eOSB Users Manual - National Ocean Sciences Bowl
Contents
1. as outlined by Melissa s emails The RCs will not be able to change edit the questions in the eOSB once it arrives in its finalized version It is important for RCs and others to thoroughly review the questions when they are initially distributed 4 Do I need Internet access You do NOT need to have internet access the day of the competition to run the program 18 eOSB Users Manual CHECKLIST What you will need to use the eOSB at your competition o At least one computer desktop or laptop in each competition room two are preferred o A mouse for each computer A second screen in each room with necessary cables Macs and PCs need specific cables o All TCQs printed out for each competition room o Binder of printed extra questions for Moderators in each competition room One extra question per round o Copy of the One Pager eOSB Cheat Sheet o Have an IT person on call at your location in case you need assistance o Keep the eOSB file on a thumb drive at the competition in case you need to reload it onto a computer o Spare laptops computers would be prudent o Delete eOSB files from computers at the end of competition 19 eOSB Users Manual eOSB Cheat Sheet Step 1 Open the program Go to your Desktop or save location and double click on the eOSB Jar file Step 2 Accepting Terms of Agreement Review and ACCEPT the terms Step 3 Open the Question Files Click on File and choose OPEN question2. file Step 4 Click on Round Choose the round you would like to read from Step 5 Password Enter password given to you by your Regional Coordinator Step 6 Playing the Game You are now playing the game Use you correct incorrect and next buttons to move through the questions What to do at the break Be sure your computer is secure during breaks and lunch You can close down the program and reopen When program is shut down the previous rounds read will NOT be in italics but you can reference your cheat sheet to be sure you are starting on the correct round An alternative to closing down the program is to put your computer in sleep mode during breaks Be sure you can boot up your computer from sleep mode password access etc Know how long it takes your computer to reboot so you do not delay the game 20 eOSB Users Manual Round Check List Remember to start the second buzzer half where you left off in the first buzzer half e g time ran out on question 10 start on question 11 and ignore the pop window that tells the moderator to proceed to the TCQ portion ROUND INITIALS Round 1 Round 2 Round 3 Round 4 Round 5 Round 6 Round 7 Round 8 Round 9 Round 10 Round 11 EXTRA ROUND 22 eOSB Users Manual
3. From the list select the round in which you would like the questions NOTE italicized font means the round has been previously opened Load a round Please select a round of questions to get started 2 2010 Pre game Practice 2010 Round 1 2010 Round 2 2010 Round 3 2010 Round 4 2010 Round 5 2010 Round 6 2010 Round 7 2010 Round 8 2010 Round 9 2010 Round 10 2010 Round 11 2010 Round 12 2010 Round 13 Note Smaller italicized font indicates a previously opened round of questions You are now playing the game 10 eOSB Users Manual SOFTWARE CONTROLS There are three different buttons used during the game Correct Incorrect and Next When a team answers correctly click Correct for the appropriate team and then Next to move to the following subsequent question FE Blue Lobster Bowl 2009 Optons Question QUESTION 1 is TOSSUP MULTIPLE CHOICE in BIOLOGY What type of coral reef forms around a subsided volcano ANSWER CHOICES W Patch X Boiler Y Lagoonal 2 Atoll CORRECT ANSWER 2 Atoll 999 Correct Next When a team answers incorrectly Click the Incorrect button and either re read the question if it was not read in its entirety to the opposing team or wait 5 seconds for the opposing team to answer If the opposing team answers correctly follow the steps above If answered incorrectly click Incorrect a second ti
4. Orientation Program The Moderator Orientation Program is a practice version of the eOSB The purpose of this program is to get the Moderators comfortable with using the electronic format before competition day The Moderator Orientation Program will be distributed from the NOSB office to the RCs before volunteer training sessions have occurred We encourage all Moderators Science Judges and RCs to test the program and follow the training scenarios provided below these scenarios will pose potential problems that may occur while using the program Moderators can troubleshoot these problems on their own as training for the actual competition Webinar Sessions Webinars will be offered each year Regional Training Each RC will host their own volunteer training events to go over the use of eOSB and the rules of the competition with their volunteers This training will allow all volunteers to become aware of the new program at their event 14 eOSB Users Manual eOSB Training Scenarios These training scenarios are provided so that you can become comfortable with the eOSB program before competition day Please open the eOSB file on your computer and then take yourself through the scenarios described below 1 Button Navigation a Open Round 1 Click correct incorrect buttons and next Then click NEXT accidentally and attempt to move back to the appropriate question b Continue clicking through to round 10 see half
