Home

Changes for October 2012 Changes for September 2011 Changes

1. First Name Ma o Last Name Jones o o Work Phone 4 1 5 5 Email ltmontaomerv kitsolui n Staff First Name Last Name Date Created Jason Singleton 9 24 2010 Logan Skidmore 9 24 2010 Mary Jones 8 17 2010 Roxanne Mains 9 24 2010 Save button Save Cancel 9 24 2010 9 24 2010 8 17 2010 9 24 2010 Date Last Changed This is a sample screen shot of the Describe Agency Edit form If one of these items is incorrect for your organization submit a request through the online support site Contact Support link FL User Manual 101 KIT Solutions 2012 Register Staff The Register Staff page enables the organization to track staff members hours In order to track staff hours as they relate to specific services activities the staff members must be set up in this module prior to entering service activity data Anyone that has access to the Staff area can modify staff information in the application Adding Staff Information 1 Click Administration from the main menu 2 Click Register Staff from the Administration Landing Page 3 Click the Create New Staff Member Create New Staff Member button 4 Enter in the staff member s general information a D C Fill in the staff member s First Name and Last Name Fill in the staff member s Title The Status is defaulted to Active i Active currently in use can be viewed on other screens li Inactive no longer is use
2. Programs Policies and Practices lt Click to add a Program Policy or Practice gt PPT Setup This is a sample screenshot of the PPT Summary page Community Coalition Staff Community Coalition Staff Settings Y g 8 Home gt Planning gt Community Coalition Staff porn AAA AAA AAA ee ey You may now Edit this O nonenenennnennennnentennententenennnneeneees PPT Home gt DCF Contract 1 lt Back Next gt 2 Once the Community Coalition Staff Level page displays click the Edit Community Coalition Staff button to the left of the Staff you would like to edit Contract _DCF Contract 1 Staff Levels dni Qualification Cost Center FTE Comments This is a sample screenshot of the Community Coalition Staff page FL User Manual 45 KIT Solutions 2012 Edit Staff Level Title Preventionist v Staff titles working on the program 3 The Community Coalition Staff page will display in edit mode 4 Make any changes needed to the details of FTE 1 00 of Full Time Equivalents 5 Click the Save button to save the changes for this Staff Level A Save Cancel This is a partial screenshot of the Community Coalition Staff edit page FL User Manual 46 KIT Solutions 2012 Deleting Community Coalition Staff Levels 1 To remove Community Coalition Staff Levels from a Contract click the link of the Community Coalition Staff Levels fro
3. Back button from the top of the Prevention Service Staff Level page Save Cancel FL User Manual 39 KIT Solutions 2012 Editing Prevention Service Staff Levels 1 To edit the Staff Levels for Prevention Services click the link of the Prevention Service Staff Levels from the PPT Summary 2 Once the Prevention Service Staff Level page displays click the Edit button to the left of the Staff you would like to edit FL User Manual Planning Settings y P 8 Develop your Prevention Program Description Home gt Planning PPT Summary Provider 701 Training Prowder 701 9 Circuit M Prevention Service Staff Levels link C01 DCF Contract 1 pa Prevention Service Staff Levels Complete Last Chg Mary Jones 09 02 2010 pa Community Coalition Staff Levels Complete Last Chg Mary Jones 09 02 2010 pa Contract Funding Co ntract Not Approved Programs Policies and Practices lt Click to add a Program Policy or Practice gt PPT Setup This is a sample screenshot of the PPT Summary page Prevention Service Staff Settings Y PFIale Prevention Service Staff Home gt Planning gt Prevention Service Staff AA PPT Home gt DCF Contract 1 lt Back Next gt Prevention Service Staff rue esponsibility Qualification Cost Center FTE Comments c Program Aide Conduct Program Activities Bachelors Degree Cost Center 16 2 00 Del
4. Degree BA BS Bachelor Degree Field of Study Business Administration Delete Delete button This is a sample screen shot of the Register Staff form after the Delete button has been selected Save Cancel e You will not be able to delete a staff member if they are in conjunction with a service activity You will need to set their status to Inactive FL User Manual 107 O KIT Solutions 2012 Manage Admin Time The Manage Admin Time area allows users to indicate time spent on prevention that is not directly related to a service activity Time spent during trainings meetings general planning or even entering information into FL KPS can be classified as administrative time Manage Admin Time stnsw P A O r i Admin Time Module Adding Admin Time os 1 Click Administration from the main menu You may now Edit this item r i o s Manage Admin Time A A gt 2 Click Manage Admin Time from the Administration Landing Page a O 3 Select the Staff to which you would like to add administrative time entries from the dropdown list 4 Click the Add button No records ente Add button This is a sample screen shot of the Manage Admin Time page Manage Admin Time setingsy P B O Admin Time Module dome gt Administration gt Manage Admin Time You may now Edit this item Manage Admin Time Enter the date of the administrative time in the
5. LU STNO Newsletter Development MI OTRING Mea ant lam madina maannna am anlannannt C C Min of Adults 250 Save button C C Min of Children 500 AUN Save Cancel This is a partial screenshot of the Contract edit page FL User Manual 35 KIT Solutions 2012 Planning setingsy P AO Develop your Prevention Program Description Home gt Planning PPT Summary Provider 701 Training Provider 701 Circuit C01 Deleting Community Coalition Services Contracts lt Click to add Contract link 1 To remove Community Coalition Services from a Contract click the link of the C01 DCF Contract 1 Not Submitted Prevention Service Staff Levels Not Started Contract from the PPT Summary Community Coalition Staff Levels Not Started pus Contract Funding Contract Not Approved Programs Policies and Practices lt Click to add a Program Policy or Practice gt PPT Setup This is a sample screenshot of the PPT Summary page PPT Setup Organization Name Training Provider 701 Mailing Address 123 Main Street Miami FL 32413 2 Once the Contract listing page displays click the Edit button to the left Contact Staff Mary Jones of the Contract that contains the Community Prevention Services you would like Prevention Director Mary Jones to delete Contracts Note You will not be able to remove Prevention Services if they have Staf
6. Site Name link 1 From the Identify Groups Listing Page click the Site Name link to access the A REITER EEEE AS details for that Group This is a sample screen shot of the Identify Groups Listing Page Status Active v Participants Click here to enter Participants Participant Forsythe Holly Johnson Tom Bisa ii Save button S Save Cancel Delete 2 The screen will now display in edit mode 3 Make any changes needed to the details 4 Click the Save button from the bottom of the page Note To exit this screen without saving any of the changes you have made click Cancel This is partial screen shot of the Study Group Registration Edit form Tips e Determine a unique naming structure for the Site Name prior to data entry to ensure consistency FL User Manual 79 KIT Solutions 2012 Identify Groups Setingsy This module is used to create groups participants Deleting a Group Home gt Manage Program gt Identify Groups 1 From the Identify Groups Listing Page click the Site Name link to access the Create New Group Site Name link details for that Group Site Name Program Name Program Level Contract Number This is a sample screen shot of the Identify Groups Listing Page Status Active 2 The screen will now display in edit mode pas TT Windows Internet Explorer 3
7. FL User Manual 110 KIT Solutions 2012 Change Password The Change Password module also allows the user to change the password on the account they are currently logged into Change Password setings P AJO 1 Click Administration from the main menu Change Password Module 2 Click Change Password from the Administration Landing Page Home gt Administration gt Change Password You may now Edit this item 3 Enter the Current Password for the account a aia 4 Enter the password you would like to use in the New Password field Current Password 5 Re type the new password in the Confirm New Password field OA 6 Click the Save button from the bottom of the page to save the changes A TA Note To exit this screen without saving these changes click Cancel 7 You will receive a message stating the password was changed successfully Save Cancel This is a sample screen shot of the Change Password page Tips e tis important to remember that passwords are case sensitive e Passwords can be any combination of letters numbers and or characters e Passwords do not expire FL User Manual 111 KIT Solutions 2012 Online Training Registration Florida providers have the opportunity to receive trainings online on how to enter data into the FL KPS To sign up for one of these trainings a provider must complete the registration form Since the Online Training Registration form is available on the
8. DCF Contract 1 lt Back 12 Once you have added your necessary Contract s click the lt 5 Back r button from the upper right hand corner of the PPT Setup screen to go to the B mere PPT Summary Organization Name Training Provider 701 ack button Mailing Address 123 Main Street Miami FL 32415 This is a sample screen shot of the PPT Setup page FL User Manual 26 KIT Solutions 2012 Home gt Planning PPT Summary Circuit C01 vw Contract link EE Editing a Contract CO1 DCF Contract 1 Fot Submitted H Prevention Service Staff Levels Not Started 1 To edit a Contract click the link of the Contract from the PPT Summary Eon oe ola Contract Funding ontract Not Approved Bee Programs Policies and Practices lt Click to add a Program Policy or Practice gt PPT Setup This is a sample screenshot of the PPT Summary page PPT Setup Organization Name Training Provider 701 Mailing Address 123 Main Street Miami FL 32413 2 Once the Contract listing page displays click the _ Edit button to the left Contact Staff Mary Jones of the Contract you would like to edit Prevention Director Mary Jones 3 The Contract will display in edit mode Contracts Pa Circuit Broa 2 Level 1 Comm Contract Mgr Prev Coord 9 Prev Serv Coal Sane Circuit MEJO DCF Contract 1 Lynda Glick Michele Sweeting Add Please add each contract and assign it a name that will be iden
9. Identify Programs This module is used to identify strategies Identify Groups This module is used to create groups participants e Identify Participants This module is used to register individual participants This is a screenshot displaying a Landing Page KIT Solutions 2012 Listing Pages After selecting a Submenu Category from the Landing Page you will see the Listing Page When going into an area where a Listing Page is available the KPS allows you to select previously entered data to edit or view its content No data is entered on the Listing Page To add information to these forms click the available Add Create button the button name will change depending on the Submenu Category name No data is entered on a Listing Page e When viewing a Listing Page all of the data is available for review There are three types of Listing Pages 1 Grid View 2 Hierarchy View 3 Single Form View Grid View Register Staff ao lp llalle The Grid View displays the data in tables Specific pieces of data will be displayed GS lome gt Administration gt Register Staff within the Grid based on the fields within the entry from Create New Staff Member First Name Last Name 9 24 2010 9 24 2010 1 When first viewing the Listing Page all of the data is available for Searching Click the underlined Name of the data e g 22 you would like to edit view Name of data pa
10. Note Any activities conducted in addition to the specified program activities may impact the planned Supplemental Activities validity of the program a If Yes is selected you must enter the of Supp Activities AAA b Select the Supplemental Svc Codes that will be associated with these activities from the dropdown list How many sessions in the program per group Pre Post Tests OYes ONo Will you need addditional sessions to conduct pre and post tests Will there be Booster Sessions 6 Select Yes or No from the radio buttons to answer whether or not there will be changes are NOT saved wnll Save la cio Booster Sessions Cance will undo any unsaved changes and refresh the screen with last saved values Save Cancel a If Yes is selected you must enter the of Booster Sessions This is a partial screen shot of the Program Activities screen b Select Yes or No from the radio buttons to answer whether or not you are going to implement the activities specified in the program manual from the Activities in Manual field c Select Yes or No from the radio buttons to answer whether or not there are any planned Supplemental Activities i If Yes is selected you must enter the of Supp Activities li Select the Supplemental Svc Codes that will be associated with these activities from the dropdown list 7 Add any further comments in the Comments text box Note This field has a li
11. A Hide Filter link B Values Y Service Date Between v 1 1 2011 and 1 31 2011 4 Type or select your criteria in the Values column ooo ons 5 Click the Apply Filter link The table displaying your activities will refresh and F meme a i i W Coun v Miami Dade display your filter results grs Note To remove all filters click the Clear Filter link aaas Pa Seat 6 To hide the filter click the Hide Filter link This link will change to Show Filter si indic bieda Kui F Create Date Please Select v C Contract Number Please Select v Y Start Time lt gt X 04 30 PM E ici Apply Filter link This is a sample screen shot displaying the Filter options Tips e lf you are not seeing any filter results make sure the Use column has the appropriate fields checked This also may indicate no data has been entered for the filtering parameters selected e You must click Apply Filter after any changes are made to your filter criteria e Hiding the filter will not clear your filter results FL User Manual 97 KIT Solutions 2012 DATA TOOLS Many useful reports are available on the FLKPS The Data Tools area is broken down into three Report subcategories PPT Administration and Process Data Tools Settings Y Sf e This module is used to view or export standard reports in Excel or PDF format Home gt Data Tools PPT Administration Process Opening a Report Report Name Select Report Cost Cente
12. find the Staff Members you would like to add hours to and select the appropriate number of hours and minutes that each Staff Member spent on this service 13 The Demographics must then be filled in for the group This is an estimation of the demographics of the group a D C Enter the total Number of Participants for this group Enter the number of participants by Age in the appropriate categories Enter the number of participants by Gender in the appropriate categories Enter the number of participants by Race in the appropriate categories Enter the number of participants by Ethnicity in the appropriate categories 14 Click the Save button from the bottom of the page to save this service Note To exit this screen without saving click Cancel Tips Service Code Select One ho Note Double arrow You Must Enter Staff Hours Support CC16 Billable Staff Name Direct Billable CC17 Not Billable Non Billable Admin Time Jason Singleton 0 hrs 10 mins 0 Y hrs 0 Y mins 0 Y hrs 0 Y mins Logan Skidmore 0 hrs 0 Y mins 0 Mhrs 0 mins 0 Mihrs 0 Y mins Mary Jones 0 Y hrs 0 mins 0 Mhrs 0 M mins 0 Mhrs 0 Y mins Roxanne Mains 0 Yhrs 0 mins 0 hrs 0 mins 0 hrs 0 mins This is a partial screen shot of the Community Coalition Service Edit form Demographics Total Participants Number of Participants 0 Jse Cen
13. gt PPT Setup This is a sample screenshot of the PPT Summary page PPT setup Organization Name Training Provider 701 Mailing Address 123 Main Street Miami FL 32413 Contact Staff Mary Jones Prevention Director Mary Jones Contracts Circuit Proa Level 1 Comm Contract mar Prev Coord 9 Prev Serv Coal AHEAD Please add each contract and assign it a name that will be identifiable for future use This is a sample screenshot of the Contract Listing page KIT Solutions 2012 3 The Contract will display in edit mode 4 Select No from the Level 1 Prev Serv radio buttons 5 Click the Save button to Save the changes for this Contract Tips Edit Contract Contract 1 Local Name DCF Contract 1 Circuit cot Y DCF Contact Mgr Lynda Glick Y Circuit Prev Coordinator Michele Sweeting Y Will this contract be implementing programs Implement Programs Yes ONo Level 1 Prev Serv O Yes ONo Will this contract include activities not affiliated with a program group Community Coalition O yes Ono Save button Are you partnering with Community Coalitions Ao Save Cancel This is a partial screenshot of the Contract edit page e You will not be able to remove Level 1 Prevention Services if there are Staff Levels associated with it You will need to delete the Prevention Service Staff Levels
14. will not appear on other screens Enter the staff member s Birth Date as mm dd yyyy or select an age range for the staff member from the Age Range Selector dropdown list If your organization had specific staff IDs enter this into the Local ID field Otherwise leave it blank and the application will create one for you FL User Manual Register Staff Setingsw g gt Be Staff Module Home gt Administration gt Register Staff Create New Staff Member Create New Staff Member button First Name Last Name Date Created Date Last Changed Singleton 9 24 2010 9 24 2010 Skidmore 9 24 2010 9 24 2010 Mary Jones 8117 2010 8117 2010 anne Mains 9 24 2010 9 24 2010 This is a partial screen shot of the Register Staff Listing Page Register Staff seins e 0 Staff Module Home gt Administration gt Register Staff You may now Add an item Staff Information Provider Name Training Provider 701 Organization ID 701 Salutation B Title Status Active Age Range Selector M Local ID Rater ID Second Langauge ml Staff Hire Date mm dd yyyy This is a partial screen shot of the Register Staff Edit form KIT Solutions 2012 5 Enter in the staff member s Login Information a The Login Name will be the login name used by the staff member Choosing a Login Name and Password scheme will simp
15. Activity Details link Last Chg Mary Jones 09 02 2010 Participant Details Last Chg Mary Jones 09 03 2010 2 Activity Details Complete Last Chg Mary Jones 09 08 2010 i Staff Levels Not Started This is a sample screenshot of the PPT Summary page of Booster Sessions 1 How many booster sessions will you be conducting Activities in Manual Yes ONo 2 The Activity Details page will display in edit mode Are you going to implement the activities specified in the program manual 3 Once the Activity Details page displays click the Delete button at the bottom of the page 4 A prompt appears asking Are you sure you wish to PERMANENTLY DELETE fone ny SaaS Eee this record Click the OK button Comment Delete button Note To cancel the deletion click the Cancel button 5 The Activity Details form fields will be blank ee Save Cancel Delete Cancel will undo any unsaved changes and refresh the screen with last saved values Supplemental Activities O yes No of activities This is a partial screen shot of the Program Activities screen once the Delete button has been selected FL User Manual 63 KIT Solutions 2012 PPT Program Staff Levels Program Staff Levels is designed to indicate the full time equivalencies for programs Planning Setingsy P B Develop your Prevention Program Description PPT Summary Pro
16. Admin Date field as mm dd yyyy Staff Singleton Jason Enter the amount of time the administrative time took place in the Minutes field Select a Category from the dropdown list describing the administrative time Click the Save button from the bottom of the page to save the Admin Add Ent Time y Note To exit this screen without saving these changes click Cancel No records entered ES UR Admin Date mm dd yyyy Minutes Category Select One Save button Save Cancel This is a sample screen shot of the Manage Admin Time page FL User Manual 108 KIT Solutions 2012 Editing Admin Time 1 From the Manage Admin Time screen select the Staff Name to which you would like to edit administrative time entries for using the dropdown list 2 Click the Edit button to the left of the entry you wish to edit 3 The screen will display in edit mode Make any changes needed to the details 5 Click the Save button from the bottom of the page to save the changes Note To exit this screen without saving these changes click Cancel FL User Manual 109 Manage Admin Time Admin Time Module Home gt Administration gt Manage Admin Time porn AAA AAA AAA e Lan ss Manage Admin Time Staff Singleton Jason Category _ ol _Jotessionaldewetopert MN Add This is a sample screen shot of the
17. Details L Staff Levels Activity Details link PPT Setup This is a sample screenshot of the PPT Summary page 2 Enter the number of indirect activities that will be conducted in the of Events Program Activities Esa aa a be field Program Activities 3 Select the CSAP service code for the activities from the Activity Type dropdown Home gt Biannins gt Program Activities list You may now Add am tem ae a 4 Enter the date the indirect activities will begin using the Begin Date dropdown PPTHome gt DCF Contract gt Protecting Youth lt Back Next gt lists Activities for Indirect Prevention Activities Program Protecting Youth 5 Enter the date the indirect activities will end using the End Date dropdown lists 6 Add any further comments in the Comments text box of Events Note This field has a limit of 500 characters ee eet y i Toa Begin Date v AA 7 Click the v Save button to save the Activity details gn ae LMN myy f End Date vi Ml analy 8 Click the _ Next button from the upper right hand corner of the Program q Activities page to continue to the next page of the PPT for this Program You will Cements be taken to the Staff Levels screen to enter details on your Program s Staff Note See the PPT Program Staff Levels section for instructions regarding the Program Staff Levels screen Changes are NOT saved until Save is clicked Cancel will undo any unsave
