RISP User Guide - Ministry of Transportation & Infrastructure
Contents
1. 4 RFEI QA and Addenda During an RFEI response period you may have questions that you wish to ask For sake of fairness these questions and the ministry s responses are posted via the RISP website for all participating offices to view In this way all offices are assured equal access to information Z Documentation 2011 03 21_3 6_User_Guides CONSULTANT OFFICE USERGUIDE dOCX Page 23 of 28 aos Ministry of BRITISH Transportation RISP Consultant Office User Guide The Best Placon Earth and Infrastructure To post a question or view a response begin by navigating to the RFEI Opportunities page Log into RISP click on RFEI and then Response Opportunities Main Menu Registration Reports LogOut Response Opportunities This will take you to the RSP 220 RFEI Opportunities screen which will display all RFEIs in which your office has been invited to participate R5P220 RFE Opportunities The tofoweg a bet ef af RPE opporterties tet your office has beer invited in respont amp or more nfermaton on Af ETs pease consul the RFE manusi ECHTEN wo ao el Records Found Pt Ea Red checkmark means thera ara p 0 fonte OOO bate ee CI 174 VerfScaten Testing round 2 assigning e 2011 03 16 mn Progress h Progress unanswered Read RFE GbAlAddends Mosty questions oe ae tn ene 1647 Testing for User Gude 2014 03 16 n Progress Witrornen i 1635 200193012. Scoring screen RSP242 Questionnaire Question 3 Part B Add Sub Consultants and Other Specialists _ Back RFEI 1701 Project Name Testing for User Guide Question 3 Part B Add Sub Consultants and Other Specialists wt A R M ee er in Part 5 add team members and sub consultants whose speciaties and r tom the RISP categories for this RFEL This ist cannot include team members whose ro ment scope are in speciaties covered by the work categories for this RFEL Complete and click i hai i Add Members and nter ollowing information then Next First Name Last Name Role in this RFEI Percent of Team Member s Time Available for this Project Next Z Documentation 2011 03 21_3 6 User _Guides CONSULTANT OFFICE USERGUIDE dOcx Page 15 of 28 Ministry of BRITISH Teanisit rtation RISP Consultant Office User Guide The Best Place on Earth and Infrastructure As with employees we must add experience for the sub consultant The screens are similar The only difference is that there is no list of previously adjudicated work experiences presented RSP242 Questionnaire Question 3 Add Experiences Back RFE 1701 i i Question 3 Team Member Details Project Name Testing for User Guide Details Role in this RFE Specialist DA Percent of Team Member s 50 Time Available for this Project Experiences Added Totak 0 D Complete the sub constant s experie
3. Part A Team Members Adjudicated Employees Based on the assignment scope indicate relevant experiences per resource Pa Click Select Team Members uded to add more ou expect to be part of the assignment team Include up to Employees ist be approved registered staff in RISP for the category or added with 2 experiences Number of Experi Manage employees Select Team Members Part B Team Members Sub Consultants and Other Specialists Optional include up to 3 other sub consultants and other specialists whose specialties are other than those of the RISP categories for this RFEI Include up to 3 experiences per resource Sub Consultants Currently Included total 0 Member Name Role Numbe Add Sub Consultants In addition to employee team members you may also add sub consultants and specialists who are not employees in your firm To do this click on Add Sub Consultants under Part B Team Members Sub Consultants and Other Specialists Click Add Sub Consultants to add sub consultants or The process for sub consultant details is similar to employee details First we identify the person the role that they will play in the RFEI and the percent allocated for the project Note In Part B you may only list sub consultants and specialists that are providing work for fields other than those of the RISP categories for this RFEI The categories for any RFEI are listed on the RSP240
4. Ministry of BRITISH COLUMBIA ransportation The Best Place on Earth and Infrastructure User Guide for Registration Identification Selection and Performance evaluation RISP System Consultant Office Please visit the RISP user manual page for the latest version of this document http www th gov bc ca eriso usermanual htm Prepared By Lionel Cai Prepared For Ministry of Transportation and Infrastructure Civil Engineering Section Last Updated Date March 24 2011 Ministry of CORUM BI A Transportation The Best Place on Earth and Infrastructure RISP Consultant Office User Guide Table of Contents TRE EIOD DOF GUNIVICS seca stewacstecossnateesnsce tecanueasstaueeaiedassuedevansielcuuuucassteeeqahwceusnatevauaue Nedauuesashaueciiuceesuatewensatecmnucasseate 3 1 1 PUVA Se E tanita E A AE E E EE E A E E A A A TE aca aesnneedandtate E 3 1 2 PV 2 E E E TA OE ER E EN E E TE E E E 3 121 Opp rtunnes Valued ata SINE sonaren na inean E AREE ER E NE EA AEEA EARNE EA REETA 3 1 2 2 Opportunities Valued at gt 75k and lt S1M asssssssssssssssrrrsrssssssssssssrrirerttrtesssssssttttittteetessssssserretrreeeeeesesssseeet 3 1 2 3 Less than or Equal to lt 3 Qualified Offices Found in RISP cccccccessseccceeeeeecceceeeecceeeeeeeceeseueeeeeesaeneeeeeeaees 4 2 RESDONMGINE CO RFE areren A 4 2 1 Navigating the RFEI Opportunities Screen sssssssssserssserersssrrressserresssreresserersssreeesssreres
