Length ft 9999 Fiscal Year M Rate 10 Class Code 4 RURAL MAJOR COLLECTOR Region 11 Terrain Code j1 FLAT Condition 8 12 Construction Need Code 2 CONSTRUCTION NEED OF OTHER 24 SCI 20 times the old PCI value Agen e Ge 25 Roadbed Condition Code 5 GOOD NO CURBS T Reservation Ka 001 ij 13 Surface Type 5 BITUMENOUS 2 E Maintenance BIA Route Humber r Tt m 1 14 Shoulder Type 26 Level Of Maintenance 10019 CN LE EE Section Humber 15 Length of Section mi 999 9 15 21 Snow Ice Control 1830 s 16 Surface Width ft 999 posts Code _ R d ROW dat IN PROCESS 17 Shoulder Width Enter 0 for none 99 10 eviewe lata 28 ROW Status Last Validation Result Traffic 29 ROW Width ft 999 NOPASS 21 ADT Year 9999
32. alidates strip maps Therefore it is always necessary to supply new strip maps for all the routes involved Because the button for route attachments on the vertical toolbar positions the attachment form using the values displayed in the vertical toolbar it cannot create attachments for a new route that does not already exist Therefore there is a button on the form that can be used to open the attachment form position on the new route number of a selected section Once all the specifications and narratives as well as any remarks have been entered and all the new strip maps attached pressing the submit button forwards your request to the region for review 3 2 6 2 Preparation of Inputs Results Table 17 Open Renumber Delete Request Resection Form Fields Field Name Definition Routes on Reservation A list of the routes eligible for inclusion in the request at the moment the form was opened A route might become ineligible because another user has touched it while you have the form open But once you select it you have it locked and another user who wants it will have to wait Routes on Request Routes are added to this list when the add button is pressed The only way to remove a route from the list is to close the form and start over Old Route Number The existing route number Old Section Number The existing section number New Route Number The new route number The system will check
33. ame route Notice that the last validation result is listed Unless all process sections have PASS validation the submit button will refuse to forward the update The LOAD validation result is displayed when the section is an official section that was grandfathered in during the initial implementation of RIFDS A LOAD section is used in the RNDF calculation in other words it generates funds But a LOAD section might not pass validation which means the next time it is updated validation errors that are possibly unrelated to the need for the update will have to be corrected The three remark fields in a section record field remark region remark and BIADOT remark are displayed for the selected section record The field remark is always updatable even if an update has been submitted and even for an official section record Editing the field remark is one way to communicate to reviewers after the route has been submitted for update because presumably reviewers will read the remark before approving the update One thing to remember is that if an update is approved the process record will become the official record and the field remark in the process record will replace the field remark in the official record The clone controls are used to divide a process section into two process sections that are identical except for the length attribute and the section number The same thing can be accomplished by inserting a new section creating a process
34. ar 12007 Region Route Level Forms Agency 3 Hew Section Reservation NG 4 Route Summary T BIA Route Humber Hi Section Humber s Status Code Historica Report Configuration Year 2007 le Scope for 5 System Reports C 7 Burean State 01 ALABAMA 1 8 State 9 Region Last Validation Result EET Last Update Date I S Last Status Change Date T g Agency y Reservation 6 Open the Selected Report Close 5 Refresh The Routes Tree Figure 3 Common Features 3 2 1 1 Detailed Description Many forms have features in common Every form has a banner across the top identifying the particular form Several forms have a vertical toolbar on the left side The vertical toolbar contains controls to access the help library the attachments form and to close the form It also contains identifying information about the user and the current navigation target a region agency reservation route or section Table 6 lists the fields on the Vertical Toolbar and Table 8 list the controls there The thing to realize about the vertical toolbar is that as you navigate using the navigation hierarchy or by selecting different rows in various tabular displays the vertical toolbar changes It always shows identifying information for the place where the focus is right now The toolbar display is authoritative For example at the moment a report is opened if the report needs parameters tha
35. cilities and is integrated with other ITIMS modules Those uses are only of interest to system administrators and are discussed in the ITIMS operations and maintenance documents Table 1 lists the high level asset management functions implemented in RIFDS Table 1 RIFDS Functions Inventory Updates RIFDS implements the inventory update process that allows users to manage route and section data Inventory Renumber and RIFDS implements an inventory renumber and delete process that allows Delete users to remove sections from inventory and adjust route and section numbers Report Generation RIFDS contains a large set of reports used to view and verify data reporting sets for various entities and asset types Two of these inventory update and inventory renumber and delete manipulate the inventory These are distinct processes that cannot be intermixed Ifa section participates in one of the two processes then it cannot participate in the other until the first process is completely finished This is because progress through the process is tracked using a status variable The next table shows the various status codes together with the actions that trigger changes in the status code Do not be concerned to understand all the detail in the table just yet The main thing to appreciate is that there is an update process that uses the status codes on the left side of the figure and there is a renumber and delete process that