18. Florida Support Site you do not need to be signed into the application to register for a training Click Administration from the main menu 2 Click Online Training Registration from the Administration Landing Page 3 The Online Trainings section of the Florida Support Site will open in a new window 4 Hover your mouse over Online Training from the Support Site main menu 5 Select Online Training Registration from the sub menu 6 The Online Training Registration form will be displayed 7 Select the training date you prefer from the dropdown list Note For Training dates see the Support Site s Online Training Calendar http kitusers kithost net support fl 8 Click the _ es ster_ Register button 9 Anew window will open Fill in your information Name Email Phone Number re Your email address must be correct in order to receive the necessary information needed to receive the training 10 Click the _8e9ster_ Register button 11 You should receive a confirmation email with instructions needed for training FL User Manual G Florida support Site Home Contact Support Manuals What s New FAQs Library New Site Facility Registration Multimedia Online Trainings Search Friday October 26 2012 Online Trainings Online Training Registration Login Training Requests e Online Training Registration For scheduled training dates view the Online Training Calendar under Online Trainings in the menu FL P
19. Funding Not Submitted Complete Last Chg Mary Jones 09 02 2010 Complete Last Chg Mary Jones 09 02 2010 ntract Not Approved ju Programs Policies and Practices lt Click to add a Program Policy or Practice gt S Project SUCCESS Complete Last Chg Mary Jones 09 02 2010 La Participant Details Complete Last Chg Mary Jones 09 03 2010 Activity Details Complete Last Chg Mary Jones 09 08 2010 L Staff Levels Last Chg Mary Jones 09 08 2010 Program Staff Levels link PPT Setup This is a sample screenshot of the PPT Summary page Staff Staff Settings y P 8 Home gt Planning gt Staff porn AAA AAA AAA e e horno ooo ss ss ss ss dl Delete button Qualification Cost Center FTE Comments Eat Preventionist Supervision Bachelors Degree Cost Center 17 050 e E Aide Conduct E MN Certified Addiction Cost Center 17 1 00 Activities Professional PPT Home gt DCF Contract 1 gt Project SUCCESS Staff Program Project SUCCESS Staff Levels Title Responsibility This is a sample screenshot of the Prevention Service Staff page KIT Solutions 2012 PPT Summary The PPT Summary screen displays all of the details related to your PPT From this section you can view add or edit any of your PPT data If you have not yet entered PPT Information the Contracts grid will be blank Note See PPT Setup for instructions regarding startin
20. Jones 09 02 2010 Participant Details Complete Last Chg Mary Jones 09 03 2010 Activity Details Staff Levels Complete Last Chg Mary Jones 09 08 2010 Complete Last Chg Mary Jones 09 08 2010 This is a sample screenshot of the PPT Summary page PPT Contract Submission PPT Contract Submission Settings y Home gt Planning gt PPT Contract Submission You may now Edit this tem PPT Home gt DCF Contract1 gt Project SUCCESS PPT Contract Submission Contract Local Name DCF Contract 1 Validation Errors None Current Status Request Modification Provider Account Administrator 09 17 2010 05 37 16 PM Comments Submit To ee a Submit For Approval Melissa Ritchings jbeichner kitsolutions net button F Michele Sweeting jbeichner kitsolutions net O Lynda Glick jbeichner kitsolutions net Contract Manager Submit For Approval Cancel This is a sample screenshot of the PPT Submission page KIT Solutions 2012 Tips e f Contract Funding has been added to the approved PPT it will have to be removed BEFORE the status of the PPT can be changed to Request Modification PPT Contract Funding Once the PPT is approved by the state or managing entity the Contract Funding Edit form will become available to specify your funding allocations for your prevention services and programs Your contract manage
21. Manage Admin Time page Manage Admin Time Admin Time Module Home gt Administration gt Manage Admin Time ee ee me ee ee ee ee ee ee eee ee ee ee ee ee Se ee ee ere Manage Admin Time tA Staff Singleton Jason Admin Date Minutes Category A deeoomen 1 Add Edit Entry Admin Date 9 1 2010 mm dd yyyy Save button Save Minutes 150 Category Professional development Cancel This is a sample screen shot of the Manage Admin Time page KIT Solutions 2012 Manage Admin Time Setingsy A Admin Time Module Deleting Admin Time Home gt Administration gt Manage Admin Time porn AAA e 1 From the Manage Admin Time screen select the Staff Name to which you rarer cceceiggreenneeeenceeeeoceeeceeeceetneeeetneeeetneeetnsoeetetoeeeteeeetneeeetneeeestneetneett would like to delete administrative time entries for using the dropdown list Manage Admin Time 2 To delete a specific date the _ Delete button to the right of the row with the correct date 3 A prompt appears asking Do you want to delete this entry Click the OK button Note To cancel the deletion click the Cancel button Admin Date Minutes Windows Internet Explorer ES 2 Do you want to delete this entry This is a sample screenshot of the Manage Admin Time page after the Delete button has been selected OK button
22. Manual yes ONo 2 The Program Activities page will display in edit mode Are you going to implement the activities specified in the program manual 3 Make any changes needed to the details Supplemental Activities yes No 4 Click the Save button at the bottom of the page to save the changes for Note Any activities conducted in addition tothe specified program activities may impact the validity of the program Comments Save button Changes are NOT saved until Save is clicked Cancel will undo any unsaved changes and refresh the screen with last saved values Save Cancel Delete these Program Activity Details This is a partial screen shot of the Program Activities screen FL User Manual 62 KIT Solutions 2012 Planning Setingsy Be Develop your Prevention Program Description Home gt Planning PPT Summary Provider 701 Training Provider 701 iS Circuit v Deleting Program Activities Contracts _ lt crox to add a Contract gt S C01 DCF Contract 1 Not Submitted 1 To remove Activity Details click the Activity Details link from the PPT Prevention Service Staff Levels Complete Last Chg Mary Jones 09 02 2010 Su mm ary pe Community Coalition Staff Levels Complete Last Chg Mary Jones 09 02 2010 po Contract Funding Contract Not Approved ba Programs Policies and Practices i Program Policy or Practice gt deverian
23. Medicine describes as Indicated prevention programs Level 2 Details is where all recurring sessions are documented for tracking the individual participant attendance Adding a Level 2 Program Activity 1 2 3 EN eo A Click Manage Activity from the main menu Click Report Level 2 Program Activity from the Manage Activity Landing Page Click the arnt ob Enter Level 2 Program Activity button Select the appropriate Program from the dropdown list Enter the date of the activity in the Service Date field as mm dd yyyy Select the Session Length from the dropdown lists Select the Start Time from the dropdown lists Fill in the Count field with the appropriate number of attendees or other measure specified by the Service Code Enter a description of the activity in the Service Description field Select the Session Content from the dropdown list Note If a test was not given at this activity select Other from the dropdown list a If Manualized Activity was selected as the Session Content additional fields will become available to select Fidelity b If Partial Fidelity Poor Fidelity or No Fidelity were selected enter a reason in the Low Fidelity Reason field FL User Manual Report Level 2 Program Activity This module is used to report and manage recurring activities Home gt Manage Activity gt Report Level 2 Program Activity Enter pe 2 Program Activity Enter Level 2 Program Activity button Re
24. Prevention Service Staff Levels Complete Last Chg Mary Jones 09 02 2010 Community Coalition Staff Levels Complete Last Chg Mary Jones 09 02 2010 Contract Not Approved Contract Funding Programs Policies and Practices lt Click to add a Program Policy or Practice gt PPT Setup This is a sample screenshot of the PPT Summary page Prevention Service Staff Setingsy P 0 Prevention Service Staff Home gt Planning gt Prevention Service Staff A may WE AS nna PPT Home gt DCF Contract 1 lt Back Next gt Prevention Service Staff AAA __ _ _ __ _____ Delete button Qualification Cost Center FTE Comments Delete Contract DCF Contract 1 Staff Levels Title Responsibility MEN Administrator This is a sample screenshot of the Prevention Service Staff page KIT Solutions 2012 PPT Community Coalition Staff Levels Community Coalition Staff Levels is designed to indicate the full time equivalencies for Community Coalition Prevention Services Adding Community Coalition Staff Levels 1 To add Staff Levels for Community Coalition Services click the Community Coalitions Staff Levels link from the PPT Summary screen 2 Clickthe su Staff Levels FL User Manual Add button from the bottom of the page to begin entering the Planning setinsw P BO Develop your Prevention Program Description Home gt Planning PPT
25. Registration All DCF contracted mental health providers and licensed or contracted substance abuse providers must complete a registration form for 7 each of their sites Click on the New Site Registration menu to locate and complete the form 6 To VIEW a list of hel pful docu ments click the Library link Multimedia If you would like a training video to show you step by step how to use FL PBPS use the Multimedia link J a Online Trainings Click the Online Trainings menu link to receive information regarding Online Trainings 7 To request a new Site ID or get contact information regarding Site IDs click the New Site Facility Registration link A o 8 To view available training videos to show you step by step how to use FL KPS An Qx_ _ __ __ umn Mos click the Multimedia link This is a sample screen shot of the Support Site 9 Toreceive information regarding Online Trainings click the Online Trainings link FL User Manual 113 KIT Solutions 2012 APPENDIX Using the Reports Viewer When using reports on the FL KPS reports initially are viewed using a Report Viewer Thus when you click the Show button the reports will show up in the following screen see example report below 1 Once you have clicked the Show button the report will open up in a separate window 2 Click these buttons 1 o 1 gt to maneuver to other pages in the report The single arrow either fo
26. and Start Date Create New Group FL User Manual 74 Identify Groups This module is used to create groups participants Settings y Pa Home gt Manage Program gt Identify Groups You may now Add an item Group Information Program Name Select One k Program Description Site Name 50 characters max Group Description l Start Date mm dd yyyy Study Group This is sample screen shot of the Identify Groups page KIT Solutions 2012 8 Select the county where the group will receive activities from the County dropdown list 9 Enter the Zip Code where the group receives their activities County Select One v 10 Enter an estimated date as mm dd yyyy that pre tests and post tests will be aoe given in the Pre Tests Estimated Date and Post Tests Estimated Date fields eee OIDO a You will need to return to this screen at a later time and enter the actual a P date the Pre and Post tests were given in the Pre test Actual Date and a o Post test Actual Date fields Post Test Actual Date f mm YYYY b Once the Group is completed enter the date it was completed in the a idas ae Group Completed Date field 11 The Status is defaulted to Active a Active a group that is in use can be viewed on other screens b Inactive a group that has been completed will not appear on other sc
27. column select the method of filtering you would like to use Note Not all operations are used for all fields a Between This operation will allow you filter based on anything that falls between the two values that you enter b Contains This operation will allow you to filter based on the value you enter For example if you have a program called Test Program and you search for a program that contain the word Test the Test Program program will be part of your filter results c Does Not Contain This operation will allow you to filter based on the value you enter For example if you want to show all programs that do not contain the word Test the Test Program program not will be part of your filter results d equals This operation will allow you to filter based on exactly the value you entered e lt gt does not equal This operation will allow you to filter based on what does not equal the value you entered f gt greater than This operation will allow you to filter based on any value that is greater than the one you entered g gt greater than or equal to This operation will allow you to filter based on any value that is greater than or equal to the one you entered h lt less than This operation will allow you to filter based on any value that is FL User Manual 96 Planning Manage Program Manage Activity EH pal Data Tools Knowledge base Communication Administration H
28. details for that Program Local Contract Name 5 You can click the e Add Group button to add a Group for this Program aa Note See Identify Groups for instructions regarding the addition of Groups Funding Source Add Group button Cost Center Total Allocation Children 27MEeweny rg pnl 100 000 00 Program Tota ee IESO Add Group Cancel This is sample screen shot of the Identify Programs page FL User Manual 73 O KIT Solutions 2012 Identify Groups The Identify Groups module is designed to register recurring groups associated with a program to prevent duplicated counts Adding a Level 1 Program Group Group Registration for Level 1 Program is the demographic data that is provided about the group receiving the program A NS Click Manage Program from the main menu Click Identify Groups from the Manage Program Landing Page Click the Create New Group button Select the Level 1 Program you wish to tie this group to from the Program Name dropdown list The Program Description will populate for you Enter a name for the group in the Site Name field Note If you have more than one section starting at the same date you may want to add a section number or other identifying characters Enter the Start Date for the group This should be the first day you met with the group a Once saved the Study Group name will automatically be created combining the Site Name
29. ge ey eats ntouneeapta seatensonstiocetauatqecusacertaceaees 98 OSS a ROn o A e o 8 E OO A OO OO sseocusttentatsveatna tees 98 Using Reports that Require Additional Dala ias iio 99 Uen EPN o ro a a AE E EE A a 99 AMIA Nana 100 CSG dle sas eS a1 AE E e E eo o o A OR E E E 100 eo o A 102 Nela o TAN lo ag Lilo y oae E EEE E E e UE ui EE Ia 102 o E O CE CO o CO E UU A 105 SS AA PA AA 106 dai A PPP oo e UE Eo o A 107 Manage OMY MUG o neo o o e o ER teatamasermteccduatnedascnetawaces 108 Colo alo Admin TINE ernest te cctv ettndnns wae re von ae ina ea cal o A 108 a io ge ciel 0 E cia ar xa mee e 109 DERITA IMIE N Seaport een ce cenad acuarinocnaesaesgeedganoeateume E E E E E E E E E N momen 110 Change RSS WON ts cersaccince ttocga a eicie se ote ienne stacy Eiaa ia eaae iE Aira ar a igea eii ae a Eeee i A E aE eea a E E E eE 111 FL User Manual 4 KIT Solutions 2012 online Taning Aag WaN siaren ls rete acta ted oo e 5 ENE AE iceo aot aae tian E Geka 112 CA Pe e rg O e e 113 PAPUA AM o Pu oe A P noe A 114 Ue AP IE NES OU 0 CE OOO E oil 0 OO anipumapiveeciactannels 114 FL User Manual 5 KIT Solutions 2012 INTRODUCTION The FL KPS is a database tracking software package which is based on the Center for Substance Abuse Prevention s CSAP Minimum Data Set MDS is a nationally recognized standard MDS is a collection of standard data elements developed by CSAP to enable states substance abuse agencies communit
30. page PPT Setup Organization Name Training Provider 701 Mailing Address 123 Main Street Miami FL 32413 Contact Staff Mary Jones Prevention Director Mary Jones Contracts Circuit Proq Level 1 Comm Contract Mgr Prev Coord 9 Prev Serv Coal 1 DCF Contract 1 Lynda Glick Michele Sweeting Add Please add each contract and assign it a name that will be identifiable for future use This is a sample screenshot of the Contract Listing page 30 KIT Solutions 2012 Deleting Level 1 Prevention Services 1 Toremove Level 1 Prevention Services from a Contract click the link of the Contract from the PPT Summary 2 Once the Contract listing page displays click the Edit button to the left of the Contract that contains the Prevention Services you would like to delete Note You will not be able to remove Prevention Services if they have Staff Levels associated with them You will need to delete the Prevention Service Staff Levels associated with the Contract before Prevention Services can be removed FL User Manual Planning Settingsy Develop your Prevention Program Description Home gt Planning PPT Summary S 001 DCF Contract 1 Not Submitted Prevention Service Staff Levels Not Started pa Community Coalition Staff Levels Not Started pa Contract Funding Contract Not Approved Programs Policies and Practices lt Click to add a Program Policy or Practice
31. po 2 You will be taken to the Edit Form This page will be in edit mode all or most Rox Mains 912412010 9 24 2010 data fields will be open for data entry For more information on the Edit Form see the This is sample screenshot displaying a Listing Page Edit Forms section Make any changes needed to the form Click the Save button to save those changes Tips e _ f this is the first time entering data the Listing Page will be empty e Clicking on the field name in a Category field e g gt will allow you to sort through your files by ascending or descending order FL User Manual 11 KIT Solutions 2012 A Hierarchical View is used when there is a Parent Child relationship Looking at the example Ex 1 shows the parent Contract whereas the items underneath Ex 1 1 are the children Programs Policies and Practices The need to link a child Program Policy or Practice to a parent Contract adds complexity to the process of adding and searching The hierarchical view was designed to simplify these tasks e To enter new information click on the Add link e To edit or delete information click on the desired Name link Single Form View The Single Form View is used when the data entered is updated periodically Only one form is available and edited The Single Form View displays the fields on the Edit Form For more information on the Edit Form see the Edit Forms se
32. s SS Number or choose not to enter it due to confidentiality a Pseudo ID will be automatically generated Select the participant s Gender from the dropdown list Enter in the participant s Birth Date as mm dd yyyy a You can also use the Age Range Selector dropdown list directly below the Birth Date field Once you click on the black down arrow a list will appear showing different age ranges Select an age range and the application will automatically fill in a birth date within the age range the date is estimated from today s date Select the participant s Marital Status from the dropdown list 10 Select the participant s Grade from the dropdown list FL User Manual Identify Participants Setinsy E This module is used to register individual partici Home gt Manage Program gt Identify Participants Create New Participant button Create New Participant Kimberly 9 21 2010 4 19 1994 Tom 19 21 2010 2 25 1995 Holly 9 21 2010 6 19 1994 This is a sample screen shot of the Identify Participants Listing Page Identify Participants Setingsy E This module is used to register individual participants Home gt Manage Program gt Identify Participants You may now Add an item General Information First Name Middle Initial Last Name SS Number i 7 Pseudo ID Gender Select One y Birth Date mm dd yyyy Age Range Select
33. sensitive FL User Manual 19 KILPrerenton Service Bos Home KPS Florida Home Login to KPS Florida Login Name Password Organization ID Server Maintenance Normal Maintenance L on Sunday 8 15 2010 10PM to 4AM EST Customer Support Unavailable on Monday 9 6 2010 Login button Holiday This is screen shot of the Login page Es KIT Solutions 2012 forgot my Password If you are unable to log into the Florida KPS due to forgetting your Login Name or Password you can retrieve this information by clicking the link entitle forgot my Password 1 Type your email address in the Email text box 2 Click the Send It button e You will receive a reply with our login information as long as the email address entered matches the email provided in the Staff module Tips L Home KPS Florida Settings Y 2 8 0 0 Home Login to KPS Florida Login Name Server Maintenance y z Password Normal Maintenance on Sunday 8115 2010 10PM to 4AM Organization ID EST P Customer Support Unavailable ogin j forgot my Password link e A A torgot m Y Fassword This is a screenshot displaying the Login Page Request By Email _u Cancel Send It button This is a sample screenshot of the forgot my Password link Send It e You
34. set to Yes then you must enter Direct staff time you will not be able to just save Support staff time FL User Manual 92 KIT Solutions 2012 Using the Copy Service button The QA Copy button is used to shorten data entry for services activities with similar details Once the Copy button is selected most of the information is automatically filled in for you but you may need to change data for some of the fields that may be different Use the steps below to utilize the Copy feature 1 From the Service Activity Listing Page screen locate a service activity that has already been entered into the application that is similar to the service activity that needs to be entered 2 Click the Copy button 3 This will begin a new record The only field that must be filled in is the Service Date Any other information may be edited to suit this new service activity Make any other changes needed to the details 4 Click the Save button from the bottom of the page to save this service activity Note To exit this screen without saving the service activity click Cancel FL User Manual 93 Report Level 1 Program Activity This module is used to report and manage recurring activities Settings Y gt a Home gt Manage Activity gt Report Level 1 Program Activity Enter Level 1 Program Activity Service Code Service ate Program ee County Description Conducted first mee