5. to 3 relevant experiences per resource Part A Team memi red staff in RISP for the category or categories of this RFEI eam Members Currently Included total 1 Number of Experiences Manage 1 Testfirst Testiast Project Manager 2 Edit Part B Team Members S b Cons ltanis and Other Specialists Optional include up to 3 other sub consultants and other specialists whose specialties arg D categories for this RFEI Include up to 3 experiences per resource Sih consultants Sub Consultants Currently Included total 1 have been added 3 Member Name Role Number of Experiences Manage g 1 John Doe Specialist 1 Add New Member 5 Once complete click Next or navigate to the Question 4 tab Z Documentation 2011 03 21_3 6_User_Guides CONSULTANT OFFICE USERGUIDE docx Page 17 of 28 aos Ministry of BRITISH Transportation RISP Consultant Office User Guide The Best Placon Earth and Infrastructure 2 4 4 4 Question 4 Understanding of Scope and Proposed Methodology This is a free form text box in which you can write up to 1000 characters describing your organization s response to your understanding of the scope and proposed methodology of this opportunity RSP244 Questionnaire Question 4 f RFEI 1701 f san Y scoe Y Scorno Ge CE TT Project Name Testing for User Guide 4 Question 4 Understanding of Scope and Proposed Methodology and environmental challen
6. 2 cern 7 por ee a P aiiin Complete the fields and click Save and the Close You will see this experience in your Projects Currently Included list In addition this newly created experience will be available for future submissions and will be listed in future submissions under the Previous Project Experiences list Projects Currently Included total 3 ai nonne Newly added project experience _ Aad New Project Experience Select from Previous Project Experiences Project Title Company Name Project Location Year Rispconsut Terrace AVAL A Bee 0064 When you have completed selecting adding your firm s experience navigate to the team member s portion of the RFEI submission You can either click Next or navigate using the Question 3 tab on the top of the page Z Documentation 2011 03 21_3 6_User_Guides CONSULTANT OFFICE USERGUIDE dOcx Page 10 of 28 Ministry of BRITISH COLUMBIA Transportation The Best Ph onEath and Infrastructure RISP Consultant Office User Guide 2 4 4 3 Question 3 Team Members and Sub Consultants You are required to create a team as part of this RFEI response The team may comprise of adjudicated employees in your company Part A and or sub consultants and other specialists Part B RSP242 Questionnaire Question 3 RFEI 1701 f sia Y scoe Y Scorn p r Cee f auestiona Y Questions Y Submit Project Name Cons
7. RFEIS cancel after sesding 2018 03 15 Carceted hen Black checkmark 1742 SG Pre UAT Save and Seng 2011 03 89 n Progress means Questions prop have been answersd isss SG PreuaT Venty wtherawa 2018 03 58 in Progress Suam ied oF there are addenda amiro i ahdin m da Revew 1701 RISP Workshop AFE fxerpe 2011 0397 Offices Notifies Suteted Shon Listed a Read RFE DhAsAddesda Review gt CE A a TT a T a a a T i mee a If a question has been asked by any participating office a red checkmark will appear for that RFEI A black check mark means the ministry has provided a response or an addendum has been posted for this RFEI To view previously asked questions and their responses or to ask a question click on the QA Addenda button next to the specific RFEI This will take you to the RSP222 Q amp A Addenda Page RSP272 O44 Addonda Back RFEI 1888 QRA Addenda Questions L2 _Post Question Question t what is the eoswer io Ife the utiverse and everything Rescorse Response Pending Post Question nee ee OO 4 1 Reviewing Q amp A Addenda The main question page will list all questions that have been asked on this RFEI along with all ministry responses to them In addition you will see the timestamp identifying when a question was asked and when the ministry responded Z Documentation 2011 03 21_3 6_User_Guides CONSULTANT OFFICE USERGUIDE dOcx Page 24 of 28 Ministry of BRITISH
8. begins with a read only page explaining how the response is organized RSP240 Response Introduction RFE 1701 Project Name RISP Vvorkshop RFE Example The following RFEI consists of 3 sections 1 Assignment Scope G 2 Company information Engineering Categories Performance History Scoring Matrix 3 Questionnare Consisting of 5 Questions You wil be waked through the process Se eaten SS a Click Start to begin responding to this RFEI Note the RISP system has a 20 minute idle time out If no activity for 20 minutes the system will log you out 2 4 2 Assignment Scope Review You are shown the Assignment Scope for this RFEI SP240 Assignment Scope e Previous RFE 1701 J w are the RFE details for RFE 1701 RISP Workshop RFEI Example t Review the scope and click Next Z Documentation 2011 03 21 3 6 User_Guides CONSULTANT OFFICE USERGUIDE dOcx Page 7 of 28 os Ministry of BRITISH COLUMBIA Transportation RISP Consultant Office User Guide The Best Place on Earh and Infrastructure 2 4 3 2 4 4 2 4 4 1 Scoring Review On the read only Scoring screen the Project Name your office contact information engineering categories for this RFEI and scoring details are shown 2 RSP240 Scoring Previous RFEI 1701 Proci Name RISP Viorkshop RFE Example i Ministry Contact Requirements RISP Main Office 1300 Legal Entty Name ABC Consul ii Co
9. CoruMsiA Transportation RISP Consultant Office User Guide The Best Place on Earth and Infrastructure Note The office asking the question will not be identified RSP222 Q amp A Addenda RFEI 1888 P Q amp A Addenda Questions Question asked Post Question SNR Asked On 2010 07 23 what is the answer to life the universe and everything Ministry s response Post Question eT OF NE eevee 4 2 Aska Question From the RSP222 Q amp A Addenda screen you can post a question to the ministry To ask a question click the Post Question button Main Menu Registration RSP222 Q amp A Addenda Q amp A Addenda Post your question in the text area below Questions must be under 100 words Question Can you please tell me which way the wind blows Click Post Question to complete An email is sent to the ministry prompting a response and an email is sent to all participating offices letting them know that a question has been posted To ensure fairness all questions will be immediately posted on RISP and all invited offices may view the posted question An example of the email sent to offices is shown below Z Documentation 2011 03 21_ 3 6 User _Guides CONSULTANT OFFICE USERGUIDE dOcx Page 25 of 28 no Ministry of BRITISH Transportation RISP Consultant Office User Guide COLUMBIA The Best Place on Earth and Infrastructure 4 3 4 4 Reply Reply