36. ction costs IRR Indian Reservation Roads the federal program the RIFDS supports ITIMS Integrated Transportation Information Management System NBI National Bridge Inventory NHS National Highway System Notification record A process record with the APPROVED or DENIED status code OAS Oracle Application Server Official record A section record that has been approved and will contribute to the RNDF calculation OMB Office of Management and Budget O Ownership Code PDF Portable Document Format Process record A section record having any status except official Different from a section record that has the IN PROCESS status this is merely one of several kinds of process records QA Quality Assurance QBE Query by Example RIFDS Road Inventory Field Data System RNDF Relative Need Distribution Factor RLS Row Level Security ROW Right Of Way SCI Surface Condition Index 20 times the old Wearing Surface Condition Sixcode A reservation identifier as in A01340 TTAM Tribal Transportation Allocation Methodology VMT Vehicle Miles Traveled Volpe Center John A Volpe National Transportation Systems Center 45
37. ction creating an in process record J Close The Close Button closes the form 3 2 8 ES Route Summary Route Summary Form frr Road Inventory Field Data System Route Summary Database Sections D Road Status Sec Bridge Validate Surf Ta Name Code Humber Result Len ADS C ADT Wdth CH O FAC St MH SYSADMIN L OC uxo m Loa she ky Eco VAN 2 uS OFFICIAL 20 LOAD 2p8 f f zip 4 40 CRIS SYSADMIN Rt IN PROCESS 20 NOPASS 218 k zip f 40 OFFICIAL 30 Loan Zbe R 202 4 40 Fiscal Year OFFICIAL 40 LOAD Ze f f 22 4 40 2007 OFFICIAL sof LOAD 20s fa op s 40 Region OFFICIAL 60 LOAD if WM sap 5 40 E OFFICIAL 70 LOAD 2hs a ap s 40 Agency OFFICIAL 80 LOAD ifs f op s 40 03 OFFICIAL so LOAD 2f18 4 ap 5 40 Reservation OFFICIAL 100 LOAD 2fe f4 op fs 40 906 n BIA Route Number 2101 R section Number ET s 10 s pastes Code Route Summary BIADOT Remark OFFICIAL Humber of Official Sections 10 1 Inventory Data Sheet Humber of In Process Sections 1 Last Validation Result 2 Greenbook LECHE Total Length in Official Sections mi 019 AE Last Update Date Remon Rea Open Section 31 OCT 2006 Divide a Process Section by Cloning Last Statue Change Dat Clone Length H New Section Humber Abandon Process Record ID Last Approval Date pon Rome Saye Remark 24 A
38. ctions corresponding to an on line form or report To find information about a particular function scan the table of contents for the relevant form and go to that section of the manual 1 3 Points of Contact The official channel for inquiries regarding RIFDS is the BIADOT Helpdesk 1 4 Project References RIFDS project references include the following e RIFDS Requirements Document e RIFDS External Design Document e ITIMS Operations Document scheduled to be completed in the last quarter of 2007 e ITIMS Maintenance Document scheduled to be completed in the last quarter of 2007 e ITIMS Supplementary Requirements Document Other related ITIMS project documentation includes comparable documents for each ITIMS module IM DMM CSTIPS2 BISS2 and RIFDS2 However this is the only manual a RIFDS user needs An administrator also needs the IM User Manual This manual reflects the operation of RIFDS as of October 2007 Changes and corrections as well as any other support materials that may be developed will be published to users through the on line help library as they become available 1 5 Primary Business Functions BIA entities are required to maintain road and segment data Requested changes to some data require an approval process through a designated chain of command RIFDS collects these data change requests forwards them to the appropriate approvers RIFDS also prepares a variety of summary reports RIFDS allows users to e Maint
39. eceives a message stating that the record is locked and identifying which user holds the lock The record becomes accessible when the first user closes the form that took the lock After that another user will be able to access the record by opening a form and taking a lock in turn There are places where this may be not quite accurate Fields that are display only that can never be user manipulated are displayed in one color light green All other fields are displayed in light blue Occasionally a light blue field is not directly editable but is nevertheless light blue because there is either a way or a possible way it can be changed by a user 13 3 2 System Forms RIFDS Public User Manual Table 5 lists the RIFDS forms and describes their use The following sections describe each form in detail Table 5 RIFDS Forms Form Use Main Form This form is the gateway to all forms and reports Navigation Tab This tab is used to position RIFDS at a particular region agency reservation or route to open another form or to open a report Process Record Status Tab This tab is used to view the status of inventory update and renumber requests It is also used to discharge approval and denial notices System Announcements Tab This tab is always displayed first at logon It contains broadcast messages from BIADOT New Route Delete Route Form This form is used to add or delete a route Open Re
40. eports Each form and report is described separately in this section as well as more generalized functions such as operating the interface from the keyboard exclusively Each function is presented in a section such as 3 1 1 Mouseless Operation Most sections provide an image or graphic of the function being documented followed by a description of the function descriptions of the inputs and lastly descriptions of the results but other organizations might be used when presenting the more generalized functions such as Mouseless Operation 3 1 General System Navigation Functions The following generalized functions are described next e Mouseless Operations e Use of Color If you request a 15 000 page report it is going to take sometime before it completes If you ask for several 15 000 page reports at the same time you will probably lose your access 7 The Privacy Act of 1974 5 U S C 552a 2000 which has been in effect since September 27 1975 is an omnibus code of fair information practices that attempts to regulate the collection maintenance use and dissemination of personal information by federal executive branch agencies 10 RIFDS Public User Manual e Hierarchical Displays e Record Locking 3 1 1 Mouseless Operation RIFDS may be operated without a mouse This accommodates both users who cannot use a mouse as well as users who prefer to use a keyboard a typist can often work faster from the keyboard
