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Expedient User Manual – NZ Customs Module

1. Landed Costings NZ MASTER TEMPLATE File View Options GMA Maint Help 2 XA EF lt b Add Update Delete Find Browse Previous Next LANDED COSTINGS Mataile Client DEMCON DEMONSTRATION COMPANY Job No 2044905 AIS Supplier BLAKIN Q BLAKE INDUSTRIES DUTY DETAILS LANDING CHARGES VFD 15 00 O seas Freight 1 00 Courier 1 00 Duty Paid 5 00 Port Charges 1 00 Cartage 1 00 S Tax Paid 5 00 Deliver Order 1 00 ITF 1 00 Currency AUD a Customs Entry 1 00 Other 1 00 Inv Adj 12 50 EDI Fee 0 00 Exch Rate 2 000000 Additional Lines 0 00 NZD Value 6 25 Forestry 0 00 VALUE WEIGHT VOLUME No Lines 1 aie Line Total 0 00 Line Total 0 0000 Line Calc 27 00 Line Calc 0 0000 Difference 27 00 Difference 0 0000 82 QB expedient Field Name Description Validation Default Job No This is the Job Number This will automatically populate if Mandatory From Job you can entered this screen via the Job Registration Registration or Blank if from Menu Client This is the Client Code and Name This is a no entry and is Mandatory From Job for display purposes only Our Ref This is our reference of the Landed Costing Optional Blank This is the Value for Duty Optional From the Customs Entry GST Paid This is the GST that has been paid on the Customs Entry Optional From the Customs Entry Currency This is the Currency on the Supplier s Invoice Optional From the Supplier s Invoice Inv Adj This is the percentage invoice adjustment
2. Customer Code for the Carrier assigned to the container at either the job level in the Delivery Details tab or at container level in the Container Delivery Details screen This indicates the date the FCL Time Slot Request was last sent If this column is blank the FCL Time Slot Request has not been sent to a carrier Add text here to appear in the PDF version of the FCL Time Slot Request This button allows all the containers with a carrier than matches the selected Request Carrier to be ticked in one action This button can also deselect all in one action Sample CSV FCL Time Slot Request inv DAMAR QB expedient Validation Default Defaults from Job Registration Screen Mandatory Defaults from Job Registration Delivery Details or Container Delivery Details Optional Optional System Generated Optional N A BEER The CSV report includes container type vessel availability date information and the delivery address for each container 30 General Notification This is a general notification that allows users to input data in the Job Notes Section in the Notification Tab Any information in this screen will print on the Notification 2 Notes Le e _ Notification 1 WIP Check in out Consol Job Accounting Delivery Miscellaneous Forwarding Notes Date Time Note Editing Notifications Expedient allows users to modify the
3. Field Name Description Validation Default screen Date of This is the Date of Clearance This is a no entry field used Customs Clearance for display purposes only This date is populated when Entry Customs send back the Clearance Date as a result of the screen Nature 10 20 lodgement Del Docket This is the date in which the first delivery docket was N A Printing a Printed printed This is a no entry field used for display purposes delivery only See Printing Delivery Docket section in this docket document Depot Date This is the Date available from the Depot This is updated Optional Blank in this screen by users Delivery Date This is the Date in which delivery has taken place This is Optional Blank updated in this screen by users Date Owner EFT This is the Date the EFT was processed for Duty payable to Optional Blank Customs This is a no entry field and used for display purposes only Date Duty Paid This is the actual date the duty was paid to Customs Thisis Optional Blank a no entry field and used for display purposes only Delivery Details Tab used for Delivery Docket Print information Deliver To This is the Delivery Code of the Shipment This information Optional Customer is automatically populated in Add Mode The data based Masterfile off the Clients Delivery Addresses found in the Customer Master File under the Administration Menu This screen can hold multiple addresses Ensure that one address is set as default
4. Delivery Details Various Dates Lodgement Date Date of Clearance Del Docket Printed Depot Date Delivery Date 01 05 2011 m3 Date Owner EFT Date Duty Paid Available Return Delivery Dates are accessed via the Containers Tab Any containers on the job will have the Delivery Date and Time inserted in the Container Details tab and if the job is FCL the Delivery Date Time and Signatory will be updated in Container Management A CDD Container Delivery Date event will be created against each container and when the final container is delivered a DDEL Date Delivered event will be created for the whole job indicated the job has been fully delivered A DOD event will be created for each job listed in the Update Delivery Screen The event can be found in the Job Registration screen from the Options menu LOAD DELIVERY DATES FILE The toolbar button Load Delivery Dates file in the Update Delivery Date screen allows upload of a file containing delivery date time and signatory information This can be used to provide the delivery date for air cargo LCL or FCL or FCX jobs The file must be in the following format with the columns in the order indicated Job Number mandatory Container Number optional Delivery Date mandatory Delivery Time Optional Signatory Optional A E Sample File EI 1 3002323 ASDF0001001 3 04 2013 12 01 C1 2 3002323 ASDF0001002 4 04 2013 C2 3 13002323 ASDF0001003 5 04 2013 1
5. VOYAGE LLOYD S NO ANL WARRINGA OCEAN BILLOF LADING HOUSE BILL OF LADING PORT OF LOADING PORT OF DISCHARGE DISCHARGE DATE ULTIMATE DESTINATION ARRIVAL DATE moo II E MARKS amp NOS DESCRIPTION OF GOODS GR WGHT MEAS LINE 1 OF MARKS Li GOODS LINE 1 10 00 KG LINE 2 GOODS LINE 2 LINE 3 LINE 3 OF GOODS THIS 15 LINE 4 SHOULD BE LINE 5 LINE 6 HERE THIS IS LINE 7 OF MARKS CONTAINER NUMBERS EXPRESS RELEASE 65TUZ530635 43 FCL ASCU4444444 43 FCL ASCUTTTTTTT DA FOL CHARGES FREIGHT OVERSEAS SHIPPING CHARGE Total Exc GST ASCU1234567 25 FCL ASCUSSSSS55 20 FCL ASCUSSS8888 45 FCL Ors collect Collect Total GST ASCUSE7T 6543 43 FOL ASCUG66566566 RO FEL ASOU9999999 20 FCL GST EXC GsT 0 00 100 00 6 00 Total Inc GST Please note Charges that are printed come from the Charges Screen within the Job Registration and must be a Forwarding Charge This charge type is set in the General Ledger Code If a charge exists that is incorrect see your manager who can change this 41 QB Expedient Forwarding Reports MASTER FORWARDING REPORT This report allows users to choose up to 9 different reports These reports are listed below e Jobs by O S Agent Detail e Jobs List by Client Detail e Consol by O S Agent e Volume Consignee Order e Volume Country Order e Jobs Summary by O S Agent e Jobs Summary by Carrier GENERIC CONSOL CSV This report allows users to out
6. 1 The Country of Origin if provided must be in two digit ISO format i e CN for China PREFERENCE and PREFERENCE RULE if provided must be the same codes as used by Australian Customs The file must contain one invoice line per file line The file must not contain column headings Quantity and Amount fields must contain only numbers or decimal point no dollar signs The file must contain only ONE Suppliers Invoice Case is not important the system will convert all values to Upper Case E a E a Some file examples INV_NOO2 PART_NO1 10 5 100 1 INV_NOO2 part_no2 10 150 order1 US INV _NOO2 part_no3 30 30 30 cn 45 Creating a Supplier s Invoice After you have created a job you can create a Supplier s Invoice This can be performed in 2 ways The first method is directly from the Job Registration Screen From this screen ensure you have the job you want to link the Supplier s Invoice to Click on the Suppliers Invoice Button on the Toolbar from this screen see below Supp Inv The second method is via menu Customs Clearance Tariff Class CMR Suppliers Invoice This option is also available from the Options menu in the Job Registration screen x Add LL Suppers voice NZ MASTER TEMPLATE SYSTEM Fite yew Options fapaite Regt Option GMA Maint tjop By clicking the below button or typing A will place the cursor in the input screen in Add Mode See add Update Desis 2 Previ
7. Port Country Number Pieces Pack Type Goods Description Gross Weight FOB Value Address 1 10 Address 2 11 Contact WO ONAN ARWNPE ECI ENTRY Summary details of single or multiple exempt entry consignments can be sent to NZ Customs This option is available from the Import Job Registration screen If there are no consignments for the job information for the ECI entry will be populated from the Job Import ECI Entry ECI Information Job No 2045156 7 No of Consignments 0 Status S Successful Entry 15 ECI IMPORT SEA Entry No 77573777 Entry Date 22 01 2013 Ha Customs Response Document Type 932 Entry Status 842 Job Information Client Code DEMCON Q DEMONSTRATION COMPANY2345678901234567890 00007287A Port of Loading AUADL Q ADELAIDE Discharge Port NZNPE Q NAPIER House Bill SIHB Units 100 BE Weight 15 00 KG NZD FOB Value 100 00 Supplier Information Consignee Information Supplier Name BLAKE INDUSTRIES Consignee Name DEMONSTRATION COMPANY23456789012341 Address 1 16 DEMO LANE Address 1 333 DESK STREET Address 2 CITY STATE 1234 Address 2 AUCKLAND 1234 Address 3 Address 3 Address 4 Address 4 17 Field Name Description This is the Job Number This will automatically populate from Job Registration No of Consignments This is the number of consignments attached to the job Status This is the current status of the ECI Entry This indicates the type of entry Entry No This is the Entry Number advised by NZ
8. Weight Weight Line Total minus Weight Line Calc N A calculation Difference No Lines Number of Supplier s Invoice Lines N A calculation 84 Jobs Reports QB expedient GENERIC JOBS CSV This report allows users to output job level data into a spreadsheet This report consists of over 40 fields If your site has the Accounting Module then it also includes the amount of money billed and the total profit on each job The profit includes both Customs and Forwarding related accounts LL Ganen hobs Report OSV IES Report Selection Jobs by Date of Reg Between kit land 26 09 2011 ma Report Filter Trading As e Sales Person Code Q Load Country Code Client Code Load Port Code Destination Port Code Discharge Port Code Job Type Department Job Class Report Progress Generic Jobs CSV Report pa p PPHP Output to arch spool MENU 30089 out OK cancel Enter regar fram Gate OVR Pip Pa E Go NO JOBS BY DEPT This report displays the number of jobs registered and the number of entries between a certain date period based on department This report can output in either PDF or CSV TEE wa End Date 26 09 2011 ma Report Criteria Department a Report Progress No Jobs by Department Summary Output to arch spool MENU 3485 out 85 Report for Jobs Registered Job AES Job AIA Job AIM Job AIS Parts Reports This below menu displays the different Parts Reports 4 5
9. delivered with Customer ontainer to re unpacking FCL Delivered Request Empty Pickup Date from Customer al customer site for Match with Delivery Diary Report req d date of today FCL Container Returns M T Pickup Report M T Ready Date is not null and Empty Pick up is null and Carrier Pickup Request Notification Delivery Date is not null User informs Carrier of M T Ready Date Demurrage Mgt Demurrage Exception Report User updates M T Ready Date amp Time Double Clicking on a Container record on the Job Registration Screen will open up the Container Record in the CMS Screen Job Details Container Detats Marks and Numbers Various Dates Delivery Details Container No Type ISO Type Seal No Debie Avaliable Alt Addr Delivery Type Delivered Songe Required Date Required Time Gross Wagt Nett Wigt Pos PSCUTOO0009 2020 1234 02 09 2012 02 09 2611 DROP TRAILER 02 09 2014 02 09 2011 02 09 2011 1200 12000 12000 FL 1020 1734 05 09 7911 0503011 VES DROP TRAILER GM 05040211 0514 7011 pm DIO 39 QB expedient Transhipment Report AUS Only When a Consol Job is registered with a FCL FCX Container and a Vessel Name of Transhipment Expedient creates the CMS Record and sends an instruction to One Stop to track this container When One Stop send Expedient an On Board Date Event Expedient updates the Container in CMS with the On Board Flag and On Board D
10. A TEST SUPPLIER ARR TESTING SUPPLIER NAME OK Cancel Add Details Re Query Query has found suppher record s This is the date the entry was created Mandatory This is the Customers Customs ID from the Customer Mandatory Masterfile This is the Supplier Code from the Supplier s Masterfile Optional 69 Customer Masterfile Blank Blank Customer Masterfile Supplier Masterfile Delivery Code Disc Port Header Codes Controlled Area Value Custom NZD FOB Freight FOB Insurance Description This is the Delivery Authority ode This is the Discharge Port from the Job Registration screen The port will be updated when the job registration screen is updated except where the Entry has Submission Status Being Submitted or where the Entry screen is in Update mode for the Job If the entry has been submitted the status is changed as follows o from Successful to Successful Modified o from Queued to Not Submitted o from Awaiting Clearance to Awaiting Modified This is the weight from the Job Registration screen The weight will be updated when the job registration screen is updated except where the Entry has Submission Status Being Submitted or where the Entry screen is in Update mode for the Job If the entry has been submitted the status is changed as follows o from Successful to Successful Modified o from Queued to Not Submitted o from Awaiting Clearance to Awaiting
11. Customs Entry Date This is the date of the entry Document This is the most recent response from NZ Customs Type Entry Status This is the current status of the entry This is the code and the Customer name from Job Registration Client Code Port of Loading This is the port of Loading Origin populated from Job Registration Discharge Port This is the first port of entry into New Zealand populated from Job Registration House Bill This is the house bill reference Units This is the number of Units followed by the unit of measurement Visible if there are no consignment details This is the weight followed by the unit of measurement Visible if there are no consignment details Weight This is the Declared Value for Customs Visible if there are no consignment details NZD FOB Value This is the name and address for the Supplier This will be populated from Import Job Registration Supplier Information 78 Validation Optional Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Default From Job Registration From Job System Generated System Generated From NZ Customs Today From NZ Customs From NZ Customs From Job Registration From Job Registration From Job Registration From Job Registration From Job Registration From Job Registration From Job Registration From Job Registration Field Name Descr
12. Modified This defines whether the entry contains any permit authorities or Other Information Codes This is the customs controlled area code This the Invoice Total of the Goods This is the Value of the good Free on Board This is the total amount of Marine Insurance 70 Validation Optional N A N A Mandatory Optional Optional Optional Optional Default Blank From Job Registration From Job Registration Blank CUSTOMS ENTRY LINES TAB Below are the Lines of the Customs Entry Screen SS hapan N Contorra Emry SUPT AP Ni File View Communications Options Print Tools GMA Mart Help v a A T 4 x e a 8 be 3 Add Update Delete Find Browse evious Next Prepare and Submit Entry View Errors Print Entry BACCA Application Print Delivery Order Entry Lines 5 Supplier Tariff Oty Ud SOty 535 Price Exp Org Rel Pref 1 A 85044001090 A 416 000 NMB M4 2080 96 CN ON No Qualifies uD 4 Rate 0 8000 TLF B504MVy Levyi Levy2 Codes No BATTERY CHARGERS OUTPUT UNDER 10 AMPS ETC OTHER Invoice No I A 85072000004 A 320 000 NMB 4 12284 00 CN UN No Qualifies USD 4 Rate 0 8000 TLF B507AL j Levy Codes Yes sc OTHER LEAD ACID ACCUMULATORS Invoice Na t amp 85044019006 144 000 NMB G 16783 20 CN CN No 7 Qualifies uD 4 Rate TLF ACADA Levy2 Codes Mo CF ADAPTORS Invoice No t Q 85419000006 3120 00 ON ON Na gt Qualifies uso A Rate 0 8000 Levy2 Codes No Desc PARTS OF DIODES TRANSISTORS ETC Invoice
