Using WIMS 3--a tutorial guide
Contents
1. eeeceeeeeeeeeeenneeeeeeeneeeeeeaeeeseenaeeesetiaeeeeeeaas 34 Closing WIMS on your Desktop PC 0 0 ceecceeeeeeeeeeeeeeeeeeeseneeeeeseeeeeeeseneeeeeseneeeeeseeaeeeseenaees 35 2007 The Nature Conservancy Weed Information Management System WIMS 12 27 Course Objectives 1 Upon completing this course you will be able to Record information about your location prior to working in the field Modify and add to default information to tailor WIMS to your project Transfer images and records from the desktop PC to the handheld and back Map weeds in the field using ArcPad Update weeds records when you return to the office Share weeds information with your colleagues 2007 The Nature Conservancy Weed Information Management System WIMS 2 Preparing for the Field we ty To open WIMS 1 Double click on the WIMS icon on your desktop Weed Information Management System WIMS 2007 The Nature Conservancy ue we t Preparing for the Field 3 Having several records for unknown species can help you when you are mapping in the field If the weed you are mapping is not found in the WIMS database you can use one of these unknown records in the field and make changes in the WIMS desktop when you return To access the screen where you add the unknown plants On the Main Menu click the Support Tables button Click the Plants Summary button on the Supporting Tables Maintenance screen Click the2. 2007 The Nature Conservancy Error Reference source not found 31 There are 21 reports available in WIMS In this case we want to see a synopsis of the assessment and treatment records we created in class The report that provides this information is the Assessment Treatment by Area report we CSA To run an Assessment Treatment by Area report 1 On the Main Menu click the Reports button 2 Click the black drop down arrow in the Choose a Report field ae Several fields now appear in the middle of the window These allow you to a refine the report limiting it to only those WIMS records that meet certain criteria The exact tabs and the fields on these will vary for each report For the most part completing these fields is optional However if you entered data today and want your report to include that data you must enter a future date in the End Date field on the Specify Start End dates tab if one appears for your report 3 Select Assessment Treatments by Area 4 Click the Run Report button 2007 The Nature Conservancy Weed Information Management System WIMS 32 Recording Weeds in the Field You can share your actual WIMS records with others as well To accomplish this you will complete an Excel Export from your WIMS desktop And the individual to whom you send your data will complete an Excel Import to load the records into WIMS on his her desktop PC To complete an Excel Export 1
3. Click on the Excel Export button on the Main Menu 2 Click the want to export ALL weed data on file option window to limit the export if you wanted to export only some of the records Gy You can instead use the various fields on the screen to Export to Excel 3 Click Yes on the Confirm Export Request Window 4 Click OK 5 Click the Do Export button 6 Locate the exported file on your computer and send it to your colleague 7 Instruct your colleague to follow the instructions below bring the WIMS records into their version of WIMS on their desktop PC To complete an Excel Import 1 If you don t have a recent backup copy of your WIMS Desktop Database make one now before importing new data 2 Save the exported Excel file to your desktop 3 Click the Browse button Weed Information Management System WIMS 2007 The Nature Conservancy Error Reference source not found 33 4 Locate the Excel file on your desktop Select it and click Open 5 Click Do Import A confirmation pop up screen will appear 6 Ifall information is correct select Yes 7 On the window that displays changes updates that were made to WIMS in the Import process click OK 8 Click the Close button on the Import from Excel window to return to the Main Menu 2007 The Nature Conservancy Weed Information Management System WIMS 34 Recording Weeds in the Field ue eur we ty You can vie
4. System WIMS 16 Recording Weeds in the Field we t To complete the Area Tab 1 Tap the black drop down arrow in the Area 1 field and select the option indicated by your instructor 2 Check the Primary Area box under this field 3 Tap the black drop down arrow in the Area 2 field and select the option indicated by your instructor 4 Tap the Description tab ue qtr To complete the Description Tab 1 Ensure the Active box is checked This should happen automatically It indicates this is a new occurrence that you will be tracking 2 Fill in any additional information you may have 3 Tap the OK button to save your entries The Weed Occurrence form will close and you will be back at your image To view the weed occurrence form you just completed tap on the red dot on the map for your new weed occurrence and tap the Get Info button 9 in the main toolbar The completed Weed Occurrence form will appear This process also works for weed assessment and treatment records as well Once you create other records assessments and treatments you may find it difficult to use the Get Info feature to access data on the record you desire To ensure you get information for the correct record use the Layers window to control the layers you are viewing Tap the Layers button to access this window and then tap the red checkmarks in the box in front of the layer title in the column with the eye This will cau