41. existing ADT Trucks The percent of the traffic that is trucks Default ADT The default ADT Bridge Number The NBI bridge number For BIA bridges use the 4 digit BIA structure number Bridge Condition The bridge condition code Bridge length The length of the bridge in feet SCI SCI This number is 20 times the old PCI Value You may enter 0 or any number from 6 100 1 5 are excluded because there have been many instances where the old scale 1 5 was used inadvertently Roadbed Condition Code The Roadbed Condition Code Level of Maintenance The Level of Maintenance Code Snow Ice Control The Snow Ice Control Code ROW Status The Right of Way ROW Status Code ROW Width ROW width in feet Additional Incidental Percent A field that reflects what variable costs would affect a project to bring this section to its adequate design standard Narrative A narrative that describes the reason for the current update BIADOT may have policies governing the content format and retention of prior values for this field 33 3 2 11 ra Section Detail D Database Road Inventory Field Data System Section Detail RIFDS Public User Manual Section Detail Form Un Reviewed Tab Reviewed Unreviewed Remarks Controls H e 31a RoadiBridge Name MH_SYSADMIN Role A GRIS SYSADMIN Rt 32 County 999 173 SWAIN 45 Atlas Map Humber 99 i
42. fficial The un reviewed data is written to the official record 6 Abandon the process record unless you are planning to submit an update for the reviewed data as well Table 26 Section Detail Form Controls Tab Fields Field Name Definition Update Year The fiscal year of the last inventory update touching this section TTAM Future The future surface type this section would have if built to its ADS Surface Type TTAM GPR Number The geopolitical region that contributes construction cost data to the CTC calculation for this section TTAM ADS Number The adequate design standard for this section TTAM Future AADT The nominal future AADT on this section as mandated in TTAM VMT The current VMT on this section TTAM Percent The percent eligible under TTAM for these categories of construction expense Incidental Costs Grade and Drain Aggregate Pavement Additional Incidental and Bridge TTAM Adj Rate The geopolitical region per mile cost multiplied by the percent eligibility for the various kinds of construction expense Work Specific CTI The adjusted rate times the section length for various kinds of construction expense The BIA share has not been applied yet Calculation Note A note that is built up as the CTI is calculated for the section The note summarizes the various steps in the calculation and if an error is encountered Says SO Raw TTAM CTI Thi
43. ge Length ft 9999 Condition 24 SCI 20 times the old PCI value 25 Roadbed Condition Code 5 GOOD NO CURES Maintenance 26 Level Of Maintenance 27 Snow Ice Control Reviewed ROW data 28 ROW Status 29 ROW Width ft 999 Additional incidental Percent 30 Additional Incidental Percent 31 Narrative Figure 13 Section Detail Form The Section Detail Form 1s where you change section data save un reviewed data changes directly to the official record perform validation and have the first chance to examine the intermediate CTC calculation values if you so desire 31 RIFDS Public User Manual The form is unavailable when the route is already participating in an inventory update or renumber request In those situations you must wait until the pre existing request has been completed including discharge of the approval notices before beginning work on a new request The inventory data that is visible on this form is also available on the Inventory Location Report the Change Report and for official section only the Greenbook Report Work is organized on four tabs as follows Reviewed all changes to reviewed data occur here except for three reviewed fields on the remarks tab page Un reviewed all the fields that can be changed without review are on this tab page Remarks the three remark fields are displayed here and the field remark is editable The names of the region
44. he Enter QBE Button initiates the Query by Example QBE mode If it is difficult to read the full field then use Control E to open it in a large reading window 16 BIADOT usually processes records for approval in the order determined by this date 20 RIFDS Public User Manual see Figure 6 below and allows a query pattern to be entered in the example record Press CTRL F11 to execute the query or Press F4 to cancel See the discussion Status of Submissions and Other Work Location Road C Len c Field Region DOT Modify Status Reg Ag Res Rt Sec Hame L mi NH Remark Remark Remark Date Ens E here te e BS 8 m B SW UE T A a c geet Figure 6 QBE Mode gt QBE is used both to reduce the number of records displayed and to focus on the particular data you are currently interested in After pressing the enter QBE button the display is cleared and a red example line is displayed You enter the pattern you want to search for in the red example line The symbol is available as a wildcard For example if you want to see all the records for a certain route you would enter a pattern such as A 01 340 Rt0007 in the location field A pattern like Rt0007 would serve the same purpose if your RLS already specifies the reservation 3 2 4 Main Form System Announcement Tab 78 Main Navigation Form TRR