13. Parts Reports Generic Parts CSV Parts Listing multi report Part Description Rate Part Classification Job Top Parts Per Client Customer Parts by Value Top Parts Client Origin Parts Used by TRT Code Top Parts by Duty Client i e E E e E e E e TLF Reports This below menu displays the different TLF Reports 4 E TLF Reports Generic TLF TLF List with Rates TLF and AHECC Top TLF Per Client Top TLF by Duty Client 86 Charges Accounting Module only Preparing Charges Expedient allows users to prepare charges for the shipment from the Job Registration Screen This is accessed from the Charges Button or from the Options menu in the Job Registration Screen Customer to Receive 1 Invoice d 87 Expedient There are 3 ways to prepare charges MANUALLY ENTER CHARGES To use this option the user can simply click on the update button This will allow the user to input charges manually There is an option in Expedient to include Default Company Tariff Charge Codes based on Job Type and Job Class The company tariff is maintained in the Rates Module Forwarding Rates Rate Account Codes screen See the Rates Module User Manual for more information See below A ropa E a 7 n woes bb NOA Aho ite MHO Frey Charge Gaga ted Soe Crear MO e Type Dueges let Mo TONY Cual Qharges Net Read A pare Ope A Pr brett Mos ALPUZA LIDO 1371 Cochuege var 108 Di reas See A branie Md D rated brat
14. View Client Reference numbers a eeedenmsssranwaawicouanseouoaseyntadaumus aanaienccualeolauarnuseenans 35 FING JOBS DY Client Reference NUM a a a a a aa 36 EVES io daa 36 Missing Documents Not Ct asta 37 Deletins alo deso alta 38 Container Management System CMS Delivery and REtUSINS ccccccsseesseeeececccseeeseccseeccceesseeceseseauunsseeeesessauunseeeessssaaeness 39 Transhipment Report AUS Only ccccccccocccnnnnncccononccnnnnnnononanoconnnnnnonnnornnnnnnnonnnnrrnnnnnnnrnnnrrnnnnnnnnnnnnrnnnnnnnnnnnnrnnnnnnnnnnanonos 40 EW E A IA IRE EEE 40 MPOrtEOASOS E O e oa eau A 40 PUA VAIN OUI SD CNC OTE eds esas SS cnet eae totic 40 OWNERS o la e 42 Master Forwarding REDO dat 42 Generic Consol ESV AAA ao sue reenter 42 Generic JOD E S Vetoa a a EE O NEO E seanatduesatedaied E ENA 42 CUSTOMS A A E E cabin ica eo neteeseanee 43 Job Registration Supplier s Invoice and Customs Entry Process oocccccccncccnnncnononnnnnnnncnnnnonononnnnnnnnrnnnnnnnnnnnnnonnnrcnnnnnnanos 43 Creatine a Pre Jop Supplier s MVOC ii a 44 LO AG FIE FRAC UE ii oa T O Oe ees 44 creatine So SUD DINE SMV Ol CO ratas 46 Enterine CUSTOMS QUINUA AAA 52 Classi P art Soe A E A O 53 Lodd FIS Features ta E OE a E O A 57 e 58 load Supplier INVOICES DSPM idad 59 CODY Suppliers VOI a onesies nce E E R 61 Ao 01 A A os EER WESSON rk OOO BOS SRT ON etd OR AA OER Ee EER BOSON ae OO SRR Oe OR Ce TEE 61 A A A A ueeesentede 62 Creatine PP ado 63 Automatic Parts DOWNIOd di
15. account number will be inserted from the Branch Masterfile if this has been entered To send the eBACCA application with attached documents take the following steps 1 Register your Customs CASPER code with ECN B2B and provide them with a return email address Contact Expedient Software to confirm the correct return email address for eBACCA responses from MAF 2 On completion of the MAF Information screen use Option Send MAF file to yourself This option will email an XML file to the email address in your User Masterfile and present the following message A SYSTEM MESSAGE An email has been sent to you at amp helens expedientsoftware com au You need to attach your supporting documents and email to ebacca_attach ecnetwork co nz Exit 3 Forward the XML file in an email to the eBACCA email address shown in the MAF Information screen attaching any scanned documents or other files required for the eBACCA application 79 QB expedient 4 MAF will receive your application and attached documentation Their response will be shown within Expedient and an email alert will be send to the original eBACCA submitter advising the status of the application EVENTS This will option provides a list of the events against the job This is the same window of Events accessed from the Job Registration screen COMMENTS This allows the user to supply a small comment for Customs in the entry This screen is automatically presented
16. also click on the Registration hol to display the following Nature Types DESCRIPTION 101 REALLY 10 GST ON FREIGHT ONLY 10 IMPORT il SIMPLIFIED 12 SIMPLIFIED GST FREE 15 ECI IMPORT 30 EXCISE 40 EXPORT 41 DRAWBACK 142 COMPLETION ENTRY 45 EC 51 TEMPORARY 52 SIGHT 53 PERJODIC OK Cancel Re Query 68 Supplier Code Supplier Supplier Code QB expedient Description Validation Default After the Nature Type has been selected A Pop Up Message Mandatory Consolidated displays see below E INVOICE LOAD OPTIONS 2 Select Entry Type Consolidated Not Consolidated Consolidated Selecting this groups the like TLF s Origin and Preference onto a single line on the Customs Entry Non Consolidated Selecting this keeps each line separated on the Customs Entry This is the ABN CCID of the Customer that you have clearing Mandatory the goods for FiPlease Note If the ABN CCID is not recognised by Customs Australia then the Entry will not be able to be lodged from Expedient This is the Supplier that is supplying the goods on the shipment Mandatory that need to be cleared You can click on the to display a list of Suppliers for that Customer The Supplier s Masterfile is found in Menu Administration Supplier s Masterfile If this Supplier does not exist then you can add the Supplier from the Look up screen See Below Code Supplier Nome 1234557890
17. is the unit price for the item This column is Optional Blank hidden by default Right click on the column headings to select Unit Price to appear Amount This is the total line amount for the part that Mandatory Calculated appears on the invoice line from Quanity x Unit Price if both are entered This is the TLF for the Part Number This is a no entry Mandatory Parts TLF field This information is drawn from the Parts Masterfile Masterfile TLF information If the part does not have an associated TLF then this field will display 2K OK OK OK K 50 Field Name Country Preference Duty Rate P O Number Dump Value Entry Line Code String Description Validation TLF kikk See below If the Part is unclassified you can still save the invoice Once you have done this a lassify you can click on the Classify Button This will allow you to classify the part with the correct TLF Code See Classifying Parts Section in this document for more information An Unclassified Items report is available from the More Options menu in the Job Registration screen This information is pulled from the Parts TLF File These fields are no entry however if you wish to alter these values for this Supplier s Invoice then click on the Gen Edit Toggle Button See below This is as a result of clicking the Button The Gen Edit displays On Mandatory The Country Preference are now updateable This is the rate as advis
18. links orders to consols and is used in Order Tracking Configuring Pop up Notes Expedient allows users to configure what type of notes to pop up at a customer level The following pop up notes can be configured via the Customer Masterfile Configuration Tab e Delivery Notes each time a user clicks on the Delivery Tab in Add Update mode the Customer s Delivery Notes will pop up e Job Registration Notes each time a user adds updates a Job the Customer s Job Registration Notes will pop up e Customs Notes each time a user adds updates a Job and Broker Code is the Own Company the Customer s Customs Notes will pop up e Customs Supplier Notes each time a user adds updates a Job the Customers Suppliers Customs Notes will pop up e Forwarding Supplier Notes each time a user adds updates a Job the Customers Suppliers Forwarding Notes will pop up 14 Accounting Module only e Prepare Charges each time a user prepares charges the Customer s Invoice Notes will pop up General Debtor Creditor Importer Aviation Security Forwarder Bank Detall Configuration import Job Registration Pop Up Delivery Details Delivery Notes Yes Add Update Job Job Registration Notes Yes Add Update Job Customs Notes Yes Add Update Job Customs Supplier Notes Yes Add Update Job Forwarding Supplier Notes Yes Export Air Job Registration Pop Up Add Update Job Job Registration Notes Yes Export Sea Job Regis
19. that you wish to associate with this part Mandatory Blank All other fields in this section relate to the TLF See the TLF Screen for further details on each field Stand This is the Customs Value Amount LastC Group This is the Product Group N A Blank Code This table shows details held against the Part Select the Type Optional Blank Information and Code from the pull down lists in the columns Enter additional information in the Data Required column dependant on the Type and Code selected Classified This is the user who classified this part Optional User Masterfile Date This is the date the user classified this part Blank 66 Creating Customs Entry The Nature 10 20 can be created from the Job Registration Screen via Nature 10 20 Button or via Menu Customs Clearance Tariff Class Nature 10 20 This option is also available from the Option menu in the Job Registration screen CUSTOMS ENTRY HEADER TAB Fie Vme Commorstihees Optim fort Tosh GMA Mert el 3 A gt t q b i le v Add Update Delete Find Browse Previous Next Prepare and Submit Entry View Errores Print Entry BACCA Application Print Delivery Order Entry nes Entry Details Job No 1 Submission Saus P Prepared Entry Type SEA Entry No Version Ovetricte Header Codes Nu Entry Date OIG A see Customer Super Details Customer Owner Code 00007287A GST Code 12345678901 Suppliar BLAKIN Supplier Code 00084385N Pay Method Oeferred Disc Port AMEL De
20. to the user when the Entry is being Overridden or Withdrawn PRINT ENTRY This option allows users to print the Customs Entry This Entry print can be printed prior to sending to Customs to allow the user to validate AKL LOGISTICS N Z LTD Import Entry Report rage Our Ref 800456001 Chant POL INDUSTRIES UMTED 0011020016E Supplier mp Het OMO 2700 Mouse Sik MELASI N 14 1 ALEC AUSTRALIA LTT OOIINETES En Ho 97 84085501 Origin ANEL Maste Dat Destination NZAKL ShervVoy D Tt Total Packa 4 ETA 97 34066501 Goes Wi 3000 Incas Total of of lines Check Tote NID 18730 56 Line Sep Tarif hem Concession Duty Rate Pref Cun Ex Rate Og Exp Sist Unt Supp Oty Worc VEON Duty Levy ow GSD EXTENSION LEADS 7 AUT ai TH A CaA 600 000 Hog 14000 2004 gt N 4 1534410310 EATE ILEA pT Ta A w 00 00 xn 50 2444 Dury Payab wT Levy Payabie 00 GST Payatte LIIL AQ Feee Pay ale TOTAL PAYASLE MERA 1 PAYMENT TYPE DEFERRED Signed By Date Ceser PRINT DELIVERY ORDER This option allows users to print the Customs Delivery Order This option is only available to the user when the Entry show a Document Type of 932 Delivery Order and the Entry has a Submission Status of S Successful 80 AKL LOGISTICS N Z LTD NZ CUSTOMS DELIVERY ORDER IMPORTER BROKER PDL INDUSTRIES LIMITED AKL LOGISTICS N Z LTD ENTRY NUMBER DECLARENTS REFERENCE NUMBER 3971403955101 800436001 DATE OF IMPORT TOTAL GROSS WEIGHT 03 07 1999
21. wish to store a different delivery address for that container then they can click the Clear button which will remove that address and use the default address stored in the Delivery Details Tab 18 softwar To add delivery addresses for a Customer go to Administration Menu Customer Masterfile Delivery Address Button See below 2 Clients Delivery Address NZ MASTER TEMPLATE SYSTEM File View Options GMAMaint Help oS l a gt Update Delete Find Browse Previous Next Clients Delivery Address Delivery Address Information Client DEMCON DEMONSTRATION COMPANY Delivery Code DEFDELCD Business Name DEMONSTRATION COMPANY Address Line 1 SADFASD Address Line 2 ASDFASDF Suburb gt State A Zip Contact Details Contact Name Email Carrier Instructions Default Default Address Container Numbers must also be entered for Sea Freight Shipments in order to print a Delivery Docket This is available via the Docket Button When users select this the below screen will appear a Print Options Please select 1 2 3 One Docket for ALL Containers 1 One Docket for ALL Containers 2 Individual Docket for EACH Container selected 3 Select Containers to print on ONE Docket This allows users to control what containers print on which docket 19 ni Please Note Users can only print one docket for ALL Containers if there are no individual container delivery addresses for the shipment If a user selec
22. 3000 IMPORT VESSEL FLIGHT NOJP_POST VOYAGE NUMBER COLUMBUS FLORIDA af PORT OF LOADING PORT OF DISCHARGE MELBOURNE AUCKLAND BILL OF LADING CONTAINER CONTAINER PACKAGE AIRWAY P POST NUMBERS STATUS NUMBER KIND MELAS15514 KNLU5087880 POT 4 LOOSE PACKAGE S OR ITEM S PRINT COMMS REPORT This option allows users to print the Customs Communications report This report shows all the Communication transactions from Customs 11 07 12 Customs Responses 11 39 50 AKL LOGISTICS N Z LTD Page 1 PDL INDUSTRIES LIMITED Entry No 97140955 Job No 800436 001 Entry Status 819 Document Type 932 Customs Delivery Order Given Response is Delivery Order Herewith method of payment as specified 4 LOOSE PACKAGE S OR ITEM S Method Of Payment Client Deferred Account 81 QB expedient Creating a Landed Costing After you have created a supplier s invoice and job and preferably prepared charges users can create and print a Landed Costing Users have the option of creating a Multiple Currency Supplier Landed Costing or a Single Supplier Currency Landed Costing This can be performed in the Options More Options Landed Costing in the Job Registration Screen or from the Customs Clearance Main Menu Landed Costing folder Input Landed Costing or Legacy Single Supplier Costing Single Suppliers Currencies By clicking the button or typing A will place the cursor in the input screen in Add Mode See below
23. 4 01 A 3002997 10 04 2013 10 10 C4 5 Expedient will check that the mandatory columns are present in the file Expedient will also check that the job number provided is a valid job number The details of the file will be uploaded into the Update Delivery Screen and can be further updated here before posting and updating the listed jobs 24 QB expedient Attaching Documents Expedient allows users to attach any document type including Emails via the Doc s button on the Job Registration Screen a Doc s Once a user clicks on the Doc s button a Windows Explorer window will display and default to the PRIVATE Directory for that Job see below screen shot ee olal Y 2011 05 VIS 3000766 4 Search pl bh JQ By Organize 2 Views Burn A RS IA Name Date modified Type Size Bs L Public 4 05 2011 12 00 PM File Folder E Documents ae i A oi rpo 014 104026 sik 4 05 2011 12 01 PM Microsoft Office Ex 3 KB gt Pictures More gt Folders A 2 items Offline status Online Offline availability Not available Documents in the above directory are not viewable by Customers via the Web Portal If there are documents that users wish Customers to view via the Web Portal place all documents in the above public Sub Directory Print Labels This option is available from the More Options menu in the Job Registration screen Copy Job Once users have completed the Job
