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General Ledger (FGL) User Manual

1. All the system runs the check for all period Similarly if you select Current the system runs the check for the current period alone Year End PNL GL Specify the code that identifies the Year End PNL GL The system uses the said GL for PNL transfer at the end of the year All balances in Income and Expense GLs will be moved to the selected GL in financial period FIN of every financial cycle Year End PNL TRN Code Specify the transaction code to be used while passing PNL entries at the end of the year Auto Gen Position Entry You may opt for position accounting in general ledger by checking this option If you check this the system will proceed with position accounting and generate the accounting entries GL Update Online If you check this option the system will update the GL balances regularly by default However you may push this activity to the end of the day by unchecking this option 4 ORACLE MIS Update Online If you check this option the system will update the MIS balance online However you may push this activity to the end of the day by unchecking this option System Account Update Online The system updates the system accounts by default However you may push this activity to the end of the day by unchecking this option Value Date Balancing Check If you check this option the system will check for date wise currency debit credit balance mismatches during EOD processes In case of mismatch the syste
2. Enter Query Customer MIS Reference Customer MIS Details 1 Of 1 E MIS Class Class Description MIS Code Code Description A You can query the MIS details based on customer MIS reference number The system will display the MIS classes codes and respective descriptions on this screen je ORACLE 6 3 Processing End of Day Operations During end of the day you can run a batch program for account revaluation for Oracle FLEXCUBE general ledgers As a result of the batch the system revalues the system account balances and posts the revaluation profit or loss into a predefined account You can set your preferences pertaining to account revaluation using Account Revaluation Setup screen You can invoke the Account Revaluation Setup screen by typing EGDRVSTP in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button E Account Revaluation Setup EX New E3 Enter Query GL Description Revaluation Details Revalue Into Transaction Code Revalue into GL Description Description Rate Type Netting Indicator Profit Profit GL Loss GL Description Description Trading Profit Account Trading Loss Account Description Description Maker Date Time Checker Date Time Mod No Record Status Authorization Status Here you need to capture the following details GL SL Specify the code to identify the general ledger account for which
3. Debit Balance LCY Credit Balance Credit Balance LCY Currency Code Description Category Book Date Local Currency Debit Movement Debit Movement LCY Credit Movement Credit Movement LCY Debit Turnover Debit Turnover LCY Credit Turnover Credit Turnover LCY Here you can view the following details e Debit and credit opening balances and movements of the general ledger e Debit and credit current balances and turnovers in the general ledger You can query the general ledger balances by the following parameters e Branch Code e GL Code e GAAP Code e Currency Code e Booking Date 6 2 3 Viewing General Ledger Value Dated Balances You can view the balances in a general ledger and query it based on value date using GL Book Date Balance Details screen You can invoke the GL Book Date Balance Details screen by typing EGDGLVDB in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button 6 17 ORACLE GL Value Dated Balance Detailed E New E3 Enter Query Branch Code Currency Code Description Description GL Code Category Description Value Date GAAP Code Leaf Description Parent GL Local Currency Opening Balance Debit Balance Debit Movement Debit Balance LCY Debit Movement LCY Credit Balance Credit Movement Credit Balance LCY Credit Movement LCY Closing Balance Debit Balance Debit Turnover Debit Balance LCY Debit Turn
4. The option list displays all valid GLs maintained in the system You can choose the appropriate one Based on the GL selected system updates the description Position Equivalent GL and Description Specify the position equivalent GL to be used for the selected currency The option list displays all valid GLs maintained in the system You can choose the appropriate one Based on the GL selected system displays the description Maintaining MIS Class Details In Oracle FLEXCUBE you can maintain MIS classes using MIS Class Maintenance screen Each MIS class that you maintain may contain a number of MIS codes based on the type of MIS that you choose Here you need to specify the following details MIS Class Enter a unique code to identify the MIS class that you are maintaining Description Enter a brief description on the nature of the MIS class You may use this description later to refer to the MIS class SZ ORACLE 5 7 5 7 0 1 MIS Type Specify the type of MIS class that you are maintaining In Oracle FLEXCUBE you may maintain the following types of MIS classes e Transaction Class e Customer Class You may maintain a maximum of 20 Transaction MIS classes Similarly you can maintain a maximum of 10 Customer MIS classes in Oracle FLEXCUBE Each such MIS class maintained may contain several MIS codes MIS Code Specify the MIS code that you wish to add to the MIS class You may add more rows to the lis
5. Based on the preferences set the system processes the entries in the following order e Resolve inter branch entries e Prepare position entries e Run balancing check based on source preferences e Run a check for currency and value date balancing based on source preferences e Explode GAAP entries e Update the system account GL and MIS balances 7 3 2 1 Exploding GAAP Entries External systems may send entries to FGL for specific GAAPs as well as for all the GAAPs The following example illustrates how FGL handles GAAP entries de ORACLE 7 3 2 2 Consider the following entries passed by an external system GAA DR Account Accoun Currenc Posting Amoun P CR Branch t y Date t AL D BR1 GL1 USD 1 Jan 08 10 000 G1 C BR1 GL3 USD 1 Jan 08 10 000 G2 C BR1 GL4 USD 1 Jan 08 10 000 In the above table GAAP indication has been set to AL Hence the system resolves all applicable GAAP indicators for the combination of the branch BR1 and the general ledger GL1 Now assume that Applicable GAAPs for BR1 are G1 G2 and G3 Applicable GAAPs for GL1 are G1 G2 and G4 In such case the system resolves the applicable GAAPs as G1 and G2 as these are common for both BR1 and GL1 Further system prepares the GAAP wise entries as follows GAA DR Account Accoun Currenc Posting Amoun P CR Branch t y Date t G1 D BR1 GL1 USD 1 Jan 08 10 000 G2 D BR
6. Date Amount G1 D BR1 GL1 S1 USD 1 Aug 08 10 000 Balance in the system account S1 is updated as follows Balance Type Balance Branch Code CHO System Account S1 Currency USD Financial Cycle FY2008 Financial Period Q3 GL Code GL1 GAAP Code G1 Opening Debit Balance 0 Opening Credit Balance 0 Opening Debit Balance in Local Currency 0 Opening Credit Balance in Local Currency 0 Opening Debit Movement 0 Opening Credit Movement 0 Opening Debit Movement in Local Currency 0 Opening Credit Movement in Local Currency 0 Debit Balance 10000 Credit Balance 0 Debit Balance In Local Currency 10000 Credit Balance In Local Currency 0 Debit Movement 10000 Credit Movement 0 Debit Movement In Local Currency 10000 ORACLE Credit Movement In Local Currency Assume that the following entry is posted into S1 DR GL System Posting GAAP CR Branch Code Account Currency Date Amount G1 D BR1 GL1 S1 USD 1 Jun 08 5 000 This is a back period entry As a result the system will update Posted into Past Period turnovers for the period Q3 and Posted from Future Period turnovers for period Q2 Following is the balance of the system account S1 for Q3 Balance Type Balance Branch Code CHO System Account S1 Curren
7. IB Currency for Branch 2 Specify the interbranch currency to be used for branch 2 The dropdown menu displays the following options e Account Currency e Transaction Currency If you select Account Currency as the IB Currency the system will pass inter branch entries in the account currency Otherwise it passes the entries in the transaction currency Descriptions The system displays the descriptions for each general ledger selected in the respective fields Maintaining Currency Positions FGL provides you an option to maintain position general ledger and position equivalent general ledger for a currency In case position information is not maintained in Chart of Accounts Maintenance screen system picks up the details of position and position equivalent GL from Currency Position Details screen a ORACLE 5 6 Currency Position Details E New E3 Enter Query Currency Code Currency Name Position GL Position Equivalent GL Description Description Maker Date Time Checker Date Time Mod No Record Status Authorization Status Enter the following details Currency Code and Name You may define the position GL and position eguivalent GL for each currency Select the code that identifies the currency for which you wish to specify the details The system displays the currency name accordingly Position GL and Description Specify the position GL to be used for the selected currency
8. New amp Enter Query Operation Reference Transaction Attribute Reference Transaction detail REUS CE GES Transaction MIS details 1 Of 1 MIS Code Code Description MIS Class Class Description am Maker Date Time Checker Date Time Mod No Record Status Authorization Status You need to capture the following details pertaining to transaction MIS MIS Class and Description Specify the MIS class for the transaction Based on the class code selected the system displays the description MIS Code and description Specify the MIS code that you wish to add to this operation Based on the MIS code selected the system displays the description You may add more rows to the list using add icon Maintaining Customer MIS Details You can capture customer MIS details using Customer Details Detailed screen You can invoke the Customer Details Detailed screen by typing EGDCMSAT in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button is ORACLE Customer Details EN New amp Enter Query Operation Reference Customer MIS Reference Customer MIS 01 Customer MIS 02 Customer MIS 03 Customer MIS 04 Customer MIS 05 Maker Checker Mod No Customer MIS 06 Customer MIS 07 Customer MIS 08 Customer MIS 09 Customer MIS 10 Date Time Date Time Record Status rization Status Here you need to capture t