5. To enter an area record 1 Enter what you will call your parcel of land in the Area Name field 2 Inthe Area Type field click the drop down arrow and select the appropriate category for the land parcel You must select a value from the list using your mouse in order for the information to show up in any reports Do not use your keyboard to choose the value or type information into the field 3 Inthe State field click the drop down arrow and select the state in which the land parcel is located 4 Select the appropriate county from the drop down list in the County field a ___ lf there were any restrictions on activities for the land no pesticides Q permitted etc you would enter that information in the Restrictions field _ Weed Information Management System WIMS 2007 The Nature Conservancy Preparing for the Field 5 5 Select the appropriate ownership type from the drop down list in the Ownership field would appear below the Ownership field Here you would designate a E y Ifyou select an area type other than TNC site at least one additional field l specific individual as the owner or point of contact 6 Click the Save And Close button at the top of the screen when finished entering all information 2007 The Nature Conservancy Weed Information Management System WIMS 6 Preparing for the Field Having an image of the site where you are managing your w
6. at key points along the way and take GPS readings at each point 1 Walk to a spot at the perimeter of your weed patch 2 Make sure that your GPS unit is active 3 Make sure that the WIMS Key button on the WIMS toolbar is still depressed and the Assessment button near it is active 4 Tap the Assessment P or Treatment r button on the WIMS toolbar 5 Tap the Polygon button Jon the Edit Draw toolbar 2007 The Nature Conservancy Weed Information Management System WIMS 18 Recording Weeds in the Field 6 Tap the Add GPS Vertex button Ro on the Edit Draw toolbar to begin recording your location Remain in position for several seconds until the countdown progress bar at the bottom of the Vertex window disappears 7 Walk either clockwise or counterclockwise to another spot along the perimeter 8 Tap the Add GPS Vertex button Ra again Notice the red line on your screen connecting the two vertices a You can better view your line connecting your two vertices by zooming in ay to your image 9 Repeat steps 7 and 8 until you have at least 3 vertices recorded on your map The more vertices that you add the greater the accuracy of your record os 4y You must have at least 3 vertices for your assessment record to be saved l This applies to treatment records as well 10 At the last spot on the perimeter press the Proceed Arrow button WIMS will then complete the polygon connecting your l
7. that reads The GPS is not active Would you like to activate it now Tap Yes on this window 4 The GPS Position Window appears allowing you to view the GPS unit s progress in obtaining satellite fixes St y You can close this window by tapping the x in the upper right corner of the GY window 5 Once you obtain a GPS fix you will be able to see your location on the map with the symbol Weed Information Management System WIMS 2007 The Nature Conservancy Recording Weeds in the Field 13 rey Having some trouble with your GPS unit Try these options ArcPad cannot find your GPS unit In this case tap the drop down arrow next to the Tools button and select FindGPS FindGPS is an extension for ArcPad that was loaded during the ArcPad installation Once your GPS is active it automatically detects the GPS And if no GPS is found various messages are displayed to assist you in diagnosing the problem Note You can also manually search for your GPS unit by scrolling through the different COM ports in ArcPad Tools gt Options gt AUX A no projection files error message appears after activating your GPS You don t have any shapefiles loaded The GPS unit is not functioning properly Refer to the Troubleshooting the Pharos GPS Unit document in the WIMS User manual we eum To deactivate your GPS fo 1 Tap the drop down arrow next to the GPS Tools button 2 Select GPS Active Th