10. RFEI IDe 482 You may view the status of this AFE by selecting the SFET senu option from within your RISP page You may Continues to work an tals aver Changes you mate will sutosatically Se part ef your Subeltted Meaponse IF you decide you do not want this Response evaluated you say cancel your subseission on the Suobeit page Regercs Ris Againiatretor BC Ministry of Transportation Tel 750 555 4444 Wen Ae Sf d i H d a d hee gt Modifying a Response Your office may continue to make changes to the RFEI response up until the close of the RFEI No responses are opened or reviewed by the ministry until after the closing date To make changes visit the main RFEI page RSP 220 RFEI Opportunities screen and click on the Modify button next to the RFEI This will take you through all of your responses providing you with the opportunity to make changes RSP720 RFE Opportunities The Sowing amp a Sst of af RFD apportuntes that your office has been meted to respond to For mare aformelant on RFEle si sse consul Me FFE manual te 4 i uf oe EQ You have now Modty your LS CCAS COI conse samp Due Dite Office RFEI response 1748 Vertficaton Testing round 2 sssigning gt 2011 03 16 n Progress in Progr 1635 2011038 or wom 2511 83 15 Canceled fOr lfa eg OOP Oh Pe ep ee sw e f a Note You do not need to resubmit The system will automatically save the most recent v
11. Test office This email is to inform you that your office s submission for RFEI 1841 TEST 3 5 Evaluations completed after deadline has been successfully shortlisted You are now invited ta subeit your proposal for this project The AFP will be sent to you shortly For further information about this RFP please contact RISP Requestor 1 Regards RISP Adainistrator For shortlisted offices an RFP may be attached to the email or will follow shortly after For offices that have not been short listed an email similar to the below is sent Office s RFEI Response did nc e Move to Folder Ko Block Sende 2 S 2 x Create Rule Safe Lists Reply Reply Forward cal Delete Categorize Follow Mark as Send to to All i ed Other Actions we Not Junk Unread OneNote ery a eT ays ai les IH ee 7 Od ee PE Ey at spong Irs 7 mat ajiie Or io TEST RISP Automated Notification System risp administrator gov bc ca Sent Mon7 19 2010 5 52 AM To Propp Bev A TRAN EX Ce Subject RISP Your Office s RFEI Response did not make the shortlist for RFEI 1841 TEST 3 5 Evaluations completed after deadline Dear terms test We regret to inform you that your office did not make the shortlist for project TEST 3 5 Evaluations completed after deadline based on RFEI 1841 submitted by your office Regards RISP Administrator 3 3 RFEI Debriefing At this time the ministry does not debrief on the outcome of RFEIs
12. ae N Complete the Add New Experience form and click Save and then Close Z Documentation 2011 03 21_ 3 6 User _Guides CONSULTANT OFFICE USERGUIDE dOcx Page 13 of 28 Ministry of BRITISH Transportation RISP Consultant Office User Guide The Best Place on Each and Infrastructure RSP242 Questionnaire Question 3 Add Experiences RFE 1701 Question 3 Team Member Details Project Name Testing for User Guide Enter l estfirst Testlast Details APEGBC 654321 Role in this RFEI Project Manager Percent of Team Member s Time Available for this Project Experiences Added Total 2 100 Newly added xpenence Client Name Duration Fee End Date Adjudicated Click Back to Team Client Name Duration End Date Ad Experience to add A additional team members In the example above 2 experiences were added 1 previously adjudicated experience and 1 newly added experience To add additional employees click on Back to Team Experience Z Documentation 2011 03 21_3 6_User_Guides CONSULTANT OFFICE USERGUIDE docx Page 14 of 28 Ministry of f BRITISH Transportation RISP Consultant Office User Guide The Best Placeon Earh and Infrastructure RSP242 Questionnaire Question 3 RFEI 1701 Scoring Ce Questions Y Questions Y Submit Project Name SG Pre UAT for withdrawing 01 61 Question 1 Question 3 Team Members and Sub Consultants
13. and the report will be generated as a PDF document and presented to you Z Documentation 2011 03 21_ 3 6 User _Guides CONSULTANT OFFICE USERGUIDE dOcx Page 28 of 28
14. aurr an ne ee ree tA om Re ee a eo eee ee 23 A REENA AiG AGC a carious cece ccs ce eae emer ce cet eae cn eam cera ieee eee ae eee T E 23 4 1 ROO WINE OSA GOING apia E E EE A E A 24 4 2 PS EO E A E EE E T N E E E E E E E N E E E 25 4 3 Mny ROS ONC iie E E E T E E E T E N 26 4 4 RFETAddeNd A essenin un E A EEE ES 26 4 5 OSA DEANE issic E E E E 27 4 6 ALA Oni Closed RFE D siivcnisaphscnisnaiaasicenacecsssednaaasvns E Er aE E O ESATE EE NE N TEA Ea 27 S RFELRODO Sormien einna NRE ANEN 27 Z Documentation 2011 03 21_3 6_User _Guides CONSULTANT OFFICE USERGUIDE dOCX Page 2 of 28 Ministry of BRITISH Transportation RISP Consultant Office User Guide The Best PlaceonEarth and Infrastructure 1 RFEI Opportunities In order to allow for fairness the ministry ensures that e All offices are initially considered for all RFEI RFEI invitations are sent to all invited offices at the same time Offices submissions are not opened by the ministry until after the submission deadline e Questions and responses related to an RFEI are available to all participating offices All office responses are reviewed during the same period of time RFEI results are sent to the participating offices at the same time 1 1 Phasel Every office in RISP is automatically considered for every consulting opportunity In the initial phase the RISP system will find all offices qualified for this opportunity s criteria and dollar amount If your office does not