5. e eOSB game instead of using the laptop pad on the computer The mouse is less sensitive and easier to manipulate and control button use If you are using a desktop PC the mouse is part of the standard set up d Mac vs PC The eOSB software is built coded in Java which is known for its cross compatibility It will work on just about any operating system or computer including both PCs and Macs Computer Type Interchangeable Desktop computers laptops netbooks or any combination will work for using the eOSB We often say laptop but the software will run on all types of computers eOSB Users Manual EVENT SETUP This section aims to guide you on setting up the eOSB at your NOSB regional event Included are three electronic setup options Each region can choose how to best set up the eOSB to fit their needs logistics and budget The event setup goal is to provide an environment for each Moderator and Science Judge to have access to the questions Not every room or pair of judges needs the identical solution Competition Room Setup The following diagram is the preferred way to set up a competition room when using eOSB This ensures that students and spectators will not be able to view the computer screens Player Player Player Player Player Player Captain 1 1 Captain 2 3 Score Keeper Moderator Science Judge Students Moderator Science Judge and Timekeeper seated at tables faci
6. eOSB Users Manual eOSB Users Manual lectronic cean D owl Department of Mechanical Engineering Center for AT Engineering Massachusetts nstiule of Technology NATIONAL OCEAN SCIENCES BOWL eOSB Users Manual TABLE OF CONTENTS TABLE OF CONTENTS Y s tosh tosh tat ct telat tale Reit tat Agee dee 2 ee ee ee hl EC D D LU E Mua Ad UA E 3 COMPUTER REQUIREMENTS 4 T 5 GETIINGSTARTED Lord asd DR ALI A DIARI APP ee ho AS 7 RUNNING THE PROGRAM cecidisset en e toe t tg e e Deve 9 SOFTWARE CONTROLS o 11 ADDITIONAL FUNCTIONALITY 13 OSB TRAINING UU i f metta celui a eaea 14 16 FINDING HELP nad ae ecoute OE 17 EN NU 18 19 eOSB Users Manual OVERVIEW a Introduction Currently entering its fifteenth year of competition NOSB is highlighting marine technology as the theme for its national 2012 Finals Competition The Electronic Ocean Sciences Bowl software eOSB is a technology upgrade that will impact every student coach volunteer and competition administrator The eOSB software run from a computer will replace the binders that Moderators and Science Judges use in each competition room By harnessing this new technology to build a sustainable program the NOSB will be pioneering a new era of academic competi
7. eir laptops to a central location each site will need to come up with a plan that meets their location s needs JAR Files The eOSB game is put together as a JAR file This is a self contained encrypted file that by its very nature is not accessible to average computer users We hope this will further discourage individuals from sharing the files Password Protection Each round is password protected to reduce the chance of a student opening up the next round of questions during a break Expiration of the File The eOSB file will expire two days after the competition Once this expiration date has passed the program will not allow the questions to be accessed Notes on Secure File Handling a DO NOT share the file with anyone that is not associated with the NOSB or does not need the information b Ask for the files to be DELETED on ALL computers after the competition c Only share the Moderator Orientation Program of the competition until it is vital to share the real version d DOUBLE CHECK your e mail to ensure that no coaches or students are recipients of the game e Ask ALL VOLUNTEERS to ensure the safety of the eOSB enabled computers during the competition 16 eOSB Users Manual FINDING HELP User Manual The User Manual is located under HELP in the eOSB MOP It will also be posted on the NOSB website The User Manual was developed to be the most comprehensive source of information in regards to the eOSB pr