8. New button on the Plant Descriptions Weed Definitions screen You are now at the Plant Descriptions Plant Maintenance screen To add the unknown plants Enter Unknown 1 in both the Plant Scientific Name and Plant Common Name fields on the Plant Descriptions Plant Maintenance screen Click the Save and Close button Repeat the previous two steps to enter two more unknown plant records Unknown 2 and Unknown 3 Press the Refresh Display button after entering your data to see the new information Click the Close button on the Plant Descriptions Weed Definitions screen Click the Close button on the Supporting Tables Maintenance screen to return to the Main Menu 2007 The Nature Conservancy Weed Information Management System WIMS 4 Preparing for the Field In the context of WIMS an area is a uniquely named parcel of land that may have either legally defined boundaries or locally derived place names Itis used to indicate your location that you will work in while mapping weeds A defined area can refer to a singular site of any size or shape Or the area named can be used to indicate a larger site with multiple smaller sites areas units nested within it as we will do in this class ue ty To access the screen where you create an area record 1 On the Main Menu click the Find Create Areas button 2 On the Find Areas screen click the New Areas button to access the Area Definition screen we UF
9. Tap the black drop down arrow in the LTTrend field and select the Long Term Trends that is appropriate If the trend is not known select unknown 5 Tap the black drop down arrow in the Distribution field and select the formation that is appropriate 6 Tap the Time tab we enn To complete the Time Tab 1 Tap in the Start Time field Using the keyboard enter the time you began your assessment 2007 The Nature Conservancy Weed Information Management System WIMS 24 Recording Weeds in the Field Time must be recorded in ArcPad using military time based on a 24 hour clock with no colons between the hour and minute For example 9 00 AM must be entered as 0900 while 3 30 PM gets recorded as 1530 2 Tap in End Time field Enter the time you finished with the assessment 3 Enter 1 in the Staff field to indicate you a single staffperson are the only person involved in this assessment 4 When you are all done filling out the Assessment Record tap OK The Weed Assessment form will close and you will be back at your map Notice the border of your assessment record is now apparent and surrounded by a dashed line Weed Information Management System WIMS 2007 The Nature Conservancy Recording Weeds in the Field 25 we en To complete the Basic Tab on the Weed Treatment form 1 Tap the black drop down arrow with your stylus next to the Treatment Type and select the appropriate metho
10. The Nature mG a ane Getting Started with TNC s Weeds Information Management system WIMS A Tutorial Version 3 Updated 2007 This material is proprietary Use and distribution by anyone other than duly authorized employees of The Nature Conservancy is prohibited This document is prepared by Technology and Information Systems Staff for the WIMS Project Please contact Mandy Tu imtu tnc org of TNC s Global Invasive Species Team with questions about this document Authored by Andrea Updegrove TIS TNC WO May 2005 Updated by Mandy Tu TNC GIST March 2007 Weed Information Management System WIMS 2007 The Nature Conservancy Table of Contents iii Table of Contents Course Objectives Preparing for the Field Opening WIMS on your Desktop PC eccceeeceeeeeeeeeeeeeeeseeeeeeeseeeeeeeseneaeeeseneeeeeeeeaeeeseeaaees 2 Adding Unknown Plants to WIMS on your Desktop PC uu eeeccceeeeeeeeeeeeeteeeeeeeeeeeesnaneeeneaes 3 Creating Area Records in WIMS on the Desktop PC eccceeeeeeeeeeeeeeeeeeteeneeeeteeneeeeeeenaees 4 Transferring an Image from your Desktop PC to Your Handheld ccceceeeteeeceeeeeees 6 Transferring WIMS Records from the Desktop PC to the Handheld csseeeees 8 Opening the Image on the Handheld eccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseneeeeeseneeeeeeeeaeeeseenaees 10 Recording Weeds in the Field Activating the GPS Unioon iirin ii esl tie ii
11. ast vertex with your first The Weed Assessment or Treatment form will appear allowing you to record additional information Weed Information Management System WIMS 2007 The Nature Conservancy Recording Weeds in the Field 19 we en To create an assessment or treatment record by walking continuously around the area 1 Walk to a spot at the perimeter of your weed patch 2 Make sure that your GPS unit is active 3 Make sure that the WIMS Key button is still depressed and the buttons near it are active 4 Tap the Assessment v or Treatment r button 5 Tap the Polygon button kaf 6 Tap the Add GPS Vertices Continuously button ge to begin recording your location 7 Walk completely around the perimeter of your weed patch following your progress on the map 8 When according to your map you appear to be back at the beginning tap the Proceed Arrow button to finish recording the polygon 9 Complete information in the weed assessment or treatment form according to those instructions in the Creating an Assessment or Treatment Record Recording Details sections below 2007 The Nature Conservancy Weed Information Management System WIMS 20 Recording Weeds in the Field we ene To create an assessment or treatment record by walking a straight line to create a Line record for instance when walking along a road or ditch 1 Walk to a spot at the perimeter of your weed patch 2 Make s