35. was changed to Post test Completed Date A new screen shot was taken and the following message was added to the group registration directions Note Do not enter the Post test Completed Date until all the post tests are completed for the group The Outcome Discharge file will be sent to FL KPS when this date is enter User Manual Update List 3 KIT Solutions 2011 FLORIDA KPS Florida Department of Children amp Families USER MANUAL VERSION 2 2 OCTOBER 2012 Ph 888 600 4777 KIT Solutions LLC Fax 412 366 7199 5700 Corporate Dr FLSupport kitsolutions net Suite 530 Pittsburgh PA 15237 TABLE OF CONTENTS Larco o Vr o y COPPER POE OO UE eE Inet tegen O ON 6 NUS FOr SIMO Prevention Me CUM GIN saiia EA a a 7 Recommended e AAA a 7 ADPICALON NVIDIA civic macia iii 8 e e E OE oo AA oe nen 8 KT pto lala IF el gt APRA OPEN e o e PA A 10 LEIDO RaO No OPPPCO O 0 PPD PP E o E o El io o A 11 E E EON escarole er oa ell OO E 13 Dala Hells NEIL ING recreos pa oda 14 o EOC PULP e ip o o o OE O PE o e N 16 oo Mo A A o Po o Oo A O 16 ola Poo COC o oz az sensu oeuseaien S 18 MOTO Tels SW ONG rr ais 20 AE o q E E E E A R E E 21 LP o OO OOO o RUE E E E oo O E E eeu 21 ACHING Our ACCOUN pasaran E E E E E 22 Ec Ae E E tu a E O e o o 8 E O 23 Podiam Ranning OOM Ret A APP o o E E pias 24 E Oo OO eS pro SUE EU REO E teams E ccuneanest deoeaed dan oe 24 A a eo O as ei
36. 43 Editing are oca A A o A e PA oe eiia EUREN EE bes Eaa Eisai 45 Deleting Community Coalition Staff Levels AAA O een ne este Po PP o o eee eee eee 47 PE T Programs Policies and ACG earn tania ended ps ooo Ara aar RAT AEE Ori S RT AES haa R TARARE E E 48 Adang Programs POIS and PraCUCOS ersehen a E ASE EEEREN EaR EE aa aE aE aae EA ea TESES Ea 48 ENNO Programs Polcies ahna Prac iG OS et ee ete Tht et ht eet te E ee ee 52 Boa cas and Frac CS AMAS o Pe A 53 clic AIM CI ANG AA E E oO o E OC e Pe e Uno aN STANE ETs 94 Adding Participant Details for Level 1 or Level 2 Curriculum c cecsssssssssssssssssscsecssssesscsessesecsesacsessesacsessesaesecsesassassesassacseseesacseseesacsassesaesassesarsacsesersacseseesansassesansasensansas 54 Adding Participant Details for Indirect Activities sean rra ata eau aanacutciatavesara eo reenviado 56 Ean Parei anto al lloraba 57 PIS TE TING RAN Pan DEAS eir CPC OA PU OE o O UR PO E E uu E 58 PPT Program Activity Details PPP daisedinwn danyt can PPP eee o o en 59 Adding Program Activities for Level 1 or Level 2 Program cccccsscsssssssssssssssrssrssessessecessessessesaesacsaesecseseeseesaesaesarsasasseseeseeseesaesaesaesassaseeseeserseesaesassatsasaseesensansansansateages 59 Adding Program Activities for INM CLA CIMMIS SpasorraconasaarOra nooo iaa od 61 lA Po o O e A 62 STEHT FOC Rana CIVICS cc a dps 63 PP sO MAIN Ste A A A A 64 Adding Program Staff AMI A E p m 64 cs AP E
37. BPS Provider Level Training This course is designed for those who desire a complete overview of FL PBPS Provider Level It will demonstrate how to enter example data including PPT Programs Groups Participants Services Level 1 Prevention Level 1 Program Level 2 and Adm dy This training is offered multiple times Select a date and click Register FAQs Tue Nov 6 2012 10 00 AM 12 00 PM EST v Register GoToTraining FAQs a POWERED BY E GoTolraining 112 This is a sample screen shot of the Online Training Registration form KIT Solutions 2012 Kit Support On the Support Site you will find information about how to contact Support an online version of this manual and frequently asked questions regarding the application 1 To reach the KIT Solutions Support Site click Help from the main menu A new window will open displaying the Support Site Note To go directly to the Support Site using an internet browser go to http kitusers kithost net support fl FL Support Site gt Home Windows Internet Explorer 2 To submit a problem question or suggestion for improvement to KIT Solutions 3 Reese O OE ee Customer Support team click the Contact Support link z ER a Favorites Tools Help d Fill In the appropriate fields w we FL Support Site gt Home Note Fields marked with an asterisk are required b Click the Submit button Your request will be sent to the KIT gt BD
38. Calendar feature The Calendar feature can be used as an alternative option to entering a date directly into a date field 1 Select a Date field A calendar displaying the current month and year will display below the date field 2 Usethe Back and Forward arrows to navigate through the months 3 Select the date by clicking on a number within the calendar 4 The calendar will close and the date will appear within the date field FL User Manual 15 Contract Number w Service Date mm dd yyyy a December 2010 Su Mo Tu We Th Session Length Start Time 28 29 30 5 6 7 ae 19 20 21 rvice Description 26 27 28 1 8 15 22 29 2 3 4 5 Today December 8 2010 Fr 3 10 17 24 31 Sa ins 4 11 13 25 1 This is a sample screenshot of the Calendar feature after the Date field has been selected KIT Solutions 2012 Edit Form Buttons Information is entered and edited on the computer screen through data entry edit forms The table below summarizes the buttons used to enter edit information Create New Group Must be pressed first to add new information to an Edit Form Save Adds the information on an Edit Form to the database Delete Removes the information currently on an Edit Form from the database Cancel Cancels the Add or Edit without saving any information entered Additional Buttons Each page within FL KPS offers additional help to the user Clic
39. Changes for October 2012 e New instructions were added Grant Selection PPT Contract Funding PPT Participant Details for Indirect Activities PPT Activity Details for Indirect Activities e More detailed descriptions were added for the PPT modules e Instructions were updated Online Training Registration e Additional tips were added Deleting a Contract PPT Level 1 Prevention Services PPT Community Coalition Services Deleting Programs Policies and Practices Changes for September 2011 e Additional instructions were added Copy PPT Changes for February 2011 e Additional instructions were added Using the Filter Feature e Additional fields Social Connectedness and School Attendance were added to Identify Participants section Changes for December 2010 e Additional instructions were added Calendar Feature and Activating Your Account Changes for September 2010 e All modules have been updated to reflect the recent upgrade to FL KPS Changes for October 5 2009 e Effective July 1 2009 the Prevention Evaluation Instrument PEI will be discontinued for those programs that last one year or less e PEI Report has been removed from Organizations who are not approved for PEls e New module and instructions have been added for Pre and Post Test data e Screenshots and instructions have been updated for the Query Builder Changes for June 10 2009 e Additional instructions were added in the following sections Entering Level 1 Program Detai
40. Click the Delete button from the bottom of the page 4 A prompt appears asking Are you sure you wish to PERMANENTLY DELETE this record Click the OK button Note To cancel the deletion click the Cancel button Save Cancel Delete Delete button This is a partial screen shot of the Identify Groups form after the Delete button has been selected Tips e You will not be able to delete a group if it is in conjunction with an activity If this is the case set the group to Inactive FL User Manual 80 KIT Solutions 2012 Identify Participants By adding your participants into the application this feature enables the ability to track activities attendance and completion on an individual basis for Level 2 activities This feature greatly improves the accuracy and reliability of the prevention service data The Identify Participants Form may be accessed through the Manage Program Module or from the attendance screen as staff is entering activities Adding a Participant 1 2 3 9 Click Manage Program from the main menu Click Identify Participants from the Manage Program Landing Page Click the resteNewParicipan Create New Participant button Type in the participant s First Name and Last Name If known enter the participant s middle initial in the Middle Initial field If known enter the participant s social security number in the SS Number field Note If you do not know the participant
41. EN amp FAMILIES The following screen will appear IT Prevention IT Prevention 1 Choose the LIVE side to enter real data If you want to practice entering data NM use the TRAINING side LIVE o TRAINING To enter into the KIT Prevention Live system click on To enter into the KIT Prevention Training Demo the link below Once redirected to the site you may system click on the link below Once redirected to the use your Favorites to add a direct path to the live site you may use your Favorites to add a direct path site to the demo site CLICK HERE FOR KIT PREVENTION LIVE CLICK HERE FOR KIT PREVENTION DEMO Please call KIT Support 1 888 600 4777 to receive a training account login FLORIDA DEPARTMENT OF El CHILDREN amp FAMILIES 2 Select the CLICK HERE FOR Years Fiscal Year link to complete the PPT and data collection for the appropriate fiscal year IT Prevention IT Prevention NM LIVE To enter into the KIT Prevention 2011 2012 click on the link below Once redirected to the site you may use your Favorites to add a direct path to the live site CLICK HERE FOR 2011 2012 Fiscal vear CLICK HERE FOR 2012 2013 Fiscal vear FL User Manual 18 O KIT Solutions 2012 3 Enter the username login name provided by your acting administrator in the Login Name text box Enter the password in the Password text box 5 Click the si Login button Tips e Login Names ARE NOT case sensitive e Passwords ARE case
42. Home gt Manage Activity gt Report Level 1 Program Activity You may now Add an item Service Identification amp e 2 amp Program v Service Date mm dd yyyy Session Length o wx Hours and 0 mins Start Time 1 vw 00 v AM vw Count Service Description Session Content Select One v Service Code Select One v Group v Note Group Series Status Select One v This is a partial screen shot of the Level 1 Program Activity Edit form KIT Solutions 2012 15 Click the double arrow to the right of the You Must Enter Staff Hours header to You Must Enter Staff Hours enter your Staff Time for this activity Staff Name Direct Billable acer ic ES E Non Billable Admin Time a To record Direct hrs and mins Support hrs and mins and or sason Singleton o fs lo fois lo Moo Wins f0 Bhs 0 Bons Non Billable Admin Time hrs and mins find the Staff Members you a O AAA E AAA E would like to add hours to and select the appropriate number of hours Sa A A A A e mins and minutes that each Staff Member spent on this activity A O Whe 0 Wm o BO Wmns 16 Fill in all of the Additional Data fields a The Provider field is your organization s Federal Tax ID number this Additional Data
43. PERMANENTLY DELETE this record Changes are NOT saved until Save is clicked Cancef will undo any unsaved changes and refresh the screen with last saved values This is a sample screen shot of the Participants for Level 1 or Level 2 Curriculum screen once the Delete button has been selected Delete button Cancel Delete Save 58 KIT Solutions 2012 PPT Program Activity Details Program Activity Details is designed to identify the types of activities that will be conducted for programs When accessing the Activity Details screen the Program Name will appear on the page Planning seins P 8 Develop your Prevention Program Description Home gt Planning PPT Summary Provider 701 Training Provider 701 v Circuit v p Contracts lt Click to add a Contract gt Adding Program Activities for Level 1 or Level 2 Programs 5 C01 DCF Contract 1 Not Submitted a Prevention Service Staff Levels Complete Last Chg Mary Jones 09 02 2010 1 To add Program Activity Details to a Level 1 or Level 2 Program click the Community Coalition Staff Levels Complete Last Chg Mary Jones 09 02 2010 7 Contract Funding Contract Not Approved Activity Details link from the PPT Summary Programs Policies and Practices lt Click to add a Program Policy or Practice gt Project SUCCESS Complete Last Chg Mary Jones 09 02 2010 ba Participant Detail
44. Staff Hours a To record Direct hrs and mins Support hrs and mins and or a ie ICCAT Not Billable Non Billable Admin Time Non Billable Admin Time hrs and mins find the Staff Members you Jason singleton O Mhrs 0 mins O Shes 0 mins 0 hrs 0_Hmins would like to add hours to and select the appropriate number of hours nien O AO A Um iE UE E and minutes that each Staff Member spent on this activity conan O Mis 0 pins lO Bs lo Bios vo 15 mins Roxanne Mains 0 hrs 0 Y mins 0 Mls 0 Mlmins 0 hrs 0 Y mins 16 Click the double arrow to the right of the You Must Track Group Attendance header to choose the Participant present in this activity a To indicate a Participant was in attendance select the checkbox to the left of the Participant Forsythe Eldohneon ElLuces 17 Select the Check All checkbox if you wish to select all of the available Ton Kimberly Participants for this Group You Must Track Group Attendance Service Participants Check All This is a partial screen shot of the Level 2 Program Activity Edit form FL User Manual 91 KIT Solutions 2012 18 Fill in all of the Additional Data fields a 0295 j k The Provider field is your organization s Federal Tax ID number this will automatically be filled in for you Select the County where the activity took place Select your SitelD from the dropdown list Select the Facili
45. Summary Provider 701 Training Provider 701 v Circuit CO1 vw Community Coalition Staff Levels link y Contracts Click to add a Contract gt S C01 DCF Contract 1 Prevention Service Staff Levels Not Started Community Coalition Staff Levels Not Started Contract Funding Contract Not Approved E Programs Policies and Practices lt Click to add a Program Policy or Practice gt This is a sample screenshot of the PPT Summary page Community Coalition Staff Setingsy P Ale Community Coalition Staff Home gt Planning gt Community Coalition Staff You may now Edit this item PPT Home DCF Contract 1 lt Back Next gt Community Coalition Staff Contract DCF Contract 1 Staff Levels No records ente Add Add button This is a sample screenshot of the Community Coalition Staff Level page 43 KIT Solutions 2012 3 Select the staff title from the Title dropdown list 4 Select the staff member s Responsibility from the dropdown list 5 Select the degree or certificate required of the full time employees for this program from the Minimum Qualification dropdown list Note The Cost Center is automatically defaulted to Cost Center 16 6 Enter the number of full time employees that hold the Program Responsibilities selected in the of FTE field 7 Add any further comments in the Comments text box Note This field has a l
46. T saved until Save is clicked Cancel will undo any unsaved changes and refresh the screen with last saved values Save Cancel This is a sample screenshot of the Programs Policies and Practices page FL User Manual 51 KIT Solutions 2012 Editing Programs Policies and Practices 1 To edit a Program Policy or Practice click the link of the Program Policy or Practice from the PPT Summary 2 The Programs Policies and Practices page will display in edit mode Make any changes needed to the details 4 Click the Save button to save the changes for this Program Policy or Practice FL User Manual Planning Develop your Prevention Program Description Home gt Planning PPT Summary Settings Y FIale Provider 701 Training Provider 701 Circuit v F Contracts lt Click to add a Contract gt amp C01 DCF Contract 1 Prevention Service S Community Coalition Contract Funding Program Policy or Practice link Not Submitted plete Last Chg Mary Jones 09 02 2010 plete Last Chg Mary Jones 09 02 2010 ract Not Approved or Practice gt Project SUCCESS pa Participant Details Activity Details i Staff Levels Complete Last Chg Mary Jones 09 02 2010 Not Started Not Started Not Started This is a sample screenshot of the PPT Summary page Est to
47. adding and editing each section of s nahin the PPT AE Community Coalition Staff Levels Not Started z E pu Contract Funding Contract Not Approved Programs Policies and Practices header button Programs Policies and Practices lt Click to add a Program Policy or Practice PPT Setup This is a sample screen shot of the PPT Summary screen FL User Manual 69 O KIT Solutions 2012 Planning Setingsy P B Develop your Prevention Program Description H Home gt Planning PPT Submission gat This screen allows to you submit the PPT for review Provider 701 Training Pronder 701 o erase E Not Submitted link 1 If you are ready to submit the PPT click the Not Submitted link from the PPT a Summary page 5 C01 DCF Contract 1 Not Submitted pa Prevention Service Staff Levels Complete Last Chg Mary Jones 09 02 2010 pa Community Coalition Staff Levels Complete Last Chg Mary Jones 09 02 2010 pa Contract Funding Contract Not Approved This is a sample screenshot of the PPT Summary page PPT Contract Submission Setingsy A PPT Contract Submission Home gt Planning gt PPT Contract Submission ASA AAA PPT Home gt DCF Contract 1 gt Project SUCCESS 2 If there are any Validation Errors noted you will not be able to submit the PPT You will need to return to the PPT Summary to review any incomplete items _ PPT Contract Submission 3 Select
48. ae be edited or deleted Meme _ Number ject SUCCESS Schools Using Coordinated Community Efforts to Strengthen Students is a ective and indicated program designed to prevent and reduce substance use and abuse among gh risk multiproblem adolescents in alternative schools This project places highly trained professionals in alternative schools to provide a full range of substance abuse prevention and early intervention services Project SUCCESS counselors use the following intervention strategies information dissemination normative and prevention education problem identification and referral community based processes and environmental approaches In addition resistance and social competency skills such as communication decision making stress and anger management problem solving and resisting peer pressure are taught Program link rojec DCF CESS Contract 1 1 Click Manage Program from the main menu 2 Click Identify Programs from the Manage Programs Landing Page From the Program Listing Page click the Program link to access the details for 53 that Program Coalition Contract 1 Community Coalition This is sample screen shot of the Program Listing Page porn AAA e id Program Information Program Type Rep Program Name Project SUCCESS Program Description Project E 4 The Identify Programs page will be displayed allowing you to view the
49. anual 13 KIT Solutions 2012 Data Fields and Buttons In the Florida KPS system there are several fields boxes and buttons that are used to collect and store data Type Text Field aka Text Box Dropdown List aka Pull Down Menu Radio Button Check Boxes First Name ls required Site Map Double Arrows Calendar Feature Preview Description fit in the blank select one Selected Not Selected Selected H Not Selected A tan box around a field with bold text denotes a required field Indicated that a required field was missed at the time of saving Displays all of the modules and Submenu Categories of FL KPS click to open click to close A calendar will pop up when selecting a Date field It does not matter the order in which the above fields are filled in but if a required field is not filled in and you try to save the form you will receive a message informing you what field is missing data and you will not be able to save the form until that field has data Tips e All the fields within a tan box are required fields These must have a value entered before the record can be saved e You can type an identifying letter of an item in a dropdown list and the first selected option beginning with that letter will appear in the box FL User Manual 14 KIT Solutions 2012 Calendar Dates can be entered in two different ways 1 typing the date directly into the field or 2 using the
50. ar allowing you to Save or Print e If you have not installed Adobe Acrobat Reader the computer will prompt you asking if you would like to download the program at that time Be aware that the program will take quite some time to download if you are connecting to the internet on a dialup connection e lfyou have a pop up blocker on your computer hold the Ctrl key down while selecting any button used to view the report e g Show Report PDF etc FL User Manual 115 KIT Solutions 2012
51. articipants Group fields ac 5 The Avg Participants Group and Avg in Guidelines fields will be RETA P automatically populated for you based on the numbers entered in the previous Range of Participants Group per Program Developer fields Avg Particpants Group 0 00 Avg in Guidelines No a Ifthe Avg in Guidelines says No you will be required to enter in the Avg Justification b Ifthe Avg in Guidelines says Yes the Avg Justification will Sr ee ee en da disappear program guidelines Avg Justification This is a sample screen shot of the Participants for Level 1 or Level 2 Curriculum screen 6 Select an age group from the Primary Age Group dropdown list This should be the age range that the majority of participants fall into Note The age groups available were selected on the Programs Policies and Practices page Secondary Age Group M a lf applicable select another age group from the Secondary Age Group dropdown list Commelte 7 Add any further comments in the Comments text box Note This field has a limit of 500 characters Changes are NOT saved until Save is clicked Jon Cancel will undo any unsaved changes and refresh the screen with last saved values Save Cancel 8 Click the Save button to save the Participant details 9 Click the gt Next button from the upper right hand corner of the Participants page to continue to the next page of the PPT f
52. associated with the contract before Level 1 Prevention Services can be removed from the PPT Note See PPT Prevention Service Staff Levels for instructions regarding Prevention Service Staff Levels FL User Manual KIT Solutions 2012 PPT Community Coalition Community Coalition Services are ones that are directly impacting an objective that was developed in the Comprehensive Community Action Plan by the County Coalition You must indicate Yes to the Community Coalition question on the Add Contract screen in order to add information for those types of services Community Coalition Yes O No Adding Community Coalition Services A sutvutiey ealiionst 1 From the Add Contract screen select the Yes radio button from the Community AE Daseraton Coalition field New fields will appear on the Add Contract screen for you to indicate the details for those Community Coalition Services C C Service Codes Check All 2 Enter a description of the type of services in the C C Service Description field lll o os eee nai gt 3 Select the C C Service Codes that will be associated with these services by A AE PU A CISTN13 Newsletter Dissemination clicking the checkbox to the left of each code 7 Enter the estimated C C Min of Adults that will be participating in the C C Min of Adults SErVICEs C C Min of Children Note If no adults will be participating you may enter O zero s En