24. 4 2010 113 Delivery Date 01 04 2010 14 Date Owner EFT mea Date Duty Paid ina 20 Validation Default Mandatory Blank Job Optional Registration Blank Field Name Time of Actual Delivery De hire Date Quarantine Instructions Depot Date Container Number Print Supplier Details Expedient Description Validation This is the time in which you are delivering the Goods Optional This is the date in which the Empty Container is to be Returned This Date is then inserted into the Container Details tab De hire Date field against each container This is the Quarantine Instructions Optional Optional This is the date in which the Container is required in the Depot This is for the Carrier Entering this date will also populate the Depot Date in the Various Dates Tab This is the Container Number that is to print on the Delivery Docket from the Job This is a no entry field and for display purposes only Selecting No will not print any Supplier Information on the Delivery Docket Optional Mandatory Mandatory 21 Default Blank Blank Blank Blank Yes Yes Data Drawn from Data Drawn from Job Registration NORMAL NAME A Division of Ross Fehiben Job Registration Delivery Details Tab Deliver To or Container ABN 52 006 246 260 Unit 256 Delivery Details Jab Details Address Button 53 McComack STREET PORT MELBOURNE VIC 3 ctions o
25. 6 Goods GST filled 45 50 VassevyFigt DOY Aca No AJ lay pr OF O Y oo J hu ho ho uw de de Las hs O j 2541 2700 2788 4310 4311 4323 4365 4430 4481 4541 4700 4788 Money paid out of your account to a 3 party for that Account Aca Code QEF CA SLD ZA be has Ss Bill Information Cheque costs Creditor costs Journals Print Job Financial Total Profit on the Job Department SIS OOCL YOKOHAMA GST Pald 5 7 00 journal Total Costs Billed Balance 25867 64169 5195 0 00 10 00 10 00 000 35 00 40 00 10 00 0 00 80 00 cr ac eN 45 00 35AN Description FREIGHT PROFIT SHARE CMR CARGO MGT RE ENGINEERING TERMINAL HANDUNG CHARGE THC CUSTOMS CLEARANCE PORT SERVICE CHARGE PSC DELIVERY ORDER CARRIER SECURITY CHARG LIFT ON LIFT OFF QUARANTINE ENTRY F CARTAGE SHIPPING LINE DO INCOME ON FRY INCOME EX INCOME O AEN TATON FEE 258 67 51 95 10 00 PROFIT SHARE NTINE ENTRY FEES ME ON CARTAGE OME ON SHIP LINE DOC This is the Journal Paid Journal This is the This should be Amount either amount that was zero for Profit or Loss for billed to the 3 billable items that account Party 34 QB expedient The Job Financial Screen allows users to view the following additional information e Billing Information Invoices e Cheque Costs Direct Cheques e Creditor Cos
26. DEMONSTRATION COMPANY 23 Origin Supplier BLAKIN BLAKE INDUSTRIES Lastioab Supplier Part No HELTEST Sand LastC Part Description UNCLASSIFIED PART E Group Client Part No Last Used tariff Informatica Concession sug Description NML Duty Rates Package Information Net Welght KGS Gross Weight KGS Cubic voume Package Type SKU Alt O Part Code Information Type Code Additional Information Classified By j Approved By Field Name Description Validation Default Client Code This is the Customer Code and Name that is pulled from the Mandatory Supplier s Supplier s Invoice Screen Invoice Screen Supplier This is the Supplier Code and Name that is pulled from the Mandatory Supplier s Supplier s Invoice Screen This can be updated using the pull Invoice down option to Default Supplier if the part is supplied by Screen many suppliers Supplier This is the Supplier Part Number that is pulled from the Mandatory Supplier s Part No Supplier s Invoice Screen Invoice Screen 53 Field Name Part Description Client Part No Origin LastJob Description This is the Description of the Part If this part is not yet classified then UNCLASSIFIED PART will appear On Add this will clear and the correct Part Description can be added Use the a to search for Parts already stored for the Customer and Supplier combination or Requery in the zoom screen to find all Parts for the Customer regardless of Supplier Pleas
27. MD ADDING WAIPRER 02 12 2011 BAETT LORENSIN GMA N OSU JOB UPDATE 02 12 2011 1116 BRETT LORENSINI GMA N IMDA IMD ADDING COMPRER 02 12 2011 1115 BRETT LORENSINI GMA N OSU JOB UPDATE 02 12 2011 1220 SCOTT CRAVEN N FROT RATE PREP FORWARDING 112 201 1143 425077 SCOTT CRAVEN N FRHT RATE PREP FORWARDING 134 407794 SCOTT CRAVEN N FRR RATE PREP FORWARDING JI 12 2011 2131 425077 SCOTT CRAVEN N FERT RATE PREP FORWARDING j 130 40993278 SCOTT CRAVEN N OSU IOB UPDATE 212 SCOTT CRAVEN N OK Add 36 Missing Documents Notifications The Missing Documents Notification draws information from the Documents Screen which is accessible from the Options menu in the Job Registration screen The below screen allows users to input what documents are Required and Received Eje View GMAMewe tiei ir i 5 q 4 5 Add Update Delete Find Browse Previous Next Document Screen Required Recd Comments Copy Gill Original Bill Express Bill Supplier Inx Packing Dec RECEIVED THANKS Treatment Cert Free Trade Cert Pref Dec Manufact Dec Sup Pack List Arrival Notice Charges Notice T ship Notice Permit Other Customs Checked All Docs Rec d All Docs Recd Date af fief a r 2044905 User Sscottc Based off the above information the Missing Documents Notification prints any Document that has a required Tick and doesn t have a Rec d Tick and doesn t have an All Docs Rec d tick 37 QB expedient See below for a pri
28. Masterfile Notifications Within the Job Registration Screen under the Notifications Toolbar there are a series of notifications that inform various parties about shipment information See below for a list of standard notifications that are available Notifications GMA Opt GI i Document Check Sheet Missing Documents Transhipment Notification Customs Vessel Change Job ETA Change Import Fre Alert Advice Acceptance of Liability FCL Time Slot Container Weight Dedaration FCL Container Delivery Empty Container Return Carrier Pickup Request Ultimate Consignee Request Arrival Notice f LCL Cargo Availability Delivery Order Carrier Movement Advice Depot Movement Advice General Notification See Document Check Sheet This is an internal document that displays which Documents are required but not yet received Missing Documents This is a notification that can be sent to customers agents informing them of which documents have not yet been received This draws data from the Documents Screen above This is also available to be set up as an Automatic Report 28 FCL TIME SLOT This option provides the ability to create a request to Transport to pick up full import containers from the terminal for delivery The screen displays all the containers registered for the job and indicates the carrier assigned at job level or container level FCL Time Slot Request l n FOL Time Sot Requ
29. No 1 CL 85044001194 Q 12512 00 CN ON No Qualifies Curr UD A Rate 0 8000 Levy2 Codes No Desc OTHER BATTERY CHARGERS Invoice No 1 4 8513100011H e ON No Qualifies uso A Rate Codes Mo TORCH FLASHLIGHTS Invoter No Field Name Description Validation Default Entry Lines This indicates how the Customs Entry has been N A System consolidated Generated Tariff The eight digit tariff classification applicable to the goods Mandatory TLF being entered Masterfile from Part Qty This is the Quantity of the Parts on the Suppliers Invoice Conditional Supplier s This value is used to Calculate the Levy payable if required Invoice by Customs Uq This is the Unit Quantity of the Quantity for Customs Conditional Supplier s purposes Invoice SQty This is the Supplementary Quantity of the Parts on the Optional Supplier s Supplier s Invoice This Code is used to indicate that there Invoice are additional Levies required to be paid for the commodity SUq This is the Supplementary Unit Quantity of the Conditional Supplier s Supplementary Quantity for Customs purposes 71 Field Name Description Validation Default Invoice Price This is the Price of the Parts on the Supplier s Invoice This is TLF linked to the Supplier Invoice Part This record is used to fill the Tariff Header detail for the line Levy1 This is the First Levy Code for the Tariff line This Code is used to indicate that there are additi
30. Optional Blank Exch Rate This is the Exchange Rate at the time of the Suppliers Optional From the Invoice Supplier s Invoice SNZD Value This is the New Zealand Dollar Value Optional From the Supplier s Invoice Duty Paid This is the amount of Duty Paid on the Customs Entry Optional From the Custom s Entry Duty Calc This is the amount of Duty Calculated on the Customs Optional From the Entry Custom s Entry Difference Duty Calc minus Duty Paid N A Calculation 83 Field Name Description Validation Default Landing Enter the Landing Charges as you wish them to appear on N A Calculation Charges the Landed Costing Charges Include O seas Freight Port Chgs IDF Delivery Order Customs Entry EDI Fee Additional Lines Forestry Courier Cartage ITF Other Invoice Value This is the total of all of the line items on the From Line Total Supplier s Invoice as entered by users Supplier s Invoice Invoice Value This is the calculation of all of the line items on the From Line Calc Supplier s Invoice as calculated by the system Supplier s Invoice Invoice Value Line Total minus Line Calc N A calculation Difference Weight Volume This is the total of all of the weight items on the From Line Total Supplier s Invoice as entered by users Supplier s Invoice Weight Volume This is the total of all of the weight items on the From Line Calc Supplier s Invoice as calculated by the system Supplier s Invoice
31. Parts Amended _ This is the user who added the TLF or last updated the TLF System Generated Date This is the date the TLF was added or last updated System Generated Creating Parts There are 2 ways to add parts manually or via a download feature Automatic Parts Download If you have a Parts File you can upload this file via menu Download Data Files Load Parts File Part Non Mandatory This is not a mandatory field but the column Is Description needed for the processing to complete successfully Client Part Non Mandatory This is not a mandatory field but the column is 63 Number needed for the processing to complete successfully F TLF Non Mandatory This is not a mandatory field but the column is needed for the processing to complete successfully G Country Code Non Mandatory This is not a mandatory field but the column is needed for the processing to complete successfully H Preference Non Mandatory This is not a mandatory field but the column is needed for the processing to complete successfully Preference Non Mandatory This is not a mandatory field but the column is Rule needed for the processing to complete successfully Example file DEMCON 1004 8954 MOUSEPAD LENTICULAR 400 0917J TW DCS P50 Manual Parts Add Manually adding Parts to the Expedient System is performed via menu Customs Clearance Tariff 64 Class CMR Parts By clicking the Ltd button or typing A will plac
32. Registration Creation process the copy job function can be utilised This is selected via the Options Toolbar More Options Copy Job This copies all of the job information to a new Job Number excluding any Notes Container Attachments and Charges except where the Job Type is LCL FAK then the F L Container Number Type Seal Number Cont Type and size will be copied to the new job Container Search There will be occasions whereby users will need to find a job with a specific container From the Job Registration Screen select Options Find Jobs by Container This will then pop up a screen see below 25 Search Container Details Container No Available Date Required Date OK Cancel Enter Container No seerch coiteris If the container number returns more than 1 job then the Registration Screen will display 1 of XX at the bottom of the screen 26 Options Document Screen This screen allows users to select which Documents are required and of those documents which have been received see below screen This information is reported in the below notifications section and there is also an Automated Report in the Automatic Reports Module that can be set up to remind users customers that documents have not yet been received See Report Codes MISSDOCSO1 02 and 03 O ee ON eA Te Job No 3001100 Required Rec d Comments Date User Copy Bill y O 0212014 chandima Original Bill 4 02 11 2011 chandima Expr
33. The AQIS classification for the delivery postcode will be displayed Deliv Job Note This is an additional line of Note Please note that the Optional Clients Delivery Address Screen also has 5 lines of Special Instructions that Print on the Delivery Docket This job note will print next to the address that is specific to this shipment Carrier This is the Carrier Code of the Shipment This information Optional Customer is automatically populated in Add Mode if a Delivery Masterfile Address exists for the Customer This information is based off the Clients Carrier found in the Customer Master File under the Administration Menu This screen can hold different carriers for AIR FCL LCL Parcel Post The AQIS classification for the postcode is displayed alongside Carrier Job Note This is a Carrier Job Note specific to this shipment Optional Blank 12 QB expedient CONTAINER DETAILS LOAD FILE You are able to load a CSV file from your desktop directly into the Container Details tab as long as the data conforms to the required format documented below To use this feature Register the Import Sea Job and click on the button that appears at the bottom of the Container Details tab You can then browse to the required CSV file and click on the Open button The load process will advise you if the load was successful Click on Exit to see the containers loaded into the screen If there is an error in the file e g there is missing inform
34. This is the date the Supplier s Invoice was created Mandatory if Blank not NZD Lodge Date This is the Date of Lodgment to Customs N A Today Invoice Information No Inv Lines This counts the number of Invoice lines either actual entered in the Details Tab manually or from the number of CSV TXT File you have loaded via the Load File lines button This is a no entry field and for display purposes only InvAmount Enter the Total Invoice Dollar Amount This must Mandatory equal the Entered Amount to balance the Supplier s Invoice Freight Enter whether the freight amount is included in the Mandatory Included in lines or separated but in total Line Freight Enter the Amount in Freight Optional Amount Insurance Enter whether the insurance amount is included in Optional Included In the lines or separated but in total Line Plus Enter the Total Plus Amount Optional Blank Minus Enter the Total Minus Amount Optional Blank Invoice Qty Enter the Total Invoice Quantity Optional Blank 48 Field Name Entered Amount Invoice Qty Description This totals the dollar amount entered in the Details Tab This must equal the Inv Amount This is a no entry field and for display purposes only If these are not equal you will receive the below message You can still save the Supplier s Invoice Enter the Total Invoice Qty of pieces This must equal the Entered Qty to balance the Supplier s Invoice Entered Qty This total the qty amount ent
35. USD 544 00 627 16 000 627 16 0 00 OVERSEAS SHL Collen USD 504 00 679 80 aog 679 80 ano AUSTRALIAN P l Colea AUD 0 00 63000 830 00 0 00 DELIVERY ORO Collet AUD 0 00 55 00 550 55 00 0 00 CMR COMPLIA Colea AUD 000 235 25 00 000 MELBOURNE _ g AUD 0 00 630 0 00 91 Charges Screen Variance indicator on Exchange Rates only used when entering Charges Bil To DEMCON Job No 3000758 House SFLASDIF LATEST INVOICE DISS INV Codo DO 2410 Tick if wanting to invoice in Foreign Currency Can create up to 3 Foreign Currency Invoices ALN Fora Charges Crested Cust Charges Crested 165422 Y AND ATTENDANCE DPLIVERY ORDER FEE LIFT ON LIFT OFF Either a Customs Charge or Forwarding Charge Only available if Rates Module Active Exchange Var ral Inv Date 23 05 2011 Fype Job Cure Toggle between Customs Forwarding All Charges Recommended for send only 1 invoice to customer Actions AS Charges Prepare Charges D Invoke Screen Inwoke Notes e Toggie Charges Prepare Invoicing Creates Final Invoice and Displays Previous Invoice Costs Paid Out D Posted Invoices T Final Invoke 3 00 User gavinm Status POSTED No Invoices 2 PPICOLL Curr FRCL Amount Local Amt AUD GST Amount Exp lect ALT 000 150 00 iy le Ail DK om 000 le AUI DO HO po Ki Collect AUL 0 00 688 00 68 80 lert LTT ny fw J 218 20 0 00 Tot Tot Can only