15. Forward Q Call Categorize Follow Mark as Find Sendto to All i Up Unread OneNote ions TEST RISP Automated Notification System risp administrator gov bc ca Sent Fri 7 23 2010 7 40 AM To Cai Lionel TRAN EX Cc Subject This email is to inform you that a question regarding RFEI 1888 Testing for User Guide has been posted on the RISP web site Dear test6 This email is to inform you that a question regarding RFEI 1888 Testing for User Guide has been posted on the RISP web site You will be notified once a response by the ministry has been posted for this question Please log into RISP and click on the Q amp A Addenda button next to RFEI 1888 if you would like to review the question Regards RISP Administrator Ministry s Response It is the goal of the ministry to respond to RFE questions within two business days When a response has been posted all participating offices as well as the office who posted the question will be able to review the response online In addition an email will be sent to all participating offices informing them that a response has been posted lt er ES Create Rule t Reply Forward Call Delete p Ss Categorize Follow Mark as Send to to All L Other Actions L Not Junk u Up Unread OneNote Options TEST RISP Automated Notification System risp administrator gov bc ca Sent Fri 7 23 2010 7 57 AM To Cai Lionel TRAN EX Cc Subje
16. P Consultant Office User Guide The Best Place on Each and Infrastructure RSP242 Questionnaire Question 3 Part A Add Team Members Previous RFEI 1701 Project Name Testing for User Guide Question 3 Part A Add Team Membe een O We Pre populated with qualified employees Based on the assignment scope indicate up to to 3 relevant experiences per resource Part A or categories of this RFEL be part ofthe assignmentteam incuude up od registered staff in RISP for the category Select a name and fill in the other two fields ae Select Employee Testfrst Testiast w w Role in this RFE Percent of Team Member s Time Available for this Project Next After you select a team member identify the role he or she will play in the RFEI and the percentage of time that will be allotted by that member for this project Click Add Member and then Next RSP242 Questionnaire Question 3 Add Experiences Previous RFE 1701 Question 3 Team Member Details Project Name Testing for User Guide Enter estfirst Testlast Details APEGBC 654321 Rote in this RFEI Project Manager Percent of Team Member s 100 yk Time Available for this Project al P Add new experiences not adjudicated in RISP Client Name Duration End Date Adjudicated 1 MoT 3years Yes amp 7 In addition to identifying a team member you must add experience for him or her
17. Z Documentation 2011 03 21_3 6_User_Guides CONSULTANT OFFICE USERGUIDE docx Page 12 of 28 Ministry of BRITISH Transportation RISP Consultant Office User Guide The Best PlaceonEarth and Infrastructure The steps to add an experience for an employee is similar to the steps for adding a firms experience You have the choice of choosing from their existing work experiences or creating a new experience The only difference is that existing work experiences for an employee consist of work which has been adjudicated and approved by the ministry through the standard work experience adjudication process To add an existing experience click on the Select button next to the experience in the Previously Adjudicated Experience list Clicking the Add New Exp button will allow you to add new experiences not adjudicated in RISP Enter Testfirst Testlast Details APEGBC 654321 Role in this RFEI Project Manager v Percent of Team Member s Time Available for this Project Save 100 Experiences Added Total 1 Client Name Duration Fee End Date Adjudicated 1 MoT 3 years Yes Details Adding New Experience Client Name oa Duration Note ve End Date Fee Amount Capital Cost O Prime Consultant Sub Consultant Responsibility Description Save Cancel Add New Exp Select from Previously Adjudicated Experiences Client Name Duratiom d Date Adjud ted a
18. ansportation RISP Consultant Office User Guide The Best PlaceonEarh aNd Infrastructure Question 1 asks whether your firm has the capacity necessary to complete the work outlined in the RFEI Assignment Scope If you select No your participation in the RFEI is complete No further action is required Note You can change this response up to the submission deadline If you select Yes you will be asked to provide responses to the expression of interest questions 2 4 4 2 Question 2 Firm s Experience You may provide up to five relevant experiences The top portion of the page Projects Currently Included lists experiences chosen for this submission You may select project experiences your firm has submitted in the past or provide new project experiences f RSP241 Questionnaire Question 2 Pevous RFEI 1701 Scoring TT CEE Project Name RISP Viorkshop RFE Example Question 2 Firm s Experience You may nc SS eerie ere These projects shouid be of sinlar scope and inctade similar Pi cha enges to thal o 4 Scope Please be sure to briefly Gescrfe what makes the projects yOu cluGe similar to this one Projects Currently Included total 3 Project Tithe Company Name Project Location Year 1 Test add office expenence ABD Construction Kamioops 2007 Detais 2009 Detais 2 Nanarno Bypass Add new 3 New exp gary experiences 1993 Dotais i List of previously Selec
19. ct TEST Response Posted RFEI 1888 Dear test6 This email is to inform you that a ministry response to a question regarding RFEI 1888 Testing for User Guide has been posted on the RISP website Please log into RISP and click on the Q amp A Addenda button next to the RFEI 1888 if you would like to review the response Regards RISP Administrator RFEI Addenda In cases where the ministry needs to post additional information about an RFEI an addendum will be posted To view addenda for an RFEI click on the QA Addenda button next to the specific RFEI and click the Addenda tab Z Documentation 2011 03 21_3 6_User_Guides CONSULTANT OFFICE USERGUIDE docx Page 26 of 28 BRITISH COLUMBIA Transportation Ministry of RISP Consultant Office User Guide The Best Place on Earth and Infrastructure 4 5 4 6 RSP222 Q amp A Addenda RFEI 1888 Saa Q amp A Addenda Addenda Pi Addendum 1 Posted On 2010 07 23 Extended the submission deadline SO ae Le as P ai Oo P e E n hih ie ll alll When the ministry posts an addendum all invited offices are sent an email notification informing them an addendum has been posted zarn Aeaee eet BECS Reply Ry Cerua ii a Cer kilos Taypi Categorize Fettew Mark a4 Find r semeei TEST RISP Automated Noti ca on System jin sdeweert stor Sgov be cx Sent Pn 7 2320L0 bal AM Cat Ueret TRAN EE TEST Addend