53. ated with the program from the BB Family Healthy Blister and Clear Standards 4 available checkboxes You may select a maximum of 3 please choose up ls relevant fados OO T 7 Select the Protective Factors that will be associated with the program from the This is a sample screenshot of the Programs Policies and Practices page available checkboxes You may select a maximum of 3 FL User Manual 49 KIT Solutions 2012 8 Select the Prevention Strategies to be utilized with this Program from the available checkboxes Prevention Strategies Check All A A z Cl Alternatives C Environmental a Select the Check All checkbox if you wish to select all of the Strategies AAEN Wika anh 9 Enter a description of the activities in relation to the risk and protective factors in Education Problem Identification and Referral the Service Appropriateness field Specific Prevention Strategies to be utilized Note This field has a limit of 500 characters Service Appropriateness 10 Enter a description on how the effectiveness of the activities will be evaluated in o the Service Effectiveness field protective factors for the group or the individuals served Note This field has a limit of 500 characters Service Effectiveness 11 Select the Level Type of the program from the dropdown list a Level 1 programs are non client specific b Level 2 programs are client specific Describe how the effectiveness of the service
54. be Served 175 Check All White American Indian Alaska Native Black or African American More Than One Race not OMB required Native Hawaiian Other Pacific Islander V Race Not Known or Other not OMB required Asian Ethnicity Check All Puerto Rican Haitian Mexican None of the above Cuban Mexican American Other Hispanic Y Spanish Latino Comments Save button Changes are NOT saved until Save is clicked Cancel will undo any unsaved changes and refresh the screen with last saved values Save Cancel Delete This is a partial screenshot of the Programs Policies and Practices page 52 KIT Solutions 2012 Planning stnsw P BA O Develop your Prevention Program Description Home gt Planning PPT Summary Provider 701 Training Provider 701 Circuit M p Contracts lt Click to add a Contract gt 1 Toremove a Program Policy or Practice from a Contract click the link of the 3 01 DCF Contract 1 Not Submitted Program Policy or Practice from the PPT Summary Para ee Contract Funding Practice link Programs Policies Deleting Programs Policies and Practices plete Last Chg Mary Jones 09 02 2010 y or Practice gt Project SUCCESS Complete Last Chg Mary Jones 09 02 2010 ba Participant Details Not Started Activity Details Not Started i Staff Levels Not Started Thi
55. be completed in the PPT A cues Save button Note See PPT Programs Policies and Practices for instructions regarding the addition of Programs 9 Select whether or not this Contract will be implementing Level 1 Prevention Save Cancel Services from the Level 1 Prev Serv radio buttons a lf you select Yes to indicate the Contract will be implementing Level 1 Prevention Services new fields will appear for you to indicate the details for those Level 1 Prevention Services Note See PPT Level 1 Prevention Services for instructions regarding Level 1 Prevention Services 10 Select whether or not this Contract will be implementing Community Coalition services from the Community Coalition radio buttons a lf you select Yes to indicate the Contract will be implementing Community Coalition Services new fields will appear for you to indicate the details for those Community Coalition Services Note See PPT Community Coalition for instructions regarding Community Coalition Services 11 Click the Save button to save the information for this Contract To enter more Contracts click the Add button from the PPT Setup page and following the same steps Circuit Select One M DCF Contact Mgr L lt J Circuit Prev Coordinator v This is a sample screenshot of the Add Contract page Home gt Planning gt PPT Setup You may now Edit this item PPT Home
56. ber s Race from the dropdown list _ 8 Enter in the staff member s Education Information Education Information _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ __ a Select the staff members educational Degree from the dropdown list z 9 Click save Save button from the bottom of the page to save the staff io oa this screen without saving any of the changes you have made click Cancel aniisisaparlelscieenetoterihe Register Staff Edit in Tips Each new staff member registered into the system will need to activate their account before they can log in Setting the Status to Inactive is used to keep the staff member in the database for history purposes but removed from all of the staff lists on forms When a staff member leaves your organization you will not be able to delete the staff member but you can make the Inactive to remove their names form forms and prevent the staff member from entering the application Passwords can be any combination of letters numbers and or characters Passwords are case sensitive FL User Manual 104 KIT Solutions 2012 Roles Setting roles for staff members established their permissions for the FL KPS System 1 The different levels of access can be set as follows Login Information a Provider Staff Has full access except Staff Registration amp Role A Management dl b Pr
57. button from dea 001200420009 the bottom of the page Alt Phone 4 poocooco0a 3 A prompt appears asking Are you sure you wish to PERMANENTLY DELETE Emergency Contact Information this record Click the OK button i Note To cancel the deletion click the Cancel button Phone 1 P ae Delete button Save Cancel Delete This is a partial screen shot of the Identify Participants form after the Delete button has been selected Tips e You will NOT be able to delete a participant if it is used in conjunction with an activity You will need to set the Participant to Inactive FL User Manual 83 KIT Solutions 2012 MANAGE ACTIVITY This section of the FL KPS allows you to manage the Community Coalition Level 1 Prevention Level 1 Program and Level 2 Program Activities Community Coalition Services Community Coalition Services are for Coalitions that are being funded through DCF or for those providers who has sub contracted with a Coalition for services Adding a Community Coalition Service 1 Click Manage Activity from the main menu Click Community Coalition Services from the Manage Activity Landing Page Click the ACA Add Community Coalition Service button Select the appropriate Contract Number for the service Enter the date of the service in the Service Date field as mm dd yyyy Select the Session Length from the dropdown lists Select the Start Time from the dropdown lists Fill in th
58. ction e The form can be edited at any time but you must click the Save button to update the data FL User Manual Planning Settings Develop your Prevention Program Description P 8 ider 701 y Circuit al Contracts lt Click to add a Contract gt C01 DCF Contract 1 Approved by State pus Prevention Service Staff Levels Complete Last Chg Mary Jones 09 02 2010 Community Coalition Staff Levels Last Chg Mary Jones 09 02 2010 Contract Funding d z Programs Policies and Practices a Project SUCCESS molete Last Chg Mary Jones 09 02 2010 i Activity Details Last Chg Mary Jones 09 03 2010 Last Chg Mary Jones 09 08 2010 i Staff Levels Complete Last Chg Mary Jones 09 03 2010 This is a sample screenshot displaying a Hierarchy View Listing Page This is a partial screenshot Describe Agency Settings Agency Module Home gt Administration gt Describe Agency Edit This Record Provider Identification Federal Tax ID 59 7000001 Provider Name Status Active Address City Miami State Zip XXXXX OF XXXXX XXXX Web Site 8 O This is a sample screenshot displaying a Single Form View Listing Page This is a partial screenshot KIT Solutions 2012 Identify Group
59. d changes and refresh the screen with last saved values Save Cancel 9 Click the _ lt Back button from the upper right hand corner of the Program Activities page to return to the Participants for Indirect Activities screen FL User Manual 61 KIT Solutions 2012 This is a partial screen shot of the Program Activities screen Planning Seins 8 Develop your Prevention Program Description Home gt Planning PPT Summary Provider 701 Training Provider 701 Circuit v Editing Program Activities o p Contracts lt Click to add a Contract gt S C01 DCF Contract 1 Not Submitted 1 To edit the Program Activity Details click the Activity Details link from the PPT pa Prevention Service Staff Levels Complete Last Chg Mary Jones 09 02 2010 S um mary 5 Community Coalition Staff Levels Complete Last Chg Mary Jones 09 02 2010 Contract Funding Contract Not Approved pa Programs Policies and P gt actice gt Project SUCCESS hay Doais Chg Mary Jones 09 02 2010 Participant Details Complete Last Chg Mary Jones 09 02 2010 E Activity Details Complete Last Chg Mary Jones 09 08 2010 i Staff Levels Not Started This is a sample screenshot of the PPT Summary page Booster Sessions Yes ONo Will there be Booster Sessions of Booster Sessions 1 How many booster sessions will you be conducting Activities in
60. dm Page Of Tools Florida Solutions Customer Support team and DCF _Home_ Conta Support Manuals _whatstew_FAQS__ubrry_New Ste city Registration j Multimedia nine Tangs j Monday September 27 2010 Home 3 To find this manual in an online version click the Manuals link The Manuals section will display the various documents pertinent to the FL KPS Welcome to the FL PBPS Support Site Welcome to the FL PBPS Support Site The purpose of this site is to enhance the support services we provide you You have a number of resources here to help you 4 To see a list of new features improvements or announcements for the FL KPS NEAR 7 a Contact Support If you need to contact Support to ask a question report a bug or make a suggestion click on the Contact Support menu link cl ick the What S New lin k a Manuals Click the Manuals menu link to view the online support documents e g User Manual etc for FL PBPS i i i a What s New Occasionally check out the What s New section to see what has been recently added to FL PBPS by clicking on the What s New menu link 5 i To VIEW frequently as ked questions regard Ng the application cl ick the FAQs 1 pia ro Asked Question section for a list of commonly asked questions that will help you use FL PBPS click the FAQ menu link and lin k a Library To view helpful documents for using the FL PBPS application click the Library link A a New Site
61. e Zip XXXXX OF XXXXX XXXX Phone 1 XXX XXX XXXX Alt Phone 1 XXX XXX XXXX Emergency Contact Information Name Phone 1 XXX XXX XXXX Save button Save Cance This is a partial screen shot of the Identify Participants form 82 KIT Solutions 2012 Identify Participants Setingsy B This module is used to register individual participants Editing a Participant 1 From the Identify Participants Listing Page click the Last Name link for the Home gt Manage Program gt Identify Participants participant that needs edited Create New Participant 2 The screen will display in edit mode Last adds nr Birth Date ucas Last Name link 9 21 2010 4 19 1994 3 Make any changes needed to the details Johnson 9 21 2010 2 25 1995 Forsythe Holl 9 21 2010 6 19 1994 4 Click the Save button from the bottom of the page Hon Note To exit this screen without saving any of the changes you have made click Cancel This is a sample screen shot of the Identify Participants Listing Page County Windows Internet Explorer Contact Information J re you sure you wish to PERMANENTLY DELETE this record Cancel Address City Deleting a Participant 1 From the Identify Participants Listing Page click the Last Name link for the participant that needs deleted ip XXXXX OF XXXXX XXXX 2 Once the desired participant is displayed click the Delete
62. e Count field with the appropriate number of attendees or other measure specified by the Service Code 9 Enter a description of the service in the Service Description field Oe A FL User Manual 84 Community Coalition Services Settings This module is used to report community coalition activities ome gt Manage Activity gt Community Coalition Services Add Community Coalition Add Community Coalition Service Service button Community Coalition Services Settings This module is used to report community coalition activities Home gt Manage Activity gt Community Coalition Services You may now Add an item Service Identification e Contract Number Service Date mm dd yyyy Session Length o m Hours and oy mins Start Time 1 vw 00 Am vw Count Service Description This is a partial screen shot of the Community Coalition Service Edit form KIT Solutions 2012 10 Select a Service Code from the dropdown list Note If you are unsure of which Service Code to select select the one that best represents the service 11 If desired enter any additional comments regarding this service in the Note field 12 Click the double arrow to the right of the You Must Enter Staff Hours header to enter your Staff Time for this service a To record Direct hrs and mins Support hrs and mins and or Non Billable Admin Time hrs and mins
63. e grid displaying all added Contracts will display a Yes in the Level 1 Prev Serv column If Level 1 Prevention Services were specified clicking the Yes link within the grid will open a new window providing the details Contracts y A A DCF Circuit Level 1 Comm Contract Mgr Prev Coord Prev Serv Cual Edit 1 DCF Contract 1 c01 Lynda Glick Michele Sweeting Yes Yes Next gt Local Name Circuit Prog FL User Manual 29 KIT Solutions 2012 Editing Level 1 Prevention Services 1 To edit Level 1 Prevention Services click the link of the Contract from the PPT Summary 2 Once the Contract listing page displays click the Edit button to the left of the Contract that contains the Prevention Services you would like to edit 3 The Contract will display in edit mode Make any changes needed to the details 5 Click the Save button to Save the changes for this Contract FL User Manual Planning Stinsw P AO Develop your Prevention Program Description Home gt Planning PPT Summary Provider 701 Training Provider 701 Y Circuit co S CD1 DCF Contract 1 Not Submitted Prevention Service Staff Levels Not Started pa Community Coalition Staff Levels Not Started pa Contract Funding Contract Not Approved Programs Policies and Practices lt Clickto add a Program Policy or Practice gt PPT Setup This is a sample screenshot of the PPT Summary
64. e required to register a staff member This will replace the temporary account For more information on registering staff see the Register Staff section for instructions 6 Once the new staff account is created an email notification will be sent to the email address entered on the Staff form Follow the instructions within the email to activate the new account For additional information on activating an account see the Activating Your Account section Upon activating the new account the temporary account will become deactivated therefore you can no longer login with the temporary account pe O A Tips e When logging in using the temporary account you MUST create a new account Clicking the Cancel button will log you out of the application FL User Manual 21 O KIT Solutions 2012 Activating Your Account Your login information is created for you by your acting administrator When you access Florida KPS for the first time you will need to activate your account first 1 Once you have been informed by your acting administrator that an account was created for you check your email You should receive an email with instructions for activation 2 Click the activation link within the email to activate your account 3 You should receive a confirmation message indicating your account was activated successfully Click the Lo Login Page link to log into the Florida KPS in Page Your login information
65. e ro o e oo E AEA A 66 Dalias cl oa ae IM O Po U O0PP PP e 68 il PP PP A AP UnA 69 Pe oro e O 00 O O e e ES REE e 0 A A E 70 mE Oe no TA A N E E A A E ET 71 PEPE onac 401910 0 erena E o AA E EEE aia desta pany oueteree dear seep IE S 72 Manage POGAI oirra E E E A Os 73 Pe e sl oo A A 73 a o e e 74 eel e A oe 74 Pre sea SUZ Prodam OUN PAP A A o o E 77 FL User Manual 3 KIT Solutions 2012 0 lio A OUD A A ro o a e e o A ee ers 79 A nn a nee ee eee er Cae ene eee 80 PP o lt A E EEE T EE 81 Adding a Paic DaN sca o o CO A II A A OU 81 PPP UA eE Eo E EEE EE ol O s 83 EPS TS MING WP ACN ad Eo eee 83 e o ol ei o E roo OO en iO e PROS lp o 84 OMAN Coan SY CSS iaa io 84 Adding a Community Coalition SENCE cases OPA Pe oo o eo AA 84 EVENT o eo un E o E EEES 86 Adalid a Evel T Prevention So Curacao idad tds 86 Report Level 1 Program 0 ella AP e ee El O EU E E SEO e E E EA 88 ol E A A Po A eE E E 88 Report Level 2 doce A O en UE UE UU q A 90 Adding a Level 2 Program Activity ooooocoocociccconicononcnccononononnno narco noo non con cnr nor narran RR RRE RRE RRE RR RRE RRE RAR RRA RRA RR RRE RRE NARRAR R RR RR R RR RARA RR RAR RAR R RR RAR R RN R RR RR RRE R RR RAR NARRAR RAN R RR RR RARA RR R RAR RR RR 90 Janome Cony SOFIE Uriarte 93 0 lo Se o iee ACIYI AA E oo e A o ono a 94 A o oo E riaa nia E a ini 95 US ehu cigli aaeei PA E UE OE A E A T OE E E 96 Dala TOO oi E E E E E E E yee
66. e top toolbar option Tools and then go to Internet Options After the Internet Options window is available you will want to click on the Privacy tab at the top of the window You will notice while on the Privacy tab at the bottom will be a section on Pop Up Blockers If you re Block Pop Ups checkbox is checked then click on the Settings button You can now add by the FL KPS links to the Allowed Sites list which the pop up blocker will ignore when trying to block pop ups from by FL KPS You will want to add https kitservices2 kithost net for the live application and http demo kithost net for the demo application Once these sites are added to your Allowed Sites list the pop up blocker will no longer prevent pages from loading or appearing while you are using by the FL KPS Note These are instructions for Internet Explorer 7 0 and may be different for other Internet Explorer versions FL User Manual 7 KIT Solutions 2012 Application Navigating FL KPS is set up in such a fashion that moving from Left to Right on the menu is the best approach to using the application Start at Planning within the PPT Once the PPT has been completed and approved you will move onto Manage Program and then to Manage Activity FL KPS is set up in such a fashion that specific categories have to be completed before moving on to another category Most often when in a module you must complete the categories listed fro
67. eaeee ee 24 A e eE E o 25 Adalid ata ai ino A E ist 25 EUNA OPM AG PA Pe o A o o 27 DE RELE OP ACU sted Po o A P e A 28 PW Leve Pr VST SVC sra oia baoao 29 Adding Level 1 Prevention AA E o oo e 29 Eding tevel e APA OA A e e EE eo e 30 Deleting Level T Prevention SONICO eiii iia aioe 31 PPT Community Coalition AAA RN nn q A A An 33 Adding e lee E eo AP e O CO OO A 33 Editing Comman Coin ao A e OE UU ee 34 Deleting Community Coalition ServiCeS ooocccocicionocconoccononnononcononnonoonononnononno non non or non nene n nen n DR RR DR RENDER ERRE RENDER ERRE RR RE RRRRRRRR RR RRE RN R RR DER RRRNRRR RN RRE RN RRE RN RRE RR RR RR R Renee 36 FL User Manual 2 O KIT Solutions 2012 PPT Prevention Service Staff Levels ccccccsssccccccessscccsceccscccccecescecccseeuueccccesesuaccesecsusueesesusuacesesensusueesencussuceseseusuaeesseuunssaeessseusaueesuccausueesusenaseceseeeuusseeseecuseetscenueeeeess 38 Adding Prevention Service Staff eve Susana od 38 Editing Prevention Service Stalf Levels AA oee REE EEEa EEEa ih aSa eea EEEo ETAO eiiean CEEA AA 40 Deleting Prevention Service Staff Levels cssscssccsseccscsssssssesseccsssscsessessseuseceessesesecsescssesseecssesueceesstesesecauseesesecansteanseessenesceeessdesesaessceeseeessecsesesieeesessenanseesnseessstenseneee 42 PPT Community Coalition Staff Levels A e io E 2 E OEA 43 Adding Community Coalition Staff e o e A
68. elect the staff title from the Title dropdown list Add Staff Level Title Select One v Select the staff member s Responsibility from the dropdown list ritos e jojas 5 Select the degree or certificate required of the full time employees for this Responsibility Select One v program from the Minimum Qualification dropdown list Minimum Qualification Select One J Note Cost Center 17 is only available for Level 2 Programs AS er 6 Enter the number of full time employees that hold the Program Responsibilities y selected in the of FTE field of Full Time Equivalents 7 Add any further comments in the Comments text box Comments ee Save button Note This field has a limit of 500 characters 8 Click the Save button to save this Staff Level for this Program 9 You will be returned to the Program Staff Level page and the staff you just o added will appear in the staff list To add more staff click the Add This is a sample screenshot of the Program Staff Level page button from the bottom of the page and following the same steps Save Cancel FL User Manual 65 KIT Solutions 2012 Planning Setingsy A Develop your Prevention Program Description Home gt Planning PPT Summary Provider 701 Training Provider 701 Y Circuit M oe e aa l tU lt CSi CS SS CS S lt C C i p Contracts l
69. elp Report Level 2 Program Activity Settings This module is used to report and manage recurring activities Home gt Mana ctivity gt Report Level 2 Program Activity Show Filter link Ente This is a sample screen shot of the Level 1 Program Activity Listing Page Report Level 2 Program Activity Settings y amp e This module is used to report and manage recurring activities ome gt Manage Activity gt Report Level 2 Program Activity Field Operation Values 4 Service Date Between v and Y pS Name Contains v 7 Y pmm Code Choose From v Please Select y County x pera Please Select v Group Name Does Not Contain v Create Date Please Select v Contract Number Please Select v z Start Time lt gt y Please Select v Rater ID This is a screen shot displaying the Filter options KIT Solutions 2012 less than the one you entered lt less than or equal to This operation will allow you to filter based on any value that is less than or equal to the one you entered Choose From This operation will allow you to filter based on what you choose from the available values in the dropdown list Report Level 2 Program Activity Setingsy E This module is used to report and manage recurring activities Home gt Manage Activity gt Report Level 2 Program Activit