36. Volume Expedient User Manual NZ Customs Module Imports Exports Gavin Millman amp Associates Pty Ltd 281 Buckley Street Essendon VIC 3040 P 03 9331 3944 e W www expedientsoftware com au Table of Contents Customs ana Forwarding Registration sseseceseesesesecececsesesecececscsesececececsesesecececsesececececessecececscsesesesececsesesecececeesesececeee 2 JOB Registration STEEN esnan S as 3 Commmand KEYS aea a E E E T 3 Creatine a OD iaa o tn roeRda 4 Container Detalls Eoad A a dd e eyed 13 ENK o A A tsteyeea tuatecas eine 14 Link CONSOI LINK OPS in 14 CONTIBUTINES Popup NO CCS oss ead da 14 AUto Dellver DTU Pates les 15 Adame Job Notes ais sa 15 a A o A e O 16 a SNEGET saci ieldutsal oa otlbec ti etlinistaclaalincetsal a aibiy ok iails ida hebben Ledlaal dn cbt 16 PANA Deilvery DOCK CLs cissrcctetanchaycatasatsdanaauedes io uataneaaueuseencbadeeaduaunnadesadans a a E i 17 Update Denver DIE A ARA AA AAA AS OS 23 OAC Delve Dares Ale a ia 24 AAC DO CONCI Sd ae do 25 A man esnceatieatese 25 COP 0 6 JERE ent te a ene nore a o 25 CON PAINE SCAN CM oaesatedemte sda utes E N a au sdeaeneneasedese 25 OPTIONS DOCUMENT SC FEE Mansi scar ainia S E 27 Create Doc ments to Transport Event A A A A A 27 CUSTOMEN Orio oalare aa 28 NOTICACON Sres 28 FELTIME SO nio 29 EOI IN shetacesasned cease uacesaeatan cateueaacoadean a N a S 31 CHASING VV OF QING att i 32 o a eco te ee 34 Deleting a JO sai A ere eee ter eer a 35 Add
37. a customs shipment from the Main Menu select Customs Clearance Tariff Class Job Registration function or By clicking the button or typing A will place the cursor in the input screen in Add Mode See below Wid doe Pegerrator SUPERCHERP Fad p gt o i AOS Unido Treti Find Row Peek ef Loew ant Fanmi bot Note int Sheet Seam Tew EC Entry Cestoms Entry Tam Doct Changes Mivestanis lob Details Supplier Details Container Details Marks and Numbers Various Information Delivery Dietas kbm ER Opt MA obno House fl Consol No Job Notes 0 Master fil Job Class Date Reg Te Corral Notes 0 Cust Code A Cust Ret Docs 0 Salle a Extn Code Milestone Transport Details Goods Vessel Q GQ Leds ww ID a Load Port a First Vessel Hace Rect Q BiU Cut Dote MR First Port Pi Fest Arrt D Disc Port fey ETA Dir MS a Dest Port Q ETA Dest na No kos MS wio ES e DG Relrigeration ej Hig Type A OWENC None Customs Val Vessel Avatat s Mi Vessel Storage no Fit PIC HB Currency Qi Bond Depat a Entry No L K _ Cancet ze Tur DOC Par es dtes ote bee Field Name Job Type Description Validation Default This is the type of Job in which you are creating You can Mandatory Blank perform a lookup on this field by clicking lit a Job Type does not exist and you require a new one to be added then please contact your manager or GMA Support Field Name Description Validation Default This is the Department that is as
38. additional Codes held for the the site Invoice Line The information can be add edited configuration and deleted against the invoice line For example if for storing the Part in the Parts Masterfile does not have a Codes Permit but it is required for this invoice the Permit Information information can be added against the invoice line in this screen when the part line is highlighted Entering Customs Quantities Once you have saved the Supplier s Invoice if you have added parts whereby the Classification calls for extra measurements added to the Parts for example Kilograms Square Metres Clicking on this button will search the TLF and if it doesn t require a number or blank then it will allow you to enter the quantities If not you will receive this message wD No such items exist on THIS INVOICE 52 QB expedient Classify Parts If you have added parts to the Supplier s Invoice that have not been classified before then you can click on the Classify Button once you have added the Supplier s Invoice This will then direct you to the below screen Please note the 1 2 at the bottom of the screen indicates this is the first part of two parts that need to be classified Use Add to classify the part Ciasrity NI Pacts MI MASTER TOMPLATE STIM File View Options GMA Maint Help v e x Add Update Delete Find Browse Previous Next De NZ Part Information Chent Supplier Part Information Client Code DEMOON s
39. as a Foreign Currency Invoice This is only available if the Chart of Accounts Masterfile has FXC Indicator Yes The chart of Accounts Masterfile is found in Menu General Ledger Chart of Accounts Type This indicates whether the charge is for Customs of Forwarding N A Blank PP Coll Indication whether the charge is Prepaid Collect N A Job Registration This is the Currency in which you wish to enter the Amount for N A This is only available if the Chart of Accounts Masterfile has FXC Indicator Yes The chart of Accounts Masterfile is found in Menu General Ledger Chart of Accounts FXC This is the Foreign Currency Amount This is available if you have Amount selected a Foreign Currency Code in the above field Please Note If you enter a FXC Amount in and do not check the FXC Indicator the invoice created will be in AUD Local This is the Local Currency Amount Amount 95 Field Name Description Validation Default Exp Cost The Expected cost of the Creditors charge amount Blank Local This is optional and is configurable at the company level Contact Amount if GMA Support if you want this added removed No Mark Up This allows users input the expected cost and when the invoice is YES posted the profit will be taken up automatically If this value matches with the creditor s invoice then the job will not appear in the Work in Progress report If it doesn t match then the job will appear on the Work in Pro
40. ate updates the One Stop Details and most importantly updates those consols and jobs with the Australia bound Vessel details Once this has been performed a nightly report is sent to nominated users informing them of the jobs updated To receive this report the Container Management Module must be activated and set against a user via the Users Masterfile Users Options Forwarding Expedient utilises One Job using the same job number reference for both the Customs and Forwarding Service The Job Registration Screen is used for both Customs and Forwarding Functions Import Consol Screen Arrival Notice Delivery Order The options are located under the Notifications Toolbar The Arrival Notice gives the user the option to print the charges OC repon Seienon E n a UM Siti 3 a Report Selection Report Criteria Consol No House Bill Job Mumber Department Print Charges Print i 59701237 TEST 21001100 VIS No Yor Report Progress 40 2 RICHMOND ROAD MARLESTON SA 5022 PH 08 8311 1111 FAX 08 8322 2222 Wee maausi com au FCL ARRIVAL NOTICE SUPPLIER OUR REF VIS 5870137 DATE 2311 2011 R HLITTLE COMPANY CC REF 3001100 CUST REF CUSTREF 1234567600123 USA Bbi i cur haed berg feo ma cordon copy aaa pon req TEST ONLY 2NDS WORLD 50 MCCORMACK STREET 23 ERVAL AVE PORT MELBOURNE VIC 3208 PRESTON VIC 3072 TEL 020587 7822 FAX D22507 744 THE FORWARDER PTY LTO 204 BAY STREET WIC 3207 OCEAN VESSEL
41. ation which is mandatory you will get a message explaining the problem NZ The file format must be A comma separated values csv file easily created in Microsoft Excel The data must be in the following order Bill Number Mandatory Load Type Mandatory General accepted codes F FCL L LCL B Bulk E Empty P Pallet Do 13 A file example BILL NUMBER 1 F ABCD1234567 12345 15 20 23 BC E g Wo Oo ps an mM 6 la RNP GIS B IS IES 16 a TT Link Consol A billno1 billno2 billno3 billno4 billno5 billno6 billno7 billno8 billno9 billno10 billno11 billno12 billmoi3 billno14 billno15 billnol6 B ASDFOOOLOOL ASDF0001002 ASDF0001003 ASDF0001004 ASDF0001005 ASDF0001006 ASDF0001007 ASDF0001008 ASDF0001009 ASDF0001010 ASDF0001011 ASDF0001012 ASDF0001013 ASDF0001014 ASDF0001015 ASDF0001016 D FCL 22G1 LCL 22G1 BLK 2261 EMPTY 22G1 pallet 2261 separate p 2261 FCL 22G1 FCL 22G1 FCL 2261 FCL 2261 FCL 2261 FCL 2261 FCL 22G1 FCL 2261 FCL 22G1 FCL 2261 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 12345 e e P R PR BP PPP O EXped BI M M NM NM mM NM NM mM NM mM mM mM Mm a Bh ient rTware This facility is available from the Link menu in the Job Registration screen The consol number field can be manually entered and saved into an existing job Link Consol Link Orders This facility
42. be modified if charge code has FXC indicator set to YES in General Ledger Chart of Accounts Masterfile 92 Based on USD Exchange Rate and Exchange Variance of 1 Only applicable if invoicing in AUD Cost AUD Profa Uptake bta Amount Optional Profit Take up at time of Billing Unable to be modified for Charge Codes set to No Markup Yes in Chart of Accounts Masterfile Field Name QB Expedient Bill To Description Validation Default This is who you are billing Mandatory Job When charges are being prepared for the first time for a Registration job the bill to code is populated based on the following rules e Ifthe Broker Code on the Job Registration screen is null then the system populates Bill To Code as the Customer Code OTHERWISE e f your company is the Broker for the Job then the Bill To field will be populated with the client Customs Bill to Code in Customer Master File Importer Tab This will generally be the same code as the customer code If this field is null then the Bill to will default to the client OTHERWISE e f your company is not the Broker for the Job then the Bill To field will be populated with the client Forwarding Bill to Code in Customer Master File Importer Tab This will generally be the broker Please Note The below message indicates that you are acting as the Customs Broker but not the Forwarder hence you need to include
43. creen Notes ont amp _ Consol Job Accounting Delivery 1 Miscellaneous Forwarding Notification Check in out Notes User Date Time Note Update Search Exit Notes against the Consol are available to view from Consol Notes References in the Options menu in the Job Registration screen The consol registration screen can also be accessed from the Options Menu Printing Work Sheets Once you have completed the Job Registration Creation process and all of the data is saved that you require you can now print the various Work Sheets these are e Job Sheet Available via Options and a Button on the toolbar in the Job Registration screen o Sea o Air o Parcel Post o Miscellaneous e Private Doc s Cover Sheet Available via Options e Private Bar Code Sheet via Options Printing Billing Sheets Printing Charge Sheets is available via the Options The Charge Codes and Descriptions are initially configured and maintained by Super Users To Set up Charge Codes go to Menu Administration Company Details Billing Sheet Maintenance Charge Sheets and Charge Code are set up by e Acc Type Disbursements Finals e Charge Code e Mode Export Import e Type Air FCL LCL e Print Order 16 See below screen shot r AL Charge Code Mamer le SAPECIRNT DEVELOPMENT i r sie t vY A N Ade Update Delete Find Browse Previous Next Charge Code Masterfile Acc T
44. data that prints out on each of the forms along with what wording appears on the notifications The below screen is accessed via the Administration Menu Company Details Generic Notifications Regist rr lo Eile View Options GMA Maint Help E X Q Bb lt lt Add Update Delete Find Browse Previous Next Nofitication Data Output Notification wesschg Customs Wessel Change Description ADVICE TO CLIENT WHERE VESSEL HAS CHANGED Form Used for_generic_notification Print Fields Job No w Module CUSTOM A Client Name Menu 06 01 T VW Supplier Consignee 06 98 11 Client Reference a Master Bill House Bill Port Information Vessel Information ETA Date No of Packags E Screen Preamble WSLCHGPRE Postamble GENPOST Weight Approved By brians Volume E Approved On 18 02 2009 Goods Fa Last Used By Delivery Address Last Used On Print Containers First All L J 3 of 3 31 Changing Wording The PREAMBLE and POSTAMPLE information can be modified in Menu Administration Company Details Menu Input Terms Printouts See the below example of the Customs Vessel Change Pre Ample data And the actual Vessel Notification Print out 6 input Terms EXPEDIENT DEVELOPMEN ECES i File View GMA Maint Help amp X A kb 4 d Add Update Delete Find Browse Previous Next Input Terms T
45. e note only the first 300 results will be shown Filter on a word or part number to improve the search results This is the Clients Part Number This is what the customer recognises This prints on Landed Costing This is the origin country for the Part This is the last job number the Part was used on Stand LastC This the Customs Value Amount Group Last Used This is the Product Group for the Part This is the date the Part Number was last used Validation Mandatory Mandatory Optional Numeric Value Optional Optional N A QB expedient Default Default to Supplier Part No on tab through if no Client Part No Is entered Origin of the Part from the Supplier Invoice line if the Part is not duplicated with a different Origin country System generated Blank System Generated 54 Field Name Lookup All Tariff UQ Concession SUQ Description Duty Rates Auto Rated Description This is the Tariff List Code Use a to lookup the TLF Masterfile Menu Customs Maintenance number of fields for TLFs associated with the Client Code in the invoice See below MA ALL SUPPLIERS UTEMIES OF OTHER THAN PORCELANA ORAA IBAS ALI POR RATE WETTING RED CL DINGS NZ OKKI JS Mae MZ ORIGIN VES IN RETAIL PAR HONIO NUORODOS AED SANANA 4 DEMATIATO EI ATT Thy TUR WANN t VAI FOM Select the TLF or Click on the Re Query button to search for all TLFs regardles
46. e data must be in the following order B Part Number Mandatory General D Amount Mandatory General a Mandatory Purchase Order Number Optional Country of Origin Optional Preference Rule Optional 57 RULES 7 The Country of Origin if provided must be in two digit ISO format i e CN for China PREFERENCE and PREFERENCE RULE if provided must be the same codes as used by Customs 8 The file must contain one invoice line per file line 9 The file must not contain column headings 10 Quantity and Amount fields must contain only numbers or decimal point no dollar signs 11 The file must contain only ONE Suppliers Invoice 12 Each Invoice line must be in the same currency 13 Case is not important the system will convert all values to Upper Case Some file examples pipe delimited text file INV_NOO2 PART_NO1 10 5 100 1 AUD INV_NOO2 part_no2 10 150 AUD order1 US US Pom INV_NOO2 part_no3 30 30 30 AUD cn gen note line 1 contains no conditional data line 2 contains conditional data item Order No Origin Preference and Preference Rule whereas line 3 contains only Origin and Preference conditional data the same file above but this time comma separated values CSV INV_NOO2 PART_NO1 10 5 100 1 AUD INV_NOO2 part_no2 10 150 AUD order1 US US Pom INV _NOO2 part_no3 30 30 30 AUD cn gen Email File Feature You can email the Supplier s invoice using the CSV file f
47. e hired Optional Blank Pack Type This is the type of Package s Mandatory Blank Available This is the date in which the container becomes available Optional Blank for pickup Delivered This is the date in which the container is delivered Optional Blank Delivery Type This is the method in which the FCL is to be delivered Optional Blank possible values S L Doors Cabin Tilt Tray Tipper S L Doors Rear Standard Trailer Drop Trailer Unpack amp Re Deliver Storage This is the date in which the container commences storage Optional Vessel charges Masterfile Required Date This is the date and time in which the container is required Optional Blank Time Net Weight This is the Net Weight of the Container after any Optional Blank deductions Gross Weight This is the Gross Weight of the Container before any Optional Net Weight deductions This is the Net Weight plus the Weight of the plus Container Container Tare hPlease Note Expedient stores maximum Container Tare Weight Weights which is used to calculate the Gross Weight Value This can be overridden by a user See Appendix A Mark and Numbers Tab Marks and The marks and numbers used to identify the cargo notthe Optional Blank Numbers consignee Various Dates Tab Lodgment Date This is the Date of Lodgement This is a no entry field used N A Customs for display purposes only This date is populated when a Entry user lodges this job within the Nature 10 20 screen 11