9. balances The system maintains the opening balance based on the type of balance For instance in case of period balance opening balance refers to the balance at the beginning of the period Ge ORACLE 6 1 7 1 Handling of Back Dated Entries FGL receives back dated entries and updates the balances accordingly The following example illustrates the period balance tracking mechanism for back dated entries Consider the following system data Current Business Date 01 AUG 2008 Current Financial Cycle FY2008 Current Financial Period Q3 Balance of System Account S1 Balance Type ia Branch Code CHO System Account S1 Currency USD Financial Cycle FY2000 Financial Period OT3 GL Code GL003 GAAP Code G1 Opening Debit Balance 0 Opening Credit Balance 0 Opening Debit Balance in Local Currency 0 Opening Credit Balance in Local Currency 0 Opening Debit Movement 0 Opening Credit Movement 0 Opening Debit Movement in Local Currency 0 Opening Credit Movement in Local Currency 0 Debit Balance 0 Credit Balance 0 Debit Balance In Local Currency 0 Credit Balance In Local Currency 0 Debit Movement 0 Credit Movement 0 Sh ORACLE Debit Movement In Local Currency Credit Movement In Local Currency Assume that the following entry is posted into S1 DR GL System Posting GAAP CR Branch Code Account Currency
10. finds a mismatch For each GAAP FGL ensures the balancing of batches by branch Posting Date wise Balancing Check For data received from external systems you can configure Oracle FLEXCUBE to check the balances by posting date However you need to set the configurations in the external system Further to completion of the check the system displays an error in case of errors and a warning in case of successful configuration ek ORACLE 8 Function ID Glossary E EGDRVSITP ees ees see 6 20 EGDBANKP ie 3 1 EGDSDCLS cece 6 3 EGDBRNGP ie 5 15 EGDSDMST eee 6 1 EGDCHACT Assisi 5 1 EGDSORCE un 5 12 EGDCMINF ee 6 19 EGDSYSAG een 6 5 EGDCMSAT a 7 3 EGDTXINF c cece 6 18 EGDCMSDT ie 7 5 EGDTXNAT ees see 7 1 EGDDTRNG ie 6 5 EGDTXNDT eeee ees ee see 7 2 EGDGLBDB eie 6 16 G EGDGLPRM esse ee 4 1 EGDGLVDB 6 17 GLDEHAECT is etse es sees 5 1 EGDGPMST eie 5 14 s EGDJRENT ce eee 7 7 STDPRCDE o 5 11 EGDLINE cece eee 6 16 EGDNORNG ees 6 4 81 ORACLE
11. help you comprehend the process of system account generations in FGL Consider the following details e Transaction attributes1 and 2 are mapped to PRODUCT and TENOR respectively e SDE class INCOME is a set of transaction attributes PRODUCT and TENOR e SDE class INCOME is attached to the combination of the general ledger GL1 and GAAP G1 e Tenor in terms of range are as follows 0000 360 BCKT1 361 999 BCKT2 e A number range class LDTNR is maintained for the above ranges and is attached to the tenor in SDE class INCOME Entry 1 GAA DR Account Accoun Currenc Posting Amoun P CR Branch t y Date t G1 D BR1 GL1 USD 1 Jan 08 10 000 Following are the transaction attributes PRODUCT LDO1 TENOR 300 Days This is the first entry to the GL The system generates a new system account S1 and posts the balance to it oF ORACLE Entry 2 GAA DR Account Accoun Currenc Posting Amoun P CR Branch t y Date t G1 D BR1 GL1 USD 1 Jan 08 10 000 Following are the transaction attributes PRODUCT LDO1 TENOR 370 Days Primarily the system resolves the number range bucket as BCKT2 and checks whether a system account has been generated for that combination Again for such combination the system generates a new system account S2 and posts the balances to it Entry 3 GAA D
12. list This list displays the following values e Through HO To settle inter branch transactions through the Head Office e Through RO To route accounting entries through the Regional Office If two branches involved in a transaction do not report to a common regional office the accounting entry would be routed through the HO e Direct To maintain an accounting relationship for each branch with every other branch Ge ORACLE 4 1 4 Maintaining General Ledger Parameters Introduction In Oracle FLEXCUBE you can maintain GL parameters using General Ledger Parameters Maintenance screen You can invoke the General Ledger Parameters Maintenance screen by typing EGDGLPRM in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Enterprise GL Parameters E New Enter Query Head Office Branch Reversal Indicator Flip Dr Cr Consider Position Negative Entry Accounting Bank Level Consol Handoff Default Transaction Code External Suspense General Ledger UDF Details Input By Authorized By Modification Date Time Date Time Number WB Authorized N Open Here you need to specify the following details GL Period Check You can set GL period check to All or Current Based on your selection the system checks for debit credit mismatch in the balances of the financial periods If you select
13. number of system generated entries will be more Position Accounting In Oracle FLEXCUBE you may track the currency positions by passing position entries Position GLs are linked to FGLs using Chart of Accounts screen Each general ledger can have multiple sets of position and position equivalent GLs for different currencies If you have not linked a position GL the system uses the position GLs maintained on the Currency Maintenance screen Suppose that the local currency for branch BR1 is USD The external system passes the following entries DR Account Accoun Currenc Posting Amoun CR Branch t y Date t D BR1 GL1 GBP 1 Jan 08 10 000 C BR2 GL2 USD 1 Jan 08 8 000 Suppose that the inter branch scheme is DIRECT The system will post the entries as follows In the books of BR1 DR CR Account Branch Account Currenc y Date Posting Amou nt ORACLE 7 3 2 4 7 3 2 5 D BR1 GL1 GBP 1 Jan 08 10 000 C BR1 Position GL GBP 1 Jan 08 10 000 D BR1 Position Equivalent USD 1 Jan 08 8 000 GL C BR1 GL2 USD 1 Jan 08 8 000 Debit Credit Balancing Check You may perform a debit credit balancing check when data is received from an external system By default the option is enabled in FGL However you can modify it The system verifies the debit credit balances and displays an error message if it
14. such parameters for the generation of system accounts in Oracle FLEXCUBE System Defined Elements You need to set certain parameters called System Defined Elements for generation of system accounts You can map a system defined element to an actual transaction using SDE Maintenance Detailed screen Oracle FLEXCUBE collects the data required for system account generation from the details maintained on this screen You can invoke this screen by typing EGDSDMST in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button System Defined Element Details ES New 3 Enter Query System defined Elements Element Type Element Id Description Element Code Data Type Maximum Length Minimum Length Range Required Active Maker Date Time Checker Date Time Mod No Record Status Authorization Status Here you need to capture the following details Element ID Select an element ID from the dropdown menu However if the element type is chosen as transaction attribute you may maintain a maximum of 30 elements in FGL Similarly you may maintain a maximum of 20 elements of transaction MIS code and 10 elements of customer MIS code Element Type and Description For an FGL you may set one of the following system defined element types e Transaction Attributes In FGL you can maintain a maximum of 30 elements of transaction attributes Oracle FLEXCUBE has placeho
15. you wish to set the parameters Description Enter a brief description of the general ledger account for which you wish to set the revaluation parameters Transaction Code and Description Specify the transaction code under which the accounting entries are posted to the revalued general ledger account Based on the transaction code the system displays the description Rate Type Specify the rate type that you wish to use for revaluation of the general ledger Netting Indicator You may wish to net the entries for all accounts linked to the GL code If you check this option the system will pass single consolidated entries each for profit and loss Sep ORACLE Revalue into GL and Description Specify the GL into which you wish to pass the revaluation entries The system will use this GL instead of the GL being revalued for passing the entries As a result the revaluation entries will not affect the balance in the GL that under revaluation The system will debit this GL account is if the result of revaluation is a profit On the other hand it will credit this GL if the result of revaluation is a loss By default this is the GL under revaluation For all non contingent GLs belonging to the asset or liability categories the system defaults to the GL being revalued You can specify a different account for posting these entries Select it from the option list which displays all GLs maintained in the system The system displays the
16. 1 GL1 USD 1 Jan 08 10 000 G1 C BR1 GL3 USD 1 Jan 08 10 000 G2 C BR1 GL4 USD 1 Jan 08 10 000 Inter Branch Accounting FGL passes inter branch entries based on source level preferences If external system preferences are configured in such a manner to generate inter branch entries the system resolves the inter branch accounting setup and passes extra pairs of entries Consider the following entries passed by the external system DR Account Accoun Currenc Posting Amoun CR Branch t y Date t D BR1 GL1 USD 1 Jan 08 10 000 C BR2 GL2 USD 1 Jan 08 10 000 7 8 ORACLE 7 3 2 3 Oracle FLEXCUBE general ledger will resolve the inter branch maintenance and pass extra pairs of entries to balance the books at each branch Now suppose that the inter branch scheme is DIRECT the system will pass the following entries In the books of BR1 DR Account Acco nt Currenc Posting Amoun CR Branch y Date t D BR1 GL1 USD 1 Jan 08 10 000 C BR1 Due to USD 1 Jan 08 10 000 BR2 In the books of BR2 DR Account Account Currenc Posting Amoun CR Branch y Date t D BR2 Due From USD 1 Jan 08 10 000 BR1 C BR2 GL2 USD 1 Jan 08 10 000 If the inter branch accounting scheme is THRURO or THRUHO the system routes the inter branch entries through Regional Office or Head Office respectively On such circumstances the
17. 50 USD The system identifies the balance flip in the customer account and moves the balance from G1 to G2 Then the system treats the above entry as shown Dr G1100 USD DrG2 50 USD This entry manages the movement of the account balance from the general ledgers G1 to G2 Tracking Balances of System Accounts FGL tracks the balances in system accounts general ledgers and MIS classes maintained in the system System accounts are the lowest level of entry points to the books of accounts General ledger balance is a consolidation of total balances of all such system accounts FGL tracks the following balances for each system account e Balances Opening Balance Opening Balance in Local Currency Current Balance Current Balance in Local Currency e Turnovers Opening Debit Turnover Opening Debit Turnover in Local Currency Opening Credit Turnover Opening Credit Turnover in Local Currency Debit Turnover Debit Turnover in Local Currency Credit Turnover Credit Turnover in Local Currency The balances that the system updates could be e Book dated balances The system receives the branch date of the account branch and updates the book dated balance e Value dated balances FGL updates the value dated balances based on the posting date sent by the external system e Period balances Based on the posting date the system receives the financial cycle and period code and updates the period