70. ete This is a sample screenshot of the Prevention Service Staff page 40 KIT Solutions 2012 Edit Staff Level Title Administrator Staff titles working on the program Responsibility Supervision he Minimum Qualification Bachelors Degree 3 The Prevention Service Staff page will display in edit mode 4 Make any changes needed to the details ofFTE 100 of Full Time Equivalents 5 Click the Save button to save the changes for this Staff Level Comments Save Cancel This is a partial screenshot of the Prevention Service Staff edit page FL User Manual 41 KIT Solutions 2012 Deleting Prevention Service Staff Levels 1 Toremove Prevention Service Staff Levels from a Contract click the link of the Prevention Service Staff Levels from the PPT Summary Delete 2 Once the Prevention Service Staff page displays click the button to the right of the Staff you would like to delete 3 A prompt appears asking Do you want to delete this Staff Level Click the OK button Note To cancel the deletion click the arc Cancel button Delete FL User Manual 42 Planning Setingsy B Develop your Prevention Program Description Home gt Planning PPT Summary NN Circuit Prevention Service Staff Levels link y Contracts lt Click to add a Contract gt C01 DCF Contract 1 pu
71. f Levels associated with them You will need Circuit Level1 Comm to delete the Community Coalition Staff Levels associated with the Contract before Community Coalition Services can be i ContractMgr Prev Coord Prog Prey Serv Coal removed Lynda Glick Michele Sweeting Add Please add each contract and assign it a name that will be identifiable for future use This is a sample screenshot of the Contract Listing page FL User Manual 36 KIT Solutions 2012 Edit Contract Contract 1 Local Name DCF Contract 1 Circuit cot Y DCF Contact Mgr Lynda Glick Y Circuit Prev Coordinator Michele Sweeting Y 3 The Contract will display in edit mode 4 Select No from the Community Coalition radio buttons 5 Click the Save button to save the changes for this Contract Level 1 Prev Serv O Yes ONo Will this contract include activities not affiliated with a program group Community Coalition O yes Ono Save button Are you partnering with Community Coalitions Save Cancel Implement Programs Yes ONo Will this contract be implementing programs This is a partial screenshot of the Contract edit page Tips e You will not be able to remove Community Coalition Services if there are Staff Levels associated with it You will need to delete the Community Coalition Service Staff Levels associated with the contract before Community Coalition Services can be
72. for that page and click the Save button on that page of the PPT 3 Click Planning from the main menu to return to the PPT Summary Note Once all of the requested changes have been made the PPT must be submitted again 4 To resubmit the PPT click the Request Modification Provider link from the PPT Summary page 5 Select the checkbox to the left of the Contract Manager and or Circuit Prevention Coordinator to whom you would like to resubmit your PPT 6 Click the review Note To cancel the submission click the Cancel button Submit For Approval 7 You will receive a confirmation at the top of the page letting you know that the PPT was successfully submitted FL User Manual Submit For Approval button to submit the PPT for 71 Planning stnsw P A O Develop your Prevention Program Description Home gt Planning PPT Summary Provider 701 Training Provider 701 4 Circuit vi Request Modification link A Contracts lt Click to add a Contract gt C01 DCF Contract 1 pu Prevention Service Staff Levels Request Modification Provider Complete Last Chg Mary Jones 09 02 2010 Community Coalition Staff Levels Complete Last Chg Mary Jones 09 02 2010 pu Contract Funding Contract Not Approved po Programs Policies and Practices lt Click to add a Program Policy or Practice gt Project SUCCESS Complete Last Chg Mary
73. g your PPT Planning Setingsy B 0 Develop your Prevention Program Description Home gt Planning PPT Summary e The status of each data entry form who completed the data entry form and oes E oe O1 when it was last modified will be displayed to the right of the data entry form Circuit cot i Data Entry Form Details name Contracts Click to add a Contract gt e The status of each data entry form should display Complete in order to submit dolls AAA mee the PPT for review If it is not yet completed the status will display Not Started Community Coalition Staff Levels Not Started Note See PPT Submission for instructions regarding submitting the PPT i Contract Funding pcia ibid Programs Policies and Practices lt Click to add a Program Policy or Practice gt PPT Setup This is a sample screen shot of the PPT Summary screen Planning Setingsy B 0 Develop your Prevention Program Description Horne gt Planning PPT Summary Provider 701 Training Provider 701 Y e To add additional contracts or programs click the header buttons o o Circuit c01 Contracts header button e To add or edit details within the PPT click the appropriate link E d CD1 DCF Contract 1 Not Submitted m Prevention service Staff Levels Not Started Note See the Table of Contents for detailed instructions for
74. he details will display in Edit Mode 5 If necessary fill in the full Address of your organization including the City State and Zip Edit This Record FL User Manual Describe Agency Setingsy QP B 0 Agency Module lome gt Administration gt Describe Agency Edit This Record Edit This Record button Provider Identification Federal Tax ID 59 7000001 Provider Name Status Active Address This is a sample screen shot of the Describe Agency form 100 KIT Solutions 2012 6 Select a Primary Contract from the Choose Contact dropdown list 7 Select the Prevention Program Director from the Prevention Director dropdown list Note The names displaying in the Choose Contact and Prevention Director dropdown list are those that have been registered into the application from the Register Staff section under Administration 8 Click the Save button from the bottom of the page Note To exit this screen without saving any of the changes you have made click Cancel Tips e Only the state can change Federal Tax ID Provider Name Primary Contact Information Choose Contact Jones Mary E ro edit this individual s information go to the Staff form First Name Na Last Name Jones Work Phone 1 5 5 55 1234 Prevention Program Director Prevention Director Jones Mary go to the Staff form
75. ils link from the PPT Summary Planning Develop your Prevention Program Description Home gt Planning PPT Summary Settings Y Provider 701 Training Provider 701 Circuit v Contracts lt Click to add a Contract gt amp C01 DCF Contract 1 Prevention Service Staff Levels Community Coalition Staff Levels pu Contract Funding Programs Policie Participant Details link Project SUCCESS Participant Details Activity Details i Staff Levels Not Submitted Complete Last Chg Mary Jones 09 02 2010 Complete Last Chg Mary Jones 09 02 2010 licy or Practice gt Complete Last Chg Mary Jones 09 02 2010 Complete Last Chg Mary Jones 09 03 2010 Not Started Not Started PPT Setup This is a sample screenshot of the PPT Summary page Primary Age Group 15 17 2 The Participants page will display in edit mode a a 3 Make any changes needed to the details e 4 Click the Save button at the bottom of the page to save the changes for these Participant Details a a oca Cancel will undo any unsaved changes and refresh the screen with last saved values Save Cancel Delete This is a sample screen shot of the Participants for Level 1 or Level 2 Curriculum screen FL User Manual 57 KIT Solutions 2012 Deleting Participant Details 1 Toremove a Participant Details click
76. imit of 500 characters 8 Click the Save button to save this Staff Level for Community Coalition Services 9 You will be returned to the Community Coalition Staff Level page and the staff you just added will appear in the staff list To add more staff click the s Add button from the bottom of the page and following the same steps Note To return to the PPT Summary to continue entering your other PPT details click the _ lt Back button from the top of the Community Coalition Staff Level page FL User Manual 44 Add Staff Level Title Select One Staff titles working on the program Responsibility Select One Y Minimum Qualification Select One Cost Center Select One vw of FTE of Full Time Equivalents Comments Save Cancel This is a sample screenshot of the Community Coalition Staff Level page KIT Solutions 2012 Planning setingsw IA Develop your Prevention Program Description Home gt Planning PPT Summary Circuit Editing Community Coalition Staff Levels Contracts sacosa conas Community Coalition Staf 1 To edit the Staff Levels for Community Coalition Services click the link of the aii silicon MP pii m A A Community Coalition Staff Levels from the PPT Summary Community Coalition Staff Levels Complete Last Chg Mary Jones 090212010 roved i Contract Fu nding Contract Not App
77. iod Fiscal Year Y ii em A BO Or Contractor 701 Training Provider 701 Report Name Cost Center 16 Invoice Support Report x b Enter the specific dates into the Begin Date and End Date fields as Provider 701 Training Provider 701 ee mm dd yyyy Circuit All 3 Click the Show button ContractID Al Program All J ReportType Narrative v Using the Print Preview Screen Once you have selected a report to print out or have selected a date range for a particular report you will then see a print preview screen This screen is used to only view the data If you would then like to print the report see the Using the Reports Viewer section for help FL User Manual 99 KIT Solutions 2012 ADMINISTRATION The Manage Agency Module area is designed to complete administrative tasks within the application such as Agency Information Registered Staff and Administrative Time Describe Agency The Describe Agency area has fields that can be filled in with various pieces of information specific to your organization The contact information will be useful to the state in case they have a question on any part of the data that has been put into the application 1 Click Administration from the main menu Click Describe Agency from the Administration Landing Page Click the Edit This Record button to edit the details for your Organization 4 T
78. k on one of the icons to receive the help needed amp The Chat feature enables users to get immediate assistance from the Customer Support department through an instant messaging system dl Prints the information currently on the form G Provides User Manual help specific to the Submenu Category Includes step by step instructions for adding editing and deleting FL User Manual 16 KIT Solutions 2012 File Download Security Warning Do you want to run or save this file Chat Feature Name Support LogMeInRescue exe The Chat feature enables users to get immediate assistance from the Customer Type Application 987KB Support department From secure logmeinrescue com E When the Chat button has been selected a new window opens prompting you to run the LogMelnRescue applet application e While files from the Internet can be useful this file type can potentially harm pour computer IF you do not trust the source do not run or save this software What s the risk This is a screenshot of the LogMelnRescue applet a Tips e You will need to install the LogMeln applet in order to connect with Support This is a free download The installation may take a few minutes FL User Manual 17 KIT Solutions 2012 LOGIN PROCEDURE Connect to the Internet using your Internet browser Internet Explorer In the Address Location box type in the following address and press enter http www kithost net fl Ga ILDR
79. k on the Desktop background and select Properties Next click on the Settings tab and move the Screen Resolution scroll bar to the right towards more to select 1024 X 768 resolution Click the OK button at the bottom of the window to make the change effective Web Browser The web browser supported by the FL KPS is Microsoft Internet Explorer IE Currently Mozilla Firefox Netscape AOL MSN and other browsers may not be supported by KPS They may function but not to design specifications We recommend users have the latest version of IE installed on their computer along with the updates provided by Microsoft which are released periodically Pop Up Blockers Modern computer security technology and usability features development have lead to pop up blocking Although this new feature of internet browsers toolbars and other 3 party managing software blocks hazardous and annoying pop ups sites like FL KPS require pop ups to be able to function If your pop up blocker is enabled then there is a possibility that by FL KPS may not function or appear properly You should either disable the pop up blocker while using by the FL KPS while remembering to enable it if desired when not in by FL KPS or create exceptions for the pop up blocker This is cumbersome but may be easier than making exceptions to the pop up blocker To create exceptions for the pop up blocker open your Internet Explorer browser window Once the browser is open click th
80. l page FL User Manual 66 KIT Solutions 2012 Edit Staff Level Title Preventionist Y Staff titles working on the program Responsibility Supervision Minimum Qualification Bachelors Degree v 3 The Program Staff page will display in edit mode ee Ca Cee 4 Make any changes needed to the details soare os 9 Click the Save button to save the changes for this Staff Level o Comments Save button Save Cancel This is a partial screenshot of the Program Staff Level page FL User Manual 67 KIT Solutions 2012 Deleting Program Staff Levels 1 Toremove Program Staff Levels from a Level 1 or Level 2 Program click the Program Staff Levels link from the PPT Summary Delete 2 Once the Program Staff page displays click the Delete button to the right of the Staff you would like to delete 3 A prompt appears asking Do you want to delete this Staff Level Click the OK button Note To cancel the deletion click the Cancel button FL User Manual 68 Planning Develop your Prevention Program Description Home gt Planning PPT Summary Settings y G a e Provider 701 Training Provider 701 Circuit v pa Contracts lt Click to add a Contract gt za S C01 DCF Contract 1 Prevention Service Staff Levels Community Coalition Staff Levels IC ontract
81. lable Admin Time hrs and mins find the Staff Members you would like to add hours to and select the appropriate number of hours and minutes that each Staff Member spent on this service 13 Fill in all of the Additional Data fields a Dapo g h The Provider field is your organization s Federal Tax ID number this will automatically be filled in for you Select the County where the service took place Select your SitelD from the dropdown list Select the Facility for the service from the dropdown list Select the appropriate Age Group for the service from the dropdown list Note If the service spans more than one age group select the group that represents the majority of the participants The Program Type is defaulted to Substance Abuse The Cost Center will be selected for you Select the Staff Member for this service from the RaterlD dropdown list select the Procedure Code from the dropdown list 14 Click the Save button from the bottom of the page to save this service Note To exit this screen without saving click Cancel Tips Service Code Note Double Arrow You Must Enter Staff Hours Support CC16 Billable Staff Name Direct Billable CC17 Not Billable Non Billable Admin Time Jason Singleton 0 hrs 0 Yimins 0 Mhrs 0 Y mins 0 Y hrs 0 mins Logan Skidmore 0 YMhrs 10 Yimins 0 hrs 0 mins 0 hrs 0 Y mins Mary Jones 0 hr
82. leted Date until all the post tests are completed for the group The Outcome Discharge file will be sent to FL KPS when this date is entered The Status is defaulted to Active a Active a group that is in use can be viewed on other screens b Inactive a group that has been completed will not appear on other screens Using the Participants tab select the participants to be part of the group using the available checkboxes Note If participants have not been registered yet see the Identify Participants section Click the Save button from the bottom of the page Note To exit this screen without saving any of the changes you have made click Cancel Tips County Select One Y Status Select One v Participants Click here to enter Participants O Forsythe Holly ClJohnson Tom El Lucas Kimberly Save button Save Cancel This is partial screen shot of the Identify Groups form If the Participant s you wish to include in the Group does not appear in the Participants section click the Click here to enter Participants link to add Participants that will be included in this Group FL User Manual 78 KIT Solutions 2012 Identify Groups Setingsy Q This module is used to create groups participants ram gt Identify Groups Home gt Manage Proc Editing a Group reate New roup
83. lify administration For Example Using first initial and last name for the User ID b The Password field is where a temporary password is created for the staff member and can be any combination of alpha or numeric characters This password will be used along with the Login Name and Login Information Login Name Password three digit Organization ID log into FL KPS Once a user logs in they Role _ Select One Y can use the Change Password area to change the password to one of This is a partial screen shot of the Register Staff Edit form their liking Note Once a user logs in they can use the Change Password area to change the password to one of their liking c Select permissions for this staff member by selecting a Role from the dropdown list FL User Manual 103 KIT Solutions 2012 Contact Information 6 Enter in the staff member s Contact Information Work Phono caninos a Enter the staff member s work phone number in the Work Phone a b Enter the staff member s email address in the Email field Fax 4 AO 7 Enter in the staff member s Demographic Information A O a Select the staff member s Gender from the dropdown list Gender Select One b Select the staff member s Ethnicity from the dropdown list Ethnicity SelectOne c Select the staff mem
84. ls Not Started Community Coalition Staff Levels Not Started Contract Funding ontract Not Approved Bee Programs Policies and Practices lt Clickto add a Program Policy or Practice gt PPT Setup This is a sample screenshot of the PPT Summary page PPT Setup Organization Name Training Provider 701 Mailing Address 123 Main Street Miami FL 32413 Contact Staff Mary Jones Edit Edit button to the left Prevention Director Mary Jones of the Contract that contains the Community Coalition Services you would like to Contracts edit FL User Manual Circuit Proq Level 1 Comm Yell Contract Mgr Prev Coord 9 Prev Serv Coal EG DCF Contract 1 TEN Lynda Glick Michele Sweeting Yes Please add each contract and assign it a name that will be identifiable for future use This is a sample screenshot of the Contract Listing page 34 KIT Solutions 2012 Community Coalition O Yes ONo Are you partnering with Community Coalitions C C Service Description Risk and assessment work for strategic plans involving youth access to alcohol 3 The Contract will display in edit mode 4 Make any changes needed to the details C C Service Codes Check All OO STNO1 Prevention Information Clearinghouse O STNO3 Health Promotion 5 Click the Save button to save the changes for this Contract Y STNOS Prevention print material development
85. ls and Entering Level 2 Details User Manual Update List 1 KIT Solutions 2011 Changes for March 10 2009 e Instructions were modified or added in the following sections Recommended Computer Settings Group Registration Entering Level 2 Details Editing a Group Registering Participants Query Builder Register Staff and Administrative Time e The screenshot was updated in the following sections Entering Level 2 Details Query Builder and Register Staff e The Report Builder name has changed to Query Builder Changes for December 2008 e The User Manual has been updated to reflect a new layout Changes for August 2008 e Districts have been changed to Circuits Groups of circuits are called Regions e Transfer Tools added Allows users to transfer Groups and Participants e Query Builder added e Additional titles added to Staff Registration page Changes for April 2008 e The Online Training Registration instructions have been updated Changes for July 2007 e The Invoice Support Report also known as the Timeliness Module has been removed e Additional instructions have been added to completing a group for Level 1 Program and Level 2 Details e Level 1 Group Demographics now include adults e You are no longer able to add delete a program Programs will be added in the PPT Module Changes for January 2007 e Features were removed and descriptions were added to all main and submenus e Tips notes and additional instructions
86. m the PPT Summary 2 Once the Community Coalition Staff page displays click the Delete button to the right of the Staff you would like to delete 3 A prompt appears asking Do you want to delete this Staff Level Click the OK button Note To cancel the deletion click the Cancel button FL User Manual 47 Planning setingsw IA Develop your Prevention Program Description Home gt Planning PPT Summary Provider 701 Training Provider 701 Circuit 5 C01 DCF Contract 1 pa Prevention Service Staff Levels pa Community Coalition Staff Levels Complete Last Chg Mary Jones 09 02 2010 po Contract Funding Contract Not Approved Community Coalition Staf Levels link Mary Jones 09 02 2010 Programs Policies and Practices lt Click to add a Program Policy or Practice gt PPT Setup This is a sample screenshot of the PPT Summary page Community Coalition Staff setingsy Community Coalition Staff Home gt Planning gt Community Coalition Staff dd did henna a a a ss e PPT Home gt DCF Contract 1 lt Back Next gt Community Coalition Staff Contract DCF Contract 1 Staff Levels Delete button Responsibility Qualification Cost Center FTE Comments Preventionist Conduct Program Activities Bachelors Degree Cost Center 16 This is a sample screenshot of the Prevention Service Staff page KIT Sol
87. m top to bottom on the Landing Page For more information on Landing Pages see the Landing Pages section Menu Information The Menu for the KPS is located across the top of the screen Each Menu category is broken down into Submenu categories to choose from The Menu categories list the main modules that are within the application When a Menu category is selected a list of Submenu categories will be displayed on the Landing Page as links to access the module For more information on Landing Pages see the Landing Pages section 1 Menu Constant unchanging 2 Landing Page Varies depending on which Menu category is selected Displays the Submenu Categories 3 Submenu Category Varies depending on which Menu category is selected 4 Listing Page Vary depending on which Submenu category is selected Messages Y Events Y Alerts o C Default Page KI a Te E 4 F mjoneg701 Logout gt a s Kn as unication inistrati s D a a Identify Groups Setingsy 8 Planning Manage Program Manage Activity nen Al e a 2 This module is used to create groups participants bee i P J Data Tools Knowledge base Communication Administration Help Settings w ld a Home gt Manage Program gt Identify Groups Manage Program Manage your programs Create New Group Site Name Home gt Manage Program e Identify Programs This module is used to identify strategies a i This is a sample screenshot displaying a Li