48. e the cursor in the input screen in Add Mode See below NZ Parts Marsertie Masterance SUPERCHEAP NZ FR y Add A A gt Ipdate ete Find Growse Previous Next Notes Docs Input NZ Parts Cient Supolier Part Client Code Origin Supplier Tc Lastlab Suppter Part No a SanditastC Part Desoto aaa Group Client Pat No Last Used Tariff Information TLF Tariff uQ Concession JQ AAA Description NML UDC UDC AU PAC CA TH Auto Rated Duty Rates Package Information Net Weight KGS Gross Weight KGS Cubic Volume Packaye Type SKU Alt Cli Part Code Information Type Cade Description Data Required Additional Information Cassified By On om Approved By On ox Cancel triar a Qatome Code lt Cel 2 te Toor Enar ner Goostert rto rn 65 bia QB expedient Field Name Description Validation Default Client Id This is the Customer Code You can click on the to lookup Mandatory the Customer Masterfile Supplier id This is the Supplier Code You can click on the to lookup the Mandatory Supplier Masterfile Country This is the Country of Part Origin You can click on the to Optional lookup the valid country codes Supplier This is the Supplier s Part Number Mandatory Part No Part This is the description of the part Mandatory Description Client Part This is the Client s Part Number This prints on Landed Costing Mandatory No Tariff Information This is the TLF
49. ed nightly by NZ Customs This rate cannot be manually updated This is the Purchase Order Number against the part Mandatory number This is used for printing of various documents such as the Landed Costing This field is no entry however if you wish to enter a value then click on the P O Edit Toggle Button See below This is as a result of clicking the Button The P O Edit displays On The P O Number is now updateable This is the value advised by NZ Customs and cannot be manually updated This number identifies which Entry submission the invoice line was part of This column is hidden by default This number identifies which line in the Customs Entry the Supplier Invoice line is associated with This column is hidden by default This column shows how the Codes information for the invoice line is generated This column is hidden by default 51 Default Parts TLF Masterfile From NZ Customs Blank From NZ Customs Generated on creation of entry System Generated System Generated Field Name Description Validation Default Code This table shows the Codes Information associated Unique Codes Information with the Part and the TLF in the Supplier Invoice Information for the Line The Codes Information is an amalgamation of from the Part highlighted the Codes information held at Part and or TLF level and or TLF Part depending on the site configuration for storing depending on Number Codes plus any
50. ered in the Details Tab This must equal the Invoice Qty This is a no entry field and for display purposes only Downloaded This represents whether the Supplier s Invoice was downloaded via email or using the load file button Expedient Validation Default actual amounts entered Mandatory actual Qty s entered N A Blank Details Tab 49 Field Name Description Validation Default Part No This is the Part Number that appears on the Invoice actual Qty s This will be automatically populated if the Load File entered button was successful You can also click on the A button to list all Parts on file see Menu Customs Clearance Parts for Masterfile for that Client and Supplier combination See below zoom screen farad pennt ind Na Custiorees GAWI MOLA AMG ASSOCIATE spys TESTI SPPLER ME an Marimba Pert OA KOO 7 WINROR BRACKET 33 5568 AROR BRACKET MIRROR BRACKET MIRROR GRACKET MIAO BRACKET MIRROR SRACKET COLUMN WEAN PLATE DARTS GRAS HANDLE X FREEZE ZA www A ooo oS _ Select one of the parts that you want to add to the Supplier Invoice Line PPlease Note The Re Query Button allows you to perform another search for any parts for that Customer excludes the Supplier from this selection Clicking OK will search for all parts for that Customer regardless of Supplier Quantity This is the Quantity of the part that appears on the Mandatory Blank invoice line Unit Price This
51. erms Code WSLCHGPRE Printed Document VESSEL CHANGE PRE Document Description CUSTOMS VESSEL CHANGE are Max Length 110 Max Lines 4 2 Last Updated 18 02 2009 X4 by User kerry Advice has been received that this shipment will be arriving on a different vessel Particulars relating to the shipment are listed below 1 of 1 32 EXPEDIENT SOFTWARE GST No 96 128 000 MEME ARCA To DEMONSTRATION COMPANY f TULLAMARINE VIC 3045 From SCOTT CRAVEN E X p edient PH 03 9338 9933 Date 03 July 2012 E software FAX 03 9338 9636 Customs Vessel Change Advice has been recelved that this shipment will be arriving on a different vessel Particulars relating to the shipment are listed below OUR REF 2027149 SUPPLIER YOUR REF MASTER BILL HOUSE BILL TESTO1 VESSEL ACX DIAMOND 01 ETA DATE 31 12 2004 GOODS SAMPLES If you have any questions regarding this notification please contact your local representative 33 Job Financials The Job Financial Screen available from the Job Financials menu allows users to view all financial transactions of a job The screen displays Billing Information Creditors Invoices Direct Cheques and Journal Profit information Once you have selected a Job you will be presented with the following screen See below habs GST job Financal job Francal Job Consol 5000613 Order No 242345 242353 DOR 01 11 2010 Cient DHAMA Suppuer Mo Pkgs 580 Profit 344 6
52. es only Registration The Expedient System allows users to invoice in up to 3 Mandatory Job Foreign Currencies For example you may enter USD and Registration EURO in the Job Currency Field see below Job Currencies uD A 0 9000 ER Q 0 4865 A Then in the charge lines ensure at least one charge of each currency exists Code Description FXC PP COLL Cun EDO 2308 EDO TRANSACTION Collect EUR FSF 2312 FUEL SURCHARGE Collect USD Please Note To be able to change the Currency on the line items the General Ledger Code must have the FXC Indicator set to Yes This is accessed from menu General Ledger Chart of Accounts 4 Prepare Invoicing Bien te If you now hit the system will create 2 new invoices 1 for each currency Please Note Once you have created an invoice any further changes to either the invoice or the charges screen will not be synchronised For example if you add an extra charge to the invoice the Charges screen will not reflect the additional charge 94 Field Name Description Validation Default Code This is the Charge Code You can perform a look up on this field Mandatory Blank if by clicking QThe chart of Accounts Masterfile is found in Rates Menu General Ledger Chart of Accounts The Code is set up Module in Menu Administration Alpha Codes inactive Description This is the Charge Code Description Chart of Accounts Masterfile FXC This indicates whether you wish to invoice the customer
53. ess Bil Supplier Inv Packing Dec Treatment Cert Free Trade Cert Pref Dec Manufact Dec Sup Pack List Arrival Notice Charges Notice T ship Notice Permit Other Customs Checked y All Docs Rec d All Docs Rec d Date KO OK Cancel Entar Changes nto tonm a e Create Documents to Transport Event Where the import Job Type is FCL or FCX this option create the Documents to Transport Event a Create Documents to Transport Event Event type EDOR Q EDOS RELEASED TO CONSIGNEE TRANSPORT Date amp Time MANE ma 13 39 Documents Sent by helens A HELEN STAPELY Enter the Date and Time the Documents were sent to Transport 27 QB expedient Enter the details of when the Documents were sent to Transport and who sent them The fields will default to the current user and the current date and time and they can be updated On OK the event will be created against the Job displaying the container number as the reference Type Description Date Time Reference User Manual EDORA EDOS RELEASED TO CONSIGNEE TRANSPORT PRE 1339 MEUAS173606 HELEN STAPELY POOR FEDOS RELEASED TO CONSIGNEE TRANSPORT 1503 2012 12390 8H717166 HELEN STADE Y The Container Management system will also be updated for each container on the job to show the Date the Documents were sent Documents to Transport 15 03 2013 ma Customer Notes Use this option to view and add or update notes held in the Customer
54. est Job No 3002346 Request Format CSV e Send Request to Carrier COYDEP COYNES DEPOT Send Container Number Carrier Request Last Sent CONT1283848 COYDEP TEST 1234556 OWENS 04 2013 Notes Report Progress cus_Jb_info Output to farch prints 1 3742 1 C0U5_FOL_TIME_3742_1 out Toggle All OK Cancel Selec te format to send the PCL Time Hot request Field Name Description This is the Job Number that the FCL Time Slot request will be sent for Select whether the request is sent as a PDF document or a CSV file which can be edited in Excel Request Format This pull down list shows all the carriers that have been assigned to containers in the job either at job level or at container level Select from the list which carrier you are sending the FCL Time Slot request to Select to send the FCL Time Slot Request for the container on the line by clicking in the tick box This box is ticked if the carrier for the container matches the carrier the request will be sent to This box will be unticked if the carrier has already been sent the Time Slot request for the container Send Request to Carrier 29 Validation Mandatory Mandatory Mandatory Optional Default Defaults from Job Registration Screen First carrier in the list Conditional Field Name Container Number Carrier Request Last Sent Notes Toggle All Description This is the container registered to the Job
55. eueaeseeceeeseagegeeeeeeeeeas 89 AUTOR ANS Without exact Mates 89 al A o a o E EE CO OO II ee ee eee 92 A AO A O 96 VIEWINVOICE nianse A A A AAA A acl ola gaa 97 NS A A 97 QB expedient INTRODUCTION Xpedient software contains the Customs Clearance Tariff Classification and the Import Forwarding Module The Customs Function allows users to register shipments lodge Customs Entries set up TLF manage parts and prepare charges for customers Customs and Forwarding Registration Expedient utilises a job number which is the unique number given to shipments within Expedient This is the first step in creating and lodging Customs Entries From the Job Registration screen users are able to register a Job Create Supplier s Invoice and Create amp Lodge Customs Entries Users can also prepare charges and create a Debtors Invoice only applicable for Accounting Module Customers Expedient Job Registration Screen Command Keys Most toolbar buttons can be accessed by a Keyboard Short Cut See below for Short Cut Commands z 4 be 4 p ES us Add Update Dewte find Browse Previous Next ContSearch Job Notes Job Sheet e es is Ss w ws Supp Inv Customs Entry EC Entry Docket Docs Charges Milestones Shortcut Key R Cont Search Customs Entry Ly Milestones Ctrl Tab Job Details Container Details e gt Creating a Job When it is time for you to create
56. first one AA is a straight profit item 4000 series numbers hence the Expected Cost is O The other 2 lines display the same amounts in Local Amount and Expected Cost This is up to the user to update the correct Expected Cost L Charges Charges Job Currendes Actions gill To DEMCON Forw Charges Not Req d All Ca e Toggle Charges Job No 3001555 Cust Charges Created gt 2 Prepare Invoking Hause Exchange Ver 00 D invoice Screen invoice Notes D Posted Invoices Final Invoice Coge Description FX Ire Type PPAOLI Curr FXC Amount Ota Amit LAUD GST Amou Exa Cost AUD Prot Uotake otal Arent 10 00 AUD Sub 166 00 GST 16 60 Tot 182 64 Profil 000 PMC Sub 0 00 GS DOD Tot n o Uodate Exil ll AUTO RATING WITHOUT EXACT MATCH If a user does not have an exact Ratings match but wishes to use a Generic rate that has been set up then it is possible to perform a search of the Rates Masterfile e them Sere e A _ i Irae SO ent Lirama Psia L pd inaa 5 fna a AUD Set y d FST y 18 tA IT Sat w 1 ite tet Linden t xf A AA Once the User clicks on the Prepare Charges if Expedient can t find an exact Rates match the system will display all Approved Import Rates for that Customer 89 E LELLE LLL T teh 5 possi ne Description FXinv Type PP COLL Gurr FXC Amount LocaiAmt AUD GSTAmourt Exp Cost AUD Profit Uptake FREIGHT Coleg USD 2770 20 317034 a00 317034 0 00 CAF HAF Coles
57. grams Numeric Blank Weight KGS Optional Cubic This is the value for the volume of the part Numeric Blank Volume Optional Package This is the type of package for the part Optional Blank Type SKU Alt Cli This is the alternative Client Part reference Optional Blank Part Code If your site has elected to save Codes information at Part Optional Code Information Level the information can be entered in the Classify screen Information Select a Type Code and Description from the pull down entered for options Enter additional Data if required Codes entered in the Invoice this screen will populate the Supplier Invoice line Conversely Line Codes information added to the Supplier Invoice line for the unclassified part will automatically populate the Classification screen Delete any Codes information if this is not required to be stored permanently against the Part Classified By This shows the username of the user who classified the part System Generated Classified This indicates when the part was classified System On Generated Approved This shows the username of the user who approved the System By classification Generated Approved This indicates when the part classification was approved System On Generated Once you have entered the relevant information click OK to classify all the parts where a Client Part Description and TLF Code have been entered If the Part appears several times in the invoice with the same Origin Country and Codes info
58. gress Report in which case users will need to apply a further job journal to re adjust the cost See General Ledger Module Job Journal Manual for further information Please Note This is a no entry field for Account Codes that have a No Mark Up Indicator set to YES in the Chart of Accounts Masterfile in the General Ledger Menu GST This is the amount of GST This is a no entry field and for display Amount Amount purposes only Total This is the Total Line amount Amount Amount GST Amount if applicable Prepare Invoice Once you are happy with the charges currencies and exchange variances where applicable you now can prepare the Invoice Click on the Number button to create an Invoice and corresponding Invoice Please Note This is not recommended if more that 1 invoice is to be created and sent to the customer Once this has been done you will receive the following message E SYSTEM MESSAGE Invoice Preparation Successful 3 y Invoice No Is 990021 96 View Invoice Once you have created the Invoice Number then you can view the invoice order to modify or print it This screen can also be accessed via Main Menu Debtors Input Invoices Posted Invoices To see what charges if any have already been billed for this job users can click on the El Posted Invoices button 97
59. ilable This is the date in which the storage commences from Optional Vessel containers on the vessels Masterfile DG Refrigeration This signifies whether the shipment contains any Optional Blank dangerous goods or requires refrigeration Suppliers Tab Sea Freight Only Job Details Supplier Details Container Details Marks and Numbers Delivery Details Supplier Supplier Name Origin Port Export Port IWTICCOP lQ TICTAC CORPORATION us us Containers Tab Sea Freight Only job Details Sugulier Detads Container Details Marks end Numbers Vatious Dates Delivery Detaiis fill No FIL ContemerNo Sesio Contlype Sine Pieces Pack Type Dehie Avsilsttie Delivery Type Delivered Storage Required Dae 3 Seqered Time Grose Wot Nett Wo 061 1917 ic LUIZ34567 123 I 15 AE Bill No This is the Bill Number on the Shipment Mandatory Blank Mandatory Blank Container No This is the Container Number on the Shipment Optional Blank Use the lito search for containers on other shipments on the same consol as the current house bill Forwarding Module only Seal No This is the Seal Number of the Container Number Optional Blank 10 Field Name Description Validation Default Cont Type This is the NZ Customs Container Type code Use the Alto Conditional Blank search the Masterfile for valid Container Type codes Pieces This is the number of pieces within the container Mandatory Blank Dehire This is the date in which the container is d