12. ay are viewing white space off to the side of the image Click the Zoom Full Extent button and you should see your image 4 To zoom in on a portion of the map tap the Zoom button o Then tap the part of the image that you want to magnify the upper left boundary of desired part of the map and dragging it toward te You can also magnify a select portion of the map by tapping your stylus on the lower right boundary of the area you want to see in detail To zoom out tap the arrow next to the Zoom button ol and select Zoom Out then tap the image Weed Information Management System WIMS 2007 The Nature Conservancy Preparing for the Field 11 we UA To add your WIMS data layers to your image 5 Tap the Add layer button on the main toolbar 6 Tap twice double tap on SD Card to show all layers that are available on the SD Card 7 Tap twice on WIMS to show all layers that are available within the WIMS folder on the SD Card 8 Tap in the box in front of WeedassessmentsL shp WeedassessmentsP shp Weedoccurrences shp WeedtreatmentsL shp and WeedtreatmentsP shp to select these five layers A red check mark will appear in each box 9 Tap OK After a while you will then see the image on your handheld It takes a while for ArcPad to process your request and load the shapefiles Near the end of the process you will see a progress icon on your screen Once that icon disappears your shapefiles ar
13. d 2 Note today s date defaults in the Date field Confirm this is correct 3 Tap in the You field and enter your name from the list to indicate you recorded the treatment 4 Tap in the Crew field Using the keyboard enter your name to indicate you performed the treatment 5 Tap in the Notes field Using the keyboard enter details regarding the treatment 6 Tap the Area Weed1 tab we oth To complete the Area Weed1 Tab 1 Tap the black drop down arrow in Area Treated field and enter what your instructor tells you 2 Tap the Calculate size from shape box so that it becomes checked WIMS automatically determines the area of the treatment and records it in the Area Treated field 3 Tap the black drop down arrow in the Weed1 field and select the weed occurrence you created in the previous exercise The scientific name of the weed automatically fills into the Name field 4 Tap the black drop down arrow in the Phen field and select the developmental stage of the weed at the time of treatment 5 Tap in the field Enter the approximate or actual percentage of the weed Occurrence that is being has been treated 2007 The Nature Conservancy Weed Information Management System WIMS 26 Recording Weeds in the Field 6 Tap the black right arrow to advance to the Time tab 7 Tap the Time tab we t To complete the Time Tab 1 Tap in the Start Time field Using the keyboard enter the time you be
14. e Cover Density tab 3 Tap the Cover Density tab Weed Information Management System WIMS 2007 The Nature Conservancy Recording Weeds in the Field 23 we ot To complete the Cover Density Tab 1 Record the amount of overall area that the weed covers in the Cover Info section of the window To record an exact amount enter the number in the Percent field For an approximate amount instead select the closest range of percentages from the Class field cover you could instead indicate the week or stem density in the Density portion of the screen Both cover and stem density can measure changes over time Which one you choose depends on the species and your monitoring objectives Your instructor will talk you through how to use density instead of cover on this tab ey Rather than complete the Cover Info to indicate the percent of vegetative 2 Tap the Stats tab we ene To complete the Stats Tab 1 Tap in the Comments field Enter information regarding the status of the weed Occurrence whereby phenology may impact your treatment activities 2 Tap the black drop down arrow in the Phenology field and select the appropriate developmental stage of the weed as indicated by your instructor 3 Tap the black drop down arrow in the STTrend field and select the Short Term Trends that is appropriate for the population of that weed Occurrence If the trend is not known select unknown 4
15. e GPS unit becomes inactive Notice the red square no longer appears around the GPS Active icon This is a visual indicator that the GPS has been deactivated Always be sure to deactivate the GPS before turning off the handheld 2007 The Nature Conservancy Weed Information Management System WIMS 14 Recording Weeds in the Field Your handheld is on ArcPad is open and you see your map Your GPS is active You re now ready to start mapping weeds You start with the occurrence record The occurrence is the basic unit for mapping and assessing a singular weed or weed population infestation Each occurrence defines a single species of any infestation size and is recorded at a specified location ue ty To take a GPS reading 1 Walk to the middle of the weed patch 2 Tap the WIMS Key on the WIMS Toolbar The five buttons to the right of Er m this Occurrence Assessment and Treatment er x VF should now be active 3 Tap the Occurrence button amp on the WIMS Toolbar 4 Tap the Capture GPS Point button Ra on the Edit Draw toolbar that now appears The latitude and longitude of your weed location will be captured and stored in WIMS The Weed Occurrence form will appear allowing you to record additional information we en To Create an Occurrence Point Manually using the Stylus 1 Zoom in as much as possible on your imagery 2 Follow steps 2 and 3 above to activate the Occurr