88. me Program Name Program Level Project SUCCESS Level 2 TM701 Ms Smiths Class Room 205 SUCCESS MWE Messages Y Events Alerts KIT Prevention Service Florida y y O Default Page mjones 701 Logout a a A ane Data Tools Knowledge base Communication Administration Help Planning Manage Program Manage Activity Settings y Identify Groups This module is used to create groups participants Home gt Manage Program gt Identify Groups Bread Crumb Trail Program Name Protecting Youth Project SUCCESS P e Program Level Contract Number KIT Solutions 2012 Landing Pages When first entering a main module you will see a list of the entire Submenu categories associated with that module This is called a Landing Page The Landing page of each module provides a description of what can be done in that module as well as listing each submenu category as a link to the Listing Page and entry forms No data can be entered on a Landing Page To open a submenu category e Click on the Landing Page Submenu Category link FL User Manual 10 Messages Y Events Alerts KIT Preyention Service C Default Page mjoneg 1701 Logout ann A re Planning Manage Program Manage Activity EH A N PI 2i Data Tools Knowledge base Communication Administration Help Manage Program Settings Manage your programs Submenu Category link Home gt Manage Program
89. mit of 500 characters 8 Click the Save button to save the Activity details 9 Click the gt Next button from the upper right hand corner of the Program Activities page to continue to the next page of the PPT for this Program You will be taken to the Staff Levels screen to enter details on your Program s Staff Note See the PPT Program Staff Levels section for instructions regarding the Program Staff Levels screen 10 Click the lt Back button from the upper right hand corner of the Program Activities page to return to the Participants for Level 1 or Level 2 Curriculum screen FL User Manual 60 KIT Solutions 2012 Planning Seins QB 0 Develop your Prevention Program Description Home gt Planning PPT Summary Provider 701 Training Provider 701 Circuit M Contracts lt Click to add a Contract gt Adding Program Activities for Indirect Activities C01 DCF Contract 1 Not Submited Prevention Service Staff Levels Complete Last Chg Mary Jones 09 02 2010 1 To add Program Activity Details to Indirect Activities click the Activity Details AA ON A Contract Funding Contract Not Approved link from the PPT Summary Programs Policies and Practices lt Click to add a Program Policy or Practice gt Project SUCCESS Complete Last Chg Mary Jones 09 02 2010 Participant Details Complete Last Chg Mary Jones 09 03 2010 Activity
90. must have an active staff account within Florida KPS in order to use the forgot my Password feature e The email address must match the email address associated with your staff account FL User Manual KIT Solutions 2012 Lo g in Settings a 8 amp olo Service Announcement Login to KPS Florida The Service Announcements that are located on the Login Page are there to notify Home gt Login users that the KPS is receiving any necessary server updates The KPS may be 4 Login E EUNT down for a short period of time which means you will not be able to log into the KPS Togin to KPS Florida at that time Login Name 9 a Server Maintenance Password Normal Maintenance on Sunday 9 19 2010 10PM to 4AM Organization ID server Maintenance typically occurs once a month Server Maintenance Login Normal Maintenance r on Sunday 10 17 2010 10PM to v This is screen shot of the Login page Temporary Account When first accessing the Florida KPS a temporary account is provided The temporary account is a one 1 time account used for logging into the Florida KPS and creating a system administrator this person will register staff members into the Florida KPS Enter the temporary account user name in the Login Name text box Enter the temporary account password in the Password text box Enter the organization id in the Organization ID text box Click the Login button Upon login you will b
91. o save the report 9 To close the Report Viewer window click on the ks in the upper right hand corner Tips e http demo kithost net f 2008 preventdemo pShowre port as px FormID 5 2 amp r ptid rp69 amp p 1 2 amp p2 733 amp p3 Windows Internet Explorer Quay ej http fdemo kithost net fi2008preventdemo pShowreport aspx FormID 528rptid rp698 p1 28p2 7338p3 7338p4 7 2H 2f2008 Y 4 X Pl x w R ShowReport a N fm Page Of Tools Ao E 11 NS GR mw Asm Ed Save button Date Printed 10 13 2008 Groups Registered CIRCUIT TRO1 Level 1 Groups Level 2 Groups Organization Program Contract Number Training Provider 733 Project SUCCESS TM733 0 3 Training Provider 733 Skills Opportunities and Recognition SOAR TM733 4 0 CIRCUIT TRO1 TOTAL This is a sample screen shot of an Exported PDF Report e lf you selected MS Excel or MS Word as your export type to Print or Save the report select Save when the File Download box appears You can print from File e lf you selected Acrobat PDF as your export type to Save the report select Save when the File Download box appears You can print from File e f you choose to open the document in MS Word and would like to Save or Print place your mouse next to the box that reads Final Showing Markup Final Showing Markup and right click A list of toolbars will appear Select Standard The Standard toolbar will appe
92. one of SAMHSA s science based programs select Contract DCF Contract 1 Other from the dropdown list You will then be required to enter in the Program Category Select One Y Program and Description Program Y b If you are using one of SAMHSA s science based programs the Program and Description will be filled in for you L Program Type i Note You do have the option of editing the Program name in the Program Local Name field if using Link to CCAP O yes Ono one of SAMHSA s science based programs indirect Activities O vos No 3 Select the type of program that will be conducted from the Program Type Will any Indirect Prevention Activities be delivered by this Program or Strategy dropdown list Risk Factors E abuse victims a Note If you are using one of SAMHSA s science based programs Replication will be selected for you El Academic Failure Beginning in the Late Elementary School 4 Select whether or not this Program will be linked to the Comprehensive O Already using substances Community Action Plan from the Link to CCAP radio buttons P 4 5 Select whether or not this Program will include Indirect Activities from the radio A buttons AA Pc oi E EREA Note If you are using one of SAMHSA s evidenced based programs this field will be defaulted to No and cannot be C P Community Healthy Beliefs and Clear Standards edited O P Family Bonding opportunity skills and recognition 6 Select the Risk Factors that will be associ
93. or v Marital Status Select One Grade Select One B This is a partial screen shot of the Identify Participants form KIT Solutions 2012 11 Select the participant s Race and Ethnicity from the available dropdown lists 12 Select the participant s Social Connectedness from the dropdown list 13 Select the participant s School Attendance from the dropdown list 14 The Status is defaulted to Active a Active a participant that is in use can be viewed on other screens b Inactive a participant that is no longer in use will not appear on other screens 15 Select the participant s Second Language from the dropdown list 16 If the participant has a specific exit date from the program enter it in the Exit Date field 17 Select the participant s County from the dropdown list 18 If you know the participant s Contact Information and Emergency Contact Information fill them in the appropriate fields 19 Click the Save button from the bottom of the page Note To exit this screen without saving any of the changes you have made click Cancel FL User Manual Race Select One Ethnicity Select One Social Connectedness Select One School Attendance Select One gt Status Active Second Language e Exit Date mm dd yyyy County Select One Contact Information Address City Stat
94. or this Program You will be taken to the Program Activities screen to enter details on your Program Activities Note See the PPT Program Activity Details section for instructions regarding the Program Activities screen 10 Click the lt Back button from the upper right hand corner of the Participants page to return to the PPT Summary Primary Age Group Select One This is a sample screen shot of the Participants for Level 1 or Level 2 Curriculum screen FL User Manual 55 KIT Solutions 2012 Adding Participant Details for Indirect Activities 1 To add Participants Details for Indirect Activities click the Participant Details link from the PPT Summary 2 Add any further comments in the Comments text box Note This field has a limit of 500 characters 3 Click the Save button to save the Participant details 4 Click the Next button from the upper right hand corner of the Participants page to continue to the next page of the PPT for this Program You will be taken to the Program Activities screen to enter details on your Program Activities Note See the Adding Program Activities for Indirect Activities section for instructions regarding the Program Activities screen 5 Click the Back button from the upper right hand corner of the Participants page to return to the PPT Summary Next gt lt Back FL User Manual Planning Setingsy AO Develop your Prevention Program De
95. oup e All subcategories e g Age Gender MUST be equal to the total Number of Participants e Even though Level 1 Program Activities are non client specific anticipated changes in Federal reporting requirements make it necessary to Estimate demographic information about the group lt is important to recognize that DCF is asking for an estimate and not an actual count for Level 1 Activities FL User Manual 76 KIT Solutions 2012 Adding a Level 2 Program Group To use participants in Level 2 the participants will need to be assigned to a group and this group will need to be assigned to a program The following section will show you how to enter a group from the Program area Even if you have not entered the participants names into the application yet you can still set up the group and go back in later and use the Identify Groups function to add the participants into the group Once you have saved a program and would like to assign participants to this program you must assign a group to a program for the program to appear in the Level 2 section Click Manage Program from the main menu Click Identify Groups from the Manage Program Landing Page Click the resenewerue Create New Group button Select the Level 2 Program you wish to tie this Group to from the Program Name dropdown list The Program Description will populate for you 6 Enter a name for the group in the Site Name field Note If you have more than one sec
96. ovider Staff Administrator Has full access including Staff Registration amp Role Management Contact Information Provider Staf c Region Staff Has full access except Staff Registration amp Role ee y Management cl er _ d Region Administrator Full Permissions This is a partial screen shot of the Staff Permission Edit form with the Role dropdown selected e State Staff Has full access except Staff Registration amp Role Management f State Staff Administrator Has full access including Staff Registration amp Role Management g System Administrator Full Permissions h Provider Staff Read Only Has read only access FL User Manual 105 KIT Solutions 2012 Editing Staff Information 1 From the Staff Listing Page locate the Staff that needs edited 2 Click on the link of the staff member s First Name to access the details for that staff 3 The screen will display in edit mode 4 Make any changes needed to the details 5 Click the Save button from the bottom of the page to save the changes Note To exit this screen without saving these changes click Cancel FL User Manual Register Staff Seins E B Staff Module Home gt Administration gt Register Staff Create New Staff Member First Name Date Created Jason Singleton 9 24 2010 Logan Skidmore 9 24 2010 lan 12010 EE First Name link ae This is a sample screen shot of the Staff Listing Page Date La
97. port Level 2 Program Activity This module is used to report and manage recurring activities ne gt Manage Activity gt Report Level 2 Program Activity You may now Add an item Service Identification Settings y a Settings y PI Program Service Date mm dd yyyy Session Length 0 bd Hours and 0 E mins Start Time 1 m 00 e AM v Service Description Session Content Manualized Activity Fidelity Partial Fidelity v Low Fidelity Reason This is a partial screen shot of the Level 1 Program Activity Edit form with the Fidelity and Low Fidelity Reason 90 fields KIT Solutions 2012 11 Select a Service Code from the dropdown list A Note If you are unsure of which Service Code to select select the one that best represents the activity 12 Select the Group from the dropdown list cow le Note Program Groups were created in the Identify Groups section 13 If desired enter any additional comments regarding this activity in the Note field 14 Select the Group Series Status from the dropdown list 15 Click the double arrow to the right of the You Must Enter Staff Hours header to Group Series Status Select One Y Note enter your Staff Time for this activity You Must Enter
98. r 16 Invoice Support Report 1 Click Data Tools from the main menu Cost Center 16 Invoice Support Report Prevention Servic Select button Select 2 Select the type of report you wish to view print from the available tabs PPT A A Seed a A Florida Prevention Population Report Select 7 oy nl i ie l b 3 d Invoice Support Report Community Coalition Select 3 e ata O0IS isting age WI e isp aye Level 1 Participant Demographics by Program and Group Select the report you wish to view print by clicking the Select button to seein at es ce the right of that report A g p Serice Report By Staff Staff Direct Indirect and Administrative Hours Previous Next This is a screen shot of a Data Tools Listing Page FL User Manual 98 KIT Solutions 2012 Using Reports that Require Additional Data Some reports will load immediately when the Show button is clicked Others require additional information to be entered first such as a data range Data Tools setingsy P B This module is used to view or export standard reports in Excel or PDF format Home gt Data Tools 1 Select the appropriate data from each of the required dropdown lists El Showbutton 2 To select a specific date range POF lane PPT Administration Process r Select Report Paramaters a Select the Time Period from the dropdown list to fill in the Begin Date and End Date fields with the begin date and end date of the selected Time Per
99. r will specify the funding sources and amounts of funding allocated to each funding source when the PPT is approved 1 To add your contract funding allocations to the PPT click the Contract Funding link from the PPT Summary page 2 Enter the amount of funding allocated to each funding source for your Level 1 Prevention Services and or Programs in the Allocation field Note If the funding source does not apply to the prevention services or program you may leave that field blank 3 The Allocation will calculate for you based on the number entered in the Allocation field This field will display the percentage used of the Total specified 4 Click the Save button to save the funding allocation Note Your Allocated Totals should match the Total Totals after saving the form FL User Manual 72 Planning seins f alle Develop your Prevention Program Description Home gt Planning PPT Summary Provider 916 Training Provider 916 y Circuit lr Contracts lt Click to add a Contract gt C12 DCF Contract Approved by State Prevention Service Staff Levels a Cjaire Standish 08 31 2012 3 Community Coalition Staff Levels Contract Funding link l Contract Funding sire Standish 08 31 2012 This is a sample screenshot of the PPT Summary page PPT Contract Funding Details stinsw gt alle PPT Contract Funding Details Home gt Planning gt PPT Con
100. reens Status Active v This is partial screen shot of the Identify Groups form Demographics Total Participants eA AAA 12 The Demographics must then be filled in for the group This is an estimation of Number of Participants 0 the demographics of the group a Enter the total Number of Participants for this group Age b Enter the number of participants by Age in the appropriate categories 04 o c Enter the number of participants by Gender in the appropriate sik categories Lo 12 44 0 d Enter the number of participants by Race in the appropriate categories 1547 0 e Enter the number of participants by Ethnicity in the appropriate cil categories 21 24 o 13 Click the Save button from the bottom of the page ae it Note To exit this screen without saving any of the changes you have made click Cancel 4564 lo o 65 0 This is partial screen shot of the Identify Groups form FL User Manual 75 KIT Solutions 2012 Tips e Determine a unique naming structure for the Site Name prior to data entry to ensure consistency e After 30 days if the total participants are still set to 0 then it will automatically take you to the page that needs demographics It will then force you to enter your demographics If you have multiple groups that need demographics then each time you login it will go to the next gr
101. removed from the PPT Note See PPT Community Coalition Staff Levels for instructions regarding Community Coalition Staff Levels FL User Manual 37 KIT Solutions 2012 PPT Prevention Service Staff Levels Preventon Service Staff Levels is designed to indicate the full time equivalencies for one time stand alone Prevention Services Adding Prevention Service Staff Levels 1 To add Staff Levels for Level 1 Prevention Services click the Prevention Service Staff Levels link from the PPT Summary screen 2 Clickthe s Staff Levels Add button from the bottom of the page to begin entering the FL User Manual Planning Settings y SF e e Develop your Prevention Program Description Home gt Planning PPT Summary Provider 701 Training Provider 701 v Circuit cot Y f i i Prevention Service Staff Contracts lt Click to add a Contract gt Levels link C01 DCF Contract 1 Prevention Service Staff Levels Not Started Community Coalition Staff Levels Not Started pu Contract Funding Contract Not Approved ke Programs Policies and Practices lt Click to add a Program Policy or Practice gt This is a sample screenshot of the PPT Summary page Prevention Service Staff Stinsw Fa Prevention Service Staff Home gt Planning gt Prevention Service Staff You may now Edit this item PPT Home DCF Contract 1 lt Back Hext gt Prevention Service S
102. rward or backward will move the view to the next page cc or the previous page The arrows with the bar can move the report view to elther ee the first or last page of the report Staff Direct Indirect and Administrative Hours Windows Internet Explorer SEE http demo kithost net KPS_FL A4pp_Reports pRSShowReport aspx v u 4h lofi D bi 4 100 y Find Next Select a format v Export B Date Printed 9 28 2010 5 09 15 PM 3 Tomovetoa specific page in the report type in a page number into this field O Dieten cto Aminen Nola d Selecta format dropdown kal and click the button to move to that page Roxanne Mains 3Hrs00Mins 1Hrs00Mins 0 Hrs 00 Mins 0 Hrs 00 Mins list e Jason Singleton 0 Hrs 00 Mins 0 Hrs 00 Mins 2 Hrs 00 Mins 0 Hrs 00 Mins 4 The box with the label 100 can be used to change the level of magnification of the report To change the level of magnification click the black arrow on the a e right side of the blank and choose an appropriate percentage stafthours 5 The report cannot be printed from this screen Select the format you would like to export the report to from the Select a format dropdown list 6 Click the Export link This is a sample screen shot of the Report Viewer FL User Manual 114 KIT Solutions 2012 7 Once you see the report open in a new window click the Printer button to print the report 8 Click the H Disk button t
103. s 0 mins 0 hrs 0 Y mins 0 Mihrs 0 mins Roxanne Mains 0 Yhrs 0 Y mins 0 Y hrs 0 Y mins 0 Y hrs 0 Y mins Additional Data Provider County Select One v SitelD Select One Facility Select One Y Age Group Select One Y Program Type Select One Y Cost Center CC16 Prevention RaterlD Select One v i Procedure Code Save button Save Cancel This is a partial screen shot of the Level 1 Prevention Service Edit form e If you have a Service Count of one 1 or more then you must enter Direct staff time you will not be able to just save Support staff time FL User Manual KIT Solutions 2012 Report Level 1 Program Activity In Florida this term is used to describe what the Institute of Medicine describes as Universal or Selective prevention programs Demographic data is provided about the group receiving the program and data about individual participants are not collected Adding a Level 1 Program Activity 1 2 3 OL a E e 11 12 Click Manage Activity from the main menu Click Report Level 1 Program Activity from the Manage Activity Landing Page Click the Enter Level 1 Program Activity button Enter Level 1 Program Activity Select the appropriate Program from the dropdown list Enter the date of the activity in the Service Date field a
104. s Complete Last Chg Mary Jones 09 03 2010 Activity Details E ae L Staff Levels Activity Details link PPT Setup This is a sample screenshot of the PPT Summary page Program Activities Settings g Program Activities 1 Home gt Planning gt Program Activities You may now Add an tem PPT Home gt DCF Contract 1 gt Project SUCCESS lt Back Next gt 2 Select whether or not you are going to implement the activities specified in the Activities for Level 1 or Level 2 Curriculum program manual from the Activities in Manual field Program Project SUCCESS a If Nois selected you must enter Not in Manual Justification Activities in Manual O Yes Ono Are you going to implement the activities specified in the program manual Not in Manual Justification Enter justification as to why you are implementing activities that are not specified in the program manual This is a partial screen shot of the Program Activities screen FL User Manual 59 KIT Solutions 2012 3 Enter the number of sessions each group will have in the of Sessions per of Sessions Per Group Group field 4 Select Yes or No from the radio buttons to answer whether or not you will need additional sessions to conduct Pre Post Tests a ee a a 5 Select Yes or No from the radio buttons to answer whether or not there are any Are there any planned activities thet are supplemental to the schedule of activities