8. eir machine and have obtained the password for the event from the RC Each person will use the program controls to go through the question with the Moderator taking lead This situation is good so that both the Moderator and Science Judges can verify the question round tossup bonus and general flow of the game Additionally this option offers practice for up and coming moderators OPTION 3 IS PREFERED BECAUSE IT ALLOWS COMPUTER REDUNDANCE IN EACH ROOM IN CASE OF COMPUTER ERROR NO TIME WILL BE LOST SWAPING OUT COMPUTERS eOSB Users Manual GETTING STARTED a Receive program via e mail Regional Coordinators RCs will receive an executable jar file from NOSB headquarters via email eOx jar This single file is the self contained executable file where all of the questions rules and logic of game play are incorporated This file can be shared with Moderators and Science judges if they are bringing their own computer b Saving the Program RIGHT click the file in your email and SAVE AS to the desktop or flash drive 16 2 I Attachments la 5 467 KB 12 Save Attachment 21 xo Save in X ux Es Took t 11 2 Windows Explorer ipo winkflash Transporter My Recent If HOBOware Pro Documents E 17 2 Unused Desktop Shortcuts ju Adobe Reader 9 3 skype Lh Desktop is Yahoo Messenger Mozilla Firefox Thinkvantage Productivity C
9. enter amp D share to Web Upload Folder 19 2 3 2007 22 2 25 2 My Documents My Network Places der My Computer uld Es LJ My Documents e ar 3 2009 My Computer ct g hat 3 2009 File name Bose e Save eas My Network Places Save as type fan Files 7 inna te You can save the file anywhere but the desktop or flash drive will be the easiest place for all of your moderators volunteers to remember c Loading the Program Depending on how your competition rooms will be set up where you are getting computers you have options on how to load the eOSB on to the computers for the event If Moderators Science Judges are bringing their own laptop they should download the eOSB onto their hard drive or have the program available on a thumb drive for the entire day If you are able to pre load the software onto the computers that will be used save eOSB on the desktop and be sure to leave the computer password for the machine in case of the need to reboot unlock sleep mode etc eOSB Users Manual d Flash Drives CDs If you are not allowed to load software onto the computers for the event the software can be run off a flash drive or CD Save the eOSB file on to the flash drive CD and Moderators Science Judges can insert the flash drive CD into the machine and run the program from this external drive eOSB Users Manual RUNNING THE PROGRAM Step 1 Ope
10. ied with a pop up window that they have reached the end of the round A Competition Round Complete s This round Is complete 22 To hegin another round click File gt Open question file 12 eOSB Users Manual ADDITIONAL FUNCTIONALITY a Increasing the Font Size If you would like to increase or decrease the font size of the questions due to your personal preference or the size of your computer screen you may click on OPTIONS in the top tool bar Select Font Size and then choose the font size you would like X sodium Y silica Z magnesium b Rules In the HELP section in the top of the program you will find a RULES tab This tab will provide you with all the rules of the game The rules are organized by theme for ease of use c Pre game Practice Round The eOSB includes a Student Practice Round of questions before the first round of official NOSB questions begins This practice round is a short 5 question round composed of fun general knowledge questions to give the students and officials a chance to go over the rules and play a round that is not based on points This round is provided to get everyone warmed up for the day Load a round Please select a round of questions to get started Y 2010 Pre game Practice 2010 Round 1 13 eOSB Users Manual eOSB TRAINING Training on how to use the eOSB program will be provided in several different formats Moderator
11. me for the opposing team and then Next to move on to the next question BE Blue Lobster Bowl 2009 BF Optons Question QUESTION 1 is a TOSSUP MULTIPLE CHOICE in BIOLOGY What type of coral reef forms around a subsided volcano ANSWER CHOICES W Patch X Boiler Y Lagoonal Z Atoll CORRECT ANSWER Z Atoll Answer Submission Team A TeamB lt lt lt gt gt Incorrect Next 11 eOSB Users Manual Interrupts and Blurts The eOSB program does NOT provide an option to choose whether a team interrupts or blurts The Moderator is only required to choose whether a team answers a question correctly or incorrectly Just as a Moderator reading from a paper binder must decide without prompts whether the team blurted or interrupted the same process applies to a Moderator using the eOSB program 10 Question Pop Up There is a pop up after the 10th pair of questions to remind the Moderator they are to proceed to the TCQ portion of the round if time has not yet expired 6 minutes in the first buzzer round If a room has already gotten through the TCQs and is on the second half of the buzzer round before reaching the 10th pair of questions this pop up should be ignored Halfway Point xj This round is now halfway over Do not begin the second half of questions until the TCQs have been conpleted End of Round Pop Up After the 20 question in a round moderators will be notif