16. e loaded At that point you may tap on the screen Do not tap on the screen while ArcPad is loading your shapefiles or is working to execute any type of task in general If you do you will see a Redraw Interrupted by User message in red at the top of your handheld screen This indicates you interrupted ArcPad as it was executing a task You may need to press the Refresh button 2 on the main toolbar and request the task again repeat Steps 7 and 8 in this case 10 Tap the WIMS key button on the WIMS toolbar just to the right of the words TNC Weeds Database The five buttons to the right of the WIMS key z button 8 A A P T should no longer be greyed out 11 Tap the Layers button g on the Main toolbar The layers window now appears on the left side of your screen 12 Check to be sure that you only have one of each of the following layers WeedassessmentsL shp WeedassessmentsP shp Weedoccurrences shp WeedtreatmentsL shp and WeedtreatmentsP shp In other words each should appear only ones in the list of layers in your image 13 Tap the OK button to close the Layers window 2007 The Nature Conservancy Weed Information Management System WIMS 12 Recording Weeds in the Field we CSA To activate your GPS 1 For handhelds with separate GPS units be sure the GPS is inserted into the memory card slot or connected by cable 2 In ArcPad tap the GPS Tools button fo 3 A window will appear
17. eeds Database is selected Click the Next button You will advance to the ArcPad Import tab In the ArcPad Import Options portion of the screen ensure that Retrieve data directly from my Pocket PC ArcPad unit is selected In the Data to Import portion of the screen ensure all three items Weed Occurrence Assessment and Treatment are checked Click Import ArcPad Data Your data should now be in the WIMS Access database on your desktop PC 2007 The Nature Conservancy Weed Information Management System WIMS 28 Recording Weeds in the Field To locate your occurrence record 1 On the Main Menu in the WIMS desktop click the Find Create Occurrences button 2 Click the black drop down arrow in Area Name field 3 Select the area used to create your occurrence record 4 Click the Find Weed Occurrences button ue ene To update the occurrence record 1 Review all the information you had entered in the field to ensure it is accurate Be sure to check both the required information on the left side of the screen as well as the Location Info and Characteristics tabs on the right 2 Fill in any information you may have now that you didn t have when initially creating the record out in the field 3 Uncheck the unaudited box 4 Click the Save and Continue button Weed Information Management System WIMS 2007 The Nature Conservancy Error Reference source not found 29 Since all Assessments are
18. eeds is beneficial to recording weed data in the field It allows you to see your exact location You can request an image of the location where you will map weeds information from the GIS Specialist for your region When requesting an image be sure to specify that it be done in the following format Datum WGS84 or NAD83 ONLY no NAD27 Projection Decimal degree or UTM Image Images can be in sid gif jpg jo2 png tif omp or CADFG format format See the ArcPad 7 Manual for details Size 50MB or smaller is recommended we ty To prepare to move the image 1 Check the time and date on the desktop PC and handheld Ensure they are the same otherwise data may be lost 2 Place the handheld in the cradle if not already there 3 Check that the ActiveSync icon Bon in lower right of the desktop screen near the clock is green This indicates the ActiveSync connection is active 4 If the ActiveSync connection is inactive go the handheld and tap the Windows Start button at the top left of the screen with the stylus Select ActiveSync Once ActiveSync opens tap the Sync button The ActiveSync icon down in lower right of the desktop screen should now be green 5 Determine if ArcPad is open on the handheld Check this by looking for the ArcPad icon in the lower right of the handheld screen If ArcPad is open on the handheld close it Tap the Start button on the handheld Select the ArcPad icon Then choose F
19. ence button 3 Tap the Point button on the Edit Draw toolbar then tap on the screen where your weed patch is located The Weed Occurrence form will appear allowing you to record additional information Weed Information Management System WIMS 2007 The Nature Conservancy Recording Weeds in the Field 15 we en To complete the Basic Tab of the Weed Occurrence form 1 Tap the black drop down arrow next to the Weed field with your stylus to see the species list Choose the scientific Weed name by tapping it with your stylus from this list If a common name for this weed was entered in database it will also appear in the grey area below your selection 2 Tap in the Location field Enter a short but specific occurrence identifier e g Stand 1 Stand 2 River Mile 6 or written description of the occurrence location to assist you in pinpointing the location of this group of weeds and to distinguish this occurrence from other occurrences S y You can access the keyboard from the lower right of your handheld to Q facilitate entry of text in WIMS forms 3 Tap in the You field Enter your first and last name to indicate you are the individual who created the weed record 4 Select the black drop down arrow in the Accuracy field and select the appropriate accuracy for the GPS unit you are using 5 Tap the Areas tab at the top of your screen 2007 The Nature Conservancy Weed Information Management