20. e email will contain the invitation itself RFEI number project name and submission deadline A sample is shown below Z Documentation 2011 03 21_ 3 6 User _Guides CONSULTANT OFFICE USERGUIDE dOcx Page 3 of 28 os Ministry of BRITISH Transportation RISP Consultant Office User Guide The Best Place on Earth and Infrastructure NIE aot our Office 696 Developer Add Ins D X 2 Jim XxX L Move to Folder o Block Sender Create Rule E Safe Lists Reply Reply Forward amp Call Delete Categorize Follow Mark as Send to to All Yous eg EP Anti et 7a oo ee te isi mat 7 eau a TEST RISP Automated Notification System risp administrator gov bc ca Sent Thu 7 15 2010 4 24 AM Cai Lionel TRAN EX RISP Your Office 6961 test6 has qualified to respond to RFEI 1866 Testing SP 170 Requestor did not complete individual evaluati is an automated notification from the Ministry of Transportation s RISP System Your office has qualified to respond to an RFEI with a submission 1866 Testing SP 170 Requestor did not complete individual evaluations Submission Deadline 2010 07 16 Assignment Scope something new TEST RISP Automated Notification System risp administrator gov bc ca 1 2 3 Less than or Equal to lt 3 Qualified Offices Found in RISP As RISP is designed reduce the number of shortlisted offices down to 3 in special cases where the RISP system finds 3 or less qualified off
21. eapores h regress Read REEL OhA Addends a ey ee ie ai Under the Decision Status column you will see up to four status types e Not Started indicates that the RFEI response period is not yet over and the review process by the ministry has not yet begun e In Progress indicates that the evaluation period is now underway and the ministry is evaluating responses e Short Listed indicates that the evaluation period is complete and your office has been short listed to participate in the RFP e Not Short Listed indicates that the evaluation period is complete and your office has not been short listed to participate in the RFP 3 2 Email Notification In addition to having self serve notification the ministry also provides email notification to all offices when a decision has been made These emails are sent to the main office contact If your office was shortlisted your main office contact will receive an email similar to this Z Documentation 2011 03 21_3 6_User_Guides CONSULTANT OFFICE USERGUIDE dOcx Page 22 of 28 os Ministry of BRITISH CoruMsiA Transportation RISP Consultant Office User Guide The Best Placeon Earh and Infrastructure 2 a ae eae f R P P epy oa ai Delete 2 Other Aen l Categocte me Umed Prom TEST RIP Autometed Mosfcaten Syrter bup sdnrieireio pov be ca Sent Mon T9 2000 5 52 AM Te Propp Bev A TRANEX ce Subjech RFE Shortint Decision Utiesd Dear WAT 3 3
22. ersion of your submission Withdrawing a Response If after submitting an RFEI you d like to withdraw click on the Modify button for this RFEI then click on the Submit tab You will see a Withdraw button Click on this to withdraw your response to the RFEI Page 20 of 28 Ministry of pee a Transportation The Best Placcon Earth and Infrastructure RISP Consultant Office User Guide RSP244 Response Review RFEI1701 Questionnaire Response Review and Submit Click Withdraw to be removed Submit tab our RFEI Response Withdraw hay Withdraw this submission by clicking the Withdraw nog k E Summary Below is ABC Consults response to RFEI 1647 Testing for User Guide Qlulels tioin 2 Sa From Cai Lionel TRAN EX Sent Mon 3 14 2011 9 52 AM To Cai Lionel TRAN EX Cc Subject Response withdrawn from RFEI1701 Testing for User Guide Dear ABC Consult This email confirms that Richard Voyer from your office has selected to withdraw your submission for RFEI 1701 Testing for User Guide You may re submit your RFEI response if you wish any time before the RFEI s Submission Deadline of 2011 03 16 Regards DEV RISP Automated Notification Systemrisp risp gov bc ca If after withdrawing you choose to participate you will have until midnight of the submission due date to provide and submit a response 3 RFEI Decision Once t
23. ges as outlined in the assignment scope Indicate how your firm managed similar situations in the past and if t involved sub consultants In the box below provide information about your firm s ability to handle the project s specific criteria engineering technica Max 1000 characters AOR tern PPOs a ty penton spate cman When complete click Save then click the Next button or navigate to the Question 5 tab 2 4 4 5 Question 5 Team s Management and Quality Management This is a free form text box in which you can write up to 1000 characters describing your organization s response to your team s management and quality management RSP244 Questionnaire Question 5 RFEI 1701 EZR ETD EZI ERD ED Project Name Testing for User Guide Question 5 Team s Management and Quality Management In the box below provide information about your firm s ability to handle a multidisciplinary team and quality management on a similar project as outlined in the assignment scope you may use examples of similar projects that your firm worked on i the past Indicate briefly the methodology used by your firm to manage the issues and if it involved engineering or technical specialists in fields other than those listed in this RFEL Max 1000 characters a nn rrr natant S pete mall ttn When complete click Save then click the Next button or navigate to the Submit tab Z Documentat
24. he submission deadline has been reached the ministry evaluation team reviews the responses individually and as a group Z Documentation 2011 03 21_3 6_User_Guides CONSULTANT OFFICE USERGUIDE docx Page 21 of 28 Ministry of f BRITISH Transportation RISP Consultant Office User Guide The Best Place on Earth and Infrastructure At the end of the evaluation process up to three offices are shortlisted These shortlisted offices are then invited to participate in an RFP process 3 1 Self Serve Notification At any time you can check the status of an RFEI Log into RISP click on RFEI and then Response Opportunities Main Menu Registration Response Opportunities This will take you to the RSP 220 RFEI Opportunities screen which will display all RFEls in which your office has been invited to participate RSP220 RFE Opportunities The following is a E of al RFE opportunities Sat your office has been invted te respond io For more nfortrtioe on REE pesse cossul he PEE menusi Your offce has resporded to thee RFE 4 LAJ ca 2 oH E Records Found 30 4 z Ohios Sperre i Sy Tealing for Veer Guita 2010 07 27 Open Suteried Wot Started 1887 jstorey testing 2 2010 47 23 Open New Wot Sterted tSS petorey leating 2010 37 25 Open thew tiol Started 1581 rei 3 5 um aver 75 000 3 Offices 2010 07 18 Expred Subereted Bhort Listes 1672 siscay teat 2010 07 17 Expred No 2