18. Ee ek kk ae ek ke de 6 14 6 2 Querying Balances EE 6 15 6 2 1 Viewing General Ledger DBalances ii ee Re Ee Re ek ke ee ee 6 16 6 2 2 Viewing General Ledger Book Dated Balances iii se ee 6 16 6 2 3 Viewing General Ledger Value Dated Balances iii ee Re ee 6 17 6 2 4 Viewing Transaction Details iii ee Re ee AR Re ee Re ee ee Re ee ee 6 18 6 2 5 Viewing Customer MIS Details ii ee GR Re GR Re ee ee Re ee ee eke 6 19 6 3 Processing End of Day Operations iii ese ee ee ee ee ee ee ee ee ee ee ee ee ee 6 20 6 3 1 Tracking MIS Balances for Revaluation Entries iii see ee ee se ee ee ee 6 22 6 3 2 Automatic Financial Cosure ee ek Re ee AR Re ee Ge Re ee ee avira 6 22 64 Web Services Available for FGLS ie ee AA ER AR AA AA AA ee 6 22 Processing FGL Entries geen 7 1 TA Introduction RE NA EEER acd A A EA a EAR E iaa 7 1 7 2 Maintaining Transaction Details 7 1 7 2 1 Maintaining Customer MIS Details iii ees ee GR ee ek Ge Re ee ek Ge Re ee ee 7 3 1 8 Uploading ENUIGS isendi Ee ee Ee n ee Ve ove De wee De Ee Ee Eks 7 5 1 31 Upload Details tri ativan A ER EER a PI AEN 7 5 7 3 2 Posting Journal Entree 7 7 Function ID Glossary sui icc scevevecietecsessacacectecceweeset DERS Ee ERK E REKE RENEE Es RE Ge 8 1 1 1 1 2 1 3 1 4 1 Preface Introduction This Manual is designed to help you quickly get acquainted with the Oracle FLEXCUBE General Ledger FGL system of
19. ORACLE Oracle FLEXCUBE General Ledger User Guide Oracle FLEXCUBE Universal Banking Release 12 0 2 0 0 Part No E49740 01 September 2013 Oracle FLEXCUBE General Ledger User Guide September 2013 Oracle Financial Services Software Limited Oracle Park Off Western Express Highway Goregaon East Mumbai Maharashtra 400 063 India Worldwide Inquiries Phone 91 22 6718 3000 Fax 91 22 6718 3001 www oracle com financialservices Copyright 2007 2013 Oracle and or its affiliates All rights reserved Oracle and Java are registered trademarks of Oracle and or its affiliates Other names may be trademarks of their respective owners U S GOVERNMENT END USERS Oracle programs including any operating system integrated software any programs installed on the hardware and or documentation delivered to U S Government end users are commercial computer software pursuant to the applicable Federal Acquisition Regulation and agency specific supplemental regulations As such use duplication disclosure modification and adaptation of the programs including any operating system integrated software any programs installed on the hardware and or documentation shall be subject to license terms and license restrictions applicable to the programs No other rights are granted to the U S Government This software or hardware is developed for general use in a variety of information management applications It is not developed or inte
20. Oracle FLEXCUBE It provides an overview to the module and takes you through various steps involved in setting up FGL structure Maintenance of system accounts and processing of FGL entries You can obtain further information specific to a particular field by placing the cursor on the relevant field and striking lt F1 gt on the keyboard Audience This manual is intended for the following User User Roles Role Function Operations To define the FGL structure Operations Managers Offic Authorization functions ers Financial Control To generate reports on FGLs MIS Operators Generation of reports Documentation Accessibility For information about Oracle s commitment to accessibility visit the Oracle Accessibility Program website at http Awww oracle com pls topic lookup ctx acc amp id docacc Organization This Manual is organized into the following chapters About this Manual Gives information on the intended audience It also lists Chapter the various chapters covered in this User Manual Oracle FLEXCUBE General Ledger An Overview is a snapshot of the fea Chapter 2 tures and functionality that the module provides Maintaining Bank Level Parameters explains the steps involved in main Chapter 3 taining the basic information about your Bank which are applicable for all the branches Maintaining General Ledger Parameters Comprehends the steps involved Cha
21. R Account Accoun Currenc Posting Amoun P CR Branch t y Date t G1 D BR1 GL1 USD 1 Jan 08 10 000 Following are the transaction attributes PRODUCT LDO1 TENOR 250 Days Initially the system resolves the number range bucket as BCKT1 and checks whether a system account has already been generated for this combination In the above case system account S1 has already been generated for the GAAP G1 with the same transaction attributes Hence the system posts this entry to the system account S1 itself Processing General Ledgers for Customers Based on the parameters set for customer accounts Oracle FLEXCUBE sends customer account balances to asset and liability general ledgers based on their nature For an external system that reports the balances Oracle FLEXCUBE provides the following options e Receive the customer GL and update the balance e Directly receive the entries into the customer accounts along with the current balance of the account and its reporting GLs In the latter case based on the current balance and the entry FGL senses a difference in the account balance and adjusts the balances in the reporting GLs accordingly Consider the following details Balance in the customer account 100 USD Credit Reporting GL credit G1 Reporting GL debit G2 G ORACLE Now suppose that the following entry is posted to the customer account Dr Customer Account 1
22. RCHAR 50 N 2 Related Reference Number VARCHAR 255 N 2 Related Account VARCHAR 255 N 2 de ORACLE Transaction Attribute Reference VARCHAR 50 N Number 2 Customer MIS Reference VARCHAR 50 N 2 7 3 2 Posting Journal Entries You can use FGL to post entries into the general ledgers using Journal Entries Detailed screen You can invoke the Journal Entries Detailed screen by typing EGDJRENT in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Journal Entries Detailed Ei New amp Enter Query Batch Reference Branch Code Source Code Branch Name Entries 10f1 E Serial Number Account Number System Account Number Value Date Currency DriCr Amount in Posting Curre Balancing Check Transaction Details Customer MIS Details Maker Date Time Mod No Checker Record Status Date Time Authorization Status On this screen you need to capture the following details Batch Reference As you select New from the action menu the system generates a batch reference number Source Code If the entry is posted through front end system displays the source code as Oracle FLEXCUBE Otherwise it displays the source code of the external source Branch Code The system displays the branch code of the current branch Branch Name Based on the branch code specified the system displays the branch name
23. Specify the GAAP code that you wish to link to the selected GL The option list displays all valid GAAP codes maintained in the system Select the appropriate one GAAP Description Based on the GAAP code selected the system displays the description SDE Class Select the SDE class to be linked to the GL for generating system accounts Class Description The system displays the description of the selected SDE class You may add more rows to the list and link any number of GAAP codes to the GL Once you have specified the above details save the linkage maintenance As a result the system posts all entries to the GL in the books of linked GAAPs Specifying Position Details You can enter the details on position accounting under the Position Details tab If you have checked the option Position Accounting Required under the General Ledger Details tab you have to specify the details pertaining to the position accounting Chart of Accounts Maintenance E New amp Enter Query GL Code Level Leaf Description Node General Ledger Details GAAP Linkages Ia DutteGcCHD Hierarchy Details Position Details 10f1 Currency Code Position GL Position Equivalent GL Maker Date Time Checker Date Time Mod No Record Status Authorization Status Here you can capture the following details Currency Code You may define the position GL and position equivalent GL for each currency Select th
24. accounts your bank holds In addition this module helps you retrieve the information on the FGLs maintained for your bank FGL is a standalone general ledger system with the ability to define chart of accounts You may also use this module to keep a complete track of the ledger balances of your organization You need to create FGL structure at the bank level and maintain the same at different branches This structure helps you consolidate the GL balances and turnovers across modules and products You may further retrieve relevant information on the same online Features of Oracle FLEXCUBE General Ledger Flexible GL structure Based on various types of accounts that you maintain at your bank GLs have been classified into the following categories e Asset e Liability e Contingent Asset e Contingent Liability e Income e Expense e Position e Position Equivalent A Head GL can be assigned any of the above categories Two Head GLs can have the same category All GLs that fall under a Head GL will essentially belong to the category defined for the Head Each category can have any number of GLs under it but the category allocated to a GL should be assigned at the head of any GL stream All nodes and leaves by default take the category of the Head GL to which they report At no other level you can assign a category Leaf GLs are merely points of contact through which all entries are passed to the nodes It is at the nodes that cons
25. act in the system account balances In that case the system may consider the balances as invalid if it is posted with the old data Hence whenever there is such a change the system readjusts the system account balances FGL will reverse the balances posted and rebook the balances in a new set of system accounts This is an optional feature You can set your preferences related to the same at the Source Preferences level Consider the following details e The transaction attributes 1 and 2 are mapped to PRODUCT and TENOR respectively e SDE class INCOME is a set of transaction attributes PRODUCT and TENOR e SDE class attached for the combination of the general ledger GL1 and the GAAP G1 is INCOME e No SDE class is attached to the general ledger GL2 and GAAP G1 It indicates that the balance breakup of G2 is not required There will only be one system account for G2 e Tenor is considered in the following ranges 0000 360 BCKT1 361 999 BCKT2 e Anumber range class LDTNR is maintained with the above ranges It is attached to the tenor in SDE class INCOME Sh ORACLE 6 2 Entry 1 GAA DR Account Accoun Currenc Posting Amoun P CR Branch t y Date t G1 C BR1 GL1 USD 1 Jan 08 10 000 G1 D BR1 GL2 USD 1 Jan 08 10 000 Following are the transaction attributes PRODUCT LD01 TENOR 300 Days This is the first entry to the GL The system generates a new system account S1 a