20. finish recording the polygon The border of the assessment or treatment record is now apparent on your image and the Weed Assessment or Treatment form will appear allowing you to record additional information 2007 The Nature Conservancy Weed Information Management System WIMS 22 Recording Weeds in the Field we ene To complete the Location Tab on the Weed Assessment form 1 Use the pull down menu next to the Choose Occurrence field to select the weed occurrence you just created to establish a link with that record If you have only one occurrence recorded you will notice that this occurrence will automatically default into the display for the field However you must still complete Step 1 and select the occurrence from the pull down menu the second item listed person people who recorded the weed occurrence Crew field appear ay 4 The scientific name of the weed Weed field and the name of the y automatically once you select the occurrence 2 Tap in the Notes field Enter any helpful information using the keypad 3 Tap in the You field Use the keyboard to enter your first and last name 4 Tap the Size tab we LUA To complete the Size Tab 1 Tap the Calculate size from shape box so that it becomes checked WIMS automatically determines the area of the assessment and records it in the Area in ac field 2 Tap the black right arrow key at the top of the screen to advance to th
21. gan your assessment ey Keep in mind the format to be used military time with no colons a 2 Tap in the End Time field Enter the time you finished with the assessment 3 Tap in the Staff field Enter 1 to indicate you a single staffperson are the only person involved in this assessment ue ty To complete the remainder of the treatment form 1 Tap the right arrow at the top of your screen to advance to the appropriate tab for the method used to treat the weeds Mechanical Chemical Herb1 Herb2 Fire Graz and Bio 2 Tap that tab 3 Complete all fields on that screen 4 Tap OK The Weed Treatment form will close and you will be back at your image Notice the border of your treatment record is now apparent and surrounded by a dashed line Weed Information Management System WIMS 2007 The Nature Conservancy we Error Reference source not found 27 Once you have finished mapping your weeds in the field using ArcPad you need to transfer the files from the handheld back to the WIMS desktop This is done via a GIS Import using the WIMS desktop To complete a GIS Import Follow the steps in To prepare to move the image under the Transferring an Image from your Desktop PC to Your Handheld section above On the Main Menu in the WIMS desktop click the GIS Import button On the GIS Import tab of the Import ESRI Shapefile window ensure the option labeled Import form ArcPad version of W
22. ile then Exit at top of the ArcPad application Weed Information Management System WIMS 2007 The Nature Conservancy ue Preparing for the Field 7 Always be sure to close ArcPad before transferring files from your desktop to your handheld or from your handheld to your PC If you do not close ArcPad your files may become corrupt during the transfer process Another step to take in avoiding corruption of the file is to ensure that your ActiveSync connection is not continuous This way you avoid accidental transfer of data 7 To transfer the image 1 In ActiveSync on your desktop click on the Explore button If ActiveSync is not open on your desktop you can access it from the Windows Start button on your desktop PC then choose Programs and then select Microsoft ActiveSync Alternately you can double click on the ActiveSync icon at the bottom right of your screen 2 Select My Computer under the Other Places portion of the screen on the left 3 Double click on the c drive to see the contents of the drive 4 Navigate to the WIMS folder and double click to view its contents If your folders are not all grouped together you may find it helpful to go to the View menu and choose Arrange Icons by and then select Type to correct this Your folders will now all be listed together in alphabetical order 5 While holding down the Control key click on the sid sdw and prj file