60. ion Data Required Authority LGE MINISTRY OF AGRICULTURE LICE Authority MHA MINISTRY OF HEALTH ANTHRAX Other Info coo CERTIFICATE OF ORIGIN Prohibited Goods MUD MAF USED GOODS Additional Information Amended helens Date 22 02 2013 Mu 14 of 7870 Field Name Description Validation Default TLF This is the Tariff Line File This is a unique number Mandatory Blank Tariff The eight digit tariff classification applicable to the goods Optional Blank being entered as specified in Schedule 3 of the Australian Customs Tariff Alt Tariff This is the Alternative Tariff Code Optional Blank Unit This is the statistical unit Optional Blank S Unit This is the Supplementary unit Optional Blank 62 Field Name Description Validation Default Levy This is the Levy Amount Incorrect Levy Amounts will be Optional Blank changed to the advised Customs Amount on clicking OK except where an Anti dumping Levy type is selected e g ANTI ANTM and ANTP Type This is the type of Levy Optional Blank TLF Type This is the TLF Code Type Optional Blank Concession This is the Concession Code Optional Blank Description This is the TLF Description Mandatory Blank Duty Rates These are the schemes and rates as notified by NZ Customs for N A NZ the Tariff selected for the TLF Customs Code This is the Code information held against the TLF if your site Optional Information choses to store Codes and Permit against TLF as well as or instead of
61. iption Validation Default Consignee This is the name and address for the Consignee This is Conditional Conditional Information visible and will be populated from Import Job on ECI on ECI Registration if there are no ECI Consignment details Consignment Consignment Details Details B Use button send New ECI to submit an ECI entry to NZ Customs The system will check all mandatory information has been provided in the ECI Entry screen and from the Job Registration screen before submitting the entry A list of errors will be provided where information is missing Use the Communications menu in the ECI Entry screen to track submitted entries and to see detailed information on errors received back from NZ Customs Different option s for sending new ECI entries resending updating entries or withdrawing ECI entries will be available depending on the current status of the entry with NZ Customs EBACCA APPLICATION This will option will present the user with the MAF eBacca entry screen The MAF account number will be populated from the Customer if a MAF number has been provided in the Customer Masterfile otherwise the Branch MAF account number will be inserted from the Branch Masterfile if this has been entered MAF INFORMATION This will option will present the user with the MAF Information entry screen The MAF account number will be populated from the Customer if a MAF number has been provided in the Customer Masterfile otherwise the Branch MAF
62. it Advice i e Refund YELLOW 456 Debit Advice i e Short Payment RED 830 Export Entry 62 63 64 65 Packaging Details YELLOW Confirmation of Adjustment YELLOW 9 9 Inspections Audit Requirements RED 9 Error Report RED 9 9 WITHDRAW CANCEL ENTRY This option will send the Cancellation message to Customs Please note the Customs Entry cannot be deleted in Expedient if the Submission Status is Successful If the entry has been successfully submitted the entry must be Withdrawn if changes need to be made to the entry VIEW EDI HISTORY This is a history of the files submitted and received from Customs This also allows you to view the Errors for all Submissions SET OVERRIDE This allows users override a Customs entry The purpose of this function is to Force a Successful return status This function only prevents the Failure of the entry in the event of a known calculation issue or other known missing item This override does not force the Customs system into generating a Delivery Order and will cause the Entry to route to the Customs Audit department for further investigation HEADER CODES This allows users to enter Authority or Other Information Item codes at the Customs Header level The system will display the existence of this entered data by setting the Header Codes value to Yes Header Codes Yes 75 QB Expedient ECI CONSIGNMENTS This option provides a screen to enter the ECI Consignees of low val
63. ivery Details MN Container No Type ISO Type Seal No Dehire Available Alt Addr Delivery Type FSCU1000009 A FCL 2020 1234 02 09 2011 02 09 2011 DROP TRAILER TRLU200000 FCL 2020 1234 05 09 2011 05 09 2011 YES DROP TRAILER CGMU3000007 FCL 2020 1234 YES S L DOORS REAR CGMUS5000006 FCL 2020 1234 S L DOORS REAR CGMU6000000 FCL 2020 1234 STND TRAILER CGMU 7000005 FCL 2020 1234 STND TRAILER CGMU8000000 FCL 2020 1254 STND TRAILER CGMUS9000000 FCL 2020 1234 DROP TRAILER Container Delivery Details Once the user has clicked on this button they will be able either free type the Delivery Name and Address or zoom on the Delivery to field which searches all of the delivery addresses for that customer from the Customer Masterfile 2 Container Delivery Details Container Delivery Details CONTAINER CONL3893838 Deliver to VIC Q Bus Name TEST 1 Address Line 1 BUCKLAY STREET Address Line 2 AQIS Class METRO Suburb ESSENDON NORTH Q State VIC Q Pcode 3041 GJ Deliv Job Note Carrier GAP Q J GAFFNEY PTY LTD Carrier Job Note FCL TEST Carrier Instructions TESTING LINE 100 TESTING LINE 2 CHECK THE LENG TESTING LINE 300 LINE 400 LINE 5 Return to previous window Once the user has save the container delivery address the Containers Screen will display YES in the Alt Addr Column and display the text ALTERNATIVE DELIVERY ADDRESS EXISTS FOR CONTAINER when that container is highlighted If the user decides that they don t
64. l Load File Ema Master Sl entes ftw docena nth farm A tr See Once a job is created for the relevant customer it is then possible to perform a zoom on the Invoice Number field in the Supplier s Invoice Screen to look up the Pre Job Supplier s Invoice Load File Feature You are able to load a CSV file or a text file from your desktop directly into the Pre Suppliers Invoice screen as long as the data conforms to the required format documented below To use this feature Add the Master Bill number the client code the Supplier code and the Invoice Number Click on the Load File button that appears on the lower area of the screen You can then browse to the required CSV file and click on the Open button The file will then be read into the screen line by line If the program detects an error you will get a message explaining the problem however no further lines of the file will be processed after this error i e there are 10 invoice lines in the file but the system detects a problem on line 5 only the first 4 lines will be loaded If errors are detected you will probably want to cancel the invoice you are adding fix the errors in the file and then start the load process again The file format must be A comma separated values csv file easily created in Microsoft Excel 44 The data must be in the following order Part Number Mandatory Mandatory Purchase Order Number Optional Country of Origin RULES
65. livery Code Lodge Port NZAK Controlled Aroa Wiigi Customs Response Document Type Entry Status Terms A Values Ackitional Information Inv Header Total Line Total 450 00 Duty Separate Ins Fregit Diference 000 Ley Vase Custom NZD Extra Ins GST Tota Freight NZD Tota Ins NZD 0 00 Fee Value Currency Rate No Ims Total FOB Freight USD a I FOU Insurance Transport Lines Bll No FIL Container No Cont Type Sire Pece Pack Typ EEE 67 Expedient Field Description Validation Default Name Entry Header This is the Job Number This automatically populates if you Mandatory Job have entered this screen via the Job Registration screen If you Registration have accessed this screen via the Customs Clearance Tariff Class Menu then you will need to enter a valid Job Number Once you have input a job number the system will then search for any Suppliers Invoices that exist in Menu Customs Clearance CMR Supplier s Invoice for that Job Number If found then it will load all of the Invoices for that Job Number even multiple suppliers Please Note All supplier s must have a valid CCID for the Entry Lines to be successfully loaded from The Supplier s Invoice If have added a Supplier s Invoice whilst adding the Customs Entry click on the Repost button This will perform another search See button This is the Nature Type This automatically sets a value based Mandatory Job on the Job Number that is selected You can
66. mation area of the Customs Entry screen PREPARE AND SUBMIT ENTRY This option lodges the Entry with Customs This function also is prompted on successful preparation of the Entry The Entry preparation process will activate in the event that the system determines the entry is not current This is determined from the Submission status having the following values e N Not Submitted e M Successful Modified or e W Awaiting Modified In the event the arrival date is too far in the future as determined by Customs this process will give the user the below options 2 SYSTEM PROMPT es WARNING Entry date is more than 1 days prior 7 to date of Import Send Anyway Yes No Queue If the user selects Queue then the below screen will display allowing for the user to choose what day to send the Customs Entry to Customs Z sgbid A peterw PETER WILLIAMS HEREBY DECLARE THAT THE PARTICULARS CONTAINED IN THIS ELECTRONIC ENTRY MESSAGE ARE TRUE AND CORRECT AND ARE IN ACCORDANCE WITH THE CUSTOMS AND EXCISE ACT 1996 VALIDATED BY THE ENDORSEMENT OF MY ELECTRONIC SIGNATURE NUMBER Queue Date 14 11 2012 MA OK Cancel A message will appear displaying the queue date based on the earliest date Customs will accept the Entry Users can then change the Queue Date if they wish This system will display the date the Entry will be submitted to Customs in the Submission Status Submission Status Q Que
67. nted copy of the Missing Documents Notification EXPEDIENT SOFTWARE GST No 96 128 000 SUITE 102 AFCAB BUILDING To DEMONSTRATION COMPANY TULLAMARINE VIC 3045 From SCOTT CRAVEN Exped le nt PH 03 9338 9933 Date 03 July 2012 Mara FAX 03 9338 9636 Missing Documents Advice We are unable to complete the customs clearance of your shipment because we do not have all the necessary documents Your urgent attention in supplying these documents will avoid delays and unnecessary storage charges OUR REF 2044905 SUPPLIER BLAKE INDUSTRIES YOUR REF SDLFKJDSF MASTER BILL SFDLAKJDSALEJ HOUSE BILL DFLAJSDF PORT OF LOADING SYDNEY PORT OF DESTINATION AUCKLAND VESSEL ACX DIAMOND 11358 ETA DATE 01 02 2012 PACKAGES 9g WEIGHT 99 00 KG MEASURE 89 00 M3 GOODS DFOKJ NOT RECEIVED Treatment Cert If you have any questions regarding this notification please contact your local representative Deleting a Job This is not a function that users can perform 38 Container Management System CMS Delivery and Returns The below process diagram highlights the intended FCL Container Delivery and Returns CONTAINER MANAGEMENT PROCESS FCL Create Job Assign FCL Containers FCL Delivery Notifcation FCL Delivered Empty Container Return Notification FCL Container Deliveries Book Timesiot with Carrier x days prior to delivery Receive Carrier Delivery Listing Confirm Containers to be
68. om E fed rr Cade Deo Wwy Tepe POOL Cun x reese Leal sen MA Blame te Coca Profr pte te downer i Once the user clicks the Update button based on the Rate Account Codes Screen the default Charge Codes populate Cr eres Charges jab Currencies Actions Bil To SRE A Forw Charges Created a All Charges O Trogi Charm lob No 7000049 Cust Charges Not Req d A House AUMELASIOO1 321 Exchange Var 3 00 a ie Hi Code Description Fx irme Type PP COLL Curr EXC Amount Local Ara AUO GST Amount Ep Cost AUD Profit Uptake Total Amount CMR 2341 CMA COMP FF Cobert ALDO 000 apo ooo ooo ooo on DO 2430 DELIVERY O FF Collect AUD a00 0 00 0 00 ATER 000 000 or 520 OVERSEAS S FF Cotect AUD 00 DO ODO ODO apo ang p 2322 PEAK SEASO FF Collect AUD 000 0 00 000 000 000 000 AUD Sub 0 00 Gost 0 00 Tot 0 00 Profr 0 00 FXC Sub 0 00 GST 000 Ta 0 00 rte Saw tig VE Va 200 gt EH expedient AUTO RATING WITH EXACT MATCH PREPARE CHARGES Once the Rates has been set up for Customs Forwarding the Prepare Charges button will pre populate with the same number of charges lines as set up in the Rates Master file and the correct Amount based on the Rates Master file setup for Customs and or Forwarding See below Once the user clicks Prepare Charges Expedient will Check which charges to Auto Rate in this case just Customs then will find an exact match and populate the Customs Rates As per the below screen shot there are 3 charges the
69. onal Levies required to be paid for the commodity Levy2 Second Levy Code for the Tariff line This Code is used to indicate that there are additional Levies required to be paid for the commodity This is the country of export This is the Country of Origin Rel Relationship between the Client Supplier Prf This is the Preference indicator Concession Enter a concession if applicable Codes This indicates that there are additional Codes applicable to the Tariff line Set this to Yes if you require entering Authorities Prohibited Good details or Other Information codes for Customs Customs Entry Submission Process PREPARE ENTRY Optional Conditional Optional Optional Optional Mandatory Mandatory Mandatory Optional Conditional Supplier s Invoice TLF Masterfile from Part TLF Masterfile from Part TLF Masterfile from Part TLF Masterfile from Part Supplier s Masterfile Blank TLF Masterfile from Part This option prepares the Entry for submission to Customs and required to be run prior to the Customs Entry print process Items include e Validation that Mandatory fields are entered e Tariff Duties Levies are calculated e GST is calculated 72 QB expedient Note The Fee is not calculated at this time The Fees paid payable are calculated when the Customs Entry has returned from Customs The resulting total value is displayed in the Additional Infor
70. one or more batches of Supplier s Invoices to a Job The batches of Supplier s Invoices are identified by Shipment Number lama Load Suppliers Invoices EXPEDIENT DEVTEST El jae L Add Update Delete Find Browse Previous Next Load Invoices Job Number 2051883 Posted No Doc No Shipment Number Result Reference of Invoices Enter Ship Reference Enter new document into form On Add click al in the Shipment Reference field to view the available Supplier s Invoice batches Hit Enter in this screen to list all available batches or search on specific details 59 Downloaded Invoices Shipment No Load Date Invoice Amt SHIPMENT1 10 04 2012 F 80973 22 SHIPMENT 10 04 2012 22097943 SHIPMENTS 10 04 2012 31057227 Query has found 3 Invoice record s Select the Shipment reference for the batch of Supplier s Invoices you want to associate with the Job and OK Select one or many batches for the job lt Load Suppliers Invoices EXPEDIENT DEVTEST File View Options GMA Maint Help E X 4 amp ab a Add Update Delete Find Browse Previous Next Load Invoices Job Number 2051883 Posted No Doc No Shipment Number Result Reference of Invoices SHIPMENT1 SHIPMENT2 New Document To attach the batches of Supplier s Invoices to the job go to Options and Load Invoice or use the toolbar a biter Load Invoices You will be advised if the load was successful or if invoice