26. aintain inter branch parameters for passing inter branch entries You need to set the inter branch IB currency for each branch in the Interbranch Parameters Maintenance screen Here you need to capture the following details Branch 1 and Branch Name Specify the code that identifies the first branch for passing interbranch entries Based on the branch code specified the system displays the branch name SH ORACLE 5 5 Branch 2 and Branch Name Specify the code that identifies the second branch for passing interbranch entries Based on the branch code specified the system displays the branch name Due to Branch 1 This is the general ledger in Branch 2 into which the system passes the credit accounting entries Due from Branch 1 This is the general ledger in Branch 2 into which the system passes the debit accounting entries IB Currency for Branch 1 Specify the interbranch currency to be used for branch 1 The dropdown menu displays the following options e Account Currency e Transaction Currency If you select Account Currency as the IB Currency the system will pass inter branch entries in the account currency Otherwise it passes the entries in the transaction currency Due to Branch 2 This is the general ledger in Branch 1 into which the system passes the credit accounting entries Due from Branch 2 This is the general ledger in Branch 1 into which the system passes the debit accounting entries
27. aluation Profit and Loss GLs Position Position Equivalent GLs and Year Profit and Loss GLs Element Code Specify the element codes that you wish to add to the class The option list displays respective valid element codes maintained in the system You can select the appropriate one You may add more rows to the list of element codes using add icon Element Description The system displays the description based on the element code selected Range Class Specify a range class to which the selected element code belongs Select the appropriate one form the option list Defining Number and Date Range Classes You can define number range classes and date range classes for FGLs in Oracle FLEXCUBE using the Number Range Class Maintenance screen To define a number range class invoke Number Range Class Details screen You can invoke this screen by typing EGDNORNG in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button EN Number Range Class Details E New amp Enter Query Class Code Class Description Number Range Details 1 Of 1 Bucket Id From Number To Number Maker Date Time Checker Date Time Mod No Record Status Authorization Status Here you can capture the following details Class Code Specify a class code to identify the number range class SS ORACLE Class Description Enter a brief description on th
28. ating system accounts for PNL entries This process is initiated within the financial period FIN of the financial cycle For Oracle FLEXCUBE general ledgers the system attaches an SDE class of type Balance to the year end profit and loss GLs The system uses this SDE class and the attributes of the balance being transferred to generate the system accounts However for such entries if the SDE class is of any type other than Balance the system displays an error message Web Services Available for FGLs In case of general ledgers you may use the web services provided by Oracle FLEXCUBE for the following purposes e To accept entries into the system e To provide GL balances to external systems The web services available for Oracle FLEXCUBE general ledgers are listed below e Entry Upload e Transaction Details Upload e Customer MIS Upload e GL Details Query e GL Balance Query Period Wise balance Book Dated Balances Value Dated Balances e System Account Balance Query Period Wise Balance Book Dated Balances Value Dated Balances e MIS Balance Query Period Wise Balance Book Dated Balances Value Dated Balances SS ORACLE 7 1 7 2 7 Processing FGL Entries Introduction Oracle FLEXCUBE General Ledgers FGL eases the process of posting entries by capturing the entries transaction details and the customer MIS details separately yet maintaining a linkage FGL al
29. ces set on Account Revaluation Setup screen the system books profit and loss to the Profit GL and Loss GL respectively You may also direct the revaluation entries into another GL in order to stabilize the balance in the GL under revaluation For this purpose you may use the option Revalue into GL Based on the revaluation results the system adjusts the position balances as well The system takes into account the positioning preferences of the GL under revaluation for this purpose 6 21 ORACLE 6 3 1 6 3 2 6 4 Tracking MIS Balances for Revaluation Entries During GL revaluation the system updates the local currency balances of the GL This requires an adjustment in the MIS balance breakup of the GL To tackle this the system has been configured in such a way to update the MIS balance for the revaluation entry For all MIS codes under each MIS class the system splits the net balance posted into the GL This splitting is based on the ratio of the current balances of the MIS codes Automatic Financial Closure Oracle FLEXCUBE automatically triggers Oracle FLEXCUBE General Ledger financial closure on the last day of the financial cycle You have maintained year end profit and loss GLs in the Chart of Accounts Maintenance screen The system moves the income and expense balances into those year end profit and loss GLs respectively The system applies the break up schemes defined at the same level while gener
30. cy USD Financial Cycle FY2008 Financial Period Q3 GL Code GL1 GAAP Code G1 Opening Debit Balance 5000 Opening Credit Balance 0 Opening Debit Balance in Local Currency 5000 Opening Credit Balance in Local Currency 0 Opening Debit Movement 0 Opening Credit Movement 0 Opening Debit Movement in Local Currency 0 Opening Credit Movement in Local Currency 0 Debit Balance 15000 Credit Balance 0 Debit Balance In Local Currency 15000 Credit Balance In Local Currency 0 Debit Movement 15000 Credit Movement 0 Debit Movement In Local Currency 15000 ORACLE Credit Movement In Local Currency 0 This entry has updated the Posted into Past Period turnovers of the balance record for period Q3 Since itis a back dated entry the system has changed the opening balance to 5000 Debit Balances for the quarter Q2 will be as follows Balance Type Balance Branch Code CHO System Account S1 Currency USD Financial Cycle FY2000 Financial Period Q2 GL Code GL1 GAAP Code G1 Opening Debit Balance 0 Opening Credit Balance 0 Opening Debit Balance in Local Currency 0 Opening Credit Balance in Local Currency 0 Opening Debit Movement 0 Opening Credit Movement 0 Opening Debit Movement in Local Currency 0 Opening Credit Movement in Local Currency 0 Debit Balance 5000 Credit Balance 0 Debit Balance In Local Currency 5000 Credit Balance In Local Cur
31. description based on the GL selected Profit GL and Description If the result of GL revaluation is a profit the system credits the profit amount to the profit GL that is specified here Similarly if you have opted for revaluation split for the GL then the revaluation profit as opposed to the trading profit is posted into this profit GL On revaluation split the system segregates the revaluation profit loss into e Trading Profit Loss Profit or loss due to revaluation of FCY entries posted into the GL during the current day e Revaluation Profit Loss Profit or loss due to revaluation of opening FCY balances excludes current day s turnover Trading Profit Account and Description If you have opted for revaluation split you need to specify the trading profit account into which the profits of trading revaluation should be posted The system displays the description based on the account selected Loss GL and Description If the result of revaluation is a loss the system debits the loss amount to the loss GL specified here If you have opted for revaluation split then the revaluation loss as opposed to trading loss will be posted into this GL Trading Loss Accounting and Description If you have opted for revaluation split you need to specify the trading loss account into which the losses of trading revaluation should be posted The system displays the description based on the account selected Based on the preferen
32. dule Maker Date Time Checker Date Time Mod No Record Status Authorization Status You can maintain the following parameters here Bank Code Specify a valid code of your Bank from the adjoining option list Bank Name Specify detailed name of your Bank Head Office Branch Specify a valid Branch Code of Head Office of your Bank from the adjoining option list Bank Default Currency Codes You can maintain the following currency details here Local Specify local currency of your bank The specified local currency is be considered as the local currency for all branches of your bank This currency will be the default currency for all G ORACLE transaction inputs in the system The income and expense balances of your bank are maintained in this currency Head Office Currency Specify a valid default currency for your Bank s Head Office Reporting Currency Specify default currency in which you wish to report all financial reports You cannot modify the specified default currencies after you save and authorize the Bank Parameters record Format Mask General Ledger Mask Specify a mask for general ledgers maintained for your bank System will enforce this mask whenever you create a General Ledger at the Chart of Accounts level Inter Branch Scheme Inter Branch Account Schedule Select the route through which you wish to settle accounting entries for inter branch transactions from the adjoining drop down
33. e code that identifies the currency for which you wish to specify the details Position GL Specify the position GL to be used for the selected currency The option list displays all valid GLs maintained in the system You can choose the appropriate one id ORACLE Position Equivalent GL Specify the position equivalent GL to be used for the selected currency The option list displays all valid GLs maintained in the system You can choose the appropriate one In case you do not provide the above details the system takes the position GL and position equivalent GL information maintained at the Currency Definition level 5 3 3 Viewing Hierarchy Details You can view the hierarchy of the general ledgers connected to the current GL under the Hierarchy Details tab E Chart of Accounts Maintenance EX New Enter Query GL Code Level Leaf Description Node General Ledger Details GAAP Linkages Position Details ale dele Child General Ledgers 1 Of 1 GL Code Description e Other General Ledgers linked to the same Parent GL 1 0f1 GL Code Description Maker Date Time Checker Date Time Mod No Record Status Authorization Status This tab displays all child GLs connected to the current GL It also displays a list of GLs that are linked to the parent GL of the current GL 5 4 Maintaining Inter branch Parameters You can m