12. n the Program Go to your Desktop or saved location and double click on the eOSx jar file Step 2 Accepting Terms of Agreement Double click on the jar file to open the program then click File to access the questions The first time a user opens the program a pop up window will appear and ask you to accept the terms and agreement for utilizing the eOSB software A summary of the terms and agreement are The program should not be distributed shared outside of the NOSB network Do not change the program without consent The program is free to use and the goal is to provide ample use of the program But if the rules of the agreement are broken the use of the eOSB by those users will be reviewed The title of the program remains with MIT and any use of the name in publications or documentation should include 2009 M I T Rights Reserved Please review and ACCEPT the terms Step 3 Open the Question Files Click on File and choose OPEN question file ow eOSB Users Manual Step 4 Password Each round will require the moderator to enter a password to view the questions This password will be given to the RCs a few days before the competition They will then pass it along to their Moderators Science Judges This password protection will increase security of the questions in case a computer is accidentally left unattended in a room with students Step 5 Selecting Rounds
13. nal help from the developers of the program please contact Jordan Lewis lewisjb mit edu 17 eOSB Users Manual 1 How will the software be distributed National Office Distribution All versions of the eOSB practice and final versions will be sent via e mail from the National office to each Regional Coordinator Regional Coordinators Distribution A final version of the electronic game will be emailed to all RCs competing in the upcoming competition two weeks before the event This early submission will allow the RCs to forward the questions to their moderators for eOSB practice before the event RCs are responsible for distributing the software to the computers at their competition site the day prior or the day of the competition 2 How do I transfer the file that contains the electronic competition to my moderators The files can be transferred via email the Moderator would be responsible for downloading the software to the computer being used for the competition Files can also be burned to a disk or saved on a flash drive and then distributed to each unique computer for the competition 3 How will the questions be edited Melissa Brodeur NOSB office will be emailing the competition questions to the Regional Coordinators in PDF files RCs will then use their provided user name and passwords to access the NOSB question database where they can leave comments on suggested question edits Please provide comments in the database
14. ng one another Rules Judge stands in the back facing the Moderator and Science Judge Scorekeeper standing wih scoreboard in eye sight of students Moderatcr and Science Judge Placards for each role captain 1 2 3 team A team B in appropriate plazes on the tables Face projector towards wall so that students can see the score and the asdience can see the TcG S eOSB Users Manual Physical Setup Options 1 Sharing One Computer The Moderator and Science Judge can share one computer and screen for the competition This reduces the set up time and costs for the electronic version If you prefer that the Moderator and Science Judge each have their own screen continue to the options below 2 Second Screen Drone Screen A drone screen setup will allow the Science Judge to follow along with the Moderator without an additional computer We recommend a 12 15 inch screen The Moderator will control the program by clicking Correct and on his her computer The Science Judge s screen can be an extra monitor or an additional laptop attached to the Moderators computer and used as a monitor Setting up a drone clone screen is not difficult but should be practiced before the event Check with your IT person if you have questions 3 Running Two Computers Simultaneously Both the Moderator and Science Judge can use separate computers simultaneously These two officials would need to have access to the eOSB file on th
15. ogram and its implementation Please read through the manual first to rectify your questions before calling NOSB or MIT staff One Pager This is a one page document to be printed out double sided Side 1 is a How to Use the Program cheat sheet and the back side lists rounds 1 13 with a place for the moderator to initial after the round is complete This will help the moderator keep track of where s he is in the competition This sheet should be accessible to the moderators in each competition room This One Pager is included as an appendix at the end of this manual Attending a Webinar Webinar trainings will be open to all RCs all Moderators and additional volunteers that are interested in learning about the program Science Judges etc This opportunity to go through the program with live help from the NOSB national office will be a valuable experience National Office If you need additional assistance in running the eOSB software or about implementation nation wide please contact the NOSB staff Melissa Brodeur mbrodeur oceanleadership org OR Kathleen Meehan Coop kmeehancoop oceanleadership org On Call Support NOSB will send out contact numbers for each RC to use the day of the competition February competition call your assigned NOSB representative for help March competition call your assigned NOSB representative for help April Nationals NOSB and MIT support will be onsite MIT Staff For additio