25. ices for an opportunity the RFEI process is skipped and all of the qualified offices up to 3 are invited to submit an RFP response In these cases the Requestor will contact the offices directly 2 Responding to RFEIs After your main office receives an RFEI email invitation or at any time you can log into RISP and navigate to the Response Opportunities screen Note only the office contact of your main office will receive RFEI opportunity emails Clicking on RFEI and then Response Opportunities will take you to the RSP 220 RFEI Opportunities screen which will display all RFEIs in which your office has been invited to participate Main Wenu Meepestratkin The tefowig a tet of of RFE opportiedies Mat your office has been Avtod to respoed 1 P For more infermation on RFEls pease consol the REE manwa oH leurs w 2 i CE E N aai Co 2167 Coeautent Office User Cuite 2611 03 17 N Progress Met Started 2141 Verticatoe tor Release 3 6 in dev 251 1 03 05 i Progress Ne Response hn Progress ES este ah T gr ah a a S Dagens gh gence Z Documentation 2011 03 21_3 6_User_Guides CONSULTANT OFFICE USERGUIDE dOcx Page 4 of 28 Ministry of i r BRITISH Transportation RISP Consultant Office User Guide The Best Placcon Earth and Infrastructure 2 1 Navigating the RFEI Opportunities Screen Your office s response New no response from office for open active RFE Submitted office ha
26. ion 2011 03 21_ 3 6 User _Guides CONSULTANT OFFICE USERGUIDE dOcx Page 18 of 28 Ministry of f BRITISH Transportation RISP Consultant Office User Guide The Best Place on Each and Infrastructure 2 4 5 Review and Submit You have now responded to the 5 RFE questions You may review your responses to each question by navigating through the question response tabs You may return to any question and make changes Click on the top navigation tabs to return to the response page for a particular question For example to make changes to Question 4 click on the Question 4 tab on the top set of navigation tabs RSP244 Response Review _ Back RFEI 1701 at he seals Questionnaire Response Review and Submit Your RFEI Response must be submitted m order for to be evaluated Click Save Submit to submit your response Below is test6 s response to RFEI 1888 Testing for User Guide eW omes TETT TE N Question 2 Firm s Experience Project Title New project Approx Billing Cost 123 00 Company Name Big Company Approx Capital Cost 967 00 Project Location in British Columbia Year 2010 Description something Project Title Test Problem Approx Billing Cost 450 000 00 Company Name Test Problem Approx Capital Cost 45 000 000 00 Project Location Test Problem Year 2007 Description Test Probiem Project Title Tiny Bridge Approx Billing Cost 50 000 00 Company Name Rispconsul A
27. meet the criteria and or dollar amount you will be excluded from this particular opportunity However if your office does meet the initial criteria and size then your office move to the next phase 1 2 Phase2 Once it is determined your office has met the initial criteria there are two branches within phase 2 1 Opportunities valued at less than or equal to lt 75 000 2 Opportunities valued at greater than gt 75 000 and less than lt 1 000 000 1 2 1 Opportunities Valued at lt 75k For opportunities valued at less than or equal to 75k only one office is selected Criteria for this selection can include any or all of the following location of office proximity to the opportunity last award contract date past performance pending RISP opportunities in this category and any bonus or penalty points For these kinds of opportunities the Requestor will contact the selected office directly 1 2 2 Opportunities Valued at gt 75k and lt 1M For opportunities valued at greater than 75k but less than 1M the skill set qualifications and dollar amount of all local branch offices are consolidated e g ACME Victoria ACME Vancouver ACME Edmonton ACME Calgary If the aggregate qualifications of your offices meets the criteria for the consulting opportunity your office will be invited to participate in this RFEI The contact person for the main office of your company will receive an email notification invitation Th
28. nce Click Save and then Close Client Name Duration Fee Adding New Experience Client Name Duration Note End Date Fee Amount Capital Cost Prime Consultant Sub Consultant Responsibility NAW As Veet teen 44 E we FeO Add New Exp P WN ee ee a S As we can see in the following example we ve successfully added a sub consultant and one work experiences for the consultant Z Documentation 2011 03 21_3 6_User _Guides CONSULTANT OFFICE USERGUIDE dOCX Page 16 of 28 Ministry of BRITISH Transportation RISP Consultant Office User Guide The Best Placcon Earth and Infrastructure RSP242 Questionnaire Question 3 Add Experiences 4 Back RFE 1701 i Question 3 Team Member Details Project Name Testing for User Guide Enter John Doe Details Role in this RFE Speciaist Percent of Team Member s Ep Time Available for this Project Experiences Added Total 1 Client Name Duration Fee End Date Adjudicated 1 MoT 2years 123 456 00 2009 No i Save e When done click Back to Team Experience Click the Back to Team Experience button to continue adding other team members Project Name Testing for User Guide 4 Question 3 Team Members and Sub Consultants Ea Part A Team Members Employees have A Based on the assignment scope indicate up to 10 key staf been added the assignment team Include up