34. e nature of the number range class Add the bucket IDs to the list using add icon button Further enter the From Number and To Number to indicate the number range In order to define the date range class invoke Date Range Class Details screen You can invoke this screen by typing EGDDTRNG in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Date Range Class Details E New E3 Enter Query Class Code Class Description Class Details 1 Of 1 Bucket Id From Date To Date Maker Date Time Checker Date Time Mod No Record Status Authorization Status Enter the following details Class Code Specify a unique code to identify the date range class Class Description Enter a brief description on the nature of the class Add more rows to the class details using add icon button Enter the bucket IDs in the space provided and specify the range Generating System Accounts Manually You can manually generate system accounts using System Accounts Detailed screen Entries can be directly posted to these manually generated accounts You can invoke this screen by typing EGDSYSAC in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button SS ORACLE System Accounts Detailed EX New Enter Query System Account Number GAAP Code Description GL C
35. ed the system displays the description You may add more rows to the list using add icon Uploading Entries Oracle FLEXCUBE general ledger receives entries uploaded in specific formats It can receive entries from external systems through Entry Upload Request of Web Services FGL will process such entries You can send the entries directly to the system accounts However an external system can post such entries only to manually created system accounts FGL can receive all attributes along with each entry Separate records with unique reference number may also be sent Such records can be linked with respective entries Upload Details You can upload the following details de ORACLE Maximum Field Name Data Type Length Mandatory Serial Number NUMBER Y GAAP Code VARCHAR 2 N 2 Account or GL A G VARCHAR 1 Y 2 Account Branch VARCHAR 3 Y 2 Account Currency VARCHAR 3 Y 2 Account Number VARCHAR 50 Y 2 Debit GL VARCHAR 9 N 2 Credit GL VARCHAR 9 N 2 Current Balance in case of NUMBER N Customer Accounts System Account Number VARCHAR 50 N 2 Debit Credit VARCHAR _ 1 Y 2 Transaction Code VARCHAR 3 Y 2 Amount in Posting Currency NUMBER Y for foreign currency only Exchange Rate NUMBER Y for foreign currency only Amount in Local Currency NUMBER Y Posting Date DATE 7 Y Offset Entry serial No NUMBER N Amount Code VA
36. eed to maintain information on all external systems that post entries to a Oracle FLEXCUBE General Ledger You can set your preferences specific to such external systems in the External Systems screen You can invoke this screen by typing EGDSORCE in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button SR ORACLE ER External Systems Detailed E New E3 Enter Query Source Code Source description 7 Generate Position Entries _ Balancing Check Move Balances on SDE Value Date Balancing Change Check Maker Date Time Checker Date Time Mod No Record Status Authorization Status On this screen you need to capture the following details Source Code Specify the source code of the external system The preferences that you have set on this screen will be applied to this system Source Description The system displays the description of the source code specified Generate Position Entries If you wish Oracle FLEXCUBE to generate the position entries check this option If you uncheck it the external system will handle the position entries Move Balances on SDE Change There can be cases wherein a change in the transaction attributes or MIS cause a change in the system accounts associated with an entry Under such circumstances if you have checked this option the system will adjusts the accounting entries posted for that particular transaction Balancin
37. es Oracle Corporation and its affiliates will not be responsible for any loss costs or damages incurred due to your access to or use of third party content products or services Contents LL 1 1 ED ee ee OE RR EE EE EE EE EE EE EE N 1 1 LS Gel EE RE ORE HE RR EE EE EN 1 1 1 3 Documentation Accessibility iii ee ee ee ee Re RR ee Re ee Ge RR ee ee ee ee ee 1 1 Ee Lid ER SO AK EER N AE RE 1 1 1 5 Related DOCUMONIS EE een eg ei EE Ge ELS RE REENEN EEN 1 2 1 6 Glossary of ICONS Eessen he iia 1 2 Oracle FLEXCUBE General Ledger An Overview use ee ee ee ee ee ee 2 1 2 1 Deel ee RR EE EO RE EE RE EE EE EN 2 1 22 Features of Oracle FLEXCUBE General Leder 2 1 Maintaining Bank Level Parameters ese EER ER EER RR RE EER EE Re ee ee 3 1 N ee ee de AR RR EE EE ER OR OE EO 3 1 3 2 Maintaining Bank Parameters A 3 1 Maintaining General Ledger Parameters sesse EE EE EE EER RR RR EER RR RE 4 1 ED ere ee EE 4 1 Setting up the Chart of Accounts ee RR RR EER RE RR RE ER RR RR Re 5 1 541 Introduction seiced a o AE T A Ea 5 1 5 2 Maintaining Chart of Accounts 5 1 5 3 Specifying General Ledger Details ee ke ee ke Ge ke ee ee ee ke ee 5 3 5 3 1 Linking a GL to the GAAP Codes ese ee ee Ee RR AR Re ee ee eke ee eeni 5 6 5 3 2 Specifying Position Dataller err ee se Re ee GR Re ee Ge Re ee ee Ge ke ee ee ee 5 7 5 3 3 Viewing Hierarchy Details iii ees se ee Ge Re ee GR Re ee ee Ge RR ee ee Ge Re ee ee ee 5 8 5 4 Ma
38. first row under period code The system creates a period called FIN This is an open ended period coinciding with the last day of the financial cycle You can maintain the following parameters for each accounting period within a financial cycle Period Code Enter a code to identify the accounting period For example if your period length is a quarter you can enter Q1 for the first period Q2 for the second Q3 for the third and so on If your period length is a bimonthly you can enter BM1 BM2 If your period length coincides with a month you can input M1 M2 Start Date This is the first day of the corresponding period End Date This is the last date of the corresponding period End date of a period should always end on a month end Maintaining Transaction Codes Transaction codes are attributes at accounting entry level that identify the nature of an entry An attribute specific to an accounting entry can be a part of the transaction code You can maintain transaction codes using Transaction Code Maintenance screen in Oracle FLEXCUBE On this screen you need to capture the following details Transaction Code Enter a unique code to identify the transaction Description Enter a brief description on the nature of the accounting entry Once you have specified the above details save it Any attribute specific to the entry can form a part of the transaction code Identifying External Systems You n
39. g Check If you check this option the system will check for debit credit balancing of the batch of entries sent by the external system Value Date Balancing Check If you check this option the system will check for balances based on the value date Batch of entries sent by the external system will balance for debit credit by the value date If there is a mismatch the system will display an error message or a warning based on the configurations set Once you have set your preferences save the settings ote ORACLE 5 9 5 9 1 Maintaining GAAP FGL is a multi GAAP accounting system You can maintain various GAAP codes that are applicable for the organization using GAAP Maintenance screen in Oracle FLEXCUBE You can invoke this screen by typing EGDGPMST in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button GAAP Maintenance E New E3 Enter Query GAAP Code Description Maker Date Time Checker Date Time Mod No Record Status Authorization Status Here you need to specify the following details GAAP Code Specify a code to identify the GAPP that you are maintaining This code will be the unique identifier for the GAAP GAAP Description Enter a brief description of the GAAP Once you have specified the above details save the maintenance Linking a Branch to GAAP Codes You can link one or more GAAP codes to a specific branch using Bra
40. he following details Operation Reference The system displays the operation reference number Customer MIS Reference Specify the customer MIS reference number The system will use this reference number while posting entries for FGL You can maintain a maximum of 10 MIS codes corresponding to 10 MIS classes However if you wish to modify the data sent you will have to provide all existing information along with the modifications If the MIS information undergoes any change the system automatically adjusts the system account and MIS balance 7 4 ORACLE 7 3 7 3 1 You can even capture the customer MIS information as name value pairs You can invoke the Customer Details Detailed screen by typing EGDCMSDT in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Customer Details EX New amp Enter Query Operation Reference Customer MIS Reference Customer MIS Details 1 Of 1 MIS Code Code Description MIS Class Class Description Maker Date Time Checker Date Time Mod No Record Status Authorization Status You can enter the following details MIS Class and Description Specify the MIS class for the transaction Based on the class code selected the system displays the description MIS Code and Description Specify the MIS code that you wish to add to this operation Based on the MIS code select
41. he following from the option list e Miscellaneous Credit e Miscellaneous Debit e Inter Branch e Cash e Normal e Revaluation Parent GL and Description Specify the parent GL to which the current GL is associated Select the appropriate one from the option list Based on the parent GL selected the system displays the description Specifying Position Accounting Details Positioning Required If you check this option the system will pass position entries for the specific general ledger If you uncheck it system will not pass any position entries Display on Report With You may opt to report the currency position under any of the following heads e Asset e Liability e Separate Here Separate an independent head other than Asset or Liability for reporting currency positions Specifying the Restriction Details You may impose certain restrictions on the usage of the general ledger Oracle FLEXCUBE allows you to set the restrictions in the following fields Currencies You may create a GL that takes entries in terms of e A single currency e All foreign currencies e All currencies Select the appropriate option from the dropdown menu If you choose to impose restriction on a single currency you have to specify the restricted currency Restricted Currency If you have chosen to impose restriction on a single currency specify that currency here The option list displays all valid currencies maintained in the sy