105. s Fiscal Year s oan omy bresoua Daca Xaaa EGI Year s PPT button PPT button i You have not started your PPT Click PPT Setup below to get started l l l l l l PPT Setup 3 The previous fiscal year s PPT information will be displayed 4 Make any changes needed to the PPT This is a sample screenshot displaying the PPT Summary Page 5 Follow the instructions in the PPT Submission section to submit your copied PPT Tips e The status of each form must display Complete in order to submit the PPT for review e To add additional contracts or programs click the header buttons e To add or edit details within the PPT click the appropriate link FL User Manual 24 KIT Solutions 2012 PPT Setup To enter your Program Planning Description you will start with the PPT Program Planning Tool Setup The PPT Setup is designed to enter your DCF contract information Adding a Contract 1 Click Planning from the main menu 2 Clickthe PP Seur PPT Setup button 3 Verify that the information displayed is accurate for your organization a Ifthe information is incorrect it will need to be updated using the Describe Agency section available in the Administration Module 4 Click the Add button to enter your Contract information Note If you have multiple Contracts you will repeat this process for each Contract Tips PPT Setup Setingw P amp PPT Setup Home gt Planning gt PPT Setup You may now Edi
106. s Setingsy A This module is used to create groups participants Edit Forms q Home gt Manage Program gt Identi roups The Edit Form contains the fields for entering and editing data The buttons for You may now Add an item saving canceling deleting printing and in some cases adding and editing are A avallable For more information see the Data Fields and Buttons section Program Name Select One Y Program Description f e f you clicked the Add Create button to enter new information into a form the Edit Form data fields will be blank e When selecting the link to view existing data the Edit form data fields will display Site Name the data entered selected previously These fields may be modified if needed A This is a partial screenshot displaying a blank Edit Form Computer Keys While entering information into a form several keys are helpful for moving the cursor from one information box called a data field to another The table below summarizes those keys Key Description Function X The Cursor Points to desired location m The TAB key Moves the cursor to the next data field Ey i Hold down the SHIFT key and then press the TAB key Moves the cursor to the previous data field on The Control CTRL key Enables blocked material to open due to pop up blocker Use the MOUSE by pointing and clicking to move the cursor Moves the cursor by pointing and clicking FL User M
107. s is a sample screenshot of the PPT Summary page Ethnicity RIAL 2 j amp re you sure you wish to PERMANENTLY DELETE this record 2 Once the Programs Policies and Practices page displays click the gt Delete button at the bottom of the page Se AA 3 A prompt appears asking Are you sure you wish to PERMANENTLY DELETE Comments this record Click the OK button Note To cancel the deletion click the Cancel button OK button anges are NO saved until save IS clicked Cancel will undo any unsaved changes and refresh the screen with last saved values Save Cancel Delete This is a partial screenshot of the Programs Policies and Practices nana ar alata been selected Delete button e You will not be able to remove Programs if there are activities associated with it If activities are associated with the program the program details will appear grayed out when viewing Tips FL User Manual 59 KIT Solutions 2012 PPT Programs Participant Details Participant Details is designed to identify group and participant details for each program When accessing the Participant Details screen the Program Name Age Ranges and Estimated Participants entered for that program will appear on the page Adding Participant Details for Level 1 or Level 2 Curriculum 1 To add Participants Details for Level 1 or Level 2 Programs click the Participant Details link from
108. s mm dd yyyy Select the Session Length from the dropdown lists Select the Start Time from the dropdown lists Fill in the Count field with the appropriate number of attendees or other measure specified by the Service Code Enter a description of the activity in the Service Description field Select the Session Content from the dropdown list Note If a test was not given at this activity select Other from the dropdown list a lf Manualized Activity was selected as the Session Content additional fields will become available to select Fidelity b If Partial Fidelity Poor Fidelity or No Fidelity were selected enter a reason in the Low Fidelity Reason field Select a Service Code from the dropdown list Note If you are unsure of which Service Code to select select the one that best represents the activity Select the Group from the dropdown list Note Program Groups were created in the Identify Groups section If desired enter any additional comments regarding this activity in the Note field Select the Group Series Status from the dropdown list FL User Manual Report Level 1 Program Activity This module is used to report and manage recurring activities Home gt Manage Activity gt Report Level 1 Prog be Cie Enter Level 1 Program Enter Level 1 Program Activity Activity button Report Level 1 Program Activity Settings y Settings y This module is used to report and manage recurring activities
109. s the Program has been conducted in your circuit in the Os11 25 44 Yrs Conducted in Circuit field ane i 15 17 65 and Over Enter the Length of Program Use the dropdown menu to select days weeks 118 20 E Age Not Known semesters or years A Gender 15 Fill in the relevant demographic information for the Target Population Gomer ale Feme a Use the checkboxes for Age Gender Race and Ethnicity You may Race Check Al Cl White Cl American Indian Alaska Native select all that apply Cl Black or African American Cl More Than One Race not OMB required b Select the Check All checkbox if you wish to select every option O Native Hawaiian Other Pacific Islander C Race Not Known or Other not OMB required available in that category 16 Enter the Est To Be Served as a numeric value Ethnicity Check Al i Cl Puerto Rican Haitian 17 Add any further comments in the Comments text box ee e e Note This field has a limit of 500 characters l Cl Cuban Cl Mexican American 18 Click the ae Save button to save the Program C Other Hispanic L Spanish Latino Note To return to the PPT Summary to continue entering your other PPT details click the _ lt Back button from i the top of the Programs Policies and Practices page To continue enter the details for this Program click the gt Est to be Served Next button to go to the Participants page Comments Save button xi Changes are NO
110. s will be evaluated Level Type Select One v Licensed for this Level O Yes O No 12 Select Yas or No from the radio buttons tO answer whether or not you are You must have a current license for this level priorto contract execution Licensed for this Level C01 Counties T Check All Note Your license must be valid before the contract is approved Implemented E Escambia FlOkaloosa F Santa Rosa EJ Walton 13 Select the counties in your circuit in which the Program will be conducted from Non CO1 Counties f Check Al the Circuit Counties Implemented checkboxes mpiamentad ahua Wiper WBa El Bradford Brevard E Note The Circuit number in this field comes from the Circuit selected for the Contract associated with this Program El Broward Calhoun Charlotte C Citrus E Clay E Select the Check All checkbox if you wish to select all of the Strategies Colier Columbia DeSoto Dixie Duval l oo LJFlagler Franklin L Gadsden J Gilchrist Cl Glades b Ifthe Program includes activities that will be conducted in counties Pinte il id ds rs outside of your circuit select these counties from the Non Circuit This is a sample screenshot of the Programs Policies and Practices page Counties Implemented checkboxes FL User Manual 50 KIT Solutions 2012 Yrs Conducted in Circuit Length of Program Select One Y Target Population Age Check All Do 4 021 24 14 Enter the number of year
111. scription Home gt Planning PPT Summary Provider 701 Training Provider 701 Circuit v Contracts lt Click to add a Contract gt amp C01 DCF Contract 1 pa Prevention Service Staff Levels Not Submitted Complete Last Chg Mary Jones 09 02 2010 Community Coalition Staff Levels Complete Last Chg Mary Jones 09 02 2010 pu Contract Funding pr Programs Policies a Participant Details link or Practice gt B Project SUCCESS e Last Chg Mary Jones 09 02 2010 jee Participant Details Complete Last Chg Mary Jones 09 03 2010 Activity Details Not Started Staff Levels Not Started PPT Setup This is a sample screenshot of the PPT Summary page Participants wo Pala Participants Home gt Planning gt Participants You may now Editthistem ccna lisas PPT Home gt DCF Contract gt Protecting Youth Next gt Participants for Indirect Prevention Activities _ Save Cancel Delete Program Protecting Youth Est Min Impacted 250 Comments Changes are NOT saved until Save is clicked Cancel will undo any unsaved changes and refresh the screen with last saved values This is a sample screen shot of the Participants for Indirect Activities screen 56 KIT Solutions 2012 Editing Participant Details 1 To edit the Participants Details click the Participant Deta
112. should be provided to you by your acting administrator FL User Manual From Fivebrequestsimkitsolutions net Sent Fri 9 3 2010 10 57 AM To ep Subject Florida Prevention Account Activation Invitation Dear Please follow this link to activate your account httpodemo kithost net KPS FL Account ctivation aspx ActrvationlD 011601090111011001160103011101090101011401214o i4 20100903 229 To ensure delivery to your inbox please add the following domain to your safe list whitelist E latsolutions net If you are unable to add the domain to your safe list you may add flwebrequests latsolutions net to your address book to help ensure successful delivery This is a sample screenshot of the activation email KIT Solutions 2012 KI Prevention Service Floric Grant Selection Home sm la mlelo If your account is associated with multiple grants Block Grant and Coalition SPF BERTRANA SIG you will be required to select the Grant Type before you are logged into the hina system Login Current Grant Type _ Please select a Grant Type to continue _ 1 Select the grant you wish to do data entry for using the Grant Type radio Grant Type SAPT Block Grant Funding SPF SIG buttons 2 Clickthe ereontmsSrn wee Work on this Grant Type button cs This is a sample screenshot of the activation email Tips If you do not c
113. st Changed 9 24 2010 Demographic Information Gender Female v Ethnicity None of the above v Race White not Hispanic Education Information elor Degree Save button dministration Save Cancel Delete This is a partial screen shot of the Register Staff Edit form KIT Solutions 2012 Deleting Staff Information 1 From the Staff Listing Page locate the Staff that needs deleted 2 Click on the link of the staff member s First Name to access the details for that staff 3 Click Delete button from the bottom of the page 4 A prompt appears asking Are you sure you wish to PERMANENTLY DELETE this record Click the OK button Note To cancel the deletion click the Cancel button Tips Register Staff Setingsw P B oO Staff Module Home gt Administration gt Register Staff Create New Staff Member Last Name Date Created Date Last Changed Skidmore 9 24 2010 8 17 2010 9 24 2010 This is a sample screen shot of the Staff Listing Page Role Provid Windows Internet Explorer Contact Information Work Phone 4 Email rmains Fax q Demographic Information Gender Female v Ethnicity None ofthe above Race White not Hispanic Education Information
114. sting Page 4 Identity Groups 2 Landing Page and p playing g Page 4 is module is used to create groups participants Identify Participants 3 Submenu Category This module is used to register individual participants Project SUCCESS Level 2 This is a screenshot displaying the Menu 1 a Landing Page 2 and a Submenu Category list 3 FL User Manual 8 KIT Solutions 2012 The banner above the Menu provides a link to E 22 Logout of the KPS The Provider ID is listed as well as the user currently logged into FL KPS Bread Crumb Trail A Bread Crumb Trail is provided to indicate where you currently are in the system The links provided in the Bread Crumb Trail also allow you to move backwards in the system If at any time while working in the application you wish to return to the Home page you can click the Home link located within the Bread Crumb Trail Tips e Clicking the banner above the Menu will also return you to the Home page FL User Manual Messages Events Alerts O Default Page KIT Prevention Service User currently logged in mjones 701 Logout a E Planning Manage Program Manage Activity H A d 3 Data Tools Knowledge base Communication Ad Identify Groups This module is used to create groups participants Settings w gt Provider ID Home gt Manage Program gt Identify Groups Create New Group Link to Log Out Site Na
115. sus Breakc Age 04 lo 511 l0 12 14 9 15 17 l0 This is a partial screen shot of the Community Coalition Service Edit form e lf you have a Service Count of one 1 or more then you must enter Direct staff time you will not be able to just save Support staff time e All subcategories e g Age Gender MUST be equal to the total Number of Participants e f you do not have an estimate for the Demographics you can click the Use Census Breakdown link to use your County s Census data to populate these fields based on the number entered in the Number of Participants field FL User Manual 85 KIT Solutions 2012 Level 1 Prevention Services Level 1 Prevention Services are one time prevention services that may or may not be based upon theory and or empirical evidence of a prevention effect One time prevention services include annual services like Red Ribbon Day school assemblies health fairs etc and may or may not be replicable across settings Level 1 Prevention Services Setinswy E Adding a Level 1 Prevention Service This module is used to report one time activities 1 Click Manage Activity from the main menu ES Aciwiy gt Level 1 Prevention Add Level 1 Prevention 2 Click Level 1 Prevention Services from the Manage Activity Landing Page Add Level 1 Prevention Service Service button 3 Click the S Add Level 1 Prevention Service button This is a screen sho
116. t Click to add a Contrast Editing Program Staff Levels amp C01 DCF Contract 1 Not Submited pa Prevention Service Staff Levels Complete Last Chg Mary Jones 09 02 2010 1 To edit the Staff Levels for a Level 1 or Level 2 Program click the Program Community Coalition Staff Levels Complete Last Chg Mary Jones 09 02 2010 Staff Levels link from the PPT Summary Premian a Programs Policies and Practices lt Click to add a Program Policy or Practice gt Project SUCCESS Complete Last Chg Mary Jones 09 02 2010 pa Participant Details Complete Last Chg Mary Jones 09 03 2010 Activity Details Complete Last Chg Mary Jones 09 08 2010 L Staff Leve Complete Last Chg Mary Jones 09 08 2010 Program Staff Levels link PPT Setup This is a sample screenshot of the PPT Summary page Staff Staff Settings Y g B Home gt Planning gt Staff porn ee eee ee ee eee ee es eee ee eg eee ee ii PPT Home gt DCF Contract 1 gt Project SUCCESS 2 Once the Program Staff Level page displays click the Edit button to the e ae left of the Staff you would like to edit Staff Levels Responsibility Qualification Cost Center FTE Comments eat Preventionist Supervision Bachelors Degree Cost Center 17 050 De EE Aide Conduct p Certified Addiction Cost Center 17 Delete Activities Professional This is a sample screenshot of the Program Staff Leve
117. t of the Level 1 Prevention Service Listing Page Level 1 Prevention Services Setingsy E This module is used to report one time activities Home gt Manage Activity gt Level 1 Prevention Services You may now Add an item 4 Select the appropriate Contract Number for the service de cael RIA A EA SAMA ESD 5 Enter the date of the service in the Service Date field as mm dd yyyy ContractNumber y 6 Select the Session Length from the dropdown lists soda mm dd yy 7 Select the Start Time from the dropdown lists Session Length 0 Y Hours and 0_ mins 8 Start Time 1 vw 00 v AM vw Fill in the Count field with the appropriate number of attendees or other measure specified by the Service Code 9 Enter a description of the service in the Service Description field Count Service Description This is a partial screen shot of the Level 1 Prevention Service Edit form FL User Manual 86 KIT Solutions 2012 10 Select a Service Code from the dropdown list Note If you are unsure of which Service Code to select select the one that best represents the service 11 If desired enter any additional comments regarding this service in the Note field 12 Click the double arrow to the right of the You Must Enter Staff Hours header to enter your Staff Time for this service a To record Direct hrs and mins Support hrs and mins and or Non Bil
118. t this item PPT Home PPT Setup lt Back PPT Setup Organization Name Training Provider 706 Mailing Address 123 Main Street FL 34237 Contact Staff Prevention Director Contracts There are no co Add button Please add each contract and assign it a name that will be identifiable for future use This is a sample screen shot of the PPT Setup page e Your Organization Name is preloaded into the PPT If this information is incorrect submit a request through the online support site click Help from the FL KPS Menu Once the Support Site opens click Contact Support and request to have it changed Please provide the corrected information FL User Manual KIT Solutions 2012 5 From the Add Contract section of the PPT Setup screen enter a name for your Add Contract Contract in the Local Name field Contract 6 Select the Circuit associated with this Contract from the Circuit dropdown list 7 Select the appropriate DCF Contract Manager and Circuit Prevention Coordinator for this Contract from the DCF Contact Mgr and Circuit Prev Coordinator dropdown lists e En 8 Select whether or not this Contract will be implementing programs from the Will this contract ba implementing programs Implement Programs radio buttons Level 1 Prev Serv O Yes ONo a lf you select Yes to indicate the Contract will be implementing Programs cca elie ipa C itv Coalition additional pages will need to
119. t you would like to delete eea tet el Note The Delete button will be inactive in there are Programs associated with the Contract You will need to delete the Programs associated with the Contract before it can be deleted 3 A prompt appears asking Do you want to delete this Contract Click the OK button Note To cancel the deletion click the Cancel button ES 2 Do you want to delete this Contract OK button oc GO H sagen pits DCF Circuit Level 1 Con Local Nume Circuit Prev Coord Prog Prev Serv Coal Contract Mgr Linda Glick 1 DCF Contract 1 Michele Sweeting Delete Next gt Add Please add each contract and assign it a name that will be identifiable for future use This is a sample screenshot of the Contract Listing page Tips e You will not be able to delete a contract if other PPT details have been added to it You must delete all other details before deleting the contract starting from the bottom of the PPT Setup page and working your way to the contract FL User Manual 28 KIT Solutions 2012 PPT Level 1 Prevention Services Level 1 Prevention Services are one time prevention services that may or may not be based upon theory and or empirical evidence of a prevention effect One time prevention services include annual services like Red Ribbon Day school assemblies health fairs etc and may or may not be replicable across settings You must indica
120. taff Contract DCF Contract 1 Staff Levels No records entered Add button This is a sample screenshot of the Prevention Service Staff Level page KIT Solutions 2012 3 Select the staff title from the Title dropdown list Add Staff Level Title Select One v 4 Select the staff member s Responsibility from the dropdown list rr AN 5 Select the degree or certificate required of the full time employees for this Responsibility Select One v program from the Minimum Qualification dropdown list Minimum Qualification Select One y Note The Cost Center is automatically defaulted to Cost Center 16 Co Canar Peron M 6 Enter the number of full time employees that hold the Program Responsibilities q n selected in the of FTE field of Full Time Equivalents 7 Add any further comments in the Comments text box ataia Save button Note This field has a limit of 500 characters 8 Click the Save button to save this Staff Level for Prevention Services 9 You will be returned to the Prevention Service Staff Level page and the staff o you just added will appear in the staff list To add more staff click the This is a sample screenshot of the Prevention Service Staff Level page Add button from the bottom of the page and following the same steps Note To return to the PPT Summary to continue entering your other PPT details click the _ lt
121. te Yes to the Level 1 Prevention Service question on the Add Contract screen in order to add information for those types of services Adding Level 1 Prevention Services Level 1 Prev Serv Yes Ono Will this contract include activities not affiliated with a program group Service Description 1 From the Add Contract screen select the Yes radio button from the Level 1 Prev Serv field New fields will appear on the Add Contract screen for you to a ON indicate the details for those Level 1 Prevention Services BB STNO Prevention Information Clearinghouse 2 Enter a description of the type of services in the Service Description field o A n 3 Select the CSAP Service Codes that will be associated with these services by CISTNO Newsletter Development clicking the checkbox to the left of each code a lariat ate a 4 Enter the estimated Min of Adults that will be participating in the services Note If no adults will be participating you may enter 0 zero a Tan 5 Enter the estimated Min of Children that will be participating in the services A A o o Note If no children will be participating you may enter 0 zero ie boda leal cebra 6 Click the Save button to save the Contract Information with these Level 1 sl PE Prevention Service details This is a sample screen shot of the Level 1 Prevention Services section of the Add Contract screen Tips e Once the Level 1 Prevention Services are saved th