45. he date the message was created 3 2 5 New Route Delete Route Form Road Inventory Field Data System New Route Delete Route Form Enter the new route mmber for G Eastern Ok G03 Ardmore G03906 Chickasaw Nation which already has routes 210123012303 230423052306 232123222323 232323262328 232923302331 233223332334 2335 2336 2337 23382339 2340 234123422343 234423452346 234723482349 235023512352 2353 23542355 2356 2357 2358 2359 2401 2402 240324082409 241024112412 241324142415 241624172418 241924202421 242224232424 242524272428 242924302431 243224332434 243524362437 243824392440 244124422443 2444 2445 2446 New Route Number 244724482450 245124522453 245424552456 245724582459 246024612462 246324642465 24672468 2469 247024712472 247324742475 247624772478 247924802481 248224832484 24852486 2487 2488 2489 2490 2491 2492 2493 24952496 2497 24982499 2501 310431073108 310931103111 2311231133114 311531163120 Save 3121 31223123 312431253126 312731283129 313031313132 313531363137 313831393140 3141 31423143 Sa 3144 31453146 314731483149 315031513153 315431553156 315731583159 316031613162 31633164 3165 Delete RISK ae mmm 29092007 FING RINO AVM AYN 301230123014 a301 23013012 2918 29102990 2991 2999 2992 Te Close Figure 8 New Route Delete Route Form 3 2 5 1 Detailed Description The New Route Delete Route Form is used to add or remove a route from the list of routes available to hold section
46. ices using the process tab on the main form Even though submissions and approvals are by route the process tab somewhat redundantly shows status for each section involved in the update Only sections actually being changed are shown 32 9 TRR Road Inventory Field Data System Section Detail Database Reviewed Unrewewed Remarks Controls SU Dl Core Bridge P 7 State E 18 Bridge Number A15 e Section Detail Form CRIS BYSADMIN RI Fiscal Year 2007 Region a Agency sz Reservation da 13 BIA Route Humber mg Section Humber Gate ai Status Code IN PROCESS Last Validation Result NOPASS o Last Update Date 27 5EP 2007 Last Status Change Date 127 SEP 2007 Last Approval Date 24 APR 2008 Close 8 Ownership 9 Federal Aid Code 3 NHS FAP 10 Class Code 4 RURAL MAJOR COLLECTOR 11 Terrain Code 1 FLAT 12 Construction Need Code 2 CONSTRUCTION NEED OF OTHER Road 13 Surface Type 5 BITUMENOLS 2 14 Shoulder Type 15 Length of Section mi 999 9 5 16 Surface Width ft 999 17 Shoulder Width Enter 0 for none 99 lo Traffic 21 ADT Year 9999 22 Existing ADT 9999999 23 Trucks 99 Default ADT 50 Upto 1 for fencing 9 for landscaping 9 for structural concrete 3 tor traffic signals and 396 for utilities 19 Bridge Condition J 20 Brid
47. lick here for 10g DMM the ITIMS Distribution Management Module Click here for 10g DMM Region the ITIMS Distribution Management Module for regional users Click here for 10g DMM Region I the ITIMS Distribution Management Module for regional users Java version Click here for 10g IM the ITIMS Management module Click here for 10g BISS the ITIMS Bridge Inspection System Supplement module Click here for 109 CSTIPS the ITIMS Control Schedule and Transportation Improvement Plan module Click here for 10g DMR the ITIMS Deferred Maintenance Reporting module Click here for Help form for DMR logon mode Click here for Help form for DMR auto mode Department of the Interior Bureau of Indian Affairs Department of Transportation Branch Engineering Operations 1001 Indian School Road Albuquerque NM 87104 Phone 505 563 3320 Figure 20 ITIMS Welcome Screen The RIFDS hyperlink opens a logon dialog that leads to the RIFDS Main Form Logon Username x Database Figure 21 ITIMS RIFDS Login Screen This dialog box captures user connection information Each user is assigned an individual user account identification and password by the RIFDS system administrator To connect to RIFDS enter the username password and database and click the Connect Button BIADOT uses production training and testing databases but most users will use the production database 42 RIFDS Public User Manu
48. lt names to documents as in Cheyenne River Siou A101424556 pdf Unless you have good reason to change the name do not The system name consists of a location part the type symbol a unique identifying number and an extension In this case Cheyenne River Siou A 101424556 pdf Type A is a tribal resolution Type The attachment type code Whatever was specified when the document was first uploaded Type Name The name that goes with the attachment type code For example the name fro code A is Tribal Resolution New Name A place to enter a new document name This capability is present so that naming errors that occurred when RIFDS was first deployed can be corrected many jpg documents were created with a pdf extension Do not rename documents otherwise Instead learn to interpret the default document names and rely on them Table 29 Attachment Creating and Retrieving Form Controls Controls Description Browse Pressing the Browse Button opens a window used to locate a file for upload Upload Pressing the Upload Button uploads the specified file to the document store The file and attachment type must be specified first Rename Don t use the rename capability unless you are correcting the extension on a very old pre existing document Rely on the automatic naming capability Delete Pressing the Delete Button removes the selected document from the document store but on
49. ly if it has not yet been flagged as permanent 39 RIFDS Public User Manual 3 2 15 Help Library Form Tea Help Library Im Road Inventory Field Data System Help Library Database D Documents Upload File cl pr Name Date ENTER UPLOAD FILE MH SYSADMIN Ix cir 24 SEP 2007 Rotor Mm MAIN JPG 24 SEP 2007 Howse CRIS SYSADMIN Rt y Upload Hame E ENTER UNIQUE DOCUMENT NAME 2007 Region 2 Upload Agency Hew Name ke NEW NAME EE Rename BIA Route Number R Section Number s Delete Status Code EENG Last Validation Result Last Update Date Lost Status Chenge Date Last Approval Date Close Figure 19 Help Library Form 3 2 15 1 Detailed Description This form is used to access the RIFDS Help Library BIADOT can maintain the contents of the library Probably when you see it the only documents there will be the IRR Data Dictionary and this user manual However BIADOT may choose to place other materials there from time to time 3 The Help Library is accessed by clicking on the small button H next to the Database field at the top of the vertical tool bar The form is simple to operate to retrieve a help document double click on it It will be downloaded to your local file space Look in C documents and settings lt your name gt UTIMS to find the downloaded file The program that opens the document