71. only the Customs charges when billing the Customer Forw Charges Not Req d Cust Charges Req d but Not Created Expedient lookups the code in both the Forwarder and Broker Code field in the Job Registration screen If the Broker Code Field is set to Own Company in the Customer Master File that is you are the company then Cust Charges Req d but Not Created will appear the same rule applies for the Forwarder Broker ELICUS A See below for the Own Company flag in the Customer Masterfile Own Company Yes The below example shows that the forwarding charges are not required The Forwarder Code in the Registration is not your company that is Own Company is not set The Broker Code however is your company Forw Charges Not Req d Cust Charges Req d but Not Created 93 Field Name Exchange Var Job Currencies QB expedient Description Validation Default This is the Exchange Variance indicator This allows users N A Customer to Enter a variance on the Exchange Rate when entering Masterfile charges in Foreign Currency but billing in AUD The calculation for invoicing when the Exchange Variance is set is AUD S FOREIGN AMT EXCHANGE RATE 1 Exchange Variance 100 This is the Job Number This is a no entry field and used for Mandatory Job display purposes only Registration This is the House Bill This is a no entry field and used for Mandatory Job display purpos
72. ormat Firstly ensure you have an email address setup to accept these files impinv lt yourdomain gt com au The file needs to be CSV format NOT Excel txt doc etc Only the specified fields can be used The order must be B Invoice Number Mandatory D Part Description Mandatory OrderNumber i Optional The file needs to be CSV format NOT Excel txt or doc Only the specified fields can be used Columns A to F are mandatory If something is not valid the user will get an email from the system detailing what line produced the error and which column was at fault Please allow up to 30 58 minutes for file to process An email will be sent to the sender after the file has been successfully completed or if there were errors in loading the data Please allow up to 30 minutes for file to process An email will be sent after load to the sender LOAD SUPPLIER INVOICES BY SHIPMENT This option provides the ability to attach a batch of Supplier s Invoices to a job The batch of Supplier s invoices can be loaded to the Job from the Job Registration screen and viewed in the Supplier s Invoice screen This option is available from the More Options menu in Customs Job Registration More Options Rail Tagging J fl Security Access Maint Ahia caL Update Express Release Flag il Date pra Copy Job Job Milestones arwarder NSW Ql p Unclassified Items Print Labels id Depot This option links
73. ort Goods This is the description of the goods being shipped This is Optional Blank set to one line of goods within the Customs Module No Pkgs This is the number of packages being shipped Optional Blank Pkg Type This is the type of packages being shipped You can Optional Blank perform a lookup on this field by clicking If a Package Type does not exist and you require a new one to be added then please contact your manager or GMA Support Weight This is the weight of the goods being shipped Optional Blank Weight Type This is the type of weight measurement Optional KG Volume This is the Volume of the Goods Optional Blank Volume Type This is the type of Volume Optional M3 Field Name Description Validation Default This is the Bill Type of the Shipment Possible Selections Optional Blank are Original Way Bill Express Non Negotiable Copy Select the drop down for these selections OWENC None Frt P C This describes whether the Freight is Prepaid or Collect Optional Blank Shipping Co This field will appear where the import is sea freight This Optional Conditional is the Shipping Company associated with the job If the job Populated is linked to a Consol with a Shipping Company the field from the cannot be updated Otherwise the field is blank and can Consol if be updated the Consol has a Shipping Company Customs Value This is the Value that Customs will use to define the value Optional Blank of du
74. ous Next Casiy Customs Quamniss woms Dumping Values Lustoms Entry Summary Chient Suppiier Information Job No 2044905 Client DEMCON DEMONSTRATION COMPANY Invoice No NONI Serial No Supplier BEARING BLAKE INDUSTRIES Origin AU Pref Q Job Information Valuation Method 5 Currency Sq Rate Inv Ref Invoice Date ase Owner Reference SOLFKIDS Lodge Date t Goods DFOK Invoice Information No Invoice Lines O Difference 0 00 invoice P Unclassified Items No Entered Unspecified Quantities No Freight Included in Line gt 0 00 Unspecified Values 5 Insurance Included in Line d 0 00 of 0 0000 Invoice Oty Plus ON Entered Qty Minus 0 OK Cancel Load File Biter LADOS Metros for Pa aoe Nite res ounen ee AN Must be Equal Please Note If you access this via the Customs Clearance Menu then you will need to input the Job Number in yourself otherwise if this screen is accessed via the Job registration screen the job number and associated information is automatically populated in Add Mode 46 QB expedient Field Name Description Validation Default Summary Tab Job No This is the Job Number in which you wish to create Mandatory Defaults the Supplier s Invoice for from Job Registration Screen Client This is the client you wish to create the Suppliers Mandatory Defaults Invoice for from Job Registration Screen Invoice No This is the Supplier s Invoice Number Once this is Mandatory input then the De
75. pe contact type contact names and email addresses at the contact and within your company These contacts will be automatically sent an email alerts when invoices are imported from the selected company S invoice Doweninads EXPEOIENT DEVELOPMENT EN _ w 2 A a E 4 Add Update Delete Find Browse Previous Next f Auto Invoice Admin Client Code DEMCON 4 TEST ONLY CUSTOMER J invoice Type Contact Type Contact Name Email Address Both Internal HELENTEST helens expedientsoltware com au Import internal MICHAEL LUCY michaell expedientsoftware comau Export Client Tania Tania taniab expedientsoftware com au g f 61 Expedient Creating TLF s TLF s are used as short codes storing information such as Tariff Stat and Treatment Code This allows users to save time in data entry and when changing TLF information This is accessed via the Main Menu select Customs Clearance Tariff Class TLF Maintenance function A NZ TLE Maintenance NZ MASTER TEMPLATE SYSTEM File View GMA Maint Help ae a A ls a b Add Update Delete Find Browse Previous Next Input TLF Part Information TLF SBFIL Unit NMB G Concession Tariff 01019000271 S Unit 4 Auto Rated 22 02 2013 ht Alt Tariff TLF Type Valid TLF No Lead Gram Litre 0 00000000 Desaription STANDARD BRED FILLIES Duty Rates Scheme Rate NZD Amount per Unit Discount NZD Amount per Gram Lead NML 0 00 Code Information lt SE Type Code Descript
76. put consol level data into a spreadsheet This report consists of over AO fields If your site has the Accounting Module then it also includes the amount of money billed and the total profit on each consol The profit includes both Customs and Forwarding related accounts GENERIC JOB CSV This report allows users to output job level data into a spreadsheet This report consists of over 40 fields If your site has the Accounting Module then it also includes the amount of money billed and the total profit on each job The profit includes both Customs and Forwarding related accounts 42 Customs Job Registration Supplier s Invoice and Customs Entry Process JOB REGISTRATION AND CUSTOMS ENTRY SUBMISSION PROCESS 43 QB expedient Creating a Pre Job Supplier s Invoice If you have not yet created a job but have the related Supplier s Invoice you can create a Pre Job Supplier s Invoice This is accessed via menu Customs Clearance Tariff Class Pre Enter Suppliers Invoice ar By clicking the L dd button or typing A will place the cursor in the input screen in Add Mode See below Ent pte ERCHI A 7 summary s Client Supplier Information Pre Enter Supplier Invoice Supplier O Invoice No b Origin amp Pref ETA ua Invoice Information No Inv Lines Unclassified Items YES Inv Amount 0000 Entered Amt 0 000 Invoice Oty 0 000 Entered Oty 0 000 Downloaded ei 7 r n 1 OK Cance
77. r Container Details Tek 03 9354 1111 Fac 03 9354 2222 Villa Oma aL CC Address Button Delivery Docket Seafreight FCL Carrier Instructions SOME NAME RING BOB AT DOOR B SOME STREET OTHERWISE CALL RECEPTION ON SOME STREET 2 06754 4444 ESSENDON VIC 3040 Carrier J GAFFNEY PTY LTD Client Name TEST ONLY CUSTOMER Wessel ANL WANGARATTA Client Ref CUWODB4398 Voyid 0275 Supplier BUSAK SHAMBAN PTE LTD Arrival Date 05 02 2011 Pieces goag M B L DLADJFALKJDFLADJ Weight 33 00 KG H BIL MASs030330300 Volume 950 00 Ma Our Ref 3000825 Pick Up From THE FORWARDER PTY LTD Good Desc DSLAFKJDSLFJDALK Delivery Job Mote Camer Job Mote FEL TEST44545 CONM38383553 A SEAL39393 15 00 11 05 11 11058711 0800 1205 11 SL DOORS CABIN DIDeS3800025 22 SELKJF4303 11 00 11 0511 110511 0800 120511 STND TRAILER 20 DD 12 00 17 05 11 30 05 71 1000 12 05 11 DROP TRAILER by oy AQIS ACTION Recenrved in Good Order Name CONTAINER WEIGHT DECLARATION Signed by us SCOTT CRAY Date 04 06 2011 aif conditions of camiage handling and storage and those of our sub contractors ge Page 1of1 To the best of our knowledge the i Data Drawn from Job Registration Data Drawn from Job Registration Delivery Details Tab Delivery Job Note Delivery Details Tab Carrier Job Note 22 QB expedient Update Delivery Date Expedient allows users to batch upda
78. rmation the Part once classified will update all the Invoices lines for the same part Once you have classified all parts the system will display the following and return you to the Supplier s Invoice Screen 56 Use the Browse button to view and output to CSV all unclassified parts on the invoice in one screen Load File Feature You are able to load a CSV file or a text file from your desktop directly into the Suppliers Invoice screen as long as the data conforms to the required format documented below To use this feature Add the Suppliers Invoice and then enter the job no Once you are in the Invoice No field you can click on the Load File button that appears on the lower area of the screen You can then browse to the required file CSV or TXT and click on the Open button The file will then be read into the screen line by line If the program detects an error you will get a message explaining the problem however no further lines of the file will be processed after this error i e there are 10 invoice lines in the file but the system detects a problem on line 5 only the first 4 lines will be loaded If errors are detected you will probably want to cancel the invoice you are adding fix the errors in the file and then start the load process again The file format must be A comma separated values csv file easily created in Microsoft Excel OR a pipe delimited text txt file see the following examples Th
79. s N A N A Voy ID This is the voyage ID of the vessel and its current voyage Optional Vessels Master File This is the flight number Type in the flight number or use Optional NZ Customs to zoom on the NZ Customs Craft Names Selecting a Craft flight number from the NZ Customs Craft Names will Names populate the Airline field with the first two characters of the flight number Tranship This is a description of the Transhipment vessel Optional Blank Load Port This is the Port of Loading of the vessel Optional Blank Place Rect This is the place in which the vessel is received This is Optional Blank usually the same as the Load Port Field Name Description Validation Default First Port This is the first port of call of the vessel Optional Vessels Masterfile Disc Port This is the Port in which the feeder vessel will be Optional Blank discharged at Dest Port This is the final destination of the vessel Optional Blank Bill Cut Date This is the Date of Valuation or Bill Cut Date Optional Blank First Arrival This is the date in which the vessel arrives at the First Port Optional First Arrival from Vessels Masterfile ETA Disch This is the Date in which the vessel arrives at the Discharge Mandatory Vessel Port This is used by Customs to determine the rate of Masterfile duty if applicable based on Disch Port ETA Dest This is the Date in which the vessel arrives at the Optional Vessel Destination Port Masterfile based on Dest P
80. s of the Client code Please note only the first 300 results will be returned in a search Use filters on words and codes to return better results This is a zoom on all TLFs regardless of Client Code Filter on words and codes to return useful search results Please note only the first 300 results will be shown This is a view only of the NZ Customs Tariff Code associated with the TLF This is a view only of the Unit of Quantity as advised by NZ Customs each night for the Tariff code This is a view only of the Concession code as advised by NZ Customs each night for the Tariff code This is a view only of the Secondary Unit of Quantity as advised by NZ Customs each night for the Tariff code This is a view only of the full description of the TLF Code selected in the previous column These are a view only of the Duty Rates advised by NZ Customs each night for the Tariff Code This indicates the date of the last auto rating for this Part Clearance CMR TLF This screen allows you to search on any Validation Mandatory N A N A N A N A N A N A Default Blank N A System Generated System Generated System Generated TLF Maintenan nce NZ Customs System Generated Net Weight KGS This is the value for the net weight of the part in kilograms 55 Numeric Optional Blank Field Name Description Validation Default Gross This is the value for the gross weight of the part in kilo
81. s within the batch that you have attached have already been posted and cannot be loaded to the job Once successfully loaded you can view the Supplier Invoices in the Supplier s Invoice screen A new column showing the Shipment number has been added to the Downloaded Invoice list visible when al is selected in the Invoice Number field in the Supplier s Invoice screen 60 A Onuriceded mcr Invoice No 00085250 00085352 00085354 0011208 00354834 00613278 01781 01783 Load Date 10 04 2012 10 04 2012 10 04 2012 10 04 2012 10 04 2012 10 04 2012 10 04 2012 10 04 2012 No Line Invosce Amt Reference 2 3489 00 NAFRE1 230018 3 623220 NBMELI230155 2 4074 00 NSMEL1230155 3 9368 40 QOBNE1220041 2644827 SHBNE1 230015 3923200 QDBNE1230019 2351000 NBABNE1220107 SHIPMENTI SHIPMENT1 SHIPMENT SHIPMENT1 SHIPMENT 2 SHIPMENT2 SHIPMENTZ SHIPMENT2 28212 00 NBBNE1220107 Re Query OK Cancel Query has tand 89 reo records Copy Supplier s Invoice This function allows users to copy a Suppliers Invoice from one job to another job no Users can only copy the suppliers invoice to a job for the same Customer code and the invoice number must not already exist against the new job no Auto Invoice Admin This function allows users to maintain contacts for invoices that are automatically imported This option is available in the Sundry folder in Down Load Data Files Select the client code and set up the invoice ty
82. scarr ari A Ni oa 63 Mantal Parts Ad dust taa 64 A O E E ATE 67 Customs ENUY HEdder Ta Deanie a E AA 67 Customs Entry Lines Tai Aa 71 Customs ENUY SUBMISSION PLOCESS oeiia a a a dd 72 PPE Dar ENV osrin A T T 72 Prepare and UD MIDEN Il ii idad 73 o lo ENY SITUS E o O e O o eal O ees 74 WithdraW Cancel ENT criada vabadevansaadscasshauseaudsasasatodadesasiagieatioee 75 VIEW E DU TAISCONY at AAA da 75 o en pene ne re ce ie ee oe eR ee Ce ee ne nee ee ele ere eee 75 Header CodeS wisecn Po E o E A use ees enue EEN 75 ECPOONSIENAMENES cda RS ada 76 A e O aime E os eeeteceameemeatan coer 77 LG NCI US soarana aa se A a O aed tees cause ipa see cece er us ea gy se cil atl kd eo uate oe E aap aeee a 77 A aiaaeua A tees sacoeateasseeeeacaeniess 77 EBACCAADDIICItIO Ms ta T EE AAA AA TEATA 79 MAEINMO Mato nia iia 79 EVENTS id iio adas 80 COMMAND 80 A O 80 PENEDES OA de a 80 PRIA CO MENS REDO rias valia iaa aNSiRR 81 creatine a Landed Cost iia diia 82 JODS REDOC O o o RRP emit err ee ern ee one A eer rere r oer eer 85 GEN CRI CN A o E E sas EA a E 85 NO JOSE aio 85 Part REDO 6 POE IA PE ated eras eae auc redead sue ate santadat oso sacesa E Ainge satateu eee acamesneaes 86 PERS PO iat cer lace et a eee lle A AS i el A A A ae noe ea ania 86 Charges ACCOUNTING Moale OMY nas dia 87 A A e weaeaee scalars 87 Manual ENEC Cares iaa is 88 Auto Rating with Exact Match Prepare Charges ccccccccsssssseccceeeceesseeccceeeseeeseeecceeeeaueeeeeeeesee