42. intaining Inter branch Parameters A 5 8 5 5 Maintaining Currency Positions ees ee Re AR ee AA ee Re ed ee ee de ee ge ee ee 5 9 5 6 Maintaining MIS Class Details 5 10 5 7 Maintaining Accounting Periods iese ee ee ee Re AA ee ee ee ee ee ee ee 5 11 5 7 1 Maintaining Transaction Codes iii eek ee ee ee ee Re ee ek ee Re ee ee 5 12 5 8 Identifying External Systems secie see ee se Re ee Ge RR ee ee ee Re ee ee ee RR ee ee ee Re EERE ee 5 12 5 9 Maintaining GAAP 0 0 00 ese ee ee ee aii ee ee ee ee e ai ee ee ee a 5 14 5 9 1 Linking a Branch to GAAP Codes iese ee ee Re ee ee Ge Re ee Ge Re ee ee 5 14 5 9 2 Linking a GL to the GAAP CodeS iii ees see ee ee Re ee ee Re ee ek Ge Re ee ee 5 15 System AGEOURIS ese soes OE en sss base cee EKKE eds REGEER ees EERDER EKEN Ee 6 1 EG ut EE NA N EE HO EE AE N 6 1 6 1 1 System Defined Elements 6 1 6 1 2 Defining SDE ClasSeS iii ide iienaa SR ds de ee SG de RR dk ee en ed de EE A 6 3 6 1 3 Defining Number and Date Range Classes 6 4 6 1 4 Generating System Accounts Manual 6 5 6 1 5 Processing System Account Generation 6 7 6 1 6 Processing General Ledgers for CustomerS iii ee RR ee ee 6 8 6 1 7 Tracking Balances of System Accounts 6 9 6 1 8 Tracking General Ledger Balances ie ee RR ee GR RR ee ee ee 6 13 6 1 9 Tracking MIS Galances iii ee ee ee GR Re ee Ge Re ee ee RR ee Ge Re ee ee ee 6 14 6 1 10 Adjusting Balant oS s aaar anaa Ed AE Rae ek AE Ee de AE
43. intenance screen ORACLE Chart of Accounts Maintenance E New E3 Enter Query GL Code Leaf Description Node General Ledger Details et SLEE Position Details Hierarchy Details GAAP Details 1 Of 1 E GAAP Code Description SDE Class Description n Maker Date Time Checker Date Time Mod No Record Status Authorization Status You need to specify the following details on this screen GAAP Code Specify the GAAP code that you wish to link to the selected GL The option list displays all valid GAAP codes maintained in the system Select the appropriate one GAAP Description Based on the GAAP code selected the system displays the description SDE Class Specify the SDE class to be linked for generating system accounts Class Description The system displays the description of the selected SDE class Similarly you may add more rows to the list and link any number of GAAP codes to the GL Once you have specified the above details save the linkage maintenance As a result the system posts all entries to the GL in the books of linked GAAPs ie ORACLE 6 1 6 System Accounts Introduction System accounts are the lowest level at which accounting entries are posted in Oracle FLEXCUBE The system stores FGL balances at this level System accounts help you get a break up of the GL balances which provides the details on the various attributes of a transaction You may configure all
44. lass details 1 Of 1 Element Id Element Code Element Description Range Class Maker Date Time Checker Date Time Mod No Record Status Authorization Status Here you need to capture the following details Class Code Specify a unique code to identify the class Class Description Enter a brief description on the nature of the class Element Class Type You need to specify the type of SDE class that you are defining Select a type from the dropdown menu For FGL you may define the following element class types e Direct You may choose this class if you wish to post the entries directly If you choose this option the system will not generate the entries by itself Nor will it generate the entries as part of batch processes You may add the following elements to Direct class Transaction Attributes Transaction MIS Codes Customer MIS Codes Entry Level Attributes e Derived You may use this class when external systems post the entries Inter branch entries generated by the system is an instance of this You may add the following SDEs to Derived class SS ORACLE Transaction Attributes Transaction MIS Codes Customer MIS Codes Entry Level Attributes e Balance When system accounts are generated based on the balances you need to define a Balance class You can add all balance attributes to the Balance class You need to attach Balance SDE class for Rev
45. lders for transaction attributes You can map these attributes to the actual transaction details Si ORACLE e Transaction MIS Codes You may maintain a maximum of 20 elements of transaction MIS codes for FGL Every transaction MIS class that you define for FGL will be considered as a system defined element e Customer MIS Codes The system converts all customer MIS classes that you create for FGL to system defined elements You can maintain a maximum of 10 elements of customer MIS classes for FGL e Entry Level Attributes Apart from the above the following entry level attributes influence the generation of system accounts Related Reference Related Account Financial Cycle Financial Period Posting Date Book Date Posting Currency e Balance Attributes For auto generated entries Oracle FLEXCUBE generates system accounts based on balances Balance attributes are used in defining SDE classes for Revaluation Profit and Loss GLs Revaluation into GLs Position GLs and Year End PNL GLs In FGL you can have the following balance attributes as system defined elements Balance GL Balance System Account Financial Cycle Financial Period Balance Currency You can select the appropriate element type from the above Based on the selection the system displays the description Element Code Enter a unique code to identify the element that you are maintaining You can modify the eleme
46. le FLEXCUBE GL can be created in two levels e Node GL e Leaf GL A Node GL is one that reports to another GL and has other GLs reporting to it In the reporting relationship if a GL reports to another GL but no GLs report to it then it is a Leaf GL A Head GL is a Node that does not report to another GL The Chart of Accounts Maintenance screen is designed with four tabs e General Ledger Details Under this tab you can set up a GL indicate its type set the restrictions and define the debit and credit reporting lines e GAAP Linkages Using this tab you can link the GL to various GAAP codes e Position Details Under this tab you can define the position GL to be used for currencies ORACLE 5 3 e Hierarchy Details You can view the GL hierarchy connected to the GL that you are creating Specifying General Ledger Details To define details for a GL click the tab General Ledger Details button on the Chart of Accounts Maintenance screen The details that you can specify for a GL depend on the type of GL that you create If a particular field is disabled it means that the field is not relevant to the type of GL that you are creating Chart of Accounts Maintenance EN New E3 Enter Query GL Code Description Level Leaf Node TEE GAAP Linkages Position Details Hierarchy Details Category General Ledger Type Position Accounting Details Display On Report With Rest
47. m will display an error Move Balances on SDE Change There can be cases wherein a change in the transaction attributes or MIS cause a change in the system accounts associated with an entry Under such circumstances if you have checked this option the system will adjusts the accounting entries posted for that particular transaction We ORACLE 5 1 5 2 5 Setting up the Chart of Accounts Introduction Oracle FLEXCUBE supports a multilevel structure for your bank s Chart of Accounts You can create broad groups of accounts in the categories of assets liabilities income expenses etc and further divide these groups into several levels The groups at each of these levels are referred to as GLs However there is no limit to the number of levels that can be maintained in the hierarchical structure of GLs In Oracle FLEXCUBE you may create a GL structure as follows GLO1 Ulumate Asset Node level C GL11 Cash in Hand Node Level 1 GL12 Comorate Assets Node Level 1 GL21 Cash Ledger Vauk1 GL22 Cash Ledger Vault2 GL24 Trade Assets Node Level 2 GL25 Lending Assets Node Level 2 GL31 Trade Assets Purchased GL32 Trade Assets Discounted Maintaining Chart of Accounts You can maintain a multilevel GL structure using the Chart of Accounts Maintenance screen You can invoke this screen by typing EGDCHACT in the field at the top right corner of the Application to
48. n Attribute 21 Transaction Attribute 07 Transaction Attribute 22 Transaction Attribute 08 Transaction Attribute 23 Transaction Attribute 09 Transaction Attribute 24 Transaction Attribute 10 Transaction Attribute 25 Transaction Attribute 11 Transaction Attribute 26 Transaction Attribute 12 Transaction Attribute 27 Transaction Attribute 13 Transaction Attribute 28 Transaction Attribute 14 Transaction Attribute 29 Transaction Attribute 15 Transaction Attribute 30 Maker Date Time Checker Date Time Mod No Record Status Authorization Status On this screen you need to capture the following details Operation Reference The system displays the operation reference number We ORACLE Transaction Attribute Reference Specify the transaction attribute reference You can use this reference while posting entries to pass on transaction data The system uses this reference number for all entries of the same nature so that you need not send the transaction data along with every entry However Oracle FLEXCUBE adjusts the system account balances only if the transaction data is sent separately with a transaction attribute reference This screen consists of two tabs e Transaction Details This section captures details of transaction attributes You can define a maximum of 30 attributes on this screen e Transaction MIS Details This section captures the details of transaction MIS You can define a maximum of 20 attributes You can eve
49. n capture these details as name value pairs You can invoke the Transactions Details Detailed screen by typing EGDTXNDT in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Transaction Details E New amp Enter Query Operation Reference Transaction Attribute Reference LUEUR GTE GEL Transaction MIS details Transaction detail 10f1 Attribute Code Attribute Description Attribute Value Maker Date Time Checker Date Time Mod No Record Status Authorization Status Under the tab Transaction Details you can add more information on transaction attributes You can add more attributes to the list using add icon Here you need to specify the following details Attribute Code Specify the attribute code Attribute Description Based on the attribute code the system displays the description Attribute Value Specify a value for the selected attribute code FGL generates system account number based on this value For instance in case of Attribute PRODUCT attribute value will be LD However you need to define the same based on the parameters set in SDE Class Definition screen We ORACLE 7 2 1 Similarly you can capture the transaction MIS details on this screen To enter the details click Transactions MIS Details button on Transaction Details Detailed screen Transaction Details E