29. ng the Read RFEI button from the main RFEI Opportunity page RSP 220 takes you to the RSP 245 RFEI Summary Page This is a read only page containing the RFEI details You are free to view both past and present RFEIs Z Documentation 2011 03 21 3 6 User _Guides CONSULTANT OFFICE USERGUIDE dOcx Page 5 of 28 nos Ministry of BRITISH Transportation RISP Consultant Office User Guide The Best Placeon Earth and Infrastructure Maim Menu Registration Reports Log Out RSP245 RFEI Summary RFEI and Project Title RFENIO 1701 Project Title RISP Workshop RFE Example Submission Deadline Submission Deadline 2011 03 11 Category 01 61 PROJ SUPVN BROGE STRUCT SMALL RFE Category s Assignment Scope This is my RFEI scope It is awesome Scoring You must do everything I say Assignment Matrix Scoring Scope Matrix Question Type Weight PP Past Performance 30 to 39 Q1 Schedule amp Final Delivery Deadine Puss F al Q2 Fimis Experience Relevant to the Project 30 03 Tean s Expenence Relevant to the Project Composfion of Team amp Team 35 os Meet the Project s Physical Ste Specified Criteria As Outlined in the Assignment 20 Scope o5 Other Project Criteria e9 subcontracting As outined in the Assignment Scope 15 Totak 100 Ministry Contact Requirements RISP Man Office D 1300 Legal Entty Name ABC Consul Performance Rating 0 out of 30 Calculated on weighted past p anons Of sim sr project
30. nsulting Contract Work Categories 01 61 PROJ SUPVN BRIDGE STRUCT SMALL iii Performance Rating 0 out of 30 iv Scoring Matrix Question Type Weight PP Past Performance 30 to 30 g1 Schedule amp Final Detvery Ceadine Pass Fot Q2 Firm s Expenence Relevant to the Project 30 o3 Project Team s Experience Relevant to the Project Composfion of Team amp Team Mem 35 oe Meet the Project s Physical Ste Specified Crtena As Outined in the Assignment Scope 20 o4 Other Prozact Crier 9 subcontracting As oufined m the Assignment Scope t5 Total t00 NAs Amano Va he oy n ai ee N wt al Performance Rating a score calculated which is based on past performance scores and dollar values of past projects Scoring Matrix the weighting used for evaluating this RFEI Click Next to continue Response Questionnaire After reviewing the RFEI details you will have the opportunity to interactively respond to the RFEI questionnaire consisting of 5 questions Question 1 Availability RSP240 Questionnaire Question 1 RFEI 1701 TREN Se Ea CEI TT CE E f Project Name RISP Workshop RFEI Example Question 1 Availability Based on your current commitments are you confident that you hawe the capacity to satisfy this project s schedule as specified in the assignment scope Z Documentation 2011 03 21_3 6_User _Guides CONSULTANT OFFICE USERGUIDE dOCX Page 8 of 28 os Ministry of BRITISH Tr
31. pprox Capital Cost 1 000 000 00 Project Location Kamloops Year Description Tiny Sridge is located over Tiny Creek is is a single span concrete box girder bridge supported on cast in place concrete abutments Click Save Submit to submit your response Save Submit samme k ee a ai After reviewing your response click Save Submit and confirm your submission to submit your RFEI response Upon submitting your response an automated email confirmation will be sent to your main office contact Z Documentation 2011 03 21 3 6 User _Guides CONSULTANT OFFICE USERGUIDE dOcx Page 19 of 28 oe Ministry of BRITISH Transportation RISP Consultant Office User Guide COLUMBIA The Best Place on Earth and Infrastructure 2 4 6 2 4 7 Z Documentation 2011 03 21_3 6_User_Guides CONSULTANT OFFICE USERGUIDE docx a are oe LEYR l Limam Corfiermateen EFE ID 442 Mersage Pian T Mewes IVa WH O aa ES tL Dy sutea F ee eee ae Cates kiwete Ceste Dihet Ino bit Aea Cotegerss Putow Mast ss te Folders Sule ciio Gender Wat pup of Sied Onetanie i Mettete Ailee het hoe Upea g Fint Dratete from AIS Astpestnd hastat Lygi rap gay bc ra Sert Mun 2001023 LIBI PM Te Gev Cas Finds cr Smee Supweceor Conmterestion PFE ID 442 Deer ABC Consult Hello a This nall confires that you Aawe subeltted a responia to the DC Ministry of Transportation s fequest for Exprecsian of Interest
32. s After reviewing the details of the RFEI you may choose to respond or not respond If you choose to respond click the Previous button found at top of page This will return you to the main RFEI Opportunities page from which you can respond to a specific RFEI If you choose not to respond no action is required Not responding will not impact whether your office is selected or excluded from a future opportunity 2 4 Responding to an RFEI To respond to RFEls click the Respond button for a specific RFEI This will begin the process to respond to this RFEI Note The Respond button will only appear while the submission deadline has not been reached The next diagram shows the high level flow for responding to an RFEI Z Documentation 2011 03 21_3 6_User _Guides CONSULTANT OFFICE USERGUIDE dOCX Page 6 of 28 Ministry of l BRITISH Transportation RISP Consultant Office User Guide The Best Place on Earth and Infrastructur E Response Introduction p Review Review Scoring Assignment Scope Matrix How to respond Begin Interactive Response Response Questionnaire Question 2 Question 3 Question 4 Question 5 Firm s Team Understanding Team s Experience Members of Scope Management Question 1 Availability Submit Response Review Response 2 4 1 Response Introduction The response section RSP 240
33. ssreressereressrreeesseerees 5 2 2 RFEA CHOME N TON serren kI ET E E E N E EEE E ETE 5 2 3 RFEFROSDONS E POCOS E yiyen edie a TA E AE A EE E 5 2o PA E E E A E E E E E EE 5 2 4 PS FO VGN O R El a E E E E E 6 2 4 1 RESPONSE INTFOCUCTION cccccseccccsseeccceeeecseueccceueeecssueeeeseeeessaeeeseussecsaecessaeeessueeeeseaecesseecessuesesseaseessansessags 7 2 4 2 Assignment SCOPE REVIEW ccccssccsssccseccesccessccseecesecesecsseecesscesecsaeeseseceecsaeeseseceseesaessesecsaeeseeseeaecsaessaseeaeetaes 7 2 4 3 Scoring Review ccseccssccessccseccesccesecsseeceseceseeseesseeeceseeseeseeeeeseesaeeseeeceseesaeseaeeceaeesaeeseeeceaecsaessessceaecsaessessenseesaes 8 2 4 4 RESPONSE Questionnaire cccccssccsccessccsscceseceseccaeecesecsseesaeeseseceeesaeeseeceaeesaesceseeeaeesaeecessesaeesaeseeaecsaeseasseeases 8 2 4 5 Review and NIG ere cnn cat nicer tcescactta anc cies ere Chwcis ociessat ce ecto seer lagi ao atest iawic eles aeice peta stce eetnitnaatencts elas aearitee acetate 19 240 Modine a RESPONSE ecarcachcoussarscmascoaeccuseussneae EEEE AE uecanenmbauee none cot Sant meaueanstoesevatsetsaveadcheoadsamtscuselersentes 20 2 4 7 Withdrawing a RESPONSE cccccsssccccsssecccenscccseececseuececseuecesseecessaeeeeseeeessaueeesauseeeseuecessaeeeseacesseseesseeeesaes 20 BREE DECISION sae E 21 3 1 SS EEN o O aa E E EE E E TE E E A IE ane EE E 22 3 2 EMI NOUNCIA pps snes testa oeenta ean nests ornate connie 22 3 3 Bgl B26 gid 1g