83. signed to the Job This is a Mandatory User s 3 letter code e g AIS Branch or Customer Branch Code Import Export Responsible Mode of Transport Office The branch is based off one of 2 rules 1 The Branch in which is associated with the user adding the job OR The Responsible Office branch assigned to the customer code within the Customer Masterfile The department code will initially default to the user s branch but after the customer code is entered if there is a valid Branch in the Responsible Branch field then the screen will change the department based on that value Responsible Office Auckland Office Please Note Option 2 is configured at Installation To have this reconfigured please contact Expedient Software Sales or Support House Bill This is the House Bill of the shipment Optional Blank Master Bill This is the Master Bill of the shipment Optional Blank Cust Code This is the Consignee Once you enter data into this field Mandatory Blank two pop up windows will appear if this has been activated for this customer They are the Customs Notes and the Job Registration Notes against this Consignee You can perform a lookup on this field by clicking A Please Note if The Customer s Credit Limit has been exceeded OR the Credit Limit is less than O in the Customer Masterfile an additional popup message will appear informing the user that the customer has Exceeded their credit A customer must be set to Ac
84. tails Tab appears allowing you to add the supplier invoice lines To load the invoice data automatically you have 2 options 1 Click on the Load File button This will allow you to load a CSV file that you have saved directly into this screen For File Formats and Rules please use the Help Facility in the screen When you have successfully loaded a CSV or gt The x at TXT File you will receive this message Client Supplier Information You can email the Supplier s invoice using the CSV file format defined below You must ensure that you have added the email address first impinv lt yourdomain gt com au This will then allow you to email and load invoices see the file specification section below 47 Field Name Description Validation Default Serial No This is the external shipment number Mandatory Blank Supplier Mandatory Blank This is the Supplier You can click on A to look up the related suppliers for that Customer Code Valuation This is the Method of Valuation You can click on Mandatory Method al to look up the related Valuation Methods Currency Entry the Currency in which you received the Mandatory Blank Supplier s Invoice in Exchange This is the exchange rate used at the time of the Mandatory if Blank Rate Supplier s Invoice received not NZD Inv Ref This is the exchange rate used at the time of the Mandatory if Blank Supplier s Invoice received not NZD Invoice Date
85. te Jobs in which delivery dates are required The below screens allows many jobs to be updated at the same time Delivery Dates can be supplied for Air LCL and FCL jobs Individual containers can be selected to provide a Delivery Date using the zoom button in the Container column 2 Updete Delivery Dete EXPEDIENT DEVELOPMENT 4 Bz Find Pious Nox palate Delivery Di Load Delivery Dates file Update Delivery Date Date 08 04 2013 Ma Doc No Posted lob Number Client Container Delivery Date Delivery Time Signatory Posted 3002344 3MAUS Q No Cancel Insert Append Delete Entes y contaras neta Es Um ph o eave eat Lodate al creas Atit y dates Entes rw darier rito fur Pa Once the user inputs the jobs and the Delivery Dates and the Signatory then Expedient will ask the following SYSTEM PROMPT Do you Want To Update the Jobs Now If the user answers yes then Expedient will immediately update the job and return the following SYSTEM MESSAGE wD All jobs were updated successfully Exit If a job record is locked Expedient will not be able to update the job If a job record is locked Expedient will not be able to update the job This will display a No In the Posted column Once successfully completed the process updates the Delivery Date in the Job Registration screen See below 23 Job Details Container Details Marks and Numbers Various Dates
86. tive in the Customer Masterfile to create a job Cust Ref This is the Consignee s Reference information Optional Blank Field Name Description Validation Default Agn Cln This field will only appear if the Customer has been setup Optional Blank as an Interstate Agent in the Customer Masterfile i e the Customer is acting as an agent for their customers to perform the Customs Clearance Select the Customers customer You can perform a lookup on the field by clicking al Supplier This is the Supplier of the goods being shipped This is Mandatory Blank linked to the consignee You can perform a lookup on this field by clicking Q Or you can perform a quick one letter search by typing in the first letter of the Supplier e g D lt tab gt will display the look up screen with all supplier s starting with the letter D Job Class This is the job class of the shipment Select the drop down Optional Blank selections Ifa Job Class does not exist and you require a new one to be added then please contact your manager or GMA Support Vessel This field cannot be entered for Sea job types N A N A Airline This is the Airline code Type in the 2 character airline Optional Blank code or use A to zoom on the Airline Codes Masterfile Vessel Name This is the vessel name Type in the vessel name or use Optional NZ Customs al to zoom on the NZ Customs Craft Names Craft Names Lloyds This field cannot be entered for Sea job type
87. tration Pop Up Add Update Job Job Registration Notes Yes Accounts Pop Up Prepare Charges Custorner Invoice Notes Yes Create Invoice Customer Invoice Notes Yes Auto Delivery Date Update Auto update Import Delivery Date Mo Auto update 1 days after Clearance Auto Delivery Date Update On the occasion whereby you are not performing the delivery for customers but you want to complete the job to force a delivery date to be populated This would occur on occasions you have KPI set up with your customers or you have the Expedient Customer Web Portal The above configuration screen allows users to set the number of Days after clearance where the delivery date is to be populated Adding Job Notes Once you have created a job you can add various Notes to the Job This is available once a job is selected or created and resides in the Options Job Notes References These are made up of e Job Notes Prints on the Job Sheet and pops up when users create or update a Job and the Broker Code is your own company and is set to yes for this Customer in the Customer Masterfile e Accounting Notes For Information Only e Delivery Notes Prints on the Job Sheet Billing Sheet and Delivery Dockets e Miscellaneous For Information Only e Forwarding Pops up when users create or update a Job and the Forwarder Code is your own company and is set to yes for this Customer in the Customer Masterfile 15 Below is a screen shot of the Notes S
88. ts Creditor Invoices e Journals Deleting a Job This is not a function that users can perform The GMA recommendation is to alter the customer code to DELJOB ensure this code is set up in the Customer Masterfile Add View Client Reference numbers This option allows the addition and update of client reference numbers to a Job This is available from the Options menu in the Job Registration screen 5 Client Reference Numbers Job No 3001295 Client Reference Numbers Enter reference details al Any client reference numbers entered in this screen can be searched for in next option Find Jobs by Client Reference Number 35 Find Jobs by Client Reference Number Use this option to search by Client Reference Number The client reference must have been added against a job number in the Add View Client Reference Numbers screen EEN Select Client Reference No CustCode Q Reference No ok _ Cancel Enter Customer Code lt ZOOM gt The Cust Code field is optional If you have only the client reference number this option can be used as a quick way to search during a client enquiry Events This option provides the history of job in date descending order The list of events is available from the Options menu and from the toolbar button 2 Overt Type Deseroton Dare Tee Helene sey Maral WRN INVOICE PRINTEC m 1359 SCOTT CRAVEN N FERT RATE PREP FORWARDING 12 12 2011 1352 425077 SCOTT CRAVEN N WDA I
89. ts to print one delivery docket for selected containers and both containers have the same address stored in the container details tab BUT have different Carrier Job Notes the system will still allow the user to print 1 docket but will only print 1 of the job notes The below screen allows users to input various information for the Delivery Docket Admounal Detrrery Information Input Selection Job Container Information will only be updated f you have data in these fields Job No 3000613 Dote of Actual Delvery PE a Tima of Actua Delivery Dehire Date 211 AQIS Instruction Depot Date su To Carrier Print Supplier Details No Report Progress Dos Actual Delivery Dete Enter any information that is relevant to your job Field Name Description Enter the Job Number if using this from the Customs Clearance Menu If you are running this program from the Registration Screen then the Job Number will be auto populated Date of This is the date of delivery of the Goods this is usually the Actual same as the date you are printing the Delivery Docket Delivery Please Note Date of Actual Delivery Date is then populated in the Various dates Tab in the Delivery Date field Job Details Container Details Marks and Numbers Various Dates Various Dates Lodgement Date 02 07 2009 Li Date of Clearance 03 07 2009 ita Available Return amp Delivery Dates Del Docket Printed 09 04 2010 ki are accessed via the Containers Tab Depot Date 06 0
90. ty paid if applicable HB Currency This is the Currency in which the house bill has been cut Optional Blank under Forwarder This is the Forwarder who is managing this shipment Mandatory Blank Please Note If the forwarder is your company and you have the Expedient Forwarding Package then ensure that this is set to OWN COMPANY in the Customer Master File Own Company Yes gt This will ensure that when you Prepare the Charges that the Bill To will populate correctly allowing you to Invoice the consignee Bond Depot This is the Bond Store or Depot which will hold freight Optional Blank once it has arrived Broker This is the Customs Broker who is managing this shipment Mandatory Blank This can be set to default to a specific code for each customer which will auto populate when adding a job or This is set up in the Customer Masterfile in the Importer Tab within the Customs Broker Field Customer Masterfil Customs Broker CUSAIR a astertile Importer Tab Please Note If the Broker is your company then please make sure that this Code is set to OWN COMPANY in the Customer Master File Expedient Field Name Description Validation Default Own Company Yes This will ensure that when you Prepare the Charges that the Bill To will populate correctly allowing you to Invoice the consignee Vessel Available This is the date in which the Vessel is Available Optional Vessel Masterfile Storage Ava
91. ue shipments Use the Options menu in the Customs Job Registration screen EC House Bills Cansepamernts f i i i HOUSE NZAKL 2 PK 12 000 BITS j HOUSE2 NZAKL 1 PK 111000 MORE BITS p HOUSE3 ZCHC 2 CI 12 000 STUFF BITS j HOUSEA NZAKL 23 PK 2000 HERE BITS HOUSES NZAKL 24 PK 10 000 BITS Update Load EDI Load File Quit Yew A Lip ate orar Ce ade e The screen lists the details previously entered Use the button to access the screen below and amend the information Inmulhblen Bill Consignment Port Pieces Type Gross Weight FOB Orig a me ak B 2 PK q 12 000 100 00 AU Q Goods BITS Address HERE Address THERE Contact EVERYWHERE HOUSE2 Goods MORE BITS Address HE RE Address TJJJJHERE Contact EVERYWHERE HOUSES Goods STUFFBITS Address HERSDE Address THEEEERE Contact Enter House Bill Consignment Number 76 Load EDI This option within the ECI Consignments screen checks if any files have been received from your client for the job that contains ECl Consignment information The received files are listed Double click on the required file to upload the data Load File This option within the ECI Consignment screen provides a browse of the users computer so that CSV files received by email can be uploaded into Expedient Please note the file must be a CSV and must contain the following information in the order below to allow update House Bill Consignment Number
92. ued 14 11 2012 73 The Submission Status will display the Communication status to from Customs Possible values are Code Description N NotSubmitted 0 B BeingSubmitted O FO FAMED o FAILED Replacement S Successful S M_ Successful Modified P Prepared o A Awaiting Clearance W __ Awaiting Modified Q Queued DD MM YYYY In addition to the Submission status there are two Customs Response Status return from Customs Customs Response Document Type 932 hey A A AAA A Y Entry Status 19 POSSIBLE ENTRY STATUSES Code Description Colour Code 801 Entry rejected RED 810 Delivery Order sent to recipient method of payment as specified Please note GREEN warnings correct if necessary 825 Delivery Order Herewith method of payment as specified Entry routed to GREEN Document Audit 74 835 Delivery Order Herewith method of payment as specified Please note warnings correct if necessary 836 Entry cleared cash to pay prior to delivery Please note warnings correct if necessary 837 Adjustment has placed entry in error state 838 Delivery Order sent to recipient method of payment as specified Entry routed to GREEN Document Audit 839 Entry routed for Audit Please provide documents as specified YELLOW 840 Entry Rejected reasons as specified RED 845 Transaction Accepted GREEN 846 Export goods cleared container can moved from Customs Controlled Area GREEN 454 Cred
93. ype FINAL A C Charge Code AC Charge Description AIR CARGO REPORTING FEES Mode EXPORT a Type AIR Order 04 a AA rr re You can re print any of the Work Sheets at any time as long as a job displayed in the Job Registration Screen Printing Delivery Docket oe This option is available from the Job Registration screen from the tool bar button Docs or from the Options menu To print a delivery docket users must ensure the Delivery Details information is completed in the Delivery Details Tab see below cm Repetratere EXPEDIENTE DEVELOPMENT 2 q 5 i i A u u ta o u5 Add Update Find Browse Previous Next ContSearch Job Notes Job Sheet Supp Inv Nature 10 20 Docket Docs Charges Milestones Job Detalls Container Details Marks and Numbers Various Dates Delivery Details Deliver to BK Bus Name SOME NAME Address Line 1 SOME STREET Address Line 2 SOME STREET 2 AQIS Class METRO Suburb ESSENDON 4 State VIC t Pcode 3040 4 Deliv Job Note EEEEERREREEREEREEREEREEREEREEREEEEE ALTERNATIVE DELIVERY ADORESS EXISTS ON 1 OR MORE CONTAINER The above Delivery Address is stored at the shipment level In the case of FCL Shipments if a user requires the ability to store a different address for each container they can select the container within the container details tab and click on the Container Delivery Details Button at the bottom of the Screen see below 17 Job Details Container Details Marks and Numbers Del

Expedient User Manual – NZ Customs Module

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Expedient User Manual &ndash; NZ Customs Module

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Expedient User Manual – NZ Customs Module