50. mpt is made to delete a route with sections Close The Close Button closes the New Route Delete Route Form and returns to the Main Form 23 RIFDS Public User Manual 3 2 6 Open Renumber Delete Request Resection Form fa Open Renumber Delete Request D Road Inventory Field Data System Open Renumber Delete Request e Database H Specify Routes for Request User ER Routes on Reservation Inventory Data Sheet MH SYSADMIN Kee zd RI2301 Ww Inventory Change Sheet a Routes on Request 2 ICRISJSYSADMIN Rt Rt2303 i RI2304 Greenbook Fiscal Year Rt2305 uu 2007 RI2306 t Get Sections 3 Route Attachments Hew Rt d Region 4 ps I Submit Request e Sections in Routes on Request X Old Old Hew Hew D Reservation 4 t i one e Route Section Route Section E Field Region BIADOT E Humber Humber Humber Number L Narrative Remark Remark Remark St County 0 c CH BIA Route Number C D st Section Number a aS 7 Ie s FI Status Code F r af j mI Last Validation Result f r r rt r x Last Update Date T r E Last Status Change Date ET i F Last Approval Date e e Close Save Figure 9 Open Renumber Delete Request Resection Form 3 2 6 1 Detailed Description The Open Renumber Delete Request Form shown in Figure 9 is u
51. nd the copy is transformed into an approval record The approval record constitutes notice to the field that the request has been approved and incorporated into the official data The last step in either process occurs when the field user dismisses deletes the approval record Until the approval record is deleted the section cannot participate in a new update or renumber request What happens when a request is denied In the case of updates a denial reverts the copy record to an earlier stage in the process where it might be corrected and resubmitted The For convenience and brevity an inventory update request is usually called an update or update request and an inventory renumber or delete request is called a renumber request RIFDS Public User Manual upward pointing arrows in the diagram correspond to update denials In the case of a renumber request the copy record is transformed into a denial record that must be dismissed the same as an approval record Finally you need to understand that update and renumber requests are always made for the entire route even when you are only changing data in some of the sections on the route The next table lists the business functions performed in RIFDS The form or forms that may be used to accomplish the task and which of the two business processes the task pertains to Table 2 Field User Tasks Task Form
52. ns Sections must be deleted first using the inventory renumber and delete process 5 A returned to field record can also be deleted but it may be necessary first to save an edit on it which will transform it to an in process record RIFDS Public User Manual e Remember that RIFDS is a multi user system When you open data for editing it is locked and other users might be prevented from accessing it When you are editing data the best procedure is to complete the edit and close the form Section Detail or Open Renumber Delete Request as soon as you have finished e Be patient and wait for long operations to complete Although RIFDS has been in service for several years RIFDS is not always as responsive as the typical web site This may be because the server is busy because the internet connection is slow or because of the inherent complexity or magnitude of the underlying request as happens with reports Whatever the cause the best action is no action Wait patiently for the request to complete e There is no expectation of privacy in the operation of the system In fact RIFDS logs all activity in meticulous detail and the logs are kept forever 2 4 Privacy Act Considerations The RIFDS does not fall under the Privacy Act No Privacy Act considerations apply to this system because it does not contain Privacy Act protected data 3 Description of System Functions RIFDS functions are embodied in its forms and r
53. number Delete Request Form This form is used to open a request for section renumbering or deletion New Section Form This form is used to create a new section Route Summary Form This form is used to open sections for editing to clone a process section and to submit an inventory update request Section Detail Form This form is used to edit section data Reviewed Tab This tab is used to edit reviewed section data Un reviewed Tab This tab is used to edit section data that may be stored directly to the official record without review Remarks Tab This tab is used to enter and review section remarks Controls Tab This tab is used to save process data to save un reviewed data directly to the official record to review the validation report to abandon an in process record and to open certain section level reports Attachment Creating amp This form is used to create and review file attachments Reviewing Form RIFDS Help Library Form Used to manage help library documents 14 RIFDS Public User Manual 3 2 1 Common Features 78 Main Navigation Form TRR Road Inventory Field Data System Main Navigation Form amp Database op Navigation User GM Routes Organization Ri ri MH BYSADMIN E Foos Role a Reservation Level Forms CRIS_SYSADMIN_R Process Record Status System Announcements 1 Hew Delete Route 2 Resection Fiscal Ye
54. problems There is no contractor Helpdesk or telephone support line for the RIFDS 6 1 1 Help Library The help library is described in chapter 3 6 1 2 Status Line The system occasionally places a message at the bottom of a form These are most often status indicators and more rarely an error message as in the figure here Errors appearing here can be ignored and almost always represent an oversight on the part of the programmer who should have suppressed it pe om a Figure 23 Status Line 6 1 3 Advisory Dialogs RIFDS displays warnings advisories and confirmations using a small dialog box that the Figure 24 Dialog Box 44 RIFDS Public User Manual Appendix A Glossary Acronyms AASHTO American Association of State Highway and Transportation Officials ADS Adequate Design Standard ADT Average Daily Traffic BIA Bureau of Indian Affairs BIADOT Bureau of Indian Affairs Division of Transportation CD Congressional District CFR Code of Federal Regulations CL Class Code CN Construction Need Code Consortium A recognized association of tribes CTC Cost To Construct CTI Cost To Improve A synonym for CTC DOI Department of Interior DOT Department of Transportation or Division of Transportation FADT Future ADT FHWA Federal Highway Administration GPR Geopolitical Region a geographic area with uniform constru