50. n case of income and expense GLs the system will move the balances in the GLs to year end profit and loss accounts at the end of every financial cycle You need to specify the accounts in the following fields Profit Account and Description Specify the profit account to which you wish to move the GL balances at the end of the year The option list displays all valid profit accounts maintained Select the appropriate one Based on the account selected the system displays the description Loss Account and Description Specify the loss account to which you wish to move the GL balances at the end of the year The option list displays all valid loss accounts maintained Select the appropriate one Based on the account selected the system displays the description Specifying Central Bank Reporting Lines For Central Bank reporting purposes you should associate a GL with a debit and credit reporting line Debit Line and Description The Central Bank debit line indicates the line to which an account under a GL should report if in debit SN ORACLE 5 3 0 6 5 3 1 Credit Line and Description You can indicate the line to which an account under a GL should report if in credit You can select the reporting lines from the option list The option list displays all lines maintained in the Reporting Line Maintenance screen Based on the selection the system displays a description of each reporting line The debit and credit rep
51. nch GAAP Linkage screen Using this screen you may even link each branch to all the GAAP codes maintained aM ORACLE 5 9 2 You can invoke this screen by typing EGDBRNGP in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Branch GAAP Linkage Detailed E New E3 Enter Query Branch Code Branch Name GAAP Details 1 Of 1 GAAP Code Description Maker Date Time Checker Date Time Mod No Record Status Authorization Status Here you need to specify the following details Branch Code Specify the code to identify the branch to which you wish to link the GAAPs The option list displays all valid branch codes maintained in the system Choose the appropriate one Branch Name Based on the branch code specified the system displays the name of the branch GAAP Code Specify the GAAP code that you wish to link to the branch The option list displays all valid GAAP codes maintained in the system Choose the appropriate one Description Based on the GAAP code selected the system displays the description Once you have specified the above details save the linkage maintenance As a result the system posts the entries in the books of GAAPs that are linked to the specific branches Linking a GL to the GAAP Codes You may link a general ledger to one or more GAAP codes using GAAP Linkage tab of Chart of Accounts Ma
52. nd posts the balance to it Now suppose that the loan contract has been amended with an increase in the tenor The new tenor is 500 The external system will send this information during such an amendment and accordingly the system will adjust the balances by passing relevant adjustment entries As GL2 does not have any SDE class attached to it for GAAP G1 system does not pass any adjustment entry to adjust the balance in GL2 Whereas GL1 is attached to SDE class INCOME for GAAP G1 INCOME has TENOR as one of its attributes and that will result in a change in the system account to be used FGL determines the new system accounts and posts the balances to those accounts Assume that the new system account is S2 In the above scenario the system will generate the following entries GAA DR Account Accoun Currenc Posting Amoun P CR Branch t y Date t G1 D BR1 1 USD 1 Jan 08 10 000 G1 C BR1 2 USD 1 Jan 08 10 000 Querying Balances In FLECUBE you can query and view the following balances e General Ledger Balance e System Account Balances e MIS Balances In this section we will examine how Oracle FLEXCUBE helps you view these balances 6 15 ORACLE 6 2 1 6 2 2 Viewing General Ledger Balances You can view the period wise balances in a general ledger using GL Period Balance Details screen You can invoke the GL Period Balance Details screen by typi
53. nded for use in any inherently dangerous applications including applications that may create a risk of personal injury If you use this software or hardware in dangerous applications then you shall be responsible to take all appropriate failsafe backup redundancy and other measures to ensure its safe use Oracle Corporation and its affiliates disclaim any liability for any damages caused by use of this software or hardware in dangerous applications This software and related documentation are provided under a license agreement containing restrictions on use and disclosure and are protected by intellectual property laws Except as expressly permitted in your license agreement or allowed by law you may not use copy reproduce translate broadcast modify license transmit distribute exhibit perform publish or display any part in any form or by any means Reverse engineering disassembly or decompilation of this software unless required by law for interoperability is prohibited The information contained herein is subject to change without notice and is not warranted to be error free If you find any errors please report them to us in writing This software or hardware and documentation may provide access to or information on content products and services from third parties Oracle Corporation and its affiliates are not responsible for and expressly disclaim all warranties of any kind with respect to third party content products and servic
54. ng EGDLINE in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Reporting Line Maintenance EX New ES Enter Query Branch Code Type of Line Head Office Line Line Code Central Bank Line Line Description Line Level Leaf Line Category v Node Line Parent Details Parent Line Line Description Maker Date Time Checker Date Time Mod No Record Status Authorization Status Here you can view the following details e Debit and credit opening balances and movements of the general ledger e Debit and credit current balances and turnovers in the general ledger You can query the general ledger balances by the following parameters e Branch Code e GL Code e GAAP Code e Currency Code e Financial Year e Period Code Viewing General Ledger Book Dated Balances You can view the balances in a general ledger and query it based on booking date using GL Book Dated Balance Detailed screen You can invoke the GL Book Dated Balance Detailed screen by typing EGDGLBDB in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button SZ ORACLE GL Book Dated Balance Detailed EX New E3 Enter Query Branch Code Description GL Code Description GAAP Code Description Parent GL Opening Balance Debit Balance Debit Balance LCY Credit Balance Credit Balance LCY Current Balance Debit Balance
55. nt code for transaction attributes However if you are maintaining an MIS code the system defaults the MIS class as the transaction code In that case you cannot modify it However you may modify the description Data Type Specify data type to be used You can select one of the following from the dropdown menu e Date e String e Number Max Length Specify the maximum number of characters that can be used in the attribute However for MIS attributes you can set this length to a maximum of 9 Minimum Length Specify the minimum number of characters to be used in the attribute Range Required Check this option to capture the value in range of buckets When you define an attribute of type Number or Date you may configure the system to consider the value in ranges buckets 6 2 ORACLE Active Once the SDE is mapped the system checks this option and updates the status Based on the selected attributes and MIS codes Oracle FLEXCUBE generates the system accounts These system accounts belong to a specific GAAP Defining SDE Classes You can define System Defined Element Class which consists of various SDE codes in the SDE Class Details screen You can invoke this screen by typing EGDSDCLS in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button SDE Class Details EX New amp Enter Query Class Code Element Class Type Class Description Element C
56. ode Description System Generated Alternate System Account Number System Account Description System Account Elements a Maker Date Time Checker Date Time Mod No Record Status Authorization Status The system displays the following details of the account e The system account number e The GL code associated with the system account and description e The GAAP code associated with the system account and description e Whether the account is generated manually or by the system If it is generated by the system the check box System Generated remains checked However you may modify the following details Alternate System Acc Number You can enter an alternative system account number and use the same for your reference System Account Description You can enter a brief description on the nature of the system account You can view the details of system defined elements and their corresponding values in the System Account Elements screen To invoke the screen click System Account Elements button on the System Accounts Detailed screen oe ORACLE EN System Account Elements System Account Elements 1 Of 1 Element Code Element type Element Name Element Description Element Value Processing System Account Generation The parameters for system accounts generation are maintained for a combination of GL and GAAP codes The following illustration will
57. ol bar and clicking the adjoining arrow button To define the details of a new GL click new icon on the toolbar al ORACLE Chart of Accounts Maintenance EN New E3 Enter Query GL Code Description General Ledger Details Category General Ledger Type Position Accounting Details Display On Report With Restriction Currency Restrictions Restricted Currencies Branch Restriction Central Bank Lines Debit Line Description Credit Line e F Asset Positioning Required v Blocked Back Period Entry Allowed Level Leaf Node GAAP Linkages Position Details Hierarchy Details Parent GL Description Revaluation Revaluation Revaluation Split Required Year End Profit And Loss Account Profit Account Description Loss Account Description Head Office Lines Debit Line Description Credit Line Description Description Maker Date Time Checker Date Time Mod No Record Status Authorization Status GL Code In Oracle FLEXCUBE a GL is identified by a code Enter a unique code to identify the GL that you are creating The length and composition of the code depends upon the GL Mask defined in the Bank wide Parameters Screen The code that you enter can have a maximum of nine alphanumeric characters Description You can enter a brief description of the GL in this field You can use this description for the internal reference of your bank Level Orac
58. olidation of all accounting takes place Therefore any specification like the Currency type or GL type though specified at the leaf GL will be applicable only for the respective node of that leaf Peripheral activities like linking a customer account to a GL or posting to a GL can be done only at the leaf All your profit and loss entries can be passed in LCY only however for reporting purposes you can also maintain a record of these in any FCY or even in all currencies This makes it possible to have multi currency GLs Along with this revaluation of currencies has also been provided Si ORACLE 3 1 3 2 3 Maintaining Bank Level Parameters Introduction Oracle FLEXCUBE provides a facility to maintain basic information about your Bank The basic information details maintained for a bank are applicable for all the branches of your Bank Maintaining Bank Parameters You can maintain the basic information of your Bank in Bank Parameters Detailed screen You can invoke the General Ledger Parameters Maintenance screen by typing EGDBANKP in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button 4 Bank Parameters Detailed E New amp Enter Query Bank Code Head Office Branch Bank Name Bank Default Currency Codes Format Mask Local General Ledger Mask Head Office Currency Reporting Currency Inter Branch Scheme Inter Branch Account Sche