16. tions Environmental Impact The size of the NOSB competition demands a large amount of resources each year There are currently 25 sites that host regional competitions throughout the country At each competition there are roughly eight competition rooms and in each room the competition officials have two identical notebooks containing 400 pages of questions Developing the question books requires hundreds of sheets of paper used per competition room or rather a total of 400 reams of paper across the entire country Additionally each competition site will consume two toner cartridges to print the questions Historically the entire competition has depended on developing these expensive and resource consuming notebooks It is now apparent that the competition needs to reduce its environmental footprint and find a more sustainable model for the future The eOSB software program allows each site to use readily available computers to read the questions instead of taking the time and resources to create over 16 binders at each regional location b Replacing the Binders The solution for reducing waste is a customized electronic software program that will eliminate printing costs as well as time spent organizing the paper questions Staff members and students at the Massachusetts Institute of Technology MIT have developed a software program to replace the traditional hardcopy NOSB notebook with an electronic version the electronic NOSB or eOSB MIT is
17. way through round prompt between questions 10 and 11 c Continue to click correct incorrect and next through all the questions See of round prompt d Open Round 2 Click through to end of round Practice moving back and forth between questions with the next button Finish round 2 Opening Rounds a Open Round you should be on the round selection pop up Try opening a round that you have already completed i e Round 1 or 2 you will see a you have already opened this round prompt The program will then let you enter your password and get into that round 3 Accidental Closing of the Program a You are now in the middle of a round Please go to the top right side of the program and click the X to close the program b Go back to your files and open eOSB again When you do this it opens like the program has not been used This is why the one pager for eOSB is important to have next to your computer The backside of that document will have a list of rounds and a place to initial to help you keep track of the rounds in case the program gets shut off 15 eOSB Users Manual FILE SECURITY BE SECURE Securing the questions is vital for maintaining the integrity of the competition Be sure to have a plan in place for keeping the eOSB enabled computers safe during breaks between rounds and at lunch The plan could entail locking rooms when competitions are not in progress or instructing all moderators to bring th
18. working with NOSB staff on implementing the new eOSB program at our competitions to save time money and natural resources The eOSB was beta tested in 2009 at two regional competitions MA and HI and the NOSB Finals Competition The software development team used the experience of live competition to further refine the program After positive feedback from the competition officials that piloted the software the program is ready for a larger roll out During the 2011 bowl year the eOSB was used extensively at the regional competitions and will be used in 100 of the competition rooms at the national competition Team Challenge Questions TCQs and transparencies will NOT be included in the software Regional coordinators are responsible for printing both eOSB Users Manual COMPUTER REQUIREMENTS a Java The eOSB file requires the program Java 1 5x or higher to be enabled on your computer Most computers have Java and the eOSB will work instantly but if you do not you can download the free program here http java sun com javase downloads index jsp b How check my computer for Java Besides trying to open the eOSB file you can go to the website http java com en and click Do I have Java This will check your computer for the program Note The eOSB is compatible with Java version 1 5x and 1 6x c Using a Mouse If you are using a laptop it is recommended that you have a mouse attached to the laptop for th
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