55. rmat of this field Limited to 4000 characters Field Remark A general purpose remark field editable by uses that have the CRIS_FIELD_ROLE Content may or may not build up over time BIADOT may have policies that govern the content and format of this field Limited to 4000 characters Table 22 Route Summary Form Controls Controls Description Clone Pressing the Clone Button will divide the selected process section into two sections 30 RIFDS Public User Manual 1 Inventory Data Sheet Open the Inventory Data Sheet Report scoped to report just the route 2 Greenbook Open the Greenbook Report Open Section Open the Section Detail Form on the selected section number using a pre existing process records if one is available and creating one otherwise Abandon Process Record Delete the selected IN PROCESS Documents associated to the deleted process record are also deleted Only an IN PROCESS or a RETURNED TO FIELD section may be deleted this way Save Remark Save the field remark Submit Route Submit the route as an inventory update request The submission goes to the region for approval A region approval forwards it to BIADOT A BIADOT approval updates replaces actually the official record and leaves an approval notice to be discharged by you You can track progress though the chain of approvals as well as discharge the approval not
56. s The number of railroad crossing on the section RR crossing type The railroad crossing type code row utility code The right of way utility code row cost The right of way cost in thousands of dollars per mile year of construction change The year of construction change atlas map number The atlas map number grade deficiencies The grade deficiencies code sight deficiencies The sight deficiencies code number of sharp curves The number of sharp curves on the segment number of stopping restrictions The number of stopping restrictions of the segment safety study The safety study code road category The road category code begin latitude The begin latitude expressed as a decimal end latitude The end latitude expressed as a decimal 34 RIFDS Public User Manual begin longitude The begin longitude expressed as a decimal end longitude The end longitude expressed as a decimal 3 2 12 Section Detail Form Remarks Tab The is nothing mysterious about the remarks tab The BIADOT and Region remarks are available as information and the field remark is available for edit IRR Road Inventory Field Data System Section Detail ZS e Reviewed Unreviewed Remarks Controls TS User 3 BIADOT Remark MH_SYSADMIN Role CRIS SYSADMIN RI Fiscal Year pour REES Is Agency 52 Heer na 54 REGIO
57. s at a reservation This process is un reviewed because only section data is relevant to the RNDF calculation Although it is harmless to have routes in the system that have no sections on them it should be avoided because the route will appear in the navigation tree and might cause confusion 22 RIFDS Public User Manual A route can be removed here only if there are no sections on it Removing a route with sections requires first removing all the sections using an inventory renumber request that either moves the sections to another route or deletes them As a convenience the form displays a list of routes already defined for the selected reservation 3 2 5 2 Preparation of Inputs Results Table 15 New Route Delete Route Form Fields Field Name Definition Region The currently selected region E g A Gr Plains Agency The currently selected agency E g A01 Cheyenne River Reservation The currently selected reservation E g A01340 Cheyenne River Route Number The unique 4 digit route number of the route to be added or deleted Table 16 New Route Delete Route Form Controls Controls Description Save The Save Button saves the newly entered route to the database The route i number must not already exist on the current reservation Delete The Delete Button deletes the entered route from the database Only a route with no sections may be deleted A warning is issued if an atte
58. s is the sum of the work specific CTI BIA Share The BIA share percentage BIA TTAM CTI The Raw CTI adjusted by the BIA share This is the CTI value that is reported for RNDF share calculation LRTP This field identifies which LRTP in the document store is authoritative for this update request TR This field identifies which TR in the document store is authoritative for this update request Validation Report This field displays the validation report Click on it or place the focus on it and type control e to see the full report in a larger window Note that derived data are recalculated only after a Save Process Record action that passes core validation If validation is not passed the fields are emptied 5 Formerly there was a distinction between CTI cost to improve and CTC cost to construct with CTI being a per mile rate and CTC being the length extended value However today the two terms are used synonymously for the cost to construct 37 Table 27 RIFDS Public User Manual Section Detail Form Controls Tab Controls Controls 1 Inventory Data Sheet Description Pressing the Inventory Data Sheet Button generates the Inventory Data Sheet Report 2 Inventory Change Sheet Pressing the Inventory Change Sheet Button generates the Inventory Change Sheet Report 3 Greenbook Pressing the Greenbook Button generates the Greenbook Report Abandon All In Process Changes