122. ter the estimated C C Min of Children that will be participating in the Save Cancel services Note If no children will be participating you may enter 0 zero 4 Click the Save button to save the Contract Information with these Community Coalition Service details O STN14 Disseminating via mass media v This is a sample screen shot of the Community Coalition Services section of the Add Contract screen Tips e Once the Community Coalition Services are saved the grid displaying all added Contracts will display a Yes in the Comm Coal column If Community Coalition Services were specified clicking the Yes link within the grid will open a new window providing the details Contracts DCF Circuit Level 1 Comm Prev Serr Coal Local Name Circuit Prog Contract Mgr Prev Coord Edit 1 DCF Contract1 C01 Lynda Glick Michele Sweeting Yes es Ni ves y Next gt FL User Manual 33 KIT Solutions 2012 Editing Community Coalition Services 1 To edit Community Coalition Services click the link of the Contract from the PPT CO1 DCF Contract 1 Summary 2 Once the Contract listing page displays click the Planning setingsy P B e Develop your Prevention Program Description Home gt Planning PPT Summary SS ________ Provider 701 Training Provider 701 Circuit CO1 r Contract link AAA Not Submitted Prevention Service Staff Leve
123. the PPT Summary FL User Manual Planning Settings y P e Develop your Prevention Program Description Home gt Planning PPT Summary Provider 701 Training Provider 701 Circuit M Contracts lt Click to add a Contract gt S C01 DCF Contract 1 Not Submitted pu Prevention Service Staff Levels Complete Last Chg Mary Jones 09 02 2010 pa Community Coalition Staff Levels Complete Last Chg Mary Jones 09 02 2010 Contract Funding Programs Policies a Participant Details link etes gt B Project SUCCESS Last Chg Mary Jones 09 02 2010 Participant Details Complete Last Chg Mary Jones 09 03 2010 Activity Details Not Started i Staff Levels Not Started PPT Setup This is a sample screenshot of the PPT Summary page KIT Solutions 2012 Participants for Level 1 or Level 2 Curriculum 2 Select whether your targeted age ranges are within the program developer s Seen ace guidelines from the Ages in Target radio buttons oe a a If Nois selected you must enter the Age Justification a 3 Enter the number of planned groups to be served for the program in the Planned Ages in Target OYes ONo of Groups field Are these age ranges the same as the model program target 4 Enter the minimum and maximum number of participants per group in the Range Estimated Participants 175 P
124. the Participant Details link from the PPT Summary 2 The Participants page will display in edit mode 3 Once the Participants page displays click the bottom of the page 4 A prompt appears asking Are you sure you wish to PERMANENTLY DELETE this record Click the OK button Note To cancel the deletion click the Cancel button 5 The Participant Details form fields will be blank Delete Delete button at the FL User Manual Planning Setingsy Be Develop your Prevention Program Description Home gt Planning PPT Summary Provider 701 Training Provider 701 Circuit vi F Contracts lt Click to add a Contract gt amp C01 DCF Contract 1 Prevention Service Staff Levels Not Submitted Complete Last Chg Mary Jones 09 02 2010 Community Coalition Staff Levels Complete Last Chg Mary Jones 09 02 2010 pa Contract Funding o MEN ct Not Approved pa Programs Policies Participant Details link or Practice gt Project SUCCESS Complete Last Chg Mary Jones 09 02 2010 Participant Details Complete Last Chg Mary Jones 09 03 2010 Activity Details Not Started Staff Levels Not Started PPT Setup This is a sample screenshot of the PPT Summary page Primary Age Group 15 17 Windows Internet Explorer Secondary Age Group 12 14 re you sure you wish to
125. the checkbox to the left of the Contract Manager and or Circuit Contract Local Name DCF Contract 1 Prevention Coordinator to whom you would like to submit your PPT Validation Errors None 4 Click the emtFor rersa Submit For Approval button to submit the PPT for a omments review Note To cancel the submission click the Cancel button 5 You will receive a confirmation at the top of the page letting you know that the PPT was successfully submitted Note Once the PPT is Submitted it cannot be edited unless Modifications are Requested O Submit To Submit For Approval Melissa Ritchings jbeichner kitsolutions net button Michele Sweeting jbeichner kitsolutions net Lynda Glick jbeichner kitsolutions net ontract Manager Submit For Approval Cancel This is a sample screenshot of the PPT Submission page FL User Manual 70 KIT Solutions 2012 PPT Modifications If you need to make changes to your approved PPT you will need to contact your Contract Manager to have the status changed to Request Modification If your Contract Manager and or Circuit Prevention Coordinator requests modifications to the PPT the Staff Member who submitted the PPT will receive an email with the requested changes 1 To modify a PPT whose status is Request Modification click the link of the section of PPT that needs edited from the PPT Summary page 2 Make any changes needed to the details
126. tifiable for future use This is a sample screenshot of the Contract Listing page C C Service Codes 7 Check All CI STNOS Prevention print material development OO STNO Newsletter Development L_ STNOB Prevention media message development 4 Make any changes needed to the details em tuition 5 Click the Save button to save the changes for this Contract C C Min of Adults Save button ma Save Cancel This is a partial screenshot of the Contract edit page FL User Manual 27 KIT Solutions 2012 Planning seins P 8l Develop your Prevention Program Description Home gt Planning PPT Summary OOOO OA OO AA Circuit C01 Deleting a Contract g y Contracts lt Click to adv Contract link 1 To delete a Contract click the link of the Contract from the PPT Summary COI DCF Contract 1 Hot Submited Prevention Service Staff Levels Not Started pa Community Coalition Staff Levels Not Started Contract Funding Contract Not Approved Programs Policies and Practices lt Click to add a Program Policy or Practice gt PPT Setup This is a sample screenshot of the PPT Summary page PPT Setup Organization Name Training Provider 701 Mailing Address 123 Main Street 2 Once the Contract listing page displays click the Delete button to the Miami FL gaa 1 Windows Internet Explorer right of the Contrac
127. ting w __ discussed proper eating Copy button Escambia i U healthier choices at meal ti STGO 5 discussed in detail This is a sample screen shot of the Level 1 Program Activity Listing Page Report Level 1 Program Activity This module is used to report and manage recurring activities Settings Y Q a porra A e e LSS OSS SSS SSS SSS SSSSSSSSSSSSSSSSSSSS RR AE E E EE SSSSSSSSSSSSSSSSSSSSSSSSSSSSSSSS RR AR EE ARE A RR RR RR E AR RE ER AR E ARA AA AAA Service Identification Program Protecting Youth Y Service Date le Service Date field Session Length 3 M Hours and 0 mins Start Time 11 v 00 v AM y Count 125 Conducted first A meeting with Ms Smiths class We discussed proper eating habits and how to make v Service Description This is a partial screen shot of the Level 1 Program Activity Edit form KIT Solutions 2012 Report Level 1 Program Activity Setingsy E This module is used to report and manage recurring activities Editing a Service Activity Home gt Manage Activity gt Report Level 1 Program Activity Enter Level 1 Program Activity 1 From the Service Activity Listing Page screen locate the service activity that Sag needs edited t meeting with Ms Smiths class We 2 Click on the link of the Service Date
128. tion starting at the same date you may want to add a section number or other identifying characters 7 Enter the Start Date for the group This should be the first day you met with the group a Once saved the Study Group name will automatically be created combining the Site Name and Start Date A 2 ANA ol FL User Manual 77 Identify Groups Settingsy gt D This module is used to create groups participants Home gt Manage Program gt Identify Groups You may now Add an item Group Information Program Name Select One i Program Description Site Name 50 characters max Group Description Start Date _ mm dd yyyy Study Group This is sample screen shot of the Identify Groups page KIT Solutions 2012 12 13 select the county where the group will receive activities from the County dropdown list Enter the Zip Code where the group will receive activities Enter an estimated date as mm dd yyyy that pre tests and post tests will be given in the Pre Tests Estimated Date and Post Tests Estimated Date fields a You will need to return to this screen at a later time and enter the actual date the Pre and Post tests were given in the Pre test Actual Date and Post test Actual Date fields b Once the Group is completed enter the date it was completed in the Group Completed Date field Note Do not enter the Group Comp
129. to access the details for that 09 14 2010 ro Service Date ink fete aorta cia service activity This is a sample screen shot of the Level 1 Program Activity Listing Page Additional Data Provider 59 7000001 Site 00 v Facility Prevention v 3 The screen will display in edit mode 4 Make any changes needed to the details 5 Click the Save button from the bottom of the page to save the changes Note To exit this screen without saving these changes click Cancel RaterlD Skidmore Logan Y Save button Procedure Code Behavioral Health Prevention Education Services Save Cancel Delete This is a partial screen shot of the Level 1 Program Activity Edit form FL User Manual 94 KIT Solutions 2012 Deleting a Service Activity 1 From the Service Activity Listing Page screen locate the service activity that needs deleted 2 Click on the link of the Service Date to access the details for that service activity 3 The screen will display in edit mode Click Delete button from the bottom of the page 5 A prompt appears asking Are you sure you wish to PERMANENTLY DELETE this record Click the OK button Note To cancel the deletion click the Cancel button FL User Manual 95 Report Level 1 Program Activity Setingsy go E This module is used to report and manage recurring activities Home gt Manage Activity gt Report Level 1 Program Acti
130. tract Funding Details a ee ee ee ee ee ee ee ee ee ee ee ee ee ee eg be SS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSS SSSS SSS SSSSS SSS SS SSS SSS SSS SSS SS SSS SS SSeS SSeS eee ese See ee eeseseesesd PPT Home gt DCF Contract lt Back Next gt Contract Funding Details Local Contract Name DCF Contract Approved Contract JH916 Funding Totals Funding Src Adult PRVAS Substance Abuse 16 7 478 00 0 00 Children PRVCS Substance Abuse 17 21 125 00 0 00 Children PRVCS Substance Abuse 16 43 385 00 0 00 Totals 71 988 00 0 00 Level 1 Prevention Service Funding Src Cost Center Total Allocation Allocation Adult PRVAS Substance Abuse Cost Center 16 Children PRVCS Substance Abuse Cost Center 16 43 385 00 Level 1 Prevention Service Total 0 00 This is a sample screenshot of the PPT Submission page KIT Solutions 2012 MANAGE PROGRAM This section of the FL KPS allows you to view programs add edit groups and participants These programs can be either Level 1 or Level 2 programs Identify Programs Setingsy E E Identify Programs This module is used to identify strategies Viewing a program will allow you to view all of the programs that have been Home gt Manage Program gt Identify Programs registered and approved in the PPT The program can only be viewed and can not Program ey eee
131. ty for the activity from the dropdown list Select the appropriate Age Group for the activity from the dropdown list Note If the activity spans more than one age group select the group that represents the majority of the participants The Program Type is defaulted to Substance Abuse select the appropriate Cost Center from the dropdown list Select the Staff Member for this activity from the RaterlD dropdown list select the Procedure Code from the dropdown list Select the Setting from the dropdown list Select the Type from the dropdown list 19 Click the Save button from the bottom of the page to save this activity Tips Additional Data Provider County Select One Y Site Select One j Facility Select One v Age Group Select One Program Type Select One w Cost Center Select One Y RaterlD Select One v Procedure Code Select One vj Setting Select One v Type Select One Y Save Cancel This is a partial screen shot of the Level 2 Program Activity Edit form e A group called General Planning has been added to all programs to specify activity that were for planning If you select the group General Planning you will not be able to associate participants with this group e If you have a Service Count of one 1 or more and or Attendance
132. urrently work on multiple grants and you are being asked to select a Grant Type please contact Support FL User Manual 23 KIT Solutions 2012 PROGRAM PLANNING TOOL PPT Introduction The Program Planning Tool PPT is designed to assure substance abuse prevention contracts reflect best practices and level of effort inform the department s provider support system and set the stage for determining effectiveness in achieving prevention outcomes You must complete the PPT Your programs will not be displayed in the Manage Program Module unless you complete the PPT Messages Y Events Y Alerts ree reyention Service LE ASE y rrou Logo Copy PPT The PPT Copy feature allows you to copy the previous fiscal year s approved PPT Once copied you may make any modifications and updates to the PPT for the current fiscal year before submitting for approval The copied PPT must be toate lenega Progam lenega o ano ic approved before service data can be entered If your PPT has not changed Planning spv olele significantly from the previous fiscal year you can utilize the Copy Previous Fiscal Develop your Prevention Program Description Year s PPT button to copy your previous fiscal year s PPT Home gt Planning PPT Summary Provider 717 Training Provider 717 v 1 Click Planning from the main menu Sree Copy Previous Fiscal 2 Click the Copy Previous Fiscal Year s PPT Copy Previou
133. utions 2012 PPT Programs Policies and Practices Programs Policies and Practices is designed to specify any programs that will be implemented If you will be implemented Level 1 or Level 2 Program Activities you will be required to add your program details to the PPT Adding Programs Policies and Practices 1 To enter Programs Policies and or Practices click the Programs Policies and Practices Click to add a Program Policy or Practice gt Programs Policies and Practices header from the PPT Summary screen FL User Manual Planning Setingsy P BA 60 Develop your Prevention Program Description Horne gt Planning PPT Summary Provider 701 Training Provider 701 Y Circuit CO1l Contracts lt Click to add a Contract gt CO1 DCF Contract 1 Not Submitted Prevention Service Staff Levels Not Started Community Coalition Staff Levels Not Started pa IES edid koa Programs Policies and Practices header Programs Policies and Practices lt Click to add a Program Policy or Practice gt T a PPT Setup This is a sample screen shot of the PPT Summary screen KIT Solutions 2012 2 From the Programs Policies and Practices screen select the category from the Program Category dropdown list Programs Policies and Practices a lf you are not using
134. vider 701 Training Provider 701 Y Circuit v Adding Program Staff Levels Contracts lt Click to add a Contract gt C01 DCF Contract 1 Not Submitted 1 To add Staff Levels for a Program Policy or Practice click the Staff Levels link Prevention Senice Staff Levels Complete Last Chg Mary Jones 09 02 2010 beneath the appropriate Prog ram from the PPT Summary screen x Community Coalition Staff Levels Complete Last Chg Mary Jones 09 02 2010 Contract Funding Contract Not Approved Programs Policies and Practices lt Click to add a Program Policy or Practice gt Project SUCCESS Complete Last Chg Mary Jones 09 02 2010 m Participant Details f Last Chg Mary Jones 09 03 2010 Saree Program Staff Levels link j Activity Details Last Chg Mary Jones 09 08 2010 i Staff Levels Not Started This is a sample screenshot of the PPT Summary page Staff Staff Settings y 8 Home gt Plannina gt Staff proa ee eee ee ee ee ee ee ee ee ee ee eee ee ee ee eee eee ee eee eg TTTTTTTTTTET CA dd PPT Home gt DCF Contract 1 gt Project SUCCESS 2 Click the _ Add button from the bottom of the page to begin entering the _ Staff Staff Levels Program Project SUCCESS Staff Levels No records en Add Add button This is a sample screenshot of the Program Staff Level page FL User Manual 64 KIT Solutions 2012 S
135. vity Enter Level 1 Program Activity Program Service Name Code County Description E i eeting with Ms Smiths class We F Service Date link r eating habits and how to make Youth orn ore at meal time The food pyramid was discussed in detail This is a sample screen shot of the Level 1 Program Activity Listing Page Group Series Status Active Series Status Active Windows Internet Explorer E You Must Enter Staff Hours Additional Data Provider 59 700 Facility Prevention Y Age Group 11 14 Program Type Substance Abuse Y Cost Center CC16 Prevention RaterlD Skidmore Logan Y Delete button Procedure Code Behavioral Health Prevention Education Services Y Save Cancel Delete This is a sample screen shot of the Level 1 Program Activity Edit form after the Delete button has been selected KIT Solutions 2012 Using the Filter Feature The Filter feature allows you to display only the services activities you wish to view This feature is available at the Level 1 Prevention Services Report Level 1 Program Activity and Report Level 2 Program Activity pages Use the steps below to utilize the Filter feature Click the Show Filter link This link will change to Hide Filter The search filter will appear Check the box next to the Field s you wish to filter by in the Use column In the Operation
136. were added throughout the manual e Overview of Terms page was removed from Manage Activity e Definitions added to staff permissions User Manual Update List 2 KIT Solutions 2011 e Additional instructions were added to delete Administrative Time Changes for July 19 2006 e Group Completed check box and instructions were added to Level 1 Program Activity Details and Level 2 Details e Screenshots and instructions were updated for the Online Training Registration form e Invoice Support Report and instructions have been added e 2004 2005 Reports Module has been added Changes for December 2005 e More detailed instructions for adding staff time have been added e More detailed instructions for using the Online PEI Registration form have been added e Instructions for using the Online Training Registration form have been added e A Note was added to the Attendance instructions regarding adding a participant after a group and it s activites have already started Changes for September 19 2005 e Participant Info screenshots and steps were updated Changes for July 29 2005 e Slight corrections made to manual e Request PEI form instructions added Changes for May 18 2005 e Screenshots and steps were updated for the following pages Group Registration Participant Info Level 1 Prevention Level 2 Details and Organization Info Changes for April 21 2005 e On the group registration page the label on Post test Act Date
137. will automatically be filled in for you Provider b Select the County where the activity took place gt Coumny Select One E O c Select your SitelD from the dropdown list a d Select the Facility for the activity from the dropdown list a e Select the appropriate Age Group for the activity from the dropdown list a Note If the activity spans more than one age group select the group that represents the majority of the participants Cost Center CC16 Prevention f The Program Type is defaulted to Substance Abuse A Y Procedure Code Save button g The Cost Center will be selected for you Select One a h Select the Staff Member for this activity from the RaterlD dropdown list i Select the Procedure Code from the dropdown list 17 Click the Save button from the bottom of the page to save this activity ds SD Note To exit this screen without saving click Cancel Save Cancel Tips e A group called General Planning has been added to all programs to specify activities that were for planning If you select the group General Planning you will not be able to associate participants with this group e f you have a Service Count of 1 or more then you must enter Direct staff time you will not be able to just save Support staff time FL User Manual 89 KIT Solutions 2012 Report Level 2 Program Activity In Florida this term is used to describe what the Institute of
138. y based service providers and others to quantify and compare the number and type of primary prevention and early intervention activities delivered The use of these standards provides a consistent and comprehensive basis to collect and analyze data Also additional features have been added onto the MDS standard that will allow greater flexibility and customization for your state as well as easily incorporating science based or evidence based programs into the prevention application The software is designed to use a Needs Assessment to choose targeted risk and protective factors base goals and objectives on these risk and protective factors track prevention services aimed at accomplishing the goals and objectives and evaluate the progress of the goals and the outcomes success of the programs In addition FL KPS facilitates information sharing and tracking meeting results between the Prevention Partners and Coordinating agencies FL User Manual 6 KIT Solutions 2012 TIPS FOR USING KIT PREVENTION EFFECTIVELY Recommended Computer Settings Screen Resolution You will get the best screen layout if you set your PC monitor settings to 1024 x 768 pixels or larger If your screen resolution is smaller ex 800 X 600 pixels everything on the screen will appear larger But if you use 800 X 600 pixels then you will have to scroll more both up amp down and left amp right to access all the data fields To change your PC monitor settings right clic

Changes for October 2012 Changes for September 2011 Changes

Contents

Download Pdf Manuals

Related Search

Related Contents