59. orting lines you define for a leaf can be the same Specifying Head Office Reporting Lines In order to include a GL under a Head Office reporting line you should associate it with debit and credit reporting line Debit Line The Head Office debit line indicates the line to which an account under a GL should report if in debit Credit Line You can indicate the line to which an account under a GL should report if in credit You can select the reporting lines from the option list The option list displays all lines maintained in the Reporting Line Maintenance screen The system displays the description of each reporting line based on the selection The debit and credit reporting lines you define for a leaf can be the same Once you have made the required entries save the maintenance Linking a GL to the GAAP Codes You may link a general ledger to one or more GAAP codes using GAAP Linkage tab of Chart of Accounts Maintenance screen Chart of Accounts Maintenance E New 3 Enter Query GL Code Level Leaf Description Node General Ledger Details ITT Position Details Hierarchy Details GAAP Details 1 Of 1 GAAP Code Description SDE Class Description a Maker Date Time Checker Date Time Mod No Record Status Authorization Status You need to specify the following details under this tab sp ORACLE 5 3 2 GAAP Code
60. over LCY Credit Balance Credit Turnover Credit Balance LCY Credit Turnover LCY Here you can view the following details Debit and credit opening balances and movements of the general ledger Debit and credit current balances and turnovers in the general ledger You can query the general ledger balances by the following parameters Branch Code GL Code GAAP Code Currency Code Value Date 6 2 4 Viewing Transaction Details You can view the latest transactions and MIS details using View Transaction Details screen You can invoke the View Transaction Details screen by typing EGDTXINF in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button os ORACLE View Transaction Details EX New Enter Query Transaction Attribute Reference HENGESCH Transaction MIS details Transaction detail 1 Of 1 Attribute Code Aftribute Description Aftribute Value E Using this screen you can query the transaction details as well as transaction MIS details based on the transaction attribute reference number 6 2 5 Viewing Customer MIS Details You can view the MIS details for a customer using View Customer Details screen You can invoke the View Customer Details screen by typing EGDCMINF in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button View Customer Details EX New
61. pters in maintaining various parameters for Oracle FLEXCUBE general ledgers Setting up the Chart of Accounts Details the procedure to set up a GL Chapters structure for your bank 4 ORACLE 1 5 1 6 Chapter 6 System Accounts Comprehends the process of setting up system accounts and help you get a break up of the GL balances which provide the details on the various attributes of each transaction Chapter 7 Processing FGL Entries Details out the steps involved in the process of posting entries and the role of FGL in easing the task Chapter 8 Function ID Glossary has alphabetical listing of Function Screen ID s used in the module with page references for quick navigation Related Documents e The Oracle FLEXCUBE Procedures User Manual e The Oracle FLEXCUBE Operations User Manual e The Oracle FLEXCUBE Core Services User Manual e The Oracle FLEXCUBE Core Entities User Manual Glossary of Icons This User Manual may refer to all or some of the following icons Icons Function TX Exit Add row Delete row ag Option List ORACLE 2 Oracle FLEXCUBE General Ledger An Overview 2 1 2 2 Introduction Oracle FLEXCUBE General Ledger FGL system is the pillar on which various functional components of Oracle FLEXCUBE rest Through this single entity you can consolidate and maintain balances and turnovers of all types of
62. rency 0 Debit Movement 0 Credit Movement 0 Debit Movement In Local Currency 0 Credit Movement In Local Currency 0 Tracking General Ledger Balances General ledgers in Oracle FLEXCUBE are the consolidation points of system accounts Balance tracking for general ledgers is hence same as that of system accounts ORACLE 6 1 10 For details with illustration please refer the section Tracking Balances of System Accounts in this chapter For FGLs the system can track the following balances e Balances Opening Balance Opening Balance in Local Currency Current Balance Current Balance in Local Currency e Turnovers Opening Debit Turnover Opening Debit Turnover in Local Currency Opening Credit Turnover Opening Credit Turnover in Local Currency Debit Turnover Debit Turnover in Local Currency Credit Turnover Credit Turnover in Local Currency Tracking MIS Balances MIS balance is the breakup of the general ledger balance based on MIS codes and MIS classes The sum of all MIS balances for a particular class will reflect the total GL balance The external system provides the details of MIS codes However if it does not provide the MIS code the system will consider the code as UNDEFINED The MIS balances will be updated accordingly Adjusting Balances FGL identifies any change in the transaction data provided The change in the transaction data has an imp
63. riction Currency Restrictions Restricted Currencies Branch Restriction Central Bank Lines Debit Line Description Credit Line Description k 8 _ Positioning Required Asset M eg od C Blocked Back Period Entry Allowed Parent GL Description Revaluation Year End Profit And Loss Account Profit Account Description Loss Account Description Head Office Lines Debit Line Description Credit Line Description Revaluation Revaluation Split Required Maker Checker Date Time Date Time Mod No Record Status Authorization Status You can capture the following details pertaining to the GL Category GL category can be specified only for a GL head A Head GL can be assigned any of the following categories e Asset e Liability e Contingent Asset e Contingent Liability e Income e Expense e Position e Position Equivalent Ge ORACLE 5 3 0 1 5 3 0 2 Two Head GLs can have the same category All GLs that fall under a Head GL will essentially belong to the category defined for the Head Each category can have any number of GLs under it But the category allocated to a GL should be assigned at the head of any GL stream all nodes and leaves by default take the category of the Head GL to which they report General Ledger Type Based on the way they are used in accounting FGLs are classified into different types Choose one of t
64. so identifies the entries posted from a deal in an external system Additionally FGL reduces the quantity of data to be exchanged while uploading files For every contract you may often have to post accounting entries at various stages However the transaction and MIS information of the contract may remain the same at those stages FGL helps you capture the transaction and MIS data initially and use the same information whenever similar entries are posted You may even capture transaction and MIS information along with each entry in Oracle FLEXCUBE In this chapter you will find more information on processing of various transactions in Oracle FLEXCUBE general ledgers Maintaining Transaction Details You can maintain details pertaining to transaction attributes for FGL using Transaction Details Detailed screen You can invoke the Transaction Details Detailed screen by typing EGDTXNAT in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Transaction Details E New amp Enter Query Operation Reference Transaction Attribute Reference EET LIK EEN Transaction MIS details Transaction Aftribute 01 Transaction Aftribute 16 Transaction Aftribute 02 Transaction Aftribute 17 Transaction Aftribute 03 Transaction Aftribute 18 Transaction Attribute 04 Transaction Attribute 19 Transaction Attribute 05 Transaction Attribute 20 Transaction Attribute 06 Transactio
65. stem Select the appropriate one Branch Restriction You can restrict access to the GL for ot ORACLE 5 3 0 3 5 3 0 4 5 3 0 5 e Branches only e Head office only e Both branches and head office Choose the appropriate option as applicable Blocked You may opt to restrict the entries from being posted to a GL by checking this option You can aptly use this option to stop entries to a GL temporarily No entries can be posted into a GL while it is blocked You can open a GL marked with blocked status by unchecking the blocked status box This feature is useful as you need not close the GL Blocking is temporary whereas closure is permanent Back Period Entry Allowed Using this option you can regulate the posting of entries into past periods Check this box to allow the system to post entries into back periods Specifying Revaluation Details You need to set your preferences as to revaluation for all leaf GLs Revaluation Check this option to enable revaluation of foreign currency balances You can revalue the balances of asset liability contingent asset and contingent liability GLs You can also revalue the balances in Income Expense GLs If you indicate that revaluation is applicable Oracle FLEXCUBE will revalue the GL during End of Day EOD processes Reval Split Required Check this option to indicate that you require trading split for the leaf GL Specifying Year End Profit and Loss Accounts I
66. t of MIS codes using add icon on the screen Code Description Enter a brief description on the nature of the MIS code selected Maintaining Accounting Periods Oracle FLEXCUBE allows you to maintain various period codes that correspond to a specific financial cycle for Oracle FLEXCUBE general ledger You can use the Period Code Maintenance screen to do the same You can invoke this screen by typing STDPRCDE in the field at the top right corner of the Application tool bar and clicking the adjoining arrow button Period Code Maintenance E New E3 Enter Query Financial Cycle Financial Cycle Description Start Date End Date Period Group 1 Of 1 PeriodCode Start Date End Date Maker Date Time Checker Date Time Mod No Record Status Authorization Status Here you need to capture the following details Specifying Financial Cycle Details Cycle Specify a unique name to identify the financial cycle corresponding to which you wish to maintain the period codes on ORACLE 5 7 0 2 5 7 1 5 8 Description Enter a brief description of the financial cycle Start Date Specify the date of beginning of the financial cycle End Date Specify the day on which the financial cycle ends Adding Period Codes The financial cycle defined above can be divided into different accounting periods To define individual accounting periods click on the

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