59. sed to open a renumber delete request All such requests involve one or more routes These are specified first by selecting each one and pressing the add button Only routes eligible to be included in a renumber request are displayed That is any route that is already in an update or in a renumber request is not displayed It may also happen that a route in the list cannot participate because another user has just begun to work one at just the same time as you If this happens a message will advise you Once all the routes are specified press the section button to populate the tabular display with all the existing sections of the routes selected Once the display is populated the request is created by entering data in the new route number new section number and delete fields Even if you are not changing the route number or the section number on a section the new route and section numbers must still be specified just supply the original values Also supply the original values when you are flagging the section for deletion The system will check that the new route numbers and new section numbers are consistent with each other and the data base If not the update will be disallowed If new route records are required they will be created automatically BIADOT requires a narrative remark describing the change and its necessity be entered to every participating section 24 RIFDS Public User Manual Renumbering and deleting always inv
60. ser Manual 3 1 2 Color Color is used to show the selection in hierarchies combo boxes and tabular displays Color is also used together with a font change to make editable fields appear different from non editable fields Table 4 Use of Color The selected row of a tabular display YearO Length Est Contract Work Type Amount Type Type The selected item in a hierarchy See PES Selected tab page Navigation Process Record Status System Announcements The selected item in a combo box Vear m Editable fields light blue Non Editable fields light green 3 1 3 Hierarchical Displays Hierarchical displays are used on the Main Form in the navigation toolbar to pick a region agency reservation or route to open The figure to the right shows a portion of the entity hierarchy To position RIFDS to a particular region agency reservation or route click on the appropriate level header Hierarchy levels can be expanded displayed or contracted hidden by clicking on the chevron Reservations are initially displayed without routes but a click on the reservation name or Control E from the keyboard retrieves the route data A second click on the chevron then opens the list of routes 3 1 4 Record Locking RIFDS supports multiple simultaneous users Whenever a record is in use by another user it is locked and a second user attempting to access the locked record is denied access but r
61. ssnrr 10 3 1 1 Mouseless Operation eode RR ada hhh AR LA sso a e ses 11 3 1 2 EE 13 3 1 3 Hierarchical Displays src ite etate oon ee ROA re ROA 13 3 1 4 Record Logg sende e Ws ees ERN ee ee ROO tei es fts edt 13 3 2 System Lg 14 3 2 1 Common Features uke 15 3 2 2 Main Form Navigation Tab innen run diabet 17 3 2 3 Main Form Process Record Status Tab 19 3 2 4 Main Form System Announcement Tab 21 3 2 5 New Route Delete Route Forn ere ee E epi ruens 22 3 2 6 Open Renumber Delete Request Resection Fom 24 3 2 7 N w Section Formeren re nC ER PR aka 27 3 2 8 Route Summary Fotm urguet ei OI RATE 28 3 2 9 Section Detail Eom eui Rene iti Te er REA cere P fei Rab E E Pe eske 31 3 2 10 Section Detail Form Reviewed Tab 32 3 2 11 Section Detail Form Un Reviewed Tab 34 3 2 12 Section Detail Form Remarks Tab 35 3 2 13 Section Detail Form Controls Tab 35 3 2 14 Attachment Creating amp Retrieving Form sess enne ener 38 3 2 15 Help Library Fom 2252 reke STEG 40 4 OPERATING INSTRUC TIONS 2 41 4 1 User Account Privilege Set up resnrssnvrnnvrnnvsnnvennvennrenenennennnennesnnennnennnennnvennnennveneneneevneennennnenneene 41 4 2 UU sE L OLAI TEE H 4 3 eI m 43 4 4 Terminate and Restart Operations eerie eese eese eene eese enne en seen seen seen sensns enne esseenseenseesseess 43 4 4 1 IP 43 4 4 2 TI OU iei e te e eo ce E eter eb REESE
62. t appear on the toolbar it takes them automatically from the toolbar Table 6 Main Form Vertical Toolbar Fields Field Name Definition Database The name of the database currently in use User The name of the current user Role The role of the current user Fiscal Year The current fiscal year Region The currently selected region Agency The currently selected agency 15 RIFDS Public User Manual Field Name Definition Reservation The currently selected reservation BIA Route Number The currently selected route number Section Number The currently selected section number Status Code The status code for the selected process record Last Validation Result The validation result for the selected process record Last Update Date The date of the last update for the selected process record Last Status Change The date of the last status change for the selected process record Date Last Approval Date The date of the last approval for the selected process record Table 7 Main Form Vertical Toolbar Controls Controls Description H The Help Library Button opens the on line Help Library Form Here users can access ees system documentation I R S Opens the Attachment Creating and Retrieving Form at the tribe region and state level P respectively The Attachment Creating and Retrieving Form must be closed before changing from one level to
63. than with a mouse The key thing to understand is that as a user operates a RIFDS form one and only one object on a form has the focus at any time The object with the focus always has a highlight but the shape of the highlight varies with the type of object that has the focus Objects that have selections namely hierarchal trees also use a highlight to show the current selection Using tab and shift tab to move the focus is always sufficient to establish where the focus really is Some combination of dotted lining or color change is used to show the current focus Figure 2 shows an example of a button holding the focus notice the dotted lines Figure 2 A Button with Focus Pressing the tab key changes the focus to the next object and pressing shift tab changes the focus to the previous object This is an example of navigation All objects on a form including any explanatory text the form title and all the components on the vertical toolbar can be navigated to just by pressing the tab key When you are seated at the computer use the tab key to cycle through all the objects on a form Notice that if the form has several tab pages the tab order visits all the tab pages in order In addition to tab and shift tab various keys are used to open and close a list move the selection between elements of a list move the select between displayed elements of a hierarchy open and close categories in a hierarchy and activate an element in a