23. net idee eed 12 Creating the Occurrence Record in ArcPad Capturing the Location ceeeeeeteees 14 Creating the Occurrence Record on the Handheld Recording Details eee 15 Creating an Assessment Record in ArcPad Method 1 Vertices in a Polygon 17 Creating an Assessment Record in ArcPad Method 2 Continuous GPS 0 ee 19 Creating an Assessment Record in ArcPad Method 3 Straight Line 00 0 0 eee 20 Creating an Assessment Record in ArcPad Method 4 Using the Stylus ee 21 Creating an Assessment Record in ArcPad Recording Details 0 c ccieeeeeeeeeeeeeeteees 22 Creating a Treatment Record in ArcPad Recording Details eeeeeeeeeeeeeeeeeteeeeeeeeaees 25 Maintaining Weeds Records Back in the Office Transferring WIMS Records from the Handheld to the WIMS Desktop ceeeees 27 Updating the Occurrence Records on your Desktop PC 0 cecececcecceeeeeeeeeeeeeaeeeteeeeeeeenaees 28 Updating the Assessment Records on your Desktop PC 0 ceccceeeeeeeeeeeeeteeeeeteteeeeeenteeeeees 29 Updating your Treatment Record on your Desktop PC ccecececceceeeeeeeeeeeeaeeeeeeeeeeeeaeees 30 Sharing WIMS Data with Others Running a Repott cccccceecceeeeeeeeeeeseeneeeseeneeeeeaaees 31 Sharing WIMS Records with Others Exporting Data ceceeeeeeeeeeeeeeneeeeeeeneeeeeenaees 32 Viewing WIMS Data in a desktop GIS Program
24. on to return to the Main Menu 2007 The Nature Conservancy Weed Information Management System WIMS 30 Recording Weeds in the Field Since the treatment record you created in the field is also tied to a specific occurrence you first need to find the Occurrence record as you did when locating your assessment records we eum To locate your treatment record 1 Locate your weed occurrence as you had in the steps above 2 Inthe Treatments portion of the screen click the Details button en For locating treatment records not associated with a weed occurrence see Section 1 44 Finding an existing Treatment Record of the WIMS User Manual we ene To update the treatment record 1 Review all the information you had entered in the field to ensure it is accurate Be sure to check both the top portion of the screen as well as the Basic Info and Lat Long tabs in the bottom part of the screen 2 Fill in any information you may have now that you didn t have when initially creating the record out in the field 3 Uncheck the unaudited since Import box 4 Click the Save and Close button to return to the Main Menu WIMS desktop you will need to perform a GIS Export to the handheld to overwrite the handheld files before you do additional mapping for this area in the field Gy Keep in mind that because you have made changes to the records in the Weed Information Management System WIMS
25. s indicated by your instructor to select all three 6 From the Edit menu choose Copy 7 Select My Computer under the Other Places portion of the screen on the left again 8 Navigate to Mobile Device 9 Navigate to My Pocket PC then the SD Data folder and then the WIMS folder 10 From the Edit menu select Paste The files will now be transferred to your handheld 2007 The Nature Conservancy Weed Information Management System WIMS 8 Preparing for the Field Once your area and unknown plant records are set up in the WIMS desktop you will want to move your files from there to your handheld This is done via GIS Export we LUA To perform a GIS Export On the Main Menu click the GIS Export button Once again follow the steps in the To prepare to move the image section above On the Introduction tab of the GIS Export window click the Proceed button You will advance to the Choose Areas tab Select one of the Areas you just created Click Continue You will then be at the Specify Plant screen Click the Continue button You are now at the Choose Data Type tab Under Choose Outputs ensure all three boxes Occurrence Assessment and Treatment are checked Under Choose coordinate datum select WGS84 UTM northern hemisphere as the projection for the image we just transferred is based on UTM Zones An area marked Zone Options then appears on the screen Choose Force Zone and enter the value your in
26. se you to view only the record type you desire Tap OK to close this window Then you can follow the steps above to view the record Weed Information Management System WIMS 2007 The Nature Conservancy Recording Weeds in the Field 17 In the world of WIMS an assessment is a measure either qualitative or quantitative of the spatial extent of a particular weed occurrence Several assessments assessment records can be compiled over time for a particular occurrence to determine whether the weed manifestation is changing and if so how Taken together these assessments over time are also called monitoring A treatment is any management activity that occurs at a specific time over a defined geographical area with the purpose of controlling and managing weed populations or as part of an overall integrated weed management program There are four methods of capturing the location for assessment and treatment records s Stopping at key points vertices in a polygon along the way and taking GPS readings at each point s Walking and recording simultaneously around the area also using the GPS to create a polygon ba Walking a straight line and taking a GPS reading at the start and end to create aline Using your stylus to draw in an assessment or treatment record We ll talk about the first three in light of assessment records and the last regarding treatment Let s take a look at the first one now we CSA To stop