34. t from Previous Project Experiences added project 4 experiences Project Tithe j 1 Duncan Bypass Cty of Duncan 3 TEST Government 4 Project A Consut Lid 5 Design Project ABNC ey 2 Tesy odd new experience ABC 8D Lic i f a If you would like to view details of your past experiences click on the Details button beside the experience To include past experiences with your current submission click the Select button Z Documentation 2011 03 21_ 3 6 User _Guides CONSULTANT OFFICE USERGUIDE dOcx Page 9 of 28 Ministry of BRITISH Transportation RISP Consultant Office User Guide The Best Place on Earth and Infrastructure You will notice that when you click Select the experience will move from the bottom portion of the screen Previous Project Experiences to the top portion of the screen Projects Currently Included If you would like to remove the experience from the list click on Remove By clicking on Add New Project Experiences you may add new project experiences relevant to this submission Projects Currently Included total 2 Project Tithe Company Name Project Location Year 1 Test Problem Test Problem Test Problem 2007 Oetais Remove 2 Tiny Bridge Rispcocsuts Kamioops Oetats Remove Adding New Project Experience Project Title Company Name Project Location Approx Billing Costs Approx Capital Costs Year LA ee Oe ee T a S a ya 4
35. ultant Office User Guide Part A Team Members Adjudicated Employees Based on the assignment scope indicate up to 5 key staff that you expect to be part of the assignment team include up to 3 relevant experiences per resource Part A Team members must be approved registered staff in RISP for the category or categories of this RFE Question 3 Team Members and Sub Consultants Team Members Currently Includ Select Adjudicated Employees Member Name Role Number c Select Team Members Optional include up to 3 other sub consuiltants and other specialists whose specialties are other than those of the RISP categories for this RFEI Include up to 3 experiences per resource Sub Consultants Currently Included total 0 Add Sub Consultants Member Name Role Number Part B Team Members Sub Consultants and Other Specialists Add Sub Consultants Employees chosen to form the response team will appear on Part A Team Members Adjudicated Employees As you can see in the image above no team members have yet been added To add an employee click Select Team Members You will be presented with a list of employees from which to choose These members have all been adjudicated and approved by the ministry through the standard adjudication process Z Documentation 2011 03 21_3 6_User_Guides CONSULTANT OFFICE USERGUIDE dOcx Page 11 of 28 Ministry of r BRITISH Transportation RIS
36. um Posted REED 1838 Dear test This email is to inform you thet an addendum to RFEI 1888 has been posted on the RISP website Please log into RISP and click on the QA Addenda button next to the RFEIS 1988 if you would like to review the addende Regards RISP Adeinistrator Q amp A Deadline No new questions are accepted within 72 hours of an RFEI submission deadline This is to allow sufficient time for a ministry response and for all participating offices to view the response Q amp A on Closed RFEI Offices are able to view all Q amp A for all RFEI past and present in which they have participated RFEI Reports A self serve RFEI report is available to invited offices To run the report click on Reports and then RFEI Detail Report Z Documentation 2011 03 21_3 6_User_Guides CONSULTANT OFFICE USERGUIDE docx Page 27 of 28 Ministry of BRITISH Transportation RISP Consultant Office User Guide The Best Place on Earth and Infrastructure Main Menu Registration Log Out RSP100 Maintain Office Office Status Report RFE Detail Report Specific Office History On the RSP710 RFEI Detail Report Criteria Screen you can select from all submissions you ve made which has completed evaluation Main Menu Registration RFEI Reports Log Out RSP710 RFE Detail Report Criteria RFEI 27 No more BC Ferries Crazy Big Bridge Victoria to Tsawwassen w 7 Click the Run button
37. ve responded to RFEI No Response office did not respond to RFE Submission Deadline bF 1 ott M 1701 RISP Workshop RFEI Example 2011 03 11 1682 retesting verification OA 38 4 respon 2011 03 03 1681 retesting verification QA 35 2011 03 02 1664 SP192 fee levels 2011 03 04 RFE Status 1647 SG Pre UAT for withdrawing 01 61 2011 03 16 In Progress Office able to make changes Offices Notified RFEI decision made 1646 SG Pre UAT Verity withdrawal 2011 03 08 in Prog Cancelled RFE cancelled 1636 20110301 RFEI6 72 hr QA message 2011 03 04 1635 20110301 RFEIS cancel after sending 2011 03 08 1634 20110301 RFE 4 only 3 responses 2011 02 28 A at RFEI 1 3 of eee Nie ta es T N Nu 2 2 RFEI Action Buttons The buttons in each column allow your office to proceed to various portions of the RFEI Where buttons are not present no navigation option exists Respond Appears for active RFEI that office has not yet responded to Always present and active Modify Always present and active Change your response to an active RFEI Allows your to read any questions answers and addenda associated with an RFE No Response In Progress Review Submitted In Progress Look at what your responded for an old RFE Submitted In Progress Submitted In Progress 2 3 RFEI Response Process 2 3 1 Read RFEI The first step in responding to an RFEI is to read the details of the RFEI Clicki
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