64. the report that is selected in the tree above As was said some any level reports are automatically configured to report on the entity in the vertical toolbar However others are not Those that are not are the 5 crosstab reports that are listed under the five system reports heading and the Alternate QA Report These reports are configured to a level by selecting the level from the radio buttons in the report configuration area Once the level is configured the vertical toolbar is consulted to provide selection data for that level When one of these reports is configured to a state then the particular state is determined by the state combo box Older any level reports which include the Inventory Location Report the Change Report and the Greenbook Report automatically select a level based on the selection in the navigation hierarchy Table 11 lists the report configuration fields Table 11 Main Form Navigation Tab Report Configuration Controls Fields Field Name Definition Year The fiscal year to take data from The value defaults to the current year which is almost always what is intended so there is hardly ever a need to change this parameter State Specifies the state when the scope control is set to state BIADOT might elect to configure some older crosstab reports for public access Some of those also require a state parameter but in those cases the need to specify a state will be obvious
65. the road name from the section with the smallest section number Status Code The Status Code for the record Section The Section Number Bridge Number The NBI bridge number but for BIA bridges the 4 digit BIA bridge number is used Validate Result The last validation result for the record Len The length of the section Precision is to the tenth of a mile ADS The Adequacy Design Standard C The Class Code ADT Average Daily Traffic Surf Width The width of the road surface CN The Construction Need Code O The Ownership Code FAC The Federal Aid Code St The State Number of Official The number of official sections in the route Sections Number of In Process Sections The number of in process sections for the route Total Length in The total length in miles for official sections the official route length Official Sections Clone Length The length in tenths of a mile of the cloned section New Section Number The new section number BIADOT Remark A general purpose remark field editable by uses that have the CRIS_BIADOT_ROLE Content may or may not build up over time BIADOT may have policies that govern the content and format of this field Limited to 4000 characters Region Remark A general purpose remark field editable by uses that have the CRIS_REGION_ROLE Content may or may not build up over time BIADOT may have policies that govern the content and fo
66. the route If the section is a road section then the length is in miles and the precision is to the tenth of a mile If the section is a bridge section the length will be null bridge length is stored in another field O The ownership code CN The construction need code Field Remark Narrative comment regarding the section made at the field level Region Remark Narrative comment regarding the section made at the region level DOT Remark Narrative comment regarding the section made at the BIADOT level Modify Date The date the record was last modified Table 13 Main Form Process Record Status Tab Controls Controls Description D The D Button dismisses an Approval Denial notice Only sections with Approved or Denied status may be discharged Only field and region users may discharge Approval Denial notices 1 Time Descending The Time Descending Button sorts the submission status list in descending order by time 2 Time Ascending The Time Ascending Button sorts the submission status list in ascending order by time 3 Location Descending The Location Descending Button sorts the submission status list in descending order by location 4Location Ascending The Location Ascending Button sorts the submission status list in descending order by location 6 Open Route Open the Route Summary Form on the selected section 9 Enter QBE Pressing t
67. uses the status codes on the right side of the figure RIFDS Public User Manual RIFDS State Transition Diagram for Section Records Section actions operate on one section Route actions operate on all changed sections in a route Resection actions operate on all sections in all routes in the request Section Create Section Clone Section Open insert insert Dreem In Process Returned to Field Resection Submit 1 insert Section Edit update Raute Submit 1 update Changed at Region Changed legacy only Section Abandon delete Route Return 1 update Route Retum 3 update At the Region Resection Submit 2 Retumed to Regian update Route Return 2 update Route Submit 2 update Rose Wihdraw Resection Deny 1 update update Resaction Deny 2 update Route Approve reli Section Save Direct to Official make appre update Section Discharge delete Figure 1 RIDFS State Transition Diagram for Section Records Another thing to understand is that each process is implemented using a copy of the official data record When a user creates an update or renumber request the details of the request are captured in a copy of the official data When the request is submitted it is this copy that approvers examine and pass forward When it is finally approved the official record is updated to make the change part of the official data a

Road Inventory Field Data System (RIFDS)–Public User Manual

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Road Inventory Field Data System (RIFDS)–Public User Manual