27. structor provides in this box decimal degrees rather than UTM you would instead select WGS84 Decimal Degrees for Step 7 and you would skip Step 8 below You can determine the projection of your image by opening the corresponding prj file for the image in Notepad ay If the projection for the image you acquired from your GIS contact is in 10 11 Click the Continue button You will now be on the Data Type Options tab Keep the defaults for each section of this screen Occurrence Assessment and Treatment Options Click Continue On the Specify Date range tab click Continue You will now be at the Go for it tab Weed Information Management System WIMS 2007 The Nature Conservancy Preparing for the Field 9 12 Ensure the Export shapefiles to my ArcPad handheld PDA box is checked and press the Create Shapefile button 13 Click Yes at the Confirm GIS Export Parameters window 14 Click Close to leave the GIS Export window 2007 The Nature Conservancy Weed Information Management System WIMS 10 Preparing for the Field we To open the image in ArcPad 1 Tap the Add layer button on the main toolbar 2 Tap twice double tap on SD Card to show all layers that are available on the SD Card 3 Select the sid image file indicated by your instructor The image will then appear on your screen Don t see an image on your screen at this point It might just mean you
28. tied to a specific Occurrence you first need to find the Occurrence record that relates to that Assessment before you can find the specific Assessment record we CSA To locate your assessment records 1 From your occurrence record click the Details button in the Assessment portion of the screen bottom left You will be at the first weed assessment record associated with that weed occurrence 4 Alternately you could look at a list of all assessments first and then Q navigate to an individual assessment record from there To view the list off all assessments associated with an occurrence you would use the List button instead in the Assessment box we oth To update the assessment records 1 Review all the information you had entered in the field to ensure it is accurate Be sure to check both the top portion of the screen as well as the Status Measurements and Lat Long tabs in the bottom part of the screen Note the time format in the WIMS desktop is different than in ArcPad Here time is entered in standard format with a colon between the hour and minute 2 Fill in any information you may have now that you didn t have when initially creating the record out in the field 3 Ensure the Current box is checked 4 Click the Next button to advance to the next assessment associated with that occurrence record 5 Repeat steps 1 3 for your second assessment 6 Click the Save and Close butt
29. ure that your GPS unit is active 3 Make sure that the WIMS Key button is still depressed and the buttons near it are active Peai 4 Tap the Assessment Line or Treatment Line T button 5 Tap the PolyLine button ee 6 Tap the Add GPS Vertex button Ra on the Edit Draw toolbar to begin recording this line Remain in position for several seconds until the countdown progress bar completes 7 Walk to the end of the line then tap the Add GPS Vertex button Ra again 8 Next tap the Proceed Arrow button D to finish recording the weed line 9 Complete information in the weed assessment or treatment form according to those instructions in the Creating an Assessment or Treatment Record Recording Details sections below Weed Information Management System WIMS 2007 The Nature Conservancy Recording Weeds in the Field 21 we ene To draw in the assessment or treatment record by using the stylus 1 Zoom in to your map as much as possible 2 Make sure that the WIMS Key button is still depressed and buttons near it are active 3 Tap the Assessment F or Treatment r button 4 Tap the Polygon button kaif 5 Use your stylus to trace the perimeter of the assessment or treatment polygon by first tapping the screen on the perimeter of your weed patch then single tapping along the edge of that polygon to outline the patch 6 Once you have finished tracing the existing shape press the Proceed Arrow button to
30. w your WIMS records in a GIS program This allows you to see the distribution and spatial extent of your weed infestations in a desktop GIS application similarly to what you had done using ArcPad on your handheld This is done via a GIS Export although the steps are slightly different than what you had done when first exporting your data to your handheld To conduct a GIS Export 1 Follow Step 1 11 in the To perform a GIS Export section above 2 Uncheck the Export shapefiles to my ArcPad handheld PDA box and press the Create Shapefile button This will create the three shapefiles into the default directory noted in the Output Directory for Shapefiles portion of the screen To import the files to the desktop GIS program 1 Open ArcMap or ArcView 2 Press the Add Layers button and navigate to your output directory to view the shapefiles 3 Press the Add Layers button again and navigate to your background imagery to view your shapefiles with the image Weed Information Management System WIMS 2007 The Nature Conservancy Error Reference source not found 35 we ot To exit WIMS 1 Press the Exit Access button at the top of the Main Menu 2007 The Nature Conservancy Weed Information Management System WIMS
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